REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, June 28, 2023
Regular Council Meeting:
6:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Military Banner Presentation
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
2 Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on June 14, 2023.
11.2. Warrant Register: May 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Treasurer’s Report: May 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Interim Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics – April 2023
Submitted by:
Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for April 2023.
11.7. Approval of Procurement with Cartegraph for Public Works Asset Management Software
3 Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve procurement of Cartegraph for Public Works Asset Management Software in the amount of $59,060.00 for implementation and $43,590.31 for annual subscription; and
2 .
Authorize City Manager to execute all necessary documents to complete the purchase.
11.8. Professional Services Agreement Second Amendment with Willdan Financial Services for Comprehensive Cost Allocation Plan and User Fee Study Services
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Professional Services Agreement Amendment with Willdan Financial Services for an additional term period of one year; and 2 .
Authorize the City Manager to execute all necessary documents.
11.9. Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for for State Lobbyist Services
Submitted by: Stephanie Vasquez, Assistant to the City Manager RECOMMENDED ACTION(S):
Staff recommends that the City Council: Approve Professional Services Agreement Amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for an additional two years; and Authorize the City Manager to execute all necessary documents.
11.10. Professional Services Agreement with Interwest Consulting Group
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the professional services agreement between the City and Interwest Consulting Group for an annual amount not to exceed three hundred thousand dollars ($300,000); and
2 .
Authorize the City Manager to execute the agreement.
11.11. Approval of Contract with Gray Quarter Inc. for Software Support Services
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
4 1
.
Approve a three year agreement with Gray Quarter, Inc. to provide software support services; and
2 .
Authorize the City Manager to execute all necessary documents, including necessary additional subscription agreements (subject to City Attorney review).
11.12. Approval of Task Order No. 9 and 10 with Fehr & Peers for Review of Traffic Studies for Various Projects
Submitted by: Jimmy Chung, Interim Public Works Director / City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve Task Order No. 9 and 10 for a total amount not to exceed $19,600 to the On-call Contract with Fehr & Peers dated July 14, 2021 for the review of traffic studies for various projects
11.13. Approval of a Purchase Order for Equipment Purchases and Rentals for use by Public Works staff
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a fiscal year 2022-23 purchase order for United Rentals in the amount not to exceed $32,385.07 for equipment purchases and rentals for use by Public Works staff; and
2 .
Authorize the City Manager to execute the necessary documents.
11.14. Approval of Professional Services Agreement with Michael Baker International, Inc. for FY 2023-2024 to provide On-Call Planning and Professional Consulting Services
Submitted by: Gustavo N. Gonzalez, Interim Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the City Manager to execute a one (1) year contract with Michael Baker International, Inc. with the option to renew annually for four (4) one-year extensions for on-call planning and professional consulting services.
11.15. Purchase and Upfitting of a Commercial Vehicle Enforcement Truck for use by Riverside County Sheriff's Commercial Enforcement Deputy
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a purchase and upfitting of an F250 Super Duty pickup truck (or equivalent, per Sheriff specifications) in an amount not to exceed $160,000 (including all necessary tools and equipment to facilitate Commercial Enforcement activity); and
5 2
.
Determine compliance with the formal bidding process is not in the best interest of the City and authorize City staff to utilize the informal competitive bidding process for this purchase and upfitting; and
3 .
Authorize the City Manager to execute the necessary agreements and purchase orders;
11.16. Second Amendment to Agreement for Law Enforcement Services Between the City of Eastvale and the County of Riverside on Behalf of the Riverside County Sheriff's Department
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the mayor approve the second amendment to the Agreement with the County of Riverside through the Sheriff’s Department to provide Law Enforcement Services to the City of Eastvale.
11.17. Adoption of Fiscal Year 2023-2024 Annual Operating and Capital Improvement Budget
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve and adopt the following:
1 .
Fiscal Year 2023-2024 Annual Operating and Capital Improvement Budget; and 2 .
A Resolution of the City Council of the City of Eastvale, California, Approving and Adopting the Annual Appropriations Limit Pursuant to Article XIII (B) of the California Constitution for Fiscal Year 2023-2024; and
3 .
A Resolution of the City Council of the City of Eastvale, California, Adopting An Operating Budget and Capital Improvement Budget for the Fiscal Year Commencing July 1, 2023 and Ending June 30, 2024, and Appropriating Funds for Purposes Therein Set Forth; and
4 .
A Resolution of the City Council of the City of Eastvale, California, Approving the Commitment of Fund Balance Pursuant to GASB 54; and
5 .
A Resolution of the City Council of the City of Eastvale, California, Establishing Revised Salary Schedules and Range Tables Effective July 1, 2023; and 6 .
A Resolution of the City of Council of the City of Eastvale, California, Establishing the Authorized Positions for the Fiscal Year 2023-2024, Effective July 1, 2023
11.18. Contract Amendment with Geocon West Inc. for the Eastvale Civic Center
Submitted by: Jimmy Chung, City Engineer/Public Works Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council a
uthorize the City Manager to execute a contract
amendment with Geocon to provide geotechnical services for an amount not to exceed amount of $33,025.00.
11.19. Approval of the Cooperation Agreement for Urban County Qualification 2024-2026; Community Development Block Grant (CDBG), HOME Investments Partnership
6 Program, and Emergency Solutions Grant (ESG).
Submitted by: Samantha Greven, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Cooperation Agreement for Urban County Qualification 2024-2026; Community Development Block Grant (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG);
2 .
Authorize the Mayor to Execute the Cooperation Agreement for Urban County Qualification 2024-2026; Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant; and 3 .
Approve and Adopt a Resolution authorizing participation in the County of Riverside’s Urban County Program for fiscal years 2024-2025, 2025-2026, and 2026-2027.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Approving the Annual Reports, Confirming the Diagram and Assessment, and Ordering the Levy for Landscape and Lighting Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2023-24
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve and Adopt a Resolu&on Approving the Annual Reports, Confirming the Diagram and Assessment, and Ordering the Levy for Landscaping and Ligh&ng Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, and No. 2014-4, Illumina&on District No. 2 (Subareas: 35, 42, 46, 49, And 55), Ligh&ng Maintenance District No. 98-2, Ligh&ng Maintenance District No. 2001-1 (Zones:
G, S, And W), Ligh&ng Maintenance District No. 2001-2 (Zones: A-H, J-K, And M), and Ligh&ng Maintenance District No. 2001-3 (Zones: A-Mmm) for Fiscal Year 2023-24; and
2 .
Approve and Adopt a Resolu&on Approving the Annual Report, Confirming the Diagram and Assessment, and Ordering the Levy for Benefit Assessment District No. 2014-2 for Fiscal Year 2023-24.
12.2. Adoption of the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2023/2024 -
7 2027/2028
Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the the City Council hold the public hearing and adopt a resolution approving the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2023/2024 – 2027/2028.
13. CITY COUNCIL BUSINESS
13.1. Independent ZIP Code Advocacy – United States Postal Service’s Proposal to Revise ZIP Code 92880’s Official Municipal Name as “Eastvale”
Submitted by: Alexander Fung, Interim Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the United States Postal Service’s (USPS) proposal to survey all ZIP Code 92880’s addressees in an attempt to revise ZIP Code 92880’s official municipal name to “Eastvale.”
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, July 26, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
8