MINUTES
CITY OF EASTVALE
City Council Regular Meeting
Wednesday, June 28, 2023
Regular Meeting: 6:30 P.M.
Eastvale City Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752
1. CALL TO ORDER
The regular meeting of the Eastvale City Council was called to order at 6:30 p.m. by Mayor Rigby.
2. ROLL CALL
Present: Councilmembers Lorimore, McMinn, Yow, Mayor Pro Tem Dinco, and Mayor Rigby.
Absent:
City Staff
Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.
CLOSED SESSION PUBLIC COMMENT - None
4. CLOSED SESSION ITEM(S) - None
5. INVOCATION
Pastor Dennis Morales from Calvary Chapel Eastvale offered the invocation.
PLEDGE OF ALLEGIANCE
Councilmember Yow led the Pledge of Allegiance.
ADDITIONS/REVISIONS - None
PRESENTATIONS/ANNOUNCEMENTS
8.1 Military Banner Presentation
A military banner and certificate were presented to Albert Camacho.
AGENCY PARTNER UPDATES
9.1 Eastvale Library Update
Nina Taylor, Eastvale Library Branch Manager, provided an update.
10. PUBLIC COMMENT
The following individuals provided public comment:
• Tammi Friedrich, Eastvale resident
11. CONSENT CALENDAR
On motion of Councilmember Yow and second by Mayor Pro Tem Dinco, the City Council voted to approve the Consent Calendar.
11.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from regular meeting on June 14, 2023.
11.2 Warrant Register: May 2023
The City Council approved the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3 Treasurer's Report: May 2023
The City Council received and filed the City Treasurer's Report.
11.4 Planning Department Update
The City Council received and filed the Planning Department Update.
11.5 Public Works Department Update
The City Council received and filed the Public Works Department Update.
11.6 City of Eastvale Crime Statistics - April 2023
The City Council received and filed the Eastvale Crime Statistics for March 2023.
11.7 Approval of Procurement with Cartegraph for Public Works Asset Management Software
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 2
The City Council:
1. Approved procurement of Cartegraph for Public Works Asset Management Software in the amount of $59,060.00 for implementation and $43,590.31 for annual subscription; and
2. Authorized the City Manager to execute all necessary documents to complete the purchase.
11.8 Professional Services Agreement Second Amendment with Willdan Financial Services for Comprehensive Cost Allocation Plan and User Fee Study Services The City Council:
1. Approved the Professional Services Agreement Amendment with Willdan Financial Services for an additional term period of one year; and
2. Authorized the City Manager to execute all necessary documents to complete the purchase.
11.9 Professional Services Agreement Amendment with Renne Public Law Group, LLP- DBA Renne Public Policy Group (RPPG) for State Lobbyist Services The City Council approved the professional services agreement amendment with Renne Public Law Group, LLP-DBA Renne Public Policy Group (RPPG) for an additional two years and authorized the City Manager to execute all necessary documents.
11.10 Professional Services Agreement with Interwest Consulting Group The City Council:
1. Approved the professional services agreement between the City of Eastvale and Interwest Consulting Group for an annual amount not to exceed three hundred thousand dollars ($300,000); and
2. Authorized the City Manager to execute the agreement.
11.11 Approval of Contract with Gray Quarter Inc. for Software Support Services The City Council:
1. Approved a three-year agreement with Gray Quarter, Inc. to provide software support services; and
Authorized the City Manager to execute all necessary documents, including necessary additional subscription agreements (subject to City Attorney review).
11.12 Approval of Task Order No. 9 and 10 with Fehr & Peers for Review of Traffic Studies for Various Projects
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 3
The City Council approved Task Order No. 9 and 10 for a total amount not to exceed $19,600 to the On-call Contract with Fehr & Peers dated July 14, 2021 for the review of traffic studies for various projects.
11.13 Approval of a Purchase Order for Equipment Purchases and Rentals for use by Public Works Staff
The City Council:
1. Approved a fiscal year 2022-23 purchase order for United Rentals in the amount not to exceed $32,385.07 for equipment purchases and rentals for use by Public Works staff; and
2. Authorized the City Manager to execute the necessary documents.
11.14 Approval of Professional Services Agreement with Michael Baker International, Inc. for FY 2023-2024 to provide On-Call Planning and Professional Consulting Services
The City Council authorized the City Manager to execute a one (1) year contract with Michael Baker International, Inc. with the option to renew annually for four (4) one- year extensions for on-call planning and professional consulting services.
11.15 Purchase and Upfitting of a Commercial Vehicle Enforcement Truck for use by Riverside County Sheriff's Commercial Enforcement Deputy The City Council:
1. Approved a purchase and upfitting of an F250 Super Duty pickup truck (or equivalent, per Sheriff specifications) in an amount not to exceed $160,000 (including all necessary tools and equipment to facilitate Commercial Enforcement activity); and
2. Determined compliance with the formal bidding process was not in the best interest of the City and authorized City staff to utilize the informal competitive bidding process for this purchase and upfitting; and
3. Authorized the City Manager to the necessary agreements and purchase orders.
11.16 Second Amendment to Agreement for Law Enforcement Services Between the City of Eastvale and the County of Riverside on Behalf of the Riverside County Sheriff's Department
Mayor Rigby pulled the item for discussion.
• Tami Friedrich, Eastvale resident, provided public comment.
The City Council authorized the mayor to approve the second amendment to the Agreement with the County of Riverside through the Sheriff's Department to provide Law Enforcement Services to the City of Eastvale.
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 4
11.17 Adoption of Fiscal Year 2023-2024 Annual Operating and Capital Improvement Budget
The City Council approved and adopted the following:
1. Fiscal Year 2023-2024 Annual Operating and Capital Improvement Budget; and
2. Resolution 23-26 of the City Council of the City of Eastvale, California, Approving and Adopting the Annual Appropriations Limit Pursuant to Article XIII (B) of the California Constitution for Fiscal Year 2023-2024; and
3. Resolution 23-27 of the City Council of the City Council of the City of Eastvale, California, Approving and Adopting the Annual Appropriations Limit Pursuant to Article XIII (B) of the California Constitution for Fiscal Year 2023-2024; and
4. Resolution 23-28 of the City Council of the City of Eastvale, California, Approving the Commitment of Fund Balance Pursuant to GASB 54; and
5. Resolution 23-29 of the City Council of the City of Eastvale, California, Establishing Revised Salary Schedules, and Range Tables Effective July 1, 2023; and
6. Resolution 23-30 of the City of Council of the City of Eastvale, California, Establishing the Authorized Positions for the Fiscal Year 2023-2024, Effective July 1, 2023
11.18 • Contract Amendment with Geocon West Inc. for the Eastvale Civic Center The City Council authorized the City Manager to execute a contract amendment with Geocon to provide geotechnical services for an amount not to exceed the amount of $33,025.00.
11.19 Approval of the Cooperation Agreement for Urban County Qualification 2024- 2026; Community Development Block Grant (CDBG), HOME Investments Partnership Program, and Emergency Solutions Grant (ESG) The City Council:
1. Approved the Cooperation Agreement for Urban County Qualification 2024- 2026; Community Development Block Grant (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG); and
2. Authorized the Mayor to execute the Cooperation Agreement for Urban County Qualification 2024-2026; Community Development Block Grant, HOME Investment Partnerships Program, and Emergency Solutions Grant; and
3. Approved and adopted Resolution 23-31, authorizing participation in the County of Riverside's Urban County Program for fiscal years 2024-2025, 2025-2026, and 2026-2027.
12. PUBLIC HEARINGS
12.1 Approving the Annual Reports, Confirming the Diagram and Assessment, and Ordering the Levy for Landscape and Lighting Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2023-24
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 5
Finance Director/City Treasurer Wells provided a verbal presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
On motion of Councilmember Lorimore and second by Councilmember McMinn, the City Council voted to:
1. Approve and Adopt Resolution 23-32, Approving the Annual Reports, Confirming the Diagram and Assessment, and Ordering the Levy for Landscaping and Lighting Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, and No. 2014-4, Illumination District No. 2 (Subareas: 35, 42, 46, 49, And 55), Lighting Maintenance District No. 98-2, Lighting Maintenance District No. 2001- 1 (Zones: G, S, And W), Lighting Maintenance District No. 2001-2 (Zones: A-H, 1- K, And M), and Lighting Maintenance District No. 2001-3 (Zones: A-Mmm) for Fiscal Year 2023-24; and
2. Approve and Adopt Resolution 23-33, Approving the Annual Report, Confirming the Diagram and Assessment, and Ordering the Levy for Benefit Assessment District No. 2014-2 for Fiscal Year 2023-24.
12.2 Adoption of the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2023/2024 - 2027/2028
Principal Engineer Choi provided a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
On motion of Councilmember Yow and second by Mayor Pro Tem Dinco, the City Council voted to adopt Resolution 23-34, approving the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2023/2024 - 2027/2028.
13. CITY COUNCIL BUSINESS
13.1 Independent ZIP Code Advocacy - United States Postal Service's Proposal to Revise ZIP Code 92880's Official Municipal Name as "Eastvale" Interim Economic Development Manager Fung presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
The City Council discussed the item and provided feedback.
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 6
On motion of Councilmember McMinn and second by Councilmember Yow, the City Council voted to approve the United States Postal Service's (USPS) proposal to survey all ZIP Code 92880's addressees in an attempt to revise ZIP Code 92880's official municipal name to "Eastvale."
14. CITY MANAGER REPORT/CITY STAFF REPORT
City Manager Orme provided an update on upcoming City events.
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15.1 League of California Cities
Councilmember Lorimore provided a report.
15.2 Southern California Association of Governments
Councilmember Lorimore provided a report.
15.3 Western Riverside Council of Governments
Mayor Pro Tem Dinco provided a report.
15.4 Riverside Transit Agency
Councilmember Yow provided a report.
15.5 Northwest Mosquito and Vector Control District
No report was provided.
15.6 Riverside County Transportation Commission
Councilmember Lorimore provided a report.
15.7 Western Riverside County Regional Conservation Authority No report was provided.
15.8 Finance Committee
No report was provided.
15.9 Eastvale Schools Committee
No report was provided.
15.10 Business and Development Success Ad-Hoc Committee Mayor Rigby provided a report.
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 7
15.11 Eastvale Legislative Ad-Hoc Committee
No report was provided.
15.12 Eastvale Community Services Ad-Hoc Committee
Mayor Rigby provided a report.
15.13 City Council Communications
The City Council provided comments.
ADJOURNMENT - Mayor Rigby adjourned the regular meeting at 8:36 p.m. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, July 26, 2023, at 6:30 p.m.
NAD
Marc A. Donohue, MMC
City Clerk/Communications Director
Eastvale City Council Meeting Minutes
June 28, 2023 Page - 8