REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, July 26, 2023
Regular Council Meeting:
5:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
4.1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code § 54956.9(d)(1)). Name of case: In the Matter of the Appeal of Membership Determination and Post Retirement Employment of C. Bradshaw, J. Indrawan, J. Riley, T. Steenson, and L. Westhaver (CalPERS OAH No. 2021120040).
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. American Red Cross Presentation
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with
2 individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on June 28, 2023.
11.2. Warrant Register: June 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Treasurer’s Report: June 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: Gustavo Gonzalez, Interim Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics - May 2023
Submitted by: Eva Terekhova, Emergency Management Specialist RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for
3 May 2023.
11.7. Purchase of a Vehicle for Public Works Division
Submitted by: Chuck Stagner,
Public Works Superintendent
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approves a purchase order for National Fleet Auto Group in an amount not to exceed $100,000.00 to purchase one (1) service bed truck for use by Eastvale Public Works; and
2 .
Authorize the City Manager to execute all necessary documents to complete this very needed purchase.
11.8. Interim Financial Report - Fiscal Year 2022-23, Quarter 3
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Interim Financial Report for Fiscal Year 2022-23, Quarter 3 ending March 31, 2023
11.9. Professional Service Agreement with Tree Pros, Inc. for the Urban Forestry Management Plan and Tree Inventory
Submitted by: Jimmy Chung, Interim Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a three-year Agreement plus two, one-year renewal options with Tree Pros, Inc. to provide Urban Forestry Management Plan and Tree Inventory in the amount not-to-exceed $300,000; and
2 .
Approve Budget Resolution 23-XX Amending the 2023-24 Fiscal Year Capital Improvement Budget by $300,000 for the CalFIRE California Climate Investments Program Grant; and
3 .
Authorize the City Manager to execute the necessary documents.
11.10. Declaring Intention to Establish Community Facilities District No. 2023-01 (Limonite) and Authorize the Levy of a Special Tax for Fiscal Year 2023-24
Submitted by: Jimmy Chung, Interim Director of Public Works/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve and Adopt Resolu&on No. 23-XX, A Resolu&on of the City Council of the City of Eastvale, California, To Establish City of Eastvale Community Facili&es District No 2023-01 (Limonite) and to Authorize the Level of a Special Tax within City of Eastvale Community Facilities District No. 2023-01 (Limonite), and, 2 .
Set the Public Hearing for September 13, 2023, to Consider the Establishment of
4 Community Facilities District No. 2023-01 (Limonite).
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13. CITY COUNCIL BUSINESS
13.1. Construction Contract Award to Ortiz Enterprises Inc., Funding Agreement with RCTC, Cooperative Agreement with JCSD, and First Contract Amendment with Falcon for Limonite Avenue Gap Closure Project
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Funding Agreement with Riverside County Transportation Commission (RCTC);
2 .
Approve the Cooperative Agreement with Jurupa Community Services District (JCSD);
3 .
Award the Construction Contract to Ortiz Enterprises Inc., the lowest responsive and responsible bidder, in accordance with unit bid prices in the amount of $19,514,403.70 plus a 20% contingency of $3,841,084 for a total amount of $23,355,488;
4 .
Approve the First Amendment to the Professional Services Agreement with Falcon for the Limonite Gap Closure Project increasing the contract amount by $26,000; and
5 .
Authorize the City Manager to execute all necessary documents to complete the project, including, but not limited to, the Notice of Completion.
13.2. Approval of the Right-of-Way Acquisition Contract with San Bernardino County Flood Control District for Limonite Avenue Gap Closure Project
Submitted by: Jimmy Chung, Interim Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a resolution to:
1 .
Approve Resolution 23-XX approving the Right-of-Way Acquisition Contract between the City of Eastvale and the San Bernardino County Flood Control District for the District owned-property over San Bernardino County Flood Control, containing approximately 38,725 square feet, for the Limonite Gap Closure
5 Project;
2 .
Authorize the City Manager to execute the Contract, Easement Deed, and a certificate of acceptance;
3 .
Authorize the City Manager to execute any necessary documents to complete this transaction.
13.3. Civic Center Financial Planning Workshop
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Conduct a Civic Center Financial Planning Public Workshop; and 2 .
Provide direction to staff regarding project budget and financing options.
13.4. Consideration of a Master Developer Selection Process for the Commercial Development of Downtown Eastvale
Submitted by: Gustavo N. Gonzalez, Interim Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council review the master developer selection process, take public comments, provide direction to staff if any changes are desired, and set in motion the preparation of a Request for Qualifications (RFQ) and Request for Proposals (RFP) for City Council review and approval prior to their release.
13.5. League of California Cities 2023 Annual Conference Delegate and Alternate(s)
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council appoint members of the City Council to serve as the City's delegate and alternate(s) at the League of California Cities' 2023 Annual Conference.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, August 23, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
6 ______________________________________________________ Marc A. Donohue, MMC
City Clerk
7