MINUTES
CITY OF EASTVALE
City Council Regular Meeting
Wednesday, July 26, 2023
Regular Meeting: 5:30 P.M.
Eastvale City Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752
CALL TO ORDER
The regular meeting of the Eastvale City Council was called to order at 5:30 p.m. by Mayor Rigby.
2. ROLL CALL
Present: Councilmembers Lorimore, McMinn, Yow, Mayor Pro Tem Dinco, and Mayor Rigby.
Absent:
City Staff
Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.
CLOSED SESSION PUBLIC COMMENT - None
4. CLOSED SESSION ITEMS)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government Code § 54956.9(d)(1)) Name of Case: In the Matter of the Appeal of Membership Determination and Post Retirement Employment of C. Bradshaw, J.
Indrawan, J. Riley, T. Steenson, and L. Westhaver (CalPERS OAH No. 2021120040) At the conclusion of closed session, City Attorney Vega stated that there was no reportable action.
INVOCATION
Scott Guerro from Church of Latter-day Saints offered the invocation.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Dinco led the Pledge of Allegiance.
7. ADDITIONS/REVISIONS - None
PRESENTATIONS/ANNOUNCEMENTS
8.1 American Red Cross Presentation
Brenda Meagher, American Red Cross, presented a PowerPoint Presentation.
AGENCY PARTNER UPDATES
9.1 Eastvale Library Update
An update was not provided.
10. PUBLIC COMMENT
The following individuals provided public comment:
• Karen Spiegel, Riverside County Supervisor - 2nd District
11. CONSENT CALENDAR
On motion of Councilmember Lorimore and second by Councilmember McMinn, the City Council unanimously voted to approve the Consent Calendar.
11.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from regular meeting on June 28, 2023.
11.2 Warrant Register: June 2023
The City Council approved the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3 Treasurer's Report: June 2023
The City Council received and filed the City Treasurer's Report.
11.4 Planning Department Update
The City Council received and filed the Planning Department Update.
11.5 Public Works Department Update
The City Council received and filed the Public Works Department Update.
Eastvale City Council Meeting Minutes
July 26, 2023 Page - 2
11.6 City of Eastvale Crime Statistics - May 2023
The City Council received and filed the Eastvale Crime Statistics for May 2023.
11.7 Purchase of a Vehicle for Public Works Division
The City Council:
1. Approved a purchase order for National Fleet Auto Group in an amount not to exceed $100,000.00 to purchase one (1) service bed truck for use by Eastvale Public Works; and
2. Authorized the City Manager to execute all necessary documents to complete the very needed purchase.
11.8 Interim Financial Report - Fiscal Year 2022-23, Quarter 3 The City Council received and filed the Interim Financial Report for Fiscal Year 2022- 23, Quarter 3 ending March 31, 2023.
11.9 Professional Services Agreement with Tree Pros, Inc. for the Urban Forestry Management Plan and Tree Inventory
The City Council:
1. Approved a three-year Agreement plus two, one-year renewal options with Tree Pros, Inc. to provide Urban Forestry Management Plan and Tree Inventory in the amount not-to-exceed $300,000; and
2. Approved the Budget Resolution 23-35, Amending the 2023-24 Fiscal Year Capital Improvement Budget by $300,000 for the CalFIRE California Climate Investments Program Grant; and
3. Authorized the City Manager to execute the necessary documents.
11.10 Declaring the Intention to Establish Community Facilities District No. 2023-01 (Limonite) and Authorize the Levy of a Special Tax for Fiscal Year 2023-24 The City Council:
1. Approved and Adopted Resolution 23-26, A Resolution of the City Council of the City of Eastvale, California, to Establish City of Eastvale Community Facilities District No. 2023-01 (Limonite) and to Authorize the Level of a Special Tax within City of Eastvale Community Facilities District No. 2023-01 (Limonite); and
2. Set the Public Hearing for September 13, 2023, to Consider the Establishment of Community Facilities District No. 2023-01 (Limonite).
12. PUBLIC HEARINGS - None
Eastvale City Council Meeting Minutes
July 26, 2023 Page - 3
13. CITY COUNCIL BUSINESS
13.1 Construction Contract Award to Ortiz Enterprises Inc., Funding Agreement with RCTC, Cooperative Agreement with JCSD, and First Contract Amendment with Falcon for Limonite Avenue Gap Closure Project
Public Works Director/City Engineer Chung presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
On motion of Councilmember Yow and second by Mayor Pro Tem Dinco, the City Council unanimously voted to:
1. Approve the Funding Agreement with Riverside County Transportation Commission (RCTC);
2. Approve the Cooperative Agreement with Jurupa Community Services District (JCSD);
3. Award the Construction Contract to Ortiz Enterprises Inc., the lowest responsive and responsible bidder, in accordance with unit bid prices in the amount of $19,514,403.70 plus a 20% contingency of $3,841,084 for a total amount of $23,355,488;
4. Approve the First Amendment to the Professional Services Agreement with Falcon for the Limonite Gap Closure Project increasing the contract amount by $26,000; and
5. Authorize the City Manager to execute all necessary documents to complete the project, including, but not limited to, the Notice of Completion.
13.2 Approval of the Right-of-Way Acquisition Contract with San Bernardino County Flood Control District for Limonite Avenue Gap Closure Project Public Works Director/City Engineer Chung presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
On motion of Councilmember Lorimore and second by Councilmember McMinn, the City Council unanimously voted to:
1. Approve Resolution 23-27, approving the Right-of-Way Acquisition Contract between the City of Eastvale and the San Bernardino County Flood Control, containing approximately 38,725 square feet, for the Limonite Gap Closure Project;
2. Authorize the City Manager to execute the Contract, Easement Deed, and a Eastvale City Council Meeting Minutes
July 26, 2023 Page - 4
certificate of acceptance; and
Authorize the City Manager to execute any necessary documents to complete this transaction.
13.3 Civic Center Financial Planning Workshop
Finance Director/City Treasurer Wells and representative from Urban Futures, Inc. presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
The City Council discussed the item and provided feedback.
There was consensus to move forward altogether with the project with a rough budget amount of $191,000,000.
13.4 Consideration of Master Developer Selection Process for the Commercial Development of Downtown Eastvale
Community Development Director Gonzalez presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
The City Council discussed the item and provided feedback.
On motion of Councilmember Yow and Councilmember McMinn, the City Council voted unanimously to direct staff to prepare a Request for Qualifications (RFQ) and Request for Proposals (RFP) for City Council review and approval prior to their release.
13.5 League of California Cities 2023 Annual Conference Delegate and Alternate(s) City Clerk/Communications Director Donohue summarized the staff report.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
On motion of Councilmember Lorimore and second by Mayor Pro Tem Dinco, the City Council voted unanimously to appoint Todd Rigby to serve as the City's delegate and Jocelyn You to serve as the City's alternate at the League of California Cities' 2023 Annual Conference.
Eastvale City Council Meeting Minutes
July 26, 2023 Page - 5
14. CITY MANAGER REPORT/CITY STAFF REPORT
City Manager Orme provided an update on upcoming City events.
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15.1 League of California Cities
Councilmember Lorimore provided a report.
15.2 Southern California Association of Governments
Councilmember Lorimore provided a report.
15.3 Western Riverside Council of Governments
Mayor Pro Tem Dinco provided a report.
15.4 Riverside Transit Agency
No report was provided.
15.5 Northwest Mosquito and Vector Control District
Councilmember Lorimore provided a report.
15.6 Riverside County Transportation Commission
Councilmember Lorimore provided a report.
15.7 Western Riverside County Regional Conservation Authority No report was provided.
15.8 Finance Committee
No report was provided.
15.9 Eastvale Schools Committee
No report was provided.
15.10 Business and Development Success Ad-Hoc Committee No report was provided.
15.11 Eastvale Legislative Ad-Hoc Committee
No report was provided.
15.12 Eastvale Community Services Ad-Hoc Committee
No report was provided.
Eastvale City Council Meeting Minutes
July 26, 2023 Page - 6
15.13 City Council Communications
The City Council provided comments.
ADJOURNMENT - Mayor Rigby adjourned the regular meeting at 10:12 p.m. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, August 23, 2023, at 6:30 p.m.
Marc A. Donohue, MMC
City Clerk/Communications Director
Eastvale City Council Meeting Minutes
July 26, 2023 Page - 7