REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, August 23, 2023
Regular Council Meeting:
6:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Recognition of WRO (World Robot Olympiad) National Final Winners
8.2. Introduction of New City Employees - Whitney Mayo, Deputy City Clerk, Lea Perez, Administrative Specialist, and Emily Trujillo, Communications Specialist
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
2 11.
CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on July 26, 2023.
11.2. Treasurer’s Report: July 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.3. Planning Department Update
Submitted by: Gustavo Gonzalez, Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.4. Public Works Department Update
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.5. City of Eastvale Crime Statistics - June 2023
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for June 2023.
11.6. Purchase of Police Motorcycle and Annual Maintenance Purchase Order with BMW Motorcycle of Riverside
Submitted by: Johnny Terfehr, Director of Community Safety
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
3 1
.
Approve an annual purchase order with BMW Motorcycle of Riverside in the amount of
$45,000
for maintenance, repair, and regular service for seven BMW police motorcycles for fiscal year 2023-24;
and
2 .
Approve a purchase order with BMW Motorcycle of Riverside in the amount of amount not to exceed $33,000 for one 2023 BMW R 1250 RT-P motorcycle, or equivalent, for the Police Department
;
and
3 .
Authorize the Finance Director to surplus the 2015 BMW RT - 1200 (VIN # WB10A1309FZ193507) pursuant to Eastvale Municipal Code section 4.06.110(b); an
d
4 .
Authorize the City Manager to execute any necessary purchase orders and agreements;
11.7. Approval of Task Order No. 2 with Onward Engineering for Inspection Services for Various Projects
Submitted by: Jimmy Chung, Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve Task Order No. 2 in the amount of $150,000 for an on-call consulting contract with Onward Engineering for Inspection services for various projects for Fiscal Year 2023-24.
11.8. City of Eastvale’s Leadership Academy
Submitted by: Stephanie Vasquez, Assistant to the City Manager
RECOMMENDED ACTION(S):
Staff recommends that City Council receive and file an update on the City of Eastvale's Leadership Academy program.
11.9. Approval of the Right-of-Entry Agreement with New Home for Civic Center Project
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Entry Permit and Indemnity Agreement with Arroyo and the New Home Company; and
2 .
Authorize the City Manager to execute any necessary documents to complete this transaction.
11.10. Approval of First Amendment to the Professional Services Agreement with Engineering Resources of Southern California, Inc. (ERSC) for Utilities Design Services for Modular Offices at Citrus Property and Utilities Studies Project
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the First Amendment to the Professional Services Agreement
with Engineering Resources of Southern California, Inc. (ERSC) for Utilities Design Services for the Modular Buildings increasing the contract
4 amount by $14,590.
11.11. Approval of Month to Month Contract with City Wide for the Janitorial Services at City Hall and Citrus House
Submitted by: Jacob Lichtenberger, Maintenance and Operations Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a month to month contract with City Wide for Janitorial Services at City Hall and Citrus House; and
2 .
Adopt Resolution 23-XX Amending the Fiscal Year 2023-24 Budget by $12,000; and
3 .
Determine compliance with the formal bidding process is not in the best interest of the City and authorize staff to utilize the informal competitive bidding process for janitorial services; and
4 .
Authorize the City Manager to execute all necessary documents.
11.12. Proposed Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034
Submitted by: John Marquez, Community Enhancement & Safety Supervisor
RECOMMENDED ACTION(S):
Staff Recommends that the City Council adopt a Resolution Authorizing the Extension of the Service Fee Collected on behalf of the Riverside County Abandoned Vehicle Abatement Service Authority until May 2034.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13. CITY COUNCIL BUSINESS
13.1. Approval of Professional Services Agreement with Public Sector Personnel Consultants for Classification & Compensation Study Services & Formation of a Classification & Compensation Ad-Hoc Committee
Submitted by: Maricela Mejia, Deputy HR & Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
5 1
.
Authorize the City Manager to execute a Professional Services Agreement with Public Sector Personnel Consultants in the amount of $65,000.00 for Classification & Compensation Study services; and
2 .
Authorize the formation of a Classification & Compensation Ad-Hoc Committee composed of two Councilmembers.
13.2. Strategic Plan Update
Submitted by: Stephanie Vasquez, Assistant to the City Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the strategic plan update.
13.3. Community Services Updates
Submitted by: Enswins Cordero, Community Services Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the presentation.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, September 13, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
6