REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, September 13, 2023
Regular Council Meeting:
6:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. National Disaster Preparedness Month Proclamation
8.2. Human Resources Professionals Day Proclamation
8.3. California Native American Day Proclamation
8.4. Introduction of New City Employees - Caleb Zaldana, Management Assistant
9. AGENCY PARTNER UPDATES
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
2 11.
CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc Donohue
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the regular meeting on August 23, 2023.
11.2. Approval of Development Impact Fee Study Professional Services Contract with NBS Financial Services
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Professional Services Agreement with NBS Financial Services for Development Impact Fee Study Services the amount of $65,000; and 2 .
Authorize the City Manager to execute all necessary documents.
11.3. Construction Contract Award to Crosstown Electrical & Data, Inc. and, Task Order No. 1 Approval to Dudek for Construction Management of the Traffic Signal Advanced Dilemma Zone Detection and Mitigation Project
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Award the Construction Contract to
Crosstown Electrical & Data, Inc.
, the lowest
responsive and responsible bidder, in accordance with unit bid prices in the amount of $
869,686
plus a 10% contingency of $86,969 for a total amount of $956,655; and
2 .
Approve the Task Order No. 1 in the amount of $99,600 with Dudek for Construction Management and Inspection Services; and
3 .
Approve and Adopt Resolution 23-XX Amending the 2023-24 Fiscal Year Capital Improvement Budget for project 92017 "Traffic Signal Advanced Dilemma Zone Detection and Mitigation Project"; and
4 .
Authorize the City Manager to execute all necessary documents including the Notice of Completion.
11.4. Approval of Purchase Order for Urban Futures, Inc. for Economic Development Outreach Support Services
Submitted by: Alexander Fung, Economic Development Manager
3 RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve an agreement with Urban Futures, Inc. (UFI) in an amount not-to-exceed $9,000.00 for economic development outreach support services; and 2 .
Authorize the City Manager to execute the necessary documents.
11.5. Repeal of the Resolution of Intention to Establish City of Eastvale Community Facilities District No. 2023-01 (Limonite)
Submitted by: Jimmy Chung, Director of Public Works/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve and adopt Resolution No. 23-XX, A Resolution of the City Council of the City of Eastvale, California, repealing the Resolution of Intention to Establish City of Eastvale Community Facilities District No 2023-01 (Limonite).
11.6. Dissolution of Eastvale Community Foundation
Submitted by: Erica L. Vega, City Attorney
RECOMMENDED ACTION(S):
It is recommended that the City Council take the following actions:
1 .
Appoint the Eastvale City Council as the Board of Directors of the Eastvale Community Foundation.
2 .
Appoint the City Manager as the Executive Director of the Eastvale Community Foundation.
3 .
Appoint the City Clerk as the Secretary of the Eastvale Community Foundation. 4 .
Direct the City Manager to call a meeting of the Board of Directors of the Eastvale Community Foundation for the purpose of dissolving the Foundation and winding up its affairs.
11.7. Adoption of a Resolution Accepting Easements for Limonite Gap Closure Project
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt Resolution 23-XX, authorizing the City Manager to accept easements needed for the Limonite Gap Closure Project pursuant to Government Code Section 27281.
11.8. Support for the Brightline West High-Speed Rail Project
Submitted by: Stephanie Vasquez, Assistant to the City Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a Resoluti on Supporting Brightline West
and the Nevada Department of Transportation’s Federal-State Partnership for Intercity Passenger Rail Grant Application to the United States Department of Transportation
4 11.9.
Second Contract Amendment with Geocon West Inc. for the Eastvale Civic Center
Submitted by: Jimmy Chung, City Engineer/Public Works Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council a
uthorize the City Manager to execute a contract
amendment with Geocon to provide additional geotechnical services for an additional amount of $12,300 for a total not to exceed amount of $45,325.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13. CITY COUNCIL BUSINESS
13.1. Introductory Classification & Compensation Study Presentation and Selection of Comparator Agencies
Submitted by: Maricela Mejia, Deputy Human Resources & Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Receive and file Classification & Compensation Study Introductory Presentation by Public Sector Personnel Consultants; and
2 .
Provide direction to staff on the selection of comparator agencies for the Classification & Compensation Study
13.2. Parking Options at Civic Center
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Council discussion of Civic Center and downtown parking needs.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, September
5 27, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
6