REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, September 27, 2023
Regular Council Meeting:
5:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
4.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: APN 152-060-061, Parcel 8 of Parcel Map 37492 recorded on May 29, 2019 in Book 246 of Parcel Maps, Pages 84 to 86, if the Official Records of Riverside County Agency negotiator: City Manager, Mark Orme Negotiating parties: Gagan Batta, Aman Batta & Binoy Kothari Under negotiation:
Price and Terms of Payment
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Childhood Cancer Awareness Month Proclamation
8.2. Hispanic Heritage Month Proclamation
9. AGENCY PARTNER UPDATES
9.1. Eastvale Library Update
9.2. Youth Council Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no
2 acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
11. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the regular meeting on September 13, 2023.
11.2. Warrant Register: July 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Warrant Register: August 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.4. Treasurer’s Report: August 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.5. Planning Department Update
Submitted by: Gustavo Gonzalez, Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.6. Public Works Department Update
3 Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.7. City of Eastvale Crime Statistics - July 2023
Submitted by: Eva Terekhova, Emergency Management Specialist
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for July 2023.
11.8. Letter of Support for Riverside County to Fully Underground the Riverside Transmission Reliability Project (RTRP)
Submitted by: Stephanie Vasquez, Assistant to the City Manager RECOMMENDED ACTION(S):
Staff recommends that City Council approve a letter of support to have Riverside County Fully U
nderground the Riverside Transmission Reliability Project (RTRP)
11.9. Acceptance of Public Improvements of Tract Map 35751, Lennar Homes of California, Inc. - Southeast Corner of Schleisman Road and Cucamonga Creek Channel
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution accepting as complete the Public Improvements for
Tract Map 35751
(Prado Condominium Development
PW18-10189).
11.10. Purchase and Upfitting of Three Light-Duty Trucks for use by City of Eastvale - Public Works Staff
Submitted by: James DeMonaco, Public Works Maintenance Coordinator
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the purchase and upfitting of two (2) F-150/1500 Medium Duty pickup trucks (or equivalent half-ton pickup trucks, per vehicle availability and staff specifications) and one (1) F-250/2500 Heavy Duty pickup truck (or equivalent three-quarter-ton pickup truck, per vehicle availability and staff specifications) in an amount not to exceed $180,000 (including all necessary options and equipment to facilitate Public Works activity); and 2 .
Determine compliance with the formal bidding process is not in the best interest of the City and authorize City staff to utilize the informal competitive bidding process for this purchase and upfitting; and
4 3
.
Authorize the City Manager to execute the necessary agreements and purchase orders;
11.11. Approval of Task Order No. 2 with Albert A. Webb Associates for the Eastvale Alternative Drainage Plan
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Task Order No. 2 in the amount of $270,269 plus a 10% contingency of $27,027 for a total amount of $297,296
with Albert A. Webb
Associates (Webb) for Design Services for the Eastvale Alternative Drainage Plan; and
2 .
Approve and Adopt a Resolution Amending the Capital Improvement Fiscal Year 2023-24 Budget by $240,000 for the Eastvale Alternate Drainage Plan Master Plan; and
3 .
Authorize City Manager to execute all necessary documents.
11.12. Approval & Adoption of Amended 457 Deferred Compensation
Submitted by: Maricela Mejia, Deputy HR & Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Adoption Agreement for Eligible Governmental 457 Plan; and 2 .
Adopt Resolution 23-XX Amending the 457 Deferred Compensation Plan; and 3 .
Authorize the City Manager to execute all necessary documents.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13. CITY COUNCIL BUSINESS
13.1. Business Incentive Loan Program Policy Revisions
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council review and adopt the revised Business
5 Staff recommends that the City Council review and adopt the revised Business Incentive Loan Program Policy.
13.2. Quarterly Economic Development Updates
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive-and-file the presentation.
13.3. Citywide Branding - Entryway Monument and Median Improvements
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive the presentation on the update to the Eastvale Entryway Masterplan and provide feedback on the options for monument signs.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, October 11, 2023, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
6