MINUTES
CITY OF EASTVALE
CITY COUNCIL REGULAR MEETING
Wednesday, October 11, 2023
Regular Meeting: 6:30 PM
City Hall Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752
1. CALL TO ORDER - 6:30 p.m.
The regular meeting of the Eastvale City Council was called to order at 6:30 P.M. by Mayor Rigby.
2. ROLL CALL
Present: Councilmembers McMinn, Lorimore, Yow, Mayor Pro Tem Dinco, and Mayor Rigby.
Absent:
City Staff
Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.
CLOSED SESSION PUBLIC COMMENT - None
4. CLOSED SESSION ITEM - None
INVOCATION
Pastor Matt Miles from Hillcrest Baptist Church offered the invocation.
6. PLEDGE OF ALLEGIANCE
Councilmember McMinn led the Pledge of Allegiance.
7. ADDITIONS/REVISIONS - None
8. PRESENTATIONS/ANNOUNCEMENTS
Eastvale City Council Meeting Minutes
October 11, 2023 Page - 1
8.1 Community Enhancement and Safety officer Appreciation Week Proclamation Mayor Rigby presented Community Safety Director Terfehr and staff with a Proclamation.
8.2 National Community Planning Month Proclamation
Mayor Rigby presented Community Development Director Gonzalez and staff with a Proclamation.
8.3 Breast Cancer Awareness Month Proclamation
Mayor Rigby presented Adrianna Showalter and Mindy Flory from the Support Sisterz Organization with a proclamation and congratulated them on their upcoming Combat Cancer Walk fundraiser.
8.4 Eastvale-UCLA Landscape Architecture Summer 2023 Design Studio Presentation
Calvin Mingione and Jen Moody from the UCLA Extension Landscape Architecture Summer 2023 presented the City Council with a proposal for "Eastvale's Green Vision" which identified opportunity sites for establishing an open space legacy for the community. UCLA's Program Instructor Charles Ware provided the intentions and purpose for this concept plan which includes emphasizing ecology, sustainability, community, and key sites with pre-design foundations that will benefit development.
9. AGENCY PARTNER UPDATES - None
10. PUBLIC COMMENT
Mayor Rigby invited public comment. There were no requests to speak.
11. CONSENT CALENDAR
On motion of Councilmember Lorimore and seconded by Councilmember McMinn, the City Council voted unanimously to Approved the Consent Calendar.
11.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from the regular meeting on September 27, 2023.
11.2 Approval of Task Orders with Next Level Engineering Solutions, LLC for Project Management Services for Capital Improvement and Land Development Projects Eastvale City Council Meeting Minutes
October 11, 2023 Page - 2
The City Council
Approved Task Order No. 1 to the On-Call Agreement with Next Level Engineering Solutions, LLC for Project Management Services for Capital Improvements in a total not-to-exceed amount of $150,000 for fiscal year 2023-24; and
Approved Task Order No. 2 to the On-Call Agreement with Next Level Engineering Solutions, LLC for Project Management Services for Land Development Projects in a total not-to-exceed amount of $125,500 for fiscal year 2023-24.
11.3 Approval of Task Order No. 1 with Psomas a Construction and Engineering Company for the Design of Three New Raised Medians in the Public Right of Way The City Council Approved Task Order No. 1 in the amount of $125,000 with Psomas for Capital Improvement Design Services for Fiscal Year 2023-24.
11.4 Approval of Construction Contract with American Asphalt South Inc. for the 2023 Slurry Seal Project in the amount of $2,979,631.68
The City Council:
1. Approved the Contract with American Asphalt South, Inc., the lowest responsive and responsible bidder, in accordance with unit bid prices in the amount of $2,837,744.46 plus a 5% contingency of $141,887.22 for a total of $2,979,631.68, and waive the irregularity in bid submission; and Approved and Adopted Resolution 23-47 Amending the 2023-24 Fiscal Year Capital Improvement Budget for project 94001 "Pavement Slurry Seal and Resurfacing;" and
Authorized the City Manager to execute all necessary documents including the Notice of Completion.
11.5 Award a Construction Contract to Onyx Paving for 2022/23 Annual Asphalt Concrete Overlay Project
The City Council:
Approved the contract with Onyx Paving the lowest responsible bidder, in accordance with unit bid prices in the amount of $5,858,000.00 plus 5% contingency of $292,900.00 for the not to exceed total of $6,150,900 for the 2022/23 Annual Asphalt Concrete Overlay Project; and Approved and Adopted Resolution 23-48 Amending the 2023-24 Fiscal Year Capital Improvement Budget for project 93018 "Annual Overlay;" and
3. Authorized the City Manager to execute all necessary documents including Notice of Completion.
Eastvale City Council Meeting Minutes
October 11, 2023 Page - 3
11.6 Approval of Professional Services Agreement with GeoCon West Inc. for the Geotechnical Investigation of Settlements along Limonite Avenue between Scholar Way and Hamner Avenue
The City Council:
1. Approved the Professional Services Agreement with Geocon West Inc. (Geocon) in the amount of $32,655 plus 10% contingency for a total not-to- exceed amount of $35,920.50 for the geotechnical investigation of settlements along Limonite Avenue between Scholar Way and Hamner Avenue and;
2. Approved and Adopted Resolution 23-49 Amending the 2023-24 Fiscal Year Operating Budget for Geotechnical Investigation on Limonite Avenue and; Authorized the City Manager to execute all necessary documents.
11.7 Approval of First Amendment to Agreement with County of Riverside Department of Animal Services for Field and Shelter Services
The City Council:
Authorized the City Manager to Approved the First Amendment to the Field and Shelter Services Agreement with the County of Riverside and; Approved future contract extensions that do not increase the compensation paid by the City for the services, and;
3. Participation in County of Riverside World Rabies Day Clinic Services.
11.8 Acceptance of Public Improvements of Tract Map 35751, Lennar Homes of California, Inc. - Southeast Corner of Schleisman Road and Cucamonga Creek Channel The City Council adopted Resolution 23-50, accepting as complete the Public Improvements for Tract Map 35751 (Prado Condominium Development PW18-10189).
11.9 Letter of Support for Jurupa Community Services District's Etiwanda Pipeline Phase 1 Project
The City Council approved a Letter of Support for Jurupa Community Service's District's Etiwanda Pipeline Phase 1 Project - 2024 Drought Response Program:
Drought Resiliency Projects NOFO No. R24AS00007.
12. PUBLIC HEARINGS - None
13. CITY COUNCIL BUSINESS
Eastvale City Council Meeting Minutes
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13.1 Shared Civic Center and Retail Public Parking Structure and Civic Center Value Engineering
Public Works Director/City Engineer Chung presented a PowerPoint presentation and answered all related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
The City Council:
Received the update on City Hall atrium cooling analysis and Civic Center public parking needs; and
Provided direction to staff regarding deferring construction of the Shared Civic Center and Retail Parking Structure; and
3. Provided directions to staff regarding Civic Center Design Value Engineering Items.
On motion by Councilmember Yow, seconded by Councilmember Lorimore, the City Council voted to defer "Building 7" for Retail Parking Structure to the Master Developer.
On motion by Councilmember Yow, seconded by Mayor Pro Tem Dinco, the City Council voted to convert glass atrium roof to a solid roof construction.
On motion by Councilmember Yow, seconded by Councilmember McMinn, the City Council voted to reject the option to remove the pedestrian bridge between City Hall and the Eastvale Public Library.
On motion by Mayor Pro Tem Dinco, seconded by Councilmember Yow, the City Council voted to request a design alteration for the building façade that removes level three glass and windows.
13.2 Naming of Downtown Eastvale Backbone Streets
Community Development Director Gonzalez presented a PowerPoint presentation and answered related questions.
Mayor Rigby opened the public comment period. Hearing no response, Mayor Rigby closed the public comment period.
The City Council received a presentation on naming the Downtown Eastvale backbone streets and provided input on preferred names.
On motion by Mayor Pro Tem Dinco, seconded by Councilmember McMinn, the City Council voted "Premier Place" as the road name for street "C".
Eastvale City Council Meeting Minutes
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On motion by Mayor Pro Tem Dinco, seconded by Councilmember McMinn, the City Council voted "Bootsma Boulevard" as the road name for street "B".
14. CITY MANAGER/CITY STAFF REPORT
City Manager Orme provided an update on upcoming City events.
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15.1 League of California Cities
Councilmember Lorimore provided a report.
15.2 Southern California Association of Governments
Councilmember Lorimore provided a report.
15.3 Western Riverside Council of Governments
Mayor Pro Tem Dinco provided a report.
15.4 Riverside Transit Agency
No report was provided.
15.5 Northwest Mosquito and Vector Control District
Councilmember Lorimore provided a report.
15.6 Riverside County Transportation Commission
Councilmember Lorimore provided a report.
15.7 Western Riverside County Regional Conservation Authority No report was provided.
15.8 Finance Committee
No report was provided.
15.9 Eastvale Schools Committee
No report was provided.
15.10 Business and Development Success Ad-Hoc Committee No report was provided.
15.11 Eastvale Legislative Ad-Hoc Committee
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No report was provided.
15.12 Eastvale Community Services Ad-Hoc Committee
No report was provided.
15.13 Classification & Compensation Ad-Hoc Committee
No report was provided.
15.14 City Council Communications
The City Council provided comments.
ADJOURNMENT - Mayor Rigby adjourned the regular meeting at 9:36 P.M. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, October 25, 2023, at 6:30 P.M.
Marc A. Donohue, MMC
City Clerk/Communications Director
Eastvale City Council Meeting Minutes
October 11, 2023 Page - 7