REGULAR COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Wednesday, December 13, 2023
Regular Council Meeting:
5:30 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
4.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8). Property: Lots 3, 5 and J of Tentative Tract Map 38290 approved by the City on May 11, 2022. Agency negotiator: Community Development Director Gustavo Gonzalez. Negotiating parties: Arroyo Cap III-2, LLC. Under negotiation:
Price and Terms of Payment.
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. CITY COUNCIL REORGANIZATION/APPOINTMENTS
7.1. Presentation to Outgoing Mayor Todd Rigby
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Present a recognition to outgoing Mayor Todd Rigby.
7.2. Office of Mayor and Mayor Pro Tem
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Entertain motions from the City Councilmembers to appoint the Mayor to preside until the last City Council meeting in Calendar Year 2024; and 2 .
Entertain motions from the City Councilmembers to appoint the Mayor Pro Tem, who will assume the duties of Mayor in the Mayor's absence and hold the office until the last City Council meeting in Calendar Year 2024.
7.3. City Council Regional Appointments
2 Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Council Regional Appointments List; 2 .
Provide direction to staff regarding any necessary changes for appointments on list and;
3 .
Approve the Regional Appointments List, as revised by the City Council.
7.4. City Council Committee Appointments
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Committees Appointments list;
2 .
Provide direction to staff regarding any necessary changes for appointments on the list; and
3 .
Approve the City Council Committees Appointments list, as revised by the City Council.
8. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
9. PRESENTATIONS/ANNOUNCEMENTS
9.1. Introduction of New City Staff - Annette Cano-Soza, Assistant Engineer; Kevin Moore, Community Enhancement & Safety Technician
9.2. Diwali Festival Volunteer Recognition - Chetna Nayar
10. AGENCY PARTNER UPDATES
10.1. Eastvale Library Update
10.2. Youth Council Update
10.3. YMCA Update
3 11.
PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
12. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
12.1. City Council Meeting Minutes
Submitted by: Marc Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from regular meeting on November 8, 2023.
12.2. Warrant Register: October 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
12.3. Treasurer’s Report: October 2023
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
12.4. Planning Department Update
Submitted by: David Murray, City Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
12.5. Public Works Department Update
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
4 12.6.
2024 City Council and Commissions Meeting/Holiday Schedule
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the 2024 City Council/Commissions and Holiday Schedule.
12.7. Approval of Professional Services Agreement with Bureau Veritas Technical Assessments LLC for Preparation of an American with Disabilities Act (ADA) Self- Evaluation Report and Transition Plan
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Professional Services Agreement with Bureau Veritas Technical Assessments LLC in the amount of $298,783.80 plus a 10% contingency of $29,878.20 for a total amount of $ 328,662.00 for preparation of an American with Disabilities Act (ADA) Self-Evaluation Report and Transition Plan (CIP No. 91007); and
2 .
Approve and Adopt Resolution 23-XX Amending the 2023-24 Fiscal Year Capital Improvement Budget for project 91007 "Citywide Americans with Disabilities Act Transition Plan"
3 .
Authorize the City Manager to execute all necessary documents.
12.8. Award of Contract for Professional Services Agreement for Community Services Event (Miracle at Riverview)
Submitted by: Enswins Cordero, Community Services Manager RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Professional Services Agreement in the amount of $58,275.00 with Bringing Home Christmas for professional snow, lighting, and decoration services; and authorize the City Manager to execute the Agreement.
12.9. Surplus City Hall Property
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council declare outdated City Hall property as surplus and authorize the destruction of surplus property.
12.10. Adoption of Revised Personnel Policies and Procedures Manual
Submitted by: Erica Vega, City Attorney
5 RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a resolution approving the updated Personnel Policies and Procedures Manual.
12.11. Contract Award for Storm Drain Catch Basins Cleaning Services
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a three-year Services Agreement with Sweeping Corp. of America for a total not-to-exceed amount of $308,736.91 for Storm Drain Catch Basins cleaning project;
2 .
Determine that compliance with the formal bidding procedures is not in the best interests of the city pursuant to EMC Section 4.06.080(i); and 3 .
Authorize the City Manager to execute all necessary documents.
12.12. Adoption of the 2023 Local Roadway Safety Plan (LRSP)
Submitted by: Jimmy Chung, Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the the City Council:
1 .
Approve the 2023 Local Roadway Safety Plan (LRSP); and
2 .
Approve and adopt Resolution No. 23-XX, A Resolution of the City Council of the City of Eastvale, approving the 2023 Local Roadway Safety Plan (LRSP) and pledging to take action to improve safety.
12.13. Approval of Task Order No. 10 with Fehr & Peers for the Eastvale Civic Center Site Access and Circulation Study
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Task Order No. 10 to the On-Call Agreement with Fehr & Peers for the Eastvale Civic Center Site Access and Circulations Study for a total not-to-exceed amount of $35,700.
12.14. Approval of Professional Services Agreement with GeoCon West Inc. for the Preliminary Environmental Site Assessment at Potential Public Works Yard Sites
Submitted by: Jimmy Chung, Public Works Director/City Engineer
6 RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Professional Services Agreement with Geocon West Inc. (Geocon) for a total not-to-exceed amount of $20,000 for the preliminary environmental site assessment at potential Public Works Yard sites; and, 2 .
Approve and Adopt Resolution 23-XX Amending the 2023-24 Fiscal Year Operating Budget for Environmental Site Assessment (ESA) and; 3 .
Authorize the City Manager to execute all necessary documents.
12.15. Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP) Fees for Limonite Avenue Gap Closure Project
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council take the following actions:
1 .
Approve and Adopt a Resolution Amending the Capital Improvement Fiscal Year 2023-24 Budget by $523,750 for the Limonite Avenue Gap Closure Project; and
2 .
Authorize City Manager to execute all necessary documents and pay fees, interest, and penalties to Western Riverside County Regional Conservation Authority.
12.16. Approval of Professional Services Agreement with Michael Baker International for Preparation of an Environmental Assessment for a Police Station at Eastvale Civic Center
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Professional Services Agreement with Michael Baker International (Michael Baker) for a total not-to-exceed amount of $77,055 for preparation of an Environmental Assessment for a new police station at Eastvale Civic Center; and
2 .
Authorize the City Manager to execute all necessary documents.
12.17. Increase the Not-to-Exceed Amounts for Building Safety Division On-Call Consulting Contracts
Submitted by: Richard Hicks, Building Official
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the increase in the not-to-exceed amount for Building Safety on-call contracts to $450,000 per fiscal year in aggregate for all consultants combined.
12.18. Authorization of a Purchase Order for Equipment Purchases and Rentals for use by Public Works Staff
7 Submitted by: James DeMonaco, Public Works Maintenance Coordinator
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Authorize a fiscal year 2023-24 Purchase Order for United Rentals in the amount not-to-exceed $50,000 for equipment purchases and rentals for use by Public Works staff; and
2 .
Authorize the City Manager to execute the necessary documents
12.19. Approval of Payment for the Annual Permit Fees to State Water Resources Control Board for Fiscal Year 2023/2024
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve payment to State Water Resources Control Board for Fiscal Year 2023/2024 Annual Permit.
13. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
13.1. PLN23-20063 - Senate Bill (SB) 1186 Medicinal Cannabis Retailers – Delivery Only
Submitted by: David Murray, City Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title, and waive further reading of an Ordinance amending Sections 120.03.030, 120.05.150, and 120.06.010 of the Eastvale Municipal Code.
14. CITY COUNCIL BUSINESS
14.1. Independent ZIP Code Advocacy - United States Postal Service’s 92880 Municipality Designation Change Survey Updates
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommend that the City Council receive-and-file updates regarding United States Postal Service’s ZIP Code 92880 Municipality Designation Change Survey.
14.2. Amend Article I and Article IV of Eastvale Municipal Code Chapter 16.05 to Allow
8 for Commercial Self-Hauling
Submitted by: Simone Blackwell
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title, and waive further reading of the amended self-haul ordinance addressing commercial self-haul.
14.3. Vigilant Solutions (ALPR Cameras) Contract Termination
Submitted by: Johnny Terfehr, Director of Community Safety
RECOMMENDED ACTION(S):
Staff recommends that the City Council direct staff to terminate the agreement between the City and Vigilant Solutions.
14.4. Amendment of Eastvale Noise Ordinance - Private Events at Public Facilities
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council introduce, read by title, and waive further reading of an ordinance amending the noise ordinance addressing noise emanating from private events at public facilities.
15. CITY MANAGER/CITY STAFF REPORT
16. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
17. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, January 10, 2024, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
18. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
9