MINUTES
CITY OF EASTVALE
CITY COUNCIL REGULAR MEETING
Wednesday, December 13, 2023
Regular Meeting: 5:30 PM
City Hall Council Chambers
12363 Limonite Avenue, Suite 900
Eastvale, CA 91752
1. CALL TO ORDER - 5:30 p.m.
The regular meeting of the Eastvale City Council was called to order at 5:30 P.M. by Mayor Rigby.
2. ROLL CALL
Present: Councilmembers McMinn, Yow, Lorimore, Mayor Pro Tem Dinco, and Mayor Rigby.
Absent:
City Staff
Present: City Manager Orme, City Attorney Vega, and City Clerk/Communications Director Donohue were present at Roll Call. Other staff members were present.
CLOSED SESSION PUBLIC COMMENT - None
4. CLOSED SESSION ITEM
4.1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8)
Property: Lots 3, 5 and J of Tentative Tract Map 38290 approved by the City on May 11, 2022
Agency negotiator: Community Development Director Gustavo Gonzalez legotiating parties: Arroyo Cap III-2, LL
Inder negotiation: Price and Terms of Paymen
At the conclusion of closed session, City Attorney Vega stated that there was no reportable action.
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5. INVOCATION
Pastor Matt Miles from the Hillcrest Baptist Church in Eastvale offered the invocation.
6. PLEDGE OF ALLEGIANCE
Daksh Jain from Boy Scout Troop 251 led the Pledge of Allegiance.
CITY COUNCIL REORGANIZATION/APPOINTMENTS
7.1 Presentation to Outgoing Mayor Todd Rigby
Mayor Pro Tem Dinco presented a plaque to outgoing Mayor Todd Rigby.
7.2 Office of Mayor and Mayor Pro Tem
On motion of Councilmember Rigby and second by Councilmember McMinn, the City Council voted unanimously to appoint Christian Dinco to serve as Mayor until the last City Council meeting in Calendar Year 2024.
On motion of Councilmember Rigby and second by Mayor Dinco, the City Council unanimously voted to appoint Mike McMinn to serve as Mayor Pro Tem, who will assume the duties of the Mayor in the Mayor's absence and hold the office until the last City Council meeting in Calendar Year 2024.
The City Council reached general consensus to bring back a potential policy regarding the rotation of the Mayor and Mayor Pro Tem positions for discussion at a future meeting.
7.3 City Council Regional Appointments
On motion of Councilmember Yow and second by Councilmember Lorimore, the City Council voted unanimously to approve the Regional Appointment List, as revised by the City Council.
7.4 City Council Committee Appointments
On motion of Councilmember Yow and second by Councilmember Lorimore, the City Council voted unanimously to approve the Committee Appointments List, as revised by the City Council.
ADDITIONS/REVISIONS - None
PRESENTATIONS/ANNOUNCEMENTS
9.1 Introduction of New City Staff - Annette Cano-Soza, Assistant Engineer; Kevin Moore, Community Enhancement and Safety Technician
City Manager Orme introduced Annette Cano-Soza, Assistant Engineer and Kevin Moore, Community Enhancement and Safety Technician
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9.2 Diwali Festival Volunteer Recognition - Chetna Nayyar Mayor Dinco presented Chetna Nayyar with a Certificate of Recognition.
10. AGENCY PARTNER UPDATES
10.1 Eastvale Library Update
Nina Taylor from the Eastvale Public Library provided an update.
10.2 Youth Council Update
There was no update for this item.
10.3 YMCA Update
Sam Albrecht from the Corona-Norco Family YMCA provided an update.
11. PUBLIC COMMENT
The following individual(s) provided public comment:
• Derek Zhang, Eastvale Kiwanis Club
• Kristin Steyerman, Eastvale Resident
12. CONSENT CALENDAR
On motion of Councilmember Lorimore and second by Councilmember Rigby, the City Council voted unanimously to approve the Consent Calendar.
12.1 City Council Meeting Minutes
The City Council approved the City Council meeting minutes from the regular meeting on November 8, 2023.
12.2 Warrant Register: October 2023
The City Council approved the payment of warrants as submitted by the Finance Department under Attachment 1.
12.3 Treasurer's Report: October 2023
The City Council received and filed the City Treasurer's Report.
12.4 Planning Department Update
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The City Council received and filed the Planning Department Update.
12.5 Public Works Department Update
The City Council received and filed the Public Works Department Update.
12.6 2024 City Council and Commissions Meeting/Holiday Schedule The City Council approved the 2024 City Council/Commissions and Holiday Schedule.
12.7 Approval of Professional Services Agreement with Bureau Veritas Technical Assessments LLC for Preparation of an American with Disabilities Act (ADA) Self- Evaluation Report and Transition Plan
The City Council:
1. Approved the Professional Services Agreement with Bureau Veritas Technical Assessments LLC in the amount of $298, 783.80 plus a 10% contingency of $29,878.20 for a total amount of $ 328,662.00 for preparation of an American with Disabilities Act (ADA) Self-Evaluation Report and Transition Plan (CIP No. 91007); and
2. Approved and Adopted Resolution 23-XX Amending the 2023-24 Fiscal Year Capital Improvement Budget for project 91007 "Citywide Americans with Disabilities Act Transition Plan"
3. Authorized the City Manager to execute all necessary documents.
12.8 Award of Contract for Professional Services Agreement for Community Services Event (Miracle at Riverview)
The City Council approved the Professional Services Agreement in the amount of $58,275.00 with Bringing Home Christmas for professional snow, lighting, and decoration services; and authorize the City Manager to execute the Agreement.
12.9 Surplus City Hall Property
The City Council declared outdated City Hall property as surplus and authorized the destruction of surplus property.
12.10 Adoption of Revised Personnel Policies and Procedures Manual The City Council adopted a resolution approving the updated Personnel Policies and Procedures Manual.
12.11 Contract Award for Storm Drain Catch Basins Cleaning Services Eastvale City Council Meeting Minutes
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The City Council:
1. Approved a three-year Services Agreement with Sweeping Corp. of America for a total not-to-exceed amount of $308,736.91 for Storm Drain Catch Basins cleaning project;
Determined that compliance with the formal bidding procedures is not in the best interests of the city pursuant to EMC Section 4.06.080(i); and
3. Authorized the City Manager to execute all necessary documents.
12.12 Adoption of the 2023 Local Roadway Safety Plan (LRSP) The City Council:
1. Approved the 2023 Local Roadway Safety Plan (LRSP); and
2. Approved and adopted Resolution No. 23-XX, A Resolution of the City Council of the City of Eastvale, approving the 2023 Local Roadway Safety Plan (LRSP) and pledging to take action to improve safety.
12.13 Approval of Task Order No. 10 with Fehr & Peers for the Eastvale Civic Center Site Access and Circulation Study
The City Council approved Task Order No. 10 to the On-Call Agreement with Fehr & Peers for the Eastvale Civic Center Site Access and Circulations Study for a total not-to-exceed amount of $35,700.
12.14 Approval of Professional Services Agreement with GeoCon West Inc. for the Preliminary Environmental Site Assessment at Potential Public Works Yard Sites The City Council:
1. Approved the Professional Services Agreement with Geocon West Inc. (Geocon) for a total not-to-exceed amount of $20,000 for the preliminary environmental site assessment at potential Public Works Yard sites;
2. Approved and Adopted Resolution 23-XX Amending the 2023-24 Fiscal Year Operating Budget for Environmental Site Assessment (ESA) and;
3. Authorized the City Manager to execute all necessary documents.
12.15 Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP) Fees for Limonite Avenue Gap Closure Project
The City Council:
1. Approved and Adopted Resolution 23-XX, Amending the Capital Improvement Fiscal Year 2023-24 Budget by $523,750 for the Limonite Avenue Gap Closure Project; and
2. Authorized City Manager to execute all necessary documents and pay fees, interest, and penalties to Western Riverside County Regional Conservation Authority.
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12.16 Approval of Professional Services Agreement with Michael Baker International for Preparation of an Environmental Assessment for a Police Station at Eastvale Civic Center
The City Council:
1. Approved the Professional Services Agreement with Michael Baker International (Michael Baker) for a total not-to-exceed amount of $77,055 for preparation of an Environmental Assessment for a new police station at
2. Astorizedvice enter anager to execute all necessary documents.
12.17 Increase the Not-to-Exceed Amounts for Building Safety Division On-Call Consulting Contracts
The City Council approved the increase in the not-to-exceed amount for Building Safety on-call contracts to $450,000 per fiscal year in aggregate for all consultants combined.
12.18 Authorization of a Purchase Order for Equipment Purchases and Rentals for use by Public Works Staff
The City Council:
1. Authorized a fiscal year 2023-24 Purchase Order for United Rentals in the amount not-to-exceed $50,000 for equipment purchases and rentals for use by Public Works staff; and
2. Authorized the City Manager to execute all necessary documents.
12.19 Approval of Payment for the Annual Permit Fees to State Water Resources Control Board for Fiscal Year 2023/2024
The City Council approved payment to State Water Resources Control Board for Fiscal Year 2023/2024 Annual Permit.
13. PUBLIC HEARINGS
13.1 PLN23-20063 - Senate Bill (SB) 1186 Medicinal Cannabis Retailers - Delivery Only City Planner Murray presented a PowerPoint presentation and answered all related questions.
Mayor Dinco opened the public comment period. Hearing no response, Mayor Dinco closed the public comment period.
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On motion of Councilmember Yow and second by Mayor Pro Tem McMinn, the City Council introduced, read by title, and waived further reading of an Ordinance amending Sections 120.03.030, 120.05.150, and 120.06.010 of the Eastvale Municipal Code.
14. CITY COUNCIL BUSINESS
14.1 Independent ZIP Code Advocacy - United States Postal Service's 92880 Municipality Designation Change Survey Updates
Economic Development Manager Fung presented a PowerPoint presentation and answered all related questions.
Mayor Dinco opened the public comment period.
The following individual(s) provided public comment:
• Bryan Milligan, Field Representative from the office of Congresswoman Norma Torres
The City Council received and filed updates regarding United States Postal Service's ZIP Code 92880 Municipality Designation Change Survey.
14.2 Amend Article I and Article IV of Eastvale Municipal Code Chapter 16.05 to Allow for Commercial Self-Hauling
Environmental Compliance Analyst Blackwell provided a verbal presentation and answered related questions.
Mayor Dinco opened the public comment period. Hearing no response, Mayor Dinco closed the public comment period.
On motion of Councilmember Yow and Councilmember Rigby, the City Council voted unanimously to introduce, read by title, and waive further reading of the amended self- haul ordinance addressing commercial self-haul.
14.3 Vigilant Solutions (ALPR Cameras) Contract Termination Community Safety Director Terfehr presented a PowerPoint presentation and answered related questions.
Mayor Dinco opened the public comment period. Hearing no response, Mayor Dinco closed the public comment period.
On motion of Mayor Pro Tem McMinn and second by Councilmember Rigby, the City Council voted unanimously to terminate the agreement between the City and Vigilant Solutions.
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14.4 Amendment of Eastvale Noise Ordinance - Private Events at Public Facilities Community Safety Director Terfehr presented a verbal presentation and answered related questions.
Mayor Dinco opened the public comment period. Hearing no response, Mayor Dinco closed the public comment period.
On motion of Councilmember Lorimore and second by Mayor Dinco, the City Council voted unanimously to introduce, read by title, and waive further reading of an ordinance amending the noise ordinance addressing noise emanating from private events at public facilities.
15. CITY MANAGER/CITY STAFF REPORT
City Manager Orme provided an update on upcoming City events.
16. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
15.1 League of California Cities
Councilmember Rigby and Councilmember Lorimore provided reports.
15.2 Southern California Association of Governments
Councilmember Lorimore provided a report.
15.3 Western Riverside Council of Governments
Mayor Dinco provided a report.
15.4 Riverside Transit Agency
Councilmember Yow and Mayor Pro Tem McMinn provided reports.
15.5 Northwest Mosquito and Vector Control District
No report was provided.
15.6 Riverside County Transportation Commission
Councilmember Lorimore provided a report.
15.7 Western Riverside County Regional Conservation Authority No report was provided.
15.8 Finance Committee
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No report was provided
15.9 Eastvale Schools Committee
Councilmember Rigby provided a report.
15.10 Business and Development Success Ad-Hoc Committee No report was provided.
15.11 Eastvale Legislative Ad-Hoc Committee
No report was provided.
15.12 Eastvale Community Services Ad-Hoc Committee
No report was provided.
15.13 Classification & Compensation Ad-Hoc Committee
No report was provided.
15.14 City Council Communications
The City Council provided comments.
ADJOURNMENT - Mayor Dinco adjourned the regular meeting at 9:23 P.M. The next regular meeting of the Eastvale City Council is scheduled for Wednesday, January 10, 2024, at 6:30 P.M.
ME
Donohue, MMC
City Clerk/Communications Director
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