REGULAR CITY COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Regular City Council Meeting:
6:30 PM
Wednesday, June 26, 2024
City Councilmembers
Christian Dinco, Mayor
Michael McMinn, Mayor Pro Tem
Clint Lorimore, Councilmember
Todd Rigby, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
This Agenda contains a brief general descrip&on of each item to be considered. Except as otherwise provided by law, no ac&on or direc&on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor&ng documents, including staff reports, and any wri&ngs or documents provided to a majority of the City Council a-er the pos&ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre&on to reduce &me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking &me. If a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili&es Act, if you need special assistance to par&cipate in this mee&ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
8.1. Recognition of Girls and Boys Flag Football Championship Teams
9. AGENCY PARTNER UPDATES
9.1. Jurupa Community Services District Presentation - Regional Recycled Water Project
9.2. Eastvale Library Update
9.3. YMCA Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
2 11.
CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the regular meeting on June 12, 2024.
11.2. Warrant Register: May 2024
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Treasurer’s Report: May 2024
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.4. Planning Department Update
Submitted by: David Murray, City Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
11.5. Public Works Department Update
Submitted by: Jimmy Chung, City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.6. City of Eastvale Crime Statistics – April 2024
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for April 2024.
11.7. Budget Appropriation for Reimbursement to LCD Hamner Place Retail, LLC (Lewis)
3 per the terms of the Joint Improvement Agreement for the Community Identification Structure Improvements at Hamner Place.
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that City Council adopt a Resolution amending the Fiscal Year 2023-24 Budget by $17,530 for improvements for Community Identification elements and associated structures at the northeast corner of Schleisman Road and Hamner Avenue and southeast corner adjacent to Hamner Avenue for Hamner Place.
11.8. Extend Agreement with Riverside County Emergency Management Department for Emergency Services Coordinator Services and increase contract from shared services to .5 dedicated services.
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve a first amendment to the Emergency Services Coordinator Services Agreement with the County of Riverside Emergency Management Department; and
2 .
Authorize the City Manager to execute the contract amendment and other necessary documents.
11.9. Approve a Cooperation Agreement with Jurupa Community Services District for the Limonite Subgrade Rehabilitation Project.
Submitted by: Jimmy Chung, Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Cooperation (Co-op) Agreement with Jurupa Community Services District (JCSD) for the Subgrade Rehabilitation Project along Limonite Avenue between Scholar Way and Hamner Avenue and;
2 .
Authorize the City Manager to execute all necessary documents including the Notice of Completion.
11.10. Resolutions Associated with the November 5, 2024 General Municipal Election (Districts 2 and 5)
Submitted by: Marc A. Donohue, City Clerk/Communications Director
4 RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Adopt Resolution No. 24-XX, A Resolution of the City Council of the City of Eastvale, California, Calling and Giving Notice of a General Municipal Election to be held on Tuesday, November 5, 2024, and requesting the Board of Supervisors of the County of Riverside to Consolidate the General Municipal Election with the State Wide Election to held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the laws of the State of California related to General Law cities pursuant to Section 10403 of the Elections Code; and
2 .
Adopt Resolution 24-XX, A Resolution of the City Council of the City of Eastvale, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidate's Statements Submitted to the Voters at a General Municipal Election to be held Tuesday, November 5, 2024.
11.11. Adoption of Fiscal Year 2024-2025 Annual Operating and Capital Improvement Budget Review
Submitted by: Mark Orme, City Manager & Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve and adopt the following:
1 .
Fiscal Year 2024-2025 Annual Operating and Capital Improvement Budget; and 2 .
A Resolution of the City Council of the City of Eastvale, California, Approving and Adopting the Annual Appropriations Limit Pursuant to Article XIII (B) of the California Constitution for Fiscal Year 2024-2025; and 3 .
A Resolution of the City Council of the City of Eastvale, California, Adopting An Operating Budget and Capital Improvement Budget for the Fiscal Year Commencing July 1, 2024 and Ending June 30, 2025, and Appropriating Funds for Purposes Therein Set Forth; and
4 .
A Resolution of the City Council of the City of Eastvale, California, Approving the Commitment of Fund Balance Pursuant to GASB 54; and 5 .
A Resolution of the City of Council of the City of Eastvale, California, Establishing the Authorized Positions for the Fiscal Year 2024-2025, Effective July 1, 2024.
11.12. Approval to Purchase Two Water Meters from Jurupa Community Services District for Irrigation Purposes
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the purchase of two irrigation water meters from Jurupa Community Services District (JCSD) in the amount of $163,265.62 for the Limonite Gap Bridge Project and authorize the City Manager execute any documents necessary to complete the purchase.
5 11.13.
Approval of Placer Geographical Information System Software Contract Amendment
Submitted by: Samantha Greven, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Authorize the City Manager to execute a contract amendment with Placer Labs, Inc. to provide the City access to the Placer Geographical Information System Software events dataset for a 12 month period; and 2 .
Authorize the City Manager to execute an optional 12 month period renewal extending the use of the events dataset for FY 2025-2026.
11.14. Amendment of Family Care and Medical Leave, Pregnancy Disability Leave, and Military Family Leave Policy & Adoption of Policy Against Harassment, Discrimination & Retaliation
Submitted by: Maricela Mejia, Deputy HR/Risk Management Director RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution amending the Family Care and Medical Leave, Pregnancy Disability Leave, and Military Family Leave Policy and adopting the Policy Against Harassment, Discrimination, & Retaliation.
11.15. Conflict of Interest Code Update
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt a Resolution amending the City's Conflict of Interest Code.
11.16. Authorize Pooling of Self Insurance through the Workers Compensation Program of the Public Entity Risk Management Authority, Authorizing an application to the Director of Industrial Relations for a Certificate of Consent to Self-Insure Workers’ Compensation Liabilities, and Provide Workers' Compensation Coverage for Certain City Volunteers
Submitted by: Maricela Mejia, Deputy HR/Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Adopt a resolution authorizing and approving pooling of self-insurance through the Workers Compensation Program of Public Entity Risk Management Authority (PERMA);
2 .
Adopt a resolution authorizing an application to the Director of Industrial Relations, State of California for a Certificate of Consent to self-insure workers’ compensation liabilities; and
3 .
Adopt a resolution providing workers compensation coverage for certain city volunteers
6 11.17.
Approval of Professional Services Agreement with Breaking the Chains Consulting for FY 2024-2025 Organizational Development Services
Submitted by: Maricela Mejia, Deputy HR/Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council authorize the City Manager to execute a Professional Services Agreement with Breaking the Chains Consulting in the amount of $40,000.00 for organizational development consulting services from July 1, 2024, to June 30, 2025 and any other documents necessary to effectuate the purchase of services.
11.18. Approval of Third Amendment for Professional Scanning Services Agreement with URM Technologies Inc.
Submitted by: Marc A. Donohue, City Clerk/Communications Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the third amendment for the Professional Scanning Services Agreement with URM Technologies Inc. for a not to exceed amount of $80,000 and authorize the City Manager to execute the agreement.
11.19. Professional Services Agreement with Eide Bailly LLP for Accounting Services
Submitted by: Luis De La Hoya
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Professional Services Agreement with Eide Bailly, LLP for a not to exceed amount of
$75,000; a
nd
2 .
Authorize the City Manager to execute all necessary documents.
12. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
12.1. Approving the Annual Reports; Confirming the Diagram and Assessment; Ordering the Levy for Landscape and Lighting Maintenance Districts and Benefit Assessment Districts for Fiscal Year 2024/25; and Ordering the Dissolution of Landscape and Lighting Maintenance Districts No. 89-1C Zone 10, No. 89-1C Zone 33, and Lighting Maintenance District No. 2001-1 Zone W
Submitted by: Amanda Wells, Finance Director/City Treasurer
7 RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Adopt Resolu&on No. 24-XX, A Resolu&on of the City of Eastvale, California, Approving the Annual Reports, Confirming the Diagram and Assessment, and Ordering the Levy for the Following Districts: Landscaping and Ligh&ng Maintenance Districts No. 89-1 Consolidated, No. 2014-1, No. 2014-3, No. 2014-4, Illumina&on District No. 2 (Subareas: 35, 42, 46, 49, And 55), Ligh&ng Maintenance District No. 98-2, Ligh&ng Maintenance District No. 2001-1 (Zones: G and S), Ligh&ng Maintenance District No. 2001-2 (Zones: A-H, J-K, And M), and Lighting Maintenance District No. 2001-3 (Zones: A-MMM); and 2 .
Adopt Resolu&on No. 24-XX, A Resolu&on of the City of Eastvale, California, Approving the Annual Report, Confirming the Diagram and Assessment, and Ordering the Levy for Benefit Assessment District No. 2014-2 for Fiscal Year 2024-25
3 .
Adopt Resolu&on No. 24-XX, A Resolu&on of the City of Eastvale, California, Ordering the Dissolu&on of Three (3) Districts, Landscaping and Ligh&ng Maintenance Districts No. 89-1C Zone 10, 89-1C Zone 33, and Ligh&ng and Maintenance District No. 2001-1 Zone W.
12.2. Adoption of the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2024/2025 - 2028/2029
Submitted by: Jimmy Chung, Public Works Director/ City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the the City Council hold the public hearing and adopt a resolution approving the Five-Year Capital Improvement Plan (CIP) for Fiscal Years 2024/2025 – 2028/2029.
12.3. PLN24-20032 City-Initiated Municipal Code Amendment for Residential Chicken Keeping
Submitted by: Allen Lim, Associate Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council take the following actions:
1 .
Determine that the proposed ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State of California Guidelines for Implementation of CEQA; and
2 .
Introduce the proposed ordinance entitled:
AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF EASTVALE
, CALIFORNIA, AMENDING SECTIONS
120.01.050, 120.03.020, 120.04.080, AND 120.06.010 TO THE EASTVALE
MUNICIPAL CODE TO ALLOW THE KEEPING OF CHICKENS IN RESIDENTIAL ZONES
13. CITY COUNCIL BUSINESS
8 13.1.
Approval of Business Incentive Loan for Georgia's Restaurant
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a Business Incentive Loan in the amount of $100,000 for Georgia’s Restaurant and approve a Resolution to amend the FY 2023-2024 Budget for the business loan program.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee&ng of the Eastvale City Council is scheduled for Wednesday, July 24, 2024, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
9