REGULAR CITY COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Closed Session Meeting: 5:30 PM
Regular City Council Meeting:
6:30 PM
Wednesday, December 11, 2024
City Councilmembers
Christian Dinco, Mayor
Michael McMinn, Mayor Pro Tem
Clint Lorimore, Councilmember
Todd Rigby, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, Government Services Director/City Clerk
This Agenda contains a brief general descrip)on of each item to be considered. Except as otherwise provided by law, no ac)on or direc)on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor)ng documents, including staff reports, and any wri)ngs or documents provided to a majority of the City Council a/er the pos)ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee)ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee)ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre)on to reduce )me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking )me. If a comment is received before the agenda item is heard but before the close of the mee)ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili)es Act, if you need special assistance to par)cipate in this mee)ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee)ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee)ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
4.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 14600 Baron Drive, Eastvale, CA, APN 130-040-007 Agency negotiator: Gustavo Gonzalez, Community Development Director, Jimmy Chung, Public Works Director/City Engineer, and Enswins Cordero, Asst. Director of Community Services & Recreation Negotiating parties: Riverside County Regional Park and Open Space District Under negotiation: price and terms of payment
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda a2er making a finding that there is a need to take immediate acon on the item and that the item came to the aenon of the agency subsequent to the posng of the agenda. An acon adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. CITY COUNCIL REORGANIZATION
8.1. Presentation to Outgoing Mayor Christian Dinco
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council present a recognition to outgoing Mayor Christian Dinco.
8.2. Oath of Office - Christian Dinco, Mayor, District 2
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
2 RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Christian Dinco, Mayor.
8.3. Oath of Office - Mike McMinn, Mayor Pro Tem, District 5
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
It is recommended to administer the Oath of Office to Mike McMinn, Mayor Pro Tem.
8.4. Office of Mayor and Mayor Pro Tem
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Entertain motions from the City Councilmembers to appoint the Mayor to preside until the last City Council meeting in Calendar Year 2025; and 2 .
Entertain motions from the City Councilmembers to appoint the Mayor Pro Tem, who will assume the duties of Mayor in the Mayor's absence and hold the office until the last City Council meeting in Calendar Year 2025.
8.5. City Council Regional Appointments
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Council Regional Appointments List and make any desired changes;
2 .
Approve the Regional Appointments List, as revised by the City Council.
8.6. City Council Committee Appointments
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Review the City Council Committees Appointments list;
2 .
Provide direction to staff regarding any necessary changes for appointments on the list; and
3 .
Approve the City Council Committees Appointments list, as revised by the City Council.
8.7. Planning and Public Safety Commission Appointments
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
3 RECOMMENDED ACTION(S):
Staff recommends that the City Council review the current appointments to the Planning and Public Safety Commissions and:
1 .
Appoint the proposed list of Planning and Public Safety Commissioners; and/or 2 .
Direct staff to advertise for vacancies.
9. PRESENTATIONS/ANNOUNCEMENTS
9.1. Introduction of Deputy City Clerk - Victoria Castreje
9.2. Introduction of Public works Construction Inspector - Luis Ortiz
9.3. Introduction of Public Works Street Maintenance Worker - Aaron Fierro
10. AGENCY PARTNER UPDATES
10.1. Youth Council Update
10.2. YMCA Update
10.3. Eastvale Library Update
11. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
12. CONSENT CALENDAR
Consent Calendar items are normally enacted in one moon. The Mayor or City Council may remove a Consent Calendar item for separate acon. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
12.1. City Council Meeting Minutes
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the City Council meeting minutes from the regular meeting on November 13, 2024.
12.2. Warrant Register: October 2024
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
12.3. Treasurer’s Report: October 2024
4 Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
12.4. Planning Department Update
Submitted by: David Murray, City Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Department Update.
12.5. Public Works Department Update
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
12.6. City of Eastvale Crime Statistics – October 2024
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Eastvale Crime Statistics for October 2024.
12.7. Interim Financial Report - Fiscal Year 2024-25, Quarter 1
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Interim Financial Report for Fiscal Year 2024-25, Quarter 1 ending September 30, 2024.
12.8. Approval of the Cooperative Agreement with Riverside County Flood Control and Water Conservation District for Eastvale Parkway Street Storm Drain Stage 1 and 2, Line D-5 Lateral Storm Drain, Stage 1 and 2 related to Tract Map No. 38594
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve the Cooperative Agreement with Riverside County Flood Control and Water Conservation District for Eastvale Parkway Street Storm Drain, Stage 1 and 2, Line D-5 Lateral Storm Drain, Stage 1 and 2 related to Tract Map No. 38594; and
2 .
Authorize the City Manager and Mayor to sign said agreement.
12.9. Community Facility Districts Annual Special Tax Accountability Reports and other Special Financing Districts Annual Reports Fiscal Year 2024-25
5 Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Fiscal Year 2024-25 Annual Special Tax Accountability Reports for the City's Community Facility Districts and Annual Reports for all other Special Financing Districts.
12.10. Adoption of Ordinance Approving the First Amendment to Development Agreement No. 003 between the City and The New Home Company
Submitted by: Gustavo N. Gonzalez, Community Development Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council adopt the ordinance to approve the First Amendment to Development Agreement No. 003 entitled:
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE,
CALIFORNIA, APPROVING THE FIRST AMENDMENT TO DEVELOPMENT AGREEMENT NO. 003 ADOPTED BY ORDINANCE NO. 22-05 BY AND BETWEEN THE CITY OF EASTVALE AND THE NEW HOME COMPANY RELATED TO THE 158.6-ACRE SITE
LOCATED AT THE NORTHWEST CORNER OF HAMNER AND LIMONITE AVENUES
COMMONLY KNOWN AS THE LEAL PROPERTY
12.11. License Agreement for Staybridge Suites Parking Lot
Submitted by: Erica Vega, City Attorney
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the License Agreement by and between the City and Eastvale Palace LLC pertaining to the encroachment of the parking lot for the Staybridge Suites hotel into City property.
12.12. Annual Development Impact Fee Report as of June 30, 2024
Submitted by: Samuel Perez, Principal Accountant
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file Annual Development Impact Fees Report as of June 30, 2024, and adopt the findings contained in Section 4 of the Report.
12.13. Professional Services Agreement with Apple One, Inc. for Temporary Staffing Services
Submitted by: Luis L. De La Hoya. Finance Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Agreement with Apple One and the issuance of a purchase order in the amount of $65,000 for temporary staffing services and authorize the City Manager to execute all necessary documents.
12.14. 2025 City Council and Commissions Meeting/Holiday Schedule
6 Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the 2025 City Council/Commissions and Holiday Schedule.
12.15. Approve Amendment to Personnel Policies & Procedures Manual and Policy Against Harassment, Discrimination, and Retaliation
Submitted by: Maricela Mejia, Assistant Human Resources & Risk Management Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Adopt a resolution amending the Personnel Policies and Procedures Manual; and
2 .
Adopt a resolution amending the Policy Against Harassment, Discrimination, & Retaliation.
12.16. Award of Contract for Professional Services Agreement for Community Services Event (Miracle at Citrus)
Submitted by: Enswins Cordero, Asst. Director of Community Services & Recreation
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the Professional Services Agreement in the amount of $73,591.00 with Bringing Home Christmas for professional snow, lighting, and decoration services; and authorize the City Manager to execute the Agreement.
12.17. Approval of Payment for the Annual Permit Fees to State Water Resources Control Board for Fiscal Year 2024/2025
Submitted by: Brian Sandona, Principal Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve payment to State Water Resources Control Board for Fiscal Year 2024/2025 Annual Permit.
13. PUBLIC HEARINGS
The public is encouraged to express your views on any maer set for public hearing. It is our procedure to first receive the staff report, then to ask for public tesmony, first from those in favor of the project followed by tesmony from those in opposion to it, and if there is opposion, to allow those in favor, rebual tesmony only as to the points brought up in opposion. To tesfy on the maer, you need to simply come forward to the speaker’s podium at the appropriate me, give your name and address and make your statement. A2er a hearing is closed, you may not further speak on the maer unless requested to do so or are asked quesons by the Mayor or a Councilmember. Public comment is limited to three (3) minutes each with a maximum of six (6) minutes (time may be donated by one speaker.)
7 14.
CITY COUNCIL BUSINESS
14.1. Formation of Eastvale Parking Authority
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council Adopt and Approve a Resolution Declaring Need for, Appointing City Council as Members of, and Designating Interim Chair of the Parking Authority in the form attached hereto as Attachment 1.
14.2. Tree Policy
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council hear a presentation on the City's policies with respect to tree planting in the public right of way and provide feedback.
14.3. 2024 Independent ZIP Code Advocacy Updates
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file updates regarding Eastvale’s Independent Zoning Improvement Plan (ZIP) Code Advocacy Efforts.
15. CITY MANAGER/CITY STAFF REPORT
16. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
17. ADJOURNMENT
The next regular mee)ng of the Eastvale City Council is scheduled for Wednesday, January 8, 2025, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
18. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (
www.eastvaleca.gov
,) not less than 72 hours
prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
8