REGULAR CITY COUNCIL/EASTVALE PARKING AUTHORITY/EASTVALE PUBLIC
FINANCING AUTHORITY MEETING AGENDA
12363 Limonite Avenue Suite 910, Eastvale, CA 91752
Regular City Council/Eastvale Parking Authority/Eastvale Public Financing Authority Meeting:
6:30 PM
Wednesday, February 26, 2025
City Councilmembers
Michael McMinn, Mayor/Chair
Jocelyn Yow, Mayor Pro Tem/Vice Chair
Christian Dinco, Councilmember/Board Member
Clint Lorimore, Councilmember/Board Member
Todd Rigby, Councilmember/Board Member
Mark Orme, City Manager/Executive Director
Erica Vega, City Attorney/General Counsel
Marc Donohue, Government Services Director/City Clerk/Secretary This Agenda contains a brief general descrip+on of each item to be considered. Except as otherwise provided by law, no ac+on or direc+on shall be taken on any item not appearing on the following Agenda. Unless legally privileged, all suppor+ng documents, including staff reports, and any wri+ngs or documents provided to a majority of the City Council a0er the pos+ng of this agenda are available for review at Eastvale City Hall, 12363 Limonite Avenue, Eastvale, CA 91752 or you may contact the City Clerk’s Office, at (951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov
.
Members of the public can observe the mee+ng by viewing the live-stream at www.eastvaleca.gov
and may provide public
comment by sending comments to the City Clerk's Office by email at [email protected]
. Staff will monitor emails to the
extent possible during the mee+ng and provide comments as possible. All comments will be made part of the record. Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Mayor’s discre+on to reduce +me on public comment. All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking +me. If a comment is received before the agenda item is heard but before the close of the mee+ng, the comment will all be included as a part of the record of the meeting but will not be read into the record.
In compliance with the Americans with Disabili+es Act, if you need special assistance to par+cipate in this mee+ng, you should contact the City Clerk’s Office at (951) 361-0900.
Regular mee+ngs are recorded and made available on the City’s website at www.eastvaleca.gov
. Mee+ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting. 1 1.
CALL TO ORDER
2. ROLL CALL
3. CLOSED SESSION PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject maer jurisdicon, but which are not listed on this agenda during PUBLIC COMMENTS. However, no acon may be taken on maers that are not part of the posted agenda. We request comments made on the agenda be made at the me the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (me may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Council Members, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
4. CLOSED SESSION ITEM(S)
5. INVOCATION
6. PLEDGE OF ALLEGIANCE
7. ADDITIONS/REVISIONS
The City Council may only add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the agency subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Council. If there is less than 2/3 of the Council members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of each section unless otherwise noted.
8. PRESENTATIONS/ANNOUNCEMENTS
9. AGENCY PARTNER UPDATE(S)
9.1. YMCA Update
9.2. Eastvale Library Update
9.3. Youth Council Update
10. PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject matter jurisdiction, but which are not listed on this agenda during PUBLIC COMMENTS. However, no action may be taken on matters that are not part of the posted agenda. We request comments made on the agenda be made at the time the item is considered and that comments be limited to three minutes per person with a maximum of six minutes (time may be donated by one person). Please address your comments to the Council and do not engaged in dialogue with individual Councilmembers, City staff, or members of the audience. Blue speaker forms are available at the front table to the entrance of Council Chambers.
2 11.
CONSENT CALENDAR
Consent Calendar items are normally enacted in one motion. The Mayor or City Council may remove a Consent Calendar item for separate action. If a member of the public would like to speak on a Consent Calendar item, please complete a blue “Public Comment Form” and submit to the City Clerk prior to the item.
11.1. City Council/Eastvale Parking Authority/Eastvale Public Financing Authority Meeting Minutes
Submitted by: Marc A. Donohue, Government Services Director/City Clerk/Secretary
RECOMMENDED ACTION(S):
Staff recommends that the City Council/
Eastvale Parking Authority/Eastvale Public
Financing Authority
approve the amended City Council meeting minutes from July 27, 2022, and the City Council/Eastvale Parking Authority/Eastvale Public Financing Authority meeting minutes from the regular meeting on February 12, 2025.
11.2. Warrant Register: November 2024
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.3. Warrant Register: December 2024
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.4. Warrant Register: January 2025
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve the payment of warrants as submitted by the Finance Department under Attachment 1.
11.5. Treasurer’s Report: January 2025
Submitted by: Amanda Wells, Finance Director/City Treasurer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the City Treasurer’s Report.
11.6. Planning Division Update
Submitted by: David Murray, City Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Planning Division Update.
3 11.7.
Public Works Department Update
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council receive and file the Public Works Department update.
11.8. Professional Services Agreement with Eide Bailly LLP for Accounting Services
Submitted by: Luis De La Hoya
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Professional Services Agreement with Eide Bailly, LLP for a not to exceed amount of
$175,000; a
nd
2 .
Authorize the City Manager to execute all necessary documents.
11.9. Amendment No. 1 to Professional Services Agreement with RAMS for Accounting Services
Submitted by: Luis L. De La Hoya, Finance Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve Amendment No. 1 to the Professional Services Agreement with RAMS with a revised scope, term, and compensation for a total not-to-exceed amount of $236,265; and
2 .
Authorize the City Manager to execute all necessary documents.
11.10. Approval of Purchase Agreements for Goods for Traffic and Street Signs and Materials
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve two Purchase Agreements for Goods with Safety Network Traffic Signs, Inc. and Safety Sign Company to provide as-needed traffic and street signs and materials, in a total not-to-exceed amount of $120,000 for the initial term of approximately sixteen months (February 27, 2025, to June 30, 2026), and up to four one-year renewal options thereafter, with a not-to-exceed amount of $90,000 per fiscal year for subsequent contract years; and 2 .
Find that it is in the best interest of the City to exempt this procurement from strict compliance with the City's bidding procedures; and 3 .
Authorize the City Manager to execute the agreements.
11.11. First Amendment to Professional Services Agreement with Urban Futures, Inc. for Financial Advisory Services
Submitted by: Amanda Wells, Finance Director/City Treasurer
4 RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve First Amendment to the Professional Services Agreement Amendment with Urban Futures, Inc. with a revised term and total not to exceed amount of $102,600 ; and
2 .
Authorize the City Manager to execute all necessary documents.
11.12. Eastvale Post Office Federal Appropriations Funding Request Letter
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a letter requesting Congresswoman Norma Torres to submit a $8.5 million allocation request for the United States Postal Service to establish a new post office in Eastvale through the FY 2024-2025 Federal Appropriations Funding Request process.
11.13. Eastvale Brush Fire Fuel Removal Congressional Community Project Funding Support Letter
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a letter supporting the submittal of a FY 2024-2025 $2,350,820 Congressional Community Project Funding Request for the Eastvale Brush Fire Fuel Removal Project.
11.14. Approval of Letter of Support for Ontario International Airport’s FY 2026 International Arrivals Facility Modernization Project Community Project Funding Request
Submitted by: Alexander Fung, Economic Development Manager
RECOMMENDED ACTION(S):
Staff recommends that the City Council approve a letter supporting the Ontario International Airport’s FY 2026 Community Project Funding Request to fund its International Arrivals Facility Modernization Project.
11.15. Approval of Task Order No. 19 to the On-Call Agreement with CSG Consultants for Eastvale Square Plan Check Reviews
Submitted by: Annette Cano-Soza, Assistant Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council:
1 .
Approve new Task Order 19 for the On-call Contract with CSG Consultants, Inc. for the plan check reviews of the Eastvale Square project in the amount of $75,000; and
2 .
Authorize the City Manager to execute all necessary documents.
5 11.16.
Professional Services Agreement with Danken, Inc. for the Constructability Review of Limonite Gap Pedestrian Bridge Project
Submitted by: Jimmy Chung, Public Works Director/City Engineer
RECOMMENDED ACTION(S):
Staff recommends that the City Council Authorize the City Manager to execute a contract with Danken, Inc. for an amount of $31,476 to provide constructability
review service of Limonite Gap Pedestrian Bridge Project through project completion
.
11.17. Approval of Agreement with Outdoor Dimensions, LLC for Civic Center Signs
Submitted by: Marc A. Donohue, Government Services Director/City Clerk
RECOMMENDED ACTION(S):
It's recommended that the City Council:
1 .
Approve an Agreement for Minor Construction Services with Outdoor Dimensions, LLC for Civic Center Signs for an amount not to exceed $35,874.50; and
2 .
Determine compliance with the formal bidding process is not in the best interest of the City and authorize City staff to utilize the informal competitive bidding process for this purchase.
12. PUBLIC HEARING(S)
13. CITY COUNCIL/EASTVALE PUBLIC FINANCING AUTHORITY/EASTVALE PARKING AUTHORITY
BUSINESS
13.1. Workshop on Land Use Types: Drive-Throughs, Car Washes, Fueling Station, Storage Facilities, and Truck/Trailer Rental and Storage
Submitted by: Allen Lim, Senior Planner
RECOMMENDED ACTION(S):
Staff recommends that the City Council r
eceive a presentation and provide staff with
direction on potential future regulation of specific land use types.
13.2. Public Safety Commission Meeting Schedule
Submitted by: Johnny Terfehr, Community Safety Director
RECOMMENDED ACTION(S):
Staff recommends that the City Council review, discuss, and provide direction on 2025 Public Safety Commission Meeting Schedule
13.3. First Amendment to City Manager Employment Agreement
Submitted by: Erica Vega, City Attorney
6 RECOMMENDED ACTION(S):
It is recommended that the City Council approve the First Amendment to the Employment Agreement for the position of City Manager and authorize the Mayor to execute the First Amendment.
14. CITY MANAGER/CITY STAFF REPORT
15. CITY COUNCIL COMMUNICATIONS/COMMITTEE REPORTS
16. ADJOURNMENT
The next regular mee+ng of the Eastvale City Council/Eastvale Public Financing Authority/Eastvale Parking Authority is scheduled for Wednesday, March 12, 2025, at 6:30 p.m. at Eastvale City Hall Council Chambers, 12363 Limonite Avenue, Suite 900, Eastvale, CA 91752.
17. AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and website of the City of Eastvale (www.eastvaleca.gov,) not less than 72 hours prior to the meeting.
_____________________________________________________
Marc A. Donohue, MMC
City Clerk
7