Agenda packet, second session — El Cajon City Council, August 9, 2022

CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
AUGUST 9, 2022, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Michelle Metschel, Deputy Mayor Vince DiMaggio, Assistant City Manager Steve Goble, Councilmember Morgan Foley, City Attorney
Gary Kendrick, Councilmember Angela Cortez, City Clerk
Phil Ortiz, Councilmember
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the July 26, 2022, Meeting and the Agenda of the August 9, 2022, Meetings in accordance to State Law and Council/Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

We Are One Committee Project at the East County Transitional Living Center AGENDA CHANGES:
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CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the July 26, 2022, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Reimbursement Agreement (Lease Rider) with Heartland Communications Facility Authority for Tenant Improvements at Station 6

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Approve Rider No. 1 to the Amended and Restated Lease Agreement with Heartland Communications Facility Authority, establishing project management and reimbursement responsibilities for tenant improvements at Fire Station 6.

1. Appropriates $2,000,000 of reimbursement revenue for the purpose of establishing Heartland Communications Facility Authority Tenant Improvement Project.

2. 5. Rejection of Bid No. 007-23 – Herbicide Application in the Public Rights-Of-Way and Storm Water Conveyances (Various Locations)

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Reject the bid due to the absence of bid submissions; and1.

Direct the Purchasing Agent to proceed with an open market purchase.2.

6. Award of Bid No. 005-23 – Madison Avenue Safety Improvements

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Madison Avenue Safety Improvements, Bid No. 005-23; and

1. Award the bid to the lowest responsive, responsible bidder, DBX, Inc., in the base bid amount of $4,164,664 contingent upon funding approval.

2. Appropriate an additional $500,000 of available TransNet Funds (EL03) to increase the budget for the Madison Avenue Safety Improvements Project (203689PWCP).

3. 7. Time extension of Tentative Subdivision Map (TSM) 670; 2000 and 2075 East Madison Avenue; Engineering Job No. 3562.

RECOMMENDATION:

That the City Council grants a one-year time extension for Tentative Subdivision Map 670 (2000 and 2075 East Madison Avenue) and sets the new expiration date to September 24, 2023, per Municipal Code Section 16.12.110.

8. Overlay 2022 Contract Change Order

RECOMMENDATION:

That the City Council approves Contract Change Order No. 1 for the Overlay 2022 asphalt paving project, 200020PWCP, Bid No. 014-22, in the amount of $639,548.02 to SRM Contracting & Paving for additional paving on Main Street.

PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

ADMINISTRATIVE REPORTS:

9. Speeding Education Campaign - City Council Action Plan 2022

RECOMMENDATION:

That the City Council receives the report and provides feedback to staff.

COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors; SANDAG – Audit Committee, San Diego Division; LAFCO.

10. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

11. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

12. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

13. DEPUTY MAYOR MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA - Alternate.

14. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

ORDINANCES: SECOND READING AND ADOPTION

CLOSED SESSIONS:

15. Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case
Robert W. Rose has submitted a Claim for Damages suffered following a sewer line backup on June 19, 2022. The claim alleges that the sewer line backup occurred in the City's sewer lines

16. Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case
Natalie Cileu has submitted a Claim for Damages for vehicular damages suffered on June 15, 2022 at Fletcher Parkway between Cuyamaca and N. Marshall

17. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property: 31.7-acre vacant site at the northwest corner of Weld Boulevard and Cuyamaca Street
Negotiating Parties: Chesnut Properties, LLC; SGCLMC-Weld Investment Company, L.P.

City Negotiators: City Manager; Assistant City Manager; City Attorney Under Negotiation: Price and terms for acquisition of leasehold interest, and for new lease-back to Negotiating Parties

ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/ El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 9th day of August 2022, is adjourned to Tuesday, August 9, 2022, at 7:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
07-26-22DRAFTminutes - 3PM

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 125 - 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

July 26, 2022

An Adjourned Regular Joint Meeting of the El Cajon City Council/Housing Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, July 26, 2022, was called to order by Mayor/Chair Bill Wells at 3:01 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.

R O L L C A L L
Council/Agencymembers present: Goble, Kendrick, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair absent: Metschel
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Cortez, City Clerk/Secretary
Other Officers absent: Foley, City Attorney/General Counsel

PLEDGE OF ALLEGIANCE TO FLAG led by Mayor Wells and MOMENT OF SILENCE. (The Courts have concluded that sectarian pr ayer, as part of City Council Meetings, is not permitted under the Constitution).

POSTINGS: The City Clerk posted Orders of Adjournment of the July 12 , 202 2, meeting and the Agenda of the July 26, 2022, meeting in accordance with State Law and El Cajon City/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

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Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 126 - 3:00 p.m.

PRESENTATIONS: None

AGENDA CHANGES: None

CONSENT ITEMS: (1 – 5)

MOTION BY WELLS, SECOND BY GOBLE, to APPROVE Consent Items 1 to 5.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

1. Minutes of El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings

Approve Minutes of the July 12, 2022, Meeting of the El Cajon City Council / Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only

Approve the reading by title and waive s the reading in ful l of all Ordinances on the Agenda.

4. Contract Amendment for El Cajon Transit Center Community Improvements Civil Engineering Services

Adopts Resolution No. 069-22 to increase the Agreement for Professional Services with Chen Ryan Associates, Inc., for El Cajon Transit Center Community Improvements Civil Engineering services in the not-to-exceed amount of $56,685 through June 30, 2023.

5. Agreements for El Cajon Transit Center Community Improvements and Main Street - Green Street Gateway Improvement s Construction Management Services

Adopts Resolution No. 070 -22 to Enter into an Agreement for Construction Management Services with Project Professionals Corporation (PPC) for the El Cajon Transit Center Community Improvements Project in the not -to-exceed amount of $319,204 for a one-year term; and

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 127 - 3:00 p.m.

CONSENT ITEMS: (Item 5 - Continued)

Adopt Resolution No. 071 -22 to enter into an Agreement for Construction Management Services with PPC for the Main Street - Green Street Gateway Improvements Project in the not-to-exceed amount of $164,332 for a one-year term.

PUBLIC COMMENT:

Rich Riel spoke about what he considers Brown Act violations by the PBID.

Wendy Provenchu spoke about a problematic household in her neighborhood and asked for help from the City Council for a resolution to the continuous problem.

WRITTEN COMMUNICATIONS: None

PUBLIC HEARINGS: None

ADMINISTRATIVE REPORTS:

6. Award of Bid No. 004-23 – El Cajon Boulevard Streetscape

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

1. Approve Plans and Specifications for El Cajon Boulevard Streetscape, Bid No. 004-23; and

2. Award the bid to the lowest responsive, responsible bidder, Tri-Group Construction & Development, Inc., in the amount of $6,239,880.

DISCUSSION

Deputy Director of Public Works , Mario Sanchez provided detailed information of the Item.

Discussion ensued among Council and Staff concerning the following:
 Low speed while using roundabouts; and
 Using landscape to discourage encampments.

No public comment was received.

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 128 - 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 6 – Continued)

MOTION BY ORTIZ, SECOND BY GOBLE, to ADOPT Resolution No. 072- 22 to Approve Plans and Specifications for El Cajon Boulevard Streetscape, Bid No. 004 -23; and Adopt Resolution No. 07 3-22 to Award the bid to the lowest responsive, responsible bidder, Tri-Group Construction & Development, Inc., in the amount of $6,239,880.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

7. Mid-Year Update on Homeless Programs

RECOMMENDATION:

That the City Council receives the mid -year report and provides feedback, recommendations, and direction on homeless-related programming and funding.

DISCUSSION

Housing Manager, Jose Dorado introduced Housing Specialist, Deyanira Pel ayo-Brito, provided detailed information of the Item.

Discussion ensued among Council and Staff concerning the following:
 Count of homeless individuals in El Cajon is not accurately reflected;  No value in the Point in Time Count;
 Rely on partnerships already in place for help with homeless problems; and  East County Homeless Task Force (ECHTF), is not an effective program.

Helen Zamora, representing the East County Transitional Living Center (ECTLC) provided an update on the new facilities and the number of people being helped by the center.

Laura Tancredi, representing Home Start, spoke about the services provided at the center.

MOTION BY ORTIZ, SECOND BY GOBLE, to ACCEPT the mid -year report and provided direction on homeless -related programming and funding.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 129 - 3:00 p.m.

ADMINISTRATIVE REPORTS: (Continued)

8. American Rescue Plan Act and General Reserve Expenditure Plan

RECOMMENDATION:

That the City Council provides direction to staff on possible expenditures of American Rescue Plan Act and General Reserve funds.

DISCUSSION

City Manager Mitchell provided detailed information of the Item.

Discussion ensued among Council and Staff concerning the following:
 Direction from Council on allocation of funds; and
 Capital improvement programs.

No public comment was received.

MOTION BY GOBLE, SECOND BY ORTIZ, to PROVIDE direction to staff on possible expenditures of American Rescue Plan Act and General Reserve funds.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors; SANDAG – Audit Committee; LAFCO.

9. Council Activities Report/Comments

Report as submitted.

10. City Council Assignments

RECOMMENDATION:

That the City Council approves City Council assignments (as identified in the report) to various boards and commissions representing El Cajon.

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 130 - 3:00 p.m.

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS: (Continued)

DISCUSSION

City Manager Mitchell provided detailed information of the Item.

No public comment was received.

MOTION BY WELLS, SECOND BY KENDRICK, to APPROVE City Council assignments (as identified in the report) to various board s and commissions representing El Cajon.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

ACTIVITIES REPORTS OF COUNCILMEMBERS:

18. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advance d Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

In addition to the submitted report, Councilmember Goble shared information about the East County Advanced Water Purification meeting, and the progress on the Amika sleeping cabins project.

19. COUNCILMEMBER GARY KENDRICK
METRO Commissio n/Wastewater JPA; Heartland Communicatio ns; Heartland Fire Training JPA.

Council Activities Report/Comments.

Report as submitted.

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 131 - 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS: (Continued)

20. MAYOR PRO TEM MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

Council Activities Report/Comments.

Report as submitted.

21. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County E conomic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advance d Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

JOINT COUNCILMEMBER REPORTS: None

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

ORDINANCES: FIRST READING - None

ORDINANCES: SECOND READING AND ADOPTION

15. An Ordinance Amending Chapter 2.16.020 Regarding Salaries of Councilmembers and Mayor

RECOMMENDATION:

That Mayor Wells requests the City Clerk to recite the title.

DISCUSSION

No public comment was received.

Joint Meeting: El Cajon City Council/Housing Authority/ July 26, 2022 Successor Agency to the Redevelopment Agency - 132 - 3:00 p.m.

ORDINANCES: SECOND READING AND ADOPTION (Item 15 - Continued)

The City Clerk recited the title of the ordinance for a second reading.

An Ordinance Repealing Section 2.16.020 of Chapter 2.16 and Adding a New Section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code Adjusting Salaries of Councilmembers and Mayor Effective January 1, 2023.

MOTION BY ORTIZ, SECOND BY GOBLE, to Adopt Ordinance No. 5120, Repealing Section 2.16.020 of Chapter 2.16 and Adding a New Section

2.16.020 of Chapter 2.16 of the El Cajon Municipal Code Adjusting Salaries of Councilmembers and Mayor Effective January 1, 2023.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (METSCHEL – Absent).

CLOSED SESSIONS: None

Adjournment: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 26th day of July, 2022, at 4:16 p.m., to Tuesday, August 9, 2022, at 3:00 p.m.

______________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary
City Council
Agenda Report
Agenda Item 4.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Dave Richards, Assistant to the City Manager
SUBJECT: Reimbursement Agreement (Lease Rider) with Heartland Communications Facility Authority for Tenant Improvements at Station 6 RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

1. Appropriates $2,000,000 of reimbursement revenue for the purpose of establishing Heartland Communications Facility Authority Tenant Improvement Project.

2. BACKGROUND:

On June 25, 1986, the Heartland Communications Facility Authority (Heartland Communications) was created to provide regional fire dispatch services to its member agencies.

Currently, the member agencies include the cities of El Cajon, La Mesa, Lemon Grove, and Santee, and the fire districts of Alpine, Bonita-Sunnyside, San Miguel, Viejas, and Lakeside. In addition, Heartland Communications contracts services to Barona and Sycuan Fire Departments, who are not members.

Heartland Communications has leased a portion of the basement of Fire Station 6, located at 100 E. Lexington Avenue, from the City since January 12, 1987. Currently, Heartland Communications leases 2,367 square feet of the facility at a rate of $1.97 per square foot with an annual CPI adjustment. Heartland Communications also pays 40 percent of the station’s utility costs. On September 14, 2021, the City Council approved an Amended and Restated Lease Agreement (Exhibit A) with Heartland Communications.

Heartland Fire and Rescue’s (Heartland Fire) Headquarters currently occupies the upper level of Station 6. Heartland Fire provides fire protection, prevention, and emergency preparedness services to the cities of El Cajon, La Mesa, and Lemon Grove. Heartland Fire is in the process of relocating its headquarters to the Public Safety Center this winter.

In anticipation of the vacated space at Station 6, Heartland Communications hopes to expand its operations to include portions of the basement and second floor. Heartland Communications and City staff have met with an architect to develop conceptual plans for the space that would expand and renovate the use of Station 6 by Heartland Communications to 6,302 square feet (Exhibit B). The final square footage leased by Heartland Communications will be calculated at the time of occupancy using the current price per square foot rate.

The Fire Station 6 Remodel project proposes to relocate the Heartland Communications dispatch center from the basement to the ground floor. The dispatch center will expand from eight to ten dispatch console units. The project will also provide standard office spaces, conference rooms, a new kitchen, fitness room, quiet room, and enhanced locker and restroom areas. The project costs also include reimbursement of City staff time, architect fees, and other various professional services required for the remodel.

RIDER
The proposed Rider (Exhibit B) would allow the City to provide overall project management services to complete tenant improvements at Station 6 for Heartland Communications. The Rider also provides that Heartland Communications will reimburse the City monthly for the costs associated with the tenant improvements. Heartland Communications has established a project budget of up to $2 million.

The proposed Rider has been approved by the Heartland Communications Board of Chiefs and subsequently by Heartland Communications Board of Commissioners.

FISCAL IMPACT:

The current lease revenue is $4,658.28 per month, or $55,899.36 annually, with an annual cost of living adjustment. Heartland Communications will continue to pay a prorated share of the utility expenses. The proposed square footage at the current lease rate would increase the annual payments to $148,979.28, an increase of $93,079.92 annually for the General Fund.

This action would increase appropriations in the City CIP Program Fund (501590) by $2,000,000 funded by Heartland Communications Facility Authority for reimbursement of project costs.

Prepared By: David Richards, Assistant to the City Manager Reviewed By: Graham Mitchell, City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Approve Rider
Heartland Communications Lease
Heartland Communications Lease Rider

Page 1 of 8 ends

RESOLUTION NO. ___-22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EL CAJON APPROVING THE

REIMBURSMENT AGREEMENT (LEASE RIDER) WITH

HEARTLAND COMMUNICATIONS FACILITY AUTHORITY
FOR TENANT IMPROVEMENTS AT FIRE STATION 6

WHEREAS, on June 25, 1986, the Heartland Communications Facility Authority ("Heartland Communications") was created to provide regional fire dispatch services to its member agencies, which currently include the cities of El Cajon, La Mesa, Lemon Grove, and Santee, and the fire districts of Alpine, Bonita-Sunnyside, San Miguel, Viejas, and Lakeside; and

WHEREAS, in addition, Heartland Communications contracts services to Barona and Sycuan Fire Departments, who are not members; and

WHEREAS, Heartland Communications has leased a portion of the basement of Fire Station 6 ("Station 6"), located at 100 E. Lexington Avenue, from the City of El Cajon (the "City") since January 12, 1987; and

WHEREAS, Heartland Communications currently leases 2,367 square feet of Station 6 at a rate of $1.97 per square foot with an annual CPI adjustment, and also pays forty percent (40%) of the utility costs; and

WHEREAS, on September 14, 2021, the City Council approved an Amended and Restated Lease Agreement with Heartland Communications (the "Lease") , attached hereto by reference as Attachment "A"; and

WHEREAS, Heartland Fire and Rescue ("Heartland Fire") provides fire protection, prevention, and emergency preparedness services to the cities of El Cajon, La Mesa, and Lemon Grove, and their Headquarters currently occupies the upper level of Station 6; and

WHEREAS, Heartland Fire is in process of relocating its headquarters to the City's Public Safety Center in upcoming months, and in anticipation of the vacated space at Station 6, Heartland Communications has expressed its desire to expand its operations to include portions of the basement and second floor of Station 6; and

WHEREAS, Heartland Communications and City staff have met with an architect to develop conceptual plans to renovate and expand the area of use to 6,302 square feet, as shown in the attached Exhibit " A" of the proposed Lease Rider No. 1 (the "Rider"), attached hereto as Attachment "B"; and

WHEREAS, the final square footage amount leased by Heartland Communications will be calculated at the time of occupancy using the current price per square foot rate; and

WHEREAS, the Fire Station 6 Remodel project (the "Project") proposes to relocate the Heartland Communications dispatch center from the basement to the ground floor, which will include expansion from eight to ten dispatch console units, and for provision of

Page 2 of 8 ends

standard office spaces, conference rooms, a new kitchen, fitness room, quiet room, and enhanced locker and restroom areas; and

WHEREAS, the Rider would allow the City to provide overall project management services to complete tenant improvements at Station 6 for Heartland Communications ; and

WHEREAS, Heartland Communications has established a Project budget of up to $2 million, and the Rider stipulates that Heartland Communications will reimburse the City monthly for the costs associated with the tenant improvements, including City staff time, architect fees, and other various professional services required for the remodel; and

WHERAS, the Rider has been approved by the Heartland Communications Board of Chiefs and subsequently by Heartland Communications Board of Commissions; and

WHEREAS, t he current lease revenue is $4,658.28 per month, or $55,899. 36 annually, with an an nual cost of living adjustment , and a pro- rated share of the utility costs; and

WHEREAS, Heartland Communications will continue to pay a prorated share of the utility expenses, and t he proposed square footage at the current lease r ate would increase the annual payments to $148,979.28, an increase of $93,079.92 annually for the General Fund.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. The above recitals are true and correct, and are the findings of the City Council.

Section 2. The City Council hereby approves the Rider to the Lease with Heartland Communications, establishing project management and reimbursement responsibilities for tenant improvements at Station 6, substantially in the form as presented at this meeting.

Section 3. The City Council hereby further approves the appropriation of $2,000,000 of reimbursable General Fund monies for the Facilities Program Capital Improvement Project Fire Station 6 Remodel.

Section 4. The City Council hereby authorizes the City Manager, or such person designated by the City Manager, to take all actions and to execute any documents and agreements necessary or appropriate for the approval of the Rider, with such changes as may be approved by the City Manager, or such person designated by the City Manager.

07/12/22 CC Agenda
Reso – Approve Reimbursement Agmt (Lease Rider) w-HFCA (FS6) 062822

Page 3 of 8 ends

RIDERNo. l

TO THE HEARTLAND COMMUNICATIONS FACILITY

AMENDED AND RESTATED LEASE
THIS RIDER No. 1 TO THE HEARTLAND COMMUNICATIONS FACILITY AMENDED AND RESTATED LEASE (the "Rider") is made and entered into as of_ day of ____ 2022 by and between the City of El Cajon, a charter city and municipal corporation ("Landlord") and the Heartland Communications Facility Authority, a California joint powers authority ("Tenant").

RECITALS
A. Landlord and Tenant entered into a lease agreement entitled HEARTLAND COMMUNICATIO S FACILITY AMENDED A D RESTATED LEASE (the "Lease") dated July I, 2021, pursuant to which parties agreed that Tenant will lea<,e approximately 2,367 rentable square feet of space in Station 6, located at 100 East Lexington Avenue, El Cajon California (the "Premises").

B. Landlord has reduced its occupancy at the Premises, allowing Tenant to expand its operations to the upper level of the Premises with new tenant improvements and additional square footage ( estimated to be approximately 6,302 of combined square feet).

C. Pursuant to the Lease, tl1e parties agreed that the Tenant may utilize some or all of the upper floor for its administrative operations, thereby abandoning pru1 of its leasehold interest in the lower floor and expanding some of its operations onto the second floor (the "Replacement Occupancy").

D. ·111e patties now desire to enter into this Rider relating to the design, engineering, and constrnction of ce11ain tenant improvement work within the Premises ru1d providing for reimbursement said improvements to ensure completion of such work in a timely manner.

AGREEMENT
NOW, THEREFORE, in consideration for the mutual promises and covenants contained in this Rider, lhe Parties hereto hereby agree as follows:
l. Commencement of Tenant Improvement
Design, Engineering and Constrnction Work
Pursuant to this Rider, Landlord agrees to facilitate facility improvements, including but not limited to the preparation of construction drawings, ordering of necessary materials, and construction, in order to prepare the Premises for Tenant's occupancy with a target Replacement Occupancy commencement dale of December 2023.
2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022 ATTACHMENT "B"

Page 4 of 8 ends

2. Reimbursement for Tenant Improvement
Design, Engineering and Constrnction Work
Tenant acknowledges that the tenant improvement work is in many respects highly specialized for Tenant's expected use of the Premises. In considerat ion of the foregoing, Tenant hereby agrees that it shall pay and reimburse Landlord each month, upon demand, one hundred percent (100%) of any and all out-of~pocket costs incurred by Landlord in connection with the above-descr ibed tenant improvement work ("Landlord's Costs"), not to exceed two-million dollars ($2,000,000) in the aggregate. Because HCFA, as Tenant, has the fiduciary responsibility to the Authority for distribution of all funds, the Director shall be signatory on all invoices for reimbursement of costs to the Landlord with regard<; to the remodel project. Tenant agrees that it will reimburse all of Landlord's Costs in a timely manner , and not later than ptior to Replacement Occupancy.

Furthem1ore, in the event Tenant fails to reimburse Landlord's Coste; within thirty (30) days after Landlord's submission of any monthly reimbursement request for any reason other than Landlord's refusal to proceed in good faith with respect to the Lease (including this Rider), Landlord shall be relieved of any fmther obligations to continue with such tenant improvement work until and unless reimbursement payments are brought current. In all event<;, Landlord shall retain title to any drawings , plans, materials or work generated pursuant to this Rider.

Any significant change orders that would impact the specific operations or functions of the Tenant shall be reviewed and mutuall y agreed upon by both Tenant and the City of El Cajon. In addition, any change orders proposed f6r the sole benefit ofthe City of El Cajon as Landlord would be financially compensated by the City and not the Tenant.

3. Desc1iption of the Premises
Tenant's current spaces on the lower level of the Premises, as delineated in Exhibit "A" to the Lease, were identified as being approximately 2,367 square feet. That square footage was only an estima te. A new Exhibit "A" reflecting more accurate plans and square footage of approximately 6,302 square feet is attached to this Rider for reference.

TI1e final layout of the space and square footage will be calculated after the tenant improvements on the lower and upper levels are completed. ·mese final calculations will comprise a second new Exhibit "A" to accurately reflect the precise size and dimensions of the Premises if they differ from this new Exhibit "A."

4. Attorneys' Fees
In the event of the bringing of any action or s uit by a party hereto against another party hereunder by reason of any breach of any of the covenants or agreements on the part of the other patt y ruising out of the Lease or this Rider, then the prevailing patt y in such action or dispute, whether by final judgment or out of court settlement , shall be entitled to have and recover of and from the other party all costs and expenses of suit, including actual attorney's fees.

5. Time of Essence
Time is of the essence in connection with each and every provision of this Rider. 2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022

Page 5 of 8 ends

6. Waiver
No claim of waiver, consent or acquiescence with respect to any provision of this Rider shall be made against either party except on the basis of a written instrument executed by the party to be charged.

7. Counterparts
ll1is Rider may be executed in any number of counterparts , each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same Rider.

8. Rent Increase
The base rent of $1.87 per square foot will remain as set out in the Lear;e during the tenant improvements. Rent increases and additional rent amounts shall be calculated and applied at the time Tenant occupies the Premises and the square footage of the Premises is recalculated. [Remainder of this page intentionally left blank]
2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022 IN WITNESS WHEREOF, the parties hereto have executed this Rider as of the date first set forth above.

LANDLORD:

TENANT:

CITY OF EL CAJON
BY:. _____ _______ _ _
Mayor
ATTEST:. _________ _ _
City Clerk

HEARTLAND COMMUNICATIONS FACILITY AUTHORITY
BY~ -:::?'.-?-- 7 p...-,/2-:L
-~ir ofBoard of Chiefs
ATTEST:

Council Date: ______ _
Resolution No. _ _ ____ _
2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022

Page 7 of 8 ends

Exhibit A
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Page 8 of 8 ends

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Exhibit B
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HEARTLAND COMMUNICATIONS FACILITY

AMENDED AND REST A TED LEASE
_,...,This Amended and Restated Lease (the "Lease"), made and entered into this /s, day of ::,. ) IA kg\ , 2021, by and between the City of El Cajon (the "City"), a charter city and municipal corporation, and the Heartland Communications Facility Authority (the "Authority").

WHEREAS, Authority is organized and existing pursuant to the Joint Exercise of Powers Act (California Government Code sections 6500 et seq.) (the "Act") by an agreement entitled "Joint Exercise of Powers Agreement Creating An Agency To Be Known As the Heatiland Communications Facility Authority," dated June 25, 1986 (the "Agreement"); and WHEREAS, City is the owner of that cetiain real propetiy located at I 00 East Lexington Avenue, El Cajon, California (the "Property"), a potiion of which has been leased to the Authority for its use as its Facility (as hereinafter defined) under that certain Heartland Communications Facility Lease, dated January 13, 1987 (the "Existing Lease"), where the Authority currently leases a pmiion of the subject of this Lease; and
WHEREAS, the Existing Lease has been amended six (6) times in order to extend its term and to increase Authority's leasehold interest and responsibilities, and requires another amendment to extend the term and futiher modify Authority's leasehold interest; and WHEREAS, the parties have determined that the Existing Lease should be amended and restated in order for the parties to more clearly and accurately represent the terms and conditions for the lease of the re-designated Facility.

NOW, THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, including the terms and conditions contained herein, the patiies hereto agree as follows:

WITNESSETH:

I. ADMINISTRATION. This Lease shall be administered on behalf of the City by its City Manager and on behalf of the Authority by the Chair of its Board of Chiefs.

2. DESCRIPTION. The City hereby leases to the Authority that real property located in the City's Fire Facilities ("Station 6") at 100 East Lexington Avenue known as the Heaiiland Communications Facility (the "Facility").
(a) The Facility includes a dispatch area, supervisors' offices, an equipment room and a computer room, in various locations as set forth in Section 5 of the Agreement, as well as cetiain non-exclusive rights to access common areas within Station 6, and parking of vehicles. These spaces, as delineated in Exhibit A, comprise approximately 2,367 square feet, and are only approximates, as the actual space and square footage will be calculated after the Authority completes its tenant improvements on the second level. Said real property is leased on the terms and conditions hereinafter set forth.
_?()] J/Co11rracts & :(\.!J'CCJJ!r.:'/1/s/l-!i.!Ol'!lund ( 'o!llltll!lfic·(1!ion.,' Facility l,ea<.;c 08302 l (b) The City has reduced its occupancy of Station 6, allowing the Authority to relocate some of their workspace out of its current location in the basement of the structure, to the second floor. The parties agree that the Authority may substitute some or all of the second floor for its administrative operations, thereby abandoning its leasehold interest in a portion of Station 6, but moving its leasehold interest into the replacement premises (together with any of the Facility remaining in the basement of Station 6, the "Substituted Facility"). Upon occupancy of the Substituted Facility the paities agree to amend this Lease with a new Exhibit A to accurately reflect the leased premises.

3. TERM. The term of this Lease is ten (I 0) years, commencing on July I, 2021 (the "Commencement Date") and terminating on the last day of the I 20th month thereafter. The payment of rent shall commence on said date. From the date of the aforementioned notice, the Authority, its agents, and its employees shall have access to the Facility for the purpose of preparing for commencement of operations.

4. OPTION TO EXTEND. The Authority shall have the right and option to extend this Lease for not more than two (2) terms, each of not more than ten years in length, after the expiration of the initial term, at the rental rate and under the terms and conditions set fo1th herein. (a) Terms of Options. Each option shall be exercised only by notice in writing signed and delivered to the City, in the manner provided by this Lease, no later than ninety (90) days prior to the expiration thereof.
(b) The Authority shall have the option to terminate this Lease by providing written notice to the City of the exercise of said option, in the manner provided by this Lease, at least ninety (90) days prior to the date that the Authority intends the Lease to terminate.
( c) Notwithstanding anything in this Section 4 to the contrary, the City shall have the option to terminate this Lease by giving the Authority not less than one hundred eighty ( 180) days' notice prior to the expiration of any ten (I 0) year extension of the term. Following the expiration of the second ten (I 0) year extension of this Lease the parties may agree to extend this Lease for a period not to exceed one (I) year, with a total of not more than five (5) such one-year extensions. Any one year extension must be initiated at the request of the Authority made in writing not later than ninety (90) days prior to the expiration of the prior extension term of the Lease. In the event the City elects not to agree to any one (I) year extension, this Lease shall terminate at the conclusion of the period of the last extension.

5. RENT. The rent during the term hereof shall initially be the sum of $4,426.29 per month, a rate of $1.87 per square foot (the "Base Rent"). Upon Authority's occupancy of the Substituted Facility for the Facility, the parties will adjust the Base Rent by calculating the per square foot value (at the then, current, value) by the actual area of the premises leased. City agrees that Authority shall be allowed to construct its tenant improvements to the second floor of Station 6 ]O]l/Co111rw:ls & Agreemcnts/Ht!art!onJ ( 'rmun1111h.'dtirms Fucili!y reuse 08302.l ] without payment of any incr.ease in the Base Rent during the construction of tenant improvements (other than standard adjustments set forth in the paragraph immediately following this paragraph, and other than Additional Rent, as defined below). Said rent shall be paid to the City and mailed to the Director of Finance, City of El Cajon, 200 Civic Center Way, El Cajon, California 92020 by the Authority, in advance, on or before the first day of each month during the term of this Lease or any extension thereof. If the first day of the term shall not be the first day of the month, the rental for the portion of the term occurring in the first and last calendar months shall be appropriately prorated.

The rent shall be increased each January 1, commencing January l, 2022, in an amount equal to the percentage increase in the San Diego Cost of Living Index for All Urban Consumers (the "Index") for the twelve (12) month period ending in the month of November immediately preceding each January I. It is expressly agreed between City and Authority that if the Index decreases, the monthly rent shall nevertheless remain unchanged for the applicable calendar year.

In addition to the Base Rent, the Authority shall pay, as additional rent, fo1ty percent (40%) of the total utility charges applicable to Station 6 (the "Additional Rent"). The Additional Rent shall be effective from and after the Commencement Date.

The City shall provide as part of said rent all utilities, trash removal services, and interior maintenance including stru_ctural, repair and maintenance of heating, plumbing, cooling and electrical equipment ( excluding maintenance of communication/dispatch equipment and accessories installed and owned by the Authority). City shall provide all exterior maintenance and structural repair, including maintenance of common walkways, landscaping and parking areas.

6. PERMITTED USES. The Authority shall use the Facility only for fire communications and dispatching, and shall have joint use of Station 6 restrooms, lunchroom, and multi-purpose classroom/emergency operations center, as set forth in Section 5 of the Agreement.

The Authority shall have reasonable non-exclusive use of Station 6 parking area, together with the right of reasonable ingress and egress to the Facility and parking area. The Authority shall have access to the Facility on a twenty-four (24) hour per day, seven (7) day per week basis.

7. DAMAGE OR DESTRUCTION. In the event that the Facility should be damaged by fire or any other cause during the term of this Lease or extension thereof, other than through the fault or negligence of Authority, repairs shall be made by City, at its sole expense, and with all reasonable dispatch, and Authority shall be allowed a reduction of rent in propo1tion to the ratio of the damaged area to the entire Facility. Such reduction of rent shall continue during the time required for City to make such repairs. If, in the opinion of the City, Authority can use and occupy the Facility without substantial inconvenience, there shall be no reduction of rent.

In the event damage by fire or other cause, other than through the fault or negligence of Authority, amounts to the substantial destruction of the Facility which cannot be repaired in ninety (90) days, this Lease may be terminated by either party at its option by giving written notice of intention to the other party within thi1ty (30) days following said destruction; if the Lease is not so terminated, ]f)]f./Co11lrctcls & Agrccmcnts/Ht:artland ('ommwzicdtions Fw;ilily l,eusc 083021 3 Authority shall not be liable for any rent until repairs and reconstruction have been ITade by City, so that the Facility is again ready for occupancy.

Subject to City approval relative to repairs, Authority shall make, at its sole expense, all repairs to the Facility required by reason of the fault or negligence of Authority, officers, employees, or persons using the Facility to conduct business with Authority.

8. IMPROVEMENTS AND INSTALLATION. The Authority may install any and all equipment necessary or desirable for the Authority's operation of the Communication Dispatch Center. All such equipment shall be removed at or before termination of this Lease, or extension thereof, all damage to the Facility occasioned by such installation or removal shall be repaired by the Authority.

Upon vacation, the Authority shall deliver possession of the Facility to the City in the same condition that existed at the beginning of this Lease, ordinary wear and tear and damage by the elements excepted.

9. ALTERATIONS. All alterations or additions which alter the mechanical, electrical, air movement systems and overall general configuration design must be approved by the City and shall be made at the sole cost and expense of the Authority. Such additions or alterations shall on expiration or sooner termination of this Lease become property of the City and rer1ain on said Facility, except the City has the option to require the Authority at its own expense, to restore the Facility to the configuration existing prior to any alteration(s) or addition(s).

I 0. QUIET POSSESSION. Authority, paying the said rent, as well as performing the covenants and agreements aforesaid, shall and may at all times during the said term peaceably and quietly have, hold and enjoy the Facility for the term aforesaid. If City for any reason whatsoever cannot deliver possession of the Facility to Authority at commencement of said term as hereinbefore specified, or if Authority is dispossessed through action of a title superior to City's, then and in either of such events this Lease shall not be void or voidable nor shall City be liable to Authority for any loss or damage resulting therefrom; but there shall be determined and stated in writing by the City Manager a proportionate reduction of the rent covering the period or periods during which Authority is prevented from having the quiet possession of the Facility.

11. NOTICE. Any notice or notices provided by this Lease or required by law to be given or served upon City or Authority may be given or served by depositing the same in the United States Mail, postage prepaid, addressed to the City Manager, City Hall, 200 Civic Center Way, El Cajon, California 92020, or addressed to Heaitland Communications Facility Authority, I 00 East Lexington, El Cajon, California 92020, or to such other address as City or Authority may subsequently specify in writing, or said notices may be personally served upon the City Manager or upon the Chair of the Board.

12. DEFAULT. In the event that City or Authority shall default in the performance of any term or condition of this Lease and shall fail to cure such default within thirty (30) days following service upon the defaulting party of a written notice of such default specifying the default or :!O:! I/Contracts & ,,/grccmcnts/J fearthmd C(}111munh·olion.\ Fuci!ity Lcuse 083021 defaults complained of, the complaining party may forthwith terminate this Lease by serving the defaulting party written notice of such termination.

13. GENERAL CONDITIONS.
(a) Waste; Care of Premises. Authority shall give prompt notice to City of any damage to the Facility and shall not commit, or suffer to be committed, any waste or injury, or any public or private nuisance on the Facility. (b) Insurance. Effective upon the date Authority takes possession of the Facility, Authority will include said Facility in its insurance program which shall insure City and Authority against liability for injury or damage to persons or property in or about the Facility as a result of Authority's occupancy and use. Insurance coverage shall be in the amount of$1,000,000 with a written obligation on the pa11 of the carrier to notify City in writing prior to policy expiration or cancellation. Authority is not required to provide insurance of the type of limits described above if such insurance is not available in the open market from a reputable insurance carrier.
(c) Lease Subordination. This Lease is subject to Section 5 of the Agreement and subsequent amendments thereto.

14. EXECUTION. This Lease may be simultaneously executed in any number of counterparts, each of which_ when so executed shall be deemed to be an original, but all together shall constitute but one and the same lease, and it is also understood and agreed that the separate counterparts of this Lease may be separately executed by City and Authority, all with the same full force and effect as though the same counterpat1 had been executed simultaneously by both City and Authority.

15. ENTIRE LEASE. The parties hereto have herein set forth the entirely of their agreement. [Remainder ofpage intentionally leji blank}
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]()] !/( ·()llfracts & ;_/grecmcnfs/1-ft:arthtrhf ( 'rm11111111icotions Fucilit_p Leuse (i8302.l 5 LESSOR: CITY OF EL CAJON
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LESSEE: AUTHORITY
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Chair of Hoard of Chiefs
ATTEST: ~C~
Secretary/Clerk
IN WITN ESS HEREOF , the parties hereto have set their hands on the date first above written.

Counci l Dale: 09/14/21
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](}] //(,\)!lfl'acfs & Agreemcn/s/lli!art!und (. 'unun111lieatirms Fucility !.C!lf\'C 08302 I 2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022

RIDER No. 1

TO THE HEARTLAND COMMUNICATIONS FACILITY

AMENDED AND RESTATED LEASE

THIS RIDER No. 1 TO THE HEARTLAND COMMUNICATIONS FACILITY AMENDED AND RESTATED LEASE (the "Rider") is made and entered into as of ___ day of ________, 2022 by and between the City of El Cajon , a charter city and municipal corporation ("Landlord") and the Heartland Co mmunications Facility Authority, a California joint powers authority ("Tenant").

RECITALS
A. Landlord and Tenant entered into a lease agreement entitled HEARTLAND COMMUNICATIONS FACILITY AMENDED AND RESTATED LEASE (the "Lease") dated July 1, 2021, pursuant to which parties agreed that Tenant will lease approximately 2,367 rentable square feet of space in Station 6, located at 100 East Lexington Avenue, El Cajon California (the "Premises").

B. Landlord has reduced its occupancy at the Premises, allowing Tenant to expand its operations to the upper level of the Premises with new tenant improvements and additional square footage (estimated to be approximately 6,302 of combined square feet).

C. Pursuant to the Lease, the parties agreed that the Tenant may utilize some or all of the upper floor for its administrative operations, thereby abandoning part of its leasehold interest in the lower floor and expanding some of its operations onto the second floor (the "Replacement Occupancy").

D. The parties now desire to enter into this Rider relating to the design , engineering, and construction of certain tenant improvement work within the Premises and providing for reimbursement said improvements to ensure completion of such work in a timely manner.

AGREEMENT
NOW, THEREFORE, in consideration for the mutual promises and covenant s contained in this Rider, the Parties hereto hereby agree as follows:

1. Commencement of Tenant Improvement
Design, Engineering and Construction Work
Pursuant to this Rider , Landlord agrees to facilitate facility improvements, including but not limited to the preparation of construction drawings , ordering of necessary materials , and construction, in order to prepare the Premises for Tenant 's occupancy with a target Replacement Occupancy commencement date of December 2023.

2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022

2. Reimbursement for Tenant Improvement
Design, Engineering and Construction Work
Tenant acknowledges that the tenant improvement work is in many respects highly specialized for Tenant's expected use of the Premises. In consideration of the foregoing, Tenant hereby agrees that it shall pay and reimburse Landlord each month, upon demand, one hundred percent (100%) of any and all out -of-pocket costs incurred by Landlord i n connection with the above -described tenant improvement work ("Landlord's Costs"), not to exceed two-million dollars ($2,000,000) in the aggregate. Because HCFA, as Tenant, has the fiduciary responsibility to the Authority for distribution of all funds, the Director shall be signatory on all invoices for reimbursement of costs to the Landlord with regards to the remodel project. Tenant agrees that it will reimburse all of Landlord's Costs in a timely manner , and not later than prior to Replacement Occupancy .

Furthermore, in the event Tenant fails to reimburse Landlord's Costs within thirty (30) days after Landlord's submission of any monthly reimbursement request for any reason other than Landlord's refusal to proceed in good faith with respect to the Lease (including this Rider), Landlord shall be relieved of any further obligations to continue with such tenant improvement work until and unless reimbursement payments are brought current . In all events, Landlord shall retain title to any drawings, plans, materials or work generated pursuant to this Rider.

Any significant change orders that would impact the specific operations or functions of the Tenant shall be reviewed and mutually agreed upon by both Tenant and the City of El Cajon. In addition, any change orders proposed for the sole benefit of the City of El Cajon as Landlord would be financially compensated by the City and not the Tenant.

3. Description of the Premises
Tenant's current spaces on the lower level of the Premises, as delineated in Exhibit "A" to the Lease, were identified as being approximately 2,367 square feet. That square footage was only an estimate. A new Exhibit "A" reflecting more accurate plans and square footage of approximately 6,302 square feet is attached to this Rider for reference.

The final layout of the space and square footage will be calculated after the tenant improvements on the lower and upper levels are completed. These final calculations will comprise a second new Exhibit "A" to accurately reflect the precise size and dimensions of the Premises if they differ from this new Exhibit "A."

4. Attorneys' Fees
In the event of the bringing of any a ction or suit by a party hereto against another party hereunder by reason of any breach of any of the covenants or agreements on the part of the other party arising out of the Lease or this Rider , then the prevailing par ty in such action or dispute, whether by final judgment or out of court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including actual attorney's fees.

5. Time of Essence
Time is of the essence in connection with each and every provision of this Rider.

2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022

6. Waiver
No claim of waiver, consent or acquiescence with respect to any provision of this Rider shall be made against either party except on the basis of a wr itten instrument executed by the party to be charged.

7. Counterparts
This Rider may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same Rider.

8. Rent Increase
The base rent of $1.87 per square foot will remain as set out in the Lease during the tenant improvements. Rent increases and additional rent amounts shall be calculated and applied at the time Tenant occupies the Premises and the square footage of the Premises is recalculated.

[Remainder of this page intentionally left blank]

2022/Contracts & Agreements/Heartland Communications Facility Lease 06/01/2022 IN WITNESS WHEREOF, the parties hereto have executed this Rider as of the date first set forth above.

LANDLORD: CITY OF EL CAJON

BY:

Mayor

ATTEST:

City Clerk

TENANT: HEARTLAND COMMUNICATIONS FACILITY AUTHORITY

BY:

Chair of Board of Chiefs

ATTEST:

Secretary/Clerk

Council Date:

Resolution No.

Exhibit A
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City Council
Agenda Report
Agenda Item 5.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Rejection of Bid No. 007-23 – Herbicide Application in the Public Rights-Of-Way and Storm Water Conveyances (Various Locations) RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Reject the bid due to the absence of bid submissions; and1.

Direct the Purchasing Agent to proceed with an open market purchase.2.

BACKGROUND:

On June 28, 2022, the City Council approved the Fiscal Year 2022-2023 budget for wastewater and parks repairs and maintenance. The City is in the need of a service for a comprehensive annual herbicide application/weed abatement program for public rights-of-way and stormwater conveyance channels. The City for this service for four one-year renewal options. No responses were received before 2:00 p.m. on July 14, 2022.

Pursuant to Public Contract Code Section 20166, in its discretion, the legislative body may reject any bids presented and readvertise. If two or more bids are the same and the lowest, the legislative body may accept the one it chooses. If no bids are received, the legislative body may have the project done without further complying with this chapter.

Staff recommends rejection of the bid and authorization to perform an open market purchase, concluding it is in the City’s best interest to waive the bidding requirement.

FISCAL IMPACT:

The estimated fiscal impact for the initial one-year term is $203,000. Sufficient funds are included in the proposed Fiscal Year 2022-23 budget: Public Works - Parks (101530) and Wastewater – Maintenance (650720). Subsequent 4-year costs, factoring in a 6% increase, are estimated to total $941,331.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 1 ends

RESOLUTION NO. ___-22

RESOLUTION REJECTING BID NO. 007-23 FOR

HERBICIDE APPLICATION IN THE PUBLIC RIGHTS-OF-WAY

AND STORM WATER CONVEYANCES (VARIOUS LOCATIONS)

DUE TO ABSENCE OF BID SUBMISSIONS, AND AUTHORIZING

AN ALTERNATIVE PROCUREMENT OPTION

WHEREAS, on June 28, 2022, the City Council approved the Fiscal Year 2022- 2023 budget for wastewater and parks repairs and maintenance; and

WHEREAS, Bid No. 007-23 for Herbicide Application in the Public Right s-of-Way and Storm Water Conveyances (Various Locations) (the "Bid") included comprehensive annual herbicide application/weed abatement program for public rights-of-way and storm water conveyance channels at various locations in the City of El Cajon (the "City"), for a one (1) year term, with four (4) one-year renewal options; and

WHEREAS, no responses were received prior to the deadline of 2:00 p.m. on July 14, 2022; and

WHEREAS, pursuant to Public Contract Code section 20166, in its discretion, the legislative body may reject any bids presented and, if no bids are received, the legislative body may have the project done without further compliance with the Local Agency Public Construction Act (Public Contract Code section 20100, et seq.); and

WHEREAS, due to the absence of bid submissions, staff recommends the City Council rejects the B id, waives the bidding requirement s, and authorizes the City's Purchasing Agent to proceed with an open market purchase; and

WHEREAS, the estimated fiscal impact for the init ial one-year term is $203,000, and s ufficient funds are included in the proposed Fiscal Year 2022- 23 budget: Public Works – Parks and Wastewater – Maintenance accounts, and

WHEREAS, subsequent 4-year costs, factoring in a 6% increase, are estimated to total $941,331; and

WHEREAS, the City Council believes it to be in the best interest of the City to reject the Bid due to the absence of bid submissions, waive the bidding requirement for the Project, and authorize the City's Purchasing Agent to proceed with an open market purchase as recommended by staff.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct and are the findings of the City Council.

Page 2 of 2 ends

2. The City Council hereby rejects the Bid due to the reasons stated above, waives the bidding requirement for the Project, and authorizes the City's Purchasing Agent to proceed with an open market purchase as recommended by staff.

08/09/22 CC Agenda
Reso - Bid 007-23 – Herbicide Application – Reject & Open Mkt Purchase 072522 City Council
Agenda Report
Agenda Item 6.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 005-23 – Madison Avenue Safety Improvements RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Madison Avenue Safety Improvements, Bid No. 005-23; and

1. Award the bid to the lowest responsive, responsible bidder, DBX, Inc., in the base bid amount of $4,164,664 contingent upon funding approval.

2. Appropriate an additional $500,000 of available TransNet Funds (EL03) to increase the budget for the Madison Avenue Safety Improvements Project (203689PWCP).

3. BACKGROUND:

The Madison Avenue Safety Improvements project will promote safety along Madison Avenue between North Johnson Avenue and east of North Second Street by furnishing and installing bicycle lanes, bicycle detection at traffic signals, rectangular rapid flashing beacons, curb ramps and extensions, and new street lighting.

This bid was advertised on May 26, 2022. The City received four bids on July 7, 2022, and evaluated the three lowest submissions.

The specifications include an Additive Alternate consisting of furnishing and installing a safety analytics system that identifies near-miss events or conflicts involving vehicles at a location with real-time video data.

The California Public Contract Code allows the City to specify which award method will be utilized to determine the lowest bid. Per the bid specifications, the lowest bid shall be determined based on the lowest total of the bid prices on the base contract and those additive or deductive items specifically identified in the bid solicitation as being used to determine the lowest bid price. This language does not preclude the City from adding or deducting any additive items after the lowest responsible bidder has been determined. After examining the bid, the Additive Alternate will not be included in the award.

An increase to the existing project budget in the amount of $500,000 is requested for unanticipated increases in construction costs. The Consumer Price Index is at a 40 year high, and has contributed to substantial increases in material and labor costs in the construction industry.

Staff recommends awarding the bid to the lowest responsive, responsible bidder, DBX, Inc., in the amount of $4,164,664. The summary of bids is attached, and complete proposals are on file in the Purchasing Division.

FISCAL IMPACT:

The fiscal impact of award is $4,164,664. This project is funded by the Highway Safety Improvement Program (HSIP) and local TransNet funding. Funds are available in Fiscal Year 2022-23 Annual Budget: Madison Avenue Safety Improvements (203689PWCP) and contingent upon approval of additional funding. The appropriation of additional funds will increase the project budget to $4,571,900.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Approve Plans & Specs
Resolution - Award of Bid
Bid Summary - 005-23

Page 1 of 1 ends

RESOLUTION NO. __-22

RESOLUTION APPROVING

PLANS AND SPECIFICATIONS FOR

MADISON AVENUE SAFETY IMPROVEMENTS
(Bid No. 005-23)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Madison Avenue Safety Improvements project (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

08/09/22 CC Agenda
Reso - Bid 005-23 – Madison Ave Safety Imprvmts - Approve Plans & Specs 072622

Page 1 of 2 ends

RESOLUTION NO. __-22

RESOLUTION AWARDING BID FOR

MADISON AVENUE SAFETY IMPROVEMENTS
(Bid No. 005-23)

WHEREAS, the Madison Avenue Safety Improvements project (the "Project") will promote safety in the City of El Cajon (the "City") along Madison Avenue between North Johnson Avenue and east of North Second Street by furnishing and installing bicycle lanes, bicycle detection at traffic signals, rectangular rapid flashing beacons, curb ramps and extensions, and new street lighting; and

WHEREAS, the Project was advertised on May 26, 2022, and

WHEREAS, four (4) bids were received and opened at 2:00 p.m. on July 7, 2022, and the three (3) lowest submissions were evaluated; and

WHEREAS, th e specifications include an Additive Alternate consisting of furnishing and installing a safety analytics system which identifies near -miss events or conflicts involving vehicles at a location with real-time video data; and

WHEREAS, the California Public Contract Code allows the City to specify which award method will be utilized to determine the lowest bid, and in accordance with the bid specifications, the lowest bid shall be determined based on the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation as being used for the purpose of det ermining the lowest bid price; and

WHEREAS, this language does not preclude the City from adding or deducting any additive items after the lowest responsi ble bidder has been determined, and a fter examining the bid, the Additive Alternate will not be included in the award; and

WHEREAS, s taff recommends awarding the bid to the lowest responsive, responsible bidder, DBX, Inc., in the amount of $4,164,664.00; and

WHEREAS, the Project is funded by the Highway Safety Improvement Progr am and local TransNet funding, and f unds are available in Fiscal Year 2022- 23 Annual Budget: Madison Avenue Safety Improvements and contingent upon approval of additional funding; and

WHEREAS, the City Council believes it to be in the best interests of the City to award the bid to the lowest responsive, responsible bidder , in th e amount of $4,164,664.00.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

Page 2 of 2 ends

2. The City Council hereby awards the bid for the Project to the lowest responsive, responsible bidder:

DBX, Inc.

in an amount not to exceed $4,164,664.00, contingent upon funding approval.

3. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.

08/09/22 CC Agenda
Reso - Bid 005-23 – Madison Ave Safety Imprvmts – Awd (DBX) 072622

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 005-23 Bid Name: Madison Avenue Safety Improvements

Solicitation Due Date/Time: July 7, 2022/ 2:00 p.m. Initial Date of Advertisement: May 26, 2022

Number of Responses Received: 4

Bid Estimate: $3,400,000 (Base Bid) $200,000 (Additive Alternate)

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

Below is a breakdown of the Base Bid and Additive Alternate(s)

BID EVALUATION (TOP TWO LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
DBX, Inc. Yes Did not complete the Designation of
subcontractors form, rather included
subcontractor information under the
"Subcontractors" tab on PlanetBids and
on form Exhibit 12-B: Bidder’s List of
Subcontractors (DBE and Non-DBE) Part
1, which satisfies PCC 4104
requirements.

Granite Construction Co. Yes Equal Employment Opportunity Certification forms are required for each
subcontractor listed on bid. The City
provided additional time for the vendor
to submit the forms and vendor
complied.

Blue Pacific Engineering Yes Submitted electronic bid bond for another project. This is a minor
irregularity since the original bid bond
cited the correct project.

Did not sign Experience Statement form;
minor irregularity as this does not create
an unfair advantage.

Equal Employment Opportunity
Certification forms are required for each
subcontractor listed on bid. The City
provided additional time for the vendor
~
~ leyq/Oppo ~
. • . .,. "' '°ci ~' 0"Po rate~ '\:

Vendor Vendor Type Bid Amount Format Submit Date Status DBX, Inc. CADIR $4,395,464.00 Electronic 07/ 07/ 2022 1 50 41 PM Submitted Granite Construction Co. $4,419,925.68 Electronic 07/ 07/ 2022 1 53 45 PM Submitted Blue Pacific Engineering $5,157,239.65 Electronic 07/ 07/ 2022 1 52:17 PM Submitted WCGG/ HMS, A Joint Venture CADIR $5,958,809 50 Electronic 07/ 07/ 2022 1 29:41 PM Submitted DBX~ Inc. Granite Blue Pacifi c WCGG/HMS , A
Connruction Co. Engineering Joint V~ture
Base Bid $4,164, 664.00 $4, 139,925 .68 $4, 900,239 .65 $5,718,809 .50 Add it ive Alternate $23 0,800.00 $2.80,000 .00 $257,000 .00 $240,000 .. 00 $4, 395,464.00 $4,419, 925 .68 $5,157,239 .65 $5,958, 809.50 to submit the forms and vendor
complied.

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED:

RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _____________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: DBX, INC. - $4,164,664 (BASE BID) $230,800 (ADDITIVE ALTERNATE)
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: July 20, 2022

I I I I
City Council
Agenda Report
Agenda Item 7.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Time extension of Tentative Subdivision Map (TSM) 670; 2000 and 2075 East Madison Avenue; Engineering Job No. 3562.

RECOMMENDATION:

BACKGROUND:

Public Works staff received a letter (copy attached) from the property owner dated July 19, 2022, requesting a time extension for Tentative Subdivision Map (TSM) 670. Resolution No. 092-19 conditionally approved TSM 670 with an expiration date of September 24, 2021. Section

16.12.110 of the Municipal Code allows for three one-year extensions. This request is the second of three allowable map time extensions.

This project proposes a residential subdivision consisting of nineteen (19) residential lots and four (4) common lots on two (2) non-contiguous parcels located on the north and south sides of East Madison Avenue between Granite Hills Drive and Greenfield Drive and addressed as 2000 and 2075 East Madison Avenue in the RS-14 (Residential, Single-Family, Minimum 14,000 Square Feet Lots) zone; APNS: 508-120-18 and 512-130-35.

FISCAL IMPACT:

None. All costs are paid by the developer.

Prepared By: Jaime Campos
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Letter Map Extension Request
Tentative Subdivision Map (TSM) 670

SHADOW MOUNTAIN COMMUNITY CHURCH

EL CAJON CAMPUS
DR. DAVlD JEREMIAH

SENIOR PASTOR
Home of:

Christia n Unified
Schools
Southern California
Seminary
Turning Point
Radio and Television
Ministry
July 19, 2022
City of El Cajon
Public Works
200 Civic Center Way
El Cajon , CA 92020
Attn: Jaime Campos
Shadow Mountain Community Church is requesting that our existing TSM 670 be extended for an additional year. We were unable to acquire a developer for the property and therefore additional time is necessary to be able to complete the sale of the property.

Included is a check in the amount of $425 for the Map Extension fee.

Sincerely ,
fu_
Bryan Snow, Executive Pastor
2100 Greenfield Drive • El Cajon, California 92019 • 619-44 0-1 802 ShadowMountain .org
('
V
\
\
\
--
.~
1 "=BO'
TENTATIVE SUBDIVISION MAP NO. 670
2000 & 2075 EAST MADISON A VENUE
BROADWAY 1-8
ttl tB I!,
I:!: V,
V,

EAST MADISON AVENUE
~ i!: 0 gj
~ ~

VICINITY MAP
NOS@

OWNER I DEVELOPER
Is: ci: c:,
c:,
g
~ ?s

SITE DATA

PROPOSED DEVELOPMENT
- 18 NEW SINGLE-FAMILY RESIDENTIAL LOTS
- 2 PRNATE STREETS
- 1 EXISTING SINGLE-FAMILY HOUSE TO REMAIN
AREAS
GROSS AREA =
NET AREA =
ZONING
358,622 sf (8.23 ac)
358,622 sf (8.23 ac)
---- ---- -----
EXISTING GENERAL PLAN DESIGNATION = PAROCHIAL SCHOOL & LOW-LOW RESIDENTIAL PROPOSED GENERAL PLAN DESIGNATION = LOW-LOW RESIOENTW..

EXISTING ZONING = RS-20
PROPOSED ZONING = RS-14

LEGAL DESCRIPTION
2(X)() EAST MADISON A VENUE:

SHADOW MOUNTAIN COMMUNITY CHURCH
2100 GREENFIELD DRIVE
A PORTION OF LOT 3 IN BLOCK 32 OF THE SUBDMSION OF THE "S" TRACT OF RANCHO EL

CAJON, IN THE CITY OF EL CAJON, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF, RECORDED IN BOOK 170, PAGE 71 OF DEEDS, RECORDS OF SAN DIEGO COUNTY.

LOT 'A'
I
EX. BLOG. :

TO RE/JAi/i
EL CAJON, CA 92019
(619) 440-1802

SUBDMS/ON

BOUNDARY
PROP. PCC

BROW DITCH
2075 EAST MADISON A VENUE:

LOT '8' PER GRANT DEED RECORDED ON MARCH 29, 2007 AS INSTRUMENT NO. 2007-212390, O.R., IN THE CITY OF EL CAJON, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA.

SERVICE DISTRICTS
WATER DISTRICT:

SEWER DISTRICT:

FIRE DISTRICT:

CABLE SERVICE:

SCHOOL DISTRICT:

HELIX WATER DISTRICT

CITY OF EL CAJON

HEARTLAND FIRE DISTRICT

COX COMMUNICATIONS

CAJON VALLEY UNION SCHOOL DISTRICT

GROSSMONT UNION SCHOOL DISTRICT
30' WIDE

SUBDMS/ON

BOUNDARY
- - _ _ f EX. GROUND
<·7 -- ---- LOT5
PRNATE STRfil
r: PROPOSED 6' HIGH DECORATIVE
MASONRY SCREEN WALL W/TRIM CAP --p_
---
4' 4'
1--EX. WOOD FENCE
------:...,;---...,:::_:...:..::::..:;;;;dr-:._J_ '--l..--EX. PCC BROW DITCH PROP. PCC

BROW DITCH
--- --- --- --- --- --- --- F EX. GROUND
--- --- ---SECTION 8-8
SCALE: I • = 20'
(SEE SHEET 2 FOR PLAN 11EW)
Planning t Engirj,ering t Mapping
- ~--,
POJ6l", "'{RI s
Development (linsultants, Inc.
2514 Jamacha Fload, Sult& 502-31 .- El Cajoll., CA 92019' • 619--248-2932 PREPARED 6/01 2019
SHfil 1 CITY OF EL CAJON 3 SHEETS
TENTATIVE SUBDIVISION MAP NO. 670
APPLICANT: SHADOW MOUNTAIN COMMUNITY CHURCH
2100 GREENFIELD ORNE
EL CAJON, CA 92019
ASSESSOR PARCEL NUMBERS: 508-120-18, 512-130-35
REQUEST: TENTATIVE MAP FOR 19 LOT RESIDENTIAL DEVELOPMENT DRA 'WN BY: JOEL A WAYMIRE - POLARIS DEV. CONSUL APPROVED BY:

ADDRESS: 2514 JAMACI-IA ROAD, SUITE 502-31
a CAJON, CA 92019
PHONE: 619 248-2932 DATE:

Tentative Subdivision Map No. 670
Shadow Mountain Subdivision
,nnn ;rnd 2075 East Madison Ave
STREET ~•
4' 4'

SECTION A-A

NO SCALE
·' /
SUBD.

BNDY.
r-I'---PROP. 6' HIGH DECORATIVE MASONRY
SCREEN WALL WfrH TRIM CAP
,, .. , '' ,-, ,,/
/
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---..!..!i:..;::: "-~----· .. /
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}
16 \
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\>::~::-----. f6Q6:0] _, -- ~-- - ~" I
' '-<,
'¾-.. --------
. -. -~._. __ .,,--~--,/ - - /------ ............

PROP. '8' PVC '--- .

SEWER (f'UBUC}. ' . • 60 ... 722'
1 95'
V
'-------- ----
-•,'w·
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15 ·-. [60!. o I
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\ ; •- ----.. -· ·,.,/ \ ·. - ._·· .. - ---.. .. /
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....... · .. ·•·.:ri , st\££ sii
-··
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0 LEGEND
----
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. -·· .. -·---·- ·----· ·--_,, ___ ----- ·-·- --
• /-' ---
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=v::=. ::::sz:
1 1600.01
¢=:::i
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NOTES

SUBDMSION BOUNDARY

STREIT CENTERUNE

LOT UNE
EXISnNG FIRE HYDRANT
EXISnNG POWER POLE
EXISnNG EASEMENT
EXISnNG SEWER MAIN
EXISnNG WA1FR MAIN
EXISnNG STORM DRAIN
EXtSnNG CONTOUR
EXl5nNG STRUCTURE
EXISnNG PCC BROW DITCH

PROPOSED CURB AND GIJTTER

PROPOSED PUBLIC SEWER MAIN
PROPOSED PUBUC WAID? MAIN
PROPOSED PU8UC FIRE HYDRANT
PROPOSED PRNA1F STORM DRAIN

PROPOSED EASEMENT
PROPOSED SLOPE (2:1 U.O.N.)

PROPOSED MASONRY RETAINING WALL

LOT NUMBER
PAD ELEVAnON

PROPOSED PCC BROW DITCH

PROPOSED PCC SIDEWALK
PROPOSED 8/0FILTRAnON BASIN
PROPOSED DRI\IEWAY APRON
PROPOSED 70' WIDTH BY 90' DEPTH

MINIMUM LOT DIMENSIONS
PROPOSED Tl?EE Will. WITH TREE
CANOPY DWJEJ'EI?
(j) EX15nNG HOUSE AND IMPROVEMENTS ON LOT 11 TO REMAIN. @ CONNECT NEW PRNATE DRI\IEWAY TO EXl5nNG ORM'WAY.
@ PROPOSED 6' HIGH DECORATNE MASONRY SCREEN WALL WITH
TRIM CAP AT SUBDMSION BOUNDARY.

LOT AREAS
LOT# LOT awEA '"'
11 17852
12 10.832
13 14034
14 14 018
15 14063
16 13535
17 16979
18 12992
19 14.090
LOT 'C' 23.809
LOT 'D' J573
TOTAi 1-- 77,;
AVG. LOT SIZE = 14,266 sf
EX.
li1/W 80'
10-17' 46'
EX.

R/W
!7'-21'
--.-~.-

LEGAL DESCRIPTION
A PORnON OF LOT 3 IN BLOCK 32 OF THE SUBDMSION OF THE •s• TRACT OF RANCHO EL CAJON, IN TH[ CITY OF EL WON, COUNTY OF SAN DIEGO, STA TE OF CAUFORN/A, ACCORDING TO MAP THEREOF, RECORDED IN BOOK 170, PAGE 71 OF DEEDS, RECORDS OF SAN DIEGO COUNTY.

GENERAL NOTES

1. THE ON-SITE WAID? SYSTEM WILL BE PUBUC AND MAINTAINED BY THE HEUX WA1FR DISTRICT.

2. THE ON-SITE SEWER SYSTEM WILL BE PUBUC AND MAINTAINED BY THE CITY OF EL CAJON.

J. ON-Sf1F STORM DRAIN SYSTEM AND STORM WA1FR TREATMENT DEVICES TO BE PRNA1F AND MAINTAINED BY THE H.O.A.

4. EACH LOT WILL RECEIVE ONE I-INCH WA1FR LA1FRAL AND ONE 4-INCH SEWER LATERAL

5. ALL COMMON AREAS AND PRNA1F STREET PARKWAYS TO BE LANDSCAPED AND MAINTAINED BY THE H.O.A.

6. PROPOSED RETAINING WALL HEIGHTS FOR FILL SLOPES CANNOT EXCEED 6 '.

EARTHWORK VOLUMES (APPROX)
CUT=
Fill =
BALANCE=
J,300 cy
J,.JOO cy
0 cy

EXISTING EASEMENTS
i'.r:. AN EASEMENT TO SAN DIEGO GAS 6: ELECTRIC FOR POLES, WIRES AND INCIDENTAL PURPOSES, RECORDED JANUARY 18, 1945 AS BOOK 1791, PAGE 489, D.R.
fr, AN EASEMENT TO THE COUNTY OF SAN DIEGO FOR RIGHT OF WAY FOR PUBUC ROAD AND INCIDENTAL PURPOSES, RECORDED FEBRUARY 11, 1958 AS BOOK 6944, PAGE 439, D.R. ~ AN EASEMENT TO SAN DIEGO GAS 6: ELECTRIC FOR EITHER OR BOTH POLE UNES, UNDERGROUND CONDUITS, INGRESS AND EGRESS AND INCIDENTAL PURPOSES, RECORDED APRIL 1, 1974 AS INSTRUMENT NO. 74-080818, 0.R .
d:, AN EASEMENT TO DA\'70 E. BAKER AND MARY J. BAKER, HUSBAND AND WIFE AS JOINT TENANTS FOR PRNA1F ROAD, unurr AND INCIDENTAL PURPOSES, RECORDED AUGUST 9, 1979 AS INSTRUMENT NO. 79-333961, D.R.
~ AN EASEMENT TO DAl'ID £ BAKER AND MARY J. BAKER, HUSBAND AND WIFE AS JOINT 1FNANTS FOR PRNATE ROAD, unurr AND INCIDENTAL PURPOSES, RECORDED AUGUST 9, 1979 AS INSTRUMENT NO. 79-333962, O.R.

L'.fu. AN EASEMENT TO THE HELIX WAID? DISTRICT FOR UNDERGROUND WA1FR PIPELINE(S) AND INCIDENTAL PURPOSES, RECORDED AUGUST 16, 1979 AS INSTRUMENT NO. 79-344399, O.R.

PROPOSED EASEMENTS
& PUBLIC llnUTY EASEMENT AND HELIX WA1FR DISTRICT WAID? EASEMENT. ~ PRNA TE STRID. FIRE, AND EMERGENCY VEHICULAR ACCESS EASEMENT. &,_ PRNATE DRAINAGE EASEMENT TO THE H.OA FOR MAINTENANCE OF STORM DRAINS AND BIORETENTION BASIN.
&:,_ PUBLIC SEWER EASEMENT TO THE CITY OF EL CAJON.
&_ PRNATE MAINTENANCE EASEMENT TO THE H.OA FOR MAINTENANCE OF PRIVATE DRIVEWAY AND LANDSCAPING ON A PORnON OF LOT 19.

I •
48'-50' PUBUC UTILITY & HELIX WATER DISTRICT EASEMENT
'"I

4.5'-11.5' 5.5' 23'-27' f 19'-23' 5.5' 4.5'-!6.5' ~+::.:::...J-_.=,::'.~.f..._--\.--~-="'~-~::::_i-41 JO' 30' PRIVATE STREET. FIRE & 8'-10'
P/L EJ.IERG. VEHICLE ACCESS ESMT. P/L
6' TYPE 'G'
CURB & GTR.
0'-77' 12'-23'

REPLACE EX BERM
W/ 6' TYPE 'G'
CURB & GTR.
6'
4' PCC

SIDEWALK
4' 75' f 15'
L---PROPOSED LANDSCAPING---j---.,,,__l
~..L.§:"~~-- 2:7

AC PAVING
& BASE
4' PCC

SIDEWALK
6" PCC G-1
CURB

PARKING ON ONE SIDE OF STREET ONLY
EAST MADISON AVE. (PUBLIC)
6" PCC G-2

CURB & GTR
STREET '.4' (PRIVATE)
t•=JO'
30 60 90

LOOKING EAST
NO SC4LE
Planning t. Eng,~···· ' er .. ing t Mapping
Po;:r \' ''' .. DI· s ~~ ,4~ i
r,, .

Development O,,nsultants, Inc.
' 21>14 .lamac:ha Road, $uh 5,0'z-31 • EJC.jon., CA. i201i • 6i9'-241!-25132

NO SCALE
2000 EAST MADISON A VENUE
PREPARED 6/01/2019
SHEET 3 CITY OF EL CAJON J SHEETS
TENTATIVE SUBDNISION MAP NO. 670
APPLICANT: SHADOW MOUNTAIN COMMUNITY CHURCH
2100 GREENFIEilJ DRIVE
EL CAJON, CA 92019
ASSESSOR PARCEL NUMBERS: 508-120-18, 512-130-35
REQUEST: TENTATIVE MAP FOR 19 LOT RESIDENTIAL DEVELOPMENT DRA'IVNBY:

ADDRESS:

PHONE:

JOEL A. WA YI.I/RE - POLARIS DEV. CONSUL
2514 JAIMCHA ROAD, SUITE 502-31
EL CAJON, CA 92019
619 248-2932
APPROVED BY:

DA'I'E:
/
/12
%
\
'
f
I
/ ,
/ ,r/
/I
/
LOT 5
LOT 8
EX.

R/W
10-17'
80'
46'
! j
. ' ! ;
.. . '
/
i;
1, ·_•
' . '"
' .
\' 1
:''
,y?i:_
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EX
R/W
11·-21·

4.5'-11.5' 5.5' 23'-27' € l9'-23' 5.5' 4.5'-16.5' ~~:::.::::.-l----~~c'.......--l-~-.:,:__-""'--J.;:::.::...-4l 0'-11' 12'-23'
~SA~~UT - ~ c:: ..
2% 2% 2%
- - -
4• PCC WALK 4• PCC WALK

LOT AREAS
1 nT I IOT MEA (sf
1 14384
2 14 645
3 14036
4 14022
5 14047
6 14 021
7 14.010
8 14.004
9 14023
10 14027
LOT :4' 38689
LOT '8' 22938
l[IIAI 2n7 847
AVG. LOT SIZE = 14, 122sf
· ..
\
LD1 10
~
.
\...,.._-~--
\ \ . . . ·.
6" TYPE 'G'
> EX. ACj z EX AC PA:Nl :_
EDGE AND BASE REP/ACE EX. BERM
CURB .t GTR. ~ 6" TYPE 'C'
'RB &- GTR.

EAST MADISON AVE. (PUBLIC)

LOOKING EAST

NO SCALE
P/L
4'
'; .c-· ~

EXISTING EASEMENTS
/b AN EAS£At£NT TO SAN DIEGO G4S & ELECTRIC FOR POLES, WIRES, ANCHORAGE FOR THE TRANSMISS/011 AND OISTRIBlmON OF ELECTRICIT( A/ID INCIDENTAL PURPOSES, RECORDED MARCH 24, 1947 AS BOOK 2369, PAGE 145, O.R.
~ AN EAS£At£NT TO THE CIT( OF EL CAJON FOR DRAINAGE AND I/IC/DENTAL PURP05ES, RECORDED SEPTfMBER 16, 1985 AS INSTRUMENT 110. 85-JJ8836, O.R.
~ AN EASEMENT TO PACIFIC BELL FOR PUBLJC ununES. II/GRESS, EGRESS AND INCIDENTAL PURPOSES, RECORDED JU/IE 12, 1992 AS /NSTRUIJENT 110. 1992-0366616, O.R.

PROPOSED EASEMENTS
& PUBUC UTIU7Y FASfMENf NlD HELJX WATER DISTRICT WATER EASEJ./ENT. &,_ PRIVATE STREET, FIRE, NlD EMERGENCY V[/flCULAR ACCESS EASEMENT. &-, PUBLIC 5fll£R fASfMENT TO THE CIT( OF £L CAJON.

NOTES
(j) EXISTING WATER ll£LL TO BE REMOVED PER COUNTY D.E.H.

REQIJ/ROl£NT5
(J) PROPOSED 6' HIGH DECORATIVE MASONRY SCREEN WALL WITH TRIIJ CAP ON ll£ST SIDE OF NEW PCC BROW DfTCH (SEE CROSS SECTION 8-8 ON SHEET 1 ).
@CONVERT EX. CURB /NL£T INTO TYPE A' STORIJ DRAIN CWJKJUT 5 - : ·, ___
,. C'
.· ,/
(SE[ SHT.' I) . .
- ---- MAP 11420,
LD114
LOT 11

LEGAL DESCRIPTION
LOT '8' PER GRANT DEED RECORDED ON IJARCH 29, 2007 AS
INSTRUIJENT NO. 2007-212390, O.R., Ill THE CIT( OF fl CA.JON, COUNTY OF SAN DIEGO, STATE OF CAL/FOR/I/A.

GENERAL NOTES

1. THE ON-SITE WATER SYSTEM WILL BE PUBUC AND M4JNTA!IIED BY THE HELJX WATER DISTRICT.

2. THE ON-SITE SEWER SYSTEM WILL BE PUBLJC ANO M4JNTA!NEO BY THE CITY OF EL CA.JOI/.

J. ON-SITE STORIJ DRA!/1 SYSTEM AND STORIJ WATER TREATMENT DEVICES TO BE PRIVATE AND MAINTAIIIED BY THE 1/.0.A.

4. EACH LOT WILL RECEIVE 01/E 1-11/CH WATER LATERAL AND ONE 4-I1/CH SEWER LATERAL

5. ALL CO/J/JON MEAS AND PRIVATE STREET PARKWAYS TO BE
LANDSCAPED AND MAINTA/1/ED BY THE H. O.A

6. PROPOSED RETA/1/II/G WALL HEIGlfTS FOR FILL SLOPES CANNOT EXCEED 6'.

EARTHWORK VOLUMES (APPROX.)
CUT=
Fili=
BALANCE=
' ' ; i i ;' '
76,500 cy

16.500 cy
0 cy
i 11/c(.§, !t{),•843,1
' ! .
/
/ \\ LO11B
Lo115 LO117
1·1
'I
-;~·,
")\! : , .... ,, . '·,
LEGEND
----
--- -~,· ----
---ss
---w---
~
1 !600.0!
<:==i
I , .. . . l
Kxxx1
, .
'·
EX. INLET'
LD119

SUBDMSION BOUNDARY

STREET CEI/TERLJNE

LOT UNE

EXISTING FIRE HYDRANT
EXISTING POWER POL£

EXISTING EASEMENT

EXISTING SEWER MAIN
EXISTING WATER MAIi/

EXISTING STOR/J DRAIN

EXISTING CONTOUR

EXISTING STRUCTURE

EXISTING PCC BROW DITCH

PROPOSED CURB AND GUTTER

PROPOSED PUBLJC SEWER MAIN
PROPOSED PUBLJC WATER MAIi/

PROPOSED PUBLJC FIRE HYDRANT

PROPOSED PRIVATE STORM DRAIN

PROPOSED EASE/JENT
PROPOSED SLOPE (2:1 U.O.N.)
PROPOSED MASONRY RETA/1/II/G WALL

LOT NUMBER

PAD ELEVATION
PROPOSED PCC BROW DfTCH

PROPOSED PCC SIDEWALK
PROPOSED 8/0FILTRATION BASIN

PROPOSED DRIVEWAY APRON
,/
~~§~~--~~~~~(:;,)1, ~--
! l \
,/
;- ,_.:<:,__ __
#' PUBLIC UTILITY .t HEUX WATER DISTRICT EASEMENT
JO' PR/VA TE STREET, FIR£ .t
EMERG. VEHICLE ACCESS £SID.
15' € 15'
PROPOSED ! LAIIDSCAPIIIG
. ' 2% '
·-

AC PAVING
.t BASE
2 10'
P/L
6'
I 2,1
4' PCC

SIDEWALK
6" PCC G-1
CURB
PARK/IIG OIi 01/E SIDE

OF STREET ONLY
STREET 1Br (PRIVATE)

LOOKING NORTH
NO SCALE 0 40 80 120
Planning• Engi~ering t Mapping
Po11.J'';\'t: .. D I s 'JD~i~ l ·~
Development ~nsultants, Inc.
2075 EAST MADISON AVENUE
PREPARED 6/01/2019
SHEET 2 CITY OF EL CAJON J SHEETS
TENTATIVE SUBDIVISION MAP NO. 670
APPLICANT: SHADOW /JOU/ITAi/i COM/JUN/1Y CHURCH
2100 GR££1,/F/ELD DRNE
EL CAJON, CA 92019
ASSESSOR PARCEL NUMBERS: 508-120-1s, 512-130-JS
REQUEST: TENTATIVE MAP FOR 19 LOT RESIDENTIAL DEVfLOP/JEIIT DRAWN BY:

ADDRESS:

PHONE:

JOEL A. WA YI.I/RE - POLARIS DEV. CONSUL
2514 .MMACHA ROAD, SUITE 502-31
EL CA.JON, CA 92019
619 248-2932
APPROVED BY:

DATE:

City Council
Agenda Report
Agenda Item 8.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Overlay 2022 Contract Change Order
RECOMMENDATION:

BACKGROUND:

This change order adds a segment of Main Street to the project list of an existing overlay contract. The City received lower bid prices, allowing the project to be completed for less money than estimated. Additional paving is needed on Main Street, from W.D. Hall Drive to Mollison Avenue, which will utilize the remaining project budget and a portion of the Overlay 2023 budget. This work consists of 162,223 square feet of asphalt replacement, signage, and striping on approximately one-half mile of Main Street.

The proposed increase to the Overlay 2022 contract will exceed 10 percent of the original contract amount of $2,519,995.47. Council Policy B-4, "Contract Change Orders", requires approval by the City Council if the proposed contract increase exceeds 10 percent of the contract amount for contracts in excess of two million dollars.

FISCAL IMPACT:

Increase the Overlay 2022 contract, PW50020, Bid No. 014-22, by $639,548.02, which includes contingency funds for the expanded scope of work. All remaining funds in the Overlay 2022 budget will be expended, with an additional $235,366.13 expended from the Overlay 2023 budget for this contract change order.

Prepared By: Yazmin Arellano, Director of Public Works
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
PO No. 94983
City of El Cajon PURCHASE ORDER
200 Civic Center Way DATE 3/17/2022
El Cajon, CA 92020 PO # 94983
Phone: (619) 441-1715
Email: [email protected]

VENDOR SHIP TO
10219 Sydney Grube, PW Dept.

Jim Warner, Construction Manager City of El Cajon
Superior Ready Mix Concrete, L.P. 200 Civic Center Way
dba SRM Contracting & Paving El Cajon, CA 92020
7192 Mission Gorge Road
San Diego, CA 92120 BUYER
Mara Romano
TERMS:

Net 30 Days
ITEM # QTY UOM UNIT PRICE TOTAL
1 1 LOT
2,519,995.47 2,519,995.47
-
-
-
-
-
[42]
SUBTOTAL 2,519,995.47
TAX -

SHIPPING -

OTHER -
TOTAL 2,519,995.47$
Not to Exceed Amount Stated
Destination
F.O.B.: REQUIRED DELIVERY DATE:

DESCRIPTION
If you have any questions about this purchase order, please contact APPROVED BY:

Mara Romano
Overlay 2022 in accordance with the terms, conditions,
and specifications of City of El Cajon Bid No. 014-22, as awarded by City Council Resolution No. 006-22; the Public Works Contract between the City of El Cajon and Superior Ready Mix Concrete, L.P. dba SRM Contracting & Paving
dated February 15, 2022; and CalRecycle Rubberized
Pavement Grant Program guidelines.

DIR Project ID: 401465
Approved by City Council on January 11, 2022
[email protected]
Purchase Order Notes:

Internal City Accounting:

Item #1 | Activity #550000 PW50020 | Account #9065 | $2,519,995.47

Digitally signed by Mara Romano
DN: cn=Mara Romano, o=City of El
Cajon, ou=Finance,
[email protected],
c=US
Date: 2022.03.17 11:06:46 -07'00'
City Council
Agenda Report
Agenda Item 9.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mike Moulton, Chief of Police
SUBJECT: Speeding Education Campaign - City Council Action Plan 2022 RECOMMENDATION:

That the City Council receives the report and provides feedback to staff.

BACKGROUND:

One of the identified goals in the 2022 City Council Action Plan is to reduce excessive vehicle speeding in the City of El Cajon. One of the strategies to accomplish this goal is through an education and enforcement campaign. The education campaign was to be developed in collaboration with local high school student focus groups. This report will describe the efforts related to the education campaign.

The El Cajon Police Department has School Resource Officers (SROs) stationed at each of the four high school campuses located in the City. These high schools consist of Granite Hills HS, Grossmont HS, El Cajon Valley HS, and Chaparral HS. The SROs polled their respective students and received responses from approximately 100 students at their schools.

The following are highlights of the information learned during this process:
52% believe more education is needed in schools regarding safe driving. 40% believe more enforcement is needed around schools during peak traffic hours. In addition, it was believed that citations had more impact than “warnings”. 8% believe rules surrounding speeding should be “stricter”. Examples cited include; increased fines, license suspension, and increasing the age limit to obtain a driver’s license.

Based on feedback provided by the students, the ECPD will be hosting an “Impact Teen Drivers”, four-hour workshop in August 2022. This training focuses on addressing reckless and distracted driving by teens, which tragically takes the lives of 4,000 teens each year.

When school returns for the 22/23 school year, SROs will coordinate with the ECPD Traffic Division for increased enforcement during peak hours. Also, the ECPD is increasing the promotion of safe driving habits through our various social media platforms and will continue to do so throughout the year and will continue to engage with our high school students through our close partnership with the Grossmont Union High School District.

.!!!!.. Valley of opportu:!!!L
• •
•
Prepared By: Michael Moulton, Chief of Police
Reviewed By:

Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 10.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

July 26, 2022 – Attend Ari Fleischer Luncheon
July 29, 2022 – Polling Meeting
July 29, 2022 – Interview with KUSI
August 2, 2022 – ECPD National Night Out
August 6, 2022 – Benefit Concert
August 9, 2022 – Meeting with D. Foster
August 9, 2022 – Police Department Briefing
August 9, 2022 – City Council Meeting(s)
I am available to answer questions.

Submitted By: Bill Wells, Mayor
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
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City Council
Agenda Report
Agenda Item 11.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Goble
SUBJECT: COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

July 22, 2022 - Emails with Melanie D re: Oakdale Project July 26, 2022 - Emails with Tom W re: Oakdale Project
July 26, 2022 - Emails with Carlee F re: Oakdale Project July 26, 2022 - Emails with Suhail Z re: S Pierce St autos July 29, 2022 - Meeting w/City Manager
August 1, 2022 - Emails with Lori @ Metro Wastewater re: alternate status August 2, 2022 - Attend AWP Staff Meeting
August 2, 2022 - Attend National Night Out Event Parkway Plaza August 3, 2022 - Attend AWP Staff Meeting
August 3, 2022 - Meeting with SD Council President Elo-Rivera August 3, 2022 - Meeting with CVUSD Trustee Mejia
August 5, 2022 - Meeting with SD Mayor Gloria
August 7, 2022 - Attend Home Guiding Hands Annual Meeting August 8, 2022 - Attend Latin American Peace Officers' Forum August 8, 2022 - Meeting with City Manager
August 9, 2022 - Attend AWP Staff Meeting
August 9, 2022 - Attend City Council Meeting(s)
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
I am available to answer questions.

Submitted By: Steve Goble, Councilmember
City Council
Agenda Report
Agenda Item 12.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Kendrick
SUBJECT: COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

July 27, 2022 – Metro Wastewater JPA Meeting
July 28, 2022 – Heartland Fire Communications Authority JPA Meeting August 9, 2022 – City Council Meeting(s)
I am available to answer questions.

Submitted By: Gary Kendrick, Councilmember
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
City Council
Agenda Report
Agenda Item 13.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Deputy Mayor Metschel
SUBJECT: DEPUTY MAYOR MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA - Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

August 1, 2022 - Attend Mayor's Symposium at the San Diego Rescue Mission August 1, 2022 - Attend SD County Listening Session regarding N. Magnolia Encampment August 2, 2022 - Meet with City Manager
August 2, 2022 - Attend the National Night Out at Parkway Plaza August 3, 2022 - Attend Downtown Partnership meeting
August 6, 2022 - Attend fund raiser concert for ECTLC
August 9, 2022 - Attend City Council Meeting(s)
I am available to answer questions.

Submitted By: Michelle Metschel, Deputy Mayor
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
City Council
Agenda Report
Agenda Item 14.

DATE: August 9, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Ortiz
SUBJECT: COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

August 1, 2022 - Meeting with City Manager
August 8, 2022 - League of CA Cities Meeting
August 9, 2022 – City Council Meeting(s)
I am available to answer questions.

Submitted By: Phil Ortiz, Councilmember
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
City Council
Agenda Report
Agenda Item 15.

DATE: August 9, 2022
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case Robert W. Rose has submitted a Claim for Damages suffered following a sewer line backup on June 19, 2022. The claim alleges that the sewer line backup occurred in the City's sewer lines
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, August 9, 2022, at 3:00 p.m.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9 NAME OF CASE:

One (1) potential case: Robert W. Rose has submitted a Claim for Damages suffered following a sewer line backup on June 19, 2022. The claim alleges that the sewer line backup occurred in the City's sewer lines.

MORGAN L. FOLEY
City Attorney / General Legal Counsel
MLF:hms
City Council
Agenda Report
Agenda Item 16.

DATE: August 9, 2022
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case Natalie Cileu has submitted a Claim for Damages for vehicular damages suffered on June 15, 2022 at Fletcher Parkway between Cuyamaca and N.

Marshall
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, August 9, 2022, at 3:00 p.m.

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION – pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9 NAME OF CASE:

One (1) potential case: Natalie Cileu has submitted a Claim for Damages for vehicular damages suffered on June 15, 2022 at Fletcher Parkway between Cuyamaca and N. Marshall MORGAN L. FOLEY
City Attorney / General Legal Counsel
MLF:hms
City Council
Agenda Report
Agenda Item 17.

DATE: August 9, 2022
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property: 31.7-acre vacant site at the northwest corner of Weld Boulevard and Cuyamaca Street
Negotiating Parties
: Chesnut Properties, LLC; SGCLMC-Weld Investment
Company, L.P.

City Negotiators
: City Manager; Assistant City Manager; City Attorney
Under Negotiation: Price and terms for acquisition of leasehold interest, and for new lease-back to Negotiating Parties
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, August 9, 2022, at 3:00 p.m.

MORGAN L. FOLEY
City Attorney / General Legal Counsel
MLF:hms
.!!!!.. Valley of opportu:!!!L

El Cajon City CouncilAugust 9, 2022

El Cajon City Council
August 9, 2022