Agenda packet — El Cajon City Council, October 11, 2022 (part 1 of 3)

CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
OCTOBER 11, 2022, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Michelle Metschel, Deputy Mayor Vince DiMaggio, Assistant City Manager Steve Goble, Councilmember Morgan Foley, City Attorney
Gary Kendrick, Councilmember Angela Cortez, City Clerk
Phil Ortiz, Councilmember
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the September 27, 2022, Meeting and the Agenda of the October 11, 2022, Meeting in accordance to State Law and Council/Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

Proclamation: National Community Planning Month
Presentation: HauntFest 2022
AGENDA CHANGES:
~ Valley of opportunity
•
•

CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the September 27, 2022, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Travel Expenses for the League of California Cities Annual Conference - Metschel

RECOMMENDATION:

That the City Council reviews and approves the attached Claim for Advance/Reimbursement of Travel Expense form for Deputy Mayor Michelle Metschel submitted in accordance with City Council Policy G-1.

5. FY 2022 U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) Award

RECOMMENDATION:

That the City Council:

Authorizes the City Manager, or designee, to accept the FY 2022 U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $40,361 and to execute any grant documents and agreements necessary for the receipt and use of these funds; and

1. Appropriates $40,361 of the FY 2022 U.S. Department of Justice JAG Grant to purchase (50) Red Dot Sight Optics and accessory equipment.

2. 6. Award of Bid No. 006-23 – Main Street - Green Street Gateway Improvements

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Main Street - Green Street Gateway Improvements, Bid No. 006-23;

1. Find the second low bidder non-responsive for the reason set forth in the agenda report; and

2. Award the bid to the lowest responsive, responsible bidder, Blue Pacific Engineering Construction, Inc., in the amount of $2,878,426.25.

3. 7. Award of Bid No. 011-23 – Neighborhood Street Lights 2022

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Neighborhood Street Lights 2022, Bid No. 011-23;

1. Find the protest submitted by Servitek Electric, Inc., (SEI) timely, but without merit;2.

Find the third low bidder non-responsive for the reason set forth in the agenda report; and

3. Award the bid to the lowest responsive, responsible bidder, Select Electric, Inc., in the amount of $719,865.

4. 8. 2022-23 California Department of Alcoholic Beverage Control - Office of Traffic Safety (ABC-OTS) Grant

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Authorize the City Manager, or such person designated by the City Manager, to accept the California Department of Alcoholic Beverage Control-Office of Traffic Safety Grant in the amount of $40,000 and to execute any grant documents and agreements necessary for the receipt and use of these funds; and

1. Appropriate the California Department of Alcoholic Beverage Control-Office of Traffic Safety Grant funds in the amount of $39,600 for overtime and $400 for training and travel, for a total grant award of $40,000.

2. 9. Contract Amendment for Main Street – Green Street Gateway Improvements Civil Engineering Services

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to amend the term, the scope of work, and to increase the compensation for the Agreement for Professional Services with Chen Ryan Associates, Inc., for Main Street – Green Street Gateway Improvements Civil Engineering services in the not-to-exceed amount of $37,650.

10. 2022-2023 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant

RECOMMENDATION:

That the City Council:

Authorizes the City Manager, or his designee, to accept the STEP Grant in the amount of $130,000 and to execute any grant documents and agreements necessary for the receipt and use of these funds; and

1. Appropriates the STEP Grant funds in the amount of $98,202 for overtime, $2,369 for training and travel, $10,429 for supplies, and $19,000 for equipment, for a total grant award of $130,000.

2. 11. Purchase of Aerial Platform Truck

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Appropriate $492,000 from the General Fund Carryover Reserve to Fire Department Administration (101400);

1. Transfer and appropriate $492,000 from Fire Department Administration (101400) to the American Rescue Plan Act Fund (201200);

2. Authorize the capital outlay of $1.7 million for the acquisition of a Pierce Aerial Platform (Truck); and

3. Authorize the Purchasing Agent, in accordance with Municipal Code section

3.20.010(C)(5), to execute an agreement with South Coast Fire Equipment (Pierce distributor) for the purchase of a Truck in a not-to-exceed amount of $1,700,000.

4. 12. 2023 Calendar of Meetings for the City Council/Housing Authority/Successor Agency to the Former Redevelopment Agency

RECOMMENDATION:

That the City Council reviews the proposed 2023 calendar of meetings for the City Council/Housing Authority/Successor Agency to the Former Redevelopment Agency, makes appropriate modifications, or accepts as presented.

PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

13. General Plan Amendment – Housing Element Update

RECOMMENDATION:

That the City Council:

Opens the public hearing and receives testimony;1.

Closes the public hearing;2.

Moves to adopt the next Resolution, in order, REAFFIRMING the Initial Study and Negative Declaration; and

3. Moves to adopt the next Resolution, in order, APPROVING the General Plan Amendment.

4. ADMINISTRATIVE REPORTS:

14. Legislative Update

15. Neighborhood Clean-Up Program

RECOMMENDATION:

That the City Council receives the report and provides feedback regarding the Neighborhood Clean-Up Program.

COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors; SANDAG – Audit Committee, San Diego Division; LAFCO.

16. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

17. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

18. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

19. DEPUTY MAYOR MICHELLE METSCHEL

19. DEPUTY MAYOR MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

20. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

ORDINANCES: SECOND READING AND ADOPTION

CLOSED SESSIONS:

21. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property
: Contract #13683R in Lot 10 Blk 1MM 586 in Gillespie Field, APN 760-232-15-00
Negotiating Party
: 1990 Friendship LLC
City Negotiators: City Manager, Assistant City Manager Under Negotiation: Price and terms for acquisition of leasehold interest

ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/ El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 11th day of October 2022, is adjourned to Tuesday, October 25, 2022, at 3:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
09-27-22DRAFTminutes - 3PM

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 163 - 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

September 27, 2022

An Adjourned Regular Joint Meeting of the El Cajon City Council/Ho using Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, September 27, 2022, was called to order by Mayor/Chair Bill Wells at 3:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.

R O L L C A L L
Council/Agencymembers present: Goble, Kendrick, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair present: Metschel
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

POSTINGS: The City Clerk posted Orders of Adjou rnment of the September 13, 2022, meetings and the Agenda of the September 27, 2022, meeting in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

The Valley of Opportunity
~ ~ ~
C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 164 - 3:00 p.m.

PRESENTATIONS:

 Proclamation: German American Month

 Presentation: Recognition - Years of Service for Mike Anderson

 Proclamation: National Fire Prevention Week: 10/9/22 - 10/15/22

 Proclamation: Parkway Plaza 50th Anniversary

AGENDA CHANGES:

City Manager Mitchell recommen ded that the order of the Administrative Reports be changed to: Item 12; Item 13 and Item 11.

CONSENT ITEMS: (1 – 10)

MOTION BY WELLS, SECOND BY GOBLE, to APPROVE Consent Items 1 to 10.

MOTION CARRIED BY UNANIMOUS VOTE.

1. Minutes of El Cajon City C ouncil/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings

Approve Minutes of the September 13, 2022, Meetings, and the Joint Special Meeting of September 15, 2022 of the El Cajon City Council / Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only

Approve the reading by title and waive s the reading in full of all Ordinances on the Agenda.

4. Youth League Utility Support Fiscal Year 2022/2023

Approve the Recreation Council's recommendation to provide utility support, in the amount of $2,100 per league, to eight Executive Member youth leagues.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 165 - 3:00 p.m.

CONSENT ITEMS: (1 – 10)

5. El Cajon Housing Authority Annual Report (Fiscal Year 2021-2022)

Acting as the El Cajon Housing Authority approve the 2021 -2022 Annual Report; and Authorizes the Executive Director to transmit it, in a form substantially as presented, to the California Department of Housing and Community Development as required by State law.

6. Fiscal Year 2022-23 Annual Budget Amendments

Modify Fiscal Year 2022 -23 appropriations as detailed in the report; Establish Stoney Park Fitness Equipment Project (2337978PRCP); and Appropriate $24,353 of CDBG Program Income funds and $20,377 of HOME Program Income funds for program administration costs.

7. Capital Outlay Authorization

That the City Council authorizes the City Manager, or approved designee, to use the Wildfire and Forest Resilience Program (WEAP21) grant f unds to purchase a compact track loader for approximately $100,000, a trailer for approximately $70,000, and a brush cutter for approximately $15,000.

8. FY 2021 Urban Area Security Initiative (UASI) Grant - Police Department

That the City Council adopts the next Resolution, in order, authorizing the City Manager or designee to accept, appropriate, and expend the FY2021 Urban Area Security Initiative (UASI) Grant funding in the amount of $40,000, and execute any grant documents and agreements necessary for the receipt and use of these funds.

9. Mother Goose Parade Association Sponsorship and In-Kind Support

That the City Council approves the request from the Mother Goose Parade Association to participate as a sponsor and provide in -kind support for the 2022 Mother Goose Parade 'Fest.

10. Conflict of Interest Code - Biennial Review

That the City Council adopts the next Resolution, in order, approving changes to the designated employee and official positions required to be filed under the City’s C onflict of Interest Code.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 166 - 3:00 p.m.

PUBLIC COMMENT:

Ibrahim Ahmed shared information about the County of San Diego’s Capital Emergency Housing Solutions Grant Program.

WRITTEN COMMUNICATIONS: None

PUBLIC HEARINGS: None

ADMINISTRATIVE REPORTS:

Order of Items changed by City Manager Mitchell, under Agenda Changes.

12. Update on The Magnolia's Financial Performance

RECOMMENDATION:

That the City Council receives an update on The Magnolia’s financial performance.

DISCUSSION

Assistant to the City Manager, Da vid Richards, and the Magnolia’s General Manager, Paris Landen provided detailed information on the Item.

Discussion ensued among Council and Staff concerning the following:
 Great outcome of partnership with Live Nation; and
 Extension of the agreement expected due to the Covid-19 closure.

No public comment was received (or insert speakers).

No motion required for the Item.

13. Update on County of San Diego's Motel Voucher Program and City of El Cajon's Response

RECOMMENDATION:

That the City Council receives the report and appoints two members of the City Council to serve on a subcommittee to assist in drafting regulatory policy for motels operating with homeless vouchers.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 167 - 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 13 – Continued)

DISCUSSION

City Manager Mitchell provided detailed information of the Item.

Discussion ensued among Council and Staff concerning the following:
 Lack of data for those with arrest warrants requesting vouchers;  El Cajon offers more motels than any other city; and
 Calls for Fire and Police Departments increased.

Patrick Grillot spoke about having a partnership approach with the County of San Diego, while maintaining a protective stance for the citizens of El Cajon.

Conversation continued among Council and Staff regarding:
 Using public funds for motel vouchers;
 Fair Housing laws;
 28 day stay limit per voucher;
 Situational vs. chronic homelessness;
 Screening should be required prior to issuance of motel vouchers; and  Drug use and mental problems in the homeless community.

Discussion to form a Council sub -committee to assist in drafting regulatory policy for motels operating with homeless vouchers.

MOTION BY WELLS, SECOND BY KENDRICK, to APPOINT
Councilmembers Goble and Ortiz to serve on a subcommittee to assist in drafting regulatory policy for motels operating with homeless vouchers.

MOTION CARRIED BY UNANIMOUS VOTE.

11. Update on Potential Annual Sewer Charge Postponement Program

RECOMMENDATION:

That the City Council receives the report and staff recommendation and provides direction to staff on whether to proceed with drafting guidelines for a City -run program for the postponement of annual sewer charges for qualified property owners.

DISCUSSION

Associate Engineer, Blake Behringer, provided detailed information of the Item.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 168 - 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 11 – Continued)

Discussion ensued among Council and Staff concerning the following:
 Advertising for the State Program that assist s with funding for annual sewer charges;
 State program is on a volunteer basis, people can opt in and out as they please;  Interest charged on the loans; and
 Creating a City program for the same purpose would be redundant.

No public comment was received.

No motion required for the Item.

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors; SANDAG – Audit Committee; LAFCO.

14. Council Activities Report/Comments

Report as submitted.

ACTIVITIES REPORTS OF COUNCILMEMBERS:

15. COUNCILMEMBER STEVE GOBLE
MTS (Metrop olitan Transit System Board); East County Advance d Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.

Council Activities Report/Comments.

In addition to the submitted r eport, Councilmember Goble stated he attended the Public Works Open House event.

16. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communicatio ns; Heartland Fire Training JPA.

Council Activities Report/Comments.

Report as submitted.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 169 - 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS: (Continued)

17. DEPUTY MAYOR MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Trainin g JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

In addition to the submitted r eport, Deputy Mayor stated she attended the Public Works Open House event.

18. COUNCILMEMBER PHIL ORTIZ
League of Cali fornia Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advance d Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

In addition to the submitted r eport, Councilmember Ortiz mentioned the housing development approved in Santee and the conditions to expand I -52 prior to units being sold.

JOINT COUNCILMEMBER REPORTS: None

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

ORDINANCES: FIRST READING - None

ORDINANCES: SECOND READING AND ADOPTION - None

Remainder of page intentionally left blank.

Joint Meeting: El Cajon City Council/Housing Authority/ September 27, 2022 Successor Agency to the Redevelopment Agency - 170 - 3:00 p.m.

CLOSED SESSIONS:

RECOMMENDATION: That the City Council/H ousing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:

19. Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to subdivision (b) o f Government Code section 54956.9: One (1) potential case - Facts and circumstances: In response to warnings issued to seven (7) motels that they are violating the City’s zoning code by exceeding the maximum amount of accessory use by establishing emergency shelters in their facilities through the use of County of San Diego motel vouchers, the State of California Department of Justice, Office of Attorney General, has notified the City that such actions violate the State’s Fair Employment and Housing Act

MOTION BY WELLS, SECOND BY KENDRICK, to ADJOURN to Closed Session at 4:56 p.m.

MOTION CARRIED BY UNANIMOUS VOTE.

Recess called at 4:56 p.m.

Meeting called back to order at 5:26 p.m.

RECONVENED to Open Session at 5:49 p.m.

City Attorney Foley reported the following actions:
 Direction given to City Attorney

Adjournment: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 27th day of September, 2022, at 5:50 p.m., to Tuesday, October 11, 2022, at 3:00 p.m.

______________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary
City Council
Agenda Report
Agenda Item 4.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Travel Expenses for the League of California Cities Annual Conference - Metschel
RECOMMENDATION:

That the City Council reviews and approves the attached Claim for Advance/Reimbursement of Travel Expense form for Deputy Mayor Michelle Metschel submitted in accordance with City Council Policy G-1.

BACKGROUND:

City Council Policy G-1 requires the City Council to review the attached travel expenses and approve requests for reimbursement. Deputy Mayor Michelle Metschel attended the League of California Cities Annual Conference, held in Long Beach, CA, from September 7, 2022 through September 9, 2022.

FISCAL IMPACT:

The total cost of $1,293.19 is included in the City Council Fiscal Year 2022-23 Annual Budget(101100). Mileage, meals, and parking were paid for by Deputy Mayor Metschel and reimbursement is requested in the amount of $235.19. Conference registration and hotel were paid in advance by City credit card.

Prepared By: Tracy Yale, Executive Assistant to the City Manager Reviewed By: Graham Mitchell, City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Receipts
CC Pol G-1
Travel Expense Report
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CITY OF EL CAJON

CITY COUNCIL POLICY
SUBJECT: Travel and Meetings - Councilmembers and Commissioners REFERENCE: Adopted 11/28/72, Revised 11/22/77, Revised 8/5/80, Revised 11/25/80, Revised 3/11/86, Revised 1/24/06

PURPOSE

EFFECTIVE
1/24/06
POLICY
G-1
PAGE
1 of 5
To establish a policy to be followed by Councilmembers and Commissioners when traveling on official City Business.

BACKGROUND
Occasionally, it is necessary for Councilmembers and/or Commissioners to attend meetings away from the City or to travel outside the City to conduct City business. The following types of activities generally qualify as approved governmental activities where expenses incurred in the performance of such activities are reimbursable:
Communicating with representatives of regional, state and national government on City-adopted policy positions
Attending educational seminars designed to improve Councilmembers' skills and information levels, or as required by law
Participating in regional, state and national organizations whose activities affect the City's interests
Recognizing service to the City (e.g., attending retirement functions for longtime City employees)
Attending City events
Implementing a City-approved strategy for attracting or retaining businesses to the City, which will typically involve at least one staff member.

In the performance of such governmental activities various modes of transportation are available and the costs involved vary considerably. In an effort to control costs and to compensate individuals for their reasonable expenses, the City Council has adopted the following policy on travel and meetings.

This policy shall not apply to routine expenses, such as mileage, parking fees or meals, incurred while attending meetings within the County of San Diego in association with membership on Boards or Committees appointed by the City Council. Except as provided for Councilmembers, as described herein, all such routine expenses will be reimbursed through the administrative process and will not require City Council approval.

For Councilmember routine expenses within San Diego County the City Council has determined that the frequent use of adequate and. reliable vehicles owned or rented by the

CITY OF EL CAJON

CITY COUNCIL POLICY
SUBJECT: Travel and Meetings - Councilmembers and Commissioners REFERENCE: Adopted 11 /28/72, Revised 11 /22/77, Revised 8/5/80, Revised 11/25/80, Revised 3/11/86, Revised 1/24/06
BACKGROUND (continued)

EFFECTIVE
1/24/06
POLICY
G-1
PAGE
2 of 5
official are "actual and necessary" to the conduct of City business, and that it is appropriate for Councilmembers to own or rent their own, private automobile, in the performance of such duties. The City Council, therefore, has determined that, in lieu of City-owned vehicles . purchased for the use of the officials, and pursuant to Government Code section 1223, a monthly vehicle allowance should be paid to each Member of the City Council in the amounts established by this policy. ,
POLICY
It is the intent of the City to reimburse individual Councilmembers and Commissioners for reasonable expenses incurred when traveling on City business, including conferences and meetings from which the City will derive benefit.

Reservations for travel shall be made through the City, as far in advanced as possible, in order to take full advantage of any travel discounts and/or early registration rates. Travel arrangements should be made through the Purchasing Division via the City Manager's office.

For convenience and centralization, applicable travel forms and all travel information may be obtained by Councilmembers and Commissioners through the City Manager's office.

Individuals applying for reimbursement of transportation, lodging, meals and incidental expenses shall use the following guidelines:

I. Transportation
A The maximum to be paid for travel to areas outside the County of San Diego shall not exceed an amount equal to "coach fare" airline transportation.

B. Carrier services, including taxicabs and vehicle rental - Actual cost.

C. Private Car (when appropriate) in the amount established by the Internal Revenue -Service as the optional standard mileage rates used to calculate deductible costs for operation of an automobile for business, as amended from time to time. Effective January 1, 2006, that rate is $.445 cents per mile.

SUBJECT:

CITY OF EL CAJON

CITY COUNCIL POLICY
Travel and Meetings - Councilmembers and Commissioners POLICY G-1
REFERENCE: Adopted 11 /28/72, Revised 11 /22/77, Revised 8/5/80, EFFECTIVE PAGE Revised 11/25/80, Revised 3/11/86, Revised 1/24/06
1/24/06 3 of 5
POLICY (continued)
II. Lodging
Convention or housing bureau reservations are permissible; however, if convention and housing bureaus are not used, and if more than one place of lodging is available, the prevailing rate for the area for single occupancy lodging shall be the allowed reimbursable amount.

Ill. Meals
The same "prevailing" rule as it applies to lodging shall apply to the actual cost of meals.

Exceptions shall be made for situations where it is necessary, for the business purpose of the trip, to eat at specific places or to attend business luncheons or banquets where rates are above the local average. A statement of justification should be attached for situations in which said prevailing meal rate is exceeded.

IV. Councilmember Vehicle Allowances
Councilmembers are expected to conduct City business within San Diego County through the attendance of meetings of Boards and Commissions , as appointed by the City Council, as well as meetings with City staff, constituents, attendance at events, etc., within San Diego County, during various hours of the day or night, and it is determined by the City Council that their effectiveness, in representing the City, is dependent on the frequent availability of adequate and reliable vehicles. Therefore the City Council has determined that in lieu of vehicles purchased and maintained by the City, and supplied to the Councilmembers, private vehicles owned or rented by the Councilmembers, which are maintained, repaired, fueled, lubricated, and insured by the Councilmembers, are "actual and necessary" to the conduct of the City's business, and that a monthly vehicle allowance should be paid to each of the Councilmembers in the amounts established by resolution of the City Council. As of January 24, 2006, those amounts are as follows:

For the Mayor:

For Councilmembers:
$550.00
$450.00

CITY OF EL CAJON

CITY COUNCIL POLICY
SUBJECT: Travel and Meetings - Councilmembers and Commissioners REFERENCE: Adopted 11/28/72, Revised 11/22/77, Revised 8/5/80, Revised 11/25/80, Revised 3/11/86, Revised 1/24/06
POLICY (continued)

EFFECTIVE
1/24/06
POLICY
G-1
PAGE
4 of 5
The plan for reimbursement for actual and necessary use of private vehicles of the Councilmembers is deemed a "nonaccountable plan" under IRS Regulations and will be reported as taxable income to the Internal Revenue Service.

Claim for Expenses
Before any travel expenses are paid, individuals requesting reimbursement shall complete and sign a Claim for Reimbursement of Travel Expense form (SF11-78). All applicable receipts must be attached to this form and submitted to the City Manager's office. The City Manager will then place the documentation on the City Council agenda, as a consent item. The City Council will review each request and will either approve and direct payment, or disapprove and return to the claimant for correction or revision and resubmittal.

Limitations
All requests for reimbursement of transportation, lodging, meals and incidental expenses shall be at the single rate. Airport parking must utilize long-term lots for travel in excess of 24-hours.

Expenses incurred by a spouse or other person accompanying the traveler are not reimbursable. In addition, the following expenditures are not reimbursable: (1) International travel, (2) the personal portion of any trip, including personal valet and laundry services, (3) late check-out fees or non-canceled reservations, in-room pay-per-view movie rentals, personal phone calls, while lodging (provided, however, that internet service not to exceed $15.00 per day is reimbursable if used for email for City business), (4) political contributions or events, (5) family expenses, including the expenses of a spouse or partner when accompanying the Councilmember or Commissioner on City-related business, as well as child or pet care related expenses, (6) entertainment or exercise expenses, including theater, movies (whether in-room or at a theater), sporting events (including gym, massage and/or golf related expenses), alcoholic beverages or personal bar expenses, (7) non-mileage or vehicle allowance personal automobile expenses, including repairs, traffic or parking citations, insurance or registration, (8) personal losses incurred while on City business, (9) unreasonable gratuities (where "reasonable" gratuities take into account acceptable community standards and the prevailing restaurant costs of the area), and (10) expenses for which Councilmembers or Commissioners receive reimbursement from another agency.

CITY OF EL CAJON

CITY COUNCIL POLICY
SUBJECT: Travel and Meetings - Councilmembers and Commissioners REFERENCE: Adopted 11/28/72, Revised 11/22/77, Revised 8/5/80, Revised 11/25/80, Revis.ed 3/11/86, Revised 1/24/06
POLICY (continued)
Cash Advances

EFFECTIVE
1/24/06
POLICY
G-1
PAGE
5 of 5
Any cash advances shall be submitted to the Finance Department via the City Manager's office, on a Request for Direct Payment form (SF27-78). Cash advances shall normally be used for travel expenses such as meals and fuel for private automobiles (if applicable). In most circumstances, cash advances should not be drawn earlier than three (3) business days prior to the date of departure.

Report on Attendance of Meetings
After attending a meeting or conference, for which the Councilmember or Commissioner will receive reimbursement, the official shall provide a brief report at the next Council meeting (for Councilmembers) or committee meeting (for Commissioners) on the substance of the meeting or conference. Such report may be made jointly, if more than one official attended, and may be either oral or in writing.

CITY OF EL CAJON, CALIFORNIA

CLAIM FOR REIMBURSEMENT OF TRAVEL EXPENSE
Employee Name : I Position: Department:
1Da~~;~~;i~~ 2 Michelle Metschel Deputy Mayor City Council Purpose of Trip: Authorized By - Date:

League of California Cities Annual Conference and Expo Long Beach 2022 Method of Depart From Arrive At
Transportation Name of City Date Time Name of City Date Time Car San Diego 9/7/2022 Long Beach 9/7/2022
Long Beach 9/9/2022 San Diego 9/9/2022

EXPENSE REPORT ATTACH ALL RECEIPTS TO THIS FORM FOR EXPENDITURES REPORTED Item Day 1 Day2 Day 3 Day4 Day 5 Day6 Day 7 Total .,,
·.;

0. Description 9/7/22 9/8/22 9/9/22 xx/xx/xx xx/xx/xx xx/xx/xx xx/xx/xx Expense e c..

1. Meals $13.23 $26.46 $39 .69 RI

2. Lodging $229.00 $229 .00 $458.00 cc

3. Fare (Air, etc .) $0.00

4. Taxi, Limo, Bus $0.00

5. Telephone $0.00

6. Auto Expense $15.00 $15.00 RI

7. Registration $200.00 $200 .00 $200 .00 $600 .00 cc

8. Airport Shuttle $0 .00

9. Personal Mileage $90 .25 $90.25 $180 .50 RI

10. $0.00
Totals $532.48 $429 .00 $331.71 $0.00 $0.00 $0.00 $0.00 $1,293.19 Items 6 through 10 require an explanation below.

TOTAL ALLOWABLE EXPENSES ABOVE
Item# & Co. Explanation / Description Traveler's Reconciliation 1 Meal Reimbursement Total Allowable Expenses $1,293 .1 9 2 Hilton Long Beach Adv/Prepaid/Invoiced Expenses $1 ,058.00 6 Parking
7 League of California Cities Registration Balance Due to (City)/Employee $235.19 9 Personal Mileage (144.4 miles each way)
Account Number Amount
101000-8594 $1,293.19
APPROVAL OF DIRECTOR OF FINANCE :

City Council
Agenda Report
Agenda Item 5.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mike Moulton, Chief of Police
SUBJECT: FY 2022 U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG) Award
RECOMMENDATION:

That the City Council:

1. Appropriates $40,361 of the FY 2022 U.S. Department of Justice JAG Grant to purchase (50) Red Dot Sight Optics and accessory equipment.

2. BACKGROUND:

FY 2022 marks the 18th year the City of El Cajon Police Department has participated in the U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant Program. This grant is awarded annually to state and local government agencies to support a broad range of criminal justice-related activities. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, and information systems for criminal justice programs. Over the years, the El Cajon Police Department has used these grant funds to fund specialized training and equipment. This grant does not require local match funding or a public hearing.

On September 13, 2022, an informational item was presented to the City Council regarding our FY 2022 JAG grant application which included a request for $40,361 to purchase 50 Red Dot Sight Optics and accessory equipment. On September 26, 2022, staff received formal notification that the City's JAG grant application was approved and that City Council action is now needed to accept and appropriate the grant funding.

FISCAL IMPACT:

The City has been awarded the FY 2022 U.S. Department of Justice JAG grant in the amount of $40,361. Approval of this action will increase Police Grant Fund (226380) appropriations by this amount for the purposes described in this report. There will be no impact on the City's General Fund.

Prepared By: Julie Wiley, Sr. Management Analyst
Reviewed By: Mike Moulton, Police Chief
Approved By: Graham Mitchell, City Manager
Attachments
Grant Documents
9/27/22, 10:30 AM
v Award Letter
September 26, 2022
Dear Bill Wells,
Funded Award
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by CITY OF EL CAJON for an award under the funding opportunity entitled 2022 BJA FY 22 Edward Byrne Memorial Justice Assistance Grant Program - Local Solicitation. The approved award amount is $40,361.

Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents.

Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.

Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds.

Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date.

To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process.

Congratulations, and we look forward to working with you.

Maureen Henneberg
Deputy Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the 9/27/22, 10:30 AM Funded Award
Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/Civi\RightsRequirements.htm.

Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal opportunity standards.

If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and {2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).

The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at [email protected].

Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party.

Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant.

The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in · · · · · · • •• • • .,.,. .... ,. n-r, ,nr-" n'l'>~,,/\,..f;,,a,,ccP~int\A/r.rkR.Promnh::f;:ils 2/3 9/27/22, 10:30 AM Funded Award
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office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.

Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.

For more information about Mitigation Plan requirements, please see httRs://www.bj 0 gov/Funding/neRa,htm1.

NEPA Coordinator
First Name
Orbin
Award Information
Project Information
Financial Information
Award Conditions
Award Acceptance
Middle Name Last Name
Terry
· · · • ·, •,. • •• ,.,,...,..A n-r, •nrc A n"'l'>~,,A,..H,,lh,cccPrint\fl/"rkR.Prnmnt:::f~ls.. 3/3 9/27/22, 10:30 AM Funded Award
) Award Letter
'-" Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. •Recipient Information
Recipient Name

EL CAJON, CITY OF
UEI
GUANBKQWK6J3
Street 1
200 CIVIC CENTER WAY, 5TH FLR
City

EL CAJON
Zip/Postal Code
92020
County/Parish
A.Award Details
Federal Award Date
9/26/22
Award Number
1 SPBJA-22-GG-02370-JAGX
Federal Award Amount
$40,361.00
Street 2
State/U.S. Territory
California
Country
United States
Province
Award Type
Initial
Supplement Number
00 Funding Instrument Type
Grant
--' • '*".,. • n-ru c "rv,'> .. ,,A,,.fo,itu:Print\NnrkR.Prom t=fals ... 1/2 9/27/22, 10:30 AM Funded Award
Assistance Listing Number Assistance Listings Program Title

16.738 Edward Byrne Memorial Justice Assistance Grant Program Statutory Authority
Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151 -10158); see also 28 U.S.C. 530C(a) I have read and understand the information presented in this section of the Federal Award Instrument. ) Project Information
) Financial Information
) Award Conditions
) Award Acceptance
· - -- --- ••• • · · •u --' •~•---•AH11-rAnTLI cAn'l'>.,,,ll.,-.tiuih,:Drint\MnrkR.Prnmnt=f.:=ils... 2/2 9/27/22, 10:31 AM
) Award Letter
) Award Information
v Project Information
Funded Award
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions, Solicitation Title
2022 BJA FY 22 Edward Byrne Memorial
Justice Assistance Grant Program - Local
Solicitation
Awarding Agency
OJP
Program Office
BJA
Application Number
GRANT13686988
Grant Manager Name Phone Number
Elaine Smokes 202-598-7139
E-mail Address
[email protected]
Project Title
To purchase Red Dot Sight Optics, Suppressor Height Iron Sights and upgraded Holsters Periormance Period Start
Date
10/01/2021
Budget Period Start Date
10/01/2021
Project Description
Periormance Period End
Date
09/30/2025
Budget Period End Date
09/30/2025
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice or civil proceedings, including for any one or more of - - - ·- • • · '· ., • •• • -- ·••1*"--r" nTu c hn">'Jn,,A,-,tiuih1:::PrintWnrkP.Promot=fals,.. 1/2 9/27/22, 10:31 AM Funded Award
the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; 7) crime victim and witness programs (other than compensation); 8) mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams; and 9) implementation of state crisis intervention court proceedings and related programs or initiatives, including but not limited to: mental health courts; drug courts; veterans courts: and extreme risk protection order oroarams. : I have read and understand the information presented in this section of the Federal Award Instrument. ) Financial Information
> Award Conditions
) Award Acceptance
· • -- -~- ,., A,_, A"--••~•-· ,1A1kllT,\ Twoc:An')?n"b."fo,if\/=PrintWnrk&Promot=fals. .. 2/2 9/27/22, 10:31 AM
) Award Letter
) Award Information
) Project Information
v Financial Information
Funded Award
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

I have read and understand the information presented in this section of the Federal Award Instrument. ) Award Conditions
) Award Acceptance
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Award Letter
Award Information
Project Information
Financial Information
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions.

Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.

Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.

Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by OOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.

The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.

For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.

Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.

In the event that an award-related question arises from documents or other materials prepared or distributed · · · · • · • •• • • • , .. ,...,..,. n-r, ,J"'\,-" ,...,.,..,,.,-, ,r.~t:,,lh,-0.-inHJ\lnd<'R.Prnmnt::;:f~I 1/17 9/27/22, 10:35 AM Funded Award
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.

Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (0MB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (0MB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.

OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier - develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees and-subgrantees.

Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.

In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2020, will satisfy this condition.

A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection.

The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.

Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. ·· ···· • ••• ,., .. ,.-r .. n-r, 1n,-r,n,-,,..,~ .. A~~i..a.,-o~int\MnrL-R.Prnmnt;:::fAI 2/17 9127122, 10:35 AM Funded Award
Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.

Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ'') may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.

Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.

By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.

Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award.

Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.

DOJ, including OJP, also may take other legal action as appropriate.

Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801- 3812).

Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.
~8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.

Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.

The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse}, by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. ~9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements 9/27/22, 10:35 AM Funded Award
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. §10
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." §11
Compliance with 41 U.S.C. 4712 (inciuding prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, inciuding all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under41 U.S.C. 4712.

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4 712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. §12
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
§13
Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.

Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all • • • • • •• • ••, .. ,,..,..A n"T", ,n.- A n'l'l~,,11.,..t;,,;h,cc:O~inl\A/"rk-R.Prnmnt=f;:11.. 4/17 9/27/22, 10:35 AM Funded Award
associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs {MTDC) as defined by the Part 200 Uniform Requirements. '§15
Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.

The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.

The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/lnteract Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here.

Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set 0ut by the federal awarding agency.

Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.

Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. '§19
Potential imposition of additional requirements
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The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list. §20
Employment eligibility verification for hiring under the award

1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).

B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.

C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a){1).

D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.

2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.

3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.

4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.

B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.

C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. · - - --- ,,, ... , ,.H __ , '"'-··'~'*'IT/\ Tuoi=An??m,Ar-tivitv=PrintWork&Prompt=fal. . 6/17 9/27/22, 10:35 AM Funded Award
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.

E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).

Questions about E-Verify should be directed to OHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at [email protected].

Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
~21
Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.

The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.

1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to - _, _, --· ·'--··-l-lnn,.' ,n, 1~~~ 11n.lTC /'::t.,7C>.J:1.vvi lnnt=vTnT.d.)(nAi7iAXmVNAvW*/!TABTHREAD2?ovActivitv:=PrintWork&Prompt:::fal... 7/17 9/27/22, 10:35 AM Funded Award
or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. ~22
Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.

Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.
~23
All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").

The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. ~24
Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.

The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.

The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.

This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). ~25
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that -- ..J _, --· ·'--··-L.. ,no h, ,thJ,.....,..,/ lf'.!ITQ f'.l.u7~P:vvi lnni:=vTOTA.XnAi7iAXmVNevw~11TABTHREAD2?ovActivity:::PrintWork&Prompt;;::;fal... 8/17 9/27/22, 10:35 AM Funded Award
otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.

Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.

Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).

The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here.

Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.

The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.

Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.
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~29
Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) on line submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S.

Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or {3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. ~30
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology {FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request. ~31
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 {FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm {Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here.

This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). ~32
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).

Required monitoring of subawards
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The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. §34
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. §35
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.

Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. §37
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231 (c)-(d). The recipient may not satisfy such a fine with federal funds.

Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. ,__...,_ __ · 1"· ·-•~·-~•-, ,_,-1,.,.; ,...,....,,1,,,,..,_,,,..h100 A, ,thfonnl 1r.:.1T.c:; ri,"7RRv•,d lnnFi.-TOT 4XnAiziAXmVNevW~ /!TABTHREAD2?pyActivity=PrintWork&Prompt=fa... 11 /17 9/27/22, 10:35 AM Funded Award
~39
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23. ~40
The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs. ~41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.

Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every four years if multiple OJP awards include this requirement.

The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates.

Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
~43
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.

The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority . ....... __ , ,,:. ·-·~~-~ 1- • ,,.A,-,_i ,.,,.,_,,1 ..... nuo.hJPR A, ,thk>nn/ 1r.:.1T~ /'.=t\/7FiR'll'Yi lnnF)(TOT 4XnAiziAXmVNevW*/!TABTHREAD2?pyActivity=PrintWork&Prompt=fa... 12/17 9/27122, 10:35 AM Funded Award
Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA.

The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.

The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.

Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. ~46
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout.
~47
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide \..H-~. ,n, -~t~.-,.. .... ,,., • .,.,~,.._; ,..,.,_.,/nruu,h/PR fl, ,th/,:-.,nn/. lt::IT.C: /.1,,7RRx'.ii lnnFxTOT 4XnAiziAXmVNevW*l!TABTHREAD2?pyActivity=PrintWork&Prompt=fa... 13/17 9/27/22, 10:35 AM Funded Award
data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation.

Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public.

Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order.
~50
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2021
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2021 ), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at-risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award.

If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA.

Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual).

Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department hH-~,., IJ:, ,,,.+,.., .. ,. ..... ,,. , ,,,,.i_,..; ,.,,..,,/nrwoh/PR t:., ith/~nn/_ 1n1T~ /?.\/7fiR)nd lnnFxTOT 4XnAiziAXmVNevW*/!TABTHREAD2?pyActivity=PrintWork&Prompt=fa... 14/17 9/27/22, 10:35 AM Funded Award
of Justice Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/file/1204386/download), and must collect and report the metrics identified in Section IX of that document to BJA.
1§53
Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and - when appropriate -- promptly must update, correct, modify, or remove such NICS-relevant "eligible records".

In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition.

Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
1§55
Certification of body armor "mandatory wear" policies, and compliance with NIJ standards If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that each law enforcement agency receiving body armor purchased with funds from this award has a written "mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.

Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/topics/equipment-and technology/body-armor
Body armor - impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership (BVP) program, a separate program operated by BJA, pursuant to the BVP statute at 34 USC 10531(c)(5). httnc,•//i, ,dm~ntc:. 1 •~rlni nnv/nn.vAh/PRA11th/Finni.JG ITS /3vZ6Bxxi loDExTOT 4XnAiziAXmVNevW* /!TABTH READ2?pyActivity=PrintWork&Prompt=fa... 15/17 9/27/22, 10:35 AM Funded Award
1§57
Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program.
l§ss
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.

Initial period of performance; requests for extension.

The recipient understands that for award amounts of less than $25,000 under JAG (Category 1 ), the initial period of performance of the award is two years. The recipient further understands that any requests for an extension of the period of performance for an award of less than $25,000 will be approved automatically for up to a total of two additional years, pursuant to 34 U.S.C. 10152(f) and in accordance with the program solicitation associated with this award.

Any request for an extension of the period of performance beyond a four-year award period will require approval, and the approval (if any) will be at the discretion of the Director of BJA.

BJA- JAG - Withholding of Funds for Chief Executive Certification Withholding of funds: Required certification from the chief executive of the applicant government The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an Award Condition Modification has been issued to remove this condition.

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) Award Acceptance
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Award Letter
Award Information
Project Information
Financial Information
Award Conditions
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant.

B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant.

C. Accept this award on behalf of the applicant.

D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declar;;ition and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812) or otherwise.

Agency Approval
Title of Approving Official
Deputy Assistant Attorney
General
Name of Approving Official
Maureen Henneberg
Authorized Representative
Signed Date And Time
9/20/22 5:44 PM
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Entity Acceptance
Title of Authorized Entity Official
Mayor
Signed Date And Time
Funded Award
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Agenda Report
Agenda Item 6.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 006-23 – Main Street - Green Street Gateway Improvements
RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Main Street - Green Street Gateway Improvements, Bid No. 006-23;

1. Find the second low bidder non-responsive for the reason set forth in the agenda report; and

2. Award the bid to the lowest responsive, responsible bidder, Blue Pacific Engineering Construction, Inc., in the amount of $2,878,426.25.

3. BACKGROUND:

The Main Street - Green Street Gateway Improvements project includes installing tree-lined sidewalks, separated bike paths, enhanced crosswalks, decorative lighting, landscaping, irrigation, traffic signal modifications, and site furniture on W. Main Street and S. Marshall Avenue. This project is funded with a SANDAG Smart Growth grant, a San Diego River Conservancy grant, and TransNet funding.

This bid was advertised on August 11, 2022. The City received three bids on September 13, 2022, and evaluated the bid submissions.

In accordance with the "Standard Specifications for Public Works Construction" (Green Book), a bidder is considered non-responsive for failure to perform at least fifty percent (50%) of the contract work with their own forces. This ensures that the general contractor has a vested stake in the project's outcome. The bid submitted by the second apparent low bidder, PUB Construction, Inc., listed subcontractors performing more than fifty percent (50%) of the work, making its bid non-responsive.

Staff recommends the City Council deems the bid of the second apparent low bidder, as cited above, non-responsive and awards the bid to the lowest responsive, responsible bidder, Blue Pacific Engineering Construction, Inc., in the amount of $2,878,426.25. The summary of bids is attached, and complete proposals are on file in the Purchasing Division.

FISCAL IMPACT:

The fiscal impact is $2,878,426.25. Sufficient funds are available in Fiscal Year 2022-23 Annual Budget: Main Street – Green Street Gateway Improvements (203691PWCP).

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Reso - Approve Plans & Specs
Reso - Award Bid
Bid Summary - 006-23

Page 1 of 1 ends

RESOLUTION NO. __-22

RESOLUTION APPROVING

PLANS AND SPECIFICATIONS FOR
MAIN STREET – GREEN STREET GATEWAY IMPROVEMENTS
(Bid No. 006-23)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Main Street – Green Street Gateway Improvements project (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon (the "City") that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are direct ed to be filed in the office of the Director of Public Works of the City.

10/11/22 CC Agenda
Reso - Bid 006-23 – Main Street – Green Street Gateway Impvts Plans & Specs 100322

Page 1 of 2 ends

RESOLUTION NO. __-22

RESOLUTION AWARDING BID FOR
MAIN STREET – GREEN STREET GATEWAY IMPROVEMENTS
(Bid No. 006-23)

WHEREAS, the Main Street - Green Street Gateway Improvements project includes installing tree- lined sidewalks, separated bike paths, enhanced crosswalks, decorative lighting, landscaping, irrigation, traffic signal modifications, and site furniture on W. Main Street and S. Marshall Avenue in the City of El Cajon (the "Project"); and

WHEREAS, the City of El C ajon (the "City") advertised the Project for bids on August 11, 2022, receiving three (3) bids on September 13, 2022, and evaluated the bid submissions; and

WHEREAS, after evaluation, City staff deemed the bid of the second apparent low bidder, PUB Construction, Inc. ("PUB"), as non-responsive as it listed subcontractors performing more than fifty percent (50%) of the work, and recommends an award of the bid to the lowest responsive, responsible bidder, Blue Pacific Engineering Constructi on, Inc. ("Blue Pacific"), in the amount of $2,878,426.25; and

WHEREAS, sufficient funds are available in Fiscal Year 2022- 23 Annual Budget:

Main Street – Green Street Gateway Improvements (203691PWCP); and

WHEREAS, the City Council believes it to be in the best interests of the City to find the bid of the second apparent low bidder, PUB, to be non-responsive, and award the bid to the sole responsive, responsible bidder, Blue Pacific, in the amount of $2,878,426.25.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

2. The City Council hereby rejects the bid of the second apparent low bidder, PUB Construction, Inc., as non-responsive, and awards the bid for the Project to the lowest responsive, responsible bidder:

Blue Pacific Engineering Construction, Inc.

in an amount not to exceed $2,878,426.25.

3. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.

10/11/22 CC Agenda
Reso – Bid 006-23 – Main St-Green St Gateway Impvts Award (Blue Pacific) 100522

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 006-23 Bid Name: Main Street – Green Street Gateway Improvements

Solicitation Due Date/Time: September 13, 2022/
2:00 p.m.

Initial Date of Advertisement: August 11, 2022

Number of Responses Received: 3

Bid Estimate: $2,800,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
Blue Pacific Engineering Construction, Inc. Yes
PUB Construction, Inc. No Failure to perform 50% of work.

Granite Construction Company Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: September 19, 2022 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _____________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: BLUE PACIFIC ENGINEERING CONSTRUCTION, INC. $2,878,426.25
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: September 20, 2022

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Vendor Vendor Type Bid Amou nt Format Submit Date Status Blue Pacific Engineering $2,878,42625 Electronic 09/13/2 022 12 33:21 PM Submitted PUB Construction, Inc. MBE,CADIR $3,444,380.00 Electronic 09/13/2 022 1 29:13 PM Submitted Granite Construction Co. $3,803,400.00 Electronic 09/ 13/ 2022 1 13:43 PM Submitted

I I I I
City Council
Agenda Report
Agenda Item 7.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 011-23 – Neighborhood Street Lights 2022 RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Neighborhood Street Lights 2022, Bid No. 011-23; 1.

Find the protest submitted by Servitek Electric, Inc., (SEI) timely, but without merit;2.

Find the third low bidder non-responsive for the reason set forth in the agenda report; and3.

Award the bid to the lowest responsive, responsible bidder, Select Electric, Inc., in the amount of $719,865.

4. BACKGROUND:

The Neighborhood Street Lights 2022 project scope of work includes furnishing and installing 34 new public streetlights standards with LED luminaires and approximately 5,500 linear feet of 2” conduit. The improvements will occur at Millar Avenue, Richfield Avenue, Richardson Avenue (between W. Main Street and Palm Avenue), and Palm Avenue (between Marshall Avenue and El Cajon Boulevard).

This bid was advertised on August 18, 2022. The City received five bids on September 15, 2022, and evaluated the four lowest submissions.

SEI submitted a written protest dated September 23, 2022. The protest was received within the timeframe provided and is deemed timely. SEI’s protest stated that Select Electric, Inc.’s bid bond was missing a seal on the first page. Bidders are required to submit an original bid bond in addition to their electronic bid submittal. Select Electric, Inc.’s bond has a seal, however, a seal is not necessary but does contribute to the reliance of the document as official.

Furthermore, SEI’s protest draws attention to the different signatories on the Bidder’s Bond and Non-Collusion Declaration forms and questioned the Bid Bond signatory’s (Assistant Secretary) validity, stating the individual was not identified on the State of California Secretary of State Statement of Information Corporation filing nor the Bidder’s Organizational Information form.

City Staff reached out to Select Electric, Inc. and obtained a Certified Resolution of the Board of Directors of Select Electric, Inc. dated June 29, 2022 delegating the authority to sign to the officers that endorsed these documents. Therefore, SEI’s protest is deemed timely but without merit.

This project is federally funded by the Community Development Block Grant (CDBG), and in order to receive CDBG funding, the Bidder’s Outreach Plan/Good-Faith Effort (GFE) must be submitted. Failure to complete this document as delineated in the bid specifications indicates non-compliance with federal regulations, which may result in the City repaying any federal funds spent on this project. The third low bidder, Southwest Traffic Signal Service, Inc. (STSSI), submitted a GFE stating they would hire workers in accordance with Section 3 HUD requirements but did not provide details. STSSI further stated, they made efforts to contact MBE/WBE businesses, which does not address targeting certified Section 3 subcontractor businesses and has no bearing on eligibility of a particular business.

Staff recommends that the City Council deems the bid of the third low bidder, as cited above, non-responsive and awards the bid to the lowest responsive, responsible bidder, Select Electric, Inc., in the amount of $719,865. The summary of bids is attached and complete proposals are on file in the Purchasing Division.

FISCAL IMPACT:

The fiscal impact is $719,865. Sufficient funds are available in Fiscal Year 2022-23 Annual Budget: Neighborhood Street Lights 2022 (223742PWCP).

Page 1 of 1 ends

RESOLUTION NO. __-22

RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
NEIGHBORHOOD STREET LIGHTS 2022
(Bid No. 011-23)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Neighborhood Street Lights 2022 project (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

10/11/22 CC Agenda
Reso - Bid 011-23 – Neighborhood Street Lights 2022 - Approve Plans & Specs 100422

Page 1 of 2 ends

RESOLUTION NO. __-22

RESOLUTION AWARDING BID FOR
NEIGHBORHOOD STREET LIGHTS 2022
(Bid No. 011-23)

WHEREAS, the project to furnish and install thirty-four (34) new public streetlight standards with LED luminaires and approximately 5,500 linear feet of 2" conduit has been approved to occur at Millar Avenue, Richfield Avenue, Richardson Avenue (between W.

Main Street and Palm Avenue), and Palm Avenue (between Marshall Avenue and El Cajon Boulevard) in the City of El Cajon ("Project"); and

WHEREAS, the City of El Cajon ("City") advertised the Project on August 18, 2022, receiving five (5) bids on September 15, 2022, and evaluat ing the four (4) lowest submissions; and

WHEREAS, Servitek Electric, Inc. ("SEI") submitted a written protest dated September 23, 2022, contending that the bid of Select Electric, Inc. ("Select") should be rejected on the basis that (1) its bid bond was missing a seal on the first page, and (2) the persons executing the bid bond and the Non-Collusion Declaration are not authorized signatories, and the signature of the Assistant Secretary of the surety insurer is not authorized to bind the surety; and

WHEREAS, City s taff re quested that Select provide proof of authority for the persons executing the bid bond and the Non-Collusion Declaration, and Select provided a Certified Resolution of its Board of Directors dated June 29, 2022, authorizing the officers that endorsed these documents to sign on its behalf; and

WHEREAS, SEI’s protest is unfounded as (1) the corporate seal of the principal to a surety instrument is not necessary, and (2) a corporate resolution authorizing specified persons or officers to execute bid documents, contracts, sureties, or other instruments is sufficient; and

WHEREAS, the Project is federally funded by the Community Development Block Grant ("CDBG") program, which requires that bidders must submit a Bidder’s Outreach Plan/Good-Faith Effort ("GFE") as delineated in the bid specifications or be considered out of compliance with federal regulations and therefore ineligible to perform work on the Project; and

WHEREAS, the third low bidder, Southwest Traffic Signal Service, Inc. ("STSSI"), submitted a GFE stating they would hire workers in accordance with Section 3 HUD requirements but did not provide details of efforts that it targeted certified Section 3; and

WHEREAS, after evaluation, staff recommends that the City Council (1) rejects SEI's protest and (2) deems STSSI's bid non- responsive for the reasons listed above; and approves an award of the bid to the lowest responsive, responsible bidder, Select Electric, Inc., in the total amount of $719,865.

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

2. The City Council hereby finds the protest submitted by SEI, to be unfounded and without merit; and the protest is therefore rejected.

3. The City Council hereby finds the bid of the third lowest bidder , STSSI, to be non-responsive and, therefore, rejected.

4. The City Council hereby awards the bid for the Project to the lowest responsive, responsible bidder:

Select Electric, Inc.

in an amount not to exceed $719,865.

5. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.

10/11/21 CC Agenda
Reso - Bid 011-23 – Neighborhood St. Lights 2022 Award (Select Electric) 100522

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 011-23 Bid Name: Neighborhood Street Lights 2022

Solicitation Due Date/Time: September 15, 2022/
2:00 p.m.

Initial Date of Advertisement: August 18, 2022

Number of Responses Received: 5

Bid Estimate: $725,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
Select Electric, Inc. Yes Vendor did not submit a Bidder’s Outreach/Good Faith Effort Plan. This is a
minor irregularity since they are certifying no
new hires/subcontractors.

Servitek Electric, Inc. Yes
Southwest Traffic Signal Service, Inc. No Submitted a Bidder’s Outreach/Good Faith Effort Plan; however, the plan did not address
targeting certified Section 3 subcontractor
businesses.

Blue Pacific Engineering & Construction,
Inc.

Yes Did not sign Experience Statement but did
provide project experience on separate pages.

This is a minor irregularity since it does not
materially change their bid response and
provides no advantage.

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: September 29, 2022 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _____________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: SELECT ELECTRIC, INC. $719,865.00 PURCHASING DIVISION:

Review Completed By: Mara Romano Date: September 29, 2022

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Vendor Vendor Type Bid Amo unt Format Subm it Date Stat us Select Electric Inc. $7 19,865 .00 Elec ronic 09/1 5/ 2022 1 :30:32 PM Submit ed Servitek Electric Inc. DBE, CADIR $758 ,100 .00 Electronic 09/1 5/ 2022 12:18:22 PM s ubm ired Sou hwe st Signal $79 1,824 .65 Elec ronic 09/1 5/ 2022 1 :27:35 PM Submit ed Blue Pacific Engineering $806.75000 Electronic 09/1 5/ 2022 11 4:49 PM Subm itted M. Brey Ele tric, Inc CADIR $996 ,650.00 Electronic 09/1 5/ 2022 1 :39:07 PM Submitted City Council
Agenda Report
Agenda Item 8.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mike Moulton, Chief of Police
SUBJECT: 2022-23 California Department of Alcoholic Beverage Control - Office of Traffic Safety (ABC-OTS) Grant
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

2. BACKGROUND:

The City of El Cajon Police Department has been awarded a grant from the California Department of Alcoholic Beverage Control-Office of Traffic Safety (ABC-OTS) for $40,000 to fund increased education, inspection, and enforcement efforts for the Fiscal Year 2022-23. The money from the grant will be directed to fund overtime shifts for officers in an effort to increase enforcement of laws pertaining to alcohol, specifically targeting sales to minors and alcohol-related nuisances in and around on-sale restaurants/bars and off-sale liquor store establishments. Additional overtime hours will be dedicated to outreach and education through inspections at local off-sale liquor store establishments as well as through media coverage and press releases. In accordance with the terms of the grant agreement, the Police Department will submit monthly reports to ABC-OTS detailing project accomplishments.

FISCAL IMPACT:

Approval of this action will increase Police Grant Fund (226380) appropriations by $40,000 for the purposes described in this report. No matching funds are required for this grant. These funds will only be used by the Police Department for the projects listed above or as indicated by approved modifications to the grant.

Prepared By: Julie Cotton, Management Assistant
Reviewed By: Mike Moulton, Police Chief
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 1 ends

RESOLUTION NO. __-22

RESOLUTION OF THE CITY OF EL CAJON

AUTHORIZING THE ACCEPTANCE OF A GRANT OF FUNDS FROM THE

CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL-
OFFICE OF TRAFFIC SAFETY FOR FISCAL YEAR 2022-23 FOR

INCREASED EDUCATION AND ENFORCEMENT EFFORTS

WHEREAS, the Police Department of the City of El Cajon (the "City") has been awarded a California Department of Alcohol Beverage Control-Office of Traffic Safety ("ABC-OTS") grant to fund increased education, inspection, and enforcement efforts in Fiscal Year 2022-2023; and

WHEREAS, the money from the Grant will be directed to fund additional overtime shifts for officers to increase enforcement of laws pertaining to alcohol, specifically targeting sales to minors and alcohol related nuisances in and around on- sale restaurants/bars and off-sale liquor store establishments; and

WHEREAS, additional overtime hours will be dedicated to outreach and education through inspections at local off-sale liquor store establishments, as well as media coverage and press releases; and

WHEREAS, in accordance with the terms of the grant agreement, the Police Department will submit monthly reports to ABC detailing project accomplishments; and

WHEREAS, it is in the best interests of the City for the El Cajon Police Department to be a recipient of the designated grant funds for Fiscal Year 2022-2023.

NOW THEREFORE, BE IT RESOLVED BY THE ClTY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The City Council hereby elects to be a recipient of the designated grant funds and hereby authorizes ABC-OTS to release the designated grant funds to the City.

2. The City Council hereby authorizes the City Manager, or such person designated by the City Manager , to take all actions and to execute all documents necessary or appropriate to accept the grant on behalf of the City for the use of the El Cajon Police Department.

3. The City Council hereby further authorizes the City Clerk to attest to the signature of the City Manager, or designee, in executing the Agreement and such documents as authorized in Section 2, above.

10/11/22 CC Agenda
Reso – ABC-OTS Grant FY23 100322
City Council
Agenda Report
Agenda Item 9.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Contract Amendment for Main Street – Green Street Gateway Improvements Civil Engineering Services
RECOMMENDATION:

BACKGROUND:

On October 22, 2019, the City Council approved SOQ No. 004-20 – On-Call Professional Services. The Statement of Qualifications (SOQ) resulted in a pre-qualified list of firms for on-call professional services covering multiple disciplines such as architectural, building/fire plan check, civil engineering, construction management, electrical/mechanical engineering, geotechnical, land surveying, and storm water management. Contracts greater than $75,000 require City Council approval.

On December 10, 2019, the City Council approved entering into a contract to provide civil engineering services with Chen Ryan Associates, Inc. for $285,154 for a two-year term. The additional request is to expand the project design limits, add landscaped median design at Main Street and Marshall Avenue, modify the irrigation meter point of connection, and additional bid and construction support services.

Staff requests an extension through December 31, 2023, for $37,650 for continued Main Street – Green Street Gateway Improvements Civil Engineering services.

FISCAL IMPACT:

Approval of the $37,650 increase will supplement the existing contract with Chen Ryan Associates, Inc. for a total contract amount of $322,804. Sufficient funds are available in the Fiscal Year 2022-23 budget, Main Street – Green Street Gateway Improvements (203691PWCP).

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 1 ends

RESOLUTION NO. ___-22

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EL CAJON APPROVING

AMENDMENT OF AN AGREEMENT

FOR CIVIL ENGINEERING SERVICES

WHEREAS, on October 22, 2019, the City Council approved SOQ No. 004- 20 – On-Call Professional Services, resulting in a pre- qualified list of firms for on- call professional services covering multiple disciplines such as architectural, building/fire plan check, civil engineering, construction management, electrical/mechanical engineering, geotechnical, land surveying, and storm water management; and

WHEREAS, on December 10, 2019, the City Council approved entering into an agreement with Chen Ryan Associates, Inc. , to provide civil engineering services in the amount of $285,154 for a two-year term (the "Agreement") for design of the Main Street – Green Street Gateway Improvements (the "Project"); and

WHEREAS, staff has determined that additional time and compensation would be required to expand the Project design limits by adding landscaped median design at Main Street and Marshall Avenue, modify ing the irrigation meter point of connection, and providing additional bid and construction support services for the Project as modified; and

WHEREAS, staff has requested an extension of the Agreement through December 31, 2023, for continued Main Street – Green Street Gateway Improvements Civil Engineering services with the modifications as proposed; and

WHEREAS, the City Council believes it to be in the City's best interest to approve an extension of the Agreement through December 31, 2023 , and additional compensation in the not -to-exceed amount of $37,650, for continued Main Street – Green Street Gateway Improvements Civil Engineering services.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The City Council hereby approves amendment of the Agreement to (1) modify the Scope of Work to include the design of a landscaped median, (2) extend the term through December 31, 2023, and (3) provide additional compensation of $37,650 as requested by staff, for a total not-to-exceed amount of $322,804.

3. The City Council hereby authorizes the City Manager to execute an amendment to the Agreement, with such changes as may be approved by the City Manager.

10/11/22 CC Agenda
Reso – Approve 1st Amend - Chen Ryan (Eng Svcs Main St-Green St Gateway Imprvmts) 100522 City Council
Agenda Report
Agenda Item 10.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Mike Moulton, Chief of Police
SUBJECT: 2022-2023 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant
RECOMMENDATION:

That the City Council:

1. Appropriates the STEP Grant funds in the amount of $98,202 for overtime, $2,369 for training and travel, $10,429 for supplies, and $19,000 for equipment, for a total grant award of $130,000.

2. BACKGROUND:

The California Office of Traffic Safety STEP grant provides funding to local law enforcement agencies in the administration of special details aimed at improving traffic safety. The 2022-2023 STEP Grant will provide reimbursement to the El Cajon Police Department in the amount $130,000 to be used for overtime, DUI checkpoint supplies and equipment. These items will be used to conduct the following details: DUI checkpoints and DUI saturation patrols, bike/pedestrian safety operations, traffic enforcement operations, motorcycle operations, and distracted driving operations. Additionally, the grant will fund staff attendance at conferences and training events supporting goals and objectives for traffic safety.

FISCAL IMPACT:

Approval of this action will increase Police Grant Fund (226380) appropriations by $130,000 for the purposes described in this report. No matching funds are required for this grant. These funds will only be used by the Police Department for the projects listed above or as indicated by approved modifications to the grant.

Prepared By: Jennifer Lytle, Management Analyst
Reviewed By: Mike Moulton, Police Chief
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 11.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Steve Swaney, Fire Chief
SUBJECT: Purchase of Aerial Platform Truck
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Appropriate $492,000 from the General Fund Carryover Reserve to Fire Department Administration (101400);

1. Transfer and appropriate $492,000 from Fire Department Administration (101400) to the American Rescue Plan Act Fund (201200);

2. Authorize the capital outlay of $1.7 million for the acquisition of a Pierce Aerial Platform (Truck); and

3. Authorize the Purchasing Agent, in accordance with Municipal Code section

3.20.010(C)(5), to execute an agreement with South Coast Fire Equipment (Pierce distributor) for the purchase of a Truck in a not-to-exceed amount of $1,700,000.

4. BACKGROUND:

On July 26, 2022, the City Council provided direction to staff on projects/expenditures using ARPA funding. At that time, $1,700,000 was approved for purchasing a replacement Truck.

Ultimately, $1,208,000 was identified for this purchase using ARPA funding with the remaining balance to come from General Fund reserves.

The Fire department, as a part of our equipment replacement, is requesting to purchase a new Pierce Manufacturing, Inc. (Pierce) Truck for a not exceed amount of $1,700,000. By ordering a new Truck in Fall of 2022, it is expected this item is received within approximately three years after the order is placed, or Fall of 2025. The City's existing Truck has been in service since 2005 and has been showing signs of wear and increasing repair costs. Part of the repair issues has been the availability of parts; many are becoming obsolete.

The truck company is used at fire and rescue incidents to provide specialized equipment and technical capabilities. The aerial platform of the Truck is able to perform life safety rescues from large commercial and multi-story buildings. The aerial platform also provides elevated master stream operations to contain the fire to the building in origin in defensive firefighting operations.

Some of the property and lifesaving equipment include roof ventilation, forcible entry, and salvage and overhaul operations, as well as tools that ensure the fire is completely extinguished. The Truck also provides capability for rescue incidents including vehicle extrication and stabilization for traffic accidents, as well as a wide array of technical incidents requiring rope rescue, swift water rescue, structural collapse, and machinery rescue.

Pierce is the manufacturer of standardized fire equipment for Heartland Fire and Rescue fleet because the equipment has proven to be very reliable with minimal down time for repairs. In addition, the Truck to be purchased is comparable to Fire’s current Truck with like-controls, setup and the operating system for the 100’ aerial platform. Additionally, Pierce is able to offer an all-wheel steering system, which provides more effective access to current and future alleys, roadways and parking lots used to access buildings. This is helpful in current areas as well as future infill and more construction. Essentially this provides better access via the large apparatus to smaller roads and alleys effectively and quickly.

Houston-Galveston Area Council (H-GAC) is a member-driven cooperative consisting of various counties, cities, and schools throughout the country. H-GAC solicited and awarded competitively bid Contract No. FS12-19, Fire Service Apparatus (All Types) to Pierce Manufacturing, Inc. Staff determined the equipment available under this contract will meet the needs of the City and is consistent with existing equipment. Municipal Code section

3.20.010(C)(5) authorizes the City to acquire equipment in cooperation with another governmental agency.

Staff recommends this purchase be made from South Coast Fire Equipment (Pierce distributor), in accordance with H-GAC Contract No. FS12-19, as being in the best interest of the City.

FISCAL IMPACT:

This action will increase General Fund appropriations, and reduce the General Fund Carryover Reserve, by $492,000 in order to transfer funding to the American Rescue Plan Act (ARPA) Fund. Appropriations in the ARPA Fund will increase by the same amount in order to accommodate the $1.7 million purchase of Pierce Aerial Platform (Truck) described in this report.

Prepared By: Barbara Watkins, Sr. Management Analyst
Reviewed By: Steve Swaney, Fire Chief
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 2 ends

RESOLUTION NO. __-22

RESOLUTION TO ALLOCATE AND APPROPRIATE

AMERICAN RESCUE PLAN ACT GRANT FUNDS

TO PURCHASE AN AERIAL PLATFORM FIRE TRUCK

WHEREAS, the El Cajon Fire Department (the "Fire Department"), as part of its equipment replacement, is requesting to purchase a new Pierce Manufacturing, Inc. ("Pierce") Truck (the "Truck") for a not -to-exceed amount of $1,700,000, with delivery expected to within three (3) years from the placement of the order; and

WHEREAS, the Fire Department's existing Truck has been in service since 2005 and has been showing signs of wear and increasing repair costs, due in part to the unavailability of parts, many of which are becoming obsolete; and

WHEREAS, on July 26, 2022, the City Council provided direction to staff on projects/expenditures using American Rescue Plan Act ("ARPA") funding in the amount of $1,208,000, with the remaining balance to come from general fund reserves; and

WHEREAS, Pierce is the manufacturer of standardized fire equipment for the Fire Department fleet because the equipment has proven to be very reliable with minimal down time for repairs and, in addition, the Truck to be purchased i s comparable to the Fire Department’s current Truck with like controls, setup and the operating system for the 100' aerial platform; and

WHEREAS, the Houston-Galveston Area Council ( "H-GAC") is a member -driven cooperative consisting of various counties, cities, and schools throughout the country for the purpose of providing a source of vendors selected following the competitive bid process and the purchasing policies of H -GAC, thereby allowing other governmental agencies to purchase equipment and supplies without the need of another competitive bid process; and

WHEREAS, H-GAC solicited and awarded competitively bid Contract No. FS12- 19, Fire Service Apparatus (All Types) to Pierce Manufacturing, Inc., which bid allows the City to purchase the desired Truck from Pierce; and

WHEREAS, El Cajon Municipal Code section 3.20.010(C)(5) authorizes the City to acquire equipment in cooperation with another governmental agency; and

WHEREAS, the City Council believes it to be in the best interests of the City to make this purchase from South Coast Fire Equipment (Pierce distributor), in accordance with H-GAC Contract No. FS12- 19 and to appropriate $1,208,000 of ARPA funds and $492,000 of general fund reserve money for a total not-to-exceed purchase amount of $1,700,000.

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

2. The City Council hereby authorizes the City Manager to allocate, appropriate and expend funding for the Truck using $1,208,000 of ARPA funds and $492,000 of general fund reserve money for a tot al not-to-exceed purchase amount of $1,700,000, and for the City Clerk to attest to the signature of the City Manager, where necessary.

10/11/22 CC Agenda
Reso – ARPA and General Funds – Aerial Platform Truck Purchase 100522 City Council
Agenda Report
Agenda Item 12.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: 2023 Calendar of Meetings for the City Council/Housing Authority/Successor Agency to the Former Redevelopment Agency RECOMMENDATION:

BACKGROUND:

In 1996, the City Council established a schedule of meetings on the 2nd and 4th Tuesdays of each month. The proposed calendar follows the schedule, with the exception that only one meeting will be held in the months of November and December in order to accommodate holiday observances.

The League of California Cities Annual Conference dates for 2023 have not been determined. 2023 Holidays and Observances
January 1 New Year's Day
January 16 Martin Luther King's Birthday
February 20 President's Day
May 29 Memorial Day
July 4 Independence Day
September 4 Labor Day
November 10 Veterans Day
November 23 & 24 Thanksgiving Observance
December 24 & 25 Christmas Eve and Christmas Day
December 31 New Year's Eve
FISCAL IMPACT:

There is no fiscal impact associated with this recommendation.

Prepared By: Angela Cortez, City Clerk
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
Attachments
2023 CC Calendar
Proposed City Council Meeting Schedule
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City Council
Agenda Report
Agenda Item 13.

DATE: October 11, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Noah Alvey, Deputy Director of Community Development SUBJECT: General Plan Amendment – Housing Element Update RECOMMENDATION:

That the City Council:

Opens the public hearing and receives testimony;1.

Closes the public hearing;2.

Moves to adopt the next Resolution, in order, REAFFIRMING the Initial Study and Negative Declaration; and

3. Moves to adopt the next Resolution, in order, APPROVING the General Plan Amendment.4.

PROJECT DESCRIPTION:

The proposed project is an amendment to the General Plan to update the Housing Element.

This 2021-2029 Housing Element represents the City of El Cajon’s effort to fulfill requirements under State Housing Element law. The California State Legislature has identified the attainment of a decent home and suitable living environment for every Californian as the State’s major housing goal. Recognizing the important role of local planning and housing programs in the pursuit of this goal, the Legislature has mandated that all cities and counties prepare a Housing Element as part of the comprehensive General Plan. In accordance with State law, the Housing Element must be updated periodically according to statutory deadlines. This Housing Element covers the planning period from April 15, 2021 to April 15, 2029.

BACKGROUND:

On July 27, 2021, the City Council adopted an update to the 2021-2029 Housing Element.

Following adoption and on August 2, 2021, staff submitted for certification from the State of California Department of Housing and Community Development (HCD). On October 29, 2021, HCD transmitted the results of their review and found that additional revisions were necessary to comply with State Housing Element Law. After completing additional revisions to the Housing Element, staff resubmitted to HCD on June 3, 2022, and on August 2, 2022, HCD again found that additional revisions were necessary to comply with State Housing Element Law. On August 31, 2022, the Housing Element was again resubmitted to HCD for review in conjunction with a request to assist the City in achieving certification by October 31, 2022. City staff subsequently met with HCD staff and provided additional requested revisions to the Housing Element. On October 4, 2022, HCD staff provided written confirmation to staff to proceed with re-adoption of the Housing Element by the City Council in order to achieve certification by October 31, 2022.

These multiple revisions required by HCD were a result in HCD policy development over the last 18 months.

DISCUSSION
The revisions to the Housing Element requested by HCD were primarily related to implementation of AB 686 for Affirmatively Furthering Fair Housing (AFFH). On April 27, 2021, HCD released guidance for implementing AB 686. Jurisdictions within San Diego County were the first to implement AB 686 and this resulted in the evolution of HCD policy and expectations through multiple revisions of the Housing Element in 2021 and 2022. The revised Housing Element implements AFFH guidance with an in-depth assessment of fair housing practices and targeted policies. In most instances, the revisions to the Housing Element included the addition of policies and procedures that are already implemented by the City such as participating in regional efforts to address fair housing, utilizing place-based strategies in alignment with Environmental Justice Element when funding capital projects, and ensuring safe and sanitary housing through the continued implementation of the Housing Inspector program. The remaining updates to the Housing Element are generally summarized as follows:

Addition of a detailed discussion of local City knowledge of development patterns related to fair housing
Addition of Table D-57 for Regional Housing Needs Assessment Units by AFFH Indicators Clarifications to Housing Plan Program 2 to indicate that the City shall comply with the by right provision of AB 1397 pursuant to Government Code 65583.2(c) FINDINGS:

The City has complied with applicable California Government Code sections regarding amendments to the General Plan.

The proposed amendment to the General Plan is in conformance with applicable Government Code sections regarding preparation and noticing procedures. The City notified local Native American Tribes for the purpose of protecting, and/or mitigating impacts to cultural places when a local government is considering a proposal to adopt or amend a general plan and/or a specific plan. The Draft Housing Element was submitted to the California Department of Housing & Community Development for the required review periods. Therefore, the City has complied with all noticing procedures.

The proposed General Plan amendment will not be detrimental to the public health, safety, or welfare, and is in the public interest.

The General Plan Amendment will update the Housing Element and ensure that the City has a plan for the provision and maintenance of adequate housing. The Housing Element relies on nonvacant sites for more than 50% of the Regional Housing Needs Allocation for lower-income households and includes substantial evidence, including but not limited to improvement to land value ratio, higher floor area and structural age (Section 5 and Appendix C), that existing uses do not constitute an impediment to development, and that the existing uses are likely to discontinue during the planning period.

The proposed General Plan amendment is internally consistent with the remainder of the General Plan, as required by Government Code section 65300.5.

The proposed amendment to the General Plan is in conformance with Government Code section 65300.5, which requires the general plan and elements and parts thereof comprise an integrated, internally consistent and compatible statement of policies for the adopting agency.

The proposed amendment includes programs, goals, and policies to affirmatively further fair housing in alignment with current State requirements for Housing Elements. •
• •

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

In compliance with the California Environmental Quality Act, an Initial Study and Negative Declaration were prepared for the project. The study determined that the project would not result in any potentially significant adverse impacts. The project is an amendment to a policy document and does not authorize any construction or development. A Notice of Intent to Adopt the Negative Declaration was published on June 10, 2021, and the document was available for public review June 10, 2021 to July 12, 2021. One comment letter was received from Caltrans.

However, no issues were raised in the letter in regards to the adequacy of the environmental document. In compliance with AB 52, notification letters were sent on April 12, 2021 to the tribes who have requested notification. No response was received from the AB 52 notification. The proposed amendment includes no substantive changes to the Housing Element and the City Council is asked to reaffirm their previous determination of no significant adverse impacts.

PUBLIC NOTICE & INPUT:

The revised Housing Element was posted on the City’s website on September 20, 2022 and e-mail notifications were sent to individuals that previously commented on the Housing Element update. Notice of this public hearing was also published on September 30, 2022 in the Daily Transcript. As of the preparation of this report, no responses were received.

RECOMMENDATION:

Staff recommends that the City Council approve the General Plan Amendment and update the Housing Element to include the revisions required by HCD.

Prepared By: Noah Alvey, Deputy Director of Community Development Reviewed By: Anthony Shute, Director of Community Development Approved By: Graham Mitchell, City Manager
Attachments
Reso - CEQA
Reso - GPA
Public Hearing Notice
Revised Housing Element - Strike-Through Changes
Revised Housing Element - Clean Version
HCD Letter - October 29, 2021
HCD Letter - August 2, 2022

Page 1 of 2 ends

RESOLUTION NO. -22

A RESOLUTION REAFFIRMING THE INTIAL STUDY AND

NEGATIVE DECLARATION FOR THE GENERAL PLAN AMENDEMNT

UPDATING THE HOUSING ELEMENT

WHEREAS, the City Council held a duly advertised public hearing on July 27, 2021, to consider a General Plan Amendment to update to the Housing Element which applies throughout the entire City of El Cajon (the "Project"); and

WHEREAS, the City of El Cajon (the "City") prepared an Initial Study and Negative Declaration for the Project in accordance with CEQA Guidelines (Title 14 California Code of Regulations section s 15000 et seq .), which is based upon evidence collected and reviewed by the City supporting a finding which indicates that the potential environmental effects of the proposed Project would be less than significant; and

WHEREAS, the Initial Study and Negative Declaration reflect ed the City’s independent judgment as required by section 21082.1 of the California Public Resources Code; and

WHEREAS, pursuant to section 21082.1 of the California Public Resources Code, the draft Initial Study and Negative Declaration w ere circulated for public review from June 10, 2021, to July 12, 2021; and

WHEREAS, one comment letter was received during the public review period, which did not raise any issues pertaining to the adequacy of the Initial Study and Negative Declaration; and

WHEREAS, in accordance with CEQA Guidelines section 15074(c), the custodian of the In itial Study and Negative Declaration is the El Cajon Community Development Department, and all supporting documentation is in the General Plan Amendment file; and

WHEREAS, the City Council reviewed and considered the proposed Initial Study and Negative Declaration for the Project in accordance with the CEQA Guidelines, which indicates that the potential environmental effects of the proposed project would be less than significant; and

WHEREAS, the City Council adopted the I nitial Study and Negative Declar ation for the Project on July 27, 2021.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. The City Council finds that the recitals above are true and correct, and are findings of fact of the City Council in regard to the approved Initial Study and Negative Declaration for the General Plan Amendment.

Page 2 of 2 ends

Section 2. That based on said findings of fact, the El Cajon City Council hereby reaffirms the Initial Study and Negative Declaration for the Project.

10/11/22 CC Agenda
Reso – Housing Element Update CEQA 100522

Page 1 of 2 ends

RESOLUTION NO. -22

A RESOLUTION APPROVING A GENERAL PLAN AMENDMENT

TO UPDATE THE HOUSING ELEMENT

WHEREAS, on July 27, 2021, following the public hearing , the City Council adopted the Housing Element update and City staff submitted the adopted Housing Element to the State of California Department of Housing and Community Development ("HCD") for certification on August 2, 2021; and

WHEREAS, HCD transmitted the results of their review on October 29, 2021, and found that additional revisions were necessary to comply with State Housing Element Law; and

WHEREAS, City staff further revised the Housing Element, resubmitting it to HCD on June 3, 2022, and on August 2, 2022 HCD again found that that additional revisions were necessary to comply with State Housing Element Law; and

WHEREAS, City staff further revised the Housing Element an d resubmitted it to HCD on August 31, 2022; and

WHEREAS, on September 19, 2022, HCD provided confirmation to the City to proceed with readoption of the Housing Element by the City Council; and

WHEREAS, the revised Housing Element was posted on the City’s website on September 20, 2022, for public review and comment, and e-mail notifications were sent to individuals that previously commented on the Housing Element update; and

WHEREAS, no additional comments were received related to the revised Housing Element; and

WHEREAS, the City Council held a duly advertised public hearing on October 11, 2022, to consider a General Plan Amendment to update to the Housing Element , at which the City Council received evidence through public testimony and comment, in the form of both verbal and written communications and reports prepared and presented, and following which the City Council reaffirmed the Initial Study and Negative Declaration in accordance with the California Environmental Quality Act ("CEQA"), and adopted Resolution No. ___-

22. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. The foregoing recitals are true and correct, and constitute findings of the City Council.
--

Page 2 of 2 ends

Section 2. The City Council finds that:

A. The proposed amendment to the General Plan is in conformance with applicable California Government Code sections regarding preparation and noticing procedures. The City notified local Native American Tribes for the purpose of protecting, and/or mitigating impacts to cultural places when a local government is considering a proposal to adopt or amend a general plan and/or a specific plan. The Draft Housing Element was submitted to the California Department of Housing & Community Development for the required review periods. Therefore, the City has complied with all noticing procedures.

B. The General Plan Amendment will update the Housing Element and ensure that the City has a plan for the provision and maintenance of adequate housing. The Housing Element relies on nonvacant sites for more than 50% of the Regional Housing Needs Allocation for lower-income households and includes substantial evidence that existing uses do not constitute an impediment to development, and that the existing uses are likely to discontinue during the planning period.

C. The proposed amendment to the General Plan is in conformance with California Government Code section 65300.5, which requires the general plan and elements and parts thereof comprise an integrated, internally consistent and compatible statement of policies for the adopting agency.

The proposed amendment includes programs, goals, and policies to affirmatively further fair housing in alignment with current State requirements for Housing Elements.

Section 3. That based on said findings of fact, the El Cajon City Council approves the General Plan Amendment to update the Housing Element.

Section 4. The City Council hereby authorizes the Director of Community Development, or such person designated by the Director of Community Development, to approve ministerial revisions to the 2021- 2029 Housing Element, such as adding supporting documentation related to existing City policies or procedures, or revisions of such nature that are non-legislative and that result from HCD’s review for final certification of the Housing Element, without further Planning Commission or City Council consideration or readoption of the 2021-2029 Housing Element.

10/11/22 CC Agenda
Reso – Housing Element Update GPA 100522

NOTICE OF PROPOSED

GENERAL PLAN AMENDMENT

HOUSING ELEMENT
NOTICE IS HEREBY GIVEN that the El Cajon City Council will hold a public hearing at 3:00 p.m.1 Tuesday, October 11, 2022, in the City Council Chambers, 200 Civic Center Way, El Cajon, CA, to consider: A GENERAL PLAN AMENDMENT TO UPDATE THE HOUSING ELEMENT. This is a City initiated proposal to amend the General Plan. More information about this project including drafts of the elements can be found at:
https://www.elcaion.gov/your-governmenUdepartments/community-developmenUplanning-projects A Negative Declaration was prepared for this project in accordance with California Environmental Quality Act (CEQA).

The public is invited to attend and participate in these public hearings. The agenda reports for this project will be available 72 hours prior to the meeting for Planning Commission and City Council at www.cityofelcajon.us/your-governmenl/city-meetinqs-with-aqendas-and-minutes-all. In an effort to reduce the City's carbon footprint, paper copies will not be provided at the public hearings, but will be available at the Project Assistance Center and City Clerk counters upon request.

If you challenge the matter in court, you may be limited to raising only those issues you or someone else raised at the public hearings described in this notice or in written correspondence delivered to the Commission or Council at, or prior to, the public hearings. The City of El Cajon encourages the participation of disabled individuals in the services, activities, and programs provided by the City. Individuals with disabilities who require reasonable accommodation in order to participate in the public hearing should contact Planning at 619.441.1742. More information about planning and zoning in El Cajon is available at www.cityofelcaion.us/your-governmenUdepartments/community-developmenUplanning-division.

If you h ve any questions, or wish any additional information, please contact NOAH ALVEY at 619.441.1795 or via email at [email protected] and refer c " sing Element" in the subject line.

Reviewed By:

Noah Alvey
Secretary of the Planning Commission
NOTICE IS TO BE PUBLISHED September 30, 2022
~-~----
Angela L. Cortez
City Clerk
City of El Cajon
DRAFT 2021-2029 Housing Element
The Valley of Opportunity
~ ~ ~
C"o ~ '\-~
:,-PorateO
Adopted
July 27, 2021
Community Development Department
200 Civic Center Way
3rd Floor
El Cajon, CA 92020
Phone : 619-441-1742
Table of Contents
Table of Contents ....................................................................................................................................... i Section 1: lntroduction ............................................................................................................................. 1 A. Legal Framework .......................................................................................................................... 1 B. Relationship to the General Plan ................................................................................................ 1 Section 2: Community Outreach .......................................................................................................... ~ A. Development of Housing Element ........................................................................................... ~~ B. Review of Draft Housing Element ............................................................................................ ¥ Section 3: Community Profile ............................................................................................................... ~9 A. Population Characteristics ......................................................................................................... 2§ B. Economic Characteristics ........................................................................................................... 29 C. Household Characteristics ..................................................................................................... 111± D. Housing Problems .................................................................................................................. 151§ E. Special Needs Groups ............................................................................................................ 18-18 F. Housing Stock Characteristics ............................................................................................... 27?!7- G. Affordable Housing ................................................................................................................ 37~ Section 4: Housing Constraints ........................................................................................................ 4242 A. Market Constraints ................................................................................................................. 4242 B. Governmental Constraints ..................................................................................................... 454§ C. Availability of Public Services and Facilities and Environmental Constraints .............. 6868 Section 5: Housing Resources ........................................................................................................... 71-'71 A. Future Housing Needs ........................................................................................................... 717± B. Residential Sites Inventory .................................................................................................... 7 474 C. Adequacy of Sites Inventory ................................................................................................. 818± D. Availability of Site Infrastructure and Services .................................................................. 818± E. Funding Resources .................................................................................................................. 83~ F. Administrative Capacity ........................................................................................................ 8484 G. Opportunities for Energy Conservation .............................................................................. 8686 Section 6: Housing Plan ..................................................................................................................... 8989 A. Goal, Objectives, and Implementing Programs .................................................................. 8989 B. Summary of Objectives ...................................................................................................... 1071-G6 Table of Contents Pagei
City of El Cajon
2021-2029 Housing Element
Appendix A: Public Outreach ............................................................................................................. A-1 A. Outreach Schedule .................................................................................................................... A-1 B. Community Meetings ............................................................................................................... A-i:2:

C. Stakeholder Outreach .............................................................................................................. A-!4 Appendix B: Review of Past Accomplishments .............................................................................. B-1 Appendix C: Sites Inventory ............................................................................................................... C-1 Appendix D: Assessment of Fair Housing (AFH) .......................................................................... D-1 D.llntroduction and Overview of AB 686 ................................................................................... D-1 D.2Assessment of Fair Housing Issues ........................................................................................ D-1 D.3Identification and Prioritization of Contributing Factors ............................................. D-5~ Table of Contents Page ii
City of El Cajon
2021-2029 Housing Element
List of Tables
Table 1: Population Growth (2000-2035) ..................................... .......................................................... §a Table 2: Age Characteristics (2000-2018) .............................................................................................. . Z7 Table 3: Employment Characteristics (2006-2018) ........................................................ ....................... 29 Table 4: Mean Salary by Occupation - San Diego Region (2020) ................................................... lOW Table 5: Household Characteristics (2018) ....................................................................................... 12±2 Table 6: Average Persons per Household (2010-2050) .................................................................... 13~ Table 7: Households by Income Category (2013-2017) ................................................................... 1414 Table 8: Housing Assistance Needs of Lower Income Households (2013-2017) ........................ 1616 Table 9: Cost Burden by Tenure and Income Level (2013-2017) ................................................... 171-7 Table 10: Overcrowded Housing Units (2006-2018) ................................................ ........................ 1818 Table 11: Special Needs Groups in El Cajon (2020) ......................................................................... 1818 Table 12: Persons Age 65 and Over (2018) ............................................................................ ............ 191-9 Table 13: Disability Status (2014-2018) .............................................................................................. 2~ Table 14: Large Households (2018) ................................................................................... ................. 22~ Table 15: Single-Parent Households (2018) ...................................................................................... 23~ Table 16: Homelessness in El Cajon and San Diego Region (2020) ............................................... 2626 Table 17: Housing Unit Growth (2000-2020) .................................................................................... 2828 Table 18: Projected Housing Unit by Type (2020-2050) .................................................... .............. 2929 Table 19: Tenure of Occupied Units (2010-2020) ............................................................................. 2929 Table 20: Household Size by Tenure (2010-2019) ............................................................................ 3W9 Table 21: Vacancy Rates by Community and Property Age (2019) .............................................. 3W9 Table 22: Changes in Median Home Sale Prices .............................................................................. 33~ Table 23: Average Monthly Rent (2019) ............................................................................................ 34M Table 24: Affordable Housing Costs (2020) ...................................................................................... 3@6 Table 25: Assisted Housing Inventory and At-Risk Status ............................................................ 3~ Table 26: Market Value of At-Risk Housing Units .......................................................................... 39J9 Table 27: Rental Subsidies Required ................................................................................................. 4049 Table 28: Estimated New Construction Costs .................................................................................. 4049 Table 29: Disposition of Home Loans (2012 and 2017) ................................................................... 4444 Table 30: General Plan/Zoning Consistency Chart ........................................................................ 4747 Table 31: Residential Development Standards ................................................................................ 52~ Table 32: Housing Types in Zones that Allow Residential Uses ................................................... 55ea Table 33: Planning Fee Schedule ........................................................................................................ 6262 Table 34: Planning Fee Schedule ........................................................................................................ 6464 Table 35: Housing Needs for 2021-2029 ............................................................................................ 7272 Table 36: Remaining 2010-2020 Share of Regional Housing Needs .............................................. 7272 Table 37: Entitled Housing Projects ................................................................................................... 73~ Table 38: Mixed-Use Overlay Sites .................................................................................................... 7878 Table 39: Transit District Specific Plan Sites ..................................................................................... 7979 Table 40: Vacant and Underutilized Residential Sites Citywide ................................................... 8089 Table 41: Adequacy of Sites to Accommodate RHNA. ................................................................... 818± Table 42: Summary of Quantifiable Objectives ............................................................................ 107-1-06 Table of Contents Page iii
City of El Cajon
2021-2029 Housing Element
List of Figures
Figure 1: Percent Change in Population Growth (2000-2020) ............................................................ §a Figure 2: Age Distribution (2000-2018) ................................................................................................. Z7 Figure 3: Race/Ethnicity (2018) .............................................................................................................. §8 Figure 4: Distribution of Household Types (2010-2020) ................................................................. 12±2:

Figure 5: Median Household Income (2014-2018) ........................................................................... 1414 Figure 6: Household Income (2014-2018) ......................................................................................... 151§ Figure 7: Type of Housing Unit (2020) .............................................................................................. 2~ Figure 8: Housing Stock Age (2018) .................................................................................................. 31J± Figure 9: Median Home Sales Price (2020) ....................................................................................... 33~ Figure 10: Average Annual Unemployment Rates ......................................................................... 454§ Figure 11: Downtown Specific Plan - SP No. 182 ............................................................................ 4848 Figure 12: El Cajon Transit District Specific Plan Land Use .......................................................... SOW Figure 13: Mixed Use Overlay Map ................................................................................................... 6060 Figure 14: Sites Inventory Map .......................................................................................................... 82~ Table of Contents Page iv
City of El Cajon
2021-2029 Housing Element
Section 1: Introduction
A. Legal Framework
This 2021-2029 Housing Element represents the City of El Cajon's effort in fulfilling the requirements under State Housing Element law. The California State Legislature has identified the attainment of a decent home and suitable living environment for every Californian as the State's major housing goal. Recognizing the important role of local planning and housing programs in the pursuit of this goal, the Legislature has mandated that all cities and counties prepare a housing element as part of the comprehensive General Plan.

Pursuant to State law, the Housing Element must be updated periodically according to statutory deadlines. This Housing Element covers the planning period of April 15, 2021 to April 15, 2029.

State Law requires that the Element include the following components:
• An analysis of the City's population, household, and employment base, and the characteristics of the housing stock.
• A summary of the present and projected housing needs of the City's households. • A review of potential constraints to meeting the City's identified housing needs. • An evaluation of opportunities that will further the development of new housing. • A statement of the Housing Plan to address the identified housing needs.

B. Relationship to the General Plan
The City of El Cajon General Plan underwent an update in 2001 and is comprised of the following elements: 1) Annexation; 2) Circulation; 3) Conservation; 4) Historic Preservation; 5) Housing; 6) Land Use; 7) Noise; 8) Open Space and Parks; 9) Safety; 10) Hazardous Waste Management; and 11) Solid Waste Management. The Housing Element is being updated at this time in conformance with the 2021-2029 update cycle for jurisdictions in the San Diego Association of Governments (SANDAG) region. The Housing Element builds upon the other General Plan elements and is consistent with the policies set forth by the General Plan, as amended. As portions of the General Plan are amended in the future, the Plan (including the Housing Element) will be reviewed to ensure that internal consistency is maintained.

The City also recognizes that recent changes to State laws require the updating of various elements of the General Plan, upon update of the Housing Element, to address the following issues:
• Required amendment to address flood hazards and flood management, fire hazards, sea level rises, and other climate change- related issues; and • Incorporation of an Environmental Justice Element.

Section 1:

Introduction Pagel
City ofEl Cajon
2021-2029 Housing Element
This 2021-2029 Housing Element update is coordinated with updates to these other elements of the General Plan to ensure consistency in policy frameworks, and efficient and comprehensive outreach efforts.

Section 1:

Introduction Page2
City ofEl Cajon
2021-2029 Housing Element
Section 2: Community Outreach
A. Development of Housing Element

1. Outreach
The City of El Cajon conducted an extensive community outreach program to obtain public input on housing needs, policies, and programs as part of the development of the 2021-2029 Housing Element.

Outreach took many forms and included, but not limited to:
• Housing Element Presentations
• Informational items
• Newspaper articles
• Housing survey
• Stakeholder interviews
• E-mailed and mailed flyers
• Social media postings
• Virtual outreach meetings

2. Information Distribution
The City distributed information and updates on the City's website, Facebook page, and Twitter feed throughout the development of the Housing Element. The City also created and made available a Housing Element Update Story Map, which included an overview of the Housing Element, the Housing Survey and interactive study maps relevant to the update.

3. Public Meetings
a. Community Meetings
On August 24 and 25, 2020, the City conducted virtual community meetings where staff presented background information and initial findings on the Housing Element. Attendees were invited to participate in interactive polls and speak or share text comments. Seven individuals participated on August 24, 2020 and five participated on August 25, 2020.

On September 29, 2020, the City conducted an additional virtual community meeting. Staff presented basic information related to the Housing Element and solicited input on community values, housing issues, the identification and accessibility of important community areas, information on healthy food access, and how community members engage in the community and with elected officials. The meeting was also live-streamed on Facebook. Spanish and Arabic translations of the presentation were provided. Attendees were invited to participate in interactive polls and speak or share text comments. Seventeen individuals participated in the meeting.

Section 2:

Community Outreach Page3
City ofEl Cajon
2021-2029 Housing Element
b. Planning Commission Meetings
Throughout the development of the Housing Element, City staff briefed the Planning Commission on the community outreach process and public input received. A workshop on the Housing Element was held on December 1, 2020.

On March 16th 2021, the City held a Planning Commission workshop to review the Housing Element and the Sites Inventory. The meeting was advertised twice in the East County Gazette in print and online publications. A social media post was also done on Facebook, Twitter and Instagram, to advertise the meeting to the public and an email blast was sent out to interested stakeholders in the community.

B. Review of Draft Housing Element
Notice was published in the newspaper announcing the availability of the Draft Housing Element for public review that started March 4, 2021. A table summarizing how feedback and comments were incorporated in the document can be found in Appendix A.

Section 2:

Community Outreach Page4
City ofEl Cajon
2021-2029 Housing Element
Section 3: Community Profile
The City of El Cajon strives to achieve a balanced housing stock that meets the varied needs of all income segments of the community. To understand the City's housing needs, the nature of the existing housing stock and the housing market are comprehensively evaluated. This section of the Housing Element discusses the major components of housing needs in El Cajon, including population, household, economic and housing stock characteristics. Each of these components is presented in a regional context, and, where relevant, in the context of other nearby communities.

This assessment serves as the basis for identifying the appropriate goals, policies, and programs for the City to implement during the 2021-2029 Housing Element cycle.

A. Population Characteristics
Understanding the characteristics of a population is vital in the process of planning for the future needs of a community. Population characteristics affect the type and amount of housing that is needed in a community. Population growth, age profile, race/ ethnicity of residents, and employment trends are factors that combine to influence the type of housing needed and the ability of residents to afford housing.

1. Population Growth
Population growth is one of the most important factors in determining the existing and future need for housing. The most significant increase in the rate of El Cajon' s population growth occurred between 1950 and 1960, when the City's population increased over 500 percent. While annexation accounted for a large part of this growth, much of it was also spurred by the migration of people into San Diego County who needed affordable housing. The City's population continued to increase in the 1970s and 1980s, but at noticeably slower rates.

El Cajon's population grew by approximately 20 percent between 1980 and 1990. By 2000, El Cajon remained the fifth largest city in the County with a population of 94,819. The Department of Finance (DOF) reported that El Cajon' s population increased moderately (five percent) from 99,478 in 2010 to 104,393 in 2020 (Table 1). The City saw similar growth a decade earlier during between 2000 and 2010 (Figure 1).

The SANDAG 2050 Regional Growth Forecast estimates that the El Cajon population could reach 138,507 by 2035. Although population growth in the City has been notably slower than in the County, population trends for the City are in line with those of nearby jurisdictions, including La Mesa, Lemon Grove, and National City.

Section 3:

Community Profile PageS
City ofEl Cajon
2021-2029 Housing Element
Figure 1: Percent Change in Population Growth (2000-2020)

12.0%

10.0%

8.0%

6.0%

4.0%

2.0%

0.0% I .I •
El Cajon La Mesa Lemon
Grove
National San Diego Santee San Diego
City City County
2000-2010 2010-2020
Source: Bureau of the Census 1990-2010; DOF 2020, E-1 Population Estimates.

Table 1: Population Growth (2000-2035)
Population Percent Change
Jurisdictions 2000 2010 2020 2035* 2000- 2010-
2010 2020
El Cajon 94,819 99,478 104,393 138,507 4.90% 4.94%
La Mesa 54,751 57,065 59,966 68,481 4.20% 5.08%
Lemon Grove 24,954 25,320 26,526 29,874 1.50% 4.76%
National City 54,405 58,582 62,099 74,364 7.70% 6.00%
San Diego City 1,223,341 1,307,402 1,430,489 1,756,621 6.90% 9.41% Santee 53,090 53,413 57,999 72,736 0.60% 8.59%
San Diego County 2,813,833 3,095,313 3,343,355 4,026,131 10.00% 8.01% Note: * Represents an estimate from the SAND AG 2050 Regional Growth Forecast.

Sources: Bureau of the Census 1990-2010; DOF 2020, E-1 Population Estimates; SAND AG Regional Growth Forecast Update 2010.

2. Age Profile
A community's current and future housing needs are determined in part by the age characteristics of its residents. Typically, each age group has distinct lifestyles, family types and sizes, ability to earn incomes, and therefore, housing preferences. As people move through each stage of life, housing needs and preferences change. Traditional assumptions are that the young adult population (20 to 34 years old) tends to favor apartments, low to moderate cost townhomes/ condominiums, and smaller single-family units. The adult population (35 to 64 years old) represents the major market for moderate to relatively high cost condominiums and single family homes. The senior population (65 years and older) tends to generate demand for low to moderate cost apartments and condominiums, group living arrangements, smaller single-family units, and mobile homes. In order to create a balanced community, it is important to provide housing options that suit the needs of various age groups, allowing residents to age in place.

Section 3:

Community Profile Page6
City of El Cajon
2021-2029 Housing Element
The median age of El Cajon residents in 2000 was 31.9, which increased to 34 in 2018 (Table 2).

The City's median age is comparable to nearby cities and is slightly lower than the County median age of 35.6. Like the County, El Cajon has a sizable elderly population. In 2018, elderly residents comprised approximately Figure 2: Age Distribution (2000-2018)

11.9 percent of the El Cajon population
and 13.3 percent of the County
population.

In 2018, approximately 25 percent of
residents were 18 years of age or
below. This age structure typically
reflects a family-oriented community
(Figure 2).

Table 2 shows that the age composition
of El Cajon' s population remained
largely the same between 2000 and
2018, with a slight decreasing trend in
number of children as percent of the
population. Table 2 demonstrates that
the percentage of individuals under 18
is slightly higher and the percentage of
individuals over 65 is slightly lower
than the County and nearby
communities.

Table 2: Age Characteristics (2000-2018)
Under 18 Years Jurisdiction 2000 2010
El Cajon 27.80% 25.70%
La Mesa 19.80% 19.60%
Lemon Grove 27.60% 25.50%
National City 30.10% 25.50%
San Diego 23.90% 21.40%
Santee 28.30% 23.80%
San Diego County 25.60% 23.40%
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
II II
61% 63%
2000 2010
Under 18 18-64 65+
II
63%
2018
Source: Census 2000-2010; ACS 2014-2018, Table S0101.
65 Years or Older Median Age
2018 2000 2010 2018 2018

25.40% 11.30% 11.00% 11.90% 34.0

20.70% 17.10% 14.20% 14.10% 35.5

25.30% 12.00% 11.20% 12.90% 35.4

21.00% 11.20% 10.60% 12.60% 33.6

20.10% 10.40% 10.70% 12.30% 34.7

21.60% 8.90% 10.70% 14.20% 38.8

22.00% 11.10% 11.40% 13.30% 35.6
Sources: Bureau of the Census, 1990-2010 Census; ACS 2014-2018, Table S0101.

3. Race/Ethnic Composition
The race/ethnic composition of residents may have implications for housing needs to the extent that different groups have different household characteristics, income levels, and cultural backgrounds that may affect their housing needs and preferences. Studies have also suggested that different racial and ethnic groups differ in their attitudes toward and/ or tolerance for "housing problems" as defined by the federal Department of Housing and Urban Development (HUD), including overcrowding and housing cost burden.

Between 1990 and 2000, El Cajon became increasingly diverse in its racial and ethnic makeup.

This trend follows County, state and national trends. In California, no one ethnic group holds a Section 3:

Community Profile Page7
City of El Cajon
2021-2029 Housing Element
majority. In El Cajon, the White population constituted more than half the City residents in 2010.

The Hispanic/Latino population was the second largest racial/ ethnic group in the City at 23 percent. By 2018, El Cajon was 57 percent White, 29 percent Hispanic, six percent Black/ African American, five percent Other, four percent Asian, and less than one percent Pacific Islander and American Indian (Figure 3).

Figure 3: Race/Ethnicity (2018)
100.0%

90.0%

80.0%

70.0%

60.0%

50.0%

40.0%

30.0%

20.0%

10.0%

0.0%
El Cajon La Mesa
White 57.1 % 55.5%
Black/African American 5.5% 7.1 %
Hispanic/Latino 28.5% 25.9%
American Indian and Alaksa Native 0.2% 0.1 %
Asian 3.7% 6.5%
Native Hawaiian or Pacific Islander 0.4% 0.3%
Other 4.6% 4.7%
Source: ACS 2014-2018, Table DP03.

Lemon National
Grove City

28.9% 10.2%

13.5% 4.5%

46.7% 63.8%

0.1% 0.2%

6.0% 19.3%

0.4% 0.5%

4.3% 1.4%
San Diego Santee San Diego
County

42.9% 69.1% 45.9%

6.2% 1.9% 4.7%

30.1% 18.1% 33.5%

0.2% 0.5% 0.4%

16.4% 5.2% 11.6%

0.4% 0.3% 0.4%

3.8% 5.0% 3.6%
El Cajon had a noticeably higher proportion of White residents and smaller proportion of Hispanic/Latino residents than Lemon Grove and National City in 2018 (Figure 3). The City's proportion of Black/ African-Americans was roughly similar to that of neighboring jurisdictions and the County, with the exception of Santee and Lemon Grove. The City has a slightly lower population of Asian residents compared to nearby cities and the County. Culturally, Hispanic/Latino and Asian/Pacific Islander households exhibit a greater propensity for living in extended families or other household arrangements than the White population. Communities with larger proportions of Hispanic/Latino and Asian households tend to have larger average household sizes. The City has a sizeable population of foreign born individuals and those for whom English is not their primary language. There is a sizeable Middle Eastern population in El Cajon, which identifies as Caucasian in the Census Data. According to the ACS 2014-2018 approximately 44 percent of people in El Cajon speak a language other than English at home.

Section 3:

Community Profile Page8
City of El Cajon
2021-2029 Housing Element
B. Economic Characteristics
Employment has an important impact on housing needs. Incomes associated with different jobs and the number of workers in a household often determines the type and size of housing a household can afford . In some cases, the types of jobs themselves can affect housing needs and demand (such as in communities with military installations, college campuses, and large amounts of seasonal agriculture) . Employment growth typically leads to strong housing demand, while the reverse is true when employment contracts.

The San Diego Region has a large and diverse economy that has grown steadily over the past several decades and has attracted workers from all over the southwestern United States. El Cajon is situated east of the County's largest employment center, the City of San Diego.

1. Occupations
The labor statistics reported by the American Community Survey (ACS) reflect a similar employment profile in 2018 as in 2010, with the top three largest occupational categories for City residents being Sales and Office; Management, Business, Science and Arts; and Service. These categories accounted for a majority (77 percent) of the jobs held by El Cajon residents (Table 3).

By comparison, these occupations accounted for 83 percent of the jobs held by County residents .

Table 3: Employment Characteristics (2006-2018)
2006-2010 ACS 2014-2018 ACS
Occupation %of City %of Region % of City %of Region
Employment Employment Employment Employment
Management, Business, Science, and Arts 25.80% 39.50% 26.67% 41.69% Service 24.90% 18.10% 25.12% 19.47%
Sales and Office 28.10% 25.30% 24.90% 21.73%
Natural Resources , Construction, and 10.70% 8.80% 10.92% 7.63% Maintenance Production, Transportation, and Material 10.50% 8.30% 12.40% 9.47% Moving Source: ACS 2006-2010; ACS 2014-2018, Table S2401.

2. Wages
The Management, Business, Science and Arts occupations usually generate employment at the above moderate income levels. Many El Cajon residents, however, are employed in Sales and Office and Service occupations, which generally provide jobs at lower income scales.

Table 4 displays mean annual wage data for occupations compiled by the California Employment Development Department (EDD) for the San Diego Metropolitan Statistical Area in 2020. Table 4 shows that the food preparation and serving, farming, fishing and forestry, personal care and service, and healthcare support occupations offer the lowest wages.

Section 3:

Community Profile Page9
City of El Cajon
2021-2029 Housing Element
Table 4: Mean Salary by Occupation - San Diego Region (2020) Occupations Average Salary
Management $136,531
Legal $120,265
Computer and Mathematical $104,627
Healthcare Practitioners and Technical $102,053
Architecture and Engineering $99,949
Life, Physical and Social Science $87,579
Business and Financial Operations $80,850
Educational Instruction and Library $66,690
Arts, Design, Entertainment, Sports and Media $61,614
Construction and Extraction $60,047
Protective Service $58,837
Community and Social Service $56,793
Installation, Maintenance and Repair $54,945
Sales $45,974
Office and Administrative Support $45,385
Production $43,823
Transportation and Material Moving $39,362
Building, Grounds Cleaning, and Maintenance $36,248
Healthcare Support $35,609
Personal Care and Service $34,806
Farming, Fishing and Forestry $33,243
Food Preparation and Serving Related $31,942
All Occupations $61,770
Source: California Employment Development Department (EDD), Occupational Wage data, 2020.

3. Unemployment
The current COVID-19 crisis is expected to have long-lasting impacts on the economy. According to the State Employment Development Department, 45,900 El Cajon residents were in the labor force as of June 2020, with an unemployment rate of 17.9 percent. Unemployment rate in San Diego County was 9.9 percent. The "pre-COVID" unemployment rate in El Cajon was reported at 4.6 percent as of March 2020. The impacts of COVID-19 on housing affordability and housing problems (such as cost burden) are expected to worsen, although no data is available yet to substantiate the projections.

Section 3:

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City of El Cajon
2021-2029 Housing Element
C. Household Characteristics
The Census defines a household as all persons who occupy a housing unit, which may include single persons living alone, families related through marriage or blood and unrelated individuals living together. Persons living in retirement or convalescent homes, dormitories or other group living situations are not considered households. Household type and size, income levels, the presence of special needs populations, and other household characteristics determine the type of housing needed by residents, their preferences, and their ability to obtain housing that meets their needs. This section details the various household characteristics affecting housing needs.

According to the 2014-2018 ACS, 1,118,980 households occupied housing units in San Diego County. Of these households, 32,844 households (about three percent) were located in El Cajon.

1. Household Type and Size
Housing need generally varies by household type and size. Single-person households, typified by seniors or young adults, tend to reside in apartment units or smaller single-family homes.

Families typically prefer and occupy single-family homes. However, with limited vacant land remaining, opportunity for new single-family construction is limited. Future residential growth in El Cajon will most likely focus on the repurposing of underutilized properties with various housing types.
a. Household Type
The number of households in El Cajon decreased from 34,134 households in 2010 to 32,844 households in 2018 according to the ACS. Average household size in the City increased from 2.84 persons in 2010 to 3.06 persons in 2018, potentially reflecting a trend of extended families living together or families/individuals sharing housing arrangements.

Of the 32,844 households in El Cajon, 21 percent were single-persons and 19 percent were headed by seniors (65+) (Table 5). Single person households in El Cajon made up a similar proportion of total households in neighboring jurisdictions. The proportion of senior-headed households in the City was generally lower than nearby cities and the County. About 35 percent of El Cajon's households consisted of families with children; a larger proportion than that found in most nearby cities and the County. The proportion of single-parent households is the third highest among jurisdictions compared in Table 5. El Cajon' s proportion of large renter-households is significantly greater than that in other jurisdictions and throughout the County.

Table 5 shows that in 2018, El Cajon households consisted mostly of families (72 percent, including families with or without children, and other families), evenly split between married couples with children (8,050 families) and married couple families without children (8,014 families). Between 2010 and 2018, El Cajon saw a decrease of approximately 11 percent of both married households with children and married households without children. There was also a decrease (-7 percent) in other family households, and a slight increase in single and other non family households. Other non-family households are defined as households which do not have any members related to the householder.

Section 3:

Community Profile Page 11
City ofEl Cajon
2021-2029 Housing Element
Table 5: Household Characteristics (2018)
Single Person Senior Families with Single-Parent Large Households Jurisdiction Households Headed Children Households Owner- Renter- Households Occupied Occupied
El Cajon 21.3% 19.4% 35.2% 11.1% 28.5% 71.5%
La Mesa 31.3% 24.6% 26.8% 9.1% 42.0% 58.0%
Lemon Grove 21.9% 25.2% 33.2% 11.4% 61.0% 39.0%
National City 21.4% 23.5% 32.8% 13.1% 44.1% 55.9%
San Diego 27.4% 19.8% 26.6% 7.4% 46.6% 53.4%
Santee 21.0% 24.6% 31.1% 8.4% 63.0% 37.0%
San Diego 23.7% 22.3% 30.0% 8.2% 50.5% 49.5% Countv
Source: ACS 2014-2018, Tables DP03, B25009, B25007.

Figure 4: Distribution of Household Types (2010-2020)
35,000
30,000
25,000
20,000
15,000
10,000
5,000
Families Married w Children
Families Married w / o Children
Other Families
Single
Other Non-Families
2010
7,878
7,729
8,017
7,882
2,628
1-10.81% 1
1-11.20% 1
1-7.23% 1
1 +3.69% 1
1 +2.18% 1
Sources: Bureau of the Census, 2000-2010 Census ACS 2014-2018, Table DP02. b. Household Size
2018
8,050
8,014
7,437
6,999
2,344
Household size is a significant factor in housing demand. Often, household size can be used to predict the unit size that a household will select. In 2018, the average number of persons per household in El Cajon and nearby jurisdictions ranged from 2.52 to 3.39. El Cajon had an average of 3.06 persons per household. All the jurisdictions shown in Table 6 have seen an increase in household size since 2010. The average household size in El Cajon was larger than surrounding Section 3:

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cities and the County, with the exception of Lemon Grove and National City. SAND AG estimates that average household size in El Cajon will decrease slightly over the next 20 years.

Table 6: Average Persons per Household (2010-2050)
Average Household Size Projected Average
Jurisdiction Household Size 2010 2018 (2050)
El Cajon 2.84 3.06 2.89
La Mesa 2.3 2.52 2.39
Lemon Grove 2.96 3.13 3.04
National City 3.41 3.39 3.55
San Diego 2.6 2.71 2.7
Santee 2.72 2.83 2.96
San Diego Region 2.75 2.87 2.87
Sources: Bureau of the Census, 2010 Census; ACS 2014-2018, Table DP02; SAND AG Regional Growth Forecast, 2010.
c. Household Income
Household income is an indication of wealth in a community and therefore is directly connected to the ability of residents to afford housing. As household income increases, a household is more likely to be a homeowner. As household income decreases, a household is more likely to pay a disproportionate amount of their income for housing or reside in overcrowded or inadequate housing.

For planning and funding purposes, the California State Department of Housing and Community Development (HCD) has developed the following income categories based on the Area Median Income (AMI) of a metropolitan area (such as San Diego County):
• Extremely Low Income: households earning up to 30 percent of the AMI • Very Low Income: households earning between 31 and 50 percent of the AMI • Low Income: households earning between 51 percent and 80 percent of the AMI • Moderate Income: households earning between 81 percent and 120 percent of the AMI • Above Moderate Income: households earning over 120 percent of the AMI Combined, the extremely low, very low, and low income groups are referred to as lower income.

The 2014-2018 ACS does not contain information on household income. Household income data was collected by the Census Bureau through the American Community Survey (ACS). Table 5 presents the ACS household income data categorized into income levels by HUD in the Comprehensive Housing Affordability Strategy (CHAS). Between 2013 and 2017, approximately 41 percent of El Cajon households earned moderate or above moderate incomes, while 59 percent of households had lower incomes.

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Table 7: Households by Income Category (2013-2017)
Income Category El Cajon San Diego County
(% of County AMI) Households Percent Households Percent Extremely Low (30% or less) 7,460 22.90% 155,060 13.95% Very Low (31 to 50%) 5,590 17.16% 136,890 12.31%
Low (51 to 80%) 6,240 19.16% 186,170 16.75%
Moderate or Above (over 80%) 13,285 40.78% 633,615 56.99% Total 32,575 100% 1,111,740 100%
Note: This data was develaped using the average results from the 2013-2017 American Community Survey, utilizing only small samples of the papulation. Therefore, the total number of households is only an extrapolation and does not match the total reported number of households in the community.

Source: HUD, 2013-2017 Comprehensive Housing Affordability Strategy (CHAS).

Household incomes in El Cajon tend to be lower than those in the region as a whole. Median household income in the City was $47,084 in 2010, compared to the San Diego County median household income of $63,069. Figure 5 compares household income in El Cajon with that of neighboring jurisdictions and the County between 2014 and 2018. Median household income in the City was on the lower end of the spectrum in the region but comparable to surrounding jurisdictions. Specifically, the ACS estimates that the median household income in El Cajon during the same period was $52,593, compared to $74,456 in the County.

According to the 2014-2018 ACS, nearly 13 percent of El Cajon households had incomes lower than $15,000, while 24 percent of households earned less than $25,000 (Figure 6). Approximately 24 percent of the City's households earned incomes between $25,000 and $49,999, while 52.5 had incomes between $50,000 and $99,999. Nearly 22 percent of El Cajon households earned $100,000 or more annually between 2014 and 2018. By comparison, the County's income distribution during this time period was skewed toward the higher income categories .

Figure 5: Median Household Income (2014-2018)
$90,000
$80,000 $74855
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
El Cajon La Mesa Lemon Grove National City Santee San Diego - San Diego County
Source: ACS 2014-2018, Table 51901.

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Figure 6: Household Income (2014-2018)

40.0%

35.0%

30.0%

25.0%

20.0%

15.0%

10.0%

5.0%

0.0%
El Cajon
SD County
Less than
$14,999

12.7%

8.1%
$15,000-
$24,999

11.1%

7.0%
Source: ACS 2014-2018, Table S1901 .

D. Housing Problems
$25,000-
$34,999

10.8%

7.5%
$35,000 -
$49,999

12.9%

11.0%
$50,000-
$99,000

30.8%

29.5%
$100,000+

21.7%

37.0%
The Comprehensive Housing Affordability Strategy (CHAS) developed by HUD and using ACS data provides detailed information on housing needs by income level for different household types in El Cajon (Table 8). Housing problems considered by CHAS include:
• Units with physical defects (lacking complete kitchen or bathroom); • Overcrowded conditions (housing units with more than one person per room); • Housing cost burden, including utilities, exceeding 30 percent of gross income; or • Severe housing cost burden, including utilities, exceeding 50 percent of gross income.

The types of problems vary according to household income, type, and tenure. Some highlights include:
• In general, renter-households had a higher level of housing problems (64 percent) compared to owner-households (64 percent).
• Large renter-families had the highest level of housing problems regardless of income level (84 percent).
• Extremely low income (86 percent) and very low income households (86 percent) had the highest incidence of housing problems.
• Housing problems disproportionately affected elderly renters (62 percent) compared to elderly owners (32 percent) .

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Table 8: Housing Assistance Needs of Lower Income Households (2013-2017) Household by Renters Owners
Type, Income,
Small Large Total Small Large Total Total and Housing Elderly Families Families Renters Elderly Families Families Owners Problem Extremely Low
Income 1,270 2,565 1,345 6,340 625 275 65 1,120 7,460
(0-30%AMI)
With any housing 76% 94% 95% 88% 77% 87% 92% 75% 86% problem With cost burden 72% 93% 94% 87% 74% 84% 100% 73% 85% >30% With cost burden 58% 85% 90% 80% 58% 51% 85% 53% 76% >50% Very Low Income 570 2,275 665 4,310 690 405 55 1,280 5,590 (31-50% AMI) With any housing 89% 97% 97% 95% 43% 65% 100% 56% 86% problem With cost burden 89% 94% 80% 90% 41% 65% 91% 55% 82% >30% With cost burden 32% 37% 28% 36% 24% 40% 64% 33% 35% >50% Low Income 420 1,995 725 4,015 910 740 250 2,225 6,240 (51-80% AMI) With any housing 49% 43% 88% 50% 39% 69% 76% 55% 52% problem With cost burden 42% 35% 31% 35% 36% 65% 62% 51% 41% >30% With cost burden 8% 2% 0% 2% 15% 28% 12% 19% 8% >50%
Total Households 2,815 9,510 3,445 20,125 4,185 5,760 1,235 12,450 32,575 With any housing 62% 64% 84% 64% 32% 32% 45% 34% 52% problem Note: Data presented in this table are based on special tabulations from sample Census data. The number of households in each category usually deviates slightly from the 100% total due to the need to extrapolate sample data out to total households.

Interpretations of these data should focus on the proportion of households in need of assistance rather than on precise numbers.

Source: HUD, 2013-2017 CHAS. Small families are defined as less than 5 persons and large families are more than 5 persons.

1. Cost Burden
Measuring the portion of a household's gross income that is spent for housing is an indicator of the dynamics of demand and supply. This measurement is often expressed in terms of "cost burden": households paying an excessive amount of their income for housing, therefore decreasing the amount of disposable income available for other needs. This indicator is an important measurement of local housing market conditions as it reflects the affordability of housing in the community. Federal and state agencies use overpayment indicators to determine the extent and level of funding and support that should be allocated to a community. State and federal programs typically define cost burden as those lower income households paying over 30 percent of household income for housing costs. A household is considered experiencing a severe cost burden if it spends more than 50 percent of its gross income on housing.

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Table 9 presents cost burden detail by income group for El Cajon. Approximately 70 percent of lower income households experienced a housing cost burden between 2013 and 2017 versus 14 percent of moderate and above moderate income households. The CHAS data indicate cost burden impacted renter-households more as a group than owner-households. Approximately 56 percent of renter-households paid more than 30 percent of their income on housing compared to 31 percent of owner-households . Extremely low and very low income renter-households experienced the highest incidence of cost burden (87 percent and 90 percent, respectively).

Table 9: Cost Burden by Tenure and Income Level (2013-2017) Household Income Group Total Renters Total Owners Total Extremely Low (0-30% AMI) 6,340 1,120 7,460
Cost Burden >30% 5,500 815 6,315
%Cost Burden >30% 86.8% 72.8% 84.7%
Very Low (31-50% AMI) 4,310 1,280 5,590
Cost Burden >30% 3,900 700 4,600
%Cost Burden >30% 90.5% 54.7% 82.3%
Low (51-80% AMI) 4,015 2,225 6,240
Cost Burden >30% 1,400 1,130 2,530
%Cost Burden >30% 34.9% 50.8% 40.5%
Moderate & Above Moderate (>80% AMI) 5,460 7,825 13,285 Cost Burden >30% 565 1,260 1,830
%Cost Burden >30% 10.4% 16.1% 13.8%
Total 20,125 12,450 32,575
Cost Burden >30% 11,365 3,905 15,275
%Cost Burden >30% 56.5% 31.4% 46.9%
Note: Totals may not be exact due to rounding. Please note the Census Bureau uses a special rounding scheme for special tabulations such as these. Therefore, totals may not match other census datasets.

Source: HUD, 2013-2017 CHAS.

2. Overcrowding
The combination of low incomes and high housing costs has forced many households to live in overcrowded housing conditions. "Overcrowding" is generally defined as a housing unit occupied by more than one person per room in house (including living room and dining rooms, but excluding hallways, kitchen, and bathrooms). Severe overcrowding is defined as more than

1.5 occupants per room. Overcrowding can indicate that a community does not have an adequate supply of affordable housing, especially for large families. Overcrowding tends to accelerate the deterioration of housing. Therefore, maintaining a reasonable level of occupancy and alleviating overcrowding are critical to enhancing the quality of life.

As indicated by the 2006-2010 ACS, approximately nine percent of the City's households were overcrowded. Nearly three percent of El Cajon households were severely overcrowded in 2010 (Table 10). Overcrowding disproportionately affected renters (13 percent of renters versus just four percent of owners); indicating overcrowding may be the result of an inadequate supply of larger sized rental units.

Between 2014 and 2018, overcrowding in the City, as documented by the Census, stayed relatively constant (Table 10). Eleven percent of El Cajon households lived in overcrowded conditions Section 3:

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during this time period. The incidence of overcrowding in El Cajon was higher than that of the County (seven percent). Overcrowding continued to have a disproportionate impact on renters, however . Approximately 16 percent of renter-households lived in overcrowded units compared to less than four percent of owner-households.

Table 10: Overcrowded Housing Units (2006-2018)
Owner Households Renter Households Total Households
Overcrowding Number %of Number %of Number %ofTotal Owners Renters 2014-2018ACS
Total Overcrowded 429 3.3% 3,184 16.0% 3,613 11.0% (>1.0 persons/room) Severely Overcrowded 94 0.7% 836 4.2% 930 2.8% (> 1.5 persons/room) 2006-2010ACS
Total Overcrowded 504 3.5% 2,502 13.4% 3,006 9.1 o/o (> 1.0 persons/room) Severely Overcrowded 148 1.0% 694 3.7% 842 2.6% (> 1.5 persons/room) Sources: ACS 2006-2010; ACS 2014-2018, Table S2501.

E. SpecialNeedsGroups
Certain segments of the population may have more difficulty in finding decent, affordable housing due to their special needs. Special circumstances may be related to one's employment and income, family characteristics, disability, and household characteristics, among other factors .

Consequently, certain residents in El Cajon may experience higher incidences of housing cost burden, overcrowding, or other housing problems. As required by State law, the special needs groups analyzed in this Housing Element include seniors, persons with disabilities, large households, single-parent households, farmworkers, and the homeless (Table 11).

Table 11: Special Needs Groups in El Cajon (2020)
# of People Number % Number % % of Total
Special Needs Group or of Owner of Renter Households
Households Owners Renters or Population
Households with Seniors 8,103 -- -- -- -- 24.7%
Senior Headed Households 6,363 4,117 64.7% 2,246 35.3% 19.3% Seniors Living Alone 2,693 1,622 60.2% 1,071 39.8% 8.2% Persons with Disabilities* 13,195 -- -- -- -- 13.0%
Large Households 4,966 1,416 28.5% 3,550 71.5% 15.1 o/o Single-Parent Households 3,631 -- -- -- -- 11.1%
Female Headed Households 2,744 8.4% with children -- -- -- -- Farmworkers** 57 -- -- -- -- 0.1%
Homeless (310 unsheltered) 784 -- -- -- -- 0.8%
Sources: ACS 2014-2018, Tables S1810, S2502, DP02; Regional Housing Task Force on the Homeless, 2020 WeAl/Count Report.

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The following sections provide a detailed discussion of the housing needs facing each particular group as well as programs and services available to address their housing needs .

1. Seniors
Many senior-headed households have special needs due to relatively low or fixed incomes, disabilities or limitations, and health care or dependency needs. Limited discretionary income and impaired physical mobility can make it difficult for seniors to maintain their homes. Many elderly persons also rely on public transportation, especially those with disabilities.

In the San Diego region, seniors spend a higher percentage of their income for food, housing, medical care, and personal care than non-elderly families. Many senior households need smaller units to make independent living possible and many single elderly persons need some form of housing assistance .

According to the Census, approximately 10,930 seniors (65 years of age and older) resided in El Cajon in 2010, representing 11 percent of the total population. Approximately 47 percent of the senior population was reported as having one or more disabilities in the 2008-2010 ACS.

Table 12 shows that 12,341 persons were age 65 and over in El Cajon in 2018. This accounted for about 12 percent of residents, slightly lower than the percentage found in the region as a whole.

In 2018, 19 percent of City households were headed by someone 65 years old or older (Table 11).

Of these households, the majority (65 percent) owned their homes, while the remainder (35 percent) rented their homes. Housing cost burden has a greater impact on lower income elderly renters. According to CHAS data, 72 percent of extremely low income elderly renter households were cost burdened between 2013 and 2017 (Table 9). Aside from cost burden problems faced by seniors due to their relatively fixed incomes, many seniors also lived with various disabilities.

According to the 2014-2018 ACS, 5,367 elderly residents experience a disability (Table 13).

Table 12: Persons Age 65 and Over (2018)
Jurisdiction Total Age 65+ Percent Age 65+
El Cajon 103,285 12,341 11.9%
La Mesa 59,562 8,590 14.4%
Lemon Grove 26,767 3,448 12.9%
National City 60,896 7,643 12.6%
San Diego 1,401,932 171,804 12.3%
Santee 57,615 8,190 14.3%
San Diego Region 3,302,833 439,595 13.3%
Source: ACS 2014-2018, Table DPOS.

Resources
The following senior apartments are located in El Cajon:
• Lexington Senior, 250 E. Lexington A venue - 100 units • El Cajon Senior Towers, 180 Ballantyne Street- 88 units • Solterra Senior Residences, 131 and 151 Chambers Street - 49 units • Silvercrest El Cajon, 175 S. Anza Street - 73 units
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In addition to affordable housing apartments, the housing needs of the elderly also include supportive housing, such as care facilities, group homes, and other housing that includes a planned service component. As of October 2020, 34 State licensed residential care facilities for the elderly and seven adult day care facilities serve seniors in El Cajon.1 The East County Action Network (ECAN) is a community-based network established to act and advocate for elderly persons and adults with disabilities . ECAN holds monthly general meetings at the County of San Diego - El Cajon Branch Library that are open to the public.

2. Persons with Disabilities
Physical, mental, and/ or developmental disabilities may prevent a person from working, restrict one's mobility, or make it difficult to care for oneself . Thus, disabled persons often have special housing needs related to limited earning capacity, a lack of accessible and affordable housing, and higher health costs associated with a disability. Some residents suffer from disabilities that require living in a supportive or institutional setting.

According to 2014-2018 ACS data, approximately 13 percent of El Cajon residents had a disability.

The ACS also tallied the number of disabilities by type for residents with one or more disabilities.

Among the disabilities tallied, ambulatory and independent living difficulties were the most prevalent (Table 13).

Table 13: Disability Status (2014-2018)
Disability Type Age 5 to 17 Age 18 to 64 Age65+ Total
With a hearing difficulty 196 1,088 1,767 3,051
With a vision difficulty 130 1,038 1,133 2,301
With a cognitive difficulty 485 3,171 1,750 5,406
With an ambulatory difficulty 127 3,202 3,457 6,786
With a self-care difficulty 292 1,361 1,994 3,647
With an independent living difficulty -- 2,908 3,117 6,025 Total Disabled Persons 891 6,937 5,367 13,195
Source: ACS 2014-2018, Table S1810.

State law also requires that the Housing Element discuss the housing needs of persons with developmental disabilities. As defined by federal law, "developmental disability" means a severe, chronic disability of an individual that:
• Is attributable to a mental or physical impairment or combination of mental and physical impairments;
• Is manifested before the individual attains age 18;
• Is likely to continue indefinitely;
• Results in substantial functional limitations in three or more of the following areas of major life activity: a) self-care; b) receptive and expressive language; c) learning; d) mobility; e) self-direction; f) capacity for independent living; or g) economic self sufficiency; and
1 California Department of Social Services. 2020. https://www .ccld.dss .ca.gov/carefacilitysearch/. Accessed October 2020.

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• Reflects the individual's need for a combination and sequence of special, interdisciplinary, or generic services, individualized supports, or other forms of assistance that are of lifelong or extended duration and are individually planned and coordinated .

The Census does not record developmental disabilities. According to the U.S. Center for Disease Control and Prevention (CDC) Developmental Disabilities department, approximately 17 percent of children between ages 3 and 17 have one or more developmental disabilities. 2 This equates to 3,098 persons under the age of 18 in the City of El Cajon with developmental disabilities, based on 2014-2018 ACS population estimates .

According to the State Department of Developmental Services, there are 2,295 persons with a disability that were assisted at the San Diego Regional Center that live in El Cajon. In El Cajon, 1,064 (46 percent) of those persons are 17 years of age or younger and 1,231 (54 percent) are over the age of 18. A majority of the persons with disabilities reside in the 92021 ZIP code (41 percent), followed by 92020 (35 percent) and 92019 (24 percent).

Developmental Disabilities
The California Department of Developmental Services (DDS) serves over 330,000 Californians with developmental disabilities. The San Diego Regional Center served approximately 29,206 residents as of 2019, 17 percent of which were served at the East County Office located in Santee.

Most of these individuals reside in a private home with their parent or guardian and over 50 percent were under the age of 18.3
Many developmentally disabled persons can live and work independently within a conventional housing environment. More severely disabled individuals require a group living environment where supervision is provided . The most severely affected individuals may require an institutional environment where medical attention and physical therapy are provided . Because developmental disabilities exist before adulthood, the first issue in supportive housing for the developmentally disabled is the transition from the person's living situation as a child to an appropriate level of independence as an adult.

Four factors - affordability, design, location, and discrimination - significantly limit the supply of housing available to households of persons with disabilities. The most obvious housing need for persons with disabilities is housing that is adapted to their needs. Most single-family homes are inaccessible to people with mobility and sensory limitations. Housing may not be adaptable to widened doorways and hallways, access ramps, larger bathrooms, lowered countertops, and other features necessary for accessibility. Location of housing is also an important factor for many persons with disabilities, as they often rely upon public transportation to travel to necessary services and shops.
2 CDC. 2019. Facts About Developmental Disabilities.
https: //www.cdc .gov/ ncbddd/ developmentaldisabilities / facts.html . Accessed October 2020. 3 San Diego Regional Center. 2019. Demographic Information . http ://www .sdrc.org/wp content/ uploads /2019 I 04/Demographic-Survey-2019. pdf. Accessed October 2020.

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Resources
There are 60 licensed adult residential facilities with capacity for 462 residents located in El Cajon.4 In addition, a number of resources are available in the East County area to assist persons with disabilities:
• The San Diego County Adult/Older Adult System of Care offers a wide variety of treatment, rehabilitation and recovery services to help people who are experiencing persistent and severe mental illness or an addiction health crisis. • The San Diego County Aging and Independence Services department (AIS) provides services to older adults, people living with disabilities and their families, to keep clients safe and promote healthy and vital living.
• The San Diego County Regional Center (SDCRC) serves as a resource where families of the developmentally disabled can obtain services and/ or be referred to appropriate community resources in the fields of health, welfare, and education.

3. Large Households
Large households are defined as those consisting of five or more members. These households comprise a special need group because of the often limited supply of adequately sized and affordable housing units in a community. To save for other basic necessities such as food, clothing and medical care, it is common for lower income large households to reside in smaller units, which frequently results in overcrowding and can result in accelerated unit deterioration.

The 2010 Census reported that there were 5,346 households with five or more members in El Cajon, representing nearly 16 percent of total households in the City. According to the 2014-2018 ACS, the number of large households decreased to 4,966. The 2014-2018 ACS reports that there were approximately 13,997 housing units in El Cajon with three or more bedrooms, indicating the City has an adequate supply of housing units capable of supporting the number of large households in El Cajon. However, the issue often relates to affordability. Table 14 compares the number of large households in El Cajon to that of the San Diego region. Over 15 percent of households in El Cajon consisted of five or more persons, a higher proportion compared to the region-wide proportion of 12 percent.

Table 14: Large Households (2018)
Persons in Household Total Large Jurisdiction
5 6 7+ Households
El Cajon 3,181 1,246 539 4,966
Percent of Total 9.7% 3.8% 1.6% 15.1%
San Diego County 78,930 32,607 21,051 132,588
Percent of Total 7.1% 2.9% 1.9% 11.9%
Source: ACS 2014-2018, Table B25009.
4 DDS. 2020. Care Facility Search. https: //www .ccld.dss .ca.gov/ carefacilitysearch/ . Accessed October 2020.

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Table 8 includes a breakdown of the incidence of housing problems among larger households by income and tenure between 2013 and 2017. Housing problems can be defined as cost burden greater than 30 percent of income, and/ or overcrowding, and/ or without complete kitchen (space for food preparation, serving, and cleanup) or plumbing facilities. A greater percentage of large households had housing problems than all households. Renter-occupied large households (as a group) tend to have more housing problems than owner-occupied large households . The vast majority of renter-occupied large households (84 percent) had one or more housing problems, while less than half of owner-occupied large households (45 percent) had one or more housing problems .

Resources
Lower and moderate income large households can benefit from many of the same programs ( outlined in this section under different special needs groups) that benefit other special needs households. To provide affordable homeownership opportunities for low income families, the City uses HOME funds to assist in the construction of family housing.

4. Single-Parent Households
Single-parent households, particularly female-headed families with children, often require special consideration and assistance because of their greater need for affordable housing and accessible day care, health care, and other supportive services. Female-headed families with children are a particularly vulnerable group because they must balance the needs of their children with work responsibilities, often while earning limited incomes.

According to the 2010 Census, there were approximately 4,131 single-parent households (12 percent of all households) in El Cajon. Of these households, 3,094 (75 percent) were female headed households with children. As of 2018, an estimated 11 percent of El Cajon households were headed by single parents (Table 15); the large majority of which were headed by females with children (76 percent). The 2014-2018 ACS reports that 35.4 percent of female-headed families with children had incomes below the poverty level.

Table 15: Single-Parent Households (2018)
Female- Percent
Total Single- Percent Headed Single-Parent Total Households Households Households Households with Parent Children Households
El Cajon 32,844 3,631 11.1% 2,744 75.6%
San Diego Region 1,118,980 92,411 8.3% 66,423 71.9%
HHs = Households
Source: ACS 2014-2018, Table DP02.

Resources
Lower income single-parent households can benefit from City programs that provide direct rental assistance or that will facilitate the development of affordable housing. Several local and regional organizations provide social services that can help stabilize female-headed households:
• Boys and Girls Club of East County
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• CSA San Diego County
• Crisis House (Family Resources Program)
• East County Public Health Center
• Volunteers of America
• YMCA - Childcare Resource Service
• El Cajon Family Resource Center
• San Diego County Maternal, Child, and Family Services (MCFHS) • San Diego County CalWORKs - Child Care Services
• The Salvation Army
• Catholic Charities
• HomeStart
• Interfaith Shelter Network
• CSA San Diego County

5. Farmworkers
Farmworkers are traditionally defined as persons whose primary incomes are earned through permanent or seasonal agricultural labor. Permanent farm laborers work in the fields, processing plants, or support activities on a generally year-round basis. When workload increases during harvest periods, the labor force is supplemented by seasonal labor, often supplied by a labor contractor. For some crops, farms may employ migrant workers, defined as those whose travel distance to work prevents them from returning to their primary residence every evening.

Due to the high cost of housing in the region and low wages, a significant number of migrant farmworkers have difficulty finding affordable, safe and sanitary housing. According to the State Employment Development Department, the average farmworker in San Diego County earned $31,729 annually in 2020.5 This limited income is exacerbated by their tenuous and/or seasonal employment status. According to the 2014-2018 ACS, 150 persons, less than one percent of the employed population, in the City of El Cajon were employed in the agriculture, forestry, fishing, hunting, and mining industry. El Cajon' s farmworker population accounts for 0.01 percent of the County's 13,471 population employed in agriculture, forestry, fishing and hunting, and mining.

However, the San Diego County's Farm Bureau has a lower estimate of farmworkers in the San Diego region at approximately 5,000 farmers.

The Farm Bureau reports that San Diego County surpasses other urbanized counties in terms of average dollar value per acre. While it is the 19th largest farm economy among 3,000 counties in the country, prime farmland and farmland of statewide importance in San Diego region is concentrated in the northern portion of the County, according to the Farmland Mapping and Monitoring Program of the California Department of Conservation.

The US Department of Agriculture's 2017 Census of Agriculture reported that in San Diego County, 2,202 persons were hired farm labor (fulltime), 7,982 persons were employed for 150 days or more, and 4,353 were hired for 150 days or less.
5 State Employment Development Department, Occupational Employment (May 2019) and Wage Data (1st Quarter, 2020).

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City ofEl Cajon
2021-2029 Housing Element
Resources
Because only limited agriculture production is allowed within the Open Space land use designation in El Cajon and the City's farmworker population is small, the housing needs of this group are addressed through its standard affordable housing strategies.

6. Homeless
Homelessness has become an increasingly critical issue in El Cajon and throughout the county.

Factors contributing to the rise in homelessness include unemployment and underemployment, a lack of housing affordable to lower and moderate income persons, increases in the number of persons whose incomes fall below the poverty level, reductions in public subsidies to the poor, and the de-institutionalization of the mentally ill.

California Government Code Section 65583(a)(7) mandates that municipalities address the special needs of homeless persons within their jurisdictional boundaries. "Homelessness" as defined by the U.S. Department of Housing and Urban Development (HUD), describes an individual (not imprisoned or otherwise detained) who:
• Lack a fixed, regular, and adequate nighttime residence and includes a subset for an individual who resided in an emergency shelter or a place not meant for human habitation and who is exiting an institution where he or she temporarily resided; • Will imminently lose their primary nighttime residence; • Are unaccompanied youth and families with children and youth who are defined as homeless under other federal statutes who do not otherwise qualify as homeless under this definition; and
• Are fleeing, or are attempting to flee, domestic violence, dating violence, sexual assault, stalking, or other dangerous or life-threatening conditions that relate to violence against the individual or a family member.

This definition does not include persons living in substandard housing, (unless it has been officially condemned); persons living in overcrowded housing (for example, doubled up with others); persons being discharged from mental health facilities (unless the person was homeless when entering and is considered to be homeless at discharge); or persons who may be at risk of homelessness (for example, living temporarily with family or friends.) The Regional Task Force on the Homeless (RTFH) is San Diego County's leading resource for information on issues of homelessness. The RTFH compiles data from a physical Point-In-Time (PIT) count of sheltered ( emergency and transitional) and street homeless persons. The most recent data available was from the count that took place in January 2020 and the results are shown in Table 16. El Cajon was reported to have 784 homeless persons. Among El Cajon' s homeless population, 474 were sheltered at emergency shelters, safe haven housing, and transitional housing. The remaining 310 homeless persons were unsheltered, including individuals who were living in their cars, vans, trucks, or RVs.

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City ofEl Cajon
2021-2029 Housing Element
Table 16: Homelessness in El Cajon and San Diego Region (2020) Jurisdiction Sheltered Unsheltered Total Homeless Homeless Homeless El Cajon 474 310 784
La Mesa 0 52 52
Lemon Grove 0 18 18
National City 3 125 128
Santee 0 25 25
San Diego Region 3,648 3,971 7,619
Source: Regional Housing Task Force on the Homeless, WeAllCount Report 2020.

Resources
The County of San Diego has primary responsibility for providing regional homeless services. El Cajon is part of the Regional Continuum of Care (CoC) system that provides services and facilities for the homeless and is comprised of local government jurisdictions, federal agencies, non-profit service and housing providers, technical assistance organizations, and organizations from the faith community .

Emergency shelters offer temporary overnight sleeping accommodations for generally up to a month . Emergency shelters provide a means of temporarily housing for homeless persons, but also offer opportunities to provide referrals and services. Currently, one emergency shelter operates in the City of El Cajon, and other agencies provide homeless services:
• East County Transitional Living Center : Provides 28-day emergency shelter, meals, clothing, and health/hygiene services for homeless families . The East County Transitional Living Center has 100 beds for families, including mothers and fathers with children.
• Crisis House: Serves victims of domestic violence (male/female/LGBTQ) with children when at immediate risk of safety . Provides short-term emergency motel vouchers, food, clothing, transportation, case management, and counseling. • San Diego Youth Services: San Diego Youth Services has multiple locations and provides emergency night shelter for minors .
• Veterans Community Services (VCS): Identifies emergency housing options for clients within 24 hours of intake.

Transitional housing is distinguished from emergency shelters in that it provides shelter for an extended period of and generally includes integration with other social services and counseling programs to assist in the transition to self-sufficiency through the attainment of a permanent income and housing. Transitional shelters offer housing, case management, and support services to return people to independent living.

Crisis House operates one transitional housing facility (seven unit apartment) in El Cajon for victims of domestic violence. Maximum stay is six to twelve months.

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City of El Cajon
2021-2029 Housing Element
In addition, case management agencies offer emergency and supportive services to assist clients in developing a plan for achieving independent living. In El Cajon, Crisis House, East County Transitional Living Center and the Interfaith Shelters serve as case management agencies.

Another form of emergency shelter assistance is programs that offer vouchers so that families can stay together at local motels. The Crisis House and Home Start offer emergency hotel/ motel vouchers to families with children, elderly or disabled persons, and individuals experiencing homelessness.

The City is dedicated to homeless prevention services and assisting the homeless to transition back to permanent housing. In 2019, El Cajon implemented the following programs to address homelessness:
• Homeless Outreach with Housing Navigator: Assists homeless individuals in finding permanent housing using City funds under contract with Home Start. • A Way Back Home (Salvation Army): Reunites homeless individuals with relatives outside the region.
• Shelter (East County Transitional Living Center): Provides a shelter to those experiencing homelessness and assists individuals in finding permanent housing. • Task Forces: The City participates in the East County and San Diego Regional Homeless Task Forces for collaboration and assistance with program implementation. • City's Quality of Life Team: A team of City staff addresses quality of life through outreach, enforcement, and community cleanup.

F. Housing Stock Characteristics
The characteristics of the housing stock, including growth, type, availability and tenure, age and condition, and affordability are important in determining the housing needs for the community.

This section details the housing stock characteristics of El Cajon to identify how well the current supply of housing meets the needs of existing and future residents of the City.

1. Housing Growth
The 2010 Census reported 35,850 housing units in El Cajon, representing an increase of two percent since 2000. This level of growth was significantly lower than nearby jurisdictions, including the County which increased 12 percent. Since 2010, the City's housing stock grew one percent to 36,282 units by 2020 (Table 17). Limited housing growth also occurred in La Mesa, Lemon Grove, and National City during this time period.

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City ofEl Cajon
2021-2029 Housing Element
Table 17: Housing Unit Growth (2000-2020)
2000 2010 2020 Percent Change Jurisdiction 2000-2010 2010-2020 El Cajon 35,190 35,850 36,282 1.9% 1.2%
La Mesa 24,943 26,167 26,929 4.9% 2.9%
Lemon Grove 8,722 8,868 9,139 1.7% 3.1%
National City 15,422 16,762 17,290 8.7% 3.2%
San Diego City 469,689 516,033 549,070 9.9% 6.4%
Santee 18,833 20,048 21,248 6.5% 6.0%
San Diego Region 1,040,149 1,164,786 1,226,879 12.0% 5.3% Source: Bureau of the Census, 2000-2010 Census; DOF, E-5 Population and Housing Estimates 2020.

2. Housing Type
El Cajon maintains a diverse housing stock, with multi-family homes as the predominant housing type . Figure 7 shows that in 2020, a majority (54 percent) of the City's housing stock was comprised of units that were attached to another dwelling, and detached single-family homes accounted for 41 percent of housing units. By comparison, over half (51 percent) of the region's housing stock consisted of detached single-family dwellings. The dominance of multi-family housing reflects the limited remaining vacant land in El Cajon available for new housing. Table 18 shows the SANDAG forecast of the El Cajon housing stock being increasingly comprised of multi-family housing through 2050.

Figure 7: Type of Housing Unit (2020)

60.0%

50.0%

40.0%

30.0%

20.0%

10.0%

0.0%
Single-Family Single-Family Multi-Family Detached Attached San Diego County 50.77% 8.68% 36.78%
El Cajon 41.22% 4.91% 48.51 %
Source: DOF, E-5 Population and Housing Estimates 2020.

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Mobile Homes

3.78%

5.35%
City of El Cajon
2021-2029 Housing Element
Single-Family 16,740 46.1% 15,283 40.7% 37.1%
Multi-Family 17,601 48.5% 20,210 53.9% 23,868 58.6%
Mobile Homes 1,941 5.4% 2,020 5.4% 1,788 4.4%
Total Housing 36,282 100.0% 37,513 100.0% 40,758 100.0% Source: SAND AG Series 13 Regional Growth Forecast, City of El Cajon 2013; DOF E-5 Population and Housing Estimates 2020.

3. Housing Availability and Tenure
Housing tenure and vacancy rates are important indicators of the supply and cost of housing.

Housing tenure refers to whether a unit is owned or rented. Tenure is an important market characteristic because it is directly related to housing types and turnover rates. The tenure distribution of a community's housing stock can be an indicator of several aspects of the housing market, including the affordability of units, household stability, and residential mobility, among others. In most communities, tenure distribution generally correlates with household income, composition and age of the householder.
a. Tenure
El Cajon is a predominantly renter-occupied community. The Census reported that approximately 60 percent of dwelling units in the City were occupied by renters in 2010 and 2018 (Table 19). The large proportion of renters in El Cajon is partially explained by the large amount of multi-family housing in the City.

Table 19: Tenure of Occupied Units (2010-2020)
2010 2018 Tenure Number Percent Number Percent
Owner-Occupied 14,087 41.3% 12,922 39.3%
Renter-Occupied 20,047 58.7% 19,922 60.7%
Total 34,134 100.0% 32,844 100.0%
Source: Bureau of the Census, 2010 Census; ACS 2014-2018, Table DP04 (5- year estimates).

As shown in Table 19, renter-occupied households had a slightly larger average household size than owner-occupied households. In 2010, average renter-household size was 2.94 persons compared to 2.70 persons for the average owner-household. In 2019, average renter-household size increased to 3.23 persons compared to 2.96 persons for the average owner-household, increasing the discrepancy in average household size based on tenure.

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City of El Cajon
2021-2029 Housing Element
b. Vacancy
Table 20: Household Size by Tenure (2010-2019)
Tenure Average Household Size
2010 2019
Owner-Occupied 2.70 2.96
Renter-Occupied 2.94 3.23
Total 2.84 3.12
Source: Bureau of the Census, 2010 Census; ACS 2019, Table B25010 (1-year estimates).

Vacancy rates are an important housing indicator because they indicate the degree of choice available. High vacancy rates usually indicate low demand and/ or high supply conditions in the housing market. Too high of a vacancy rate can be difficult for owners trying to sell or rent. Low vacancy rates usually indicate high demand and/ or low supply conditions in the housing market.

Too low of a vacancy rate can force prices up making it more difficult for lower and moderate income households to find housing. Vacancy rates between two and three percent are usually considered healthy for single-family housing; and between five and six percent is considered sufficient to balance supply and demand in the multi-family housing market. However, vacancy rates are not the sole indicator of market conditions. They must be viewed in the context of all the characteristics of the local and regional market.

According to the 2014-2018 ACS, the rental vacancy rate was 2.5 percent and the homeowner vacancy rate was 0.3 percent, including units vacant for seasonal or occasional use, rented and sold units that were vacant at the time of the survey, and other unclassified vacant units.

Additional vacancy information was obtained for Spring 2019 from the San Diego County Apartment Association (SDCAA) and is shown in Table 21. Vacancy rates in El Cajon were slightly higher than those in neighboring communities and the San Diego region. Apartment properties in El Cajon that were built more than 25 years ago had a vacancy rate comparable to the vacancy rate of all properties (5.3 percent vs. 5.1 percent), suggesting a similar demand for rental housing of all ages.

Table 21: Vacancy Rates by Community and Property Age (2019) All Properties
Jurisdiction % Total # % Units Vacant Surveyed Vacant Vacant El Cajon 5.1% 2,043 104 5.3%
La Mesa 3.6% 938 34 4.3%
Lemon Grove 4.3% 70 3 4.3%
National City 1.3% 154 2 1.3%
Santee 3.7% 656 24 5.7%
East County San Diego 4.3% 3,893 167 5.0%
San Diego County 4.1% 23,000 936 ---
Source: San Diego County Apartment Association Survey, Spring 2019.

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Over 25 Years
Total # Units
Surveyed Vacant
1,874 100
533 23
70 3
154 2
263 15
2,797 141
--- ---
City of El Cajon
2021-2029 Housing Element

4. Housing Age and Condition
a. Housing Age
If not properly and regularly maintained, housing can deteriorate and discourage reinvestment, depress neighboring property values, and eventually impact the quality of life in a neighborhood.

Many federal and state programs use the age of housing as one factor in determining housing rehabilitation needs. Typically, housing over 30 years of age is more likely to have rehabilitation needs that may include new plumbing, roof repairs, foundation work and other repairs.

El Cajon' s housing stock is significantly older than the County's housing stock (Figure 8); about 88 percent of the City's housing stock was constructed over 30 years ago, while only 72 percent of the County's housing stock is of this age.

Figure 8: Housing Stock Age (2018)

35.0%

30.0%

25.0%

20.0%

15.0%

10.0%

5.0%

0.0%
---2014 or 2010- 2000- 1990- 1980- 1970-
later 2013 2009 1999 1989 1979
El Cajon 0.3% 0.8% 4.1% 6.7% 17.2% 29.8%
San Diego County 1.1% 1.8% 12.0% 12.6% 19.1% 22.6%
Source: ACS 2014-2018, Table DP04 (5-year estimates).
b. Housing Condition
1960- 1950- 1940- 1939 or
1969 1959 1949 earlier

17.5% 19.2% 3.6% 0.9%

12.0% 10.8% 3.5% 4.4%
Overall, about 29,000 units in the City are at least 30 years of age. Approximately 41 percent of the housing units are at least 50 years of age, indicating a significant portion of the City's housing stock may need some levels of improvements and rehabilitation. The City's Building Safety Group handles substandard housing conditions and violations, typically based on citizen's complaints filed with the City.

In an effort to improve overall housing conditions in El Cajon, the City operates a Code Compliance program. The Community Development department performs the code compliance function for the City. Identification of potential code violations occurs primarily through informal field observations, as well as complaints received from residents. Code violations can be reported by citizens on the City website or by phone. El Cajon also administers the housing rehabilitation loan program using CDBG and/ or home funds. Rehabilitation assistance is available for single- Section 3:

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City of El Cajon
2021-2029 Housing Element
family residences located within the city limits or for mobile homes located in an eligible mobile home park.

Furthermore, in June 2017, at the direction of the City Council, a new program was established dedicated to the proactive inspection of multi-family housing units within the City. The goals of the program include maintenance and preservation of multi-family dwelling units, enforcement of minimum housing standards of the El Cajon Municipal Code and State Housing Code, and improve El Cajon neighborhoods. The City Council indicated the importance of assuring the inspection program maintained a singular focus and that a staff member within the Community Development Department would carry out this program as their primary function. The inspection program only inspects complexes that contain three or more units. According to City records, approximately 14,500 units are planned to be inspected. The program is currently on hiatus due to the COVID-19 pandemic, but will resume as conditions improve.

Before the program going on hiatus, 441 complexes were inspected (7,479 units). Out of those complexes, only one complex has been in a state that needed substantial redevelopment for substandard conditions. In addition, Community Development tracks approximately 1-2 substandard abatement properties per calendar year. Based on the number of units that the City receives reports on, a projected 250 units are expected to be in substandard condition.

5. Housing Costs and Affordability
Housing costs can indicate whether housing is accessible to all economic segments of the community. Typically, if housing supply exceeds housing demand, housing costs will fall. If housing demand exceeds housing supply, housing costs will rise. This section summarizes the cost and affordability of the housing stock to El Cajon residents. a. Ownership Housing Cost
Median home prices in the South and East County areas of San Diego ranged from $459,500 in National City to $652,000 in the City of San Diego in 2020 (Figure 9). El Cajon' s median home price fell on the lower end of the spectrum at $557,500 but was comparable to neighboring jurisdictions. Median home sale prices in El Cajon increased by six percent between 2019 and 2020 (Table 22). Other southern San Diego cities also saw moderate increases in their median home prices during this time period.

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City ofEl Cajon
2021-2029 Housing Element
Figure 9: Median Home Sales Price (2020)
$700,000 $652,000 $634,000
$600,000 $588,750 $565,000 $557,500
$515,000
$500,000 $459,500
$400,000
$300,000
$200,000
$100,000
$-
El Cajon La Mesa Lemon National Santee San Diego San Diego Grove City City County
Source: Corelogic.com California Home Sale Activity by City, July 2020.

Table 22: Changes in Median Home Sale Prices
2019 2020 Percent Change in Jurisdiction Price Number Sold Price Median Sale Price El Cajon $525,000 187 $557,500 +6.2%
La Mesa $575,000 91 $588,750 +2.4%
Lemon Grove $471,500 26 $515,000 +9.2%
National City $460,500 20 $459,500 -0.2%
Santee $520,000 97 $565,000 +8.7%
San Diego City $625,000 1,563 $652,000 +4.3%
San Diego County $580,000 4,253 $634,000 +9.3%
Source: Corelogic.com California Home Sale Activity by City, July 2020. b. Rental Market
The primary source of information on rental costs in the San Diego region is the San Diego County Apartment Association (SDCAA). SDCAA conducts two surveys of rental properties per year.

For the Spring 2019 survey, 6,000 surveys were sent out to rental property owners and managers throughout San Diego County . Responses were received from 23,000 units. Table 23 shows that in the Spring of 2019, average monthly rents in El Cajon ranged from $1,187 for a studio apartment to $2,185 for a three-bedroom apartment . Apartment rents in El Cajon were comparable to surrounding jurisdictions including the County. Rent prices increased slightly in El Cajon between 2018 and 2019.

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City of El Cajon
2021-2029 Housing Element
Table 23: Average Monthly Rent (2019)
Spring 2019 Spring 2019 Fall 2018 Spring 2018 Zip Code Unit Type Units/Properties Monthly Rent Monthly Rent Monthly Rent Surveved Studio 37/2 $1,187 $752 $910
1 BR 766/11 $1,495 $1,724 $1,413 El Cajon 2 BR 1059/23 $1,663 $1,728 $1,602 3+BR 181/10 $2,169 $2,185 $1,901
Studio 34/4 $1,419 $1,168 $1,149
1 BR 435/13 $1,526 $1,568 $1,619 La Mesa $1,826 $1,968 $2,081 2 BR 326/17 3+BR 143/5 $2,352 $2,397 $2,410
Studio 64/2 $913 $891 $874
lBR 2/2 $963 $1,030 $948 Lemon Grove $1,600 $1,282 $1,564 2 BR 1/1 3+BR 3/3 $1,558 -- $1,568
Studio -- -- -- --
1 BR 137/2 $1,005 -- --National City 2 BR 16/2 $1,567 $1,075 -- 3+BR 1/1 $1,750 $1,900 $1,703
Studio -- -- -- --
1 BR 166/3 $1,552 $1,599 $1,572 Santee $1,811 $1,740 $1,757 2 BR 468/6 3+BR 22/2 $1,983 $1,737 $2,348
Studio 280/29 $1,367 --- ---
1 BR 4069/121 $1,845 --- ---City of San Diego 2 BR 6416/159 $2,241 --- --- 3+BR 1104/56 $2,753 --- ---
Studio 659/56 $1,315 --- ---
County of San Diego 1 BR 8265/221 $1,684 --- ---(including City of 2BR 12143/301 $2,071 San Diego) --- --- 3+BR 1933/121 $2,526 --- ---
--- Represents data not available.

Source: San Diego County Apartment Association Survey, Spring 2019 c. Housing Affordability by Income Level
Housing affordability can be inferred by comparing the cost of renting or owning a home in the City with the maximum affordable housing costs for households at different income levels. Taken together, this information can generally show who can afford what size and type of housing and indicate the type of households most likely to experience overcrowding and overpayment.

The federal Department of Housing and Urban Development (HUD) conducts annual household income surveys nationwide to determine a household's eligibility for federal housing assistance.

Based on this survey, the California Department of Housing and Community Development (HCD) developed income limits that can be used to determine the maximum price that could be Section 3:

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City of El Cajon
2021-2029 Housing Element
affordable to households in the upper range of their respective income category. Households in the lower end of each category can afford less by comparison than those at the upper end. The maximum affordable home and rental prices for residents in San Diego County are shown in Table 24.

Table 24 shows the maximum amount that a household can pay for housing each month without incurring a cost burden by income group. This amount can be compared to current housing asking prices (Table 22) and market rental rates (Table 23) to determine what types of housing opportunities a household can afford.

Extremely Low Income Households
Extremely low income households earn 30 percent or less of the County Area Median Income (AMI) - up to $24,300 for a one-person household and up to $37,450 for a five-person household in 2020. Extremely low income households cannot afford market-rate rental or ownership housing in El Cajon without assuming a cost burden.

Very Low Income Households
Very low income households earn between 31 percent and 50 percent of the County AMI - up to $40,450 for a one-person household and up to $62,400 for a five-person household in 2020. Very low income renters will also find it difficult to find affordable appropriately-sized market-rate rental units in El Cajon. Homeownership is generally beyond the reach for very low income households.

Low Income Households
Low income households earn between 51 percent and 80 percent of the County's AMI - up to $64,700 for a one-person household and up to $99,800 for a five-person household in 2020. Few low income households in El Cajon would be able to find adequately sized affordable apartment units (Table 23).

Moderate Income Households
Moderate income households earn between 81 percent and 120 percent of the County's AMI - up to $120,150 depending on household size in 2020. Appropriately-sized market-rate rental housing is generally affordable for households in this income group. However, homeownership is still challenging.

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City ofEl Cajon
2021-2029 Housing Element
Table 24: Affordable Housing Costs (2020)
Utilities, Taxes and Affordable Price
Annual Income Affordable Insurance
Housing Cost Rent Own Taxes/ Sale Rent Insurance
Extremely Low Income {30% of AMI)
1-Person $24,300 $608 $164 $164 $213 $60,846 $444
2-Person $27,750 $694 $198 $198 $243 $66,792 $496
3-Person $31,200 $780 $240 $240 $273 $70,498 $541
4-Person $34,650 $866 $283 $283 $303 $73,809 $583
5-Person $37,450 $936 $348 $348 $328 $68,801 $589
VelJ' Low Income {50% of AMI)
1-Person $40,450 $1,011 $164 $164 $354 $130,009 $847
2-Person $46,200 $1,155 $198 $198 $404 $145,806 $958
3-Person $52,000 $1,300 $240 $240 $455 $159,576 $1,061
4-Person $57,750 $1,444 $283 $283 $505 $172,736 $1,161
5-Person $62,400 $1,560 $348 $348 $546 $175,652 $1,213
Low Income {80% of AMI)
1-Person $64,700 $1,618 $164 $164 $566 $233,862 $1,454
2-Person $73,950 $1,849 $198 $198 $647 $264,647 $1,651
3-Person $83,200 $2,080 $240 $240 $728 $293,192 $1,841
4-Person $92,400 $2,310 $283 $283 $809 $321,128 $2,027
5-Person $99,800 $2,495 $348 $348 $873 $335,821 $2,148
Moderate Income {120% of AMI)
1-Person $77,900 $1,948 $164 $164 $682 $290,392 $1,784
2-Person $89,000 $2,225 $198 $198 $779 $329,100 $2,028
3-Person $100,150 $2,504 $240 $240 $876 $365,782 $2,264 4-Person $111,250 $2,781 $283 $283 $973 $401,855 $2,498 5-Person $120,150 $3,004 $348 $348 $1,051 $422,971 $2,656 Sources:

6. California Department of Housing and Community Development Income Limits, 2020

7. Veronica Tam and Associates, 2020.

Assumptions:

1. 30% gross household income as affordable housing cost

2. 35% of monthly affordable cost for taxes, insurance and HOA

3. 10% downpayment

4. 3% interest rate for a 30-year fixed-rate mortgage loan

5. Utilities based on San Diego County Utility Allowance, 2019.

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City of El Cajon
2021-2029 Housing Element
G. Affordable Housing
State law requires that the City identify, analyze, and propose programs to preserve existing multi-family rental units that are eligible to convert to non-low income housing uses due to termination of subsidy contract, mortgage prepayment, or expiring use restrictions during the next ten years. Thus, this at-risk housing analysis covers the period from 2021 through 2031.

Consistent with State law, this section identifies publicly assisted housing units in El Cajon, analyzes their potential to convert to market rate housing uses, and analyzes the cost to preserve or replace those units.

1. Publicly Assisted Housing
The City of El Cajon has a number of publicly assisted rental housing developments providing 1,346 units affordable to lower income households. Table 25 provides a summary listing of affordable projects in the City.

Within the 2021-2031 "at-risk" housing analysis period, seven of the City's affordable housing projects (481 assisted units) are considered at risk of being converted to market rate due primarily the potential, but low-risk expiration of the subsidy contracts. One LIHTC project is within the timeframe when the property owner could opt out of affordability control with a relief process.

The Broadway Apartments I and II at 849 North Third Street and 1562 East Main Street are in the process of being acquired by a preservation developer. The properties are under contract and expected to be preserved entirely for affordable housing by the close of escrow in December 2021.

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City ofEl Cajon
2021-2029 Housing Element
Table 25: Assisted Housing Inventory and At-Risk Status Project Total Program Assisted Units Potential
Units Expiration Date
Broadway Apartments II 52 HAP PRES, S8 so 12/2021 849 North Third St. Preservation Broadway Apartments I 161 Section 8 128 5/31/2021 1562 East Main St.

El Cajon Senior Towers 88 Section 8 88 12/31/2022 180 Ballantyne Street Key Largo Apartments 132 Section 8 105 10/31/2031
380 N. Mollison Ave. LIHTC 130 2042
Lexington Green Apts. 144 Section 8 110 6/30/2031
1415 E. Lexington Ave LIHTC 142 2037
Silvercrest El Cajon Apts. 75 Section 202 74 9/18/2035 17 5 S. Anza Street Bella Vista Apartments 150 LIHTC 150 2038 545 N. Mollison Avenue Laurel Village Apartments 41 LIHTC 41 2039 909-977 Leslie Road Lexington Senior Apartments HOME 11
100 LMIHAF 40 2095 250 E. Lexington Avenue LIHTC 100
Pinewood Apartments 56 LIHTC 56 2037 273 Wisconsin Avenue Solterra Apartments 49 LIHTC 49 2043 131-155 Chambers Street Cornerstone Place AHSC 69
70 LMIHAF 6 2075 230 S. Sunshine Avenue HOME 11
Total 1,118 -- 1,020 --
Source: HUD Multi-family Assistance and Section 8 Contract Database, 2020.

2. Preservation of At-Risk Housing
State law requires that the Housing Element explore various options to preserve the at-risk housing units. Preservation options typically include: 1) transfer or sale of units to non-profit ownership; 2) purchase of affordability covenants; and 3) provision of rental subsidies. In terms of replacement, the most direct option is the development of new assisted multi-family housing units. The following discussion highlights ways that the City's at-risk projects could be preserved as affordable housing. All of the presented alternatives are costly and beyond the ability of the City of El Cajon to manage without large amounts of subsidy from federal and/ or State resources.

These options are described below.
a. Transfer of Ownership or Sale
Transferring ownership of an at-risk project to a non-profit housing provider is generally one of the least costly ways to ensure that the at-risk units remain affordable for the long term. By Section 3:

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City of El Cajon
2021-2029 Housing Element
transferring property ownership or sale to a non-profit organization, low income restrictions can be secured and the project would become potentially eligible for a greater range of governmental assistance, including issuance of Multifamily Housing Revenue Bonds and/ or Low-Income Housing Tax Credits. The estimated market value for all of the City's at-risk units is provided in Table 26.

Table 26: Market Value of At-Risk Housing Units
Unit Information Total
One-Bedroom Units 184
Two-Bedroom Units 214
Three-Bedroom Units 83
Annual Operating Cost $ 3,487,910
Gross Annual Income $ 11,128,976
Net Annual Income $ 7,641,066
Market Value $ 95,513,330
Market value for at-risk units is estimated with the following assumptions:

1. Average market rent based on Fair Market Rents (FY 2021) established by HUD (One-bedroom unit= $1,596, Two-bedroom unit= $2,064, and Three-bedroom unit= $2,902).

2. Average size is assumed to be: 450 square feet for a studio apartment, 600 square feet for a one-bedroom apartment, 850 square feet for a two-bedroom apartment, and 1,200 square feet for a three-bedroom apartment.

3. Annual income is calculated on a vacancy rate= 5%

4. Annual operating expenses per square foot= $8.90

5. Market value= Annual net project income*multiplication factor

6. Multiplication factor for a building in good condition is 12.5.

Current market value for the at-risk units is estimated on the basis of the units' potential annual income, and operating and maintenance expenses. As indicated, the estimated market value of El Cajon' s current stock of affordable housing is $125 million. (This estimate is provided for the purpose of comparison and understanding the magnitude of costs involved and does not represent the precise market value of the projects . The actual market value at time of sale would depend on market and property conditions, lease-out/ turnover rates, among other factors.) b. Purchase of Affordability Covenants
Another option to preserve the affordability of the at-risk project is to provide an incentive package to the owner to maintain the project as affordable housing. Incentives could include bonds, writing down the interest rate on the remaining loan balance, providing a lump-sum payment, and/ or supplementing the rents to market levels. The feasibility and cost of this option depends on whether the complex is too highly leveraged and interest on the owner's part to utilize the incentives found in this option. By providing lump sum financial incentives or ongoing subsides in rents or reduced mortgage interest rates to the owner, the City could ensure that some or all of the units remain affordable.
c. Rental Assistance
Tenant-based rent subsidies could be used to preserve the affordability of housing. Similar to Housing Choice Vouchers, the City, through a variety of potential funding sources, could provide rent subsidies to tenants of at-risk units. The level of the subsidy required to preserve the at-risk units is estimated to equal the Fair Market Rent (FMR) for a unit minus the housing cost affordable by a lower income household. Table 27 estimates the rent subsidies required to Section 3:

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preserve the affordability of the 272 at-risk units. Based on the estimates and assumptions shown in this table, approximately $7.7 million in rent subsidies would be required annually.

Table 27: Rental Subsidies Required
Unit Total Fair Household Household Affordable Cost Monthly per Total Size Units Market Size Annual (Minus Unit Monthly
Rent Income Utilities) Subsidy Subsidy
Very Low Income (50% AMI}
1-BR 184 $1,596 2 $46,200 $957 $639 $117,576
2-BR 214 $2,064 3 $52,000 $1,060 $1,004 $214,856
3-BR 83 $2,902 4 $57,750 $1,161 $1,741 $144,503
Total 481 -- -- -- -- -- $476,935
Fair M.arket Rents (FMR) FY 2021 are determined by HUD.

Notes:

1. 2. San Diego County 2020 Area Median Household Income (AMI) limits set by the California Department of Housing and Community Development (HCD).

3. Affordable cost= 30% of household income minus utility allowance. d. Construction of Replacement Units
The construction of new low income housing units is a means of replacing the at-risk units should they be converted to market-rate units. The cost of developing housing depends upon a variety of factors, including density, size of the units (i.e. square footage and number of bedrooms), location, land costs, and type of construction.

Assuming an average development cost of $206,451 per unit for multi-family rental housing, replacement of the 606 at-risk units would require approximately $125 million, excluding land costs. When land costs and developer profits are included, the construction costs of new units can easily double.

Table 28: Estimated New Construction Costs
(A) (B) (C) (D)
Unit Size Estimated Estimated Estimated Gross Total Units Average Unit Size Gross Building Size Building Costs (sq . ft.) 1-BR 190 600 113,760 $27,570,900
2-BR 274 850 91,800 $56,326,865
3-BR 142 1,200 34,560 $41,211,240
Total 606 240,120 $125,109,005
Average Per Unit Cost: $206,451
(C) = (A) x (B) x 1.20 (i.e. 20% inflation to account for hallways and other common areas) (D) = (C) x $97.27 (per square foot construction costs) x 1.25 (i.e. 25% inflation to account for parking and landscaping costs)
Source: County of San Diego, Building Division. Valuation Multipliers, 2017. e. Cost Comparisons
The above analysis attempts to estimate the cost of preserving the at-risk units under various options. However, because different projects have different circumstances and therefore different options available, the direct comparison would not be appropriate . In general, providing Section 3:

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additional incentives/subsidies to extend the affordability covenant would require the least funding over the long run, whereas the construction of new units would be the most costly option.

Over the short term, providing rent subsidies would be least costly but this option does not guarantee the long-term affordability of the units.

The cost of constructing 606 housing units to replace the currently at-risk units is high, with an estimated total cost of nearly $125 million, including land costs would be significantly higher than the cost associated with the transfer of ownership option ($125 million). While the annual cost of providing rent subsidies similar to Housing Choice vouchers ($7.7 million annually) appears low, once amortized over a long period of affordability, provision of rent subsidies is equally costly. f. Resources for Preservation
Many nonprofit developers are involved in affordable housing production and preservation in the San Diego region. These include:
• Community HousingWorks
• Meta Housing
• National CORE
• Many Mansions
• Housing Development Partners of San Diego
• Innovative Housing Opportunities
Preservation of at-risk housing requires not only financial resources but also administrative capacity of nonprofit organizations. These resources are discussed in detail later in this Housing Element in the "Housing Resources" section.

Section 3:

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Section 4: Housing Constraints
Constraints to the provision of adequate and affordable housing are posed by market, governmental, and infrastructure and environmental factors. These constraints may result in housing that is not affordable or may render residential construction economically infeasible for developers. Constraints to housing production significantly impact lower and moderate income households and those with special needs. This section addresses these potential constraints, both nongovernmental and governmental. Nongovernmental constraints refer to economic and market factors that impact the maintenance, development, and improvement of affordable housing. Although every community is impacted to varying degrees by market constraints, the City of El Cajon has instituted policies and programs to offset the impact of market forces, and conserve and expand the availability of safe, decent, and affordable housing opportunities.

A. Market Constraints

1. Economic Factors
The effects of market forces on the construction industry may act as a barrier to affordable housing. The forces of supply and demand can affect the timing and level of housing construction.

Consistent with the California housing market the San Diego regional housing market hit a peak in the summer of 2005, with the median home price of approximately $520,000. In the years following, however, home prices fell dramatically in response to the housing crisis of 2008, finally bottoming out in January of 2009 at approximately $280,000, while the median home price fell to $245,000 in El Cajon. By the summer of 2016, the median home value in San Diego County as a whole had recovered to its pre-recession level and continued to increase; median home prices in El Cajon followed a similar pattern, at a lower median price. By 2017, it was $563,800 in San Diego County, while the median home value in El Cajon was $458,100. By comparison, the median home value in California was $509,400 in 2017. As of July 2020, median home price in El Cajon increased to $557,500.

2. Timing and Density
Over the previous planning cycle, the City of El Cajon has seen a number of entitlements approved prior to the 2008 economic downturn re-initiated and many have been built or are under construction. These include the following projects now under construction: Legacy Townhomes and Rocky Hill Point.

Property owners who have reported delays from entitlement approval to building permits submitted have cited the following reasons: property owner intends to sell the property to a developer or additional processing of Grading, Drainage and Improvement Plans prior to building permit application. Data is not readily available for the entire previous planning period on the period of time between entitlement and building permit application. Most projects that are developer-initiated move to building permits within six months of entitlement approval. Many project applicants are requesting and being permitted to do concurrent processing where they submit building permit applications until the entitlements are approved. Concurrent processing Section 4:

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is not encouraged as it can result in unnecessary delays in processing when project changes need to be made .

The City conducted a market study as part of its Transit District Specific Plan that identifies lower than regional rents and home prices as a constraint to higher density podium-type development which generally increases the cost of construction. The City works with developers to maximize residential density on sites through regularly early preliminary project review . Smaller infill sites are constrained by size and other limitations and may require relief from development standards for parking or recreational open space. Therefore, market-rate housing projects often would propose at density below the maximum allowable density . The City regularly reviews and approves these exceptions in order to facilitate housing projects. The process for administrative relief is discretionary. - The Housing Element includes a program to provide administrative relief from Zoning Code standards when needed to achieve residential density in the Mixed Use Overlay zone.

3. Construction and Land Costs
A significant cost associated with building a new house is the cost of building materials.

According to the San Diego Chapter of International Code Council (ICC) valuation data for 2020- 2021, construction costs for wood frame, single-family construction of average to good quality average about $156 per square foot while custom homes and units with extra amenities run somewhat higher. The costs for wood frame, multi -family construction average about $167 per square foot, exclusive of parking . The City's ability to mitigate high construction costs is limited without direct subsidy.

The limited supply of residentially designated vacant land in El Cajon contributes to higher land costs in the City when compared to unincorporated areas . Few vacant high-density residential properties remain in the City. Listing prices for several commercial properties that are vacant or advertised for redevelopment in July 2020, which are similar in location and characteristics with properties proposed for rezoning to high-density or mixed use development ( discussed later), were reviewed.
• 640 El Cajon Blvd. (Zoning: Transit District Specific Plan [TDSP], Commercial - Village):

0.12 ac ® $295,000 = $56.44/sq ft or $2,458,526/ac
• 401 W. Main St. (Zoning : TDSP, Commercial - Large Scale, Mixed-Use Overlay at 40 du/ acre): 0.84 ac@ $3,450,000 = $94.29/sq. ft or $4,107,272/ ac • 300 El Cajon Blvd. (Zoning : TDSP, Commercial at 30 du/ ac): 4.5 ac @ $9,995,000 = $50.94/ sq ft or $2,218,946 / ac
The properties were listed for sale at about $51 to $94 per square foot or approximately $2,219,000 to $4,107,000 per acre. This represents more than a 100 percent increase in land cost in the seven years since the Housing Element was last updated. Higher density zoning could reduce the cost of land per dwelling unit, but the reduction is often not significant enough to ensure affordable housing opportunities because land zoned for higher densities also commands higher relative market prices, as demonstrated by the properties listed above, two of which allow multi-family residential development under the recently adopted Transit District Specific Plan . Density Section 4:

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bonuses may be used by the City as a mechanism to reduce land costs in exchange for guaranteed affordable housing.

3. Availability of Mortgage and Rehabilitation Financing Under the Home Mortgage Disclosure Act (HMDA), lending institutions are required to disclose information on the disposition of loan applications and the income, gender, and race of loan applicants.

Overall, 724 households applied for government-back mortgage loans and 1,448 households applied for conventional home mortgage loans in El Cajon in 2017. However, approval rate was lower for conventional loans than for government-backed loans, and lower in 2017 than in 2012.

Refinancing loan applications were the most frequent type of mortgage loans with an approval rate of 59 percent, lower than the approval rate in 2012.

Table 29: Disposition of Home Loans (2012 and 2017)
Total Applicants Percent Approved Percent Denied Percent Other Loan Type 2012 2017 2012 2017 2012 2017 2012 2017
Government-
Backed 664 724 75.3% 76.1% 9.5% 8.8% 15.2% 15.1%
Purchase
Conventional 744 1,448 72.3% 70.4% 14.4% 13.3% 13.3% 16.3% Purchase Refinance 5,224 3,119 70.7% 59.4% 15.3% 17.4% 14.1% 23.1% Home 207 389 63.3% 59.6% 30.4% 23.9% 6.3% 16.5% Improvement Total 6,839 5,680 71.1% 64.4% 15.1% 15.7% 13.8% 19.9%
Source: www.lendingpattems.com, 2020.

4. Unemployment Rates
As described in the Housing Element for the previous cycle, El Cajon was hit particularly hard in the Great Recession of 2008. By July of 2013, El Cajon was still in the process of recovering, and had an average annual unemployment rate higher than that of the United States, California, and San Diego County. By July of 2019, El Cajon's unemployment rate had recovered and was comparable to the County, statewide, and national averages. Figure lOFigure 10 shows the comparison of El Cajon' s unemployment rates with those of the Unites States, California, and San Diego County during the same timeframes, according to the U.S. Bureau of Labor Statistics.

The recent economic downturn caused by the Coronavirus pandemic starting in March of 2020 has caused unemployment rates to skyrocket throughout the United States, as shown in Figure 1 for June 2020. By June of 2020, El Cajon's unemployment rate jumped to 17.9 percent, up from just 3.7 percent from the previous year. The uncertainties surrounding the Coronavirus pandemic make it impossible to anticipate its impacts on the economy over both the short and long term, but recovery can be expected to have an impact on the City and its residents for the foreseeable future. Unemployment and underemployment have and are expected to continue to force some Section 4:

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families into poverty that will make finding and retaining adequate and affordable housing more difficult in the years ahead .

Fi re 10: Avera e Annual Unem lo ment Rates
United States
California
San Diego Co.

El Cajon
I
I
----
1 0 2 4

6.2 6.2
6 7.5
13 9
9 11.6

7.6 8 10 12 14
Jun-13 Jun-15 Jun-17 Jun-19 Jun-20
Source: U.S. Bureau of Labor Statistics, July 2020.

5. Community Response to Intensification

14.9 17.9

17.9 16 18 20
In general, the El Cajon community understands the need for additional housing. The community's response to intensification on El Cajon is fairly typical to that of most communities.

There may be localized concern over specific projects related to privacy and/ or traffic, but there is no organized group that consistently opposes intensification of housing.

B. Governmental Constraints
Actions by the City can impact the price and availability of housing in El Cajon . Land use controls, site improvement requirements, building codes, fees, and other local programs to improve the overall quality of housing can individually and collectively constrain the development, maintenance, and improvement of housing. This section analyzes these potential governmental constraints .

1. Land Use Controls
The Land Use Element of the El Cajon General Plan establishes the amount and distribution of different land uses within El Cajon and provides the overarching policies that guide residential development in the city. These policies are implemented primarily through the Zoning Code (Code), with corresponding zoning that provides for a full range of residential types and densities dispersed throughout the City. Table 30Table 30 demonstrates the consistency between residential land use categories in the Land Use Element and corresponding zoning in the Zoning Code.

Section 4:

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a. Land Use Element
The Land Use Element of the El Cajon General Plan has designated close to 4,200 acres (49 percent) of the City's total land inventory for residential uses, including single-family homes, multi-family units, and mobile homes. Residential densities in El Cajon cover a wide spectrum, including the following residential land use categories established by the Land Use Element, as described below:
• Low-Low Density (3 or fewer units/net acre): This category recognizes those portions of the planning area which are more rural in nature and/ or which have physical constraints making more intensive development difficult without significant impacts on the environment. This category is prevalent on the southern and eastern fringes of the planning area, which are characterized by steeper terrain. • Low Density (3-10 units/net acre): This category is used to identify areas best suited for the residential densities associated with standards single-family development. The density range allows for a mixture of housing types from single family detached units to low density townhouse developments.
• Low-Medium Density (10-18 units/net acre): This category indicates those areas which serve as transitions between single family and multiple family residential neighborhoods, or which have only limited multiple family development potential due to such constraints as public access or lot sizes. This category with an "M: overlay is also used to identify those mobile home parks which should be preserved as a provider of low and moderate income housing.
• Medium Density (18-20 units/net acre): This category has become the standard multiple family designation of the General Plan and has been applied primarily to portions of the valley floor.
• High Density (20-30 units/net acre): This category is the highest density residential category, with the exception of the Transit District Specific Plan, which is discussed later. The High Density category identifies those areas in the core of the city which are suited to the more intense level of urban development. With one minor exception, this category is limited to an area bounded by Mollison A venue, Lexington Avenue, Johnson A venue, and Interstate 8. As the City matures, there will likely be pressure to apply this category outside of this centralized area, but any such expansion should be limited to areas which are logical expansions of the urban core.

Section 4:

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2021-2029 Housing Element
General Plan Land Use Designations
Low-Low Low
Densi Densi
O-S 0
PRD • •
RS-40 •
RS-20 • 0
RS-14 0 • "' ... RS-9 V .... • b RS-6 "' .... • Q RM-6000 ~ 0 = RM-4300 0
N
0 RM-2500
RM-2200
RM-1450
RM-HR
M-U
Low-Medium
Densi
•
0 0
•
•
Medium
Densi
0 0
0 •
0 High
Densi
0 0
0 •
0 •
Source: City of El Cajon, Zoning Consistency Chart, Adopted by City Council on July 13, 2010 (Resolution No. 94-10).

Zones as per Zoning Code - Ord. 5018 §39, 2015
Notes:
• = Consistent with general plan land use designation
o = May be found consistent with general plan land use designation, if property owner makes such a request and there is no public purpose in requiring a more intense use. b. Specific Plans
In addition to the residential categories described above, the El Cajon General Plan also establishes "Special Development Areas" (SDA), which identify areas with unique development opportunities or constraints that warrant special consideration. These SDAs have been implemented by accompanying specific plans, which permit more flexibility in achieving the purpose of the General Plan than does standard zoning. Several of these specific plans allow to residential development; they are discussed below.

Downtown El Cafon Specific Plan (SP 182)
The General Plan established the Downtown Special Development Area (SDA 9), which is the area located around the historically important intersection of Main Street and Magnolia A venue.

The City adopted the Downtown El Cajon Specific Plan (SP No. 182) in 1972 to implement SDA 9; SP No. 182 was most recently amended in April 2019. The General Plan recognizes Downtown as the City's central business district, the center of governmental offices and location of City's oldest residential neighborhoods. Consistent with this vision, SP No. 182 facilitates a more urban, mixed-use form of development downtown . Figure llfigure 11 illustrates the boundaries of SP No. 182. To encourage higher density and mixed use development within SP No. 182, density bonuses to increase the residential densities beyond permitted by the underlying zone may be requested via the CUP process.

Section 4:

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2021-2029 Housing Element
Figure 11: Downtown Specific Plan - SP No. 182
l GARDNERS T

MANOR OR
El Cafon Transit District Specific Plan
EL CAJON S PECIFIC PLAN 182
D Specific Plan 182 Parcels
c:::J Specific Plan 182
The El Cajon Transit District Specific Plan (TDSP), which was adopted in 2018, is a framework document intended to guide future development of the 259-acre project area. A key purpose of the TDSP is to support transit-supportive land uses that increase housing opportunities and enhance transit ridership. Figure 3 illustrates the boundaries of the TDSP. The TDSP created 10 land use districts within the planning area, including four residential land use districts, as follows:
• Residential -10 DU/AC: Consistent with the RM-4300 zone, this land use provides for single-family and two-on-one residential development on small lots . In order to incentivize future development of these lots with additional units, this area is exempt from the minimum lot coverage of the RM-4300 zone.
• Residential - 20 DU/AC: Consistent with the RM-2200 zone, this land use provides for townhome and rowhome type residential uses that may also serve as a transition between the lower scale and lower density areas to the more active areas . In order to incentivize future development, this area is exempt from the minimum lot coverage of the RM-2200 zone.

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• Residential - 40 DU/AC: Consistent with the RM-HR zone, this land use is intended for multi-family stacked flats. Accessory commercial uses may be considered on the ground floor to activate the ground floor.
• Residential - 60 DU/AC: Consistent with the RM-HR zone, this land use is intended for multi-family stacked flats in the area immediately surrounding the transit station.

Parking is typically incorporated into the structure and residential is built above a podium level with retain on the ground floor.

The TDSP also includes three commercial districts that allow a mix of general commercial and residential land uses, as follows:
• Commercial - Large Scale: Specific properties within the Mixed Use (MU) Overlay may develop with residential densities up to 40 DU/ AC
• Commercial - Village: Accessory residential units such as shopkeeper units or companion second story residential units are permitted
• Commercial - 30 DU/ AC: Provides for general commercial uses, a mix of general commercial and multi-family residential uses up to 30 DU/ AC, or both, while specific properties within the MU Overlay may develop with residential densities up to 40 DU/AC.

These land use districts are anticipated to result in a residential unit yield of approximately 2,803 units at full build-out, providing a net increase of 1,849 potential residential units.

Projects that are consistent with the TDSP, General Plan, and Zoning Code may be approved by a Site Development Plan permit (SDP). SDP review is discretionary but does not require approval by the Planning Commission or City Council. SDP review and approval are performed administratively by City staff to ensure compliance with City development standards and other codes (e.g. Building and Fire codes). Applicants may seek development incentives and bonuses for increased density and/ or deviation from development standards if the project provides certain public benefits or development amenities as defined in the TDSP. Sections 3.14 and 3.15 of the TDSP provide development standards for the residential and commercial districts; they are based on a combination of development standards in the Zoning Code and standards specific to theTDSP.

Section 4:

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Section 4 :

Housing Constraints
Figure 12: El Cajon Transit District Specific Plan Land Use

PRD-LOW-LOW
- PRD-LOW
-~ - PRD-LOW-MED
- PRD-MED
RS-40
RS-20
RS-14
RS-9
RS-6
RM-6000
RM-4300
RM-2500
- RM-2200
- RM-1450
fr;;:~ ~ ';'=§fr=~~~~ ~~~~ =IL=-j - RM-1050
- RM-700
- RM-HR
- 0-P
- C-N
r=l-~ ~ l~ H- C-G
- C-R
- C-M
- M - 0-S
950 Feet
I
N
A

Page 50 ends

El Cajon City CouncilOctober 11, 2022

El Cajon City Council
October 11, 2022