Agenda packet — El Cajon City Council, May 9, 2023

CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
MAY 9, 2023, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Steve Goble, Deputy Mayor Vince DiMaggio, Assistant City Manager Gary Kendrick, Councilmember Morgan Foley, City Attorney Michelle Metschel, Councilmember Angela Cortez, City Clerk Phil Ortiz, Councilmember
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the April 25, 2023, Meetings and the Agenda of the May 9, 2023, Meeting in accordance to State Law and City Council/Housing Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

Proclamation: Municipal Clerk's Week
Proclamation: Water Safety and Drowning Prevention Month Presentation: Youth of the Year Award
AGENDA CHANGES:
~ Valley of opportunity
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CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the April 25, 2023, Meetings of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Subdivision Agreement for Public Improvements and Final Map for Tentative Subdivision Map (TSM) No. 2020-0002; 1493 Melody Lane; Engineering Job No. 3733

RECOMMENDATION:

That the City Council:

Approves the Final Map and Subdivision Agreement for Public Improvements for Tentative Subdivision Map (TSM) No. 2020-0002, 1493 Melody Lane, Engineering Job No. 3733;

1. Authorizes the City Manager to execute the agreements and related documentation; and

2. Authorizes the City Clerk to release cash deposit after completion of improvements.

3. 5. New Classification Specification and Salary Setting for Parking Enforcement Officer

RECOMMENDATION:

That the City Council approves the classification specification and salary setting for the Parking Enforcement Officer.

6. Continuation of Wells Park Restroom Emergency Declaration

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, proclaiming the Continuation of Emergency for Wells Park restroom conditions.

7. Continuation of Emergency for Storm Drain System Repairs - West Side of 1970 Granite Hills Drive

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to proclaim the Continuation of Emergency for Storm Drain System Repairs.

8. Award of Bid No. 001-24 – Street Light System Maintenance, Emergency Repairs, and Related Construction Services

RECOMMENDATION:

That the City Council:

Finds that the Street Light System Maintenance, Emergency Repairs, and Related Construction Services project is exempt from the California Environmental Quality Act (CEQA); and

1. Adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Street Light System Maintenance, Emergency Repairs, and Related Construction Services for the Cities of El Cajon, La Mesa, Lemon Grove, and Santee, Bid No. 001-24; and a.

Award the bid to the lowest responsive, responsible bidder, Southwest Traffic Signal Service, Inc., in the amount of $344,697 for the base bid and Additive Alternate No. 1. The City of El Cajon’s portion of the award is $152,510.
b.

2. 9. Award of Bid No. 015-23 – Maintenance & Repairs of Mechanical Doors & Gates

RECOMMENDATION:

That the City Council:

Finds that the Maintenance and Repairs of Mechanical Doors and Gates services project is exempt from the California Environmental Quality Act (CEQA);

1. Approves Plans and Specifications for Maintenance & Repairs of Mechanical Doors & Gates, Bid No. 015-23; and

2. Awards the bid to the lowest responsive, responsible bidder, Vortex Industries, LLC, in the amount of $101,300 for the initial one-year term, with up to four additional one-year renewal options.

3. 10. Disposal of Retired Property

RECOMMENDATION:

That the City Council declares the listed property retired and authorizes disposal in accordance with policy.

PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

11. Delinquent Refuse/Recycling Collection Charges

RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives public testimony;1.

Closes the Public Hearing;2.

Adopts the next Resolution, in order, to confirm the list of property owners as delinquent in the payment of their mandatory refuse/recycling service bills; and

3. Authorizes the City Clerk to record the amount owed for each account as a lien on the respective property and forward the list to the County Tax Assessor for billing on the next property tax bill.

4. 12. Amendment to the 2023 Five-Year Program of Projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-04)

RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

Adopts the next Resolution, in order, approving the amendment to the proposed five-year program of projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-04).

3. 13. Consideration of an Adjustment to the SANDAG Regional Transportation Congestion Improvement Program (RTCIP) Fee

RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

Adopts the next Resolution, in order, approving an adjustment to the Regional Transportation Congestion Improvement Program (RTCIP) Fee to the new amount of $2,741.97, for each newly-constructed residential unit.

3. ADMINISTRATIVE REPORTS:

14. Fiscal Year 2022-23 Mid-Year Report and Five-Year Business Plan Update

RECOMMENDATION:

That the City Council:

Receives and accepts the Fiscal Year 2022-23 Mid-Year Report and Five-Year Business Plan update;

1. Increases Fiscal Year 2022-23 appropriations from fund equity in the citywide amount of $5,888,202 for additional CalPERS contributions as detailed in the report; and

2. Increases Fiscal Year 2022-23 appropriations from fund equity or program income, as appropriate, in the amount of $2,287,773.31 for CDBG / HOME activities as detailed in the report.

3. 15. Urban Roots Gardening Initiative Recap

RECOMMENDATION:

That the City Council receives the report on the Urban Roots Gardening Initiative Program and provides feedback.

COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors.

16. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

17. DEPUTY MAYOR STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

18. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

19. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

20. COUNCILMEMBER PHIL ORTIZ

20. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

ORDINANCES: SECOND READING AND ADOPTION

21. Amendments to ECMC Title 5 Addressing Service Providers Operating in the City of El Cajon

RECOMMENDATION:

That Mayor Wells requests the City Clerk to recite the title.

An Ordinance Repealing Section 5.16.030 of Chapter 5.16 of the El Cajon Municipal Code; Adding a New Section 5.16.030 to Chapter 5.16 of the El Cajon Municipal Code; and Adding a New Chapter 5.22 to Title 5 of the El Cajon Municipal Code.

This project is exempt pursuant to CEQA Guidelines Subsection 15061(b)(3), the “Common Sense,” rule which states that CEQA applies only to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The proposed amendments are designed to ensure a safe living and business environment, inform the City of the number of service providers operating in El Cajon, and prevent nuisance activities throughout the City.

CLOSED SESSIONS:

22. Closed Session - Conference with Labor Negotiators pursuant to Government Code section 54957.6:

Agency Designated Representatives:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organization:

El Cajon Mid-Management and Professional Employees Group

ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/ El Cajon ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/ El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 9th day of May 2023, is adjourned to Tuesday, May 23, 2023, at 3:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
04-25-23DRAFTminutes - 3pm
04-25-23DRAFTminutes - 7pm

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 71 - 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

April 25, 2023

R O L L C A L L
Council/Agencymembers present: Kendrick, Metschel, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair present: Goble
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Janzer, Deputy City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

POSTINGS: The City Clerk posted Orders of Adjour nment of the April 11 , 202 3, meeting and the Agenda of the April 25, 2023, meetings in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

The Valley of Opportunity
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C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 72 - 3:00 p.m.

PRESENTATIONS:

 TEDxKids@ElCajon

 El Cajon Library Update

AGENDA CHANGES: None

CONSENT ITEMS: (1 – 5)

1. Minutes of El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings

Approve Minutes of the April 11, 2023, Meeting of the El Cajon City Council /Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only

Approve the reading by titl e and waive s the reading in full of all Ordinances on the Agenda.

PULLED FOR DISCUSSION:

4. Continuation of Wells Park Restroom Emergency Declaration

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, proclaiming the continuation of emergency for Wells Park restroom conditions.

DISCUSSION:

In answer to a question by Mayor Wells, City Manager Mitchell stated that a continuation for an emergency declaration is required until the job is accepted as completed.

4. Continuation of Wells Park Restroom Emergency Declaration

Adopt Resolution No. 023 -23 proclaiming the continuation of emergency for Wells Park restroom conditions.

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 73 - 3:00 p.m.

CONSENT ITEMS: (Continued)

5. Continuation of Emergency for Storm Drain System Repairs

Adopt Resolu tion No. 024 -23 proclaiming the Continuation of Emergency for Storm Drain Repairs.

MOTION BY WELLS, SECOND BY METSCHEL, to APPROVE Consent Items 1 to 5.

MOTION CARRIED BY UNANIMOUS VOTE.

PUBLIC COMMENT: None

WRITTEN COMMUNICATIONS: None

PUBLIC HEARINGS:

6. Adoption of New Fees; Modification and Elimination of Existing Fees; and Amendment of Schedule of Miscellaneous Fees

RECOMMENDATION:

That the City Council:

1. Opens the Public Hearing and receives testimony;

2. Closes the Public Hearing; and

3. Adopts the next Resolution, in order, to modify certain existing fees, add and delete certain fees, and amend the City’s Schedule of Miscellaneous Fees.

DISCUSSION

City Attorney Foley provided a summary of the Item.

Mayor Wells opened the Public Hearing.

No public comment was received.

Discussion ensued among Council and Staff concerning the following:
 City of El Cajon does not charge Development Impact fees;  Fees are only to cover staff time for services, not to make a profit; and  Affordable housing projects.

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 74 - 3:00 p.m.

PUBLIC HEARINGS: (Item 6 – Continued)

MOTION BY ORTIZ, SECOND BY METSCHEL, to CLOSE the Public Hearing and ADOPT Resolution No. 025-23, to modify certain existing fees, add and delete certain fees, and amend the City’s Schedule of Miscellaneous Fees.

MOTION CARRIED BY UNANIMOUS VOTE.

7. Consider Proposed Amendments to ECMC Title 5 Addressing Service Providers Operating in the City of El Cajon

RECOMMENDATION:

That the City Council:

1. Opens the Public Hearing and receives testimony;

2. Closes the Public Hearing; and

3. Introduces the next Ordinance, in order, approving proposed Amendment to ECMC Title 5.

DISCUSSION

Director of Community Development, Anthony Shute, provided a summary of the Item.

Mayor Wells opened the Public Hearing.

Discussion ensued among Council and Staff concerning the following:
 48 hour notification from the County of San Diego when someone on Static -99R list is placed in a City of El Cajon motel;
 Discrepancy of motel rates; and
 Consequences for non-complying hotels.

No public comment was received.

MOTION BY ORTIZ, SECOND BY METSCHEL, to CLOSE the Public Hearing.

MOTION CARRIED BY UNANIMOUS VOTE.

Discussion continued among Council and Staff concerning the following:
 Cannot deny placement of Static -99R individual, as its considered a form of discrimination;
 Gathering information of where homeless individuals have lived prior to being placed in El Cajon;
 Surrounding cities should have motel occupancy for homeless in their areas;  Placement of people experiencing domes tic violence should not be in the same motels where sex offenders are being placed;

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 75 - 3:00 p.m.

PUBLIC HEARINGS: (Item 7 – Continued)

 Providers should be held responsible of where their clients are placed;  Background checks for ‘active warrants’;
 Would a background check be needed for those seeking placement in Safe Parking programs;
 No Safe Parking is available in the City of El Cajon;  Placing operational standards on service providers who are placing individuals in motels;
 Suggested changes to the proposed ordinance

MOTION BY GOBLE, SECOND BY ORTIZ, to INTRODUCE the next Ordinance, in order, approving proposed Amendment to ECMC Title 5, with changes as directed by the City Council.

MOTION CARRIED BY UNANIMOUS VOTE.

The Deputy City Clerk recited the title of the ordinance:

AN ORDINANCE REPEALING SECTION 5.16.030 OF CHAPTER 5.16 OF THE EL CAJON MUNICIPAL CODE; ADDING A NEW SECTION

5.16.030 TO CHAPTER 5.16 OF THE EL CAJON MUNICIPAL CODE; AND ADDING A NEW CHAPTER 5.22 TO TITLE 5 OF THE EL CAJO N

MUNICIPAL CODE

ADMINISTRATIVE REPORTS: None

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors.

8. Council Activities Report/Comments

Report as submitted.

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 76 - 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS:

9. DEPUTY MAYOR STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advance d Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Di rectors – Alternate; SANDAG Publi c Safety Committee – Alternate.

Council Activities Report/Comments.

In addition to the submitted Report, Deputy Mayor Goble reported that Caltrans approved a concrete barrier on West I-8, between Second Street & State Route 67.

10. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communicatio ns; Heartland Fire Training JPA.

Council Activities Report/Comments.

Report as submitted.

11. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

In addition to the submitted Report, Councilmember Metschel invited the public t o the County of San Diego’s meeting regarding the Bradley Street widening project.

12. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advance d Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

In addition to the submitted Report, Councilmember Ortiz stated that the County of San Diego would host a community event regarding the Bradley Street widening project.

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 77 - 3:00 p.m.

JOINT COUNCILMEMBER REPORTS:

13. Cost Recovery from Skilled Nursing Facilities for Abuse of the City's Emergency Medical Response System

RECOMMENDATION:

That the City Council directs staff to provide a policy analysis or to draft an ordinance for City Council consideration that would create a cost recovery fee to be charged to skilled nursing facilities that abuse the City’s emergency medical response system.

DISCUSSION

Mayor Wells and Councilmember Ortiz provided detailed information on the Item.

Discussion ensued among Council and Staff concerning the following:
 Facilities who take advantage of medical response system;  Triage calls to assess level of response needed; and
 Facilities use key words to get services.

No public comment was received.

MOTION BY ORTIZ, SECOND BY KENDRICK, to DIRECT staff to draft an ordinance for City Council consideration that would create a cost recovery fee to be charged to skilled nursing facilities that abuse the City’s emergency medical response system.

MOTION CARRIED BY UNANIMOUS VOTE.

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

ORDINANCES: FIRST READING - None

ORDINANCES: SECOND READING AND ADOPTION - None

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency - 78 - 3:00 p.m.

CLOSED SESSIONS:

RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:

CLOSED SESSIONS:

14. Closed Session - Conference with Lab or Negotiators pursuant to Government Code section 54957.6:

Agency Designated Representatives:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources

Employee Organization:

El Cajon Municipal Employees Association

15. Closed Session - Public Employee Performance Evaluation: City Manager

MOTION BY WELLS, SECOND BY ORTIZ, to ADJOURN to Closed
Session at 4:08 p.m.

MOTION CARRIED BY UNANIMOUS VOTE.

RECONVENED to Open Session at 5:04 p.m.

City Attorney Foley reported the following actions:

14. Direction was given to City Negotiators

15. Performed Evaluation of City Manager

Adjournment: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 25th day of April, 2023, at 5:05 p.m., to Tuesday, April 25, 2023, at 7:00 p.m.

______________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency -79- 7:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

April 25, 2023

An Adjourned Regular Joint Meeting of the El Cajon City Council/Housin g Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, April 25, 2023, was called to order by Mayor/Chair Bill Wells at 7:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California. This meeting was adjourned from the Adjourned Regular Joint Meeting held at 3:00 p.m., Tuesday, April 25, 2023, by order of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

R O L L C A L L
Council/Agencymembers present: Kendrick, Metschel, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair absent: Goble
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

AGENDA CHANGES: None

The Valley of Opportunity
~ ~ ~
C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency -80- 7:00 p.m.

PUBLIC COMMENT: None

PUBLIC HEARINGS:

100. Adoption of FY 2023-24 One Year Action Plan, Acceptance of Annual Allocations (CDBG and HOME) and Approving Minor Amendment to FY 2022 -2023 One Year Action Plan.

RECOMMENDATION:

That the City Council:

1. Opens the Public Hearing and accepts public testimony for the adoption of the FY 2023-24 One Year Action Plan;

2. Closes the Public Hearing; and

3. Approves the following:
a) Re-allocate and appropriate $170,106 from prior year CDBG unallocated funds to the FY 2022-23 ADA Concrete Improvements Project (C1093); b) Increase in appropriation of the FY 2022 -23 ADA Concrete Improvements Project (C1093/213021PWCP) in the amount of $170,106;

4. Approves Contract Change Order No. 1 for the ADA Concrete Improvements 2022 project, 213021PWCP, Bid No. 002 -23, in the amount of $170,106 to Portillo Concrete, Inc., for critical ADA concrete improvements;

5. Finalizes the HUD allocations of CDBG and HOME funds as part of the FY 2023- 24 One Year Action Plan;

6. Adopts the next Resolution, in order, providing a minor amendment to FY 2022- 23 ADA Concrete Improvements Project (C1093);

7. Adopts the next Resolution, in order:
a) Approving and adopting the FY 2023 -24 One Year Action Plan in the form presented, with such monetary and non -monetary changes as approved by the City Manager, and authorizes the City Manager or de signee to submit the Plan to HUD, to make any necessary or needed corrections or adjustments to allocations and to execute all affiliated documents; and b) Accepting, appropriating, and expending HUD’s annual allocations for FY 2023-24 ($1,228,967 in CDBG an d $688,986 in HOME funds) and $2,365,757 in prior year HOME housing pool of funds.

DISCUSSION

Housing Specialist, Deyanira Pelayo-Brito, provided a summary of the Item.

Mayor Wells opened the Public Hearing.

No public comment was received.

Joint Meeting: El Cajon City Council/Housing Authority/ April 25, 2023 Successor Agency to the Redevelopment Agency -81- 7:00 p.m.

PUBLIC HEARINGS: (Item 100 – Continued)

MOTION BY WELLS, SECOND BY KENDRICK, to CLOSE the Public Hearing.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (GOBLE – Absent).

In answer to a question by Councilmember Ortiz, Ms. Pelayo -Brito stated that the amount of $170,106, previously allocated, is available to be expended now.

MOTION BY ORTIZ, SECOND BY METSCHEL, to RE-ALLOCATE and appropriate $170,106 from prior year CDBG unallocated funds to the FY 2022-23 ADA Concrete Improvements Project (C1093); Increase in appropriation of the FY 2022 -23 ADA Concrete Improvements Project (C1093/213021PWCP) in the amount of $170,106; Approve Contract Change Order No. 1 for the ADA Concrete Improvements 2022 project, 213021PWCP, Bid No. 002 -23, in the amount of $170,106 to Portillo Concrete, Inc., for critical ADA concrete improvements; Finalize the HUD allocations of CDBG and HOME funds as part of the FY 2023 -24 One Year Action Plan; Adopt Resolution No. 026 -23 to provide a minor amendment to FY 2022-23 ADA Concrete Improvements Project (C1093); Adopt Resolution No. 027-23 to Approve and adopte the FY 2023-24 One Year Action Plan in the form presented, with such monetary and non - monetary changes as approved by the City Manager, and authorize the City Manager or designee to submit the Plan to HUD, to make any necessary or needed corrections or adjustments to allocations and to execute all affiliated documents; and Accept, appropriat e, and expend HUD’s annual allocations for FY 2023-24 ($1,228,967 in CDBG and $688,986 in HOME funds) and $2,365,757 in prior year HOME housing pool of funds.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (GOBLE – Absent).

ADJOURNMENT: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council /Housing Authority /Successor Agency to the El Cajon Redevelopment Agency, held this 25th day of April, 2023, at 7:06 p.m., to Tuesday, May 9, 2023, at 3:00 p.m.

__________________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary

City Council
Agenda Report
Agenda Item 4.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Subdivision Agreement for Public Improvements and Final Map for Tentative Subdivision Map (TSM) No. 2020-0002; 1493 Melody Lane; Engineering Job No. 3733
RECOMMENDATION:

That the City Council:

Approves the Final Map and Subdivision Agreement for Public Improvements for Tentative Subdivision Map (TSM) No. 2020-0002, 1493 Melody Lane, Engineering Job No. 3733;

1. Authorizes the City Manager to execute the agreements and related documentation; and2.

Authorizes the City Clerk to release cash deposit after completion of improvements.3.

BACKGROUND:

On September 28, 2021, the City Council approved TSM-2020-0002 for a 5-lot subdivision, by Resolution No. 076-21, subject to conditions. The subdivision is in the Residential, Single-family, 6,000 square-foot (RS-6) zone and located on the southwest corner of Melody Lane and North 3rd Street; addressed as 1493 Melody Lane (the "Project").

All conditions have been satisfied or are guaranteed by the Subdivision Agreement. All fees and securities have been paid. Therefore, the Final Map is ready to be recorded.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Approval of the Final Map with the accompanying Subdivision Agreement is statutorily exempt under the California Environmental Quality Act (CEQA) pursuant to Section 15368 (b)(3) Ministerial Projects (approval of final subdivision maps) of the CEQA Guidelines.

FISCAL IMPACT:

None. The property owner has paid all fees.

Prepared By: Paul Romero, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
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Attachments
Final Map
Subdivision Agreement - Public Improvements

OWNER'S STATEMENT

I HEREBY STATE THAT I AM THE OWNER OF OR AM INTERESTED IN THE

LAND SUBDIVIDED BY THIS MAP AND I CONSENT TO THE PREPARATION AND RECORDATION OF THIS MAP, CONSISTING OF THREE SHEETS.

MELODY LANE INVESTMENTS LLC, A CALIFORNIA LIMITED LIABILITY c
8 yo-.MP,m
2 / ~r . l/~j,,.,
~ DATE: J.!A/'t-z
NOORI SARKA, AS MANAGER 1

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS

CERT/FICA TE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO

SIGNED THE DOCUMENT TO WHICH THIS CERT/FICA TE IS ATTACHED,

AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT

DOCUMENT

NOTARY STATEMENT

STATE OF CALIFORNIA )

COUNTY OF SAN DIEGO )
ON 11:-11~ '2.0t3 . 2023 BEFORE ME, M~lt:01/\ ,~~~
NOTARY PUBLIC, PERSONALLY APPEARED NO 0\1-\ x,Q,Y~l\
,A

WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE

THE PERSON(S) WHOSE NAME(S) IS / ARE SUBSCRIBED TO THE WITHIN

INSTRUMENT AND ACKNOWLEDGED TO ME THAT (HE / SHE / THEY)

EXECUTED THE SAME IN (HIS / HER / THEIR) AUTHORIZED CAPACITY(IES),

AND BY (HIS / HER / THEIR) SIGNATURE(S) ON THE INSTRUMENT THE

PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

WITNESS MY HAND.
:~:T:E, ~h~W4
A NOTARY PUBLIC IN AND FOR SAID STATE.

PRINCIPAL PLACE OF BUSINESS IS COUNTY OF St1i$~1, \>}1f~•7· MY COMMISSION EXPIRES: AV£\VS,-+ ti f 1JJ<l1'1 .

COMMISSION# OF NOTARY: ___ :l?/~"·'.:3:~.··~>\:'_).._.<;_0f~. ·. ______ _

SIGNATURE OMISSION STATEMENT

THE SIGNATURES OF THE PARTIES LISTED BELOW, OWNERS OF

EASEMENTS PER DOCUMENTS NOTED BELOW, HAVE BEEN OMITTED
UNDER THE PROVISIONS OF SECTION 66436 SECTION (a)(3)(A)(i) OF THE SUBDIVISION MAP ACT. THEIR INTEREST IS SUCH THAT IT

CANNOT RIPEN INTO A FEE TITLE AND SAID SIGNATURES ARE NOT REQUIRED BY THE GOVERNING BODY.

AN EXISTING EASEMENT FOR ROADWAY AND PUBLIC UTILITIES IN BOOK 1995, PAGE 277, RECORDED DECEMBER 18, 1945 OF
OFFICIAL RECORDS.

1. IN FAVOR OF: J. PADULA & SON, A PARTNERSHIP

MAY ENGINEERING AND SURVEYING
12222 "A" WOODSIDE AVE. #237
LAKESIDE, CA 92040
PH: 1-619-251-5094
EMAIL. ELLIOTTMA [email protected]
TSM NO. 2020-0002
THE NORTH 132 FEET OF LOT 9, IN BLOCK 13, IN THE SUBDIVISION OF THE "s" TRAcr. RANCHO EL CAJON, IN THE COUNTY OF SAN DIEGO, STA TE OF CALIFORNIA, ACCORDING TO MAP THEREOF MADE BY O.N. STANFORD NO. 355, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY JULY 24, 1886.

EXCEPTING THEREFROM THE INTEREST IN AND TO A PORTION OF SAID LAND AS CONVEYED TO THE CITY OF EL CAJON BY DEED RECORDED OCTOBER 23, 1958 IN BOOK 7315, PAGE 140 OF OFFICIAL RECORDS.

CITY COUNCIL RESOLUTIONS NO. 075-21 AND 076-21 APPROVING TSM 2020-0002, DATED 09/28/2021 SUBDIVISION GUARANTEE FOR THIS SUBDIVISION FURNISHED BY: CORINTHIAN TITLE COMPANY OF CALIFORNIA, ORDER NUMBER: 2O16032-HT, DATED: FEBRUARY 27, 2023
GRADING, DRAINAGE & IMPROVEMENT PLANS FOR ENGINEERING, JOB NO. 3733, PREPARED BY MAY ENGINEERING AND SURVEYING FOR TSM NO. 2020-0002 ON FILE WITH THE CITY ENGINEER, CITY OF EL CAJON.

SOILS REPORT BY SOIL TESTERS, PROJECT NO. 1252A5-21 DATED MARCH 11, 2021, ON FILE WITH THE CITY ENGINEER, CITY OF EL CAJON.

TOTAL NUMBER OF LOTS: 5 ASSESSOR'S PARCEL NUMBER: 511-391-48-00 GROSS ACREAGE IS 0.844 ACRES

NOTICE OF IMPROVEMENT CONSTRUCTION

AGREEMENT

AN AGREEMENT TO CONSTRUCT PUBLIC IMPROVEMENTS
WITHIN TWO YEAR'S TIME IS ON FILE WITH THE CITY CLERK.

SCHOOL DISTRICT FEE ASSESSMENT

SCHOOL DISTRICTS IN THE CITY OF EL CAJON CURRENTLY
·HAVE DEVELOPER FEE ASSESSMENT POLICIES. THESE FEES

ARE COLLECTED AT THE TIME OF ISSUANCE OF BUILDING
PERMITS.

CERTIFICATE OF COUNTY TREASURER-TAX

COLLECTOR & DIRECTOR OF

DEPARTMENT OF PUBLIC WORKS

WE, COUNTY TREASURER-TAX COLLECTOR OF THE COUNTY

OF SAN DIEGO, STATE OF CALIFORNIA AND DIRECTOR OF

PUBLIC WORKS OF SAID COUNTY, HEREBY CERTIFY THAT

THERE ARE NO UNPAID SPECIAL ASSESSMENTS OR BONDS

WHICH MAY BE PAID IN FULL SHOWN ON THE BOOKS OF

OUR OFFICES AGAINST THE TRACT OR SUBDIVISION OR ANY

PART THEREOF SHOWN ON THE ANNEXED MAP AND
DESCRIBED IN THE CAPTION THEREOF.

DAN MCALLISTER, COUNTY TREASURE AND TAX COLLECTOR
BY: _____________ DATE: ____ _
DEPUTY

PUBLIC WORKS DIRECTOR
BY: _____________ DATE: ____ _

FOR DIRECTOR

INDEX OF SHEETS
SHEET NO. DESCRIPTION
1 TITLE SHEET
2 PROCEDURE OF SURVEY
3 SUBDIVISION BREAKDOWN

CERTIFICATE OF FINANCE DIRECTOR/CITY

TREASURER

I, CLAY SHOEN, DIRECTOR OF FINANCE AND CITY TREASURER

OF THE CITY OF EL CAJON, CERTIFY THAT THERE ARE NO

LIENS FOR UNPAID BONDS ISSUED UNDER ANY IMPROVEMENT

ACT OR IMPROVEMENT BOND ACT OF THE STATE OF

CALIFORNIA SHOWN BY THE BOOKS OF THIS OFFICE, EXCEPT

TAXES NOT PAYABLE AGAINST THE TRACT OR SUBDIVISION,

OR ANY PART THEREOF, SHOWN ON THE ANNEXED MAP AND
DESCRIBED IN THE CAPTION THEREOF.

CLAY SHOEN

DIRECTOR OF FINANCE AND CITY TREASURER
BY: __________________ ~
DATE

CITY COUNCIL'S MAP APPROVAL

CERTIFICATE

I, ANGELA CORTEZ, CITY CLERK OF THE CITY OF EL CAJON,

CERTIFY THAT THE COUNCIL OF THE CITY OF EL CAJON HAS
APPROVED THIS MAP.

ANGEL.A CORTEZ

CITY CLERK OF THE CITY OF EL CAJON
BY: __________________ _
DATE

PLANNING COMMISSION APPROVAL

APPROVED AFTER EXAMINATION OF THE SUBDIVISION AND
MAP THEREOF.

BY: _____________ DATE: ____ _

ANTHONY SHUTE

DIRECTOR OF COMMUNITY DEVELOPMENT
MAP NO.

SHEET 1 OF 3 SHEETS

ENGINEER'S / SURVEYOR'S STATEMENT

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND

IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE

REQUIRMENTS OF THE SUBDIVISION MAP ACT AND LOCAL

ORDINANCE AT THE REQUEST OF MELODY LANE INVESTMENTS LLC, A CALIFORNIA LIMITED LIABILITY COMPANY IN JANUARY 2022 AND

THE MONUMENTS ARE OF THE CHARACTER INDICATED AND OCCUPY THE POSITIONS SHOWN THEREON. I WILL SET ALL OTHER

MONUMENTS OF THE CHARACTER AND AT POSITIONS INDICATED BY

THE LEGEND IN THIS MAP WITHIN THREE HUNDRED SIXTY FIVE
(365) DAYS AFTER THE RECORDING OF THE MAP AND ALL SUCH

MONUMENTS ARE OR WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. (SEE SHEET 2)

I HEREBY STATE THAT THIS MAP SUBSTANTIALLY CONFORMS TO

THE APPROVED OR CONDITIONALLY APRROVED TENTATIVE MAP, IF ANY. A~
BY iiMll~
ELLIOTT M. MAY /
R.C.E. 18592
DATE:

CITY ENGINEER'S STATEMENT
I STATE THAT I HAVE EXAMINED THIS MAP; THAT THE SUBDIVISON

IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP, AND ANY APPROVED ALTERATIONS THEREOF; THAT ALL
PROVISIONS OF THE SUBDIVISION MAP ACT AND TITLE 16 OF THE CODE OF THE CITY OF EL CAJON HAVE BEEN COMPLIED WITH.

MARIO SANCHEZ DATE

CITY ENGINEER, CITY OF EL CAJON
R.C.E. 52765
I AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT.

BY: _____ -=:-=:--------DATE: ____ _
MICHAEL A. HAVENER

SURVEY CONSULTANT, CITY OF EL CAJON
P.L.S. 7354

CITY ATTORNEY'S STATEMENT

APPROVED AS TO FORM
MORGAN L. FOLEY, ESQ. DATE

CITY ATTORNEY, CITY OF EL CAJON

TAX DEPOSIT STATEMENT

I, DAVID HALL, CLERK OF THE BOARD OF SUPERVISORS, HEREBY

CERTIFY THAT THE PROVISIONS OF THE SUBDIVISION MAP ACT
(DIVISION 2 OF TITLE 7 OF THE GOVERNMENT CODE) REGARDING (a) DEPOSITS FOR TAXES AND (b) CERTIFICATION OF THE ABSENCE

OF LIENS FOR UNPAID STATE, COUNTY, MUNICIPAL, OR LOCAL

TAXES, OR SPECIAL ASSESSMENTS COLLECTED AS TAXES, EXCEPT THOSE NOT YET PAYABLE, HAVE BEEN COMPLIED WITH.

DAVID HALL DATE

CLERK OF THE BOARD OF SUPERVISORS

COUNTY RECORDER'S CERTIFICATE
FILE NO .. ___________ _
I, JORDAN Z. MARKS, COUNTY RECORDER OF THE COUNTY OF SAN

DIEGO, STATE OF CALIFORNIA, HEREBY CERTIFY THAT I HAVE

ACCEPTED FOR RECORDATION THIS MAP FILED AT THE REQUEST OF ELLIOTT M. MAY THIS ___ DAY OF _____ _
20_ AT ____ O'CLOCK .M.

JORDAN Z. MARKS

COUNTY RECORDER
BY: _D_E_P-UTY--C-OU_N_TY ___ R __ E __ C __ O--:R-:-D-:-ER __________ _ FEE: $ 59.00
APN: 511-391-48-00 CALIF. COORD. INDEX 226-1791 (CCS 27) TSM NO. 2020-0002

GLOBAL POSITIONING STATION (CGPS) CONTINUOUS
OPERATING REFERENCE STATION (CORS) "JAS1"
N. 1881818.033 E. 6334936.128
ELEV. 432.94 NAVD88
\ --1r-- ..l!§l'_uo2"w
21,75B.6if"c; - -
\ 21,759 15' RID - -
. GROUND - -

PROCEDURE OF SURVEY

SUBDIVISION

BOUNDARY
I
<.:!}I
I
...

LLI
L&J =
=
<O
<O ~ N
" " ....
0 0
z
-
MAP NO.

SHEET 2 OF 3 SHEETS

MONUMENT LEGEND
0 INDICATES SET 3/ 4" X 18" IRON PIPE WITH DISC
STAMPED "RCE 18592"
6_ INDICATES SET LEAD AND DISC STAMPED "RCE 18592"

IN CONCRETE ON AN OFFSET ALONG THE EXTENSION

OF THE PARCEL LINE THE DISTANCE INDICATED
INDICATES SET 2" IRON PIPE WITH 1.5" DISC STAMPED
"RCE 18592"
e INDICATES FOUND MONUMENT AS NOTED
• INDICATES FOUND LEAD & DISC AS NOTED
INDICATED FOUND STANDARD STREET MONUMENT AS
NOTED

INDICATES SUBDIVISION BOUNDARY
( ) INDICATES RECORD INFORMATION PER MAP 4013, OR

CALCULATED THEREFROM, OR AS NOTED
[ J INDICATES RECORD INFORMATION PER MAP 4312, OR

CALCULATED THEREFROM
i l INDICATES RECORD INFORMATION PER MAP 7826, OR

CALCULATED THEREFROM
- -L&J
\ b:•~----------,"-~~~~ ....... --:------------~ "' N89°42'19"W 330.11' GRID Cl ~ ,_1§,QQ'.,_.
0::: :8 \ @ ~
(( )) INDICATES RECORD INFORMATION PER MAP 4234, OR

CALCULATED THEREFROM
BASIS OF BEARINGS \ i:o 330. 12' GROUND .... It)
1st.s>~ g ~ MAP 355
~ a .9. z ~ POR. LOT 9 BLK 13
l'i') '00.0.s,..,
® -.::t- LOT 25 '0.-., ,.--
\ ✓ ( I
1~,- N89° 40' 1 B"W 1,t-134.08' -· \ SFNF
\ : ........ [N89°58' 1 B"E 134.00']
LLI :0
\ z ,....., lci ~ LOT 24
<{ oo• I~ ~
\
_] CIC) "If" I •
.<J?18:
w""""""'· N Nicn
\ z ........ 1'°
<{ I I
~ ,~,®
LLI N N·
""" ...,. !:""" 1- •• co
(/) .,... Ol CIC)
0 .... • . . ...,.
0 0 co 00....,
3z;..

Ol
..;
1<0
\ I I
*®
........ ,._,
\ !®

JOLIET STREET
EXIST. EASEMENT DESCRIPTION
@
®
EXIST. 25.00 FOOT EASEMENT FOR ROADWAY &
PUBLIC UTILITIES RECORDED DECEMBER 18,
1945 IN BOOK 1995, PAGE 277 OF OFFICIAL
RECORDS.

GRANT DEED TO THE CITY OF EL CAJON PER
BOOK 7315, PAGE 140, RECORDED
10/23/1958 O.R ..

MAY ENGINEERING AND SURVEYING
12222 "A" WOODSIDE AVE. #237
LAKESIDE, CA 92040
/
/
/
PH: 1-619-251-5094
EMAIL. [email protected]
N
,_:
(J)
0 z
N

VICINITY MAP
NTS
0 Cl'.
1')
/
/
/
/
/
/
/
.{--- GLOBAL POSITIONING STATION (CGPS) CONTINUOUS
OPERATING REFERENCE STATION (CORS) "p473"
N. 1847483.092 E. 6346553.576
r<) N CO
LiJ I t-,..
=
~ I- =-r-- 00 .... ,oo
b lgg i ~ a..
<.:!}I <{
~
I J _l~-QQ'.,_.
~~@
1 1
~ ~ '4' ROBBIEJEAN '4'
in~ '0 4 PLACE 4 '0
1 {Nag•ss· 40"£ :g 1 ss.so·i ig
sa9•42'19"E :~ 1ss.so~-J~
sa.oo•-~-7'~ 08.50' _:

SFNF JSB.OO'l

BEARING/DELTA RADIUS LENGTH
RECORD DAT A PER @

BEARING/DELTA RADIUS LENGTH
53"07'33u 25.00' 23.18'
N00°17'41°E(R) 25.00'
$89° 42'34°E(R) 25.00'
N37°09'53°E(R) 25.00'
89°59'45 8 25.00' 39.27' 90"02'00 8 25.00' 39.29'
NOO"l 7'26 UE . 45.00' S00°02'208 E 44.99'

MONUMENT DESCRIPTION
CD
CD
@
CD
®
®
(J)
FOUND STANDARD STREET MONUMENT STAMPED "RCE 18010" PER MAP 7826.

FOUND STANDARD STREET MONUMENT STAMPED "RCE 6752" PER MAP 4013.

FOUND LEAD & DISC STAMPED "RCE 6752" PER MAP 4013.

FOUND LEAD & DISC STAMPED "RCE 18010" PER MAP 7826.

FOUND 3/4" IRON PIPE STAMPED "LS 2460" PER MAP 4312.

FOUND LEAD & HOLE ACCEPTED AS 4.00 FOOT AFFSET PER MAP 4312 FOUND LEAD & DISC STAMPED "LS 2412" PER MAP 4234

THE BASIS OF BEARINGS FOR THIS PARCEL MAP IS THE SAN DIEGO

COUNTY REAL TIME NETWORK USING CALIFORNIA COORDINATE
SYSTEM 83, ZONE 6, NAD 83, EPOCH 2017.50, AS DETERMINED

LOCALLY BY A LINE BETWEEN CONTINUOUS GLOBAL POSITIONING

STATION (CGPS) AND/OR CONTINUOUS OPERA TING REFERENCE
STATIONS (CORS) "JAS1" AND "P473" BEING N18°41'37'WAS DERIVED

FROM GE ODED TIC VALUES PUBLISHED BY THE CALIFORNIA SPATIAL

REFERENCE CENTER (CSRC) AND/OR NATIONAL GEODETIC SURVEY (NGS), RESPECTIVELY AND MEETS ALL THE REQUIREMENTS OF THE CALIFORNIA PUBLIC RESOURCES CODE.

QUOTED BEARINGS FROM REFERENCE MAPS OR DEEDS MAY OR
MAY NOT BE IN TERMS OF SAID SYSTEM.

THE COMBINED SCALE FACTOR AT STATION "JAS1" IS 0.999977460 GRID DISTANCE= GROUND DISTANCE X COMBINED SCALE FACTOR.

GENERAL NOTES

1. TOTAL NUMBER OF LOTS= 5

2. TOTAL AREA CONTAINED BY SUBDIVISION BOUNDARY IS
36,777 sq/ft, 0.844 ACRES

3. STREET WIDTHS SHOWN WITHOUT DECIMALS REPRESENT
THAT DISTANCE TO ZERO HUNDRE DTH'S.

4. ALL DISTANCES SHOWN ARE GROUND UNLESS NOTED
OTHERWISE.
• -..,.

IX)
0)
0 ci
_C"\J ..,.
('.J
b
I
(J
ff a
fiJ CONVERGENCE ANGLE
0 AT STATION "JAS1"

GRAPHIC SCALE
0 40 80 120
w--i __ i ••••• .-1
(IN FEET)
1"=40'
APN: 511-391-48-00 CALIF. COORD. INDEX 226-1791 (CCS 27) TSM NO. 2020-0002 N ......
ti')
MAP
4234
,.....,
~
~
O')
.

O')
I"')
It)
w
.....
0 • 0
0 (/)
.......

I"')
00 .

O')
I"')
It)
00 ..... • 0
0 z
sq' LOT 25
-
LOT 24
\
JOLIET

MAY ENGINEERING AND SURVEYING
12222 "A" WOODSIDE A VE. #237
LAKESIDE, CA 92040
PH: 1-619-251-5094
EMAIL. [email protected]
- - -
IX)
a r-.. O• oO ...... r-.. .....
0 .....
1/ ·:--
It)
O') .
" N
N
,.....,
(X) (X)
00 00
en en
" " ..... ..... .......

I
"®
LOT 5
NET = 6,964 SQ/FT
GROSS = 7,237 SO/FT
SFNF

SUBDIVISION

BOUNDARY

65. 11'
STREET
~
N
CD . ..... ..... .....
0 0
w r-.. ft
a
0 CD
N .....
a
" ..... • 0
0 z
\
LOT 4
O')
I- I.{)
0 I.{)
_j l'0
LL 0...
0 <(
I- ~
~ 0:::

LL W

0...

N
l'0 l'0 ..-- ..--
NET = 6,955 SQ/FT >- ~
GROSS = 7,274 SQ/FT 52 8 w _j
Im 1-
0::: z o~ z
a
0 0 .

N .... -
w
CD
N
ft
" -0
0 0
z

SUBDIVISION BREAKDOWN
-~- MELODY
A
0 0 .

N
a .... A
0 ..... 0
0 0 .
r-.. r-..
0 LOT 3 w 0 LOT 2 ft ..... ..... ~
NET = 6,955 SQ/FT CD NET = 6,955 SQ/FT N
GROSS = 7,280 SQ/FT
ft
GROSS = 7,280 SQ/FT
" .... • 0
0 z
--.· -- 65.00' \ -.· - 65.00' \ --.· -- 65.00' ;------------:~---< N89°42'19"W 330.11'
RECORD DAT A PER @

BEARING/DELTA RADIUS LENGTH BEARING/DELTA RADIUS LENGTH 53"07'33H 25,00' 23.18'
Noo•17'41uE<R) 25,00'
ss9•42'34HE<R) 25,00'
N37°09'53°E(R) 25,00'
89"59' 45n 25,00' 39.27' 90"02'00H 25.00' 39,29'
N00°17'261 E 45,00' soo·o2'2onE 44,99'
LANE
ft
0 0 .

N .... 0 ..... 0
r-..
w 0
A .....

A
CD
N
A
r--. .....
0 0
0 z
\ --.· .,.--
A
0 0
l'0
0 MAP NO.

SHEET 3 OF 3 SHEETS
- I
-----•G) / f"- - -_
\\\· SFNF /
. \
\". ---v
-N89"42'19"W 33.00' -·-·-·-

SUBDIVISION

BOUNDARY
LOT 1
NET = 7,430 SQ/FT
GROSS = 7,706 SQ/FT

70.00'
• ,,_
~
tO
0:,
0 ci
,N
~
(',J
b
I
0 E C
0 0 .
" 00
w
ft
~
CD
N
ft
" .....
0 0
0 z
\ -.·
-
I .

I . \
I~
r·-~1
1--
ft Lu
0 Lu 0 . a::: N 1--I"')
..... (/)

3.00'
w ;:
0 CD
N a:::

A
I"')
" ....
0 0
0 z
33'
SFNF
{;J CONVERGENCE ANGLE
c, AT STATION "JAS1"

GRAPHIC SCALE
20 40 60
(IN FEET)
1"=20'
uJ
A
~
CD
N
" ...--
• 0
0 z
iN89"56'55"E 33.00'l
I
A
0 0
I"')
It)
,..,..
t()t()
O') O') . .

O') O')
" " ..,.,.,
I . 26.00' _____ _.
\ @
00 00 . .
00 10000 ..,.,.,
k-~6.oo_:_@t
\ ---10 o oo
t(')t(')
lO
N
00 "'
It) It)
..,.,., ROBBIEJEAN
____ PLACE -(t
APN: 511-391-48-oo CALIF. cooRD. INDEX 226-1791 (ccs 21) TSM NO. 2020-0002 Tentative Subdivision Map No. 2020-0002

SUBDIVISION AGREEMENT
(Public Improvements)
(1493 Melody Lane)
THIS AGREEMENT entered into by and between the CITY OF EL CAJON, a California charter city and municipal corporation, hereinafter referred to as "City", and Melody Lane Investments LLC, a California limited liability company, hereinafter referred to as "Developer"; and
WHEREAS, Developer, pursuant to the provisions of the Subdivision Map Act of the State of California and Title 16 of the El Cajon Municipal Code, contemplates the filing of Tentative Subdivision Map 2020-0002 ("TSM 2020-0002") prior to the completion of certain public improvements as shown on the official plans, specifications and detailed drawings on file with the City Engineer of City (the "Improvements"); and
WHEREAS, the City Engineer has estimated the cost of said Improvements to be the sum of ONE HUNDRED FIFTEEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($115,000.00); and
WHEREAS, Developer has or will post a bond or other form of surety (the "Improvement Security") by cash deposit of ONE HUNDRED FIFTEEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($115,500.00) (the "Deposit").

NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS FOLLOWS:

1. That in consideration of the approval of said TSM 2020-0002 prior to the completion of the Improvements for said project, Developer hereby covenants and agrees to install and construct the said Improvements in accordance with the official plans, and that said Improvements shall be completed within two (2) years from the date of the recording of the subdivision map by the County Recorder of the County of San Diego.

2. Should Developer fail to complete said Improvements within the time set forth above, City, at its option, has the right to enter onto the property to complete said Improvements.

Should the City exercise such option, it shall be at the expense of Developer, or the City may, in the alternative, hold Developer and the Surety Insurer liable for damages.

3. Developer agrees to furnish and City agrees to release the Improvement Security in accordance with Title 16 of the El Cajon Municipal Code to secure warranty, faithful performance, and payment of labor and materials for said construction and installation. Any surety bonds shall be issued by corporate sureties admitted to do business in California and approved by the City Attorney. The form of said bonds shall be substantially as set forth in Sections 66499.1 and 66499.2 of the Government Code of the State of California.

Page I of4
202 3/Suhdivisions!TSM 2020-0002 ~ Meloczv Lane !11vest111e11rs (l-193 k!elodv) Suh (p11hlicJ 022

4. Developer further agrees to furnish the following surety bonds or cash deposits, if applicable to the project. Any such bonds shall be issued by corporate sureties authorized to do business in California and approved by the City Attorney:
a. $ 2,500.00 for Lot Staking
b. $40,000.00 for installation of Underground Utilities C. $ -0- for any deposits or bonds identified in the Resolution approving this project not otherwise in this Agreement.

5. The City or any officer or employee thereof shall not be liable for any injury to persons or property occasioned by reason of the acts or omissions of Developer, its agents or employees in the performance of this Agreement. Developer further agrees to protect and hold harmless City, its elected and appointed officials, officers and employees, from any and all claims, demands, causes of action, liability or loss of any sort because of, or arising out of, acts or omissions of Developer, its agents or employees, in the performance of this Agreement, including claims, demands, causes of action, liability or loss because of, or arising out of, the design or construction of the Improvements, provided, however, that the approved Improvement Security shall not be required to cover the provisions of this paragraph. Said indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision and the Improvements as provided herein, and to adjacent property owners as a consequence of and/or the diversion of waters from the design, construction or maintenance of drainage systems, streets and other improvements. Acceptance by the City of the Improvements shall not constitute an assumption by the City of any responsibility for such damage or taking.

City shall not be an insurer or surety for the design or construction of the subdivision pursuant to the approved improvement plans, nor shall any officer or employee thereof be liable or responsible for any accident, loss or damage happening or occurring during the construction of the work or Improvements as specified in this Agreement, except as it may be shown that said officers or employees specifically directed that said work or improvement be accomplished in a manner contrary to the wishes and desires of Developer, and Developer has filed a written objection with the City Engineer prior to commencing said work or improvement.

Provisions of this section shall remain in full force and effect for ten (10) years following substantial completion by the Developer of the Improvements.

6. Developer agrees to file with the City Clerk, at the time this executed agreement is submitted, a certificate of insurance by a company approved by the City Attorney in conformance with City Council policy.
[Remainder of page intentionally left blank]

Page 2 ends

2023/S'ubdivisions/TSM 2020-0002 - Meloc(v Lane Investments (/-/93 Melodi') ,\uh (puhlic) 022723 IN WITNESS WHEREOF, we have this day set our hands and seals.

Date: Ma V(i~ 1, 1-07 3

CITY OF EL CAJON,
a California charter city
and municipal corporation
By ______________ _
Bill Wells, Mayor
ATTEST:

By ______________ _
Angela L. Cortez, CMC, City Clerk
APPROVED AS TO FORM:

By ___________ _
Morgan L. Foley, City Attorney

Page 3 ends

MELODY LANE INVESTMENTS LLC,
a California Ii · liability company
,------
By ______________ _
Noori Barka, Managing Member
2023/'i'1d)divisio11s!TSM 2020-0002 ~ MehiC(l' Lane lnvestmenls (/-193 Melody} Suh (puh!ic) 022723

ALL PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
) SS:

COUNTY OF SAN DIEGO )
On ldave,h 1, 2023 , before me, bftl1>h lhol~h, , a Notary Public, personally appeared JJcovr· &tv{w , who proved to
me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Page 4 ends

O .MERON CHOLAGH C '
COMM. #2352714 z
Notary Public • California ~
San Diego County ....

M Comm. Expires Mar. 23, 2025
(SEAL)
2023/S'uhdivisions!TSM 2020-0002 Melody Lane fm'est111e11ts ( l-193 Mefocly) Suh (puh!ic) 022723 City Council
Agenda Report
Agenda Item 5.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Chelsea Pullen, Human Resources Analyst
SUBJECT: New Classification Specification and Salary Setting for Parking Enforcement Officer
RECOMMENDATION:

That the City Council approves the classification specification and salary setting for the Parking Enforcement Officer.

BACKGROUND:

As part of a continuous effort to enforce parking regulations on City property, the City is requesting to add a Parking Enforcement Officer classification. The proposed classification will be represented by the El Cajon Municipal Employees Association (ECMEA). On April 25, 2023 ECMEA notified the City that they had reviewed and approved the classification as written. The proposed classification specification and salary setting is included for review and approval by the Council.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5) because it is a governmental administrative activity.

FISCAL IMPACT:

There is no fiscal impact. A vacant Police Records Specialist position will be reclassified into a Parking Enforcement Officer position.

Prepared By: Chelsea Pullen, HR Analyst
Reviewed By: Marisol Thorn, Director of Human Resources Approved By: Graham Mitchell, City Manager
Attachments
Parking Enforcement Officer Classification Specification Salary Setting for Parking Enforcement Officer
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CITY OF EL CAJON

PARKING ENFORCEMENT OFFICER

CLASSIFICATION DESCRIPTION

Function: Under general supervision, to enforce parking regulations and issue warnings or citations for illegal parking; to provide general information to the public; and to perform related work as required.

Representative Duties:

 Issues citations, warnings, notices to appear;
 Enforces municipal code and parking control ordinances such as illegal commercial / recreational vehicles, disabled parking, time limit or 72 hour parking, tow away zones, and loading zones.
 Directs vehicle and pedestrian traffic;
 Investigates and impounds abandoned vehicles;
 Investigates parking complaints;
 Patrols and enforces parking laws and regulations;
 Maintains records and prepare legible reports;
 Provides information to the public.

Contacts and Relationships: Employees deal with essentially all segments of society, often in situations requiring the exercise of the utmost tact and discretion.

Accountability: Employees are accountable for taking prompt and appropriate action in emergency situations while applying learned techniques and procedures. Employees are expected to follow departmental policy, procedure and training guidelines as well as deal courteously with the public.

Working Conditions: This position requires both office and field work . Employees working in the field are exposed to the elements, the hazards of traffic, and verbal and physical abuse. Employees will be required to wear uniforms.

QUALIFICATIONS GUIDELINES

Experience: Customer Service experience is desirable.

Education: Educational achievement equivalent to graduation from high school. College level coursework in criminal justice is desirable.

City of El Cajon
Parking Enforcement Officer I

Page 2 of 2 ends

Special Requirements: Possession of, or ability to obtain, prior to employment, a valid Class C California driver's license with a safe driving record.

Possession of, or ability to obtain, a PC832 certification within 6 months of appointment.

Physical Condition: Shall possess the physical, mental and emotional ability to perform the essential duties of the position without the threat of hazard to self or others.

Abilities/Skills/Knowledge:

 Knowledge of method, practices, and procedures associated with parking control and enforcement;
 Knowledge of local and state laws pertaining to parking of vehicles , towing and abatement procedures;
 Knowledge of procedures and precautions related to safe operation of vehicles and familiarity with California driving laws;
 Knowledge of city geography;
 Ability to interpret and apply legal statutes and departmental policies and procedures;  Ability to prepare clear, complete and accurate reports;  Ability to analyze situations and adopt a course of action;  Ability to research and maintain records, logs and files;  Ability to deal tactfully and courteously with the publi c and law enforcement personnel;
 Ability to understand and follow written and oral instructions;

Salary Setting for Parking Enforcement Officer

Range Step A Step B Step C Step D Step E

85.9 23.81

25.01 26.28

27.61 29.00

City Council
Agenda Report
Agenda Item 6.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Continuation of Wells Park Restroom Emergency Declaration RECOMMENDATION:

That the City Council adopts the next Resolution, in order, proclaiming the Continuation of Emergency for Wells Park restroom conditions.

BACKGROUND:

On March 28, 2023, the City Council approved an emergency declaration for Wells Park restroom conditions to safeguard public health and safety. The work completed since the continued emergency declaration on April 25, 2023, includes the construction of steel-reinforced concrete masonry unit exterior block walls. The walls on both sides of the building are ten feet tall and include four openings for metal gates. Roof framing and electrical work are anticipated over the next two weeks. Emergency work will continue through the end of May pending items with extended lead times, such as stainless steel toilets and light fixtures.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Emergency repairs to publicly-owned service facilities necessary to maintain service essential to the public health, safety, or general welfare are exempt from the requirements of CEQA pursuant to section 15269(b) (Emergency Projects) of the CEQA guidelines.

FISCAL IMPACT:

On March 28, 2023, the City Council considered the use of $250,000 of American Rescue Plan Act (ARPA) funding for the emergency repairs of this facility.

Prepared By: Senan Kachi, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
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Page 1 of 1 ends

RESOLUTION NO. 0__-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

PROCLAIMING THE CONTINUATION OF EMERGENCY FOR

WELLS PARK RESTROOM REPAIRS

WHEREAS, the El Cajon City Council ("City Council") is authorized under section 8630 of the California Government Code to proclaim the existence of a local emergency when conditions exist within the jurisdiction of the City of El Cajon (the "City") which pose an extreme peril to public health, safety and life; and

WHEREAS, section 8.08.060 of the El Cajon Municipal Code ("ECMC") empowers the City Council to proclaim a local emergency when the City is affected or likely to be affected by a public calamity; and

WHEREAS, on March 22, 2023, the City Manager proclaimed the existence of an emergency on due to ongoing vandalism and deteriorating conditions of the restrooms at Wells Park that have resulted in extensive damage to the facilities, making the only restroom facilities available to the public patronizing the park unusable, unavailable, and unsafe, which proclamation was ratified by the City Council on March 28, 2023 and April 11, 2023; and

WHEREAS, because the emergency work to repair the Wells Park restrooms is not completed, it is necessary for the City Council to again ratify the City Manager’s proclamation of emergency for the Wells Park restroom conditions on March 22, 2023, as ratified by the City Council on March 28, 2023, by Resolution No. 017- 23; on April 11, 2023, by Resolution No. 022-23; and on April 25, 2023 by Resolution No. 023-23.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the foregoing recitals are true and correct, and are the findings of th e City Council.

2. That in adopting Resolution No. 023 -23, the City Council approved an exemption from further environmental review under section 15269(b) (Emergency Projects) of California Environmental Quality Act (" CEQA") Guidelines, and authorized staff to file a notice of exemption for this emergency project.

3. That t he City Council hereby proclaims the continuation of the local emergency for restroom repairs at Wells Park.

4. That t he local emergency shall be deemed to continue to exist until termination is proclaimed by the City Council of the City of El Cajon.

05/09/23 CC Agenda
Reso - Proclaiming Emergency Continuation #3 (Wells Pk Restrooms) 050123 City Council
Agenda Report
Agenda Item 7.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Michael James, Deputy Director of Public Works - Operations SUBJECT: Continuation of Emergency for Storm Drain System Repairs - West Side of 1970 Granite Hills Drive
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to proclaim the Continuation of Emergency for Storm Drain System Repairs.

BACKGROUND:

This report provides a status update regarding the emergency storm drain system repair project on the west side of 1970 Granite Hills Drive. On April 10, 2023, the City Manager declared an emergency for immediate repairs to protect adjacent public improvements and maintain critical street thoroughfares. On April 11, 2023, the City Council ratified the City Manager's Declaration and established a Declaration of Emergency with Resolution No. 022-23. Following the City Council's ratification and Declaration of Emergency, the City contracted with Jimenez Inc. dba MJC Construction (MJC Construction).

As of May 1, 2023, MJC Construction replaced all segments of the failed corrugated metal pipe and poured a concrete drainage swale. Staff inspected the project's condition and progress up to this point in time and deemed all work acceptable and complete. For the final step in the project, MJC Construction will slurry seal and stripe along the affected areas. That portion of the work is scheduled to be completed before May 31, 2023. Until then, it is necessary to continue the emergency status to complete the project work and calculate the final construction costs.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Emergency repairs to publicly-owned service facilities necessary to maintain service essential to the public health, safety, or general welfare are exempt from CEQA pursuant to section 15269(b) (Emergency Projects) of the CEQA Guidelines.

FISCAL IMPACT:

Funding in the amount of $100,000 is available through the Fiscal Year 2023 Wastewater Operations Annual Budget (650720).

Prepared By: Mike James, Deputy Director of Public Works Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
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Attachments
Resolution

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RESOLUTION NO. 0__-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

PROCLAIMING THE CONTINUATION OF EMERGENCY FOR STORM DRAIN

SYSTEM REPAIRS AT AND AROUND GRANITE HILLS DRIVE

WHEREAS, section 8.08.060 of the El Cajon Municipal Code ("ECMC") empowers the City Council to proclaim a local emergency when the City is affected or likely to be affected by a public calamity; and

WHEREAS, on Monday, April 10, 2023, after Public Works staf f inspected two sinkhole areas located in and near 1970 Granite Hills Drive, and found that the existing field conditions revealed excessive moisture surrounding all failed pipe sections that include both sinkhole areas, the City Manager declared an emergency; and

WHEREAS, because the emergency work to repair the sinkhole areas and storm drain system is not completed, it is necessary for the City Council to again ratify the City Manager’s proclamation of emergency, as first ratified by th e City Council on April 11, 2023, by Resolution No. 022-23, and on April 25, 2023 by Resolution No. 024-23.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the foregoing recitals are true and correct, and are the findings of the City Council.

2. That in adopting Resolution No. 024- 23, the City Council approved an exemption from further environmental review under section 15269(b) (Emergency Projects) of California Environmental Quality Act (" CEQA") Guidelines, and authorized staff to file a notice of exemption for this emergency project.

3. That the City Council hereby proclaims the continuation of the local emergency on and around Granite Hills Drive due to two sinkholes caused by failures in the existing corrugated metal pipe.

4. That the local emergency shall be deemed t o continue to exist until termination is proclaimed by the City Council of the City of El Cajon.

05/09/23 CC Agenda
Reso - Proclaiming Emergency Continuation #2 (Granite Hills Dr Storm Drain System) 050123 City Council
Agenda Report
Agenda Item 8.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 001-24 – Street Light System Maintenance, Emergency Repairs, and Related Construction Services
RECOMMENDATION:

That the City Council:

Finds that the Street Light System Maintenance, Emergency Repairs, and Related Construction Services project is exempt from the California Environmental Quality Act (CEQA); and

1. Adopts the next Resolutions, in order, to:

Award the bid to the lowest responsive, responsible bidder, Southwest Traffic Signal Service, Inc., in the amount of $344,697 for the base bid and Additive Alternate No.

1. The City of El Cajon’s portion of the award is $152,510. b.

2. BACKGROUND:

The City of El Cajon is the lead agency for a multi-city contract that provides street light system maintenance, emergency repair, and related construction services for the Cities of El Cajon, La Mesa, Lemon Grove, and Santee. The cities have been cooperatively contracting for these services for over 25 years in order to receive competitive unit bid prices. The operation of street lighting systems is dependent on routine maintenance, which is vital to the safety and movement of people and goods throughout the City.

This bid was advertised on March 2, 2023. The City received three bids on April 12, 2023, and evaluated the bid submissions.

The specifications include an Additive Alternate encompassing the installation of City-furnished luminaires and photocells.

The California Public Contract Code allows the City to specify which award method will be utilized to determine the lowest bid. Per the bid specifications, the lowest bid shall be determined based on the lowest total of the bid prices on the base contract and those additive or deductive items specifically identified in the bid solicitation as being used to determine the lowest bid price. This language does not preclude the City from adding or deducting any additive items after the lowest responsible bidder has been determined. After examining the .!!!!_ Valley of opportunity
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bid, Additive Alternate No. 1 – Install City-Furnished Luminaire shall be included in the award.

The bid includes an option to renew the contract for four optional one-year terms. Funds for the renewal terms will be in accordance with the approved budget for each fiscal year. Each participating agency is responsible for its own contractual agreement and payment.

Staff recommends the City Council awards the bid to the lowest responsive, responsible bidder, Southwest Traffic Signal Service, Inc., in the total amount of $344,697 (base bid of $329,697 and Additive Alternate No. 1 of $15,000). The summary of bids is attached, and complete proposals are on file in the Purchasing Division.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed Street Light System Maintenance, Emergency Repairs, and Related Construction Services for the Cities of El Cajon, La Mesa, Lemon Grove, and Santee, project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 (Existing Facilities). This exemption applies to projects involving repair and maintenance of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use.

FISCAL IMPACT:

The City of El Cajon’s fiscal impact for the initial one-year term is $152,510. Sufficient funds are included in the proposed Fiscal Year 2023-24 Public Works – Traffic Engineering (101520) budget, contingent upon City Council approval. Subsequent 4-year costs are estimated to total $690,204.03.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Reso - Plans & Specs
Reso - Award
Bid Summary - 001-24

Page 1 of 1 ends

RESOLUTION NO. -23

RESOLUTION APPROVING

PLANS AND SPECIFICATIONS FOR

STREET LIGHT SYSTEM MAINTENANCE, EMERGENCY REPAIRS,

AND RELATED CONSTRUCTION SERVICES
(Bid No. 001-24)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Street Light System Maintenance, Emergency Repairs, and Related Construction Services for the Cities of El Cajon, La Mesa, Lemon Grove, and Santee (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

05/09/23 CC Agenda
Reso - Bid 001-24 – Approve Plans and Specs – Southwest Traffic Signal Service, Inc. 042723 083122

Page 1 of 2 ends

RESOLUTION NO. -23

RESOLUTION AWARDING BID FOR STREET LIGHT SYSTEM MAINTENANCE,

EMERGENCY REPAIRS, AND RELATED CONSTRUCTION SERVICES
(Bid No. 001-24)

WHEREAS, the Street Light System Maintenance, Emergency Repairs, and Related Construction Services Project (the "Project") includes providing street light system maintenance, emergency repair, and related construction services for the Cities of El Cajon, La Mesa, Lemon Grove, and Santee , that have been in partnership for over 25 years in order to receive competitive unit bid prices for such work; and

WHEREAS, the Project was advertised on March 2, 2023, with three (3) responses received and evaluated on April 12, 2023; and

WHEREAS, the specifications for the Project include an Additive Alternate encompassing the installation of City-furnished luminaires and photocells; and

WHEREAS, after evaluation, City staff recommends that the City Council awards the bid to the lowest responsive, responsible bidder, Southwest Traffic Signal Service, Inc., in the total amount of $344,697 for all the cities (base bid of $329,697 and Additive Alternate No. 1 of $15,000) of which $152,510 will be the City's portion of the work for the ini8tial term of the Project; and

WHEREAS, sufficient funds are available in the proposed Fiscal Year 202 3-24 Public Works – Traffic Engineering (101520) budget, contingent upon City Council approval, and subsequent optional 4-year renewal term costs for the City are estimated to total $690,204.03; and

WHEREAS, the City Council believes it to be in the best interests of the City to find the bid of the lowest responsive, responsible bidder in the amount of $344,697.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

2. The City Council hereby awards the bid for the Project to the lowest responsive, responsible bidder:

Southwest Traffic Signal Service, Inc.

in an amount not to exceed $344,697.

3. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.

05/09/23 CC Agenda
Reso – Bid 001-24 – Award - Southwest Traffic Signal Service, Inc. – 042723

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 001-24 Bid Name: Street Light System Maintenance, Emergency Repairs, and Related Construction Services
Solicitation Due Date/Time: April 12, 2023/ 2:00 p.m. Initial Date of Advertisement: March 2, 2023

Number of Responses Received: 3

Bid Estimate: $350,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid
Responsiveness
Notes
Southwest Traffic Signal Service, Inc. Yes
Yunex, LLC Yes
Advanced Railway Innovations dba
Advanced Electrical Innovations
Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED:

RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: __INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS____________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: SOUTHWEST TRAFFIC SIGNAL SERVICE, INC. $344,697
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: April 17, 2023

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Vendor Vendor Type Bid Amo unt Forma t Subm it Date Status Southwest Signal $344,697.00 Electro nic 04/12/2023 11 :31 56 AM Submitted Yunex LLC CADIR $345,491.25 Electro nic 04/12/2023 8:47:02 AM Submitted Advanced Railway lnnovai ions CADIR. DBE, Local $430,87790 Electro nic 04/12/2023 11 10 13 AM Submitt ed City Council
Agenda Report
Agenda Item 9.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 015-23 – Maintenance & Repairs of Mechanical Doors & Gates
RECOMMENDATION:

That the City Council:

Finds that the Maintenance and Repairs of Mechanical Doors and Gates services project is exempt from the California Environmental Quality Act (CEQA);

1. Approves Plans and Specifications for Maintenance & Repairs of Mechanical Doors & Gates, Bid No. 015-23; and

2. Awards the bid to the lowest responsive, responsible bidder, Vortex Industries, LLC, in the amount of $101,300 for the initial one-year term, with up to four additional one-year renewal options.

3. BACKGROUND:

The Maintenance & Repairs of Mechanical Doors & Gates contract includes routine maintenance service and as-needed repairs of mechanical doors, gates, and related equipment at various City facilities. The bid includes an opportunity to renew the contract for up to four optional one-year terms. Funds for the renewal terms will be in accordance with the approved budget for each fiscal year.

This bid was advertised on February 2, 2023. The City received two bids on March 20, 2023, and evaluated all bid submissions.

During the bid evaluation, it was discovered there was an error in the estimated annual service quantities specified and locations with multiple doors/gates were bid as a “lot” versus individual units producing inflated pricing. The Purchasing Division confirmed the pricing with the apparent lowest responsive, responsible bidder resulting in the reduced contract amount.

Staff recommends the City Council awards the bid to the lowest responsive, responsible bidder, Vortex Industries, LLC, in the amount of $101,300 ($47,300 preventative maintenance and $54,000 for as-needed repairs). The summary of bids is attached, and complete proposals are on file in the Purchasing Division.
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed Maintenance & Repairs of Mechanical Doors & Gates Services project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 (Existing Facilities). This exemption applies to projects involving repair and maintenance of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use.

FISCAL IMPACT:

The fiscal impact for the initial one-year term is $101,300. Sufficient funds are available for this service in Fiscal Year 2022-23 Annual Budget: Public Works – Facilities Maintenance (101550). Subsequent 4-year costs are estimated to total $436,515.46.

Page 1 of 1 ends

RESOLUTION NO. -23

RESOLUTION APPROVING

PLANS AND SPECIFICATIONS FOR

MAINTENANCE & REPAIRS OF MECHANICAL DOORS & GATES
(Bid No. 015-23)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Maintenance and Repairs of Mechanical Doors & Gates; and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

05/09/23 CC Agenda
Reso - Bid 015-23 – Approve Plans and Specs – Vortex Industries, LLC. 042723 083122

Page 1 of 2 ends

RESOLUTION NO. -23

RESOLUTION AWARDING BID FOR MAINTENANCE & REPAIRS

OF MECHANICAL DOORS & GATES
(Bid No. 015-23)

WHEREAS, the Maintenance & Repairs of Mechanical Doors & Gates Services project ("Project") includes routine maintenance service and as -needed repairs of mechanical doors, gates, and related equipment at various city facilities; and

WHEREAS, the bid was advertised on February 2, 2023, with two (2) responses; and

WHEREAS, after evaluation, City Staff recommends the City Council awards the Project to the lowest responsive, responsible bidder, Vortex Industries, LLC in the amount of $101,300 ($47,300 preventative maintenance and $54,000 for as-needed repairs); and

WHEREAS, the fiscal impact for the initial one-year term is $101,300 and sufficient funds are available in the Fiscal Year 2022-23 Annual Budget: Public Works – Facilities Maintenance (101550) budget, and s ubsequent optional 4-year renewal term costs are estimated to total $436,515.46; and

WHEREAS, the City Council believes it to be in the best interests of the City to award the bid to the lowest responsive, responsible bidder in the amount of $101,300.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

2. The City Council hereby awards the bid for the Project to the lowest responsive, responsible bidder:

Vortex Industries, LLC

in an amount not to exceed $101,300.

05/09/23 CC Agenda
Reso – Bid 015-23 – Award – Vortex Industries, LLC. – 042723

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 015-23 Bid Name: Maintenance & Repairs of Mechanical Doors & Gates

Solicitation Due Date/Time: March 20, 2022/ 2:00
p.m.

Initial Date of Advertisement: February 2, 2023

Number of Responses Received: 2

Bid Estimate: $40,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
Vortex Industries, LLC Yes
JT Lewis, Inc. dba National Garage Door
Company
Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: April 10, 2023 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _INITIAL ONE-YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE-YEAR PERIODS____________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: VORTEX INDUSTRIES, LLC. $101,300 PURCHASING DIVISION:

Review Completed By: Mara Romano Date: April 10, 2023

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Vendor Vendor Type Bid Amount Format Submit Date Status Vortex Industr ies. LLC CADIR $177,20000 Electron ic 03/13/2023 11 13 00 AM Submitted Nationa l Garage Door Co CADIR $223,200.00 Electron ic 03/20/2023 11 03:1 5 AM Submit ted

I I I I
City Council
Agenda Report
Agenda Item 10.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Disposal of Retired Property
RECOMMENDATION:

That the City Council declares the listed property retired and authorizes disposal in accordance with policy.

BACKGROUND:

In accordance with Municipal Code 3.16.090, departments shall submit to the purchasing agent reports showing supplies and equipment that are no longer used or have become obsolete or worn out.

The attached items are recommended for disposal as City retired equipment as they have become unsuitable for City use. Auctionable items will be offered by Fischer Auction Company at their regularly scheduled online auction (http://www.facauctions.com).

Obsolete computer equipment shall be donated to the non-profit charitable organization: San Diego Futures Foundation. Equipment which can be salvaged is repaired/refurbished and donated back to non-profit organizations in the community. Equipment which cannot be reused is recycled, generating money for their educational programs. Local programs that have benefited in the past from San Diego Futures Foundation donations include the McAlister Institute, Cajon Valley School District, Grossmont High School, and El Cajon Youth Football and Cheer.

The City of El Cajon’s IT Department shall erase all sensitive data from computer hard drives prior to disposal.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The disposal of retired equipment is not subject to the California Environmental Quality Act.

FISCAL IMPACT:

There is a one-time revenue resulting from the sale of auctioned items. Funds will be deposited back to the original funding source used to purchase the equipment. .!!!!_ Valley of opportunity
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Prepared By: Mara Romano, Purchasing Agent
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
Attachments
Retired Property List
Retired Property List
City Council Meeting: May 9, 2023

Equipment for Auction
Quantity Description Asset No. Serial #
7 XTL 2500 Vehicle Radios 7038; 7041; 7130; 7144; 7148-7149; 4 XTL 5000 Vehicle Radios
80 XTS 5000 Vehicle Radios 3020; 6111-6112; 6306-6308; 6715- 6717; 6719-6720; 6722; 6742-6743;
6745; 6749; 6751-6758; 6760-6768;
6794-6795; 6797-6802; 6804-6805;
6808-6809; 6812; 6814; 6816; 6818-
6819; 6821-6824; 6896; 7042-7044;
7046-7048; 7050-7051; 7053-7055;
7057-7060; 7063-7069; 7100-7102

1 2005 SS125 DC Craftco
Crack Sealer Machine
5966
2 120/130 Pionjar Telespar
Installation Driller & Whacker
5220-5221 502511-
502512

Equipment for Donation
Quantity Description
13 Monitors
9 Desktop Computer
8 Laptop
2 Printer
1 Shredder
Misc. Computer Equipment: Video Projectors, Dock,
UPS, Speakers, Cables, Hard Drives, etc.

City Council
Agenda Report
Agenda Item 11.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Michael James, Deputy Director of Public Works - Operations SUBJECT: Delinquent Refuse/Recycling Collection Charges RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives public testimony;1.

Closes the Public Hearing;2.

Adopts the next Resolution, in order, to confirm the list of property owners as delinquent in the payment of their mandatory refuse/recycling service bills; and

3. Authorizes the City Clerk to record the amount owed for each account as a lien on the respective property and forward the list to the County Tax Assessor for billing on the next property tax bill.

4. BACKGROUND:

The City has a collection services and franchise agreement (Agreement) with EDCO Disposal (EDCO) for mandatory residential and commercial garbage, recyclable materials, and organic waste collection services. Single-family residential customers who apply for and receive an exemption from the mandatory residential refuse/recycling services are excluded from the Agreement. Examples of exemptions include vacant properties, residents taking their refuse/recycling to their privately-owned business in the City limits of El Cajon with an active EDCO commercial account, or hauling their refuse/recycling to a City-approved collection alternative. In any instance, the customer must provide backup documentation and/or receipts of disposal as proof to receive an exemption.

As part of the Agreement, EDCO is allowed to bill for regular service, and the City assumes responsibility for placing liens on delinquent residential dwelling accounts. Once collected through the tax lien process the City must remit the funds collected to EDCO. This allows the City to use the enforcement power of a property lien, when necessary, to collect past-due amounts. Additionally, the lien process is cost-effective for the City to ensure payment for delivered services.

Shown below is a summary of notices regarding the lien process:

Throughout 2022, invoices and reminder letters were mailed, ROBO calls made, and carts tagged to remind customers of their past-due balances;
January 2023 - notices and letters were mailed, and ROBO calls were made; February 2023 - personal phone calls were made, emails sent, owners were verified and .!!!!_ Valley of Opportunity
•
•
February 2023 - personal phone calls were made, emails sent, owners were verified and contacted, and carts tagged;
March 2023 - personal phone calls were continued, and owner information was verified one more time; and
April 5, 2023 - public hearing notices were sent.

EDCO provided several notices, outreach efforts, and opportunities to pay any delinquent amount before the lien process was brought before the City Council. This is evident when you compare the initial total number of delinquent accounts in February 2023 of 1,500 to the total delinquent accounts by April 26, 2023, of 197, a decrease of 1,303 or 87%. The total lien amount plus fees is $57,735.14. The table below details the breakdown of the total fees:

Delinquent
Amount
10% City
Fee
$20 County
Recording
Fee
$13
City
Clerk
Fee
Delinquent
Total with
Fees
$46,576.49 $4,657.65 $3,940 $2,561 $57,735.14
2022 Lien Amount Summary
Pending any payments of delinquent accounts between May 1 and May 9, 2023, the total of $57,735.14 is not to exceed the amount that staff recommends to the City Council to authorize the City Clerk to record as owed as a lien on each property with a delinquent account.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The requested action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15308 because it is an action taken to assure the maintenance of the environment.

FISCAL IMPACT:

As provided in El Cajon Municipal Code section 8.24.080, the City will receive 10 percent of the total delinquent amount and a $13 City Clerk fee for each delinquent account, which as of May 1, 2023, equals $7,218.65.

A list of Delinquent Refuse Collection Accounts is available for review in the City Clerk's Office, during regular business hours.

Prepared By: Monica Martinez, Sr. Management Analyst
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
•
•
•

Page 1 of 2 ends

RESOLUTION NO. ___-23

RESOLUTION APPROVING REPORT AND ACCOUNT OF
DELINQUENT REFUSE COLLECTION SERVICE FEES AND CHARGES;

AND CONFIRMING ASSESSMENTS AS LIENS PURSUANT TO
CHAPTER 8.24 OF THE EL CAJON MUNICIPAL CODE

WHEREAS, pursuant to the provisions of Chapter 8.24 of the El Cajon Municipal Code, a public hearing was held on May 9, 2023, for the purpose of hearing objections or protests to a report and account of delinquent refuse collection service fees and charges; and

WHEREAS, protests and objections of the owners of the propert ies liable to be assessed for said delinquent charges have been heard and considered by said City Council, and said accounts have been approved as submitted.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. In accordance with the provisions of Title 4, Division 3, Chapter 10, section 38791 and Title 3, Division 2, Chapter 8, section 25831 of the Government Code of the State of California, and section 8.24.090 of Chapter 8.24 of the El Cajon Municipal Code, the report and account of delinquent refuse collection ser vice fees and charges (Exhibit "A") considered at the hearing held on May 9, 2023, on file in the office of the City Clerk, is approved, and the unpaid amounts designated in said report and account shall be a charge to the owners of the properties on the next regular tax bill, and shall be liens upon the properties involved.

2. The sums herein assessed remaining unpaid after thirty (30) days from the date of this resolution shall bear interest at the rate of seven percent (7%) per annum, as set forth in section 8.24.100 of Chapter 8.24 of the El Cajon Municipal Code.

3. The designation of said parcels is shown by Assessor’s parcel numbers, and the initial amounts plus interest to be assessed and imposed as liens are designated thereafter on Exhibit "A," on file in the Office of the City Clerk.

4. Said liens shall be of no further force or effect upon the confirmation of the Tax Collector that said assessments have been added to the tax rolls.

5. The City Clerk is hereby directed to record one or more certified copies of this resolution, which shall collectively include all of Exhibit "A," in the office of the County Recorder of San Diego County.

6. The City Clerk is hereby authorized to discharge and release any such lien when the claim under said lien has been fully satisfied.

7. The decision in your matter is final on this date, and by this notice, you have 90 calendar days from the date of the mailing of this notice to seek judicial

Page 2 of 2 ends

review of this decision pursuant to California Code of Civil Procedure sections 1094.5 and 1094.6, and El Cajon Municipal Code Chapter 1.32.

05/09/23 CC Agenda
Reso - Delinquent Refuse Liens (May 2023) 032422
City Council
Agenda Report
Agenda Item 12.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Amendment to the 2023 Five-Year Program of Projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-04) RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

Adopts the next Resolution, in order, approving the amendment to the proposed five-year program of projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-04).

3. BACKGROUND:

Local SANDAG TransNet regulations require the City to hold a public meeting regarding any proposed amendments to the Five-Year Regional Transportation Improvement Program (RTIP). TransNet is the countywide half-cent sales tax for local transportation projects that was first approved by voters in 1988 and extended in 2004 for another 40 years. The current five-year 2023 RTIP was formally adopted by City Council on May 10, 2022. The RTIP is a prioritized capital improvement program designed to implement the region’s overall strategy for providing mobility and improving the efficiency and safety of the City’s transportation system.

The City receives approximately $3.5 million annually in TransNet funds for transportation capital improvement projects.

This proposed amendment includes the following changes to the existing RTIP program list of projects:

Increase funds in the (EL03) Street Overlay account by $6,000,000 for current and new projects. This annual paving program provides for the re-paving of local and major streets within the City in conjunction with the pavement management program that prioritizes streets based on their existing pavement conditions.

1. Increase funds in the (EL11) Sidewalk Improvement account by $550,000 for current and new projects. This annual sidewalk improvement program repairs damaged sidewalks and installs new sidewalks, curbs, and gutters at various locations throughout the City.

2. Increase funds in the (EL21) Street Resurfacing account by $1,000,000 for current and new projects. This annual street resurfacing program repairs (slurry seals) streets to prolong the life of existing pavement at various locations throughout the City.

3. .!!!!_ Valley of opportunity
~ ~ ~
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed action to increase funds to existing projects found in the 2023 RTIP is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301 Class 1(c), because the projects include maintenance of existing facilities and new sidewalks within existing rights-of-way.

FISCAL IMPACT:

The proposed increase in TransNet funds to the aforementioned accounts does not impact any appropriations in the current Fiscal Year 22-23 budget, including the General Fund.

Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Reso
Program of Projects

Page 1 of 2 ends

RESOLUTION NO. ___–23

RESOLUTION OF THE CITY OF EL CAJON AMENDING THE

TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF
PROJECTS FOR FISCAL YEARS 2023 THROUGH 2027

WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance); which has been amended from time to time in accordance with the applicable amendment requirements; and

WHEREAS, the TransNet Extension Ordinance provides that San Diego Association of Governments (" SANDAG"), acting as the Regional T ransportation Commission, shall approve on a biennial basis a multi-year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; and

WHEREAS, the City of El Cajon was provided with an estimate of annual TransNet local street improvement revenues for fiscal years 2023 through 2027; and

WHEREAS, the City of El Cajon approved its 2023 TransNet Local Street Improvement Program of Projects ( "POP") on May 10, 2022 and the City of El Cajon desires to make adjustments to its POP; and

WHEREAS, the City of El Cajon has held a noticed public hearing with an agenda item that clearly identified the proposed list of projects prior to approval of the projects by its authorized legislative body in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31; and

WHEREAS, City staff has recommended the proposed amendment to the RTIP, which does not impact any appropriations in the current Fiscal Year 22- 23 budget including the General Funds, and includes the following changes to the scheduled list of projects:

1. Increase funds in the (EL03) Street Overlay account by $6,000,000.00 for current and new projects. This annual paving program provides for the re- paving of local and major streets within the City in conjunction with the pavement management program that prioritizes streets based on their existing pavement conditions.

2. Increase funds in the (EL11) Sidew alk Improvement account by $550,000.00 for current and new projects. This annual sidewalk improvement program repairs damaged sidewalk, installs new sidewalk, and new curb and gutter at various locations throughout the City.

3. Increase funds in the (EL21) Street Resurfacing account by $1,000,000.00 for current and new projects. This annual street resurfacing program repairs

Page 2 of 2 ends

(slurry seals) streets to prolong the life of existing pavement at various locations throughout the City; and

WHEREAS, the 2023 RTIP program of projects is categorically exempt from the provisions of the California Environmental Quality Act (“CEQA”), according to section 15301, Class 1(c) of the CEQA guidelines, which contains an exemption for the maintenance of roadways.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL O F THE CITY OF EL CAJON AS FOLLOWS:

1. That City of El Cajon requests that SANDAG make the following changes to its 2023 POP (the “Amendment”) as programmed in the 2023 RTIP; and

2. Pursuant to Section 2(C)(1) of the TransNet Extension Ordinance, the City of El Cajon certifies that no more than 30 percent of its cumulative revenues shall be spent on local street and road maintenance- related projects, or that its expenditures are consistent with the most recent TransNet Extension Ordinance requirements adopted by SANDAG.

3. Pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of El Cajon certifies that all new projects, or major reconstruction projects, funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted under the Ordinance and proposed shall be clearly noticed as part of the City of El Cajon’s public hearing process for the Amendment.

BE IT FURTHER RESOLVED that the City of El Cajon does hereby certify that all other applicable provisions of the TransNet Extension Ordinance and SANDAG Board Policy No. 31 have been met.

BE IT FURTHER RESOLVED that the City of El Cajon continues to agree to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional Transportation Commission, and all officers and employees thereof against all causes of action or claims related to City of El Cajon’s TransNet funded projects

05/09/2023 CC Agenda
Reso - Adopt RTIP TransNet 5-Year Program of Projects (2023-2027) 042723 Project Title:

Project Description:

Cha_nge Reason_: ___
Table 1
2023 Regional Transportation Improvement Program
Amendment No. 4
San Diego Region (in $000s)
Overlay/Reconstruction Projects
Various locations per the attached list - street reconstruction and overlays greater than 1" thick, including thoroughfares, collectors & residential streets
ln~rease_ funding ·--- ---- --- ------
RAS (M-39)
TransNet - LSI: CR
__ Capacity_ Status:N_CI _ Exempt Cat.e_gory:Safety _-_ Pavernen_t resurfr:tcin_g and/or rehabi_litation _ Est Total Cost: $52,183
TOTAL! PRIOR 22/23 23/24 24/25 25/26 26/27 I FUTURE I PE RW CON TransNet- L $6,747 $6,747 $6,747
TransNet- L (Cash) $2,541 $2,541 $2,541
TransNet - LSI $18,521 $11,107 $1,636 $1,600 $1,178 $1,500 $1,500 $18,521 TransNet- LSI (Cash) $416 $416 $416
TransNet - LSI Carry Over $14,871 $8,871 $6,000 $14,871 Local Funds $8,807 $4,457 $1,450 $1,450 $1,450 $8,807
Local RTCIP $280 $280 $280
TOTAL $52,183 $34,419 $3,086 $9,050 $2,628 $1,500 $1,500 $52,183 PROJECT LAST AMENDED 23-00
TOTAL PRIOR 22/23 23/24 24/25 25/26 26/27 FUTURE PE RW CON TransNet-L $6,747 $6,747 $6,747
TransNet- L (Cash} $2,541 $2,541 $2,541
TransNet - LSI i $18,521 $11,107 $1,636 $1,600 $1,178 $1,500 $1,500 $18,521 TransNet- LSI (Cash) ! $416 $416 $416
TransNet- LSI Carry Over i $8,871 $8,871 $8,871
Local Funds j $8,807 $4,457 $1,450 $1,450 $1,450 $8,807 Local RTCIP $280 $280 $280
TOTAL f $46,183 $34,419 $3,086 $3,050 $2,628 $1,500 $1,500 $46,183 ** Pending final SANDAG approval
Page Thursday, April 20, 2023
2023 Regional Transportation Improvement Program
Amendment No. 4
San Diego Region (in $000s)
Project Title: Sidewalk, Curb and Gutter, and Pedestrian Ramp Repairs TransNet - LSI: Maint Project Description: Various locations as shown on the Maintenance Zone Map - repair damaged sidewalk, curb and gutter, pedestrian ramps, driveways, etc.

Charige _ Reason: __ l_ncrease_ funding -- ----- .. ... --- ----------- ·-- _Capacity_ Status:N_CI . Exempt Cat_e_Qory:Air Quality_~ Bicycle and pedestrian facilities EstTotal Cost: $6,931
TOTAL I PRIOR 22/23 23/24 24/25 25/26 26/27 ' FUTURE I PE RW I TransNet- L $450 ! $450 $150
' TransNet - L (Cash) $250 $250
TransNet - LSI $3,783 $2,604 $215 $364 $100 $250 $250
TransNet- LSI (Cash) $8 $8
TransNet - LSI Carry Over $1,165 $615 $550
Local Funds $1,275 $525 $250 $250 $250
TOTAL $6,931 $4,452 $465 $1,164 $350 $250 $250 $150
PROJECT LAST AMENDED 23-00
TOTAL l PRIOR 22/23 23/24 24/25 25/26 26/27 FUTURE PE RW TransNet- L $450 $450 $150
TransNet- L (Cash) $250 $250
TransNet - LSI $3,783 $2,604 $215 $364 $100 $250 $250
TransNet - LSI (Cash) $8 $8
TransNet - LSI Carry Over $615 ' $615
Local Funds $1,275 $525 $250 $250 $250
TOTAL $6,381 $4,452 $465 $614 $350 $250 $250 $150
Project Title: Street Resurfacing with Slurry Seals TransNet - LSI: Maint Project Description: Various locations in the City - as grouped by the maintenance zone map for street resurfacing with rubber polymer modified slurry (RPMS) seals less than 1" thick
~h~_nge _ R_eason_:. ___ l_ncrease funding_ ----------------- ------- --------- --------- ------------------ . ____ caracity Status:N_CI ___ :_Exempt Category:_Safety - Pavement resurfacin_g and/or rehabilitation Est Total Cost: $12,394
TOTAL I PRIOR 22/23 23/24 24/25 25/26 · 26/27 FUTURE I
TransNet - LSI $4,575 $2,075 $500 $500 $500 $500 $500
TransNet - LSI (Cash) $5 $5
TransNet - LSI Carry Over $4,814 $3,814 $1,000
Local Funds $3,000 $1,200 $600 $600 $600
TOTAL $12,394 $7,094 $1,100 $2,100 $1,100 $500 $500
PROJECT LAST AMENDED 23-00
TOTAL PRIOR 22/23 23/24 24/25 25/26 26/27 FUTURE
TransNet - LSI $4,575 $2,075 $500 $500 $500 $500 $500
TransNet- LSI (Cash) $5 $5
TransNet- LSI Carry Over $3,814 $3,814
Local Funds $3,000 $1,200 $600 $600 $600
TOTAL 1$11,394 $7,094 $1,100 $1,100 $1,100 $500 $500
" Pending final SANDAG approval
PE RW
PE RW
CON
$300
$250
$3,783
$8
$1,165
$1,275
$6,781
CON
$300
$250
$3,783
$8
$615
$1,275
$6,231
CON
$4,575
$5
$4,814
$3,000
$12,394
CON
$4,575
$5
$3,814
$3,000
$11,394

Page 2 ends

RTIP Fund Types
Local Fundina
Local Funds AC
RTCIP
TransNet-L
TransNet-L (Cash)
TransNet-LSI
TransNet-LSI Carry Over
TransNet-LSI (Cash)
*' Pending final SANDAG approval
2023 Regional Transportation Improvement Program
Amendment No. 4
San Diego Region (in $000s)
Local Funds - Advanced Construction; mechanism to advance local funds to be reimbursed at a later fiscal year with federal/state funds
Regional Transportation Congestion Improvement Program
Prop. A Local Transportation Sales Tax - Local Streets & Roads TransNet - L funds which agencies have received payment, but have not spent Prop. A Extension Local Transportation Sales Tax - Local System Improvements TransNet - LSI funds previously programmed but not requested/paid in year of allocation TransNet - LSI funds which agencies have received payment, but have not spent

Page 3 ends

City Council
Agenda Report
Agenda Item 13.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Consideration of an Adjustment to the SANDAG Regional Transportation Congestion Improvement Program (RTCIP) Fee
RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

3. BACKGROUND:

The Regional Transportation Congestion Improvement Program (RTCIP), an element of the TransNet Extension Ordinance, adopted in 2008, requires the eighteen member cities and the County of San Diego to collect an exaction fee from the private sector for each new housing unit constructed in each jurisdiction. New dwelling units built for low- and moderate-income and senior housing are exempted from the fee. The program intends to provide a local funding source for improving major arterial streets on the Regional Arterial System (RAS) to help alleviate traffic congestion.

Cities must comply with the TransNet ordinance to receive general TransNet funds annually for local streets and roads that are not the Regional Arterial System. The City collects the RTCIP fee at the time of building permit issuance, and it can only be used for future projects on major streets that are part of the Regional Arterial System. The RAS in El Cajon includes Avocado Avenue, Ballantyne Street, Fletcher Parkway, Navajo Road, North Second Street, and Washington Avenue.

The TransNet ordinance requires this exaction fee to be adjusted annually in accordance with the current Engineering Construction Cost Index (CCI) published by the Engineering News Record (ENR). The index is based on prevailing costs in the construction industry, and the annual adjustment should be no less than two (2) percent.

On February 24, 2023, the SANDAG Board of Directors approved a two (2) percent fee increase that would raise the RTCIP fee to $2,741.97 from the current amount of $2,688.21 per new dwelling unit. The new fee will take effect on July 1, 2023, and staff recommends that the City Council adopt this fee adjustment.
.!!!!_ Valley of opportunity
~ ~ ~
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed RTCIP fee increase is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(4) because it is a governmental fiscal activity.

FISCAL IMPACT:

This fee is in conformance with the TransNet extension ordinance and it will fund future improvements in the Regional Arterial System within the City.

Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Sandag Discussion Memo

Page 1 of 2 ends

RESOLUTION NO. -23

RESOLUTION APPROVING AN ADJUSTMENT TO THE

REGIONAL TRANSPORTATION CONGESTION IMPROVEMENT PROGRAM
(RTCIP) FEE FOR NEWLY-CONSTRUCTED RESIDENTIAL UNITS

ON THE SAN DIEGO REGIONAL TRANSPORTATION ARTERIAL SYSTEM

WHEREAS, t he city is a member agency of the San Diego Association of Governments ("SANDAG"), a joint powers agency consisting of the city, the county of San Diego, and the seventeen other cities situated in San Diego County; and

WHEREAS, i n November 2004, voters approved P roposition A (TransNet Ordinance) to extend the TransNet half-cent sales tax for transportation projects through 2048, and passage of Prop A resulted in the establishment of the Regional Transportation Congestion Improvement Program (the " RTCIP"), which created a development impact fee for new residential units, to pay for transportation improvements on the Regional Arterial System; and

WHEREAS, cities are required to comply with the ordinance in order to receive TransNet sales tax funding for local streets and roads, and this fee is collected by the City at the time of Building Permit issuance; and

WHEREAS, all funds collected can only be used for future projects on El Cajon’s major streets that are part of the Regional Arterial System, and the intent of the program is to provide a local funding source for improving major arterials that will help alleviate traffic congestion; and

WHEREAS, SANDAG completed an RTCIP Nexus Study to satisfy the legal requirements governing development impact fees in Californi a and t he Nexus Study contains a minimum annual fee adjustment of 2.0%; on February 24, 2023, the SANDAG Board of Directors approved a 2.0% fee adjustment to the RTCIP fee; and

WHEREAS, it is recommended the current fee of $2,688.21 should be adjusted by

2.0% and be set at $ 2,741.97 per dwelling unit in order to com ply with the TransNet Ordinance; and

WHEREAS, t his fee is required to comply with the RTCIP and will fund future transportation improvements on the Regional Arterial System, which in El Cajon consists of major streets including Fletcher Parkway, Second Street, Avocado Boulevard, Ballantyne Street and Washington Avenue.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. Findings. The City Council hereby refers to and incorporates herein by this reference those findings set forth in section 2 of the San Diego County

Page 2 of 2 ends

Transportation Uniform Mitigation Fee Program Ordinance of 2008 (section 15.13.020 of the El Cajon Municipal Code) as if set forth in full herein.

Section 2. Calculation of Fees . The methodology set forth in Table 11 of the Nexus Study has been used to establish the schedule of fees set forth in this resolution.

Section 3. Schedule of Fees . For the purpose of funding those certain improvements to the regional arterial system identified in the Nexus Study, and in accordance with the Ordinance, the following schedule of fees shall be applicable to each and every non-exempt and newly constructed residential unit in the City of El Cajon:

Regional Transportation Congestion Improvement Program fee = $2,741.97

Section 4. Effective Date. This new fee amount of $2,741.97 for each newly- constructed residential unit is approved and shall become effective on the July 1, 2023 (the “Effective Date”).

05/09/23 CC Agenda
Reso – FY24 Fee Adjustment (eff 07-01-23) 042523
SA NDA G Item: 9
Board of Directors February 24, 2023
TransNet Regional Transportation Congestion Improvement Program Proposed Fee Adjustment
Overview
The TransNet Extension Ordinance requires the
18 cities in the San Diego region and the County of
San Diego to collect a Regional Transportation
Congestion Improvement Program (RTCIP) fee from
the private sector for each new housing unit
constructed in its jurisdiction, with certain exceptions, including low-income residential units and accessory
dwelling units.

Action: Approve
The Board of Directors is asked to approve a
2% adjustment to the Regional Transportation
Congestion Improvement Program, raising the
minimum fee from $2,688.21 to $2,741.97
beginning July 1, 2023.

The purpose of this fee is to help ensure that future development contributes its proportional share of the . funding needed to pay for the impact of new growth on the Regional Arterial System and related regional transportation facility improvements as defined in the most recent Regional Transportation Plan adopted bySANDAG .

Key Considerations
SANDAG is required to adjust the minimum RTCIP fee amount on July 1, of each year based on an analysis of construction cost indices, but never less than 2%. The purpose of this annual adjustment is to ensure that the RTCIP retains its purchasing power to improve the Regional Arterial System.

Based on an analysis of construction cost trends and relevant indices, staff recommends a 2% fee adjustment to the RTCIP, rais.ing the minimum RTCIP fee from $2,688.21 to $2,741.97 beginning July 1, 2023 (Attachment 1 ). Even though CCI inflation has accelerated from its previous low pace, this 2% increase is enough to ensure that the RTCIP fee mai_ntains its purchasing power to complete necessary transportation improvements due to past CCI increases being less than 2%. Staff will also continue monitoring the performance of the economy and the construction cost indices and may propose an increase larger than the 2% minimum in 2024. Further detail can be found in Attachment 1.

Next Steps
In accordance with TransNet Extension Ordinance provisions each jurisdiction's RTCIP funding program must be submitted for review by the Independent Taxpayer Oversight Committee (ITOC) by April 1 of each year to remain eligible for TransNet local street and road funding. The annual submittal of RTCIP funding programs by local jurisdictions is scheduled for review at the April 12, 2023, ITOC meeting.

Susan Huntington, Director Financial Planning and Budgets Key Staff Contacts:

Attachment:

Michael Terlep, (619) 699-6929 [email protected] Marcia Smith, (619) 595-5338 [email protected]

1. Discussion Memo
Attachment 1
Discussion Memo
Background
The TransNet Extension Ordinance requires the 18 cities and the County of San Diego to collect a fee from the private sector for each new housing unit1 constructed in that jurisdiction for contribution to the Regional Transportation Congestion Improvement Program (RTCIP). RTCIP revenue is required to be used to construct improvements on the Regional Arterial System, such as new or widened arterials, traffic signal coordination and other traffic improvements, freeway interchange and related freeway improvements, railroad grade separations, and improvements required for express bus and rail transit.

The Ordinance further requires SAN DAG to adjust the RTCIP fee amount each year, and states that in no event shall the adjustment be less than 2% per year or more than the percentage increase set forth in the Engineering Construction Cost Index (CCI) published by the Engineering News-Record (ENR), or a similar CCI. The purpose of this annual adjustment is to ensure that the RTCIP retains its purchasing power to improve the Regional Arterial System and to help ensure future development contributes its proportional share of the funding needed to pay for the impact of new growth on the Regional Arterial System and related regional transportation facility improvements, as defined in the most recent Regional Transportation Plan adopted by SAN DAG. ·
The RTCIP funding programs fall under the responsibility of the 19 local jurisdictions, which must maintain their RTCIP funding programs and comply with specific administrative requirements in order to remain eligible for TransNet local street and road funding .

The RTCIP has been implemented in the San Diego region since July 1, 2008. Annual RTCIP fee adjustments, funding program reports, and related audits can be found at the RTCIP page of the SAN DAG Website . Relevant excerpts can be referenced at TransNet Extension Ordinance and SAN DAG Board Policy No. 031 : TransNet Ordinance and Expenditure Plan Rules.

Analysis of Construction Cost Indices
SAN DAG staff evaluated changes recorded in the ENR Los Angeles CCI, which is based on monthly price changes in four areas: lumber, cement, structural steel, and labor. Los Angeles reflects construction cost trends similar to those in San Diego. From December 2021 to December 2022, the ENR Los Angeles .CCI increased by 5.8%, after a December 2020 to December 2021 increase of 7.0% in 2021 and only 0.3% uptick from December 2019 to December 2020. The ENR National CCI grew by 7.2% in 2022, after an annual increase 5.8% in 2021 and just 1.6% in 2020.

Because cost indices exhibit volatility, especially amid the COVID-19 pandemic-related disruptions and inflation in recent years, it is important to take a broader view of historical trends , going back to 2008- when the RTCIP was instituted-to consider the required annual adjustment.

The cumulative growth of the RTCIP from 2008 through 2022 was 34.4%, while the ENR Los Angeles CCI seeing a 42.4% growth over the same period. The chart below shows how the RTCIP and the ENR Los Angeles CCI compare over time. It shows that by maintaining the annual adjustment at the minimum 2% increase required, the RTCIP has kept pace with inflation and retained its purchasing power. 1 Units constructed for extremely low-, very low-, low-, and moderate-income households may be exempted . >< Cl)
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140
130
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80 TransNet RTCIP vs. ENR-CC I-LA
~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ w ·w ~ ~ ~ ~ ~ ~ ~ ~ -~ ~ ~ ~ ~ ~ ~ - ENR-CCI-LA - TransNet RTCIP
As expected , construction costs-and inflation, in general-su rged in the second half of 2021, exhibiting economic impact of the 2020 COVID-19 recession and supply chain disruptions , including shortages of labor and raw materials .
. I
The Ordinance requires SAN DAG to adjust the RTCIP fee amount each year, and states that in n·o event shall the adjustment be less than 2% per year or more than the percentage increase set forth in the Engineering CCI published by the ENR, or a similar CCI. The most recent available data shows Los Angeles CCI increased much more than the minimum 2%, but staff recommends the RTCIP be adjusted only by the required minimum of 2% in 2023 ($2,741.97). Even though CCI inflation has accelerated from its previous low pace, this 2% increase is enough to ensure that the RTCIP fee maintains its purchasing power to complete necessary transportation improvements due to past CCI increases being less than 2%.

Staff will also continue monitoring the performance of the economy and the construction cost indices.

Downside risks related to persistent inflation, a looming recession , and economic uncertainty, which car.i sap growth and expansion, put additional pressure on commodity prices and labor costs. These considerations may necessitate an increase larger than the 2% minimum RTCIP increase in 2024.

City Council
Agenda Report
Agenda Item 14.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Clay Schoen, Director of Finance
SUBJECT: Fiscal Year 2022-23 Mid-Year Report and Five-Year Business Plan Update RECOMMENDATION:

That the City Council:

Receives and accepts the Fiscal Year 2022-23 Mid-Year Report and Five-Year Business Plan update;

1. Increases Fiscal Year 2022-23 appropriations from fund equity in the citywide amount of $5,888,202 for additional CalPERS contributions as detailed in the report; and

2. Increases Fiscal Year 2022-23 appropriations from fund equity or program income, as appropriate, in the amount of $2,287,773.31 for CDBG / HOME activities as detailed in the report.

3. BACKGROUND:

The City of El Cajon prepares the Mid-Year Report and Five-Year Business Plan Update as part of an overall financial planning and monitoring program. Other major components of the program include the Annual Budget and the Annual Comprehensive Financial Report. When viewed as a cycle, they represent long-term planning, the implementation of that plan, and the execution and measurement of that plan.

Mid-Year Report - This document is an opportunity to measure financial performance at the midpoint of the fiscal year. Mid-year results are compared to both budgeted amounts and previous year’s results. This is also the basis for projecting year-end results, as well as longer-term projections.

Five-Year Business Plan - This document is a long-range financial plan intended to clarify City goals and objectives. By forecasting five years, City decision-makers can easily see the long-term impacts of their decisions, as well as provide time to prepare for future challenges.

As part of this process, it is common to identify City Council actions, including budget adjustments, which are needed for financial and/or operational circumstances that have arisen since the Fiscal Year 2022-23 budget was developed last year.

Fiscal Year 2021-22 Results
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Fiscal Year 2021-22 Results

General Fund
Fiscal Year 2021-22 ended with total General Fund revenues of $88.3 million. This amount exceeded the final budget by approximately $4.0 million. This is largely the result of sales taxes, which continue to defy prognostications of economic doom and outperformed the expectations of June 2021 by $6.3 million.

For the same period, General Fund expenditures totaled $80.8 million. This was $3.0 million below budget, led by Public Works expenditure savings of $1.6 million.

As a result of this combined activity, the General Fund closed Fiscal Year 2021-22 with an increase to reserves of approximately $7.5 million. This change increased total reserves to $60.6 million, or 75.0% of Fiscal Year 2021-22 General Fund expenditures.

Wastewater Enterprise Fund
Total Wastewater Enterprise Fund revenues were $28.6 million, while budgetary expenses totaled $24.2 million. This contributed $4.4 million to Wastewater budgetary fund equity, bringing the year-end balance to $32.3 million (133.9% of Fiscal Year 2021-22 expenses).

CalPERS, POBs, and Pension Liabilities

At the presentation of the City’s Annual Pension Report in January 2023, staff received requests for additional information. One request was regarding the evolution of pension liability, plan assets, and unfunded liability balances. Specifically, additional information was requested to demonstrate the drivers of the changes in these balances. Included, as an attachment to this report, is Appendix A: Pension Material. The first six pages of this attachment are each plan’s schedules from the June 30, 2021 CalPERS actuarial valuations for the reconciliation of plan assets, gain/loss analysis, and development of liabilities. These schedules detail changes to the plans from the previous year’s actuarial reports.

Since the presentation of this Annual Pension Status Report, staff used CalPERS’ Pension Outlook tool to estimate the impacts of the CalPERS Fiscal Year 2022 investment losses. While the June 30, 2022 actuarial valuation will not be released until late summer 2023, this tool provided enough information to update the report to reflect anticipated impacts. This updated information is presented on page 7 of the attached Appendix A: Pension Material.

Additionally, the City Council requested information regarding how actuarial experience compared to the estimates prepared at the time the City contemplated issuance of Pension Obligation Bonds. This information is presented on page 8 of the attached Appendix A: Pension Material. As of the first two years, when measured against the last Actuarial Valuation (06/30/2019) issued prior to Pension Obligation Bond (POB) issuance, savings were $1.6 million more than anticipated. When one rolls this analysis forward to reflect current Unfunded Accrued Liability (UAL) amortization estimates (page 9, Appendix A: Pension Material), one can see the significant impact CalPERS investment returns have had on estimated future UAL contributions.

However disappointing this analysis is, one can see a small period (2024-26), created by the timing of the infusion of POB proceeds and the amortization of investment gains and losses, where projected savings are generated. Therefore, staff recommends incorporating a series of additional contributions during this period into the City’s long-term financial planning.

Additionally, staff recommends using $5.0 million of the Fiscal Year 2021-22 General Fund Additionally, staff recommends using $5.0 million of the Fiscal Year 2021-22 General Fund surplus, and a similar, proportional amount from the other participating funds ($5.9 million citywide) as additional contributions in the current year, with the remainder ($2.5 million) falling back to General Fund reserves to offset the planned use of $2.1 million in Fiscal Year 2022-23.

These proposed contributions are detailed on page 10 of Appendix A: Pension Material.

Following approval of this recommendation, General Fund reserves would total $55.5 million (62.5% of Fiscal Year 2021-22 General Fund expenditures).

During the presentation of the Annual Pension Status Report a comment was made about the sizable portion of the General Fund’s budget consumed by CalPERS contributions. In the Fiscal Year 2022-23 Annual Budget, total estimated pension costs total $21.3 million, or 23.1% of the total General Fund budget. Of this, $15.6 million (16.9%) represents the combination of the UAL amortization and POB debt service.

This liability continues to be a significant burden on the City’s financial future. However, given the lengthy timeline of this issue, modest but consistent action can greatly improve the City’s position on this matter.

CDBG / HOME Reconciliation

Many City processes are being evaluated as part of the transition to the new Enterprise Resource Planning (ERP) system. One area of improvement is the administration of the CDBG and HOME programs. As part of this project a series of budget adjustments are proposed to bring the project budgets in the City's ERP system in line with amounts previously approved by the City Council, and also to establish and maintain a one-to-one relationship with HUD's IDIS platform. Additionally, HUD provided a waiver for the 2017 – 2020 CHDO Set Aside funds to be used for the Housing Pool of Funds and adjustments for this purpose are also proposed. A summary of these proposed adjustments are attached to this report as Appendix B: CDBG / HOME Adjustments. These are budget modifications only, and do not involve any new federal award.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The Mid-Year Report and Five-Year Business Plan Update is an administrative activity of government exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b).

FISCAL IMPACT:

The Fiscal Year 2022-23 Mid-Year Report and Five-Year Business Plan are critical for informed financial decision-making and the ongoing implementation of City goals. Approval of this action will increase appropriations $8,175,975.31 citywide as detailed in Appendix A: Pension Material and Appendix B: CDBG / HOME Adjustments.

Prepared By: Clay Schoen, Director of Finance
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
FY23 Mid-Year Report & Five-Year Business Plan
Appendix A: Pension Material
Appendix B: CDBG / HOME Adjustments

CITY OF EL CAJON MID-YEAR REPORT

CITY OF EL CAJON MID-YEAR REPORT
FISCAL YEAR 2022-23

This report is intended to evaluate the status of revenues and expenditures at the halfway point of the fiscal year, as well as communicate anticipated year-end results. In evaluating mid-year performance, current y ear activity is compared to that of previous years and budgeted expectations. This analysis has been conducted for the City of El Cajon’s major funds: the General Fund, the American Rescue Plan Act special revenue fund, the Low- Moderate Income Housing Asset F und special revenue fund, and th e Wastewater enterprise fund. This report is useful for both managing operat ions for the remainder of this fiscal year, as well as contributing information necessary for the Five-Year Business Plan and developing the Fiscal Year 2023-24 Annual Budget.

Note: The following analysis was prepared solely for the purpose of determining how revenues and expenditures are performing a s related to the budget. Consequently, the information contained herein may not be presented in accordance with generally accepte d accounting principles.

GENERAL FUND

Overview
As of December 31, 2022, General Fund Revenues and Sources of Funds totaled $27.5 million, an increase of 2.9% ($765,000) from the same point last year. Expenditures and Uses of Funds totaled $41.9 million, which is up approximately 22.1% ($7.6 million) from last year’s midway point. This change is primarily due to pension contributions and timing differences of debt service payments for Pension Obligation Bonds.

For this period, July through December 2022, Expenditures and Uses of Funds exceeded Revenues and Sources of Funds by approximately $14.4 million. Several of the General Fund’s larger revenue streams, such as Property Taxes, are received in the latter half of the fiscal year. During the first six months of the fiscal year, the General Fund cash flow needs are reliant upon the City’s 20% Operating Reserve which p revents the City from having to borrow funds (i.e. issue tax and revenue anticipation notes), thereby avoiding additional interest and issuance expenses.

The table below summarizes this activity for the current year, as well as the two previous years.

FY22-23
Budget*
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Revenues and Sources of Funds $90,071,236 $27,514,581 30.6 $26,748,750 $24,563,861 Expenditures and Uses of Funds 93,862,252 41,891,942 44.6 34,310,637 36,953,020 1 CITY OF EL CAJON MID-YEAR REPORT

By fiscal year end, Revenues and Sources of Funds are projected to total $94.9 million, which is $4.9 million above budget, and represents a 6.4% incre ase from last year.

Expenditures and Uses of Funds are estimated to be $87.3 million at fiscal year-end. That total is $4.9 million below budget and 7.0% above last year’s t otal expenditures. Further analysis of selected revenues and expenditures follows.

Revenue and Sources of Funds
While the General Fund has many sources of revenue, three major categories account for 76.4% of total budgeted revenue. These categories are: Sales Taxes, Property Taxes, and Franchise Fees. Each of these will be discussed separate of all remaining sources.

Sales Taxes- Sales tax revenue is comprised of two components: the City’s share of the State sales tax rate and a vot er approved 0.5% general sales ta x (Proposition J). At the mid-year point of the fiscal year, sales tax receipts are up approximately $852,000 (5.7%) from the same point last year. The table below summarizes these balances, as well as those of the two previous years.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Sales Taxes $32,470,477 $11,196,482 34.5 $10,671,497 $9,827,365 Sales Taxes (Proposition J) 12,768,090 4,594,859 36.0 4,267,394 3,758,885

Sales Taxes are expected to be over budgeted amounts by approximately $1.8 million by fiscal year end. This is the result of better than expected economic performance.

Property Taxes- Property tax revenue is comprised of three major components: r egular property taxes, property tax received in lieu of Vehicle Licens e Fees, and the residual distribution from the Redevelopm ent Property Tax Trust Fund. Pr operty taxes, in total, are up approximately 12.8% ($510,000) from last year.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Property Taxes (PT) $10,882,162 $4,487,259 41.2 $3,976,967 $4,083,604 PT – In Lieu VLF 11,265,271 - - - 403
PT – RPTTF Residual Distribution 1,400,000 - - - -

The majority of this revenue is received in the second half of the fiscal year, and projections indicate that year-e nd results will exceed budgetar y expectations for this category by $2.1 million.

2 CITY OF EL CAJON MID-YEAR REPORT

Franchise Fees- Franchise fees are collected from San Diego Gas & Electric, Wa ste Management, EDCO, Cox Communications, and Direct TV. At the mid point of the fiscal year, current year Franchise Fees are up approximately 8.4% ($116,000) from last year.

The table below illustrates Franchise Fees for the current year, as well as the two previous years.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Franchise Fees $6,583,983 $1,497,646 22.7 $1,381,573 $1,256,339

Other Revenue Categories- The remaining revenue categories represent 23.6% of total budgeted General Fund Revenues and Sources of Funds. The following table details the mid-year performance of each category for the current year, as well as the two most recent years.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Transient Occupancy Tax $2,700,000 $815,087 30.2 $810,193 $562,305 Business Licenses 833,000 435,930 52.3 398,414 520,196
Real Property Transfer Tax 500,000 167,437 33.5 515,760 157,240 Ambulance/Paramedic Tax 360,000 92,301 25.6 96,672 80,797 Licenses and Permits 1,599,000 1,078,671 67.5 913,100 822,295 Intergovernmental Revenues 1,094,700 519,405 47.4 309,714 107,096 Charges for Services 3,342,946 1,766,243 52.8 1,486,713 1,493,929 Use of Money and Property* 3,105,000 620,912 20.0 355,942 191,975 Fines and Forfeitures 698,500 208,600 29.9 207,831 180,195 Other Revenue& Reimbursement* 259,000 32,952 12.7 1,345,016 1,508,116 Other Financing Sources 209,107 797 0.4 12,463 13,119

*Beginning in Fiscal Year 2022-23, a number of accounts were reclassified into the Use of Money and Property category which replaced the category Investment Earnings used in previous fiscal years.

Projected results for each major revenue category is shown in the following table.

FY22-23
Budget
FY22-23
Projected
% of
Budget
Sales Taxes $45,238,567 47,067,692 104.0
Property Taxes 23,547,433 25,651,408 108.9
Franchise Fees 6,583,983 7,089,195 107.7
All Other Categories 13,701,253 15,114,253 110.3
Total General Fund Revenue $90,071,236 $94,922,548 105.4

3 CITY OF EL CAJON MID-YEAR REPORT

Expenditures and Uses of Funds
Expenditures and Uses of Funds a re $41.9 million or 44.6% of bu dget at mid-year. This represents a 22.1% ($7.6 million) increase from the same point last year. This change is related to pension contributions and timing differences in debt service payments for Pension Obligation Bonds. The following table shows mid-year expenditures organized by function for the current year, as well as the two preceding years.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
General Government $9,684,512 $3,749,454 38.7 $3,002,438 $2,990,566 Public Safety- Police 46,006,956 21,789,608 47.4 17,428,843 19,345,491 Public Safety- Fire 19,477,573 9,443,714 48.5 8,105,994 8,332,772 Public Works 9,854,938 3,431,043 34.8 3,215,412 3,559,881 Parks & Recreation 4,739,227 1,996,003 42.1 1,494,198 1,434,625 Community Development 3,349,046 1,357,122 40.5 1,063,752 1,289,685 Other Financing Uses 750,000 124,998 16.7 - - Total General Fund Expenditures $93,862,252 $41,891,942 44.6 $34,310,637 $36,953,020

General Fund expenditures are also shown by category in the following table.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Salaries and Benefits $62,511,257 $29,078,803 46.5 $26,568,701 $30,146,337 Materials, Services, and Supplies 21,456,836 8,546,390 39.8 7,741,937 6,755,293 Capital Outlay 1,108,334 123,851 11.2 - 51,390
Other Financing Uses 8,785,825 4,142,898 47.2 - - Total General Fund Expenditures $93,862,252 $41,891,942 44.6 $34,310,637 $36,953,020

By year end, these categories in total are projected to total l ess than budgeted amounts as shown in the following table.

FY22-23
Budget
FY22-23
Projected
% of
Budget
Salaries and Benefits $62,511,257 59,546,125 95.2
Materials, Services, and Supplies 21,456,836 18,154,703 84.6 Capital Outlay 1,108,334 844,471 76.2
Other Financing Uses 8,785,825 8,785,825 -
Total General Fund Expenditures $93,862,252 $87,331,124 93.0

4 CITY OF EL CAJON MID-YEAR REPORT

Fund Balance
Fund balance is comprised of reserves and designations for spec ific operating needs or purposes. The 20% Operating Reserve is used to provide sufficient cash flow during the first half of the fiscal year, primarily resulting from the tim ing differences between expenditures and revenues. The Ec onomic Uncertainty Reserve is established for the purpose of stabilizing delivery of City services during periods of budget deficits and to mitigate the effects of major economic uncertainties resulting from unforeseen changes in revenues and/or expenditures. The Reserve for Unfunded Retir ement Obligation was established to address increas ing unfunded liabilities and high er employer contribution rates. Any remaining fund balance creates a Carryover Reserve.

The fund balance at the start of the fiscal year was $60.6 million. Taking into consideration projected revenues and expenditures at fiscal year-end; fund balance is expected to total approximately $68.3 million. The following table illustrates projected reserve balances at year-end.

Projected General Fund Balance

07/01/22
Fund Balance
06/30/23
Estimated
Fund Balance
20% Operating Reserve $15,883,202 $15,883,202
Economic Uncertainty Reserve 15,883,202 15,883,202
Reserve for Unfunded Retirement Obligation 13,000,000 13,000,000 Carryover Reserve ** 15,866,839 23,508,749
Total Fund Balance $60,633,243 $68,275,153

** Carryover Reserve is available to bridge any imbalance of expenditures exceeding revenues.

AMERICAN RESCUE PLAN ACT FUND

The American Rescue Plan Act Fund is a special revenue fund use d to manage various programs related to the mitigation of the impacts of the public health crisis related to the Covid-19 virus. The fund is administered by the City Manager’s Office, and is funded primarily by revenues generated from the American Rescue Plan Act.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Expenditures $26,407,999
$
2,427,133 9.2 $2,193,979 $ -
Revenues 14,627,507 - 0.0 7,600 -

5 CITY OF EL CAJON MID-YEAR REPORT

LOW-MODERATE INCOME HOUSING ASSET FUND

The Low-Moderate Income Housing Asset Fund (LMIHAF) is a special revenue fund used to manage the housing programs and projects to increase afforda ble housing opportunities for the City’s lower income households. The fund is administered by the City’s Community Development Department, and is funded primaril y by revenues generated from the housing assets transferred from the former redevelopment agency.

FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Expenditures $3,276,500 $ 204,696 6.3 $ 242,270 $ 96,003 Revenues 503,420 59,529 11.8 182,103 4,656,573

The activity in this fund is largely project based, and therefore highly impacted by timing differences. However, it is anticipated that year-end results will be within budget.

WASTEWATER ENTERPRISE FUND

Revenues at the midpoint of the fiscal year total $32.8 million , which is up 19.2% ($5.3 million) from the same point las t year. The chart below illustr ates mid-year performance for the current year, as well as the two preceding years.

Wastewater Revenues FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Sewer Service Fee $29,875,000 $30,015,939 100.5 $26,820,607 $22,053,296 Septic Tank Disposal Fee 1,600,000 622,540 38.9 428,758 404,298 All Other Revenue 319.000 2,174,871 681.8 281,493 262,188 Total Revenue $31,794,000 $32,813,350 103.2 $27,530,859 $22,719,782

Expenditures of $12.7 million ar e 26.6% ($2.7 million) higher t han the same period last year. It is anticipated that the Wastewater Fund expenditures will be within budget at year end.

Wastewater Expenditures FY22-23
Budget
FY22-23
Mid-Year
% of
Budget
FY21-22
Mid-Year
FY20-21
Mid-Year
Salaries & Benefits $5,129,536 $2,106,726 41.1 $1,935,797 $2,131,495 Materials, Services, and Supplies 20,776,590 7,396,178 35.8 7,537,495 7,887,849 Debt Service - 454,196 - 421,190 475,485
Capital Outlay and Projects 15,418,519 2,499,789 18.3 130,735 52,472 Other Financing Uses 475,018
237,516 50.0 - -
Total Expenditures $41,799,663 $12,694,405 30.4 $10,025,217 $10,547,301

6 BUDGET REVENUE BALANCE % BUDGET REVENUE BALANCE %
101 GENERAL FUND
11 CITY MANAGER 363,000.00 144,102.04 218,897.96 39.70% 180,000.00 89,982.02 90,017.98 49.99% 12 CITY CLERK AND ELECTIONS 5,000.00 34,416.75 (29,416.75) 688.34% 15,000.00 1,430.00 13,570.00 9.53% 14 FINANCE 83,417,429.00 24,229,527.44 59,187,901.56 29.05% 76,549,394.00 24,096,319.36 52,453,074.64 31.48% 16 CITY ATTORNEY ‐ 54.50 (54.50) 0.00% ‐ 41.10 (41.10) 0.00% 20 COMMUNITY DEVELOPMENT 2,030,000.00 1,259,843.23 770,156.77 62.06% 2,211,400.00 1,047,049.38 1,164,350.62 47.35% 30 POLICE 1,844,307.00 507,287.46 1,337,019.54 27.51% 1,825,807.00 451,898.01 1,373,908.99 24.75% 40 FIRE 1,265,000.00 674,696.02 590,303.98 53.34% 1,395,000.00 464,815.65 930,184.35 33.32% 50 PUBLIC WORKS 878,000.00 603,662.87 274,337.13 68.75% 1,209,960.00 531,667.83 678,292.17 43.94% 60 PARKS & RECREATION 268,500.00 60,991.05 207,508.95 22.72% 252,500.00 66,046.60 186,453.40 26.16% TOTAL GENERAL FUND 90,071,236.00 27,514,581.36 62,556,654.64 30.55% 83,639,061.0 0 26,749,249.95 56,889,811.05 31.98% 201 AMERICAN RESCUE PLAN ACT F 14,627,507.00 ‐ 14,627,507.00 0.00% 15,199,875.00 7,600.39 15,192,274.61 0.05% 202 CARES ACT FUND ‐ ‐ ‐ 0.00% 283,612.00 ‐ 283,612.00 0.00% 209 CA BEVERAGE GRANT ‐ (176.18) 176.18 0.00% 25,868.00 384.50 25,483.50 1.49% 211 GAS TAX 2,861,662.00 1,191,955.41 1,669,706.59 41.65% 2,708,477.00 1,314,507.18 1,393,969.82 48.53% 213 TRANSIT 85,000.00 (1,806.97) 86,806.97 ‐2.13% 103,323.00 83,264.70 20,058.30 80.59% 215 STATE COPS GRANT‐BRUELTE 250,000.00 168,554.89 81,445.11 67.42% 242,500.00 155,659.77 86,840.23 64.19% 221 LEGACY ST HOMELAND SEC GR ‐ ‐ ‐ 0.00% 81,968.00 (0.28) 81,968.28 0.00% 222 FEDERAL ASSET FORFEITURE 10,000.00 33,569.92 (23,569.92) 335.70% 21,700.00 3,263.47 18,436.53 15.04% 223 STATE ASSET FORFEITURE 1,000.00 8,007.38 (7,007.38) 800.74% 160.00 25,852.49 (25,692.49) 16157.81% 224 LOCAL PUBLIC SAFETY PROP 1 525,000.00 254,874.86 270,125.14 48.55% 474,900.00 240,284.35 234,615.65 50.60% 225 LEGACY POLICE GRANTS ‐ (29,853.00) 29,853.00 0.00% 295,597.00 29,635.83 265,961.17 10.03% 226 POLICE GRANTS 1,146,927.00 63,239.33 1,083,687.67 5.51% ‐ ‐ ‐ 0.00% 240 RECREATION PROGRAMS 714,210.00 173,894.12 540,315.88 24.35% 730,500.00 287,272.31 443,227.69 39.33% 241 MAGNOLIA PERFORMING ARTS 600,000.00 203,974.88 396,025.12 34.00% 1,700,000.00 22,328.78 1,677,671.22 1.31% 251 PUBLIC WORKS OPERATING GRA 3,004,287.00 23,248.31 2,981,038.69 0.77% ‐ ‐ ‐ 0.00% 253 LEGACY UASI GRANTS ‐ ‐ ‐ 0.00% 1,039,319.00 (2,417.44) 1,041,736.44 ‐0.23% 254 FIRE DEPARTMENT GRANTS 159,591.00 ‐ 159,591.00 0.00% ‐ ‐ ‐ 0.00% 265 LEGACY COMM DEV MISC GRANT ‐ 5,760.14 (5,760.14) 0.00% 225,000.00 (84,020.34) 309,020.34 ‐37.34% 266 STATE CASP‐AB1379 FUND 28,000.00 17,700.00 10,300.00 63.21% 28,000.00 17,488.00 10,512.00 62.46% 270 LEGACY CDBG ‐ (503,649.58) 503,649.58 0.00% 1,313,106.00 24,352.53 1,288,753.47 1.85% 271 COMMUNITY DEV BLOCK GRANT 1,219,861.00 518,694.58 701,166.42 42.52% ‐ ‐ ‐ 0.00% 275 LEGACY HOME ‐ (9,289.93) 9,289.93 0.00% 611,412.00 170,096.81 441,315.19 27.82% 276 HOME 665,010.00 519,485.96 145,524.04 78.12% ‐ ‐ ‐ 0.00% 290 LOW‐MOD HOUSING ASSET FUND 503,420.00 59,528.71 443,891.29 11.82% 503,421.00 182,102.68 321,318.32 36.17% 299 HOUSING IN LIEU FEES ‐ 244,612.79 (244,612.79) 0.00% ‐ 1,401.51 (1,401.51) 0.00% 401 PENSION OBLIGATION BONDS 9,122,874.00 4,561,428.00 4,561,446.00 50.00% 9,119,116.00 0.53 9,119,115.47 0.00% 501 CITY CAPITAL IMPROVMNT PRO 1,448,822.40 37,174.74 1,411,647.66 2.57% 10,507,630.00 407,846.10 10,099,783.90 3.88% 502 PUBLIC SAFETY FACILITY 40,486.00 (10,841.49) 51,327.49 ‐26.78% ‐ 16,824.14 (16,824.14) 0.00% 503 LEGACY TRANSNET ‐ (630,650.00) 630,650.00 0.00% 2,558,000.00 248,924.36 2,309,075.64 9.73% 504 LEGACY SPECIFIC ST OBLIGA ‐ ‐ ‐ 0.00% 100,000.00 ‐ 100,000.00 0.00% 505 LEGACY PARKS & REC IMPROV ‐ ‐ ‐ 0.00% ‐ 23,389.81 (23,389.81) 0.00% 506 LEGACY TRAFFIC CONG RELIEF ‐ (1,085.73) 1,085.73 0.00% ‐ 1,677.30 (1,677.30) 0.00% 511 ROAD MAINTENANCE & REHAB 2,286,226.00 968,022.21 1,318,203.79 42.34% ‐ ‐ ‐ 0.00% 512 TRANSNET 8,223,465.00 ‐ 8,223,465.00 0.00% ‐ ‐ ‐ 0.00% 513 REGIONAL TRANSP CONGESTION ‐ 5,323.71 (5,323.71) 0.00% ‐ ‐ ‐ 0.00% 515 LEGACY PARK IMPACT FEES ‐ (410.55) 410.55 0.00% 30,000.00 1,071.63 28,928.37 3.57% 517 PARK IMPACT FEES ‐ 825.00 (825.00) 0.00% ‐ ‐ ‐ 0.00% 550 LEGACY PW TRANSPORTATION ‐ ‐ ‐ 0.00% 8,712,375.00 737,825.75 7,974,549.25 8.47% 551 CAPITAL GRANTS 20,489,970.68 14,194.26 20,475,776.42 0.07% ‐ ‐ ‐ 0.00% 552 LEGACY TRANSPORTATION GRAN ‐ (49,176.32) 49,176.32 0.00% 245,900.00 48,844.54 197,055.46 19.86% 553 LEGACY TRANSPRT CONGESTION ‐ (2,222.04) 2,222.04 0.00% ‐ 11,047.33 (11,047.33) 0.00% 554 LEGACY RMRA ‐ (379,812.86) 379,812.86 0.00% 2,063,118.00 719,994.41 1,343,123.59 34.90% 601 VEHICLE‐EQUIPMENT MAINTENA 2,200,000.00 1,100,277.05 1,099,722.95 50.01% 2,200,000.00 1,100,379.08 1,099,620.92 50.02% 605 VEHICLE‐EQUIPMENT REPLACEM 250,000.00 124,998.00 125,002.00 50.00% ‐ ‐ ‐ 0.00% 610 SELF‐INSURANCE FUND 4,212,000.00 2,074,749.31 2,137,250.69 49.26% 2,002,937.00 1,476,984.63 525,952.37 73.74% 611 LEGACY WORKER COMP SELF INS ‐ ‐ ‐ 0.00% 1,505,558.00 814,769.55 690,788.45 54.12% 615 IT SERVICES FUND 3,850,741.00 1,862,742.00 1,987,999.00 48.37% 3,825,479.00 1,910,559.41 1,914,919.59 49.94% 620 OTHER POST‐EMPLOYMENT BENE 1,200,000.00 600,012.00 599,988.00 50.00% 956,000.00 478,984.98 477,015.02 50.10% 650 WASTEWATER 31,794,000.00 32,809,162.60 (1,015,162.60) 103.19% 31,646,000.00 27,530,859.26 4,115,140.74 87.00% 651 WASTEWATER PROJECTS AND GR ‐ 4,187.44 (4,187.44) 0.00% ‐ ‐ ‐ 0.00%

CITY OF EL CAJON

MID-YEAR REVENUE AND SOURCES OF FUNDS COMPARISON REPORT CURRENT YEAR / FY2022-23 PRIOR YEAR / FY2021-22
FUND
7 BUDGET EXPENDITURE BALANCE % BUDGET EXPENDITURE BALANCE % 101 GENERAL FUND
10 MAYOR‐CITY COUNCIL 624,519.00$ 271,171.41 $ 353,347.59 $ 43.42% 664,394.00 $ 308,780.60 $ 355,613.40 $ 46.48% 11 CITY MANAGER 3,572,846.00 1,099,551.92 2,473,294.08 30.78% 2,504,107.00 874,089.95 1,630,017.05 34.91% 12 CITY CLERK AND ELECTIONS 786,349.00 421,060.85 365,288.15 53.55% 613,013.00 223,507.66 389,505.34 36.46% 14 FINANCE 2,597,893.00 1,137,781.38 1,460,111.62 43.80% 2,197,608.00 938,026.69 1,259,581.31 42.68% 16 CITY ATTORNEY 827,419.00 294,558.00 532,861.00 35.60% 822,549.00 254,302.00 568,247.00 30.92% 18 HUMAN RESOURCES 1,275,486.00 525,330.06 750,155.94 41.19% 1,012,907.00 403,730.97 609,176.03 39.86% 20 COMMUNITY DEVELOPMENT 3,349,046.00 1,357,121.74 1,991,924.26 40.52% 3,107,476.00 1,063,752.17 2,043,723.83 34.23% 30 POLICE 46,006,956.00 21,789,608.47 24,217,347.53 47.36% 41,414,645.00 17,428,843.40 23,985,801.60 42.08% 40 FIRE 19,477,573.00 9,443,714.41 10,033,858.59 48.49% 17,894,511.00 8,105,994.05 9,788,516.95 45.30% 50 PUBLIC WORKS 9,854,938.00 3,431,042.93 6,423,895.07 34.82% 8,921,338.00 3,215,411.59 5,705,926.41 36.04% 60 PARKS & RECREATION 4,739,227.00 1,996,003.00 2,743,224.00 42.12% 3,636,513.00 1,494,198.18 2,142,314.82 41.09% 80 OTHER FINANCING SOURCES & U 750,000.00 124,998.00 625,002.00 16.67% 1,000,000.00 ‐ 1,000,000.00 0.00% TOTAL GENERAL FUND 93,862,252.00$ 41,891,942.17 $ 51,970,309.83$ 44.63% 83,789,061.00$ 34,310,637.26$ 49,478,423.74$ 40.95% 201 AMERICAN RESCUE PLAN ACT F 26,407,999.00 2,427,133.38 23,980,865.62 9.19% 30,399,751.00 2,193,978.50 28,205,772.50 7.22% 202 CARES ACT FUND ‐ ‐ ‐ 0.00% 283,612.00 ‐ 283,612.00 0.00% 209 CA BEVERAGE GRANT ‐ ‐ ‐ 0.00% 25,868.00 1,395.37 24,472.63 5.39% 211 GAS TAX 3,592,274.00 1,226,988.29 2,365,285.71 34.16% 2,848,699.00 1,259,756.70 1,588,942.30 44.22% 213 TRANSIT 117,506.00 33,605.28 83,900.72 28.60% 104,974.00 24,865.51 80,108.49 23.69% 215 STATE COPS GRANT‐BRUELTE 404,586.00 85,676.76 318,909.24 21.18% 457,227.00 262,552.17 194,674.83 57.42% 221 LEGACY ST HOMELAND SEC GR ‐ ‐ ‐ 0.00% 81,968.00 ‐ 81,968.00 0.00% 222 FEDERAL ASSET FORFEITURE 67,872.00 32,953.89 34,918.11 48.55% 67,850.00 24,512.60 43,337.40 36.13% 224 LOCAL PUBLIC SAFETY PROP 1 827,388.00 263,682.44 563,705.56 31.87% 752,407.00 232,406.89 520,000.11 30.89% 225 LEGACY POLICE GRANTS ‐ ‐ ‐ 0.00% 353,575.00 53,353.99 300,221.01 15.09% 226 POLICE GRANTS 1,146,927.00 135,433.23 1,011,493.77 11.81% ‐ ‐ ‐ 0.00% 240 RECREATION PROGRAMS 694,711.00 311,573.92 383,137.08 44.85% 737,744.00 250,418.41 487,325.59 33.94% 241 MAGNOLIA PERFORMING ARTS 1,138,900.00
389,364.28 749,535.72 34.19% 1,124,775.00 263,735.63 861,039.37 23.45% 251 PUBLIC WORKS OPERATING GRA 3,004,287.00 24,690.89 2,979,596.11 0.82% ‐ ‐ ‐ 0.00% 253 LEGACY UASI GRANTS ‐ ‐ ‐ 0.00% 1,039,319.00 1,036.00 1,038,283.00 0.10% 254 FIRE DEPARTMENT GRANTS 159,591.00 ‐ 159,591.00 0.00% ‐ ‐ ‐ 0.00% 260 COMMUNITY DEVELOPMENT GRAN ‐ 35,430.00 (35,430.00) 0.00% ‐ ‐ ‐ 0.00% 265 LEGACY COMM DEV MISC GRANT ‐ ‐ ‐ 0.00% 225,000.00 19,638.25 205,361.75 8.73% 266 STATE CASP‐AB1379 FUND 7,200.00 936.50 6,263.50 13.01% 27,340.00 757.17 26,582.83 2.77% 270 LEGACY CDBG ‐ ‐ ‐ 0.00% 4,319,785.00 510,682.48 3,809,102.52 11.82% 271 COMMUNITY DEV BLOCK GRANT 4,786,302.56 425,652.17 4,360,650.39 8.89% ‐ ‐ ‐ 0.00% 275 LEGACY HOME ‐ ‐ ‐ 0.00% 3,456,202.00 44,064.01 3,412,137.99 1.27% 276 HOME 4,026,922.89 37,399.30 3,989,523.59 0.93% ‐ ‐ ‐ 0.00% 280 CAL HOME GRANT 64,588.00 ‐ 64,588.00 0.00% 64,588.00 ‐ 64,588.00 0.00% 290 LOW‐MOD HOUSING ASSET FUND 3,276,500.00 204,696.22 3,071,803.78 6.25% 3,236,821.00 242,270.06 2,994,550.94 7.48% 299 HOUSING IN LIEU FEES 303,000.00 ‐ 303,000.00 0.00% 303,000.00 ‐ 303,000.00 0.00% 401 PENSION OBLIGATION BONDS 9,127,874.00 ‐ 9,127,874.00 0.00% 9,119,116.00 2,436,480.48 6,682,635.52 26.72% 501 CITY CAPITAL IMPROVMNT PRO 9,963,455.83 222,197.28 9,741,258.55 2.23% 11,490,800.00 420,922.11 11,069,877.89 3.66% 502 PUBLIC SAFETY FACILITY 4,076,773.65 263,705.03 3,813,068.62 6.47% 70,000.00 9,355.27 60,644.73 13.36% 503 LEGACY TRANSNET ‐ ‐ ‐ 0.00% 2,875,350.00 256,009.24 2,619,340.76 8.90% 504 LEGACY SPECIFIC ST OBLIGA ‐ ‐ ‐ 0.00% ‐ ‐ ‐ 0.00% 505 LEGACY PARKS & REC IMPROV ‐ ‐ ‐ 0.00% ‐ 23,389.81 (23,389.81) 0.00% 511 ROAD MAINTENANCE & REHAB 5,001,391.00 926,260.64 4,075,130.36 18.52% ‐ ‐ ‐ 0.00% 512 TRANSNET 8,020,087.00 189,681.05 7,830,405.95 2.37% ‐ ‐ ‐ 0.00% 513 REGIONAL TRANSP CONGESTION 720,000.00 1,742.34 718,257.66 0.24% ‐ ‐ ‐ 0.00% 514 SPECIFIC STREET OBLIGATION 721,719.00 101.05 721,617.95 0.01% ‐ ‐ ‐ 0.00% 515 LEGACY PARK IMPACT FEES ‐ ‐ ‐ 0.00% 90,000.00 ‐ 90,000.00 0.00% 516 TRAFFIC CONGESTION RELIEF 373,000.00 902.61 372,097.39 0.24% ‐ ‐ ‐ 0.00% 550 CIP MEMO ONLY FUND 76,721,850.45 4,046,558.93 72,675,291.52 5.27% 5,378,250.00 779,013.47 4,599,236.53 14.48% 551 CAPITAL GRANTS 18,510,000.68 484,443.14 18,025,557.54 2.62% ‐ ‐ ‐ 0.00% 552 LEGACY TRANSPORTATION GRAN ‐ ‐ ‐ 0.00% 245,900.00 113,578.06 132,321.94 46.19% 553 LEGACY TRANSPRT CONGESTION ‐ ‐ ‐ 0.00% 720,000.00 ‐ 720,000.00 0.00% 554 LEGACY RMRA ‐ ‐ ‐ 0.00% 3,300,000.00 ‐ 3,300,000.00 0.00% 601 VEHICLE‐EQUIPMENT MAINTENA 2,342,236.00 984,267.99 1,357,968.01 42.02% 2,199,548.00 861,563.53 1,337,984.47 39.17% 605 VEHICLE‐EQUIPMENT REPLACEM 1,125,209.00 38,106.45 1,087,102.55 3.39% 1,229,823.00 3,864.88 1,225,958.12 0.31% 610 SELF‐INSURANCE FUND 5,158,490.00 3,090,928.26 2,067,561.74 59.92% 2,500,123.00 1,327,739.33 1,172,383.67 53.11% 611 LEGACY WORKER COMP SELF INS ‐ ‐ ‐ 0.00% 2,007,000.00 1,397,012.17 609,987.83 69.61% 615 IT SERVICES FUND 5,613,770.00 2,234,109.66 3,379,660.34 39.80% 5,796,339.00 2,106,752.52 3,689,586.48 36.35% 620 OTHER POST‐EMPLOYMENT BENE 1,212,000.00 184,904.60 1,027,095.40 15.26% 1,096,000.00 328,597.50 767,402.50 29.98% 650 WASTEWATER 26,920,284.00 10,635,331.51 16,284,952.49 39.51% 31,536,045.00 10,025,217.26 21,510,827.74 31.79% 651 WASTEWATER PROJECTS AND GR 14,879,378.59 2,059,073.74 12,820,304.85 13.84% ‐ ‐ ‐ 0.00%

CITY OF EL CAJON

MID-YEAR EXPENDITURE AND USES OF FUNDS COMPARISON REPORT CURRENT YEAR / FY2022-23 PRIOR YEAR / FY2021-22
FUND
8 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN
FISCAL YEAR 2023-24 UPDATE

The Five-Year Business Plan is used to evaluate and update reve nue and expenditure assumptions for the General Fund and other funds based on current economic conditions.

Long-range forecasting can reveal imbalances not apparent today, providing time to take corrective action in a proactive way. Accordingly, financial pl anning is central to how the City is governed and managed. This long-range financial forecas t is not intended as a budget, but as a decision-making tool.

The purpose of the plan is to assist City staff in making bette r business decisions by assessing mid-term and long-term financial implications of curr ent economic conditions and proposed obligations, policies, programs, and assumptions. As such, the Five-Year Business Plan is an important tool in preparation of the upcomi ng budget. The plan represents the opportunity to take a broad view of the City’s o perating finances before considering the details of the Annual Budget.

Economic Outlook
The economic outlook for the county, state, and nation are taken into consideration when updating the Five-Year Business Plan. Economies have been teste d over the past few years with first the economic impacts resulting from the public health crisis caused by the COVID-19 pandemic followed by challenges related to the Russian invasion of Ukraine.

Recently, anxiety emerged as a r esult of high profile banking f ailures. However, the Federal Reserve’s Open Market Committee (FOMC) made the following comments in its March 22, 2023 press release to reassure the public.

The U.S. banking system is sound and resilient. Recent developments are likely to result in tighter credit conditions for households and businesses and to weigh on economic activity, hiring, and inflation. The extent of these effects is uncertain. The Committee remains highly attentive to inflation risks.

The Committee seeks to achieve maximum employment and inflation at the rate of 2 percent over the longer run. In support of these goals, the Committee decided to raise the target range for the federal funds rate... The Committee will c losely monitor incoming information and assess the implications for monetary policy. Th e Committee anticipates that some additional policy firming may be appropriate in order to attain a stance of monetary policy that is sufficiently restrictive to return inflation to 2 percent over time.

To address the FOMC’s continued e fforts to mitigate inflation, the UCLA Anderson Forecast cautioned potential effects on the economy in a March 15, 2023 release with the following comments.

The Federal Reserve was contemplating different inflation-fight ing strategies that might slow but not stall inflation or, depending on how aggressively the Fed acted, trigger a mild recession.

To simplify an admittedly complicated set of actions, the more aggressively the Fed raises interest rates to combat inflation, the likelier a recession becomes. 9 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

Now, approaching the second qua rter of 2023, the UCLA Anderson Forecast again presents a two-scenario approach for the national economy. One scenario is no recession:

Economic growth slows but remains positive, inflation ebbs, lab or markets remain robust and the Federal Reserve takes a less aggressive approach to monetary policy tightening.

The second scenario is a recession that occurs toward the end o f the year because the Federal Reserve took aggressive inflation-fighting actions. In the latter scenario, the Fed forces a mild recession and accepts an economic contraction and higher unemployment to combat inflation.

The difference between the two scenarios is how the Federal Res erve sets monetary policy. The Fed has said it will be data-dependent. If data sho w that the labor market remains robust but inflation remains persistent, the Fed will l ikely err on the side of tightening monetary policy more aggressively.

In addition, the Forecast expand ed this thought by quoting the FOMC and adding the following comments about the economic outlook.

“While the economy has so far remained resilient to higher inte rest rates outside of some moderate softening in construction, that resiliency is what might lead to the recession scenario path,” the report’s authors write. “The more consumers continue to spend despite higher prices and higher interest rates, the more gradually demand- induced inflation will come down, and the more the Federal Rese rve might be expected to tighten monetary policy to combat inflation. The ‘might’ her e could well be mitigated by falling commodity prices and new rental lease contracts.”

In both scenarios, the Forecast expects continued GDP growth in the first quarter of 2023 at a seasonally adjusted annual rate (SAAR) of 2.3%, drive n by consumption and business investment. The scenarios then diverge.

In the no-recession scenario, quarterly GDP growth would slow t o 1.8% SAAR in the second quarter of 2023. It would remain below 1.0% in the third and fourth quarters of 2023 and then pick up in 2024 and 2025.

In the recession scenario, the economy would contract beginning in the third quarter of 2023; the contraction would deepen in the fourth quarter of 2023 and the first quarter of 2024, and then the economy would begin to rebound.

In both scenarios, inflation would remain elevated throughout 2 023, but it would be more persistent in the recession scenario, requiring tighter mo netary policy to achieve disinflation. In the no-recessi on scenario, the Forecast assume s that supply chain pressures would ease more rapidly and therefore inflation would come down more quickly on its own, creating the rationale for a more moderate monetary policy.

The focus of most economists remains the elevated inflation tha t appears to be pushing the economy towards a tipping point. The City will continue to monitor events closely, and make sound decisions based on data, rather than speculation.

10 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

Highlights of this Update

The most important elements of t his report’s projected activity is the minor anticipated decline is Sales Tax revenue in Fiscal Year 2023-24, as well as the sun-setting of Proposition J Sales Tax in 2029. While this is concerning, the opportunity for the City to make additional CalPERS contributions to continue to address the unfunded liability is a significant positive point.

This report has traditionally included the projection of the next five years. This timeframe represents a dependable window in which to anticipate performance. However, as focus shifts to longer-term solutions and strategies, the need for a longer view had grown.

Therefore, the projections incl ude an additional five years to the General Fund projections, for a total projection window of ten years. What is most noteworthy in these additional projected years is the significant drop-off in reven ues as a result of the conclusion of the additional sales tax authorized by Proposition J in 2009. While this work has value in helping to understand the long-term effects of decisions, it should be noted that accuracy diminishes with each successive year projected.

New to the Five-Year Business Plan last year was the addition o f projections for the Wastewater Enterprise Fund. As the City’s second largest fund, the inclusion of these projections is an enhancement to the report. While the current five-year data is valuable, we will continue to fine-tune and perfect the methodology used for these projections so their quality will be of the same caliber as that of the General Fund projections.

Employee Retirement – CalPERS
The City is a member of the California Public Employees’ Retirement System (CalPERS).

All City employees who work at least 1,000 hours per fiscal year are eligible to participate in CalPERS. Participants in the plan vest after five years of employment.

Over the past few years the CalPERS Board approved significant changes to actuarial policies and assumptions to enhance the long-term stability of the fund. These changes, along with poor investment performance, continue to place signi ficant burden on City finances.

Presented below are tables showing projected CalPERS contributi on rates, as well as projected total contributions a longside Pension Obligation Bond s (POB) debt service payments.

PROJECTED CALPERS EMPLOYER CONTRIBUTION RATES
FY 2023-24 FY 2024-25 FY 2025-26 FY2026-27 FY2027-28
Miscellaneous 22.34% 17.58% 21.77% 25.69% 29.35%
Safety 40.55% 42.38% 44.06% 45.59% 46.44%
*The rates stated above are employer rates only; employee rates apply in addition to the above rates.

11 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

PROJECTED CALPERS/POB CASH FLOW ANALYSIS

Additionally, a window of opportunity for additional CalPERS contributions as a result of the timing of the application of POB proceeds and the amortizat ion of CalPERS investment gains and losses. This series of events have shifted unfunded liability payments in such a way to create a three-year period of tempora ry relief relative to obligations projected prior to POB issuance. In order to maximi ze the benefits of issuing POBs, the following additional contributions could be made and be neutral to the pre-POB condition of the plans.

CalPERS employer contributions , and the City’s unfunded pension liability, continue to represent one of the most signifi cant challenges for the City. While the City has taken significant action to mitigate this issue, there is no guarantee that CalPERS contributions will not continue to grow. It is i mperative that the City maint ains focus on this issue to ensure the continuation of the progress it has made.

Assumptions Utilized in the Five-Year Business Plan
The Five-Year Business Plan is based on the following assumptions regarding the future.

General Fund Revenue Assumptions

1. Revenue projections are bas ed on anticipated Fiscal Year 202 2-23 revenues as determined by mid-year analysis, as well as the most recent data available.

2. Sales tax revenue projections are based on estimates provide d by the City’s sales tax consultant/analyst.

3. Property tax revenues are projected to grow by 5.0% annually .

Fiscal
Year
CalPERS
Contributions
POB Debt
Service
FY 2023‐24 12,536,127           8,121,854
FY 2024‐25 12,026,536           9,120,081
FY 2025‐26 13,066,249           9,118,645
FY 2026‐27 14,602,976           9,122,192
FY 2027‐28 15,851,530           9,119,078
FY 2022-23 5,500,000$
FY 2023-24 4,500,000
FY 2024-25 3,500,000
FY 2025-26 2,500,000
Total 16,000,000$
Summary of Proposed Additional Contributions
(Citywide- Estimated)
12 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

4. Residual revenue distribution resulting from the dissolution of the redevelopment agency is conservatively projected based on experience.

5. Assumes most other revenues to grow 2.0% annually where appropriate.

6. Anticipates no revenue reductions to aid in balancing the State’s budget.

7. Assumes no extension of the additional sales tax authorized by Proposition J in 2009.

General Fund Expenditure Assumptions

1. Salary and wages are project ed using negotiated or estimated rates where available, and assumes 2.0% growth where applicable.

2. Personnel costs assume an attrition rate of 5.0% in all projected years.

3. Pension related costs are pr ojected based on information pro vided by CalPERS as part of the actuarial valuations.

4. Assumes additional CalPERS contributions in FY2023-24, FY202 4-25, and FY2025-26.

5. Materials and Suppl ies expenditure growth is projected at 2. 0% annually where appropriate.

6. Assumes General Fund funding of the City’s capital improveme nt program and vehicle replacement.

7. Assumes no additional General Fund subsidy in support of Mag nolia Performing Arts Center operation.

Wastewater Enterprise Fund Assumptions

1. Revenue projections are bas ed on anticipated Fiscal Year 202 2-23 revenues as determined by mid-year analysis, and assumes revenues to grow 2.0% annually.

2. Potential rate increases are not included in the projections.

3. Salary and wages are project ed using negotiated or estimated rates where available, and assumes 2.0% growth where applicable.

4. Personnel costs assume an attrition rate of 5.0% in all projected years.

5. Pension related costs are pr ojected based on information pro vided by CalPERS as part of the actuarial valuations.

6. Assumes additional CalPERS contributions in FY2023-24, FY202 4-25, and FY2025-26.

7. Capital expenses are project ed for the current year, and an assumed annual

2.0% growth rate for future years.

8. All other non-pers onnel expenses are projected at known amounts, or 2.0% annually.

Projection Limitations
Projections are designed to anticipate future performance based on past results, but unforeseen events can dramatically impact anticipated results. Projections should therefore be used as a planning tool and to identify structural flaws. The mitigation of 13 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

these unforeseen events takes place during the annual budget pr ocess and the daily operation of the organization.

General Fund Projection Results
Once the assumptions identified above are taken into account, a nd weighed alongside objective information, a picture of anticipated results emerges. The overall conclusion is that revenue growth is anticipated to soften in Fiscal Year 2023-24, and then stabilize and begin to grow again. Expenditures will need to be closely monitored in order to align with projected revenues. The impact of unforeseen events may have mu ch bigger impacts than what is anticipated here. The information presented below indicates the starting point from which adjustments can be made during the annual budget pro cess to ensure balanced budgets going forward.

Summary of Projected General Fund Activity

Fund Balance
City Council Policy B-12, Fund Ba lance, establishes a policy th at ensures the City maintains adequate fund balance and reserves to provide suffici ent cash flow for daily needs, secure and maintain investment grade bond ratings, offset significant economic downturns and revenue shortfalls, and provide funds for unforeseen expenditures related to emergencies.

In accordance with the Policy, t he General Fund, Fund Balance i s currently segregated into an operating reserve, an economic uncertainty reserve, an unfunded pension obligation reserve, and a carryov er reserve. The purpose for ea ch of these reserves is discussed more fully below.

Fiscal
Year
Projected
Inflows
Projected
Outflows
Change in
Fund Balance
FY 2022‐23 94,922,548     87,280,638      7,641,910
FY 2023‐24 96,333,446     97,569,910      (1,236,464)
FY 2024‐25 99,507,031     98,627,640      879,391
FY 2025‐26 102,972,436    100,793,918    2,178,518
FY 2026‐27 106,599,075    102,314,873    4,284,202
FY 2027‐28 110,371,455    104,993,941    5,377,514
FY 2028‐29 109,540,606 106,948,546 2,592,060
FY 2029‐30 100,863,775 108,921,517 (8,057,742)
FY 2030‐31 103,856,226 110,933,947 (7,077,721)
FY 2031‐32 106,944,337 112,986,626 (6,042,289)
FY 2032‐33 110,131,344 115,080,359 (4,949,015)
14 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

Operating Reserve – The Operating Reserve is recomputed annuall y a t 2 0 % o f expenditures and is maintained each year. The Operating Reserve serves the following essential purposes:

1. Provides cash flow to avoi d borrowing (tax and revenue antic ipation notes) during low cash periods (typically the first six-months of the fiscal year).

2. Provides interest-earning re venues to benefit the General Fund.

3. Serves as the single most im portant practice evaluated by cr edit rating agencies when rating a municipality.

4. Protects the City from unfor eseeable circumstances such as:
 Unexpected costs resulting from a national or local disaster.  A sudden worsening in the economy.
 Unanticipated external factors, such as litigation or negative actions of other governments.

Economic Uncertainty Reserve – This reserve is established for the purpose of stabilizing delivery of City services duri ng periods of structural budget d eficits and to mitigate the effects of major economic uncerta inties resulting from unforese en changes in revenues and/or expenditures.

Unfunded Retirement Obligation Reserve - This reserve was estab lished to address the increasing unfunded liability and higher employer contribution rates. CalPERS conducts periodic evaluations of the act uarial assumptions and, after du e consideration by its Board, modifies the assumptions based on actual experience.

Carryover Reserve – The Carryover Reserve is available for the following purposes, and, without mitigation, is expected to be reduced over the course o f the Five-Year Business Plan:

1. Allocating additional contribut ions to vehicle/equipment rep lacement, information technology replacement, and capital improvement projects for lo ng-term fiscal sustainability.

2. Stabilizing delivery of Cit y services during periods of operational budget deficits.

3. Mitigating the effects of maj or economic uncertainties resul ting from unforeseen changes in revenues and/or expenditures.

Based on projections, and without mitigation, the table below summarizes the impact on fund balance of anticipated activity over the next five years.

GENERAL FUND FY2022-23 FY2023-24 FY 2024-25 FY2025-26 FY2026-27 FY2027-28 Projected Total Ending
Fund Balance $68,275,153 $67,038,689 $67,918,079 $70,096,597 $74,380,799 $79,758,313

15 CITY OF EL CAJON FIVE-YEAR BUSINESS PLAN

Wastewater Enterprise Fund Projection Results
Once the assumptions identified above are taken into account, a nd weighed alongside objective information, a picture of anticipated results emerges. The impact of unforeseen events may have much bigger impac ts than what is anticipated here. The information presented below indicates the starting point from which adjustments can be made during the annual budget process to ensure balanced budgets going forward.

Summary of Projected Wastewater Fund Activity

It should be noted that this set of projections does not includ e the impact of user rate increases. As the City increases its repair, maintenance, and development of its sewer system beyond previous levels, authorized rate increases may be necessary.

Additionally, rates increases, significant increases in Metropo litan Wastewater JPA participation, or expanded capital activity will greatly affect projected results. However, based on projections, and without mitigation, the table below summarizes the impact on fund balance of anticipated activity over the next five years.

The table below summarizes the impact on fund balance of this projected activity over the next five years.

WASTEWATER FUND FY2022-23 FY2023-24 FY2024-25 FY2025-26 FY2026-27 FY2027-28 Projected Total Ending
Budgetary Fund Balance $38,069,003 $41,104,025 $44,306,953 $47,538,039 $50,919,246 $54,261,490

Fiscal
Year
Projected
Inflows
Projected
Outflows
Change in
Fund Balance
FY 2022‐23 34,569,390     28,843,295      5,726,095
FY 2023‐24 33,003,542     29,968,520     3,035,022
FY 2024‐25 33,663,613     30,460,685     3,202,928
FY 2025‐26 34,336,885     31,105,799     3,231,086
FY 2026‐27 35,023,623     31,642,416     3,381,207
FY 2027‐28 35,724,095     32,381,851     3,342,244
16 CalPERS Actuarial Valuation - June 30, 2021
Safety Plan of the City of El Cajon
CalPERS ID: 3551608662
Reconciliation of the Market Value of Assets

1. Market Value of Assets as of 6/30/20 including Receivables $214,546,056

2. Change in Receivables for Service Buybacks (48,470)

3. Employer Contributions 111,393,592

4. Employee Contributions 1,876,956

5. Benefit Payments to Retirees and Beneficiaries (19,008,563)

6. Refunds (24,177)

7. Transfers 0

8. Service Credit Purchase (SCP) Payments and Interest 54,310

9. Administrative Expenses (272,154)

10. Miscellaneous Adjustments 0

11. Investment Return (Net of Investment Expenses) 59,042,735

12. Market Value of Assets as of 6/30/21 including Receivables $367,560,283 1 CalPERS Actuarial Valuation - June 30, 2021
Miscellaneous Plan of the City of El Cajon
CalPERS ID: 3551608662
Reconciliation of the Market Value of Assets

1. Market Value of Assets as of 6/30/20 including Receivables $163,877,244

2. Change in Receivables for Service Buybacks (94,908)

3. Employer Contributions 55,499,867

4. Employee Contributions 1,080,151

5. Benefit Payments to Retirees and Beneficiaries (14,883,909)

6. Refunds (115,680)

7. Transfers 0

8. Service Credit Purchase (SCP) Payments and Interest 116,445

9. Administrative Expenses (208,108)

10. Miscellaneous Adjustments 1

11. Investment Return (Net of Investment Expenses) 42,141,198

12. Market Value of Assets as of 6/30/21 including Receivables $247,412,300 2 CalPERS Actuarial Valuation - June 30, 2021
Safety Plan of the City of El Cajon
CalPERS ID: 3551608662

(Gain)/Loss Analysis 6/30/20 – 6/30/21
To
calculate the cost requirements of the plan, assumptions are made about future events that affect the amount and timing of benefits to be paid and assets to be accum ulated. Each year, actual experience is compared to the expected experience based on the actuarial assu mptions. This results in actuarial gains or losses, as shown below.

1. Total (Gain)/Loss for the Year
a) Unfunded Accrued Liability (UAL) as of 6/30/20 $143,281,559 b) Expected Payment on the UAL during 2020-21 107,314,768 c) Interest through 6/30/21 [.07 x (1a) - ((1.07) ½ - 1) x (1b)] 6,337,216 d) Expected UAL before all other changes [(1a) - (1b) + (1c)] 42,304,007 e) Change due to plan changes 0
f) Change due to AL Significant Increase 0
g) Change due to assumption change 2,601,881
h) Change due to method change 0
i) Change due to Funding Risk Mitigation 9,112,740
j) Expected UAL after all other changes [(1d) + (1e) + (1f) + (1g) + (1h) + (1i)] 54,018,628 k) Actual UAL as of 6/30/21 14,552,329
l) Total (Gain)/Loss for 2020-21 [(1k) - (1j)] ($39,466,299)

2. Investment (Gain)/Loss for the Year
a) Market Value of Assets as of 6/30/20 $214,546,056
b) Prior Fiscal Year Receivables (97,286)
c) Current Fiscal Year Receivables 48,815
d) Contributions Received 113,270,548
e) Benefits and Refunds Paid (19,032,740)
f) Transfers, SCP Payments and Interest, and Miscellaneous Adjustm ents 54,310 g) Expected Return at 7% per year 18,004,793
h) Expected Assets as of 6/30/21 [(2a) + (2b) + (2c) + (2d) + (2e) + (2f) + (2g)] 326,794,496 i) Actual Market Value of Assets as of 6/30/21 367,560,283 j) Investment (Gain)/Loss [(2h) - (2i)] ($40,765,787)

3. Non-Investment (Gain)/Loss for the Year
a) Total (Gain)/Loss (1l) ($39,466,299)
b) Investment (Gain)/Loss (2j) (40,765,787)
c) Non-Investment (Gain)/Loss [(3a) - (3b)] $1,299,488
3 CalPERS Actuarial Valuation - June 30, 2021
Miscellaneous Plan of the City of El Cajon
CalPERS ID: 3551608662

1. Total (Gain)/Loss for the Year
a) Unfunded Accrued Liability (UAL) as of 6/30/20 $82,300,443 b) Expected Payment on the UAL during 2020-21 53,678,892 c) Interest through 6/30/21 [.07 x (1a) - ((1.07) ½ - 1) x (1b)] 3,914,045 d) Expected UAL before all other changes [(1a) - (1b) + (1c)] 32,535,596 e) Change due to plan changes 0
f) Change due to AL Significant Increase 0
g) Change due to assumption change 121,813
h) Change due to method change 0
i) Change due to Funding Risk Mitigation 5,445,987
j) Expected UAL after all other changes [(1d) + (1e) + (1f) + (1g) + (1h) + (1i)] 38,103,396 k) Actual UAL as of 6/30/21 9,126,318
l) Total (Gain)/Loss for 2020-21 [(1k) - (1j)] ($28,977,078)

2. Investment (Gain)/Loss for the Year
a) Market Value of Assets as of 6/30/20 $163,877,244
b) Prior Fiscal Year Receivables (249,035)
c) Current Fiscal Year Receivables 154,127
d) Contributions Received 56,580,018
e) Benefits and Refunds Paid (14,999,589)
f) Transfers, SCP Payments and Interest, and Miscellaneous Adjustm ents 116,445 g) Expected Return at 7% per year 12,860,896
h) Expected Assets as of 6/30/21 [(2a) + (2b) + (2c) + (2d) + (2e) + (2f) + (2g)] 218,340,106 i) Actual Market Value of Assets as of 6/30/21 247,412,300 j) Investment (Gain)/Loss [(2h) - (2i)] ($29,072,194)

3. Non-Investment (Gain)/Loss for the Year
a) Total (Gain)/Loss (1l) ($28,977,078)
b) Investment (Gain)/Loss (2j) (29,072,194)
c) Non-Investment (Gain)/Loss [(3a) - (3b)] $95,116
4 CalPERS Actuarial Valuation - June 30, 2021
Safety Plan of the City of El Cajon
CalPERS ID: 3551608662

Development of Accrued and Unfunded Liabilities
June 30, 2020 June 30, 2021

1. Present Value of Projected Benefits
a) Active Members $140,653,016 $154,721,070
b) Transferred Members 13,453,524 14,656,352
c) Terminated Members 4,446,321 3,864,864
d) Members and Beneficiaries Receiving Payments 250,709,107 270,270,141 e) Total $409,261,968 $443,512,427

2. Present Value of Future Employer Normal Costs $31,859,260 $38,908,227

3. Present Value of Future Employee Contributions $19,575,093 $22,491,588

4. Entry Age Accrued Liability
a) Active Members [(1a) - (2) - (3)] $89,218,663 $93,321,255 b) Transferred Members (1b) 13,453,524 14,656,352
c) Terminated Members (1c) 4,446,321 3,864,864
d) Members and Beneficiaries Receiving Payments (1d) 250,709,107 270,270,141 e) Total $357,827,615 $382,112,612

5. Market Value of Assets (MVA) $214,546,056 $367,560,283

6. Unfunded Accrued Liability (UAL) [(4e) - (5)] $143,281,559 $14,552,329

7. Funded Ratio [(5) / (4e)] 60.0% 96.2%
5 CalPERS Actuarial Valuation - June 30, 2021
Miscellaneous Plan of the City of El Cajon
CalPERS ID: 3551608662

Development of Accrued and Unfunded Liabilities
June 30, 2020 June 30, 2021

1. Present Value of Projected Benefits
a) Active Members $77,977,047 $78,669,834
b) Transferred Members 9,826,217 10,538,524
c) Terminated Members 4,862,249 5,146,125
d) Members and Beneficiaries Receiving Payments 174,432,134 186,531,202 e) Total $267,097,647 $280,885,685

2. Present Value of Future Employer Normal Costs $12,353,646 $15,262,565

3. Present Value of Future Employee Contributions $8,566,314 $9,084,502

4. Entry Age Accrued Liability
a) Active Members [(1a) - (2) - (3)] $57,057,087 $54,322,767 b) Transferred Members (1b) 9,826,217 10,538,524
c) Terminated Members (1c) 4,862,249 5,146,125
d) Members and Beneficiaries Receiving Payments (1d) 174,432,134 186,531,202 e) Total $246,177,687 $256,538,618

5. Market Value of Assets (MVA) $163,877,244 $247,412,300

6. Unfunded Accrued Liability (UAL) [(4e) - (5)] $82,300,443 $9,126,318

7. Funded Ratio [(5) / (4e)] 66.6% 96.4%
6 Valuation Date
Plan Liability Plan Assets Status Plan Liability Plan Assets Status Total Liability Total Assets Unfunded Status June 30, 2022 393,710,000$ 333,970,000 $ 84.8% 260,420,000 $ 223,620,000 $ 85.9% 654,130,000$ 557,590,000 $ 96,540,000 $ 85.2% June 30, 2021 382,112,612 367,560,283 96.2% 256,538,618 247,412,300 96.4% 638,651,230 614,972,583 23, 678,647 96.3% June 30, 2020 357,827,615 214,546,056 60.0% 246,177,687 163,877,244 66.6% 604,005,302 378,423,300 225,582,002 62.7% June 30, 2019 339,193,406 210,268,697 62.0% 239,685,601 161,538,723 67.4% 578,879,007 371,807,420 207,071,587 64.2% June 30, 2018 329,637,443 202,843,543 61.5% 233,570,524 156,241,053 66.9% 563,207,967 359,084,596 204,123,371 63.8% June 30, 2017 309,732,456 193,702,654 62.5% 218,395,632 149,048,480 68.2% 528,128,088 342,751,134 185,376,954 64.9% June 30, 2016 293,743,734 180,039,340 61.3% 209,950,483 138,220,065 65.8% 503,694,217 318,259,405 185,434,812 63.2% June 30, 2015 283,472,973 185,930,792 65.6% 201,489,297 141,996,648 70.5% 484,962, 270 327,927,440 157,034,830 67.6% June 30, 2014 273,024,740 188,098,614 68.9% 196,047,087 143,189,938 73.0% 469,071,827 331,288,552 137,783,275 70.6% June 30, 2013 250,722,908 166,418,715 66.4% 179,006,378 125,744,840 70.2% 429,729,286 292,163,555 137,565,731 68.0% June 30, 2012 243,043,472 153,654,487 63.2% 173,408,473 113,325,989 65.4% 416,451,945 266,980,476 149,471,469 64.1% 06/30/2021 New Amortization Bases
Plan Reason for Base Date Est. Amort. Period Balance 6/30/21 Balance 6/30/22 Balance 6/30/23 Safety Assumption Change 6/30/2021 20 2,601,882$ 3,049,671$ 3,535,495$ Safety Investment (Gain)/Loss 6/30/2021 20 (31,123,087) (33,239,457) (35,499,740) Safety Non-Investment (Gain)/Loss 6/30/2021 20 1,299,488 1,387,853 1,482,227 Safety Risk Mitigation 6/30/2021 1 9,112,740 10,020,806 10,998,695 Safety Risk Mitigation Offset 6/30/2021 1 (9,642,700) (10,298,404) (10,998,695) Miscellaneous Fresh Start 6/30/2021 1 9,126,318 5, 535,562 1, 372,290 CalPERS Investment Returns
Required
Projected Contributions Contribution
2023-24 2024-25 2025-26 2026-27 2027-28
Safety Plan Normal Cost % 21.6% 21.2% 20.8% 20.3% 19.9% UAL Payment 3,774,341$ 3,950,000$ 3,770,000 $ 4,360,000 $ 4,950,000 $ Miscellaneous Plan Normal Cost % 13.1% 12.7% 12.3% 11.9% 11.6% UAL Payment 1,418,181$ 4,670,000$ 1,420,000 $ 770,000 $ 1,530,000 $ Projected Future Employer Contributions
Safety Plan Miscellaneous Plan Combined Plans
City of El Cajon
Annual Pension Status Report
(Source: June 30,2021 CalPERS Plan Actuarial Valuations and Pension Outlook Tool) June 30, 2022 Projected
7 History of Investment Returns (2002 - 2021)
25%

20.7% 213%
20 %

16. 15%
1 1.1%
10 % ,

3.7%
- - ,(7%
C 5% -

;j '- - -.;
-
cc: 0 %
iii :::, -2.9%
C -5% C -6.1%
<
-10% X.X% Actual Annual Retum
(Gross of Administrative Expenses)
15% 0- --0 Rolling S Year Return
-20%
Discount Rate/Expe cted Return
(Net of Administrative Expenses)
·23.6 %
-25%
2002 2003 2004 200S 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 20 18 2019 2020 2021 Fiscal Year Ending
FY
06/30/2019 UAL
Payments POB Debt SVC UAL Actual POB + UAL Actual Actual (Savings) Original Projected
Savings
Difference From
Original
2022 16,709,382$ 9,118,884$ 6,133,529$ 15,252,413$ (1,456,969)$ (451,784)$ 1,005,185 $ 2023 18,083,973 9,122,874 8,616,165 17,739,039 (344,934) (1,514,835) (1,169,901) 2024 19,004,361 9,121,854 (2,231,470) 2025 18,204,487 9,120,081 (2,989,972) 2026 18,202,417 9,118,645 (3,364,110) 2027 18,757,100 9,122,192 (3,700,394) 2028 19,269,477 9,119,078 (4,052,685) 2029 19,795,940 9,117,593 (4,412,949) 2030 20,336,886 9,117,402 (4,781,785) 2031 20,892,705 9,118,484 (5,159,487) 2032 20,028,770 9,120,359 (5,546,812) 2033 19,841,457 9,122,518 (5,944,555) 2034 18,492,127 9,119,423 (6,358,550) 2035 17,968,143 9,122,279 (6,678,479) 2036 17,101,507 9,118,493 (6,711,246) 2037 15,535,633 9,121,101 (6,089,283) 2038 14,712,188 9,117,190 (5,427,897) 2039 13,831,790 9,120,561 (4,711,229) 2040 13,182,216 9,120,723 (4,061,492) 2041 13,767,675 9,117,510 (4,650,167) 2042 11,684,164 9,120,759 (2,563,404) 2043 11,293,366 9,119,977 (2,173,388) 2044 10,783,007 (10,783,015)
2045 343,795 (344,059)
2046 -
387,822,566$ 200,637,980$ 14,749,694$ 32,991,452$ (1,801,903)$ (104,703,047)$ (164,716)$ Summary of Savings
Pre-POB Issuance - 06/30/2019 CalPERS Valuation
City of El Cajon
8 FY
06/30/2019 UAL
Payments POB Debt SVC
UAL Actual /
Projected POB + UAL (Savings)
Original Projected
Savings
Difference From
Original
2022 16,709,382$ 9,118,884$ 6,133,529$ 15,252,413$ (1,456,969)$ (451,784)$ 1,005,185 $ 2023 18,083,973 9,122,874 8,616,165 17,739,039 (344,934) (1,514,835) (1,169,901) 2024 19,004,361 9,121,854 5,192,522 14,314,376 (4,689,985) (2,231,470) 2,458,515 2025 18,204,487 9,120,081 5,130,000 14,250,081 (3,954,406) (2,989,972) 964,434 2026 18,202,417 9,118,645 6,480,000 15,598,645 (2,603,772) (3,364,110) (760,338) 2027 18,757,100 9,122,192 7,820,000 16,942,192 (1,814,908) (3,700,394) (1,885,486) 2028 19,269,477 9,119,078 9,040,000 18,159,078 (1,110,399) (4,052,685) (2,942,286) 2029 19,795,940 9,117,593 9,470,000 18,587,593 (1,208,347) (4,412,949) (3,204,602) 2030 20,336,886 9,117,402 9,430,000 18,547,402 (1,789,484) (4,781,785) (2,992,301) 2031 20,892,705 9,118,484 9,400,000 18,518,484 (2,374,221) (5,159,487) (2,785,266) 2032 20,028,770 9,120,359 9,360,000 18,480,359 (1,548,411) (5,546,812) (3,998,401) 2033 19,841,457 9,122,518 9,330,000 18,452,518 (1,388,939) (5,944,555) (4,555,616) 2034 18,492,127 9,119,423 9,290,000 18,409,423 (82,704) (6,358,550) (6,275,846) 2035 17,968,143 9,122,279 9,250,000 18,372,279 404,136 (6,678,479) (7,082,615) 2036 17,101,507 9,118,493 9,220,000 18,338,493 1,236,986 (6,711,246) (7,948,232) 2037 15,535,633 9,121,101 9,180,000 18,301,101 2,765,468 (6,089,283) (8,854,751) 2038 14,712,188 9,117,190 9,130,000 18,247,190 3,535,002 (5,427,897) (8,962,899) 2039 13,831,790 9,120,561 9,090,000 18,210,561 4,378,771 (4,711,229) (9,090,000) 2040 13,182,216 9,120,723 9,040,000 18,160,723 4,978,507 (4,061,492) (9,039,999) 2041 13,767,675 9,117,510 9,000,000 18,117,510 4,349,835 (4,650,167) (9,000,002) 2042 11,684,164 9,120,759 8,980,000 18,100,759 6,416,595 (2,563,404) (8,979,999) 2043 11,293,366 9,119,977 8,950,000 18,069,977 6,776,611 (2,173,388) (8,949,999) 2044 10,783,007 3,540,000 3,540,000 (7,243,007) (10,783,015) (3,540,008) 2045 343,795 - (343,795) (344,059) (264) 2046 -
387,822,566$ 200,637,980$ 190,072,216$ 390,710,196$ 2,887,630$ (104,703,047)$ (107,590,677)$ City of El Cajon
Summary of Project Savings
06/30/2021 CalPERS Valuation and CalPERS Pension Outlook Tool 9 FY 2022-23
General Fund (101) 5,000,000 $
Gas Tax (211) 140,667
Transit (213) 385
Recreation Programs (240) 8,728
Vehicle Maintenance (601) 71,319
Self-Insurance (610) 25,821
IT Services (615) 125,453
WasteWater (650) 515,829 5,888,202$
FY 2023-24 4,500,000
FY 2024-25 3,500,000
FY 2025-26 2,500,000
Total 16,388,202 $
Summary of Proposed Additional Contributions
(Citywide- Estimated)
10 Appendix B: CDBG / HOME Adjustments

CDBG
Project Number Project Name Increase/(Decrease)
C1103 CDBG ‐ HOME DELIVERED MEALS $12,500.00
C1107 CDBG‐CV ‐ HOME START SCATTER‐SITE $264,807.00
C1115 CDBG ‐ FAIR H OUSING SERVICES ($25,000.00)
C1116 CDBG ‐ ADMINISTRATION ($125,467.00)
C1125 CDBG‐CV ‐ ADMINISTRATION $22,000.00
C1126 CDBG‐CV ‐ OUTREACH SUPPORT SERVICES $155,000.00 C1128 CDBG ‐ HOUSING SERVICES $25,000.00
TBD CDBG ‐ COVID RELATE D PROJECTS $185,000.00
CUNAL CDBG ‐ UNAL LOCATED AMOUNTS ($493,553.69)

HOME
Project Number Project Name Increase/(Decrease)
H1120 HOME ADMINISTRATION ($579,972.09)
TBD CHDO SET ASIDE $190,358.85
TBD REHAB POOL OF FUNDS $2,703,328.10
TBD SINGLE FAMILY REHAB PROGRAM $646.25
TBD HOME‐ARP $2,189,272.00
HUNAL HOME ‐ UNALLOCATED AMOUNTS ($2,236,146.11)

City Council
Agenda Report
Agenda Item 15.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Ellena Holmes, Management Assistant
SUBJECT: Urban Roots Gardening Initiative Recap
RECOMMENDATION:

That the City Council receives the report on the Urban Roots Gardening Initiative Program and provides feedback.

BACKGROUND:

At its September 13, 2022 meeting, the City Council directed staff to develop a gardening assistance program for households in the City of El Cajon. With the cost of food increasing in recent times, this project was developed to support El Cajon residents in growing their own fruit, vegetables, and herbs at home.

Staff analyzed several ways in which to administer the program, from having pre-selected items available for pickup at the Public Works Yard, for a reimbursement program. After considering the pros and cons of various options, staff developed a “menu” of categorized items, such as fruit trees, soil, tools, seeds & plants, and garden beds. The “menu” allowed residents to select gardening items to meet their specific needs, whether growing fruit trees in their backyards, or small window gardens in their apartments.

Single household residents were limited to $300 in items. Apartment complex owners with at least three tenants participating were limited to $1,000 in items. The program total cost limit was $20,000 and the total amount spent was $19,024.40.

The program launched on March 7, 2023 with a flyer in the My El Cajon newsletter, social media posts, and webpage on the City's website. The City received hundreds of requests for information through the El Cajon app. Within six days, the program reached capacity with over 100 applications received; of those who applied, the first 74 eligible applicants were selected.

After verifying that each applicant was a resident and had submitted a tree maintenance/media rights agreement form, items were purchased from The Home Depot in preparation for the pickup event scheduled on March 25, 2023. The "We Are One" committee provided assistance in sorting each resident’s items into carts, in preparation for pickup. Garden bed orders were available for pickup at the Public Works Yard on April 8, 2023.

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A review of the program revealed some insights into what went well and areas that needed improvement. Overall, staff is pleased with the over 95% pickup rate. The marketing for the program helped spread the word so that applicants from all areas of El Cajon were able to participate. The wide variety of items that were picked up demonstrate that residents were able to select the items that were specific to their individual needs. Staff acknowledges that working closely with The Home Depot in the development and implementation phases would have been more effective in streamlining the program.

Staff thanks The Home Depot for their collaboration in making this program possible. Their participation in organizing the items and helpfulness during the pickup event is appreciated.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This agenda item is only reporting on a community event and is therefore not subject to the California Environmental Quality Act.

FISCAL IMPACT:

Sufficient funding for program expenditures of $19,024.40 was available in the Fiscal Year 2022-23 Public Works Parks Operations Annual Budget (101530).

Prepared By: Ellena Holmes
Reviewed By: Frank Carson, Director of Parks & Recreation Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 16.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

April 24, 2023 - Interview with KUSI
April 25, 2023 - Interview with Channel 10
April 26, 2023 - South Bay Republican Women's Association April 27, 2023 - American General Contractors Meeting
April 29, 2023 - Republican Women of Navajo
April 29, 2023 - Weighorst Museum Birthday Celebration
May 1, 2023 - Interview with KUSI
May 2, 2023 - Meeting with Turkmenistan Officials
May 9, 2023 - City Council Meeting
I am available to answer questions.

Submitted By: Bill Wells, Mayor
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City Council
Agenda Report
Agenda Item 17.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Deputy Mayor Goble
SUBJECT: DEPUTY MAYOR STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

April 24, 2023 - Interview with NBC Nightly News
April 25, 2023 - Interview with KUSI
April 26, 2023 - Town Hall on Homelessness
April 27, 2023 - ALDI Grand Opening
April 27, 2023 - MTS Budget Committee Meeting
April 28, 2023 - Youth Venture Grand Opening
April 30, 2023 - Express Jewelry & Watch Repairs Anniversary April 30, 2023 - Emails with CEO of MTS re: bus weights April 30, 2023 - Emails with GM of ECAWP re: weight on buried pipes May 1, 2023 - Briefing by County on Crisis Stabilization Unit in El Cajon May 1, 2023 - Phone Call with City Manager re: new Spec Op License Ordinance May 2, 2023 - East County Chamber Government Affairs Committee Meeting May 4, 2023 - Town Hall on Homelessness
May 5, 2023 - Chamber First Friday Breakfast
May 5, 2023 - Tour of AWP Construction Progress
May 8, 2023 - Attend SANDAG Military Working Group Meeting .!!!!_ Valley of opportunity
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May 9, 2023 - City Council Meeting
I am available to answer questions.

Submitted By: Steve Goble, Deputy Mayor
City Council
Agenda Report
Agenda Item 18.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Kendrick
SUBJECT: COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

April 26, 2023 - Town Hall on Homelessness
May 1, 2023 - East County Crisis Stabilization Unit Meeting May 4, 2023 - Metro Wastewater JPA
May 4, 2023 - Town Hall on Homelessness
May 9, 2023 - City Council Meeting
I am available to answer questions.

Submitted By: Gary Kendrick, Councilmember
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City Council
Agenda Report
Agenda Item 19.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Metschel
SUBJECT: COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO
Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

April 26, 2023 - #3 Town Hall on Homelessness
April 27, 2023 - ALDI Grand Opening at Parkway Plaza
April 27, 2023 - Spoke with Resident Bonnie D. regarding housing April 28, 2023 - Youth Venture Grand Opening at Parkway Plaza April 29, 2023 - Home Start Fundraising Gala
May 1, 2023 - Follow up with Bonnie D. on housing
May 2, 2023 - Zoom meeting with Assemblymember Chris Ward May 4, 2023 - #4 Town Hall on Homelessness
May 6, 2023 - TEDx Kids Event
May 8, 2023 - A.M. Ortega Training Opening at ECTLC
May 9, 2023 - City Council Meeting
I am available to answer questions.

Submitted By: Michelle Metschel, Councilmember
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City Council
Agenda Report
Agenda Item 20.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Ortiz
SUBJECT: COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

April 26, 2023 - Town Hall on Homelessness
April 28, 2023 - Youth Venture Ribbon Cutting
May 2, 2023 - KUSI Interview
May 4, 2023 - Town Hall on Homelessness
May 9, 2023 - City Council Meeting
I am available to answer questions.

Submitted By: Phil Ortiz, Councilmember
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City Council
Agenda Report
Agenda Item 21.

DATE: May 9, 2023
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Amendments to ECMC Title 5 Addressing Service Providers Operating in the City of El Cajon
RECOMMENDATION:

That Mayor Wells requests the City Clerk to recite the title.

Attachments
Ord 5135

Page 1 of 6 ends

ORDINANCE NO. 5135

AN ORDINANCE REPEALING SECTION 5.16.030 OF
CHAPTER 5.16 OF THE EL CAJON MUNICIPAL CODE;
ADDING A NEW SECTION 5.16.030 TO CHAPTER 5.16
OF THE EL CAJON MUNICIPAL CODE; AND ADDING
A NEW CHAPTER 5.22 TO TITLE 5 OF THE

EL CAJON MUNICIPAL CODE

The City Council of the City of El Cajon does ordain as follows:

SECTION 1: Section 5.16.030 of Chapter 5.16 of the El Cajon Municipal Code is hereby repealed in its entirety.

SECTION 2: A new section 5.16.030 of Chapter 5.16 of the El Cajon Municipal Code is hereby added to read as follows:

5.16.030 Applicability.

The following businesses and activities shall be licensed according to the procedure specified in this chapter:

A. Businesses and activities not involving the exercise of First Amendment rights, including the following:

1. Escort services;

2. Junkyards;

3. Massage parlors;

4. Pawnbrokers1;

5. Poolrooms;

6. Private patrol services;

7. Secondhand stores and kiosks1;

8. Swap meet operation;

9. Vehicles for hire;

10. Alcohol and tobacco-free public dances;

11. Towing service for city police towing purposes;

12. Closing-out sales;

13. Ambulances;

14. Penny arcades and other games of skill or amusement; and

15. Card rooms as provided for in Chapter 5.28.

B. Businesses and activities that may involve the exercise of First Amendment rights, including the following:

1. Cabarets;

2. Public dances;

3. Sound trucks;

4. Fortune-telling and related occupations; and

Page 2 of 6 ends

5. Service providers.

1 Pawnbrokers and secondhand dealers are subject to Chapter 5.48.

SECTION 3. A new Chapter 5.22 is hereby added to Title 5 of the El Cajon Municipal Code to read as follows:

Chapter 5.22 SERVICE PROVIDERS.

5.22.010 Purpose.

The purpose of this chapter is to provide for the orderly regulation of service providers in order to adequately protect and promote the health, safety and general welfare of the community.

5.22.020 Definitions.

The following definitions apply to this chapter:

Words or terms not otherwise defined in section 5.04.020 shall have the meanings as set forth below.

"Bridge housing" means any transitional, emergency, or temporary housing and serves as a bridge before placement into permanent housing.

"Domestic violence services" means assisting individuals to access emergency, transitional, and long-term housing, crisis hotlines, medical and legal advocacy, and other services to survivors of domestic violence, dating violence, sexual violence, and stalking.

"Housing na vigation" means assisting individuals in need of housing, including but not limited to help with housing search; identification of an individual’s housing barriers; guidance and advocacy to overcome those barriers; information and referral to community res ources to address concerns related to housing (employment and training, mainstream benefits, etc.), developing a housing plan, and assistance in filling out housing applications.

"Housing placement " means the placement of individuals into bridge or permanent housing solution.

"Other support services" means supportive actions that connect homeless individuals with diversion, treatment for substance abuse, mental health, or healthcare services.

"Outreach services " means efforts to help identify, screen and refer individuals that are experiencing homelessness or who are at -risk of

Page 3 of 6 ends

homelessness to critical services, emergency shelter, temporary or permanent housing solutions.

"Participant" or "individual" means a pe rson receiving outreach services, housing navigation, domestic violence services, rapid rehousing, housing placement, or other support services from a service provider.

"Rapid rehousing " means providing immediate rental assistance and services to individuals experiencing literal homelessness.

"Service provider" means an agency or organization that provides outreach services, housing navigation, domestic violence services, rapid rehousing, housing placement, housing retention and other support services for individuals experiencing homelessness or who are at-risk of homelessness.

"Service provider personnel" means a person or individual working or volunteering on behalf of a service provider.

"Static-99R" means a revised sexual risk offender tool that is the commonly used empirical-actuarial risk scale for male sexual offenders (both parolees and probationers) and likelihood of sexual recidivism; is recognized by the State of California, which has mandated the use of Static-99R when judges sentence sex offenders; and rates sex offenders by scores associated with each sex offender, on a scale ranging from -3 to 1 (low) to 6 to 12 (high).

5.22.030 License Required.

A. It shall be unlawful for any person to act as a service provider without first obtaining and maintaining a valid special operation license pursuant to this chapter.

B. No person shall engage in or carry on as a service provider in the city without first having applied for and secured a license pursuant to Chapter 5.16, paid license taxes as specified in Chapters 5.04 and 5.08, and complied with all regulations pertaining to such business provided in this code and all applicable state or federal regulations.

C. Nothing in this chapter shall be construed to grant any person obtaining and maintaining a special operation license any status or right other than the right to act as a service provider in the city.

5.22.040 Application.

Application for a special operation license shall be submitted in the name of each service provider proposing to conduct outreach services as defined in section 5.22.020 and shall be signed by an authorized agent thereof. It is the responsibility of each service provider to be informed of the laws

Page 4 of 6 ends

affecting the issuance of a special operation license. A license that is issued in error or on the basis of false or misleading information supplied b y a service provider may be revoked pursuant to section 5.16.090 of this title.

All applications shall be submitted on a form supplied by the department and shall contain the following information:

A. The name, address, and contact information of the service provider, including local contact information.

B. The name of agencies, organizations, or governments for which the service provider is under contract to provide services.

C. A copy of any contract or agreement with the agency, organization or government, including the scope of work and services being provided.

D. The name(s) and address(es) of all emergency shelter, bridge, temporary, and permanent housing locations where individuals will be placed provided, however , that the location of emergency shelters, bridge, temporary, and permanent housing in which victims of domestic violence are being served shall be listed on a separate sheet, submitted to the city along with the application in a s ealed envelope marked "Confidential – DV Housing," to be opened only at the direction of the city manager, and only for the purpose of investigations to consider approval of the application or (if approved) enforce compliance with this chapter.

E. A discharge/transportation plan for all participants of service provider programs.

5.22.050 Application Fee.

A. The intent and purpose of this section is to impose a regulatory fee upon all service providers pursuant to this chapter. This fee shall provide for the enforcement and regulation of the operational conditions, performance standards and other applicable regulations set forth in this chapter.

B. The annual regulatory fee shall be established by resolution of the city council. The fee shall be calculated so as to recover the total cost of both administration and enforcement of the operational conditions, performance standards and other applicable regulations set forth under this chapter, including, for example, administering the program, ensuring compliance with regulations, but shall not exceed the cost of the total program. All fees shall be used to fund the program. Fees are nonrefundable except as may be required by law.

Page 5 of 6 ends

5.22.060 Operational Standards.

All service provider activities shall conform to all of the following operational standards:

A. That activities do not result in adverse effects to the health, peace or safety of persons residing or working in the surrounding area.

B. That activities do not jeopardize or endanger the public health or safety of persons residing or working in the surrounding area.

C. That service provider placement activities include a criminal background check completed for each participant placed within the city.

D. That not less than 48 hours prior to placing any participant who is a registered sex offender with a Static -99R score of 4 or greater (i.e., Moderate -High to High) the service provider will notify the El Cajon Police Department of the proposed placement by calling (619) 579-3311 and identifying where the par ticipant will be housed or accommodated, but shall not identify the participant, or his Static- 99R score, unless otherwise allowed by law.

E. That service provider personnel shall accompany participants to any placement location.

F. That service providers will have a discharge and transportation plan that, among other things, does not discharge or allow the discharge of participants into homelessness. This plan must be submitted as part of the special operation license application and be approved by the city as part of the review and approval process of the license.

5.22.070 Operational Reporting

Each service provider operating within the city shall report monthly on the effectiveness of their efforts by providing the following information:

A. Number of individual participants served (individual participant is a person).

B. The address of each shelter, temporary housing, bridge housing, or permanent housing location used to place a participant, including the date of entry.

C. The location where the participant was most recently homeless prior to being placed in El Cajon.

D. Number of new, existing, and discharged participants.

Page 6 of 6 ends

E. Number of participants discharged or transported to another service provider.

F. The average daily rate paid for the housing of each participant.

5.22.080 Violation.

Any person violating any of the provisions of this chapter, or knowingly or intentionally misrepresenting to any officer or employee of this city any material fact in procuring the license provided for in this chapter, are subject to the provisions of the general penalty clause as set forth in section 1.24.010 of this code.

5.22.090 Public Nuisance

Any service provider which is established or maintained in violation of this chapter is deemed to be a public nuisance and ma y be abated in accordance with Chapter 1.16 of this code.

SECTION 4. The City Council of the City of El Cajon intends this ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this ordinance shall be construed in light of that intent. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is held invalid or unconstitution al for any reason by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portion.

SECTION 5. This ordinance shall go into effec t thirty (30) days following its passage and adoption.

04/25/23 CC Agenda – 1st Reading
05/09/23 CC Agenda – 2nd Reading

Ord – Amend ECMC 5.16.030 & Add ECMC Chapter 5.22 042723 City Council
Agenda Report
Agenda Item 22.

DATE: May 9, 2023
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Labor Negotiators pursuant to Government Code section 54957.6:

Agency Designated Representatives:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organization
:

El Cajon Mid-Management and Professional Employees Group RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, May 9, 2023, at 3:00 p.m.

CONFERENCE WITH LABOR NEGOTIATORS – pursuant to Government Code section 54957.6:

Agency Designated Representatives
:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organization
:

El Cajon Mid-Management and Professional Employees Group Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
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El Cajon City CouncilMay 9, 2023

El Cajon City Council
May 9, 2023