Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -185- 3:00 p.m.
JOINT MEETING OF THE
EL CAJON CITY COUNCIL/HOUSING
AUTHORITY/SUCCESSOR AGENCY
TO THE EL CAJON
REDEVELOPMENT AGENCY
MINUTES
CITY OF EL CAJON
EL CAJON, CALIFORNIA
November 14, 2023
A Regular Joint Meeting of the El Cajon City Council/Housing Author ity/Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, November 14, 2023 , was called to order by Mayor/Chair Bill Wells at 3:01 PMp.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.
R O L L C A L L
Council/Agencymembers present: Kendrick, Metschel, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair present: Goble
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary
PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.
POSTINGS: The City Clerk posted Orders of Adjournment of th e October 24 , 2023, meeting and the Agenda of the November 14, 2023, meeting in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -186- 3:00 p.m.
PRESENTATIONS:
Presentation: 2023 Recycling All-Star Awards
Presentation: Bostonia Day and Community Meetings
Proclamation: International Accounting Day
AGENDA CHANGES: None
CONSENT ITEMS: (1 – 10)
MOTION BY WELLS, SECOND BY METSCHEL, to APPROVE Consent Items 1 to 10.
MOTION CARRIED BY UNANIMOUS VOTE.
1. Minutes of El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings
Approve Minutes of the October 24, 2023, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.
2. Warrants
Approve payment of Warrants as submitted by the Finance Department.
3. Approval of Reading Ordinances by Title Only
Approve the reading by title and waive s the reading in full of all Ordinances on the Agenda.
4. 2024 Calendar of Meetings for the City Council/Housing Authority/Successor Agency to the Redevelopment Agency
Approve the proposed 2024 calendar of meetings for the City Council/Housing Authority/Successor Agency to the Redevelopment Age ncy, makes appropriate modifications, or accepts as presented.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -187- 3:00 p.m.
CONSENT ITEMS: (Continued)
5. Authorization to Apply for the CalRecycle Beverage Container Recycling City/County Grant for FY2023-24
Adopt Resolution 099-23 to authorize the City Manager or designee to apply for, and if awarded, accept the CalRecycle Beverage Container Recycling City/County Grant for FY2023-24; and Authorize the City Manager or designee to execute any documents and agreements necessary to apply for and receive the grant funds.
6. Health & Fitness Assessment Services
1. Determine that the procurement of Health and Fitness Assessment services is exempt from the California Environmental Quality Act in accordance with state CEQA Guidelines section 15378(b)(5); and
2. Adopt Resol ution 100-23 to (a) award a contract to On Duty Health, LLC for Health and Fitness Assessment Services in the amount of $137,449 for the initial one-year term, with four additional one -year renewal options, and (b) authorize the City Manager to execute the final contract with such changes as the City Manager and the City Attorney approve. The City of El Cajon’s portion of award is $88,655.
7. Award of RFP No. 016 -24 – Trash Capture Device Inspection, Cleaning & Maintenance Services
1. Determines that the p roject is exempt pursuant to sections 15307 and 15308 of the California Environmental Quality Act (CEQA) state Guidelines; and
2. Adopt Resolution 101-23 to enter into an agreement with Downstream Services, Inc., in an amount not to exceed $177,000 for the in itial one-year term, with up to four additional one-year renewal options.
8. Acceptance of Emergency Access Easement at 1347 Shanessey Road
1. Accept an Emergency Access Easement at 1347 Shanessey Road; and
2. Authorize the City Clerk to Record the Proposed Emergency Access Easement.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -188- 3:00 p.m.
CONSENT ITEMS: (Continued)
9. Award of Bid No. 014-24 – Concrete Sidewalk Slicing
1. Determines that the project is exempt in accordance with section 15301(c) of the State CEQA Guidelines; and
2. Adopt Resolution 102-23 to Approve Plans and Specifications for Concrete Sidewalk Slicing, Bid No. 014 -24; and Adopt Resolution number 103 -23 to Approve the application of the C -61/D-6 – Limited Specialty/Concrete Related Services contractor’s license and award the bid to the lowest responsive, responsible bidder, Trip Stop Sidewalk Repair, Inc., in the amount of $490,000.
10. Grant of Access Easement at Parkway Plaza, Appurtenant to City's Property Commonly Known as Forester Creek, for Construction, Maintenance, Repair and Operation
1. Accept a Grant of Access Easement Located on Parkway Plaza Property; and
2. Authorize the City Clerk to Record the Proposed Grant of Access Easement.
PUBLIC COMMENT:
Susan Roberts-Egley invited the City Council to attend VECA’s VALOR 2023 event at Jamul Casino.
WRITTEN COMMUNICATIONS:
PUBLIC HEARINGS:
11. Amendment to the 2023 Five -Year Program of Projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-08)
RECOMMENDATION: That the City Council:
1. Opens the Public Hearing and considers public testimony;
2. Closes the Public Hearing; and
3. Adopts the next Resolution, in order, approving the amendment to the proposed 2023 five -year program of projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-08).
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -189- 3:00 p.m.
PUBLIC HEARINGS: (Item 11 – Continued)
DISCUSSION
Deputy Director of Public Works, Mario Sanchez, provided a summary of the Item.
Mayor Wells opened the Public Hearing.
No public comment was received.
MOTION BY WELLS, SECOND BY METSCHEL, to CLOSE the Public Hearing.
MOTION CARRIED BY UNANIMOUS VOTE.
MOTION BY ORTIZ, SECOND BY METSCHEL, to ADOPT Resolution No. 104-20, approving the amendment to the proposed 2023 five -year program of projects for the SANDAG Regional Transportation Improvement Program (RTIP No. 23-08).
MOTION CARRIED BY UNANIMOUS VOTE.
ADMINISTRATIVE REPORTS:
12. Sheltering Service for Pets of Homeless Individuals
RECOMMENDATION: That the City Council receives the report and provides direction to staff.
DISCUSSION
City Manager, Graham Mitchell, provided detailed information of the Item.
No public comment was received.
Discussion ensued among Council and Staff concerning the following:
Pets being a barrier for homeless individuals to enter treatment programs; Homeless not using these services in other jurisdictions; Expenses associated with starting the program;
Shelter capacity and pets from El Cajon having a priority; Length of time for homeless pets to be sheltered; and After startup costs there will be no additional costs to the City if the program is not used.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -190- 3:00 p.m.
ADMINISTRATIVE REPORTS: (Item 12 – continued)
MOTION BY GOBLE, SECOND BY KENDRICK, to APPROVE a 1 year pilot program, with a 30 day maximum stay, and $30,000 maximum program cost.
MOTION CARRIED BY UNANIMOUS VOTE.
13. Fiscal Year 2023-24 First Quarter Report
RECOMMENDATION: That the City Council:
1. Increases or modifies Fiscal Year 2023-24 appropriations in the amount of $7,050,000 for additional needs as detailed in the report;
2. Authorizes the proposed personnel changes detailed in the report; and
3. Authorizes the proposed capital expenditures detailed in the report.
DISCUSSION
Director of Finance, Clay Schoen, provided detailed information of the Item.
No public comment was received.
Discussion ensued among Council and Staff concerning expected reserves.
MOTION BY GOBLE, SECOND BY KENDRICK, to INCREASE or modify Fiscal Year 2023 -24 appropriations in the amount of $7,050,000 for additional needs as detailed in the report , authorize the proposed personnel changes detailed in the report, and authorize the proposed capital expenditures detailed in the report.
MOTION CARRIED BY UNANIMOUS VOTE.
COMMISSION REPORTS: None
ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:
SANDAG (San Diego Association of Governments) Board of Directors.
14. Council Activities Report/Comments
Report as submitted.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -191- 3:00 p.m.
ACTIVITIES REPORTS OF COUNCILMEMBERS:
15. DEPUTY MAYOR STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.
In addition to the submitted report, Deputy Mayor Goble provided information on a MTS trolley extension to the airport and an update on the Meridian Baptist Church tiny homes.
16. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.
Council Activities Report/Comments.
Report as submitted.
17. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.
Council Activities Report/Comments.
Report as submitted.
18. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Auth ority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.
Council Activities Report/Comments.
Report as submitted.
Joint Meeting: El Cajon City Council/Housing Authority/ November 14, 2023 Successor Agency to the Redevelopment Agency -192- 3:00 p.m.
JOINT COUNCILMEMBER REPORTS: None
GENERAL INFORMATION ITEMS FOR DISCUSSION: None
ORDINANCES: FIRST READING – None
ORDINANCES: SECOND READING AND ADOPTION – None
CLOSED SESSIONS: None
Adjournment: Mayor Wells adjourned the Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 14th day of November, 2023, at 4:12 p.m., to Tuesday, December 12, 2023, at 3:00 p.m.
________________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary