Agenda packet — El Cajon City Council, January 9, 2024

CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
JANUARY 9, 2024, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Steve Goble, Councilmember Vince DiMaggio, Assistant City Manager Gary Kendrick, Councilmember Morgan Foley, City Attorney Michelle Metschel, Councilmember Angela Cortez, City Clerk Phil Ortiz, Deputy Mayor
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the December 12, 2023, Meetings and the Agenda of the January 9, 2024, Meeting in accordance to State Law and City Council/Housing Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

Proclamation: National Law Enforcement Appreciation Day AGENDA CHANGES:
~ Valley of opportunity
•

CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the December 12, 2023, Meetings of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Award of Bid No. 024-24 – Elevator Maintenance & Repair

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve the Plans and Specifications for Elevator Maintenance & Repair, Bid No. 024-24; and

1. Find the third low bidder non-responsive for the reasons set forth in the agenda report, and award the bid to the lowest responsive, responsible bidder, 24 Hour Elevator, Inc., in the amount of $40,160.

2. 5. Authorization to Establish the Main Street Green Street Phase 2 Project (243830PWCP)

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Accept $5.984 million Caltrans Active Transportation Program Grant (ATPL5211);

1. Appropriate $5.984 million Caltrans Active Transportation Program Grant (ATPL5211) and $816,000 of TransNet (EL03/EL11) funding for the purpose of establishing a Main Street Green Street Phase 2 Roundabout Project (243830PWCP); and

2. Authorize the City Manager to execute the Caltrans Program Supplement Agreement 11-5211S21 in the amount of $3,000.00 for preliminary project approval and environmental documentation.

3. 6. Award of Bid No. 025-24 – Fiber Broadband Project

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for the Fiber Broadband Project, Bid No. 025-24; and

1. Award the bid to the lowest responsive, responsible bidder, Baker Electric & Renewables, LLC, in the amount of $1,729,116.

2. 7. Madison Avenue Safety Improvements - Project Acceptance

RECOMMENDATION:

That the City Council:

Accepts the Madison Avenue Safety Improvements Project, Job No. 203689PWCP, Bid No. 005-23; and

1. Authorizes the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

2. 8. Revised Master JUA with CVUSD

RECOMMENDATION:

That the City Council approves the Revised Master Joint Use Agreement with the Cajon Valley Union School District for joint use of sports fields, parks, and gymnasium.

PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

ADMINISTRATIVE REPORTS:

9. Rejection of Sole Proposal to RFP No. 004-24 – Design-Build-Operate of Digital Message Board Re-Bid

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to reject the sole proposal.

10. Review of Automated License Plate Reader (ALPR) Program

RECOMMENDATION:

That the City Council receives the report as an informational item and provides feedback to staff.

11. Business Façade & Sign Improvement Grant

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, allocating $500,000 in American Rescue Plan Act (ARPA) funding for a Business Façade & Sign Improvement Grant.

12. Consider appointment of a Measure J City Council Ad Hoc Subcommittee

RECOMMENDATION:

Staff recommends that the City Council considers the appointment of two of its members to a Measure J Ad Hoc Subcommittee.

13. Introduction of an Ordinance Amending Section 2.16.020 of the El Cajon Municipal Code Regarding Salaries of Councilmembers and Mayor

RECOMMENDATION:

That the City Council considers introducing an Ordinance amending Section 2.16.020 of the El Cajon Municipal Code (ECMC) related to salaries of Councilmembers and Mayor, and directs the City Clerk to read the title of the Ordinance.

COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors.

14. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

15. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

16. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

17. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

18. DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

ORDINANCES: SECOND READING AND ADOPTION

CLOSED SESSIONS:

19. Closed Session - Conference with Labor Negotiators pursuant to Government Code section 54957.6:

Agency Designated Representatives:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organizations:

El Cajon Police Officers' Association
El Cajon Police Officers' Association Management Group

20. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property:

APN 488-242-43-00
405 E. Lexington Avenue

Negotiating Party:

Centro de Salud de la Comunidad de San Ysidro, Inc.

Kevin Mattson, CEO

City Negotiators:

City Manager
Assistant City Manager
City Attorney

Under Negotiation:

Price and terms of payment for acquisition

21. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property:

APN 488-242-43-00
405 E. Lexington Avenue

Negotiating Party:

San Diego Chaldean Community Council
Dr. Noori Barka

City Negotiators:

City Manager
Assistant City Manager
City Attorney

Under Negotiation:

Price and terms of payment for lease of property

ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/ El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 9th day of January 2024, is adjourned to Tuesday, January 23, 2024, at 3:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
12-12-23DRAFTminutes - 3PM
12-12-23DRAFTminutes - 7PM

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -193- 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

December 12, 2023

A Regular Joint Meeting of the El Cajon City Council/Housing Author ity/Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, December 12 , 2023, was called to order by Mayor/Chair Bill Wells at 3:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.

R O L L C A L L
Council/Agencymembers present: Kendrick, Metschel, and Ortiz Council/Agencymembers absent: None
Deputy Mayor/Vice Chair present: Goble
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

POSTINGS: The City Clerk posted Orders of Adjournment of the November 14, 2023, meeting and the Agenda of the December 12, 2023, meetings in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

The Valley of Opportunity
~ ~ ~
C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -194- 3:00 p.m.

Mayor Wells’ acknowledged the birthday of Councilmember Metschel.

PRESENTATIONS:

 Octoberstache

AGENDA CHANGES: None

CONSENT ITEMS: (1 – 7)

1. Minutes of El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings.

Approve Minutes of the November 14 , 20 23, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

ITEM PULLED BY A MEMBER OF THE PUBLIC:

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

DISCUSSION

Truth stated she does not approve of payment records not being attached to the full agenda. She stated such information should be made available to the public.

City Manager Mitchell clarified that adding that information would add several hundred pages to the agenda , and shared with Ms. Truth that such information is available at any time to the public.

ITEM PULLED BY A MEMBER OF THE PUBLIC:

3. Approval of Reading Ordinances by Title Only

Approve the reading by title and waive s the reading in full of all Ordinances on the Agenda.

DISCUSSION

Truth requested that a short summary be added for each Ordinance introduction to avoid the perception of deception to the public.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -195- 3:00 p.m.

CONSENT ITEMS: (Continued)

4. 2023 Investment Policy Update

That the City Council Adopt Resolution No. 105 -23, and the El Cajon Housing Authority Adopt Resolution No. ECHA -39, respectively, to Adopt the City of El Cajon Investment Policy and delegating investment authorities to the Director of Finance/Authority Treasurer.

5. Authorization to Accept, Appropriate, and Expend the CalRecycle SB 1383 Grant FY2021-22

Adopt Resolution 106-23 to i ncrease the General Fund appropriations by $146,529 for the purpose of transferring grant proceeds to the Public Works Operating Gran t Fund, authorize the City Manager or designee to accept, appropriate, and expend funds received from the CalRecycle SB 1383 Grant (CALSB1383) for FY 2021 -22; and authorize the City Manager or designee to execute any documents and agreements necessary to receive and use these funds.

ITEM PULLED BY A MEMBER OF THE CITY COUNCIL:

6. Award of Bid No. 021 -24 – San Diego River Watershed Water Quality Improvement Project

1. Determine that the project is exempt from the California Environmental Quality Act in accordance with sections 15307 and 15308 of the State CEQA Guidelines; and

2. Adopt Resolution 107 -23 to approve Plans and Specifications for San Diego River Watershed Water Quality Improvement Project, Bid No. 021 -24; and adopt Resolution 108 -23 to award the bid to the sole responsive, responsible bidder, Downstream Services, Inc., in the amount of $347,684.

DISCUSSION

In answer to a question by Councilmember Ortiz, City Manager Mitchell stated that every vendor meeting the minimum qualifications is invited to bid on the project. He further stated that if no one qualifies, it is sometimes necessary to re -bid the job to entice more interested parties, while still maintaining the minimum requirements in place.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -196- 3:00 p.m.

CONSENT ITEMS: (Continued)

7. Fiscal Year 2022 -23 El Cajon Housing Authority Annual Report (pursuant to California Health and Safety Code §34176.1)

El Cajon Housing Authority review ed and accepted the Annual Report, substantially in the form as presented, for the fiscal year ending June 30, 2023.

MOTION BY ORTIZ, SECOND BY KENDRICK, to APPROVE Consent Items 1 to 7.

MOTION CARRIED BY UNANIMOUS VOTE.

PUBLIC COMMENT:

Rebecca Branstetter spoke about the accomplishments of East County Homeless Task Force in 2023.

Truth spoke in opposition of automated license plate reader cameras.

Brenda Hammond spoke about re -vetting programs that are referred to defendants by the County Courthouse.

WRITTEN COMMUNICATIONS: None

PUBLIC HEARINGS: None

ADMINISTRATIVE REPORTS:

8. Selection of Deputy Mayor

RECOMMENDATION: That the City Council selects a Deputy Mayor, for the 2024 calendar year, according to the El Cajon Municipal Code.

DISCUSSION

City Manager, Graham Mitchell, provided detailed information of the Item.

Truth stated she had no preference on the selection of the Deputy Mayor.

MOTION BY WELLS, SECOND BY METSCHEL to APPOINT
Councilmember Ortiz as Deputy Mayor according to the El Cajon Municipal Code for the 2024 Calendar Year.

MOTION CARRIED BY UNANIMOUS VOTE.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -197- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Continued)

9. Community Risk Assessment and Standards of Cover Report

RECOMMENDATION: That the City Council receives the report from Emergency Services Consulting International (ESCI) as an informational item.

DISCUSSION

Heartland Fire Chief , Bent Koch, and Jeff Stone, from Emergency Services Consulting International (ESCI), provided detailed information of the Item.

No public comment was received.

Discussion ensued among Council and Staff concerning the following:
 Where the recommended new fire station would be located;  San Miguel providing a lot of assistance to the northern central area of the City of El Cajon;
 The potential increase to calls for service based on historical change versus by population;
 The amount of mutual aid given and mutual aid received;  A fire engine and ladder truck are recommended at the potential new station;  The recommendation for an additional duty Battalion Chief;  Adding El Cajon staffing to San Miguel’s Station 19 instead of building a new fire station in the City of El Cajon;
 Making sure that the fire stations are keeping up with technological advances; and
 Partnering with healthcare centers to offer Public Service Announcements;  The amount of callers from the Nurse Navigation program who are still going to the Emergency Room or requesting a 911 response; and
 Possible adjustments to the Nurse Navigator program.

MOTION BY KENDRICK, SECOND BY METSCHEL to RECEIVE the report from Emergency Services Consulting International (ESCI) as an informational item.

MOTION CARRIED BY UNANIMOUS VOTE.

10. Real Estate Sale Agreement (405 East Lexington Avenue)

RECOMMENDATION: That the City Council adopts the next Resolution, in order, approving the Real Estate Sale Agreement with Centro de Salud de la Comunidad de San Ysidro, Inc., for the purchase of 405 East Lexington Avenue.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -198- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 10 - Continued)

DISCUSSION

City Manager, Graham Mitchell, provided detailed information of the Item.

Truth spoke in opposition of the purchase of 405 East Lexington Avenue.

Discussion ensued among Council and Staff concerning the following:
 The City of El Cajon will own the building if the sale is completed;  It would be a 30 day escrow, which will allow time to negotiate based on inspections; and
 Saving taxpayers’ money because neither party is using a broker for the sale.

MOTION BY ORTIZ, SECOND BY KENDRICK, to ADOPT Resolution No. 109-23 to approve the Real Estate Sale Agreement with Centro de Salud de la Comunidad de San Ysidro, Inc., for the purchase of 405 East Lexington Avenue.

MOTION CARRIED BY 4 - 0 VOTE.
(Mayor WELLS – Disqualified)

11. Award of RFP No. 023-24 – Small Business Incubator Operator

RECOMMENDATION: That the City Council:

1. Determines that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 of the state CEQA Guidelines; and

2. Adopts the next Resolution, in order, to authorize the City Manager to negotiate a lease agreement for a portion of the building at 405 E. Lexington Avenue with the Chaldean Community Council eff ective upon the close of escrow and transfer of title of the property to the City.

DISCUSSION

City Manager, Graham Mitchell, provided detailed information of the Item.

Dr. Noori Barka stated he is very excited to get the Small Business Incubator started.

Discussion ensued among Council and Staff concerning the following:
 The selection process for participants of the Small Business Incubator; and  The benefits this will provide to small business owners.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -199- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 11 - Continued)

MOTION BY ORTIZ, SECOND BY MITSCHEL, to DETEMINE that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 of the state CEQA Guidelines; and ADOPT Resolution No. 110-23 to authorize the City Manager to negotiate a lease agreement for a portion of the building at 405 E. Lexington Avenue with the Chaldean Community Council effective upon the close of escrow and transfer of title of the property to the City.

MOTION CARRIED BY UNANIMOUS VOTE.

12. 2023 Annual Pension Status Report

RECOMMENDATION: That the City Council receives the Annual Pension Status Report.

DISCUSSION

Director of Finance, Clay Schoen, provided detailed information of the Item.

No public comment was received.

Discussion ensued among Council and Staff concerning the following:
 CalPERS managing the City of El Cajon’s pension plan;  The projected unfunded liability; and
 How CalPERS is investing.

MOTION BY ORTIZ, SECOND BY KENDRICK, to RECEIVE the Annual Pension Status Report.

MOTION CARRIED BY UNANIMOUS VOTE.

13. The Wall that Heals – Vietnam Veterans Memorial Replica and Mobile Education Center

RECOMMENDATION: That the City Council approves the use of Wells Park to host The Wall that Heals for one week in the Spring of 2024, waiver of facility rental fees, and approval to operate overnight.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -200- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 13 – Continued)

DISCUSSION

Parks and Recreation Manage , Adam Tronerud , provided detailed information of the Item.

Truth spoke in favor of the City of El Cajon hosting the Wall that Heals.

Discussion ensued among Council and Staff concerning the following:
 Costs that would be associated with hosting The Wall that Heals;  Next closest locations that have recently or will soon host;  The City of El Cajon has been s elected to host as long as the City Council approves hosting;
 Security needs; and
 Connecting with VECA for help

MOTION BY KENDRICK, SECOND BY METSCHEL, to APPROVE the use of Wells Park to host The Wall that Heals for one we ek in the Spring of 2024, waive facility rental fees, and approve to operate overnight.

MOTION CARRIED BY UNANIMOUS VOTE.

14. Award of RFP No. 027-24 – Measure J Polling & Outreach Services

RECOMMENDATION: That the City Council:

1. Determines that the project is exempt from the Californ ia Environmental Quality Act (CEQA) pursuant to section 15378(b)(5) of the state CEQA Guidelines; and

2. Adopts the next Resolution, in order, to enter into an agreement with Competitive Edge Research & Communication, Inc. (CERCI), in an amount not to exceed $182,000.

DISCUSSION

Assistant City Manager, Vince DiMaggio, provided detailed information of the Item.

Truth spoke in opposition of the Measure J Polling and in favor of the having conservations with the public about potential impacts if the measure does not pass.

Discussion ensued among Council and Staff concerning the following:
 No refund was issued from the previous polling company;  Having more time to pursue the measure this year;
 The benefit of more accurate data;
 Measure J would be a continuation of the current tax measu re, instead of raising the tax;

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -201- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 14 – Continued)

 Holding town hall meetings to reach out to the community;  The need to determine what would be cut if the measure doesn’t pass;  The City of El Cajon not receiving as much funds from the County for property taxes as other cities;
 Involving the City Council more and expressing their concerns to the pollster directly; and
 Engaging with community organizations.

MOTION BY ORTIZ, SECOND BY METSCHEL, to DETEMINE that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15378(b)(5) of the state CEQA Guidelines; and ADOPT Resolution No. 111-23, to enter into an agreement with Competitive Edge Research & Communication, Inc. (CERCI), in an amount not to exceed $182,000.

MOTION CARRIED BY UNANIMOUS VOTE.

15. Award of RFP No. 020-24 – Economic Analysis Services (Parkway Plaza Mall)

RECOMMENDATION: That the City Council:

1. Determines that the project is exempt from the Califor nia Environmental Quality Act (CEQA) pursuant to state CEQA Guidelines section 15262; and

2. Adopts the next Resolution, in order, to enter into an agreement with Hunden Strategic Partners, Inc. dba Hunden Partners (HP), in an amount not to exceed $248,915 for a one-year term.

DISCUSSION

City Manager, Graham Mitchell, provided detailed information of the Item.

No public comment was received.

Discussion ensued among Council and Staff concerning the following:
 Participation of the mall owners;
 Communication between the owners at the mall and City Staff;  HP has experience with both the private sector and with malls;  Funds would come from the economic development fund, which is funded through the general fund;
 All of the bids coming in within dollars of each other;  The mall is in the number one sales tax generating area in the City of El Cajon;  HP has the most private sector experience out of the companies that were interviewed;

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -202- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 15 – Continued)

 The agreement with HP is not anticipated to last more than one year; and  The goal is to have the owners see the value of working together.

MOTION BY ORTIZ, SECOND BY METSCHEL, to DETERMINE that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to state CE QA Guidelines section 15262; and ADOPT Resolution No. 112-23, to enter into an agreement with Hunden Strategic Partners, Inc. dba Hunden Partners (HP), in an amount not to exceed $248,915 for a one-year term.

MOTION CARRIED BY UNANIMOUS VOTE.

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors.

16. Council Activities Report/Comments

Truth spoke about the SANDAG meeting on December 8, 2023, which the Mayor attended.

Report as submitted.

ACTIVITIES REPORTS OF COUNCILMEMBERS:

17. DEPUTY MAYOR STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

Truth spoke about safety on MTS Trolleys.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -203- 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS: (Continued)

18. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

Council Activities Report/Comments.

Report as submitted.

19. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

Report as submitted.

20. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Die go Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

JOINT COUNCILMEMBER REPORTS:

21. Considering Shade Structures in Residential Front Yards

RECOMMENDATION:

That the City Council directs staff to provide an analysis of the merits of modifying the El Cajon Municipal Code to allow permanent and semi -permanent shade structures in residential front yards.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -204- 3:00 p.m.

JOINT COUNCILMEMBER REPORTS: (Item 21 – Continued)

DISCUSSION

Deputy Mayor Goble and Councilmember Ortiz provided detailed information of the Item.

Discussion ensued among Council and Staff concerning the pros and cons of allowing permanent and semi-permanent shade structures in residential front yards.

MOTION BY GOBLE, SECOND BY ORTIZ, to DIRECT staff to spend no more than 3 hours to deci de the merits of modifying the code to allow permanent and semi-permeant shade structures.

MOTION CARRIED BY UNANIMOUS VOTE.

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

ORDINANCES: FIRST READING - None

ORDINANCES: SECOND READING AND ADOPTION - None

CLOSED SESSIONS:

RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:

22. Closed Session - Conference with Legal Counsel - Anticipated Litigati on – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case - In the course of construction of the City's El Cajon Boulevard Streetscape Project, City’s contractor, Tri -Group Construction and Development, Inc., has presented numerous claims against the City for extra days and extra compensation under the contract.

23. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Significant exposure to litigatio n pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case - In the course of construction of the City's El Cajon Boulevard Streetscape Project, City’s contractor, Tri -Group Construction and Development, Inc., has presented numerous claims against the City for extra days and extra compensation under the contract.

Joint Meeting: El Cajon City Council/Housing Authority/ December 12, 2023 Successor Agency to the Redevelopment Agency -205- 3:00 p.m.

CLOSED SESSIONS: (Continued)

24. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Significant exposure to litigation pursu ant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case - In the course of construction of the City's El Cajon Boulevard Streetscape Project, City’s contractor, Tri -Group Construction and Development, Inc., has pr esented numerous claims against the City for extra days and extra compensation under the contract.

25. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d ) of Government Code section 54956.9: One (1) potential case - In the course of construction of the City's El Cajon Boulevard Streetscape Project, City’s contractor, Tri -Group Construction and Development, Inc., has presented numerous claims against the Ci ty for extra days and extra compensation under the contract.

26. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case - In the course of construction of the City's El Cajon Boulevard Streetscape Project, City’s contractor, Tri -Group Construction and Development, Inc., has presented numerous claims against the City for extra days and extra compensati on under the contract.

MOTION BY WELLS, SECOND BY METSCHEL, to ADJOURN to Closed Session at 6:12 p.m.

MOTION CARRIED BY UNANIMOUS VOTE.

RECONVENED to Open Session at 7:00 p.m.

City Attorney Foley reported the following actions:
 No reportable action taken.

Adjournment: Mayor Wells adjourned the Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 12th day of December, 20 23, at 7:00 p.m., to Tuesday, December 12, 2023, at 7:00 p.m.

________________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary

Joint Meeting: El Cajon City Council/Housing Authority/ (Meeting Date), 2023 Successor Agency to the Redevelopment Agency -1- 7:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

December 12, 2023

An Adjourned Regular Joint Meeting of the El Cajon City Council/Hou sing Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, December 12, 2023, was called to order by Mayor/Chair Bill Wells at 7:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California. This meeting was adjour ned from the Adjourned Regular Joint Meeting held at 3:00 p.m., Tuesday, December 12 , 2023, by order of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

AGENDA CHANGES: None

PUBLIC COMMENTS: None

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Joint Meeting: El Cajon City Council/Housing Authority/ (Meeting Date), 2023 Successor Agency to the Redevelopment Agency -2- 7:00 p.m.

PUBLIC HEARINGS:

100. Plaza de Las Palmas Shopping Center Specific Plan Update

RECOMMENDATION: That the City Council:

1. Opens the Public Hearing and considers public testimony;

2. Closes the Public Hearing;

3. Moves to adopt the next Resolution, in order, approving the California Environmental Quality Act Exemption; and

4. Moves to adopt the next Resolution, in order, approving an Amendment to Specific Plan No. 32.

DISCUSSION

Deputy Director of Community Development, Noah Alvey, provided a summary of the Item.

Mayor Wells opened the Public Hearing.

Vince Kattoula, representing Eashon, Inc ., spoke in support of amending Specific Plan No. 32 and showed a Power Point presentation with a rendering of the potential new store.

MOTION BY WELLS, SECOND BY ORTIZ, to CLOSE the Public Hearing.

MOTION CARRIED BY UNANIMOUS VOTE.

Discussion ensued among Council and Staff concerning the following:
 Which buildings in the shopping center would be affected;  Types of items that would be sold by the new company moving into the current vacant building;
 Traffic generated would be consistent with the pervious store;  Boundaries of the shopping center and size of the vacant store;  The portion of the vacant store that would be allotted for wholesale activities;  The portion of the wholesale area that would be allotted for alcohol wholesales;  Inquiries that were received by the surrounding neighborhoods;  Stores will not be able to obtain a wholesale liquor license and a retail liquor license at the same time; and
 Possible homeless problems at the location.

MOTION BY GOBLE, SECOND BY KENDRICK, to ADOPT Resolution No. 113-23, to approve the California Environmental Quality Act Exemption and ADOPT Resolution No. 114 -23, to approve an Amendment to Specific Plan No. 32.

MOTION CARRIED BY UNANIMOUS VOTE.

Joint Meeting: El Cajon City Council/Housing Authority/ (Meeting Date), 2023 Successor Agency to the Redevelopment Agency -3- 7:00 p.m.

Adjournment: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council /Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 12th day of December, 2023, at 7:39 p.m., to Tuesday, January 9, 2023, at 3:00 p.m.

______________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary

City Council
Agenda Report
Agenda Item 4.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 024-24 – Elevator Maintenance & Repair RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve the Plans and Specifications for Elevator Maintenance & Repair, Bid No. 024-24; and

2. BACKGROUND:

Elevator Maintenance & Repair services comprises routine maintenance and as-needed repairs for elevators at City facilities and an opportunity for the City to renew the contract for up to four optional one-year terms. The bid was advertised on October 19, 2023, and the City received three responses on November 20, 2023; all responses were evaluated.

Section 7 of the bid specifications’ Information for Bidders states:
“REJECTION OF PROPOSALS - Rejection of Proposals containing alterations, erasures, or irregularities. Proposals may be rejected if they show any alterations of form, additions not called for, conditional or alternative bids, incomplete bids, erasures or irregularities of any kind.” The third low bidder, Otis Elevator Company (OTC), did not submit required documentation to comprise a complete bid. OTC failed to submit City forms, to include, but not limited to: the Non-Collusion Declaration, Designation of Worker Classifications, Designation of Subcontractors, Bidders Statement Regarding Insurance, Bidder’s Organizational Information, etc.

In addition, OTC’s submittal included revised terms and conditions. When a vendor sets forth such conditions within their proposal it is deemed a conditional bid. Therefore, OTC’s bid is non-responsive to the specifications and terms and conditions of the bid.

Staff recommends the City Council adopts resolutions to (1) Find the third low bidder non-responsive for the reasons cited above, (2) Approve the plans and specifications for the service, and (3) Award the bid to the lowest responsive, responsible bidder, 24 Hour Elevator, Inc., in the amount of $40,160. The summary of bids is attached and complete proposals are on .!!!!_ Valley of opportunity
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file in the Purchasing Division.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed Elevator Maintenance & Repair services project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 (Existing Facilities). This exemption applies to projects involving repair and maintenance of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use.

FISCAL IMPACT:

The fiscal impact for the initial one-year term is $40,160. Sufficient funds are available for this service in Fiscal Year 2023-24 Annual Budget Facilities-Repairs & Maint (101550) and Magpac-Repairs & Maint (241600). Subsequent 4-year costs are estimated to total $173,054.89. Funds for the renewal terms will be in accordance with the approved budget for each fiscal year.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Plans & Specs
Resolution - Awd
Bid Summary - 024-24

Page 1 of 1 ends

RESOLUTION NO. __-24

RESOLUTION APPROVING

PLANS AND SPECIFICATIONS FOR

ELEVATOR MAINTENANCE AND REPAIR
(Bid No. 024-24)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Elevator Maintenance and Repair project (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

01/09/24 CC Agenda
Reso - Bid 024-24 – Elevator Maintenance & Repair - Approve Plans & Specs 121223

Page 1 of 2 ends

RESOLUTION NO. __-24

RESOLUTION AWARDING BID FOR

ELEVATOR MAINTENANCE AND REPAIR
(Bid No. 024-24)

WHEREAS, the Elevator Maintenance and Repair project (the "Project") includes routine maintenance and as -needed repairs for elevators at City of El Cajon (the "City") facilities, for a term of one (1) year, with the option to renew for up to four (4) optional one-year periods; and

WHEREAS, Bid No. 024-24 (the "Bid") was advertised on October 19, 2023, and the City received three (3) responses on November 20, 2023, and evaluat ed each one; and

WHEREAS, the third low bidder, Otis Elevator Company ("OTC"), did not submit a complete bid by failing to provide required City forms identified in the Bid Specifications, to include, but is not limited to: the Non-Collusion Declaration, Designation of Worker Classifications, Designation of Subcontractors, Bidders Statement Regarding Insurance, Bidder’s Organizational Information, and OTC’s submittal also included revised terms and conditions, which deems their proposal to be a conditional bid, and t herefore, OTC’s bid is non-responsive to the specifications, terms and conditions of the Bid; and

WHEREAS, staff recommends that the City Council finds the third low bidder non- responsive, and awards the B id to the lowest responsive, responsible bidder, 24 Hour Elevator, Inc., in the amount of $40,160.00; and

WHEREAS, sufficient funds for the initial one-year term of the Project are available in Fiscal Year 2023 -24 Annual Budget: Facility Repairs and Maintenance and Magpac - Repairs and Maintenance; and

WHEREAS, the
Project is exempt from the California Environmental Quality Act (CEQA) pursuant to section 15301 (Existing Facilities). This exemption applies to projects involving repair and maintenance of existing public or private structures, facilities, and mechanical equipment involving negligible or no expansion of use.; and

WHEREAS, the City Council believes it to be in the best interests of the City to deem the third low bidder non- responsive for the reasons stated above, reject all other bids, and award the Bid to the lowest responsive, responsible bidder , in the amount of $40,160.00.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct , and are the findings of the City Council.

Page 2 of 2 ends

2. The City Council hereby finds the third low bidder to be non -responsive, rejects all other bids, and awards the Bid for the Project to the lowest responsive, responsible bidder:

24 Hour Elevator, Inc.,

in an amount not to exceed $40,160.00 for a term of one (1) year.

3. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.

01/09/24 CC Agenda
Reso – Bid 024-24 – Elevator Maintenance & Repair – Awd (24 Hr Elevator) 121223

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 024-24 Bid Name: Elevator Maintenance & Repair
Solicitation Due Date/Time: November 20, 2023/
2:00 p.m.

Initial Date of Advertisement: October 19, 2023

Number of Responses Received: 3

Bid Estimate: $42,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid
Responsiveness
Notes
24 Hour Elevator, Inc. Yes
EnPro Elevator, Inc. Yes
Otis Elevator Company No Did not submit City forms and proposal submitted constitutes a conditional bid.

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: November 29, 2023 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _ INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS_ _ _____________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: 24 HOUR ELEVATOR, INC., $40,160 PURCHASING DIVISION:

Review Completed By: Mara Romano Date: November 29, 2023

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Vendo r Vendor Type Bid Am ount Form at Submit Dat e Status 24 Hour Elevator, Inc. S40,160.00 Electronic 11/ 17/2023 241:16 PM Submitted EnPro Elevator, Inc. CADIR. DBE S40,700.00 Electro nic 11/ 17/2023 1 39:28 PM Submrtted Otis Elevator Company S46.748.00 Electronic 11/20 / 2023 1 :15:00 PM Submrtted City Council
Agenda Report
Agenda Item 5.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Authorization to Establish the Main Street Green Street Phase 2 Project (243830PWCP)
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Accept $5.984 million Caltrans Active Transportation Program Grant (ATPL5211); 1.

Appropriate $5.984 million Caltrans Active Transportation Program Grant (ATPL5211) and $816,000 of TransNet (EL03/EL11) funding for the purpose of establishing a Main Street Green Street Phase 2 Roundabout Project (243830PWCP); and

2. Authorize the City Manager to execute the Caltrans Program Supplement Agreement 11-5211S21 in the amount of $3,000.00 for preliminary project approval and environmental documentation.

3. BACKGROUND:

On April 13, 2023, the City was awarded $6.8 million in Caltrans Active Transportation Program grant funds. The proposed project will design and install a roundabout at the intersection of Main Street and El Cajon Boulevard. Additionally, a Class IV bicycle path, new streetlights, landscaping, and trees will be installed on Main Street as an extension to the Phase 1 Main Street Green Street project, which is currently under construction. This roundabout was identified in the adopted 2018 El Cajon Transit District Specific Plan as a high-priority project.

This Program Supplement Agreement is for the preliminary project approval and preparation of environmental documentation only. A future Program Supplement Agreement will be needed as the project proceeds into the design and construction phase. Design is anticipated to begin in fiscal year 2025, and construction will begin during fiscal year 2026.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The project has been determined to be a subsequent activity pursuant to CEQA Guidelines section 15186 under a previously certified Environmental Impact Report (“EIR”). The conceptual design for a roundabout at W. Main St. and El Cajon Boulevard was approved and analyzed with the El Cajon Transit District Specific Plan Final Program EIR (SCH No. 2017041047) and certified by the City Council on May 8, 2018. The acceptance of grant funds to design and construct the roundabout project aligns with the planned design road configuration approved by the TDSP and analyzed by the Final Program EIR. An environmental checklist was prepared, and the project was found to be within the scope of the Final Program EIR and would not create any new environmental effects not examined in the Final Program EIR, and no new impacts .!!!!_ Valley of opportunity
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were identified. The project will be required to comply with the mitigation framework and all required mitigation measures of the Final Program EIR.

FISCAL IMPACT:

Approval of this action will accept and appropriate $5.984 million of Caltrans Active Transportation Program Grant (ATPL5211) funds and increase TransNet Fund (512580:

EL03/EL11) appropriations for a Main Street Green Street Phase 2 Project (243830PWCP). The project will be included in the Fiscal Year 2023-24 Capital Improvement Program to begin the preliminary project approval and environmental documentation phases.

Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Program Supplement Agreement
CIP Budget Sheet
TDSP Roundabout Location

Page 1 of 2 ends

RESOLUTION NO. ___-24

RESOLUTION OF THE CITY EL CAJON

APPROVING AND AUTHORIZING THE EXECUTION OF A

PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS

FOR AN ACTIVE TRANSPORTATION PROGRAM GRANT
PROJECT MAIN STREET GREEN STREET PHASE 2 ROUNDABOUT
ATPL-5211(045)

WHEREAS, the City of El Cajon was recently awarded a state- aid grant from the California Department of Transportation ("Caltrans") for the purpose of installing Class IV bicycle fac ilities, improved sidewalks, landscaping , and a new roundabout at the intersection of Main Street at El Cajon Boulevard-Douglas Avenue (the "Project"); and

WHEREAS, the Program Supplement Agreement (the "Agreement") is required for the reimbursement of expended costs for the Project, and establishes terms and conditions the City must meet and comply with in order to receive state funds to implement transportation improvement projects; and

WHEREAS, the Project will improve pedestrian and vehicle safety by enhancing traffic flow via the installation of traffic calming measures in order to increase the visibility of pedestrians and bicyclists crossing streets; and

WHEREAS, the Project has been determined to be a subsequent activity pursuant to CEQA Guidelines 15186 under a previously certified Environmental Impact Report ("EIR"), and an environmental checklist was prepared finding the Project to be within the scope of the Final Program EIR and would not create any new environmental effects not examined in the Final Program EIR, and no new impacts were identified; and

WHEREAS, the parties desire to enter into the Agreement to set forth the terms and conditions for the successful completion of the Project.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That certain Program Supplement No. 00000A337 to Administering Agency-State Agreement for State- Aid Projects Master Agreement No. 11- 5211S21, with Caltrans for an Active Transportation Program (ATPL) Grant Project In the amount of $3,000.00 (“Agreement"), presented to the City Council at this meeting, is hereby approved substantially in the form as presented at this meeting.

2. The City Council hereby authorizes the City Manager to execu te the Agreement on behalf of the City of El Cajon, with such changes as may be approved by the City Manager, and to take all actions and to execute all documents, attachments to

Page 2 of 2 ends

the Agreement, and other documents necessary or appropriate to carry out the terms of the Agreement.

3. The City Council hereby approves the appropriation of $5,984,000.00 from the CalTrans Active Transportation Program Grant (ATPL5211, as supplemented by the Agreement), and the appropriation of $816,000.00 from Transnet (EL/03/EL11) funding, all for the City’s Main Street Green Street Phase 2 Roundabout Project (243830PWCP).

4. The City Counc il hereby further authorizes the City Clerk to attest to the signature of the City Manager in executing the Agreement and such documents as authorized in Section 2, above.

5. In accordance with CEQA Guidelines section 15186 the Project changes are found to be within the scope of the program Environmental Impact Report ("EIR") and no new environmental documentation is required as it does not have any new environmental effects not examined in the Final Program EIR , and no new mitigation measures are required. Additionally, the environmental checklist documents compliance with the mitigation measures in the program EIR that the project will implement.

01/09/24 CC Agenda
Reso – Authorization to Establish the Main Street Green Street Phase 2 Project, (243830PWCP) 010324 00000A337
FOR STATE FUNDED PROJECTS NO 11-5211S21
1124000051
November 03, 2023
11-SD-0-ECJ
ATPL-5211(045)
5211
This Program Supplement, effective 10/19/2023, hereby adopts and incorporates into the Administering Agency-State Agreement No. 11-5211S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 11/09/2021 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).

The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.

Main Street Roundabout is an active transportation corridor project with Class IV bicycle facilities, improved sidewalks, traffic calming.

Bike Path 0.0(MILES)
State FundsEstimated Cost Matching Funds

CITY OF EL CAJON
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$3,000.00 $0.00 $0.00
Chief, Office of Project Implementation

STATE OF CALIFORNIA
Department of Transportation
$3,000.00
$3,000.00STATE
1 Page of 4Program Supplement 11--521-A337- SERIAL
11/3/2023

SPECIAL COVENANTS OR REMARKS
11-SD-0-ECJ
ATPL-5211(045)

1. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.

B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s).

This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures.

C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE.

D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof.

Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.

E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below.

Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. 2Page of 4Program Supplement 11--521-A337- SERIAL

SPECIAL COVENANTS OR REMARKS
11-SD-0-ECJ
ATPL-5211(045)
Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award.

F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.

G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment.

H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines.

I. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP), submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations requirements which may be accessed at: www.dot.ca.gov/hq/audits/.

ADMINISTERING AGENCY agrees to comply with, and require all sub-recipients and project sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, and all applicable Federal and State laws and regulations.

ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and State laws and regulations, shall be used to determine the allowability of individual PROJECT cost items.

Any Fund expenditures for costs for which ADMINISTERING AGENCY has received 3Page of 4Program Supplement 11--521-A337- SERIAL

SPECIAL COVENANTS OR REMARKS
11-SD-0-ECJ
ATPL-5211(045)
payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, or 48 CFR, Chapter 1, Part 3, are subject to repayment by ADMINISTERING AGENCY to STATE. Should ADMINISTERING AGENCY fail to reimburse Funds due STATE within 30 days of demand, or within such other period as may be agreed in writing between the Parties hereto, STATE is authorized to intercept and withhold future payments due ADMINISTERING AGENCY from STATE or any third-party source, including, but not limited to, the State Treasurer, the State Controller, and the California Transportation Commission.

J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended.

K. This PROJECT has received funds from Active Transportation Program (ATP). The ADMINISTERING AGENCY agrees to administer the project in accordance with the CTC Adopted SB1 Accountability and Transparency Guidelines.

1. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the California Transportation Commission. Any changes to the approved PROJECT scope without the prior expressed approval of the California Transportation Commission are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. 4Page of 4Program Supplement 11--521-A337- SERIAL
PROJECT NAME:

Description:

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2023 - 2024
MAIN STREET • GREEN STREET PHASE 2 ACTIVITY:

PROJECT NO:
550590
243830PWCP
On Main Street from Johnson Avenue to El cajon Boulevard. This project will install new Class IV,11I, and II bicycle facilities, improved sidewalks, new ADA curb ramps and a new roundabout at the intersection of Main Street at El cajon Boulevard-Douglas Avenue.

Justification:

A Caltrans Active Transportation Program (ATP) grant was obtained in April 2023. This project was identified in the adopted El Cajon Transit District Specific Plan as a high priority project. This project along Main Street from Johnson Avenue to El Cajon Boulevard will promote high density, mixed-use smart growth by creating visually unified street spaces, making places of interest easy to get to by walking, bicycling, public transportation, and present a more welcoming image of the City.

Scheduling:

Design work will begin in Spring 2024 with construction anticipated by Summer 2025.

Operating Budget Impact:

Landscaping maintenance is expected to slightly increase operating costs.

Original Project Proposed Project Proposed Project
Budget Current Project Budget Amendment Budget
Architectural Services (8315) - - - .

Consulting Services (8325) 624,700 - - 624,700
Engineering Services (8335) - - - .

Engineering Services-Internal (8336) 25,000 - - 25,000
Inspection Services-Internal (8337) - - - .

Legal Services (8345) - - - .

Other Prof/Tech Services (8395) - - - .

Advertising (8522) 300 - - 300
Janitorial Services (8544) - - - .

Permits & Fees (8560) 3,000 - - 3,000
Printing & Binding (8570) - - - .

Furniture, Machinery & Equipment (9035) - - - .

Land Acquisition (9050) - - - .

Construction-Buildings (9060) - - - .

Infrastructure (9065) 6,147,000 - 6,147,000
Contingency (9060) - - - .

PROJECT COST TOTAL: 6,800,000 - - 6,800,000
Source(s) of Funds:

State ATP funds 5,984,000 5,984,000
TransNet EL03 408,000 408,000
TransNet EL 11 408,000 408,000
- .

FUNDING TOTAL: 6,800,000 - . 6,800,000
The City of El Cajon
Adopted on May 8, 2018
by City Council Resolution No. 039-18
SECTION 04 / Circulation
+
+
+
+
+
+
+
+

PROPOSED ROUNDABOUT - EL CAJON BOULEVARD AND MAIN STREET Roundabouts Objectives:

Potential gain of public space
Node and creek highlight
Integrate public art
Roundabout Composition:

Single lane roundabout
100 foot external diameter with
50 foot internal diameter
Exclusive east bound right-turn
lane
Exclusive west bound right-turn
lane
Potential for public plazas
on the east, west and south
corners of the roundabout
Examples of street corners transformed into contemporary public plaza spaces
Figure 21 - El Cajon Boulevard Roundabout w/Main St.
pg 47
SECTION 04 / Circulation

4.5 MAIN STREET- GREEN STREET"GATEWAY"
Main Street, from Marshall Avenue to El Cajon
Boulevard, is another critical gateway into
downtown El Cajon. This stretch of Main Street
can function as a green street gateway through
the implementation of an enhanced urban
forest with tree lined parkways and bulb
outs, bioswales, directional and community
signage, bike lanes, thematic street lighting,
site furnishings, and enhanced pedestrian
crossings . Site furnishings, lighting, and
hardscape materials should represent an
extension of those found on Main Street within
Tree lined streets and landscaped parkways provide a
pedestrian scale.

Flow through planters are part of the green infrastructure utilized to reduce and treat stormwater at its source
pg 48 El Cajon Transit District Specific Plan
LEGEND
Green Street"Gateway"
Village Retail Streetscape
Gateway Roundabout
• Neighborhood Roundabout
Figure 22 - Main Street
City Council
Agenda Report
Agenda Item 6.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 025-24 – Fiber Broadband Project RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for the Fiber Broadband Project, Bid No. 025-24; and1.

Award the bid to the lowest responsive, responsible bidder, Baker Electric & Renewables, LLC, in the amount of $1,729,116.

2. BACKGROUND:

The Fiber Broadband Project is funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) Grant Funds and encompasses the expansion of broadband network at nine City facilities; furnishing and installing approximately 9,000 linear feet of 3’ conduit (directional boring) and approximately 45,000 linear feet of fiber optic cable.

The bid was advertised on October 26, 2023. The City received seven responses on December 4, 2023, and evaluated the three lowest bid submissions. The summary of bids is attached and complete proposals are on file in the Purchasing Division.

Staff recommends the City Council adopts resolutions to (1) approve the plans and specifications for the project, and (2) award the bid to the lowest responsive, responsible bidder, Baker Electric & Renewables, LLC, in the amount of $1,729,116.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed installation of conduit and fiber optic cable in existing roadways and public facilities is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines section 15301 (Existing Facilities) and section 15303 (New Construction or Conversion of Small Structures). Section 15301 exempts actions relating to existing facilities or structures where there is negligible or no expansion of the use. Section 15303 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure.
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FISCAL IMPACT:

The fiscal impact is $1,729,116. Sufficient funds are available in the Fiscal Year 2023-24 Expand Broadband Citywide (223754PWCP) budget.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Sara Diaz, Director of Information Technology Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Approve Plans & Specs
Resolution - Award
Bid Summary - 025-24

Page 1 of 2 ends

RESOLUTION NO. ___-24

RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR

FIBER BROADBAND PROJECT
(Bid No. 025-24)

WHEREAS, the Director of Public Works has submitted plans and specifications for the Resolution Awarding Bid for the Fiber Broadband Project (Bid No. 02 5-24) (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Public Works are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Public Works of the City of El Cajon.

01/09/24 CC Agenda
Reso – Bid No. 025-24 – Fiber Broadband Project - Approve Plans & Specs 010324

Page 1 of 2 ends

RESOLUTION NO. ___-24

RESOLUTION AWARDING BID FOR FIBER BROADBAND PROJECT
(Bid No. 025-24)

WHEREAS, Bid No. 02 5-24 for the Fiber Broadband Project (the " Project") was advertised on October 26, 2023; and

WHEREAS, seven (7) responses were received on December 4, 2023, with the lowest three (3) evaluated by staff; and

WHEREAS, the Project, funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) Grant Funds, encompasses the expansion of broadband network at nine (9) City facilities; furnishing and installing approximately 9,000 linear feet of 3’ conduit (directional boring) and approximately 45,000 linear feet of fiber optic cable; and

WHEREAS, after thorough evaluation of the response, City staff has determined that the proposal received from Baker Electric & Renewables LLC, ("Baker Electric") meets the City’s requirements; and

WHEREAS, the fiscal impact of the Project is $1,729,116. 00 and sufficient funds are available in the Fiscal Year 2023- 24 Expand Broadband Citywide (223754PWCP) budget; and

WHEREAS, the proposed installation of conduit and fiber optic cable in existing roadways and public facilities is exempt from the California Environmental Quality Act ("CEQA") in accordance with section 15301 Existing Facilities and section 15303 New Construction or Conversion of Small Structures where there is negligible or no expansion of the use and the conversion of existing small structures from one use to another and where only minor modifications are made in the exterior of the structure; and

WHEREAS, the City Council believes it to be in the best interest of the City to award Bid No. 025-24 to Baker Electric, as recommended by staff.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct and are the findings of the City Council.

2. The City Council hereby determines that the Project is exempt from the California Environmental Quality Act pursuant to state CEQA Guidelines sections 1530 1 and 15303.

3. The City Council hereby awards Bid No. 0 25-24 to Baker Electric & Renewables LLC in an amount not to exceed $1,729,116.00 for the Project.

Page 2 of 2 ends

4. The City Manager, or designee, and City Clerk are authorized and directed to execute a n agreement for the Project on behalf of the City of El Cajon (the "Agreement"), with such changes or amendments as maybe approved by the City Manager, or designee, and to take all actio ns and to execute all documents and/or attachments to the Agreement, and other documents necessary or appropriate to carry out the terms of the Agreement.

01/09/24 CC Agenda
Reso – Bid No. 025-24 – Fiber Broadband Project - Award (Baker Electric) 010324

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 025-24 Bid Name: Fiber Broadband Project
Solicitation Due Date/Time: December 4, 2023/
2:00 p.m.

Initial Date of Advertisement: October 26, 2023

Number of Responses Received: 7

Bid Estimate: $1,700,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid
Responsiveness
Notes
Baker Electric & Renewables, LLC Yes
DBX, Inc. Yes
S.E.C.C. Corporation Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED:

RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _ _ _ ______________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: BAKER ELECTRIC & RENEWABLES, LLC, $1,729,116
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: December 20, 2023

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Vendor Vendor Type Bid Amount Format Submit Date status Ba er Electric Inc. C DI ' Sl .7 9,1 16.0-0 Electronic 1 0 I 023 1:57:1 6 PM Sub ed DBX, Inc. C DI 1,800,1 50.00 Electroni 1 0 I 3 1 :38:08 PM Subm ed SEC Corpora i n C I MBE 1,8 .1 " Electroni 1 I 3 9: 7:3 AM Subm· ed Al ·arc Communicaiions Co si ru on.Inc. DBE. MBE.CADI s 294. 10.11 Electronic 1 0 /2023 1:36:32 PM Subm ed S-ervite k E ect( In . C DI BE 5 1.7 .00 Electronic 1 0 I 023 11:20:45AM Subm· ed MS Construe '.on. Inc_ 3,000.000. 0-0 Electronic 12)0 /2023 8:55:03 AM Sub ed ,HS Construe ·on LLC CADI $3,539. 36. 0-0 Electronic 1 0 /2023 1 :36:52 PM Subm· ed City Council
Agenda Report
Agenda Item 7.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Madison Avenue Safety Improvements - Project Acceptance RECOMMENDATION:

That the City Council:

Accepts the Madison Avenue Safety Improvements Project, Job No. 203689PWCP, Bid No. 005-23; and

1. Authorizes the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

2. BACKGROUND:

On December 19, 2022, the City Council awarded a contract for the Madison Avenue Safety Improvements project to DBX, Inc. for $4,164,664. The project included the installation of a Class 2 bike lane with bicycle detection at eight traffic signals, fifty-two (52) new public street lights standards with LED luminaires, 11,137 linear feet of 3" conduit (directional boring), asphalt paving, slurry resurfacing, curb extensions, curb ramps, sidewalk two accessible pedestrian system crosswalks with rectangular rapid flashing beacons (RRFB) and a traffic signal modification at Madison Street and First Street. The project was partially funded by a Caltrans Highway Safety Improvement Program (HSIP) grant.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301(c) because it involved minor alterations to existing public facilities, including public safety enhancements, bicycle facilities and other minor transit improvements.

FISCAL IMPACT:

The fiscal impact of the total construction cost is $3,888,841.56.

Prepared By: Raul Armenta, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
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City Council
Agenda Report
Agenda Item 8.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Frank Carson, Director of Parks & Recreation
SUBJECT: Revised Master JUA with CVUSD
RECOMMENDATION:

That the City Council approves the Revised Master Joint Use Agreement with the Cajon Valley Union School District for joint use of sports fields, parks, and gymnasium.

BACKGROUND:

The City and the Cajon Valley Union School District operate shared fields with three separate joint use agreements. These agreements regulate the shared use of fields at Tuttle Park, Albert Van Zanten Park, and Cajon Valley Middle School Park and gymnasium. These three parks account for approximately 40 percent of sports field usage from members of the City of El Cajon Recreation Council. The Recreation Council is comprised of twelve organizations, such as Emerald Pony League and El Cajon Youth Football. Having access to these park sites is crucial to the general public for access to public parks in their immediate communities and also allows access for youth sports-related organizations for practices and games.

This newly updated master agreement merges all three separate agreements into one master agreement for joint use. This master joint use agreement identifies which areas are to be maintained by the school district and which areas are to be maintained by the City of El Cajon.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed use of properties and facilities under this Master Agreement is not subject to the California Environmental Quality Act (“CEQA”), because: (i) the activity is not a “project” for purposes of CEQA, since it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment under section 15378 of the CEQA Guidelines; and (ii) the activity is exempt under section 15301 of the CEQA Guidelines, since the activity involves the operation of existing public facilities with negligible or no expansion of its existing use.

FISCAL IMPACT:

No new fiscal impact will occur.
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Prepared By: Frank Carson, Director of Parks & Recreation Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Revised Master JUA with CVUSD

MASTER AGREEMENT BETWEEN THE

CAJON VALLEY UNION SCHOOL DISTRICT

AND THE CITY OF EL CAJON

FOR JOINT OPERATIONS OF

RECREATIONAL FACILITIES
THIS AGREEMENT is entered into this ____ day of ______ 2024 (“Effective Date”) by and between the CAJON VALLEY UNION SCHOOL DISTRICT (hereinafter referred to as the “District”) and the CITY OF EL CAJON, a charter city and municipal corporation (hereinafter referred to a s the “City”) with reference to the following facts:

WHEREAS, the District owns elementary and middle schools within the city limits of the City of El Cajon with sports fields suitable for community recreational use; and WHEREAS, the City is a community organization charged with the responsibility of providing the community service of recreation and community service programs for the community; and WHEREAS, the City has heretofore created a Recreation Council to provide coordination and support for organized youth recreational activities in the City of El Cajon; and WHEREAS, the City and the District desire to jointly operate facilities for use by District’s students, as well as community groups and youth league organizations, after school hours.

NOW, THEREFORE, it is mutually agreed by and between the District and the City as follows:

Section 1. Definitions.
“Term” shall mean twenty (20) years following the Effective Date of this Agreement. “Agreement” shall mean this Master Agreement, and any exhibits and appendices hereto, as may be amended from time to time in writing by the parties. “City” shall mean the City of El Cajon, California, a charter city and municipal corporation. “District” shall mean the Cajon Valley Union School District, a political subdivision of the State of California.
“Recreation Council” shall mean the El Cajon Recreation Council established by the City and which allocates the usage of certain sports fields located on properties owned by either the District or the City. “Sports Fields” shall mean the baseball/softball and soccer/football athletic fields located on District property within the city limits of the City of El Cajon. “Gymnasium” shall mean the Gymnasium/Multipurpose Building on the campus of Cajon Valle y Middle School located at 550 E Park Ave, El Cajon, California.

Section 2. Maintenance of Sports Fields.

(a) Except as otherwise provided in this Section 2, District, at its sole cost and expense, throughout the term of this Agreement, shall be solely responsible for the maintenance of the Sports Fields (or such portions of the Sports Fields) as specified in Attachment D. In addition to those tasks described in Attachment D and blue shaded areas contained in Attachments A, B, and C, the District shall be responsible for maintaining in good working order any irrigation wells used to irrigate the Sports Fields, and the sports field lighting equipment and fixtures on poles or towers where wireless communications facilities are being hosted.

(b) City, at its sole cost and expense, throughout the term of this Agreement, and except as provided in paragraph (a), above, shall be solely responsible for the maintenance of the Sports Fields (or such portions of the Sports Fields) as specified in Attachme nt D. In addition to those tasks described in Attachment D and yellow shaded areas contained in Attachments A, B, and C, the City shall be responsible for maintaining sports field lighting fixtures and equipment (except lighting fixtures and equipment located on poles or towers hosting wireless communication facilities).

Section 3. Use of Sports Fields.

(a) Each party shall be responsible for costs incurred in utilizing the Sports Fields for educational or recreational purposes, including costs of employees, contractors, and the costs associated with the use of volunteers.

(b) The parties agree that the Sports Fields shall be used exclusively for those educational and recreational purposes and activities consistent with the use of athletic facilities during the entire term of the Agreement. No change in the use of the Sports Field s shall be made by either party except as authorized by both parties.

(c) City agrees that all City-sponsored activities on Sports Fields shall be at reasonable times, have access by at least 5:00 p.m., and shall be, as far as is practicable, coordinated with District so as not to interfere with District’s utilization of the Sports Fields for School -related activities. It is further understood and agreed by City that utilizat ion of the Sports Fields for regular school program activities shall have priority over all other uses.

Section 4. Allocation of Sports Fields.

(a) The parties agree that the allocation of the Sports Fields within the City limits of El Cajon for use by community youth organizations and other community recreation organizations shall be handled through the City’s Recreation Council through its existing Allocation Committee process.

(b) Upon final allocation of Sports Fields for the fall/winter and spring/summer seasons, the City will send a written schedule of such allocations to the District.

(d) Within 30 days of an organization or group receiving an allocation as d escribed in Paragraph (b), above, the organization or group shall: (i) enter the allocation into the District’s “Facility Use Permit” system; and (ii) comply with Facility Use Permit terms and conditions relating to rental of the applicable Sports Field an d payment of use fees. If any organization or group fails to complete the foregoing within the applicable 30 -day period, the allocation to that organization or group shall be deemed to have been rescinded, and the use of the applicable Sports Field(s) during the affected period(s) may be allocated to others.

(e) In each case that a use of a Sports Field allocated in accordance with the foregoing is still ongoing at the time this Agreement terminates, regardless of the reason for termination, the District shall permit that use to continue until the earlier of (i) the date the allocation or facility use period expires, or (ii) the date that is six months following termination of this Agreement.

Section 5. Use of Gymnasium.

(a) Scheduling Responsibility: The District shall be fully responsible for scheduling all use of the Gymnasium during the School Day.

(b) City Use: The Gymnasium shall be available for City purposes to the maximum extent possible, and subject to paragraph (c), below, after regular school hours, but no less than twenty (20) hours per week.

(c) District Priority: The District shall have exclusive use and control of the Gymnasium from one hour prior to regular school hours and up to 5:00 p.m. when school is in session. During non-school hours, District shall have priority in the use of the Gymnasium in scheduling all District-sponsored activities and other functions, outside of the district-approved Parks and Recreation schedule.

(d) Scheduling Events: On an annual basis, the District shall provide the City with a schedule of all District events for each school year as soon as such schedule is prepared. The City shall then submit a proposed schedule of park and recreation activities and events to the District. The District shall calendar the City's activities and events before any other groups' events.

(e) Coordination: The designated representatives of the District and the City shall meet at least annually, to discuss operations and scheduling of the Gymnasium and ma ke any necessary adjustments.

(f) Governance: Any and all persons using the Gymnasium shall abide by state and federal laws and regulations as well as local school board policies and administrative regulations.

(g) Operation of Facility: The District and the City shall share responsibility for the day -to- day operations of the Gymnasium. The District shall be responsible for providing staffing, supervision, and security during regularly scheduled school hours when school is in session, and during any official, school sponsored activities that occur during or after school hours. The City shall be responsible for providing staffing, supervision, and security as deemed necessary by mutual agreement during all times during which the Gymnasium is used for City-sponsored activities and events.

(h) Responsibility for Costs: The District will be responsible for the operational costs of the building, including water, electricity, gas, sewer, and garbage pick up for the Gymnasium and will assume the costs of nor mal maintenance on the interior and exterior of the building. Costs associated with the use of the Gymnasium by the City or other community groups will be borne by the sponsoring group.

These costs may include, but are not limited to, actual and reasonable custodial support services (including overtime pay for district custodians if th ey must re -clean the facility); reasonable and proportional lighting or electrical costs, and heating costs; and actual additional trash pick up costs.

Section 6. Use of City Park Walkways.

(a) The parties agree that the District shall have access to paved City park walkways to drive their golf carts and/or other low speed vehicles (“District Vehicles”) on school days , but only for the purpose of student supervision.

(b) At all tim es the District employees shall operate the District Vehicles in a safe manner; shall yield to pedestrians, bicyclists, skaters, skateboarders, or others occupying the walkways (regardless of legality of use by third parties); and shall limit the speed of the District Vehicles so that they do not exceed ten (10) miles per hour at any entrance to or exit from the walkways, and do not exceed fifteen (15) miles per hour at other locations, except in emergency situations where a greater speed is necessary to protect the safety of students located in the park.

Section 7. Term.

(a) This Agreement shall begin on the Effective Date and shall continue in full force and effect during its Term, unless otherwise terminated by the parties in accordance with this section.

(b) Either party may terminate this Agreement upon any event of default by the other party.

Any one or more of the following events shall constitute an “event of default”: (1) default in the due and punctual payment of any obligation incurred in order to comply with the covenants described in sections 2, 3, or 6 herein; (2) default in the observance of any of the agreements, conditions, or covenants on the part of the party contained in this Agreement; and (3) the discontinuance of the use of the Sports Fields as athletic and recreational facilities for youth organizations and community groups during after -school hours; in any event where such default shall have continued for a per iod of thirty (30) days after the defaulting party shall have been given notice in writing of such default by the non -defaulting party, or unless the defaulting party is not making reasonable progress to cure the default. Any cure of a default occurring within the Term shall be completed not less than thirty (30) days following the date of the notice of default. Any cure of a default occurring thereafter shall be completed not less than one hundred eighty (180) days following the date of the notice of default.

(c) Either party may terminate this Agreement f or convenience with one (1) year’s written notice to the other party. Further, should the governing body for either party fail to budget funds for the party’s use of the Sports Fields, the Gymnasium, or both , that party may terminate this Agreement for convenience on ninety (90) day’s written notice to the other party.

(d) Without limiting Paragraph 4 (d) herein, either party may suspend or permanently terminate the use of any Sports Field or the Gymnasium by an organization or group, if (i) the organization or group fails to comply with any Facility Use Permit terms or conditions, including, without limitation, payment provisions; or (ii) the organization or group (or any invitee of, or person acting through, th e organization or group) causes or is otherwise responsible for property damage or dangerous or unreasonable acts, including, without limitation, fighting or other violent acts, or violates any applicable policy, rule or law.

Section 8. Indemnification.

(a) City agrees to indemnify and hold harmless District, its officers, agents , and employees from and against any and all claims, cost, suits, and damages, including attorney fees, arising directly from the negligent acts, errors, or omissions of City associated with this Agreement.

(b) District agrees to indemnify and hold harmless the C ity of El Cajon, its officers, agents , and employees from and against any and all claims, cost, suits , and damages, including attorney fees, arising directly from the negligent acts, errors, or omissions of District associated with this Agreement.

Section 9. Entire Agreement.

This Agreement, together with the Attachments and Addenda attached hereto from time to time, contains the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings, or agreements in regard to the shared operation of the Sports Fields and Gymnasium.

Section 10. Notices.

All notices, demands, requests, approvals, authorizations, or designations hereunder by either the District or the City to the other shall be in writing and shall be given and served upon the other party, or sent by United States registered mail, return re ceipt requested, postage prepaid , and addressed as follows:

If to City: City of El Cajon
200 Civic Center Way
El Cajon, CA 92020
Attn: Director of Parks and Recreation

If to District: Cajon Valley Union School District
750 E. Main Street, P.O. Box 1007
El Cajon, CA 92022-1007
Attn: _________________________________

[Signatures on the Following Page]

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed effective the date first written above, regardless of the Effective Date.

CAJON VALLEY UNION SCHOOL DISTRICT CITY OF EL CAJON

By:_________________________________ By:_________________________________

Its:_________________________________ Its:_________________________________

Date:_______________________________ Date:_______________________________

Attachment A
(Albert Van Zanten Park at Greenfield Middle)

Attachment B
(Cajon Valley Middle School Park)

Attachment C
(Tuttle Park - Formerly Emerald Middle School)
Maintenance Item CVUSD City of El Cajon
Perimeter Fencing All (entire facility, regardless of color) Concrete Paths All (entire facility, regardless of color) Walkway Lighting All (entire facility, regardless of color) Well Maintenance All (entire facility, regardless of color) Sports Field Lighting All with Cell/Data Towers All without Cell/Data Towers Irrigation All within blue area on Attachments A & B All within yellow area on Attachments A, B, & C Trash Pick Up All within blue area on Attachments A & B All within yellow area on Attachments A, B, & C Park Landscaping All within blue area on Attachments A & B All within yellow area on Attachments A, B, & C Turf Maintenance All within blue area on Attachments A & B All within yellow area on Attachments A, B, & C Infield Maintenance All (entire facility, regardless of color) Backstops All (entire facility, regardless of color)
Scoreboards All (entire facility, regardless of color)
City Outbuildings* All (entire facility, regardless of color) *Outbuildings include concession stands, score booths, restrooms, and maintenance sheds Attachment D
City Council
Agenda Report
Agenda Item 9.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Vince DiMaggio, Assistant City Manager
SUBJECT: Rejection of Sole Proposal to RFP No. 004-24 – Design-Build-Operate of Digital Message Board Re-Bid
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to reject the sole proposal.

BACKGROUND:

The Design-Build-Operate of Digital Message Board consists of installation design, preparation of final plans, obtaining permits for installation on City-owned real property along Interstate 8, and operation of the digital message board.

The Request for Proposal was advertised on April 6, 2023. One proposal was received from Outfront Media, LLC (OMLLC) on May 16, 2023, and independently reviewed by a three-person evaluation committee. The committee based its assessment on the evaluation criteria specified in the RFP: proposed digital sign; project organization and key personnel; relevant experience/references; agreement terms and considerations; and cost/project proforma.

After the initial evaluation, City staff conducted an interview with OMLCC and proceeded with negotiations which stalled due to issues raised throughout the negotiation phase by OMLCC contradicting various elements of the specifications. Therefore, staff concluded it would be in the City’s best interest to reject the sole bid and research alternatives. City staff will present options at a future City Council meeting.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Rejection of the bid is not subject to the California Environmental Quality Act (CEQA) since there is no project.

FISCAL IMPACT:

None.
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Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 1 ends

RESOLUTION NO. ___-24

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

REJECTING THE PROPOSAL OF THE SOLE BIDDER FOR REQUEST FOR PROPOSAL NO. 004-24 FOR THE DESIGN-BUILD-OPERATE

OF DIGITAL MESSAGE BOARD RE-BID PROJECT

WHEREAS, the Design -Build-Operate of Digital Message Board project (the "Project") consists of designing, building, and operating a digital message board sign on real property owned by the City of El Cajon (the "City") located along Interstate 8; and

WHEREAS, the City's Request for Proposals No. 004-24 (the " RFP") was advertised on April 6, 2023; and one (1) proposal was received from Outfront Media, LLC ("OMLLC") (the "Proposal") before 5:00 p.m. on May 16, 2023; and

WHEREAS, a three-person evaluation team comprised of City staff independently reviewed the Proposal according to the criteria specified in the RFP, evaluating s everal factors including proposed digital sign, project organization/key personnel, relevant experience and references, agreement term s and considerations , and pro forma cost projection; and

WHEREAS, after the initial evaluation, City staff conducted an interview with OMLCC and proceeded with negotiations after which the parties were at an impasse due to issues raised, throughout the negotiation phase, by OMLCC, which conflict with various elements of the RFP specifications; and

WHEREAS, staff concluded it would be in the City’s best interest to reject the sole bid and research alternatives; and

WHEREAS, the proposed recommendation to reject the proposal to the RFP is exempt from CEQA pursuant to CEQA Guidelines as there is no project; and

WHEREAS, the City Council concurs with staff that it would be in the City's best interest to reject the proposal of OMLLC, and to consider the design-build-operate project and agreement at a future City Council meeting.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The RFP is exempt from the CEQA pursuant to CEQA Guidelines as there is no project.

3. The City Council hereby rejects the sole proposal received from OMLLC in response to the RFP , and authorizes staff to research alternatives for the Project and return to the City Council with a recommendation at a future meeting.

01/09/24 CC Agenda
Reso – RFP 004-24 – Reject Outfront Media Proposal (Design-Build-Operate Digital Message Board) 010324 City Council
Agenda Report
Agenda Item 10.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mike Moulton, Chief of Police
SUBJECT: Review of Automated License Plate Reader (ALPR) Program RECOMMENDATION:

That the City Council receives the report as an informational item and provides feedback to staff.

BACKGROUND:

The City Council approved an Automated License Plate Reader (ALPR) program in March 2023 as part of a three-year contract for a test period. The City contracted with Flock Safety as the provider of the cameras for the program. Installation of the fixed license plate reading cameras was completed in late July 2023.

Although the El Cajon Police Department (ECPD) experienced some success in a short testing period in late July 2023, the system did not become fully operational until August 6, 2023.

Initial Results
During the roughly 5 months the program has been in operation, the program has proven to be tremendously successful. The El Cajon Police Department has recovered 68 vehicles worth more than $622,000 in value and made 82 arrests related to the stolen vehicles recovered (as of December 12, 2023).

Criminals who steal or drive stolen vehicles are often involved in other serious criminal activity.

In addition to arrests related to the stolen vehicles themselves, the Department has arrested individuals and groups of individuals for being in possession of narcotics, possession of burglary tools, possession of illegal firearms, possession of other stolen property, identity theft, fraud, outstanding warrants, and other serious crimes.

The following is some data (as of December 12, 2023) regarding items seized as a result of the ALPRs:

At least 2 handguns, 1 being used in a violent felony and the other was unregistered, 109 grams of methamphetamine, and
5 grams of Fentanyl.
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What cannot be measured is crime that has been prevented as a result of the ALPR program. It is not uncommon for criminals intending to commit serious violent felonies, to steal vehicles specifically to commit those other more serious crimes. These crimes can include bank and convenience store robberies, shootings, and ATM machine thefts, just to name a few.

Moving Forward
Initially, the City established a 6-month review period for the program. Staff intended to present findings after the first six months to the City Council around February 2024. However, staff is presenting the data after about five months to make the City Council aware of an opportunity to take advantage of savings by extending the current 3-year agreement to five years.

If the City were to extend the agreement from three to five years, the City would save $40,000 over the life of the agreement. In order to realize these savings, the City would need to execute an extended agreement by January 31, 2024. If the City Council, after receiving the report, decides that it would like to extend the agreement with Flock, staff can return with a resolution for City Council consideration at its January 23rd meeting. As with the current agreement, the City can terminate the agreement with Flock Safety if it no longer meets the needs of the City.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This is an informational item being considered by the City Council. Therefore, it is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under section 15378(b)(5) of CEQA Guidelines. It is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.

Prepared By: Mike Moulton, Chief of Police
Reviewed By: Graham Mitchell, City Manager
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 11.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Business Façade & Sign Improvement Grant
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, allocating $500,000 in American Rescue Plan Act (ARPA) funding for a Business Façade & Sign Improvement Grant.

BACKGROUND:

Between May 2021 and April 2022, the City offered small businesses with grant funds for tenant improvements and hiring employees. The program supported 247 local businesses and assisted in hiring 333 individuals. The funding for that program has come to a close.

Initially, $4,000,000 in American Rescue Plan Act (ARPA) funds were allocated to economic development activity. The City has spent or allocated $3,000,000 of these funds with approximately $1 million in ARPA-Economic Development monies remaining. These funds need to be encumbered by the end of 2024.

Business Grant Proposal
In conducting a survey of major commercial corridors in the City (including the Downtown), staff identified many businesses with legal, but outdated or deteriorating signs. Also, staff discovered many businesses with mis-matched paint because the City’s graffiti abatement contractor could not match the color of the façade. With the aim of improving the aesthetics of the City’s major commercial areas and to support the City’s business community, staff proposes a limited grant program that will pay for upgraded signs and new paint for the exterior of commercial buildings.

Staff proposes that the grant program aim to encourage higher quality business signs that contribute to the community’s identity and do not overpower the streetscape and architecture of the area. For example, staff recommends that eligible signs include high quality signs such as:
individual channel letter,
dimensional letters, and
blade.

All signs will still need to comply with the sign ordinance or any governing specific plans and be subject to permitting.

Staff recommends that other types of signs not be eligible for the grant, such as:
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Staff recommends that other types of signs not be eligible for the grant, such as:
temporary,
window,
cabinet,
monument,
A-frame,
paper, banner, post or panel signs, and
electronic message signs.

Staff also proposes that to be eligible for façade painting that colors be approved by the City and that the color is consistent with the following three parameters:

Consistent with the color theme of the neighboring business community,1.

Avoid overpower or distracting colors, and2.

Ability to match with colors available to the City’s graffiti abatement contractor.3.

Staff recommends allocating $500,000 to this project. Staff recommends that the maximum per sign project be $20,000 and the maximum façade paint project be $15,000. Assuming a combination of sign and façade improvement grant applications are received, staff estimates that this project can benefit up to 30 businesses. Staff also recommends that if this program is established by the City Council, that the grant program end on December 5, 2024.

Staff introduced a conceptual grant program to the Board of Directors of the Downtown El Cajon Business Partners on December 20, 2023, and received positive feedback about the goals and parameters of the program.

The attached resolution for City Council consideration will allocate the ARPA funds required for the Business Façade & Sign Improvement Grant program.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed Business Façade and Sign Improvement Grant program is exempt from the California Environmental Quality Act (CEQA) pursuant to state CEQA Guidelines sections 15301 and 15311(a), because it involves the painting of existing structures and the installation of signs on existing commercial buildings.

FISCAL IMPACT:

There are sufficient American Rescue Plan Act funds available for this program.

Prepared By: Graham Mitchell, City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Resolution
• • • • • •
•

Page 1 of 1 ends

RESOLUTION NO. ___-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

APPROVING ALLOCATION OF AMERICAN RESCUE PLAN ACT FUNDS FOR A BUSINESS FAÇADE AND SIGN IMPROVEMENT GRANT PROGRAM

WHEREAS, the City Council has allocated $4,000,000 in American Rescue Plan Act ( "ARPA") funds toward economic development activit ies, with the expenditure or allocation of $3,000,000 of those funds already approved, leaving approximately $1,000,000 in ARPA -Economic Development available for use, which must be encumbered by the end of 2024; and

WHEREAS, i n conducting a survey of major commercial corridors in the City (including the Downtown), staff has identified many businesses with legal, but outdated or deteriorating signs , and many businesses with mismatched paint because the City’s graffiti abatement contractor could not match the color of the façades; and

WHEREAS, with the aim of improving the aesthetics of the City’s major commercial areas and to support the City’s business community in its communication to the public , staff has proposed a limited grant program that will pay for upgraded signs and new paint for the e xterior of commercial buildings (the "Program"), following such guidelines and criteria to be developed by staff, funded by an allocation of $500,000 in ARPA-Economic Development monies to the Program; and

WHEREAS, sufficient ARPA-Economic Development funds are available for the Program; and

WHEREAS, the proposed P rogram is exempt from the California Environmental Quality Act ("CEQA") pursuant to state CEQA Guidelines sections 15301 and 15311(a), because it involves the painting of existing structures and the installation of signs on existing commercial buildings.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The City Council hereby authorizes the City Manager to allocate, appropriate and expend American Rescue Plan Act-Economic Development funds in the sum of $500,000 for the proposed Business Façade & Sign Improvement Grant Program.

3. The City Manager is hereby directed to develop such criteria and guidelines consistent with local, state, and federal laws, for the eligibility of recipients of such funding under the Program.

01/09/24 CC Agenda
Reso – Business Façade & Sign Improvement Grant (ARPA Funds) 010424 City Council
Agenda Report
Agenda Item 12.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Vince DiMaggio, Assistant City Manager
SUBJECT: Consider appointment of a Measure J City Council Ad Hoc Subcommittee RECOMMENDATION:

Staff recommends that the City Council considers the appointment of two of its members to a Measure J Ad Hoc Subcommittee.

BACKGROUND:

At its December 12, City Council meeting, the City Council authorized the allocation of $182,000 to retain the services of a polling and outreach consultant for the purpose of measuring community sentiment regarding the extension of the current half-cent sales tax, known colloquially as “Prop J.”
During the discussion of the item, Councilmember Goble forwarded the idea of appointing a City Council ad hoc subcommittee as a way for the Council to remain closely involved with the progress of the consultant and the data resulting from the consultant’s activities.

Staff sees value in a City Council subcommittee, particularly in participating with staff in meetings with the consultant to understand the polling methodology and examining outcomes that are indicative of community attitudes on the issue.

If the City Council chooses to proceed, two of its members would be appointed to sit on the ad hoc subcommittee. The subcommittee would terminate when the contract of the polling consultant ends.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This is an informational item being considered by the City Council. Therefore, it is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines. It is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.

Prepared By: Vince DiMaggio, Assistant City Manager
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
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City Council
Agenda Report
Agenda Item 13.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Introduction of an Ordinance Amending Section 2.16.020 of the El Cajon Municipal Code Regarding Salaries of Councilmembers and Mayor RECOMMENDATION:

BACKGROUND:

The Government Code and El Cajon Municipal Code (Chapter 2.16) govern salaries for the Mayor and members of the City Council. Salaries were last modified on July 26, 2022 with new rates going into effect on January 1, 2023.

Government Code section 36516 specifies that salary increases approved by the City Council cannot take effect until after the term ends for at least one Councilmember. This means that no salary adjustments can occur until after the next municipal election in November 2024. Also, the code limits the amount of the increase to a maximum of 5 percent for each year that has passed since the last increase--this allows for a maximum of 10 percent. Staff determined that inflation, as determined by the Consumer Price Index, has increased by approximately 3.45% between January 1, 2023 and December 31, 2023. Furthermore, the Miscellaneous employees are set to receive a cost of living increase on July 1, 2024 of 3%. As such, staff recommends that the Mayor's and City Council's salaries be increased by 6.45% beginning on January 1, 2025.

The proposed salary adjustment will increase the monthly salary of the Mayor from $3,175 to $3,380 (an increase of $205); the monthly salary of the City Council will increase from $2,194 to $2,336 (an increase of $142).

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed ordinance amendment is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) because the activity is not a “project” since it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

Staff estimates that the annual fiscal impact of the proposed salary increase is $9,276, plus associated pension costs.
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Prepared By: Graham Mitchell, City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Ordinance
ORDINANCE NO. ____

AN ORDINANCE REPEALING SECTION 2.16.020 OF
CHAPTER 2.16 AND ADDING A NEW SECTION 2.16.020
OF CHAPTER 2.16 OF THE EL CAJON MUNICIPAL CODE

ADJUSTING SALARIES OF COUNCILMEMBERS AND MAYOR
EFFECTIVE JANUARY 1, 2025

The CITY COUNCIL OF THE CITY OF EL CAJON DOES ORDAIN AS FOLLOWS:

SECTION 1: Section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code is hereby repealed.

SECTION 2: A new section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code is hereby added to read as follows:

2.16.020. Salaries of councilmembers and mayor.

With the exception of the mayor, each member of the council of the city shall receive, as salary, the sum of two thousand three hundred thirty -six dollars per month, as prescribed in Title 4 Division 3 of the Government Code of the state of California for cities over seventy -five thousand up to and including one hundred fifty thousand in population, which shall be effective January 1, 2025, in the same manner as the salaries are paid to other officers and employees of the city.

The mayor of the city shall receive, as salary, the sum of three thousand three hundred eighty dollars per month, which shall be effective January 1, 2025, in accordance with the provisions applicable to members of the city council as hereinabove set forth.

SECTION 3: This ordinance shall become effective thirty days following its passage and adoption.

Ord - Amend ECMC 2.16.020 Salaries of Mayor and Councilmembers 010324

01/09/24 CC Agenda – 1st Reading
01/23/24 CC Agenda – 2nd Reading
City Council
Agenda Report
Agenda Item 14.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

December 10, 2023 – El Shabbat Hanukah Celebration
December 14, 2023 – Meeting with F. Barka
December 18, 2023 – ECTLC Christmas Program
January 2, 2024 – Interview with KUSI
January 2, 2024 – Recording for City Video
January 2, 2024 – Meeting with A. and B. Shaw
January 3, 2024 – Interview with Fox News National
January 4, 2024 – Interview with One America News
January 9, 2024 – City Council Meeting
I am available to answer questions.

Submitted By: Bill Wells, Mayor
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City Council
Agenda Report
Agenda Item 15.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Goble
SUBJECT: COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

December 7, 2023 - Emails with Julia @ MTS re: EC Transit Station December 8, 2023 - Emails with Amy @ AWP re: Agreement
December 11, 2023 - Emails with Judi re: PRA request
December 13, 2023 - Emails with Ibrahim @ Sup Anderson's Office re: Support Letter December 13, 2023 - Emails with Dustin @ AGO re: PLA at MTS December 18, 2023 - Emails with City Mgr re: Calls for Service December 18, 2023 - Emails with City Atty re: AWP Agreement December 28, 2023 - Emails with Times of San Diego re: article errors January 2, 2024 - Recording for City video
January 4, 2024 - Community Trash Pick up
January 5, 2024 - Attend Chamber First Friday Breakfast January 5, 2024 - Ribbon Cutting Chamber Event
January 8, 2024 - Meeting with City Manager
January 9, 2024 - City Council Meeting
I am available to answer questions.
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Submitted By: Steve Goble, Councilmember
City Council
Agenda Report
Agenda Item 16.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Kendrick
SUBJECT: COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

January 2, 2024 – Recording for City Video
January 9, 2024 – City Council Meeting
I am available to answer questions.

Submitted By: Gary Kendrick, Councilmember
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City Council
Agenda Report
Agenda Item 17.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Metschel
SUBJECT: COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO
Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

December 13, 2023 – International Tribute Awards
January 9, 2024 – City Council Meeting
I am available to answer questions.

Submitted By: Michelle Metschel, Councilmember
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City Council
Agenda Report
Agenda Item 18.

DATE: January 9, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Deputy Mayor Ortiz
SUBJECT: DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

January 2, 2024 – Recording for City Video
January 9, 2024 – City Council Meeting
I am available to answer questions.

Submitted By: Phil Ortiz, Deputy Mayor
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City Council
Agenda Report
Agenda Item 19.

DATE: January 9, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Labor Negotiators pursuant to Government Code section 54957.6:

Agency Designated Representatives:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organizations
:

El Cajon Police Officers' Association
El Cajon Police Officers' Association Management Group
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to El Cajon Redevelopment Agency meeting on Tuesday, January 9, 2024, at 3:00 p.m.

CONFERENCE WITH LABOR NEGOTIATORS – pursuant to Government Code section 54957.6
NAME OF CASE:

Agency Designated Representatives
:

Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organizations
:

El Cajon Police Officers' Association
El Cajon Police Officers' Association Management Group
MORGAN L. FOLEY
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MORGAN L. FOLEY
City Attorney/General Legal Counsel
MLF:hms
City Council
Agenda Report
Agenda Item 20.

DATE: January 9, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property:

APN 488-242-43-00
405 E. Lexington Avenue

Negotiating Party:

Centro de Salud de la Comunidad de San Ysidro, Inc.

Kevin Mattson, CEO

City Negotiators:

City Manager
Assistant City Manager
City Attorney

Under Negotiation:

Price and terms of payment for acquisition
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, January 9, 2024, at 3:00 p.m.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.

Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.

Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
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City Council
Agenda Report
Agenda Item 21.

DATE: January 9, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:

Property:

APN 488-242-43-00
405 E. Lexington Avenue

Negotiating Party:

San Diego Chaldean Community Council
Dr. Noori Barka

City Negotiators:

City Manager
Assistant City Manager
City Attorney

Under Negotiation:

Price and terms of payment for lease of property
RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, January 9, 2024, at 3:00 p.m.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.

Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.

Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
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El Cajon City CouncilJanuary 9, 2024

El Cajon City Council
January 9, 2024