CITY COUNCIL
HOUSING AUTHORITY AND
SUCCESSOR AGENCY TO THE EL CAJON
REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
JANUARY 23, 2024, 3:00 p.m.
Bill Wells, Mayor Graham Mitchell, City Manager
Steve Goble, Councilmember Vince DiMaggio, Assistant City Manager Gary Kendrick, Councilmember Morgan Foley, City Attorney Michelle Metschel, Councilmember Angela Cortez, City Clerk Phil Ortiz, Deputy Mayor
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the January 9, 2024, Meeting and the Agenda of the January 23, 2024, Meeting in accordance to State Law and City Council/Housing Authority/Successor Agency to the Redevelopment Agency Policy.
PRESENTATIONS:
Chamber of Commerce Annual Update
IRC Leadership Academy - Community Enhancement Presentation AGENDA CHANGES:
CONSENT ITEMS:
Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.
1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:
That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the January 9, 2024, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.
2. Warrants
RECOMMENDATION:
That the City Council approves payment of Warrants as submitted by the Finance Department.
3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:
That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.
4. Updates to City Council Policy A-29
RECOMMENDATION:
That the City Council approves the modifications to City Council Policy A-29.
5. Water Quality Improvements - Trash Capture Device Installation - Project Acceptance
RECOMMENDATION:
That the City Council:
Accepts the Water Quality Improvements - Trash Capture Device Installation Project, Job No. 193655PWCP, Bid No. 003-24; and
1. Authorizes the City Clerk to record a Notice of Completion and release the Bonds in accordance with the contract terms.
2. PUBLIC COMMENT:
At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.
WRITTEN COMMUNICATIONS:
PUBLIC HEARINGS:
ADMINISTRATIVE REPORTS:
6. Homeless Programs and Services Update
RECOMMENDATION:
That the City Council receives the homeless programs and services report and, if desired, provides feedback, recommendations, and direction on homeless-related programming and funding.
7. Traffic Calming Request for Dorothy Street
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Establish permanent all-way stop signs on Dorothy Street at the intersections of Bosworth Street and Saddleview Court;
1. Install two speed radar feedback signs along Dorothy Street; 2.
Install new roadway striping along the entire length of Dorothy Street from Jamacha Road to the southerly terminus at Shanessey Road to enhance pedestrian and traffic safety; and
3. Determine that the project is exempt from the California Environmental Quality Act in accordance with State CEQA Guidelines section 15301(c).
4. 8. Traffic Calming Request for Bostonia Street
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Establish permanent all-way stop signs on Bostonia Street at the intersection of Coker Way;
1. Install two-way stop signs on Bluebell Way at Bostonia Street, Navello Street at Bluebell Way, Bluebell Way at Tangerine Street, and Tangerine Street at Coker Way;
2. Install two speed radar feedback signs along Bostonia Street; 3.
Install new roadway striping along the entire length of Bostonia Street from Greenfield Drive to Broadway to enhance pedestrian and traffic safety; and
4. Determine that the project is exempt from the California Environmental Quality Act in accordance with State CEQA Guidelines section 15301(c).
5. 9. Homeless Court Program: Clean Plates Memorandum of Understanding
RECOMMENDATION:
That the City Council authorizes the City Manager to enter into the Homeless Court Program: Clean Plates Memorandum of Understanding.
10. Authorization to Establish “El Cajon On-Demand” Flexible Fleet/Clean Mobility Options Grant Project, Grant Number (MPV23W2A)
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Authorize the City Manager to execute the Clean Mobility Options (CMO) Pilot Program agreement; and
1. Accept, appropriate, and expend $1.5 million State Funded Clean Mobility Options Grant (MPV23W2A), contingent on award.
2. COMMISSION REPORTS:
ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors.
11. Council Activity Report
12. City Council Assignments
RECOMMENDATION:
That the City Council approves City Council assignments (as identified in the report) to various boards and commissions representing El Cajon.
ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:
13. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.
14. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.
15. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.
16. DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.
JOINT COUNCILMEMBER REPORTS:
GENERAL INFORMATION ITEMS FOR DISCUSSION:
ORDINANCES: FIRST READING
ORDINANCES: SECOND READING AND ADOPTION
17. Amendment of Section 2.16.020 of Chapter 10.20 of the El Cajon Municipal Code Regarding Salaries of Councilmembers and Mayor
RECOMMENDATION:
That Mayor Wells requests the City Clerk to recite the title.
An Ordinance Repealing Section 2.16.020 of Chapter 2.16 and Adding a New Section
2.16.020 of Chapter 2.16 of the El Cajon Municipal Code Adjusting Salaries of Councilmembers and Mayor Effective January 1, 2025.
The proposed ordinance amendment is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) because the activity is not a “project” since it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.
CLOSED SESSIONS:
18. Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Brandon Farrelly v. City of El Cajon; WC Claim No. 22012029
19. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
Centro de Salud de la Comunidad de San Ysidro, Inc.
Kevin Mattson, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition
20. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
San Diego Chaldean Community Council
Dr. Noori Barka
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for lease of property
ADJOURNMENT: The Adjourned Regular Joint Meeting of the El Cajon City Council/ El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 23rd day of January 2024, is adjourned to Tuesday, February 13, 2024, at 3:00 p.m.
City Council
Agenda Report
Agenda Item 1.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:
That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the January 9, 2024, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.
Attachments
01-09-24DRAFTminutes - 3PM
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 1 - 3:00 p.m.
JOINT MEETING OF THE
EL CAJON CITY COUNCIL/HOUSING
AUTHORITY/SUCCESSOR AGENCY
TO THE EL CAJON
REDEVELOPMENT AGENCY
MINUTES
CITY OF EL CAJON
EL CAJON, CALIFORNIA
January 9, 2024
A Regular Joint Meeting of the El Cajon City Council/Housing Authorit y/Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, January 9, 2024, was called to order by Mayor/Chair Bill Wells at 3:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.
R O L L C A L L
Council/Agencymembers present: Goble and Metschel
Council/Agencymembers absent: Kendrick
Deputy Mayor/Vice Chair present: Ortiz
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Foley, City Attorney/General Counsel
Janzer, Deputy City Clerk/Secretary
PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.
POSTINGS: The City Clerk posted Orders of Adjournment of the December 12, 2024, meetings and the Agenda of the January 9 , 2024, meeting in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 2 - 3:00 p.m.
PRESENTATIONS:
Proclamation: National Law Enforcement Appreciation Day
AGENDA CHANGES: None
CONSENT ITEMS: (1 – 8)
MOTION BY WELLS, SECOND BY ORTIZ, to APPROVE Consent Items 1 to 8.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
1. Minutes of El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings
Approve Minutes of the December 12 , 20 23, Meetings of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.
2. Warrants
Approve payment of Warrants as submitted by the Finance Department.
3. Approval of Reading Ordinances by Title Only
Approve the reading by title and waive s the reading in full of all Ordinances on the Agenda.
4. Award of Bid No. 024-24 – Elevator Maintenance & Repair
Adopt Resolution number 001 -24 to Approve Plans and Specifications for Elevator Maintenance & Repair, Bid No. 024-24; Find the third low bidder non -responsive for the reasons set forth in the agenda report, and Adopt Resolution No. 002 -24 to award the bid to the lowest responsive, responsible bidder, 24 Hour Elevator, Inc., in the amount of $40,160.
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 3 - 3:00 p.m.
CONSENT ITEMS: (Continued)
5. Authorization to Establish the Main Street Green Street Phase 2 Project (243830PWCP)
Adopt Resolution 003-24 to Accept $5.984 million Calt rans Active Transportation Program Grant (ATPL5211); Appropriate $5.984 million Caltrans Active Transportation Program Grant (ATPL5211) and $816,000 of TransNet (EL03/EL11) funding for the purpose of establishing a Main Street Green Street Phase 2 Roundabo ut Project (243830PWCP); and Authorize the City Manager to execute the Caltrans Program Supplement Agreement 11 -5211S21 in the amount of $3,000.00 for preliminary project approval and environmental documentation.
6. Award of Bid No. 025-24 – Fiber Broadband Project
Adopt Resolution number 004-24 to Approve Plans and Specifications for the Fiber Broadband Project, Bid No. 025-24; and Resolution number 005-24 to Award the bid to the lowest responsive, responsible bidder, Baker Electric & Renewables, LLC, in the amount of $1,729,116.
7. Madison Avenue Safety Improvements - Project Acceptance
1. Accept the Madison Avenue Safety Improvements Project, Job No. 203689PWCP, Bid No. 005-23; and
2. Authorize the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.
8. Revised Master JUA with CVUSD
Approve the Revised Master Joint Use Agreement with the Cajon Valley Union School District for joint use of sports fields, parks, and gymnasium.
PUBLIC COMMENT:
Hunter Plescia spoke about businesses within the City of El Cajon operating without a valid Business License.
WRITTEN COMMUNICATIONS: None
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 4 - 3:00 p.m.
PUBLIC HEARINGS: None
ADMINISTRATIVE REPORTS:
9. Rejection of Sole Proposal to RFP No. 004-24 – Design-Build-Operate of Digital Message Board Re-Bid
RECOMMENDATION: That the City Council adopts the next Resolution, in ord er, to reject the sole proposal
DISCUSSION
Assistant City Manager, Vince DiMaggio, provided detailed information of the Item.
No public comment was received for the Item.
MOTION BY ORTIZ, SECOND BY METSCHEL, to ADOPT R esolution No. 006-24, to reject the sole proposal to RFP No. 004-24, Design -Build- Operate of Digital Message Board Re-Bid.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
10. Review of Automated License Plate Reader (ALPR) Program
RECOMMENDATION: That the City Council receives the report as an informational item and provides feedback to staff.
DISCUSSION
Police Chief, Mike Moulton, provided detailed information of the Item.
No public comment was received for the Item.
Discussion ensued among Council and Staff concerning the following:
The success of the program;
Creating an educational video about how the ALPR system works; Extending the current ALPR contract with the option to terminate the contract at any time;
Costs associated with terminating the contract early; City of El Cajon being an early adopter of the program; Increase to public and officer safety;
Accountability for someone misusing the data;
Length of time that data is stored; and
Program is not part of a plan to make the City of El Cajon a 15 minute city.
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 5 - 3:00 p.m.
ADMINISTRATIVE REPORTS: (Item 10 – Continued)
No Motion was required as it was an informational Item only.
11. Business Façade & Sign Improvement Grant
RECOMMENDATION: That the City Council adopts the next Resolution, in order, allocating $500,000 in American Rescue Plan Act (ARPA) funding for a Business Façade & Sign Improvement Grant.
DISCUSSION
City Manager Mitchell, provided detailed information of the Item.
No public comment was received for the Item.
Discussion ensued among Council and Staff concerning the following:
The value of using ARPA money for economic development; Painting the Façade would include painting the exterior of the building as well as the trim;
Eligibility for national companies or franchised businesses; Including damaged glass repairs as part of the grant; Concerns of distracting, non-professional signage;
Review process for applications; and
Process to establish fund limits.
MOTION BY GOBLE, SECOND BY METSCHEL, to ADOPT Resolution No. 007-24 allocating $500,000 in American Rescue Plan Act (ARPA) funding for a Business Façade & Sign Improvement Grant with the inclusion of replacement for cracked, broken, chipped, or otherwise damaged glass.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
12. Consider appointment of a Measure J City Council Ad Hoc Subcommittee
RECOMMENDATION: Staff recommends that the City Council considers the appointment of two of its members to a Measure J Ad Hoc Subcommittee.
DISCUSSION
Assistant City Manager, Vince DiMaggio, provided detailed information of the Item.
No public comment was received for the Item.
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 6 - 3:00 p.m.
ADMINISTRATIVE REPORTS: (Item 12 – Continued)
Discussion ensued among Council and Staff to select City Councilmembers to serve in the Measure J Ad Hoc Subcommittee.
MOTION BY METSCHEL, SECOND BY WELLS, t o APPOINT
Councilmember Goble and Deputy Mayor Ortiz to serve on the Measure J Ad Hoc Subcommittee.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
13. Introduction of an Ordinance Amending Section 2.16.020 of the El C ajon Municipal Code Regarding Salaries of Councilmembers and Mayor
RECOMMENDATION: That the City Council considers introducing an Ordinance amending Section 2.16.020 of the El Cajon Municipal Code (ECMC) related to salaries of Councilmembers and Mayor, a nd directs the City Clerk to read the title of the Ordinance.
DISCUSSION
City Manager Mitchell provided a summary of the Item.
MOTION BY ORTIZ, SECOND BY METSCHEL, to INTRODUCE the
Ordinance.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
The City Clerk recited the title of the ordinance for a first reading.
AN ORDINANCE REPEAL ING SECTION 2.16.020 OF CHAPTER 2.16 AND ADDING A NEW SECTION 2.16.020 OF CHAPTER 2.16 OF THE
EL CAJON MUNICIPAL CODE ADJUSTING SALARIES OF
COUNCILMEMBERS AND MAYOR EFFECTIVE JANUARY 1, 2025
COMMISSION REPORTS: None
ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:
SANDAG (San Diego Association of Governments) Board of Directors.
14. Council Activities Report/Comments
Report as submitted.
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 7 - 3:00 p.m.
ACTIVITIES REPORTS OF COUNCILMEMBERS:
15. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); Ea st County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.
In addition to the submitted Report, Councilmember Goble reported that he met with Pastor Rolland Slade of Meridian Baptist Church. Councilmember Goble reported that the tiny homes at Meridian Baptist Church have helped 32 people in the last 9 months.
16. COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.
Council Activities Report/Comments.
Report as submitted.
17. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communi cations – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.
In addition to the submitted Report, Councilmember Metschel added that she also attended the recording for a City promotional video.
18. DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.
In addition to the submitted Report, Deputy Mayor Ortiz added that he attended the meeting of League of California Cities on January 8, 2024 and the East County Economic Development Council Gillespie Field Committee meeting at January 9, 2024.
JOINT COUNCILMEMBER REPORTS: None
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 8 - 3:00 p.m.
GENERAL INFORMATION ITEMS FOR DISCUSSION: None
ORDINANCES: FIRST READING - None
ORDINANCES: SECOND READING AND ADOPTION - None
CLOSED SESSIONS:
RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:
19. Closed Session - Conference with Labor Negotiators pursuant to Government Code section 54957.6:
Agency Designated Representatives:
Graham Mitchell, City Manager
Vince DiMaggio, Assistant City Manager
Clay Schoen, Director of Finance
Marisol Thorn, Director of Human Resources
Employee Organizations:
El Cajon Police Officers' Association
El Cajon Police Officers' Association Management Group
20. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
Centro de Salud de la Comunidad de San Ysidro, Inc.
Kevin Mattson, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition
Joint Meeting: El Cajon City Council/Housing Authority/ January 9, 2024 Successor Agency to the Redevelopment Agency - 9 - 3:00 p.m.
CLOSED SESSIONS: (Continued)
21. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
San Diego Chaldean Community Council
Dr. Noori Barka
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for lease of property
MOTION BY WELLS, SECOND BY METSCHEL, to ADJOURN to Closed Session at 4:06 p.m.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (KENDRICK – Absent).
RECONVENED to Open Session at 5:11 p.m.
City Attorney Foley reported the following actions:
Mayor Wells was disqualified from participating on Items 20 and 21 because one of the parties involved is a source of income to his business.
Item 19 - Direction was given to the City’s negotiators; and Items 20 and 21 no decisions were made, Items will be continued on the January 23, 2024 meeting.
Adjournment: Mayor Wells adjourned the Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 9th day of January, 20 24, at 5:12 p.m., to Tuesday, January 23, 2024, at 3:00 p.m.
________________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary
City Council
Agenda Report
Agenda Item 4.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Marisol Thorn, Director of Human Resources
SUBJECT: Updates to City Council Policy A-29
RECOMMENDATION:
That the City Council approves the modifications to City Council Policy A-29.
BACKGROUND:
As part of the ongoing maintenance of the job classification system, the City created the Deputy Director of Parks and Recreation to address the direct need for a position to oversee the part-time parks and recreation program. The classification specification and salary setting were approved by City Council at its October 24, 2023 meeting and added to the City budget. This agenda item is strictly to reflect in City Council Policy A-29 what was already approved.
Separately, staff proposes clean-up language for the following sections of City Council Policy A-29:
A. SALARY: The order of application of salary increases, outside of step increases and, when applicable, will be market adjustment, then cost of living adjustment.
C. LEAVES. 1. Vacation Accruals: Employees have the option of 100% cash reimbursement for unused paid vacation at any time provided that they have used at least 30 hours of vacation/administrative leave during the preceding year (26 pay periods).
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
City Council approval of the proposed A-29 changes is exempt from the California Environmental Quality Act (CEQA) in accordance with section 15378(b)(2) of the state CEQA Guidelines because they are personnel-related actions and therefore not a project.
FISCAL IMPACT:
There are no fiscal impacts as a result of the proposed changes. The creation of the Deputy Director of Parks and Recreation was reviewed and approved by City Council October 24, 2023 and is already included in the budget. The remaining changes are strictly clean-up language and do not have a fiscal impact.
Prepared By: Marisol Thorn, Director of Human Resources Reviewed By: Graham Mitchell, City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Proposed Changes CC Policy A-29
CITY OF EL CAJON
CITY COUNCIL POLICY
SUBJECT: Compensation Plan for Executive and Unrepresented Employees
POLICY
A-29
REFERENCE:
EFFECTIVE
June 24,
2023February 3,
2024
PAGE
PURPOSE
To outline in one document the salary and benefits of employees who work in positions not represented by a recognized bargaining group.
A. SALARY – Effective pay period beginning on June 24, 2023February 3, 2024
The order of application of salary increases, outside of step increases and when applicable, will be market adjustment then cost of living adjustment.
EDUCATIONAL INCENTIVE PROGRAM:
1. Unrepresented Management, Information Technology Specialist, and Senior Accounting Technician are eligible for five percent (5.0%) additional compensation when possessing:
• Master’s degree directly related to the position with the City, but not required by the classification specification applicable to position; or • Current California registration certificate as a Professional Civil or Traffic Engineer which is directly related to the position, but not required by the classification specification applicable to the position; or
• Current California designation as a Certified Public Accountant , which is directly related to the position, but not required by the classification specification applicable to the position.
2. Fire Division Chief is eligible for two and one half percent (2.5%) additional compensation when possessing an Associate’s degree in Fire Science or a related field, or five percent (5.0%) additional compensation when possessing a Bachelor’s degree in a related field.
3. Information Technology Specialist and Senior Accounting Technician are eligible to receive two and one half percent (2.5%) additional compensation when possessing a Bachelor’s degree directly related to the position with the City, but not required by the classification specification applicable to position. The incentive does not carry over to a classification that already requires a Bachelor’s degree, but will be used in determining the promotional rate to the new classification.
CITY OF EL CAJON
CITY COUNCIL POLICY
SUBJECT: Compensation Plan for Executive and Unrepresented Employees
POLICY
A-29
REFERENCE:
EFFECTIVE
June 24,
2023February 3,
2024
PAGE
EXECUTIVE MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOURLY PAY RATES:
CLASSIFICATION 1 2 3 4 5
Assistant City Manager $104.9801 $110.2291 $115.7405 $121.5275 $127.6039 City Clerk $ 63.6432 $ 66.8254 $ 70.1667 $ 73.6750 $ 77.3588 Director of Community Development $ 86.1141 $ 90.4198 $ 94.9408 $ 99.6878 $104.6721 Director of Finance/City Treasurer $ 83.6537 $ 87.8363 $ 92.2281 $ 96.8396 $101.6815 Director of Human Resources $ 83.6037 $ 87.7838 $ 92.1731 $ 96.7817 $101.6208 Director of Information Technology $ 81.4156 $ 85.4863 $ 89.7607 $ 94.2487 $ 98.9611 Director of Parks and Recreation $ 84.0472 $ 88.2496 $ 92.6621 $ 97.2952 $102.1600 Director of Public Works $ 86.2704 $ 90.5839 $ 95.1131 $ 99.8687 $104.8623 Fire Chief $ 96.2745 $101.0882 $106.1426 $111.4497 $117.0222 Police Chief $117.8835 $123.7777 $129.9666 $136.4649 $143.2881
UNREPRESENTED MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOULY PAY RATES:
CLASSIFICATION 1 2 3 4 5
Administrative Analyst
(City Manager/Human Resources) $35.5017 $37.2769 $39.1406 $41.0976 $43.1525 Assistant to the City Manager $55.1402 $57.8973 $60.7922 $63.8318 $67.0234 Building Official $64.0856 $67.2899 $70.6544 $74.1871 $77.8965 City Engineer/Deputy Director of
Public Works $71.6262 $75.2076 $78.9679 $82.9163 $87.0621 Deputy City Clerk $37.5674 $39.4458 $41.4181 $43.4890 $45.6635 Deputy Director of Community
Development $70.0736 $73.5773 $77.2562 $81.1192 $85.1751 Deputy Director of Parks and
Recreation $66.2657 $69.5789 $73.0579 $76.7108 $80.5463 Deputy Director of Public Works $66.2657 $69.5789 $73.0579 $76.7108 $80.5463 Deputy Director – Special Projects $65.8778 $69.1716 $72.6302 $76.2617 $80.0747
CITY OF EL CAJON
CITY COUNCIL POLICY
SUBJECT: Compensation Plan for Executive and Unrepresented Employees
POLICY
A-29
REFERENCE:
EFFECTIVE
June 24,
2023February 3,
2024
PAGE
(6 months limited assignment only)
Financial Operations Manager $60.5786 $63.6075 $66.7878 $70.1273 $73.6336 Fire Division Chief $71.4357 $75.0075 $78.7579 $82.6958 $86.8306 Human Resources Analyst $41.8281 $43.9195 $46.1155 $48.4213 $50.8423 Information Technology Analyst $39.4737 $41.4473 $43.5198 $45.6958 $47.9805
UNREPRESENTED MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOULRY PAY RATES:
(Continued)
CLASSIFICATION 1 2 3 4 5
Management Analyst (City Manager/
Human Resources) $40.3190 $42.3350 $44.4518 $46.6744 $49.0082 Marketing and Engagement
Manager $60.5786 $63.6075 $66.7878 $70.1273 $73.6336
Network Administrator $45.3318 $47.5983 $49.9783 $52.4773 $55.1011 Parks and Recreation Manager $52.9222 $55.5683 $58.3468 $61.2640 $64.3273 Senior Human Resources Analyst $53.1566 $55.8144 $58.6052 $61.5354 $64.6123 Senior Management Analyst (City
Manager/ Finance) $47.1476 $49.5050 $51.9803 $54.5793 $57.3083
CONFIDENTIAL CLASSIFICATION HOULRY PAY RATES:
CLASSIFICATION 1 2 3 4 5
Confidential Secretary
(City Manager/Human
Resources/Police Chief ) $27.4622 $28.8353 $30.2771 $31.7910 $33.3805 Executive Assistant to the City
Manager/City Attorney/Police Chief $35.1781 $36.9370 $38.7838 $40.723 $42.7592 Information Technology Specialist $30.6063 $32.1366 $33.7435 $35.4306 $37.2021 Senior Accounting Technician $28.7829 $30.2221 $31.7332 $33.3199 $34.9858
UNREPRESENTED GENERAL CLASSIFICATION HOULY PAY RATES:
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CLASSIFICATION 1 2 3 4 5
Police Recruit $34.7550 $36.4928 $38.3174 $40.2333 $42.2450
PART-TIME / SEASONAL/ TEMPORARY (PST) CLASSIFICATIONS HOURLY RATES:
PST classifications do not receive any benefits described in this policy with the exception of the City contribution to the appropriate retirement plan in lieu of CalPERS/Social Security and sick leave benefits required by Labor Code §233. All PST step increases are 2.5% unless noted otherwise; step increases are not automatic and based on merit.
CLASSIFICATION 1 2 3 4 5
Administrative Intern $18.5265 $18.9897 $19.4644 $19.9511 $20.4498 Public Safety Aide $17.0982 $17.5257 $17.9638 $18.4129 $18.8732 Recreation Specialist I $17.0982 $17.5257 $17.9638 $18.4129 $18.8732 Recreation Specialist II $19.3131 $19.7959 $20.2909 $20.7981 $21.3181 Recreation Specialist III $21.8282 $22.3739 $22.9332 $23.5065 $24.0942 Recreation Specialist IV $24.6641 $25.2807 $25.9127 $26.5605 $27.2245 Recreation Specialist V $27.8829 $28.5800 $29.2944 $30.0268 $30.7775 Weed Abatement Inspector $28.3590 $29.0680 $29.7946 $30.5395 $31.3031
Retired Annuitants Only: The salary for a Retired Annuitant must be an hourly pay rate that falls within the regular salary schedule for th e position being filled . Per California Public Employee Retirement Law, a Retired Annuitant cannot receive any other compensation or benefits in addition to the hourly pay rate. Without exception, a maximum of 960 hours may be worked within a fiscal year (July 1 to June 30). Nonpaid or volunteer hours cannot be used in order to exceed 960 hours in a fiscal year. A Retired Annuitant cannot accrue service credit or any additional retirement rights or benefits.
Retired Annuitant Hourly pay rate corresponding with position being filled
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B. HEALTH AND WELFARE BENEFITS
1. Cafeteria Plan
The City’s cafeteria plan allotment is for enrollment in any of the City’s CalPERS’ health plans or other eligible benefit programs (e.g., dental, vision, etc.). The cost of the premium for the City’s health plan will be deducted from the employee's cafeteria plan allotment. If there is a difference, the employee will be responsible for the remainder of the premium amount to be paid through payroll deductions. Unused cafeteria plan allotment will be paid out as “cash in lieu”, up to a maximum of $1,150 per month (excludes Police Recruit). For Police Recruit the maximum “cash in lieu” is $287.50 per month. Cash in lieu payments are taxable income and not PERSable.
Any employee who is not enrolled in a City CalPERS health insurance plan, and does not provide proof of enrollment in another group health insurance plan (e.g., coverage under a spouse’s employer plan) within 30 days from the beginning of the new plan year will not be eligible to receive cash in lieu.
All benefitted employees must enroll in an available City health program unless they opt out.
An employee may receive cash in lieu for opting out of the City’s health program if he/she:
(1) Provides proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City’s plan year to which the opt out applies (“ tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”); and
(2) Signs an at testation that the employee and his/her tax family have or will have such minimal essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt out payment cannot be made and the City will not in fact make payment if the employer knows or has reason to know that the employee or tax family member doesn’t have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.
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The City may modify health insurance benefits or cafeteria plan (including, as to both, but not limited to, plan benefits or structure, City or employee contributions and/or opt out amount or requirements) in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction.
From July 1, 2023 through December 31, 2023, the allotment for the cafeteria plan, excluding Police Recruit, shall be $1,350 per month. Effective January 1, 2024, the amount will increase to $1,450 per month. For Police Recruit, the cafeteria plan allotment shall be $1,400 per month.
2. Medical Insurance
The City is continuing the CalPERS’ Health Benefits program that was adopted on January 1, 1986. From the total cafeteria plan allotment, the City will pay to CalPERS the statutorily required minimum employer contribution per month toward the cost of any CalPERS’ health plan that the employee chooses to enroll. The employee agrees to be liable for the difference between the total cost of the health plan chosen and the City’s contribution if he/she elects to obtain coverage under the CalPERS’ health program. This amount shall be included in the total amount of the City’s contribution to the employee’s Section 125 Cafeteria Plan.
Employees who elect not to be covered under the City’s medical insurance plan must have on file with the City a signed waiver of medical benefits. Employees will be provided an opportunity to enroll in the City’s medical insurance plan during the designated open enrollment period.
3. Retirement Benefits
All Executive, Unrepresented, and Confidential employees are members of the California Public Employees’ Retirement System (CalPERS). Those employees who are “classic members” as defined under the Public Employees’ Pension Reform Act of 2013 (PEPRA) pay the employee’s share of the retirement cost (8% for Miscellaneous and 9% for Safety Employees), and receive the following contracted benefits:
Miscellaneous Employees
“Classic” Members
Safety Employees
“Classic” Members Hired on or before March 10,
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A. 3% at 60 Benefit Formula (§21354.3) A. 3% at 50 Benefit Formula (§21362.2) B. Final Compensation: One Year (§20042) B. Final Compensation: One Year (§20042) C. Prior Service (§20055) C. Prior Service (§20055)
D. [Reserved] D. [Reserved]
E. Additional Service Credit 2 Years (§20903) E. [Reserved]
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Miscellaneous Employees
“Classic” Members
Safety Employees
“Classic” Members Hired on or before March 10,
F. Unused Sick Leave Credit (§20965) F. Unused Sick Leave Credit (§20965) G. Military Service Credit as Public Service
(§21024)
G. Military Service Credit as Public Service
(§21024)
H. 2% Annual Cost of Living Allowance Increase
(§21329)
H. 2% Annual Cost of Living Allowance Increase
(§21329)
I. Pre-Retirement Death Benefits to Continue After
Remarriage of Survivor (§21551)
I. Pre-Retirement Death Benefits to Continue After
Remarriage of Survivor (§21551)
J. 1959 Survivor Benefit Level Four (§21574) J. 1959 Survivor Benefit Level Three (§21573) K. $5,000 Retired Death Benefit (§21623.5) K. $500 Retired Death Benefit (§21620) L. [Reserved]
L. Post -Retirement Survivor Allowance
(§21624/26/28)
M. [Reserved]
M. Post -Retirement Survivor Allowance to
Continue After Remarriage (§21635)
Local Safety Employees
Hired on or after March 11, 2011
A. 3% at 55 Benefit Formula (§21362.2)
B. Final Compensation: Three Years – Career
Average (§20042)
Those employees who are “new members” as defined under the Public Employees’ Pension Reform Act of 2013 (PEPRA) pay the employee contributions equal to 50% of normal cost (currently 6.25% for Miscellaneous and 12.25% for Safety Employees), and receive the above listed benefits with the exception of the following:
Miscellaneous Employees
“New” Members Hired on or after January 1, 2013
Safety Employees
“New” Members Hired on or after January 1,
2013
A. 2% at 62 Benefit Formula (§7522.20) A. 2.7% at 57 Benefit Formula (§7522.25(d)) B. Final Compensation: Three Years – Career
Average (§20037)
B. Final Compensation: Three Years – Career
Average (§20037)
CITY OF EL CAJON
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PST Employees: In lieu of enrollment in the CalPERS’ retirement program, PST employees will be enrolled in an IRS §457 retirement plan. The City contributes 7.5% of the employee’s salary to the IRS §457 plan in lieu of CalPERS and Social Security. PST employees who qualify for membership will be enrolled in the CalPERS retirement program and City contributions to the IRS §457 plan will terminate.
4. Deferred Compensation
All Executive, Unrepresented and Confidential employees are eligible to participate in any of the City’s Internal Revenue Code Section 457 Deferred Compensation Plan(s). Participation is handled through payroll deductions.
The City shall contribute $300 per month ($3,6 00 per year) in deferred compensation on behalf of the Assistant City Manager to one of the City approved plans as selected by the Assistant City Manager. Amounts contributed by the City shall be to the benefit of the Assistant City Manager in accordance with the Deferred Compensation Plan participation agreement.
5. Disability Insurance
The City provides E xecutive Management employees and Unrepresented Management employees with fully paid short-term and long-term disability plans.
Exclusion: Confidential employees, PST employees, and Police Recruit(s) participate in the State Disability Insurance (SDI) Program at their expense.
6. Life and Accidental Death & Dismemberment (AD&D) Insurance [Applies to City Attorney]
The City provides fully paid life insuranc e and AD&D to Executive and U nrepresented Management employees in the amount of one and one half times the employee’s annual salary plus $25,000.
The City provides fully paid life insurance and AD&D to C onfidential and benefitted employees in the amount of $25,000.
CITY OF EL CAJON
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C. LEAVES
1. Vacation Accrual
All Executive, Unrepresented and C onfidential employees shall accrue vacation in accordance with the following schedule:
a. 3.07 hours of vacation accrued and credited bi -weekly from the date of hire until completion of the 36th month;
b. 4.60 hours of vacation accrued and credited bi -weekly following completion of the 36 th month through the 108th month;
c. 5.52 hours of vacation accrued and credited bi -weekly following completion of the 108 th month through the 156th month;
d. 6.14 hours of vacation accrued and credited bi -weekly following completion of the 156 th month.
New hires in Executive and Unrepresented Management classifications may accrue vacation leave at a rate greater than the entry rate at the discretion of the City Manager. Vacation accrual shall be capped at 620 hours for all executive and unrepresented management employees, and 560 hours for all confidential employees. No employee shall accrue vacation beyond the established cap unless specifically authorized by the City Manager. Employees have the option of 100% cash reimbursement for unused paid vacation at any time provided that they have used at least 80 30 hours of vacation/administrative leave during the preceding year (26 pay periods).
2. Administrative Leave
Executive Management (excludes Police Chief, Fire Chief, and Fire Division Chief) employees receive eighty (80) hours administrative leave per year accrued as vacation leave.
The Police Chief, Fire Chief and Fire Division receive one hundred forty (140) hours administrative leave per year accrued as vacation. Unrepresented Management employees receive sixty (60) hours administrative leave per year accrued as vacation leave.
CITY OF EL CAJON
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SUBJECT: Compensation Plan for Executive and Unrepresented Employees
POLICY
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3. Holidays
Executive and Unrepresented Management and Confidential employees (excluding the City Attorney) receive the following paid holidays:
New Years’ Day January 1
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4
Labor Day First Monday in September
Admissions Day* September 9 (floating holiday)
Columbus Day* Second Monday in October (floating holiday) Veterans Day November 11
Thanksgiving Day Fourth Thursday in November
Day after Thanksgiving Friday after Thanksgiving
Christmas Eve December 24
Christmas Day December 25
New Year’s Eve December 31
And every day proclaimed by the City Council as a public holiday.
*Two (2) floating holidays in lieu of celebrating Columbus Day and Admissions Day. City facilities shall remain open on both days.
Vacation shall accrue and be credited bi-weekly to compensate for the two floating holidays based on regularly scheduled work shift (permanent shift):
5-8 Schedules: 0.62 hours; 9/80 Schedules: 0.69 hours; 4/10 Schedules: 0.77 hours
City Hall will be closed between the observed Christmas Eve holiday in 2023 and the observed New Years’ Day holiday in 2024. Employee who take this time off must use paid leave for December 26, 27, 28, and 29, 2023.
An EMPLOYEE whose day off falls on an observed City holiday (e.g., Friday holiday) will accrue their regularly scheduled hours of vacation leave.
CITY OF EL CAJON
CITY COUNCIL POLICY
SUBJECT: Compensation Plan for Executive and Unrepresented Employees
POLICY
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4. Sick Leave
Executive, Unrepresented and Confidential employees accrue sick leave at the rate of 3.68 hours per bi -weekly pay period. Accrual is unlimited. Part -Time/Seasonal/Temporary employees accrue and use sick leave upon commencement of employment at the rate prescribed by Labor Code § 246. PST employees are entitled to no other leave benefits under this policy.
Sick leave with pay shall be granted to all EMPLOYEES covered by this Policy in accordance with this section. Sick leave shall not be considered as a right which an EMPLOYEE may use at his/her discretion, but shall be allowed only in case of necessity and actual personal sickness or disability or (2) to attend to an illness or injury, including time for scheduled doctor or dentist appointment, of a person who is in the relationships to the employee as described in the California Labor Code §233, which currently includes:
Child Parent Spouse
Grand Child Foster Child Adopted Child
Step Child Legal Ward Child of Domestic Partner
Step Parent Legal Guardian Adoptive Parent
Foster Parent Sibling Parent-in-Law
Grand Parent Registered Domestic Partner Child of Person Standing in Loco Parentis
a. Sick Leave Conversion Privileges
Any EMPLOYEE who has taken 40 hours sick leave or less during the calendar year ending December 30 of each year shall be entitled to either convert up to 40 hours of unused sick leave to vacation or receive a cash payment for up to 24 hours, based upon the current compensation rate on an hour-for-hour basis.
In no event may an EMPLOYEE select a combination of two options or reduce the accumulated sick leave balance below 192 hours. N o prorations shall be made for EMPLOYEES terminating on or before December 30 of the calendar year.
CITY OF EL CAJON
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b. Unused Sick Leave at Retirement for Health Insurance
For employees hired before July 1, 2013, upon retirement from City employment within 120 days of separation, for service or disability, an employee may elect to use unused sick leave at its dollar value at retirement (hourly base rate plus any regularly recurring bi-weekly premium pay, i.e., differential pay for Master’s Degrees) to pay health insurance premiums in retirement according to the following schedule:
10 through 14 years of service: 25% of the sick leave balance at retirement;
15 through 19 years of service: 50% of the sick leave balance at retirement;
20 + years of service: 75% of the sick leave balance at retirement.
This benefit will be in addition to the monthly contribution the City makes, as determined by PERS, to the Public Employees’ Retirement System for ret iree health insurance benefits. The supplemental benefits descri bed above shall be used to pay health insurance premiums for the retiree and dependents, if applicable. However, if the employee is deceased before the funds are exhausted, the supplemental benefits shall cease and the remaining funds shall be the City’s property.
The City elects to self -administer this plan at this time. The City will pay the annualized dollar equivalent of the Kaiser two- party health insurance premium once per year in January of each year.
This benefit may be used in combination with service credit for unused sick leave as described in Section C – Health and Welfare Benefits – Retirement Benefits.
5. Bereavement Leave
All employees covered under this memorandum of agreement shall be entitled to the bereavement leave of absence and employment rights and privileges provided by state and federal laws and regulations. Up to three regularly scheduled working days will be paid by the City, as bereavement leave, to EMPLOYEES in order to discharge the customary obligations arising from the death of a relative as defined by the state. Employees may also request the use of an additional two regularly scheduled working days to be charged to sick or vacation leave accruals. The designated representative must approve requests for such
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leave and documentation, as defined by the state, requested within 30 days of the leave.
6. Military Leave
Any employee who is or becomes a member of the Armed Services, Militia or Organized Reserves of California or the United States shall be entitled to the leaves of absence and employment rights and privileges provided by the Uniformed Services Employment an d Reemployment Rights Act ( USERRA) and the Military and Veterans Code of the State of California.
7. Jury and Witness Leave
All Executive, Unrepresented and Confidential employees are entitled to be absent from duty when called to serve as a trial juror or as a witness called by a subpoena before a court of law. Under such circumstances, the EMPLOYEE is paid the difference between full salary and any payment received by them, except travel pay, for such duty.
8. Stand-by Time
The Fire Division Chief shall receive eight (8) hours of vacation leave for every week he/she is required to participate in the back-up duty chief rotation for Heartland Fire & Rescue. For each holiday occurring during the assigned week, (Saturdays and Sundays are not considered holidays), an additional four (4) hours of vacation will be credited.
D. UNIFORM AND EQUIPMENT ALLOWANCE
The Police Chief, Fire Chief and Fire Division Chief receive an annual uniform and equipment allowance of $1,000. Yearly distribution will be issued the second paycheck in July.
Newly Hired Police Recruits: The annual uniform and equipment allowance for newly hired Police Recruits shall be $775 per year. The uniform allowance shall be prorated over the twelve month period beginning from the actual hire date to the following July 1st. Yearly distribution will be issued the second paycheck in July.
CITY OF EL CAJON
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SUBJECT: Compensation Plan for Executive and Unrepresented Employees
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E. TUITION AND BOOK REIMBURSEMENT
The City provides an allowance of $ 1,500 per fiscal year for E xecutive, U nrepresented Management and Confidential employees to use to defray the cost of attendance at seminars, workshops, conferences and/or classes, which promote professional growth.
Executive and Unrepresented Management employees may use this allowance for lodging, meals, and other travel expenses.
Executive and Unrepresented Management employees may also use the allowance to cover the costs of membership fees for job related professional associations.
F. OTHER CERTIFICATIONS AND SPECIAL COMPENSATION
1. Notary Public Pay
Positions designated by the department director shall receive Notary Public Pay in the amount of $75/month if he/she is a Notary Public in the State of California. The City shall also pay the cost of bonding of this employee while he/she is serving as Notary Public for the benefit of the City. Employees in designated positions shall perform notary services only as directed by his/her supervisor.
2. Bilingual Pay
Positions designated by the department director shall receive Bilingual Pay in the amount of $120/month if he/she is certified by a language professional, designated by the City, as having suitable skills to provide translation service.
3. Automobile Allowance
Executive Management employees shall be provided a monthly automobile allowance of $300 in exchange for making a vehicle available for his/her own use and for City -related business and/or functions during, before and after normal work hours. The Assistant City Manager shall be provided an additional $100, to total a monthly automobile allowance of $400.
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4. Cellular Telephone Allowance
The Assistant City Manager shall receive as compensation the sum of $120 per month for use as an allowance for his/her cellular telephone service.
5. Technology Allowance
The Assistant City Manager shall be provided with an amount not to exceed $2,500 every two years, beginning with the year of his/her initial appointment, for use to purchase technology equipment such as a personal laptop computer, etc. The payment shall be made upon submission of receipts documenting the purchase(s). The equipment purchased shall become the property of the Assistant City Manager.
6. Non-PERSable Stipend
A non-PERSable stipend of $6,300/Police Chief, $6,300/Fire Chief, and $4,410/Fire Division Chief. One-half of stipend payment to be issued on the second paycheck in July 2023 and one-half issued on the first paycheck in December 2023.
G. RELOCATION ALLOWANCE
The City Manager may authorize an allowance up to $10,000 for relocation expenses to the San Diego area.
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Approved by City Council June 27,
2023January 23, 2024
City Council
Agenda Report
Agenda Item 5.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Water Quality Improvements - Trash Capture Device Installation - Project Acceptance
RECOMMENDATION:
That the City Council:
Accepts the Water Quality Improvements - Trash Capture Device Installation Project, Job No. 193655PWCP, Bid No. 003-24; and
1. Authorizes the City Clerk to record a Notice of Completion and release the Bonds in accordance with the contract terms.
2. BACKGROUND:
On May 23, 2023, the City Council awarded a contract for $92,898 to Downstream Services, Inc., for the Water Quality Improvements - Trash Capture Device Installation project. The project included installing thirty-six trash capture devices in stormwater inlets throughout the City. The trash capture devices include grate inlet baskets, curb inlet troughs, basket assemblies, and connector pipe screen assemblies. The contractor also cleaned each inlet before installation and installed "No Dumping - Drains to Waterway" placards at each inlet.
This project is the first of various trash capture device installation projects. The City is required to install approximately 350 trash capture devices in stormwater inlets pursuant to San Diego Regional Board Order No. R9-2017-0077, by December 2, 2030.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This project is categorically exempt from review under the California Environmental Quality Act (CEQA) pursuant to state CEQA Guidelines Section 15307 and 15308 as this action is taken to assure the maintenance, restoration, enhancement or protection of the environment.
FISCAL IMPACT:
The fiscal impact of the construction project is $92,898. Sufficient funds are available for the project in Water Quality Improvement Project (193655PWCP).
Prepared By: John Phillips, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 6.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Deyanira Brito, Management Analyst
SUBJECT: Homeless Programs and Services Update
RECOMMENDATION:
That the City Council receives the homeless programs and services report and, if desired, provides feedback, recommendations, and direction on homeless-related programming and funding.
BACKGROUND:
This agenda item provides a report on the homeless programs and services using City, federal and state funding sources. This report provides a summary of programs and services, program outcomes, new and expanded services, a program assessment, recommendations, and a conclusion.
Summary of Programs and Services
Since January 2020, the City has funded or operated 19 different homeless-related programs (including new programs) or projects, and allocated over $6.4 million in general (local), federal, and state funds to support those programs. The programs have one of three aims:
Housing homeless individuals (both temporary and permanent housing),1.
Preventing homelessness, or2.
Addressing community impacts as a result of homelessness.3.
The summary of active programs and services includes:
Program updates;1.
Use of various funding sources such as Community Development Block Grant (CDBG), Community Development Block Grant Coronavirus Relief (CDBG-CV) funds, Low and Moderate Income Housing Asset Fund (LMIHAF) and Permanent Local Housing Allocation (PLHA) grant; and
2. Program expenditures and outcomes as shown in Table I below in alphabetical order for the past six (6) months.
3. A Way Back Home Program
The Salvation Army's (TSA) “A Way Back Home” program reunites homeless individuals with their families by providing assistance with transportation, food and sometimes an overnight stay while en route. The program was funded by LMIHAF with $10,000 during FY 2023-2024.
Crisis House
Crisis House provides services to El Cajon's homeless and victims of domestic violence. In FY 2023-2024, Crisis House received PLHA funding to expand homeless outreach services and case management services to the El Cajon homeless community (see Crisis House Homeless Outreach and Case Management Services Program below).
East County Homeless Task Force
Since 2019, the City has annually contributed $5,000 from the General Fund to assist in sustaining the East County Homeless Task Force (ECHTF). The ECHTF plays a role in coordinating efforts in the East County region and helping to understand homeless service needs. In addition to financial support, the city manager participates on the organization's steering committee.
Emergency (Scatter-Site) Motel Program
In May 2021, the City Council awarded $400,000 in CDBG-CV funding to Home Start, Inc. for the provision of a refined emergency motel program to assist homeless families and individuals with immediate shelter, to reduce their risk of exposure to COVID-19. In March 2023, the City Council approved an additional $165,500. This program is active through the end of FY 2023-2024, as CDBG-CV will be fully expended by approximately June 30, 2024.
Homeless Outreach Events
Police Department staff accompany homeless service providers every Friday in an effort to make contact and offer assistance to the City's homeless community. The City's contribution to this program continues to be two police officers for three hours per event, as allowed by staff availability. These costs are funded by the General Fund and vary depending on the amount of outreach events attended.
Neighborhood Quality of Life Team
The Neighborhood Quality of Life Team ensures that the City's parks, right-of-ways, and drainage channels are clear of debris and trash. In the past six months, the City has removed 162 tons of debris from parks, streets and drainage channels. To date, the City's contractor has removed at least 134 tons of debris. Clean-up costs are funded solely by the General Fund.
Outreach Support Services Program
This program was created to bolster existing outreach efforts during the coronavirus pandemic.
This program provides street-based outreach and hosts weekly outreach events for individuals and families experiencing homelessness. These outreach events provide connections to vital resources such as housing, food and employment for homeless families and individuals. This program is active through the end of FY 2023-2024, as CDBG-CV will be fully expended by approximately June 30, 2024. Additional funding was allocated in FY 2023-2024 to Home Start for this same purpose using PLHA funds for the next three years (see Home Start Homeless Outreach and Case Management Services Program below).
Rotational Shelter Program
Historically, the City has awarded funding to the Interfaith Shelter Network's (ISN) Rotational Shelter Program using CDBG funds typically totaling $10,000. This program provides seasonal, nighttime shelter for homeless individuals and families at East County area places of worship that volunteer to provide shelter, meals and support.
New and Expanded Programs
In June 2023, Permanent Local Housing Allocation (PLHA) funds were awarded to the City for a total of $2,752,411 by the State Department of Housing and Community Development (HCD). A total of $2,120,302 was allocated towards homeless services (including administrative costs of $137,620) to cover a three-year period with options to extend in accordance with HCD’s imposed expenditure deadlines. Staff released a Request for Proposals in July 2023 and returned to City Council on September 26, 2023, where the Council adopted eligible homeless services programs. These programs were in effect on October 2, 2023 and are detailed below.
Crisis House Homeless Outreach and Case Management Services Program Through this program, Crisis House provides essential services necessary to reach out to unsheltered homeless persons, connect them with emergency shelter, housing and critical services. This includes street-based homeless outreach and a case management model that is person-centered and focused on engaging with disconnected people to build trust and engage them with services and resources that can increase their health and end their homelessness.
The Housing Navigator and Outreach workers refers clients to other active programs in El Cajon administered by ECTLC and Home Start, such as, but not limited to, the Emergency Shelter Program and the Emergency (Scatter-Site) Motel Program. This program has funding of $40,000 in PLHA funds which will be expended by the end of FY 2023-2024.
ECTLC Homeless Outreach Services
ECTLC also provides street-based outreach and case management. Outreach is provided in the form of pop-up events throughout the City to highlight the various programs and resources available at ECTLC, as well as street-based outreach. Persons taking advantage of such services at ECTLC also receive person-centered case management that leads to a path of self-sufficiency. This program received $90,000 in funding, and it is expected to be fully spent in the course of a three-year period.
ECTLC Operation of Emergency Shelter
This program will continue to offer emergency shelter beds, food, and case management for the homeless population. Outreach workers and case managers at ECTLC will be referring clients to Home Start’s Rental Assistance/Rapid-Rehousing Program if needed. ECTLC was allocated $307,510 in PLHA funds for a three-year period. This funding ensures continuing shelter availability for El Cajon homeless and will be used to supplement the CDBG allocation of $100,000.
Home Start Homeless Outreach and Case Management Services Program On September 13 and 27, 2023, City Council approved to re-allocate $185,000 in one-time CDBG funding to Home Start for (1) the expansion of its street outreach team to address encampments in collaboration with El Cajon staff and other local homeless service providers and (2) provide case management services. Street outreach includes wraparound services for clients for self-sufficiency and provides access to mental health and substance abuse programs, childcare referrals, and employment training. Services are provided to help find permanent housing solutions or a long-term housing program and clients are often referred to other active programs in the City. As part of this program, Home Start is providing wraparound services to the clients referred to and staying in the emergency sleeping cabins located at Meridian Baptist Church. It is anticipated that the CDBG funds will be expended by June 30, 2024.
In addition, $792,531 in PLHA funds were awarded to Home Start (over a three-year period) for additional outreach and case management services. PLHA funding began October 2023 and funding is available for the next three years. As a result of these efforts, referrals will be made to emergency shelter, transitional housing, and rental/rapid re-housing programs that lead to a path of self-sufficiency.
Home Start Rental Assistance/Rapid Re-Housing Program
Rental assistance and rapid re-housing offered through Home Start is for homeless individuals or families earning less than 30% Area Median Income (AMI). Rental assistance must provide a minimum of six months of assistance to eligible households. Rapid re-housing must provide housing relocation and stabilization services and short- and/or medium-term rental assistance, as necessary, to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability. This program received a total of $752,641 in PLHA funding and will be used over the next three-year period.
Program Outcomes
July 1, 2023 - December 31, 2023
Over the last six months, the City has allocated approximately $2.3 million and expended $398,002 on various homeless assistance and housing programs. During this time frame, the staff estimates that 1,040 individuals received services, 72 of those were assisted with some form of housing or shelter, and from that number, 29 individuals were assisted into permanent housing, as shown in the first two columns in the Table below.
January 1, 2020 - December 31, 2023 (Aggregate)
Overall, since January 2020, the City has allocated $5.871 million for various homeless assistance/housing programs, $591,000 to neighborhood clean-up efforts, and $22,500 to the East County Homeless Task Force, for a total allocation of over $6.4 million and expended $3,425,577. Between January 2020 and December 2023, staff estimates that more than 8,500 individuals have received services. More than 3,400 of those were assisted with some form of housing or shelter, and from that number, over 1,100 individuals were assisted into permanent housing, as shown in the last two columns in the table below.
Program
Expenditures
Last 6
Months
Outcomes
Last 6 Months
Expenditures
January
2020 – June
2023
Outcomes
January 2020 June 2023
A Way Back
Home
Program
(The
Salvation
Army)
(LMIHAF)
$1,236
2 persons
permanently
housed
(average of
$618 per
person)
$11,659
40 persons
permanently housed
(average of about
$291 per person)
Crisis House
(CDBG) $0*
435 persons
received
services
during Q1
and Q2 (FY
23-24)
$700,000**
891 persons received
services during FY
22-23 and 1,147
persons received
services during FY
21-22 (total of 2,038)
159 persons
permanently housed
East County
Homeless
Task Force
(General
Fund)
$2,500 Assists in regional
coordination $20,000 Assists in regional
coordination
El Cajon
Homeless
Outreach and
Flexible
Housing
Assistance
Program
(Home Start)
(previously
LMIHAF, now
PLHA)
This program
is now using
PLHA funds
(expenses
detailed under
the Home Start
Homeless
Outreach and
Case
Management
Services
Program.
Outcomes detailed
under the Home
Start Homeless
Outreach and
Case
Management
Services Program.
$437,081
(All expenses
were using
LMIHAF)
1,786 persons
enrolled in the
program
253 persons
permanently housed
188 persons housed
in bridge housing
Emergency
Motel Stays
Program
(Home Start)
(CDBG)
$0
Program has been
completed and is
now supplanted by
the Emergency
Scatter-Site Motel
Program.
$142,568
243 individuals
sheltered
1,646 night stays
(average stay per
person is 7 nights)
47 persons
permanently housed
(average cost of $587
per person)
This program ran
continuously from
June 2020 to May
2021. It is no longer
available.
Emergency
(Scatter-Site)
Motel Program
(Home Start)
(CDBG-CV)
$68,741
49 persons
sheltered
4 persons
permanently
housed
30 persons
housed in
bridge
housing
$472,005
270 persons sheltered
43 persons
permanently housed
16 persons housed in
bride housing
Emergency
Shelter
Program
(ECTLC)
(CDBG and
CDBG-CV)
$100,000
234
individuals
sheltered
during Q1
and Q2
(CDBG FY
23-24
funding)
The
CDBG-CV
portion of
this program
has been
completed.
$760,985
1,110 individuals
sheltered (annual FY
19-20, FY 20-21, FY
21-22 and FY 22-23
CDBG funding)
1,035 individuals
sheltered (annual FY
19-20, FY 20-21, FY
21-22 and FY 22-23
(CDBG-CV funding)
Total of 2,145
individuals sheltered
over the past 48
months
Of this total, 5
households and 422
individuals (288
adults and 134
children) have moved
into permanent
housing.
Emergency
Shelter
Program
(ECTLC)
(PLHA)
$0
194
individuals
sheltered
during Q1
and Q2
This is a new
program. This is a new program.
Homeless
Outreach
Events
(General
Fund)
$6,841
22 outreach
events
conducted
on average,
12 individuals
contacted
per event
$64,853
106 outreach events
conducted
5 to 23 individuals
contacted per event
Homeless
Outreach and
Case
Management
Services
Program
(Crisis House)
(PLHA)
$0
17 individuals
were assisted
This is a new
program. This is a new program.
Homeless
Outreach and
Case
Management
Services
Program
(Home Start)
(PLHA)
$23,879
13 individuals
were assisted
This is a new
program. This is a new program.
Homeless
Outreach and
Support
Services
Program
(includes Tiny
Cabin Village)
(Home Start)
(CDBG)
$74,570
253 contacts
were made
15 households
were housed
through the
Tiny Cabin
Village
2 households
were placed
into
permanent
housing
This is a new
program. This is a new program.
Neighborhood
Quality of Life
Team
(General
Fund)
$67,723
PW: $46,580
PD: $21,143
34 clean-ups
conducted
162 tons of
debris
removed by
City team
134 tons of
debris
removed by
City
contractor
$523,307
606 clean-ups
conducted
1,017.25 tons of
debris removed by
City team
525.06 tons of
debris removed by
City contractor
Outreach
Support
Services
Program
(Home Start)
(CDBG-CV)
$7,205
77 individuals
contacted
$130,120 502 individuals
contacted
Rental
Assistance
and Rapid
Re-Housing
Program
(Home Start)
(PLHA)
$41,974
12 individuals
assisted
This is a new
program. This is a new program.
Rental
Housing/Utility
Assistance
Program
(CSA San
Diego
County,
Interfaith
Shelter
Network,
Home Start)
(CDBG-CV)
$0 Program has been
completed. $434,104
103 households
assisted to remain in
their homes (average
of $4,214 per
household)
This program ran
continuously from
May 2020 to
February 2021. It is
no longer available.
Rotational
Shelter
Program
(Interfaith
Shelter
Network)
(CDBG)
$3,333
No persons were
sheltered during
Q1 and Q2 (FY
23-24
CDBG
funding). Shelter
will be open end
of January – end
of March 2024.
$30,893
38 persons sheltered
(annual FY 20-21
CDBG funding)
69 persons sheltered
(annual FY 21-22
CDBG funding)
27 persons sheltered
(FY 22-23 CDBG
funding)
11 persons
permanently housed
*Expenditures based on paid invoices through January 10, 2024. ** Funding for acquisition of property and related costs for a new location.
Program Assessment
The staff believe that the homeless programs and services are functioning well to help achieve the goal of securing permanent housing for those experiencing homelessness and to address community impacts as a result of homelessness.
Recommendations
The staff makes the following recommendations:
Continue funding the homeless programs described above, contingent upon available funding;
1. Continue the Homeless Outreach Events and the enhanced Neighborhood Quality of Life Team efforts;
2. Continue to work with neighboring jurisdictions, including the County, on a regional approach to jointly addressing homelessness in East County;
3. Continue to monitor Crisis House during their contract performance period through 2031 to serve El Cajon residents;
4. Continue to seek new funding opportunities using local, federal, or state resources that can be used to prevent homeless individuals or families from entering into homelessness or to seek funding for additional homeless services that lead to a path of self-sufficiency, including permanent housing and housing stability;
5. Continue support for the East County Homeless Task Force; and 6.
Staff to continue to provide updates on all programs every six months.7.
Conclusion
Staff will continue to monitor program performance for each of the active programs and provide technical assistance to service providers. As of January 2024, CDBG programs for FY 2021-2022 and 2022-2023 and CDBG-CV funded programs and subrecipients are in good standing.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
Prepared By: Jose Dorado, Housing Manager and Deyanira Pelayo-Brito, Management Analyst
Reviewed By: Anthony Shute, Director of Community Development Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 7.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Traffic Calming Request for Dorothy Street
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Establish permanent all-way stop signs on Dorothy Street at the intersections of Bosworth Street and Saddleview Court;
1. Install two speed radar feedback signs along Dorothy Street; 2.
Install new roadway striping along the entire length of Dorothy Street from Jamacha Road to the southerly terminus at Shanessey Road to enhance pedestrian and traffic safety; and
3. Determine that the project is exempt from the California Environmental Quality Act in accordance with State CEQA Guidelines section 15301(c).
4. BACKGROUND:
Residents on Dorothy Street have expressed concerns over the speed of vehicles and the general safety of vehicles at certain key intersections.
Existing Conditions
Dorothy Street is a north-south residential "collector" street that extends from Jamacha Road to Shanessey Road (approximately one-half mile in length) and has a posted speed limit of 25 miles per hour. Dorothy Street carries approximately 850 vehicles per day between Jamacha Road and Washington Avenue, 1,560 vehicles per day between Washington Avenue and Granite Hills Drive, and 550 vehicles per day between Granite Hills Drive and Shanessey Road, respectively. A three-year collision history from 2020-2022 revealed that there had been no collisions on Dorothy Street. Additionally, vehicle speed data was collected along Dorothy Street for a one-day period on an average weekday. The vehicle speed data revealed that the majority of the drivers are traveling within the residential speed limit on Dorothy Street except for the segment between Granite Hills Drive southerly to Shanessey Road, as shown in the following table:
Dorothy
Street
Average
Daily
Traffic
Volume
Average
Speed
(MPH)
85th
Percentile
Speed
(MPH)
# of
Vehicles
Above
25 MPH
Jamacha
Rd. to E.
Washington
Ave.
850
20 24
108
(12.7%)
E.
Washington
Ave. to
Granite
Hills Dr.
1,560
25 29
727
(46.6%)
Granite
Hills Dr. to
Shanessey
Rd.
550
28 34
338
(62.2%)
Conclusion:
All-Way Stop Signs at Bosworth Street & Saddleview Court Although both of these intersections do not satisfy all the required all-way stop sign traffic volume and accident history warrants per the California Manual on Uniform Traffic Control (CAMUTCD) guidelines, all-way stop signs are sometimes used as a traffic-calming measure to help reduce speeds in the vicinity of these intersections and will help facilitate pedestrian and traffic flow.
Installation of Speed Radar feedback signs
Staff recommends installing permanent speed radar feedback signs on Dorothy Street north and south of Washington Avenue (a total of two signs) to remind motorists that this is a 25MPH residential speed limit zone. One of the main advantages is that it can specifically target drivers who are speeding rather than providing a message to all drivers. This way, the feedback signs interact with an individual driver, which may lead to better speed limit compliance.
Installation of new roadway striping
Staff recommends installing a double-yellow centerline and shoulder edge striping to narrow the travel lanes on the entire length of Dorothy Street. This safety measure has shown that it can reduce vehicle speeds along a roadway and enhance movement and safety for all modes of travel.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15301(c) because it involves minor alterations to existing public facilities, including public safety enhancements and stop signs.
FISCAL IMPACT:
Approximately $10,000 is needed to install all-way stop signs, pavement legends, and new roadway striping, and $15,000 is needed to install speed radar feedback signs. The expense is budgeted in the Fiscal Year 2023-24 Traffic Safety Calming Project, Budget Activity Account, 550590-233790PWCP-8576.
Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Staff Report Attachments
RESOLUTION NO. ___-24
RESOLUTION TO ESTABLISH ALL-WAY STOP SIGNS ON
DOROTHY STREET AT THE INTERSECTIONS OF BOSWORTH STREET
AND SADDLEVIEW COURT; INSTALL TWO SPEED RADAR FEEDBACK SIGNS ALONG DOROTHY STREET; INSTALL NEW ROADWAY STRIPING ALONG
DOROTHY STREET FROM JAMACHA ROAD TO ITS SOUTHERLY TERMINUS
AT SHANESSEY ROAD TO ENHANCE PEDESTRIAN AND TRAFFIC SAFETY
WHEREAS, the City Council recognizes that the health, safety, and welfare of the residents of the City of El Cajon ( "City") is vitally important, and that from time to time vehicular traffic control measures are necessary to protect pedestrian traffic along and across public roads; and
WHEREAS, Dorothy Street is a north- south residential "collector" street that extends from Jamacha Road to Shanessey Road (approximately one-half mile) and has a posted speed limit of twenty-five (25) miles per hour; and
WHEREAS, residents on Dorothy Street have expressed concerns over the speed and general safety of vehicles at certain key intersections; and
WHEREAS, Dorothy Street carries approximately eight hundred fifty (850) vehicles per day between Jamacha Road and Washington Avenue; one thousand five hundred sixty (1,560) vehicles per day between Washington Avenue and Granite Hills D rive; and five hundred fifty (550) vehicles per day between Granite Hills Drive and Shanessey Road; and
WHEREAS, a three-year collision history from 2020-2022 revealed that there have been no collisions on Dorothy Street; the vehicle speed data for Dorothy Street for a one- day period on an average weekday reveals that the majority of the drivers are traveling within the residential speed limit on Dorothy Street except the segment between Granite Hills Drive southerly to Shanessey Road; and
WHEREAS, although the intersections at Bosworth Street and Saddleview Court do not satisfy all the required all -way stop sign traffic volume and accident history recommended by the California Manual on Uniform Traffic Control guidelines, all -way stop signs can be used as a traffic-calming measure to help reduce speeds and facilitate pedestrian and traffic flow; and
WHEREAS, City staff has recommended installing two (2) permanent speed radar feedback signs on Dorothy Street north an d south of Washington Avenue to re mind motorists of the twenty-five (25) miles per hour residential speed limit zone; and
WHEREAS, staff further recommends the installation of a double-yellow centerline and shoulder edge striping to narrow the travel lanes on the entir e length of Dorothy Street, which is a safety measure that has been shown to reduce vehicle speeds along a roadway and enhance movement and safety for all modes of travel; and
WHEREAS, the fiscal impact would be a pproximately $10,000 for the installation of all-way stop signs, pavement legends, and new roadway striping, and $15,000 for the installation of a speed radar feedback signs, and the total cost of $25,000 is budgeted in Fiscal Year 2023-24 Traffic Safety Calming; and
WHEREAS, t he project is exempt from environmental review under California Environmental Quality Act (" CEQA") Guidelines section 15301 (c) (Class 1), as it is a minor alteration of an existing public street involving negligible or no expansion of an existing use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The foregoing recitals are true and correct, and are the findings of the City Council.
2. The City Council hereby approves the following traffic calming measures:
A. Establishing permanent all-way stop signs on Dorothy Street at the intersections of Bosworth Street and Saddleview Court;
B. Installing two (2) speed radar feedback sig ns along Dorothy Street; and
C. Installing new roadway striping along the entire length of Dorothy Street from Jamacha Road to the southerly terminus at Shanessey Road to enhance pedestrian and traffic safety.
3. The City Council finds that this project is exempt from environmental review under CEQA Guideline section 15301(c) (Class 1) as it is a minor alteration of an existing public street involving negligible or no expansion of an existing use.
4. The Director of Public Works is hereby directed to immediately cause the installation of the appropriate signs and roadway striping as soon as is reasonably possible.
01/23/24 CC Agenda
Reso – Traffic Calming – Dorothy Street 011624
Traffic Calming Request on Dorothy Street
(Attachments)
Dorothy Street
Proposed Improvements-Dorothy Street
Dorothy Street at Bosworth Street
Proposed Installation of All-Way Stop Signs
Bosworth Street
Dorothy Street
Dorothy Street at Saddleview Court
Proposed Installation of All-Way Stop Signs
Saddleview Court
Dorothy Street
City Council
Agenda Report
Agenda Item 8.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Traffic Calming Request for Bostonia Street
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Establish permanent all-way stop signs on Bostonia Street at the intersection of Coker Way;
1. Install two-way stop signs on Bluebell Way at Bostonia Street, Navello Street at Bluebell Way, Bluebell Way at Tangerine Street, and Tangerine Street at Coker Way;
2. Install two speed radar feedback signs along Bostonia Street; 3.
Install new roadway striping along the entire length of Bostonia Street from Greenfield Drive to Broadway to enhance pedestrian and traffic safety; and
4. Determine that the project is exempt from the California Environmental Quality Act in accordance with State CEQA Guidelines section 15301(c).
5. BACKGROUND:
Residents of the Bostonia Street neighborhood have expressed concerns over the speed of vehicles and the general safety at certain key intersections.
Existing Conditions
Bostonia Street is a north-south residential "collector" street that extends from Greenfield Drive to Broadway (approximately one-half mile in length) and has a posted speed limit of 25 miles per hour. Bostonia Street carries approximately 750 vehicles per day. The adjacent streets of Coker Way carry 260 vehicles per day, and Bluebell Way carries 135 vehicles per day, respectively. A three-year collision history from 2020-2022 revealed that there had been only one collision on Bostonia Street.
Additionally, vehicle speed data was collected along Bostonia Street, Bluebell Way, Coker Way, and Tangerine Street for a one-day period on an average weekday. The vehicle speed data revealed that most drivers are traveling within the residential speed limit except on Bostonia Street, where vehicles exceed the speed limit. The data is shown in the following table:
Street Average
Daily Traffic
Volume
Average
Speed
(MPH)
85th
Percentile
Speed (MPH)
# of
Vehicles
Above 25
MPH
Bostonia
Street 750 26 32 406 (54.8%)
Bluebell
Way 135 18 21 1 (0.7%)
Coker Way 260 20 24 32 (12.4%)
Tangerine
Street 170 20 24 25 (14.7%)
Installation of All-Way Stop Signs at Bostonia Street & Coker Way This intersection does not satisfy all the required all-way stop sign traffic volume and accident history warrants per the California Manual on Uniform Traffic Control (CAMUTCD) guidelines.
All-way stop signs are sometimes used as a traffic-calming measure to help reduce speeds and help facilitate pedestrian and traffic flow.
Installation of Two-Way Stop Signs at Bluebell Way at Bostonia Street, Navello Street at Bluebell Way, Bluebell Way at Tangerine Street, and Tangerine Street at Coker Way Intersections
These four intersections are currently uncontrolled in the Bostonia neighborhood. The proposed installation of these stop signs will remind drivers that vehicles on the higher-volume street have the right-of-way. Vehicles traveling on the minor street must come to a complete stop and yield to any oncoming traffic on the through road.
Installation of Speed Radar feedback signs
Staff recommends installing permanent speed radar feedback signs on Bostonia Street at the south and north end (a total of two signs) to remind motorists that this is a 25 MPH residential speed limit zone. One of the main advantages of these signs is that they can specifically target drivers who are speeding rather than providing a message to all drivers. This way, the feedback signs interact with an individual driver, which may lead to better speed limit compliance.
Installation of new roadway striping
Staff recommends installing a double-yellow centerline and shoulder edge striping to narrow the travel lanes on the entire length of Bostonia Street. This safety measure has shown that it can reduce vehicle speeds along a roadway and enhance movement and safety for all modes of travel.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15301(c) because it involves minor alterations to existing public facilities, including public safety enhancements, stop signs and other minor improvements.
FISCAL IMPACT:
Approximately $10,000 is needed to install stop signs, pavement legends, and new roadway striping, and $15,000 is needed to install speed radar feedback signs. This cost is budgeted in the Fiscal Year 2023-24 Traffic Safety Calming project, Budget Activity Account, 550590-233790PWCP-8576.
Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Proposed Improvements
RESOLUTION NO. ___-24
RESOLUTION TO ESTABLISH ALL-WAY STOP SIGNS ON
BOSTONIA STREET AT THE INTERSECTION OF COKER WAY;
INSTALL TWO-WAY STOP SIGNS ON BLUEBELL WAY AT BOSTONIA STREET,
NAVELLO STREET AT BLUEBELL WAY, BLUEBELL WAY AT TANGERINE STREET, AND TANGERINE STREET AT COKER WAY; INSTALL TWO SPEED RADAR FEEDBACK SIGNS ALONG BOSTONIA STREET; AND INSTALL NEW ROADWAY
STRIPING ALONG BOSTONIA STREET FROM GREENFIELD DRIVE TO
BROADWAY TO ENHANCE PEDESTRIAN AND TRAFFIC SAFETY
WHEREAS, the City Council recognizes that the health, safety, and welfare of the residents of the City of El Cajon ( "City") is vitally important, and that from time to time vehicular traffic control measures are necessary to protect pedestrian traffic along and across public roads; and
WHEREAS, Bostonia Street is a north- south residential "collector" street that extends from Greenfield Drive to Broadway (approximately one-half mile in length) and has a posted speed limit of twenty-five (25) miles per hour; and
WHEREAS, residents of the Bostonia Street neighborhood have expressed concerns over the speed of vehicles and general safety at certain key intersections; and
WHEREAS, Bostonia Street carries approximately seven hundred fifty ( 750) vehicles per day , and the adjacent streets of Coker Way and Bluebell Way carry two hundred sixty (260) and one hundred thirty-five (135) vehicles per day; and
WHEREAS, a three-year collision history from 2 020-2022 revealed that only one (1) collision has occurred on Bostonia Street; the vehicle speed data for Bostonia Street, Bluebell Way, Coker Way, and Tangerine Street for a one- day period on an average weekday reveals that most drivers are traveling within the residential speed limit except on Bostonia Street, where approximately fifty percent (50%) of vehicles exceed the speed limit; and
WHEREAS, although the intersection at Bostonia Street and Coker Way does not satisfy all the required all-way stop sign traffic volume and accident history recommended by the California Manual on Uniform Traffic Control guidelines, all-way stop signs can be used as a traffic -calming measure to help reduce speeds and facilitate pedestrian and traffic flow; and
WHEREAS, the intersections of Bluebell Way at Bostonia Street, Navello Street at Bluebell Way, Bluebell Way at Tangerine Street, and Tangerine Street at Coker Way , in the Bostonia neighborhood, are currently uncontrolled, and t he proposed installation of two-way stop signs will remind drivers that vehicles on the higher-volume street have the right-of-way, and vehicles traveling on the minor street must come to a complete stop and yield to any oncoming traffic on the through road; and
WHEREAS, City staff has recommended installing two (2) permanent speed radar feedback signs on Bostonia Street at the south and north ends to remind motorists of the twenty-five (25) miles per hour residential speed limit zone; and
WHEREAS, staff further recommends the installation of a double-yellow centerline and shoulder edge striping to narrow the travel lanes on the entire length of Bostonia Street, which is a safety measure that has shown to reduce vehicle speeds along a roadway and enhance movement and safety for all modes of travel; and
WHEREAS, the fiscal impact would be a pproximately $10,000 for the installation of all-way stop signs, pavement legends, and new roadway striping, and $15,000 for the installation of speed radar feedback signs, and the total cost of $25,000 is budgeted in Fiscal Year 2023-24 Traffic Safety Calming; and
WHEREAS, t he project is exempt from environmental review under California Environmental Quality Act (" CEQA") Guidelines section 15301 (c) (Class 1), as it is a minor alteration of an existing public street involving negligible or no expansion of an existing use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The foregoing recitals are true and correct, and are the findings of the City Council.
2. The City Council hereby approves the following traffic calming measures:
A. Establishing permanent all-way stop signs on Bostonia Street at the intersection of Coker Way;
B. Installing two -way stop signs on Bluebell Way at Bostonia Street, Navello Street at Bluebell Way, Bluebell Way at Tangerine Street, and Tangerine Street at Coker Way;
C. Installing two (2) speed radar feedback signs along Bostonia Street; and
D. Installing new roadway striping along the entire length of Bostonia Street from Greenfield Drive to Broadway to enhance pedestrian and traffic safety.
3. The City Council finds that this project is exempt from environmental review under CEQA Guidelines section 15301(c) (Class 1) as it is a minor alteration of an existing public street involving negligible or no expansion of an existing use.
4. The Director of Public Works is hereby directed to immediately cause the installation of the appropriate signs and roadway striping as soon as is reasonably possible.
01/23/24 CC Agenda
Reso – Traffic Calming – Bostonia Street 011624
Traffic Calming Request on Bostonia Street
(Attachments)
Bostonia Street
Proposed Improvements-Bostonia Street
Bostonia Street at Coker Way
Proposed Installation of All-Way Stop Signs
Coker Way
Bostonia Street
City Council
Agenda Report
Agenda Item 9.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Homeless Court Program: Clean Plates Memorandum of Understanding RECOMMENDATION:
That the City Council authorizes the City Manager to enter into the Homeless Court Program:
Clean Plates Memorandum of Understanding.
BACKGROUND:
The County of San Diego Department of the Public Defender offers a program called Homeless Court Program: Clean Plates. Three other cities participate in the Public Defenders Program (cities of San Diego, Oceanside, and Vista). The program allows for a city to waive parking citations received by homeless individuals in exchange for certain actions.
A program, such as the Clean Plates program, helps incentivize those experiencing homelessness to become engaged in programs to be off the streets. The Clean Plates Program helps eliminate the financial burden of a parking citation, while ensuring they are working toward ending their homelessness. The City has full discretion about whether to waive the citation and the participant must meet the following minimum requirements:
citation was issued in El Cajon,
participant has not previously participated in the Clean Plates Program, participant is a client of a homeless service provider (such as with Home Start) and enrolled in a program,
participant has substantially completed a recovery program, if applicable, and there are not other reasons to disqualify the participant.
The Memorandum of Understanding (MOU) between the City, the County Department of the Public Defender, and the Homeless Court Steering Committee requires the Public Defender's Office to be the primary contact for the Clean Plates Program. As part of this role, the Public Defender will provide the City with a list of potential Clean Plates Program participants each month. The Homeless Court Steering Committee acts as the liaison between the participants and the Courts. Under the MOU, the City agrees to review cases and determine if participants are eligible to participate. If they are, the City would have the right to approve, deny, or approve-in-part each request.
Staff recommends participation in the Clean Plates Program because it gives the City one additional tool in its effort to end homelessness. If the program is determined to not be effective or invaluable, the City has the right to end its participation in the program without penalty.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed MOU to enter into the Homeless Court Program is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that there is no possibility that this activity will have a significant effect on the environment.
FISCAL IMPACT:
The City will experience nominal indirect fiscal impact on allocating staff time to the Clean Plates Program and minimal loss in revenue from waiving parking citations (in part, because the City receives little in the way of revenue from a citation and the number of citations waived is anticipated to be low).
Prepared By: Graham Mitchell, City Manager
Reviewed By:
Approved By: N/A
Attachments
Clean Plates MOU
Homeless Court Program
Clean Plates
Memorandum of Understanding
Among the City of El Cajon (City), the San Diego County Department of the Public Defender (Public Defender), and the San Diego Homeless Court Steering Committee (Steering Committee)
I. SCOPE
The Clean Plates Program is a means for Participants of the San Diego Homeless Court Program (HCP) to address their unpaid parking citations. The HCP is a collaboration among the San Diego County Office of the Public Defender, the San Diego County District Attorney, San Diego City Attorney's Office, the Superior Court of California and San Diego Homeless Court Program Service Providers through the Homeless Court Steering Committee. These Service Providers are listed on the attached Exhibit A. The objective of the HCP is to offer homeless Participants an opportunity to resolve their pending misdemeanor and infraction cases in an alternative court setting and to reduce or cancel the associated fine. Traditionally, the formal HCP setting has not included parking citations because they are civil penalties, not criminal matters and are therefore not adjudicated in court. The Clean Plates Program is the means to address these outstanding parking citations.
II. PURPOSE AND INTENT
The purpose and intent of this MOU is to establish the parameters of the Clean Plates Program and to define the roles and responsibilities of the parties to this MOU in operating the Clean Plates Program in the City.
III. CLEAN PLATES PROGRAM PARAMETERS
Participation in the San Diego Clean Plates Program will follow the same guidelines , parameters and requirements as, and work in conjunction with, the Homeless Court Program. The Clean Plates Program will follow the same court calendar as the HCP, as set forth in the attached Exhibit B. On a monthly basis, HCP Participant information will be provided to the City to determine eligibility. To be considered for the Clean Plates Program, all information necessary for eligibility determination must be included in th e submission to the City. The minimum required information is full name, date of birth, vehicle plate number(s), and parking citation number(s). The Advocacy Letter accompanying the Interest List must be on the Service Provider's letterhead, signed by the Participant's primary social services worker as designated by the Service Provider's manager or director pursuant to HCP policies and procedures set by the Steering Clean Plates Program MOU
Committee. Each Advocacy Letter must contain sufficient information about the Participant's recovery program participation including, but not limited to, the date entered, the date completed and graduated, and classes or other achievements obtained. If the Participant has not yet comp leted his or her recovery program as of the date of the application to the Clean Plates Program, the Advocacy Letter must provide a detailed description of what the recovery program entails and how much of the recovery program the Participant has successfully completed.
All required information and Advocacy Letters must be submitted to the Public Defender’s Office through the Participant’s Service Provider prior to the Provider List dates on the calendar in Exhibit B. The Public Defender will compile and submit all Advocacy Letters and required information to the City on the Provider List date.
The City reserves the right to deny approval of any Participant for relief through the Clean Plates Program consistent with the application of the criteria below and all applicable law. The following criteria are considered minimum requirements for consideration:
● The Participant’s parking citations were issued by the City; and ● The Participant has not previously participated in the Clean Plates Program; and
● The Participant is a client of an approved Service Provider (included on the list in the attached Exhibit A, as it may be amended); and
● The Participant has met all requirements of the HCP, the Steering Committee and his/her Service Provider; and
● The San Diego City Attorney and the San Diego District Attorney have not otherwise disqualified the Participant from HCP.
Exception: An ineligible Participant may be considered by the Clean Plates Program if a lead Service Provider submits a written recommendation demonstrating the Participant's commitment and success in the recovery program.
Any dismissal or fine reduction of any parking citation approved through this process does not affect any other amounts the Participant might owe stemming from parking citations, such as amounts due to other entities for vehicle impounds.
IV. ROLES AND RESPONSIBILTIES
A. The San Diego Department of the Public Defender agrees to:
a. Appoint a primary point of contact for the Clean Plates Program; and b. Provide the City with an Interest List of potential Clean Plates Program Participants on a monthly basis; and
c. Indicate on the Interest List which Participants have parking citations issued by the City of El Cajon; and
d. Ensure the Interest List contains all the minimum required information; and Clean Plates Program MOU
e. Collect and provide the City with an Advocacy Letter (proof of participation in or graduation for each client) from an HCP-approved Service Provider listed in Exhibit A; and
f. Inform the City of any Participant on the Interest List that does not meet all HCP criteria for inclusion at their scheduled HCP court session; and g. Coordinate the HCP in accordance with the HCP’s guidelines for eligibility and criteria for participation; and
h. Communicate the disposition of each Participant’s parking citations at the court hearing if a City representative is not present; and
i. Provide the City with any updated and all future court calendars (Exhibit B) as soon as available; and
j. Inform the City of all changes to the approved Service Provider List (Exhibit A) ; and
k. Inform the City of any other changes to the rules surrounding the HCP that impact the Clean Plates Program.
B. The Homeless Court Steering Committee agrees to:
a. Appoint a primary point of contact for the Clean Plates Program; and b. Act as liaison to the Homeless Court Providers to ensure all Providers are meeting or exceeding the requirements as listed on their Statement of Services; and c. Provide education, resources and continued training to all Homeless Court Service Providers to maintain the integrity of the Homeless Court Program and Process.
C. The City of El Cajon agrees to:
a. Appoint a primary point of contact for the Clean Plates Program; and b. Receive monthly Clean Plates Program Interest List and Advocacy Letters from the Public Defender; and
c. Review and apply the criteria listed in Section III of this MOU to determine whether to approve a Participant’s request for relief through the Clean Plates Program; and d. Approve, deny, or approve -in-part each request based on the review of the provided documentation; and
e. Either be present at the Court sessio n or communicate results of review a nd disposition to the Public Defender for each Participant by the HCP Court Session date; and
f. Cancel parking citation debt that is approved through the Clean Plates Program and remove vehicle lien with the Department of Motor Vehicles.
V. TERM
This MOU shall remain in effect until modified or terminated.
VI. AMENDMENT OR TERMINATION
Upon mutual consent of all parties, this MOU can be modified and updated. All changes must be in writing, signed by all parties and mailed to addresses below. This MOU (and Clean Plates Program MOU
any updates) can be terminated for any reason by any party upon the provision of thirty (30) day written notification to all parties in accordance with Section IX.
VII. CONFIDENTIALITY
All parties shall comply with state and federal laws and regulations with respect to maintaining the confidentiality of information shared under this MOU. Any unauthorized release of confidential information acquired under this MOU shall be reported to all other parties immediately upon discovery.
VIII. GENERAL TERMS
A. Non-Assignment: None of the rights, privileges, interests, immunities, duties or obligations created by this MOU is assignable by any of the parties.
B. Entire Agreement: This MOU constitutes the full and entire understanding between the parties and supersedes any and all prior understandings and agreements, oral or written, in effect at the time this MOU is executed.
C. Governing Law: This MOU will be deemed to have been made and will be governed, construed, interpreted and enforced pursuant to and in accordance with the laws of the State of California.
D. Third Party Beneficiaries Excluded: This MOU is intended solely for the benefit of the parties. Any benefit to any third party is incidental and does not confer on any third party to this MOU any rights whatsoever regarding the performance of this MOU. Any attempt to enforce provisions of this MOU by third parties is specifically prohibited.
E. Survival. The Confidentiality provision under Section VII of this MOU shall survive any termination or expiration of this MOU. Parties will also be subject to any other sections of this MOU that by their nature may reasonably be presumed to survive any termination or expiration of this MOU.
IX. NOTICES
Unless otherwise specified, in all cases where written notice is required under this MOU, service shall be deemed sufficient if the notice is personally delivered or deposited in the United States mail, with first class postage paid, attention to the individuals listed below.
Proper notice is effective on the date of personal delivery or five (5) days after deposit in a United States postal mailbox unless provided otherwise in the MOU.
Clean Plates Program MOU
Notices to the City shall be sent to:
Lauren Brandos
Records Manager, City of El Cajon Police Department
100 Civic Center Way
El Cajon, CA 92020
Notices to the San Diego County Public Defender shall be sent to:
Paul Rodriguez
Public Defender, San Diego County
451 A Street, Suite 900
San Diego, CA 92101
Notices to The Homeless Court Steering Committee shall be sent to:
Rob Smith
Provider Chair, Homeless Court Steering Committee
Center for Employment Opportunities
303 A Street
San Diego, CA 92101
IN WITNESS WHEREOF, the parties hereto approve and agree to the terms and conditions of this MOU:
___________________________________________ _______________ Graham Mitchell, City Manager Date
City of El Cajon
___________________________________________ _______________ Rob Smith, Provider Chair Date
Homeless Court Steering Committee
___________________________________________ _______________ Katherine Braner, Public Defender - Interim Date
County of San Diego
Clean Plates Program MOU
EXHIBIT A
Current HCP Approved Providers as of 6/5/23
Adjoin
Alpha Project (Alpha Lots PSH, Bridge, TPSS)
Amity Ranch Foundation
Big Sister League
Brother Bennos
Catalyst
Center Star ACT Program
CEO
CERRC - ECS (P47)
Choices in Recovery
Christies Place
Community Resource Center
Confidential Recovery
County Office of Homeless Solutions
CRASH Short Term I
Creative Minds ILF
Crisis House
Downtown/IMPACT
Dreams for Change
East Cty Mental Health - Case Management
East Cty Mental Health- Clinic
ECTLC (East Cty Transitional Living Ctr)
Equus Workforce
Exodus Recovery
Exodus Recovery - Project Connect
Family Health Centers of San Diego
Father Joe's Villages
Friend to Friend
GEO Reentry Services
Golden Hill House (CRASH)
Green Oak Ranch
Heartland House
Heartland Wellness Recovery Center
Homeless Veterans of San Diego
House of Metamorphosis
Interfaith Community Services
Interfaith Shelter Network
Jewish Family Services
LGBT Community Center
MAAC Project--Casa de Milagros
MAAC Project--Nosotros
McAlister Institute
MHS - ACTION CENTRAL
MHS - EC Center for Change
MHS - NC Center for Change
MHS - North Star Act
MHS - San Diego Center for Change
MHS - SC Center for Change
MHS - SIP
MHS- ACTION East
NAMI (C2C Clubhouse, Peer Links)
New Alternatives, THP
North County Lifeline
Operation Hope-Vista
PATH San Diego
Pathfinders
Public Consulting Group
Rachel Women's Center (Catholic Charities)
Rising star
Salvation Army (ARC, Steps, Door of Hope)
San Diego Freedom Ranch
SD Rescue Mission
SD Youth Services TAY Academy
Second Chance
Serenity House
Solutions For Change
South Bay Community Services
Stepping Stone
Telecare AOT
The Way Back
ThinkDignity
Townspeople
Tradition One
Turning Point Home
UPAC (New Leaf / Promise Wellness)
Urban Street Angels
VA Justice Outreach
Veterans Village of San Diego-VVSD
Vista Community Clinic Dads' Club
Vista Hill (AOD / FSS)
Vista Hill Bridges North Central Regional
Recovery Center
VOA Hawley House
VOA Renaissance Treatment Center SW
YWCA Rapid Rehousing / DV Shelter
Clean Plates Program MOU
EXHIBIT B
Clean Plates Program MOU
Exhibit C
Clean Plates Impound Release Procedures
The goal of this impound release procedure is to promote engagement by community members that are not otherwise engaged with services, but now are facing the loss of their vehicle without further action. By providing this ability for the vehicle to be released and a 90 day window for further engagement in services, the registered owner will be further incentivized to participate.
Procedure:
1. The approved HCP provider will send the Deputy Public Defender the advocacy letter confirming the registered owner of the vehicle has enrolled in the program and will outline the expectations of the participant in the program.
2. The Deputy Public Defender will transmit a copy of the letter and vehicle license plate to the Parking Administration office.
3. Parking Administration will do their internal review to ensure qualifications are met
4. If the client is qualified, Parking Administration will identify all citations that will need to be suspended.
5. Parking Administration will communicate with the Delinquent Accounts Program what citations need to be placed in the “suspend” status.
6. Parking Administration will log the participant in an excel spreadsheet.
7. Parking Administration will prepare an electronic tow release form.
8. Parking Administration will email the electronic release form to the impound yard contact.
9. Parking Administration will confirm with the Deputy Public Defender that the electronic release form has been transmitted to the appropriate tow yard contact.
10. The Deputy Public Defender will communicate to the participant they can go get their vehicle out of impound, and will verify the participant is aware that they are responsible for any and all fees owed to the tow company that performed the impound.
Requirements:
1. There will not be a set date that the participant will graduate since every program differs as far as time frame. The City will require a status update from the Deputy Public Defender of each participant if they have not yet graduated by the 3rd month, to ensure the participant is still enrolled and actively engaged
2. If at any time, the participant drops out of the program, the Deputy Public Defender needs to inform Parking Administration immediately to reinstate citations, and to make the vehicle impound eligible again
3. If/when the candidate graduates the program, the Deputy Public Defender should identify them on the list that is sent over for that month so Parking Administration can remove them from our internal list. From there, the citations will be dismissed under our current MOU
Clean Plates Program MOU
Exhibit D
Clean Plates HCP Pop-up Resource Fair Procedures
The goal of this procedure at the HCP Pop-up Resource Fairs is to promote engagement by community members that are not otherwise engaged with services. By providing this ability for the vehicle to be registered and a 90 day window for further engagement in services, the registered owner will be further incentivized to participate.
Procedure:
1. After the event, the Deputy Public Defender will transmit a list of participants who engaged at the HCP Pop-up Resource Fair, and had identified DMV holds on their official DMV Record.
a. The list will include name, vehicle license plate and citations that are registration barriers.
2. Parking Administration will communicate with the Delinquent Accounts Program to place the identified citations in the “suspend” status.
3. Parking Administration will log the participant in an excel spreadsheet and set a 90-day tickler for the citation for “status”.
a. If no information has been received from the Public Defender by that time, the vehicle will be placed back in delinquent status and lien placed with the DMV. b. However, if information is received that the participant has engaged with an approved treatment provider and is in process of referral, the “suspend” status will be extended as necessary.
4. Parking Administration will remove the citation from the DMV system.
5. Parking Administration will confirm with the Deputy Public Defender that the citation has been removed from the DMV system.
6. The Deputy Public Defender will communicate to the participant the citations have been removed from the DMV and continue to work with the participant to engage with an approved treatment provider.
Requirements:
1. As noted above, the City will require a status update from the Deputy Public Defender of each participant if they have not yet enrolled or graduated by the 90 day mark, to ensure the participant is still enrolled and actively engaged
2. If at any time, the participant drops out of the program, the Deputy Public Defender needs to inform Parking Administration immediately to reinstate citations, and to make the vehicle impound eligible again.
3. If/when the candidate graduates the program, the Deputy Public Defender should identify them on the list that is sent over for that month so Parking Administration can remove them from our internal list. From there, the citations will be dismissed under our current MOU.
City Council
Agenda Report
Agenda Item 10.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Authorization to Establish “El Cajon On-Demand” Flexible Fleet/Clean Mobility Options Grant Project, Grant Number (MPV23W2A) RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Authorize the City Manager to execute the Clean Mobility Options (CMO) Pilot Program agreement; and
1. Accept, appropriate, and expend $1.5 million State Funded Clean Mobility Options Grant (MPV23W2A), contingent on award.
2. BACKGROUND:
On October 9, 2023, the City was awarded $1.5 million in a Clean Mobility Options (CMO) grant. The City collaborated with Nomad Transit LLC to develop a grant application for an “on-demand” micro-transit service with electric vehicles (vans) to improve coverage across the City and increase first- and last-mile connections to frequent bus and trolley service at the El Cajon Transit Center and other locations.
In a future Council action item, City staff will request to enter into a separate contract agreement with Nomad Transit LLC to deploy a full turnkey micro-transit shuttle service (3 electric vehicles total) with on-demand, shared rides that will be dynamically routed in response to demand, simultaneously maximizing vehicle utilization and minimizing the time that vehicles travel empty to achieve higher ridership, greater efficiency, and a better rider experience. This service is consistent with the El Cajon Sustainability Initiative, Strategy 1, because it leverages three electric vehicles, thereby reducing the use of gasoline-powered vehicles.
The proposed service area encompasses a 10.5 square mile district that includes the downtown, the transit district-specific plan area, some schools, and the industrial/employment centers in the City’s northwest area near Gillespie Field. Furthermore, the service area includes significant portions of the City’s Environmental Justice Communities and all the HUD (Housing and Urban Development) designated ReCaps (racially or ethnically concentrated areas of poverty). The micro-transit service provides access to transit for transit-dependent populations and is consistent with the goals of the City’s Environmental Justice and Housing Elements. The intended service area has an approximate population of 71,900.
The project will deploy a new cell phone application (“app”) to access this service, allowing riders to plan and connect to “end-to-end” fixed bus routes and trolley services. This micro-transit service will help El Cajon modernize its public transit service and increase mobility for the transit-dependent population.
The CMO grant covers the first two years of implementation. After the second year of the project implementation period, the City will endeavor to use funds from fare revenues and local Transportation Development Act (TDA) funds to assist in covering the last two years of the project timeline.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed project is exempt from the California Environmental Quality Act (CEQA) subject to section 15301 of the CEQA guidelines. Section 15301, Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former uses. No new environmental impacts would result.
FISCAL IMPACT:
Approval of this action will accept, appropriate, and expend $1.5 million of Clean Mobility Options grant funds for the El Cajon On-Demand micro-transit project, Grant Number (MPV23W2A).
Prepared By: Mario Sanchez, City Engineer
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Clean Mobility Options Notice of Intent to Award
RESOLUTION NO. ___-24
RESOLUTION OF THE CITY EL CAJON
ADOPTING/APPROVING PARTICIPATION IN THE
CLEAN MOBILITY OPTIONS VOUCHER PILOT PROGRAM
WHEREAS, the City of El Cajon (the "City”), as Lead Applicant, submitted a Mobility Project Voucher Application on October 9, 2023, for the Clean Mobility Options ("CMO") Voucher Pilot Program (the "Program") operated by the San Diego Association of Governments ( "SANDAG") through its Flexible Fleet Services request for proposals (the "RFP"); and
WHEREAS, the RFP allows eligible jurisdictions, including the City, to share in the procurement of a variety of flexible fleet services from vendors selected by SANDAG meeting the requirements of the C MO Program, including on- demand transportation services provided by Nomad Transit LLC; and
WHEREAS, the City’s application identified the "El Cajon On -Demand" micro- transit project as a proposal eligible to participate in, and receive a share of, the Flexible Fleet Services RFP in the amount of $1,500,000 (the "Project"), through that certain Partial Assignment Between the San Diego Association of Governments and the City of El Cajon for Solicitation capacity under the SANDAG On- call Regional Flexible Fle et Services Request for Proposals (SOL 850978) (the "Partial Assignment"); and
WHEREAS, the City is eligible to receive an assignment of grant funds obtained by SANDAG through CMO, a statewide initiative funded by California Climate Investments and California Energy Commission Clean Transportation Program Investments, administered by California Air Resource Board’s Program Administrator team to provide funding for zero- emission shared mobility options to under -resourced communities in California; and
WHEREAS, in furtherance of the Project, the City will negotiate a separate contract with Nomad Transit LLC , to deploy a full turnkey micro- transit shuttle service with on- demand, maximizing vehicle utilization and minimizing the time that vehicles travel empty to achieve higher ridership along with greater efficiency, consistent with the El Cajon Sustainability Initiative, Strategy 1, encompassing a ten and one half (10.5) square mile district that includes the downtown, the transit district -specific plan area, some schools, and the industrial/employment centers in the City’s northwest area near Gillespie Field, as well as significant portions of the City’s Environmental Justice Communities and all of the HUD (Housing and Urban Development) designated ReCaps (racially or ethnically concentrated areas of poverty) , suppor ting an approximate population of 71,900 residents; and
WHEREAS, the CMO grant covers the first two (2) years of implementation; after the second year of the project implementation period, the City will endeavor to use funds
from fare revenues and local Transportation Development Act (TDA) funds to assist in covering the last two years of the project timeline; and
WHEREAS, the City will comply with the requirements of the P rogram; and will accept the CMO voucher funds; and
WHEREAS, the proposed project is exempt from the California Environmental Quality Act ("CEQA") subject to CEQA Guidelines section 15301, Class 1, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former uses; no new environmental impacts would result.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The foregoing recitals are true and correct and are hereby made the findings of the City Council.
2. The City Council hereby (a) approves City’s participation in the Program for the purposes of the Project; (b) authorizes the City Manager, or designee, to execute the approval of CMO voucher funds; (c) authorizes the City Manager, or designee, to execute the Partial Assignment; ( d) accepts, appropriates, and authorizes the expenditure of $1,500,000 from the Program as assigned to the City; and (e) establishes the $1,500,000 Clean Mobility Options Voucher Pilot Program grant Capital Improvement Project (243829PWCP); all with such changes as may be approved by the City Manager, or designee.
01/23/24 CC Agenda
Reso – SANDAG Clean Mobility Options Voucher Pilot Program 011824
City Council
Agenda Report
Agenda Item 11.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
January 9, 2024 – Interview with NewsMax
January 12, 2024 – Interview with KUSI
January 14, 2024 – Interview with KUSI
January 10, 2024 – Interview with One America News
January 8, 2024 – Interview with KOGO Rado
January 8, 2024 – Meeting with Oz Laniado – Stand With Us January 17, 2024 – Meeting with Hunden Partners
January 23, 2024 – City Council Meeting
January 23, 2024 – City Council Priorities / Goal Setting Workshop I am available to answer questions.
Submitted By: Bill Wells, Mayor
City Council
Agenda Report
Agenda Item 12.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: City Council Assignments
RECOMMENDATION:
That the City Council approves City Council assignments (as identified in the report) to various boards and commissions representing El Cajon.
BACKGROUND:
The City Council represents the community and region on various boards and commissions. For the 2024 Board and Commission assignments, I recommend that the current assignments remain as they did in 2023, as follows:
Board/Commission Primary Alternate
SANDAG Board of Directors Bill Wells Steve Goble
SANDAG Public Safety Committee N/A Steve Goble
MTS Steve Goble Phil Oritz
METRO Commission/Wastewater JPA Gary Kendrick Michelle Metschel East County Advanced Water Purification JPA Steve Goble Phil Oritz League of California Cities, San Diego Division Phil Ortiz Graham Mitchell Heartland Communications Gary Kendrick Michelle Metschel Heartland Fire Training JPA Gary Kendrick Michelle Metschel Chamber of Commerce - Gov't Affairs Committee Steve Goble Phil Ortiz East County Economic Development Council Phil Ortiz N/A Harry Griffen Park Joint Steering Committee Michelle Metschel N/A Prepared By: Graham Mitchell, City Manager
Reviewed By: N/A
Approved By: N/A
City Council
Agenda Report
Agenda Item 13.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Goble
SUBJECT: COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
January 8, 2024 - Tour Naval Base Coronado for SANDAG Military Working Group January 8, 2024 - Tour Naval Base San Diego
January 9, 2024 - Emails with City Manager re: homeless data January 11, 2024 - Tour Naval Base Pt Loma & SPAWAR
January 12, 2024 - Phone Call with Kyle S. @ AWP JPA re: Agreement Document January 16, 2024 - Attend Chamber Gov't Affairs Committee Meeting January 17, 2024 - Attend Parkway Plaza Consulting Project Meeting January 18, 2024 - Attend MTS Board Meeting
January 22, 2024 - Meeting with City Manager
January 22, 2024 - Attend Meeting with MTS re: Transit Center Development January 23, 2024 – City Council Meeting
January 23, 2024 – City Council Priorities / Goal Setting Workshop I am available to answer questions.
Submitted By: Steve Goble, Councilmember
City Council
Agenda Report
Agenda Item 14.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Kendrick
SUBJECT: COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
January 11, 2024 – Heartland Fire Training Authority Meeting January 12, 2024 – Metro Wastewater JPA Meeting
January 18, 2024 – Metro Wastewater JPA Meeting
January 23, 2024 – City Council Meeting
January 23, 2024 – City Council Priorities / Goal Setting Workshop I am available to answer questions.
Submitted By: Gary Kendrick, Councilmember
City Council
Agenda Report
Agenda Item 15.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Metschel
SUBJECT: COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO
Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
January 17, 2024 – Meeting with Hunden Partners
January 19, 2024 – Meeting with Jingoli Power
January 23, 2024 – City Council Meeting
January 23, 2024 – City Council Priorities / Goal Setting Workshop I am available to answer questions.
Submitted By: Michelle Metschel, Councilmember
City Council
Agenda Report
Agenda Item 16.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Deputy Mayor Ortiz
SUBJECT: DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
January 16, 2024 – Meeting with Hunden Partners
January 23, 2024 – City Council Meeting
January 23, 2024 – City Council Priorities / Goal Setting Workshop I am available to answer questions.
Submitted By: Phil Ortiz, Deputy Mayor
City Council
Agenda Report
Agenda Item 17.
DATE: January 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Amendment of Section 2.16.020 of Chapter 10.20 of the El Cajon Municipal Code Regarding Salaries of Councilmembers and Mayor
RECOMMENDATION:
That Mayor Wells requests the City Clerk to recite the title.
An Ordinance Repealing Section 2.16.020 of Chapter 2.16 and Adding a New Section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code Adjusting Salaries of Councilmembers and Mayor Effective January 1, 2025.
The proposed ordinance amendment is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) because the activity is not a “project” since it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment.
Attachments
Ord 5140
ORDINANCE NO. 5140
AN ORDINANCE REPEALING SECTION 2.16.020 OF
CHAPTER 2.16 AND ADDING A NEW SECTION 2.16.020
OF CHAPTER 2.16 OF THE EL CAJON MUNICIPAL CODE
ADJUSTING SALARIES OF COUNCILMEMBERS AND MAYOR
EFFECTIVE JANUARY 1, 2025
The CITY COUNCIL OF THE CITY OF EL CAJON DOES ORDAIN AS FOLLOWS:
SECTION 1: Section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code is hereby repealed.
SECTION 2: A new section 2.16.020 of Chapter 2.16 of the El Cajon Municipal Code is hereby added to read as follows:
2.16.020. Salaries of councilmembers and mayor.
With the exception of the mayor, each member of the council of the city shall receive, as salary, the sum of two thousand three hundred thirty-six dollars per month, as prescribed in Title 4 Division 3 of the Government Code of the state of California for cities over seventy -five thousand up to and including one hundred fifty thousand in population, which shall be effective January 1, 2025, in the same manner as the salaries are paid to other officers and employees of the city.
The mayor of the city shall receive, as salary, the sum of three thousand three hundred eighty dollars per month, which shall be effective January 1, 2025, in accordance with the provisions applicable to members of the city council as hereinabove set forth.
SECTION 3: This ordinance shall become effective thirty days following its passage and adoption.
Ord - Amend ECMC 2.16.020 Salaries of Mayor and Councilmembers 010324
01/09/24 CC Agenda – 1st Reading
01/23/24 CC Agenda – 2nd Reading
City Council
Agenda Report
Agenda Item 18.
DATE: January 23, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Brandon Farrelly v. City of El Cajon; WC Claim No. 22012029 RECOMMENDATION:
That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, January 23, 2024, at 3:00 p.m.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9:
NAME OF CASE:
Brandon Farrelly v. City of El Cajon
WC Claim No. 22012029
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
City Council
Agenda Report
Agenda Item 19.
DATE: January 23, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
Centro de Salud de la Comunidad de San Ysidro, Inc.
Kevin Mattson, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition
RECOMMENDATION:
That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, January 23, 2024, at 3:00 p.m.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.
Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
City Council
Agenda Report
Agenda Item 20.
DATE: January 23, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party:
San Diego Chaldean Community Council
Dr. Noori Barka
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for lease of property
RECOMMENDATION:
That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, January 23, 2024, at 3:00 p.m.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.
Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms