RESOLUTION NO. __-24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON
APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE
COMMUNITIES DEVELOPMENT AUTHORITY OF EXEMPT
FACILITY BONDS FOR A QUALIFIED RESIDENTIAL RENTAL
PROJECT FOR THE LEXINGTON GREEN APARTMENTS
WHEREAS, the California Statewide Communities Development Authority (the "Authority") is authorized pursuant to the provisions of California Government Code Section 6500 et seq. and the terms of an Amended and Restated Joint Exercise of Powers Agreement, dated as of June 1, 1988 (the " Agreement"), among certain local agencies throughout the State of California, including the City of El Cajon (the "City"), to issue revenue bonds in accordance with Chapter 7 of Part 5 of Division 31 of the California Health and Safety Code for the purpose of financing multifamily rental housing projects; and
WHEREAS, Lexington Green Community Partners II, LP or a partnership of which Community Preservation Partners (the "Developer") or a related person to the Developer is the general partner, has requested that the Authority adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to section 142(a)(7) of the Internal Revenue Code of 1986 (the "Code") in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $55 ,000,000 in outstanding aggregate principal amount (the "Bonds"), to finance or refinance the acqui sition and rehabilitation of a multifamily rental housing project located at 1415 E. Lexington Avenue, El Cajon, California (the "Project"); and
WHEREAS, pursuant to section 147(f) of the Code, prior to their issuance, the Bonds are required to be approved by the "applicable elected representative" of the governmental units on whose behalf such bonds are expected to be issued and by a governmental unit having jurisdiction over the entire area in which any facility financed by such bonds is to be located, after a public hearing held following reasonable public notice; and
WHEREAS, the members of this City Council (this "City Council") are the applicable elected representatives of the City; and
WHEREAS, there has been published, at least 7 days prior to the date hereof, in a newspaper of general circulation within the City, a notice that a public hearing regarding the Bonds would be held on a date specified in such notice; and
WHEREAS, such public hearing was conducted on s uch date, at which time an opportunity was provided to interested parties to present arguments both for and against the issuance of the Bonds; and
WHEREAS, the Authority is also requesting that the City Council approve the issuance of any refunding bonds hereafter issued by the Authority for the purpose of refinancing the Bonds which financed the Project (the "Refunding Bonds"), but only in
such cases where federal tax laws would not require additional consideration or approval by the City Council; and
WHEREAS, it is intended that this resolution shall constitute the approval of the issuance of the Bonds required by s ection 147(f) of the Code and s ection 9 of the Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
Section 1. The above recitals are true and correct.
Section 2. The City Council hereby approves the issuance of the Bonds and the Refunding Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitute approval of the Bonds for the purposes of (a) section 147(f) of the Code and (b) section 9 of the Agreement.
Section 3. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents that they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing approved hereby.
Section 4. This resolution shall take effect immediately upon its passage.
02/27/24 CC Agenda
Reso – TEFRA - Lexington Green Apts (El Cajon) 020824
E LEXINGTON AV
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JOLIET ST
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JOLIET CT
SARAH CT
N IVORY AV
N 03RD ST
CYNTHIA LN
NOTHOMB ST
S IVORY AV
SUNNYLAND AV
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BRIGHTHAVEN AV
DOROTHY
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LOCATION MAP
1415 East Lexington Avenue
0 100 200 300
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Subject Site
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NOTICE OF PUBLIC HEARING
LEXINGTON GREEN APARTMENTS
NOTICE IS HEREBY GIVEN that, at 3:00 p.m., or as soon thereafter as the matter can be heard, on Tuesday, February 27, 2024, at the Council Chambers, 200 Civic Center Way, El Cajon, California, the City Council of the City of El Cajon (the “City”) will conduct a public hearing as required by Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), at which it will hear and consider information concerning a proposed plan of financing providing for the issuance by the California Statewide Communities Development Authority of exempt facil ity bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Code in one or more series issued from time to time, including b onds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $ 55,000,000 in outstanding aggregate principal amount, to finance or refinance the acquisition and rehabilitation of a multifamily rental housing project located at 1415 E. Lexington Avenue, El Cajon, California. The facilities are to be owned by Lexington Green Community Partners II, LP (the “Borrower”) or a partnership of which Community Preservation Partners (the “Developer”) or a related pe rson to the D eveloper is the general partner (the “Project”).
Those wishing to comment on the proposed financing or refinancing and the nature and location of the Project may either appear in person at the public hearing or submit written comments, which must be received by the City prior to the hearing. Written comments should be sent to City of El Cajon at 200 Civic Center Way , El Cajon, C alifornia 92020, Attention: City Clerk.
CITY CLERK
CITY OF EL CAJON
Dated: __________, 2024
City Council
Agenda Report
Agenda Item 11.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Adam Tronerud
SUBJECT: The Wall That Heals Financial Support
RECOMMENDATION:
That the City Council approves the request from "The Wall El Cajon" to participate as a sponsor and provide in-kind support for the Vietnam Veterans Memorial Fund - The Wall That Heals.
BACKGROUND:
The Vietnam Veterans Memorial Fund, in collaboration with The Wall El Cajon, is bringing "The Wall That Heals" to our community in March. This significant event will honor the sacrifices of Vietnam veterans and provide an opportunity for healing and remembrance. To ensure the success of this event and accommodate the needs of attendees, The Wall El Cajon requires financial support from the El Cajon City Council. Specifically, they are seeking $5,000 to cover remaining costs, including temporary ADA access, power requirements, portable restrooms, sinks, and various logistical necessities.
Supporting this initiative not only demonstrates our commitment to honoring the service and sacrifice of our Vietnam veterans but also reinforces El Cajon's emphasis on supporting the veteran community. By providing the necessary funding, The Wall El Cajon can ensure that all attendees have a meaningful and accessible experience during this important event.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
Financial support to a local non-profit organization for the temporary use of an existing public facility is exempt from the provisions of the California Environmental Quality Act (CEQA). State CEQA Guidelines section 15301 (Existing Facilities) exempts the use of public facilities where there is negligible expansion of existing use.
FISCAL IMPACT:
Requesting funding from 101101-8530 of $5,000.
Prepared By: Frank Carson, Parks & Recreation Director
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
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Funding request to El Cajon City Council
www.ADCGInc.org
_____________________________________________________________________________________ ADCG Inc.
692 Waterloo Ave EIN 93-4902827 El Cajon, CA 92019 501(c)(3)
F
ebruary 20, 2024
El Cajon City Council
200 Civic Center Way
El Cajon, CA 92020
RE: The Wall That Heals
Dear Council Members,
ADCG Inc. is a federally recognized non-profit corpora on responsible for fundraising for The Wall That Heals – El Cajon 2024 Commi ee. The exhibit is scheduled to arrive at Wells Park on Tuesday, March 19
t
h, whi
ch is exactly 4 weeks from today. The event will con nue through Sunday, March 24t
h a
t 2:00 pm. This will be the first me since its crea on in 1996, that The Wall That Heals will visit the East San Diego County area. I am wri ng to you today asking for a $5,000 monetary contribu on towards this important community event.
This event is planned and organized by an all-volunteer commi ee and is free and open to the public. We are relying 100% on dona ons to cover the expenses required for an event this size.
To date, we have received approximately 55% of our fundraising goal of $25,000 for this event.
This goal amount was determined a er gathering quotes and es mates for the required services. The required services include portable environmental services, power genera on/distribu on, prin ng services, volunteer support, web services, and more. A $5,000 dona on from the City of El Cajon toward this event, combined with our efforts in seeking in- kind dona ons and discounted services, will go a long way in helping us make this event successful.
A er payment of all event-related expenses, any dona ons received for this event, but not used, will be gi ed to the Vietnam Veteran Memorial Fund toward their goal of educa ng future genera ons to uphold their promise made to Vietnam Veterans… never forget.
We look forward to showcasing the newly revamped Wells Park, and the greater El Cajon area, while The Wall That Heals is on display, including during the various ceremonies that will likely be a ended by local media. We appreciate your considera on and invite any ques ons you may have.
Sincerely,
Jeff Mueller, President
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ADCG INC
City Council
Agenda Report
Agenda Item 12.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Public of Works
SUBJECT: Fire Station No. 7 Renovation - Project Update RECOMMENDATION:
That the City Council:
Receives the Fire Station No. 7 Renovation (210051PWCP) project update; and1.
Authorizes staff to proceed to the final design phase of the Fire Station No. 7 Renovation project.
2. BACKGROUND:
Fire Station No. 7 (Station) was constructed in 1960 and is located in the Fletcher Hills community. It has two levels for a total area of 3,488 square feet. The lower level has 832 square feet of area, including the fitness/workshop, and the upper primary level has 2,656 square feet, including the apparatus bay, dormitory room, shower/toilet/locker room, mechanical/electrical room, kitchen, dining room, dayroom, and an office. By comparison, the smallest fire stations using today's standards range from 8,000 to 10,000 square feet. Three to four responders per shift are currently assigned to this Station.
In 2009, a Needs Assessment Study was conducted documenting deficiencies and recommendations for the Station. This study was used for reference in the current renovation efforts. Several of the deficiencies in the 2009 study are still relevant and will be addressed through this project. This includes a complete upgrade of the existing structural system to meet current Building Codes and comply with the requirements for an "essential facility." In November 2022, Tucker Sadler Architects was retained to design the renovation. Meetings were held with Heartland Fire & Rescue and City staff, such as Engineering and Facilities personnel. The effort included site visits to Fire Stations 6, 8, and 9 to identify and incorporate City of El Cajon fire station standards that would apply to the Fire Station No. 7 renovation.
Findings & Existing Conditions:
Tucker Sadler and its sub-consultants conducted a field survey of the existing building and surrounding site. The original building plans were reviewed, the 2009 Needs Assessment was reviewed, and existing items to be salvaged and incorporated into the renovation were documented. The effort included discussions with the Station staff regarding issues with the Station. One of the major concerns is exhaust fumes from the apparatus bay entering other station areas. The following is a list of items being incorporated in the renovation:
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New exhaust system1.
Decontamination area2.
Individual toilet/shower rooms3.
An ADA-compliant toilet/shower room4.
Individual sleeping quarters with separate temperature controls5.
Modernized kitchen and great room6.
Installation of battery energy storage system or a standby emergency generator7.
Expanded fitness room8.
Adequate ventilation in the lower level fitness room9.
Separate workshop/storage space10.
Enlarged apparatus bay to accommodate two fire engines11.
Expanded apparatus bay garage door openings12.
Replacement of the existing floor slab in the apparatus bay with a 10-inch thick concrete slab
13. Complete upgrade of building, electrical, and mechanical components, including LED lighting
14. Double pane windows15.
Outdoor patio16.
Perimeter fence for security17.
Existing Conditions:
The fitness room and workshop share the same space.1.
Access from the dormitory and restrooms to the kitchen is either from the exterior of the building or through the apparatus bay.
2. No decontamination room.3.
The existing windows are single-pane glass.4.
The existing exterior walls are concrete masonry with no insulation.5.
The existing roof has inadequate batt insulation.6.
The apparatus bay is narrow, lacks space on the sides of the fire engine, and its height is insufficient.
7. The existing garage door opening into the apparatus bay is narrow.8.
The existing concrete slab thickness of the apparatus bay is too thin.9.
The doors from the apparatus bay to the adjoining rooms are non-rated with vision glass.10.
There are no ADA provisions in the restrooms.11.
There are no provisions for female staff.12.
The kitchen lacks adequate storage for the three shifts.13.
The kitchen sink is double-compartment and shallow.14.
No roof gutters.15.
Surface-mounted conduits in lower-level walls and outlets are exposed.16.
No data outlets.17.
Inadequate indoor lighting.18.
Conceptual Design:
The architectural conceptual design keeps the basic building footprint and incorporates an addition of 379 square feet on the lower level and 1,235 square feet on the upper level. The lower level addition houses the workshop/storage room. The upper-level addition includes four private sleeping rooms, three single-user shower/toilet rooms, one ADA accessible, and a new electrical room.
In the existing building, the dormitory room is converted into a second apparatus bay, and the wall currently separating the two rooms is removed to create space for both engines. A separate laundry room is created for washing personal belongings and heavy gear. In addition, a separate turn-out room is created for heavy gear. A janitor's room is created, and the kitchen/dining/dayroom is converted to a "great room." The existing 4-foot-wide outdoor patio has been increased to accommodate outdoor activities better.
The building height is proposed to be increased to accommodate the second apparatus bay with the required entry opening. The roof is reconfigured and will have metal roofing panels and solar panels.
Project Cost:
A cost estimate has been prepared reflecting the conceptual design. The total construction cost is $4,522,647. This does not include the following associated costs, which are listed separately as "Additive Alternates:"
1. PV Solar Panel Infrastructure ($158,649.34)
2. Security Fencing ($95,306.26)
3. Outdoor Landscaping/Site Enhancement on the South Side ($80,670.14) Total Construction Cost with Additive Alternates: $4,857,272.74 The construction budget available for this project is $2.88M in Proposition O funds. The construction budget shortfall is approximately $2M. Staff will return to the City Council for approval of a plan to cover the budget shortfall that may include reallocated ARPA funds and approximately $1M from General Fund reserves. Staff seeks Council approval to proceed to the final design phase of the Fire Station No. 7 project. This critical step will allow the architect to complete the design.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
Proceeding to final design documents is not subject to the California Environmental Quality Act (CEQA). However, the proposed project is categorically exempt from the provisions of CEQA according to section 15301 (Existing Facilities) of the State CEQA Guidelines. Section 15301 provides an exemption for minor additions to existing structures that do not exceed 50 percent of the floor area of the structure before the addition, or 2,500 square feet, whichever is less.
Furthermore, none of the exemption exceptions listed under CEQA Guidelines section 15300.2 exist.
FISCAL IMPACT:
The construction budget available for this project is $2.88M in Proposition O funds. The construction budget shortfall is approximately $2M. Staff will return to the City Council to approve a plan to cover the budget shortfall, including reallocated ARPA funds and roughly $1M from General Fund reserves.
The project was previously budgeted with remaining "Prop O" funds only and represents the final project constructed using the 2004 voter-approved proposition. Staff worked comprehensively with Heartland Fire & Rescue and the architect to determine current and future needs for the station. This resulted in the expansion of the undersized facility, bringing the 63-year-old building to the current code and, ultimately, more significant costs associated with the renovation. Staff has selected specific building components to bid competitively as additive alternates, which can be deducted from the project to reduce costs.
Prepared By: Yazmin Arellano, Director of Public Works
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 13.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of RFP No. 031-24 – Wells Park Pickleball Landscape Architectural Services
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Find that landscape architectural services as proposed are not a "project", making the services exempt under CEQA; and
1. Enter into an agreement with Spurlock Landscape Architects (SLA), in an amount not to exceed $193,192 for a two-year term.
2. BACKGROUND:
The Wells Park Indoor Soccer and Pickleball project is funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) and involves landscape architectural services.
On September 12, 2023, the City Council approved SOQ No. 007-24 – On-Call Professional Services. The Statement of Qualifications (SOQ) resulted in a pre-qualified list of firms for on-call professional services covering multiple disciplines such as: civil engineering, landscape architectural, construction management/inspection/labor compliance, land surveying, storm water quality, architectural, municipal planning, and housing and real estate services. The list included approximately four consultants for each discipline to provide services on an “as-needed” basis when projects or services cannot be completed by City staff and proposals.
Contracts greater than $75,000 require City Council approval.
Selection of pre-qualified firms is on a rotating basis for individual tasks within each discipline.
However, at this dollar amount, proposals were requested from all pre-qualified Construction Management firms. Three proposals were received before 5:00 p.m. on January 18, 2024, and were independently reviewed by a three-person evaluation committee. The committee based its assessment on the evaluation criteria specified in the RFP: project organization and key personnel; project experience and references; exceptions and innovations; and cost.
After thorough evaluation of the responses, the City determined the proposal received from SLA best met the City’s requirements to deliver landscape architectural services for the Wells Park Indoor Soccer and Pickleball project. The attached memorandum details the evaluation process.
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:
Architectural Services of this nature do not constitute a "project" and are exempt from the California Environmental Quality Act (CEQA), pursuant to section 15378(b)(2) of the CEQA Guidelines. Any environmental review required for an individual capital improvement project at Wells Park will be performed prior to the City's project approval, as required by CEQA.
FISCAL IMPACT:
The fiscal impact of award is $193,192. Funds are available in Fiscal Year 2023-24 Annual Budget: Wells Park Indoor Soccer and Pickleball (233793PWCP).
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Public Works
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Memorandum - 031-24
RESOLUTION NO. ___-24
RESOLUTION AWARDING REQUEST FOR PROPOSALS NO. 031-24 FOR
WELLS PARK PICKLEBALL LANDSCAPE ARCHITECTURAL SERVICES
(SOQ NO. 007-24)
WHEREAS, on September 12, 2023, the City Council of the City of El Cajon (the "City") approved Statement of Qualifications No. 007-24 – On-Call Professional Services (the "SOQ"), resulting in a list of pre -qualified firms for on- call professional services covering multiple disciplines such as architectural ; building/fire plan check s; civil engineering; construction management/inspection/labor compliance; electrical/ mechanical engineering; geotechnical; housing and real estate; land surveying; landscape architectural; municipal planning; and storm water quality; and
WHEREAS, the list includes approximately four (4) consultants for each discipline to provide services on an "as-needed" basis when projects or services cannot be completed by City staff or proposals, with contracts greater than $75,000 requiring City Council approval; and
WHEREAS, s election of pre- qualified firms is on a rotating basis for individual tasks within each discipline; however, proposals were requested from all pre- qualified landscape architectural firms due to the anticipate d cost of Request for Proposals No. 031-24 ("RFP 031-24") – Wells Park Indoor Soccer and Pickleball project (the "Project"), which will be funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act); and
WHEREAS, three (3) proposals were received before the 5:00 p.m. deadline on January 18, 2024, and were independently reviewed by a thre e-person evaluation committee, which based its assessment on the evaluation criteria specified in RFP 031- 24, including project organization and key personnel; project experience and references; exceptions and innovations; and cost; and
WHEREAS, a fter thorough evaluation of the responses, City determined the proposal received from Spurlock Landscape Architects ("SLA") best me ets the City’s requirements for the Project; and
WHEREAS, the fiscal impact of the award is $193,192.00, and funds are available in Fiscal Year 2023-24 Annual Budget: Wells Park Indoor Soccer and Pickleball; and
WHEREAS, architectural services of this nature do not constitute a "project" and are exempt from the California Environmental Quality Act ( "CEQA"), pursuant to section 15378(b)(2) of the CEQA Guidelines, and any environmental review required for an individual capital improvement project at Wells Park will be performed prior to the City's Project approval, as required by CEQA; and
WHEREAS, the City Council believes it to be in the City's best interest to award RFP 031-24 to SLA in the not-to-exceed amount of $193,192.00 for a two-year term.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The above recitals are true and correct , and are the findings of the City Council.
2. The City Council hereby finds that a rchitectural services of this nature do not constitute a "project" and are exempt from the California Environmental Quality Act ("CEQA"), pursuant to section 1537 8(b)(2) of the CEQA Guidelines, and any environmental review required for an individual capital improvement project at Wells Park will be performed prior to the City's Project approval, as required by CEQA.
3. The City Council hereby authorizes the City Manager, or designee, to execute an agreement with Spurlock Landscape Architects, for a term of two (2) years, in the not-to-exceed amount of $193,192.00, in such form as approved by the City Manager, and with such changes or other amendments as may be approved by the City Manager.
02/27/24 CC Agenda
Reso – RFP 031-24 – Wells Park Pickleball Project – Award (Spurlock) SOQ 007-24 Pre-Qual List) 021524
CITY OF E L CAJON
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M E MORANDUM
DATE: February 12, 2024
TO: Mara Romano, Purchasing Agent
FROM: Mario Sanchez, City Engineer/Deputy Director of Public Works VIA: Yazmin Arellano, Director of Public Works
SUBJECT: RECOMMENDATION TO AWARD - RFP No. 031-24 - Wells Park Pickleball Landscape Architectural Services
On January 18, 2024, three proposals were received for the above referenced Request for Proposal (RFP). The selection committee , comprised of staff from Public Works Engineering, independently scored each proposal on the evaluation form included in RFP No. 031-24. The proposal evaluation form is based on a weighted scale with criteria including: 1) Project Organization and Key Personnel, 2) Project Experience and References, 3) Exceptions & Innovation, and 4) Cost, with a possible weighted average score of 100 points.
The weighted scores for RFP No. 031 -24 after evaluations resulted in the following ranking:
Vendor Total Weighted
Average Score
Spurlock Landscape Architects 91.08
Rick Landscape & Design 86 .17
RHA Landscape Architects-Planners , Inc. 84.42
Recommendation
The selection committee recommends that the professional services contract be awarded to Spurlock Landscape Architects in the amount of $193,192 .00.
The Wells Park Pickleball Landscape Architectural Services Project is funded with ARPA grant funds. The project will provide the citizens of El Cajon with a new recreation opportunity at the largest park in the City of El Cajon and will attract new park users with potentially competitive pickleball leagues. New park users searching for recreational activities such as pickleball will reduce unwanted activity at the park. Please place this item on the February 27, 2024, City Council Agenda .
Authorized by:
Mario Sanchez, City Engineer
City Council
Agenda Report
Agenda Item 14.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: City Council Action Plan (2024) - Prioritization of Goals/Outcomes RECOMMENDATION:
That the City Council reviews and prioritizes the goals and outcomes established in the City Council Action Plan.
BACKGROUND:
On January 23, 2024, the City Council convened for its annual Priority-Setting Workshop. From that workshop, the annual City Council Action Plan (CCAP) is developed. Staff gathered the information from the workshop and compiled the draft CCAP (attached) with the following priority categories:
City Beautification,
City Infrastructure,
Economic Development,
Homelessness,
Public Safety, and
Miscellaneous.
Between those six priorities, staff captured twenty-four Goals/Outcomes expressed by the City Council. Based on those, staff has initially identified seventy Milestones/Tasks required to accomplish those goals.
Staff has concern about possible budget cuts as impacts of a recession are already manifesting themselves in terms of General Fund revenue loss. Recognizing that staff may be presenting a budget cuts in the upcoming budget, there is value in the City Council prioritizing the most important Goals/Outcomes. This allows staff to more appropriately allocate resources in the upcoming year.
Also, from the workshop, there were several ideas presented by the City Council that are not currently in the attached draft City Council Action Plan because staff was either unsure if there was support for such an item or unclear on the direction. These include:
Whether to continue to pursue a lobbyist,
Whether to plan a Financial Literacy Community Workshop, and Whether the City Council wishes to "seek technological solutions" to beautify the City? .!!!!_ Valley of Opportunity
• • • • • •
• • •
During the agenda item discussion, it will be helpful for the City Council to identify the top one or two Goals/Outcomes per priority. Staff's aim is to accomplish all of the Goals/Outcomes.
However, in the event it is not possible to do so, staff wishes to focus on the City Council's high priorities.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed action plan provides direction on priority efforts designed to improve governmental operations, processes and infrastructure. Therefore, it is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines section 15378(b)(5) because it is an administrative activity of government. All future projects subject to CEQA that may result from the action plan will be assessed in accordance with CEQA.
FISCAL IMPACT:
None.
Prepared By: Graham Mitchell, City Manager
Reviewed By:
Approved By: N/A
Attachments
City Council Action Plan (Draft)
City Council Action Plan
2024
CITY BEAUTIFICATION
Goal/Outcome
City Beautification & Improvement Projects
Focus on the completion of various funded City beautification and improvement projects Mural Project
Identify location and muralist for a pilot mural program that includes resident involvement
“Tax Dollars at Work” Signage
Include signage promoting the City’s investments in the community.
Landscape Awards
Create a program that awards residents and businesses for investing in their landscaping.
Sign Regulations
Update the City’s Municipal Code sections related to sign regulations.
Vacant Lot Incentive Program
Present a program that incentives property owners of vacant lots to either develop or include community amenities that add value to neighborhoods.
Illegal Dumping from Apartment Complexes
Develop a program that addresses illegal dumping of large items (mattresses, furniture, etc.).
CITY INFRASTRUCTURE
Goal/Outcome
Deferred Maintenance Analysis
Prepare an analysis of the City’s deferred maintenance projects and Capital Improvement Plan Pavement Management Program
Prepare an analysis of the City’s Pavement Management Program, including a history of pavement history and projected projects.
Neighborhood Capital Improvement Projects
Identify additional infrastructure capital improvement projects that have a significant and visible impact on neighborhoods.
ECONOMIC DEVELOPMENT
Goal/Outcome
Downtown Project
Initiate a downtown catalyst development project
Parkway Plaza
With community input, develop a re-envisioned Parkway Plaza development plan and present it to current owners and development community
East County Market Nights
Create a signature regional event in El Cajon’s downtown that will attract thousands of weekly visitors to a farmers market, live entertainment, prepared food, and crafts.
Signs & Façade Improvement Grant
Administer the Sign & Façade Improvement Grant program.
Enhance Developer/Applicant Experience
Analyze opportunities to improve the developer or permit applicant experience making El Cajon the easiest place to develop.
Economic Development Manager
Present an option to the City Council for the creation of an Economic Development Manager to manage the City’s economic development strategic plan and vision.
Analysis of Downtown Property Based Improvement District (PBID) Implement certain findings from the PBID analysis.
HOMELESSNESS
Goal/Outcome
Documentary on El Cajon’s Homeless Successes & Challenges Create a documentary that highlights successes with the City’s homeless programs with a focus on individuals, as well as challenges the City faces, including policies out of El Cajon’s control and the lack of transparency on how homeless funds are spent in the region.
Promote El Cajon’s Homeless Programs
Continue to promote the work the City is doing in the area of homelessness
PUBLIC SAFETY
Goal/Outcome
Fire/Medical Response Coverage
Implement direction from February 22, 2024 City Council workshop.
Curb Excessive Speeding on City streets
Through enforcement, education, and engineering, implement a comprehensive strategy to enforce speed limits throughout the City.
MISCELLANEOUS
Goal/Outcome
Veterans Memorial
Working with the community and stakeholders, identify a location, design, and funding plan for the establishment of a new Veterans Memorial.
Short-Term Rental
Conducting a workshop to discuss issues related to short-term rentals, examples of policies implemented in other communities, and provide direction (if necessary) to staff.
Planning Study for the E. Main Street Area (between Madison Avenue and Walter Way) Prepare a specific plan for the area, including pubic outreach and input, California Environmental Quality Act analysis, and consideration for adoption.
City Council
Agenda Report
Agenda Item 15.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Chris Berg, Marketing and Engagement Manager
SUBJECT: June Bloom of El Cajon | City Beautification Project RECOMMENDATION:
That the City Council receives the report and provides additional direction or approval to staff.
BACKGROUND:
For the past few years, City beautification has been a priority of the City Council. During the last priority-setting workshop, when discussing City beautification, the development of a landscape contest was introduced, and this proposed program is included in the draft City Council Action Plan presented on February 27, 2024. This agenda item provides additional details about that program, seeks the City Council's feedback or approval, and it will address the budget considerations regarding the program.
Homeowners and business owners participate in the contest by landscaping their properties and submitting them to be judged in accordance with the contest standards. The contest was developed to encourage city beautification and provides seven categories for residents and three for businesses to participate in, encompassing various property types. The judging panel is proposed to be a group of City and business leaders in El Cajon. The total cost of this program is proposed to be $16,000, which includes $13,000 in prizes and $3,000 in awards and administration.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The creation of landscape competition is exempt from the California Environmental Quality Act (CEQA). State CEQA Guidelines section 15378(b)(5) exempts organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment.
FISCAL IMPACT:
The total cost of this program is proposed to be $16,000, which includes $13,000 in prizes and $3,000 in awards and administration. Sufficient funding is available in the Fiscal Year 2023-24 City Manager's Office Annual Budget (101110).
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Prepared By: Chris Berg, Marketing and Engagement Manager Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 16.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
February 15, 2024 – AMR Conference
February 17, 2024 – Interview with Fox News National
February 18, 2024 – Interview with Fox News National
February 18, 2024 – San Diego County District Attorney Summer Stephan Press Conference February 19, 2024 – John and Ken Show
February 21, 2024 – Interview with NewsMax
February 22, 2024 – Special City Council Meeting
February 22, 2024 – Fire Department Workshop
February 22, 2024 – Interview with Fox and Friends
February 23, 2024 – NMA Gala
February 24, 2024 – Guinness World Record Attempt at Wells Park February 24, 2024 – East County Honors Awards Gala
February 24, 2024 – Signature Drive Event
February 27, 2024 – City Council Meeting(s)
I am available to answer questions.
Submitted By: Bill Wells, Mayor
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City Council
Agenda Report
Agenda Item 17.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Goble
SUBJECT: COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
February 6, 2024 - Phone Call with Rick W. & Bill F. re: Citizen of Year Committee February 9, 2024 - SANDAG Board of Directors
February 12, 2024 - Lunch with Tobias H.
February 14, 2024 - Meeting with Prop J consultants
February 15, 2024 - Advanced Water Purification JPA Meeting February 20, 2024 - East County Chamber Gov't Affairs Comm Meeting February 20, 2024 - Speak at Sup Anderson's Press Conference February 20, 2024 - Emails with SANDAG re: Freeway Service Patrol contract February 22, 2024 - Special City Council Meeting
February 22, 2024 - Attend Community Workshop re: Fire Coverage February 23, 2024 - SANDAG Board of Directors Meeting
February 24, 2024 - Attend Guinness World Record Event
February 24, 2024 - Attend East County Chamber Gala
February 26, 2024 - SANDAG MWG Tour of Camp Pendleton
February 27, 2024 - Meeting with City Manager
February 27, 2024 - City Council Meeting(s)
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I am available to answer questions.
Submitted By: Steve Goble, Councilmember
City Council
Agenda Report
Agenda Item 18.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Kendrick
SUBJECT: COUNCILMEMBER GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
February 22, 2024 – Special City Council Meeting
February 22, 2024 – Fire Department Workshop
February 27, 2024 – City Council Meeting(s)
I am available to answer questions.
Submitted By: Gary Kendrick, Councilmember
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City Council
Agenda Report
Agenda Item 19.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Metschel
SUBJECT: COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO
Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
February 15, 2024 – Grossmont College Building 36 Grand Opening February 22, 2024 – Special City Council Meeting
February 22, 2024 – Fire Department Workshop
February 24, 2024 – Guinness World Record Attempt at Wells Park February 24, 2024 – East County Honors Awards Gala and Certificate Presentation February 27, 2024 – City Council Meeting(s)
I am available to answer questions.
Submitted By: Michelle Metschel, Councilmember
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City Council
Agenda Report
Agenda Item 20.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Deputy Mayor Ortiz
SUBJECT: DEPUTY MAYOR PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.
RECOMMENDATION:
That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.
BACKGROUND:
Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.
REPORT:
Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:
February 14, 2024 – Prop J Meeting with City Manager and Consultants February 18, 2024 – Fix Prop 47 Press Conference
February 15, 2024 – Grossmont College Building 36 Grand Opening February 20, 2024 – East County Chamber of Commerce Government Affairs Committee February 22, 2024 – Special City Council Meeting
February 22, 2024 – Fire Department Workshop
February 24, 2024 – Guinness World Record Attempt at Wells Park February 25, 2024 – Fix Prop 47 Press Conference
February 27, 2024 – City Council Meeting(s)
I am available to answer questions.
Submitted By: Phil Ortiz, Deputy Mayor
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City Council
Agenda Report
Agenda Item 21.
DATE: February 27, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Amendment to ECMC Chapter 3.20 – Bidding and Written Contracts RECOMMENDATION:
That Mayor Wells requests the City Clerk to recite the title.
An Ordinance to Amend Section 3.20.010, of Chapter 3.20 of Title 3 of The El Cajon Municipal Code Relating To Acquisition of Services, Supplies, or Equipment This project is exempt pursuant to CEQA Guidelines Subsection 15061(b)(3), the “Common Sense,” rule which states that CEQA applies only to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The proposed amendments are designed to ensure a safe living and business environment, inform the City of the number of service providers operating in El Cajon, and prevent nuisance activities throughout the City.
Attachments
Ord 5141
ORDINANCE NO. 5141
AN ORDINANCE TO AMEND SECTION 3.20.010, OF
CHAPTER 3.20 OF TITLE 3 OF THE EL CAJON MUNICIPAL CODE
RELATING TO ACQUISITION OF SERVICES, SUPPLIES, OR EQUIPMENT
THE CITY COUNCIL OF THE CITY OF EL CAJON DOES ORDAIN AS FOLLOWS:
SECTION 1. Subsection (C) of section 3.20.010 of Chapter 3.20 of Title 3 of the El Cajon Municipal Code is hereby repealed.
SECTION 2. A new subsection (C) of section 3.20.010 is hereby added to Chapter
3.20 of Title 3 of the El Cajon Municipal Code to read as follows:
C. Except as otherwise provided in subsection (D) , the bidding procedures of this chapter may be waived, and an open market acquisition, sale, or purchase pursuant to section 3.20.110 of this chapter may be authorized by:
1. The city manager, or his or her designee, for all
acquisitions, purchases, and sales not exceeding
seventy-five thousand dollars, when:
a. The commodity or service can be obtained from
only one source;
b. The commodity or service is required to match or
be compatible with other furnishings, material ,
services, or equipment presently on hand, and is
to be purchased from the supplier of such on -
hand items;
c. The city manager or city council has ordered a
standardized type or make of commodity; or
d. The city manager, or his or her designee,
determines that due to special circumstances, it
is in the city’s interest to waive the bidding
requirement;
2. The city manager, or his or her designee, for all
expenditures not involving a public project, when an
emergency requires that the commodity or services
must be obtained from the nearest available source;
3. The city manager, or his or her designee, when services, supplies, or equipment may be acquired from or in
cooperation with another governmental agency that is
acquiring or has acquired services, supplies or
equipment in a process that accomplishes the purposes
of this chapter;
4. The city manager, or his or her designee, when services, supplies, or equipment may be acquired under a
competitively-bid California state contract;
5. The city council, for all expenditures not involving a public project when any of the circumstances stated in
subsections (C)(1) through (C)(4) of this section exist, or when the city council determines that due to special
circumstances it is in the city’s interest to waive the bidding requirement; or
6. The city council, for all expenditures involving a public project over the limits established in subsections (A)(1) through (A)(3) of this section, or if authorized by the Public Contract Code, the Government Code, or by the
courts of this state.
SECTION 3. This ordinance shall go into effect thirty (30) days following its passage and adoption.
02/13/24 CC Agenda – 1st Reading
02/27/24 CC Agenda – 2nd Reading
Ord - Amend ECMC 3.20 – Bidding and Written Contracts 020624
City Council
Agenda Report
Agenda Item 22.
DATE: February 27, 2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 488-242-43-00
405 E. Lexington Avenue
Negotiating Party
:
San Diego Chaldean Community Council
Dr. Noori Barka
City Negotiators
:
City Manager
Assistant City Manager
City Attorney
Under Negotiation
:
Price and terms of payment for lease of property
RECOMMENDATION:
That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, February 27, 2024, at 3:00 p.m.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.
Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
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