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FUTURE AGENDAS
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CITY COUNCIL
HOUSING AUTHORITY AND
SUCCESSOR AGENCY TO THE EL CAJON
REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Joint Special Meeting
Agenda
NOVEMBER 19, 2024 - 2:00 p.m.
Bill Wells, Mayor Graham Mitchell, City Manager
Steve Goble, Councilmember Vince DiMaggio, Assistant City Manager Gary Kendrick, Councilmember Morgan Foley, City Attorney Michelle Metschel, Councilmember Angela Cortez, City Clerk Phil Ortiz, Deputy Mayor
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
ADMINISTRATIVE REPORTS:
1. Award of Bid No. 022-25 – Wells Park Pickleball
RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
Approve Plans and Specifications for the Wells Park Pickleball project, Bid No. 022-25; and
1. Award the bid to the lowest responsive, responsible bidder, SWCS, Inc. dba Southwest Construction Services, Inc., in the amount of $1,913,533.78.
2. 1be Valley of Opportunity
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2. Award of RFP No. 023-25 – Fleet Vehicles
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Approve the modification of existing vehicle authorizations and related appropriations as detailed in the report;
1. Award a purchase order to PFVT Motors, LLC dba Peoria Ford (PF), in the amount of $2,612,193.61 contingent upon the requirements as set forth in the agenda report. If conditions are not met, direct staff to rescind the award to PF and award a purchase order to UAG Cerritos I, LLC (UAG) in the amount of $1,608,994.73; and
2. Authorize the City Manager to approve any modifications not to exceed $100,000.3.
3. Contract Amendment for Bid No. 012-25 – Citywide Street Beautification
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Appropriate $600,000 of Transnet EL03 and $600,000 of additional ARPA (ARP10) funds for the purpose of increasing the Citywide Street Beautification project (243833PWCP); and
1. Amend the bid quantities and increase the compensation and working days for the Public Works Contract with Eagle Paving, LLC (Eagle) in the not-to-exceed amount of $1,244,784.43.
2. 4. Contract Amendment for RFP No. 028-24 – Oakdale Alameda Construction Management Services
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to increase the Public Works Contract with Unico Engineering, Inc. (UEI) for Oakdale Alameda Construction Management Services in the not-to-exceed amount of $113,916.38 through December 31, 2025.
5. Award of Bid No. 018-25 – ADA Concrete Improvements 2025
RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
Approve the Plans and Specifications for ADA Concrete Improvements 2025, Bid No. 018-25;
1. Find the protest submitted by RAC Construction & Engineering, Inc. (RAC) to merit revision of prior award recommendation;
2. Find RAC’s omission of signature notarization on the bid bond a minor irregularity; and
3. Award the bid to the lowest responsive, responsible bidder, RAC in the not-to-exceed amount of $719,260, with the option to renew for four additional one-year periods.
4. 6. Reallocation of Residual ARPA Funds
RECOMMENDATION:
That the City Council accepts the reallocation of residual funds from ARP21: Business Façade Grant to ARP17: Street Camera System for the purchase of additional Flock Cameras.
CLOSED SESSIONS:
7. Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 487-331-22-00
425 W. Main Street
Negotiating Party:
Jala, Inc.
Hitesh C. Patel, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition of property
ADJOURNMENT: The Joint Special Meeting of the El Cajon City Council/El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 19th day of November 2024, is adjourned.
City Council
Agenda Report
Agenda Item 1.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 022-25 – Wells Park Pickleball RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
Approve Plans and Specifications for the Wells Park Pickleball project, Bid No. 022-25; and
1. Award the bid to the lowest responsive, responsible bidder, SWCS, Inc. dba Southwest Construction Services, Inc., in the amount of $1,913,533.78.
2. BACKGROUND:
The Wells Park Pickleball project is funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) Grant Funds. The project encompasses the construction of a five-court pickleball complex at Wells Park. Improvements include grading, drainage, post-tension concrete slab, landscaping, fencing, sound attenuation screens, court lighting, site furniture, shade sails, and tenant improvements to Wells Recreation Center.
The bid was advertised on September 27, 2024. The City received ten responses on October 29, 2024, and evaluated the three lowest bid submissions. The summary of bids is attached and complete proposals are on file in the Purchasing Division.
The requested award amount of $1,913,533.78 to hire SWCS, Inc., dba Southwest Construction Services, Inc. for the project.
Staff recommends the City Council adopts resolutions to (1) approve the plans and specifications for the project, and (2) award the bid to the lowest responsive, responsible bidder, Southwest Construction Services, Inc., in the amount of $1,913,533.78.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15303. Section 15303 exempts small structures and improvements in urbanized areas. None of the conditions identified in State CEQA Guidelines section 15300.2 that preclude the use of this categorical exemption exist. .!!!!_ Valley of opportunity
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FISCAL IMPACT:
The fiscal impact is $1,913,533.78. Sufficient funds are available in the Fiscal Year 2024-25 Wells Park Indoor Soccer and Pickleball (233793PWCP) budget.
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution Plans & Specs
Resolution - Awd
Bid Summary - 022-25
RESOLUTION NO. ___-24
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
WELLS PARK PICKLEBALL PROJECT
(Bid No. 022-25)
WHEREAS, the Director of Engineering Services has submitted plans and specifications for the Bid No. 022-25 Wells Park Pickleball project (the "Project"); and
WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. That the plans and specifications for the Project submitted by the Director of Engineering Services are hereby approved and adopted as the official plans and specifications for said Project.
2. Said plans and specifications are directed to be fil ed in the office of the Director of Engineering Services of the City of El Cajon.
11/19/24 CC Agenda
Reso – Bid 022-25 – Wells Park Pickleball - Approve Plans & Specs 111424
RESOLUTION NO. __-24
RESOLUTION AWARDING BID FOR
WELLS PARK PICKLEBALL PROJECT
(Bid No. 022-25)
WHEREAS, the Wells Park Pickleball project, funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) Grant Funds, (the "Project") encompasses the construction of a five- court pickleball complex at Wells Park, and improvements including grading, drainage, post -tension concrete slab, landscaping, fencing, sound attenuation screens, court lighting, site furniture, shade sails, and tenant improvements to Wells Recreation Center; and
WHEREAS, Bid No. 022 -25 (the "Bid") was advertised on September 27, 2024, and ten respons es were received on October 29, 2024, of which the three lowes t bids were evaluated; and
WHEREAS, staff recommends that the City Council awards the bid to the lowest responsive, responsible bidder, SWCS, Inc. dba Southwest Construction Services, Inc. ("SWCS"), in the amount of $1,913,533.78,; and
WHEREAS, the fiscal impact of the Project is $1,913,533.78, and sufficient funds are available in the Fiscal Year 2024- 25 Wells Park Indoor Soccer and Pickleball (233793PWCP) budget; and
WHEREAS, the Project is exempt from the provisions of the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15301(c)(3); and
WHEREAS, the City Council believes it to be in the best interests of the City to award the Project to the lowest responsive, responsible bidder, SWCS, in the not -to- exceed amount of $1,913,533.78.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The above recitals are true and correct , and are the findings of the City Council.
2. The City Council hereby finds that the Project is exempt from the provisions of CEQA in accordance with State CEQA Guidelines section 15301(c)(3).
3. The City Council hereby rejects all other bids and awards the Bid to the lowest responsive, responsible bidder:
SWCS, Inc. dba Southwest Construction Services, Inc.
in the not-to-exceed amount of $1,913,533.78.
4. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.
5. The City Manager, or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the Agreement, or other documents necessary, as may be approved by the City Manager on behalf of the City of El Cajon that do not exceed $100,000, in the aggregate.
11/19/24 CC Agenda
Reso – Bid 022-25 – Wells Park Pickleball – Awd (SWCS) 111424
City of El Cajon – Purchasing Division
BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 022-25 Bid Name: Wells Park Pickleball
Solicitation Due Date/Time: October 29, 2025/ 2:00
p.m.
Initial Date of Advertisement: September 27, 2024
Number of Responses Received: 10
Bid Estimate: $2,070,000
SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):
BID EVALUATION (TOP THREE LOWEST RESPONSES):
Bidder Bid Responsiveness Notes
SWCS, Inc. dba Southwest Construction
Services, Inc.
Yes
Aster Construction Services Yes
GQ Builders, Inc. Yes
LEGAL REVIEW REQUIRED: YES NO IF YES, DATE LEGAL REVIEW COMPLETED:
RENEWAL OPTIONS: YES NO IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _ __ _________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: SWCS, INC. DBA SOUTHWEST CONSTRUCTION SERVICES, INC., $1,913,533.78
PURCHASING DIVISION:
Review Completed By: Mara Romano Date: November 5, 2024
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Vendor Vendor Type Bid Amoun t F orm at Submi t Date
SWCS, Inc. CADIR, DBE, MBE $1,913,533.78 E lectron ic 10/29/ 2024 1 :57 :25 PM Aster Cons.trnction Services Inc. CADIR $2,056,499.00 Electron ic 10/29/ 2024 1 :51 :52 PM GQ Buillders, Inc. CADIR $2,227,195.97 Electron ic 10/29/ 2024 1 :52 :39 PM Far West Contracto rs CADIR $2,256,106.74 Electron ic 10/29/ 2024 1 :59:20 PM De la Fuente Construction, Inc DBE, MBE $2,265,994.63 Electron ic 10/29/ 2024 1 :59:16 PM Rove Engineering, Inc DBE, CADIR $2,267,816.76 Electron ic 10/29/ 2024 1 :57 :21 PM HSCC Inc. CADIR, WBE $2,296,529.00 Electron ic 10/29/ 2024 1 :53 :35 PM Pa lm Engineering Const ruction Co $2,447,617.00 Electron ic 10/29/ 2024 1 :58:29 PM Weste rn Rim Co11sbructo rs., Inc. CADIR $2,538,760.02 Electron ic 10/29/ 2024 1 :28:59 PM GEM Industrial Elect ric Inc. CADIR $2,715,060.00 Electro nic 10/29/ 2024 1 :48:52 PM City Council
Agenda Report
Agenda Item 2.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of RFP No. 023-25 – Fleet Vehicles
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Approve the modification of existing vehicle authorizations and related appropriations as detailed in the report;
1. Award a purchase order to PFVT Motors, LLC dba Peoria Ford (PF), in the amount of $2,612,193.61 contingent upon the requirements as set forth in the agenda report. If conditions are not met, direct staff to rescind the award to PF and award a purchase order to UAG Cerritos I, LLC (UAG) in the amount of $1,608,994.73; and
2. Authorize the City Manager to approve any modifications not to exceed $100,000.3.
BACKGROUND:
On September 10, 2024, the City Council authorized the acquisition of vehicles totaling $3.0 million. These vehicles are summarized in Table A: Vehicles FY 2024-2025 (American Rescue Plan Act Funding) in the attached Vehicle Authorization Exhibits. Additionally, several vehicles remain unpurchased that were authorized as part of the Fiscal Year 2023-2024 Annual Budget and the Fiscal Year 2024-2025 Annual Budget. These remaining vehicles are summarized in Table B: FY 2023-2024 / FY 2024-2025 Remaining Vehicles in the attachment.
As the acquisition of these vehicles progressed, staff determined that it would be advantageous to consolidate these procurements to maximize efficiency, pricing advantage, and timeliness.
Therefore, a series of funding source modifications (Table C: Proposed Vehicle Funding Modifications) are proposed. These changes include updating estimated amounts to match those included in the following award. No additional vehicles are included in these proposed adjustments. However, changes in the impact to individual funding sources is unavoidable and driven in a large part by updating authorization for known amounts.
On September 30, 2024, the City of El Cajon issued a Request for Proposals (RFP) for Fleet Vehicles which included Ford vehicles or an equal or better in quality and utility of the named product. Two proposals were received before 5:00 p.m. on October 30, 2024, and were independently reviewed by a three-person evaluation committee. The committee assessed the proposals per vehicle type (as listed below) utilizing the evaluation criteria specified in the RFP:
delivery information; delivery lead time; vehicle specifications; and cost. .!!!!_ Valley of opportunity
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Offerors and quoters must be registered in System for Award Management (SAM) when an offer or quotation is submitted to comply with the annual representations and certification requirements. Federal Acquisition Regulations Section FAR 52.204-13 System for Award Management Maintenance, starts in part:
If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.
The City determined the proposal received from PF best met the City’s requirements in all categories (as outlined in the attached memorandum detailing the evaluation process).
However, as of the date this report was prepared, PF’s SAM registration is marked as “ID Assigned” and the recommended award is contingent upon provision 52.204-7 (included by reference in the specifications). The pricing below includes the specified vehicle, California Tire fees, Department of Motor Vehicle Registration fees, service manual, and extended warranty.
VEHICLE TYPE QUANTITY TOTAL PRICE
2024/2025 Ford F-150 Lightning Super Crew PRO Dual eMotor 8 $478,800.00 2024/2025 Ford Chassis Cab Regular cab XLT F-350CC (Cab & Chassis)
1 $ 57,011.00
2024/2025 Ford Chassis Cab Regular cab XL F-450CC (Cab & Chassis)
2 $120,394.00
2024/2025 XL Ford F-250 Super Duty Pickup Super Cab CC 2 $101,176.00 2024/2025 Ford F-250 Super Duty Pickup Crew Cab XLT 4x4 1 $ 64,168.00 2024/2025 Ford F-250 Super Duty Pickup Super Cab XL Long Bed
2 $103,494.00
2024/2025 Maverick Supercrew XLT AWD 6 $217,932.00
2024/2025 Ford Transit Long Extended Length T-350 DRW
Cargo Van w / High Roof
1 $ 63,880.00
2025 Ford Explorer Police Interceptor Utility AWD 18 $901,782.00 2025 Ford Explorer Active 4WD 7 $314,783.00
SUB-TOTAL $2,423,420.00
TAX $188,773.61
TOTAL AMOUNT OF AWARD $2,612,193.61
If PF is unable to meet the contingency as described above, staff will give notice to PF that the contingency has failed to meet the condition subsequent and award the purchase order to the next vendor, UAG in the amount of $1,608,994.73, for the vehicles described in the following table.
Bl
Vehicle Type Quantity Total Price
2025 Chevrolet Silverado 1500 EV 8 $ 514,484.72
2025 Chevrolet Silverado 3500HD Reg Cab
Chassis 1 $ 54,292.34
2025 Chevrolet Silverado 2500HD Dbl Cab 2 $110,248.34
2025 Chevrolet Silverado 2500HD Crew 4WD 1 $ 62,879.97
2025 Chevrolet Silverado 2500HD Double Cab 2 $108,793.42 2025 Chevrolet Silverado Crew Cab 1500 WD 6 $303,945.18 2025 Chevrolet Traverse AWD 7 $343,061.25
SUB-TOTAL $ 1,497,705.22
TAX $ 111,289.51
TOTAL AMOUNT OF AWARD $ 1,608,994.73
After thorough evaluation of the responses, staff recommends the City Council adopts resolutions to (1) Approve the modification of existing vehicles authorizations and related appropriations, (2) Authorize the Purchasing Agent to issue a purchase order to PF, in an amount of $2,612,193.61 contingent upon requirements cited above. If conditions are not met, the award would be rescinded by staff on behalf of the City, and is directed to issue a purchase order to UAG in the amount of $1,608,994.73, and (3) Authorize the City Manager to approve any modifications not to exceed $100,000 that may occur due to vehicle availability pricing revisions.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with State CEQA Guidelines section 15378(b)(2). It will not result in any direct or indirect physical change in the environment because it solely provides authorization for the purchase of equipment.
FISCAL IMPACT:
The fiscal impact of the award is $2,612,193.61 (if awarded to PF) or $1,608,994.73 (if the award is rescinded due to PF's failure to meet the contingency within 30 days and the award is made to UAG). Funds are available in Fiscal Year 2024-25 Annual Budget: American Rescue Plan Act Funds (ARP23).
Proposed vehicle authorization changes will decrease appropriations in the Vehicle Replacement Fund (606/ $44,073) and the Wastewater Enterprise Fund (650/ $293,000) and increase the Gas Tax Fund (213/ $8,668).
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Dave Richards, Director of Public Works - Operations Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Memorandum - 023-25
Tables - 023-25
RESOLUTION NO. ___-24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON
APPROVING MODIFICATION OF THE EXISTING VEHICLE AUTHORIZATIONS
AND RELATED APPROPRIATIONS AND AWARD OF A PURCHASE ORDER FOR
VEHICLES USING AMERICAN RESCUE PLAN ACT FUNDS
WHEREAS, on May 11, 2021, the City Council of the City of El Cajon (the "City") adopted Resolution 042- 21 allocating the City's approximately $30 million in American Rescue Plan Act ("ARPA") funds, and has since adopted several re- allocation amendments as projects have concluded; and
WHEREAS, on July 9, 2024, the City Council approved the appropriation of $3,000,000 from ARPA funds to purchase new and replacement vehicles (the "Vehicles") for the Public Works and Public Safety departments to ensure that the City maintains a reliable and effective fleet to serve the El Cajon community, and on September 10, 2024, the City Council authorized the acquisition of vehicles totaling $3,000,000; and
WHEREAS, several of the Vehicles that were authorized as part of the Fiscal Year 2023-2024 Annual Budget and the Fiscal Year 2024- 2025 Annual Budget remain unpurchased; and
WHEREAS, as the acquisition of the V ehicles progressed, City staff determined that it would be advantageous to consolidat e the procurements to maxi mize efficiency, pricing advantage, and timeliness, and therefore, a series of funding source modifications are proposed; and
WHEREAS, t hese proposed adjustments include updating estimated amounts , and do not include any additional vehicles; however, changes in the impact to individual funding sources are unavoidable and driven in a large part by updating aut horization for known amounts; and
WHEREAS, on September 30, 2024, the City issued Request for Proposals No. 023-25 for Fleet Vehicles (the ("RFP"), which included Ford vehicles or an equal or better in quality and utility product; and
WHEREAS, two proposals were received by the 5:00 p.m. deadline on October 30, 2024, and were independently reviewed by a three -person evaluation committee, which assessed the proposals per vehicle type, utilizing the evaluation criteria specified in the RFP, including delivery information, delivery lead time, vehicle specifications, and cost; and
WHEREAS, the highest evaluated bid, involving the purchase of the greatest number of vehicles specified in the RFP, was received from PFVT Motors, LLF dba Peoria Ford and includes the following vehicles (quantities of each in brackets):
• 2024/2025 Ford F-150 Lightning Super Crew PRO Dual eMotor [8] • 2024/2025 Ford Chassis Cab Regular cab XLT F-350CC (Cab & Chassis) [1] • 2024/2025 Ford Chassis Cab Regular cab XL F-450CC (Cab & Chassis) [2]
• 2024/2025 XL Ford F-250 Super Duty Pickup Super Cab CC [2] • 2024/2025 Ford F-250 Super Duty Pickup Crew Cab XLT 4x4 [1] • 2024/2025 Ford F-250 Super Duty Pickup Super Cab XL Long Bed [2] • 2024/2025 Maverick Supercrew XLT AWD [6]
• 2024/2025 Ford Transit Long Extended Length T-350 DRW Cargo Van w / High Roof [1]
• 2025 Ford Explorer Police Interceptor Utility AWD [18] • 2025 Ford Explorer Active 4WD [7]; and
WHEREAS, the lowest evaluated bid, from UAG Cerritos I, LLC, included equivalent vehicles as follows (quantities of each in brackets):
• 2025 Chevrolet Silverado 1500 EV [8]
• 2025 Chevrolet Silverado 3500HD Reg Cab Chassis [1]
• 2025 Chevrolet Silverado 2500HD Dbl Cab [2]
• 2025 Chevrolet Silverado 2500HD Crew 4WD [1]
• 2025 Chevrolet Silverado 2500HD Double Cab [2]
• 2025 Chevrolet Silverado Crew Cab 1500 WD [6]
• 2025 Chevrolet Traverse AWD [7]; and
WHEREAS, vendors submitting offers must be registered in System for Award Management ("SAM") when an offer or quotation is submitted to comply with the annual representations and certification requirements and Federal Acquisition Regulations Section FAR 52.204- 13 System for Award Management Maintenance, which starts in part: "If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register pri or to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first"; and
WHEREAS, thorough evaluation of the responses, City staff determined the proposal received from PF VT Motors, LLC dba Peoria Ford ("PF") best met the City’s requirements in all categories, but PF’s SAM registration (at that time of this award) is marked as “ID Assigned”; and
WHEREAS, staff recommends that the RFP be conditionally awarded to PF in the amount of $2,612,193.61, contingent upon provision 52.204-7 (included by reference in the specifications) , and if the required conditions are not timely met by PF, staff recommends that the award to PF be automatically rescinded, deemed null, and of no effect, and the RFP be awarded to UAG Cerritos I, LLC ("UAG") in the amount of $1,608,994.73; and
WHEREAS, the fiscal impact of the award is $2,612,193.61 if awarded to PF , or $1,608,994.73 if awarded to UAG, and funds are available in Fiscal Year 2024-25 Annual Budget: American Rescue Plan Act Funds (ARP23); and
WHEREAS, proposed vehicle authorization changes will decrease appropriations in the Vehicle Replacement Fund (606 / $44,073) and the Wastewater Enterprise Fund (650 / $293,000) and increase the Gas Tax Fund (213 / $8,668); and
WHEREAS, this action is exempt from the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15378 (b) (2) as it will not result in any direct or indirect physical change in the environment because it solely provides authorization for the purchase of equipment; and
WHEREAS, the City Council believes it to be in the City's best interest to approve the modification of existing vehicle authorizations and related appropriations, to award the RFP to PF, with the provision that all necessary conditions are timely met, and if not, to award the RFP to UAG, and to authorize the City Manager to approve any modifications not exceeding $100,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The above recitals are true and correct, and are the findings of the City Council.
2. The purchase of the Vehicles is determined to be exempt fr om further CEQA analysis under section 15378(b)(2) of the CEQA Guidelines.
3. The City Council hereby approves the modification of existing vehicles authorizations and related appropriations as described above.
4. The City Council hereby awards the RFP to PFVT Motors, LLC dba Peoria Ford in the amount of $2,612,193.61, contingent upon the timely completion of the necessary requirements.
5. If the necessary requirements are not timely met by PFVT Motors, LLC dba Peoria Ford, at set forth above, the City Council hereby authorizes and directs the Purchasing Agent to take such action to rescind the award to PFVT Motors, LLC, and award the RFP to UAG Cerritos I, LLC in the amount of $1,608,994.73.
6. The City Council hereby a uthorizes the City Manager to approve any modifications not to exceed $100,000.
7. The City Council hereby authorizes the City Manager, or such person as is designated by the City Manager, to execute the necessary purchase order s for the Vehicles, with any such changes and refinements as may be necessary and approved by the City Manager.
8. The City Manager, or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the purchase orders, or other documents necessary, as may be approved by the City Manager , on behalf of the City of El Cajon.
11/19/24 CC Agenda
Reso – Approve RFP 023-25 Purchase of Fleet Vehicles w-ARPA Fund 111524
INTERNAL MEMO
To: Mara Anna Romano, Purchasing Agent
From: David Richards, Director of Public Works
Date: November 6, 2024
Re: Recommendation to Award-RFP No. 023-25 Fleet Vehicles (ARPA Funded) The City of El Cajon received two proposals for the above referenced Request for Proposal (RFP). The selection committee, comprised of personnel from the City of El Cajon, independ ently scored each proposal on the evaluation form included in RFP No. 023-25. The proposal evaluation form is based on a weighted scale with crit eria including: 1) Delivery Information, 2) Delivery Lead Time, 3) Vehicle Specifications, and 4) Cost Proposal, with a possible weighted average score of 100 points.
The Vendors' submissions were evaluated per vehicle typ e for a total of 10 categories. For vehicle types 2 and 3, PFVT Motors, LLC submitted two alternatives which were also scored based on the criteria defined above. The weighted average scores per vehicle type resulted in the following ranking:
iii
Vehicle Type UAG PFVT, LLC
Cerritos I,
LLC (Penske)
Total Weighted Average Score per Vehicle Type
Vehicle Tme 1 94.03 100.00 2024/2025 Ford Fl50 Lightning Super Crew Pro Dual E-Motor Vehicle Type 2a XL
2024/2025 Ford Chassis Cab Regular cab XLT F-350CC (Cab . NIA 97.17 Chassis)
Vehicle Type 2b XLT
2024/2025 Ford Chassis Cab Regu lar cab XLT F-350CC (Cab 84.67 95.67 & Chassis)
Vehicle Type 3a Gas
2024/2025 Ford Chassis Cab Regular cab XL F-450CC (Cab & NO BID 100.00 Chassis)
Vehicle Type 3b Diesel
2024/2025 Ford Chassis Cab Regular cab XL F-450CC (Cab & NO BID 97.97 Chassis)
Vehicle Type 4
2024/2025 Ford Chassis Cab Regular cab XL F-450CC (Cab & 94.00 100.00 Chassis)
Vehicle Type 5 90.37 99.53 2024/2025 Ford F-250 Super Duty Pickup Crew Cab XLT 4x4 Vehicle Type 6
2024/2025 Ford F-250 Super Duty Pickup Super Cab XL Long 92.90 100.00 Bed
Vehicle Typ e 7 78.80 99.67 2024/2025 Maverick Supercrew XLT AWD Vehicle Type 8
2024 / 2025 Ford Transit Long Extended Length T-350 DRW NO BID 99.53 Cargo Van w / High Roof
Vehicle Ty_I)e 9 NO BID 100.00 2025 Ford Explorer Police Interceptor Utility AWD Vehicle Type 10 91.63 100.00 2025 Ford Explorer Active 4WD Recommendation
The selection committee recomme nds that the City of El Cajon issue a purchase order with PFVT Motors, LLC for the purchase of the above highlighted vehicles in the amount of $2,612,193.61.
However, if PFVT Motors, LLC is not actively regist ered in the System for Award Management within 30 days after award or befor e three days prior to submis sion of the first invoice, then the purchase order shou ld be awarded to UAG Cerritos I, LLC in the amount of $1,608 ,994.73 for all categories as submitted.
Submitted and Authorized by:
David Richards, Director of Public Works
Base Cost Accessories Contracts
Unit# Mileage Year Make 9040 9041 8584
30295 N/A 2000 Texas Trailer Air-Tow T12-7 Flatbed Drop Deck Trailer 22,500$ 2,000$ -$ 24,500$ 30290 39,841 2008 Ford F-150 Pickup F-250 Utility Bed w/ Liftgate 65,000$ 39,500$ 3,500$ 108,000$ 30291 71,230 2008 Ford F-150 Utility Truck F-250 Utility Bed w/ Liftgate 65,000$ 39,500$ 3,500$ 108,000$ 30302 74,288 2002 Ford F-350 Service Truck <D> F-350 Service Body w/ Liftgate 90,000$ 50,000$ 4,000$ 144,000$ 70286 N/A 2002 Texas Trailer Felling FT-10 T Tilt Trailer 13,500$ 2,000$ -$ 15,500$ 40001 95,819 2013 Ford Explorer Utility Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40051 84,649 2008 Chevrolet Impala Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40307 96,118 2007 Ford 500 Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40369 123,152 2002 Tahoe Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40379 109,290 2013 Impala Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40387 96,163 2015 Taurus Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40392 132,375 2016 Taurus Ford Explorer Civilian 49,000$ 12,500$ 3,000$ 64,500$ 40042 54,850 2008 Ford Crown Vic Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 41722 119,888 2017 Ford Explorer Utility Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 40322 77,461 2006 Ford 500 Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 40102 118,146 2015 Ford Explorer Utility Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 41776 138,124 2017 Ford Explorer Utility Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 41796 149,712 2017 Ford Explorer Utility Ford Explorer Utility 55,000$ 47,000$ 3,500$ 105,500$ 40376 102,079 2007 Impala Ford Explorer Utility K9 55,000$ 54,000$ 3,500$ 112,500$ 40061 151,399 2014 Ford Explorer Utility Ford Explorer Utility Traffic Radar 55,000$ 48,500$ 3,500$ 107,000$ 60013 74,226 1999 Chevrolet One Ton Full Size Van Ford Lightning Pro 75,000$ 8,500$ 3,000$ 86,500$ 40305 86,184 2008 Impala Ford Maverick 39,000$ 19,500$ 3,200$ 61,700$ 40090 88,742 2012 Impala Ford Maverick 39,000$ 19,500$ 3,200$ 61,700$ 40098 148,839 2013 Ford Explorer Utility Ford Maverick 39,000$ 19,500$ 3,200$ 61,700$ 20010 72,934 2008 Hybrid Escape Ford Maverick 39,000$ 8,500$ 3,200$ 50,700$ 60017 84,806 2014 Ford Escape Ford Maverick 39,000$ 8,500$ 3,200$ 50,700$ 60464 48,528 2003 Ford F-450 Stake Bed w/ Liftgate <D> GreenPower Transport Evolved Stake Bed 142,450$ 7,500$ N/A 149,950$ 60285 22,408 2008 Ford F-350 Spray Truck <D> Legend/Paint Truck 161,835$ 7,500$ 4,000$ 173,335$ 70190 N/A 2009 Toro Mower Walk-Behind 38494 Toro Grandstand 48" Mower 72518 17,110$ - - 17,110$ 70291 N/A 2013 Toro Z Riding Mower Toro Z-Master 72961 24,800$ - - 24,800$ 1,655,195$ 704,000$ 83,000$ 2,442,195$ Base Cost Accessories Contracts
9040 9041 8584
75,000$ 8,500$ 3,000$ 86,500$ 75,000$ 8,500$ 3,000$ 86,500$ 39,000$ 8,500$ 3,200$ 50,700$ 319,105$ 7,500$ $ 7,500 334,105$ New Vehicle Subtotal 508,105$ 33,000$ 16,700$ 557,805$ Total 2,163,300$ 737,000$ 99,700$ 3,000,000$ Replacement Vehicles
Table A: Vehicles FY 2024-2025 (ARPA Funding)
Petersen TR3 Route Assistant Side Trough
Ford Maverick
Total Cost
Ford Lightning Pro
Total CostNew Vehicle
Ford Lightning Pro
New Vehicles
Replacement Vehicle MakeVehicle to be Replaced
Replacement Vehicle Subtotal
Unit# Year Make
40082 2008 Ford Crown Victoria Ford Explorer Utility 55,000 $ 47,000 $ 3,500 $ 105,500$ FY25 Annual Budget Fleet Replacement (606) 40097 2013 Ford Explorer Utility Ford Explorer Utility 55,000 47,000 3,500 105,500 FY25 Annual Budget Fleet Replacement (606) 40107 2015 Ford Explorer Utility Ford Explorer Utility 52,100 46,000 3,000 101,100 FY24 Annual Budget Fleet Replacement (606) 40045 2008 Ford Crown Victoria Ford Explorer Utility 52,100 46,000 3,000 101,100 FY24 Annual Budget Fleet Replacement (606) 41608 2016 Ford Explorer Utility Ford Explorer Utility 52,100 46,000 3,000 101,100 FY24 Annual Budget Fleet Replacement (606) 41609 2016 Ford Explorer Utility Ford Explorer Utility 52,100 46,000 3,000 101,100 FY24 Annual Budget Fleet Replacement (606) 40034 2010 Ford Crown Victoria Ford Explorer Utility 52,100 46,000 3,000 101,100 FY24 Annual Budget Fleet Replacement (606) 40046 2014 Ford Explorer Utility Ford Explorer Utility 55,000 55,000 3,500 113,500 FY25 Annual Budget Fleet Replacement (606) 40105 2015 Ford Explorer Utility Ford Explorer Utility 55,000 55,000 3,500 113,500 FY25 Annual Budget Fleet Replacement (606) 40323 2006 Ford 500 Ford Explorer Utility 55,000 49,500 3,500 108,000 FY25 Annual Budget Fleet Replacement (606) 60357 2011 F250 Ford Lightning Pro 75,000 144 3,000 78,144 FY25 Annual Budget Wastewater Enterprise (650) 60359 2012 F150 Ford Lightning Pro 75,000 144 3,000 78,144 FY25 Annual Budget Wastewater Enterprise (650) 60503 2014 F250 Ford Lightning Pro 75,000 7,500 3,000 85,500 FY25 Annual Budget Gas Tax (213) 70171 2001 Ford F‐150 Utility Body Ford Lightning Pro 69,700 6,000 2,300 78,000 FY24 Annual Budget Fleet Replacement (606) 70176 2000 Ford F‐150 Utility Body Ford Lightning Pro 69,700 6,000 2,300 78,000 FY24 Annual Budget Fleet Replacement (606) 60355 2011 F250 Ford F250 Extra Cab Long Bed 65,000 18,500 3,500 87,000 FY25 Annual Budget Wastewater Enterprise (650) 60356 2011 F250 Ford F250 Extra Cab Long Bed 65,000 18,500 3,500 87,000 FY25 Annual Budget Wastewater Enterprise (650) 8591 1985 GMC Armoured Truck Ford Transit Van 66,700 17,000 3,000 86,700 FY24 Annual Budget Fleet Replacement (606) 50099 2017 Ford F‐250 Crew Cab Battalion Ford F250 Crew Cab Battal ion 65,200 78,200 3,800 147,200 FY24 Annual Budget Fleet Replacement (606) 70178 2000 Ford F‐150 Utility Body Ford F450 Dump Body 89,000 6,000 2,200 97,200 FY24 Annual Budget Fleet Replacement (606) 70174 2001 Ford F‐350 2/3 Yard Dump Ford F450 Dump Body 89,000 6,000 2,200 97,200 FY24 Annual Budget Fleet Replacement (606) Replacement Vehicles
Vehicle to be Replaced
Table B: FY 2023‐2024 / FY 2024‐2025 Remaining Vehicles Base Cost
(9040)
Accessories
(9041)
Contracts
(8584) Total Cost Authorized Funding SourceReplacement Vehicle
ARPA Fleet Repl Wastewater Ent Gas Tax
40042 Ford Explorer Utility Accessories (9041) (47,000) $ 47,000 $ ‐ $ ‐ $ 41722 Ford Explorer Utility Accessories (9041) (47,000) 47,000 ‐ ‐ 40322 Ford Explorer Utility Accessories (9041) (47,000) 47,000 ‐ ‐ 40102 Ford Explorer Utility Accessories (9041) (47,000) 47,000 ‐ ‐ 41776 Ford Explorer Utility Accessories (9041) (47,000) 47,000 ‐ ‐ 41796 Ford Explorer Utility Accessories (9041) (47,000) 47,000 ‐ ‐ 40082 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (58,500) ‐ ‐ 40097 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (58,500) ‐ ‐ 40107 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (55,100) ‐ ‐ 40045 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (55,100) ‐ ‐ 41608 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (55,100) ‐ ‐ 41609 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (55,100) ‐ ‐ 40034 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (55,100) ‐ ‐ 40376 Ford Explorer Utility Accessories (9041) (54,000) 54,000 ‐ ‐ 40046 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (58,500) ‐ ‐ 40105 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (58,500) ‐ ‐ 40323 Ford Explorer Utility Base/Contract (9040/8584) 53,968 (58,500) ‐ ‐ 40061 Ford Explorer Utility Accessories (9041) (48,500) 48,500 ‐ ‐ 40001 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40051 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40307 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40369 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40379 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40387 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40392 Ford Explorer Civilian Accessories (9041) (12,500) 12,500 ‐ ‐ 40305 Ford Maverick Accessories (9041) (19,500) 19,500 ‐ ‐ 40090 Ford Maverick Accessories (9041) (19,500) 19,500 ‐ ‐ 40098 Ford Maverick Accessories (9041) (19,500) 19,500 ‐ ‐ 20010 Ford Maverick Accessories (9041) (8,500) 8,500 ‐ ‐ 60017 Ford Maverick Accessories (9041) (8,500) 8,500 ‐ ‐ NEW Ford Maverick Accessories (9041) (8,500) 8,500 ‐ ‐ 60013 Ford Lightning Pro Accessories (9041) (8,500) 8,500 ‐ ‐ NEW Ford Lightning Pro Accessories (9041) (8,500) 8,500 ‐ ‐ NEW Ford Lightning Pro Accessories (9041) (8,500) 8,500 ‐ ‐ 60357 Ford Lightning Pro Base/Contract (9040/8584) 64,593 ‐ (78,000) ‐ 60359 Ford Lightning Pro Base/Contract (9040/8584) 64,593 ‐ (78,000) ‐ 60503 Ford Lightning Pro Base/Contract (9040/8584) 64,593 ‐ ‐ (78,000) 70171 Ford Lightning Pro Base/Contract (9040/8584) 64,593 (72,000) ‐ ‐ 70176 Ford Lightning Pro Base/Contract (9040/8584) 64,593 (72,000) ‐ ‐ 30290 Ford F250 Utility Bed w/Liftgate Accessories (9041) (39,500) 39,500 ‐ ‐ 30291 Ford F250 Utility Bed w/Liftgate Accessories (9041) (39,500) 39,500 ‐ ‐ 30302 Ford F350 Service Body w/Liftgate Accessories (9041) (50,000 ) 50,000 ‐ ‐ 60355 Ford F250 Extra Cab Long Bed Base/Contract (9040/8584) 55,84 4 ‐ (68,500) ‐ 60356 Ford F250 Extra Cab Long Bed Base/Contract (9040/8584) 55,84 4 ‐ (68,500) ‐ 8591 Ford Transit Van Base/Contract (9040/8584) 68,978 (69,700) ‐ ‐ 50099 Ford F250 Crew Cab Battalion Base/Contract (9040/8584) 69,24 3 (69,000) ‐ ‐ 70178 Ford F450 Dump Body Base/Contract (9040/8584) 64,863 (91,200) ‐ ‐ 70174 Ford F450 Dump Body Base/Contract (9040/8584) 64,863 (91,200) ‐ ‐ 60464 GreenPower Transport Evolved Stak e Total Cost (149,950) 149,950 60285 Legend/Paint Truck Total Cost (173,335) 86,668 86,668 70190 Toro Grandstand 48" Mower 72518 Total Cost (17,110) 17,110 70291 Toro Z‐Master 72961 Total Cost (24,800) 24,800 166,585$ (44,073) $ (293,000)$ 8,668 $ Total Change in Appropriation/Authorization Table C: Proposed Vehicle Funding Modifications
Replacement Vehicle Cost Component Funding Source Change Repl Unit #
City Council
Agenda Report
Agenda Item 3.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Contract Amendment for Bid No. 012-25 – Citywide Street Beautification RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
Appropriate $600,000 of Transnet EL03 and $600,000 of additional ARPA (ARP10) funds for the purpose of increasing the Citywide Street Beautification project (243833PWCP); and
1. Amend the bid quantities and increase the compensation and working days for the Public Works Contract with Eagle Paving, LLC (Eagle) in the not-to-exceed amount of $1,244,784.43.
2. BACKGROUND:
On August 13, 2024, the City Council authorized the award of the Citywide Street Beautification project in the not-to-exceed amount of $2,319,000. On September 18, 2024, the City entered into a contract with Eagle; funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) Grant Funds.
Proposed Construction Change Order No. 1 includes:
Adjustment of bid quantities;
Increase of compensation for the work under the Change Order in the amount of $1,244,784.43;
Add an additional 20 working days to the project; and
Authorize the City Manager to execute such change orders, not to exceed $100,000, in the aggregate, to increase the quantity of work, and extend the working days, under the bid.
As a result of the bid, the City will consider whether available savings can be used in an early Change Order No. 2 to increase the quantity of work at additional locations. This would allow for the use of available ARPA funds. The City Manager may approve a change up to $100,000, but any increase exceeding $100,000 in the aggregate requires City Council approval under City Council Policy B-4, and could be considered at the City Council meeting on December 10, 2024, or at a special meeting of the City Council prior to December 31, 2024. .!!!!_ Valley of Opportunity
• •
• •
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The Citywide Street Beautification project includes street resurfacing, striping, signage, installation of traffic control medians, lights, and landscaping on existing public streets. This project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301(c).
FISCAL IMPACT:
Approval of the $1,244,784.43 increase will supplement the contract, for a total not-to-exceed amount of $3,563,784.43. Funds are available in Fiscal Year 2024-25 Annual Budget: Citywide Street Beautification (243833PWCP) and contingent upon approval of additional funding.
This action will increase appropriations to Citywide Street Beautification by $1,200,000 using Transnet EL03 ($600,000) and ARP10 ($600,000) funds to accommodate the change order described in this report.
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution
RESOLUTION NO. ___-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CAJON RATIFYING A CHANGE ORDER TO AMEND THE
AGREEMENT BETWEEN THE CITY OF EL CAJON AND
EAGLE PAVING LLC FOR THE PURPOSE OF INCREASING
THE CITYWIDE STREET BEAUTIFICATION PROJECT
(Bid No. 012-25)
WHEREAS, on August 13, 2024, the City Council authorized the City to enter into a contract with Eagle Paving LLC ("Eagle"), a California limited liability company, using American Rescue Plan Act and Transnet funds; and
WHEREAS, in accordance with Proposed Construction Change Order No. 1 , Eagle will adjust bid quantities, increase current compensation in an amount not to exceed 1,244,784.43, add 20 working days to the Public Works Contract with Eagle and authorize the City Manager to execute such change orders not to exceed $100,000 in the aggregate; and
WHEREAS, as a result of the savings in the Eagle bid, and if the Proposed Construction Change Order No. 1 is approved, the City may consider whether additional available savings can be used in assessing the ability to approve a n additional construction change order to increase the quantity of work at additional locations, allowing for the use of available ARPA funds; and
WHEREAS, if an additional change order is recommended, the City Manager may approve a second change up to $100,000, but any increase exceeding $100,000 in the aggregate requires City Council approval under City Council Policy B -4, and could be considered at the City Council meeting on December 10, 2024, or at a special meeting of the City Council prior to December 31, 2024; and
WHEREAS, the Citywide Street Beautification project includes street resurfacing, striping, signage, installation of traffic control medians, lights, and landscaping on existing public streets. This project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301(c); and
WHEREAS, approval of the $1,244,784.43 increase will supplement the contract, for a total not -to-exceed amount of $3,563,784.43. Funds are available in Fiscal Year 2024-25 Annual Budget: Citywide Street Beautification (243833PWCP) and contingent upon approval of additional funding; and
WHEREAS, this action, will increase appropriations to Citywide Street Beautification by $1,200,000 using Transnet EL03 ($600,000) and ARP10 ($600,000) funds to accommodate the change order;" and
WHEREAS, the City Council believes it to be in the best interest of the City to enter into the Agreement with Baker, as recommended by staff.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The foregoing recitals are true and correct and are the findings of the City Council.
2. The City Council hereby determines that the Project includes street resurfacing, striping, signage, installation of traffic control medians, lights, and landscaping on existing public streets, therefore this project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301(c).
3. The City Council hereby approves Change Order No. 1 to amend the Agreement with Eagle for the purposes of increasing compensation, adjusting bid amounts and adding 20 working days for an amount not to exceed $3,563,784.43.
4. The City Council hereby authorizes the City Manager, or such person as is designated by the City Manager, to execute Change Order No. 1 with any such changes and refinements as may be necessary and approved by the City Manager.
5. The City Manager, or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the Agreement, or other documents necessary, as may be approved by the City Manager on behalf of the City of El Cajon.
11/19/24 CC Agenda
Reso – Bid No. 012-25 – Change Order #1 Eagle Paving LLC (Street Beautification) 110724 City Council
Agenda Report
Agenda Item 4.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Contract Amendment for RFP No. 028-24 – Oakdale Alameda Construction Management Services
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to increase the Public Works Contract with Unico Engineering, Inc. (UEI) for Oakdale Alameda Construction Management Services in the not-to-exceed amount of $113,916.38 through December 31, 2025.
BACKGROUND:
The goal of the Oakdale Alameda Gateway Beautification project is to revitalize and beautify the existing City right-of-way by transforming existing deteriorating streets to a vibrant, safe, and “green” public space that fosters accessible pedestrian connections. This project is funded by the American Rescue Plan Act and Caltrans Clean California grant funds.
On February 13, 2024, the City Council awarded RFP #028-24, Oakdale Alameda Construction Management Services, to UEI in an amount not to exceed $550,448.95.
On July 11, 2024, the City Manager approved the addition of materials testing services to the scope of work in the not-to-exceed amount of $30,000.
Since July 2024, revisions to the design plans were made resulting in an estimated completion date of March 2025 for the construction portion of services. Staff is requesting an increase in compensation to UEI in the amount of $113,916.38, covering January 1, 2025 through December 31, 2025 for construction management and inspection services which will include closing out the project.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed contract amendment is exempt from the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15378(b)(5) because they are administrative activities of government that will not result in direct or indirect physical changes in the environment.
.!!!!_ Valley of opportunity
~ ~ ~
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FISCAL IMPACT:
Approval of the $113,916.38 increase will supplement the current contract, for a total not-to-exceed amount of $694,365.33. Sufficient funds are available in Fiscal Year 2024-25 Annual Budget: Oakdale Alameda Gateway Beautification (233785PWCP).
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution
RESOLUTION NO. ___-24
RESOLUTION APPROVING AMENDMENT OF THE
PUBLIC WORKS CONTRACT FOR THE
OAKDALE ALAMEDA BEAUTIFICATION PROJECT
CONSTRUCTION MANAGEMENT SERVICES
(RFP No. 028-24)
WHEREAS, the Oakdale Alameda Beautification Project (the "Project") is funded by Coronavirus State & Local Fiscal Recovery (American Rescue Plan Act) , Clean California Grant Funds, and Transnet Funds, and the Project encompasses the need for construction management services; and
WHEREAS, the goal of the Project is to revitalize and beautify the existing right - of-way in the City of El Cajon (the "City") by transforming existing deteriorating streets to a vibrant, safe, and "green" public space that fosters accessible pedestrian connections; and
WHEREAS, on February 13, 2024, the City Council awarded RFP #028- 24 for Oakdale Alameda Construction Management Services to Unico Engineering Inc. ("UEI") in an amount not to exceed $550,448.95 (the "Contract"); and
WHEREAS, on July 11, 2024, the City Manager approved the addition of materials testing services to the scope of work, in the not-to-exceed amount of $30,000; and
WHEREAS, since July 2024, revisions to the design plans have been made, resulting in an estimated completion date of March 2025 for the construction portio n of services, and therefore, City staff has recommended an increase in compensation to UEI in the amount of $113,916.38, for the period of January 1, 2025 through December 31, 2025, for construction management and inspection services which will include closing out the Project; and
WHEREAS, approval of the $113,916.38 will increase the compensation under the Contract, for a total not -to-exceed amount of $694,365.33, and s ufficient funds are available in Fiscal Year 2024- 25 Annual Budget: Oakdale Alameda Gateway Beautification (233785PWCP); and
WHEREAS, these actions are exempt from the California Environmental Quality Act pursuant to state CEQA Guidelines section 15378(b)(5) as they are administrative activities of government that will not result in direct or i ndirect physical changes in the environment; and
WHEREAS, the City Council believes it to be in the best interest of the City to increase the City's Contract with UEI in the not-to-exceed amount of $113,916.38, for the period of January 1, 2025 through December 31, 2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The foregoing recitals are true and correct and are the findings of the City Council.
2. The City Council hereby determines that the Project is exempt from CEQA pursuant to state CEQA Guidelines section 15378(b)(5) as these actions are administrative activities of government that will not result in direct or indirect physical changes in the environment.
3. The City Council hereby approves amendment of the Contract in the amount of $113,916.38, for the period of January 1, 2025 through December 31, 2025, for construction management and inspection services which will include closing out the Project.
4. The City Council hereby authorizes the City Manager, or such person as is designated by the City Manager, to execute an amendment to the Agreement , with any such changes as may be necessary and approved by the City Manager.
5. The City Manager, or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the Agreement, or other documents necessary, as may be approved by the City Manager, on behalf of the City of El Cajon.
11/19/24 CC Agenda
Reso – RFP 028-24 – Amend Oakdale Alameda Construction Mgmt Svcs UEI Contract 111324 City Council
Agenda Report
Agenda Item 5.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 018-25 – ADA Concrete Improvements 2025 RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
Approve the Plans and Specifications for ADA Concrete Improvements 2025, Bid No. 018-25;
1. Find the protest submitted by RAC Construction & Engineering, Inc. (RAC) to merit revision of prior award recommendation;
2. Find RAC’s omission of signature notarization on the bid bond a minor irregularity; and 3.
Award the bid to the lowest responsive, responsible bidder, RAC in the not-to-exceed amount of $719,260, with the option to renew for four additional one-year periods.
4. BACKGROUND:
The ADA Concrete Improvements 2025 includes pedestrian curb ramps, sidewalks, curbs, gutters, cross gutters, and other concrete improvements. The bid includes an opportunity for the City to renew the contract for up to four optional one-year terms.
The bid was advertised on September 6, 2024. The City received nine responses on October 8, 2024, and the top five lowest responses were evaluated. A bid summary is attached, and proposals are on file in the Purchasing Division.
The bid specifications required all bidders to submit a bid security in an amount not less than 10% of the bid amount, to be signed by both the bidder and the surety. The principal’s signature binds the contractor to their bid and is in accordance with California Code of Regulations 11 CCR § 50.10, as adopted by the State of California, Department of Insurance.
The apparent low bid was submitted by RAC and contained a bid bond without the principal’s signature. Upon notification of non-responsiveness, RAC submitted a written protest dated November 6, 2024.
After thorough review of the municipal code, ordinances, and case law, City staff reversed its non-responsive determination as the inadvertent omission of the principal's signature, while contrary to the bid instructions, does not likely create an unfair advantage. The City Council has the discretion to waive the principal’s signature requirement on the bid bond and approve the absence of the signature as immaterial for this bid.
.!!!!_ Valley of opportunity
~ ~ ~
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Staff recommends the City Council adopt resolutions to: (1) Approve the plans and specifications for the project, (2) Accept and approve the protest, and (3) Award the bid to the lowest responsive, responsible bidder, RAC, in the not-to-exceed amount of $719,260.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed ADA concrete improvements project is exempt from the California Environmental Quality Act ("CEQA"). In accordance with State CEQA Guidelines section 15301(c)(3), minor alterations and safety improvements within existing public right-of-ways are exempt from the provisions of CEQA.
FISCAL IMPACT:
The fiscal impact for the initial one-year term is $719,260. Sufficient funds are available in the Fiscal Year 2024-25 ADA Concrete Improvements 2025 (253845PWCP) project. Subsequent four-year costs are estimated to total $3,671,894.23, based on a projected increase of 10% annually.
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution (Plans & Specs)
Resolution - Awd Bid
Bid Summary - 018-25 REVISED
018-25 - Agenda Report 11-12-24
RESOLUTION NO. ___-24
RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
ADA CONCRETE IMPROVEMENTS 2025
(Bid No. 018-25)
WHEREAS, the Director of Engineering Services has submitted plans and specifications for Bid No. 018-25 ADA Concrete Improvements 2025 (the "Project"); and
WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. That the plans and specifications for the Project submitted by the Director of Engineering Services are hereby approved and adopted as the official plans and specifications for said Project.
2. Said plans and specifications are directed to be filed i n the office of the Director of Engineering Services of the City of El Cajon.
11/12/24 CC Agenda
Reso – Bid 018-25 – ADA Concrete Improvements 2025 - Approve Plans & Specs 103024
RESOLUTION NO. __-24
RESOLUTION AWARDING BID FOR
ADA CONCRETE IMPROVEMENTS 2025
(Bid No. 018-25)
WHEREAS, the ADA Concrete Improvements 2025 project (the "Project") includes pedestrian curb ramps, sidewalks, curbs, gutters, cross gutters, and other concrete improvements; and
WHEREAS, Bid No. 018-25 (the "Bid") was advertised on September 6, 2024, and includes a one- year term with the option to renew for up to four additional one- year periods; and
WHEREAS, the City received nine responses on October 8, 2024, and the top five lowest responses were evaluated by City staff; and
WHEREAS, bid bonds are required to have the principal's original signature as it binds the contractor to their bid, in accordance with California Code of Regulations 11 CCR § 50.10, as adopted by the State of California, Department of Insurance; and
WHEREAS, the bid bond submitted by the apparent low bidder, RAC Construction & Engineering, Inc., was not signed by the bidder, and was therefore initially deemed non- responsive; and
WHEREAS, RAC Construction & Engineering, Inc., filed a timely protest, on the basis that the failure of the bidder to sign a bid bond may be considered an minor irregularity as it does not provide the bidder any unfair advantage over the other bidder, and that the City Council may exercise its discretion to waive such an irregularity; and
WHEREAS, staff recommends that the City Council, exercising its discretion, finds the failure of RAC Construction & Engineering, Inc. ("RAC") to sign the bid bond to be a minor irregularity, waive the irregularity, and awards the bid to RAC as the lowest responsive, responsible bidder, in the not-to-exceed amount of $719,260; and
WHEREAS, the fiscal impact of the Project is $719,260, and sufficient funds are available in the Fiscal Year 2024-25 ADA Concrete Improvements 2025 (253845PWCP) project, with subsequent four -year costs estimated to total $ 3,671,894.23, based on a projected increase of 10% annually; and
WHEREAS, the Project is exempt from the provisions of the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15301(c) (3).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. The above recitals are true and correct , and are the findings of the City Council.
2. The City Council hereby finds that the Project is exempt from the provisions of CEQA in accordance with State CEQA Guidelines section 15301(c)(3).
3. The City Council hereby deems the failure of the apparent low bidder, RAC Construction & Engineering, Inc., to sign its bid bond a minor irregularity, with no evidence that the irregularity provides the bidder with an unfair advantage, approves its bid protest, and hereby exercises its discretion and waive such minor irregularity.
4. The City Council hereby rejec ts all other bids and awards the Bid to the lowest responsive, responsible bidder:
RAC Construction & Engineering, Inc.
in the not-to-exceed amount of $719,260, for a one-year term with the option to renew for four additional one-year periods.
5. The City Manager and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager.
11/19/24 CC Agenda
Reso – Bid 018-25 – ADA Concrete Improvements 2025 – Awd (RAC) 111524
City of El Cajon – Purchasing Division
BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 018-25 Bid Name: ADA Concrete Improvements 2025 Solicitation Due Date/Time: October 8, 2025/ 2:00
p.m.
Initial Date of Advertisement: September 6, 2024
Number of Responses Received: 9
Bid Estimate: $750,000
SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):
BID EVALUATION (TOP FIVE LOWEST RESPONSES):
Bidder Bid Responsiveness Notes
RAC Construction & Engineering, Inc. Yes Bid bond not signed by bidder.
Quality Construction & Engineering, Inc. Yes
ASAD Holdings, LLC dba OrangeBlue
General Contractors
Yes
Palm Engineering Construction
Company, Inc.
Yes
YBS Construction Engineering Yes
LEGAL REVIEW REQUIRED: YES NO IF YES, DATE LEGAL REVIEW COMPLETED: November 14, 2024 RENEWAL OPTIONS: YES NO IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _ __INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS _________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: QUALITY CONSTRUCTION & ENGINEERING, INC., $889,775
PURCHASING DIVISION:
Review Completed By: Mara Romano Date: October 21, 2024
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Vendor Vendor Type Bid Amount Format S ubmi t Date
RAC Construction & Engineering, Inc. DBE, CADIR, MBE $719,260.00 Electronic 10/08/2024 9:35:32 AM Quality Construction & E gineering, Inc. CADIR $889,775.00 Electron ic 10/08/ 2024 1 :49:1 S PM Asad Holdings LLC DBA OrangeBlue $9 9,467.50 Electronic 10/08/ 2024 1 :17:05 PM Palm Eng ineering Constrn d ion Co $1,087,850.00 Electron ic 10/08/2024 1 :46:12 PM YBS Constru ction Eng ineering CADIR $1,104,887.50 Electronic 10/08/2024 11 :1 0:56 AM Aster Construdio S ervices Inc. CADIR $1,135,000.00 Electron ic 10/08/ 2024 10:55:03 AM Fordyce Construction, Inc. $1,173,11 0.00 Electronic 10/08/ 2024 12:59:18 PM sec Inc. CADIR, WBE $1, 186,850.00 Electron ic 10/08/2024 12:41 :42 PM E- Constrnct ion Inc DBE $1,209,900.00 Electron ic 10/08/ 2024 1 :29:30 PM City Council
Agenda Report
Agenda Item 8.
DATE: November 12, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 018-25 – ADA Concrete Improvements 2025 RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
Approve the Plans and Specifications for ADA Concrete Improvements 2025, Bid No. 018-25; and
1. (a) Find the low bidder non-responsive for the reason set forth in this agenda report; and (b) Award the bid to the lowest responsive, responsible bidder, Quality Construction & Engineering, Inc., in the not-to-exceed amount of $889,775, with the option to renew for four additional one-year periods.
2. BACKGROUND:
The ADA Concrete Improvements 2025 includes pedestrian curb ramps, sidewalks, curbs, gutters, cross gutters, and other concrete improvements. The bid includes an opportunity for the City to renew the contract for up to four optional one-year terms.
The bid was advertised on September 6, 2024. The City received nine responses on October 8, 2024, and the top five lowest responses were evaluated. A bid summary is attached, and proposals are on file in the Purchasing Division.
Bid bonds are required to have the principal's original signature as it binds the contractor to their bid and is in accordance with California Code of Regulations 11 CCR § 50.10, as adopted by the State of California, Department of Insurance. The bid bond submitted by the apparent low bidder, RAC Construction & Engineering, Inc., was not signed by the bidder, making its bid non-responsive.
Staff recommends the City Council adopt resolutions to:
(1) Approve the plans and specifications for the project; (2) (a) Find the low bidder non-responsive for the reason cited above; and (b) Award the bid to the lowest responsive, responsible bidder, Quality Construction & Engineering, Inc., in the not-to-exceed amount of $889,775. .!!!!_ Valley of opportunity
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November 12, 2024 Meeting Agenda Item No. 8
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The proposed ADA improvements are exempt from the provisions of the California Environmental Quality Act ("CEQA"). In accordance with State CEQA Guidelines section 15301(c)(3), such improvements are not subject to CEQA.
FISCAL IMPACT:
The fiscal impact for the initial one-year term is $889,775. Sufficient funds are available in the Fiscal Year 2024-25 ADA Concrete Improvements 2025 (253845PWCP) project. Subsequent four-year costs are estimated to total $4,542,390.35, based on a projected increase of 10% annually.
Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Reso - Approve Plans & Specs
Reso - Award of Bid
Bid Summary - 018-25
November 12, 2024 Meeting Agenda Item No. 8
City of El Cajon – Purchasing Division
BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 018-25 Bid Name: ADA Concrete Improvements 2025 Solicitation Due Date/Time: October 8, 2025/ 2:00
p.m.
Initial Date of Advertisement: September 6, 2024
Number of Responses Received: 9
Bid Estimate: $750,000
SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):
BID EVALUATION (TOP FIVE LOWEST RESPONSES):
Bidder Bid Responsiveness Notes
RAC Construction & Engineering, Inc. No Bid bond not signed by bidder.
Quality Construction & Engineering, Inc. Yes
ASAD Holdings, LLC dba OrangeBlue
General Contractors
Yes
Palm Engineering Construction
Company, Inc.
Yes
YBS Construction Engineering Yes
LEGAL REVIEW REQUIRED: YES NO IF YES, DATE LEGAL REVIEW COMPLETED:
RENEWAL OPTIONS: YES NO IF YES, SPECIFY TERM W/RENEWAL OPTIONS: _ __INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS _________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: QUALITY CONSTRUCTION & ENGINEERING, INC., $889,775
PURCHASING DIVISION:
Review Completed By: Mara Romano Date: October 21, 2024
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Vendor Vendor Type Bid Amount Format S ubmi t Date
RAC Construction & Engineering, Inc. DBE, CADIR, MBE $719,260.00 Electronic 10/08/2024 9:35:32 AM Quality Construction & E gineering, Inc. CADIR $889,775.00 Electron ic 10/08/ 2024 1 :49:1 S PM Asad Holdings LLC DBA OrangeBlue $9 9,467.50 Electronic 10/08/ 2024 1 :17:05 PM Palm Eng ineering Constrn d ion Co $1,087,850.00 Electron ic 10/08/2024 1 :46:12 PM YBS Constru ction Eng ineering CADIR $1,104,887.50 Electronic 10/08/2024 11 :1 0:56 AM Aster Construdio S ervices Inc. CADIR $1,135,000.00 Electron ic 10/08/ 2024 10:55:03 AM Fordyce Construction, Inc. $1,173,11 0.00 Electronic 10/08/ 2024 12:59:18 PM sec Inc. CADIR, WBE $1, 186,850.00 Electron ic 10/08/2024 12:41 :42 PM E- Constrnct ion Inc DBE $1,209,900.00 Electron ic 10/08/ 2024 1 :29:30 PM City Council
Agenda Report
Agenda Item 6.
DATE: 11/19/2024
TO: Honorable Mayor and City Councilmembers
FROM: Ryan Villegas, Senior Management Analyst
SUBJECT: Reallocation of Residual ARPA Funds
RECOMMENDATION:
That the City Council accepts the reallocation of residual funds from ARP21: Business Façade Grant to ARP17: Street Camera System for the purchase of additional Flock Cameras.
BACKGROUND:
ARP21: Business Façade Grant Program
Earlier this year, the City Council directed staff to create a Business Façade Grant program aimed at improving the exteriors of businesses within the City. With a budget of $1 million funded through the American Rescue Plan Act (ARPA), the grant program enabled 60 individual businesses to make enhancements to their exteriors. These include:
52 sign grants ($717,265);
20 paint grants ($212,057); and
3 window grants ($2,825).
In total, 75 façade grants were issued, totaling $932,147, with some businesses applying for and receiving grants in different categories.
ARP17: Street Camera System
The City Council approved an Automated License Plate Reader (ALPR) program in March 2023 using ARPA funds, from which the City contracted with Flock Safety as the provider of the cameras for the program. The fixed license plate reading cameras were installed in July 2023 and the system became operational on August 6, 2023.
During the first year of the program, the crime-fighting capability of the technology has proven extremely successful. In the first year alone, the El Cajon Police Department recovered 128 vehicles worth more than $1.2 million and made 151 arrests related to the stolen vehicles. Last month, the City of El Cajon was recognized by the San Diego County Taxpayers Association with the Golden Watchdog Award for this program as a public agency that demonstrates effective and efficient use of taxpayer dollars.
.!!!!_ Valley of Opportunity
• • •
The El Cajon Police Department is currently in the process of purchasing additional ALPR cameras from Flock Safety to expand and bolster the program’s success. With the deadline to obligate/encumber ARPA funds quickly approaching on December 31, 2024, insufficient time remains to identify new projects or programs that would safeguard these funds from having to be returned to the Federal Government. Therefore, staff recommends reallocating the remaining $67,853 from ARP21 to ARP17 to ensure funds are captured, which will also reduce the amount of funding used from the City’s General Fund.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
This action to reallocate funds from one project to another is exempt from the California Environmental Quality Act ("CEQA") because it is not a “project” under section 15378(b)(5) of the State CEQA Guidelines. It is an organizational or administrative activity of government that will not result in a direct or indirect physical change in the environment.
FISCAL IMPACT:
This action will result in the re-allocation of $67,853 from ARP21 (Business Facade Grant Program) to ARP17 (Street Camera System).
Prepared By: Ryan Villegas, Senior Management Analyst
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 7.
DATE: 11/19/2024
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 487-331-22-00
425 W. Main Street
Negotiating Party:
Jala, Inc.
Hitesh C. Patel, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition of property
RECOMMENDATION:
That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency Special Meeting on Tuesday, November 19, 2024, at 3:00 p.m.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS – pursuant to Government Code section 54956.8.
Conference with real property negotiators is not a project subject to the California Environmental Quality Act (CEQA) because it is a procedural, administrative step in the process.
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
.!!!!_ Valley of opportunity
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