JOINT SPECIAL MEETING OF THE
EL CAJON CITY COUNCIL/HOUSING
The Valley of Opportunity
AUTHORITY/SUCCESSOR AGENCY
TO THE EL CAJON
REDEVELOPMENT AGENCY
MINUTES
CITY OF EL CAJON
EL CAJON, CALIFORNIA
November 19, 2024
A Joint Special Meeting of the El Cajon City Council/Housing Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, November 19, 2024, was called to order by Mayor/Chair Bill Wells at 2:03 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.
ROLL CALL
Council/Agencymembers present: Goble, Kendrick, and Metschel Council/Agencymembers absent: None
Deputy Mayor/Vice Chair absent: Ortiz
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director Poley, Cio, Alsore General Counsel
Cortez, City Clerk/Secretary
PLEDGE OF ALLEGIANCE TO FLAG led by Mayor Wells and MOMENT OF SILENCE.
Special Joint Meeting: El Cajon City Council/Housing Authority/ November 19, 2024 Successor Agency to the Redevelopment Agency - 217- 2:00 p.m.
ADMINISTRATIVE REPORTS:
1. Award of Bid No. 022-25 - Wells Park Pickleball
RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
1. Approve Plans and Specifications for the Wells Park Pickleball project, Bid No. 022-25; and
2. Award the bid to the lowest responsive, responsible bidder, SWCS, Inc. dba Southwest Construction Services, Inc., in the amount of $1,913,533.78.
DISCUSSION
Associate Engineer, Senan Kachi, provided detailed information of the Item.
Discussion ensued among Council and Staff concerning the following:
• Promotional information to attract customers for the pickleball courts; • Hours of operation; and
• Sound wall features.
No public comment was received for the Item.
MOTION BY GOBLE, SECOND BY METSCHEL, to ADOPT Resolution No. 1bal Project, Bid o. 022 and ad Adopties for thNo. 173. a to Award the bid to the lowest responsive, responsible bidder, SWCS, Inc. dba Southwest Construction Services, Inc., in the amount of $1,913,533.78.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ - Absent).
2. Award of RFP No. 023-25 - Fleet Vehicles
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
1. Approve the modification of existing vehicle authorizations and related appropriations as detailed in the report;
2. Award a purchase order to PFVT Motors, LLC dba Peoria Ford (PF), in the amount of $2,612,193.61 contingent upon the requirements as set forth in the agenda report. If conditions are not met, direct staff to rescind the award to PF and award a purchase order to UAG Cerritos I, LLC (UAG) in the amount of $1,608,994.73; and
3. Authorize the City Manager to approve any modifications not to exceed $100,000.
Special Joint Meeting: El Cajon City Council/Housing Authority/ November 19, 2024 Successor Agency to the Redevelopment Agency - 218- 2:00 p.m.
ADMINISTRATIVE REPORTS: (Item 2 - Continued)
DISCUSSION
Director of Public Works, David Richards, provided detailed information of the Item.
In answer to a question by several Councilmembers, City Manager Mitchell stated that the City was not able to use a local dealer, as they could not accommodate the large inventory needed.
No public comment was received for the Item.
MOTION BY GOBLE, SECOND BY KENDRICK, to ADOPT Resolution No. 174-24 to Approve the modification of existing vehicle authorizations and related appropriations as detailed in the report; Award a purchase order to PFVT Motors, LLC dba Peoria Ford (PF), in the amount of $2,612,193.61 contingent upon the requirements as set forth in the agenda report. If conditions are not met, direct staff to rescind the award to PF and award a purchase order to UAG Cerritos I, LLC (UAG) in the amount of $1,608,994.73; and Authorize the City Manager to approve any modifications not to exceed $100,000.
MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ - Absent).
3. Contract Amendment for Bid No. 012-25 - Citywide Street Beautification RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to:
1. Appropriate $600,000 of Transnet EL03 and $600,000 of additional ARPA (ARP10) funds for the purpose of increasing the Citywide Street Beautification project 24333W; and
2. Amend the bid quantities and increase the compensation and working days for the Public Works Contract with Eagle Paving, LLC (Eagle) in the not-to-exceed amount of $1,244,784.43.
DISCUSSION
City Traffic Engineer, Olga Reyes, provided detailed information of the Item.
Deputy Mayor Ortiz joined the City Council Meeting at 2:12 p.m.
No public comment was received for the Item.
Special Joint Meeting: El Cajon City Council/Housing Authority/ November 19, 2024 Successor Agency to the Redevelopment Agency 2:00 p.m.
ADMINISTRATIVE REPORTS: (Item 3 - Continued)
MOTION BY GOBLE, SECOND BY METSCHEL, to ADOPT Resolution No. 175-24 to Appropriate $600,000 of Transnet EL03 and $600,000 of additional ARPA (ARP10) funds for the purpose of increasing the Citywide Street Beautification project (243833PWCP); and Amend the bid quantities and increase the compensation and working days for the Public Works Contract with Eagle Paving, LLC (Eagle) in the not-to- exceed amount of $1,244,784.43.
MOTION CARRIED BY UNANIMOUS VOTE.
4. Contract Amendment for RFP No. 028-24 - Oakdale Alameda Construction Management Services
RECOMMENDATION:
That the City Council adopts the next Resolution, in order, to increase the Public Works Contract with Unico Engineering, Inc. (UEI) for Oakdale Alameda Construction Management Services in the not-to-exceed amount of $113,916.38 through December 31, 2025.
DISCUSSION
Deputy Director of Engineering Services, Mario Sanchez, provided detailed information of the Item.
Discussion ensued among Council and Staff concerning the following:
• Project area;
• Design changes required additional time to complete the project; and • One public complaint received for lack of parking on Oakdale Avenue during the construction phase of the project.
No public comment was received for the Item.
MOTION BY GOBLE, SECOND BY METSCHEL, to ADOPT Resolution No. 176-24 to increase the Public Works Contract with Unico Engineering, Inc. (UEI) for Oakdale Alameda Construction Management Services in the not-to-exceed amount of $113.916.38 through December 31, 2025.
MOTION CARRIED BY UNANIMOUS VOTE.
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pecial Joint Meeting: El Cajon City Council/Housing Authorit November 19, g.m. ccessor Agency to the Redevelopment Agen - 220 -
ADMINISTRATIVE REPORTS: (Continued)
5. Award of Bid No. 018-25 - ADA Concrete Improvements 2025 RECOMMENDATION:
That the City Council adopts the next Resolutions, in order, to:
1. Approve the Plans and Specifications for ADA Concrete Improvements 2025, Bid No. 018-25;
2. Find the protest submitted by RAC Construction & Engineering, Inc. (RAC) to merit revision of prior award recommendation;
3. Find RAC's omission of signature notarization on the bid bond a minor irregularity; and
4. Award the bid to the lowest responsive, responsible bidder, RAC in the not-to- exceed amount of $719,260, with the option to renew for four additional one-year periods.
DISCUSSION
City Manager Mitchell provided detailed information of the Item.
Discussion ensued among Council and Staff and it was clarified that the missing signature from the Bid Bond was not a disqualifying cause, and the project could be awarded to the lowest responsive, responsible bidder.
No public comment was received for the Item.
MOTION BY GOBLE, SECOND BY METSCHEL, to ADOPT Resolution No. 177-24 to Approve the Plans and Specifications for ADA Concrete Improvements 2025, Bid No. 018-25; Find the protest submitted by RAC Construction & Engineering, Inc. (RAC) to merit revision of prior awaro recommendation; Find RAC's omission of signature notarization on the bid bond a minor irregularity; and ADOPT Resolution No. 178-24 to Award the bid to the lowest responsive, responsible bidder, RAC in the not-to-exceed amount of $719,260, with the option to renew for four additional one-year periods, with the condition that the signature on the Bid Bond must be submitted by the responsive, responsible bidder.
MOTION CARRIED BY UNANIMOUS VOTE.
Reallocation of Residual ARPA Funds
RECOMMENDATION:
That the City Council accepts the reallocation of residual funds from ARP21: Business Façade Grant to ARP17: Street Camera System for the purchase of additional Flock Cameras.
Special Joint Meeting: El Cajon City Council/Housing Authority/ November 19, 2024 Successor Agency to the Redevelopment Agency - 221 - 2:00 p.m.
ADMINISTRATIVE REPORTS: (Item 6 - Continued)
DISCUSSION
Senior Management Analyst, Ryan Villegas, provided detailed information of the Item.
Discussion ensued among Council and Staff concerning the following:
• Flock camera benefits for the citizens;
• Funding for cameras is from a different budget than the Police officer budget; and • Expanding coverage and protection in the city by the purchase of additional flock cameras.
Councilmember Goble brought forward a request to use some of the residual ARPA funds for St. Paul Senior Services, and a request to use some of the residual ARPA funds from AMIKAS for additional sleeping cabins at Meridian Church. Councilmember Goble asked City Manager Mitchell to expand on what options would be viable to spend $15,000 from the roughly $67,000 residual ARPA funds.
City Manager Mitchell clarified for the City Council that ARPA funds could not be used at AMIKAS because they are not allowed to expand the footprint for the sleeping cabins, at this point. The City Manager added that providing funding to St. Paul Senior Services could be an option, as long as the City opens the funding application period to everyone who may qualify. It would then be awarded on a first come-first served basis, as a previously existing business grant.
Discussion continued among Council and Staff regarding what the process and timeline would look like if an application period was considered and opened for the business grant.
City Attorney Foley reminded the City Council that the option to fund projects for anything other than the agendized projects could not be considered at the present meeting.
Deputy Mayor Ortiz expressed concern for a perception from the public of impropriety or favoritism if monies are held back at this point of the process.
After consideration of the timing and process that would be needed to allocate money for St. Paul Senior Services, Councilmember Goble withdrew the previously stated requests.
Councilmember Metschel stated that she has contacts that may be able to help with the needs from the St. Paul Senior Services. An offer to share such information with Councilmember Goble was made.
No public comment was received for the Item.
Special Joint Meeting: El Cajon City Council/Housing Authority/ November 19, 2024 Successor Agency to the Redevelopment Agency - 222 - 2:00 p.m.
ADMINISTRATIVE REPORTS: (Item 6 - Continued)
Deputy Mayor expressed admiration to the work by staff, and more specifically to the work by Sr. Management Analyst, Ryan Villegas, in expending the ARPA funds within the allotted time frame.
MOTION BY GOBLE, SECOND BY ORTIZ, to ACCEPT the reallocation of residual funds from ARP21: Business Façade Grant to ARP17: Street Camera System for the purchase of additional Flock Cameras.
MOTION CARRIED BY UNANIMOUS VOTE.
CLOSED SESSION:
Closed Session - Conference with Real Property Negotiators - pursuant to Government Code section 54956.8:
Property:
APN 487-331-22-00
425 W. Main Street
Negotiating Party:
Jala, Inc.
Hitesh C. Patel, CEO
City Negotiators:
City Manager
Assistant City Manager
City Attorney
Under Negotiation:
Price and terms of payment for acquisition of property
MOTION BY WELLS, SECOND BY METSCHEL, to ADJOURN to Closed Session at 2:45 p.m.
MOTION CARRIED BY UNANIMOUS VOTE.
RECONVENED to Open Session at 3:13 p.m.
special Joint Meeting: El Cajon City Council/Housing Authority November 19, 2024 uccessor Agency to the Redevelopment Agenc - 223 - 2:00 p.m.
CLOSED SESSION: (Continued)
City Attorney Foley reported the following actions:
• The City Council gave instructions to the property negotiators.
Adjournment: The Joint Special Meeting of the El Cajon City Council/El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 19th day of November, 2024 was adjourned at 3:13 p.m.
ANGELA L. CORTEZ, CMC
City Clerk/Secretary
Special Joint Meeting: El Cajon City Council/Housing Authori 224- November 19, 2024 Successor Agency to the Redevelopment Agency 2:00 p.m.