Time and Location
2nd and 4th Tuesday of each month. 3:00 PM
Council Chambers
200 Civic Center Way
El Cajon, CA 92020
Watch Online
elcajon.gov/videostreaming
or Facebook Live (comments are not monitored)
In-P
erson Comments
Members of the public may address the City Council/Agency Members on any item listed on the agenda, or on matters which are not listed on the agenda but are within the subject matter jurisdiction of the City Council, Housing Authority and Successor Agency to the El Cajon Redevelopment Agency.
Public comments are limited to three (3) minutes per person, per agenda item.
CLICK HERE for additional instruction on in-person comments.
Written Comments
Comments must be emailed to
[email protected] or mailed to the City Clerk at
200 Civic Center Way, El Cajon, CA 92020 and received by 4:00 pm the day prior to the City Council meeting for prompt distribution. Written public comments will be recorded in the public record and will be provided to the City Council in advance of the meeting for review.
Listening Devices and other Accomodations
ALDs are available from the City Clerk’s offi
ce. As required by the Americans
with Disabilities Act (ADA), requests for reasonable accommodations to facilitate meeting participation will be provided, please contact the City Clerk’s office at least two (2) working days prior to the meeting at 619.441.1763.
For more information, please contact the City Clerk’s office at 619.441.1763.
Business hours: Monday-Thursday, 7:30 a.m. to 5:00 p.m., and alternating Fridays from 8:00 a.m. to 5:00 p.m.
SIGN UP TO RECEIVE
FUTURE AGENDAS
•
•--
•
•
•
CITY COUNCIL
HOUSING AUTHORITY AND
SUCCESSOR AGENCY TO THE EL CAJON
REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Joint Special Meeting
Agenda
MARCH 25, 2025 - 5:30 p.m.
Bill Wells, Mayor Graham Mitchell, City Manager
Gary Kendrick, Mayor Pro Tem Vince DiMaggio, Assistant City Manager Steve Goble, Councilmember Marisol Thorn, Deputy City Manager Michelle Metschel, Councilmember Morgan Foley, City Attorney Phil Ortiz, Councilmember Angela Cortez, City Clerk
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
ADMINISTRATIVE REPORT:
1. Declaration of Emergency for Sewer Main Repairs; Authorization to Waive Bidding
RECOMMENDATION:
That the City Council:
Adopts the next Resolution, in order, to establish a Declaration of Emergency and determine that the public interest and necessity require the immediate expenditure of public money to safeguard life, health, or property as required by the Public Contract Code section 22050; and
1. Approves $700,000 for repairs in Wastewater Operations to cover the cost of the emergency work.
2. ADJOURNMENT: The Joint Special Meeting of the El Cajon City Council/El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 25th day of March 2025, is adjourned.
1be Valley of Opportunity
-~ ~ ~-
C'o ~ '\-C\
"'Porate~
City Council
Agenda Report
Agenda Item 1.
DATE: 03/25/2025
TO: Honorable Mayor and City Councilmembers
FROM: Dave Richards, Director of Public Works - Operations SUBJECT: Declaration of Emergency for Sewer Main Repairs; Authorization to Waive Bidding
RECOMMENDATION:
That the City Council:
Adopts the next Resolution, in order, to establish a Declaration of Emergency and determine that the public interest and necessity require the immediate expenditure of public money to safeguard life, health, or property as required by the Public Contract Code section 22050; and
1. Approves $700,000 for repairs in Wastewater Operations to cover the cost of the emergency work.
2. BACKGROUND:
On March 17, 2025, at 10:00 a.m., Public Works staff received a report of a sinkhole in the side yard of 842 Brockton Street. City records show that a City-owned and maintained 24" corrugated metal pipe (CMP) travels through the property to move storm water from the street to a natural storm water channel behind the property. Public Works inspected the sinkhole measuring approximately 3’ x 4’ wide and 5’ deep. This sinkhole is approximately 5' from the slab of the home and adjacent to the City's storm water pipe. The sinkhole was filled to protect the property from immediate danger. Additionally, City staff attempted to video inspect the failed pipe but staff were unable to inspect the entire pipe segment due to pipe failures on both ends of the pipe. Given the multiple failures and unknown conditions between both points, up to 250' of pipe will need to be replaced.
Due to the excessive moisture in the surrounding soil, the failed pipe, and the potential for additional rainfall during the regular rainy season, it is prudent to move forward with a plan to remove and replace 250’ of pipe and prevent any expansion or creation of additional sinkholes.
The conditions require immediate repairs to protect adjacent public improvements, maintain critical street thoroughfares, and preserve life and safety.
With the risk that existing utilities, street, and sidewalk infrastructure could collapse, staff recommends that the City Council declare an emergency, per the attached resolution. Selection of the appropriate repair method and contractor is underway. The anticipated cost for removal and replacement of the storm water pipe is up to $700,000. The work will replace a section of the damaged pipeline, backfill voids, and restore surface improvements. .!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
Emergency repairs to publicly-owned service facilities necessary to maintain service essential to the public health, safety, or general welfare are exempt from CEQA pursuant to section 15269(b) (Emergency Projects) of the CEQA Guidelines.
FISCAL IMPACT:
Funding of $700,000 is available through Organization Code 650720 (Wastewater Maintenance).
Prepared By: Monica Martinez, Sr. Management Analyst
Reviewed By: Dave Richards, Director of Public Works - Operations Approved By: Graham Mitchell, City Manager
Attachments
Reso - Proclaiming Emergency
RESOLUTION NO. ___-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY FOR
SEWER MAIN REPAIRS, AND AUTHORIZATION TO WAIVE BIDDING
WHEREAS, on March 17, 2025, at 10:00 a.m., City of El Cajon ("City")Public Works staff received a report of a sinkhole in the side yard of 842 Brockton Street; and WHEREAS, records show that a City-owned and maintained 24" corrugated metal pipe (CMP) travels through the property to move storm water from the street to a natural storm water channel behind the property; and
WHEREAS, City Public Works staff inspected the area directly above an approximate 3’ x 4’ wide, 5’ deep sinkhole, which is approximately 5' from the slab of the home; and WHEREAS, the sinkhole was filled to protect the property from immediate danger; and WHEREAS, City Public Works staff attempted to video from both sides of the sinkhole, but were unable to inspect the entire pipe segment due to pipe failures on both ends of the pipe and because of the failure to obtain video and unknown conditions between the two points, it is likely that up to 250' of pipe will need to be replaced; and WHEREAS, due to the excessive moisture in the surrounding soil, the failed pipe, and the potential for additional rainfall during the regular rainy season, it is prudent to move forward with a plan for immediate action to repair or replace the 250’ pipe and prevent any expansion or creation of sinkholes, to protect adjacent public improvements, maintain critical street thoroughfares, and preserve life and safety; and
WHEREAS, with the risk that existing utilities, street, and sidewalk infrastructure could collapse, staff recommends that the City Council declare an emergency, per the attached resolution.
WHEREAS, selection of the appropriate repair method and contractor is underway; and WHEREAS, the work will replace a section of the damaged pipeline, backfill voids, and restore surface improvements, and the anticipated cost for removal and replacement of the storm water pipe is up to $700,000; and
WHEREAS, the time needed to publicly bid and contract out the work would unnecessarily delay repair efforts and place the City and private property at further risk, Public Works staff recommended that repairs should be performed immediately using the City’s emergency powers; and
WHEREAS, the City Manager is authorized to (1) enter into any emergency contract(s) to
perform public facilities repairs as provided in ECMC section 2.04.145, and (2) waive the bidding requirement in accordance with ECMC section 3.20.010 (C)(6), if authorized by the City Council; and
WHEREAS, Organization Code 650720 (Wastewater Maintenance) will be used to fund the estimated cost of $700,000; and
WHEREAS, the City Council has been requested by the City Manager as the Director of Emergency Services of the City, to proclaim the existence of a local emergency therein and make such findings as set forth herein; and
WHEREAS, the proposed repairs are exempt from the California Environmental Quality Act ("CEQA") subject to CEQA Guidelines section 15269(b) (Emergency Projects) as emergency repairs to publicly-owned service facilities are necessary to maintain service essential to the public health, safety, or general welfare.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:
1. That the foregoing recitals are true and correct and, based upon such recitals, the City Council hereby proclaims that a local emergency now exists within the City.
2. That during the existence of said local emergency, the powers, functions, and duties of the Director of Emergency Services and the Disaster Council of this City shall be those prescribed by state law, ordinances, and resolutions of this City and by the City of El Cajon Emergency Plan.
3. That there is substantial evidence, as described in this Resolution, as well as presented at this meeting and to be contained in the minutes of this meeting, that the emergency will not permit a delay resulting from a competitive solicitation of bids; that the competitive bidding for this public project must be waived and an open market purchase as provided in ECMC section 3.20.110 must be performed; and that the City Manager, or designee, has complied with all necessary procedures to solicit proposals and to engage Rove Engineering to perform the emergency work.
4. That wastewater operations funds in the amount of $700,000 in Organization Code 650720 (Wastewater Maintenance) are available and hereby designated for any necessary emergency repairs as determined by the City Manager to address the local emergency.
5. That the local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of El Cajon. 03/25/25 CC Agenda
Reso - Proclaiming Emergency Declaration for Sewer Main & Waive Bidding 032425