Agenda packet — El Cajon City Council, June 10, 2025

Time and Location
2nd and 4th Tuesday of each month. 3:00 PM
Council Chambers
200 Civic Center Way
El Cajon, CA 92020
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elcajon.gov/videostreaming
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In-P
erson Comments
Members of the public may address the City Council/Agency Members on any item listed on the agenda, or on matters which are not listed on the agenda but are within the subject matter jurisdiction of the City Council, Housing Authority and Successor Agency to the El Cajon Redevelopment Agency.

Public comments are limited to three (3) minutes per person, per agenda item.

CLICK HERE for additional instruction on in-person comments.

Written Comments
Comments must be emailed to
[email protected] or mailed to the City Clerk at
200 Civic Center Way, El Cajon, CA 92020 and received by 4:00 pm the day prior to the City Council meeting for prompt distribution. Written public comments will be recorded in the public record and will be provided to the City Council in advance of the meeting for review.

Listening Devices and other Accomodations
ALDs are available from the City Clerk’s offi
ce. As required by the Americans
with Disabilities Act (ADA), requests for reasonable accommodations to facilitate meeting participation will be provided, please contact the City Clerk’s office at least two (2) working days prior to the meeting at 619.441.1763.

For more information, please contact the City Clerk’s office at 619.441.1763.

Business hours: Monday-Thursday, 7:30 a.m. to 5:00 p.m., and alternating Fridays from 8:00 a.m. to 5:00 p.m.

FUTURE AGENDAS
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CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY
Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
JUNE 10, 2025, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Gary Kendrick, Mayor Pro Tem Vince DiMaggio, Assistant City Manager Steve Goble, Councilmember Marisol Thorn, Deputy City Manager Michelle Metschel, Councilmember Morgan Foley, City Attorney Phil Ortiz, Councilmember Angela Cortez, City Clerk
CALL TO ORDER: Mayor Bill Wells
ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
POSTINGS: The City Clerk posted Orders of Adjournment of the May 27, 2025, Meeting and the Agenda of the June 10, 2025, Meeting in accordance to State Law and City Council/Housing Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

Proclamation: Miss El Cajon Scholarship Pageant
AGENDA CHANGES:
~ Valley of opportunity
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CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the May 27, 2025, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Acceptance and Termination of the Emergency Declaration for Storm Water System Repairs

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, proclaiming the Acceptance of the Emergency Storm Water System Repairs on Brockton Street and Termination of the Emergency Declaration for Storm Water System Repairs.

5. El Cajon Professional Firefighters Local 4603 Educational Incentive Side Letter

RECOMMENDATION:

That the City Council approves and authorizes the terms and conditions of the Educational Incentive Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

6. Contribution to Miss El Cajon Pageant Organization

RECOMMENDATION:

That the City Council approves a contribution in the amount of $2,500 to the Miss El Cajon Pageant Organization.

7. Award of Bid No. 006-26 – Neighborhood Street Lights (Multi-Year 2025)

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Neighborhood Street Lights (Multi-Year 2025), Bid No. 006-26;

1. Find the low bidder’s omission of principal's signature on the bid bond and Non-Collusion Declaration a minor irregularity; and

2. Award the bid to the lowest responsive, responsible bidder, Neema General Contracting (NGC), in the not-to-exceed amount of $539,100, with the option to renew for four additional one-year periods.

3. 8. FY 2024 State Homeland Security Grant Program Funding

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, authorizing the City Manager or designee to accept and appropriate the FY 2024 State Homeland Security Grant funds in the amount of $49,227, and to execute any grant documents and agreements necessary for the receipt and use of these funds.

9. FY 2024 Urban Area Security Initiative Grant Funding

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, authorizing the City Manager or designee to accept and appropriate the FY 2024 Urban Area Security Initiative (UASI) Grant funding in the amount of $50,631, and execute any grant documents and agreements necessary for the receipt and use of these funds.

10. Fire Foundation Ultrasonic PPE Cleaner Grant Funding

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, authorizing the City Manager or designee to accept, appropriate, and expend the award of the San Diego Regional Fire Foundation Grant (SDRFF-PPE) of $21,428.09 for the purchase of an ultrasonic PPE cleaner and to execute any documents and agreements necessary for the receipt of the equipment.

PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

11. Amendment of the Mobile Home Permit Fees on the City of El Cajon Schedule of Miscellaneous Fees

RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

Adopts the next Resolution, in order, to amend the City’s Schedule of Miscellaneous Fees.

3. ADMINISTRATIVE REPORTS:

12. Adoption of the Road Maintenance and Rehabilitation Account (RMRA) List of Proposed Projects for FY 2025-26

RECOMMENDATION:

That the City Council:

Adopts the next Resolution, in order, adopting the proposed List of Projects to be funded from the Road Maintenance and Rehabilitation Account (RMRA) Local Streets and Roads Funding Program for Fiscal Year 2025-26; and

1. Directs City staff to submit to the California Transportation Commission (CTC) a list of proposed projects to receive RMRA funding for Fiscal Year 2025-26.

2. 13. Acceptance of El Cajon Boulevard Streetscape Project

RECOMMENDATION:

That the City Council:

Accepts the El Cajon Boulevard Streetscape project (203690PWCP), Bid No. 004-23; and

1. Authorizes the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

2. 14. Engine 208 Staffing Side Letter Agreement with El Cajon Professional Firefighters Local 4603 (ECPFF)

RECOMMENDATION:

That the City Council approves and authorizes the terms and conditions of the Engine 208 Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

15. Assembly Bill 2561 Presentation: City Vacancies, Recruitment, and Retention Efforts

RECOMMENDATION:

That the City Council receives the report.

16. Fiscal Year 2025-26 Preliminary Annual Budget

RECOMMENDATION:

That the City Council, Housing Authority, and the City of El Cajon, as Successor Agency to the former Redevelopment Agency, receives information related to the DRAFT Fiscal Year 2025-26 Preliminary Annual Budget.

17. City Council Meeting Schedule

RECOMMENDATION:

That the City Council considers canceling its August 26, 2025 meeting and considers a different meeting date for the November 11, 2025 meeting.

COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors.

18. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

19. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

20. MAYOR PRO TEM GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

21. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

22. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

23. First Reading of an Ordinance to Establish Procedures for the Creation of Community Benefit Districts in El Cajon

RECOMMENDATION:

That the City Council moves to introduce the next Ordinance, in order, to Establish Procedures for the Creation of Community Benefit Districts in El Cajon.

ORDINANCES: SECOND READING AND ADOPTION

CLOSED SESSIONS:

24. Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Adam Pope v. City of El Cajon; WC Claim No. 24018141

25. Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Travis Palladino v. City of El Cajon; WC Claim No. 23010329

26. Closed Session - Public Employee Performance Evaluation: City Attorney

ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council/El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 10th day of June 2025, is adjourned to Tuesday, June 24, 2025, at 3:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
05-27-25DRAFTminutes - 3PM

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 108 - 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

May 27, 2025

An Adjourned Regular Joint Meeting of the El Cajon City Council/Housing Authority/ Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, May 27 , 2025, was called to order by Mayor/Chair Bill Wells at 3:01 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.

R O L L C A L L
Council/Agencymembers present: Goble, Metschel, and Ortiz Council/Agencymembers absent: None
Mayor Pro Tem/Vice Chair present: Kendrick
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Thorn, Deputy City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

Mayor Wells recognized Janie McGa rity’s, a member of Skyline Church, passing and her contributions to the community.

POSTINGS: The City Clerk posted Orders of Adjournment of the May 13, 202 5, meeting and the Agenda of the May 27, 2025, meeting in accordance with State Law and El Cajon C ity Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

The Valley of Opportunity
~ ~ ~
C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 109 - 3:00 p.m.

PRESENTATIONS:

 Youth of the Year Award

AGENDA CHANGES: None

CONSENT ITEMS: (1 – 9)

MOTION BY WELLS, SECOND BY KENDRICK, to APPROVE Consent Items 1 to 9.

MOTION CARRIED BY UNANIMOUS VOTE.

1. Minutes of El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings

Approve Minutes of the May 13 , 202 5, Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only

Approve the reading by title and waive s the reading in full of all Ordin ances on the Agenda.

4. Continuation of Emergency for Storm Water System Repairs

Adopt Resolution No. 046 -25 to proclaim the Continuation of Emergency for Storm Water System Repairs to Public Facilities

5. Award of RFP No. 026 -25 – Restoration of Open Space, Parks & Wildfire -Prone Areas

Adopt Resolution No. 047-25 to enter into an agreement with Dokken Engineering (DE), in an amount not to exceed $193,930 for an initial one-year term, with the option to renew for two additional one-year periods.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 110 - 3:00 p.m.

CONSENT ITEMS: (Continued)

6. Subdivision Agreements for Public and Private Improvements and Final Map No. 2024-0011 for Tentative Subdivision Map (TSM) No. 2023-0013; 1056 East Main Street; Engineering Job No. 3859

1. Approve the Final Map (No. 2024 -0011) and Subdivision Agreements for Public & Private Improvements for Tentative Subdivision Map (TSM) No. 2023 -0013, 1056 E Main Street, Engineering Job No. 3859;

2. Authorize the City Manager to execute the agreements and related documentation; and

3. Authorize the City Clerk to release bonds after completion of improvements.

7. Additional Funding to Augment the 2023 Operation Stonegarden Grant Purchase of a Fully Outfitted Police Interceptor

Appropriate $17,156 of Citizens' Option for Public Safety (215) fund equity to supplement the previously authorized 2023 Operation Stonegarden Grant (STNGRDN23) capital expenditure.

8. Purchase of Fire Truck Replacement Parts

Adopt Resolution No. 04 8-25 to increase a purchase agreement with ReNewell Fleet Service, LLC (ReNewel l) for Pierce fire replacement parts in the estimated amount of $20,000.

9. Adoption of the FY 2025 -2026 One Year Action Plan and Acceptance of Annual Allocations (CDBG and HOME)

1. Receive public comments for final FY 2025–2026 One Year Action Plan; and

2. Adopt Resolution No. 049-25 to:
a. Approve and adopt the FY 2025–2026 One Year Action Plan presented at this meeting with such changes as approved by the City Council; b. Authorize the City Manager or designee to submit the final version of the plan to HUD, with such changes and adjustments necessary for HUD approval;
c. Authorize the City Manager or designee to execute all documents and agreements necessary to finalize the plan; and
d. Accept, appropriate, and expend the FY 2025–2026 allocations from HUD for CDBG and H OME programs, as well as anticipated program income and carryover of prior year funds.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 111 - 3:00 p.m.

PUBLIC COMMENT:

Katie Reyno and Jewel Vizkeleto, representing CYE, requested a donation of $2,500 for the Miss El Cajon Pageant.

In response to their request, City M anager Mitchell stated that there would be an item for the requested donation at the June 10, 2025 City Council meeting.

Justin Heffernan requested to have stop signs installed on Graves Avenue at Cedar Street.

In response to Mr. Heffernan’s request, Cit y Manager Mitchell stated that there are criteria that must be met before a stop sign can be installed otherwise the City could assume liabilities. He added that the City will run another analysis due to the recent accident in that area.

Carlos Gomez Pere z requested clarification regarding Immigration and Customs Enforcement (ICE) activities within the City, as well as any involvement by the El Cajon Police Department, so that the public will feel safer.

City Manager Mitchell spoke about combatting rumors around ICE operations in the City.

Police Chief, Jeremiah Larson, stated that the Police Department’s responsibility is to respond to and prevent crime. He confirmed that the Police Departmen t is not working with ICE. He added that ICE notif ies the Police Department if they will be o perating within the City limits and that ICE has not notified the P olice Department of operations recently.

In response to a question from Councilmember Metschel, Chief Larson stated the Police department has not received reports of anyone impersonating law enforcement officers.

Chief Larson confirmed that Police Officers are not checking anyone’s immigration status.

Councilmember Goble recommended that the public contact the Police Department directly if they have concerns about activities within the City.

In response to a question from Councilmember Kendrick, Chief Larson stated that the Police Department does not have access to the ICE database.

Brenda Hammond spoke in opposition to the C oncerts in the Parks being moved to Thursday nights.

Mayor Wells explained that the concerts are organized by the Downtown Business Partners, not the City.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 112 - 3:00 p.m.

WRITTEN COMMUNICATIONS: None

PUBLIC HEARINGS: None

ADMINISTRATIVE REPORTS:

10. Business Beautification Grant Program

RECOMMENDATION: That the City Council accepts the report on the Business Beautification Grant Program.

DISCUSSION

Marketing and Engagement Manager , Chris Berg, provided detailed information of the Item.

Linda Baltodano, President of The East County Art Associa tion, expressed gratitude for the program.

Molly Krumweide, Owner of Camp Run -A-Mutt, spoke in support of the program and about how easy the process was.

Councilmember Ortiz thanked Ms. Krumweide for sponsoring the Fire Department’s open house.

Mark Krenn, representing Coastal Signs Plus, thanked the Council and Mr. Berg for the grant program.

Brenda Hammond stated this was a great program for business owners.

Discussion ensued among Council and Staff concerning the following:
 How the program was promoted;
 Increased value to the businesses;
 Upgrades to businesses which did not apply for the grant;  Overall appearance of the City;
 Outstanding grants;
 Efficient reimbursements; and
 Program used all available funds.

MOTION BY ORTIZ, SECOND BY WELLS, to accept the report on the Business Beautification Grant Program.

MOTION CARRIED BY UNANIMOUS VOTE.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 113 - 3:00 p.m.

At the request of Mayor Wells, Councilmember Goble introduced the Granite Hills High School lacrosse team and announced that they are Division 1 CIF Champions.

Discussion ensued among Council and staff concerning the Team’s achievement.

11. City Council Action Plan (2025) Update

RECOMMENDATION: That the City Council receives the report and provides feedback.

DISCUSSION

City Manager Mitchell provided detailed information of the Item.

Brenda Hammond spoke about the homeless point-in-time count numbers.

Discussion ensued among Council and Staff concerning the following:
 Deferring the volunteer program;
 Website for volunteer organizations;
 Liability of hosting the website and criteria for being listed;  Re-promoting the homeless video;
 Grant options to showcase homeless success stories;
 Motives behind the point-in-time count numbers;
 City managed point-in-time counts;
 Cooperation between the City, the County, Cal-Trans, and the East County Homeless Taskforce;
 Storage and inventory of homeless individual’s belongings;  Impacts on employees;
 Communication with District Attorney’s office regarding Prop 36 impacts;  Deferring the Citizen’s Academy; and
 Homeless services providers.

No Motion required for the Item.

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors.

12. Council Activities Report/Comments

Activities to be submitted at the next Council meeting.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 114 - 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS:

13. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advance d Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

14. MAYOR PRO TEM GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communicatio ns; Hear tland Fire Training JPA.

Council Activities Report/Comments.

In addition to the submitted report, Councilmember Kendrick added that he attended the Heartland Fire Communications Authority meeting on May 22, 2025.

15. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

Report as submitted.

16. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advance d Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 115 - 3:00 p.m.

JOINT COUNCILMEMBER REPORTS: None

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

ORDINANCES: FIRST READING – None

ORDINANCES: SECOND READING AND ADOPTION – None

CLOSED SESSIONS:

RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:

17. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Existing Facts and Circumstances: On March 20, 2025, the City received a claim for damages from Tristan Hardin, Morgan Donnelly, Claire Warrenfelt, and Isabella Mason alleging that they suffered violations of their civil rights through gender discrimination, sexual harassment, and invasion of privacy after it was discovered (on February 2, 2025) that one or more unknown persons had installed concealed cameras, in their workplace bunk rooms at Fire Station 8 (1470 E. Madison Avenue, in El Cajon). The claimants further allege that the City failed to conduct a prompt, thorough, and fair investigation, as well as immediate and appropriate action following the discovery of the concealed cameras.

18. Closed Session - Conference with Legal Counsel - Anticipated Litigation – Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One potential case. Existing Facts and Circumstances: On May 14, 2025, the Attorney General for the State of California ("AG"), through Deputy Attorney General, Michael S. Cohen, informed the City Attorney, Morgan L. Foley, of its belief that the El Cajon Police Department’s practice of sharing information captured by its automated license plate recognition system with out-of-state and/or federal law enforcement agencies is in violation of state laws (i.e., California Civil Code § 1798.90.55 (b)), as interpreted by the AG and that it would enforce the AG’s interpretation through the courts.

MOTION BY METSCHEL, SECOND B Y ORTIZ, to ADJOURN to Closed Session at 5:04 p.m.

MOTION CARRIED BY UNANIMOUS VOTE.

RECONVENED to Open Session at 5:53 p.m.

Joint Meeting: El Cajon City Council/Housing Authority/ May 27, 2025 Successor Agency to the Redevelopment Agency - 116 - 3:00 p.m.

CLOSED SESSIONS: (Continued)

City Attorney Foley reported the following actions:
 Item 17 – Direction given to the City Attorneys
 Item 18 – Direction given to the City Attorneys

Adjournment: Mayor Wells adjourned the Adjourned Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 27th day of May, 2025, at 5:54 p.m., to Tuesday, June 10, 2025, at 3:00 p.m.

______________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary
City Council
Agenda Report
Agenda Item 4.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Dave Richards, Director of Public Works
SUBJECT: Acceptance and Termination of the Emergency Declaration for Storm Water System Repairs
RECOMMENDATION:

BACKGROUND:

On March 17, 2025, the Public Works Department received a report of a sinkhole at 842 Brockton Street. Upon further investigation, staff discovered a sinkhole measuring approximately 3 feet by 4 feet wide, and 5 feet deep, in the side yard of the property, about 5 feet away from the slab of the home. Records confirm that the City owns and maintains a 24-inch corrugated metal pipe (CMP) that travels through the property to convey storm water from the street to a natural channel behind the property. The sinkhole was filled to protect the property from imminent danger. City staff attempted to inspect the failed pipe but were unable to due to pipe failures on both ends of the pipe.

Due to the excessive moisture in the surrounding soil, the failed pipe, and the potential for additional rainfall during the regular rainy season, it was prudent to replace the failed pipe to prevent the creation of additional sinkholes. The conditions required immediate repairs to the storm water system to protect adjacent public improvements, maintain critical street thoroughfares, and preserve life and safety. On March 25, 2025, the City Council declared an emergency with Resolution No. 024-25.

On March 28, 2025, the City contracted Montano Pipeline to complete the pipe excavation and replacement. The contractor began work on the property on April 3, 2025. The project was anticipated to take up to 8 weeks to complete. The estimated cost to excavate and replace the storm water pipe and restore the impacted private properties was about $450,000. The pipe replacement and property restorations were completed on June 4, 2025. The final cost of the emergency repair project was $400,600.
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Emergency repairs to publicly-owned service facilities necessary to maintain service essential to public health, safety, or general welfare are exempt from the California Environmental Quality Act ("CEQA") pursuant to section 15269(b) (Emergency Projects) of the State CEQA Guidelines.

FISCAL IMPACT:

Expenditures related to the emergency total $400,600, and are funded by the FY 24-25 Wastewater Maintenance budget (650720).

Prepared By: Dave Richards, Director of Public Works
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 2 ends

RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EL CAJON PROCLAIMING THE

TERMINATION OF EMERGENCY FOR STORM WATER SYSTEM REPAIRS

WHEREAS, the El Cajon City Council ("City Council") is authorized under section 8630 of the California Government Code to proclaim the continuing existence of a local emergency when conditions exist within the jurisdiction of the City of El Cajon (the "City") which pose an extreme peril to public health, safety and life; and WHEREAS, section 8.08.060 of the El Cajon Municipal Code empowers the City Council to proclaim a local emergency when the City is affected or likely to be affected by a public calamity; and; and

WHEREAS, on March 17, 2025, the Public Works department received a report of a sinkhole at 842 Brockton Street; and

WHEREAS, upon investigation, staff discovered a sinkhole measuring approximately three feet by four feet wide, and five feet deep in the side yard of the Brockton Street property, about five feet away from the slab of the home, and ultimately determined that the sinkhole was caused by the failure of a City -owned 24-inch corrugated metal pipe that travels through the property to move storm water from the street to a natural channel behind the property; and

WHEREAS, the conditions required immediate repairs to the storm water system to protect adjacent public improvements, maintain critical street thoroughfares, and preserve life, adjacent private property, and safety, and recognizing the potential health and environmental impacts, the City Council declared an emergency on March 25, 2025 by adopting Resolution No. 024-25, which declaration was continued by the City Council on April 9, 2025, with Resolution No. 028-25; on April 22, 2025, with Resolution No. 033- 25; on May 13, 2025, with Resolution No. 041-25; and

WHEREAS, following the declaration of emergency, o n March 28, 2025, the City contracted with Montano Pipeline to complete the pipe excavation and replacement , which work began during the week of March 31, 2025 , and was completed on May 31, 2025; and

WHEREAS, the final cost of the emergency repair project is $400,600.00; and

WHEREAS, emergency repairs to publicly -owned service facilities necessary to maintain service essential to the public health, safety, or general welfare are exempt from the requirements of California Environmental Quality Act ("CEQA") pursuant to section 15269(b) (Emergency Projects) of the CEQA Guidelines; and

WHEREAS, sufficient funds are available for the waste water system repairs project from the Wastewater Maintenance budget (650720).

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. Emergency repairs to publicly -owned service facilities necessary to maintain service essential to public health, safety, or general welfare are exempt from the California Environmental Quality Act ("CEQA") pursuant to section 15269(b) (Emergency Projects) of the State CEQA Guidelines.

3. The City Council hereby proclaims the termination of the local emergency for the sewer system repairs.

4. The City Council hereby authorizes expending funds in the amount of $400,600 for the pipe replacement and property restoration work from the Wastewater Maintenance budget (650720).

06/10/25 CC Agenda
Reso - Proclaiming Emergency Termination for Storm Water System Repairs (Brockton) 052925 City Council
Agenda Report
Agenda Item 5.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Marisol Thorn, Deputy City Manager
SUBJECT: El Cajon Professional Firefighters Local 4603 Educational Incentive Side Letter
RECOMMENDATION:

BACKGROUND:

In March 2025, City staff were notified of a compliance discrepancy between the labor contract language for educational incentives and the City's special compensation reporting to CalPERS.

After consultation with legal counsel and review of the existing contract language, it was determined the language was not in compliance with Government Code section 20636. As a result, several City contracts, including ECPFF, require language modification in order to bring the City's CalPERS reporting into compliance. Under Government Code section 20636, an additional requirement for special compensation creates a group or class disparity, as it separates work-related groupings from other members, which makes the special compensation no longer available to all members in the group or class of logical grouping.

The side letter agreement for ECPFF is attached and identifies the modifications to the labor contract. Specifically, the proposed language removes the step requirement for requesting educational incentives. The modification will allow all ECPFF members to receive educational incentives upon showing proof of a college degree, regardless of classification pay step with the City.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed City Council action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15378(b)(4) and (5). Government fiscal and administrative activities are not subject to CEQA.

FISCAL IMPACT:

The educational incentive program is a self-reported structure in which employees are responsible for requesting educational incentives and submitting supporting documentation.

Based on the hires since July 1, 2023, the estimated fiscal impact is expected to be around $40,000.
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Prepared By: Marisol Thorn, Deputy City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Side Letter
Limited Side Letter Agreement
Between The City of El Cajon and
The El Cajon Professional Firefighters Local 4603
Regarding Educational Incentives
The City of El Cajon (City) and the El Cajon Professional Firefighters Local 4603 (ECPFF) hereby agree to modify the 2023-2026 Memorandum of Understanding (MOU) between the parties as follows:

1. Any subsequent agreements or changes to this side letter agreement shall be subject to the meet and confer requirements of the Meyers-Milias-Brown Act;

2. The City and the ECPFF acknowledge that through a CalPERS Compliance Review, the educational incentive requirements as written in the existing MOU, are not in compliance with Government Code 20636;

3. The City and ECPFF recognize and agree that modified MOU language is in order so as to not adversely impact employees final compensation upon retirement;

4. The City and ECPFF acknowledge and agree to the following MOU language modification:

SECTION B. EDUCATIONAL INCENTIVE PROGRAM
For purposes of this section, the Associate of Arts, Associate of Science, Baccalaureate Degree, or Master's Degree must be from an accredited educational institution approved by the Council on Post-Secondary Education.

OR
I. A 2-1/2% salary increase shall be granted to any regular EMPLOYEE who,-8-) possesses an Associate of Arts or Associate of Science Degree in Fire Science or related field, and (2) ht:s aHained Step 5 of the compenst:tion plan or has 42 111m1ths ofserviee as t:n EMPLOYEE of:he CITY with a performance rn'.ing of Sc:tisfactory or be'.ter. Once this salary increase is awarded, it shall continue regardless of future promotions to higher non-management positions in the Fire Department.

2. A 5% salary increase shall be granted to any EMPLOYEE who (+)-possesses a Baccalaureate Degree in a job related field and (2) has attained Step 5 of the compensation plan or has completed a minimum of 112 months of service as an EMPLOYEE of the CITY with a performance rating of Satisfr.ctory or better.

Once this salary increase is awarded, it shall continue regardless of future promotions to higher non-management positions in the Fire Depa1tment.

AND

3. A 2.5% salary increase shall be granted to any Fire Captain or Fire Battalion Chief who 8-) possesses a Master's Degree in a job related field, and (2) has attained Step 5 of the compensation plan or has '12 months of service as an EMPLOYEE of the CITY ·.vith a performance rating of Satisfactory or better.

Once this salary increase is awarded, it shall continue regardless of future promotions to higher non-management positions in the Fire Department. It shall be the personal responsibility of each individual to forward to Human Resources documents which certify to their eligibility. Additional compensation shall not commence until these documents have been received by Human Resources.

5. Modification of MOU language is retroactive to the effective date of the 2023-2026 MOU.

All other provisions of the current 2023-2026 MOU remain in full force and effect.

The parties hereby agree to the terms and conditions of this limited side letter agreement.

Date
Graham Mitchell,CityManager Date
b/y/~
Marisol Thorn, Deputy City Manager Date
City Council
Agenda Report
Agenda Item 6.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Contribution to Miss El Cajon Pageant Organization RECOMMENDATION:

That the City Council approves a contribution in the amount of $2,500 to the Miss El Cajon Pageant Organization.

BACKGROUND:

The local non-profit Miss El Cajon Pageant Organization is requesting a monetary contribution of $2,500. The Miss El Cajon Pageant Organization will use the funds to continue providing scholarships and betterment workshops for pageant participants. In past years, the City Council has provided funding to this organization.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed monetary contribution to the Miss El Cajon Pageant Organization is not a “Project” as defined under section 15378(b)(4) of the State CEQA Guidelines, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

FISCAL IMPACT:

The $2,500 contribution is available in the City Council Contingency Annual Budget (101101).

Prepared By: Graham Mitchell, City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Request Letter
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Council for Youth Empowerment
352 Old Stagecoach Run
Alpine, CA 91901
(619) 368-6948
[email protected]
April 1, 2025
MAYOR Bill WELLS and

CITY COUNCIL MEMBERS
200 Civic Center Way
El Cajon, CA 92020
RE: Donation Support for the Miss El Cajon Ambassador Pageant Programs - 62nd Anniversary
Dear Mayor Wells and City Council Members,
As you know, our goodwill ambassadors-Miss El Cajon, Miss El Cajon Teen, and members of the court-proudly represent the City of El Cajon by dedicating their time to community service.

This past year alone, our titleholders volunteered more than 500 hours, demonstrating their commitment to making a positive impact.

We are excited to announce that the historic Miss El Cajon programs are back and stronger than ever! Free workshops, open to young women who reside, work, or attend school in the City of El Cajon, will begin on May 9, 2025, culminating in the celebration and crowning of the 62nd Miss El Cajon on Friday, June 20, 2025.

The Miss El Cajon Scholarship Program continues to uphold a tradition of excellence by offering life skills and self-improvement workshops, all while supporting participants in their academic and professional aspirations through scholarships. We strive to empower young women by helping them r-ecognize their !c)Otential, build self-esteem, and overcome challenges.

Our program has thrived over the years thanks to the overwhelming support of the community and the City Council. We have already begun receiving applications for the upcoming workshops, and while we have worked to streamline costs, expenses such as insurance, facility rentals for workshops and rehearsals, and other essential program needs continue to rise.

As in past years, we kindly request monetary sponsorship in the amount of $2,500 to help us continue providing scholarships and developmental workshops for these young women. Your continued generosity makes a significant difference in sustaining this program and ensuring its success.

On behalf of our participants and the organization, I extend my deepest gratitude for your past and ongoing support. Thank you for considering this request for our program.

Best Regards,
Julie Crawley
Executive Director, CYE
City Council
Agenda Report
Agenda Item 7.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 006-26 – Neighborhood Street Lights (Multi-Year 2025) RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for Neighborhood Street Lights (Multi-Year 2025), Bid No. 006-26;

1. Find the low bidder’s omission of principal's signature on the bid bond and Non-Collusion Declaration a minor irregularity; and

2. Award the bid to the lowest responsive, responsible bidder, Neema General Contracting (NGC), in the not-to-exceed amount of $539,100, with the option to renew for four additional one-year periods.

3. BACKGROUND:

The Neighborhood Street Lights (Multi-Year 2025) project is funded by the Community Development Block Grant and includes furnishing and installing approximately 22 new streetlights with LED luminaires and 4,700 linear feet of 2” conduit and associated pull boxes which will enhance night-time visibility. The bid includes an opportunity for the City to renew the contract for up to four optional one-year terms.

The bid was advertised on March 21, 2025. The City received nine responses on April 28, 2025, and evaluated the three lowest bid submissions. The summary of bids is attached, and complete proposals are on file in the Purchasing Division.

The bid specifications required all bidders to submit a Non-Collusion Declaration and bid bond in an amount not less than 10% of the bid amount. The apparent low bid submitted by NGC contained a Non-Collusion Declaration and bid bond without the principal’s signature. In accordance with:

Public Contract Code § 7106, the Non-Collusion Declaration certifies that the bidder has not conspired with another company to create an unfair advantage over other bidders; and California Code of Regulations 11 CCR § 50.10, as adopted by the State of California, Department of Insurance, the principal’s signature on the bid bond binds the contractor to their bid.

Upon notification, NGC provided a signature for both documents, in person.

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•
•

After thorough review of the municipal code, ordinances, and case law, City staff determined the inadvertent omission of the principal's signature, while contrary to the bid instructions, does not likely create an unfair advantage. The City Council has the discretion to waive the principal’s signature requirements and approve the absence of the principal's signature as immaterial for this bid.

Staff recommends the City Council adopt resolutions to: (1) Approve the plans and specifications for the project, (2) Find the apparent low bidder’s omission of principal signature on the Non-Collusion Declaration and bid bond a minor irregularity; and, (3) Award the bid to the lowest responsive, responsible bidder, NGC, in the not-to-exceed amount of $539,100.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The Neighborhood Street Lights 2025 project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301 for the installation of new streetlights on existing public rights-of-way. Furthermore, because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act ("NEPA") subject to section 58.5 of Code of Federal Regulations 58.35(a).

FISCAL IMPACT:

The fiscal impact for the initial one-year term is $539,100. Sufficient funds are included in the Fiscal Year 2024-25 Neighborhood Street Lights 2024 (253844PWCP) project. Subsequent four-year costs are estimated to total $2,818,307.74.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
RESO - Plans & Specs
RESO - Award
Bid Summary - 006-26

Page 1 of 1 ends

RESOLUTION NO. ___-25

RESOLUTION APPROVING PLANS AND SPECIFICATIONS
FOR NEIGHBORHOOD STREET LIGHTS (MULTI-YEAR 2025)
(Bid No. 006-26)

WHEREAS, the Director of Engineering Services has submitted plans and specifications for the Resolution Awarding Bid for the Neighborhood Street Lights (Multi- Year 2025) project (Bid No. 006-25) (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Engineering Services are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Engineering Services of the City of El Cajon.

06/10/25 CC Agenda
Reso – Bid No. 006-26 – Neighborhood Street Lights (Neema General Contracting) 060225

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION AWARDING BID
FOR NEIGHBORHOOD STREET LIGHTS (MULTI-YEAR 2025)
(Bid No. 006-26)

WHEREAS, the Neighborhood Street Lights (Multi -Year 2025) project (the "Project") includes furnishing and installing approximately 22 new streetlights with LED luminaires and 4,700 linear feet of 2” conduit and associated pull boxes over an initial one-year term, which will enhance night-time visibility in the City of El Cajon (the "City") , and includes an opportunity for the City to renew the contract for up to four optional one- year terms; and

WHEREAS, Bid 006-26 (the "Bid") was advertised on March 21, 2025 and the City received nine (9) responses on April 28, 2025, thereafter evaluating the three lowest bid submissions; and

WHEREAS, the Bid specifications required all bidders to submit a Non-Collusion Declaration and bid bond in an amount not less than 10% of the bid amount; and

WHEREAS, the apparent low bid submitted by Neema General Contracting ("NGC") contained a Non -Collusion Declaration and bid bond wi thout the principal’s signature; and

WHEREAS in accordance with: 1) California Public Contract Code section 7106; and 2) California Code of Regulations 11 CCR section 50.10, as adopted by the State of California, Department of Insurance, the principal’s signature on the bid bond binds the contractor to their bid; and

WHEREAS, upon notification, NGC provided a signatur e for both documents, in person; and

WHEREAS, after thorough review of the municipal code, ordinances, and case law, City staff determined the inadvertent omission of the principal's signature, while contrary to the bid instructions, does not likely create an unfair advantage as the City Council has the discretion to waive the principal’s signature requirements and approve the absence of the principal's signature as immaterial for this bid; and

WHEREAS, the fiscal impact for the initial one- year term is $539,100, sufficient funds are included in the Fiscal Year 2024- 25 Neighborhood Street Lights 2024 (253844PWCP) project, and subsequent four-year costs (if all options are exercised) are estimated to total $2,818,307.74; and

WHEREAS, staff recommends the City Council awards the Bid to the lowest responsive, responsible bidder, NGC; and

Page 2 of 2 ends

WHEREAS, the proposed project is exempt from the California Environmental Quality Act ("CEQA") pursuant t o State CEQA Guidelines section 15301 for the installation of new streetlights on existing public rights-of-way and because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act ("NEPA") subject to section 58.5 of Code of Federal Regulations 58.35(a); and

WHEREAS, the City Council believes it to be in the best interest of the City to award the Bid to NGC for t he initial one- year term in the not -to-exceed amount of $539,100, and the subsequent four one-year costs are estimated to total a not-to-exceed of $2,818,307.74.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct and are the findings of the City Council.

2. The proposed project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301 for the installation of new streetlights on existing public rights -of-way and because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act ("NEPA") subject to section 58.5 of Code of Federal Regulations 58.35(a).

3. The City Council hereby awards the bid to the lowest responsive, responsible bidder, NGC for the not-to-exceed amount of $539,100 for the initial one-year term, and a not -to-exceed total amount of $2,818,307.74, for the subsequent four -year costs, if all four options are exercised.

4. The City Manager, or designee, and City Clerk are authorized and directed to execute a n contract for the Project on behalf of the City (the " Contract"), with such changes or amendments as maybe approved by the City Manager , or designee, and to take all actions and to execute all documents and/or attachments to the Contract , and other documents necessary or appropriate to carry out the terms of the Contract.

06/10/25 CC Agenda
Reso – Bid No. 006-26 – Neighborhood Street Lights (Neema General Contracting) 060225

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 006-26 Bid Name: Neighborhood Street Lights (Multi-Year 2025)

Solicitation Due Date/Time: April 28, 2025/ 2:00
p.m.

Initial Date of Advertisement: March 21, 2025

Number of Responses Received: 9

Bid Estimate: $545,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
Neema General Contracting Yes
DBX, Inc. Yes
T&M Electric, Inc. dba Perry Electric Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: May 8, 2025 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: ____INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS _________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: NEEMA GENERAL CONTRACTING - $539,100
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: May 13, 2025

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Vendor Vendo r Type Bid Amount Format Submit Date
f'.Jeema General Contract ing Local $539,1 00.00 Elect ronic 04/28/202 5 1 :5 8:40 PM DBX, Inc. CADIR $603,398.00 Elect ronic 04/28/202 5 1:22 :12 PM T&M Elect ric Inc. CADIR $603 ,600 .00 Elect ronic 04/28/2 02 5 10:47:00 AM Servitek Elect ric Inc. CADIR, DBE $616 ,1 97.00 Elect ronic 04/28/2025 1 :49:48 PM Palm Eng ineering Const ruction Co $693 ,455.00 Elect ronic 04/28/202 5 1 :54:58 PM Blue Pacific Engineering $748,600 .00 Elect ronic 04/28/2025 1:39: 10 PM HMS Const ruction, Inc. $885,00 0.00 Elect ronic 04/28/2025 11 :59:29 AM CTE inc. Local $1,057,000.00 Elect ronic 04/28/202 5 1 :42:56 PM Sout hwest Signal $1,09 0,207 .00 Elect ronic 04/28/2025 1 :43:19 PM

I I I I
City Council
Agenda Report
Agenda Item 8.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Bent Koch, Fire Chief
SUBJECT: FY 2024 State Homeland Security Grant Program Funding RECOMMENDATION:

BACKGROUND:

Since the terrorist attacks of September 11, 2001, there has been a heightened concern over the potential for an act of terrorism to occur again within the borders of the United States. The Federal Government, through the Department of Homeland Security, has provided communities throughout the country with hundreds of millions of dollars for the fight against terrorism.

The FY 2024 State Homeland Security grant funding will be utilized by both the Police and Fire Departments. The Police Department will receive $21,412 in funding to purchase non-lethal duty weapon training conversion kits. The Fire Department will receive $27,815 to purchase portable radios and multi-gas detectors. Actual items may change if modification is requested by the departments and approved by the granting agency.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The approval of the State Homeland Security Grant Program funds for the purchase of equipment for the Police and Fire Departments is not subject to the California Environmental Quality Act ("CEQA") because it does not constitute a project. Pursuant to State CEQA Guidelines section 15378(b)(2), it is a continuing administrative activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

Approval of this action will increase 2024 State Homeland Security Grant (SHSG24) appropriations by $49,227 and will not impact the General Fund. No matching funds are required for this grant. These funds will be used by the Police and Fire Departments for the projects listed above or as modified in the grant workbook and approved by the granting agency.
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Prepared By: Heather Moore Sheppard, Sr. Management Analyst Reviewed By: Bent Koch, Fire Chief
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
FY24 SHSGP Award Letter

Page 1 of 2 ends

RESOLUTION NO.____ - 25

RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF EL CAJON AUTHORIZING THE ACCEPTANCE OF THE FY
2024 STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP)
GRANT OF $49,227 FOR TERRORISM PREPAREDNESS

WHEREAS, since the terrorist attacks of September 11, 2001, there has been a heightened concern over the potential for an act of terrorism to occur again within the borders of the United States, and the federal government, through the Department of Homeland Security (the “Department”), has prov ided communities throughout the Country with hundreds of millions of dollars for the fight against terrorism; and

WHEREAS, the Department’s FY 2024 State Homeland Security Grant Program (“SHSGP”) will provide a total of $49,227 in funds, which will be utilized by both the Police and Fire Departments as follows: 1) the Police Department will receive $21,412 in funding to purchase non-lethal duty weapon training conversion kits; and 2) the Fire Department will receive $27,815 to purchase portable radios and multi-gas detectors; and

WHEREAS, the activities to be funded by the SHSGP do not constitute a project pursuant to the California Environmental Quality Act ("CEQA") Guidelines section 15378(b)(2) and are exempt as this will result in the purchase of supplies for public safety activities.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. The above recitals are true and correct, and are the findings of the City Council.

Section 2. The City Council hereby authorizes the acceptance and appropriation of the SHSGP funds from the Department in the amount of $49,227 , generally for the purposes set forth herein, provided, however, that the City Manager, or such person designated by the City Manager, is all owed to modify the specific use of SHSGP funds, with the approval of the Department.

Section 3. The activities to be funded by the SHSGP do not constitute a project pursuant to the California Environmental Quality Act ("CEQA") Guidelines section 15378(b)(2) and are exempt as this will result in the purchase of supplies for public safety activities.

Page 2 of 2 ends

such changes as may be approved by the City Manager, or such person designated by the City Manager, and to take all actions and to execute all documents necess ary or appropriate to carry out the terms of the SHSGP grant.

06/10/25 CC Agenda
Reso – FY 24 SHSGP Grant 052925
County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123-1251
Phone: (858) 565-3490 Fax: (858) 565-3499
April 29, 2025
City of El Cajon
8054 Allison Ave
La Mesa, CA 91942
SUBJECT: NOTIFICATION OF FEDERAL FUNDING AWARD
FY 2024 Homeland Security Grant Program (HSGP)
Subaward #2024-0088 , Cal OES ID #073-00000
The purpose of this letter is to notify you that the County of San Diego Office of Emergency Services has approved your FY2024 SHSP award in the amount of $49,227 as listed below:

Subrecipient Name:

Subrecipient UEI:

Federal Award ID (FAIN)
Subaward Period of Performance:

Subrecipient Award Amount:

Federal Award Project Description:

Federal Awarding Agency:

CFDA Number:

Research & Development Award (Y/N):

Indirect Cost Rate:

Match Requirement:

City of El Cajon
GUANBKQWK6J3
EMW-2024-SS-05088
09/01 /24 to 05/31 /26
$49,227
Implementation of homeland security management grant
to support state, local, tribal and territorial efforts to prevent terrorism and other catastrophic events.

US Department of Homeland Security

97.067/Homeland Security Grant Program
No
NIA
NIA
This grant award is subject to all provisions of Uniform Guidance (2 CFR Part 200), which can be accessed at www .ecfr.gov . Non-federal entities that expend $1,000,000 or more annually in Federal Awards must have a Single Audit performed each year. Please forward a copy of your most current Single Audit report to the contact below.

Subrecipients are to comply with all applicable federal, state, and local Environmental Planning and Historic Preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and Noncompetitive Procurement requests require additional approvals. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this Grant Subaward.

Subrecipients are also required to obtain a Performance Bond prior to the purchase of any equipment item over $250,000, including any Aviation or Watercraft financed with Homeland Security dollars . Performance Bonds must be submitted to the contact below no later than the time of reimbursement.

Please complete and return the attached OES Grant Management Assessment Questionnaire , 2024 Grant Assurances and Signature Authorization Form, current Procurement Policies and Salvage Guidelines .

County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
Your performance period ends May 31, 2026. Please submit your reimbursement requests no later than June 30, 2026.

For further assistance , please contact Stephanie Han at (619) 708-1824 , [email protected] or Ron Cacho at (619) 806-9077, [email protected] .

Sincerely,
M rt. K · @ Digitally signed by
a In . LI nan Martin.Kurian@s dcounty.ca.gov
sdcounty.ca .gov ~~,-~~~02s.04.29 oa33 :1 2
Martin Kurian, Finance Officer
County of San Diego, Office of Emergency Services
Attachments : OES Grant Management Assessment Questionnaire 2024 Grant Assurances
SHSP 2024 Approved FMFW
City Council
Agenda Report
Agenda Item 9.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Bent Koch, Fire Chief
SUBJECT: FY 2024 Urban Area Security Initiative Grant Funding RECOMMENDATION:

BACKGROUND:

Since the terrorist attacks of September 11, 2001, there continues to be a heightened concern over the potential for an act of terrorism to occur again within the borders of the United States.

The Federal Government, through the Department of Homeland Security, has provided communities throughout the country with hundreds of millions of dollars for the fight against terrorism. The FY 2024 State Homeland Security Grant - Urban Area Security Initiative (UASI) Program Funding will be utilized by the Fire Department. The Fire Department will receive $50,631 for UASI sponsored Regional Training Participation.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The approval of the Urban Area Security Initiative (UASI) Grant funds for Fire Department training activities is not subject to the California Environmental Quality Act ("CEQA") because it does not constitute a project. Pursuant to State CEQA Guidelines section 15378(b)(2), it is a continuing administrative activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

Approval of this action will increase Urban Area Security Initiative (UASI24) appropriations by $50,631 and will not impact the City's General Fund. No matching funds are required for this grant. These grant funds will be used solely by the Fire Department for the projects listed, or as modified in the approved grant workbook.

Prepared By: Heather Moore Sheppard, Sr. Management Analyst Reviewed By: Bent Koch, Fire Chief
Approved By: Graham Mitchell, City Manager
Attachments
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Attachments
Resolution
FY24 UASI Award Letter

Page 1 of 2 ends

RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF EL CAJON AUTHORIZING THE ACCEPTANCE
OFTHE FY 2024 STATE HOMELAND SECURITY GRANT
– URBAN AREA SECURITY INITIATIVE GRANTIN THE
AMOUNT OF $50,631 TO FUND TRAINING FOR THE

CITY OF EL CAJON FIRE DEPARTMENT

WHEREAS, since the terrorist attacks of September 11, 2001, there continues to be a heightened concern over the potential for an act of terrorism to occur again within the borders of the United States, and the federal government, through the Department of Homeland Security (the "Department"), has provided communities throughout the Country with hundreds of millions of dollars for the fight against terrorism; and

WHEREAS, the City of El Cajon (the "City") has been awarded the FY 2024 State Homeland Security Grant Urban Area Security Initiative ("UASI") grant funding in the sum of $50,631, which will be utilized by the Fire Department for tuition and staffing costs for selected UASI sponsored training and exercises for fire personnel; and

WHEREAS, t he training activities to be funded by the Urban Area Security Initiative (UASI) Grant do not constitute a project pursuant to CEQA Guidelines section 15378(b) paragraphs (2), (4), and (5) on the basis that they are continuing administrative or organizational activities of government that will not result in direct or indirect physical changes in the environment

WHEREAS, the City Council has determined that it is in the best interests of the City to be a recipient of the designated grant funds.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

Section 1. The above recitals are true and correct, and are the findings of the City Council.

Section 2. The City Council hereby authorizes the acceptance and appropriation of the UASI funds from the Department in the amount of $50,631, generally for the purposes set forth herein, provided, however, that the City Manager, or such person designated by the City Manager, is allowed to modify the specific use of UASI funds, with the approval of the Department.

Section 3. The training activities to be funded by the Urban Area Security Initiative (UASI) Grant do not constitute a project pursuant to CEQA Guidelines section 15378(b) paragraphs (2), (4), and (5) on the basis that they are continuing administrative or organizational activities of government that will not result in direct or

Page 1 of 2 ends

indirect physical changes in the environment.

Section 4. The City Council hereby further authorizes the City Manager, or such person designated by the City Manager, to execute any grant documents and agreements necessary for the receipt and use of these funds on behalf of the City of El Cajon, with such changes as may be approved by the City Manager, or such person designated by the City Manager, and to take all actions and to execute all documents necessary or appropriate to carry out the terms of the UASI grant.

06/10/25 CC Agenda
Reso FY 2024 Urban Area Security Initiative Grant Funding ---
The Cityo/
SA
Office of Emergency Services
April 30, 2025
Graham Mitchell
City Manager, City of El Cajon
200 Civic Center Way
El Cajon, CA 92020
SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL
FY 2024 Homeland Security Grant Program
Grant# 2024-0088 Cal OES ID# 073-66000
Subrecipient Performance Period: September 1, 2024 to December 15, 2026 Subrecipient:

The San Diego Office of Emergency Services (SD OES} has approved your FY24 Urban Area Security Initiative (UASI} award.

Activities:

All Projects
Project 027 Goal 3 Training 2
Amount:
$50,631
$50,631
2 Training funds are limited to approved courses (see Attachment A).

Due Date:

December 15, 2026
During the application process, the UASI Advisory Group vetted, and the Urban Area Working Group (UAWG} approved your project(s). Throughout the grant cycle, SD OES will use performance milestones set in the Homeland Security Grant Program (HSGP) application as indicators of performance, and this information may be used in assessing future competitive grant applications.

All activities funded with this award must be completed within the subrecipient performance period. If additional time is needed, an extension request must be submitted at least 30 days prior to the project end date. Approval of extensions is not guaranteed and will be based on the feasibility of the revised timeline, a justified reason for the request, and the subrecipient's overall grant management performance, including timely project execution and compliance with grant requirements. If an extension is not approved, or if no request is submitted, any remaining funds not submitted for reimbursement by the project expiration date will be reallocated.

You are required to comply with all applicable federal, state, and local environmental and historic preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, projects requiring EHP review, federal schedule and sole source procurement requests, regardless of dollar amount, require prior approval from SD OES and the California Governor's Office of Emergency Services (Cal OES}. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this grant. Subrecipients are required to obtain a T (619) 533-6760
sandlego.gov
performance bond for any equipment item over $250,000 or any vehicle, aircraft, or watercraft that has been paid with HSGP funds prior to receiving the final product(s). Performance bonds must be submitted to your UASI Program Representative no later than the time of reimbursement.

All non-RFP/competitive procurements will require a pre-procurement review by SD OES to ensure compliance . This includes inadequate competition scenarios, Federal Award Schedules (GSA), joint procurement endeavors, piggy-backing arrangements, cooperative agreements, and non competitive agreements. Additionally, Cal OES prior approval is required for all HSGP-funded noncompetitive procurements of training, regardless of the dollar amount, per GMM 2017-01-A.

Following acceptance of this award, you must sign and return the SD OES Memorandum of Understanding (MOU) as well as the Cal OES standard assurances. Once your completed MOU and standard assurances are signed and received by SD OES, you may request reimbursement of eligible grant expenditures.

Your agency must coordinate with SD OES to prepare and submit quarterly projections and milestone reporting via email so that SD OES can comply with the Bi-Annual Strategic Implementation Reports (BSIR) for the duration of the grant period or until you complete all activities, and the grant is formally closed. Failure to submit required reports could result in grant reduction, suspension, or termination.

This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to SD OES within 30 days upon receipt of an invoice from SD OES.

Your dated signature is required on this letter. Please sign and return the original to your UASI Program Representative at 9601 Ridgehaven Court, San Diego, CA 92123 within 20 days of receipt and keep a copy for your files.

For further assistance, please feel free to contact your SD OES UASI Program Representative at (619) 533-6758.

Sincerely,
Megan Beall
Program Manager
City of San Diego Office of Emergency Services
Graham Mitchell
City Manager, City of El Cajon
Date
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES !Col OES)

I PROJECT LEDGER
CITY OF SAN DIEGO Request Type Appllcalon
073-66000 ~ din g Award luclgeted Cost lolo l Expended ~ Coslol Dote 1 /73/'1D'J4 2024-0088 UASI $12,207 ,245 ,$81.&11 Request Number
POP Start Dote September 1. 2024
POP End Dote May31, 2027
Col OES Approval OR 2/ 14/25
-
Olrocl/ ........ l'lojed
-· -
Core Capablllly Deployable/ Suppo,h Total .... ......., -
Talal
-· -
u Pnl•d Dllclph P,_AWGtd a.,~~ d ~~~d G- Sub-
-
01,.,. ....
-·
Noa Capab lflle t Bvlldlfte
-
~~-
_...., ... ApplMM
- --~-'3 1 ~u
U.08 Goal Suboword 027 Gool 3 Training Regio nal Servic e !reining lhot supports CBRNE/WM D end UASI FS Training Operational Sustain Shareobt~ FY22: IJ #8 50,631 50,631 #10 All Ha zards Resp onse. Coordination FY 2023 HSGP FMfvl/ [M ocro) 11.23 I of2 Project Ledg er CALI FORNIA GOV ERNOR' S OFFIC E OF EM ERG ENCY SERVIC ES (C a l O ES)

TRAINING
CITY OF SAN DIEGO ledger Type App lication
073-66000 Request Number
2024 -0088 POP Start D o te September I , 202-4
POP End Dale Moy 31 , 2027
Cal OES Approval OR 2 / 12/ 25
01,ecl / c ...... Funding Solution Area Expendffure k •dback Training Total t ol lde ntlft•d Nonc o mp.tllv e EHP EHP 8vd- Prevlou,ly _., c- Total
-
Project >ub--' Name Source Dbclpllne Sub.Cot. g ory Catqory Numb e r ActMly Trainee(•) Hoot Procur.-menl Hold AP!roval Coit Appl'OY~ d 'lhla hcau •d R.csuestt Apptov•d ·-· ~ ~ 31 6 31
27 Suboword Rope Re scue UASI fS Stoll Expenses Tuition Field-B a sed Allcndco 20,6 3 1 20,6 31 27 Subaword Strvclurol Collapse UASI fS Sto ff Expenses Tuition Fiold-Bosod Altendcc 15,000 15,000 27 Subaword Structural Collapse UASI FS Slaff Expenses Tuition field-Based Attendee 15,000 15,000 .. " FY 2023 HSGP FMFW (Macro) v.23 2of2 Tra ining
City Council
Agenda Report
Agenda Item 10.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Bent Koch, Fire Chief
SUBJECT: Fire Foundation Ultrasonic PPE Cleaner Grant Funding RECOMMENDATION:

BACKGROUND:

The San Diego Regional Fire Foundation (Fire Foundation) supports multiple fire agencies throughout the County to access needs and secure grant funding for equipment, training, communications, preparedness and prevention programs, environmental protection, and firefighter support services. The mission of the San Diego Regional Fire Foundation is to make San Diego the safest county in the nation. In January of this year, the Fire Foundation approached Heartland Fire & Rescue regarding a potential donor interested in the needs of our agencies. The department identified the need for an ultrasonic cleaning system. Firefighter PPE is critical in protecting firefighters from the extreme conditions they face while on duty. The gear serves as a barrier against intense heat, toxic fumes, and hazardous chemicals. However, over time, firefighter personal protective equipment (PPE) becomes heavily contaminated with soot, carcinogens, and biohazards. Properly cleaning and decontaminating this gear is crucial for both safety and longevity. Ultrasonic cleaners provide a more thorough and deep cleaning than traditional methods, while preserving the integrity of the gear so that it can remain in service longer. The cleaners are also faster and use less resources (water/energy/chemicals) than other methods. In addition, they provide a way to decontaminate PPE that is otherwise difficult to clean or sanitize, such as boots, helmets, and other safety gear.

In April, the Fire Foundation notified us that an anonymous donor had agreed to purchase the ultrasonic cleaning system for Fire Station 6. While there is usually a cost share for these grants, the Fire Foundation graciously picked up an additional 10% of the purchase price and provided the department with an award letter and check for the entire cost of the equipment.

Since a quote was required to apply for the grant funding, the award is equal to the quoted amount from Omegasonics, located in Simi Valley, CA.

Acceptance of this grant will provide the El Cajon Department with an ultrasonic cleaner housed at Station 6 that will be utilized by all staff. .!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
CALIFORNIA ENVIRONMENTAL QUALITY ACT:

City Council action on the Ultrasonic PPE Cleaner Grant to purchase equipment is not subject to the California Environmental Quality Act ("CEQA") because it does not constitute a project.

Pursuant to State CEQA Guidelines section 15378(b)(2), it is a continuing administrative activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

Approval of this action will increase San Diego Regional Fire Foundation (SDRFF-PPE) appropriations by $21,428.09 for the purchase of an ultrasonic PPE cleaner. There are no matching funds required for this award.

Prepared By: Heather Moore Sheppard, Sr. Management Analyst Reviewed By: Bent Koch, Fire Chief
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Fire Foundation Award Letter

Page 1 of 2 ends

RESOLUTION NO. -25

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF EL CAJON AUTHORIZING THE ACCEPTANCE OF THE

SAN DIEGO REGIONAL FIRE FOUNDATION GRANT FOR THE PURCHASE OF AN

ULTRASONIC PPE CLEANER FOR USE BY THE EL CAJON FIRE DEPARTMENT

WHEREAS, T he San Diego Regional Fire Foundation (Fire Foundation) has awarded $21,428.09 in funds for the acquisition of an ultrasonic PPE cleaner to be used by the El Cajon Fire Department; and

WHEREAS, acceptance of the G rant will provide the El Cajon Fire Department with an ultrasonic PPE cleaner; and

WHEREAS, the total cost for the ultrasonic PPE cleaner is $21,428.09, of which the Grant will fund 100% of the purchase cost (90% from an anonymous donor, 10% from the Fire Foundation); and

WHEREAS, the activities to be funded by the Grant do not constitute a project pursuant to California Environmental Quality Act ("CEQA") Guidelines section 15378 (b) paragraphs (2), (4) and (5) on the basis that they are continuing administrative or organizational activities of government that will not result in direct or indirect physical changes in the environment; and

WHEREAS, the City Council has determined that it is in the best interests of the City to be a recipient of the designated funds.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The City Council hereby determines that the activities to be funded by the Grant do not constitute a project pursuant to CEQA Guidelines section 15378(b) paragraphs (2), (4) and (5) on the basis that they are continuing administrative or organizational activities of government that will not result in direct or indirect physical changes in the environment.

3. The City Council hereby authorizes the acceptance of the Grant for the purchase of an ultrasonic PPE cleaner in the amount of $21,428.09.

---

Page 2 of 2 ends

4. The City Council hereby further authorizes the Ci ty Manager, or such person designated by the City Manager, to execute any G rant documents and agreements necessary for the receipt and use of these Grant funds on behalf of the City, with such changes as may be approved by the City Manager, or such person designated by the City Manager, and to take all actions and to execute all documents necessary or appropriate to carry out the terms of the Grant.

06/10/25 CC Agenda
Reso – Fire Foundation Ultrasonic PPE Cleaner Grant Funding Fire Chief Bent Koch
City of El Cajon
100 Civic Center Way
El Cajon, CA 92020
Dear Chief Koch:
• THE SAN DIEGO REGIONAL •

FIRE FOUNDATION
May 19, 2025
The San Diego Regional Fire Foundation (Fire Foundation) is pleased to present the City of El Cajon with a grant check for $21,428.09 (cleaner at $19,795.00 plus $1,633.09 for an 8.25% sales tax) for the acquisition of an ultrasonic PPE cleaner. This cleaner is a critical element in the efforts to keep our firefighters healthy and free of the smoke and toxins to which they are exposed while performing their duties. The funding for this grant is from an anonymous donor and the Fire Foundation.

By accepting this grant, the City of El Cajon (City) agrees to the following:
l. City will purchase the ultrasonic PPE cleaner and submit proof of payment (Invoice and check copy) to the Fire Foundation within 30 days of receipt and payment of the cleaner.

2. City will provide photos of the equipment with firefighters and their equipment being sanitized using this cleaner .

3. City will provide a story that will illustrate the benefit of receiving this equipment.

4. City will provide a quote from you about the benefits to firefighters and their ability to serve their community which can be used in our donor report and could be used on the Foundation's social media or news releases to local media.

5. City will post on their website and in their social media about the acquisition and its benefit to the safety of the City's firefighters.

Items 2-5 should be completed as soon as practicable, but no later than December 31, 2025.

The Foundation is pleased to assist the City in increasing the health and safety of its firefighters.

Sincerely,
;Jd~
Frank Ault
Board Chairman
www.sdfirefoundation .org
2508 Histori c Decatur Road, Suit e 200 • San D iego, CA 92 106 • T: (619) 8 14-1352 • F: (619) 239- 17 10 City Council
Agenda Report
Agenda Item 11.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Morgan Foley, City Attorney
SUBJECT: Amendment of the Mobile Home Permit Fees on the City of El Cajon Schedule of Miscellaneous Fees
RECOMMENDATION:

That the City Council:

Opens the Public Hearing and receives testimony;1.

Closes the Public Hearing; and2.

Adopts the next Resolution, in order, to amend the City’s Schedule of Miscellaneous Fees.3.

BACKGROUND:

City of El Cajon (the "City") staff annually reviews existing fees and charges, and if needed, proposes changes to the City's Schedule of Miscellaneous Fees (the "Fee Schedule") based on the reasonable anticipation of actual costs to provide City services. The current Fee Schedule was most recently amended by Resolution No. 039-25 on April 22, 2025, with an effective date of July 1, 2025.

Shortly after the adoption of Resolution No. 039-25, Community Development staff became aware of an increase in the State of California Department of Housing and Community Development ("HCD") fees, and it is necessary for the City to revise the Mobile Home Permit fees in order to recover these costs. City staff recommends that the Mobile Home Permit fees be revised from $40.00 for 2-19 lots; $75.00 for 20-49 lots; $175.00 for 50-99 lots; $400.00 for 100-249 lots; $800.00 for 250-499 lots; and $1,600.00 for 500 or more lots, to a fee of $7.00 per lot regardless of number in each park. This is a pass-through fee that is set by HCD, and does not impact City revenues.

As required by Article XIII C of the California Constitution and California law, cities can only charge rates or fees that are equal to or less than the reasonably anticipated costs of providing the service, conferring a benefit, granting a privilege, performing regulatory duties, enforcing laws, or as a condition of property development.

Data indicating the amount of cost, or estimated cost, of providing the services for which the fee or service charge is levied, and the source of all revenues anticipated to provide the services, to the extent required, is available for review in the City Clerk’s office.

If approved at this meeting, this change will take effect on July 1, 2025. .!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Changes to the City’s Schedule of Miscellaneous Fees are not subject to the requirements of California Environmental Quality Act ("CEQA") pursuant to section 15273(a), Rates, Tolls, Fares, and Charges, of the State CEQA Guidelines, which states that "CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purpose of meeting operating expenses, including employee wage rates and fringe benefits." FISCAL IMPACT:

This change is a State-mandated pass-through fee and would not affect City revenue.

Prepared By: Holly Savage, Executive Assistant to City Attorney Reviewed By: Morgan Foley, City Attorney
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Proposed Changes
2025 Amendment of Schedule of Misc Fees

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION OF THE EL CAJON CITY COUNCIL AMENDING
RESOLUTION NO. 71-93 PERTAINING TO FEES FOR CITY SERVICES

WHEREAS, at the City Council meeting on April 22, 2025, staff recommended to the City Council that in an effort to achieve recovery of staff costs, it is necessary to add, update and revise some of the fees charged by the City of El Cajon to provide City services without adversely impacting the City's general fund; and

WHEREAS, in order to recover these costs, it is necessary to establish new fees and modify current fees by amending the Schedule of Miscellaneous Fees; and

WHEREAS, as required by Article XIII C of the California Constitution and California law, cities can only charge rates or fees that are equal to or less than the reasonably anticipated costs of providing the service, conferring a benefit, granting a privilege, performing regulatory duties, enforcing laws, or as a condition of property development; and

WHEREAS, in order to recover these costs, it is necessary to adopt new fees and modify current fees, and by amending the Schedule of Miscellaneous Fees; and

WHEREAS, the City Council has previously, by Resolution No. 71- 93, and amended by numerous prior resolutions, the last of which was on April 22 , 2025 by Resolution No. 039-25, adopted and maintained a Schedule of Miscellaneous Fees; and

WHEREAS, due to an increase in the State of California Department of Housing and Community Development ("H CD") fees, it is necessary for the City to increase the Mobile Home Permit fees in order to recover these costs; and

WHEREAS, City staff recommends that the Mobile Home Permit fees be revised from $40.00 for 2-19 lots; $75.00 for 20-49 lots; $175.00 for 50-99 lots; $400.00 for 100- 249 lots; $800.00 for 250- 499 lots; and $1,600.00 for 500 or more lots, to $7.00 per lot regardless of number in each park; and

WHEREAS, following a properly noticed public hearing at which oral and written testimony was received and considered, the City Council has determined that it is in the best interest of the City to adjust the Mobile Home Permit fees for City.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The El Cajon City Council hereby approves adjustment of Mobile Home Permit fees as recommended by City staff, and to recover those fees mandated by HCD.

2. The Schedule of Miscellaneous Fees, as initially established by Resolution No. 71-93 and amended as set forth in the recitals above, is hereby amended to include

Page 2 of 2 ends

said fee adjustments. Except as otherwise provided herein, any fees described on the Schedule of Miscellaneous Fees in conflict with the fees established or increased by this Resolution shall be void and of no force and effect.

3. This Resolution shall take effect immediately upon its adoption, and the fee changes will take effect on July 1, 2025.

06/10/25 CC Agenda
Reso - 2025 Amendment of Schedule of Miscellaneous Fees – Mobile Home Permits 053025

PROPOSED CHANGES TO

SCHEDULE OF MISCELLANEOUS FEES

(to be adopted 06/10/25 and effective 07/01/2025)

COMMUNITY

DEVELOPMENT

Building Safety Mobile Home Permits:

HCD 2025 Updated fee per lot State Fee: $7.00 per lot
2-19 lots State Fee: $40.00
20-49 lots State Fee: $75.00
50-99 lots State Fee: $175.00
100-249 lots State Fee: $400.00
250-499 lots State Fee: $800.00
500 or more lots State Fee: $1,600.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 1 of 19 Resolution No. __-25 adopted 06/10/25

SCHEDULE OF MISCELLANEOUS FEES
Effective 07/01/25
(Amended by Resolution No. 0__-25)

Department Fee Description Current Fee/Unit Basis

APPEALS / PUBLIC HEARINGS
City Council Public Hearing (including Appeals) $1,200.00 Non-public Hearing $410.00

Planning Commission Public Hearing $1,200.00
Non-public Hearing $410.00

Public Hearing Continuance by Applicant $85.00
Public Hearing item that is referred to Planning
Commission/City Council for new Public Hearing
Varies (actual costs of legal advertising and
notifying property owners)
Deed-Restricted Affordable Housing Program
Initiation Fee
Actual Cost, with $5,000 deposit required for
non-public hearing, and $10,000.00 deposit
required for public hearing
Hearing for Tentative Subdivision and Parcel
Maps Extension of Time (includes Notice of Public
Hearing cost)
$1,050.00
Public Hearing for Street or Public Service
Easement Vacation
$1,900.00
TEFRA Public Hearing Fee $744.00

CITY CLERK
Attestation fee $10.00
Certification of documents $10.00
Conformed copy of Recorded Document County Recorder fee Copies (Standard size paper) $.25 per page
Copies of FPPC filings $.25 per page
DVD / CD / USB flash drive (copies of hearings,
etc.)
$20.00
Municipal Code (hard copy) Actual cost charged by General Code Municipal Code supplements $.25 per page; no charge for electronic copies City Council Non-public Hearing $390.00
City Council Public Hearing (including appeals) $1,150.00 Public Hearing Continuance by Applicant $85.00
Recording fee $15.00 + County Recorder fees
Public hearing item that is referred to Planning
Commission/City Council for new public hearing
Varies (actual costs of legal advertising and
notifying property owners)

Records Requests:

Public Records Requests $.25 per page for paper copies only; no charge for electronic copies
Individual photographs (if available) Actual cost

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 2 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Subpoenas:

Civil Subpoena – Business Records $15.00
Civil Subpoena – Employee Witness Fee $275.00 – All employees (per day)

COMMUNITY

DEVELOPMENT

Building Safety
Copies:

Building permits $2.00 first page
Additional pages $1.00 each additional page
Blueprint copies $2.00 setup
Per page $5.00 each page
Archive fee
Permit documents $4.00 (base fee)
Plans $4.00 (base fee)
Up to 8 ½ "x 14" $.50/sheet
Over 8 ½ " x 14" $2.00/sheet
CD copy of Plans or Permits $16.00

Housing Permit Fee:
25 unit or fewer $6.00/unit
26 – 50 units $5.75/unit
51 – 99 units $5.50/unit
100 – 199 units $5.25/unit
200 or more units $5.00/unit
Unsafe, substandard administrative fee to
initiate proceeding
$615.00
Solicit bids to clear $1,690.00

Building Permit Fees:

Issuance fee for all permits $45.00
Intake fee for paper plan submittal $45.00
Self-certification fee for minor permits
(SolarAPP+, water heaters, reroofs, and air
conditioning units)
$130.00

Valuation (based on the amended and adjusted
2024 Valuation Schedule as approved by the
San Diego Chapter of ICC):

$1.00 to $500.00 $27.09
$501.00 to $2,000.00 $27.09 for first $500.00 + $3.61 each add’l $100.00 or fraction thereof to & including
$2,000.00
$2,001.00 to $25,000.00 $81.27 for first $2,000.00 + $16.25 each add’l $1,000.00 or fraction thereof to & including
$25,000.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 3 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
$25,001.00 to $50,000.00 $455.11 for first $25,000.00 + $11.74 each add’l $1,000.00 or fraction thereof to & including
$50,000.00
$50,001.00 to $100,000.00 $748.59 for first $50,000.00 + $8.13 each add’l $1,000.00 or fraction thereof to & including
$100,000.00
$100,001.00 to $500,000.00 $1,154.94 for first $100,000.00 + $6.32 each add’l $1,000.00 or fraction thereof to & including
$500,000.00
$500,001.00 to $1,000,000.00 $3,683.34 for first $500,000.00 + $5.42 each add’l $1,000.00 or fraction thereof to & including
$1,000,000.00
$1,000,000.00 and up $6,392.34 for first $1,000,000.00 + $3.61 each add’l $1,000.00 or fraction thereof

Plan Check Fee:
65% of Building Permit Fee
Technology Maintenance Fee $25.00 surcharge on each permit processed

Allocated Fees:

Building Permit General Plan $135.00/building permit
Maintenance Fee Surcharge
Building Permit Code Enforcement Surcharge
Valuation Base Fee Amount Add’l Charge Per Unit
Up to $500 $11.65 None
$501 to $2,000 $11.65 $1.55 per unit of 1,000
$2,001 to $25,000 $34.95 $6.99 per unit of 1,000
$25,001 to $50,000 $195.70 $5.05 per unit of 1,000
$50,001 to $100,000 $321.89 $3.50 per unit of 1,000
$100,001 to $468,000 $496.62 $2.72 per unit of 1,000
Over $468,000 $1,500.00

Planning Division Plan Check
Residential Addition / Remodel / Accessory
Structure / Patio
$60.00
Miscellaneous – Pool / Spa / PV / Retaining
Walls / Freestanding Fence and Wall / EV
Charging Station / Trash Enclosure / State
Exempt ADU and JADU
$60.00
New single-family; ADU; duplex; or minor
multi-family addition (less than 500 square
feet)
$110.00
Commercial TI or Minor Commercial Addition
(less than 500 sq. ft.)
$110.00
Major Commercial Addition or New
Commercial Building
$220.00
Major Multi-family addition or New Multi-
Family Building or Subdivision
$330.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 4 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Planning Re-Inspection (after two failed final
inspections)
$110.00 each inspection
Phased Final Inspection $110.00 each inspection

Electrical Fees:

Issuance Fee $45.00
Electrical devices (switches, lights, outlets, etc.) $0.10 per square foot Swimming Pool Electrical $70.00
Temporary Power $33.00
Miscellaneous Circuit $26.00
Lighting Fixtures up to 20 $2.00
Lighting Fixtures over 20 $1.00
Switches, Outlets, Light Outlets up to 20 $2.00
Fixed Appliances $7.00
Sign Electrical – 1st circuit $34.00
Additional Sign Circuit $7.00
Meter Upgrade / Services to 200 Amp $43.00
Meter Upgrade / Services 200 to 1000 Amp $88.00
Meter Upgrade / Services over 1000 Amp $176.00
Generators, Transformers, etc. As per services of same amperage rating PV Systems 1.5 hours P.C. & 1.5 hours
inspection time per 10,000 kilowatt or portion
thereof

PV System (up to 50 modules) $250.00
PV System (51 to 100 modules) $360.00
PV System (each block of 100, or portion thereof,
over 100)
$135.00
Energy Storage System (battery) with PV $115.00
Energy Storage System (battery) without PV $230.00
Commercial Charging Stations (up to 5) $230.00
Commercial Charging Stations (6 and over) $430.00

Plumbing Fees:

Issuance Fee $45.00
Fixture, Rainwater System $17.00
Building Sewer $36.00
Water Heater $17.00
Gas Piping to Five Outlets $12.00
Gas Piping Each Additional Outlet $2.00
Grease / Oil Interceptor $36.00
Water Pipe / Fill Line $17.00
Drains / Vents / Sewer Cap $17.00
Lawn Sprinkler System $17.00
Vacuum Breaker $12.00
Backflow Prevention Device $17.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 5 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis

Mechanical Fees:

Issuance Fee $45.00
FAU to 100,000 BTU $21.00
FAU over 100,000 BTU $26.00
Wall Heater / Prefab / Ventless Fireplace $21.00
Residential Air Conditioner / Mini-Split / Heat Pump $39.00 Commercial RTU's / Heat Pump / Package Units
BTU's
$52.00
Mechanical Gas System / Medical $13.00
New / Alter Duct $16.00
Commercial Hood Type I or II $52.00
Boiler / Chiller $52.00
Make-up Air System $52.00
Radiant Heater $26.00
Cooling Tower $26.00
Residential Kitchen / Bath Exhaust Fans $16.00
Coil / Miscellaneous Mechanical $16.00
Variable Air Volume $22.00
Evaporative Cooler $16.00
Air Handling Unit $21.00
Ventilation Fan (Single Duct) / Clothes Dryer $10.00

Fire / Building Permit Fee Schedule – see fees listed under Fire

Building Safety Additional Fees:

Expedited Plan Check Fee – when available, expedited plan check fee will be charged at the rate of the normal plan fee plus 50% to cover cost of overtime.

Condominium Conversion Fee $181.00/1st unit
$90.00/additional units
Building Demolition Permit Fee Based on Valuation
Building Permit Extension / Change of
Contractor
$179.00
Inspections outside of normal business hours:

If extension of workday Minimum 1 hour at 1.5 times fully burdened hourly rate
If not extension of workday, or on weekend Minimum 4 hours at 1.5 times fully burdened hourly rate
Re-inspection fees (normal business hours) Minimum 1 hour at fully burdened hourly rate Request for Alternate Methods and Material Minimum 1 hour at fully burdened hourly rate Temporary Certificate of Occupancy $179.00
Pool Demolition $142.00
Plan Retrieval $179.00
Heartland Fire and Rescue Permit/Plan Review
Processing Services
$45.00
State Energy Regulations Plan Check fee 10% of plan check fee

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 6 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
State Accessibility Plan Check fee 10% of plan check fee State Cal Green Plan Check fee 10% of plan check fee
Additional plan review at 4th submittal or revisions Minimum 1 hour at fully burdened rate General Business Fire Inspection $30.00

Mobile Home Permits:

Per lot (regardless of number in each park) State Fee: $7.00

COMMUNITY

DEVELOPMENT

Housing Annual Participating Lender Fee $100.00
Deed-Restricted Affordable Housing Program
Initiation Fee
Actual Cost, with $5,000 deposit required for
non-public hearing; $10,000.00 deposit required
for public hearing
Deed-Restricted Affordable Housing Annual
Monitoring Fee
$100.00 per unit
Participating Lender Fee $250.00
Reconveyance Fee $45.00
Subordination Fee $200.00
Subordination Fee Re-Check $50.00
TEFRA Public Hearing Fee $744.00

COMMUNITY

DEVELOPMENT

Planning
Archive Fee:

Entitlement Permit Plans $4.00 Setup fee
Up to 8½" x 14" $.50/sheet
Over 8½" x 14" $2.00/sheet
Copies:

General Plan
Text $10.00
Map $15.00
Zoning Map $15.00
Zoning Ordinance (copy on CD) $10.00
Zoning Ordinance (hard copy) $25.00
Standard photocopies $.25 per page
Administrative Zoning Permit $415.00 (Disabled person license / placard holders applying for shade structures are
exempt)
Adult Entertainment $4,000.00
Agreement Not to Convey Condominium
Conversions
$1,680.00
Amending Zoning Code 2,770.00
Annexation $2,120.00 per acre

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 7 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Annual Alcohol Sales Regulatory Fee
(Resolution 98-13)
$0.00
Appeal to Planning Commission (non-public
hearing)
$410.00
Appeal to City Council (public hearing) $1,200.00
Certificate of Compliance $1,345.00
Certificate of Modification $1,430.00
Conditional Use Permit (CUP) $5,525.00
Conditional Use Permit (Minor) $2,625.00
Development Agreement $Cost ($10,000.00 deposit required) Director's Determination $170.00
Environmental Impact Report (EIR) $Cost ($10,000.00 deposit required) Extension of Time $550.00
Fish and Game Impact Fee $95.00 + pass-thru costs
General Plan Amendment (GPA) $3,680.00
Historic Resource Designation $1,365.00
Landscape Documentation Package Review $475.00
Lot Line Adjustment $1,550.00
Minor Amendment $1,325.00
Minor Use Permit $1,525.00
Mitigated Negative Declaration / Initial Study $6,000.00 + $263.00 for each required report (up to two reviews)
Negative Declaration / Initial Study $6,000.00 + $263.00 for each required report (up to two reviews)
Notice of Determination $145.00 + pass-thru costs
Partial Release of Lien (duplicate) $34.00 + County Recorder fees Planned Residential Development (PRD) $7,100.00
Planned Unit Development (PUD) $7,100.00
Public Hearing Continuance (by applicant) $85.00
Public Hearing item that is referred to the
Planning Commission/City Council
Varies (actual costs of legal advertising and
notifying property owners)
Re-inspection Fee Fully burdened hourly rate
Sign Application
Director $543.00
Planning Commission $1,525.00
Staff $115.00
Site Development Plan (SDP) $4,095.00
Specific Plan (SP) $7,090.00
Substantial Conformance Review $425.00
Temporary Use Permit (TUP) $195.00
Temporary Use Permit (TUP) Expedited $254.00
Tentative Parcel Map (TPM) $3,900.00 + $26.00/lot
Tentative Subdivision Map (TSM) $7,130.00 + $74.00/lot
Temporary Subdivision Sign Application $53.00 application fee + $105.00 refundable deposit / sign
Tobacco License Fee $709.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 8 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Vacant Property Registration and Monitoring $1,500.00
Vacant Property Re-registration and Monitoring $970.00
Variance $1,300.00
Zoning Letter $150.00
Zoning Reclassification (ZR) (including prezoning) $4,335.00

ENGINEERING

SERVICES

1911 Act Petition (up to 5 parcels) $1,600.00
1911 Act Petition (each additional parcel) $95.00
BMP Facility Maintenance Agreement $620.00
Building Permit Review – Estimated Value
< $80,000.00:

Single Family Residential $870.00
Multi-Family, Commercial or Industrial $1,280.00
Subdivision Master Building Permit $1,280.00
Minor Building Review; Addition of 400
square feet; or Added Plumbing Fixtures
$320.00
Building Permit Review – Storm Water Fees
Single Family Residential $240.00
Multi-Family or Commercial $660.00
Subdivision Master Building Permit $660.00
Inspection Fees $90.00
Certificate of Correction for Subdivision Maps $750.00
Condo Conversions CC&Rs and/or SW
Mtce/Ops Plan Review
$350.00
Condo Conversions Storm Water Site Plan
and/or BMP Facilities Agreements Review
$350.00
Copies
Maps and Plans $5.00/sheet
Documents $.25 per page
Deed / Easement Prep / Quitclaim / LLA Deed
Review
$1,200.00
Drainage Study Review $1,890.00
Dumpster Permit $128.00
Encroachment Permit
Level One $195.00
Level Two $450.00
Level Three $815.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 9 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Encroachment (Plan Review Inspection – per
hour)
$100.00
Erosion/Sediment Control Plans >200 sq. ft.
(Remodels, Pools, Additions, Walls)
$110.00
Erosion/Sediment Control Plan Review
when Grading/Drainage Plan is not required
$600.00
Erosion/Sediment Control Plan Review
when Grading/Drainage Plan is required
$875.00
Erosion/Sediment Control (per Inspection) $90.00
Erosion/Sediment Control Site Inspection for
NPDES Compliance (includes 1-10 inspections)
$500.00 + 0.5%
Extension of Time for Tentative Subdivision and
Parcel Maps
No Hearing
$425.00
Extension of Time for Tentative Subdivision and
Parcel Maps
Hearing (includes Notice of Public Hearing cost)
$1,200.00
Final Parcel Map Check (up to four (4) lots) $5,530.00
Final Subdivision Map Check (1st five (5) lots) $7,325.00 Final Subdivision Map Check (each additional
lot)
$200.00
GIS Fees Actual cost of employees' time
Grading/Drainage Plan Review (including
precise grading plans for new structures)

5% of 1st $50,000 of estimated site improvement
costs + 3% of costs between $50,000 and
$100,000, 2% of costs between $100,000 and
$250,000, 1% of costs above $250,000
(minimum of $1,000)
Grading/Drainage Construction Inspection:
with Erosion Control Site Inspection

3.5% of the estimated cost of construction with a
minimum of $500 + (Erosion Control Site
Inspection $500 + 0.5% of estimated cost of
construction)
Hold Harmless Agreement (HHA) preparation $900.00
Hydrology Study Limited $350.00
Improvement Construction Inspection 3.5% of the estimated cost of construction (minimum $500.00)
(Soil Testing not included)
Improvement Plan Check (including
improvement plans for private sewer mains

6.5% of 1st $50,000 of estimated site
improvement costs, 4% of costs between
$50,000 and $100,000, 1.5% of costs between
$100,000 and $250,000, and 1% of costs
>$250,000, with a $1,000 minimum; 1% of
estimate for each review after three (3)
Inspection of restaurant
Annual inspection required
$130.00
Inspection of Small or Medium High <100,000 sq. ft.

Priority Commercial/Industrial Facilities
Annual Inspection Required
$280.00
Inspection of Large >100,000 sq. ft.

Priority Commercial/Industrial Facilities
Annual Inspection Required
$500.00
Lien Contract Preparation $900.00
Lien Contract Release $30.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 10 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis
Outdoor Dining or Sidewalk Vending Permit –
Annual Fee
$340.00
Oversize/Overload Permit (max as permitted by
State)

Single fee Set by State – currently $16.00
Annual fee Set by State – currently $90.00
PRD – Engineering Fees $900.00
PRD – Storm Water Fees $900.00
Public Service Sign (Installation) $620.00
Public Service Sign (Replacement) $360.00
Reversion to Acreage $3,900.00
Restaurant FOG Building Permit Fee $225.00
Sewer Lateral Video Review $200.00
Special Event – Prepare Traffic Plan (Major) $1,400.00
Special Event – Prepare Traffic Plan (Minor) $495.00
Special Event – Traffic Control (per hour per
crew)
$480.00
Special Event – Traffic Plan Review $394.00
Street Light Inspection per Light
(Amount includes est. $90.00 energizing fee
from SDG&E)
$500.00
Street or Public Service Easement Vacation
(with Public Hearing) $1,900.00
(without Public Hearing) $700.00
Standard Urban Storm Water Mitigation Plan
(SUSMP) Project Plan Review
(required if High Priority Project)
(three (3) Plan Checks (min)
$6,000.00
SUSMP Conceptual Project Plan Review $2,025.00
SUSMP Priority Development Project (PDP)
Storm Water Mitigation Plan (SWMitP) Review
$3,000.00
Additional Plan Check $160.00 each
SUSMP BMP Inspection
1-3 Features $270.00
>3 Features $360.00
SWPPP Review (>1 acre) $1,100.00
Subdivision Agreement Preparation $1,750.00
Traffic Control Plan Review $300.00
Traffic Impact Study Review $1,000.00
Trash Enclosure Building Permit Review $140.00
Utility Permit Fee
Utility Permit - Level One $500.00
Utility Permit - Level Two $850.00
Utility Permit - Level Three $1,200.00 + additional inspection hours

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 11 of 19 Resolution No. __-25 adopted 06/10/25
Department Fee Description Current Fee/Unit Basis

FINANCE
Payoff Demand processing fee $30.00 per statement
Returned check fee $25.00
Lien Release processing fee $13.00 + County Recorder lien release fee Special Operations License Application and
Investigation fees

Alcohol- and tobacco-free public dances $335.00
Ambulances $335.00
Cabarets $335.00
Card rooms $335.00
Closing-out sales $335.00
Escort services $335.00
Fortune-telling and related occupations $335.00
Junkyards $505.00
Massage parlors $335.00
Pawnbrokers $505.00
Penny arcades and other games of skill or
amusement
$335.00
Poolrooms $335.00
Private patrol services $335.00
Public dances $335.00
Secondhand stores and kiosks $505.00
Sound trucks $335.00
Swap meet operations $505.00
Towing service for city police towing
purposes
$335.00
Vehicles for hire $335.00

FIRE
Fire Permit, Plan Review, and Inspection Fee Schedule
Description Current Fee/Unit Basis Contracted Services
A.G. Tank Installation $202.00 Actual cost +10%
A.G. Tank Removal $202.00 Actual cost +10%
Emergency Responder Radio
Communications Systems (ERRCS)
$393.00 Actual cost +10%
Fire Alarm System <25 devices $393.00 Actual cost +10%
Fire Alarm System – 25-75 devices $433.00 Actual cost +10% Fire Alarm System >75 devices $512.00 Actual cost +10%
Fire Alarm System – for every additional
25 devices above 75 devices
$125.00 Actual cost +10%

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 12 of 19 Resolution No. __-25 adopted 06/10/25
Fire Sprinkler <25 heads New $393.00 Actual cost +10%
Fire Sprinkler – 25-75 heads New $433.00 Actual cost +10% Fire Sprinkler >75 heads New $512.00 Actual cost +10%
Fire Sprinkler – for every additional
25 heads above 75 heads New
$125.00 Actual cost +10%
Fire Sprinkler <25 heads TI $274.00 Actual cost +10%
Fire Sprinkler – 25-75 heads TI $352.00 Actual cost +10% Fire Sprinkler >75 heads TI $430.00 Actual cost +10%
Fire Sprinkler – for every additional
25 heads above 75 heads TI
$125.00 Actual cost +10%
Fire Pump $239.00 Actual cost +10%
Fire Suppression System (hood) $202.00 Actual cost +10% Fire Suppression System (other) $202.00 Actual cost +10% Miscellaneous Review / Inspection $152.00 Actual cost +10% Standpipe $239.00 Actual cost +10%
U.G. Tank Removal $190.00 Actual cost +10%
U.G. Tank Installation $190.00 Actual cost +10%
U.G. Water Supply / Private Hydrant $202.00 Actual cost +10%

Fire Review and Final Fire Clearance of Building and Public Works Permit Applications Description Plan
Review
Fire
Inspection
Total Contracted
Services
Residential (per address) $114.00 $114.00 $228.00 Actual cost +10% Multi-Family – 3-50 Units $114.00 $114.00 $228.00 Actual cost +10% Multi-Family – 51-100 Units $165.00 $165.00 $330.00 Actual cost +10% Multi-Family – 101-150 Units $227.00 $227.00 $454.00 Actual cost +10% Multi-Family – 151-200 Units $310.00 $310.00 $620.00 Actual cost +10% Multi-Family each additional 50 Units
above 200 Units
$114.00 $114.00 $228.00 Actual cost +10%
TI $76.00 $76.00 $152.00 Actual cost +10%
Commercial $114.00 $114.00 $228.00 Actual cost +10%
Commercial Solar $114.00 $114.00 $228.00 Actual cost +10% Miscellaneous Review $76.00 $76.00 $152.00 Actual cost +10% Grading $114.00 $114.00 $228.00 Actual cost +10%

Permit to Operate under California Fire Code
Description Fee
Additive Manufacturing $146.00
Aerosol Products $146.00
Amusement Buildings $146.00
Aviation Facilities $146.00
Carnival & Fairs $146.00
Cellulose Nitrate Film $146.00
Combustible Dust-Producing Operations $146.00
Combustible Fibers $146.00
Compressed Gases $146.00
Covered & Open Mall Buildings $600.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 13 of 19 Resolution No. __-25 adopted 06/10/25
Cryogenic Fluids $146.00
Cutting & Welding $146.00
Dry Cleaners $146.00
Energy Storage Systems $291.00
Exhibit & Trade Shows $146.00
Explosives $159.00
Fire Hydrants & Valves $146.00
Fireworks $159.00
Flammable & Combustible Liquids $146.00
Floor finishing >350 sq. ft. using Class I or II liquids $146.00 Fruit & Crop Ripening $146.00
Fumigation & Insecticidal Fogging $146.00
Hazardous Materials $291.00
Hazardous Production Materials (HPM) Facilities $146.00 High Piled Storage $146.00
Hot Work Operations $146.00
Industrial Ovens $146.00
Liquefied Petroleum Gas $146.00
Liquid or Gas Vehicles or Equipment in
Assembly Building
$146.00
Lithium Batteries $291.00
Lumber Yards & Wood Working Plants $146.00
Magnesium $146.00
Miscellaneous Combustible Storage $146.00
Mobile Fueling of Hydrogen-Fueled Vehicles $146.00
Motor Fuel-Dispensing Facilities $146.00
Open Burning $146.00
Open Flames & Candles $73.00
Open Flames & Torches $146.00
Organic Coatings $146.00
Outdoor Assembly Event $146.00
Place of Assembly $146.00
Plant Extraction Systems $291.00
Private Fire Hydrants $146.00
Production Facilities $146.00
Pyrotechnic Special Effects Material $159.00
Pyroxylin Plastics $146.00
Refrigeration Equipment $146.00
Repair Garages & Motor Fuel-Dispensing Facilities $146.00 Rooftop Heliports $146.00
Spraying or Dipping $146.00
Storage of Scrap Tires & Tire Byproducts $291.00
Temp. Membrane Structures, Tents & Canopies $128.00
Tire-Rebuilding Plants $291.00
Waste Handling $146.00
Wood Products $146.00

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 14 of 19 Resolution No. __-25 adopted 06/10/25
Additional Permits – Production Facilities $159.00
Additional Permits – Pyrotechnic & Special Events $159.00 Additional Permits – Live Audiences $159.00

State Mandated and Required Fire Inspections
Description Fee
Apartment, Hotel, Motel Inspections (1-14) $72.00
Apartment, Hotel, Motel Inspections (15-50) $114.00
Apartment, Hotel, Motel Inspections (51-100) $165.00
Apartment, Hotel, Motel Inspections (101-150) $227.00
Apartment, Hotel, Motel Inspections (151-200) $310.00
Apartment, Hotel, Motel Inspections (201-250) $350.00
Apartment, Hotel, Motel Inspections (251-300) $392.00
Apartment, Hotel, Motel Inspections (301-350) $433.00
Apartment, Hotel, Motel Inspections (351-400) $475.00
Apartment, Hotel, Motel Inspections (>400) $516.00
Business (General) Fire Inspection Services $155.00
Care Facility $219.00
Misc. Hourly Inspection Services $114.00
Mid-Rise $291.00
High-Rise (Over 75 feet) $291.00
Institutional Occupancies $146.00
Medical / Hospital Inspection $1,800.00

Expedited Plan Check Fee:

Expedited Plan Check Fee – when available, expedited plan check fee will be charged at the rate of the normal plan fee plus 50% to cover cost of overtime.

Weed Abatement:

The fee for abatement shall be the actual cost of the abatement, which may include, but is not limited to, city staff abatement (supplies/resources) and/or contractor costs.

Fire Re-Inspection Fee:

The fee for re-inspection shall be zero cost upon 2nd inspection. Upon the 3rd and each subsequent inspection, the fee shall be $155.00.

Plan Review Re-Submittal (3rd and each subsequent time) 50% of original fee Technical Report Review - $212

Emergency Responses:

False Alarm - Upon 3rd and each subsequent
false Fire response at the same address within a
12-month period, as defined in Title 8 Health and
Safety Code
$225.00 upon 3rd (plus processing fee, if
applicable)
$75.00 each subsequent (4th, 5th, etc.) (plus
processing fee, if applicable)

Emergency Medical Services (EMS) (contracted services/contractual fees) Non-Transport:

Basic Life Support (BLS) or Advanced Life
Support (ALS) Assessment
$846.04

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 15 of 19 Resolution No. __-25 adopted 06/10/25

Transport:

Basic Life Support (BLS) Transport $1,770.15
Advanced Life Support (ALS) Transport $3,076.42
Advanced Life Support (ALS) Transport
(Level 2)
$3,421.23
Transport Mileage $61.94 per mile
Other Ancillary Charges Varies

Non-Emergent Lift Assist (Congregate Care
Facilities)
$565.00

Processing and Payment Fees:

Payment processing fee (online payment fee for
Fire Inspection and Permit Fee collection system
– Fire Recovery USA or similar
Processing fee set by contract, if applicable

PARKS & RECREATION

Recreation Center / Park / Field Fee Schedule

I. Center / Park Basic Use Fees

All "per hour" fees are charged per hour or fraction thereof.

The following fee schedule shall in all instances apply to all classifications except Class 1. a. Center Meeting Room $16.00 per hour, minimum 3 hours.

Private Parties: $28.00 per hour, minimum 3
hours.
b. Center Kitchen $20.00 per use; must be in conjunction with room rental.
c. Center Gymnasium $50.00 per hour, minimum 2 hours. Use must be compatible with normal gymnasium use.
d. Fletcher Hills Center Backyard $30.00 per hour, minimum 3 hours.

e. Fletcher Hills Swimming Pool $80.00 per hour, minimum 2 hours, plus Extra City Staff Services fee. (See Special Use Fees,
Item II(b).)
Minimum of two City certified lifeguards on duty
at all times.
f. Kennedy Skatepark $30.00 per hour, minimum 2 hours, plus Extra City Staff Services fee. (See Special Use Fees, Item
II(b).)
Minimum of two staff required. Light use an
additional $16.00 per hour.
g. Wells Center Back Lawn $30.00 per hour, minimum 3 hours. h. Wells Park Mini-Pitch Soccer Court $80.00 per hour, minimum 2 hours, plus Extra City Staff Services fee. (See Special Use Fees,
Item II(b).)
Minimum of two staff required. Light use is an
additional $16.00 per hour.
i. Wells Park Outdoor Pickleball Courts $80.00 per hour, minimum 2 hours, plus Extra City Staff Services fee. (See Special Use Fees,
Item II(b).)

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 16 of 19 Resolution No. __-25 adopted 06/10/25

II. Special Use Fees

In addition to the basic rental fees as set forth in the fee schedule, additional fees will be charged for the following activities or services regardless of usage classifications. a. Dog shows (AKC sanction or practice, but not
to include business meetings where dogs are
not present)
$120.00 per event.
b. Extra City Staff Services
(Applies to all Classifications except Class 1)
$30.00 per hour per staff member required,
minimum 2 hours.
c. Commercial Uses (Class 5) $40.00 per hour, minimum 3 hours. d. Cancellation / Damage / Cleaning Deposits
Recreation Centers / Parks
$50.00 minimum - $150.00 maximum.
e. Concession Stand $125.00 per month.
f. Complete Party Package (including, but not
limited to, food and decorations)
Actual Cost + 20%
g. Rec Squad $300.00 for 3 hours
h. Inflatable to accompany Rec Squad $200.00 for 3 hours i. Trackless Train at Wells Park only $1,500.00 for 2 hours

III. Field Basic Use Fees

Applies to Classes 2, 3, 4 and 5 for fields controlled by the Parks & Recreation Department. a. Field reservation
(baseball, softball, football, soccer)
$30.00 per hour, minimum 2 hours.

Supported Youth League * $2.00 per hour.
b. Light Use Fee $16.00 per hour, minimum 2 hours.

Supported Youth League* $14.00 per hour.
c. Field preparation (dragging, wetting down and
marking)
$100.00 per prep.
d. Ball field bases fee $30.00 flat fee.

* Supported Youth League, a league having met the criteria established by City Council as qualifying for the Youth League Utility Support Program. Refer to City Council Policy E-8, Youth Sports League Utility Support Program.

IV. Open Play Gym Fees
a. Open Play Annual Card
(basketball, volleyball, indoor pickleball)
$25.00 for annual card.
$12.00 Senior / Teen discount fee.
b. Replacement for any Open Play Annual Card $5.00 for remainder of annual card. c. Wells Park Outdoor Pickleball Annual Card $50.00 for annual card. $25.00 Senior / Teen discount fee.

Leasable Park Spaces Fee Schedule
(Judson Park / Renette Plaza / Kennedy Park North Lawn / Hillside Upper Park / Wells Park Unlit Field)

All "per hour" fees are charged per hour or fraction thereof.

I. Basic Use Fees
a. Small Event (50 or fewer people) $100.00 per event.

Private Parties: $150.00 per event.
b. Large Event (51 – 250 people) $250.00 per event.

Private Parties: $300.00 per event.
c. Festivals or Community Events
(over 250 people)
$500.00 per day.

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 17 of 19 Resolution No. __-25 adopted 06/10/25
II. Special Use Fees

All Special Use Fees are in addition to Basic Use Fees. a. Cancellation / Damage / Cleaning Deposit $100.00 minimum - $500.00 maximum. b. Musical Presentations

1. Single event $200.00 flat fee.

2. Series $300.00 per day.
c. Commercial Use $40.00 per hour minimum 3 hours.

d. Extra City Staff Services $30.00 per hour per staff member, minimum 2 hours.
e. Security Personnel (per security person) See Current Schedule

Prescott Promenade Fee Schedule

All "per hour" fees are charged per hour or fraction thereof.

I. Basic Use Fees
a. Small event (50 or fewer people) $125.00 per event.

Private Parties: $175.00 per event.
b. Large event (51 to 250 people) $275.00 per event.

Private Parties: $325.00 per event.
c. Festivals or Community Events

1. Small (251-500 people per day) $550.00 per day.

2. Large (more than 500 people per day) $1,100.00 per day.

II. Special Use Fees

All Special Use Fees are in addition to Basic Use Fees. a. Alcohol Use(ABC license, security, and certificate of insurance required)
$30.00 per hour, minimum 3 hours.
b. Commercial use $40.00 per hour, minimum 3 hours.

c. Extra City Staff Services $30.00 per hour per staff member, minimum 3 hours.
d. Alley Closure $200.00 per day.
e. Cancellation/Damage/Cleaning Deposit $100.00 minimum - $500 maximum. f. Power Use $75.00 per day.
g. Security Personnel (per security person) See Current Schedule. h. Steam Cleaning Deposit *

1. Small Event/Festival $250.00 per day.

2. Large Event/Festival $850.00 per day.

* Steam Cleaning Deposit – User will be charged or credited per actual invoice.

Ronald Reagan Community Center Fee Schedule

All "per hour" fees are charged per hour or fraction thereof.

I. Basic Use Fees
a. Full auditorium; includes two (2) patios (4
hours minimum use)
$125.00 per hour.

Private Parties: $150.00 per hour.
b. East auditorium; includes one (1) patio (2
hours minimum use)
$100.00 per hour.

Private Parties: $125.00 per hour.

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 18 of 19 Resolution No. __-25 adopted 06/10/25
c. West auditorium; includes one (1) patio (2
hours minimum use)
$75.00 per hour.

Private Parties: $100.00 per hour.
d. Kitchen $100.00 use; must be in conjunction with hall rental.
e. Bridal Suite $50.00 per use; must be in conjunction with hall rental.

II. Set-up Fees
All set-up and take-down must be done by Ronald Reagan Community Center staff. Equipment includes P.A. system, podiums, tables and chairs.
a. Full auditorium $100.00
b. East room $70.00
c. West room $60.00

III. Special Use Fees
a. Extra City Staff Services $30.00 per hour per staff person, minimum 2 hours.
b. Alcohol use (ABC license may be required) $30.00 per hour, minimum 3 hours. c. Non-Operations Use (holidays, weekends,
weekdays before/after hours, etc.)
$60.00 per hour.
d. Commercial use $40.00 per hour, minimum 3 hours.
e. Non-resident fee (Class 4 and 5 users) $30.00 per hour. f. Security personnel (per security person) See current schedule. g. Coffee service See current schedule.

IV. Special Equipment Use
a. Bar $30.00 each per day.
b. Piano $60.00 per day.
c. Stage/Backdrops (6 ft. x 8 ft. – includes
drapes)
$100.00 per day.
d. Dance floor $100.00 per day.
e. Audio Visual / Presentation Equipment $150.00 per day. f. Portable Patio Heaters $50.00 each per day.

V. Cleaning/Security/Reservation Deposit
a. Non-alcohol use $250.00
b. Alcohol use $500.00

Recreation Special Revenue Fund

The Director of Parks & Recreation is authorized to establish and implement Recreation Activity fees by category at cost recovery rates. The cost recovery rate may be amended as a necessity by City Council action. 2022 recovery rates are as follows:

I. Recreation Special Revenue Fund Recovery Rate – Fee Classes 75% - Youth Instructional Programs 50% - Youth Sports Leagues
80% - Aquatics
100% - Adult Sports Leagues
90% - Adult Instructional Programs
50% - Senior Instructional Programs

Misc. Fees Update effective 07/01/25 EXHIBIT "A" Page 19 of 19 Resolution No. __-25 adopted 06/10/25
Community Services

Signs to be purchased by the public

I. No Trespass / Lodging signs a. Vinyl Window Cling $5.00 b. Corrugated Cardboard with
window suction cups
$10.00
c. 12 x 18 Metal Sign $15.00
d. 18 x 24 Metal Sign $25.00

POLICE
Audio Reproduction Fee $45.00
Body Worn Camera (BWC) Footage
Reproduction
$90.00
Civil Subpoena – Business Records $15.00
Civil Subpoena – Employee Witness Fee $275.00 – PD Employee (per day) $275.00 – Peace Officer (per day)
Copy of Call for Service (CFS) Report $1.00
Copy of Police Report $10.00
False Alarm Business License Tax
(Upon 3rd and each subsequent false Police or
Fire alarm at the same address within a twelve-
month period)
$225.00 upon 3rd (plus processing fee, if
applicable)
$75.00 each subsequent (4th, 5th, etc.) (plus
processing fee, if applicable)
Fingerprint (Live Scan Fee) $35.00
Massage License Fee $300.00
Parking Citation – online payment $3.50 processing fee
Pawnbroker and Secondhand Dealer License
Renewal Fee
$640.00
Private Property Towing Administration Fee $40.00
Vehicle Impound Fee:

Release of Impounded Vehicles
$150.00
Vehicle Repossession Fee $15.00
VISA/Clearance Letter Fee:

Formal Letter $15.00
Formal Letter with Notarization $25.00

Photograph Reproduction:

Administrative Fee
Research photo files, obtain clearances,
package and mail (photos provided on CD)
$25.00

PUBLIC WORKS
Septic Tank Hauler's Discharge Fee $9.86/100 gallons
Septic Tank Hauler's After Hours Discharge Fee
(Pre-arranged)
$100.00
Septic Tank Hauler's Emergency Discharge Fee $200.00
Sewer Wet Tap Fee $900.00

City Council
Agenda Report
Agenda Item 12.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Engineering Services SUBJECT: Adoption of the Road Maintenance and Rehabilitation Account (RMRA) List of Proposed Projects for FY 2025-26
RECOMMENDATION:

That the City Council:

1. Directs City staff to submit to the California Transportation Commission (CTC) a list of proposed projects to receive RMRA funding for Fiscal Year 2025-26.

2. BACKGROUND:

In 2017, the Governor signed Senate Bill (SB) 1, also known as the Road Repair and Accountability Act of 2017, to provide additional funding for basic road maintenance, rehabilitation, and safety needs on state highways and local street systems. Funding received from SB 1 is generated from both gasoline and diesel fuel excise taxes and vehicle registration fees and provides for inflationary adjustments to tax rates in future years. Revenue received is allocated to the Road Maintenance and Rehabilitation Account (RMRA) and available to agencies for use on street resurfacing projects through the Local Streets and Roads Funding Program. The projected revenue for Fiscal Year 2025-26 for the City of El Cajon is estimated to be $2,789,521.

SB 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs. Therefore, in order to be eligible for RMRA funding, the statute requires cities and counties to provide basic annual reporting to the California Transportation Commission (CTC). Further, all projects anticipated to receive funding through RMRA must be identified annually in an approved List of Proposed Projects and submitted to the CTC by July 1st. Projects identified on the list are required to include a description, location, schedule for completion, and the estimated useful life of the improvement.

The current List of Proposed Projects is reflected in the Resolution attached to this report, specifically in Exhibit A - RMRA 2025-26 List of Proposed Projects, and is delineated in Attachment 1 to Exhibit A - RMRA 2025-2026 Map of Proposed Projects. Upon adoption of the attached Resolution, all proposed streets included in this list will be included in the .!!!!_ Valley of opportunity
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City's Capital Improvement Program Budget.

To maximize the use of SB 1 funds and ensure that the City’s most critical streets receive timely maintenance, while maintaining fairness across neighborhoods, the City has implemented a strategic pavement management approach. For planning purposes, the City is divided into five maintenance zones. As a general practice, the paving program focuses each fiscal year on a designated maintenance zone, allocating approximately 80% of available funding to that zone and 20% to citywide needs.

The strategy also sequences pavement treatments intentionally: slurry seal and spot repairs are completed prior to overlay work within each zone. This sequencing enhances both cost-effectiveness and the planning process. Under this approach, every maintenance zone receives focused attention at least twice within a five-year period.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed list of projects to be funded by the RMRA Local Streets and Roads Funding Program is exempt from the California Environmental Quality Act ("CEQA"), pursuant to State CEQA Guidelines section 15301(c). Section 15301(c) provides an exemption for street maintenance, the installation of bicycle lanes and pedestrian crossing safety improvements.

None of the exemption exceptions listed under CEQA Guidelines section 15300.2 exist.

FISCAL IMPACT:

Revenue from RMRA (511500) to the City of El Cajon for Fiscal Year 2025-26 is estimated to be $2,789,521.

Prepared By: Zain Hana, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Exhibit A - RMRA 2025-26 List of Proposed Projects

Page 1 of 3 ends

RESOLUTION NO. -25

RESOLUTION ADOPTING A LIST OF PROJECTS
FOR FISCAL YEAR 2025-26 FUNDED BY
SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

WHEREAS, Senate Bill 1 ("SB 1"), the Road Repair and Accountability Act of 2017 was enacted in April 2017 to address the significant multi -modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of El Cajon (the "City") are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year ; and

WHEREAS, the City must adopt a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (" RMRA") created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City will receive an estimated $2,789,521 in RMRA funding in Fiscal Year 2025-26; and

WHEREAS, this is the ninth year in which the City of El Cajon is receiving RMRA funding and the funds will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without the funding; and

WHEREAS, the City used a Pavement Management System to develop the RMRA project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and

WHEREAS, the funding from RMRA will help the City of El Cajon maintain and rehabilitate major or arterial roads, install street preservation materials on local and collector streets, and add active transportation infrastructure throughout the City this year and in the future; and

WHEREAS, the proposed list of projects to be funded by the RMRA Local Streets and Roads Funding Program is exempt from the California Environmental Quality Act ("CEQA"), pursuant to CEQA Guidelines section 15301(c) , that provides an exemption for street maintenance, the installation of bicycle lanes and pedestrian crossing safety improvements; and

Page 2 of 3 ends

WHEREAS, the RMRA 2025 -26 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting -edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON, STATE OF CALIFORNIA, AS FOLLOWS:

Section 1. The foregoing recitals are true and correct and are adopted as findings by the City Council.

Section 2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:

1) PROJECT TITLE: Overlay 2026
PROJECT DESCRIPTION: Provides for the reconstruction and/or resurfacing of several thoroughfare, collector, and local streets using asphalt overlays.

PROJECT LOCATION:

Boundary 1 – Fletcher Hills Neighborhoods
*Locations not yet final*
ESTIMATED PROJECT SCHEDULE: 08/26 – 12/27
ESTIMATED PROJECT USEFUL LIFE: 13-20 Yrs.

2) PROJECT TITLE: Asphalt Spot Repairs 2026
PROJECT DESCRIPTION: Provides for asphalt spot repairs for thoroughfare, collector, and local streets in preparation for the City’s slurry seal project.

PROJECT LOCATION:

Boundary 2 – Central Valley Neighborhoods
*Locations not yet final*
ESTIMATED PROJECT SCHEDULE: 11/25 – 06/26
ESTIMATED PROJECT USEFUL LIFE: 5-8 Yrs.

Section 3. The list of projects proposed to be benefited by the RMRA funds, attached hereto as Exhibit “A” (the “RMRA 2025-26 List of Proposed Projects”) is hereby approved.

Section 4. The proposed list of projects to be funded by the RMRA Local Streets and Roads Funding Program is exempt from the California Environmental Quality Act ("CEQA"), pursuant to CEQA Guidelines section 15301(c), that provides an exemption for street maintenance, the installation of bicycle lanes and pedestrian crossing safety improvements

Page 3 of 3 ends

Section 5. The Director of Engineering Services (the “Director”), or such person designated by the Director, is hereby authorized and directed to submit to the California Transportation Commission (“CTC”) the RMRA 2025-26 Project List and such other documents as may be required by the CTC.

Section 6. City of El Cajon does hereby certify that all applicable provisions of the RMRA Policy will be met.

06/10/25 CC Agenda
Reso FY 2025-26 RMRA Project List 0527/25

No. Location Limits
1 Boundary 1 Fletcher Hills Neighborhoods
No. Location Limits
1 Boundary 2 Central Valley Neighborhoods
*Locations not yet final*
RMRA 2025-26 List of Proposed Projects
Exhibit "A"
Overlay 2026
Asphalt Spot Repairs 2026
*Locations not yet final*
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SANTEE
S.D. COUNTY

LA MESA

EL CAJON

SAN DIEGO

SAN DIEGO
SAN DIEGO OAKDALE AVECOSMO AVEFOURTH STBALLARD STSSECONDSTBOSTONIA STW DOUGLAS AVE67 SBELCAJONBLVDGREENFIELDDRSSUNSHINEAVEW WASHINGTON AVEREDWOOD AVEBLACKTHORNE AVEORO STN FIRST STLEMON AVEJOEY AVEWHITSETT DR N THIRD STFINCH STFLETCHERPKWYCEDAR STPRESCOTT AVES THIRD STTRAVELODGEDRGARFIELDAVEHERON AVEBROCKTONST JOLIETSTCHAMBERS STWMADISONAVEMILLAR AVEELREYAVERICHFIELD AVESANDALWOOD DRRALEIGHAVEN SECOND STPATRICIALNJAMACHA RDEDWARD STWELLS AVEBROADWAYS ANZA STSHADY LNPEACH AVEAVOCADOAVEMEDFORDSTCLAYDELLE AVEE MAIN STBALLANTYNESTS ORANGE AVEALLEY 3NMOLLISONAVEGALWAYPL ALLEYNORRAN AVEMELODY LNTERRACECRESTVIAELISACUYAMACASTEASTSIDE RDNARANCA AVEESTELADRALDWYCHRD GRANITE HILLS DRVENTANAWY GUSTAVOSTKATHERINESTHOSMER STGRAFTON STSJOHNSONAVELINCOLN AVEDRYDENRDDEWANE DRS MOLLISON AVEGRAVESAVETYRONE STSWALLOWDRE WASHINGTON AVEKIMBERLYWOODSDRCLARKE DRLOSTINDASTWAGNER DRALLEY 12ALLEY41W BRADLEY AVEGILLESPIEWYEMERALD AVEALDERSONSTPRIMROSE DRHILLSMONTDREPARKAVEW MAIN ST BERMUDALNALLEY 25MERRITTDRVAN HOUTEN AVEFANITADRS MAGNOLIA AVEPIONEER WY VISTADELESCUELAN JOHNSON AVEMARY STALLEY 27VALLEYLAKEDRDENISELN67 NBGRAPE STHARDINDRDUMAR AVETAFTAVEFRIENDSHIPDRLAGUNAAVEDECKER STFRONTSTVERNONWYKENNEYSTELLEN LNSHARON WYW CHASE AVEE MADISON AVECHATHAMSTN MARSHALL AVEALLEY23 ANDOVER RDN MAGNOLIA AVENWESTWINDDR ALVEDAAVEDOROTHY STALLEY 31ALLEY22SKYVIEWSTARNELE AVE

PETREE ST
WINDMILLVIEWRDVALLEYMILLRDLINDELL AVEWATERLOOAVEFESLER STVERDINSTWELDBLVDWILLISRDALLEY 16PEPPERDRRIPPEYST JASMINESTLILYAVEALTOZANODRECHASEAVEPINEDRE LEXINGTON AVEJOECROSSONDRMUNDY TERREVILOSTN PIERCE STALLEY 29NIELSENST MURRAYDRHACIENDADRFARRINGTONDRHILLSLAKEDRALLEY 2ELPICODR125 NBS MARSHALL AVEESTES STMARLINE AVE125 SBLESLIE RDALLEY 8WALTERWYWING AVEFAYETTE ST8 EB 8WB8EB67NBONRP ¯
Legend
Freeway
Zone
Proposed Boundary 1: Overlay 2026
Proposed Boundary 2: Asphalt Spot Repairs 2026
RoadCenterline
El Cajon Municipal
ATTACHMENT 1- RMRA 2025-26 MAP OF PROPOSED PROJECTS
Proposed Boundary 1: Fletcher Hills Neighborhoods
Proposed Boundary 2: Central Valley Neighborhoods
City Council
Agenda Report
Agenda Item 13.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Yazmin Arellano, Director of Engineering Services SUBJECT: Acceptance of El Cajon Boulevard Streetscape Project RECOMMENDATION:

That the City Council:

Accepts the El Cajon Boulevard Streetscape project (203690PWCP), Bid No. 004-23; and1.

Authorizes the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

2. BACKGROUND:

On July 26, 2022, the City Council awarded a contract for the El Cajon Boulevard Streetscape project to Tri-Group Construction and Development, Inc (Tri-Group Construction). The project converted a signalized intersection to a single-lane roundabout, installed widened sidewalks, enhanced crosswalks, decorative lighting, storm drain systems, street trees, landscaping, irrigation, and site furniture such as benches, picnic tables, trash, and recycling bins.

Tri-Group Construction was issued a construction Notice to Proceed on January 23, 2023. The maximum contract time for completion was 260 working days or approximately 13 months, which set the required completion date on or before February 8, 2024. The project experienced 21 non-working days caused by weather and 14 working days of extension approved by staff due to unforeseen conditions. The extended date required for completion was March 29, 2024.

Tri-Group Construction reached substantial completion on January 7, 2025, exceeding the maximum time for completion by 284 calendar days. The contract states the contractor shall pay to the owner the amount of $1,000 for each day of delay, which shall be the period between expiration of the contract time and the date of the final acceptance by the owner. As a result, $284,000.00 will be deducted from the final retention payment due to Tri-Group Construction.

At this time, the contractor has submitted several claims for additional compensation, which have been rejected by staff. If necessary, the claims and disputes will proceed to arbitration.

As a reminder, the El Cajon Boulevard Streetscape Project was initiated to address several key community objectives: improving the street’s capacity and level of service (LOS), reducing vehicle speeds and accidents, and promoting economic development in the corridor. .!!!!_ Valley of opportunity
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While staff believes there have been early improvements in level of service, a comprehensive LOS analysis will be completed once other related street improvements in the area are finalized. Similarly, it is too early to draw conclusions about accident rates, as the project has not been fully operational long enough to gather meaningful data.

A recent speed analysis was completed with the following results:

The posted speed limit in the area is 35 MPH.

Before the project, the 85th percentile speed was 39 MPH, with an average daily traffic volume of 8,772 vehicles.

After the project, the 85th percentile speed decreased to 36 MPH (a 7.7% reduction) and a slight increase in overall traffic volume.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The City Council approved the El Cajon Boulevard Streetscape project on July 26, 2022, in accordance with the El Cajon Transit District Specific Plan Final Program Environmental Impact Report (PEIR SCH #2017041047).

FISCAL IMPACT:

This project (El Cajon Boulevard Streetscape - 203690PWCP) was budgeted with the following funding sources:

Smart Growth Incentive Program grant (SANDAG)
Proposition 68 - CA Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 grant (San Diego River Conservancy) Regional Transportation Congestion Improvement Program
Specific Street Obligations
Traffic Congestion Relief Fund
Wastewater Enterprise
TransNet
Total construction contract expenditures are $6,450,117, with $284,000 withheld pending resolution of delay forfeitures.

Prepared By: Senan Kachi, Associate Engineer
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
• •
•
• •
• • • • •
City Council
Agenda Report
Agenda Item 14.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Marisol Thorn, Deputy City Manager
SUBJECT: Engine 208 Staffing Side Letter Agreement with El Cajon Professional Firefighters Local 4603 (ECPFF)
RECOMMENDATION:

That the City Council approves and authorizes the terms and conditions of the Engine 208 Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

BACKGROUND:

During the Fire Coverage workshop held on February 12, 2025, the City Council discussed the growing need for enhanced fire and emergency response services that come out of El Cajon Fire Station 8. After discussing several staffing options, the City Council directed staff to explore how to phase in a full engine company over time to ensure operational readiness while maintaining fiscal responsibility. That plan included acquiring a fire engine, recruiting staffing, determine how to fund the expansion, and modifying any aspects of the current labor agreement with the ECPFF.

Following this direction, City staff, ECPFF, and fire management developed a plan that meets operational goals while addressing fairness and fiscal sustainability. The attached Side Letter Agreement represents the next step toward implementing the staffing and deployment of Engine 208.

Phased Staffing Plan:

The agreement outlines a gradual approach to staffing the new engine, ensuring a balance between operational capacity and fiscal sustainability.

Temporary Scheduling of 48/96:

To fairly distribute coverage responsibilities from the impacts of Engine 208, the agreement includes a temporary schedule for Engine 208 that equitably rotates Engine 208's 48/96 schedule throughout the current Kelly schedule (4s and 6s). This schedule ensures coverage equity among the three existing shifts.

Temporary Minimum Staffing Levels:

The agreement addresses temporary minimum staffing level increase during the gradual implementation of Engine 208. This commitment ensures consistent response times and service levels as the City moves forward with the Engine 208 deployment. .!!!!_ Valley of opportunity
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Unplanned Overtime:

The agreement addresses the maximum unplanned overtimes while Engine 208 is in service, and redeploys Engine 208 personnel to other units in the event of four or more unplanned overtime shifts.

Any changes to the agreement will be subject to mutual agreement between the City and ECPFF.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

FISCAL IMPACT:

The fiscal impact has already been accounted for in the upcoming Fiscal Year budget.

Prepared By: Marisol Thorn, Deputy City Manager
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
Attachments
Side Letter
Limited Side Letter Agreement
Between The City of El Cajon and
The El Cajon Professional Firefighters Local 4603
Regarding Engine 208 Staffing
The City of El Cajon (City) and the El Cajon Professional Firefighters Local 4603 (ECPFF) hereby agree to modify the 2023-2026 Memorandum of Understanding (MOU) between the parties as follows:

I. Any subsequent agreements or changes to this side letter agreement shall be subject to the meet and confer requirements of the Meyers-Milias-Brown Act;

2. The City and the ECPFF acknowledge that in order to gradually implement Engine 208 staffing, the existing work schedule and minimum staffing provisions in the MOU must be modified;

3. The City and ECPFF acknowledge and agree to the following MOU language modification:

MOU ARTICLE 3, SECTION "N" titled "WORK.DAY, WORKWEEK, HOURS, WORK SCHEDULE" shall have the following language added to SUBSECTION 3 "Hours, Work Schedules".

3. Hours, Work Schedules
a. EMPLOYEES assigned to Fire Suppression shall work the twenty-four (24) hour shift, fifty-six (56) hour average week, three (3) platoon work schedule, twenty four (24) day cycle.
b. For EMPLOYEES assigned to Fire Prevention or Administration, the workweek is considered to be fmty ( 40) hours.
c. EMPLOYEES regularly assigned to the additional engine company, currently referred to as Engine 208, shall work the 48/96 shin schedule (forty-eight (48) hours on duty followed by ninety-six (96) hours off duty), fifty-six (56) hour average week, twenty-four (24) day cycle. The 48/96 schedule shall be utilized as a temporary trial period schedule until Engine 208 is fully implemented, as defined in MOU ARTICLE 22, SECTION A-MINIMUM STAFFING of this Side Letter Agreement, and shall be renewed yearly on or about February 1st to coincide wth the annual EMPLOYEE station bid process. The 48/96 schedule utilizes the same average work week hours and work cycle as SUBSECTION 3a above, and thus no changes to overtime or FLSA calculations are required for EMPLOYEES assigned to this schedule. Upon full implementation Engine 208, all EMPLOYEES assigned to the 48/96 schedule shall return to the normal twenty-four (24) hour shift, three (3) platoon work schedule, unless the 48/96 schedule is implemented permanently by mutual agreement of the CITY and the ECPFF.

MOU ARTICLE 22, titled "STAFFING" shall be amended to the following language:

SECTION A-MINIMUM STAFFING
Upon the implementation of the additional squad, Daily minimum staffing of Firefighter Paramedies Firefighters, Paramedic/Firefighters, Fire Engineers and Fire Captains (excluding Battalion Chief(s)) shall beeome be seventeen (17) personnel on duty, On days in which Engine 208 is in service, daily minimum staffing of the above positions shall increase to twenty (20) personnel on duty,
Minimum stafiing for engine and truck companies sha!I be one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter or Paramedic/FireJfahter, Minimum staffing for squad companies shall be two (2) Paramedic/Firefighters, Qualified upward or downward actors sha!I be permitted to fill these positions in accordance with Heartland Fire and Rescue Policies and Procedures,
Upon full implementation of Engine 208, daily 1111mmum staffing of Firefighters, Paramedic/Firefighters, Fire Engineers and Fire Captains (excluding Battalion Chief(s)) shall be twenty (20) personnel on duty and ARTICLE 22, SECTION B, SUBSECTION 3 below shall no longer apply, Full implementation shall be defined as the additional engine company being approved by the EI Caion City Council and fully budgeted with nine /9) foll time equivalent positions across the three (3) work shifts, For purposes of calculating minimum staffing, EMPLOYEES deployed on strike teams, overhead assignments, or other operational deployments for durations of greater than twenty-four (24) hours shall not count towards the minimum staffing number, unless the deployment is for an incident or emergency within the iurisdictional boundaries of Heartland Fire and Rescue,

SECTION B- EXCEPTIONS
Daily stafiing may decrease below the minimum levels stated above for the following infrequent and temporary circumstances:
l, To prevent a suppression unit (fire engine company or ladder trnck company) from going out of service due to a mid-shift vacancy created by illness, injury, operational deployment or other legitimate circumstance as determined by the Fire Chief or designee and expected to last less than (24) twenty-four hours, 2, To prevent a conf1ict with ARTICLE 7, SECTJON "I" titled "SAFETY PROVISION" of the current MOU relating to a safety concern from a fatigued, overworked employee, These circumstances will be handled on a case by ease basis by the Fire Chief or designee in collaboration with an ECPFF labor representative and shall be resolved by mutual agreement with a solution that balances employee safety and wellness with public safety and emergency response, 3, During a twenty-four (24) hour shift in which there are four (4) or more EMPLOYEES assigned to "Unplanned Overtime" (defined as EMPLOYEES who are required to fill staffing vacancies on an involuntary basis to meet minimum staffing requirements) AND the additional engine company is in service, daily minimum staffing may drop below twenty (20), but shall not be less than seventeen (l 7), for the duration of that twenty-four (24) hour shift, for the purpose of reducing the above "Unplanned Overtimes".

4. Partial shift "Unplanned Overtime" shall not count towards the four ( 4) or more "Unplanned Overtimes" listed above. This provision shall only apply if the CITY maintains four (4) or fewer long term vacancies within the ECPFF bargaining group (excluding the Fire Battalion Chief classification), defined herein as staffing vacancies persisting for greater than three (3) months and related to positions left vacant due to CITY'S decision not to hire or staff, promotions, special assignment, temporary upgrade, or any other staffing vacancy that could be reasonably construed lo be under the City's control. For reference, "Unplanned Overtime" was previously known as "Force Hire" or "Forced Overtime".

The CITY and the ECPFF agree that any subsequent changes, modifications, or amendments of this Side Letter Agreement shall be subject to the meet and confer requirements of the Meyer Milias-Brown Act.

The CITY and the ECPFF agree that unless so changed, modified, or amended through mutual agreement by both parties during the meet and confer process, the content of this Side Letter Agreement shall become part of any successor MOU and shall remain in full force and effect.

The parties hereby agree to the terms and conditions of this limited side letter agreement.

Si;pr.£.4::,oC ECPFF I~- 4603
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l/,;/r_-;·
Date
Graham Mitchell, City Manager Date
Marisol Thorn, Deputy City Manager Date
City Council
Agenda Report
Agenda Item 15.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Megan Blake, Human Resources Manager
SUBJECT: Assembly Bill 2561 Presentation: City Vacancies, Recruitment, and Retention Efforts
RECOMMENDATION:

That the City Council receives the report.

BACKGROUND:

This agenda report provides an update on the City's vacancies, recruitment, and retention efforts for calendar year 2024, in accordance with Assembly Bill 2561 (AB 2561). AB 2561 was recently signed into law (September 22, 2024) and became effective on January 1, 2025. The law, which added Section 3502.3 to the California Government Code, requires public agencies to present the status of vacancies, recruitment and retention efforts during a public hearing before their governing board at least once per fiscal year. The law also requires public agencies to present additional information regarding vacancies, upon request by an employee organization, if the vacancy rate within a bargaining unit is at least 20%, and allows employee organizations to make a presentation to City Council. As represented below, the City did not have any bargaining units with vacancy rates at or above 20%. Lastly, on May 29, 2025, the City’s five bargaining groups were notified of the AB 2561 presentation date.

Vacancy Rates
As of December 31, 2024, the vacancy rates for each of the City's bargaining groups were as follows:

Employee Group Vacancy
Rate
A-29 Executive and Unrepresented Employees 7%
El Cajon Municipal Employees Association (ECMEA) 15%
El Cajon Professional Firefighters Association (ECPFF) 5% El Cajon Police Officers Association (ECPOA) 1%
El Cajon Police Officers Association Management Group
(ECPOA-MG)
0%
El Cajon Mid-Management and Professional Employees Group (MMPEG)
5%
.!!!!_ Valley of Opportunity
I I
I I
CALIFORNIA ENVIRONMENTAL QUALITY ACT:

City Council action on this item is exempt from the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15378(b)(2).

FISCAL IMPACT:

There is no fiscal impact.

Prepared By: Megan Blake, Human Resources Manager
Reviewed By: Marisol Thorn, Deputy City Manager
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 16.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Clay Schoen, Director of Finance
SUBJECT: Fiscal Year 2025-26 Preliminary Annual Budget
RECOMMENDATION:

BACKGROUND:

Information related to City of El Cajon's DRAFT Fiscal Year 2025-26 Preliminary Annual Budget is presented for discussion at the June 10, 2025, regularly scheduled City Council meeting. This meeting is held in advance of the June 24, 2025, regularly scheduled City Council meeting, at which time the budget will be submitted for City Council consideration. This forum introduces information regarding projected current year activity, status of the economy, Fiscal Year 2025-26 estimated revenues and departmental summaries, and estimated reserve balances.

Several options will also be presented for City Council consideration during the presentation. This information is offered for discussion before the budget is presented for adoption.

Once the Fiscal Year 2025-26 Preliminary Budget Summary is available, it will be accessible electronically on the City’s website at the following link: www.elcajon.gov/budget.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This proposed action is exempt from review under the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15378(b)(4)(5), because it does not involve any commitment to a specific project which could result in a potentially significant physical impact on the environment; and, constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

There is no direct financial impact resulting from the presentation of this information. The City of El Cajon Fiscal Year 2025-26 Preliminary Annual Budget will be presented for adoption at the June 24, 2025, regularly scheduled City Council meeting. .!!!!_ Valley of opportunity
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Prepared By: Clay Schoen, Director of Finance
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
FY26 DRAFT Budget at a Glance
DRAFT
Budget at a Glance
Fiscal Year 2025‐26
June 10, 2025

General Fund 105,440,850$
Special Revenue Funds 37,691,465$
Capital Project Funds 49,797,949$
Wastewater Fund 55,878,123$
Debt Service Fund 9,122,932$
Internal Service Funds 27,186,043$
285,117,362$
Propos ed Expenditure Budget
Total City Fiscal Year 2025-26
The Valley of Oppo,·t1mity
Expenditures by Fund - All Funds
Fiscal Year 2025-2026 Budget
$285,117,362
Wastewater Fund

19.6%
Capital Project Funds

17.5%
Special Revenue Funds

13.2%
General Fund

37.0%
Debt Service Fund

3.2%
Internal Service Funds

9.5%

GF - Gen'I Gov't 31.20
Full-Time Equivalents (FTE)
All Funds - 415 FTE Positions
Fiscal Year 2025-26 Proposed
GF - Police 187.00
Other 12.95
GF - Community Dev.

18.00 GF - Engineering 13.75
GF - Public Works

16.05 GF - Parks &
Recreation 28.00
Fleet Maintenance

5.50 GF - Fire 63.50
Note: GF = Genera/Fund
Budgeted Full-Time Equivalents (FTEs)
General Fund and All Other Funds
Fiscal Years 2016-17 to 2025-26
500 ~-----------------------------
:::s u..
300
2:50
2:00
150
100
so
16-17 17 -18 18 -19
Other Funds 70 63 63
General Fund 358 365 366
19-20 20 -21 21 -22 22-23
56 61 64 64
367 352 340 357
23-24 24 -25 25-26
60 60 58
362 359 357

General Fund
Revenue Category
Sales Tax $32,677,176 $33,361,201 $684,025
Sales Tax (Proposition J) 13,393,000 13, 471,000 78,000 Property Taxes 12,035,004 12, 636,755 601,751 Property Taxes In Lieu - MLVF 12,928,142 13, 574,549 646,407 Property Taxes - RPTTF Distribution 1,826,051 1, 862,572 36,521 Franchise Fees 6,829,551 6, 692,960 (136,591) All Other Taxes 4,487,245 4, 553,355 66,110 Permits & Fees 2,164,500 2, 011,000 (153,500) Charges for Services 5,022,547 6, 503,746 1,481,199 Use of Money and Property 3,983,000 4, 040,500 57,500 All Other Revenues 2,475,498 2, 490,700 15,202 TOTALS $97,821,714 $101,198,338 $3,376,624
FY 2024-25
Estimated Actual
FY 2025-26
Budget
Increase /
(Decreas e)
General Fund Revenues and Other Sources
Fiscal Year 2025-26 Budget
$101,198,338
Sales Taxes - Prop J
$13,471,000
Property Taxes
$28,073,876
Other Taxes
$11,246,315
All Other Revenue
$15,045,946
Sales Taxes
$33,361,201

General Fund
Department Expenditures
FY 2024-25 Amended
Budget
FY 2025-26
Budget
Increas e /
(Decreas e)
%
Change
General Government $10,158,155 $10,171,116 $12,961 0.13% Police 51,459,713 52,749,795 1,290,082 2.51% Fire 22,393,007 23,501,220 1,108,213 4.95% Public Works - 4,875,204 4,875,204 0.00% Engineering Services 9,618,291 3,367,415 (6,250,876) (64.99%) Parks & Recreation 4,770,183 7,181,951 2,411,768 50.56% Community Development 3,232,581 3,594,149 361,568 11.19% Other Financing Uses - - - 0.00% TOTALS $101,631,930 $105,440,850 $3,808,920 3.75%
Salaries & Benefits 75,522,819$
Supplies & Services 21,501,659
Capital Outlay & Transfers 8,416,372
105,440,850$
General Fund Fiscal Year 2025-26
Proposed Expenditure Budget
salaries &
Benefits

71.6"
General Fund Expenditures and Other Uses
By Department - Fiscal Year 2025 -26 Budget
$105,440,850
Parks & Recreation
7%
Commun ity
Development 3%
General Government
10%
Engineering Services
3%
Fire 22%
General Fund Expend iture s By Type
Fiscal Vear 2025-26 Budget
Capital Outlay &
Transfers

8.0%
I
Police 50%
City Council
Agenda Report
Agenda Item 17.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: City Council Meeting Schedule
RECOMMENDATION:

That the City Council considers canceling its August 26, 2025 meeting and considers a different meeting date for the November 11, 2025 meeting.

BACKGROUND:

The City has traditionally canceled one of its August City Council meetings. Staff recommends that the City Council considers canceling its August 26, 2025 meeting. However, if there are urgent matters that require City Council attention, this meeting can be re-scheduled.

Also, the City typically holds one meeting in the month of November. The one meeting falls on November 11, 2025, which is Veterans Day. The City Council may wish to change the meeting to a Monday or Wednesday of that week (November 10th or 12th) or move the meeting to the following week on a Tuesday (November 18th).

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This proposed action is exempt from review under the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15378(b)(5) because it constitutes an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

None.

Prepared By: Graham Mitchell, City Manager
Reviewed By:

Approved By: N/A
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City Council
Agenda Report
Agenda Item 18.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Wells
SUBJECT: Council Activity Report
RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

Government Code Section 53232.3(d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body. This City Administrative Activity is not a project and therefore not subject to CEQA.

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

May 21, 2025 - Interview with Channel 8
May 21, 2025 - Interview with Channel 10
May 23, 2025 - Interview with KUSI
May 26, 2025 - Interview with KUSI
May 26, 2025 - Elks Lodge Memorial Day Celebration
May 27, 2025 - Meeting with Mr. Aminzay
May 28, 2025 - Meeting with County of San Diego
May 30, 2025 - SANDAG Board of Directors Meeting
June 10, 2025 - City Council Meeting(s)
I am available to answer questions.

Submitted By: Bill Wells, Mayor
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City Council
Agenda Report
Agenda Item 19.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Goble
SUBJECT: COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

May 21, 2025 - Visit with Rob's Brewpoint re: sign
May 23, 2025 - Emails with Granite Hills Lacross coach re: council recognition May 27, 2025 - Emails with Nathan C re: Transient Occupancy Tax May 27, 2025 - Emails with Asst City Manager re: speeding May 29, 2025 - Emails with Comm Development re: grading question May 29, 2025 - Emails with ECPD Admin Asst re: awards dinner May 29, 2025 - Attend Navy Admiral community dinner
May 30, 2025 - Attend MTS Public Safety meeting
May 30, 2025 - Emails with Michael B. re: video opportunities June 2, 2025 - Emails with Ariana @ SANDAG re: 125 Toll Road June 3, 2025 - Emails with Troy @ SD Fair re: Promo video June 3, 2025 - Emails with CO @ Naval Base SD re: trolley gates June 3, 2025 - Meeting with SANDAG consultant
June 4, 2025 - Attend El Cajon Valley High School graduation June 6, 2025 - Attend Granite Hills High School graduation June 6, 2025- Attend Chamber First Friday Breakfast
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June 6, 2025 - Attend former County CAO Walt Ekard memorial June 7, 2025 - Attend Artival event
June 9, 2025 - Meeting with City Manager
June 9, 2025 - Attend former MTS Chair Harris Mathis memorial June 10, 2025 - City Council Meeting(s)
I am available to answer questions.

Submitted By: Steve Goble, Councilmember
City Council
Agenda Report
Agenda Item 20.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mayor Pro Tem Kendrick
SUBJECT: MAYOR PRO TEM GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

June 6, 2025 - Metro Wastewater JPA
June 10, 2025 - City Council Meeting(s)
I am available to answer questions.

Submitted By: Gary Kendrick, Mayor Pro Tem
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City Council
Agenda Report
Agenda Item 21.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Metschel
SUBJECT: COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO
Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

May 28, 2025 - Fundraiser for Jordan Marks
May 29, 2025 - SD Leadership Nifty Fifty
May 31, 2025 - Spoke at Miqtal Project Fundraiser
June 4, 2025 - El Cajon Valley High School Graduation
June 5, 2025 - IDEA Center High School Graduation
June 5, 2025 - Cuyamaca College Graduation
June 7, 2025 - Artival
June 10, 2025 - City Council Meeting(s)
I am available to answer questions.

Submitted By: Michelle Metschel, Councilmember
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City Council
Agenda Report
Agenda Item 22.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Councilmember Ortiz
SUBJECT: COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

RECOMMENDATION:

That the City Council accepts and files the following report of Council/Mayor activities attended during the current agenda period.

BACKGROUND:

REPORT:

Since the last City Council meeting, I have attended the following events on behalf of the City of El Cajon:

June 10, 2025 - City Council Meeting(s)
I am available to answer questions.

Submitted By: Phil Ortiz, Councilmember
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City Council
Agenda Report
Agenda Item 23.

DATE: June 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Vince DiMaggio, Assistant City Manager
SUBJECT: First Reading of an Ordinance to Establish Procedures for the Creation of Community Benefit Districts in El Cajon
RECOMMENDATION:

That the City Council moves to introduce the next Ordinance, in order, to Establish Procedures for the Creation of Community Benefit Districts in El Cajon.

BACKGROUND:

The current Property & Business Improvement District (PBID) in place in the downtown area is governed by the provisions of Streets & Highways Code § 36600 et. seq. Those provisions specify that a PBID may be created for an initial period not to exceed 5 years and any extension or renewal of the District not exceed 10 years. The PBID was last renewed in June 2016, with an expiration date of December 31, 2026. The required vote to approve a PBID is a weighted vote of 50% +1 of the property owners within the District.

An alternative type of assessment district is a Community Benefit District (CBD). A CBD is a tool available to charter cities under Article XI of the California Constitution that has several distinct advantages over a PBID. A CBD can be created for an initial period of 20 years and be extended for an additional 20 years. Additionally, CBDs have a lower threshold of 30% to initiate, but also limit the ability of a single large property owner to determine the outcome of a vote by limiting the weighted impact to 20% of the amount of all assessments proposed.

In February 2024, the City Council received a report from New City America in which they put forth a series of recommendations for the Downtown El Cajon Business Partners (DECBP) to increase the effectiveness and efficiency of the assessment district moving forward. Several of these recommendations have been put into practice. One of the recommendations still outstanding is that a CBD be used as a means to recertify the downtown assessment district.

The DECBP will need to make a decision soon on whether to pursue the renewal of the assessment district as a PBID or as a CBD. However, the process by which a CBD is approved and operated is virtually identical to the PBID law.

The proposed ordinance is the enabling ordinance that would codify provisions for the establishment of a Community Benefit District. By approving this ordinance, the City Council is simply adding another arrow to the quiver of options available to the DECBP should they desire to renew the assessment district.
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed enabling ordinance and its implementation are exempt from the provisions of the California Environmental Quality Act (“CEQA”) under State Guidelines section 15061(b)(3) in that there is no possibility that the implementation of this ordinance may have significant effects on the environment. Furthermore, this activity is not a project under CEQA as defined in State CEQA Guidelines section 15378 (b)(4) because it adopts a method by which to create government funding mechanisms or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

Prepared By: Vince DiMaggio, Assistant City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
CBD Ordinance

Page 1 of 4 ends

ORDINANCE NO. _

AN ORDINANCE TO ADD CHAPTER 2.90 TO TITLE 2

OF THE EL CAJON MUNICIPAL CODE TO ESTABLISH

PROCEDURES FOR THE ESTABLISHMENT OF COMMUNITY

BENEFIT DISTRICTS IN THE CITY OF EL CAJON

THE CITY COUNCIL OF THE CITY OF EL CAJON DOES ORDAIN AS FOLLOWS:

SECTION 1. A new Chapter 2.90 is hereby added to Title 2 of the El Cajon Municipal Code to read as follows:

Chapter 2.90 COMMUNITY BENEFIT DISTRICTS

§ 2.90.010 Purpose and intent.

The purpose of this chapter is to provide definitions and guidelines, and to establish procedures for the formation of community benefit districts as an alternative to procedures set forth in state laws. This chapter is adopted pursuant to section 103 of the Charter of the City of El Cajon, which provides that except as prohibited by the state constitution and where not otherwise restricted by the city charter, the city shall have all powers and privileges that may be exercised by a charter city.

§ 2.90.020 Procedure nonexclusive.

This chapter provides a procedure for the establishment of assessment districts that is separate from, and alternative to, other procedures under state or municipal law. This chapter does not prohibit the city council fr om establishing an assessment district or conducting proceedings for such district under any other procedure authorized by law.

§ 2.90.030 Establishment of district.

The city council may establish a community benefit district and levy assessments in connection with such a district pursuant to this chapter.

§ 2.90.040 Incorporation of state law.

This chapter incorporates the Property and Business District Law of 1994 (California Streets & Highways Code sections 36600 et seq.), which is referred to in thi s chapter as the "PBID Law." In connection with such incorporation, all references in the PBID Law to a "District" or a "Property and Business District" shall be interpreted as references to a community business district established pursuant to this chapter. Except where a provision of the PBID Law is inconsistent with a provision of this chapter, all provisions of the PBID Law shall apply to the establishment and operation of any community benefit district established pursuant to this chapter. In the event of a conflict between the provisions of this chapter and those of the PBID Law, the provisions of this chapter shall prevail.

Page 2 of 4 ends

§ 2.90.050 Relationship of assessment to zoning.

Notwithstanding the requirements of section 36632 of the PBID Law, any parcel of real property, regardless of the zoning of such parcel, may be included in a community benefit district and subject to an assessment in connection therewith, so long as such parcel specially benefits from the services and improvements funded by that district.

§ 2.90.060 Assessment against real property.

Only assessments against real property may be levied in connection with a community benefit district.

§ 2.90.100 Initiation of proceedings.

In lieu of the requirements of section 36621(a) of the PBID Law, the city council may initiate proceedings to form a community benefit district upon the submission of a written petition signed by property owners in the proposed district who will pay more t han thirty percent of the assessments proposed to be levied in connection with such district. The amount of assessment attributable to property owned by the same property owner that exceeds twenty percent of the amount of all assessments proposed to be levied, shall not be included in determining whether the petition is signed by property owners who will pay more than thirty percent of the total amount of assessments proposed to be levied.

§ 2.90.110 Formation costs.

If so provided in the engineer’s report for a community benefit district the assessment levied in connection with such a district may include amounts sufficient to recover the costs incurred in forming the district, including any or all of the following:

A. The costs of preparation of the management plan and engineer’s report required by state law;
B. The costs of preparing, circulating, and submitting the petition to the city council seeking establishment of the district;
C. The costs of printing, advertising, and the giving of published, posted and mailed notices;
D. Compensation of any consultant, engineer, or attorney employed to render services in proceedings under this chapter or the PBID Law; and E. Costs incurred by the city for public hearings, notices, ballots, and other proceedings required by law for approval or a new or increased assessment.

The engineer’s report shall specify the formation costs eligible for recovery through assessments, the schedule for recovery of costs, including the maximum amount of the additional assessment, expressed either as a dollar amount or as a percentage of the underlying assessment.

§ 2.90.120 Advancement of costs.

The city council may, in the resolution of intention for a community benefit district, provide that if the district is established, funds may be advanced from the city’s general ---

Page 3 of 4 ends

fund to permit the operation of the district prior to the city’s collection of the assessment.

Such advances shall occur only after the establishment of the district and no advances shall be made if the district is not established. Any such advances may not exceed the total anticipated assessment proceeds for the first year of the assessment. Any such advances must be recovered from assessment proceeds as provided in the resolution of intention, along with interest calculated at a rate set forth in the resolution of intention. The duration of any such advances shall not exceed five years.

§ 2.90.130 Duration.

The duration of a new community benefit district shall be no greater than specified in the resolution of intention for the district and shall in no event exceed twenty years. This section is intended to supplant any shorter limitation set forth in the PBID Law on the duration of assessments levied in connection with an assessment district.

§ 2.90.140 Renewal.

A community benefit district may be renewed by following the procedures set forth in the PBID Law. Under no circumstances shall any renewal term exceed twenty additional years, and no renewal term shall supplant or replace any portion of an existing term.

§ 2.90.150 Disestablishment.

The city council may, on its own initiative, at any time, adopt a resolution of intention to disestablish a community benefit district and shall adopt any such resolution if, during the annual thirty -day period set forth in section 36670(a)(2) of the PBID Law, the city council receives a written petition requesting disestablishment that is signed by property owners who pay more than thirty percent of the assessments levied in connection with the district. This section provides an alternative method for the initiation of proceedings to disestablish a community benefit district and shall not be interpreted to preempt the existence of other methods set forth in section 36670 of the PBID Law. A resolution of intention adopted pursuant to this section shall have the same effect, and trigger the same notice and hearing requirements, as a resolution of intention otherwise adopted pursuant to section 36670 of the PBID Law.

§ 2.90.160 Validity.

As provided under section 36633 of the PBID Law, the validity of an assessment levied under this chapter shall not be contested in any action or proceeding unless the action or proceeding is commenced within 30 days after the resolution levying the assessment is adopted. Any appeal from a final judgment in an action or proceeding shall be perfected within 30 days after the entry of judgment.

SECTION 2. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases of this ordinance, or its application to any other person or circumstance. The city council hereby declares that it would have adopted each ---

Page 4 of 4 ends

section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases hereof is declared invalid or unenforceable.

SECTION 3. This activity is not a project under the California Environmental Quality Act ("CEQA") as defined in CEQA Guidelines section 15378(b)(4), because it adopts a method by which to create government funding mechanisms or constitutes other government fiscal activities, which do not involve any commitment to any specific project that may result in a potentially significant impact on the environment.

SECTION 4. This ordinance shall go into effect thirty (30) days following its passage and adoption.

06/10/25 CC Agenda – 1st Reading
06/24/25 CC Agenda – 2nd Reading

Ord – Adding Chapter 2.90 – Community Benefit Assessment Districts 051525

---
City Council
Agenda Report
Agenda Item 24.

DATE: June 10, 2025
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Adam Pope v. City of El Cajon; WC Claim No. 24018141 RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, June 10, 2025, at 3:00 p.m.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9:

NAME OF CASE:

Adam Pope
WC Claim No. 24018141
MORGAN L. FOLEY
City Attorney/General Legal Counsel
MLF:hms
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City Council
Agenda Report
Agenda Item 25.

DATE: June 10, 2025
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Travis Palladino v. City of El Cajon; WC Claim No. 23010329 RECOMMENDATION:

That the following Closed Session be scheduled for the Joint City Council / Housing Authority / Successor Agency to the El Cajon Redevelopment Agency meeting on Tuesday, June 10, 2025 at 3:00 p.m.

CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9:

NAME OF CASE:

Travis Palladino
WC Claim No. 23010329
Morgan L. Foley
City Attorney/General Legal Counsel
MLF:hms
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City Council
Agenda Report
Agenda Item 26.

DATE: June 10, 2025
TO: City Clerk
FROM: City Attorney/General Legal Counsel
SUBJECT: Closed Session - Public Employee Performance Evaluation: City Attorney RECOMMENDATION:

That the following Closed Session be scheduled for the Tuesday, June 10, 2025, Joint City Council / Housing Authority / Successor Agency to El Cajon Redevelopment Agency agenda at 3:00 p.m.:

Public Employee Performance Evaluation: City Attorney
Morgan L. Foley
City Attorney/General Legal Counsel
MLF: ac
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El Cajon City CouncilJune 10, 2025

El Cajon City Council
June 10, 2025