Agenda packet — El Cajon City Council, June 24, 2025 (part 1 of 2)

Time and Location
2nd and 4th Tuesday of each month. 3:00 PM
Council Chambers
200 Civic Center Way
El Cajon, CA 92020
Watch Online
elcajon.gov/videostreaming
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In-P
erson Comments
Members of the public may address the City Council/Agency Members on any item listed on the agenda, or on matters which are not listed on the agenda but are within the subject matter jurisdiction of the City Council, Housing Authority and Successor Agency to the El Cajon Redevelopment Agency.

Public comments are limited to three (3) minutes per person, per agenda item.

CLICK HERE for additional instruction on in-person comments.

Written Comments
Comments must be emailed to
[email protected] or mailed to the City Clerk at
200 Civic Center Way, El Cajon, CA 92020 and received by 4:00 pm the day prior to the City Council meeting for prompt distribution. Written public comments will be recorded in the public record and will be provided to the City Council in advance of the meeting for review.

Listening Devices and other Accomodations
ALDs are available from the City Clerk’s offi
ce. As required by the Americans
with Disabilities Act (ADA), requests for reasonable accommodations to facilitate meeting participation will be provided, please contact the City Clerk’s office at least two (2) working days prior to the meeting at 619.441.1763.

For more information, please contact the City Clerk’s office at 619.441.1763.

Business hours: Monday-Thursday, 7:30 a.m. to 5:00 p.m., and alternating Fridays from 8:00 a.m. to 5:00 p.m.

FUTURE AGENDAS
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CITY COUNCIL

HOUSING AUTHORITY AND

SUCCESSOR AGENCY TO THE EL CAJON

REDEVELOPMENT AGENCY

Council Chamber
200 Civic Center Way
El Cajon, CA 92020
Agenda
JUNE 24, 2024, 3:00 p.m.

Bill Wells, Mayor Graham Mitchell, City Manager
Gary Kendrick, Mayor Pro Tem Vince DiMaggio, Assistant City Manager Steve Goble, Councilmember Marisol Thorn, Deputy City Manager Michelle Metschel, Councilmember Morgan Foley, City Attorney Phil Ortiz, Councilmember Angela Cortez, City Clerk

CALL TO ORDER: Mayor Bill Wells

ROLL CALL: City Clerk Angela Cortez

PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE

POSTINGS: The City Clerk posted Orders of Adjournment of the June 10, 2025, Meeting and the Agenda of the June 24, 2025, Meeting in accordance to State Law and City Council/Housing Authority/Successor Agency to the Redevelopment Agency Policy.

PRESENTATIONS:

AGENDA CHANGES:

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CONSENT ITEMS:

Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time.

1. Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting

RECOMMENDATION:

That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency approves Minutes of the June 10, 2025, Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants
RECOMMENDATION:

That the City Council approves payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only
RECOMMENDATION:

That the City Council approves the reading by title and waives the reading in full of all Ordinances on the Agenda.

4. Tree Maintenance Services Agreement

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Authorize the Purchasing Agent to extend the current Public Works Contract for Tree Maintenance Services with West Coast Arborists, Inc. (WCA) for three months in the not-to-exceed amount of $91,250; and

1. Authorize the City Manager to execute a new agreement with WCA in the amount of $746,900 for an initial one-year term, with the option to renew for three additional one-year periods, in accordance with Municipal Code 3.20.010(C)(6).

2. 5. Award of RFP No. 011-26 – Legal Services – Eminent Domain & Property Acquisition

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to enter into an agreement with Nossaman LLP, in an amount not to exceed $264,450 for an initial one-year term, with the option to renew for two additional one-year periods.

6. Award of Bid No. 005-26 – ADA Concrete Improvements (Multi-Year 2025)

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for ADA Concrete Improvements (Multi-Year 2025), Bid No. 005-26;

1. Find the following:
a) Protest submitted by RAC Construction & Engineering, Inc. (RAC) to be untimely and without merit,
b) Waive the irregularity in the low bidder's response; and

2. Award the bid to the lowest responsive, responsible bidder, Sael Construction Corporation (SCC), in the not-to-exceed amount of $444,610, with the option to renew for four additional one-year periods.

3. 7. Amendment to the Axon Enterprise, Inc. Master Services and Purchasing Agreement for Axon Officer Safety Plan 10 Premium (OSP10)

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Approve:

The contract Amendment to the Master Services and Purchasing Agreement, substantially in the form as presented at this meeting; and a.

The sole source procurement of additional items included in the Amendment.b.

1. Authorize the City Manager to make contract Amendment revisions and sign the Amendment upon approval.

2. 8. Traffic Collision Vehicle Replacements

RECOMMENDATION:

That the City Council adopt the next Resolution, in order, to:

Authorize the replacement of two Ford Explorers, units 42203 and 42083; and1.

Appropriate $230,000 from the Vehicle Replacement Fund balance to the City's Vehicle-Equipment Replacement account.

2. PUBLIC COMMENT:

At this time, any person may address a matter within the jurisdiction of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council, Authority and Agency Members may briefly respond to statements or questions. An item may be placed on a future Agenda.

WRITTEN COMMUNICATIONS:

PUBLIC HEARINGS:

9. Fiscal Year 2025-26 Annual City, Housing Authority, and Successor Agency Budgets

RECOMMENDATION:

That the City Council, Housing Authority, and the City of El Cajon as Successor Agency to the former Redevelopment Agency hold a joint public hearing to consider the Fiscal Year 2025-26 Proposed Budgets. After closing the public hearing, staff recommends the following:

Acting as the City Council, individually adopt the following:

Resolution of the City of El Cajon Adopting the Fiscal Year 2025-26 Annual Budget.
a.

Resolution Approving and Adopting the Annual Appropriations Limit for Fiscal Year 2025-26.
b.

Resolution Approving Designation of General Fund Balances.c.

1. Acting as the Housing Authority Board of Directors, adopt Resolution titled: Resolution of the El Cajon Housing Authority Adopting the Fiscal Year 2025-26 Budget.

2. Acting as the Successor Agency to the former Redevelopment Agency Board of Directors, adopt Resolution titled: Resolution of the City Council of the City Of El Cajon as the Successor Agency to the former El Cajon Redevelopment Agency Adopting the Fiscal Year 2025-26 Budget.

3. ADMINISTRATIVE REPORTS:

10. Consideration of Submitting a FY 2025 SAFER Grant Application for Staffing of Engine 208

RECOMMENDATION:

That the City Council provides direction to staff regarding whether to apply for the FY 2025 SAFER Grant to fund staffing for Engine 208 and, if so, at what level.

11. City Council Priority Update: Illegal Dumping Near Apartment Complexes

RECOMMENDATION:

That the City Council receives the progress report regarding its 2025 City Council Action Priority to address illegal dumping near apartment complexes.

12. Adoption of a Resolution of Intention to Amend the CalPERS Contract and Introduction of First Reading of Ordinance Amending the CalPERS Contract

RECOMMENDATION:

In order to provide cost sharing of an additional contribution of one percent by unrepresented police Executive Management CalPERS Classic members, as allowed by Government Code section 20516, that the City Council:

Adopts the next Resolution, in order, approving its intention to amend the contract between the City of El Cajon (City) and the Board of Administration of the California Public Employees’ Retirement System (CalPERS); and

1. Introduces, for first reading, the next Ordinance, in order, amending the contract between the City and CalPERS.

2. 13. Compensation for Executive and Unrepresented Employees (A-29), City Attorney and City Manager

RECOMMENDATION:

That the Mayor provides an oral report summarizing recommended changes in compensation for the City’s “local agency executives” and, following the report, that the City Council:

Approves the changes to City Council Policy A-29 described below and reflected in the attachment; and

1. Adopts the next Resolutions, in order, to approve amendments to the employment contracts with the City Attorney and the City Manager, and authorizing the Mayor to execute the amendments, substantially in the forms as presented.

2. COMMISSION REPORTS:

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS
SANDAG (San Diego Association of Governments) Board of Directors.

14. Council Activity Report

ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS:

15. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Public Safety Committee – Alternate.

16. MAYOR PRO TEM GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

17. COUNCILMEMBER MICHELLE METSCHEL

17. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; METRO Commission/Wastewater JPA – Alternate; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate.

18. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

JOINT COUNCILMEMBER REPORTS:

19. Direction to Analyze Potential Zoning Code Amendments Related to Window Screening for Medical and Healthcare Providers

RECOMMENDATION:

That the City Council directs staff to analyze potential Zoning Code amendments related to allowing medical and healthcare providers to screen more than 15% of their first-floor windows in Commercial Zones and the Downtown Specific Plan area.

GENERAL INFORMATION ITEMS FOR DISCUSSION:

ORDINANCES: FIRST READING

ORDINANCES: SECOND READING AND ADOPTION

20. Establish Procedures for the Creation of Community Benefit Districts in El Cajon

RECOMMENDATION:

That Mayor Wells requests the City Clerk to recite the title.

An Ordinance to Add Chapter 2.90 to Title 2 of the El Cajon Municipal Code to Establish Procedures for the Establishment of Community Benefit Districts in the City of El Cajon.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed enabling ordinance and its implementation are exempt from the provisions of the California Environmental Quality Act (“CEQA”) under State Guidelines section 15061(b)(3) in that there is no possibility that the implementation of this ordinance may have significant effects on the environment. Furthermore, this activity is not a project under CEQA as defined in State CEQA Guidelines section 15378 (b)(4) because it adopts a method by which to create government funding mechanisms or constitutes other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

CLOSED SESSIONS:

21. Closed Session - Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case – On October 18, 2024, the City of El Cajon received a claim on behalf of Mr. James Moore, alleging that on April 17, 2024, a City employee posted a video of the claimant on the social media platform maintained by the El Cajon Police Department incorrectly identifying the claimant as a potential prowler in the backyard of the employee’s residence, in the form of a public service announcement reminding residents to report suspicious activities at their own homes.

ADJOURNMENT: The Adjourned Regular Joint Meeting of the El Cajon City Council/El Cajon Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 24th day of June 2025, is adjourned to Tuesday, July 8, 2025, at 3:00 p.m.

City Council
Agenda Report
Agenda Item 1.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Angela Cortez, City Clerk
SUBJECT: Minutes of the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meeting
RECOMMENDATION:

Attachments
06-10-25DRAFTminutes - 3PM

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -117- 3:00 p.m.

JOINT MEETING OF THE

EL CAJON CITY COUNCIL/HOUSING

AUTHORITY/SUCCESSOR AGENCY

TO THE EL CAJON

REDEVELOPMENT AGENCY

MINUTES

CITY OF EL CAJON

EL CAJON, CALIFORNIA

June 10, 2025

A Regular Joint Meeting of the El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency, held Tuesday, June 10 , 2025, was called to order by Mayor/Chair Bill Wells at 3:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California.

R O L L C A L L
Council/Agencymembers present: Goble, and Metschel
Council/Agencymembers absent: Ortiz
Mayor Pro Tem/Vice Chair present: Kendrick
Mayor/Chair present: Wells
Other Officers present: Mitchell, City Manager/Executive Director DiMaggio, Assistant City Manager
Thorn, Deputy City Manager
Foley, City Attorney/General Counsel
Cortez, City Clerk/Secretary

PLEDGE OF ALLEGIANCE TO THE FLAG led by Mayor Wells and MOMENT OF SILENCE.

POSTINGS: The City Clerk posted Orders of Adjournment of the May 27 , 2025, meeting and the Agenda of the June 10, 2025, meeting in accordance with State Law and El Cajon City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Policy.

The Valley of Opportunity
~ ~ ~
C'o V '-ci ~PorateO

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -118- 3:00 p.m.

PRESENTATIONS:

• Proclamation: Miss El Cajon Scholarship Pageant

AGENDA CHANGES: None

CONSENT ITEMS: (1 – 10)

1. Minutes of El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency Meetings

DISCUSSION

City Manager Mitchell stated that a correction was made to the May 27, 2025 m inutes, in the discuss ion among Council and Staff for Item 11 “East County Homeless Taskforce” will be corrected to “Regional Homeless Taskforce”.

Approve Minutes of the May 27 , 20 25, Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency.

2. Warrants

Approve payment of Warrants as submitted by the Finance Department.

3. Approval of Reading Ordinances by Title Only

Approve the reading by title and waive s the reading in full of all Ordinances on the Agenda.

4. Acceptance and Termination of the Emergency Declaration for Storm Water System Repairs

Adopt Resolution No. 050 -25 proclaim ing the Acceptance of the Emergency Storm Water System Repairs on Brockton Street and Termination of the Emergency Declaration for Storm Water System Repairs.

5. El Cajon Professional Firefighters Local 4603 Educational Incentive Side Letter

Approve and authorize the terms and conditions of the Educational Incentive Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -119- 3:00 p.m.

CONSENT ITEMS: (Continued)

6. Contribution to Miss El Cajon Pageant Organization

Approve a contribution in the amount of $2,500 to the Miss El Cajon Pageant Organization.

PULLED FOR DISCUSSION BY COUNCILMEMBER GOBLE:

7. Award of Bid No. 006-26 – Neighborhood Street Lights (Multi-Year 2025)

RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

1. Approve Plans and Specifications for Neighborhood Street Lights (Multi -Year 2025), Bid No. 006-26;

2. Find the low bidder’s omission of principal's signature on the bid bond and Non - Collusion Declaration a minor irregularity; and

3. Award the bid to the lowest responsive, responsible bidder, Neema General Contracting (NGC), in the not -to-exceed amount of $539,100, with the option to renew for four additional one-year periods.

DISCUSSION

Councilmember Goble expressed concerns about the language of the Resolution due to the missing signature at the time of the bid.

City Attorney Foley recommended to make changes to the “Whereas” clauses in the Resolution to allow the Council to have discretion to waive the signature requirement.

1. Adopt Resolution No. 051-25 to Approve Plans and Specifications for Neighborhood Street Lights (Multi-Year 2025), Bid No. 006-26

2. Find the low bidder’s omission of principal's signature on the bid bond and Non - Collusion Declaration a minor irregularity; and

3. Adopt Resolution No. 052-25 to Award the bid to the lowest responsive, responsible bidder, Neema General Contracting (NGC), in the not -to-exceed amount of $539,100, with the option to renew for four additional one -year periods.

8. FY 2024 State Homeland Security Grant Program Funding

Adopt Resolution No. 05 3-25 authorizing the City Manager or designee to accept and appropriate the FY 2024 State Homeland Security Grant funds in the amount of $49,227, and to execute any grant documents and agreements necessary for the receipt and use of these funds.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -120- 3:00 p.m.

CONSENT ITEMS: (Continued)

9. FY 2024 Urban Area Security Initiative Grant Funding

Adopt Resolution No. 054-25 authorizing the City Manager or designee to accept and appropriate the FY 2024 Urban Area Security Initiative (UASI) Grant funding in the amount of $50,631, and execute any grant documents and agreements necessary for the receipt and use of these funds.

PULLED FOR DISCUSSION BY COUNCILMEMBER GOBLE:

10. Fire Foundation Ultrasonic PPE Cleaner Grant Funding

RECOMMENDATION:

That the City Council adopts the next Resolution, in order, authorizing the City Manager or designee to accept, appropriate, and expend the award of the San Diego Regional Fire Foundation Grant (SDRFF -PPE) of $21,428.09 for the purchase of an ultrasonic PPE cleaner and to execute any documents and agreements necessary for the receipt of the equipment.

DISCUSSION

Councilmember Goble acknowledged the grant money was donated by an anonymous donor, with the San Diego Regional Fire Foundation covering the difference, and thanked them both for their contributions.

Adopt Resolution No. 055-25 authorizing the City Manager or designee to accept, appropriate, and expend the award of the San Diego Regional Fire Foundation Grant (SDRFF-PPE) of $21,428.09 for the purchase of an ultrasonic PPE cleaner and to execute any documents and agreements necessary for the receipt of the equipment.

MOTION BY GOBLE, SECOND BY METSCHEL, to APPROVE Consent Items 1 to 10, and to include the recommended changes to the Resolution No. 052-25 for Item 7 as stated by the City Attorney.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

PUBLIC COMMENT:

Brenda Hammond spoke about the riots in Los Angeles and playing on people’s emotions.

WRITTEN COMMUNICATIONS: None

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -121- 3:00 p.m.

PUBLIC HEARINGS:

11. Amendment of the Mobile Home Permit Fees on the City of El Cajon Schedule of Miscellaneous Fees

RECOMMENDATION: That the City Council:

1. Opens the Public Hearing and receives testimony;

2. Closes the Public Hearing; and

3. Adopts the next Resolution, in order, to amend the City’s Schedule of Miscellaneous Fees.

DISCUSSION

City Attorney Foley provided detailed information of the Item.

Mayor Wells opened the Public Hearing.

No public comment was received for the Item.

MOTION BY WELLS, SECOND BY Kendrick, to CLOSE the Public Hearing.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

MOTION BY KENDRICK, SECOND BY METSCHEL, to ADOPT Resolution No. 056-25, to amend the City’s Schedule of Miscellaneous Fees.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

ADMINISTRATIVE REPORTS:

12. Adoption of the Road Maintenance and Rehabilitation Account (RMRA) List of Proposed Projects for FY 2025-26

RECOMMENDATION:

That the City Council:

1. Adopts the next Resolution, in order, adopting the proposed List of Projects to be funded from the Road Maintenance and Rehabilitation Account (RMRA) Local Streets and Roads Funding Program for Fiscal Year 2025-26; and

2. Directs City staff to submit to the California Transportation Commission (CTC) a list of proposed projects to receive RMRA funding for Fiscal Year 2025-26.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -122- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 12 – Continued)

DISCUSSION

Deputy Director of Engineering Services , Mario Sanchez , introduced Associate Engineer, Zain Hana, who provided detailed information of the Item.

No public comment was received for the Item.

Discussion ensued among Council and Staff concerning the following:
• Traffic analysis process for redesigning street lanes; • Bike Lanes; and
• Appreciation for Eagle Paving’s work on Second Street.

MOTION BY GOBLE, SECOND BY KENDRICK, to ADOPT Resolution No. 057-25, adopt ing the proposed List of Projects to be funded from the Road Maintenance and Rehabilitation Account (RMRA) Local Streets and Roads Funding Program for Fiscal Year 2025 -26; and Direct City staff to submit to the California Transportation Commission (CTC) a list of proposed projects to receive RMRA funding for Fiscal Year 2025-26.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

13. Acceptance of El Cajon Boulevard Streetscape Project

That the City Council:

1. Accepts the El Cajon Boulevard Streetscape project (203690PWCP), Bid No. 004-23; and

2. Authorizes the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

DISCUSSION

Associate Engineer, Senan Kachi, provided detailed information of the Item.

No public comment was received for the Item.

Discussion ensued among Council and Staff concerning the following:
• Grant funds can only be spent on specific projects in the City; • Success of the project;
• Feedback received about the roundabout;
• Improved flow of traffic; and
• San Diego River Conservancy’s support of the project.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -123- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 13 – Continued)

MOTION BY GOBLE, SECOND BY KENDRICK, to Accept the El Cajon Boulevard Streetscape Project (203690PWCP), Bid No. 004 -23; and to Authorize the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

14. Engine 208 Staffing Side Letter Agreement with El Cajon Professional Firefighters Local 4603 (ECPFF)

RECOMMENDATION: That the City Council approves and authorizes the terms and conditions of the Engine 208 Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

DISCUSSION

Deputy City Manager, Marisol Thorn, provided detailed information of the Item.

No public comment was received for the Item.

Discussion ensued among Council and Staff concerning the City’s collaboration with the labor group to create the schedule and potential unplanned overtime.

MOTION BY GOBLE, SECOND BY KENDRICK, to approve and authorize the terms and conditions of the Engine 208 Limited Side Letter Agreement between the City and the El Cajon Professional Firefighters Local 4603 (ECPFF).

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

15. Assembly Bill 2561 Presentation: City Vacancies, Recruitment, and Retention Efforts

RECOMMENDATION: That the City Council receives the report.

DISCUSSION

Human Resources Manager, Megan Blake, provided detailed information of the Item.

No public comment was received for the Item.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -124- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Item 15 – Continued)

Councilmember Goble thanked City staff and the Human Resources department for their effort to recruit and retain staff.

MOTION BY GOBLE, SECOND BY WELLS, to receive the report.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

16. Fiscal Year 2025-26 Preliminary Annual Budget

RECOMMENDATION: That the City Council, Housing Authority, and the City of El Cajon, as Successor Agency to the former Redevelopment Agency, receives information related to the DRAFT Fiscal Year 2025-26 Preliminary Annual Budget.

DISCUSSION

Director of Finance, Clay Schoen , and Principal Fiscal Analysis, Autumn Reberger, provided detailed information of the Item.

City Manager Mitchell provided options to balance the budget.

No public comment was received for the Item.

Discussion ensued among Council and Staff concerning the following:
• Recommended reserve fund balance;
• Hiring freeze and shifting staff responsibilities;
• Use of reserves to avoid deeper cuts;
• Retaining staff;
• League of California Cities and San Diego Taxpayers Foundation; • Nurse Navigation program;
• Long term effects of cuts;
• Workshop on what other cities are doing to raise revenues; • Building impacts fees;
• Sales tax dependency;
• Future of Parkway Plaza;
• Economic development;
• Sales tax and property values;
• Redevelopment of properties to include mixed-use;
• City owned properties; and
• City events.

Direction given to staff. No motion required for the Item.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -125- 3:00 p.m.

ADMINISTRATIVE REPORTS: (Continued)

17. City Council Meeting Schedule

RECOMMENDATION: That the City Council considers canceling its August 26, 2025 meeting and considers a different meeting date for the November 11, 2025 meeting.

DISCUSSION

City Manager Mitchell provided detailed information of the Item.

No public comment was received for the Item.

Discussion ensued among Council and Staff concerning the Novembe r 2025 City Council meeting.

MOTION BY WELLS, SECOND BY KENDRICK, to cancel the August 26, 2025 meeting and reschedule the November 11, 2025 meeting to November 18, 2025.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

COMMISSION REPORTS: None

ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:

SANDAG (San Diego Association of Governments) Board of Directors.

18. Council Activities Report/Comments

Report as submitted.

ACTIVITIES REPORTS OF COUNCILMEMBERS:

19. COUNCILMEMBER STEVE GOBLE
MTS (Metropolitan Transit System Board); East County Advanced Water Purification Joint Powers Authority Board; Chamber of Commerce – Government Affairs Committee; SANDAG – Board of Directors – Alternate; SANDAG Publi c Safety Committee – Alternate.

Council Activities Report/Comments.

In addition to the submitted report, Councilmember Goble added that at an MTS Public Safety meeting there was a vote to move to administrative only enforcement , instead of going to court, for riders who don’t pay their fair.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -126- 3:00 p.m.

ACTIVITIES REPORTS OF COUNCILMEMBERS: (Continued)

20. MAYOR PRO TEM GARY KENDRICK
METRO Commission/Wastewater JPA; Heartland Communications; Heartland Fire Training JPA.

Council Activities Report/Comments.

Report as submitted.

21. COUNCILMEMBER MICHELLE METSCHEL
Harry Griffen Park Joint Steering Committee; Heartland Communications – Alternate; Heartland Fire Training JPA – Alternate; METRO Commission/Wastewater JPA – Alternate.

Council Activities Report/Comments.

In addition to the submitted report, Councilmember Metschel added that she attended a Gillespie Field meeting on June 10, 2025 and provided an update on the Bradley Avenue project.

22. COUNCILMEMBER PHIL ORTIZ
League of California Cities, San Diego Division; East County Economic Development Council; MTS (Metropolitan Transit System Board) – Alternate; East County Advanced Water Purification Joint Powers Authority Board – Alternate; Chamber of Commerce – Government Affairs Committee – Alternate.

Council Activities Report/Comments.

Report as submitted.

JOINT COUNCILMEMBER REPORTS: None

GENERAL INFORMATION ITEMS FOR DISCUSSION: None

Remainder of page intentionally left blank.

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -127- 3:00 p.m.

ORDINANCES: FIRST READING

23. First Reading of an Ordinance to Establish Procedures for the Creation of Community Benefit Districts in El Cajon

RECOMMENDATION:

That the City Council moves to introduce the next Ordinance, in order, to Establish Procedures for the Creation of Community Benefit Districts in El Cajon.

DISCUSSION

Assistant City Manager, Vince DiMaggio, provided a summary of the Item.

MOTION BY KENDRICK, SECOND BY WELLS, to INTRODUCE the
Ordinance.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

The City Clerk recited the title of the ordinance for a first reading.

AN ORDINANCE TO ADD CHAPTER 2.90 TO TITLE 2

OF THE EL CAJON MUNICIPAL CODE TO ESTABLISH

PROCEDURES FOR THE ESTABLISHMENT OF COMMUNITY

BENEFIT DISTRICTS IN THE CITY OF EL CAJON

ORDINANCES: SECOND READING AND ADOPTION – None

CLOSED SESSIONS:

RECOMMENDATION: That the City Council/Housing Authority/Successor Agency to the El Cajon Redevelopment Agency adjourns to Closed Session as follows:

24. Closed Session - Conference with Legal Counsel - Existing Litigation – pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Adam Pope v. City of El Cajon; WC Claim No. 24018141

25. Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9: Travis Palladino v. City of El Cajon; WC Claim No. 23010329

26. Closed Session - Public Employee Performance Evaluation: City Attorney

Joint Meeting: El Cajon City Council/Housing Authority/ June 10, 2025 Successor Agency to the Redevelopment Agency -128- 3:00 p.m.

CLOSED SESSIONS: (Continued)

MOTION BY WELLS, SECOND BY METSCHEL, to ADJOURN to Closed Session at 4:38 p.m.

MOTION CARRIED BY UNANIMOUS VOTE
OF THOSE PRESENT (ORTIZ – Absent).

RECONVENED to Open Session at 4:56 p.m.

City Attorney Foley reported the following actions:

• Item 24 – Direction given to the City’s adjustment team and Attorneys. • Item 25 – Direction given to the City’s adjustment team and Attorneys. • Item 26 – City Attorney Performance Evaluation was completed.

Adjournment: Mayor Wells adjourned the Regular Joint Meeting of the El Cajon City Council/ Housing Authority/Successor Agency to the El Cajon Redevelopment Agency held this 10th day of June, 2025, at 4:56 p.m., to Tuesday, June 24, 2025, at 3:00 p.m.

________________________
ANGELA L. CORTEZ, CMC
City Clerk/Secretary

City Council
Agenda Report
Agenda Item 4.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Tree Maintenance Services Agreement
RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

2. BACKGROUND:

On March 23, 2021, the City Council authorized the City Manager to enter into a tree maintenance agreement with West Coast Arborists, Inc. utilizing the City of West Covina’s competitively bid RFP No. 61-007 – Tree Trimming and Tree Maintenance Services awarded to WCA. The agreement expires June 30, 2025.

In order to maintain a tree maintenance cycle that is appropriate for the size and type of urban forest that exists in the City of El Cajon, staff proposes entering into a new tree maintenance services contract with WCA, one of the largest tree care companies in California, which specializes in municipal tree maintenance services.

On July 30, 2024, the City of San Diego (CSD) awarded RFP No. 10090034-24-C – As-Needed Tree Maintenance and Tree Planting Services for Street Rights of Way to WCA. Upon review of CSD’s bid for tree maintenance, it was determined it would be in the best interest of the City to piggyback on the award. Piggybacking is a type of intergovernmental cooperative purchase in which an agency is extended the same pricing and terms of a competitively-bid contract entered into by another agency.

WCA has offered the City of El Cajon the same terms provided to CSD, which includes a full range of tree maintenance services at competitive costs. A portion of the services will be funded by the US Department of Agriculture's Forest Service Urban and Community Forestry Program Grant.
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Additionally, WCA has agreed to extend the City’s current agreement for three months and hold pricing through September 29, 2025 which will provide CSD and WCA time to finalize the one-year renewal effective September 30, 2025 through September 29, 2026.

This procurement is recommended as an exception to the City’s competitive bidding requirement in accordance with ECMC section 3.20. 010(C)(6).

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed contract extension is categorically exempt from the California Environmental Quality Act (“CEQA”). Pursuant to State CEQA Guidelines section 15301(h) the maintenance of existing public landscaping is exempt.

FISCAL IMPACT:

Approval of the $91,250 increase will supplement the current contract, for a total not-to-exceed amount of $1,516,582.95. Sufficient funds are included in Parks Operations (101630); Public Works Trees (101810); and Wastewater Operations (650720) budgets.

The initial fiscal impact of the new agreement is $746,900. Sufficient funds are included in Parks Operations (101630); Public Works Trees (101810); Wastewater Operations (650720); and Public Works Grants - USDA Forest Srv/Urban/Comm Forestry grant (USDAFORS25).

Subsequent 3-year costs are estimated to total $1,670,330.

The fiscal impacts of both the extension and new agreement are included in the proposed Fiscal Year 2025-2026 budget and are contingent upon City Council approval of the budget.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Dave Richards, Director of Public Works - Operations Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE

AND EXECUTE A THREE-MONTH EXTENSION OF AN EXISTING

CONTRACT WITH, AND THEREAFTER ENTER INTO

A NEW PUBLIC WORKS CONTRACT FOR TREE

MAINTENANCE SERVICES WITH, WEST COAST ARBORISTS

WHEREAS, in 2021 the City of El Cajon (the "City") and West Coast Arborists, Inc. ("WCA"), entered into a tree maintenance agreement (the "Existing Agreement") that will expire effective July 1, 2025; and

WHEREAS, City staff has determined that WCA and the City of San Diego ("San Diego") are currently negotiating the final terms and conditions, including pricing, for a similar contract in that city, after a competitive bid process, which included the requirement that WCA must allow other public agenc ies, such as the City, to enter into cooperative, or “piggyback,” agreements under the same or similar terms; and

WHEREAS, El Cajon Municipal Code section 3.20.010(C)(6), allows the City Council to waive the City’s bidding process, and approve and authorize the execution of a competitively bid contract by another public agency, provided that the vendor was required to make its terms and conditions, including pricing, available to other public agencies, such as the City; and

WHEREAS, the contract between WCA and San Diego has not been fully negotiated and executed, but it is anticipated that the San Diego contract will be in effect not later than September 1, 2025; and

WHEREAS, WCA is willing to extend the Existing Agreement for a period of three (3) months, in order to allow services to continue until such time as the San Diego contract with WCA is effective, and the City and WCA have negotiated the new agreement (the "Cooperative Agreement") on or about September 30 2025; and

WHEREAS, a portion of the s ervices will be funded by the US Department of Agriculture's Forest Service Urban and Community Forestry Program Grant (the "USDA Grant"); and

WHEREAS, the San Diego contract includes terms and conditions required under the USDA Grant, while the Existing Agreement does not, and by extending the Existing Agreement temporarily will allow the City to maintain services as currently budgeted without u sing funds from the USDA Grant, until the City and WCA can contract for services under the Cooperative Agreement; and

WHEREAS, the proposed contract extension of the Existing Agreement, as well as the proposal to enter into the Cooperative Agreement, both for the maintenance of

Page 2 of 2 ends

existing public landscaping is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15301(h); and

WHEREAS, the initial fiscal impact of the Cooperative Agreement is $746,900, which includes funds in Parks Operations-Urban Forestry Expenditures (101630); Public Works Trees-Urban Forestry Expenditures (101810); Wastewater Operations (650720); and USDA Forest Srv/Urban/Comm Forestry (USDAFORS25-GREENSCAPE); and

WHEREAS, Subsequent 3 -year costs for the Cooperative Agreement are estimated to total $1,670,330; and

WHEREAS, the fiscal impact of adoption of this Resolution is included in the proposed Fiscal Year 2025 -2026 budget and contingent upon City Council approval of the budget.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct, and are the findings of the City Council.

2. The City Council hereby approves extension of the City's current c ontract with WCA to be in the not-to-exceed amount of $91,250 for the term through September 29, 2025 and for the not-to-exceed total amount of $1,516,582.95.

3. The City Council finds that this proposed extension for the Project is exempt from CEQA pursuant to section 15301(h) of the CEQA Guidelines regarding the maintenance of existing public landscaping.

4. The City Council hereby authorizes the City Manager, or such person as is designated by the City Manager, to execute the Cooperative Agreement to extend the contractual relationship with WCA , with any such changes as may be necessary and approved by the City Manager.

5. The Purchasing Agent , or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the Cooperative Agreement, or other documents necessary, as may be approved by the City Manager, on behalf of the City of El Cajon.

06/24/25 CC Agenda
Reso – Tree Maintenance Svcs (new West Coast Arborists) 061825 City Council
Agenda Report
Agenda Item 5.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of RFP No. 011-26 – Legal Services – Eminent Domain & Property Acquisition
RECOMMENDATION:

BACKGROUND:

On April 22, 2025, the City of El Cajon issued a Request for Proposals (RFP) for Eminent Domain and Property Acquisition legal services. The service consists of real estate, land acquisition, and eminent domain counsel to support the successful execution of complex, multi-phase public projects and legal guidance through pre-condemnation planning, drafting necessary documentation, and representing the City in any related legal proceedings.

Four proposals were received before 5:00 p.m. on May 14, 2025, and were independently reviewed by a four-person evaluation committee. The committee based its assessment on the evaluation criteria specified in the RFP: project management team; real estate law and land acquisition experience; eminent domain experience; and cost.

After thorough evaluation of the responses, the City conducted interviews with the three top ranked firms and determined the proposal received from Nossaman LLP best met the City’s requirements. The attached memorandum details the evaluation process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed agreement with Nossaman LLP for eminent domain and property acquisition legal services is exempt from the California Environmental Quality Act ("CEQA"). Pursuant to State CEQA Guidelines section 15061(b)(3) "Common Sense" exemption, this activity is not a project which has the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT:

The fiscal impact for the initial one-year term is $264,450. Sufficient funds are included in the proposed Fiscal Year 2025-26 Annual Budget for Economic Development (101112), contingent upon City Council approval. Subsequent 2-year costs are estimated to total $238,000. .!!!!_ Valley of opportunity
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Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Award
Memorandum - 011-26

Page 1 of 2 ends

RESOLUTION NO. -25

RESOLUTION AWARDING PROPOSAL FOR

EMINENT DOMAIN AND PROPERTY ACQUISITION LEGAL SERVICES
(RFP No. 011-26)

WHEREAS, on April 22, 2025, the City of El Cajon (the "City") i ssued a Request for Proposals ("RFP") No. 011-26 for Eminent Domain and Propert y Acquisition legal services, with services consisting of real estate, land acquisi tion, and eminent domain counsel to support the successful execution of complex, multi-p hase public projects and legal guidance through pre-condem nation planning, drafting nece ssary documentation, and representing the City in any related legal proceedings; and

WHEREAS, four (4) proposals were received before 5:00 p.m. on M ay 14, 2025, and were independently reviewed by a four-person evaluation committee; and

WHEREAS,
the committee based its assessment on the evaluation criteria specified in the RFP, includi ng project management team; real e state law and land acquisition experience; eminent domain experience; and cost; and

WHEREAS, after thorough evaluati on of the responses, the City c onducted interviews with the three (3) top ranked firms and determined the proposal received from Nossaman LLP best met the City’s requirements; and

WHEREAS, the fiscal impact for the initial one-year term is $264,450; and

WHEREAS, sufficient f unds are available in the Fiscal Year 2025 -26 Annual Budget for Economic Development (101112), contingent upon City Council approval; and

WHEREAS, subsequent two-year costs are estimated to total $238,000; and

WHEREAS, the proposed agreement (t he "Agreement") with Nossaman LLP for eminent domain and property acqui sition legal services is exemp t from the California Environmental Quality Act ("CE QA"), and pursuant to State CEQA Guidelines section 15061(b)(3) "Common Sense" exemption, this activity is not a pr oject which has the potential to result in either a direct physical change in the e nvironment, or a reasonably foreseeable indirect physical change in the environment; and

WHEREAS, the City Council believes it to be in the best interes t of the City to award the Agreement to Nossaman LLP, as recommended by staff, in an amount not to exceed $264,450 for the initial one-year term, and subsequent two-year costs estimated to total $238,000.

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct and are the find ings of the City Council.

2. The City Council hereby determines that these actions are ex empt from the CEQA as it is not a "project" under section 15061(b)(3) of the State CEQA Guidelines.

3. The City Council hereby awards an Agreement for Eminent Doma in and Property Acquisition legal servi ces (RFP No. 011-26) to Nossama n LLP, in an amount not to exceed $264,450 for the init ial one-year term, and subse quent two-year costs, estimated at $238,000, and rejects all other proposals.

4. The City Manager, or designee , and City Clerk are authorized and directed to execute an Agreement on behalf of the City, with such change s or amendments as maybe approved by the City Manager, or designee, and to take all actions and to execute all documents and/or attachments to the Agreement, and other documents necessary or appropriate to carry out the terms of the Agreement.

06/24/25 CC Agenda
Reso – RFP No. 011-26 – Legal Services - Award (Nossaman LLP) 061825 DATE:

TO:

FROM:

SUBJECT:

June 12, 2025

C ITY OF EL CAJON
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MEMORANDUM
Mara Romano, Purchasing Agent
Nate Prescott, Senior Management Analyst
RECOMMENDATION TO AWARD- RFP #011-26- Legal Services- Eminent Domain & Property Acquisition
The City of El Cajon received four proposals for the above referenced Request for Proposal (RFP). The selection committee, comprised of personnel from the City of El Cajon and its economic consultant, independently scored each proposal on the evaluation form included in RFP #011-26. The proposal evaluation form is based . on a weighted scale with criteria including: 1) PM Team, 2) Real Estate Law and Land Acquisition Experience, 3) Eminent Domain Experience, and 4) Cost, with a possible weighted average score of 100 points .

The weighted scores for Legal Services related to Eminent Domain and Property Acquisition (RFP No. 011-26) after initial evaluations resulted in the following ranking:

Vendor
Meyers Nave, A Professional Corporation
Nossaman LLP
Richards, Watson, & Gershon, a Professional
Corporation
Aleshire & Wynder LLP
Total Weighted Average Score
' 84 .75

76.81 74.00

64.00 The top three firms were shortlisted and invited for interviews with the selection committee. After interviews, the selection committee concluded the following final ranking:

Vendor Final Ranking
Nossaman LLP 1
Meyers Nave, A Professional Corporation 2
Richards, Watson, & Gershon, a Professional 3
Corporation
Recommendation:

After reviewing proposals, interviews, and cost proposals, the selection committee recommends that the City of El Cajon enter into a contract with Nossaman LLP for Legal Services relating to Eminent Domain and Property Acquisition. The cost for the contract is estimated to total up to $264,450. The proposed term of this contract is one year with two one-year renewal options. Subsequent 2-year costs are estimated to total $238,000.

Submitted and Authorized by:

Nate Prescott, Senior Management Analyst
City Council
Agenda Report
Agenda Item 6.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Mara Romano, Purchasing Agent
SUBJECT: Award of Bid No. 005-26 – ADA Concrete Improvements (Multi-Year 2025) RECOMMENDATION:

That the City Council adopts the next Resolutions, in order, to:

Approve Plans and Specifications for ADA Concrete Improvements (Multi-Year 2025), Bid No. 005-26;

1. Find the following:
a) Protest submitted by RAC Construction & Engineering, Inc. (RAC) to be untimely and without merit,
b) Waive the irregularity in the low bidder's response; and

3. BACKGROUND:

The ADA Concrete Improvements (Multi-Year 2025) project includes pedestrian curb ramps, sidewalks, curbs, gutters, cross gutters, and other concrete improvements. The bid includes an opportunity for the City to renew the contract for up to four optional one-year terms.

The bid was advertised on March 14, 2025. The City received 12 responses on May 8, 2025, and evaluated the three lowest bid submissions. The summary of bids is attached, and complete proposals are on file in the Purchasing Division.

This project is federally funded by the Community Development Block Grant (CDBG). In order to receive CDBG funding, bidders must meet Section 3 requirements, as specified by the US Department of Housing and Urban Development:

Section 3 is a provision of the Housing and Urban Development Act of 1968 whose purpose is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing federal, state, and local laws and regulations, be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing and to business concerns which provide economic opportunities to low- and very low-income persons.

The first low bidder, SCC, was notified on May 21, 2025, their bid was non-responsive for failure .!!!!_ Valley of opportunity
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The first low bidder, SCC, was notified on May 21, 2025, their bid was non-responsive for failure to meet the Section 3 implementation guidelines/requirements as delineated in the bid specifications. SCC responded that an error was made in their bid submittal, in particular, their response to “I will meet or exceed the Section 3 benchmarks (25% and 5%) below through my own labor work force as a Prime Contractor” should have been “yes” on the Bidder’s Section 3 Compliance Questionnaire (Questionnaire). Additionally, SCC submitted a letter, dated May 22, 2025, from the San Diego Housing Commission approving their Section 3 Business Concern certification.

After reviewing SCC’s Questionnaire clarification, City staff reviewed HUD guidelines which defers to the City’s own internal policies in making a determination. Therefore, City staff reversed its non-responsive determination to responsive. On June 12, 2025, SCC was notified of this reversal and all bidders were notified of the City’s intent to award to SCC.

In response, RAC submitted a written protest June 12, 2025, citing SCC has an unfair advantage by not meeting Section 3 requirements and compliance, specifically the Questionnaire and absence of a Qualitative Efforts Plan, thereby not including the associated costs in their bid pricing as there are costs associated with efforts to meet HUD’s Safe Harbor Benchmarks. Furthermore, page 82 of the specifications states “If you do not answer Yes to Questions 1-3 and did not submit a clear and concise Qualitative Efforts Plan, your bid will be deemed to be non-responsive.”
City staff has determined that the protest submitted by RAC is untimely and without merit as SCC has demonstrated compliance with Section 3 requirements by correcting the Questionnaire error. By taking this action, SCC should be considered responsive to the bid requirements. Therefore, staff recommends the City Council adopt resolutions to:

Approve the plans and specifications for the service;1.

Find:
a) The protest submitted by RAC to be untimely and without merit, b) That the irregularity in the low bidder's response should be waived; and

2. Award the bid to the lowest responsive, responsible bidder, Sael Construction Corporation, in the amount of $444,610.

3. CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The ADA Concrete Improvements project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301 for the installation of ADA curb ramps and sidewalks in existing public rights-of-way. Furthermore, because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act (NEPA) subject to section 58.5 of Code of Federal Regulations 58.35(a).

FISCAL IMPACT:

The fiscal impact for the initial one-year term is $444,610. Sufficient funds are included in ADA Concrete Improvements 2023 (253824PWCP) project. Subsequent four-year costs are estimated to total $1,775,495.

Prepared By: Mara Romano, Purchasing Agent
Reviewed By: Yazmin Arellano, Director of Engineering Services Approved By: Graham Mitchell, City Manager
Attachments
Resolution - Plans & Specs
Resolution - Award
Bid Summary - 005-26

Page 1 of 1 ends

RESOLUTION NO. ___-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

APPROVING PLANS AND SPECIFICATIONS FOR ADA CONCRETE
IMPROVEMENTS (MULTI-YEAR 2025)
(Bid No. 005-26)

WHEREAS, the Director of Engineering Services has submitted plans and specifications for Bid No. 005-26 for the ADA Concrete Improvements (Multi-Year 2025) (the "Project"); and

WHEREAS, it appears to be in the best interests of the City of El Cajon that the plans and specifications for the Project should be approved.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That the plans and specifications for the Project submitted by the Director of Engineering Services are hereby approved and adopted as the official plans and specifications for said Project.

2. Said plans and specifications are directed to be filed in the office of the Director of Engineering Services of the City of El Cajon.

06/24/25 CC Agenda
Reso – Bid No.005-26 – ADA Concrete Impvts – Plans & Specs (Sael) 061625

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON

AWARDING THE BID FOR ADA CONCRETE IMPROVEMENTS
(MULTI-YEAR 2025)
(Bid No. 005-26)

WHEREAS, the ADA Concrete Improvements (Multi-Year 2025) project is funded by the Community Development Block Grant and includes pedestrian curb ramps, sidewalks, curbs, gutters, cross gutters, and other concrete improvements; and

WHEREAS, the bid was advertised on March 14, 2025, and the City received 12 responses on May 8, 2025, and evaluated the three lowest bid submissions; and

WHEREAS, the project is federally funded by the Community Development Block Grant ( "CDBG") program, and in order to receive CDBG funding, bidders must meet Section 3 requirements, which has the purpose of ensuring that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing federal, state, and local laws and regulations, be directed to low- and very low-income persons; and

WHEREAS, Sael Construction Corporation (" SAEL") submitted its bid without acknowledging that it met the Section 3 requirements, as required by the bid documents, but upon becoming aware of this omission, completed such forms as the City required to comply with the necessary certification and amended its acknowledgement of possessing such and, further, SAEL has been certified as a Section 3 business concern for projects in sister jurisdictions; and

WHEREAS, RAC Construction & Engineering, Inc. ("RAC"), submitted an untimely written protest June 12, 2025, contending Sael has an unfair advantage by not meeting Section 3 requirements and compliance at the time of submitting its bid, thereby not including the associated costs in their bid pricing as there are costs associated with efforts to meet HUD’s Safe Harbor Benchmarks; and

WHEREAS, the protest of RAC, in addition to being untimely, is without merit , as a contractor bidding on a public works contract funded (in part) by CDBG, such as SAEL, may self-certify as a Section 3 business concern simply by filling out forms provided by the City in the bid documents , and simply because such action is taken after submitting the bid does not provide an advantage to SAEL to the exclusion of other bidders and has, in fact, obtained certification with the San Diego Housing Commission; and

WHEREAS, the lowest responsive, responsible bidder was SAEL; and

WHEREAS, the fiscal impact is $444,610 for the initial one-year term and sufficient funds are included in the Fiscal Year 2024- 25 ADA Concrete Improvements 2023 (253824PWCP) project, and costs for four optional one-year terms are estimated to total $1,775,495; and

Page 2 of 2 ends

WHEREAS, staff recommends the City Council adopts resolutions to: (1) Approve the plans and specifications for the project, and (2) Award the bid to the lowest responsive, responsible bidder, SAEL for the initial not-to-exceed amount of $ 444,610; and

WHEREAS, the proposed project is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15301 for the installation of ADA curb ramps and sidewalks in existing public rights -of-way.

Furthermore, because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act (NEPA) subject to section 58.5 of Code of Federal Regulations 58.35(a); and

WHEREAS, the City Council believes it to be in the best interest of the City to award the Bid to SAEL for the not-to-exceed amount of $ 444,610, as recommended by staff.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The proposed project is exempt from CEQA pursuant to State CEQA Guidelines section 15301 for the installation of ADA curb ramps and sidewalks in existing public rights-of-way. Furthermore, because federal funds are used for the project, it is categorically excluded from the National Environmental Protection Act (NEPA) subject to section 58.5 of Code of Federal Regulations 58.35(a).

3. The City Council hereby denies the protest of RAC Construction & Engineering, Inc., as both untimely and without merit , finding that allowing S ael Construction Corporation to meet the Section 3 certification requirements after its bid was submitted does not provide the apparent low bidder with an advantage over the other bidders on the project.

4. The City Council hereby awards the bid to the lowest responsive, responsible bidder, SAEL, for the not-to-exceed amount of $444,610 for the initial one- year term and an estimated total of $1,775,495 for the four (4) optional one-year periods.

5. The City Manager, or designee, and City Clerk are authorized and directed to execute a contract for the Project on behalf of the City (the "Contract"), with such changes or amendments as maybe approved by the City Manager, or designee, and to take all actions and to execute all documents and/or attachments to the Contract, and other documents necessary or appropriate to carry out the terms of the Contract.

06/24/25 CC Agenda
Reso – Bid 005-26 – Award ADA Concrete Impvts. (Sael) 061825

City of El Cajon – Purchasing Division

BID EVALUATION
(To be included as an attachment to the agenda report.) Bid No. 005-26 Bid Name: ADA Concrete Improvements (Multi-Year 2025)

Solicitation Due Date/Time: May 8, 2025/ 2:00 p.m. Initial Date of Advertisement: March 14, 2025

Number of Responses Received: 12

Bid Estimate: $595,000

SUMMARY OF BIDS (INCLUDE ANY ADD. ALTS.):

BID EVALUATION (TOP THREE LOWEST RESPONSES):

Bidder Bid Responsiveness Notes
Sael Construction Corporation Yes
RAC Construction & Engineering, Inc. Yes
Portillo Concrete, Inc. Yes

LEGAL REVIEW REQUIRED: YES  NO  IF YES, DATE LEGAL REVIEW COMPLETED: June 3, 2025 RENEWAL OPTIONS: YES  NO  IF YES, SPECIFY TERM W/RENEWAL OPTIONS: ____INITIAL ONE YEAR TERM WITH THE OPTION TO RENEW FOR FOUR ADDITIONAL ONE YEAR PERIODS _________________________ LOWEST, RESPONSIVE, RESPONSIBLE BIDDER NAME AND AMOUNT: SAEL CONSTRUCTION CORPORATION - $444,610
PURCHASING DIVISION:

Review Completed By: Mara Romano Date: June 10, 2025

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Vendor Vendor Type Bid Amoun t Format S'Ubmit Date
Sael Const ruct ion Corporat ion CADIR $444,610 .00 Elect ron ic 0 5/08/202 5 11 :20:0 1 AM RAC Cons.tru d ion & Eng ineering, Inc. DBE, CADIR, M BE $466,919.00 Elect ron ic 0 5/08/202 5 12:43:15 PM Portillo Conc re te, Inc. $54 7,.400,00 Elect ron ic 0 5/07/202 5 7:3 8:07 PM Aste r Cons truct ion Servi ces Inc. CADIR $557 ,770 .00 Elect ron ic 0 5/08/2025 11 :32:11 AM LC Paving and Sealing CADIR, DBE $558 ,242 .50 Electron ic 0 5/08/202 5 12:44:3 1 PM Fordyce Const ruction , Inc. $573 ,.669,00 Elect ron ic 0 5/08/202 5 1 :49:00 PM AB CONSTRUCTION & ENGINEERINC WBE, CADIR $586 ,540.00 Elect ron ic 0 5/08/202 5 1 :03:03 PM Mave ns Inc CADIR $588 ,631 .50 Electron ic 0 5/08/202 5 1:28 :02 PM AYUOMA HOSE PLANN ING CADIR, Local $619,984 .11 Elect ron ic 0 5/08/202 5 10:3 7:05 AM HSCC Inc. CADIR, WBE $627 ,275 .00 Elect ron ic 0 5/08/ 202 5 1:30:40 PM Van Engineering CADIR $687,050.00 Electro nic 0 5/08/202 5 1:52 :00 PM Palm Eng ineering Const ruct ion Co $687 ,541.50 Elect ron ic 0 5/08 /202 5 1 :45:12 PM

I I I I
City Council
Agenda Report
Agenda Item 7.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jeremiah Larson, Chief of Police
SUBJECT: Amendment to the Axon Enterprise, Inc. Master Services and Purchasing Agreement for Axon Officer Safety Plan 10 Premium (OSP10) RECOMMENDATION:

That the City Council adopts the next Resolution, in order, to:

Approve:

The contract Amendment to the Master Services and Purchasing Agreement, substantially in the form as presented at this meeting; and a.

The sole source procurement of additional items included in the Amendment.b.

1. Authorize the City Manager to make contract Amendment revisions and sign the Amendment upon approval.

2. BACKGROUND:

On August 9, 2016, the El Cajon City Council authorized a Master Services and Purchasing Agreement (MSPA) with Axon Enterprise, Inc. for the purchase of body worn cameras (BWC) and associated equipment and services for a five-year term. The Department formed a committee to research BWCs and identified Axon as the only vendor meeting operational, compliance and integration requirements at the time. This led to the development of a robust policy framework guiding camera use, evidence storage and public transparency. On December 8, 2020, City Council authorized an Amendment to the MSPA extending the contract for an additional five years.

Since then, Axon technologies have become foundational to the Department's daily operations, including body worn cameras, digital evidence management and supervisor auditing tools, significantly strengthening accountability, officer safety and investigative efficiency. The upcoming renewal builds upon this proven partnership and expands the City's capabilities into next-generation public safety technology.

In conjunction with the contract Amendment, the Police Department requests a sole source procurement for the purchase of particular new items to be included with OSP10 (see attached memorandum dated June 19, 2025, with justification for the sole source procurement). These items include Axon Fusus, Axon VR and Axon Air System bundle. Axon Fusus is a cloud-based, technology-agnostic platform that conditionally integrates with Axon's suite of products, including body worn cameras and TASER's to provide real-time situational awareness and data sharing. Axon VR is an immersive training platform that uses virtual reality to simulate real-life policing scenarios, helping officers build decision-making, de-escalation and tactical skills in a safe, controlled environment. It offers realistic, repeatable training modules that adapt .!!!!_ Valley of opportunity
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skills in a safe, controlled environment. It offers realistic, repeatable training modules that adapt to officer responses, allowing for improved readiness without the risks of live training. Integrated with Axon's ecosystem, it also enables agencies to track performance and align training with real-world field data. Axon Air System integrates with other established Axon products, including Skydio drones. Through grant funding, the Police Department previously received City Council approval (Resolution 082-24) to facilitate a cooperative purchase of six Skydio unmanned aerial systems (drones) following procedures for the purchase of military equipment in compliance with Chapter 3.20 of the El Cajon Municipal Code and the City's Military Equipment Policy (as defined by ECMC section 3.20.005). In order to leverage best pricing for the OSP10 contract Amendment, the inclusion of Axon Air System bundle with the three drones and six docks is required. All Skydio drones and software fully integrate and are supported by our existing Axon services. As a result, the procurement of the additional items are recommended as an exception to the City's competitive bidding requirement, pursuant to Municipal Code section 3.20.010 (C) (5).

Key upgrades in the new OSP10 Premium package also include:

Axon Body 4: cameras with improved video/audio capture and automated upload.

TASER 10: devices offering improved accuracy, range and safety.

Axon Evidence.com with unlimited secure cloud storage for Axon and third-party video.

Skydio Drones with DFR (Drone as First Responder) capability.

Dedrone Airspace: security platform to detect and deter unauthorized drone activity.

Axon Performance: allows supervisors to audit and review officer video.

Axon Community Request: enables the public to securely submit video evidence.

Technology Assurance Plan: includes two complete refresh cycles of body-worn cameras and docks to keep devices current.

Additionally, staff requests that the City Council approve the Amendment to the agreement substantially in the form as presented at this meeting, with such changes as may be approved by the City Manager and authorizes the City Manager to sign the amendment upon such approval.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

City Council approval of the renewal agreement is exempt from the California Environmental Quality Act ("CEQA") because the purchase of police equipment and supplies does not constitute a project pursuant to State CEQA Guidelines section 15378(b)(2).

FISCAL IMPACT:

The annual impact of this purchase is $366,705 and subsequent 4-year costs are estimated to be $2,721,223. Sufficient funds have been identified in the FY26 Annual Budget: $266,770 from Police Local Public Safety - 224300 and $99,935 from Community Oriented Policing Services (COPS) - 215380.

Prepared By: Jennifer Lytle, Management Analyst
Reviewed By: Jeremiah Larson, Police Chief
Approved By: Graham Mitchell, City Manager
Attachments
Resolution
Axon Sole Source
• • • • •
•
• •

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF EL CAJON APPROVING THE AMENDMENT OF

BODY WORN CAMERA AND DIGITAL EVIDENCE MANAGEMENT AGREEMENT

WHEREAS, on August 2016, the City Council of the City of El Cajon (the " City") approved El Cajon Police Department’s (the "Department") first comprehensive contract with Axon Enterprise, Inc. ( "Axon") for the purchase of 88 Axon body -worn cameras ("BWC") and Evidence.com software (the "Agreement"); and

WHEREAS, the Department conducted a competitive evaluation and identified Axon as the only vendor meeting operational, compliance, and integration requirements at the time, which led to the development of a robust policy framework guiding camera use, evidence storage, and public transparency; and

WHEREAS, since then, Axon technologies have become foundational to the Department’s daily operations, including BWCs, digital evidence management, and supervisory auditing tools, significantly strengthening accountability, officer safety, and investigative efficiency; and

WHEREAS, since 2016, the Department has been a proponent and early adopter BWC technology, wherein BWC footage plays a vital role in the prosecution of criminal cases, reviewing officer performance, protecting the City from liability, and strengthening public trust, and where all sworn personnel and civilian field staff are assigned BWCs and;

WHEREAS, the Agreement is coming to an end and will need to be extended by an amendment to the Agreement (the "Amendment") presented by Axon to the City to continue services without interruption, and to add several critical features now available in modern BWC systems, including outdated software supporting video storage and evidence management, limited functionality for video redaction, metadata search, and compliance with the State of California’s evolving public records mandates; and

WHEREAS, staff has reviewed the Department's request for a sole source procurement through equipment acquisition that meets integration requirements for existing BWC, other compatible equipment and supporting software licenses , and determined that it would be in the City's best interest to approve the procurement of the Service as an exception to the City’s competitive bidding requirement, pursuant to El Cajon Municipal Code ("ECMC") section 3.20.010 (C) (5); and

WHEREAS, the proposed Amendment builds upon this proven collaboration and expands the City’s capabilities into next-generation public safety technology; and

WHEREAS, Axon has since provided the City an opportunity to lock in pricing for five (5) years (an initial one -year renewal term with four additional one- year renewal terms), with the Amendment, substantially in the form as presented to the City Council , which will not only extend the current Agreement, but also add equipment, software, and services to enhance the BWC program; and

Page 2 of 2 ends

WHEREAS, the fiscal impact for the five-year term is $3,087,927.81; and

WHEREAS, approval of the renewal agreement is exempt from the California Environmental Quality Act ("CEQA") as the purchase of police equipment and supplies does not constitute a project pursuant to State CEQA Guidelines section 15378(b)(2) ; and

WHEREAS, the City Council believes it to be in the City's best interest to approve the five-year renewal Agreement with Axon f or continued access to a comprehensive, integrated platform designed to improve safety, efficiency, and transparency.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. The City Council hereby authorizes the City to waive bidding requirements in accordance with ECMC section 3.20.010(C)(5) and approves entering into the Amendment with Axon Enterprise, Inc., for the purchase of body worn cameras , unmanned aircraft systems ( "drones"), video storage, and associated equipment and services, in the not-to-exceed amount of $366,705 for an initial one-year term, including up to four (4) additional one- year renewal terms, for a total, not to exceed amount if all renewal options are exercised by the City of $3,087,928.

3. The City Council hereby approves entering into that certain Amendment to the Master Services and Purchase Agreement with Axon Technologies, Inc., substantially in the form as presented at this meeting, with such changes as may be approved by the City Manager.

4. The City Council her eby finds that approval of the renewal agreement is exempt from CEQA as the purchase of police equipment and supplies does not constitute a project pursuant to State CEQA Guidelines section 15378(b)(2).

5. The City Council hereby authorizes the City Manager, or such person as is designated by the City Manager, to execute the Amendment on behalf of the City , with such execution evidence of approval of any changes and refinements as may be deemed necessary and appropriate by the City Manager.

6. The City Manager, or such person as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments for up to four (4) one-year renewal terms of the Replacement Agreement , along with such other documents necessary, as may be approved by the City Manager, on behalf of the City of El Cajon.

06/24/25 CC Agenda
Reso – Approve Early Extension of Axon Contract Renewal (BWC) 061925

EL CAJON POLICE DEPARTMENT

MEMORANDUM
Committed to a Safe and Secure Community through Service, Mutual Cooperation and Respect

In conjunction with Purchase Requisition #12600119, the Police Department is requesting a sole source procurement be approved with Axon Enterprises Inc. for the purchase of Axon Fusus, Axon VR and Axon Air System products to be included in contract Amendment of the Master Services and Purchasing Agreement for Axon Officer Safety Plan 10 Premium (OSP10).

A previous sole source request was approved for the purchase of Axon OSP7 products and services including; Axon BWC (body-worn cameras), TASER, Evidence.com and other Axon Performance products and services. Entering into a new 5 year service contract with Axon Enterprises to upgrade our service and equipment to a newer version of their product called the Officer Safety Plan 10 (OSP10) would include Axon Fusus, Axon VR and Axon Air products and services that include Skydio drone bundle.

Axon Fusus is a cloud-based, technology-agnostic platform that conditionally integrates with Axon's suite of products, including body work cameras, TASER's and drones to provide real-time situational awareness and data sharing.

Axon VR is an immersive training platform that uses virtual reality to simulate real -life policing scenarios, helping officer build decision-making, de-escalation and tactical skills in a safe, controlled environment. It offers realistic, repeatable training modules that adapt to officer responses, allowing for improved readiness without the risks of live training. Integrated with Axon's ecosystem, it also enables agencies to track performance and align training with real-world field data.

Axon Air System integrates with other established Axon products, including Skydio drones. Through grant funding, the Police Department previously received Council approval (Resolution 082-24) to facilitate a cooperative purchase of six Skydio unmanned aerial systems (drones) following procedures for the purchase of military equipment as required by Chapter 3.20 or the El Cajon Municipal Code and the City's Military Equipment Policy (as defined by ECMC section 3.20.005). In order to leverage best pricing for the OSP10 contract Amendment, the inclusion of Axon Air System bundle with three drones and six docks is required. All Skydio drones and it’s software fully integrate and are supported by our existing Axon services.

DATE: June 19, 2025

TO: MARA ROMANO

PURCHASING AGENT
FROM: JEREMIAH LARSON

CHIEF OF POLICE

SUBJECT: Sole Source Request for Axon Enterprise, Inc. Products: Axon Fusus, Axon Virtual Reality (VR) and Axon Air System including Skydio Drones

EL CAJON POLICE DEPARTMENT

MEMORANDUM
Committed to a Safe and Secure Community through Service, Mutual Cooperation and Respect

Our current Axon equipment and services were purchased from and are serviced by Axon Enterprises Inc. All warranty repairs and maintenance must be conducted by a certified repair facility.

Please see attached sole source documentation from Axon Enterprises.

The only vendor that satisfies all of our unique departmental requirements is Axon Enterprises Inc.

Therefore, we are requesting approval for a sole source procurement with Axon Enterprises as they meet the specialized needs of our Department because they are the sole provider of Axon brand copyrighted or patented equipment and Axon’s equipment is the only equipment that is compatible with our already existing equipment and systems. Pursuant to Municipal Code

3.20.010 (C), City Council approval is required for sole source procurements over $75,000.

City Council
Agenda Report
Agenda Item 8.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Dave Richards, Director of Public Works
SUBJECT: Traffic Collision Vehicle Replacements
RECOMMENDATION:

That the City Council adopt the next Resolution, in order, to:

Authorize the replacement of two Ford Explorers, units 42203 and 42083; and1.

Appropriate $230,000 from the Vehicle Replacement Fund balance to the City's Vehicle-Equipment Replacement account.

2. BACKGROUND:

Over the past two months, three Police Department Ford Explorers have been involved in significant traffic accidents. In each incident, the cost to repair the vehicles exceeds its pre-collision value leading to a total loss of the three vehicles.

On April 14, 2025, a 2022 Ford Explorer (unit #42203) was struck from behind while conducting traffic control. The vehicle was totaled and the City has submitted an insurance claim for the vehicle replacement, including the purchase of the vehicle, warranty, outfitting, and vehicle wrapping.

On May 11, 2025, a 2020 Ford Explorer (unit #42083) entered into an intersection with its emergency lights activated. Another vehicle ran a red light in front of the officer’s vehicle causing significant front-end damage. The vehicle was a total loss and the City filed a second insurance claim for its replacement.

On June 12, 2025, a 2016 Ford Explorer (unit #41609) was involved in a collision during a freeway pursuit. The suspect turned the vehicle into oncoming police traffic during the pursuit, leading to a collision with the City’s police vehicle. This particular vehicle was scheduled to be replaced with a new vehicle purchased with American Rescue Plan Act (APRA) funds. The new vehicle was received and is awaiting outfitting.

The City will pursue full cost recovery from each of the responsible parties for the vehicles. The City has also filed two claims with its vehicle insurance provider to replace the two newer units.

The City’s deductible is $25,000 for each vehicle claim. Cost recovery and insurance reimbursements will be returned to the Fleet Replacement Fund (606). .!!!!_ Valley of opportunity
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The City is replacing two of the three vehicles as one was already scheduled for replacement.

The cost to replace each vehicle is up to $115,000 each. The actual price of the vehicle will be based on 2026 vehicle prices once Ford opens the ordering window this summer.

It is recommended that the City authorize the replacement of units 42203 and 42083 and appropriate $230,000 from the Vehicle Replacement Fund balance to the City’s Vehicle Equipment Replacement account.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with State CEQA Guidelines section 15378(b)(2). The vehicle replacements will not result in any direct or indirect physical change in the environment because it solely provides authorization and appropriate to purchase equipment.

FISCAL IMPACT:

This request would appropriate $230,000 from the Vehicle Replacement Fund balance (606) to Vehicle-Equipment Replacement (606895) in Fiscal Year 2025-26. There are sufficient funds available in the Vehicle Replacement Fund.

The City will receive reimbursement for the cost of the replacement vehicles, minus two $25,000 deductibles, for a net cost of $50,000. All insurance reimbursements and costs recovered from the responsible parties will be returned to the Vehicle Replacement account (606).

Prepared By: Dave Richards, Director of Public Works
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
Attachments
Resolution

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON APPROVING

ADDITIONAL FUNDING ALLOCATION FOR VEHICLE REPLACEMENTS

WHEREAS, three (3) Police Depart ment Ford Explorers have been involved in significant traffic accidents over the past two months, and in each incident, the cost to repair the vehicles exceeds its pre-collision value, leading to a total loss of the three vehicles; and

WHEREAS, one of the vehicles was already scheduled to be replaced with a new vehicle purchased with American Rescue Plan Act (ARPA) funds, and has been received and is awaiting outfitting; and

WHEREAS, the City will pursue full cost recovery from each of t he responsible parties for damages to all three (3) vehicles, and any recovere d costs will be deposited into the General Fund Reserve Account; and

WHEREAS, the cost to replace and equip the remaining two (2) ve hicles is up to $115,000 each, and the actual price of the vehicle will be base d on 2026 vehicle prices once Ford Motor Company opens the ordering window this summer; and

WHEREAS, the proposed action to purchase vehicle replacements is not subject to the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15378(b)(2), as the purchase of equipment is an organizational or administrative activity of government that will not result in direct or indire ct physical changes in the environment; and

WHEREAS, the City Council believes it to be in the City’s best interest to approve the additional funding allocation of $230,000 from the City’s G eneral Fund Reserve balance to Vehicle-Equipment Repl acement (606895) in Fiscal Yea r 2025-26 and authorize the replacement of units 42202 and 42083.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are tr ue and correct, and are the findings of the City Council.

2. The City Council hereby approves this replacement of two (2) totaled Ford Explorers and the specialty equipm ent required for each as an e xception to the City’s competitive bidding requirement pursuant to El Cajon Municipal Code ("ECMC") section

3.20.010(C)(5), which provides that the bidding procedures of E CMC Chapter 3.20 may be waived, and an open market purchase may be authorized for al l expenditures not involving a public project when the commodity or service can be obtained from only one source.

Page 2 of 2 ends

3. The City Council further appr oves appropriation of $230,000 from the General Fund Reserve balance to Vehicle-Equipment Replacement in Fiscal Year 2025-

26. 4. The City Council finds that this proposed action to vehicle replacement parts is not subject to CEQA as it does not constitute a project.

5. The City Council hereby author izes the City Manager, or such person as is designated by the City Manager, to execute the necessary Purcha se Orders, with any such changes and refinements as may be necessary and approved by the City Manager.

6. The City Manager, or such pers on as is designated by the City Manager, is hereby authorized and directed to execute any subsequent amendments to the Purchase Orders, or other documents necessary, as may be approved by the City Manager, on behalf of the City of El Cajon.

06/24/25 CC Agenda
Reso – Approve Allocation & Purchase of Replacement Vehicles 061725

City Council
Agenda Report
Agenda Item 9.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Clay Schoen, Director of Finance
SUBJECT: Fiscal Year 2025-26 Annual City, Housing Authority, and Successor Agency Budgets
RECOMMENDATION:

Acting as the City Council, individually adopt the following:

Resolution of the City of El Cajon Adopting the Fiscal Year 2025-26 Annual Budget.a.

Resolution Approving and Adopting the Annual Appropriations Limit for Fiscal Year 2025-26.
b.

Resolution Approving Designation of General Fund Balances.c.

1. Acting as the Housing Authority Board of Directors, adopt Resolution titled: Resolution of the El Cajon Housing Authority Adopting the Fiscal Year 2025-26 Budget.

3. BACKGROUND:

Presented for adoption are the Fiscal Year 2025-26 Budgets for the City, the Housing Authority, and the Successor Agency to the former Redevelopment Agency. After today’s public hearing, it is recommended that the City Council/Board approve City, Housing Authority, and Successor Agency resolutions to adopt the Fiscal Year 2025-26 Budgets and the City’s Annual Appropriations Limit for Fiscal Year 2025-26.

The Successor Agency budget and a Recognized Obligations Payment Schedule (ROPS) must be prepared by the Successor Agency and presented to the Oversight Board and State Department of Finance for approval. The annual budget and ROPS for Fiscal Year 2025-26 were approved by the Oversight Board on January 16, 2025, and subsequently submitted to the State and County Auditor-Controller for allocation of funding.

In addition to the resolutions, attached to this report is the City Manager's Transmittal Letter, a series of tables representing the proposed FY2025-26 budget and authorized positions, as well as proposed amendments to the Capital Improvement Program. Once available, the full budget document can be found at www.elcajon.gov/budget.
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CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed FY 2025-26 Annual Budgets are not “Projects” as defined under sections 15378(4) and (5) of the State CEQA Guidelines because the proposed budgets and recommended actions consist of governmental fiscal/administrative activities which do not result in a physical change in the environment.

FISCAL IMPACT:

Appropriations totaling $285,567,618 will be established for City of El Cajon and Housing Authority funds in addition to $4,398,432 for the Successor Agency of the former El Cajon Redevelopment Agency.

Prepared By: Clay Schoen, Director of Finance
Reviewed By: N/A
Approved By: Graham Mitchell, City Manager
Attachments
FY26 City Manager Letter
FY26 Budget Tables
FY26 CIP Updates
Resolution - FY 25-26 Budget
Resolution - FY26 Appropriation Limit
Resolution - FY26 Designation of GF FB
Resolution - FY26 Housing Authority Budget
Resolution - FY26 Successor Agency Budget

City Manager’s Office

City of El Cajon ● 200 Civic Center Way ● El Cajon, CA 92020 (619) 441-1716 ● Fax (619) 441-1770
www.elcajon.gov

June 24, 2025

Honorable Mayor, City Council, and El Cajon Residents:

I am pleased to present the Annual Budget for the City of El Cajon for Fiscal Year 2025– 2026 (FY 2025–26). This document serves as the City’s financial blueprint, aligning funding decisions with the City Council’s goals, policies, and priorities for the year ahead.

The budget was developed using data and insights from the Five-Year Business Plan and the Annual Comprehensive Financial Report, ensuring a strategic and forward-looking approach to financial planning.

The FY 2025–26 budget reflects a focused investment in key prio rities identified during the City Council’s annual priority-setting workshop. These funding priorities include:

1) City Beautification: Enhancing the aesthetics and overall appeal of our City through various initiatives and improvements.

2) City Infrastructure: Proactively ensuring the City’ s long-term infrastructure and facilities are funded and maintained.

3) Economic Development: Fostering growth and prosperity in our local economy through strategic initiatives and partnerships.

4) Homelessness: Addressing the challenges associated with homelessness by continuing to focus on the comp rehensive strategies in place wit h a f o c u s o n expanding neighborhood clean-up services.

5) Public Safety : Ensuring the well-being and security of our residents through effective law enforcement and expanding fire and emergency response resources, including the introduction of Engine 208.

Additionally, the City Council established several miscellaneous goals for the upcoming year, including the development of a new City Veterans Memorial.

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By strategically allocating resources and prioritizing key initiatives, the City aims to foster a thriving community that meets the evolving needs of its resid ents. This budget reflects El Cajon’s continued commitment to responsible fiscal stewardship and our dedication to enhancing the quality of life for all who live, work, and visit here.

Analysis of Fiscal Year 2024-25 Budget
For the past few years, the City, like many cities, has seen a steady decline in sales tax revenue. This source of revenue constitutes approximately 47 pe rcent of the City’s General Fund revenue. It is anticipated that by the end of FY 2024-25, sales tax revenue will be below what the City rece ived in FY 2023-24. This multi- year trend has had an impact on the City’s ability to expand services.

Due to the ongoing economic slowdown and its effect on sales ta x collections, General Fund revenues for FY 2024-25 are pr ojected to come in approxima tely $718,000 below initial budget forecasts. However, through careful expense mana gement, expenditures are expected to be approximately $713,000 lower than anticipated. As a result, the City anticipates closing FY 2024-25 with a balanced General Fund budget.

Summary of Fiscal Year 2025-26 Budget
The proposed FY 2025-26 budget anticipates a continued deceleration in revenue growth compared to prior years. In response, the budget incorporates c onservative revenue projections and includes either modest increases or targeted re ductions in departmental expenditures. To maintain a balanced budget, the General Fund will also receive support from the City's Economic Downturn Reserve.

Key highlights of the FY 2025-26 budget include:
o Estimated General Fund revenues a re expected to total $101.4 m illion—a $2.9 million increase over last year's amended budgeted amount, or a growth of 3%. o Projected General Fund expenditures are budgeted to be approxi mately $103.4 million, representing a $1.7 million (or a 2%) increase from last year's budget. o By the end of next fiscal year (FY 2025-26), the budget foreca sts a combined General Fund balance and reserve of $60.6 million, approximately $3.1 million less than the current fund balance. T his adjustment is attributed to City expanding fire/rescue services with the implementation of Engine 208 and funding various vital General Fund one-time expenditures.
o The budget includes final expenditures of $9.1 million in American Rescue Plan Act (ARPA) funds for community projects.
o The City's 39 non-General Fund budgets, with aggr egate expenditures nearing $182.2 million in FY 2025-26, contribute significantly to advancing numerous City objectives.

I am pleased to announce that the FY 2025-26 budget effectively sustains service levels while prioritizing key initiatives, aligning closely with the City Council's 2025-26 priorities.

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Subsequent sections elaborate on how this budget aptly addresse s community objectives.

Fiscal Stability
The FY 2025-26 budget preserves a robust General Fund reserve of approximately $60.6 million, representing 57.3 percent of total General Fund expenditures. This reserve serves as a financial safeguard during economic downturns or natural disasters and ensures the City can continue delivering essential services without disruption.

Economic Development
The FY 2025-26 budget allocates $1.6 million from the General Fund to support a range of economic development initiatives. A significant portion of this funding is committed to development agreements supporting key projects, including the Courtyard Marriott and the addition of new auto dealerships—BMW, Honda, and Mercedes-B enz. Additional funds are dedicated to the conti nued revitalization of Downtown El Cajon and Parkway Plaza.

Public Safety
The FY 2025-26 budget reflects the City’s commitment to public safety by prioritizing full police staffing and providing f unding for compensation increases to attract and retain highly qualified personnel. It also supports the continued oper ation of the Police Department’s Special Enforcement Unit, which focuses on quality -of-life issues, particularly those related to homelessness.

In addition, the budget funds the City Council’s efforts to enh ance fire and rescue services. It includes partial funding for the deployment of a n ew fire engine—Engine 208—which will augment the City’s existing capabilities and str engthen community protection.

Public Infrastructure / Enhanced Public Image
The City will continue its proactive approach to infrastructure improvements in FY 2025-

26. The Capital Improvement Pr ogram budget directs over $5 mill ion toward street and sidewalk repairs and $2.5 milli on to sewer and storm drainage improvements. Grant funding and non-General Fund sources will also support pedestrian, bicycle, and vehicle safety enhancements, the insta llation of new neighborhood stree t lighting, ADA improvements, and other projects that promote safety and improv e residents’ quality of life.

Homelessness
The FY 2025-26 budget takes a comprehensive approach to address ing homelessness by leveraging multiple funding sources. The City remains commit ted to supporting programs that help individuals and families secure permanent ho using while also reducing the broader community im pacts of homelessness. For det ails on the City’s A-3
programs, including efforts to r emove illegal enc ampments, visi t elcajon.gov/homelessness.

Community (Recreation, Culture, and Public Events)
Community events and recreation resources are allocated in the FY 2025-26 budget.

Additionally, the budget includes funds for ongoing improvements in various parks, such as the Wells Park Pickleball Complex and Hillside Park enhancements.

Conclusion
The FY 2025-26 budget presents a fiscally responsible plan that addresses the financial challenges faced by cities across California. It strategically allocates limited resources to meet the evolving needs and priorities of our community, while establishing sustainable budgeting practices to ensure the City’s long-term fiscal health.

This budget is the result of a collaborative effort by the enti re City of El Cajon team, led by the Finance Department. Through close coordination with all City departments and the executive team, the Finance Department has developed a budget that reflects the values and vision of the City Council. The Council’s steady leadership , long-term perspective, and commitment to community priorities continue to be central to El Cajon’s success.

As directed by the City Council, I am honored to lead a team of dedicated municipal employees who are committed to serving the El Cajon community. I remain inspired by the unwavering dedication of City staff in responding to the needs of our residents. I look forward to the coming year, with a renewed focus on delivering results and advancing the priorities established by the City Council.

Respectfully submitted,

Graham Mitchell
City Manager
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CITY OF EL CAJON FY 2025-2026 BUDGETARY FUND BALANCE
FISCAL YEAR 2024-2025 FISCAL YEAR 2025-2026 FUND 7/1/2024 REVENUE/ EXPENDITURE/ PROJ 6/30/2025 REVENUE / EXPENDITURE/ PROJ 6/30/2026 # FUND NAME BUDGET BAL. OTHER SOURCES OTHER USES BUDGET BAL. OTHER SO URCES OTHER USES BUDGET BAL.

GENERAL FUND
101 General Fund:
20% Expenditure Reserve 18,710,331 20,183,723 20,674,632 Economic Uncertainty Reserve 18,710,331 20,183,723 20,674,632 Unfunded PERS/Retirement Obligations Rsv. 13,000,000 13,000,000 13,000,000 Carryover Reserve 13,288,985 7,245,303 4,319,974 GENERAL FUND 63,709,647 97,821,714 100,918,613 60,612,748 101,429,650 103,373,160 58,669,238

SPECIAL REVENUE FUNDS
201 American Rescue Plan - 9,562,359 9,562,359 - 9,056,803 9,056,803 - 211 Street Maintenance (Gas Tax) 3,357,655 2,950,582 3,373,259 2,934,978 3,017,905 5,818,235 134,648 213 Transit 604,250 105,000 83,775 625,475 133,775 150,788 608,462 Federal/State/County Asset Forfeiture
222 Federal Asset Forfeiture 61,251 16,200 30,742 46,709 20,500 21,000 46,209 223 State/County Asset Seizures 125,639 11,000 - 136,639 11,000 20,000 127,639 Total Federal County Asset Forfeiture 186,890 27,200 30,742 183,348 31,500 41,000 173,848 224 Local Public Safety (Prop 172) 14,986 615,594 438,701 191,879 618,368 648,746 161,501 Federal, State and Local Grants
209 Beverage Container Recycling 57,846 844 - 58,690 - - 58,690 215 COPS Grant 391,329 279,000 293,997 376,332 305,000 463,984 217,348 226 Police Grant Fund (180,592) 347,906 347,906 (180,592) 1,683,345 1,556,367 (53,614) 245 Parks & Recreation Grants (3,819) 2,690 2,690 (3,819) 49,810 45,991 - 251 Public Works Operating Grants (51,053) 1,231,787 1,231,787 (51,053) 3,561,690 3,510,637 - 254 Fire Department Grants (16,886) 91,010 91,010 (16,886) 49,677 32,791 - 260 CommunityDevelopment Grants (11,388) - - (11,388) - - (11,388) 271 Community Dev. Block Grants (CDBG) 215,766 1,550,609 1,550,609 215,766 1,896,651 3,196,326 (1,083,909) 276 HOME Grants 12,381,977 281,870 281,870 12,381,977 3,746,391 7,964,924 8,163,444 277 Permanent Local Housing Allocation (PLHA) 70,734 456,188 456,188 70,734 1,553,930 1,691,550 (66,886) 280 CalHome Grant 713,169 - - 713,169 166,584 64,588 815,165 Total Federal State and Local Grants 13,567,083 4,241,904 4,256,057 13,552,930 13,013,078 18,527,158 8,038,850 240 Recreation (106,470) 668,825 399,984 162,371 650,825 798,196 15,000 241 Magnolia Performing Arts Center 1,033,199 512,551 642,363 903,387 513,000 949,700 466,687 266 CASP Services (AB1379) 160,850 20,540 10,089 171,301 - 8,466 162,835 290 Low/Mod Housing Asset Fund 16,951,158 352,436 335,055 16,968,539 205,402 3,153,646 14,020,295 299 Housing in Lieu Fees 577,354 - 303,000 274,354 - - 274,354 SPECIAL REVENUE FUNDS 36,346,955 19,056,991 19,435,384 35,968,562 27,240,656 39,152,738 24,056,480 B-1

CAPITAL PROJECTS FUNDS
501 City Capital Improvement Program 10,552,693 70,132 54,381 10,568,444 1,274,622 6,007,194 5,835,872 502 Public Safety Facility-Proposition O 3,603,136 66,883 172,724 3,497,295 - 3,144,401 352,894 511 Road Maintenance & Rehabilitation Projects 5,416,545 2,020,236 37,086 7,399,695 - 3,423,719 3,975,976 512 TransNet (2,246,539) 2,528,855 2,528,855 (2,246,539) 23,700,837 23,700,837 (2,246,539) 513 Regional Transportation Congestion 758,407 206,813 467,621 497,599 - 35,265 462,334 514 Specific Street Obligations 942,317 100,000 27,121 1,015,196 - 587,356 427,840 516 Traffic Congestion Relief 268,051 1,706 242,249 27,508 - 18,276 9,232 517 Parks Impact Fees 151,591 17,700 30,763 138,528 - 138,527 1 551 Capital Grants 21,528 4,403,750 4,403,750 21,528 12,880,901 12,880,901 21,528 CAPITAL PROJECTS FUNDS 19,467,729 9,416,075 7,964,550 20,919,254 37,856,360 49,936,476 8,839,138

ENTERPRISE FUND
Wastewater 52,574,627 35,172,650 30,505,693 57,241,584 35,234,600 56,709,197 35,766,987 ENTERPRISE FUND 52,574,627 35,172,650 30,505,693 57,241,584 35,234,600 56,709,197 35,766,987

DEBT SERVICE FUND
401 Pension Obligation Bonds 1,766,537 9,122,932 9,120,082 1,769,387 9,118,641 9,122,932 1,765,096 DEBT SERVICE FUND 1,766,537 9,122,932 9,120,082 1,769,387 9,118,641 9,122,932 1,765,096

INTERNAL SERVICE FUNDS
601 Vehicle / Equipment Maintenance 890,718 2,000,000 2,002,767 887,951 2,500,000 2,622,423 765,528 606 Vehicle & Equipment Replacement 3,138,050 - 322,798 2,815,252 - 1,197,485 1,617,767 610 Self Insurance 7,124,866 3,318,000 4,705,499 5,737,367 3,600,000 6,497,738 2,839,629 615 Information Technology Services 1,235,569 3,972,201 4,130,852 1,076,918 4,704,670 5,492,125 289,463 620 Post Employment Benefits 1,319,675 10,178,786 10,178,786 1,319,675 11,463,344 11,463,344 1,319,675 TOTAL INTERNAL SERVICE FUNDS 13,708,878 19,468,987 21,340,702 11,837,163 22,268,014 27,273,115 6,832,062 TOTAL ALL FUNDS 187,574,373 190,059,349 189,285,024 188,348,698 233,147,921 285,567,618 135,929,001 B-2
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET

GENERAL FUND
TAXES
Sales and Use 32,895,378 32,863,238 32,678,741 32,677,176 33,361,201 Sales Tax - Proposition J 13,660,287 13,394,619 13,185,000 13,393,000 13,471,000 Property Tax 11,164,878 11,804,787 12,585,766 12,035,004 12,636,755 Property Tax - RPTTF Distribution 1,622,520 1,804,740 1,782,379 1,826,051 1,862,572 Property Tax - VLF In Lieu 11,745,680 12,533,700 13,158,118 12,928,142 13,574,549 Franchise 7,114,259 6,965,353 7,075,622 6,829,551 6,692,960 Transient Occupancy 3,026,644 2,941,509 3,405,642 3,227,061 3,291,602 Business Licenses 849,581 830,802 866,975 861,753 861,753 Real Property Transfer 401,799 394,358 400,000 398,431 400,000 Ambulance/Paramedic Benefit Tax 367,380 367,270 368,000 368,000 368,000 TOTAL TAXES 82,848,406 83,900,375 85,506,243 84,544,169 86,520,392

LICENSES AND PERMITS
Tobacco License 67,780 61,384 65,000 62,000 62,000 Building Permits 2,124,993 2,087,296 1,785,000 2,048,000 1,895,000 Other Licenses and Permits 265,468
114,478 53,000 54,500 54,000 TOTAL LICENSES AND PERMITS 2,458,242 2,263,159 1,903,000 2,164,500 2,011,000 INTERGOVERNMENTAL 1,505,048 1,608,358 1,790,332 1,334,200 1,439,200

CHARGES FOR SERVICES
Planning Fees 161,615 219,069 150,000 150,000 130,000 Engineering Fees 802,926 816,513 824,000 1,380,000 1,230,000 Contract Safety Services 688,712 658,895 510,000 510,000 520,000 Interfund Reimbursements 1,256,601 1,245,119 2,045,615 2,045,615 3,447,150 Miscellaneous 1,052,951
736,434 1,007,908 936,932 1,007,908 TOTAL CHARGES FOR SERVICES 3,962,805 3,676,030 4,537,523 5,022,547 6,335,058 USE OF MONEY AND PROPERTY 3,220,892 6,106,094 3,983,000 3,983,000 4,440,500 FINES AND FORFEITURES 509,475 556,242 459,600 439,239 467,500 MISCELLANEOUS 195,855 429,514 360,100 333,135 216,000 TOTAL GENERAL FUND OPERATING BUDGET 94,700,723 98,539,772 98,539,798 97,820,790 101,429,650 NONRECURRING REVENUES-TRANSFERS IN 161,316 161,918 - 924 - TOTAL GENERAL FUND 94,862,038 98,701,689 98,539,798 97,821,714 101,429,650 City of El Cajon FY2025-2026 Budget

REVENUES & OTHER FINANCIAL SOURCES
B-3

I I I I I

I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET
City of El Cajon FY2025-2026 Budget

REVENUES & OTHER FINANCIAL SOURCES

SPECIAL REVENUE FUNDS
AMERICAN RESCUE PLAN 3,655,471 3,812,400 18,619,162 9,562,359 9,056,803 STREET MAINTENANCE (GAS TAX) 2,736,792 3,045,838 2,950,582 2,950,582 3,017,905 TRANSIT FUND 89,057 123,894 105,000 105,000 133,775 COPS GRANT 270,384 318,119 275,000 279,000 305,000 FEDERAL ASSET SEIZURES 15,635 45,290 16,200 16,200 20,500 STATE ASSET SEIZURES 64,246 16,521 11,000 11,000 11,000 TOTAL FEDERAL/COUNTY ASSET FORFEITURE 79,881 61,811 27,200 27,200 31,500 LOCAL PUBLIC SAFETY 596,953 600,290 615,594 615,594 618,368

FEDERAL, STATE AND LOCAL GRANTS
Beverage Container Recycling 584 2,142 - 844 - Police Grants 346,240 748,636 2,031,251 347,906 1,683,345 Parks & Recreation Grants - - 2,500 2,690 49,810 Public Works Operating Grants 186,099 375,725 4,793,477 1,231,787 3,561,690 Fire Department Grants 31,574 150,729 140,687 91,010 49,677 Community Development Grants 70,859 193,658 - - - TOTAL FEDERAL, STATE AND LOCAL GRANTS 635,357 1,470,889 6,967,915 1,674,237 5,344,522 RECREATION PROGRAMS 544,179 529,179 668,825 668,825 650,825 MAGNOLIA PERFORMING ARTS CENTER 449,214 364,477 512,551 512,551 513,000 CASP SERVICES (AB1379) 29,240 29,268 - 20,540 - COMMUNITY DEV BLOCK GRANTS (CDBG) 70,859 3,936,732 3,447,260 1,550,609 1,896,651 HOUSING INVEST PARTNERSHIP (HOME) 823,558 988,888 4,028,261 281,870 3,746,391 PERMANENT LOCAL HOUSING ALLOCATION (PLH - 675,407 2,010,118 456,188 1,553,930 CALHOME GRANT 51,996 - 164,588 - 166,584 LOW/MOD HOUSING ASSET FUND 208,899 307,158 503,101 352,436 205,402 HOUSING IN LIEU FEES 249,768 21,172 - - - TOTAL SPECIAL REVENUE FUNDS 10,491,609 16,285,523 40,895,157 19,056,991 27,240,656 B-4

I I I I I

I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET
City of El Cajon FY2025-2026 Budget

REVENUES & OTHER FINANCIAL SOURCES
CAPITAL PROJECT FUNDS*
CITY IMPROVEMENT PROJECTS 574,349 80,074 1,344,754 70,132 1,274,622 PUBLIC SAFETY FACILITY - PROPOSITION O 34,694 402,957 - 66,883 - TRANSNET 801,118 2,485,871 19,379,192 2,528,855 23,700,837 SPECIFIC STREET OBLIGATIONS 100,000 200,000 - 100,000 - TRAFFIC CONGESTION RELIEF 3,709 13,817 - 1,706 - PARK IMPACT FEES 7,683 12,652 - 17,700 - CAPITAL GRANTS FUND 1,536,318 8,943,495 17,284,651 4,403,750 12,880,901 REGIONAL TRANSPORTATION CONGESTION 45,246 220,642 - 206,813 - ROAD MAINTENANCE & REHAB PROJECTS 2,399,814 5,332,806 - 2,020,236 - TOTAL CAPITAL PROJECT FUNDS 5,502,931 17,692,314 38,008,597 9,416,075 37,856,360

ENTERPRISE FUND

WASTEWATER
Licenses and Permits - 33,905 - - - Charges for Services 32,021,660 34,008,503 35,197,000 34,936,138 35,047,000 Use of Money & Property 361,060 1,852,742 - - Fines and Forfeitures 115,046 204,250 47,600 145,886 47,600 Other 2,212,976 7,833 140,000 90,626 140,000 TOTAL WASTEWATER 34,710,742 36,107,233 35,384,600 35,172,650 35,234,600

DEBT SERVICE FUND
Pension Obligation Bonds 9,122,874 9,121,871 9,122,932 9,122,932 9,118,641 TOTAL DEBT SERVICE FUND 9,122,874 9,121,871 9,122,932 9,122,932 9,118,641

INTERNAL SERVICE FUNDS
VEHICLE / EQUIPMENT MAINTENANCE 2,200,683 1,992,596 2,000,000 2,000,000 2,500,000 VEHICLE & EQUIPMENT REPLACEMENT 250,360 500,000 - - - SELF INSURANCE 4,105,648 4,292,276 3,318,000 3,318,000 3,600,000 INFORMATION TECHNOLOGY SERVICES 3,725,491 3,858,087 4,016,171 3,972,201 4,704,670 OTHER POST EMPLOYEMENT BENEFITS 1,200,000 1,196,317 10,676,122 10,178,786 11,463,344 TOTAL INTERNAL SERVICE FUNDS 11,482,182 11,839,276 20,010,293 19,468,987 22,268,014 TOTAL PROPRIETARY FUNDS 55,315,798 57,068,380 64,517,825 63,764,569 66,621,255 TOTAL REVENUE - ALL FUNDS 166,172,377 189,747,906 241,961,377 190,059,349 233,147,921 * Capital Project, Grant, and American Rescue Plan FY24-25 estimates are actual balances through April 30, 2024 B-5

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I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET

GENERAL FUND

GENERAL GOVERNMENT
Mayor and City Council 566,661 561,738 593,590 662,563 570,327 Contingency / Contributions 12,000 5,000 25,000 - 12,500 City Manager 1,938,655 1,890,476 2,025,268 2,068,846 2,016,313 Economic Development 1,697,519 1,413,425 1,499,562 433,024 1,579,562 City Clerk / Elections 839,162 643,346 1,018,176 974,454 688,273 Finance 2,632,234 2,793,914 2,861,210 3,076,691 3,041,225 City Attorney 761,712 662,885 822,538 775,574 853,810 Human Resources 1,185,543 1,307,619 1,312,811 1,184,026 1,156,201 TOTAL GENERAL GOVERNMENT 9,633,486 9,278,403 10,158,155 9,175,178 9,918,211

PUBLIC SAFETY
POLICE
Administration 3,706,915 3,908,451 3,827,450 3,862,917 4,214,297 Professional Standards Division 3,088,075 3,232,653 3,394,672 3,116,291 3,707,082 Records 1,200,940 1,127,515 1,177,205 1,099,921 1,408,719 Patrol 20,055,008 21,709,443 23,762,484 23,624,847 22,401,614 Investigations 7,138,222 7,155,170 6,785,221 6,957,673 7,753,104 Laboratory 1,172,298 1,339,935 1,125,969 1,030,175 1,333,446 Special Operations Unit 3,824,337 4,110,686 3,819,001 3,742,486 3,360,400 Traffic 2,297,112 2,419,310 2,441,837 2,269,521 2,730,092 Ancillary and Auxiliary Units 141,116 131,809 238,033 219,189 244,287 Communications 3,402,401 3,286,621 3,533,141 3,495,675 3,718,185 Animal Control 1,150,150 1,219,532 1,354,700 1,398,990 1,494,924 TOTAL POLICE 47,176,572 49,641,125 51,459,713 50,817,685 52,366,150 FIRE
Administration 2,407,935 2,196,193 2,119,611 2,673,737 2,287,716 Suppression 14,520,817 15,956,091 16,552,006 16,968,292 16,844,711 Prevention 296,179 281,636 409,520 212,254 268,873 Heartland Fire and Rescue 2,603,311 2,874,444 3,003,170 3,283,046 3,541,402 Emergency Medical Services 290,572 303,742 308,700 423,452 248,200 TOTAL FIRE 20,118,814 21,612,106 22,393,007 23,560,781 23,190,902 TOTAL PUBLIC SAFETY 67,295,386 71,253,231 73,852,720 74,378,466 75,557,052

ENGINEERING SERVICES
Administration 537,953 769,919 390,010 850,856 885,296 Engineering -General 21 415 700 700 - Engineering-Private Development 428,819 387,140 514,479 709,541 326,454 Traffic Engineering 1,134,491 1,088,604 1,264,462 1,191,208 1,037,987 Traffic Maintenance 664,476 1,057,897 741,367 764,854 - Parks 1,643,005 1,756,278 2,054,775 1,919,112 - Street Median & Parkway Tree Maint 664,106 366,550 638,783 800,823 - Facilities Maintenance 2,402,263 2,428,456 3,241,846 2,778,040 - Engineering-CIP Projects 575,798 914,616 771,869 1,016,202 610,315 TOTAL ENGINEERING SERVICES 8,050,932 8,769,875 9,618,291 10,031,336 2,860,052

PARKS AND RECREATION
Parks & Recreation Administration 4,329,092 4,023,180 2,011,828 2,455,737 1,786,819 Community Services & Events 265,421 429,625 316,004 185,876 192,186 Park Operations - - - - 2,284,151 Recreation Operations -
- 2,442,351 1,639,484 2,610,244 TOTAL PARKS AND RECREATION 4,594,513 4,452,805 4,770,183 4,281,097 6,873,400 City of El Cajon FY2025-2026 Budget

EXPENDITURES & OTHER FINANCIAL USES
B-6

I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET
City of El Cajon FY2025-2026 Budget

EXPENDITURES & OTHER FINANCIAL USES

COMMUNITY DEVELOPMENT
Administration 570,115 427,080 629,157 552,207 550,866 Planning 1,402,418 1,496,379 1,072,193 1,195,108 1,174,954 Building and Safety 1,256,341 1,109,048 1,082,552 1,060,120 1,265,218 Housing - - 448,679 245,101 475,351 TOTAL COMMUNITY DEVELOPMENT 3,228,875 3,032,507 3,232,581 3,052,536 3,466,389

PUBLIC WORKS
Administration - - - - 1,020,601 Park Median & Parkway Tree Maint - - - - 556,188 Traffic Maintenance - - - - 521,610 Facilities Maintenance - - - - 2,599,657 TOTAL PUBLIC WORKS - - - - 4,698,056 OTHER FINANCING USES 750,000 500,000 - - - SUBTOTAL GENERAL FUND-OPERATING 93,553,191 97,286,821 101,631,930 100,918,613 103,373,160

SPECIAL REVENUE FUNDS
AMERICAN RESCUE PLAN* 3,655,471 3,823,830 18,619,162 9,562,359 9,056,803 CA BEVERAGE GRANT - 2,104 - - - STREET MAINTENANCE (GAS TAX) 2,920,331 2,797,027 5,325,173 3,373,259 5,818,235 TRANSIT 101,893 94,675 177,398 83,775 150,788 COPS GRANT 352,982 238,326 310,083 293,997 463,984 ASSET FORFEITURE 53,674 46,649 59,672 30,742 21,000 STATE ASSET FORFEITURE - - - - 20,000 TOTAL FEDERAL/STATE ASSET FORFEITURE 53,674 46,649 59,672 30,742 41,000 POLICE - LOCAL PUBLIC SAFETY 534,748 534,911 520,407 362,701 601,246 FIRE - LOCAL PUBLIC SAFETY 153,411 263,232 91,000 76,000 47,500 LOCAL PUBLIC SAFETY 688,159 798,143 611,407 438,701 648,746 FEDERAL, STATE AND LOCAL GRANTS*
Police Grants 325,213 982,841 1,904,273 347,906 1,556,367 Parks & Recreation Grants - 3,819 (1,319) 2,690 45,991 Public Works Operating Grants 191,629 426,778 4,742,424 1,231,787 3,510,637 Fire Department Grants 31,575 167,615 123,801 91,010 32,791 Community Development Grants 39,121 205,046 - - - 587,538 1,786,099 6,769,179 1,673,393 5,145,786 RECREATION SPECIAL PROGRAMS 613,936 543,069 648,123 399,984 798,196 MAGNOLIA PERFORMING ARTS CENTER 726,786 491,361 1,018,000 642,363 949,700 CASP SERVICES (AB1379) 4,217 5,550 8,466 10,089 8,466 COMMUNITY DEV BLOCK GRANTS (CDBG)* 2,507,836 3,944,488 3,447,260 1,550,609 3,196,326 HOUSING INVEST PARTNERSHIP (HOME)* 90,006 176,117 7,486,253 281,870 7,964,924 PERMANENT LOCAL HOUSING ALLOCATION* - - 2,147,738 456,188 1,691,550 B-7

I I I I I

I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET
City of El Cajon FY2025-2026 Budget

EXPENDITURES & OTHER FINANCIAL USES
CALHOME GRANT - - 64,588 - 64,588 LOW/MOD HOUSING ASSET FUND 173,122 149,116 271,858 58,544 270,176 LOW/MOD HOUSING FUND PROJECTS 459,394 245,111 3,184,270 276,511 2,883,470 HOUSING IN LIEU PROJECTS - - 303,000 303,000 - TOTAL SPECIAL REVENUE FUNDS 12,935,342 15,141,664 50,451,630 19,435,384 39,152,738 CAPITAL PROJECT FUNDS*
CITY CAPITAL IMPROVEMENT PROJECTS 320,183 210,641 5,229,075 54,381 6,007,194 PUBLIC SAFETY FACILITY 341,052 155,235 3,317,125 172,724 3,144,401 ROAD MAINTENANCE & REHAB PROJECTS 970,808 1,790,901 2,035,805 37,086 3,423,719 TRANSNET 801,119 3,930,892 19,379,192 2,528,855 23,700,837 REGIONAL TRANSPORTATION CONGESTION 65,867 151,247 502,886 467,621 35,265 SPECIFIC STREET OBLIGATIONS 3,820 8,772 614,477 27,121 587,356 TRAFFIC CONGESTION RELIEF 34,122 78,353 260,525 242,249 18,276 PARK IMPACT FEES - - 33,500 30,763 138,527 CAPITAL GRANTS FUND 3,742,587 4,767,794 17,284,651 4,403,750 12,880,901 TOTAL CAPITAL PROJECT FUNDS 6,279,559 11,093,835 48,657,236 7,964,550 49,936,476

ENTERPRISE FUND

WASTEWATER
Disposal 14,414,240 15,189,959 19,441,274 19,076,963 20,060,242 Maintenance and Services 3,626,114 4,906,741 8,289,017 7,463,428 5,631,107 Wastewater - Engineering - - - - 1,530,060 Customer Service 770,501 441,425 676,112 374,943 453,550 NPDES - Engineering 2,956,583 2,663,192 4,895,319 2,654,215 2,038,830 NPDES - Operations - - - - 2,062,458 Wastewater Projects 2,970,485 4,454,886 16,573,492 562,432 23,619,178 Vehicle / Technology Replacement 531,703 477,979 1,198,062 373,712 1,313,772 TOTAL WASTEWATER 25,269,627 28,134,182 51,073,276 30,505,693 56,709,197 B-8

I I I I I

I I I I I
FY22-23 FY23-24 FY24-25 FY24-25 FY25-26
DESCRIPTION ACTUAL ACTUAL BUDGETED EST. ACTUAL BUDGET
City of El Cajon FY2025-2026 Budget

EXPENDITURES & OTHER FINANCIAL USES

DEBT SERVICE FUND
PENSION OBLIGATION BONDS 8,537,475 8,536,779 9,122,932 9,120,082 9,122,932 TOTAL DEBT SERVICE FUND 8,537,475 8,536,779 9,122,932 9,120,082 9,122,932

INTERNAL SERVICE FUNDS
VEHICLE / EQUIPMENT MAINTENANCE* 2,179,635 2,114,829 2,711,169 2,002,767 2,622,423 VEHICLE & EQUIPMENT REPLACEMENT 642,225 602,784 1,520,283 322,798 1,197,485 SELF INSURANCE 3,904,028 4,314,627 6,111,808 4,705,499 6,497,738 INFORMATION TECHNOLOGY SERVICES 3,887,032 4,580,116 4,798,894 4,130,852 5,492,125 OTHER POST EMPLOYMENT BENEFITS 950,561 860,190 10,676,122 10,178,786 11,463,344 TOTAL INTERNAL SERVICE FUNDS 11,563,481 12,472,546 25,818,276 21,340,702 27,273,115 TOTAL PROPRIETARY FUNDS 45,370,583 49,143,507 86,014,484 60,966,477 93,105,244 TOTAL EXPENDITURES-ALL FUNDS 158,138,675 172,665,827 286,755,280 189,285,024 285,567,618 * Capital Project, Grant, and American Rescue Plan FY24-25 estimates are actual balances through April 30, 2025 B-9
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CITY OF EL CAJON FISCAL YEAR 2025-2026 BUDGET

BUDGETED POSITIONS BY FUNCTION AND FUNDING SOURCE
Activity / Position General
Fund
Fleet
Maint
Waste-
water
Gas
Tax Transit Other
Funding Total

GENERAL GOVERNMENT
ACCOUNTANT 1.00 - - - - - 1.00 ACCOUNTING TECHNICIAN 3.00 - - - - - 3.00 ADMINISTRATIVE SECRETARY 1.00 - - - - - 1.00 ASSISTANT CITY MANAGER 1.00 - - - - - 1.00 ASSISTANT TO THE CITY MANAGER 1.00 - - - - - 1.00 BUYER 1.00 - - - - - 1.00 CITY ATTORNEY 1.00 - - - - - 1.00 CITY CLERK 1.00 - - - - - 1.00 CITY MANAGER 1.00 - - - - - 1.00 CUSTOMER SERVICE REPRESENTATIVE 2.00 - - - - - 2.00 DEPUTY CITY CLERK 1.00 - - - - - 1.00 DEPUTY CITY MANAGER 0.70 - - - - 0.30 1.00 DIRECTOR OF FINANCE 1.00 - - - - - 1.00 DIRECTOR OF INFORMATION TECHNOLOGIES - - - - - 1.00 1.00 EXECUTIVE ASSISTANT TO THE CITY ATTORNEY 1.00 - - - - - 1.00 EXECUTIVE ASSISTANT TO THE CITY MANAGER 0.60 - - - - 0.40 1.00 FINANCIAL OPERATIONS MANAGER 1.00 - - - - - 1.00 GEOGRAPHIC INFO SYS ANALYST - - - - - 1.50 1.50 GEOGRAPHIC INFO SYS TECHNICIAN - - - - - 0.50 0.50 HUMAN RESOURCES ANALYST 2.10 - - - - 0.90 3.00 HUMAN RESOURCE MANAGER 1.00 - - - - - 1.00 INFORMATION TECHNOLOGIES ANALYST - - - - - 2.00 2.00 INFORMATION TECHNOLOGIES SPECIALIST - - - - - 2.00 2.00 MANAGEMENT ASSISTANT 1.00 - - - - - 1.00 MARKETING AND ENGAGEMENT MANAGER 0.50 - - - - - 0.50 NETWORK ADMINISTRATOR - - - - - 2.00 2.00 PRINCIPAL FISCAL ANALYST 1.00 - - - - 1.00 PURCHASING AGENT 1.00 - - - - - 1.00 SENI
OR ACCOUNTANT 2.00 - - - - - 2.00 SENIOR ACCOUNTING TECHNICIAN 1.00 - - - - - 1.00 SENIOR BUYER 1.00 - - - - - 1.00 SENIOR MANAGEMENT ANALYST (CMO) 0.80 - - - - 0.20 1.00 SYSTEMS ACCOUNTANT 1.00 - - - - - 1.00 TOTAL 30.70 - - - - 10.80 41.50

PUBLIC SAFETY

POLICE DEPARTMENT
ADMINISTRATIVE SECRETARY 1.00 - - - - - 1.00 COMMUNICATIONS CENTER MANAGER 1.00 - - - - - 1.00 CONFIDENTIAL SECRETARY 1.00 - - - - - 1.00 CRIME ANALYST 1.00 - - - - - 1.00 CRIME LAB MANAGER 1.00 - - - - - 1.00 EXECUTIVE ASST TO POLICE CHIEF 1.00 - - - - - 1.00 FORENSIC EVIDENCE TECHNICIAN 3.00 - - - - - 3.00 LATENT PRINT EXAMINER 1.50 - - - - - 1.50 MANAGEMENT ANALYST 1.00 - - - - - 1.00 MANAGEMENT ASSISTANT 1.00 - - - - - 1.00 PARKING ENFORCEMENT OFFICER 1.00 - - - - - 1.00 POLICE CAPTAIN 2.00 - - - - - 2.00 POLICE CHIEF 1.00 - - - - - 1.00 POLICE CORPORAL 5.00 - - - - - 5.00 POLICE DISPATCHER 14.00 - - - - - 14.00 POLICE LIEUTENANT 7.00 - - - - - 7.00 POLICE OFFICER 93.00 - - - - - 93.00 POLICE RECORDS MANAGER 1.00 - - - - - 1.00 POLICE RECORDS SPECIALIST 9.00 - - - - - 9.00 POLICE RECORDS SUPERVISOR 2.00 - - - - - 2.00 POLICE SERGEANT 18.00 - - - - - 18.00 POLICE SERVICES OFFICER I/II 10.00 - - - - - 10.00 PROPERTY CLERK 2.00 - - - - - 2.00 B-10
CITY OF EL CAJON FISCAL YEAR 2025-2026 BUDGET

BUDGETED POSITIONS BY FUNCTION AND FUNDING SOURCE
Activity / Position General
Fund
Fleet
Maint
Waste-
water
Gas
Tax Transit Other
Funding Total
PUBLIC SAFETY COMMUNICATIONS OPERATOR 2.00 - - - - - 2.00 SECRETARY 1.00 - - - - - 1.00 SENIOR MANAGEMENT ANALYST 1.00 - - - - - 1.00 SUPERVISING POLICE DISPATCHER 4.00 - - - - - 4.00 TOTAL POLICE 185.50 - - - - - 185.50 PUBLIC SAFETY (cont.)

FIRE DEPARTMENT
ADMINISTRATIVE SECRETARY 1.00 - - - - - 1.00 DEPUTY FIRE MARSHAL 1.00 - - - - - 1.00 FIRE BATTALION CHIEF 4.00 - - - - - 4.00 FIRE CAPTAIN 16.00 - - - - - 16.00 FIRE DIVISION CHIEF 2.00 - - - - - 2.00 FIRE ENGINEER 16.00 - - - - - 16.00 FIRE INSPECTOR I / II 2.00 - - - - - 2.00 GEOGRAPHIC INFO SYS ANALYST 0.50 - - - - - 0.50 PARAMEDIC FIREFIGHTER 22.00 - - - - - 22.00 SENIOR MANAGEMENT ANALYST 1.00 - - - - - 1.00 TOTAL FIRE 65.50 - - - - - 65.50 TOTAL ALL PUBLIC SAFETY 251.00 - - - - - 251.00

ENGINEERING
ASSOCIATE ENGINEER 4.70 - 5.80 0.50 - - 11.00 CITY ENGINEER/DEPUTY DIRECTOR OF PUB WKS 0.20 - 0.80 - - - 1.00 CITY TRAFFIC ENGINEER 0.80 - - 0.20 - - 1.00 CUSTOMER SERVICE REPRESENTATIVE - - 1.00 - - - 1.00 DIRECTOR OF ENGINEERING SERVICES 1.00 - - - - - 1.00 MANAGEMENT ANALYST 1.00 - - - - - 1.00 PRINCIPAL CIVIL ENGINEER 0.65 - 1.25 0.10 - - 2.00 PUB WKS INSPECTOR 1.20 - 0.50 0.30 - - 2.00 SENIOR ENGINEERING TECHNICIAN 0.95 - 0.75 0.30 - - 2.00 SENIOR MANAGEMENT ANALYST 1.00 - - - - - 1.00 STORM WATER COMPLIANCE OFFICER - - 1.00 - - - 1.00 TOTAL 11.50 - 11.10 1.40 - - 24.00

PUBLIC WORKS
DEPUTY DIRECTOR OF PUBLIC WORKS 1.00 - - - - 1.00 DIRECTOR OF PUBLIC WORKS 1.00 - - - - 1.00 EQUIPMENT MECHANIC - 3.00 - - - 3.00 FACILITIES TECHNICIAN 6.00 - - - - 6.00 FLEET MANAGER - 1.00 - - - 1.00 FLEET SPECIALIST - 0.50 - - - 0.50 LEAD EQUIPMENT MECHANIC - 1.00 - - - 1.00 LEAD FACILITIES TECHNICIAN 1.00 - - - - 1.00 MAINTENANCE SUPERVISOR 1.35 - 1.40 0.20 0.05 - 3.00 MANAGEMENT ASSISTANT 1.00 - - - - 1.00 OPERATIONS MANAGER 1.00 - - - - 1.00 PUB WKS EQUIPMENT OPERATOR 1.25 - 7.10 3.60 0.05 - 12.00 PUB WKS MAINT CREW LEADER 0.35 - 2.05 0.60 - - 3.00 PUB WKS MAINT WORKER TRAINEE / 1 / 2 1.10 - 5.05 3.80 0.05 - 10.00 PUB W
KS STREET SWEEPER - - 1.00 - - - 1.00 SENIOR MANAGEMENT ANALYST 1.00 - - - - 1.00 TOTAL 16.05 5.50 16.60 8.20 0.15 - 46.50 B-11

I I I I I I I I

I I I I I I I I
CITY OF EL CAJON FISCAL YEAR 2025-2026 BUDGET

BUDGETED POSITIONS BY FUNCTION AND FUNDING SOURCE
Activity / Position General
Fund
Fleet
Maint
Waste-
water
Gas
Tax Transit Other
Funding Total

PARKS & RECREATION
ASSISTANT PARKS & RECREATION SUPERVISOR 3.00 - - - - - 3.00 DEPUTY DIRECTOR OF PARKS & RECREATION 1.00 - - - - - 1.00 DIRECTOR OF PARKS & RECREATION 1.00 - - - - - 1.00 MAINTENANCE SUPERVISOR 1.00 - - - - - 1.00 MANAGEMENT ANALYST 1.00 - - - - - 1.00 PARK RANGER 1.00 - - - - - 1.00 PARK RANGER SUPERVISOR 1.00 - - - - - 1.00 PARKS & RECREATION MANAGER 3.00 - - - - - 3.00 PARKS MAINT WORKER TRAINEE / 1 / 2 5.00 - - - - - 5.00 PARKS & RECREATION SUPERVISOR 8.00 - - - - - 8.00 SENIOR PARKS MAINT WORKER 3.00 - - - - - 3.00 TOTAL 28.00 - - - - - 28.00 COMMUNITY DEVELOPMENT and HOUSING
ADMINISTRATIVE SECRETARY 1.00 - - - - - 1.00 ASSOCIATE PLANNER 2.00 - - - - - 2.00 BUILDING INSPECTOR 1.00 - - - - - 1.00 BUILDING OFFICIAL 1.00 - - - - - 1.00 CODE COMPLIANCE OFFICER 2.00 - - - - - 2.00 CUSTOMER SERVICE REPRESENTATIVE 2.00 - - - - - 2.00 DEPUTY DIRECTOR OF COMMUNITY DEV. 1.00 - - - - - 1.00 DIRECTOR OF COMMUNITY DEVELOPMENT 1.00 - - - - - 1.00 HOUSING MANAGER 1.00 - - - - - 1.00 MANAGEMENT ASSISTANT 1.00 - - - - - 1.00 PLANS EXAMINER 1.00 - - - - - 1.00 SENIOR BUILDING INSPECTOR 1.00 - - - - - 1.00 SENIOR MANAGEMENT ANALYST 1.00 - - - - - 1.00 SENIOR PLANNER 1.00 - - - - - 1 .00 SUPV BUILDING INSPECTOR 1.00 - - - - - 1.00 TOTAL 18.00 - - - - - 18.00 TOTAL FUNDED FTE ALL FUNDS 355.25 5.50 27.70 9.60 0.15 10.80 409.00 FUNDED PART-TIME POSITIONS (Not included in FTE count above) Activity / Position General
Fund
Fleet
Maint
Waste-
water
Gas
Tax Transit Other
Funding Total
ADMINISTRATIVE INTERN - ENGINEERING SVCS - - 0.50 - - - 0.50 ADMINISTRATIVE INTERN - POLICE 0.50 - 0.50 ADMINISTRATIVE SECRETARY 0.50 - - - - - 0.50 PUBLIC SAFETY AIDE - POLICE 1.50 - - - - - 1.50 RECREATION SPECIALISTS (I-V)-RECREATION 18.50 - - - - 9.50 28.00 TOTAL 21.00 - 0.50 - - 9.50 31.00 The City utilizes part-time staff to provide a variety of services. Funding for paid internships and other part-time positions is allocated in individual General and Non-General Fund department budgets. This allows the departments to hire the appropriate number of part-time employees within the confines of their respective budget allocations. They are not considered full-time employees (FTEs) and are not recognized as such in the budget.

B-12

I I I I I I I I
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

Capital Project Expenditures
Capital improvement projects are appropriated in the annual bud get, and represent the purchase, construction, or repair of City infrastructure. These projects typically include expenditures exceeding $10,000 and having a useful life expecta ncy of five or more years. Multi-year Capital Improvement Funds have been established, by funding source, to administer these projects.

This model is entirely project based, as opposed to fiscal year based. Once the City Council approves the project’s scope and budget, that decision remains in effect until the project is completed or cancelled. This model:
 Improves the understandability of project budgets
 Focuses attention on new or amended projects
 Simplifies project admin istration and management

Presented as part of the Fiscal Year 2025-26 Preliminary Annual Budget is a summary of proposed new projects, project amendments, as well as the status of all existing projects.

J-1
The Valley of Opportunity
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

J-2
The Valley of Opportunity
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

Project # Project Name
Original Project
Budget
263871PWCP Overlay 2026 $ 3,225,500
263872PWCP Sewer and Storm Drain Pipe Rehab 2,500,000 263869PWCP ADA Concrete Improvements 2026 1,000,000 263873PWCP Traffic Signal Upgrades 2026 825,000 263870PWCP Asphalt Spot Repairs 2026 792,500 263874PWCP Waste Hauler Dump Station Improvements 463,500 Total Proposed NEW Projects $ 8,806,500
Capital Improvement Program Proposed Project Report
Proposed New Projects for Fiscal Year 2025‐26
J-3
PROJECT NO: 263871PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
-
-
-
75,000
75,000
-
75,000
450
-
50 -
-
-
-
3,000,000
-
3,225,500
800,000
2,425,500
3,225,500

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: OVERLAY 2026
Description:

Provides for the reconstruction and/or resurfacing of several collectors and thoroughfares.

Justification:

Public Works systematically reviews the condition of streets in conjunction with the Pavement Management Program and recommends maintenance in a systematic manner. Preventative maintenance is the most cost-effective method of road surface management.

Scheduling:

Design will be completed by the end of 2025 with construction anticipated for the summer of 2026.

Operating Budget Impact:

Anticipated reduction in maintenance costs. Reimbursement of engineering services will reduce General Fund support for project-related expenses.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Inspection Services-Internal (8337)
PROJECT COST TOTAL:

Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Source(s) of Funds:

Road Maintenance and Rehabilitation Account
TransNet EL03
FUNDING TOTAL:

Furniture, Machinery & Equipment (9035)
Land Improvements (9055)
Construction-Buildings (9060)
Infrastructure (9065)
Contingency (9060)
J-4
PROJECT NO: 263872PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Budget
Proposed Project
Budget
-
-
-
-
75,000
75,000
400
250
50 -
2,349,300
-
-
-
-
- - - 2,500,000 - 2,500,000
- - - 2,500,000 FUNDING TOTAL:

Infrastructure (9065)
Relocation Costs (9080)
Other Misc. Expenses (8524, 8568, 8576 & 8594)
Land Improvements / Abatement & Demo (9055)
Contingency (9060)
PROJECT COST TOTAL:

Source(s) of Funds:

Wastewater
Construction-Buildings (9060)
Operating Budget Impact:

As repairs are made, the need for intense maintenance will decrease.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Inspection Services-Internal (8337)
Other Prof/Tech Services (8395)
Advertising (8522)
Permits & Fees (8560)
Land Acquisition (9050)
Pipeline repairs will continue on a priority basis as funds are available. It is projected that all repairs throughout the system will be completed by Fiscal Year 2027-28.

CAPITAL IMPROVEMENT PROJECT
FI
SCAL YEAR 2025 - 2026
PROJECT NAME: SEWER AND STORM DRAIN PIPE REHABILITATI ON Description:

Rehabilitation by various lining methods for various pipe types, including corrugated metal storm drain pipe and junction structures throughout the City.

Justification:

Much of El Cajon's pipeline infrastructure was installed in the 1960's and 1970's and consisted of corrugated metal pipe for the storm drain system. These pipes are at the end of their life cycle and require rehabilitation for an estimated cost of $23,000,000 to repair pipes that require attention.

Scheduling:

J-5
PROJECT NO: 263869PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
-
-
-
30,000
30,000
-
30,000
400
-
50 -
-
-
-
909,550
-
- - - 1,000,000 1,000,000
- - - 1,000,000 Description:

Americans with Disabilities Act (ADA) improvements at various locations throughout the City have been identified. Project locations include design work for unimproved streets, noncompliant ADA curb ramps, and utility conflicts. Concrete improvements include sidewalk, curb and gutter, ramps, cross gutter, and other various structures.

Justification:

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: ADA CONCRETE IMPROVEMENTS 2026
The City is required to implement the proposed concrete improvements in order to comply with ADA requirements.

Scheduling:

Design and construction is anticipated to be completed by summer of 2026.

Operating Budget Impact:

This project is expected to have a decrease in maintenance costs due to a decrease in maintenance and staff time.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Contingency (9060)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
FUNDING TOTAL:

PROJECT COST TOTAL:

TransNet EL11
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Improvements (9055)
Construction-Buildings (9060)
Infrastructure (9065)
Source(s) of Funds:

J-6
PROJECT NO: 263873PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
-
-
-
32,000
48,000
-
-
300
-
50 -
-
-
-
744,650
-
825,000
825,000
825,000

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: TRAFFIC SIGNAL UPGRADES 2026
Description:

This project will replace traffic signal poles and equipment that are beyond their useful life. Numerous locations do not have, or they are in need of, battery back-up system replacements. The project will also upgrade the traffic signal video detection systems, CCTV cameras and communications network to improve transportation mobility throughout the City.

Justification:

The project will improve response time and reduce maintenance costs to the traffic signal system. The fiber-optic signal interconnection cable will provide the ability to view real-time display of traffic signals in these corridors and will benefit the motoring public to improve traffic flow, alleviate traffic congestion, and improve air quality.

Scheduling:

Construction is anticipated to be completed by FY25/26.

Operating Budget Impact:

This project is expected to reduce preventive maintenance costs and have no increase in operational costs.

Source(s) of Funds:

TransNet EL06
FUNDING TOTAL:

Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Acquisition (9050)
Construction-Buildings (9060)
Infrastructure (9065)
J-7
PROJECT NO: 263870PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- - - - - - - - - - - - - - - 20,000 - - - 20,000 - - - - - - - 10,000 - - - 450 - - - - - - - 50 - - - - - - - - - - - - - - - - - - - 742,000 - - - - - - - 792,500 - - - 625,000 - - - 167,500 - - - 792,500 Source(s) of Funds:

Road Maintenance and Rehabilitation Account
General Fund (City Lots)
FUNDING TOTAL:

PROJECT COST TOTAL:

Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Improvements (9055)
Construction-Buildings (9060)
Infrastructure (9065)
Contingency (9060)
Inspection Services-Internal (8337)
Provides for asphalt spot repairs for thoroughfare, collector, and local streets in addition to City-owned parking lots.

Justification:

Asphalt spot repairs (digouts) were previously included in the overlay projects, which would have to be completed prior to the slurry seal projects.

This method required significant coordination between the two projects and would lead to increases in costs if the scope of work had to be moved between projects. By creating a separate project for digouts, the asphalt repairs can be done more often and at a lower price.

Scheduling:

Design is complete and construction will be completed by FY25/26.

Operating Budget Impact:

Anticipated reduction in maintenance costs and project costs. Reimbursement of engineering services will reduce General Fund support for project-related expenses.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Description:

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: ASPHALT SPOT REPAIRS 2026
J-8
PROJECT NO: 263874PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
60,000
2,500
1,000
400,000
- - - 463,500 463,500
- - - 463,500

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: VERNON YARD WASTE HAULER DUMP STATION

IMPROVEMENTS
Engineering Services-Internal (8336)
Description:

This project involves upgrading the Waste Hauler Dump Station at the City of El Cajon Public Works Yard to comply with the City of San Diego Sewer Pretreatment Program. The improvements include constructing a concrete berm, installing a 25-foot-tall cover to prevent rainwater intrusion, separating clarifier tanks, and adding a manually activated sump pump as a failsafe. These enhancements will prevent rainwater runoff from entering the sewer system, ensuring regulatory compliance.

Justification:

This project is necessary to ensure compliance with the City of San Diego’s Sewer Pretreatment Program by preventing rainwater runoff from entering the sanitary sewer system. By constructing a concrete berm and installing a protective structure, the project will effectively isolate rainwater from the wash area, reducing unnecessary flows into the sewer collection system. Additionally, these improvements will help the City avoid potential fines from the City of San Diego for violations of pretreatment requirements.

Scheduling:

The anticipated start date for this project would be in early 2026.

Operating Budget Impact:

The operating budget impact of this project is expected to be minimal. Once the infrastructure improvements are completed, ongoing maintenance costs will include routine inspection and servicing of the sump pump, structural maintenance of the cover and berm, and periodic clarifier tank cleaning. These costs will be absorbed within the existing operational budget. Additionally, by preventing unauthorized rainwater runoff into the sewer system, the City will avoid potential fines, which could result in significant long-term cost savings.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Contingency (9060)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Acquisition (9050)
Construction-Buildings (9060)
Infrastructure (9065)
FUNDING TOTAL:

PROJECT COST TOTAL:

Source(s) of Funds:

Wastewater Maintenance
J-9
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

J-10
The Valley of Opportunity
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

Original
Budget
Year Project # Project Name
Original
Project
Budget
Current
Project
Budget
Requested
Project
Amendment
Requested
Amended
Budget
2021 211021PWCP Sewer and Storm Drain Replacement 1,255,550 $ 1,585,040 $ 2,000,000 $ 3,585,040$ 2021 213722PWCP Madison Ave Sewer Replacement 75,000 700,000 51,700 751,700 2022 223752PWCP Recreation Center Upgrades 3,000,000 3,067,000 365,000 3,432,000 2022 223756PWCP Broadway Creek Restoration Phase B 1,425,000 2,132,713 3,000,000 5,132,713 2023 233790PWCP Traffic Safety Calming 2023 100,000 400,000 100,000 500,000 2023 233795PWCP Washington Avenue Safety Improvements 3,835,000 3,835,000 2,500,000 6,335,000 2023 233804PWCP Fire Station No. 6 Renovation 2,000,000 2,000,000 300,000 2,300,000 Capital Improvement Program Amendment Report
Projects Budgeted in Fiscal Year 2024‐25 or Prior Requiring Project Amendments J-11
PROJECT NO: 211021PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- -
300,000 300,000
- -
75,000 75,000 75,000 75,000 75,000 75,000 5,000 5,000 5,000 500 500 500 50 50 50 - -
- -
1,100,000 1,129,490 2,000,000 3,129,490 - -
- -
- -
- -
1,255,550 1,585,040 2,000,000 3,585,040 1,255,550 1,555,550 2,000,000 3,555,550 - 29,490 29,490 1,255,550 1,585,040 2,000,000 3,585,040

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: SEWER AND STORM DRAIN REPLACEMENT
Engineering Services-Internal (8336)
Description:

Replacement of existing sanitary sewer or storm mains at various locations throughout the City.

Justification:

Much of El Cajon's pipeline infrastructure was installed in the 1960's and 1970's and consisted of corrugated metal pipe for storm drains and clay pipes for sewer mains. These pipes are at the end of their life cycle and require rehabilitation.

Scheduling:

Pipeline repairs will continue on a priority basis as funds are available.

Operating Budget Impact:

As repairs are made, the need for intense maintenance will decrease.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
PROJECT COST TOTAL:

Inspection Services-Internal (8337)
Other Prof/Tech Services (8395)
Advertising (8522)
Permits & Fees (8560)
Land Acquisition (9050)
Construction-Buildings (9060)
Infrastructure (9065)
Relocation Costs (9080)
Other Misc. Expenses (8524, 8568, 8576 & 8594)
Land Improvements / Abatement & Demo (9055)
Contingency (9060)
Source(s) of Funds:

Wastewater
CVUSD (Flying Hills Elementary)
FUNDING TOTAL:

J-12
PROJECT NO: 213722PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- -
- -
125,000 125,000
- -
75,000 50,000 50,000 10,000 10,000
- -
- -
300 200 500 - -
50 50
- -
- -
- -
- -
514,650 51,500 566,150 - -
75,000 700,000 51,700 751,700 75,000 700,000 51,700 751,700 75,000 700,000 51,700 751,700 FUNDING TOTAL:

Contingency (9060)
PROJECT COST TOTAL:

Source(s) of Funds:

Wastewater
Infrastructure (9065)
Engineering Services-Internal (8336)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Improvements / Abatement & Demo (9055)
Construction-Buildings (9060)
Engineering Services (8335)
Description:

This project will upsize approximately 683' of 8" sewer line with a new 12" sewer line, reconnect sewer services, and rehabilitate two maintenance holes on Madison Avenue from Macon to Third.

Justification:

The Wastewater Master Plan identified a current capacity deficiency due to wet weather flows in the collection system at Madison Avenue from Macon to Third. The increase in infiltration and inflow during rain events contribute to a significant increase in flow. This wet weather flow has the potential to cause a surcharge on the system and in the future could cause an overflow if this issue is not addressed.

Scheduling:

Pipeline repairs will continue on a priority basis as funds are available. Construction is planned for 2025/2026.

Operating Budget Impact:

As repairs are made, the need for intense maintenance will decrease.

Operating Supplies (8160)
Architectural Services (8315)
Consulting Services (8325)

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: MADISON AVENUE SEWER REPLACEMENT
J-13
PROJECT NO: 223752PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
-
300,000 -
-
50,000 50,000 50,000 25,000 25,000 25,000 -
-
900 900 900 -
100 100 100 -
-
-
2,624,000 2,991,000 365,000 3,356,000 -
-
3,000,000 3,067,000 365,000 3,432,000 3,000,000 3,067,000 3,067,000 365,000 365,000
3,000,000 3,067,000 365,000 3,432,000

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: RECREATION CENTER UPGRADES - COOL ZONES AND

EVACUATION SITES
Description:

The project will install modern heating, ventilation and cooling (HVAC) systems for gymnasiums and large indoor spaces able to serve as evacuation sites at existing recreation centers. Included with the project are electrical system upgrades, including new service connections, that are necessary to serve the new building equipment.

Justification:

Currently, several of the large rooms and gymansiums at the City's existing recreation centers are without air conditioning. The installation of HVAC in these portions of the centers will allow for expanded use by residents, serve as refuge areas or "cool zones" during extreme heat days, and allow for emergency evacuation sites if needed.

Scheduling:

Planning, design, and construction will occur in FY2024-25 with testing and commissioning occuring in the early part of FY2025-26.

Operating Budget Impact:

While additional energy needs are expected to be required from installing new HVAC systems, these will be offset by planned solar photovoltaic and battery storage systems planned for each recreation facility.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Inspection Services-Internal (8337)
PROJECT COST TOTAL:

Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Source(s) of Funds:

American Rescue Plan Act (ARPA06)
General Fund
FUNDING TOTAL:

Furniture, Machinery & Equipment (9035)
Land Improvements (9055)
Construction-Buildings (9060)
Infrastructure (9065)
Contingency (9060)
J-14
PROJECT NO: 223756PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- - - - - - - - 250,000 325,000 - 325,000 - - - - 45,000 60,000 - 60,000 35,000 45,000 - 45,000 - - - - 10,000 25,000 - 25,000 250 1,000 - 1,000 - - - - 9,750 9,750 - 9,750 - - - - - - - - - - - - - - - - 1,075,000 1,666,963 3,000,000 4,666,963 - - - - 1,425,000 2,132,713 3,000,000 5,132,713 900,000 1,650,000 3,000,000 4,650,000 525,000 482,713 - 482,713 1,425,000 2,132,713 3,000,000 5,132,713 FUNDING TOTAL:

PROJECT COST TOTAL:

Source(s) of Funds:

Wastewater Enterprise Fund
CDBG (County of San Diego)
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land (9050)
Construction-Buildings (9060)
Infrastructure (9065)
Contingency (9060)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
The project will replace existing assets and reduce the Wastewater operational budget by reducing maintenance costs.

Operating Supplies (8160)
Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
The project scope includes the planning, design, permitting, and restoration of a 450' long earthen channel spanning from 400' north of Broadway, emerging from the Ballantyne Street undercrossing and finishing at Hart Drive. A portion of the project is shared by the County of San Diego and, as such, partnering and cost sharing is defined. The project will accomplish one phase of the creek restoration, Phase B. Further, the scope intends to mitigate severe channel erosion and scour as prevalent in the existing condition, as well as protect private property from further damage. Design and planning efforts include utilizing consultants for preliminary and final design, resource agency permitting, environmental technical studies, improvement plans, and specifications.

Justification:

The project is high-priority due to prolonged damage incurred from surface water to both public and private assets, along with capacity issues inherent with the existing channel. The project also serves to restore vital biological habitat in the community and implement trash capture devices in alignment with goals set for the City by the Regional Water Quality Control Board.

Scheduling:

Design commenced in 2023, which includes environmental and permitting with resource agencies. Construction is expected to start in FY25/26.

Operating Budget Impact:

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: BROADWAY CREEK RESTORATION PHASE B
Description:

J-15
PROJECT NO: 233790PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- - - - - - - - - - 9,000 9,000 9,000 7,000 7,000 7,000 - - - - - - 250 250 250 - - - 50 50 50 - - - - - - - - - - - - 83,700 383,700 100,000 483,700 - - - 100,000 400,000 100,000 500,000 100,000 400,000 100,000 500,000 100,000 400,000 100,000 500,000 FUNDING TOTAL:

PROJECT COST TOTAL:

Source(s) of Funds:

TransNet EL29
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Acquisition (9050)
Construction-Buildings (9060)
Infrastructure (9065)
Contingency (9060)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Operating Budget Impact:

This project is expected to have a minimal impact on the operating budget.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
Description:

Improvements will include installation of traffic safety and calming improvements such as street striping, crosswalks, rapid flashing beacons, and radar speed feedback signs on residential and collector streets in the City.

Justification:

The installation of traffic calming improvements will improve vehicle and pedestrian safety in residential neighborhoods and adjacent to schools in the City.

Scheduling:

Construction is anticipated to be completed in FY25/26.

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: TRAFFIC SAFETY CALMING 2023
J-16
PROJECT NO: 233795PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
- - - - 400,000 400,000 500,000 900,000 - - - 50,000 50,000 50,000 200,000 200,000 200,000 - - - - - - 300 300 300 - - - 50 50 50 - - - - - - - - - - - - 3,184,650 3,184,650 2,000,000 5,184,650 - - - 3,835,000 3,835,000 2,500,000 6,335,000 2,235,000 2,235,000 2,235,000 500,000 500,000 1,250,000 1,750,000 600,000 600,000 600,000 500,000 500,000 1,250,000 1,750,000 3,835,000 3,835,000 2,500,000 6,335,000 TransNet Project ID #EL11
FUNDING TOTAL:

PROJECT COST TOTAL:

Source(s) of Funds:
552900 HS043
TransNet Project ID #EL03
TransNet Project ID #EL06
Contingency (9060)
Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial Services (8544)
Permits & Fees (8560)
Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Acquisition (9050)
Construction-Buildings (9060)
Infrastructure (9065)
Engineering Services-Internal (8336)
Description:

This project will install raised concrete medians, high visibility crosswalks, and a Pedestrian Hybrid Beacon on Washington Avenue between Avocado Avenue and Mollison Avenue.

Justification:

A Highway Safety Improvement Program (HSIP) grant was obtained from Caltrans in April 2021. This project will promote safety along this corridor for pedestrians, cyclists, and vehicle traffic.

Scheduling:

Design is anticipated to be completed in Fiscal Year 2024-2025 with construction beginning in Fiscal Year 2025-2026.

Operating Budget Impact:

This is a Caltrans Highway Safety Improvement Program project which is 100% funded for construction. TransNet funds will be used to administer the project during design and construction.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: WASHINGTON AVENUE SAFETY IMPROVEMENTS
J-17
PROJECT NO: 233804PWCP
Original Project
Budget
Current Project
Budget
Proposed Project
Amendment
Proposed Project
Budget
300,000 300,000 (300,000) - - -
- -
25,000 25,000 25,000 25,000 25,000 25,000 - -
50,000 50,000 50,000 - -
- -
- -
- -
- -
- -
1,600,000 1,600,000 600,000 2,200,000 - -
2,000,000 2,000,000 300,000 2,300,000 2,000,000 2,000,000 2,000,000 300,000 300,000
2,000,000 2,000,000 300,000 2,300,000

CAPITAL IMPROVEMENT PROJECT
FISCAL YEAR 2025 - 2026
PROJECT NAME: FIRE STATION NO. 6 RENOVATION
Description:

Renovation of Fire Station 6 includes the relocation of Heartland Communications Facility Authority (HCFA) from the basement to the ground floor. The dispatch center operated by HCFA will expand from eight to ten dispatch console units. The work includes new standard office spaces, conference rooms, a new kitchen, fitness room, quiet room, enhanced locker and restroom areas, and other various building components. Improvements will require significant mechanical, electrical, and plumbing improvements to the administrative side of the station.

Justification:

HCFA has leased a portion of the basement of Fire Station 6 from the City since 1987. Heartland Fire & Rescue command staff recently vacated the ground floor and moved to the Public Safety Center. In anticipation of the vacated space, HCFA hopes to expand its operations to include portions of the basement level and ground level. HCFA and City staff worked with a Licensed Architect to develop conceptual plans for the space that would expand and renovate the use of Station 6. The renovation and expansion, paid for by HCFA, allows the dispatch center to remain at Station 6 for years to come. Monthly revenue to the City will increase as part of the lease agreement and lease rider approved by City Council.

General Funds are included in this project to cover building improvements including two HVAC CRAC units located in the server room the City is reponsible to maintain as part of the lease agreement.

Scheduling:

Design is expected to be completed by end of 2025 with construction estimated to begin in 2026.

Operating Budget Impact:

This project will improve overall facility use and safety, and reduce maintenance costs by upgrading facility amenities.

Architectural Services (8315)
Consulting Services (8325)
Engineering Services (8335)
Engineering Services-Internal (8336)
PROJECT COST TOTAL:

Inspection Services-Internal (8337)
Legal Services (8345)
Other Prof/Tech Services (8395)
Advertising (8522)
Janitorial (8544)
Permits & Fees (8560)
Source(s) of Funds:

Heartland Communications Facility Authority
Reimbursement Agreement
General Fund
FUNDING TOTAL:

Printing & Binding (8570)
Furniture, Machinery & Equipment (9035)
Land Improvements / Abatement & Demo (9055)
Construction-Buildings (9060)
Infrastructure (9065)
J-18
City of El Cajon
Capital Improvement Program
Fiscal Year 2025 – 2026 Annual Budget

Original
Budget
Year Project # Project Name
Current
Project
Budget
Project
Expenditures
Remaining
Budget /
(Shortfall) Status
2017 173586PWCP BROADWAY CREEK RESTORATION PHASE A 4,999,558 $ 4,648,657$ 350,901 $ Active 2018 183611PWCP BOX CULVERT ASSESSMENT & REPAIRS 4,314,537 282,896 4,031,641 Active 2019 193655PWCP WATER QUALITY IMPROVEMENTS 3,000,000 681,514 2,318,486 Active 2020 203688PWCP JAMACHA ROAD SAFETY IMPROVEMENTS 4,422,300 1,044,870 3,377,430 Active 2020 203690PWCP EL CAJON TRANSIT CENTER CMMNTY IMPR 9,129,719 7,581,618 1,548,101 Active 2020 203691PWCP MAIN STREET ‐ GREEN STREET GATEWAY 3,925,000 3,460,736 464,264 Active 2020 203700PWCP WELLS PARK IMPR‐ STRMWTR & LNDSCPNG 1,237,943 1,145,892 92,051 Active 2021 210021PWCP SEWER AND STORM DRAIN PIPE REHAB 2,585,000 2,289,414 295,586 Complete 2021 210051PWCP FIRE STATION 7 RENOVATION 3,500,000 379,474 3,120,526 Active 2021 211021PWCP SEWER AMD STORM DRAIN REPLACEMENT 1,585,040 22,076 1,562,964 Active 2021 213021PWCP ADA CONCRETE IMPROVEMENTS 2021 1,084,117 1,084,117 ‐ Complete 2021 213717PWCP PAVEMENT MANAGEMENT SYSTEM 100,000 48,765 51,235 Active 2021 213719PWCP TRAFFIC SAFETY CALMING 2021 100,000 59,628 40,372 Complete 2021 213722PWCP MADISON AVENUE SEWER REPLACEMENT 700,000 129 699,871 Active 2021 213723PWCP TMDL WATER QUALITY IMPROVEMENTS 200,000 28,619 171,381 Active 2021 213725PWCP HFTA FACILITY IMROVEMENTS 696,300 151,196 545,104 Active 2021 213740PWCP SOLAR PV AND BATTERY STRG IMPRV #1 747,537 747,537 ‐ Complete 2022 222022PWCP CONCRETE SIDEWALK SLICING 108,000 70,887 37,113 Active 2022 223741PWCP PUBLIC WORKS OPS ELECTRIC GATE 100,000 35,039 64,961 Complete 2022 223742PWCP NEIGHBORHOOD STREET LIGHTING 2022 830,446 830,446 ‐ Active 2022 223745PWCP TRAFFIC SAFETY CALMING 2022 100,000 39,643 60,358 Complete 2022 223748PWCP LUKE LANE DRAINAGE IMPROVEMENTS 610,500 573,395 37,105 Complete 2022 223752PWCP REC CNTR UPGRDS ‐ CL ZNS & EVCTN 3,067,000 922,464 2,144,536 Active 2022 223754PWCP EXPAND BROADBAND CITYWIDE 2,997,825 2,120,028 877,797 Active 2022 223756PWCP BROADWAY CREEK RESTORATION PHASE B 2,132,713 16,994 2,115,719 Active 2023 233779PWCP ASPHALT SPOT REPAIRS 640,000 594,739 45,261 Active 2023 233780PWMP CITYWIDE STRT BEAUTIFICATION MASTER 607,000 ‐ 607,000 Complete 2023 233781PWCP HILLSIDE PARK SHADE STRUCTURES 103,000 81,387 21,613 Active 2023 233782PWCP HILLSIDE PARK SOLAR LIGHTING 38,500 27,810 10,690 Complete 2023 233783PWCP KENNEDY PARK IMPROVEMENTS 238,500 3,361 235,139 Active 2023 233784PWCP NEIGHBORHOOD STREET LIGHTS 2023 1,322,585 1,014,744 307,841 Active 2023 233785PWCP OAKDALE ALAMEDA GATEWAY BTFCTN 8,943,000 5,750,869 3,192,131 Active 2023 233786PWCP OVERLAY 2023 6,650,000 199,168 6,450,832 Active 2023 233787PWCP RENETTE PARK ADULT FITNESS 158,000 860 157,140 Active 2023 233788PWCP SLURRY 2022 2,000,000 1,420,246 579,754 Complete 2023 233789PWCP STONEY'S NHBRHD PRK PLYGRND RESRFC 127,000 89,557 37,443 Active 2023 233790PWCP TRAFFIC SAFETY CALMING 2023 400,000 154,297 245,703 Active 2023 233791PWCP TRAFFIC SIGNAL UPGRADES 2023 200,000 46,790 153,210 Active 2023 233793PWCP WELLS PRK INDR SOCCER & PICKLE BALL 2,995,000 552,812 2,442,188 Active 2023 233794PWCP WILDFIRE AND FOREST RESILIENCE PROG 700,000 3,557 696,443 Active 2023 233795PWCP WASHINGTON AVE SAFETY IMPROVEMENTS 3,835,000 201,133 3,633,867 Active 2023 233797PRCP STONEY PARK ‐ SENIOR FITNESS EQUIP 215,178 215,178 ‐ Active 2023 233804PWCP FIRE STATION 6 RENOVATION 2,000,000 5,907 1,994,093 Active 2024 243819PWCP SD RIVER WATERSHED WTR QLTY PRJCT 1,000,000 598,145 401,855 Active 2024 243830PWCP MAIN‐GREEN ST PHASE 2 ROUNDABOUT 6,800,000 2,720 6,797,280 Active 2024 243833PWCP CITYWIDE STREET BEAUTIFICATION PROJ 4,270,086 3,209,367 1,060,719 Active 2025 251153PRCP WELLS PARK CENTER ROOF REPLACEMENT 160,000 ‐ 160,000 Active 2025 253824PWCP ADA CONCRETE IMPROVEMENTS 2023 702,045 21,655 680,390 Active 2025 253839PWCP ELECTRIC VEHICLE FLEET CHARGE STATI 3,306,000 ‐ 3,306,000 Active 2025 253844PWCP NEIGHBORHOOD STREET LIGHTS 2024 644,745 29,388 615,357 Active 2025 253845PWCP ADA CONCRETE IMPROVEMENTS 2025 1,000,000 272,379 727,621 Active 2025 253847PWCP GROSSMONT TER SWR EASEMENT IMPROV 1,580,000 14,633 1,565,367 Active 2025 253848PWCP ASPHALT SPOT REPAIRS 2025 725,000 805 724,195 Active 2025 253849PWCP ASPHALT RECONSTRUC VARIOUS LOCATION 1,026,000 ‐ 1,026,000 Active 2025 253850PWCP OPERATIONS YARD WAREHOUSE REPLACEME 500,000 ‐ 500,000 Active 2025 253851PWCP PW OPERATIONS MATERIAL BINS 350,000 17,657 332,343 Active 2025 253852PWCP SLURRY 2025 2,000,000 1,009 1,998,991 Active 2025 253853PWCP TRAFFIC SIGNAL UPGRADES 2025 655,020 12,930 642,090 Active 2025 253862PWCP ECB WASHINGTON AV GATEWAY ROUNDABOU 500,000 ‐ 500,000 Active Capital Improvement Program Status Report
Projects Budgeted in Fiscal Year 2024‐25 or Prior
Project Balances as of April 30, 2025
J-19

Page 1 of 1 ends

RESOLUTION NO. __-25

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF EL CAJON ADOPTING THE
FISCAL YEAR 2025-2026 ANNUAL BUDGET

WHEREAS, the City Council of the City of El Cajon reviewed the proposed 2025- 2026 annual budget (the "Budget") a t the June 24, 2025 City Cou ncil meeting, and accepted public comments to the proposed budget; and

WHEREAS, the Budget includes all City grants and annual capital improvement budgets;

WHEREAS, copies of the Budget have been provided on the City’s website, at various City Hall locations, and made available to the public; and

WHEREAS, this is not a "Projec t" as defined under sections 153 78(4) and (5) of the State California Environmental Quality Act ("CEQA") Guidelines because the Budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The City Council does hereby approve and adopt the City of E l Cajon budget titled City of El Cajon Annual Budget 2025-2026, incorporated herein by reference, and reaffirm all active grant and capital project budgets.

2. This is not a "Project" a s defined under sections 15378(4) and (5) of CEQA Guidelines because the Budget and recommended actions consist o f governmental fiscal/administrative activities that do not result in a physical change in the environment.

06/24/25 CC Agenda
Reso - Budget – Adopt City FY 25-26 061825

Page 1 of 2 ends

RESOLUTION NO. __-25

RESOLUTION APPROVING AND ADOPTING THE

ANNUAL APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2025-2026

WHEREAS, Article XIII B of the State Constitution places various limitations on the appropriations of the state and local governments; and

WHEREAS, Article XIII B provides that the appropriations limit for the fiscal year 2025-2026 is calculated by adjusting the appropriations of the fiscal year 2024- 2025 for changes in the price and population; and

WHEREAS, the information necessary for making these adjustments is attached in Exhibit "A," and made a part hereof; and

WHEREAS, the City of El Cajon has complied with all of the provisions of Article XIII (B) in determining the appropriations limit for fiscal year 2025-2026; and

WHEREAS, this is not a "Project" as defined under sections 15378(4) and (5) of the State California Environmental Quality Act ("CEQA") Guidelines because the budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. That, in accordance with Article XIII B of the California Constitution, the appropriations subject to limitations in fiscal year 2025-2026 shall be $ 227,333,229 for the City of El Cajon.

2. T his is not a "Project" as defined under sections 15378(4) and (5) of CEQA Guidelines because the budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

06/24/25 CC Agenda
Reso - Budget – Annual Appropriations Limit for FY 25-26 061825

Page 2 of 2 ends

EXHIBIT "A"

DETERMINATION OF 2025-2026 APPROPRIATIONS LIMIT

CONSTITUTIONAL SPENDING LIMITS

Article XIII B of the California Constitution provides that the City’s annual appropriations be subject to certain State limitations. This appropriations limit is often referred to as the Gann Limitation. The City’s limitation is calculated each year and is established by a resolution of the City Council as a part of the Annual Operating Budget.

The Article XIII B limitation for Fiscal Year 2025-2026 is $227,333,229. The Gann spending limitation is calculated by taking the prior year’s limitation of $212,643,127 and adjusting it by the growth factor in the California Per Capita Personal Income and change in the population within the County of San Diego.

The Article XIII B limitation is not a restricting factor for the City of El Cajon due to the population growth during the past several years.

Basic References:

(1) City of El Cajon Resolution No. 099 -24 (established 2024-2025 appropriations limit)

(2) Article XIII B, State Constitution, as implemented by SB 1352 of 1980 and amended by Proposition 111 and SB 88 of 1990

(3) "Price and Population Data for Local Jurisdictions," Department of Finance, State of California, May 2025

Raw Data:

California Non-Residential Population Growth Population Growth per Capita New Construction County of San Diego City of El Cajon Personal Income

6.44% * .44% -.47%

APPROPRIATIONS LIMIT 2024-2025 = $212,643,127
______________________________________________________________________

Calculation:

2025-2026 1.0644 x 1.0044 = 1.06908336 x $212,643,127 = $227,333,229

* Unavailable at this time.

Page 1 of 2 ends

RESOLUTION NO. __-25

A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EL CAJON APPROVING

DESIGNATION OF GENERAL FUND BALANCES

WHEREAS, maintaining appropriate levels of fund balance, commonly referred to as reserves, is a critical component of sound financial management and fiscal security; and

WHEREAS, the practice of maintaining reserves was formalized by El Cajon City Council adoption of the Fund Balance City Council Policy B-12 ("CCP B-12") on June 14, 2011, and reinforced by the Pension Reform and Fiscal Responsibility Plan Resolution No. 47-13 adopted on April 9, 2013 ("Resolution 47-13"); and

WHEREAS, by implementation of CCP B -12 and Resolution 47 -13, as well as subsequent annual budgets, the following reserve accounts have been established and maintained at various levels:

1. Carryover Reserve (Unassigned Fund Balance): Funded by revenues received in excess of expenditures, and available for future appropriation;

2. Designated for Economic Uncertainty (Unassigned Fund Balance): Established for the purpose of stabilizing delivery of City services during periods of structural budget deficits and to mitigate the effects of major economic uncertainties resulting from unforeseen changes in revenues and/or expenditures;

3. Designated for Unfunded PERS/Retirement Obligations (Assigned Fund Balance):

Due to increasing retirement contribution rates to CalPERS and unfunded pension obligations, the City Council approved the Pension Reform and Fiscal Responsibility Plan, which includes making pe riodic additional payments to CalPERS, whenever fiscally prudent; and

4. Operating Reserve (Assigned Fund Balance): A long-standing reserve established as 20% of annual expenditures for two purposes (1) to provide General Fund cash flow; and (2) to serve as a reserve of last resort against unexpected events or risks outside the City's control; and

WHEREAS, from time to time it becomes necessary to adjust reserve balances to reflect both changing economic conditions, as well as advance the City Council's commitment to sound financial management; and

WHEREAS, at the completion of Fiscal Year 2023-2024 the General Fund had reserves totaling approximately $60.6 million, as detailed below:

Reserve Account Balance
Carryover Reserve $13,287,803
Designated for Economic Uncertainty 18,710,331
Reserve for Unfunded PERS/Retirement Obligations 13,000,000 Operating Reserve (20% of Expenditures) 18,710,331
Total General Fund Reserve Balance $63,709,647

Page 2 of 2 ends

WHEREAS, General Fund Reserve s are currently sixty percent ( 60%) or approximately seven (7) months of operating expenditures, which exceeds current requirements, and allows the opportunity to redirect funds to meet future City needs; and

WHEREAS, this is not a "Project" as defined under sections 15378 (4) and (5) of the State California Environmental Quality Act ("CEQA") Guidelines because the Budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The above recitals are true and correct, and are the findings of the City Council.

2. This is not a "Project" as defined under sections 15378(4) and (5) of CEQA Guidelines because the Budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

3. The City Council hereby approves the designation of general fund balances as set forth in the table below to better prepare the City of El Cajon for future financial challenges.

Reserve Account Balance
Carryover Reserve $10,342,201
Designated for Economic Uncertainty 20,183,723
Reserve for Unfunded PERS/Retirement Obligations 13,000,000 Operating Reserve (20% of Expenditures) 20,183,723
Total General Fund Reserve Balance $63,709,647

4. The City Manager and the Director of Finance are hereby authorized to designate general fund balances to balance reserve accounts as herein approved.

06/24/25 CC Agenda
Reso - Budget – Approve Designation of General Fund Balances FY 25-26 061925

Page 1 of 2 ends

RESOLUTION NO. ECHA-__

RESOLUTION OF THE EL CAJON HOUSING AUTHORITY
APPROVING THE FISCAL YEAR 2025-2026 BUDGET

WHEREAS, on March 9, 2011, the City Council for the City of El Cajon (the "City Council") established the El Cajon Housing Authority (the "Housing Authority") in order to transfer the affordable housing functions of the Agency, to the Housing Authority; and

WHEREAS, the Housing Authority anticipates the periodic return of Low- and Moderate-Income Housing Asset Funds through the repayment of ou tstanding Agency contracts, loans, other receivabl es, or other sources borrowed or generated by the Housing Authority; and

WHEREAS, this is not a "Projec t" as defined under sections 1537 8(4) and (5) of the State California Environmental Quality Act ("CEQA") Guidelines because the budget and recommended actions consist of governmental fiscal/administrative activities that do not result in a physical change in the environment.

NOW, THEREFORE, BE IT RESOLVED BY THE EL CAJON HOUSING
AUTHORITY BOARD OF DIRECTORS AS FOLLOWS:

1. The foregoing recitals are true and correct and constitute f indings of the Housing Authority Board of Directors.

2. This is not a "Project" a s defined under sections 15378(4) and (5) of CEQA Guidelines because the budget and recommended actions consist o f governmental fiscal/administrative activities that do not result in a physical change in the environment.

3. The Housing Authority Board of Directors hereby finds and determines that the planning and administrative costs paid with Low and Moderate Housing Asset Funds or other funds as may be receiv ed, as described in the Low- and Moderate-Income Housing Asset Fund Administration and Capital Improvement Budgets, are necessary for the production, improvement or pr eservation of low- and moderat e-income housing as required by subdivision (d) of section 33334.3, or section 34200 et seq., of the California Health and Safety Code.

4. The Housing Authority Board of Directors hereby further find s and determines that it will follow section 34176 of the Health and Safety Code relating to expenditures of the Low and Moderate Income Housing Fund asset fund.

5. The Housing Authority Board of Directors hereby further find s and determines that the acquisition/development of properties to be owned by or assisted by the Authority, assistance to low and moderate income households and improvements to properties (including a rapid rehousing and/or homeless prevention project, the Lexington Square – Rental Subsidy Project, the Housing Authority Development and Revitalization Project, and the Acquisition/Re hab/New Construction project) he lp to eliminate both physical and economic blight by producing and/or replacing affo rdable housing units,

Page 2 of 2 ends

renovating facilities with subst andard, defective or obsolete d esign or construction, and stimulating economic activity.

6. The Housing Authority Board of Directors hereby further find s and determines that no other reasonable means of financing the prop osed activities are available to the community to fund these projects at this time.

7. The Fiscal Year 2025-2026 Low a nd Moderate-Income Housing Asset Fund Budget, including the Administration and Capital Improvement Budget included in the City of El Cajon fiscal year 2025- 2026 annual budget, incorporated h erein by reference, is hereby approved.

06/24/25 CC Agenda
Reso - Budget – Adopt Housing Authority (ECHA) FY 25-26 061825

Page 1 of 2 ends

RESOLUTION NO. __-25

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF EL CAJON

AS THE SUCCESSOR AGENCY TO THE

EL CAJON REDEVELOPMENT AGENCY
ADOPTING THE FISCAL YEAR 2025-2026 BUDGET

WHEREAS, the City of El Cajon formed the El Cajon Redevelopment Agency (the "Agency"), which has continuously engaged in redevelopment acti vities under the Community Redevelopment Law (Health and Safety Code sections 33 000 et seq.) (the "Redevelopment Law"); and

WHEREAS, Assembly Bill 1X 26 (the "Dissolution Act") was enact ed on June 28, 2011, to significantly modify the Redevelopment Law; and

WHEREAS, the Dissolution Act di ssolved all redevelopment agencies in the state of California, including the El Cajon Redevelopment Agency, effective February 1, 2012; and

WHEREAS, section 34173 of the Redevelopment Law, as amended by t h e Dissolution Act, provides that the City, as the agency authoriz ing the creation of the Agency, is the successor entity to the Agency upon its dissolut ion (the "Successor Agency"), and is responsible for those obligations set forth in section 34177 of the Redevelopment Law, which include collecting obligations to the Agency, disposing of assets, winding down the affairs of the Agency, and otherwise performing such functions as required under the Dissolution Act; and

WHEREAS, the San Diego Countywide Redevelopment Successor Agen cy Oversight Board adopted a Recogni zed Obligation Payment Schedul e ("ROPS") for expenditures for the period of July 1, 2025 through June 30, 20 26 on January 16, 2025; and

WHEREAS, in order for the Successor Agency to act as contemplat ed herein the Agency must adopt an operating budget for the Fiscal Year 2025-2026 of $4,398,432 for the Successor Agency; and

WHEREAS, the proposed budget is based on the anticipated level of responsibilities transferred to the Successor Agency; and

WHEREAS, the absence of any particular contract or other obliga tion, from a ROPS does not in any way waive the legal rights of the City of El Cajon to challenge the purported validity of such contracts or obligations under the Dissolution Act.

NOW, THEREFORE, BE IT RESOLVED BY THE EL CAJON CITY COUNCIL AS FOLLOWS:

Section 1. Recitals. The above recitals are true and correct .

Page 2 of 2 ends

Section 2. Approval of Budget. The City Council, solely in i ts capacity as the Successor Agency, hereby approv es the operating budget of $4,39 8,432 for the Fiscal Year 2025-2026.

Section 3. Appropriations. T he appropriations establishing th e operating and project administrative and debt s ervice budgets for the City of El Cajon as Successor Agency to the former El Cajon Redevelopment Agency, consistent with the ROPS for the period of July 1, 2025 through June 30, 2026, are to be made.

06/24/25 CC Agenda
Reso - Budget – Adopt Successor Agency FY 25-26 061825

City Council
Agenda Report
Agenda Item 10.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Graham Mitchell, City Manager
SUBJECT: Consideration of Submitting a FY 2025 SAFER Grant Application for Staffing of Engine 208
RECOMMENDATION:

That the City Council provides direction to staff regarding whether to apply for the FY 2025 SAFER Grant to fund staffing for Engine 208 and, if so, at what level.

BACKGROUND:

The Federal Emergency Management Agency (FEMA) has historically provided grant funding to local fire departments through the Staffing for Adequate Fire and Emergency Response (SAFER) grant program. The purpose of this grant is to assist fire agencies in increasing staffing levels and operational capacity to better serve their communities. In 2024, the City applied for a SAFER grant totaling $5.3 million to fully fund the nine positions needed to operate Engine 208. Unfortunately, the City was not awarded the grant.

During budget workshops and deliberations, the City Council directed funding to hire three of the nine positions required for Engine 208, with the understanding that the remaining six positions could potentially be funded through a future SAFER grant. Under this approach, the City would contribute approximately 33% of the staffing costs for a full engine company.

Due to delays at the federal level, the Notice of Funding Opportunity (NOFO) for the FY 2025 SAFER Grant was released later than anticipated. The deadline for submission is July 3, 2025.

Because there are changes in the grant matching requirements, staff felt it necessary to provide information to the City Council and seek its direction.

Grant Matching Requirements
The SAFER grant program has updated its cost-sharing requirements. In prior years, grant recipients were required to match staffing costs on a sliding scale, often as low as 10 percent in early years. For the current cycle, the federal cost-share is as follows:

Year 1: 25% local match
Year 2: 25% local match
Year 3: 65% local match
It is also important to note that the SAFER grant only reimburses a local agency for base salary costs, which make up about 71% of the total personnel costs. .!!!!_ Valley of Opportunity
• • •
Budget & Staffing Analysis
The estimated cost to fully staff Engine 208 is approximately $2.55 million annually, with approximately $1.8 million defined as base salary. Over those three years, the base salary costs are equal to approximately $5.4 million. Meeting the grant's matching requirements and paying the full cost of non-base salary has significant financial impacts over the grant period and beyond.

From a staffing logistics perspective, staff previously expressed concern about the City’s ability to promote and hire all nine positions at once. Hiring three positions this fiscal year allows time for internal promotional readiness and external recruitment. The SAFER grant has very strict performance period timeline requirements which require immediate hiring of all nine positions to reap the full financial benefits of the funding. Staff has concerns about the feasibility of meeting that expectation in a timely and sustainable manner, or with qualified applicants.

Options for City Council Consideration
Given the changes to the grant matching requirement and implications to the City’s budget, along with staffing concerns, staff presents three options for the City Council to consider.

(1) Apply for All Eligible Positions – Submit a grant application requesting all eligible positions to fully staff Engine 208 (this is between eight and nine positions). This option maximizes potential federal funding but introduces greater long-term financial commitment, and presents hiring and promotion challenges. Under this scenario, staff recommends removing the funding for two to three new fire positions from the FY 2025-26 budget to avoid the issue of supplanting.

(2) Apply for Six Positions Only – Proceed with the current plan to fund three positions locally and apply for the remaining six through the SAFER grant. This phased approach aligns with staffing readiness and spreads out the fiscal impact over multiple years, but will result in less federal funds to assist the City.

(3) Do Not Apply for SAFER Funding This Year – Move forward with staffing one-third of Engine 208 and delay applying for SAFER funding until next year, giving the City additional time to address budget capacity and build up internal staffing pipelines.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

Discussion and City Council feedback on this item is not a project subject to the California Environmental Quality Act (“CEQA”) because it is a procedural, administrative step in the process.

FISCAL IMPACT:

There is no immediate fiscal impact from submitting the SAFER grant application. However, if the grant is awarded and accepted, the City will be responsible for matching a portion of staffing costs over a three-year period, with the most significant impact in year three.

Option 1 presented in the agenda report would require a match commitment of about $2 million over the three-year term of the grant agreement—$441,000 in year one, $454,000 in year two, and $1.18 million in year three. The grant would cover $3.2 million of the total cost of $7.65 million over three years, or about 43 percent.

Option 2 presented in the agenda report would require a match commitment of $1.39 million over the three-year grant term, plus the cost of $2.55 million for the three-person engine company, for a total of $3.94 million. The City would be responsible for matches of $295,500 in year one, $304,500 in year two, and $792,000 in year three. Combined with the cost of the three-person engine company, year one and two's costs would be about $1.66 million and year three would be $2.12 million.

Prepared By: Graham Mitchell, City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 11.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Dave Richards, Director of Public Works
SUBJECT: City Council Priority Update: Illegal Dumping Near Apartment Complexes RECOMMENDATION:

That the City Council receives the progress report regarding its 2025 City Council Action Priority to address illegal dumping near apartment complexes.

BACKGROUND:

On January 14, 2025, the City Council developed the 2025 City Council Action Plan. This plan identified six priority focus areas including: City Beautification, City Infrastructure. Economic Development, Homelessness, Public Safety, and Miscellaneous. As part of the City Beautification priority, the City Council identified reducing illegal dumping near apartment complexes as a specific goal.

Public Works established several key tasks to achieve this goal:

Identify top ten locations for illegal dumping adjacent to apartment complexes, Collaborate with EDCO to develop marking and outreach materials for complex owners and managers,
Meet with the Southern California Rental Housing Association, Meet with apartment complex management companies,
Re-assess hotspots to see if there is improvement, and
Report findings to the City Council.

Since the January workshop, staff has identified the top ten hotspots for illegal dumping, developed marketing materials, and met with the Southern California Rental Housing Association. On May 27, 2025, City and EDCO staff conducted site visits of the multi-family properties identified.

During the site visits, staff discussed and promoted disposal solutions such as EDCO’s free bulky item pickup services. Property managers who were not present received a phone call from staff to discuss the available services. A couple of properties required coordination with Code Compliance regarding excessive trash on private property.

The Public Works Rapid Response Team, which receives illegal dumping service requests, has changed their approach to educate residents and property managers as they encounter illegal dumping. This approach has had a positive impact and residents in some cases have dragged the abandoned trash off of the sidewalk and called for pickup service. .!!!!_ Valley of Opportunity
• •
• • • •
Going forward, education and outreach will be part of the Rapid Response Teams' standard operating practice. In addition, staff plan to evaluate the number of service requests received for illegal dumping against the number of bulky item pickups that EDCO performs. This comparison should provide a clear understanding of the impact of education on illegal dumping and utelization of EDCO's disposal service.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

This report to the City Council is exempt from the California Environmental Quality Act ("CEQA") in accordance with State CEQA Guidelines section 15378(b)(5). This is informational only and does not require City Council action.

FISCAL IMPACT:

There are no costs to the City for trash disposal associated with illegal dumping and residential bulky-item pickup programs as these services are provided as part of the City’s Franchise Agreement with EDCO. Additionally, staff time should be neutral as time spent educating the public about EDCO services should offset the staff time spent on cleaning up illegal dumping.

Prepared By: David Richards, Director of Public Works
Reviewed By: Vince DiMaggio, Assistant City Manager
Approved By: Graham Mitchell, City Manager
City Council
Agenda Report
Agenda Item 12.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Marisol Thorn, Deputy City Manager
SUBJECT: Adoption of a Resolution of Intention to Amend the CalPERS Contract and Introduction of First Reading of Ordinance Amending the CalPERS Contract RECOMMENDATION:

1. Introduces, for first reading, the next Ordinance, in order, amending the contract between the City and CalPERS.

2. BACKGROUND:

On May 13, 2025, the City Council adopted Resolution No. 043-25, reflecting the agreement between the City of El Cajon and its unrepresented Police Executive Management group CalPERS Classic members to include cost share pursuant to Government Code section 20516 (GC 20516) and to proceed with the request to CalPERS to start the contract amendment process. The attached Resolution of Intention and Ordinance formally begin the CalPERS contract amendment process for cost sharing. Upon adoption and first reading, the City may proceed with the remaining steps of the amendment process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The proposed City Council action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines section 15378(b)(4) and (5). Government fiscal and administrative activities are not subject to CEQA.

FISCAL IMPACT:

The cost share of an additional one percent contribution and the estimated cost savings has been accounted for in the FY26 budget.

Prepared By: Marisol Thorn, Deputy City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
.!!!!_ Valley of opportunity
~ ~ ~
C'o ~ '\.o,
"'Poratel\
Attachments
Resolution - Approve Amendment
CalPERS Resolution of Intention
Ordinance

Page 1 of 7 ends

RESOLUTION NO. ___-25

RESOLUTION TO APPROVE AN AMENDMENT TO

CONTRACT BETWEEN THE BOARD OF ADMINISTRATION

CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM

AND THE CITY COUNCIL CITY OF EL CAJON

WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract (the "Contract"), and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and

WHEREAS, one of the steps in the procedures to amend the Contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said Contract, which resolution shall contain a summary of the change proposed in said Contract; and

WHEREAS, the following is a statement of the proposed change:

To provide Section 20516 (Employees Sharing Additional
Cost) of 1% for classic unrepresented Police Executive
Management members; and

WHEREAS, the proposed action is exempt from the California Environmental Quality Act ("CEQA") as government fiscal and administrative activities are not subject to CEQA pursuant to State CEQA Guidelines section 15378(b)(4) and (5); and

WHEREAS, the City Council believes it to be in the best interest of the City to approve the proposed change to the Contract.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The foregoing recitals are true and correct and are the findings of the City Council.

2. The City Council hereby determines that this action is exempt from CEQA pursuant to State CEQA Guidelines section 15378(b)(4) and (5).

3. The City Council does hereby give notice of intention to approve an amendment to the contract between said public agency and the- Board of Administration on of the Public Employees' Retirement System, a copy of said amendment being attached hereto as Exhibit "A" and by this reference made a part hereof.

4. The City Manager, or designee, and City Clerk are authorized and directed to execute an amendment for the Contract (the "Amendment") on behalf of the City of El Cajon, with such changes or amendments as maybe approved by the City Manager , or

Page 2 of 7 ends

designee, and to take all actions and to execute all documents and/or attachments to the Amendment, and other documents necessary or appropriate to carry out the terms of the Amendment.

06/24/25 CC Agenda
Reso – Approve Amendment of CalPERS PD Exec Mgmt 061725

Page 3 of 7 ends

A
CalPERS

EXHIBIT
California
Public Employees' Retirement System
- ----·----·---·- ------ • ~=-=

AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of EI Cajon
-----•====
The Board of Administration , California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective January 1, 1959, and witnessed November 12, 1958, and as amended effective September 1 , 1966, January 1 , 1968, October 5, 197 4, September 4, 1976, November 26, 1977, October 13, 1979, January 16, 1982, June 11 , 1988, September 2, 1988, March 4, 1989, October 6, 1989, December 28, 1990, September 20, 1991, March 20, 1992, August 13, 1995, November 13, 1998, January 11, 2002, June 30, 2002, June 19, 2004, March 11, 2011, and June 21, 2025, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:

A. Paragraphs 1 through 17 are hereby stricken from said contract as executed effective June 21 , 2025, and hereby replaced by the following paragraphs numbered 1 through 17 inclusive:

1. All words and terms used herein which are defined in the Public Employees • Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 60 for classic local miscellaneous members , age 62 for new local miscellaneous members, age 50 for classic local safety members entering membership in the safety classification on or prior to March 11 , 2011, age 55 for classic local safety members entering membership for the first time in the safety classification after March 11 , 2011, and age 57 for new local safety members.

EXHIBIT "A"

Page 4 of 7 ends

2. Public Agency shall participate in the Public Employees' Retirement System from and after January 1, 1959, making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.

3. Public Agency agrees to indemnify, defend and hold harmless the California Public Employees' Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees' Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorney fees that may arise as a result of any of the following:
(a) Public Agency's election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency's prior non-CalPERS retirement program.
(b) Any dispute, disagreement, claim, or proceeding (including without limitation arbitration, administrative hearing, or litigation) between Public Agency and its employees (or their representatives) which relates to Public Agency's election to amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees' existing retirement benefits, provisions or formulas.
(c) Public Agency's agreement with a third party other than CalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided under this Contract and provided for under the California Public Employees' Retirement Law.

4. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); c. Employees other than local safety members (herein referred to as local miscellaneous members).

5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:

NO ADDITIONAL EXCLUSIONS

Page 5 of 7 ends

6. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment before and not on or after June 19, 2004, shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full).

7. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment on or after June 19, 2004, shall be determined in accordance with Section 21354.3 of said Retirement Law (3% at age 60 Full).

8. The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Full).

9. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local safety member entering membership in the safety classification on or prior to March 11, 2011, shall be determined in accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full).

10. The percentage of final compensation to be provided for each year of credited current service as a classic local safety member entering membership for the first time in the safety classification after March 11, 2011, shall be determined in accordance with Section 21363.1 of said Retirement Law (3% at age 55 Full).

11. The percentage of final compensation to be provided for each year of credited prior and current service as a new local safety member shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).

12. Public Agency elected and elects to be subject to the following optional provisions:
a. Section 20965 (Credit for Unused Sick Leave).
b. Section 21024 (Military Service Credit as Public Service). c. Section 20614, Statutes of 1978, (Reduction of Normal Member Contribution Rate). From October 13, 1979, and until January 16, 1992, the normal local police member contribution rate shall be 0%.

Legislation repealed said Section effective September 29, 1980. d. Section 20690, Statutes of 1980, (To Prospectively Revoke Section 20614, Statutes of 1978).
e. Section 20042 (One-Year Final Compensation) for classic local miscellaneous members and those classic local safety members entering membership on or prior to March 11, 2011.

Page 6 of 7 ends

f. Sections 21624 , 21626 and 21628 (Post-Retirement Survivor Allowance) for local safety members only.
g. Section 21573 (Third Level of 1959 Survivor Benefits) for local safety members only,
h. Section 20903 (Two Years Additional Service Credit) for local miscellaneous members only.
i. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members only.
j. Section 21623 .5 ($5,000 Retired Death Benefit) for local miscellaneous members only.
k. Section 20475 (Different Level of Benefits): Section 21363.1 (3% @ 55 Full formula) and Section 20037 (Three-Year Final Compensation) are applicable to classic local safety members entering membersh ip for the first time with this agency in the safety classification after March 11 , 2011.

I. Section 20516 (Employees Sharing Additional Cost) :

From and after June 21 , 2025, 1 % for classic local police members in the El Cajon Police Officers' Association Management group and El Cajon Police Officers' Associat ion.

From and after June 21 , 2025, 1 % for classic local police members in the El Cajon Police Officers' Association .

From and after the effective date of this amendment to contract , 1 % for classic local police members in the Unrepresented Police Executive Management group.

The portion of the employer's contribution that the member agrees to contribute from his or her compensation, over and above the member's normal contribution ("Cost Sharing Percentage"), shall not exceed the Employer Normal Cost Rate, as that rate is defined in the CalPERS Actuarial Valuation for the relevant fiscal year. If the Cost Sharing Percentage will exceed the relevant Employer Normal Cost Rate, the Cost Sharing Percentage shall automat ically be reduced to an amount equal to, and not to exceed , the Employer Normal Cost Rate for the relevant fiscal year.

13. Public Agency, in accordance with Government Code Section 20834, shall not be considered an "employer'' for purposes of the Public Employees' Retirement Law. Contributions of the Public Agency shall be fixed and determ ined as provided in Government Code Section 20834 , and such contributions hereafter made shall be held by the Board as provided in Government Code Section 20834.

Page 7 of 7 ends

14. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System.

15. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law.
b. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.

16. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law.

17. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.

B. This amendment shall be effective on the __ day of _____ ____ _

BOARD OF ADMINISTRATION
PUBLIC EMPLOYEES' RETIRE~NT SYSTEM
~ BY ~

MELODY BENAVIDES, C

PENSION CONTRACTS PREFUNDING
PROGRAMS DIVISION.:-«i
PUBLIC EMPLOYEE~ETIREMENT SYSTEM
~
~ ~
~~
~
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AMENDMENT CalPERS ID #3551608662
PEAS-CON-702A

CITY COUNCIL

CITY OF EL CAJON
BY J..

PRESIDING OFFICER .f'
~
~
,:,~
Witness Date ~
~"'
Attest: ~
~

RESOLUTION OF INTENTION

TO APPROVE AN AMENDMENT TO CONTRACT

BETWEEN THE

BOARD OF ADMINISTRATION

CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM

AND THE

CITY COUNCIL

CITY OF EL CAJON
WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract ; and WHEREAS, the following is a statement of the proposed change:

To provide Section 20516 (Employees Sharing Additional
Cost) of 1 % for classic local police members in the
Unrepresented Police Executive Management group.

NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof.

Date adopted and approved
(Amendment)
CON-302 (Rev. 4/96}
By: _ _ _________ __ _
Presiding Officer
Title

Page 1 of 6 ends

ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL

OF THE CITY OF EL CAJON APPROVING AN

AMENDMENT TO THE CONTRACT BETWEEN THE

CITY OF EL CAJON AND THE BOARD OF ADMINISTRATION,

CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEMS

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CAJON DOES ORDAIN AS FOLLOWS:

SECTION 1. That an amendment to the contract between the City of El Cajon (the "City") and the Board of Administration, California Public Employees' Retirement System ("CalPERS") is hereby authorized, a copy of said amendment, substantially in the form as that certain Amendment to Contract between CalPERS and the City, attached hereto as Exhibit "A," and by such reference made a part hereof as though herein set out in full.

SECTION 2. The City Manager of the City of El Cajon is hereby authorized, empowered, and directed to execute said amendment for and on behalf of the City of El Cajon.

SECTION 3. This Ordinance shall take effect thirty (30) days after the date of its adoption, and shall be published in the East County Californian, a newspaper of general circulation, published and circulated in the City of El Cajon and thenceforth and thereafter the same shall be in full force and effect, provided, however, that the effective date of the amendment shall be no sooner than August 30, 2025.

Ord – Amend CalPERS Contract for PD Exec Mgmt Cost-Share 061725

06/24/25 CC Agenda – 1st Reading
07/22/25 CC Agenda – 2nd Reading

Page 2 of 6 ends

• CalPERS

EXHIBIT
California
Public Employees' Retirement System
-==a=raraa=:•-====-=

AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of El Cajon
---m::::1: .. er Tr·-- r-r
The Board of Administration, California Public Employees' Retirement System , hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency , having entered into a contract effective January 1, 1959, and witnessed November 12, 1958, and as amended effective September 1, 1966, January 1, 1968, October 5, 197 4, September 4, 1976, November 26, 1977, October 13, 1979, January 16, 1982, June 11, 1988, September 2, 1988, March 4, 1989, October 6, 1989, December 28, 1990, September 20, 1991, March 20, 1992, August 13, 1995, November 13, 1998, January 11 , 2002, June 30, 2002, June 19, 2004, March 11, 2011, and June 21, 2025, which provides for participation of Public Agency in said System , Board and Public Agency hereby agree as follows:

A. Paragraphs 1 through 17 are hereby stricken from said contract as executed effective June 21, 2025, and hereby replaced by the following paragraphs numbered 1 through 17 inclusive:

1. All words and terms used herein which are defined in the Public Employees ' Retirement Law shall have the meaning as defined therein unless otherwise specif ically provided . " Normal retirement age" shall mean age 60 for classic local miscellaneou s members , age 62 for new local miscellaneous members , age 50 for classic local safety members entering membership in the safety classification on or prior to March 11 , 2011 , age 55 for classic local safety members entering membership for the first time in the safety classification after March 11 , 2011, and age 57 for new local safety members.

EXHIBIT .. A ..

Page 3 of 6 ends

5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:

NO ADDITIONAL EXCLUSIONS

Page 4 of 6 ends

Page 5 of 6 ends

f. Sections 21624, 21626 and 21628 (Post-Retirement Survivor Allowance) for local safety members only.
g. Section 21573 (Third Level of 1959 Survivor Benefits) for local safety members only.
h. Section 20903 (Two Years Additional Service Credit) for local miscellaneous members only.
i. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members only.
j. Section 21623.5 ($5,000 Retired Death Benefit) for local miscellaneous members only.
k. Section 20475 (Different Level of Benefits): Section 21363 .1 (3%@ 55 Full formula) and Section 20037 (Three-Year Final Compensation) are applicable to classic local safety members entering membership for the first time with this agency in the safety classification after March 11, 2011.

I. Section 20516 (Employees Sharing Additional Cost):

From and after June 21, 2025, 1 % for classic local police members in the El Cajon Police Officers' Association Management group and El Cajon Police Officers' Association.

From and after June 21, 2025, 1 % for classic local police members in the El Cajon Police Officers' Association.

From and after the effective date of this amendment to contract, 1 % for classic local police members in the Unrepresented Police Executive Management group.

The portion of the employer's contribution that the member agrees to contribute from his or her compensation, over and above the member's normal contribution ("Cost Sharing Percentage"), shall not exceed the Employer Normal Cost Rate, as that rate is defined in the CalPERS Actuarial Valuation for the relevant fiscal year. If the Cost Sharing Percentage will exceed the relevant Employer Normal Cost Rate, the Cost Sharing Percentage shall automat ically be reduced to an amount equal to, and not to exceed, the Employer Normal Cost Rate for the relevant fiscal year.

13. Public Agency, in accordance with Government Code Section 20834, shall not be considered an "employer " for purposes of the Public Employees ' Retirement Law. Contributions of the Public Agency shall be fixed and determ ined as provided in Government Code Section 20834, and such contributions hereafter made shall be held by the Board as provided in Government Code Section 20834.

Page 6 of 6 ends

B. This amendment shall be effective on the __ day of ______ ___ _

BOARD OF ADMINISTRATION
PUBLIC EMPLOYEES' RETIREriat'=NT SYSTEM
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MELODY BENAVIDES, C

PENSION CONTRACTS PREFUNDING
PROGRAMS DIVISION~«;
PUBLIC EMPLOYEE~ETIREMENT SYSTEM
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AMENDMENT CalPERS ID #3551608662
PERS-CON-702A

CITY COUNCIL

CITY OF EL CAJON
BY ./_
PRESIDING OFFICER .t'
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Witness Date ~
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Attest: ~
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Clerk ~
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City Council
Agenda Report
Agenda Item 13.

DATE: June 24, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Marisol Thorn, Deputy City Manager
SUBJECT: Compensation for Executive and Unrepresented Employees (A-29), City Attorney and City Manager
RECOMMENDATION:

That the Mayor provides an oral report summarizing recommended changes in compensation for the City’s “local agency executives” and, following the report, that the City Council:

Approves the changes to City Council Policy A-29 described below and reflected in the attachment; and

2. BACKGROUND:

City Council Policy A-29 details the compensation for all employees not represented by any of the City's recognized bargaining groups. These employees include all department directors, confidential and other unrepresented management employees, and part-time/seasonal/ temporary (PST) employees. Although the City Manager and City Attorney are not in the A-29 group, they typically receive the same cost of living increase as the employees they supervise.

SB 1436, adopted in 2016, requires that the City Council provide an oral report with a summary of recommendations for a final action on the salaries or compensation of certain “local agency executives.” This oral report must be given by the Mayor during the open meeting in which the final action on compensation, salaries, and benefits is to be taken.

A “local agency executive” is defined as those employees of a local agency not subject to the Meyers-Milias-Brown Act and who is either (1) the chief executive officer, deputy or assistant chief executive officer, (2) the head of a department of a local agency, or (3) is employed under a contract with the local agency. For the City, the “local agency executives” subject to SB 1436 include: City Manager, City Attorney, Assistant City Manager, Deputy City Manager, City Clerk, Director of Community Development, Director of Engineering Services, Director of Finance/City Treasurer, Director of Information Technologies, Director of Parks and Recreation, Director of Public Works, Fire Chief, and Police Chief.

As recommended, with the exception of Police Chief and Police Recruit, all the employees in this group will receive a general salary increase of 3% effective June 21, 2025, the same increase in pay received by their respective municipal employees. It is recommended that the .!!!!_ Valley of opportunity
~ ~ ~
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"'Poratel\
Police Recruit receive 5% and Police Chief receive a 4.5% general increase.

Also, staff recommends that certain classifications receive market adjustments to remain competitive in the job market.

Lastly, all employees in this group will receive an increase to the cafeteria benefit allotment, the same as employees they supervise, effective January 1, 2026.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

FISCAL IMPACT:

Compensation changes are included in the FY 2025-26 budget.

Prepared By: Marisol Thorn, Deputy City Manager
Reviewed By:

Approved By: Graham Mitchell, City Manager
Attachments
Resolution - City Attorney
City Attorney - Contract Amendment
Resolution - City Manager
City Manager - Contract Amendment
City Council A-29 Policy
A 29 Redline

Page 1 of 2 ends

RESOLUTION NO. __-25

RESOLUTION APPROVING NINTH AMENDMENT TO

CITY ATTORNEY EMPLOYMENT AGREEMENT

WHEREAS, on June 15, 2000, the City Council approved the Agreement Between the City of El Cajon and the El Cajon Redevelopment Agency and McDougal, Love, Eckis, Smith & Boehmer (the "Agreement") for retention of attorneys as the office of the city attorney (the "City Attorney") and general legal counsel; and

WHEREAS, on June 28, 2005, the City Council approved the First Amendment to City Attorney Employment Agreement (the "First Amendment") to memorialize prior increases in compensation and benefits received by the City Attorney, and the hourly rate charged for services set forth in the Agreement; and

WHEREAS, on July 23, 2013, the City Council approved the Second Amendment to City Attorney Employment Agreement (the "Second Amendment") to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that became effective on July 1, 2013; and

WHEREAS, on June 24, 2014, the City Council approved the Third Amendment to City Attorney Employment Agreement (the "Third Amendment") to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that became effective on July 1, 2014; and

WHEREAS, on January 14, 2020, the City Council approved the Fourth Amendment to City Attorney Employment Agreement (the "Fourth Amendment") by and between the City of El Cajon and Morgan L. Foley to more accurately describe the City Attorney's salary as part of his compensation, effective January 1, 2020; and

WHEREAS, on June 23, 2020, the City Council approved the Fifth Amendment to City Attorney Employment Agreement (the "Fifth Amendment") by and between the City of El Cajon and Morgan L. Foley to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that bec ame effective the pay period of June 13, 2020 through June 26, 2020; and

WHEREAS, on June 22, 2021, the City Council approved the Sixth Amendment to City Attorney Employment Agreement (the "Sixth Amendment") by and between the City of El Cajon and Morgan L. Foley to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that became effective the pay period of June 12, 2021 through June 25, 2021; and

WHEREAS, on June 14, 2022, the City Council approved the Seventh Amendment to City Attorney Employment Agreement (the " Seventh Amendment") to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that became effective the pay period of June 11, 2022 through June 24, 2022; and

Page 2 of 2 ends

WHEREAS, on June 27, 2023, the City Council approved the Eighth Amendment to City Attorney Employment Agreement (the "Eighth Amendment") to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that became effective on the first paycheck in July 2023, following market adjustments and cost-of-living increases over a two (2) year period; and

WHEREAS, the parties now desire to enter into a Ninth Amendment to City Attorney Employment Agreement (the " Ninth Amendment") to increase benefits and compensation to the City Attorney consistent with the Compensation Plan for Executive Employees that becomes effective on the first paycheck in July 2025, and to increase the hourly billing rate charged for services set forth in the Agreement by a commensurate percentage; and

WHEREAS, these changes are exempt from the California Environmental Quality Act ("CEQA") in accordance with section 15378(b)( 4) and (5) of the State CEQA Guidelines as government fiscal and administrative activities are not subject to CEQA.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The City Council hereby approves the execution of the Ninth Amendment substantially in the form as presented to the City Council in this meeting, with such changes as may be approved by the City Council.

2. The City Council finds that these changes are exempt from CEQA in accordance with section 15378(b)( 4) and (5) of the State CEQA Guidelines as government fiscal and administrative activities are not subject to CEQA.

3. The Mayor and City Clerk are authorized and directed to execute said Ninth Amendment on behalf of the City of El Cajon.

06/24/25 CC Agenda

Reso – Approve 9th Amendment to CA Employment Agmt 061725

1 CA/9th Amendment to City Attorney Agreement 061725

NINTH AMENDMENT TO

CITY ATTORNEY EMPLOYMENT AGREEMENT

This NINTH AMENDMENT TO CITY ATTORNEY EMPLOYMENT AGREEMENT is made and entered into effective the day of , 2025, by and between McDougal Boehmer Foley Lyon Mitchell & Erickson, a professional corporation, and the undersigned individual attorney, sometimes collectively referred to as "Attorneys," and the City of El Cajon, California, a charter city and municipal corporation of the State of California (the "City"); the City of El Cajon as Successor Agency to the El Cajon Redevelopment Agency (the "Successor Agency"); and the El Cajon Housing Authority (the "Authority") (the City, the Successor Agency and the Authority, hereinafter collectively referred to as the "Client").

RECITALS

1. Attorneys and the Client entered into that certain "Agreement Between the City of El Cajon and the El Cajon Redevelopment Agency and McDougal , Love , Eckis , Smith & Boehmer," dated June 15, 2000 (the "Agreement" ), by which the C lient and the Attorneys established the terms and conditions for the retention of Attorneys as the office of city attorney and general legal counsel for the Client.

2. The terms of the Agreement provide, among other things, benefits and compensation payable to the Attorneys, and the employment of one of the Attorneys, Morgan L.

Foley, as the City Attorney and General Counsel for the Client (the "City Attorney").

3. City’s City Council has previously approved changes to the compensation payable to the City Attorney under the Agreement, as well as benefits received by the City Attorney.

4. On June 28, 2005, the Client and the Attorneys instituted the "First Amendment to City Attorney Employment Agreement" (the "First Amendment") to approve prior increases in compensation and benefits, and the hourly rate charged by the Attorneys to the Client for those services set forth in Exhibit "A" of the Agreement.

5. On July 26, 2013, the Client and the Attorneys instituted the "Second Amendment to City Attorney Employment Agreement" (the "Second Amendment") to approve an increase in compensation and benefits, and the hourly rate charged by the Attorneys to the Cli ent for those services set forth in Exhibit "C" of the Agreement.

6. On July 1, 2014, the Client and the Attorneys instituted the "Third Amendment to City Attorney Employment Agreement" (the "Third Amendment") to increase the compensation to the City Attorney.

7. On January 1, 2020, the Client and the Attorneys instituted the "Fourth Amendment to City Attorney Employment Agreement" (the "Fourth Amendment") to increase the compensation to the City Attorney.

2 CA/9th Amendment to City Attorney Agreement 061725

8. On July 1, 2020, the Client and the Attorneys instituted the "Fifth Amendment to City Attorney Employment Agreement" (the "Fifth Amendment") to increase the compensation to the City Attorney, effective the first pay period that included July 1, 2020.

9. On June 12, 2021, Client and the Attorneys instituted the "Sixth Amendment to City Attorney Employment Agreement" (the "Sixth Amendment") to increase the compensation to the City Attorney, effective the first pay period that included July 1, 2021.

10. On June 14, 2022, Client and the Attorneys instituted the "Seventh Amendment to City Attorney Employment Agreement" (the "Seventh Amendment") to increase the compensation to the City Attorney, effective the first pay period that included July 1, 2022.

11. On June 27, 2023, Client and the Attorneys instituted the "Eighth Amendment to City Attorney Employment Agreement" (the "Eighth Amendment") to more accurately describe the City Attorney’s salary as part of his Compensation in Section V of the Agreement following a market adjustment and cost of living increase over a two (2) year period.

12. This "Ninth Amendment to City Attorney Employment Agreement" (the "Ninth Amendment") is necessary to approve an increase in compensation and benefits, and the hourly rate charged by the Attorneys to the Client for those services set forth in Exhibit " A" of the Agreement, effective July 1, 2025.

NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:

Section 1. Section V of the Agreement is hereby amended to read as follows:

V. Compensation. City shall pay to the City Attorney, as salary, effective the first pay period that compensates the City Attorney by paycheck issued on or after July 1, 2025, the sum of $8,016.06 every two (2) weeks (i.e., bi-weekly).

Said sum shall fully compensate for those duties set forth in Paragraphs A.1 through A.6 of Exhibit "A" ("Attorney Services"). Said sum may be increased by agreement of the City Attorney and the City Council, from time to time, which increases shall be contained in a resolution adopted by the City Council. Said increases may be part of increases granted to all other Department Directors for the City.

The compensation paid to the City Attorney as salary shall be subject to withholding taxes, unemployment insurance, and other matters normally associated with salaried employees. Any and all compensation paid to Attorneys over and above said salaries shal l be paid directly to Attorneys and not to the individual members thereof, shall not be deemed salary and shall not be subject to withholding taxes, unemployment insurance, retirement benefits or other such matters normally associated with salaried employees.

All duties not included within the "salary" of the City Attorney, as set forth in Paragraphs B.1 through B.5 of Exhibit "A" shall be compensated in accordance with the hourly rates set forth in Exhibit "B" (through July 31, 2013); Exhibit "C"

3 CA/9th Amendment to City Attorney Agreement 061725
(effective August 1, 2013); and Exhibit "D" (effective July 1, 2025), attached hereto and incorporated herein by this reference. The hourly rates set in Exhibit "D" may be changed by written agreement between the City Manager for the City and the Attorneys, from time to time, but no more often than one time in any fiscal year, to reflect increases commensurate with the changes in the cost of living. Services to be compensated at the hourly rate shall be billed monthly and paid to McDougal Boehmer Foley Lyon Mitchell & Erickson, and not as additional salary or subject to additional benefits.

Section 2. That certain document entitled "Hourly Billing Rates (Effective July 1, 2025)," attached to this Ninth Amendment as Attachment "1," is hereby added to the Agreement as Exhibit "D," and is effective on July 1, 2025.

Section 3. Except as otherwise amended by the First Amendment, the Second Amendment, the Third Amendment, the Fourth Amendment, the Fifth Amendment, the Sixth Amendment, the Seventh Amendment, the Eighth Amendment, and this Ninth Amendment, all remaining terms and conditions of the Agreement not in conflict herewith remain in full force and effect.

[Signatures on Following Page]

4 CA/9th Amendment to City Attorney Agreement 061725
IN WITNESS WHEREOF, the par ties hereto have executed this Ninth Amendment the day and year first above written.

CITY OF EL CAJON, a charter city and EL CAJON HOUSING AUTHORITY, municipal corporation a public body corporate and politic

By By
Bill Wells, Mayor Bill Wells, Chair

ATTEST: ATTEST:

By By
Angela L. Cortez, CMC, City Clerk Angela L. Cortez, CMC, Secretary

CITY OF EL CAJON IN ITS CAPACITY AS

SUCCESSOR AGENCY TO THE EL CAJON
REDEVELOPMENT AGENCY, a public body
corporate and politic

By
Bill Wells, Chair

ATTEST:

By
Angela L. Cortez, CMC, Secretary

McDOUGAL BOEHMER FOLEY

LYON MITCHELL & ERICKSON,
a professional corporation

By
Steven E. Boehmer, President

Concurrence:

By
Morgan L. Foley

5 CA/9th Amendment to City Attorney Agreement 061725

EXHIBIT "D"
(Attachment 1 to Ninth Amendment)

Hourly Billing Rates
(Effective July 1, 2025)

Attorney $190.00

Paralegal 90.00
(including paralegals and legal
assistants as defined by the ABA)

Law Clerks 65.00

City/Agency shall pay direct costs incurred for litigation and other services, including but not limited to, filing fees, fees for service of process, witness fees, and trial preparation of exhibits, and other related expenses.

Page 1 of 2 ends

RESOLUTION NO. ___-25

RESOLUTION APPROVING EIGHTH AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT

WHEREAS, on April 24, 2018, the City of El Cajon (the "City") and the City Manager entered into that certain " City Manager Employment Agreement Between the City of El Cajon and Graham Mitchell " (the "Agreement"), which established the terms and conditions for employment as the City Manager for the City, and provides, among other things, benefits and compensation payable to the City Manager; and

WHEREAS, on January 14, 2020, the City Council approved the First Amendment to City Manager Employment Agreement (the "First Amendment") to more accurately describe the City Manager 's Base Salary as part of his Compensation and Required Employer Costs in paragraph (1)(a) of subsection (A) of Section 4 of the Agreement , effective January 1, 2020; and

WHEREAS, on June 23, 2020, the City Council approved the Second Amendment to City Manager Employment Agreement (the "Second Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees effective the pay period of June 13, 2020 through June 26, 2020; and

WHEREAS, on June 22, 2021, the City Council approved the Third Amendment to City Manager Employment Agreement (the "Third Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees effective the pay period of June 12, 2021 through June 25, 2021, and to extend the one-time benefit of moving expenses if the City Manager were to relocate his household within 15 miles of City Hall to April 24, 2026; and

WHEREAS, on May 10, 2022, the City Council approved the Fourth Amendment to City Manager Employment Agreement (the "Fourth Amendment") to more accurately describe the City Manager's Base Salary as part of his Compensation and Required Employer Costs in paragraph (1)(a) of subsection (A) of Section 4 of the Agreement, effective April 13, 2022; and

WHEREAS, on June 14, 2022, the City Council approved the Fifth Amendment to City Manager Employment Agreement (the "Fifth Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees that became effective the pay period of June 11, 2022 through June 24, 2022; and

WHEREAS, on June 27, 2023, the City Council approved the Sixth Amendment to City Manager Employment Agreement (the "Sixth Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees that becomes effective on the first paycheck in July 2023 , and to provide for an increase of $20,000 in employer -provided annual contribution to deferred compensation; and

Page 2 of 2 ends

WHEREAS, on May 28, 2024, the City Council approved the Seventh Amendment to City Manager Employment Agreement (the "Seventh Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees that became effective on the first paycheck in July 2024; and

WHEREAS, the parties now desire to enter into a n Eighth Amendment to City Manager Employment Agreement (the " Eighth Amendment") to increase benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees that becomes effective on the first paycheck in July 2025, and to approve an annual technology equipment allowance in an amount not to exceed $1,500 to be paid in the first pay period of each December , which property shall become the property of the City Manager; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS:

1. The City Council hereby approves the execution of the Eighth Amendment substantially in the form as presented to the City Council in this meeting, with such changes as may be approved by the City Council.

3. The Mayor and City Clerk are authorized and directed to execute said Eighth Amendment on behalf of the City of El Cajon.

06/24/25 CC Agenda
Reso – Approve 8th Amendment to CM Employment Agmt 061725 1 2025/8th Amendment to CM Agmt (COLA & Equipment) 061725

EIGHTH AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT

This EIGHTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT is made and entered into effective the day of , 2025, by and between the City of El Cajon, California, a charter city and municipal corporation (the "City") and Graham Mitchell, an individual (the "City Manager").

RECITALS

1. City and City Manager entered into that certain " City Manager Employment Agreement Between the City of El Cajon, a charter city and municipal corporation and Graham Mitchell," dated April 24, 2018 (the " Agreement"), by which the City and the City Manager established the terms and conditions for the employment of the City Manager as the City Manager for the City.

2. The terms of the Agreement provide, among other things, benefits and compensation payable to the City Manager.

3. The Agreement provides that it may amended at any time by mutual agreement of the City and the City Manager, with any amendments to be in writing, and adopted by the City Council following negotiations between the parties.

4. On January 1, 2020, the City and the City Manager instituted that certain " First Amendment to City Manager Employment Agreement " (the "First Amendment" ) to more accurately describe the City Manager’s Base Salary as part of his Compensation and Required Employer Costs in paragraph (1) of subsection (A) of Section 4 of the Agreement.

5. On July 1, 2020, the City and the City Manager instituted that certain " Second Amendment to City Manager Employment Agreement " (the "Second Amendment ") to more accurately describe the City Manager’s Base Salary as part of his Compensation and Required Employer Costs in paragraph (1)(a) of subsection (A) of Section 4 of the Agreement.

6. On July 1, 2021, the City and the City Manager instituted that certain "Third Amendment to City Manager Employment Agreement " (the "Third Amendment ") to more accurately describe the City Manager’s Base Salary as part of his Compensation and Required Employer Costs in paragraph (1)(a) of subsection (A) of Section 4 of the Agreement, and to extend the term for relocation compensation as listed in paragraph (6) of subsection (B) of Section 4.

7. On May 10, 2022, the City and the City Manager instituted that certain " Fourth Amendment to City Manager Employment Agreement " (the "Fourth Amendment ") to more accurately describe the City Manager’s Base Salary as part of his Compensation and Required Employer Costs in paragraph (1)(a) of subsection (A) of Section 4 of the Agreement , effective April 13, 2022.

8. On June 14, 2022, the City and the City Manager instituted that certain "Fifth Amendment to City Manager Employment Agreement" (the "Fifth Amendment") to increase 2 2025/8th Amendment to CM Agmt (COLA & Equipment) 061725 benefits and compensation to the City Manager consistent with the Compensation Plan for Executive Employees that became effective the pay period of June 11, 2022 through June 24, 2022.

9. On June 27, 2023, the City and the City Manager instituted that certain "Sixth Amendment to City Manager Employment Agreement (the "Sixth Amendment") to increase the cost-of-living compensation to the City Manager consistent with the Compensation Plan for Executive Employees that became effective on the first paycheck in July 2023, and to provide for an increase of $20,000 in employer provided annual contribution to deferred compensation.

10. On May 28, 2024, the City and City Manager instituted that certain "Seventh Amendment to City Manager Employment Agreement" (the "Seventh Amendment") to increase the cost-of-living compensation to the City Manager consistent with the Compensation Plan for Executive Employees that became effective on the first paycheck in July 2024.

11. This "Eighth Amendment to City Manager Employment Agreement" (the "Eighth Amendment") is necessary to i ncrease the cost of living compensation to the City Manager consistent with the Compensation Plan for Executive Employees that becomes effective on the first paycheck in July 2025, and to approve an amendment to the technology equipment allowance to an annual payment in an amount not to exceed $1,500 to be paid in the first pay period of each December, and to confirm that the property purchased shall become the property of the City Manager.

NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:

Section 1. Paragraph (1)(a) of subsection (A) of Section 4 of the Agreement is hereby amended to read as follows:

A. Compensation & Required Employer Costs

(1) Base Salary

(a) The salary for the position of City Manager, effective the first pay period that compensates the City
Manager by paycheck issued on or after July 1, 2025,
shall be $12,805.27 every two (2) weeks (i.e., bi -
weekly).

Section 2. Paragraph (5) of subsection ( B) of Section 4 of the Agreement is hereby amended to read as follows:

(5) Technology Allowance

The City Manager shall be provided with an annual
technology equipment allowance in an amount not to exceed $1,500, to be paid in the first pay period of each December .

The equipment purchased shall become the property of the City Manager.
3 2025/8th Amendment to CM Agmt (COLA & Equipment) 061725 Section 3. Except as otherwise a mended by the First Amendment, the Second Amendment, the Third Amendment, the Fourth Amendment, the Fifth Amendment, the Sixth Amendment, the Seventh Amendment, and this Eighth Amendment, all remaining terms and conditions of the Agreement not in conflict herewith remain in full force and effect.

[Remainder of page intentionally left blank]

4 2025/8th Amendment to CM Agmt (COLA & Equipment) 061725 IN WITNESS WHEREOF, the parties hereto have executed this Eighth Amendment the day and year first above written.

City City Manager

CITY OF EL CAJON, a charter city GRAHAM MITCHELL
and municipal corporation

By By
Bill Wells, Mayor Graham Mitchell

ATTEST:

By
Angela L. Cortez, CMC, City Clerk

APPROVED AS TO FORM:

By
Morgan L. Foley, City Attorney

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 1 of 16 ends

PURPOSE

To outline in one document the salary and benefits of employees who work in positions not represented by a recognized bargaining group.

A. SALARY – Effective pay period beginning on June 21, 2025.

The order of application of salary increases, outside of step increases and when applicable, will be market adjustment then cost of living adjustment.

EDUCATIONAL INCENTIVE PROGRAM:

1. Unrepresented Management, Information Technology Specialist, and Senior Accounting Technician are eligible for five percent (5.0%) additional compensation when possessing:

 Master’s degree directly related to the position with the City, but not required by the classification specification applicable to position; or  Current California registration certificate as a Professional Civil or Traffic Engineer which is directly related to the position, but not required by the classification specification applicable to the position; or
 Current California designation as a Certified Public Accountant , which is directly related to the position, but not required by the classification specification applicable to the position.

2. Fire Division Chief is eligible for two and one half percent (2.5%) additional compensation when possessing an Associate’s degree in Fire Science or a related field, or five percent (5.0%) additional compensation when possessing a Bachelor’s degree in a related field.

3. Information Technology Specialist and Senior Accounting Technician are eligible to receive two and one half percent (2.5%) additional compensation when possessing a Bachelor’s degree directly related to the position with the City, but not required by the classification specification applicable to position . The incentive does not carry over to a classification that already requires a Bachelor’s degree, but will be used in determining the promotional rate to the new classification.

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 2 of 16 ends

EXECUTIVE MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Assistant City Manager $114.1577 $119.8655

$125.8588

$132.1518

$138.7593

City Clerk $73.0134

$76.6641

$80.4974

$84.5222

$88.7484

Deputy City Manager

$106.7652

$112.1034

$117.7086

$123.5940

$129.7737

Director of Community
Development
$95.4696

$100.2431

$105.2552

$110.5180

$116.0437

Director of Finance/City
Treasurer
$91.8544

$96.4470

$101.2694

$106.3330

$111.6495

Director of Engineering $93.8124

$98.5030

$103.4281

$108.5995

$114.0297

Director of Human Resources $91.7995

$96.3894

$101.2090

$106.2694

$111.5828

Director of Information
Technology
$91.1244

$95.6804

$100.4646

$105.4879

$110.7622

Director of Parks and
Recreation
$91.3949

$95.9646

$100.7629

$105.8010

$111.0911

Director of Public Works $91.5243

$96.1004

$100.9055

$105.9508

$111.2484

Fire Chief $102.1376

$107.2444

$112.6067

$118.2370

$124.1489

Police Chief $126.8839

$133.2281

$139.8896

$146.8839

$154.2281

UNREPRESENTED MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Administrative Analyst (City
Manager/Human Resources)
$37.6638

$39.5471

$41.5242

$43.6004

$45.7805

Assistant to the City Manager $59.0832

$62.0375

$65.1394

$68.3963

$71.8161

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 3 of 16 ends

UNREPRESENTED MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Building Official $69.6880

$73.1725

$76.8312

$80.6728

$84.7064

City Engineer/Deputy Director
of Engineering
$76.7482

$80.5856

$84.6148

$88.8455

$93.2878

Deputy City Clerk $43.0914

$45.2460

$47.5084

$49.8837

$52.3781

Deputy Director of Community
Development
$79.1733

$83.1319

$87.2886

$91.6532

$96.2358

Deputy Director of Parks and
Recreation
$70.3013

$73.8163

$77.5071

$81.3825

$85.4516

Deputy Director of Public
Works
$74.8709

$78.6142

$82.5451

$86.6723

$91.0060

Deputy Director – Special
Projects (6 mo. limited term)
$69.8897

$73.3841

$77.0534

$80.9061

$84.9512

Financial Operations Manager $64.2679

$67.4812

$70.8551

$74.3980

$78.1179

Fire Division Chief $80.0111

$84.0118

$88.2124

$92.6231

$97.2541

Human Resources Analyst $44.3754

$46.5942

$48.9240

$51.3701

$53.9386

Human Resources Manager $62.1687

$65.2771

$68.5409

$71.9681

$75.5664

Information Technology
Analyst
$45.0646

$47.3177

$49.6837

$52.1680

$54.7762

Principal Fiscal Analyst $53.5203

$56.1964

$59.0062

$61.9565

$65.0543

Management Analyst (City
Manager/ Human Resources)
$42.7745

$44.9133

$47.1590

$49.5168

$51.9928

Marketing and Engagement
Manager
$64.2679

$67.4812

$70.8551

$74.3980

$78.1179

Network Administrator $50.9781

$53.5268

$56.2033

$59.0135

$61.9642

Parks and Recreation
Manager
$58.1102

$61.0158

$64.0666

$67.2697

$70.6335

Senior Human Resources
Analyst
$56.3938

$59.2135

$62.1743

$65.2829

$68.5472

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

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UNREPRESENTED MANAGEMENT SALARIES TO BE PAID AT EQUIVALENT HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Senior Management Analyst
(City Manager/ Finance)
$51.5295

$54.1060

$56.8113

$59.6518

$62.6345

Systems Accountant $46.3900

$48.7093

$51.1450

$53.7023

$56.3872

CONFIDENTIAL CLASSIFICATION HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Confidential Secretary
(City Manager/Human
Resources/Police Chief )
$30.3000

$31.8151

$33.4058

$35.0761

$36.8299

Executive Assistant to the
City Manager/City
Attorney/Police Chief
$37.3204

$39.1865

$41.1457

$43.2030

$45.3633

Information Technology
Specialist
$33.7820

$35.4711

$37.2448

$39.1069

$41.0622

Senior Accounting Technician $33.2840

$34.9483

$36.6957

$38.5305

$40.4569

UNREPRESENTED GENERAL CLASSIFICATION HOURLY PAY RATES:

CLASSIFICATION 1 2 3 4 5
Fire Recruit (Non-Safety)

$35.6792

$37.4632

$39.3363

$41.3031

$43.3683

Police Recruit (Non-Safety) $37.6091

$39.4896

$41.4639

$43.5372

$45.7141

PART-TIME / SEASONAL / TEMPORARY (PST) CLASSIFICATIONS HOURLY RATES:

PST classifications do not receive any benefits described in this policy with the exception of the City contribution to the appropriate retirement plan in lieu of CalPERS/Social Security and sick leave benefits required by Labor Code §233. All PST step increases are 2.5% unless noted otherwise; step increases are not automatic and based on merit.

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 5 of 16 ends

CLASSIFICATION 1 2 3 4 5
Administrative Intern $19.6548

$20.1462

$20.6497

$21.1661

$21.6952

Public Safety Aide $18.1394

$18.5930

$19.0578

$19.5343

$20.0226

Recreation Specialist I $18.1394

$18.5930

$19.0578

$19.5343

$20.0226

Recreation Specialist II $20.4893

$21.0015

$21.5266

$22.0647

$22.6163

Recreation Specialist III $23.1575

$23.7365

$24.3298

$24.9381

$25.5615

Recreation Specialist IV $26.1661

$26.8203

$27.4908

$28.1780

$28.8824

Recreation Specialist V $29.5810

$30.3205

$31.0784

$31.8554

$32.6518

Weed Abatement
Inspector
$30.0861

$30.8382

$31.6091

$32.3994

$33.2095

Retired Annuitants Only: The salary for a Retired Annuitant must be an hourly pay rate that falls within the regular salary schedule for th e position being filled . Per California Public Employee Retirement Law, a Retired Annuitant cannot receive any other compensation or benefits in addition to the hourly pay rate. Without exception, a maximum of 960 hours may be worked within a fiscal year (July 1 to June 30). Nonpaid or volunteer hours can not be used in order to exceed 960 hours in a fiscal year. A Retired Annuitant cannot accrue service credit or any additional retirement rights or benefits.

B. HEALTH AND WELFARE BENEFITS

1. Cafeteria Plan
The City’s cafeteria plan allotment is for enrollment in any of the City’s CalPERS’ health plans or other eligible benefit programs (e.g., dental, vision, etc.). The cost of the premium for the City’s health plan will be deducted from the employee's cafeteria plan allotment. If there is a difference, the employee will be responsible for the remainder of the premium amount to be paid through payroll deductions. Unused cafeteria plan allotment will be paid out as “cash in lieu”, up to a maximum of $1,150 per month (excludes Police Recruit and Fire Recruit). For Police Recruit the maximum “cash in lieu” is $287.50 per month. For Fire Recruit the maximum “cash in lieu” is $1,000 per month. Cash in lieu payments are taxable income and not PERSable.

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 6 of 16 ends

Any employee who is not enrolled in a City CalPERS health insurance plan, and does not provide proof of enrollment in another group health insurance plan (e.g., coverage under a spouse’s employer plan) within 30 days from the beginning of the new plan year will not be eligible to receive cash in lieu.

All benefitted employees must enroll in an available City health program unless they opt out.

An employee may receive cash in lieu for opting out of the City’s health program if he/she:
(1) Provides proof that th e employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City’s plan year to which the opt out applies (“ tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”); and

(2) Signs an attestation that the employee and his/her tax family have or will have such minimal essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt out payment cannot be made and the City will not in fact make payment if the employer knows or has reason to know that the employee or tax family member doesn’t have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

The City may modify health insurance benefits or cafeteria plan (including, as to both, but not limited to, plan benefits or structure, City or employee contributions and/or opt out amount or requirements) in order to avoid penalties or taxes under the ACA or other statutory scheme that may result from an interpretation of the ACA or other statutory scheme by the Internal Revenue Service or other federal agency (including, but not limited to, a revenue ruling, regulation or other guidance) or state agency, or a ruling by a court of competent jurisdiction.

From July 1, 2025 through December 31, 2025 , the allotment for the cafeteria plan for all classifications, except Fire Recruit and Police Recruit, shall be $1,550 per month. For Fire Recruit, the allotment for the cafeteria plan shall be $1,800 per month. For Police Recruit, the allotment for the cafeteria plan shall be $1,700.

Effective January 1, 2026 , the allotment for the cafeteria plan for all classifications, except Fire Recruit and Police Recruit, will increase to $1,700 per month. For Fire Recruit, the

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 7 of 16 ends

amount will be $1,900 per month. For Police Recruit, the amount will increase to $1,750 per month.

2. Medical Insurance

The City is continuing the CalPERS’ Health Benefits program that was adopted on January 1, 1986. From the total cafeteria plan allotment, the City will pay to CalPERS the statutorily required minimum employer contribution per month toward the cost of any CalPERS’ health plan that the employee chooses to enroll. The employee agrees to be liable for the difference between the total cost of the health plan chosen and the City’s contribution if he/she elects to obtain coverage under the CalPERS’ health program. This amount shall be included in the total amount of the City’s contribution to the employee’s Section 125 Cafeteria Plan.

Employees who elect not to be covered under the City’s medical insurance plan must have on file with the City a sign ed waiver of medical benefits. Employees will be provided an opportunity to enroll in the City’s medical insurance plan during the designated open enrollment period.

3. Retirement Benefits

All Executive, Unrepresented, and Confidential employees are members of the California Public Employees’ Retirement System (CalPERS). Those employees who are “classic members” as defined under the Public Employees’ Pension Reform Act of 2013 (PEPRA) pay the employee’s share of the retireme nt cost (8% for Miscellaneous and 9% for Safety Employees), and receive the following contracted benefits:

Miscellaneous Employees
“Classic” Members
Local Safety Employees
“Classic” Members Hired on or before March 10, 2011
A. 3% at 60 Benefit Formula (§21354.3) A. 3% at 50 Benefit Formula (§21362.2) B. Final Compensation: One Year (§20042) B. Final Compensation: One Year (§20042) C. Prior Service (§20055) C. Prior Service (§20055)
D. [Reserved] D. [Reserved]
E. Additional Service Credit 2 Years (§20903) E. [Reserved]

CITY OF EL CAJON

CITY COUNCIL POLICY

SUBJECT: Compensation Plan for Executive and Unrepresented Employees

POLICY
A-29

REFERENCE:

EFFECTIVE
June 21, 2025

PAGE

Page 8 of 16 ends

El Cajon City CouncilJune 24, 2025

El Cajon City Council
June 24, 2025