AGENDA
CITY OF EL CENTRO
CITY COUNCIL
TUESDAY, MAY 16, 2023
City Hall Regular Meeting 11:30 AM
CITY HALL
COUNCIL CHAMBERS
1275 MAIN STREET
EL CENTRO, CA 92243
City of El Centro Page 1
The public may attend in person. Any member of the public attending in person and wishing to make a comment is asked to complete a speaker slip and follow the instructions below regarding “Notice to the Public”. Any member of the public is invited to submit public comments in advance of the meeting to be answered at the meeting. Please email your questions to [email protected] or call 760-337-4515 by May 16, 2023.
COUNCIL MEMBERS, STAFF AND THE PUBLIC MAY ATTEND VIA ZOOM.
To participate and make a public comment in person, via Zoom or telephone, please raise your hand, speak up and introduce yourself.
Join Zoom Meeting:
https://us06web.zoom.us/j/82793169280?pwd=SHcxdHhIR0JJZEdMMDlETFc5K1ZsZz09 Optional dial-in number: 1 (669) 900-6833
Meeting ID: 827 9316 9280 Passcode: 156330
Public comments via zoom are subject to the same time limits as those in person.
Mayor & Council Members may be reached at (760) 336-8989 Mayor: Martha Cardenas-Singh Interim City Manager: Cedric Ceseña Mayor Pro-Tem: Sylvia Marroquin City Attorney: Elizabeth Martyn Evans Council Members: Edgard Garcia City Clerk: Norma Wyles
Tomás Oliva
Sonia Carter
11:30 A.M CLOSED SESSION - CONFERENCE ROOM "A"
ROLL CALL (Open Session)
CLOSED SESSION PUBLIC COMMENT:
Any member of the public wishing to address the City Council on any matter appearing on the closed session may do so at this time. Unless the Mayor extends the time limit, remarks shall be limited to three (3) minutes. Additional opportunities for Public Comments will be given during and at the end of the meeting.
Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 2
CITY COUNCIL ADJOURNS INTO CLOSED SESSION
CITY COUNCIL CLOSED SESSION:
REAL PROPERTY NEGOTIATION
The City Council will recess to closed session pursuant to Govt. Coe Section 54956.8 to give instructions to the City's negotiators (Cedric Cesena, Interim City Manager, Abraham Campos, Public Works Director, Adriana Nava, Community Services Director, and Angel Hernandez, Community Development Director, regarding negotiations with ICOE for the lease or purchase of a portion of Parcel 2 at Valley Center Plaza, which instructions include those as to price, terms and other monetary consideration.
PERSONNEL MATTERS
The City Council will recess to closed session pursuant to Government Code Section 54957 to consider the process for appointment of a city manager.
POSSIBLE LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility that the City will initiate litigation under Govt.
Code Section 54956.9(d)(2).
ANTICIPATED LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility of initiation of litigation against the City under Govt. Code Section 54956.9(d)(2).
NOTICE TO THE PUBLIC
This is a public meeting. If there is an item on the agenda on which you wish to be heard, you are asked to complete a blue speaker slip and submit it to the City Clerk prior to the start of the meeting. Persons wishing to address the Council are not required to identify themselves (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. When the item is announced and your name is called by the Mayor, please step to the podium and state your name for the record. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. If you wish to address the Council concerning any other matter not appearing on the agenda, you may do so during the public comment portion of the agenda.
* Any information provided on the “Speaker Slip” is voluntary and will be public record.
RECONVENE FOR OPEN SESSION 6:00 P.M.:
Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 3
6:00 PM - OPEN SESSION:
ALL TIMES ARE APPROXIMATE AND MAY VARY
CALL TO ORDER:
ROLL CALL BY CITY CLERK:
PLEDGE OF ALLEGIANCE:
INVOCATION:
6:05-6:10 PM - CITY ATTORNEY REPORT ON CLOSED SESSION:
6:10-6:15 PM - (TIME MAY VARY) PUBLIC COMMENTS:
The City Council welcomes your input. At this time, members of the public may address the City Council on any matter not listed on the posted agenda. Pursuant to the Brown Act, no action will be taken on any issue brought forth under Public Comments. We ask that you please complete a “Speaker Slip” and submit it to the City Clerk prior to the start of the meeting. Although you are not required to identify yourself (Gov’t Code §54953.3); this information on the “Speaker Slip” assists the Mayor that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. * Any information provided on the “Speaker Slip” is voluntary and will be public record. 6:15-6:35 PM - PRESENTATIONS AND ANNOUNCEMENTS BY
MAYOR:
1. Proclamation - National Public Works Week - May 21-27, 2023
2. Proclamation - Building Safety Month - May 2023
3. Proclamation - National Police Week - May 14-20, 2023
4. Proclamation - EMS (Emergency Medical Services) Week - May 21 - 27, 2023 6:35-6:40 PM - CONSENT AGENDA:
5. Warrant Registers for April 2023
6. Approval of Payroll Registers for the Month of April 2023
7. Treasurer's Report - April 2023
8. Approval of City Council Minutes of April 4, 2023 and April 13, 2023.
9. Award of Water Treatment Plant Chlorine Conversion Project Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 4
10. Approve Amendment No. 1 to Task Order No. 2 between the City of El Centro and Aztec Engineering California, Inc., for engineering services related to the ATP Cycle 5 Improvements project under the Aztec Engineering Inc. On-Call agreement.
11. Adoption of Resolution authorizing the Levy of a Special Tax in Community Facilities District No. 2007-1 (Legacy Ranch) for Fiscal Year 2023/2024
12. City of El Centro Memorandum of Understanding with Imperial Valley College (IVC) for Use of Facilities
6:40-7:10 PM - PUBLIC HEARINGS:
13. Public Hearing for the purpose of adopting, updating, and confirming certain city rates, charges and user fees for participation in certain recreational programs.
PRESENTATION: Adriana Nava, Community Services Director RECOMMENDATION:
Adopt RESOLUTION NO. 23- , A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF EL CENTRO, CALIFORNIA, ADOPTING, UPDATING AND
CONFIRMING CERTAIN CITY RATES, CHARGES AND USER FEES FOR
PARTICIPATION IN CERTAIN RECREATIONAL PROGRAMS
14. Public hearing for the purpose of approving the Engineer's Report regarding Buena Vista Landscaping and Lighting District and authorizing the levy and collection of assessments related thereto commencing in fiscal year 2023/2024
PRESENTATION: Karla Chaparro, Director of Finance
RECOMMENDATION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO, APPROVING THE ENGINEER'S REPORT REGARDING
BUENA VISTA LANDSCAPING AND LIGHTING DISTRICT AND AUTHORIZING
THE LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING IN FISCAL YEAR 2023/2024
Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 5
15. Public hearing for the purpose of approving the Engineer's Report regarding Legacy Ranch Landscaping and Lighting District and authorizing the levy and collection of assessments related thereto commencing in fiscal year 2023/2024
PRESENTATION: Karla Chaparro, Director of Finance
RECOMMENDATION:
Adopt Resolution No 23- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING
LEGACY RANCH LANDSCAPING AND LIGHTING DISTRICT AND
AUTHORIZING THE LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
16. Public hearing for the purpose of approving the Engineer's Report regarding the El Centro Town Center Landscaping and Lighting District and the levy and collection of assessments related thereto commencing in fiscal year 2023/2024
PRESENTATION: Karla Chaparro, Director of Finance
RECOMMENDATION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING
THE EL CENTRO TOWN CENTER LANDSCAPING AND LIGHTING DISTRICT
AND THE LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
7:10-7:50 PM - NEW BUSINESS:
17. Discussion and any necessary action regarding the approval of a project list to receive SB1 funding for FY 23-24
PRESENTATION: Abraham Campos, PE - Public Works Director / City Engineer
RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 6
18. Discussion and any necessary action regarding the approval of the Program Supplement Agreement for CRASL-5169 (055) related to the 2023 Streets Overlay Project
PRESENTATION: Abraham Campos, PE - Public Works Director / City Engineer
RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 00000A122 TO THE ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 11-5169S21 WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION
19. Discussion and necessary action regarding a Cooperative Field Experience Program Affiliate Agreement between El Centro Fire Department and Imperial Community College District
PRESENTATION: Joseph Bernal, Fire Chief
RECOMMENDATION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO CONTINUING A COOPERATIVE FIELD EXPERIENCE
PROGRAM AFFILIATE AGREEMENT WITH IMPERIAL COMMUNITY COLLEGE
DISTRICT FOR ITS FIRE TRAINING PROGRAMS
20. Discussion and related action regarding amending the contract for Securitas Security Services USA for Security Services for City Facilities PRESENTATION: Adriana Nava, Community Services Director RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO AMENDING THE CONTRACT FOR SECURITAS
SECURITY SERVICES USA, FOR SECURITY SERVICES FOR CITY FACILITIES
21. Community Sponsorship Request - Sure Helpline Center PRESENTATION: Cedric Ceseña, Interim City Manager
RECOMMENDATION:
Discussion and any necessary action regarding the requested sponsorship from Sure Helpline Center.
Agenda City Council of the City of El Centro May 16, 2023 City of El Centro Page 7
7:50-8:00 PM - LEGISLATIVE ACTION:
22. Letter of Support for Legislature to Take Action on Fentanyl 8:00-8:30 PM - TASK FORCE REPORTS AND MAYOR - COUNCIL
MEMBER REPORTS:
8:30-8:40 PM - CITY MANAGER REPORT:
ADJOURNMENT:
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet will be available for public inspection at the Office of the City Clerk, 1275 Main Street, El Centro, California 92243, Monday-Friday during normal business hours.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (760)337-4515. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangement to assure accessibility to this meeting.
City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Council
El Centro, CA 92243 Category: Presentation
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Martha Cardenas-Singh
PRESENTATION (ID # 5957) DOC ID: 5957
Proclamation - National Public Works Week May 21-27, 2023 1 Packet Pg. 8
City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Council
El Centro, CA 92243 Category: Presentation
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Martha Cardenas-Singh
PRESENTATION (ID # 5965) DOC ID: 5965
Proclamation - Building Safety Month - May 2023
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City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Council
El Centro, CA 92243 Category: Presentation
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Martha Cardenas-Singh
PRESENTATION (ID # 5969) DOC ID: 5969
Proclamation - National Police Week, May 14-20, 2023
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City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Council
El Centro, CA 92243 Category: Presentation
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Martha Cardenas-Singh
PRESENTATION (ID # 5974) DOC ID: 5974
Proclamation - EMS (Emergency Medical Services) Week
May 21 - 27, 2023
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City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Warrants
Prepared By: Esmeralda Nunez
SCHEDULED Department Head: Karla Chaparro
ACTION ITEM (ID # 5956) DOC ID: 5956
Warrant Registers for April 2023
CITY MANAGER’S RECOMMENDATION:
Approve Warrant Registers for the Month of April 2023
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
• April 2023 (PDF)
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Attachment: April 2023 (5956 : Warrant Registers - April 2023) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Informational
Prepared By: Elsa Montoya
SCHEDULED Department Head: Karla Chaparro
ACTION ITEM (ID # 5958) DOC ID: 5958
Approval of Payroll Registers for the Month of April 2023 CITY MANAGER’S RECOMMENDATION:
Approve Payroll Registers for the Month of April 2023
ATTACHMENTS:
• PAYROLL REGISTERS APRIL 2023 (PDF)
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Attachment: PAYROLL REGISTERS APRIL 2023 (5958 : Payroll Registers for the Month of April 2023) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Report
Prepared By: Anthony G. Plancarte
SCHEDULED Department Head: Karla Chaparro
ACTION ITEM (ID # 5968) DOC ID: 5968
Treasurer's Report - April 2023
CITY MANAGER’S RECOMMENDATION:
Approve Treasurer's Report for the Month of April 2023
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2013-2018 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
• Treasurer's Report - April 2023 (PDF)
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Attachment: Treasurer's Report - April 2023 (5968 : Treasurer's Report - April 2023) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Clerk's Office
El Centro, CA 92243 Category: Minutes
Prepared By: Norma Wyles
SCHEDULED Department Head: Norma Wyles
ACTION ITEM (ID # 5976) DOC ID: 5976
Approval of City Council Minutes of April 4, 2023 and April 13, 2023.
CITY MANAGER’S RECOMMENDATION:
Approval of City Council Minutes of April 4, 2023 and April 13, 2023.
ATTACHMENTS:
• 4-04-2023 Regular CC Minutes (DOCX)
• 4-13-2023 Special Meeting CC Minutes (DOCX)
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Book 37
JOINT REGULAR MEETING
EL CENTRO CITY COUNCIL
CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, APRIL 4, 2023, 11:30 A.M.
The El Centro City Council met in a regular session on Tuesday, April 4, 2023 at 11:30 a.m. in Conference Room “A”, El Centro City Hall, 1275 Main Street, El Centro, California for the purpose of closed session.
PRESENT: Council: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia City Clerk Wyles, Interim City Manager Ceseña, City Attorney Martyn Evans ABSENT: None
CLOSED SESSION PUBLIC COMMENT
None
CITY COUNCIL CLOSED SESSION
Moved by Garcia, second by Carter, to adjourn into closed session for:
POSSIBLE LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility that the City will initiate litigation under Govt Code Section 54956.9(d)(2).
PERSONNEL MATTERS
The City Council will recess to closed session pursuant to Government Code Section 54927 to consider the process for appointment of a city manager.
ANTICIPATED LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility of initiation of litigation against the City under Govt. Code Section 54956.9(d)(2).
REAL PROPERTY NEGOTIATION
The City Council will recess to closed session pursuant to Govt. Code Section 54956.8 to give instructions to the City's negotiators, Cedric Cesena, Interim City Manager, Abraham Campos, Public Works Director, Adriana Nava, Community Services Director, and Angel Hernandez, Community Development Director, regarding negotiations with the Imperial County Office of Education, which instructions concern price, terms of payment or both, including use restrictions, development obligations and other monetary consideration, concerning the purchase, sale, exchange and/or lease o that portion of the property known as the former City library location on Parcel 2 of Valley Center Plaza.
Motion unanimously carried.
Closed Session concluded at 1:20 p.m.
City Council recessed to 6:00 p.m.
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Attachment: 4-04-2023 Regular CC Minutes (5976 : Approval of City Council Minutes) Book 37
OPEN SESSION
The El Centro City Council met in a regular session on Tuesday, April 4, 2023 at 6:02 p.m. in Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.
PRESENT: Council: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia City Clerk Wyles, City Manager Ceseña, City Attorney Martyn Evans Pledge of Allegiance to the flag of the United States of America was led by Aro Gonzalez, and Invocation was given by Council Member Carter.
CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.
SCHEDULED PRESENTATION
1. Presentation for Autism Awareness month received by James Gonzalez.
2. Imperial Valley Economic Development Corporation Annual Report presented by Timothy Kelley, President.
3. Imperial Valley Small Business Development Center Annual Report by Viridiana Rosales, Business Project Advisor.
PUBLIC COMMENTS
No comments were received.
CONSENT AGENDA
Moved by Garcia, second by Marroquin, approving consent item #4.
4. Approval of City Council Minutes of February 7, 2023, February 13, 2023, February 18, 2023 February 21, 2023 and February 27, 2023.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
PUBLIC HEARINGS
5. This was the date and time set for a public hearing to consider the recommendation of the Planning Commission regarding the Mitigated Negative Declaration for Dogwood and Villa Annexation.
Presentation by Angel Hernandez, Community Development Director, regarding the Mitigated Negative Declaration for the Dogwood and Villa Annexation.
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Seeing no one wishing to speak, the public hearing was closed.
Motion by Carter, second by Oliva, adoption of Resolution No. 23-24, RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EL CENTROADOPTING MITGATED NEGATIVE DECLARATION (SCH#2018121057) WITH MITIGATION MONITORING & REPORTING PROGRAM PROJECT:
Weiler Dogwood and Villa Annexation (EC 1-22) and Change of Zone 17-02 – A proposed annexation and Pre-Zone of land to General Manufacturing (MG) and consisting of approximately 320 acres of land, located at the southeast corner of Dogwood Avenue and Villa Avenue (APN 044-450-038).
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AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
6. This was the date and time set for a public hearing to consider the recommendation of the Planning Commission regarding the Change of Zone 17-02 for the Dogwood and Villa Annexation.
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Seeing no one wishing to speak, the public hearing was closed.
Motion by Garcia, second by Carter, approval of Ordinance No. 23-01, AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF EL CENTRO AMENDING THE ZONING MAP OF THE CITY OF EL CENTRO PERTAINING TO CHANGE OF ZONE 17-02, waive reading and approve as first reading and authorize City Clerk to place on the next agenda for second reading and adoption.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
7. This was the date and time set for a public hearing to consider Annexation EC 1-22 (Dogwood and Villa Annexation).
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Seeing no one wishing to speak, the public hearing was closed.
Motion by Garcia, second by Cardenas-Singh, adoption of Resolution No. 23-25, RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING A PRE-ANNEXATION AGREEMENT FOR ANNEXATION EC 1-22 (WEILER-DOGWOOD AND VILLA ANNEXATION).
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
8. This was the date and time set for a public hearing for the discussion and any necessary action on the pre-annexation agreement for the Dogwood and Villa Annexation.
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Seeing no one wishing to speak, the public hearing was closed.
Motion by Garcia, second by Marroquin, adoption of Resolution No. 23-26, RESOLUTION OF CITY
COUNCIL OF THE CITY OF EL CENTRO APPROVING A PRE-ANNEXATION FOR THE DOGWOOD AND VILLA ANNEXATION.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
9. This was the date and time set for a public hearing for the consideration of the recommendation of the Planning Commission regarding Conditional Use Permit No. 21-07 for a Telecommunications Tower at 330 Wake Avenue.
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Comments were received by Mr. Franklin Orozco, who
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represents Parallel Infrastructure and William Castanares with 5C Pro Corporation was available for questions. Council Member Oliva fully supports this project since its hard to get cell phone reception in that area. Mayor Cardenas-Singh commented that the resident that reside in Broken Spoke have a hard time receiving reception on their cell phones and have shared the lack of reception with her.
Motion by Oliva, second by Carter, adoption of Resolution No. 23-27, RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 21-07 FOR A 65-FOOT TELECOMMUNICATIONS TOWER AT 330 WAKE AVENUE.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
10. Appointment to the Library and Community Services Board for one (1) unscheduled vacancy NonVoting member with term ending on June 30, 2023.
Motion by Garcia, second by Oliva, to appoint Armando Lopez to serve on this board.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
11. Presentation by Council Member Tomás Oliva, approve presentation of lobbyist recommendations for action in May 2023.
Motion by Oliva, second by Carter, to approve presentation of lobbyist recommendations for action in May 2023
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ASTAINED: None
City Council recessed and convened as the Successor Agency to the Redevelopment Agency at 7:30 p.m.
SUCCESSOR AGENCY TO THE REDEVOPMENT AGENCY
PRESENT: Agency Members: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia Secretary Wyles, Interim Executive Officer Manager Ceseña, Agency Counsel Martyn Evans
12. Moved by Garcia, second by Marroquin, adoption of Resolution No. SA 23-01, RESOLUTION OF
THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF EL
CENTRO ACCEPTING ONE PROPERTY FROM THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF EL CENTRO PURSUANT TO THE SUCCESSOR AGENCY’S APPROVED
LONG-RANGE PROPERTY MANAGEMENT PLAN
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
Motion by Garcia, second by Oliva, to adjourn the Successor Agency meeting and reconvene the City Council meeting
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AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
Successor Agency to the Redevelopment Agency adjourned at 7:40 p.m. and reconvened as City Council.
LEGISLATIVE ACTION
13. Moved by Oliva, second by Cardenas-Singh, to send a letter of support with amendments (to clarify the 20% Salton Sea, Riverside County and 80% to Imperial Valley Communities and definition of public member) regarding Senate Bill 797 (Padilla): Lithium Extraction Tax Citizens Oversight Committee.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin
NOES: Garcia
ABSENT: None
ABSTAINED:None
14. Moved by Oliva, second by Cardenas-Singh, to send letter of support regarding AB 1569 Salton Sea Geothermal Resources Area, Lithium Valley Office of Development AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
15. Moved by Oliva, second by Garcia, send letter of support regarding AB 1593 California Workforce Development Board: Salton Sea Geothermal Resources Area: Equitable Access Program (Eduardo Garcia)
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
INFORMATIONAL ITEMS
16. Received Imperial Avenue/Euclid Avenue sink hole emergency work update.
17. Received Imperial Avenue /Scott Avenue sink hole emergency work update.
TASK FORCE AND MAYOR & COUNCIL MEMBERS REPORTS
Mayor and Council Members reported on their activities since last City Council meeting and upcoming events.
CITY MANAGER REPORT
Reported on activities.
ADJOURNMENT
With no further business the meeting was adjourned at 8:50 p.m.
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__________________________
Norma Wyles, City Clerk
APPROVED BY:
________________________________
Martha Cardenas-Singh, Mayor
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SPECIAL MEETING
EL CENTRO CITY COUNCIL
CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
AND TELECONFERENCE LOCATION
HYATT REGENCY SACRAMENTO
1209 L STREET, SACRAMENTO, CA 95814
THURSDAY, APRIL 13, 2023 12:00 P.M.
The El Centro City Council met in a special meeting session on Thursday, April 13, 2023 at 12:00 p.m. in the Council Chambers of El Centro City Hall, 1275 Main Street, El Centro, California for the purpose of open session. Council Member Garcia participated from teleconference location the Hyatt Regency Sacramento, 1209 L Street, Sacramento, CA.
Mayor Cardenas-Singh announced that the meeting was being conducted pursuant to Government Code Section 54953(b). Council member Garcia confirmed that the teleconference location was ADA accessible, open to the public and the agenda was posted at the location 72 hours in advance of the meeting. In accordance with the Ralph M. Brown Act, this location was identified in the notice and the agenda for this meeting. Council Member Garcia announced that no members of the public were present at the teleconference site.
PRESENT: Council: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia (via teleconference) Deputy City Clerk Abbott, Interim City Manager Ceseña, City Attorney Martyn Evans ABSENT: None
Pledge of Allegiance to the flag of the United States of America was led by Mayor Pro-Tem Marroquin, and Invocation was given by Council Member Carter.
PUBLIC COMMENTS:
None
PUBLIC HEARING
1. This was the date and time set for a public hearing for the approval of “Draft 2023-2024” Annual Action Plan.
Mayor Cardenas-Singh declared the public hearing opened and asked if anyone wished to speak in favor or opposition to come forward. Seeing no one wishing to speak, the public hearing was closed.
Council Member Oliva asked Mr. Campos, Public Works Director/City Engineer, how much sidewalk we can expect to benefit from that allocation? Mr. Campos addressed the question and said the amount allocated from CDBG would be one block of sidewalks. Mr. Oliva asked if the City can figure out some funding for the location of 244 Second Street, El Centro. Mr. Campos mentioned that location has already been added to the sidewalk improvement plan. Mayor Pro-Tem Marroquin asked about the $14,000 in program income and if was a repayment from loans and Ms. Mendoza confirmed it was.
Motion by Marroquin, second by Carter, adoption of Resolution No. 23-28, RESOLUTION OF TH
CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE ONE-YEAR ACTION PLAN FOR THE 2023-2024 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FROM THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
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Attachment: 4-13-2023 Special Meeting CC Minutes (5976 : Approval of City Council Minutes) Book 37
NEW BUSINESS
2. Presentation by Abraham Campos, PE, Public Works Director/City Engineer, discussion and any necessary action regarding the rejection and rebid of S. Imperial Ave. Phase I & II combined bid.
Council members had a few questions regarding the project timeline, which Mr. Campos addressed.
Motion by Oliva, second by Marroquin, adoption of Resolution No. 23-29, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO RESCINDING RESOLUTION NOS. 23-07 AND 23-08 AND REJECTING ALL BIDS AND AUTHORIZING THE RE-ADVERTISEMENT OF BIDS FOR THE EXTENSION OF IMPERIAL AVENUE FROM INTERSTATE 8 TO WAKE AVENUE
AND WAKE AVENUE EAST OF IMPERIAL AVENUE (PHASE I) TOGETHER WITH
EXTENSION OF IMPERIAL FROM WAKE AVENUE TO DANENBERG AVENUE AND DANENBERG AVENUE EAST OF IMPERIAL AVENUE (PHASE II).
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
3. Letter of Support for Central Union High School District – Renew America’s School Grants Motion by Oliva, second by Carter, approval to provide Letter of Support for Central Union High School District.
AYES: Carter, Oliva, Cardenas-Singh, Marroquin, Garcia
NOES: None
ABSENT: None
ABSTAINED:None
The El Centro City Council met in a special meeting closed session on Thursday, April 13, 2023 at 12:27 p.m. in Conference Room “A”, El Centro City Hall, 1275 Main Street, El Centro, California for the purpose of closed session.
PRESENT: Council: Carter, Oliva, Cardenas-Singh, Marroquin Deputy City Clerk Abbott, Interim City Manager Ceseña, City Attorney Martyn Evans ABSENT: Garcia
CLOSED SESSION PUBLIC COMMENT
None
CITY COUNCIL CLOSED SESSION
Moved by Marroquin, second by Carter, to adjourn into closed session for:
POSSIBLE LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility that the City will initiate litigation under Govt Code Section 54956.9(d)(2).
ANTICIPATED LITIGATION
A point has been reached where, in the opinion of the City Council upon the advice of its legal counsel, and based upon existing facts and circumstances, there is a significant possibility of initiation of litigation against the City under Govt. Code Section 54956.9(d)(2).
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Attachment: 4-13-2023 Special Meeting CC Minutes (5976 : Approval of City Council Minutes) Book 37
ADJOURNMENT
With no further business to be discussed the meeting adjourned at 1:39 p.m. ____________________________
Norma Wyles, City Clerk
APPROVED BY:
_________________________
Martha Cardenas-Singh, Mayor
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Attachment: 4-13-2023 Special Meeting CC Minutes (5976 : Approval of City Council Minutes) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Public Works
El Centro, CA 92243 Category: Award of Bid
Prepared By: Catherine Gutierrez
SCHEDULED Department Head: Abraham Campos
RESOLUTION (ID # 5889) DOC ID: 5889
Award of Water Treatment Plant Chlorine Conversion Project CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A
CONTRACT FOR THE WATER TREATMENT PLANT CHLORINE CONVERSION
PROJECT
FISCAL IMPACT:
No impact to the General Fund. ARPA Funds to be utilized. Approved amount for this project is $900,000 in account 21461220-710106.
Project Budget Summary
Bid Amount $ 684,000.00
Contingency $ 68,000.00
Total Construction Budget $ 752,000.00
Additional project expenses:
IV Press NIB: $ 1,535.28
Lee & Ro, Inc. (Tasks 12-14) $ 39,953.00
Total $ 41,488.28
Total Project Budget: $ 793,488.28
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal 2 Environmental Sustainability & Infrastructure, Action 2.12. Water treatment plant capital projects.
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
Staff has verified the contractor's and subcontractor's, California Secretary of State, Contractors State License Board and DIR Registrations which are current and in good standing. Business license and insurance will be obtained prior to notice to proceed being issued.
BACKGROUND:
On July 21, 2020, Council approved an agreement for on-call civil engineering water and wastewater treatment services for Lee & Ro, Inc., through Resolution No. 20-61.
Other on-call engineering services were also approved.
The Water Treatment Plant currently operates a gaseous chlorine water disinfection system to disinfect the water prior to discharging it into the City's supply lines. 9 Packet Pg. 95
Resolution (ID # 5889) Meeting of May 16, 2023
The city desires to convert from gaseous chlorine system to sodium hypochlorite system. The work under this project is the construction of chlorine conversion and hypochlorite system, including civil, structural, mechanical, electrical, instrumentation and controls for the complete operation of the chlorine conversion and hypochlorite system.
Lee & Ro, Inc., completed the design for the project, and provided the final Plans and Special Provisions for construction. State Water Resource Control Board reviewed and approved plans.
On December 20, 2022 Council approved the Plans and Specifications to be released for public bidding.
The City advertised the project on February 17, 2023 and on March 7, 2023 a Pre-Bid Meeting was held. Six (6) potential bidders attended.
DISCUSSION:
On March 23, 2023, four (4) sealed bids were received from the contractors listed below.
Company Base Bid
Jennette Co., Inc. $ 684,000.00
Advanced Construction Services, Inc. $ 863,396.00
Cora Constructors $ 898,000.00
Canyon Springs Enterprises $1,105,000.00
Public Works staff and City legal team has reviewed the bids and has determined Jennette Co., Inc., as the lowest responsive and responsible bidder and recommends award of the project to Jennette Co., Inc. A copy of the bid package is available at the City Clerk's office.
Tentative Schedule:
Date Milestone
May 16, 2023 Project awarded to lowest responsible bidder July 2023 Project Commence
January 2024 Project Completion (180 Calendar Days)
CONCLUSION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A
CONTRACT FOR THE WATER TREATMENT PLANT CHLORINE CONVERSION
PROJECT
ATTACHMENTS:
• Bid Sheet Results (PDF)
• Resolution 00069244 (PDF)
9 Packet Pg. 96
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Attachment: Bid Sheet Results (5889 : WTP Chlorine Conversion Project) 04/2023/cdz/A23-0070/Reso/AwardBidWTP
ChlorineConversationProject
RESOLUTION NO. 23 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO AWARDING THE BID AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR THE WATER
TREATMENT PLANT CHLORINE CONVERSION PROJECT.
WHEREAS, the plans and specifications have been adopted by the City Council of the City of El Centro, California (the “City Council”) and the notice inviting bids has been advertised as required by section 2-185.15 of the City of El Centro (the “City”)’s municipal code for the Water Treatment Plant Chlorine Conversion Project (the “Project”); and WHEREAS, bids were received and opened on March 23, 2023, in accordance with law and the Director of Public Works/City Engineer has made a report thereon; and WHEREAS, the City Council has considered the report of the Director of Public Works/City Engineer and, as a result, has determined that four (4) firms submitted bids with Jennette Company, Inc., an active California corporation, submitting the lowest responsive and responsible Base Bid in the amount of Six Hundred Eighty-Four Thousand dollars and Zero cents ($684,000.00) as calculated based on unit prices; and
WHEREAS, the City Council has considered the report of the Director of Public Works/City Engineer to award the Base Bid in the total amount of Six Hundred Eighty-Four Thousand dollars and Zero cents ($684,000.00) as calculated based on unit prices; and WHEREAS, the City Council finds that the award and approval of a contract for the Project will be in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council hereby accepts the bid of Jennette Company, Inc. and waives any informality with regard to said bid.
3. That the City Council hereby rejects all other bids for the Project.
4. That the City Manager is hereby authorized to sign a contract for the Project in the total amount of Six Hundred Eighty-Four Thousand dollars and Zero cents ($684,000.00) a copy of which is on file in the Office of the City Clerk, on behalf of the City.
5. That the City Council hereby establishes a construction contingency fund of SixtyEight Thousand dollars and Zero cents ($68,000.00) for the Project.
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Attachment: Resolution 00069244 (5889 : WTP Chlorine Conversion Project) 04/2023/cdz/A23-0070/Reso/AwardBidWTP
ChlorineConversationProject
6. That the City Manager is further authorized to approve and execute any change orders for the Project up to a single change order amount of Sixty-Eight Thousand dollars and Zero cents ($68,000.00) individually or collectively, as needed for unanticipated construction contingencies and is required to report all change orders to the City Council as soon as practical.
7. That the City Council shall approve any change order that either individually exceeds the single change order amount or in combination with other approved change orders, exceed the amount established as the construction contingency fund for the Project as set forth herein.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on day of , 2023.
CITY OF EL CENTRO
By _____________________
Martha Cardenas-Singh, Mayor
ATTEST:
By _____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By________________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California do hereby certify that the foregoing Resolution No. 23- was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
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Attachment: Resolution 00069244 (5889 : WTP Chlorine Conversion Project) 04/2023/cdz/A23-0070/Reso/AwardBidWTP
ChlorineConversationProject
AYES:
NOES:
ABSENT:
ABSTAINED:
By__________________________
Norma Wyles, City Clerk
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Packet Pg. 100 Attachment: Resolution 00069244 (5889 : WTP Chlorine Conversion Project) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Public Works
El Centro, CA 92243 Category: Authorization
Prepared By: Catherine Gutierrez
SCHEDULED Department Head: Abraham Campos
ACTION ITEM (ID # 5953) DOC ID: 5953
Approve Amendment No. 1 to Task Order No. 2 between the City of El Centro and Aztec Engineering California, Inc., for engineering services related to the ATP Cycle 5
Improvements project under the Aztec Engineering Inc. OnCall agreement.
CITY MANAGER’S RECOMMENDATION:
Approve Amendment No. 1 to Task Order No. 2 between the City of El Centro and Aztec Engineering California, Inc., for engineering services related to the ATP Cycle 5 Improvements project under the Aztec Engineering Inc. On-Call agreement.
FISCAL IMPACT:
No impact to the General Fund.
Project is funded from LTA Measure D funds.
STRATEGIC PLANNING PROGRAM 2013-2018 RELATION:
Goal #2 Environmental Sustainability & Infrastructure; Action 2.8 Ensure that infrastructure is thoughtfully designed and maintained to meet the current and future needs of the community while minimizing negative financial impacts.
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
Aztec Engineering, Inc. is currently under an On-Call contract.
BACKGROUND:
On August 4, 2020 City Council approved an agreement for on-call engineering services for Aztec Engineering, Inc through Resolution No. 20-68. The Resolution requires that Task Orders over $200,000 be approved by City Council. Further, the agenda report requires that contracts for on-call services be limited to $250,000 per fiscal year per consultant for any combination of task orders approved that fiscal year.
On November 15, 2022, Amendment No. 2 to Task Order No. 1 was approved for Emergency Sewer Work along two areas of Imperial Avenue in the amount of $24,759.
On April 19, 2023, Amendment No. 3 to Task Order No. 1 was approved for additional support services related to emergency sewer repairs along Imperial Avenue in the amount of $12,567.
The amendments here stated to Task Order No. 1 do not add to more than $200,000, thus amendments to Task Order 1 do not require Council approval.
Fiscal Year 2023 Task Order No. 1 award amount is $37,326. 10 Packet Pg. 101
Action Item (ID # 5953) Meeting of May 16, 2023
DISCUSSION:
On October 27, 2022 Task Order No. 2 in the amount of $192,224 was approved.
Additional scope is now required to be added to Task Order No. 2 for traffic analysis and preparation of signal timing sheets for the new signal at Imperial Avenue/Pepper Drive and the Pedestrian Hybrid Beacons at Imperial Avenue/Holt Avenue and Imperial Avenue/Barbara Worth Drive.
Aztec Engineering Inc. has provided a proposal (Exhibit A) for said additional work with an increase of $12,771 to Task Order 2. Staff has reviewed the proposal and finds the cost for the additional work appropriate. The added scope takes Task Order No.2 over the $200,000 threshold and triggers the need for Council approval of this Task Order.
Task Order No. 2 $192,224.00
Proposed Amendment 1 to Task Order 2 $12,771.00
Proposed Total Task Order No. 2 $204,995.00
Therefore, staff requests council's approval of the Amendment No. 1 to Task Order No.2 which will bring the total Task Order amount to $204,995.
The award limit of $250,000 per fiscal year is satisfied.
CONCLUSION:
Approve Amendment No. 1 to Task Order No. 2 between the City of El Centro and Aztec Engineering, Inc., for engineering services related to the ATP Cycle 5 Improvements project under the Aztec Engineering Inc. On-Call agreement.
ATTACHMENTS:
• Amendment No. 1 to TO 2_AZTEC signed (PDF)
• Exhibit A (PDF)
10 Packet Pg. 102
AMENDMENT NUMBER 1 TO CONSULTANT TASK ORDER # 2
FOR CITY OF EL CENTRO ON-CALL CIVIL ENGINEERING SERVICESGENERAL CONTRACT PROJECT NAME: ATP Cycle 5 Improvements CONSULTANT: Aztec Engineering California, Inc.
LOCATION: Various Locations Along
Imperial Ave. within City of
El Centro ROW
ADDRESS: 501 N 44th Street, Suite 300
Phoenix, AZ 85008
This task order scope is made by and between the CITY OF EL CENTRO, acting through the Public Works Director, “CITY”, and Aztec Engineering California, Inc., 501 N 44th Street, Suite 300, Phoenix, AZ 85008 “CONSULTANT.”
WHEREAS, CITY and CONSULTANT have entered into a contract, known as “AGREEMENT FOR ONCALL CONSULTING SERVICES BETWEEN THE CITY OF EL CENTRO AND AZTEC ENGINEERING CALIFORNIA, INC. FOR ON CALL CIVIL ENGINEERING - GENERAL SERVICES”; which was fully executed on August 31, 2020 by Resolution No. 20-68.
WHEREAS,
1. The CONSULTANT has entered into Task Order #2 of the On-Call Civil Engineering Services – General Contract with the CITY for the furnishing of professional services, and the parties now desire to amend the Task Order.
2. CITY has solicited a cost proposal for additional scope of work (Sub-Tasks) to be performed under Task Order #2 of the On-Call Civil Engineering Services – General Contract.
3. CITY has received a cost proposal for said scope of work herein attached as Exhibit A dated February 10, 2023, attached hereto and incorporated hereby to the existing Task Order #2 scope of work and fee schedule.
4. CITY does not foresee payments in an amount greater than $250,000.00 in the current fiscal year due to this contract.
NOW THEREFORE, it is mutually agreed to supplement task order #2 as follows:
1. Task Order #2 is amended to include additional scope of work to be performed by CONSULTANT and provisions for additional compensation by the CITY to the CONSULTANT, all as set forth in Exhibit A dated February 10, 2023.
2. Contract total is increased by $12,771.00 a new not to exceed cost of $204,995.00.
3. The original agreement is extended by a period of 0 yrs. as it relates to the scope of this Task Order from today’s date in order to complete the work independent of any other extension to the original agreement.
4. CITY and CONSULTANT may mutually elect to further extend this Task Order’s time in order to complete its scope of work.
5. Said scope and cost shall be tracked solely under this Task Order and shall be independent of other Task Orders executed under the original on-call contract.
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Packet Pg. 103 Attachment: Amendment No. 1 to TO 2_AZTEC signed (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract) Except as amended herein, the terms and conditions of the Original Contract and all previous amendments remain in full force and effect.
IN WITNESS WHEREOF, this Amendment No. 1 to Task Order #2 is executed by the City of El Centro, acting by and through the Director of Public Works, pursuant to section 1.2 of the On-Call agreement, authorizing such execution, and by the Consultant.
Dated this day of , 20__.
THE CITY OF EL CENTRO
By:
_____________________________________
Abraham Campos P.E., Public Works
Director, City Engineer
Date: _____________________________________
By:
_____________________________________
Cedric Cesena, Interim City Manager
Date: _____________________________________
I HEREBY CERTIFY I can legally bind Aztec Engineering California, Inc. and that I have read all of this Task Order, this 9th day of May 2023.
By:
Authorized Representative
Title: Senior Vice President
Print Name: Karim Dada
Date: May 9, 2023
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Packet Pg. 104 Attachment: Amendment No. 1 to TO 2_AZTEC signed (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
AZTEC Engineering Group, Inc.
501 N 44th Street, Suite 300
Phoenix, AZ 85008
P: 602.454.0402 | F: 602.454.0403
www.aztec.us
February 10, 2023
Abraham Campos, PE
City Engineer/Director of Public Works
City of El Centro
1249 W. Main Street
El Centro, CA 92243
Subject: Resolution No. 20-68
Civil Engineering On-Call Services
Task Order No. 2
2023 ATP Cycle 5 Improvements
Amendment No. 1
Dear Mr. Campos,
Please find enclosed AZTEC’s Scope of Work for the amendment to Task Order No. 2 for the additional services requested by the City for the traffic analysis and preparation of signal timing sheets.
The cost for these services is a not-to-exceed amount of $12,771.
If you should have questions or require additional information, please contact me at (480) 320-8265 or email at [email protected]
Respectfully,
Jack Fleming, P.E.
Project Manager
Cc: Ron Szwiec
Attachments:
Scope of Work
Derivation of Cost Proposal Summary
Work-Hour Spreadsheet
Direct Expense Documentation
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Packet Pg. 105 Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
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Packet Pg. 106 Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
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Packet Pg. 107 Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
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Packet Pg. 108 Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
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Packet Pg. 109
Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract)
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Packet Pg. 110 Attachment: Exhibit A (5953 : Amendment No. 1 to Task Order 2 Aztec On-Call Contract) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Financial
Prepared By: Karla Chaparro
SCHEDULED Department Head: Karla Chaparro
RESOLUTION (ID # 5955) DOC ID: 5955
Adoption of Resolution authorizing the Levy of a Special Tax in Community Facilities District No. 2007-1 (Legacy Ranch) for Fiscal Year 2023/2024
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY OF EL CENTRO,
CALIFORNIA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LEGACY RANCH) FOR FISCAL YEAR 2023/2024 FISCAL IMPACT:
The City will receive approximately $115,801.58 to pay the bond obligation debt and administration cost of the El Centro Community Facilities District No. 2007-1 (Legacy Ranch)
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
N/A
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
N/A
DISCUSSION:
On an annual basis, Community Facilities District No. 2007-1 (Legacy Ranch) determines the levy and collection of special taxes needed for the coming year. This collection is based on the schedule set out on Exhibit "A".
CONCLUSION
Adopt Resolution No. 23- , RESOLUTION OF THE CITY OF EL CENTRO,
CALIFORNIA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 2007-1 (LEGACY RANCH) FOR FISCAL YEAR 2023/2024 ATTACHMENTS:
• FINAL - Reso CFD 2007-1 Legacy Ranch 05 02 23 (PDF)
11 Packet Pg. 111
03/202/cdz/A23-0061/Reso/
LegacyRanchCFD 1
RESOLUTION NO. 23-
RESOLUTION OF THE CITY OF EL CENTRO, CALIFORNIA
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITES DISTRICT NO. 2007-1 (LEGACY
RANCH) FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council of the City of El Centro (the “City Council”) has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in Community Facilities District No. 2007-1 Legacy Ranch, as authorized pursuant to the terms and provisions of the “Community Facilities Act of 1982,” being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (“the District”); and
WHEREAS, the City Council, by ordinance, as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to the District, and the City Council wants to establish the specific rate of the special tax to be collected for the next fiscal year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the above recitals are true and correct.
2. That the special tax rates for each tax category to be used to generate special tax revenues, which will be collected to pay for the costs and expenses for the next fiscal year (2023-2024) for the District, is hereby determined and established as set forth in the attached, referenced and incorporated Exhibit “A.”
3. That the rate as set forth above does not exceed the amount as previously authorized by ordinance of the City Council, and is not in excess of that as previously approved by the qualified electors of the District.
4. That the City Clerk or other designated official shall file a certified list of all parcels subject to the special tax with the County Auditor on or before August 10, 2023. The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax.
5. That the monies above collected shall be paid into the District funds.
6. That the Auditor of the County of Imperial is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked “public improvements, special tax” or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Exhibit “A.”
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Packet Pg. 112 Attachment: FINAL - Reso CFD 2007-1 Legacy Ranch 05 02 23 (5955 : Adopt resolution authorizing the levy of a Special Tax in CFD No. 2007-1 03/202/cdz/A23-0061/Reso/
LegacyRanchCFD 2
7. That the County Auditor shall then, at the close of the tax collection period, promptly render to the City Council a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection.
PASSED AND ADOPTED by the City Council of the City of El Centro, California this day of , 2023 by the following vote:
CITY OF EL CENTRO
By ___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By ________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By ________________________
Elizabeth Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23- was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By ___________________________
Norma Wyles, City Clerk
11.a
Packet Pg. 113 Attachment: FINAL - Reso CFD 2007-1 Legacy Ranch 05 02 23 (5955 : Adopt resolution authorizing the levy of a Special Tax in CFD No. 2007-1 03/202/cdz/A23-0061/Reso/
LegacyRanchCFD 3
Exhibit “A”
Community Facilities District No. 2007-1
(Legacy Ranch)
Proposed Special Tax Rates
Fiscal Year 2023/2024
The following table summarizes the Maximum and the Proposed Special Tax Rates relating to each land use class.
LAND USE
CLASS
SPECIAL TAX RATE
(MULTIPLIER)
RESIDENTIAL FLOOD
AREA (SQ FT)
MAXIMUM SPECIAL
TAX RATE
PROPOSED SPECIAL
TAX RATE (1)
1 Per square foot of
Residential Floor Area Greater than 3,176 $1,246.48 /unit $1,246.48 /unit 2 Per square foot of
Residential Floor Area 2,926-3,175 $1,164.12 /unit $1,164.12 /unit 3 Per square foot of
Residential Floor Area 2,676-2,925 $1,047.43 /unit $1,047.43 /unit 4 Per square foot of
Residential Floor Area 2,426-2,675 $951.34 /unit $951.34 /unit 5 Per square foot of
Residential Floor Area 2,176-2,425 $873.09 /unit $873.09 /unit 6 Per square foot of
Residential Floor Area Less than 2,175 $778.36 /unit $778.36 /unit (1)The Proposed Special Tax Rates to be levied for Fiscal Year 2023/2024 will not exceed the Maximum Special Tax Rates described above.
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Packet Pg. 114 Attachment: FINAL - Reso CFD 2007-1 Legacy Ranch 05 02 23 (5955 : Adopt resolution authorizing the levy of a Special Tax in CFD No. 2007-1 City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Community Services
El Centro, CA 92243 Category: Agreement
Prepared By: Adriana Nava
SCHEDULED Department Head: Adriana Nava
ACTION ITEM (ID # 5973) DOC ID: 5973
City of El Centro Memorandum of Understanding with
Imperial Valley College (IVC) for Use of Facilities
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN IMPERIAL COMMUNITY COLLEGE DISTRICT AND CITY OF EL CENTRO.
FISCAL IMPACT:
No fiscal impact.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #4 - Recreation and Lifelong Learning
Action 4.2: Strengthen El Centro’s portfolio of arts, culture, recreation, senior, and lifelong learning opportunities and amenities through expanded community partnerships, shared use opportunities, and fund development.
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
Not applicable.
BACKGROUND:
The Community Services Department strives to provide extensive recreational programs and services to citizens within our community. In 2007, the Imperial Valley College began working with the El Centro Adult Center to provide a health and wellness class for older adults. Adults and seniors of our community signed up with Imperial Valley College to take a free course that helped them make healthy life choices regarding their nutrition and exercise activities in their lives.
City staff and Imperial Valley College staff have been working together to make free classes available for adults and seniors of our community and expanded facility use to the El Centro Community Center. In addition to the health and wellness for older adults, Imperial Valley College also offered ESL for Beginning Literacy classes for adults and seniors. We will continue to work with Imperial Valley College to achieve a unified goal which is to improve the quality of life of the residents of Imperial Valley.
DISCUSSION:
A Memorandum of Understanding (MOU) has been drafted by Imperial Valley College and reviewed by the City Attorney’s office to provide classes by Imperial Community College District Faculty at designated City of El Centro facilities.
It is recommended the City Council adopt the resolution approving the MOU that will begin on July 1, 2023 and end on June 30, 2025 as it will provide great benefits to the community as well as the El Centro Adult Center.
12 Packet Pg. 115
Action Item (ID # 5973) Meeting of May 16, 2023
CONCLUSION:
Staff recommends adoption of Resolution No. 23- , A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO, APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN IMPERIAL COMMUNITY COLLEGE DISTRICT AND CITY OF EL CENTRO.
ATTACHMENTS:
• IVC Agreement_2023 (PDF)
• Resolution_5-9-23 (DOC)
12 Packet Pg. 116
MEMORANDUM OF UNDERSTANDING
BETWEEN
IMPERIAL COMMUNITY COLLEGE DISTRICT
AND
CITY OF EL CENTRO
This Memorandum of Understanding (MOU) is made and entered into as of the 19th day of April 2023, by and between the City of El Centro (CITY) and the Imperial Community College District (ICCD).
RECITALS
WHEREAS CITY has been a community partner with the ICCD for many years; and WHEREAS CITY is agreeable to this MOU for the period from July 1, 2023 to June 30, 2025 for the purpose of offering Imperial Community College District (ICCD) classes in CITY facilities for the benefit of the residents of Imperial County.
Through this MOU the ICCD desires to define working relationships, responsibilities, and roles of both the ICCD and CITY regarding the use of the FACILITIES upon the following terms and conditions:
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, CITY hereby grants ICCD a license to use CITY FACILITIES upon the following terms and conditions:
1. Use of Facilities. CITY will permit ICCD to use the facilities as designated by CITY for the purpose of conducting ICCD classes being taught by ICCD faculty.
2. Condition of Facility. Promptly after ICCD commences use of the FACILITIES under this MOU, the ICCD INSTRUCTORS will jointly conduct a pre-occupancy survey of the FACILITIES. ICCD will exercise reasonable care while using the FACILITIES and will make no modifications to the FACILITIES.
3. Custodial Services. It is understood that CITY shall be responsible for custodial maintenance and cleaning of the FACILITIES and removal and disposal of all trash during use pursuant to this MOU.
4. Ending the semester at the CITY Facilities. ICCD INSTRUCTORS and CITY will jointly conduct a post-occupancy survey to record any damage or conditions requiring repair resulting from ICCD use of CITY FACILITES.
5. Insurance. CITY understands and acknowledges that ICCD is self-insured for Workers Compensation. Documentation will be provided, upon request, to CITY for its review and approval, evidencing the ICCD's applicable insurance appropriate for ICCD's use of the FACILITIES.
12.a
Packet Pg. 117 Attachment: IVC Agreement_2023 (5973 : IVC MOU for Use of Facilities)
6. Mutual Indemnification. Each Party shall defend, indemnify and hold the other Party, its officers, employees, and agents harmless from and against any and all liability, loss, expense including reasonable attorney’s fees or claims for injury or damages arising out of the indemnifying Party’s actions under this MOU, but only in proportion to and to the extent such liability, loss, expenses, attorneys’ fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the indemnifying Party, its officers, agents, or employees, and only to the extent authorized by applicable law.
7. Venue. This MOU has been executed and delivered in the State of California and the validity, enforceability and interpretation of any of the clauses of this MOU shall be determined and governed by the laws of the State of California. All duties and obligations of the parties created hereunder are performable in Imperial County, and such County shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this MOU.
8. Term. This term for this MOU is July 1, 2023 to June 30, 2025.
9. Further Acts. The parties hereto agree to perform any further acts and execute any documents that may be reasonably necessary to effectuate the purpose of this MOU.
Notices. All notices must be in writing. Notice is given either (i) when delivered in person to the person or company intended named below, (ii) when delivered via facsimile; or (iii) twenty-four (24) business hours after being sent via reputable overnight courier (such as Federal Express), addressed by name and addressed to the party or persons intended, as follows:
CITY: City of El Centro
1275 W. Main St
El Centro, CA 92243
Attn: Cedric Cesena
Interim City Manager
760-337-4540
ICCD: Imperial Community College District
380 E. Aten Road
Imperial, CA 92251, USA
Attn: Dr. Lennor Johnson
Superintendent/President
760-355-6219
[email protected]
until such time as a party gives notice of the change of address in accordance with the terms of this section.
10. Electronic Signatures. Unless otherwise prohibited by law, the Parties agree that an electronic copy of this MOU, or an electronically signed Agreement, has the same force and legal effect as the MOU
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Packet Pg. 118 Attachment: IVC Agreement_2023 (5973 : IVC MOU for Use of Facilities) executed with an original ink signature. The term “electronic copy of this MOU” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of the original signed MOU in a portable document format. The term “electronically signed MOU” means the MOU that is executed by applying an electronic signature.
IN WITNESS WHEREOF, CITY and ICCD have executed this MOU on the day and year hereinabove set forth.
Lennor Johnson, Ed.D. Superintendent/President Date
Imperial Community College District
Cedric Cesena Date
City of El Centro, Interim City Manager
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Packet Pg. 119 Attachment: IVC Agreement_2023 (5973 : IVC MOU for Use of Facilities) 04/2023/cdz/A23-0058/Reso
IVC MOU Use Facilities 1
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN IMPERIAL COMMUNITY
COLLEGE DISTRICT AND CITY OF EL CENTRO
WHEREAS, City of El Centro (“City”) has been a community partner with the Imperial Community College District (“ICCD”) for many years; and WHEREAS, the City desires to enter into a successor Memorandum of Understanding (MOU) with ICCD for the purpose of conducting Imperial Valley College classes within City facilities taught by ICCD faculty.
WHEREAS, the City is agreeable to this MOU for the period of July 1, 2023 to June 30, 2025 for use of certain City facilities for the benefit of the residents of Imperial County; and WHEREAS, therefore it is necessary for the City Council to approve an MOU between ICCD and the City to carry out classes; and
WHEREAS, the City Council finds that its approval of this agreement is in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council does hereby approve the Memorandum of Understanding between Imperial Community College District and the City of El Centro to conduct IVC classes within certain City Facilities in the form set out on Exhibit “A”.
3. That the City’s Interim City Manager is hereby authorized to sign this Memorandum of Understanding on behalf of the City, a copy of which is on file in the Office of the City Clerk and thereafter to take the necessary action to implement such agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023.
CITY OF EL CENTRO
By:___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By:____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM
12.b
Packet Pg. 120 Attachment: Resolution_5-9-23 (5973 : IVC MOU for Use of Facilities) 04/2023/cdz/A23-0058/Reso
IVC MOU Use Facilities 2
Office of the City Attorney
By:_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California do hereby certify that the foregoing Resolution No. 23- was duly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote.
AYES:
NOES:
ABSENT:
ABSTAINED:
By:__________________________
Norma Wyles, City Clerk
12.b
Packet Pg. 121 Attachment: Resolution_5-9-23 (5973 : IVC MOU for Use of Facilities) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Community Services
El Centro, CA 92243 Category: Public Hearing
Prepared By: Gustavo Ibarra
SCHEDULED Department Head: Adriana Nava
RESOLUTION (ID # 5971) DOC ID: 5971
Public Hearing for the purpose of adopting, updating, and confirming certain city rates, charges and user fees for participation in certain recreational programs.
CITY MANAGER’S RECOMMENDATION:
Adopt RESOLUTION NO. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL CENTRO, CALIFORNIA, ADOPTING, UPDATING AND CONFIRMING
CERTAIN CITY RATES, CHARGES AND USER FEES FOR PARTICIPATION IN
CERTAIN RECREATIONAL PROGRAMS
FISCAL IMPACT:
The facility fees do not cover the cost of services in their totality; however, it does allow for some cost recovery.
BACKGROUND:
As part of a general cost recovery strategy, local governments adopt user fees to fund programs and services that provide limited or no direct benefit to the community as a whole but provide services to those who purchase them (i.e. users). To the extent that the government uses general tax monies to provide an individual with a private benefit and not require the individual to pay the cost of the service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide a community-wide benefit. In effect, the government is using community funds to pay for a private benefit. As such, it was determined that a fee study was necessary to determine the adequacy of the various City fees. The last City fee study was completed in 2019 and the fees before the Council for consideration reflect minor changes to the existing fees and mainly decrease the cost of user fees.
DISCUSSION:
As it relates to the original 2019 study, the City of El Centro engaged Willdan Financial Services to determine the full cost incurred by the City to support the various activities for which the City charges user fees. The basic concept of the study was to help the City determine the reasonable cost of the services that the City provides.
The purpose of this agenda item is to incorporate new fees for Recreation Programs for various age groups, Youth Programs, Sports Camps, Open Gym Reservations, and Adult Center Exercise Programs. The proposed fees are attached hereto for review and consideration as Exhibit A.
In addition, as also required by law, the City published a notice of the public hearing on the fees and made the fee study available in advance of the public hearing. The notice was published in the Imperial Valley Press, a newspaper of general circulation on May 3, 2023.
13 Packet Pg. 122
Resolution (ID # 5971) Meeting of May 16, 2023
If Council approves the fees as proposed, fees will be reviewed on annual basis by the Council and make a determination as to whether fees should be increased in conformance with the Consumer Price Index or whether fees should remain the same.
CONCLUSION:
Staff recommends adoption of RESOLUTION NO. 23- , A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, ADOPTING,
UPDATING AND CONFIRMING CERTAIN CITY RATES, CHARGES AND USER FEES
FOR PARTICIPATION IN CERTAIN RECREATIONAL PROGRAMS
ATTACHMENTS:
• Resolution_Parks and Recreation Fees (DOCX)
• Exhibit A_NEW_ Parks and Recreation Fees (DOCX)
• Exhibit B_EXISTING_Parks and Recreation Fees (PDF)
• STUDY REPORT_Recreation Fees(PDF)
13 Packet Pg. 123
04/2023/cdz/A23-0075/Reso/ParksandRecreationFees 1
RESOLUTION NO. 23-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO, CALIFORNIA, ADOPTING, UPDATING AND
CONFIRMING CERTAIN CITY RATES, CHARGES AND USER FEES
FOR PARTICIPATION IN CERTAIN RECREATIONAL PROGRAMS
WHEREAS, California general law cities impose user fees and regulatory fees for services and activities they provide through provisions of the state Constitution as well as applicable law; and WHEREAS, cities may perform broad activities related to their local police power and other service authority as defined in Cal Constit. Article XI, Section 7 and 9 and cities also may establish fees for service through the framework defined in Article XIIC, Section 1; and WHEREAS, the City Council instructed staff to review and update those fees to confirm or increase or decrease them to amounts that provided for allowable cost recovery which reduces the burden on the general fund resources otherwise used to fund individual services; WHEREAS, in 2019 the City contracted with Willdan to conduct an independent, comprehensive analysis of City services, the costs reasonably borne by providing those services, the beneficiaries of those services, and the revenues produced by those paying fees for such services (the “User Fee Study”) ; and WHEREAS, the User Fee Study provided the methodology to calculate user fees throughout the City pursuant to Proposition 218 based upon the fully-burdened hourly rates of City personnel, which amounts are updated by 3% each year; and
WHEREAS, the User Fee Study also provided a variety of user fee schedules, throughout the City, including but not limited to those for the Community Services Department; and WHEREAS, after notice and hearing as required by law, such methodology for fee calculation was adopted by Resolution No. 19-13; and
WHEREAS, there are certain programs conducted by the Community Services Department for which fees now must be set or confirmed pursuant to the User Fee Study specifically for the following:
Recreation Programs for various age groups, Youth Programs, Sports Camps, Open Gym Reservations, and Adult Center Exercise Programs; and
WHEREAS, fees for these additional programs have been determined by applying the methodology for fee determination in the Fee Study, including any accrued cost of living adjustments since 2019, and the rates for such programs have been determined as set out in Exhibit “A”, attached an incorporated; and WHEREAS, notice of this public hearing on such fees was published as required by law and the Rate Study made available to the public as of the date of publication; and WHEREAS, the City Council has conducted a duly noticed public hearing on the adoption of such program participation fees and has heard any and all testimony regarding such recreation and rental rate fees; and
WHEREAS, the City Council carefully has reviewed and considered the information and fees provided in Exhibit “A”; and
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Packet Pg. 124 Attachment: Resolution_Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees) 04/2023/cdz/A23-0075/Reso/ParksandRecreationFees 2
WHEREAS, the City Council now finds from its review of the program fees and the other documents on file for this matter (which are made a part of the record of this hearing) that the proposed Parks and Recreation fees are related to a service or activity on which the rate is imposed that is under the control of the City which is imposing program fees; that the amounts of the fees as set out in Exhibit “A” do not exceed the reasonable cost of services provided, plus direct and indirect overhead; that these program fees fall outside requirements for the imposition of taxes, special taxes or fees imposed as incidences of property ownership pursuant to the provisions of State law and are not regulatory fees disallowed by Proposition 26; that such program fees are not charges for traditional governmental services and that the City Council may and has taken into consideration market rates for such programs; and WHEREAS, in order that there is one place in which the Community Services program participation fees are set out, such fees also have been included in the comprehensive fee schedule attached and incorporated as Exhibit “B;” and
WHEREAS, the City Council confirms that the comprehensive list of fees also set out on Exhibit “B” meets the criteria set out above as well; and
WHEREAS, the City Council further finds that the adoption and restatement of such program fees is for the purpose of meeting operating expenses of the City and that such action therefore is statutorily exempt from CEQA under Public Resources Code Section 21080 (b)(8) and Section 15273 of the CEQA guidelines.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. RECITALS: The Recitals set out above are true and correct.
SECTION 2. CEQA EXEMPTION: The adoption of the Parks and Recreation program fees, rates and charges as set out on Exhibit “A” is statutorily exempt from CEQA and staff is directed to take all necessary actions to prepare and file a Notice of Exemption immediately after adoption of this Resolution and that the adoption of Exhibit B similarly is exempt as a comprehensive restatement of fees.
SECTION 3. FEES DETERMINED AND ADOPTED: The Parks and Recreation program fees as set out in and marked as Exhibit A to this Resolution hereby are adopted. The restatement of such fees in Exhibit B is adopted for convenience.
SECTION 4. The fees adopted pursuant to Exhibit “A” are subject to the CPI adjustment set out in Resolution 19-13 as of July 1, 2023, unless otherwise provided by action of the City Council.
SECTION 5. EFFECTIVE DATE: This Resolution shall take effect immediately upon adoption.
PASSED, AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the 16th day of May, of 2023.
CITY OF EL CENTRO
By __________________________
Martha Cardenas-Singh, Mayor
13.a
Packet Pg. 125 Attachment: Resolution_Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees) 04/2023/cdz/A23-0075/Reso/ParksandRecreationFees 3
ATTEST:
By _____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By _______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles , City Clerk of the City of El Centro, California, do hereby certify that the forgoing Resolution No. 23- was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By _________________________
Norma Wyles, City Clerk
13.a
Packet Pg. 126 Attachment: Resolution_Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees) Exhibit A
PARKS & RECREATION FEES Unit Price
RECREATION PROGRAMS
RECREATION PROGRAMS (AGES 0-5)
Full Day – 10 hours Per Session (1 week) $100
(7:30 am – 5:30 pm)
Half Day – 5 hours Per Session (1 week) $55
(7:30 am – 12:30) or (12:30 – 5:30 pm)
RECREATION PROGRAMS (KINDER – 6
TH GRADE)
Full Day Full Day – 10 hours Per Session (1 week) $100
(7:30 am – 5:30 pm)
Half Day Half Day – 5 hours Per Session (1 week) $55
(7:30 am – 12:30) or (12:30 – 5:30 pm)
STEPPING STONES
Summer Session Summer Session (6 weeks) $10
(1 day per week, 2 hours per day)
Camp Pebble (0-2 years) Regular Session (Per Month) $55 (2 days a week, 2 hours per day)
Camp Rock (3-5 years) Regular Session (Per Month) $55
(4 days per week, 2 hours per day)
IDDY BIDDY SPORTS & TODDLER OPEN GYM
Ages 3-5 Per Session (6 weeks) $55
(1.5) hours, (1) time per week
YOUTH PROGRAMS
RECREATION PROGRAM – THAT CLUB (7th & 8th Grade)
Full Day – 10 hours Per session (60-hour session) $60
(2 days per week) (7:30 am – 5:30 pm)
RECREATION YOUTH PROGRAMS (7
TH – 11TH GRADE)
Volunteer Youth Program Per hour $5
RECREATION PROGRAMS – YALS (9th – 11th Grade)
Full Day - 9 hours Per Session (6 weeks) $60
(5 days per week)
KYOTES Program
Class times: (3 days a week, 5 hours per day) Per Session (6 weeks) $40
13.b
Packet Pg. 127 Attachment: Exhibit A_NEW_ Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees)
SPORT CAMPS
SPORT CAMPS
Volleyball (1
st – 8th Grade) Per Session (6 weeks) $55
(2 hours per week)
Soccer (1st – 8
th Grade) Per Session (6 weeks) $55
(2 hours per week)
NFL FLAG FOOTBALL
Per league (1 day a week, 3 hours per day) Per session (6 weeks) $125 NOTHING BUT NET (NBN) – PER LEAGUE (SUMMER/WINTER/SPRING) Per League (3 hours per week) Per Session (6 weeks) $125 CAMPEON DEL CAMPO – FOOTBALL SOCCER
(2) day tournament, (2.5) hours per day (2) Day Session $30 PICKLEBALL – DESIGNATED HOURS FOR PICKLEBALL
Per Term (1 day a week, 3 hours per day) Per Session (6 weeks) $25 Per Visit $5
CLINIC FEES
Clinic consist of: 3 days, 4 hours per day Total hours: (12 hours) $55
OPEN GYM PROGRAMS
OPEN GYM RESERVATIONS
Reservation for up to (6) people Per Reservation (1 hour) $5 Additional person Per Reservation (1 hour) $1
YOUTH OPEN GYM PROGRAM (3RD – 8
TH GRADE)
(Monday – Friday) (7:30 am – 5:30 pm) Per Day $10
ADULT CENTER
ADULT CENTER - EXERCISE PROGRAMS
General Exercise Programs Per Month $10
General Recreation Programs Per Month $5
13.b
Packet Pg. 128 Attachment: Exhibit A_NEW_ Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees)
PARKS & RECREATION
1.5% CPI
07/01/2021
Community Center
Deposit Information
Security Deposit (No Alcohol) $861.45
Security Deposit (Alcohol) $861.45
Rental Information
Room A Or B $129.22
Activity Room $107.68
Kitchen $86.15
Monitor (P/Hour, 2 Hour Min) $43.07
Opop Building
Deposit Information
Security Deposit (No Alcohol) $861.45
Security Deposit (Alcohol) $861.45
Rental Information
Auditorium $430.73
Lobby $134.60
Monitor (P/Hour, 2 Hour Min) $43.07
Adult Outdoor Fitness
Personal Trainers on Park Land
Annually $107.68
Bi‐Annually $53.84
Adult Center
Deposit Information
Security Deposit (No Alcohol) $376.88
Security Deposit (Alcohol) $646.09
Rental Information
Mult
i
-Purpose Room $118.45
Conference Room $118.45
Kitchen $118.45
Monitor (P/Hour, 2 Hour Min) $43.07
Town Square
Deposit Information
Security Deposit (No Alcohol) $161.52
Security Deposit (Alcohol) $269.20
Rental Information
Rental $242.28
Monitor (P/Hour, 2 Hour Min) $43.07
Youth Center
Deposit Information
Security Deposit $376.88
Rental Information
Gymnasium Full Court $323.04
Gymnasium 1/2 Court 1 $161.52
Gymnasium 1/2 Court 2 $161.52
Picnic Areas
Deposit Information
Security Deposit (No Alcohol) $161.52
Security Deposit (Alcohol) $269.20
Rental Information
Four Hour Rental $86.15
Monitor (P/Hour, 2 Hour Min) $43.07
Sports Field (R/NP/B)
Field Lights ‐ Resident $16.15
Sports Field ‐ Resident $21.54
Snack Bar (On Grounds) ‐ Resident $32.30
Fee
13.c
Packet Pg. 129 Attachment: Exhibit B_EXISTING_Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees) Sports Field (NR/NP/B)
Sports Fields (Nr/Np/B): Field Lights $26.92
Sports Field - Nonresident $32.30
Snack Bar (On Grounds) ‐ Nonresident $43.07
Deposits (Same As Picnic Areas)
Monitor (P/Hour, 2 Hour Min) $43.07
Beer Permit $37.69
ABC Letter $21.54
Table $10.77
Chair $3.23
Mobile Stage (Daytime) $269.20
Mobile Stage (Evening/Weekend) $269.20
Amphitheatre $269.20
Splash Pad $107.68
Skate Park $107.68
Sports Pavilion $323.04
Aquatic Center
Swim lessons $48.46
Winter lessons $48.46
Water Fitness $5.38
Lifeguard Certification $215.36
Rentals
Facility Rental $129.22
Therapeutic Recreation $107.68
Birthday Party $188.44
Private (Full Pool) $269.20
Swimming
Meet Rental $861.45
Club Team $15.08
HS Team Rental $16.15
Master's Swimming $32.30
Summer League $139.99
Daily Admission (Non‐Resident)
Adult $5.92
Child $3.77
Seniors (60+) $3.23
Daily Admission (Residents)
Adult $4.85
Child $2.69
Seniors (60+) $2.15
Annual Pass (Resident)
Adult $75.38
Child $53.84
Seniors (60+) $43.07
Family (4) $86.15
Annual Pass (Non‐Resident)
Adult $86.15
Child $64.61
Seniors (60+) $53.84
Family (4) $96.91
Recreational Programming
Stepping Stones $53.84
Half Pint $53.84
NFL Flag Football $161.52
NBN (Nothing but Net) $161.52
Knowledge in Developing Skills Programs $53.84
Spring Basketball NBN Youth League $161.52
13.c
Packet Pg. 130 Attachment: Exhibit B_EXISTING_Parks and Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees)
13.d
Packet Pg. 131 Attachment: STUDY REPORT_Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees)
13.d
Packet Pg. 132 Attachment: STUDY REPORT_Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees)
13.d
Packet Pg. 133 Attachment: STUDY REPORT_Recreation Fees (5971 : Discussion regarding Parks and Recreation Fees) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Public Hearing
Prepared By: Karla Chaparro
SCHEDULED Department Head: Karla Chaparro
RESOLUTION (ID # 5977) DOC ID: 5977
Public hearing for the purpose of approving the Engineer's Report regarding Buena Vista Landscaping and Lighting
District and authorizing the levy and collection of
assessments related thereto commencing in fiscal year
2023/2024
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO, APPROVING THE ENGINEER'S REPORT REGARDING BUENA VISTA
LANDSCAPING AND LIGHTING DISTRICT AND AUTHORIZING THE LEVY AND
COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
FISCAL IMPACT:
The City will receive approximately $53,642 to maintain the Landscaping and Lighting fees of the District.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #1 Financial & Governance Stability & Sustainability DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
N/A
DISCUSSION:
On an annual basis the Buena Vista Landscaping and Lighting District determines the levy and collection of assessments needed for the coming year. This is based on an Engineer's Report for the District. The City is currently maintaining the improvements in the District.
CONCLUSION:
Adopt Resolution No. 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO, APPROVING THE ENGINEER'S REPORT REGARDING BUENA VISTA
LANDSCAPING AND LIGHTING DISTRICT AND AUTHORIZING THE LEVY AND
COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
ATTACHMENTS:
• 2023-2024 Resolution Approving the Engineer's Report - Buena Vista - Public Hearing - May 16, 2023.pdf (PDF) 14 Packet Pg. 134
Resolution (ID # 5977) Meeting of May 16, 2023
• 2023-2024 Engineer's Report - Buena Vista LLD (PDF)
14 Packet Pg. 135
04/2023/cdz/A23-0079/Reso/ApprovingEngineer’sReport
BuenaVistaLLDFY23-24 1
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO, APPROVING THE ENGINEER’S REPORT
REGARDING BUENA VISTA LANDSCAPING AND
LIGHTING DISTRICT; AND AUTHORIZING THE LEVY AND
COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING IN FISCAL YEAR 2023-2024
WHEREAS, the City Council of the City of El Centro, California (hereinafter referred to as “City Council”) did by previous resolution order the Engineer to prepare and file a report in connection with Buena Vista Landscaping and Lighting District (hereafter referred to as the “District”) and the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023 and ending June 30, 2024, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) and the provisions of the California Constitution Article XIIID; and
WHEREAS, the City Council did by previous resolutions initiate proceedings and declare its intention to levy and collect the annual assessments for the District for the purpose of operating, maintaining and servicing the improvements related thereto, pursuant to the Act; and WHEREAS, the Engineer has prepared and filed with the City Clerk of the City of El Centro a report prepared in accordance with Article 4 of Chapter 1 of the Act and the City Clerk has presented to the City Council such report entitled “Engineer’s Report for the Buena Vista Landscaping and Lighting District, Fiscal Year 2023-2024” (hereafter referred to as the “Report”) as prescribed by Chapter 3, Section 22623 of said Act; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and finds that the levy of assessments has been spread in accordance with the special benefits to be received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City Council now desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay the costs and expenses of operating, maintaining and servicing landscaping and street lighting improvements and appurtenant facilities located within the District, and for which assessed properties receive special benefit; and
WHEREAS, the City Council following notice duly given, has held a duly noticed full and fair public hearing on May 16, 2023, regarding the District, the Engineer’s Report prepared in connection therewith, and considered any oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act.
NOW, THEREFORE, the City Council of the City of El Centro, California, does hereby resolve as follows:
1. That the preceding recitals are true and correct.
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Packet Pg. 136 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Buena Vista - Public Hearing - May 16, 2023.pdf (5977 : Approve the 04/2023/cdz/A23-0079/Reso/ApprovingEngineer’sReport
BuenaVistaLLDFY23-24 2
2. That the Report is hereby approved (as submitted or amended by direction of this City Council), and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection,
3. The City Council hereby finds and determines that:
i) the land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District; and,
ii) the District includes all of the lands so specifically benefited; and iii) the net amount to be assessed upon the lands within the District in accordance with the fee for the fiscal year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among the eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.
4. The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act.
5. The City Council hereby orders the proposed improvements to be made, which includes but are not limited to all landscaping material and facilities within the District. These improvements include by way of example turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (and perimeter landscaping) surrounding the developments.
6. The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with public street lighting within the residential subdivisions; and public street lighting, traffic signals and other public lighting facilities on the streets surrounding or adjacent to the developments and other public areas associated or necessary for development of properties within the District.
7. The City Clerk, or her designee, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution, pursuant to the Act.
8. That the County Auditor for the County of Imperial shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected.
After collection by the County, the net amount of the levy shall be paid to the City Treasurer.
9. The City Treasurer shall deposit the money representing assessments collected by the County for the District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in this Resolution.
10. The adoption of this Resolution is effective immediately and constitutes the District’s levy for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
11. That the City Clerk shall certify to the passage and adoption of this resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
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Packet Pg. 137 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Buena Vista - Public Hearing - May 16, 2023.pdf (5977 : Approve the 04/2023/cdz/A23-0079/Reso/ApprovingEngineer’sReport
BuenaVistaLLDFY23-24 3
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2023.
CITY OF EL CENTRO
By___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By_____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By____________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23- was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By________________________________
Norma Wyles, City Clerk
14.a
Packet Pg. 138 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Buena Vista - Public Hearing - May 16, 2023.pdf (5977 : Approve the
City of El Centro
Buena Vista
Landscape and Lighting District
2023/2024 ENGINEER’S REPORT
Intent Meeting: April 18, 2023
Public Hearing: May 16, 2023
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com
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Packet Pg. 139 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy
ENGINEER'S REPORT AFFIDAVIT
Buena Vista Landscaping and Lighting District
The District includes the parcels of land within the residential and commercial subdivisions known as
Buena Vista
City of El Centro,
County of Imperial, State of California
This Report identifies the parcels within the Buena Vista Landscaping and Lighting District and relevant zones therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023/2024, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Imperial County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023
Willdan Financial Services
Assessment Engineer
On Behalf of the City of El Centro
By: ________________________________
Michelle Laase
Project Manager, District Administration Services
By: ________________________________
Tyrone Peter
P.E. # C 81888
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Packet Pg. 140 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy
PRELIMINARY APPROVAL
This Engineer’s Report and the proposed assessments described herein have been preliminarily approved by the City Council of the City of El Centro on this ______ day of ____________, 2023.
_________________________________
Norma Wyles, CMC
City Clerk
City of El Centro
FINAL APPROVAL
This Engineer’s Report, the improvements and assessments described herein were approved and adopted by the City Council of the City of El Centro on this ______ day of ___________, 2023.
________________________________
Norma Wyles, CMC
City Clerk
City of El Centro
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Packet Pg. 141 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY 1
A. INTRODUCTION 1
II. PLANS AND SPECIFICATIONS 2
A. DESCRIPTION OF THE DISTRICT 2
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
C. DESCRIPTION OF IMPROVEMENTS AND SERVICES 3
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. PROPOSITION 218 BENEFIT ANALYSIS 5
C. SPECIAL BENEFIT ANALYSIS 7
D. ASSESSMENT METHODOLOGY 8
E. ASSESSMENT RANGE FORMULA 11
IV. DISTRICT BUDGET 12
A. DESCRIPTION OF BUDGET ITEMS 12
B. PROPOSED BUDGET FISCAL YEAR 2023/2024 16
C. HISTORICAL RATES 177
V. DISTRICT DIAGRAM 18
VI. 2023/2024 ASSESSMENT ROLL 19
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Packet Pg. 142 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 1 of 19
I. EXECUTIVE SUMMARY
A. INTRODUCTION
The City of El Centro (“City”) created the Buena Vista Landscaping and Lighting District (“District”) in order to provide for the ongoing operation, maintenance and servicing of median landscaping, certain perimeter landscaping and street lighting improvements installed in connection with development of properties within the District. This District provides the financial mechanism (annual assessments) by which the ongoing operation, maintenance and servicing of these improvements are funded. The District was formed in 2004 and annual assessments are levied pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”) and in compliance with the substantive and procedural requirements of the “California State Constitution” Article XIIID (“Article XIIID”).
This Engineer’s Annual Levy Report (“Report”) describes the District and the proposed assessments for Fiscal Year 2023/2024. The annual budget for the maintenance and operation of the improvements is based on estimated expenses for the upcoming Fiscal Year. Parcels within the District are assessed proportionately for only those improvements and services that are a special benefit.
The District boundaries, improvements and services, method of apportionment and assessments described in this Report are based on current development and improvement plans including the estimated direct expenditures, incidental expenses and reserves associated with the maintenance and servicing of the improvements. These detailed plans and specifications approved by the City are made part of this Report by reference.
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the Imperial County (“County”) Assessor’s Office. The County Auditor/Controller uses Assessment Numbers and specific Fund Numbers to identify properties assessed on the tax roll for special district benefit assessments.
Following consideration of public comments and written protests at a noticed Public Hearing, the City Council may confirm the Report as submitted or amended and order the levy and collection of assessments for Fiscal Year 2023/2024 pursuant to the 1972 Act. The assessment information approved will be submitted to the County Auditor/Controller and included on the property tax roll for each benefiting parcel.
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Packet Pg. 143 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 2 of 19
II. PLANS AND SPECIFICATIONS
A. DESCRIPTION OF THE DISTRICT
The District consists of the lots, parcels and subdivisions of land located in the development area described below:
Buena Vista: The District encompasses the area of land identified by the County Assessor’s Office as Buena Vista Sub Units 1 through 4. It is located on the west side of 8th Street, between McCabe Road and Interstate 8. 465 single-family residential lots have been created within these Sub Units.
The District Diagram is presented in Part V of this Report.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains and other ornamental structures and facilities.
The installation or construction of public lighting facilities. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. The maintenance or servicing, or both, of any of the foregoing. The acquisition of any existing improvement otherwise authorized pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment;
The costs of printing, advertising and the publishing, posting and mailing of notices;
Compensation payable to the County for collection of assessments;
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Packet Pg. 144 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 3 of 19
Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
Costs associated with any elections held for the approval of a new or increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
C. DESCRIPTION OF IMPROVEMENTS AND SERVICES
Landscape Improvements
The landscaping improvements may include, but are not limited to landscaping material and facilities within the District. These improvements include turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (and perimeter landscaping) surrounding the developments, specifically:
Perimeter Landscaping at the locations and with the approximate composition, which follow. The square footage of area to be maintained for each development was estimated at a constant 5 feet width multiplied by a variable length of perimeter where the development adjoins a street. The length was taken from the Landscape Construction Plans measurement where available and approximated manually where the fore-mentioned measurements were not available.
8th Street and Imperial Avenue – 14,146.80 square feet of shrubs; 8
th Street and Imperial Avenue – 6,445.77 square feet of groundcover;
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Packet Pg. 145 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 4 of 19
8th Street, Imperial Avenue, Manuel A. Ortiz Avenue, and Fieldview Avenue – 225 trees.
Perimeter Hardscape at the following locations and compositions:
8th Street, Imperial Avenue, Manuel A. Ortiz Avenue, and Fieldview Avenue – 30,200 square feet of concrete sidewalk;
8th Street and Imperial Avenue – 2,910 linear feet of slump block wall; 8
th Street – 160 linear feet of entry monument; and
8
th Street – 13,620 square feet of decomposed granite.
The total perimeter landscape and hardscape area is estimated at approximately 88,523 square feet.
Retention Basin maintenance, including, but not limited to trash removal, weed clearing and other necessary maintenance to keep the basin operating properly.
Public Street Lighting Improvements
The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with:
Public street lighting within the residential subdivisions; Public street lighting, traffic signals and other public lighting facilities on the streets surrounding or adjacent to the developments and other public areas associated with or necessary for development of properties within the District.
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Packet Pg. 146 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 5 of 19
III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” Furthermore, Article XIIID Section 4 of the California Constitution (“Constitution”) states that:
“The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of the public improvement, the maintenance and operation expenses of the public improvement, or the cost of the property related service being provided...” The formula used for calculating assessments reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel.
B. PROPOSITION 218 BENEFIT ANALYSIS
The costs of the improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support.
This District was formed to provide and establish landscape and lighting enhancement that affects the presentation of the surrounding properties and developments and will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape improvements within the existing Buena Vista Landscape and Lighting District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated for the District will be used solely for such purposes.
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Packet Pg. 147 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy 2023/2024 Buena Vista LLD Page 6 of 19
In conjunction with the provisions of the 1972 Act, the California Constitution Article XIIID addresses several key criteria for the levy of assessments, notably:
Article XIIID Section 2d defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
Article XIIID Section 2i defines special benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.
General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”
The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements in the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. The various public improvements and the associated costs have been identified as either “general benefit” (not assessed) or “special benefit”.
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C. SPECIAL BENEFIT ANALYSIS
Each of the improvements, the associated costs and assessments have been carefully reviewed, identified and allocated based on special benefit pursuant to the provisions of the Constitution and the 1972 Act. The improvements associated with this District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with the proposed development plans. As such, these improvements would be necessary and required of individual property owners for the development of such properties and their ongoing operation; maintenance and servicing of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the operation, maintenance and servicing of the improvements are of direct and special benefit to the properties.
The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the District receives benefit from the improvements. The desirability and security of properties is enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties.
The special benefits associated with the landscaping improvements specifically:
Enhanced desirability of properties through association with the improvements;
Improved aesthetic appeal of properties providing a positive representation of the area and properties;
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping;
Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention;
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties;
Enhanced quality of life through well-maintained green belts and landscaped areas;
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti; and Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
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Enhanced deterrence of crime and aid to police protection; Increased nighttime safety on roads and streets;
Improved ability of pedestrians and motorists to see; Improved ingress and egress to and from property;
Reduced vandalism and other criminal act and damage to improvements or property; and
Improved traffic circulation and reduced nighttime accidents and personal property loss.
The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.
Although the improvements include public easements, right-of-ways, streets and other amenities available or visible to the public at large, the construction and installation of these improvements are only necessary for the development of properties within the District and are not required nor necessarily desired by any properties or developments outside the District boundary. Therefore, any public access or use of the improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large.
D. ASSESSMENT METHODOLOGY
The method of apportionment for the District calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels within the District. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned within the District. The development is a Single Family Residential development, and it has been determined that the planned residential parcels benefit equally from the improvements.
Equivalent Benefit Units:
To assess benefits equitably, it is necessary to relate each property’s proportional special benefits to the special benefits of other properties within the District. The Equivalent Benefit Unit method of assessment apportionment uses the singlefamily home site as the basic unit of assessment. A single-family home site equals one Equivalent Benefit Unit (EBU). The other land uses are converted to EBUs based on an assessment formula that equates the property’s specific development status, type of development (land use), and size of the property, as compared to a single-family home site.
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The EBU method of apportioning special benefits is typically seen as an appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size and development.
EBU Application by Land Use:
Single-Family Residential — This land use is defined as a fully subdivided residential home site with or without a structure. This land use is assessed 1.0 EBU per lot or parcel. This is the base value that the other land use types are compared to and weighted against (i.e. Equivalent Benefit Unit or EBU).
Multi-Family Residential — This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property. This land use is assessed 1.0 EBU per dwelling unit.
Planned-Residential Development — This land use is defined as any property not fully subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel. This land use type is assessed at 1.0 EBU per planned (proposed) residential lot or dwelling unit.
Vacant Single-Family Residential — This land use is defined as property currently zoned for single-family detached residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.5 EBU per parcel.
Vacant Multi-Family Residential — This land use is defined as property currently zoned for multi-family residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.5 EBU per parcel.
Vacant Commercial — This land use is defined as property currently zoned for commercial use, but not specifically identified as commercial property. This land use is assessed at 1.0 EBU per acre. Parcels less than 1 acre are assigned a minimum of 1.0 EBU. Parcels over 50 acres are assigned a maximum of 50 EBU.
Developed Commercial — This land use is defined as property developed for either commercial or industrial use. This land use type is assessed at 4.0 EBU per gross acre. Parcels less than 0.25 acres are assigned a minimum of 1.0 EBU and there is no maximum acreage cap, as is the case with Vacant Commercial Property.
Recreational or Limited Commercial Use — This land use is defined as property used for recreational or commercial use that is not part of the improvements provided by the District. This land use classification may include, but is not limited to, golf courses, commercial parking lots or commercial properties where less than ten percent of the total acreage has been developed. This land use is assessed at
2.0 EBU per acre. Similar to Commercial properties, there is no maximum acreage cap for this land use, but parcels less than 0.5 acres are assigned a minimum 1.0 EBU.
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Exempt Parcels — This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and right-of-ways including greenbelts and parkways; utility right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that cannot be developed; park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore not assessed.
The following table provides a listing of land use types, land use code designations, the Equivalent Benefit Unit factor applied to that land use type, and the multiplying factor used to calculate each parcel’s individual EBU.
Land Use Codes and Equivalent Benefit Units
Property Type
Land Use
Code
Equivalent
Benefit Unit Multiplier
Single-Family Residential SFR 1.0 Lot/Parcel
Multi-Family Residential MFR 1.0 Dwelling Unit
Planned Residential Development PRD 1.0 Planned Residential Lot or Dwelling Unit
Vacant Single-Family Residential SFV 0.5 Parcel
Vacant Multi-Family Residential MFV 0.5 Parcel
Vacant Commercial CMV 1.0 Acreage
Developed Commercial COM 4.0 Acreage
Recreational or Limited Commercial Use REC 2.0 Acreage
Exempt XMT 0.0 Parcel
The benefit formula applied to parcels within the District is based on the preceding Equivalent Benefit Unit (EBU) table. Each parcel's EBU correlates the parcel’s special benefit received as compared to the other parcels benefiting from the improvements.
The following formula is used to calculate each parcel’s EBU (proportional benefit).
Parcel Type EBU x Acres/Dwelling Units/Parcel/Lot = Parcel EBU The total number of Equivalent Benefit Units (EBUs) is the sum of individual EBUs applied to parcels that receive special benefit from the improvements. An assessment amount per EBU (“Rate”) is established by taking the net total cost of the improvements and dividing that amount by the total number of EBUs of the parcels benefiting from the improvements. This Rate is then applied back to each parcel’s individual EBU to determine the parcel’s proportionate benefit and assessment obligation for that improvement.
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Total Balance to Levy / Total EBU = Rate per EBU
Rate per EBU x Parcel EBU = Parcel Levy Amount
The total number of EBUs for the developments within the District is 465.
E. ASSESSMENT RANGE FORMULA
Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (Proposition 218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, balloting of property owners was conducted pursuant to the Constitution Article XIIID Section 4. The property owner ballots included an Assessment to be approved, as well as the approval of an assessment range formula.
The Maximum Assessment Rate is equal to the initial Assessment Rate approved by property owners adjusted annually by the percentage increase of the Local Consumer Price Index (CPI) for San Diego-Carlsbad, CA Area for All Urban Consumers from January to January. For Fiscal Year 2023/2024, the percentage increase of the local CPI is 6.45%.
Beginning in the second Fiscal Year of the District (Fiscal Year 2005/06) and each Fiscal Year thereafter, the Maximum Assessment Rate will be recalculated and a new Maximum Assessment Rate established. The Maximum Assessment Rate is adjusted annually and is calculated independent of the District’s annual budget and proposed annual assessment. Any proposed annual assessment rate per EBU for any Fiscal Year that is less than or equal to this Maximum Assessment Rate is not considered an increased assessment.
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IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS
The following is a brief description of the costs associated with the improvements and services funded through the District.
DIRECT COSTS:
Maintenance Costs/Labor — Includes all regularly scheduled labor and general maintenance cost including all wages, salaries, benefits and contract services required to properly maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.
Landscaping Supplies — Includes all, materials, supplies, (e.g. pipe, fertilizer, insecticides, fuel, cleaning material etc.), and equipment, (e.g. communication, small tools, rentals, machinery etc.), required to operate, maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.
Utilities — The furnishing of water and electricity required for the operation and maintenance of the improvements and facilities.
Miscellaneous Expenses — This item includes repairs to the improvements and facilities that are not included in the yearly maintenance costs. This may include repair of damaged amenities due to vandalism, storms, etc. Also included may be planned upgrades or replacements of the improvements and equipment that provide a direct benefit to the District.
ADMINISTRATION COSTS:
District Administration — May include all or a portion of the administrative and professional service costs associated with the coordination of District services and operations including response to public concerns and education and procedures associated with the levy and collection of assessments. This budget item also includes the costs of contracting with professionals to provide administrative, legal or engineering services specific to the District.
County Per Parcel Fee — This is the cost to the District for the County to collect assessments on the property tax bills.
LEVY BREAKDOWN:
Reserve Collection/ (Transfer) — The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides for a District Reserve Fund. This Reserve Fund provides for the collection of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through December 10th or when the County provides the City with the first installment of
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assessments collected from the property tax bills (typically January or February). Negative amounts shown for this budget item represent transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates the need for the City to transfer funds from nonDistrict accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/( Transfer) – The 1972 Act pursuant to Chapter 5, beginning with Section 22660, provides for the District to establish by resolution an assessment installment plan for proposed improvements and expenditures that are greater than can be conveniently raised from a single annual assessment. Depending on the nature of the planned improvements, the collection of funds necessary to complete the project may be collected over a period up to thirty years, but typically not more than five years. The funds collected shall be accumulated in a separate improvement fund commonly referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project (budgeted separately), the amount shown for this item in the annual budget will typically be a positive number representing the amount being collected that year as part of the Balance to Levy. A negative number (Contribution) should only occur after the project has been completed and excess funds are being credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital Improvements are clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) — This item represents repayments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must be repaid by future assessments. Similar to the Reserve Collection/ (Contribution) line item, this item directly impacts the Reserve Fund Balances either positively or negatively.
Repayments are shown as a positive number and represent additional money being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures, and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, all available Reserve Funds are
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exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount is still outstanding. A loan for the current fiscal year (Contribution) is shown as a negative number. If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future assessment revenues.
Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection/ (Contribution), Replenishment/ (Contribution), and Other Revenue Sources.
DISTRICT STATISTICS:
Total Parcels — The total number of parcels within the District.
Total Parcels Levied — The total number of parcels within the District that are assessed. Non-assessable lots or parcels include properties that have been determined to receive no special benefits from the improvements, and may include land principally encumbered by public or other right-of-ways or easements, common areas, and/or parcels that have restricted use or development potential.
Total Equivalent Benefit Units — The typical single-family residential parcel is assigned one (1.0) Equivalent Benefit Unit. Every other land-use or property type is converted to EBU’s based on an assessment formula that equates the property’s specific development status, type of development (land-use), and size of the property, as compared to typical single-family residential parcel.
Applied Levy per EBU — This amount represents the assessment rate being applied to each parcel. The Levy per EBU is the result of dividing the total Balance to Levy, by the sum of the Total Equivalent Benefit Units to be assessed.
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RESERVE INFORMATION:
Reserve Balance — The Reserve Balance eliminates the need for the City to transfer funds from non-District accounts to pay for District charges during the first half of the fiscal year. The Reserve Balance allows the District to retain sufficient funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or February (when the County provides the City with the first installment of assessments collected from the property tax bills). Additional funds may be collected each year to ensure adequate operating funds are available or the funds may be used to reduce the Balance to Levy. Using reserve amounts in this way allows the Levy rate to remain fairly constant, although District costs may fluctuate. The Previous Reserve Balance reflects the projected funds available at the beginning of the current fiscal year (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Reserve Balance reflects the projected funds that are anticipated at the end of the current fiscal year (assuming all revenues and expenditures occur as budgeted).
The budget to establish the proposed maximum assessment and the proposed assessment for fiscal year 2023/2024 is shown on the next page. As shown in the budget, the adjusted Maximum Assessment Rate per EBU is $201.67. For each fiscal year, the actual proposed assessment may be less than the adjusted maximum assessment.
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B. PROPOSED BUDGET FISCAL YEAR 2023/2024
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Fiscal Year 2023/2024
Fund Number: 923
Levy Components Special Benefit Costs
Maintenance Costs/Labor $30,000
Landscaping Supplies 50,000
Utilities Water 3,400
Utilities Electricity 700
Miscellaneous Expenses 600
TOTAL DIRECT $84,700
District Administration $3,500
Professional Fees for Administration 5,000
TOTAL ADMIN $8,500
TOTAL DIRECT AND ADMIN COSTS $93,200
Reserve Collection/ (Transfer) ($37,558)
Interest Credit (2,000)
Capital Improvement Fund Collection/(Transfer) 0
General Fund Loans Repayment/(Advances) 0
Other Revenues/General Fund (Contributions) 0
TOTAL ADJUSTMENTS ($39,558)
Balance to Levy (Budgeted) $53,642
Total Parcels 467
Total Parcels Levied 465
Total Equivalent Benefit Units 465.00
Proposed Levy per Benefit Unit $115.36
Applied Levy per Benefit Unit $115.36
Maximum Levy per Benefit Unit (Prior Fiscal Year) $189.46 Maximum Levy per Benefit Unit (Current Fiscal Year) $201.67 Inflationary Factor Applied to Maximum Rate 6.45%
RESERVE INFORMATION
Beginning Projected Reserve Balance 07/01/2023 $123,187 Projected CIP Fund Balance 0
Collection/(Transfer) (37,558)
Ending Projected Reserve Balance 06/30/2024 $85,629
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C. HISTORICAL RATES
Fiscal Year CPI Applied Rate Max Rate
2004/05 N/A $119.00 $119.00
2005/06 3.65% $123.34 $123.35
2006/07 3.67% $127.86 $127.87
2007/08 3.40% $66.10 $132.22
2008/09 2.29% $68.49 $135.24
2009/10 3.85% $71.40 $140.45
2010/11 0.00% $71.40 $140.45
2011/12 1.32% $71.40 $142.31
2012/13 3.03% $71.40 $146.62
2013/14 1.60% $10.00 $148.97
2014/15 1.31% $10.00 $150.92
2015/16 1.85% $10.00 $153.72
2016/17 1.62% $10.00 $156.20
2017/18 1.96% $10.00 $159.27
2018/19 3.01% $10.00 $164.07
2019/20 2.58% $10.00 $168.28
2020/21 2.30% $10.00 $172.15
2021/22 1.69% $46.14 $175.06
2022/23 8.22% $92.28 $189.46
2023/24 6.45% $115.36 $201.67
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V. DISTRICT DIAGRAM
The Diagram for the Buena Vista Landscaping and Lighting District is on file with the City Clerk and by reference herein is made part of this Report. The parcels within the Buena Vista Landscaping and Lighting District consist of the lots, parcels and subdivisions of land shown on the Imperial Assessor’s parcel maps. The lines and dimensions shown on the County Assessor Parcel maps for the current year are incorporated by reference herein and made part of this Report.
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VI. 2023/2024 ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Imperial County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. A listing of the current assessor parcels to be assessed within this District along with the assessment amounts is provided in the Assessment Roll on file at the Office of the City Clerk.
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054-551-001-000 802 MANUEL ORTIZ AVE SFR 1.00 $201.67 $115.36 054-551-002-000 826 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-003-000 850 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-004-000 874 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-005-000 898 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-006-000 902 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-007-000 926 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-008-000 950 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-009-000 974 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-010-000 998 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-011-000 1002 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-012-000 1026 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-013-000 1050 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-014-000 1074 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-015-000 1098 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-016-000 1102 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-017-000 1122 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-018-000 1140 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-019-000 1160 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-020-000 1178 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-021-000 1198 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-022-000 1202 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-023-000 1216 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-024-000 1230 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-551-025-000 1244 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-026-000 1258 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-027-000 1272 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-028-000 1286 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-029-000 1298 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-030-000 1302 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-031-000 1318 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-032-000 1334 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-033-000 1350 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-034-000 1364 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-035-000 1382 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-036-000 1398 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-037-000 1402 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-038-000 1416 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-039-000 1430 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-040-000 1444 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-041-000 1458 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-042-000 1472 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-551-043-000 1486 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-551-044-000 1498 MANUEL A. ORTIZ AVE SFR 1.00 201.67 115.36 054-552-001-000 1219 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-002-000 1203 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-003-000 1202 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-004-000 1218 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-005-000 1399 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-006-000 1383 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-007-000 1365 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-008-000 1351 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-009-000 1335 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-010-000 1319 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-011-000 1303 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-012-000 1299 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-013-000 1283 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-014-000 1265 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-015-000 1251 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-016-000 1235 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-552-017-000 1234 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-018-000 1250 RIVERVIEW AVE SFR 1.00 201.67 115.36 City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
Willdan Financial Services Page 1 of 8
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City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-552-019-000 1264 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-020-000 1282 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-021-000 1298 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-022-000 1302 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-023-000 1318 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-024-000 1334 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-025-000 1350 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-026-000 1364 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-027-000 1382 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-552-028-000 1398 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-001-000 1219 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-002-000 1203 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-003-000 1202 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-004-000 1222 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-005-000 1240 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-006-000 1260 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-007-000 1278 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-008-000 1298 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-009-000 1299 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-010-000 1279 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-011-000 1261 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-012-000 1241 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-013-000 1223 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-014-000 1203 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-553-015-000 1218 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-016-000 1202 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-017-000 1235 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-018-000 1251 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-019-000 1265 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-020-000 1283 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-021-000 1299 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-022-000 1303 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-023-000 1319 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-024-000 1335 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-025-000 1351 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-026-000 1365 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-027-000 1383 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-028-000 1399 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-553-029-000 1398 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-030-000 1378 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-031-000 1360 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-032-000 1340 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-033-000 1322 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-034-000 1302 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-035-000 1303 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-036-000 1323 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-037-000 1341 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-038-000 1361 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-039-000 1379 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-040-000 1399 FIELDVIEW CT SFR 1.00 201.67 115.36 054-553-041-000 1398 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-042-000 1382 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-043-000 1364 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-044-000 1350 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-045-000 1334 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-046-000 1318 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-047-000 1302 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-048-000 1298 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-049-000 1282 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-050-000 1264 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-051-000 1250 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-553-052-000 1234 MEADOWVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 2 of 8
14.b
Packet Pg. 163 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-554-001-000 1219 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-002-000 1203 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-003-000 1235 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-004-000 1251 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-005-000 1265 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-006-000 1283 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-007-000 1299 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-008-000 1303 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-009-000 1319 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-010-000 1335 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-011-000 1351 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-012-000 1365 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-013-000 1383 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-554-014-000 1399 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-555-001-000 1051 MANUEL A ORTIZ AVE SFR 1.00 201.67 115.36 054-555-002-000 1075 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-003-000 1099 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-004-000 1103 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-005-000 1123 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-006-000 1141 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-007-000 1161 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-008-000 1199 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-555-009-000 1198 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-010-000 1186 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-011-000 1172 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-012-000 1158 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-013-000 1144 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-014-000 1130 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-015-000 1116 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-016-000 1102 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-017-000 1103 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-018-000 1117 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-019-000 1131 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-020-000 1145 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-021-000 1159 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-022-000 1173 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-023-000 1187 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-024-000 1199 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-555-025-000 1198 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-026-000 1178 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-027-000 1160 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-028-000 1140 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-029-000 1122 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-030-000 1102 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-031-000 1098 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-555-032-000 1078 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-001-000 1199 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-002-000 1179 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-003-000 1161 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-004-000 1141 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-005-000 1123 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-006-000 1103 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-007-000 1099 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-008-000 1079 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-009-000 1061 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-010-000 1041 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-011-000 1023 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-012-000 1003 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-556-013-000 1002 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-014-000 1022 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-015-000 1040 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-016-000 1060 MEADOWVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 3 of 8
14.b
Packet Pg. 164 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-556-017-000 1078 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-018-000 1098 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-019-000 1102 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-020-000 1122 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-021-000 1140 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-022-000 1160 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-023-000 1178 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-556-024-000 1198 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-001-000 1199 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-002-000 1179 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-003-000 1161 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-004-000 1141 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-005-000 1123 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-006-000 1103 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-007-000 1099 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-008-000 1079 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-009-000 1061 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-010-000 1041 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-011-000 1023 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-557-012-000 1003 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-001-000 803 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-002-000 835 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-003-000 867 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-004-000 899 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-005-000 903 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-006-000 957 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-007-000 999 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-558-008-000 998 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-009-000 956 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-010-000 902 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-011-000 898 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-012-000 856 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-013-000 802 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-014-000 803 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-015-000 857 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-016-000 899 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-017-000 903 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-018-000 957 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-558-019-000 999 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-001-000 1499 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-002-000 1479 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-003-000 1461 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-004-000 1441 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-005-000 1433 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-006-000 1403 MANUEL ORTIZ AVE SFR 1.00 201.67 115.36 054-559-007-000 1402 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-008-000 1426 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-009-000 1450 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-010-000 1474 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-011-000 1498 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-012-000 1499 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-013-000 1475 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-014-000 1451 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-015-000 1427 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-016-000 1403 RIVERVIEW AVE SFR 1.00 201.67 115.36 054-559-017-000 1402 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-018-000 1426 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-019-000 1450 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-020-000 1474 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-021-000 1498 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-022-000 1499 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-023-000 1475 FIELDVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 4 of 8
14.b
Packet Pg. 165 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-559-024-000 1451 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-025-000 1427 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-026-000 1403 FIELDVIEW AVE SFR 1.00 201.67 115.36 054-559-027-000 1402 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-028-000 1426 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-029-000 1450 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-030-000 1474 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-031-000 1498 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-032-000 1499 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-033-000 1473 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-034-000 1451 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-035-000 1427 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-559-036-000 1403 MEADOWVIEW AVE SFR 1.00 201.67 115.36 054-561-001-000 1498 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-561-002-000 1478 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-561-003-000 1462 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-561-004-000 1442 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-561-005-000 1422 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-561-006-000 1402 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-001-000 1398 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-002-000 1382 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-003-000 1364 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-004-000 1350 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-005-000 1334 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-006-000 1318 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-007-000 1302 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-008-000 1298 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-009-000 1282 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-010-000 1264 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-011-000 1250 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-012-000 1234 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-013-000 1218 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-562-014-000 1202 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-001-000 1198 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-002-000 1178 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-003-000 1160 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-004-000 1140 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-005-000 1122 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-006-000 1102 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-007-000 1098 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-008-000 1078 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-009-000 1060 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-010-000 1040 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-011-000 1022 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-563-012-000 1002 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-001-000 998 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-002-000 956 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-003-000 902 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-004-000 898 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-005-000 866 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-006-000 834 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-564-007-000 802 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-001-000 1199 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-002-000 1179 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-003-000 1161 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-004-000 1141 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-005-000 1123 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-006-000 1103 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-007-000 1099 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-008-000 1079 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-009-000 1061 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-010-000 1041 VALLEYVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 5 of 8
14.b
Packet Pg. 166 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-565-011-000 1023 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-012-000 1003 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-565-013-000 1002 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-014-000 1022 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-015-000 1040 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-016-000 1060 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-017-000 1078 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-018-000 1098 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-019-000 2256 S MARINA DR SFR 1.00 201.67 115.36 054-565-020-000 1122 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-021-000 1140 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-022-000 1160 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-023-000 1178 SKYVIEW AVE SFR 1.00 201.67 115.36 054-565-024-000 1198 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-001-000 1199 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-002-000 1179 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-003-000 1161 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-004-000 1141 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-005-000 1123 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-006-000 1103 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-007-000 1099 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-008-000 1079 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-009-000 1061 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-010-000 1041 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-011-000 1023 SKYVIEW AVE SFR 1.00 201.67 115.36 054-566-012-000 1003 SKYVIEW AVE SFR 1.00 201.67 115.36 054-567-001-000 999 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-002-000 957 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-003-000 903 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-004-000 899 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-005-000 867 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-006-000 835 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-007-000 803 VALLEYVIEW AVE SFR 1.00 201.67 115.36 054-567-008-000 998 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-009-000 956 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-010-000 902 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-011-000 898 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-012-000 856 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-013-000 802 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-014-000 803 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-015-000 857 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-016-000 899 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-017-000 903 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-018-000 957 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-019-000 999 SKYVIEW AVE SFR 1.00 201.67 115.36
054-567-020-000 998 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-021-000 936 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-022-000 902 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-023-000 898 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-024-000 856 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-025-000 802 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-026-000 803 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-027-000 857 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-028-000 897 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-029-000 903 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-030-000 957 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-567-031-000 999 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-001-000 1198 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-002-000 1178 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-003-000 1160 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-004-000 1140 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-005-000 1122 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 6 of 8
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Packet Pg. 167 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-591-006-000 1102 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-007-000 1098 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-008-000 1078 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-009-000 1060 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-010-000 1040 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-011-000 1022 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-591-012-000 1002 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-001-000 1199 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-002-000 1179 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-003-000 1161 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-004-000 1141 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-005-000 1123 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-006-000 1103 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-007-000 1099 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-008-000 1079 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-009-000 1061 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-010-000 1041 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-011-000 1023 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-012-000 1003 MOUNTAINVIEW AVE SFR 1.00 201.67 115.36 054-592-013-000 1002 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-014-000 1022 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-015-000 1040 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-016-000 1060 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-017-000 1078 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-018-000 1098 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-019-000 1102 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-020-000 1122 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-021-000 1140 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-022-000 1160 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-023-000 1178 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-592-024-000 1198 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-001-000 998 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-002-000 956 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-003-000 902 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-004-000 898 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-005-000 856 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-006-000 802 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-007-000 803 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-008-000 857 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-009-000 899 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-010-000 903 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-011-000 957 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-012-000 999 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-593-013-000 998 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-014-000 956 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-015-000 902 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-016-000 898 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-017-000 866 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-018-000 834 PALMVIEW AVE SFR 1.00 201.67 115.36 054-593-019-000 802 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-001-000 1199 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-002-000 1179 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-003-000 1161 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-004-000 1141 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-005-000 1123 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-006-000 1103 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-007-000 1099 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-008-000 1079 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-009-000 1061 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-010-000 1041 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-011-000 1023 DESERTVIEW AVE SFR 1.00 201.67 115.36 054-594-012-000 1003 DESERTVIEW AVE SFR 1.00 201.67 115.36 Willdan Financial Services Page 7 of 8
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Packet Pg. 168 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Buena Vista Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-594-013-000 1002 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-014-000 1022 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-015-000 1040 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-016-000 1060 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-017-000 1078 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-018-000 1098 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-019-000 1102 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-020-000 1122 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-021-000 1140 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-022-000 1160 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-023-000 1178 PALMVIEW AVE SFR 1.00 201.67 115.36 054-594-024-000 1198 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-001-000 1199 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-002-000 1179 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-003-000 1161 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-004-000 1141 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-005-000 1123 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-006-000 1103 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-007-000 1099 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-008-000 1079 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-009-000 1061 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-010-000 1041 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-011-000 1023 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-012-000 1003 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-013-000 999 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-014-000 957 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-015-000 903 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-016-000 899 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-017-000 867 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-018-000 835 PALMVIEW AVE SFR 1.00 201.67 115.36 054-595-019-000 803 PALMVIEW AVE SFR 1.00 201.67 115.36 Total $93,778.50 $53,642.40
Total Parcels 465
Willdan Financial Services Page 8 of 8
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Packet Pg. 169 Attachment: 2023-2024 Engineer's Report - Buena Vista LLD (5977 : Approve the Engineer's Report regarding Buena Vista L&LD and the Levy City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Public Hearing
Prepared By: Karla Chaparro
SCHEDULED Department Head: Karla Chaparro
RESOLUTION (ID # 5978) DOC ID: 5978
Public hearing for the purpose of approving the Engineer's Report regarding Legacy Ranch Landscaping and Lighting
District and authorizing the levy and collection of
assessments related thereto commencing in fiscal year
2023/2024
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING LEGACY
RANCH LANDSCAPING AND LIGHTING DISTRICT AND AUTHORIZING THE LEVY
AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
FISCAL IMPACT:
The City will receive approximately $65,036 to maintain the Landscaping and Lighting needs of the District.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #1 Financial & Governance Stability & Sustainability DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
N/A
DISCUSSION:
On an annual basis the Legacy Ranch Landscaping and Lighting District determines the levy and collection of assessments needed for the coming year. This is based on an Engineer's Report for the District. The City is currently maintaining the improvements in the District.
CONCLUSION:
Adopt Resolution No 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING LEGACY
RANCH LANDSCAPING AND LIGHTING DISTRICT AND AUTHORIZING THE LEVY
AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
ATTACHMENTS:
• 2023-2024 Resolution Approving the Engineer's Report - Legacy Ranch - Public Hearing - May 16, 2023.pdf (PDF) • 2023-2024 Engineer's Report - Legacy Ranch LLD (PDF)
15 Packet Pg. 170
04/2023/cdz/A23-0080/Reso/ApprovingEngineersReport
LegacyRanchLLDFY23-24 1
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER’S REPORT
REGARDING LEGACY RANCH LANDSCAPING AND
LIGHTING DISTRICT; AND AUTHORIZING THE LEVY AND
COLLECTION OF ASSESSMENTS RELATED THERETO
COMMENCING IN FISCAL YEAR 2023-2024
WHEREAS, the City Council of the City of El Centro, California (hereinafter referred to as “City Council”) did by previous Resolution order the Engineer to prepare and file a report in connection with Legacy Ranch Landscaping and Lighting District (hereafter referred to as the “District”) and the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023 and ending June 30, 2024, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) and the provisions of the California Constitution Article XIIID; and
WHEREAS, the City Council did by previous resolutions initiate proceedings and declare its intention to levy and collect the annual assessments for the District for the purpose of operating, maintaining and servicing the improvements related thereto, pursuant to the Act; and WHEREAS, the Engineer has prepared and filed with the City Clerk of the City of El Centro a report prepared in accordance with Article 4 of Chapter 1 and of the Act and the City Clerk has presented to the City Council such report entitled “Engineer’s Report for the Legacy Ranch Landscaping and Lighting District, Fiscal Year 2023-2024” (hereafter referred to as the “Report”) as prescribed by Chapter 3, Section 22623 of Act; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and finds that the levy of assessments has been spread in accordance with the special benefits to be received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City Council now desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay the costs and expenses of operating, maintaining and servicing landscaping and street lighting improvements and appurtenant facilities located within the District, and for which assessed properties receive special benefit; and
WHEREAS, the City Council following notice duly given, has held a duly noticed, full and fair Public Hearing on May 16, 2023, regarding the District, the Engineer’s Report prepared in connection therewith, and considered any oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act.
NOW, THEREFORE, the City Council of the City of El Centro, California, does hereby resolve as follows:
1. That the preceding recitals are true and correct.
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Packet Pg. 171 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Legacy Ranch - Public Hearing - May 16, 2023.pdf (5978 : Approve the 04/2023/cdz/A23-0080/Reso/ApprovingEngineersReport
LegacyRanchLLDFY23-24 2
2. That the Report is hereby approved (as submitted or amended by direction of this City Council) and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
3. The City Council hereby finds and determines that:
i) the land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District; and
ii) the District includes all of the lands so specifically benefited; and iii) the net amount to be assessed upon the lands within the District in accordance with the fee for the fiscal year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among the eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.
4. The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act.
5. The City Council hereby orders the proposed improvements to be made, which include but are not limited to: all landscaping material and facilities within the District. These improvements include by way of example turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (and perimeter landscaping) surrounding the developments.
6. The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with public street lighting within the residential subdivisions; and public street lighting, traffic signals and other public lighting facilities on the streets surrounding or adjacent to the developments and other public areas associated or necessary for development of properties within the District.
7. The City Clerk, or her designee, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution pursuant to the Act.
8. That the County Auditor for the County of Imperial shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected.
After collection by the County, the net amount of the levy shall be paid to the City Treasurer.
9. The City Treasurer shall deposit the money representing assessments collected by the County for the District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in this Resolution.
10. The adoption of this Resolution is effective immediately and constitutes the District’s levy for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
11. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2023.
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Packet Pg. 172 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Legacy Ranch - Public Hearing - May 16, 2023.pdf (5978 : Approve the 04/2023/cdz/A23-0080/Reso/ApprovingEngineersReport
LegacyRanchLLDFY23-24 3
CITY OF EL CENTRO
By___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By_____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23 - was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By___________________________
Norma Wyles, City Clerk
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Packet Pg. 173 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Legacy Ranch - Public Hearing - May 16, 2023.pdf (5978 : Approve the
City of El Centro
Legacy Ranch
Landscape and Lighting District
2023/2024 ENGINEER’S REPORT
Intent Meeting: April 18, 2023
Public Hearing: May 16, 2023
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com
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Packet Pg. 174 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the
ENGINEER'S REPORT AFFIDAVIT
Legacy Ranch Landscaping and Lighting District
The District includes the parcels of land within the residential and commercial subdivisions known as
Legacy Ranch
City of El Centro,
County of Imperial, State of California
This Report identifies the parcels within Legacy Ranch Landscaping and Lighting District and relevant zones therein including the improvements, budgets, parcels and assessments to be levied for fiscal year 2023/2024, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Imperial County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of El Centro
By: ________________________________
Michelle Laase
Project Manager, District Administration Services
By: ________________________________
Tyrone Peter
P.E. # C 81888
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Packet Pg. 175 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the
PRELIMINARY APPROVAL
This Engineer’s Report and the proposed assessments described herein have been preliminarily approved by the City Council of the City of El Centro on this ______ day of ____________, 2023.
_________________________________
Norma Wyles, CMC
City Clerk
City of El Centro
FINAL APPROVAL
This Engineer’s Report, the improvements and assessments described herein were approved and adopted by the City Council of the City of El Centro on this ______ day of ___________, 2023.
________________________________
Norma Wyles, CMC
City Clerk
City of El Centro
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Packet Pg. 176 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the
TABLE OF CONTENTS
I. EXECUTIVE SUMMARY1
A. INTRODUCTION 1
II. PLANS AND SPECIFICATIONS2
A. DESCRIPTION OF THE DISTRICT 2
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
C. DESCRIPTION OF IMPROVEMENTS AND SERVICES 3
III. METHOD OF APPORTIONMENT6
A. GENERAL 6
B. PROPOSITION 218 BENEFIT ANALYSIS 6
C
. SPECIAL BENEFIT ANALYSIS 7
D. ASSESSMENT METHODOLOGY 9
E
. ASSESSMENT RANGE FORMULA 12
IV. DISTRICT BUDGET1
3 A. DESCRIPTION OF BUDGET ITEMS 13
B. PROPOSED BUDGET FISCAL YEAR 2023/2024 17
C. HISTORICAL RATES 18
V.DISTRICT DIAGRAM1
9 VI. 2023/2024 ASSESSMENT ROLL 20
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Packet Pg. 177 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the 2023/2024 Legacy Ranch LLD Page 1 of 20
I. EXECUTIVE SUMMARY
A. INTRODUCTION
The City of El Centro (“City”) created the Legacy Ranch Landscaping and Lighting District (“District”) in order to provide for the ongoing maintenance, operation and servicing of park, certain perimeter landscaping, off-site landscaping improvements, and street lighting improvements installed in connection with development of properties within the District. This District provides the financial mechanism (annual assessments) by which the ongoing operation and maintenance of these improvements are funded. The District was formed in 2007 and annual assessments are levied pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”) and in compliance with the substantive and procedural requirements of the “California State Constitution” Article XIIID (“Article XIIID”).
This Engineer’s Annual Levy Report (“Report”) describes the District and the proposed assessments for Fiscal Year 2023/2024. The annual budget for the maintenance and operation of the improvements is based on estimated expenses for the upcoming Fiscal Year. Parcels within the District are assessed proportionately for only those improvements and services that are a special benefit.
The District, boundaries, improvements and services, method of apportionment and assessments described in this Report are based on current development and improvement plans including direct expenditures, incidental expenses, and reserves associated with the maintenance and servicing of the improvements.
These detailed plans and specifications approved by the City are made part of this report by reference.
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the Imperial County Assessor’s Office.
The Imperial County Auditor/Controller uses Assessment Numbers and specific Fund Numbers to identify properties assessed on the tax roll for special district benefit assessments.
Following consideration of public comments and written protests at a noticed Public Hearing, the City Council may confirm the Report as submitted or amended and order the levy and collection of assessments for Fiscal Year 2023/2024 pursuant to the 1972 Act. The assessment information approved will be submitted to the County Auditor/Controller and included on the property tax roll for each benefiting parcel. The rates will be calculated during Fiscal Year 2022/2023 for Fiscal Year 2023/2024, and as approved will be submitted to the
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Packet Pg. 178 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the 2023/2024 Legacy Ranch LLD Page 2 of 20
Imperial County Auditor/Controller to be included on the property tax roll for each parcel for Fiscal Year 2023/2024.
II. PLANS AND SPECIFICATIONS
A. DESCRIPTION OF THE DISTRICT
The District consists of all lots, parcels and subdivisions of land located in the development area described below:
Legacy Ranch. The District encompasses an area of land of approximately thirty-seven acres (37 acres) in size. It is bordered on the east side by Farnsworth Road and on the west side by Third Street and is located between W. Dannenberg Road to the north and W. McCabe Road to the south. The location and borders of the District can be seen in section V of this Report.
The District includes:
143 single-family residential lots, and
A 1.5-acre community park which is located wholly within the residential subdivision of the District and is to be dedicated to the City. The park is adjacent to and south of Charles Elmore Drive and is surrounded by residential lots of the District on its three other sides.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains, and other ornamental structures and facilities.
The installation or construction of public lighting facilities. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
The maintenance or servicing, or both, of any of the foregoing.
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The acquisition of any existing improvement otherwise authorized pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices;
Compensation payable to the County for collection of assessments; Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
Costs associated with any elections held for the approval of a new or increased assessment.
The 1972 Act defines "Maintain" or "Maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
C. DESCRIPTION OF IMPROVEMENTS AND SERVICES
The purpose of this District is to ensure the ongoing maintenance, operation and servicing of park, landscaping, and lighting improvements established or installed in connection with development of properties within the District. The improvements to be maintained and funded through the District assessments are generally described as:
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Packet Pg. 180 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the 2023/2024 Legacy Ranch LLD Page 4 of 20
Park Maintenance
Park landscaping including trees, vegetation, irrigation systems and hardscape improvements located within the park which is to be dedicated to the City for maintenance;
Grass field for open play;
Playground equipment including a tot lot with a shade structure; Pavilion for picnic area;
Covered picnic area with picnic tables;
Masonry including a park monument and a flagpole;
Furnishings including a water fountain, benches and trash receptacles; Security lighting throughout the park;
Approximately 49,000 square feet of turf grass including a grass field of approximately 35,000 square feet inside of the park walk and 15,000 square feet outside of the park walk for open play;
Trees of assorted varieties of approximately 24” box size; Ornamental shrubs of approximately 5-gallon size;
Ornamental vines of approximately 5-gallon size;
Meandering concrete park walks along the perimeter of the park including concrete under pavilions, benches and memorial plaza;
Concrete mow curbs;
A tot lot with a shade structure and playground equipment; A covered picnic area including picnic tables;
A memorial park monument sign with a plaque on the north side of the park; and a flagpole;
Water fountains;
Park benches; and
Trash receptacles; and
All appurtenant facilities, equipment, materials and utilities related to the aforementioned improvements.
All parcels within the District are served by the park and can utilize the open entrance areas from Charles Elmore Drive.
Landscape Improvements
The landscaping improvements may include, but are not limited to, all landscaping material and facilities that benefit the properties within the District.
These improvements include turf, ground cover, shrubs, trees, plants, irrigation
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and drainage systems, ornamental lighting structures, entryway monuments, and associated appurtenant facilities located within the street right-of-ways and public areas including streetscape areas surrounding the development and at an off-site improvements location (retention basin) on the northeast corner of the Countryside North development. The following is a description of the landscape improvements:
Perimeter landscape improvements along Farnsworth Lane frontage, consisting of trees no less than 24” box in size; planting areas of assorted shrubs, vines and groundcover of approximately 12,000 square feet, and turf of approximately 48,000 square feet. These improvements include those associated with landscaping for an Imperial Irrigation District easement located alongside Farnsworth Lane, on the eastern boundary of the development.
Perimeter landscape improvements along Third Street frontage, consisting of trees no less than 24” box in size; planting areas of assorted shrubs, vines and groundcover of approximately 12,000 square feet; and turf of approximately 4,000 square feet.
Perimeter landscape improvements along Valor Lane close to the main entry into the development, consisting of trees and planting areas of assorted shrubs, vines and groundcover of approximately 2,000 square feet.
Off-site landscape maintenance for the 5,600 of retention basin landscaping that the development benefits from includes but is not limited to trash removal, weed clearing and other necessary landscape maintenance within the basin.
Public Street Lighting Improvements
The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with and located within the street right-of-ways and public areas surrounding the development:
All public street lighting within the residential subdivision; which includes approximately 30 street-lights, including one close to the northwest corner of the park.
Security lighting throughout the park.
Public street lighting, traffic signals and other public lighting facilities on the streets surrounding or adjacent to the development and other public areas associated or necessary for development of properties within the District.
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III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formula used for calculating assessments reflects the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on estimated benefit to each parcel.
In addition, pursuant to the Constitution, Article XIIID, Section 4, a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel and provides that only special benefits may be assessed.
B. PROPOSITION 218 BENEFIT ANALYSIS
In conjunction with the provisions of the 1972 Act, the California Constitution Article XIIID addresses several key criteria for the levy of assessments, notably:
Article XIIID Section 2d defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
Article XIIID Section 2i defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.
General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4a defines proportional special benefit assessments as follows:
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“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments.
These improvements will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing Legacy Ranch District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes.
The costs of the improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support.
The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District.
The various public improvements and the associated costs have been identified as either “general benefit” (not assessed) or “special benefit”.
C. SPECIAL BENEFIT ANALYSIS
Each of the improvements, the associated costs and assessments have been carefully reviewed, identified and allocated based on special benefit pursuant to the provisions of the Constitution and 1972 Act. The improvements associated
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with this District have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with the proposed development plans. As such, these improvements would be necessary and required of individual property owners for the development of such properties and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the maintenance and operation of the improvements are of direct and special benefit to the properties.
The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the District receives benefit from the improvements. The desirability and security of properties is enhanced by the presence of street lighting and well-maintained landscaping in close proximity to those properties.
The special benefits associated with all landscaping improvements are specifically:
Enhanced desirability of properties through association with the improvements;
Improved aesthetic appeal of properties providing a positive representation of the area and properties;
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping;
Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention;
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties;
Enhanced quality of life through well-maintained parks and landscaped areas;
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities including abatement of graffiti; and Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
Enhanced deterrence of crime and the aid to police protection; Increased nighttime safety on roads and streets;
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Improved ability of pedestrians and motorists to see; Improved ingress and egress to property;
Reduced vandalism and other criminal act and damage to improvements or property; and
Improved traffic circulation and reduced nighttime accidents and personal property loss.
The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.
Although the improvements include public easements, right-of-ways, streets and other amenities available or visible to the public at large, the construction and installation of these improvements are only necessary for the development of properties within the District and are not required nor necessarily desired by any properties or developments outside the District boundary. Therefore, any public access or use of the improvements by others is incidental and there is no measurable general benefit to properties outside the District or to the public at large.
D. ASSESSMENT METHODOLOGY
The method of apportionment for the District calculates the receipt of special benefit from the respective improvements based on the actual and use of the parcels within the District. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned within the District. The development is a Single Family Residential development and it has been determined that all residential parcels benefit equally from the improvements.
Equivalent Benefit Units:
To assess benefits equitably, it is necessary to relate each property’s proportional special benefits to the special benefits of all other properties within the District. The Equivalent Benefit Unit method of assessment apportionment uses the single-family home site as the basic unit of assessment. A single-family home site equals one Equivalent Benefit Unit (EBU). All other land uses are converted to EBUs based on an assessment formula that equates the property’s specific development status, type of development (land use), and size of the property, as compared to a single-family home site.
The EBU method of apportioning special benefits is typically seen as an appropriate and equitable assessment methodology for districts formed under the
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1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size and development.
EBU Application by Land Use:
Single-Family Residential: This land use is defined as a fully subdivided residential home site with or without a structure. This land use is assessed 1.0 EBU per lot or parcel. This is the base value that all other land use types are compared and weighted against (i.e. Equivalent Benefit Unit or EBU).
Multi-Family Residential: This land use is defined as a fully subdivided residential parcel that has more than one residential unit developed on the property. This land use is assessed 1.0 EBU per dwelling unit.
Planned-Residential Development: This land use is defined as any property not fully subdivided with a specific number of proposed residential lots or dwelling units to be developed on the parcel. This land use type is assessed at 1.0 EBU per planned (proposed) residential lot or dwelling unit.
Vacant Single-Family Residential: This land use is defined as property currently zoned for single-family detached residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.5 EBU per parcel.
Vacant Multi-Family Residential: This land use is defined as property currently zoned for multi-family residential development, but a tentative or final tract map has not been submitted and/or approved. This land use is assessed at 0.5 EBU per parcel.
Vacant Commercial: This land use is defined as property currently zoned for commercial use, but not specifically identified as commercial property. This land use is assessed at 1.0 EBU per acre. Parcels less than 1 acre are assigned a minimum of 1.0 EBU. Parcels over 50 acres are assigned a maximum of 50 EBU.
Developed Commercial: This land use is defined as property developed for either commercial or industrial use. This land use type is assessed at 4.0 EBU per gross acre. Parcels less than 0.25 acres are assigned a minimum of 1.0 EBU and there is no maximum acreage cap, as is the case with Vacant Commercial Property.
Recreational or Limited Commercial Use: This land use is defined as property used for recreational or commercial use that is not part of the improvements provided by the District. This land use classification may include, but is not limited to, golf courses, commercial parking lots or commercial properties where less than ten percent of the total acreage has been developed. This land use is assessed at 2.0 EBU per acre. Similar to Commercial properties, there is no
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maximum acreage cap for this land use but parcels less than 0.5 acres are assigned a minimum 1.0 EBU.
Exempt Parcels: This land use identifies properties that are not assessed and are assigned 0.0 EBU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas and right-of-ways including greenbelts and parkways; utility right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that cannot be developed; park properties and other publicly owned properties that are part of the District improvements or that have little or no improvement value.
These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.
The following table provides a listing of land use types, land use code designations, the Equivalent Benefit Unit factor applied to that land use type, and the multiplying factor used to calculate each parcel’s individual EBU.
The benefit formula applied to parcels within the District is based on the preceding Equivalent Benefit Unit (EBU) table. Each parcel's EBU correlates the parcel’s special benefit received as compared to all other parcels benefiting from the improvements.
The following formula is used to calculate each parcel’s EBU (proportional benefit).
Land Use Codes and Equivalent Benefit Units
Property Type Land Use
Code
Equivalent
Benefit
Unit
Multiplier
Single-Family Residential SFR 1.0 Lot/Parcel
Multi-Family Residential MFR 1.0 Dwelling Unit
Planned Residential Development PRD 1.0 Planned Residential Lot or Dwelling Unit Vacant Single-Family Residential SFV 0.5 Parcel
Vacant Multi-Family Residential MFV 0.5 Parcel
Vacant Commercial CMV 1.0 Acreage
Developed Commercial COM 4.0 Acreage
Recreational or Limited Commercial Use REC 2.0 Acreage
Exempt XMT 0.0 Parcel
The total number of Equivalent Benefit Units (EBUs) is the sum of all individual EBUs applied to parcels that receive a special benefit from the improvement. An assessment amount per EBU (Rate) for each improvement is established by taking the total cost of the improvement and dividing that amount by the total number of EBUs of all parcels benefiting from the improvement. This Rate is then applied back to each parcel’s individual EBU to determine the parcel’s proportionate benefit and assessment obligation for that improvement.
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Total Balance to Levy / Total EBU = Levy per EBU
Levy per EBU x Parcel EBU = Parcel Levy Amount
The total number of EBUs for the development within the District is 143.
E. ASSESSMENT RANGE FORMULA
Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (Proposition 218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, balloting of property owners is required pursuant to the Constitution Article XIIID Section 4. The property owner ballots include an Assessment to be approved, as well as the approval of an assessment range formula.
The Maximum Assessment is equal to the initial Assessment approved by property owners adjusted annually by the percentage increase in the local Consumer Price Index (CPI) in the San Diego-Carlsbad area for All Urban Consumers from January to January. For Fiscal Year 2023/2024, the percentage increase of the local CPI is 6.45%.
Beginning in the second fiscal year of the District (Fiscal Year 2008/2009) and each fiscal year thereafter, the Maximum Assessment will be recalculated and a new Maximum Assessment established.
The Maximum Assessment is adjusted annually and is calculated independent of the District’s annual budget and proposed annual assessment. Any proposed annual assessment (rate per EBU) less than or equal to this Maximum Assessment is not considered an increased assessment, even if the proposed assessment is much greater than the assessment applied in the prior fiscal year.
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IV. DISTRICT BUDGET
A. DESCRIPTION OF BUDGET ITEMS
The following is a brief description of the costs associated with the improvements and services funded through the District.
DIRECT COSTS:
Landscaping Maintenance Costs/Labor — Includes all regularly scheduled labor and general maintenance cost including all wages, salaries, benefits and contract services required to properly maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.
Landscaping Supplies— Includes all, materials, supplies, (e.g. pipe, fertilizer, insecticides, fuel, cleaning material etc.), and equipment, (e.g. communication, small tools, rentals, machinery etc.), required to operate, maintain and ensure the satisfactory condition of all improvements and appurtenant facilities.
Utilities — The furnishing of water and electricity required for the operation and maintenance of the improvements and facilities.
Miscellaneous Expenses — This item includes repairs to the improvements and facilities that are not included in the yearly maintenance costs. This may include repair of damaged amenities due to vandalism, storms, etc. Also, included may be planned upgrades or replacements of the improvements and equipment that provide a direct benefit to the District.
ADMINISTRATION COSTS:
District Administration — May include all or a portion of the administrative and professional service costs associated with the coordination of District services and operations including response to public concerns and education and procedures associated with the levy and collection of assessments. This budget item also includes the costs of contracting with professionals to provide administrative, legal or engineering services specific to the District.
County Administration Fee — This is the cost to the District for the County to collect assessments on the property tax bills.
LEVY BREAKDOWN:
Reserve Fund Collection/ (Transfer) — The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides for a District Reserve
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Fund. This Reserve Fund provides for the collection of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through December 10th or when the County provides the City with the first installment of assessments collected from the property tax bills (typically January or February). Negative amounts shown for this budget item represent transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Reserve eliminates the need for the City to transfer funds from non-District accounts to pay for operational expenses during the first half of the fiscal year and also provides the District with sufficient funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with Section 22660, provides for the District to establish by resolution an assessment installment plan for proposed improvements and expenditures that are greater than can be conveniently raised from a single annual assessment. Depending on the nature of the planned improvements, the collection of funds necessary to complete the project may be collected over a period up to thirty years, but typically not more than five years. The funds collected shall be accumulated in a separate improvement fund commonly referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project (budgeted separately), the amount shown for this item in the annual budget will typically be a positive number representing the amount being collected that year as part of the Balance to Levy. A negative number (Contribution) should only occur after the project has been completed and excess funds are being credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital Improvements are clearly identified under the Fund Balance Information section of the Budget.
General Fund Replenishment/(Transfer) — This item represents repayments of amounts that had been temporarily advanced to the District from other revenue sources (usually the General Fund) or represents funds being loaned to the District for the current Fiscal Year that must be repaid by future assessments. Similar to the Reserve Collection/ (Contribution) line item, this item directly impacts the Reserve Fund Balances either positively or negatively.
Repayments are shown as a positive number and represent additional money being collected in the current annual assessment to repay a prior loan. These loans are typically for capital improvement expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies
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were not sufficient to cover the expenses. To ensure the ongoing operation and maintenance of the improvements, the City may advance funds to the District as a temporary loan to meet current expenditures and collect repayment of the loan through the annual assessments the following year or possibly over several years. Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount is still outstanding. A loan for the current fiscal year (Contribution) is shown as a negative number. If the District is expected to incur significant expenditures in the current fiscal year for special services or capital improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues (annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future assessment revenues.
Balance to Levy — This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct and Administration Costs, the Reserve Collection/ (Contribution), Replenishment/ (Contribution), and Other Revenue Sources.
DISTRICT STATISTICS:
Total Parcels — The total number of parcels within the District.
Total Parcels Levied — The total number of parcels within the District that are assessed. Non-assessable lots or parcels include properties that have been determined to receive no special benefits from the improvements and may include land principally encumbered by public or other right-of-ways or easements, common areas, and/or parcels that have restricted use or development potential.
Total Equivalent Benefit Units — The typical single-family residential parcel is assigned one (1.0) Equivalent Benefit Unit. Every other land-use or property type is converted to EBU’s based on an assessment formula that equates the property’s specific development status, type of development (land-use), and size of the property, as compared to typical single-family residential parcel.
Levy per EBU — This amount represents the assessment rate being applied to each parcel. The Levy per EBU is the result of dividing the total
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Balance to Levy, by the sum of the Total Equivalent Benefit Units to be assessed.
RESERVE INFORMATION:
Reserve Balance — The Reserve Balance eliminates the need for the City to transfer funds from non-District accounts to pay for District charges during the first half of the fiscal year. The Reserve Balance allows the District to retain sufficient funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January or February (when the County provides the City with the first installment of assessments collected from the property tax bills). Additional funds may be collected each year to ensure adequate operating funds are available or the funds may be used to reduce the Balance to Levy. Using reserve amounts in this way allows the Levy rate to remain fairly constant, although District costs may fluctuate. The Previous Reserve Balance reflects the projected funds available at the beginning of the current fiscal year (based on the projected revenues and expenses from the prior fiscal year). The Estimated Ending Reserve Balance reflects the projected funds that are anticipated at the end of the current fiscal year (assuming all revenues and expenditures occur as budgeted).
The budget to establish the proposed maximum assessment and the proposed assessment for fiscal year 2023/2024 is shown on the next page. As shown in the budget, the adjusted Maximum Assessment Rate per EBU is $598.01. For each fiscal year, the actual proposed assessment may be less than the adjusted maximum assessment.
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B. PROPOSED BUDGET FISCAL YEAR 2023/2024
City of El Centro
Legacy Ranch Landscaping and Lighting Assessment
Fiscal Year 2023/2024
Fund Number: 92310
Levy Components Special Benefit Costs
ANNUAL MAINTENANCE (DIRECT COSTS)
Landscaping $27,000
Landscaping Supplies 3,000
Utilities Water 10,000
Utilities Electricity 2,500
Miscellaneous Expenses 3,000
Parks & Recreation Equipment 0
TOTAL LANDSCAPE AND LIGHTING MAINTENANCE $45,500
ADMINISTRATION COSTS
District Administration $3,500
Professional Fees for Administration 4,000
TOTAL ADMIN $7,500
TOTAL COSTS AND EXPENSES $53,000
LEVY ADJUSTMENTS
Reserve Fund Collection/ (Transfer) $12,636
Interest Income Credit (200)
Capital Improvement Fund Collection/(Transfer) 0
General Fund Replenishment/(Transfer) 0
TOTAL ADJUSTMENTS $12,436
BALANCE TO LEVY $65,036
ADDITIONAL INFORMATION
Total Parcels 146
Total Parcels Levied 143
Total Equivalent Benefit Units 143.00
Levy per EBU $454.80
Maximum Assessment per EBU (Prior Fiscal Year) $561.80
Maximum Assessment per EBU (Current Fiscal Year) $598.01 Percent Change 6.45%
RESERVE INFORMATION
Beginning Fund Balance 7/01/2023 $8,607
Collection/(Transfer) 12,636
Estimated Reserve Balance 6/30/2024 $20,843
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C. HISTORICAL RATES
Fiscal Year CPI Applied Rate Max Rate
2007/08 N/A $391.16 $392.00
2008/09 2.29% $400.97 $400.97
2009/10 3.85% $416.42 $416.43
2010/11 0.00% $416.42 $416.43
2011/12 1.32% $416.42 $421.92
2012/13 3.03% $354.55 $434.71
2013/14 1.60% $50.00 $441.68
2014/15 1.31% $50.00 $447.45
2015/16 1.85% $50.00 $455.74
2016/17 1.62% $50.00 $463.12
2017/18 1.97% $50.00 $472.22
2018/19 3.01% $49.83 $486.46
2019/20 2.58% $49.83 $498.99
2020/21 2.30% $173.36 $510.47
2021/22 1.69% $173.26 $519.11
2022/23 8.22% $259.88 $561.80
2023/24 6.45% $454.80 $598.01
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V. DISTRICT DIAGRAM
The Diagram for the Legacy Ranch Landscaping and Lighting District is on file with the City Clerk and by reference herein is made part of this Report. The parcels within the Legacy Ranch Landscaping and Lighting District consist of all lots, parcels and subdivisions of land shown on the Imperial Assessor’s parcel maps. The lines and dimensions shown on the County Assessor Parcel maps for the current year are incorporated by reference herein and made part of this Report.
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VI. 2023/2024 ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Imperial County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. A listing of the current assessor parcels to be assessed within this District along with the assessment amounts is provided in the Assessment Roll on file at the Office of the City Clerk.
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Packet Pg. 197 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the APN Situs Address Land Use EBU Max Assessment Charge
054-671-001-000 298 ROBERT J PORTER DR SFR 1.00 $598.01 $454.80 054-671-002-000 286 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-003-000 274 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-004-000 262 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-005-000 250 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-006-000 238 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-007-000 226 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-008-000 214 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-009-000 202 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-010-000 198 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-011-000 186 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-012-000 174 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-013-000 162 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-014-000 150 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-015-000 138 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-016-000 126 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-017-000 114 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-018-000 102 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-671-019-000 3801 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-020-000 3813 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-021-000 3827 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-022-000 3841 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-023-000 3853 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-024-000 3865 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-025-000 3877 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-671-026-000 3889 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-672-001-000 297 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-002-000 285 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-003-000 273 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-004-000 261 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-005-000 249 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-006-000 237 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-007-000 225 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-008-000 213 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-009-000 201 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-010-000 197 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-011-000 185 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-012-000 173 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-013-000 161 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-014-000 149 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-015-000 137 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-016-000 125 ROBERT J PORTER DR SFR 1.00 598.01 454.80 054-672-017-000 126 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-018-000 138 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-019-000 150 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-020-000 162 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-021-000 174 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-022-000 186 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-023-000 198 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-024-000 202 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-025-000 214 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-026-000 226 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-027-000 238 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-028-000 250 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-029-000 262 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-030-000 274 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-672-031-000 286 CHARLES ELMORE DR SFR 1.00 598.01 454.80 City of El Centro
Legacy Ranch Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
Willdan Financial Services Page 1 of 3
15.b
Packet Pg. 198 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Legacy Ranch Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-672-032-000 298 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-001-000 297 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-002-000 285 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-003-000 273 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-004-000 261 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-005-000 249 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-007-000 197 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-008-000 185 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-009-000 173 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-010-000 161 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-011-000 149 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-012-000 137 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-013-000 125 CHARLES ELMORE DR SFR 1.00 598.01 454.80 054-673-014-000 3900 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-673-015-000 3912 RUPERT FRANKS DR SFR 1.00 598.01 454.80 054-673-016-000 3924 RUPERT FRANKS DR SFR 1.00 598.01 454.80 054-673-017-000 3936 RUPERT FRANKS DR SFR 1.00 598.01 454.80 054-673-018-000 3948 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-673-019-000 3947 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-020-000 3935 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-021-000 3923 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-022-000 3911 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-023-000 3900 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-024-000 3912 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-025-000 3924 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-026-000 3936 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-027-000 3948 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-673-028-000 3947 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-029-000 3935 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-030-000 3923 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-031-000 3924 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-032-000 3936 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-033-000 3948 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-673-034-000 3947 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-035-000 3935 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-036-000 3923 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-037-000 3911 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-038-000 3900 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-039-000 3912 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-040-000 3924 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-041-000 3936 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-673-042-000 3948 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-001-000 3952 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-002-000 3964 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-003-000 3976 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-004-000 3988 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-005-000 3998 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-006-000 3999 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-007-000 3989 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-008-000 3977 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-009-000 3965 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-010-000 3953 PAUL ROBINSON CT SFR 1.00 598.01 454.80 054-674-011-000 3952 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-012-000 3964 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-013-000 3976 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-014-000 3988 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-015-000 3998 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 Willdan Financial Services Page 2 of 3
15.b
Packet Pg. 199 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the APN Situs Address Land Use EBU Max Assessment Charge
City of El Centro
Legacy Ranch Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
054-674-016-000 3999 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-017-000 3989 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-018-000 3977 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-019-000 3965 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-020-000 3953 ARTHUR HENNESAY CT SFR 1.00 598.01 454.80 054-674-021-000 3952 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-022-000 3964 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-023-000 3976 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-024-000 3988 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-025-000 3998 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-026-000 3999 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-027-000 3989 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-028-000 3977 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-029-000 3965 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-030-000 3953 JOHN VICKERS CT SFR 1.00 598.01 454.80 054-674-031-000 3952 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-032-000 3964 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-033-000 3976 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-034-000 3988 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-035-000 3998 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-038-000 3977 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-039-000 3965 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-040-000 3953 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-041-000 3941 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-042-000 3927 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-043-000 3913 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-044-000 3901 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-046-000 3999 RUBERT FRANKS DR SFR 1.00 598.01 454.80 054-674-047-000 3989 RUBERT FRANKS DR SFR 1.00 598.01 454.80 Total 143.00 $85,515.74 $65,036.40
Total Parcels 143
Willdan Financial Services Page 3 of 3
15.b
Packet Pg. 200 Attachment: 2023-2024 Engineer's Report - Legacy Ranch LLD (5978 : Approve the Engineer's Report regarding Legacy Ranch L&LD and the City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Finance
El Centro, CA 92243 Category: Public Hearing
Prepared By: Karla Chaparro
SCHEDULED Department Head: Karla Chaparro
RESOLUTION (ID # 5979) DOC ID: 5979
Public hearing for the purpose of approving the Engineer's Report regarding the El Centro Town Center Landscaping
and Lighting District and the levy and collection of
assessments related thereto commencing in fiscal year
2023/2024
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING THE EL
CENTRO TOWN CENTER LANDSCAPING AND LIGHTING DISTRICT AND THE
LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
FISCAL IMPACT:
The City will receive approximately $30,451 to maintain the Landscaping and Lighting fees of the District.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #1 Financial & Governance Stability & Sustainability DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
N/A
DISCUSSION:
On an annual basis the El Centro Town Center Landscaping and Lighting District determines the levy and collection of assessments needed for the coming year. This is based on an Engineer's Report for the District. The City is currently maintaining the improvements in the District.
CONCLUSION:
Adopt Resolution No. 23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER'S REPORT REGARDING THE EL
CENTRO TOWN CENTER LANDSCAPING AND LIGHTING DISTRICT AND THE
LEVY AND COLLECTION OF ASSESSMENTS RELATED THERETO COMMENCING IN FISCAL YEAR 2023/2024
ATTACHMENTS:
• 2023-2024 Resolution Approving the Engineer's Report - Town Center - Public Hearing - May 16, 2023.pdf(PDF) • 2023-2024 Engineer's Report - Town Center LLD (PDF)
16 Packet Pg. 201
04/2023/cdz/A23-0081/Reso/ApprovingEngineersReport
TownCenterLLDFY23-24 1
RESOLUTION NO. 23 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING THE ENGINEER’S REPORT
REGARDING THE EL CENTRO TOWN CENTER
LANDSCAPING AND LIGHTING DISTRICT AND
AUTHORIZING THE LEVY AND COLLECTION OF
ASSESSMENTS RELATED THERETO COMMENCING IN
FISCAL YEAR 2023-2024
WHEREAS, the City Council of the City of El Centro, California (hereinafter referred to as “City Council”) did by previous Resolution order the Engineer to prepare and file a report in connection with the Town Center Landscaping and Lighting District (hereafter referred to as the “District”) and the proposed levy and collection of assessments related thereto for the fiscal year commencing July 1, 2023 and ending June 30, 2024, pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) and the provisions of the California Constitution Article XIIID; and
WHEREAS, the City Council did by previous resolutions initiate proceedings and declare its intention to levy and collect the annual assessments for the District for the purpose of operating, maintaining and servicing the improvements related thereto, pursuant to the Act; and WHEREAS, the Engineer has prepared and filed with the City Clerk of the City of El Centro a report prepared in accordance with Article 4 of Chapter 1 and of the Act and the City Clerk has presented to the City Council such report entitled “Engineer’s Report for the Legacy Ranch Landscaping and Lighting District, Fiscal Year 2023-2024” (hereafter referred to as the “Report”) as prescribed by Chapter 3, Section 22623 of Act; and WHEREAS, the City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and finds that the levy of assessments has been spread in accordance with the special benefits to be received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and
WHEREAS, the City Council now desires to levy and collect assessments against parcels of land within the District for the fiscal year commencing July 1, 2023 and ending June 30, 2024 to pay the costs and expenses of operating, maintaining and servicing landscaping and street lighting improvements and appurtenant facilities located within the District, and for which assessed properties receive special benefit; and
WHEREAS, the City Council following notice duly given, has held a duly noticed, full and fair Public Hearing on May 16, 2023, regarding the District, the Engineer’s Report prepared in connection therewith, and considered any oral and written statements, protests and communications made or filed by interested persons regarding these matters, pursuant to the Act.
NOW, THEREFORE, the City Council of the City of El Centro, California, does hereby resolve as follows:
1. That the preceding recitals are true and correct.
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Packet Pg. 202 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Town Center - Public Hearing - May 16, 2023.pdf (5979 : Approve the 04/2023/cdz/A23-0081/Reso/ApprovingEngineersReport
TownCenterLLDFY23-24 2
2. That the Report, is hereby approved (as submitted or amended by direction of this City Council) and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection.
3. The City Council hereby finds and determines that:
i) the land within the District will receive special benefit by the operation, maintenance and servicing of improvements, located within the boundaries of the District; and
ii) the District includes all of the lands so specifically benefited; and iii) the net amount to be assessed upon the lands within the District in accordance with the fee for the fiscal year commencing July 1, 2023, and ending June 30, 2024, is apportioned by a formula and method which fairly distributes the net amount among the eligible parcels in proportion to the estimated special benefits to be received by each parcel from the improvements and services.
4. The maintenance, operation and servicing of the improvements and appurtenant facilities shall be performed pursuant to the Act.
5. The City Council hereby orders the proposed improvements to be made, which include but are not limited to: all landscaping material and facilities within the District. These improvements include by way of example turf, ground cover, shrubs, trees, plants, irrigation and drainage systems, ornamental lighting structures, masonry walls or other fencing, entryway monuments, and associated appurtenant facilities located within the streetscape (and perimeter landscaping) surrounding the developments.
6. The street lighting improvements may include but are not limited to electrical energy, lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with public street lighting within the residential subdivisions; and public street lighting, traffic signals and other public lighting facilities on the streets surrounding or adjacent to the developments and other public areas associated or necessary for development of properties within the District.
7. The City Clerk, or her designee, is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution pursuant to the Act.
8. That the County Auditor for the County of Imperial shall enter on the County Assessment Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected.
After collection by the County, the net amount of the levy shall be paid to the City Treasurer.
9. The City Treasurer shall deposit the money representing assessments collected by the County for the District and such money shall be expended only for the maintenance, operation and servicing of the improvements as described in this Resolution.
10. The adoption of this Resolution is effective immediately and constitutes the District’s levy for the fiscal year commencing July 1, 2023, and ending June 30, 2024.
11. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
16.a
Packet Pg. 203 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Town Center - Public Hearing - May 16, 2023.pdf (5979 : Approve the 04/2023/cdz/A23-0081/Reso/ApprovingEngineersReport
TownCenterLLDFY23-24 3
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2023.
CITY OF EL CENTRO
By___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By_____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No.23 - was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By____________________________
Norma Wyles, City Clerk
16.a
Packet Pg. 204 Attachment: 2023-2024 Resolution Approving the Engineer's Report - Town Center - Public Hearing - May 16, 2023.pdf (5979 : Approve the
City of El Centro
Town Center
Landscaping and Lighting District
2023/2024 ENGINEER’S REPORT
Intent Meeting: April 18, 2023
Public Hearing: May 16, 2023
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com
16.b
Packet Pg. 205 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy
ENGINEER'S REPORT AFFIDAVIT
Town Center Landscaping and Lighting District
The District includes the parcels of land within the residential and commercial subdivisions known as
Town Center
City of El Centro
County of Imperial, State of California
This Report identifies the parcels within the District and relevant zones therein including the improvements, budgets, parcels and assessments to be levied for fiscal year 2023/2024, as they existed at the time of the passage of the Resolution of Intention.
Reference is hereby made to the Imperial County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023
Willdan Financial Services
Assessment Engineer
On Behalf of the City of El Centro
By: ________________________________
Michelle Laase
Project Manager, District Administration Services
By: ________________________________
Tyrone Peter
P.E. # C 81888
16.b
Packet Pg. 206 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy
PRELIMINARY APPROVAL
This Engineer’s Report and the proposed assessments described herein have been preliminarily approved by the City Council of the City of El Centro on this ______ day of ____________, 2023.
_________________________________
Norma Wyles, CMC
City Clerk
City of El Centro
FINAL APPROVAL
This Engineer’s Report, the improvements and assessments described herein were approved and adopted by the City Council of the City of El Centro on this ______ day of ___________, 2023.
_________________________________
Norma Wyles CMC
City Clerk
City of El Centro
16.b
Packet Pg. 207 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy
TABLE OF CONTENTS
INTRODUCTION 1
OVERVIEW 1
BALLOT PROCEEDINGS 2
PART I – PLANS AND SPECIFICATIONS 4
DESCRIPTION OF THE DISTRICT 4
IMPROVEMENTS AND SERVICES 4
STREET LIGHTING 5
LANDSCAPING IMPROVEMENTS 6
ZONES OF BENEFIT (ZONES) 7
ZONE 01 7
ZONE 02 8
ZONE 03 9
ZONE 04 9
PART II – METHOD OF APPORTIONMENT 11
BENEFIT ANALYSIS 11
LEGISLATIVE AUTHORITY 11
PROPOSITION 218 BENEFIT ANALYSIS 11
ASSESSMENT METHODOLOGY 16
EQUIVALENT BENEFIT UNIT APPLICATION 16
EQUIVALENT BENEFIT UNIT SUMMARY 17
PART III –ESTIMATED COST OF THE IMPROVEMENTS 19
CALCULATION OF ASSESSMENTS 19
ASSESSMENT RATES 20
ANNUAL INFLATIONARY ADJUSTMENT (ASSESSMENT RANGE FORMULA) 20 DISTRICT BUDGET 21
PART IV — DISTRICT DIAGRAM 22
PART V — ASSESSMENT ROLL 24
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Packet Pg. 208 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy 2023/2024 Town Center LLD Page 1 of 24
INTRODUCTION
OVERVIEW
Pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (the “1972 Act”), and in compliance with the substantive and procedural requirements of Article XIIID of the California State Constitution (the “California Constitution”), the City Council of the City of El Centro, County of Imperial, State of California (the “City”), formed a special benefit assessment district designated as:
Town Center Landscaping and Lighting District
(the “District”), which includes all lots and parcels of land that will receive special benefits from the maintenance, servicing and operation of landscaping and lighting improvements associated with, constructed, and installed in connection with the development of the area known as Town Center. The District was formed in 2016 and annual assessments are levied pursuant to the 1972 Act and in compliance with the substantive and procedural requirements of the “California State Constitution” Article XIIID (“Article XIIID”).
This Engineer’s Annual Levy Report (“Report”) describes the District and the proposed assessments for Fiscal Year 2023/2024. The annual budget for the maintenance and operation of the improvements is based on estimated expenses for the upcoming Fiscal Year. Parcels within the District are assessed proportionately for only those improvements and services that are a special benefit.
The District, boundaries, improvements and services, method of apportionment and assessments described in this Report are based on current development and improvement plans including direct expenditures, incidental expenses, and reserves associated with the maintenance and servicing of the improvements. These detailed plans and specifications approved by the City are made part of this report by reference.
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessment Number by the Imperial County Assessor’s Office. The Imperial County Auditor/Controller uses Assessment Numbers and specific Fund Numbers to identify properties assessed on the tax roll for special district benefit assessments.
Following consideration of public comments and written protests at a noticed Public Hearing, the City Council may confirm the Report as submitted or amended and order the levy and collection of assessments for Fiscal Year 2023/2024 pursuant to the 1972 Act. The assessment information approved will be submitted to the County Auditor/Controller and included on the property tax roll for each benefiting parcel. The rates will be calculated during Fiscal Year 2022/2023 for Fiscal Year 2023/2024, and as approved will be submitted to the Imperial County Auditor/Controller to be included on the property tax roll for each parcel for Fiscal Year 2023/2024.
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BALLOT PROCEEDINGS
In 2016, pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, the City conducted a property owner protest ballot proceeding (referred to as “Ballot Proceeding”) for the proposed levy of new assessments. Tabulation of the ballots indicated that majority protest did not exist for the proposed new assessments and the assessment range formula presented and described therein. One hundred percent of the votes cast were in favor of the new assessments.
Commencing in fiscal year 2017/2018 and each subsequent fiscal year, an annual engineer’s report for the District shall be prepared and presented to the City Council describing the District, any changes to the District or improvements, and the proposed budget and assessments for that fiscal year. The City Council will hold a public hearing regarding these matters prior to approving and ordering the levy of assessments for that fiscal year and such public hearing shall be noticed pursuant to the 1972 Act if new or increased assessments are not proposed. If in any fiscal year, the proposed annual assessments for the District exceed the maximum assessments described herein, such an assessment would be considered a new or increased assessment and must be confirmed through a mailed property owner protest ballot proceeding before that new or increased assessment may be imposed.
This Report consists of five (5) parts:
Part I
Plans and Specifications: A description of the District boundaries and the proposed improvements associated with the District. The District is being formed with four zones of benefit (hereafter referred to as “Zones”), which are described in more detail in this section of the Report and applied in Part II (Method of Apportionment). A diagram showing the exterior boundaries of the District and the Zones established therein is attached and incorporated herein under Part IV (District Diagram). The plans for the street light installations and the landscaping improvements for the District are on file with the Public Works Department.
Part II
Method of Apportionment: A discussion of the general and special benefits associated with the overall street lighting and landscaping improvements to be provided within the District (Proposition 218 Benefit Analysis). This Part also includes a determination of the proportional costs of the special benefits and a separation of costs considered to be of general benefit (and therefore not assessed). This section of the Report also outlines the method of calculating each property’s proportional special benefit and annual assessment utilizing a weighted benefit of apportionment known as an Equivalent Benefit Unit.
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Part III
Estimate of Improvement Costs: An estimate of the annual funding required for the annual maintenance, servicing, and operation of the landscaping and lighting improvements within the District and specifically the costs associated with the improvements determined to be of special benefit to parcels within the District. The budget identifies an estimate of anticipated ongoing annual expenses to service, maintain, and operate the landscaping and lighting improvements within the District including, but not limited to, servicing of those improvements and related facilities, utility costs, related incidental expenses and collection of appropriate fund balances as authorized by the 1972 Act. The budget identifies and separates the general benefit costs associated with the improvements (not assessed) to establish the Net Special Benefit Expenses and the maximum assessment rate for each Zone of the District to be approved by the property owners of record in the Ballot Proceeding conducted in connection with the District formation. The maximum assessment rate for each Zone identified in the budget, establishes the initial maximum assessment rates for fiscal year 2023/2024 and shall be adjusted annually by an assessment range formula (inflationary adjust) which is also described in this section of the Report.
Part IV
District Boundary Map: A map showing the boundaries of the District and the Zones therein is provided in this Report and includes all parcels that receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the Imperial County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments or parcel changes therein. Reference is hereby made to the Imperial County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District.
Part V
Assessment Roll: A listing of the proposed assessment amount for each parcel within the District. The proposed assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in the method of apportionment and proposed assessment rate established in the District Budget. The assessment amounts for each property represent the maximum assessment amount for fiscal year 2023/2024 (amount balloted) and the proposed assessment amount to be levied and collected on the County Tax Rolls for fiscal year 2023/2024.
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PART I – PLANS AND SPECIFICATIONS
DESCRIPTION OF THE DISTRICT
The territory within this District consists of the lots and parcels of land within the City of El Centro that are part of the development and planned development of the non-residential, multi-family residential and/or mixed use properties in the area of the City known as Town Center, located east of State Highway 86 (Imperial Avenue), west of 8th Street, north of Bradshaw Avenue and generally south of Treshill Road.
The District boundary and the territory therein is comprised of thirty-four (34) parcels currently identified on the Imperial County Assessor’s Parcel Number (APN) Maps as Book 044, Page 62, Parcels 008, 009, 017, 018, 020, 022, 023, 026, 027, 031, 037 through 041, 044, 046 through 048, 050, 052 through 062, 064 through 066. These parcels total approximately one-hundred and thirty-eight (138) acres, but within this territory, parcels 044-620-044 and 044-620-052 are considered exempt from assessment as they incorporate an easement and the Town Center detention basin. Specifically:
Parcel 044-620-044 is identified as an easement property located along the northern boundary of the District extending between Imperial Avenue and 12th Street. Although part of the Town Center development area and thus included in the District, this parcel cannot be developed independently if at all and therefore does not receive special benefit from the improvements and is exempt from assessment. Identified as Assessment Number 27 on the District Diagram contained in Part IV of this Report;
Parcel 044-620-052 (12.39 acres) incorporates the Town Center detention basin and therefore does not receive special benefit from the improvements and is exempt from assessment. Identified as Assessment Number 26 on the District Diagram contained in Part IV of this Report;
Within the boundaries of the District, parcels have been identified and grouped into one of four designated benefit zones (“Zones”) based on the special benefits properties will receive from various District improvements to be maintained. A brief description of each Zone is provided later in this report under the “Zones of Benefit” heading. The District Diagrams contained in Part IV of this Report, provides a visual representation of the Zone boundaries showing the exterior boundaries of the District and Zones.
IMPROVEMENTS AND SERVICES
The purpose of the District is to provide funding for the continued maintenance, operation and servicing of the lighting and landscaping improvements that are in proximity to and provide a particular and distinct benefit (special benefit) to the properties and developments within the Town Center area (District). The specific plans, specifications and detailed drawings of the improvements within the District are not bound in this Report but are on file in the City’s Public Works Department and by reference are incorporated and made a part of this Report. As authorized by the 1972 Act, the improvements, services and expenses to be funded by the District assessments include, but are not limited to the furnishing of labor, materials, equipment, and utilities for the ordinary and usual maintenance, operation, and servicing of the streetlights,
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landscaping and related facilities within the public rights-of-way and/or easements dedicated to the City for maintenance purposes.
Street Lighting
The streetlights to be funded by the District are local streetlights located within the District and these streetlights are categorized as either:
District-wide (Shared) Street Light Improvements, which are located on the main access streets within and adjacent to the District. These streetlights are located on both sides of Cruickshank Drive, the north side of Bradshaw Avenue, and the west side of 8th Street, and may include any future streetlights installed on these streets. These improvements are proportionately shared by all parcels within the District. Zone-Specific Street Light Improvements, which includes street lighting on 12th Street, which benefits only those parcels that are accessed directly from 12th Street and/or are adjacent to the street. These streetlights are located on both sides of 12th Street and provide proportional special benefit to only specific properties within the District and these parcels are grouped into a Zone that reflects their difference in benefit from other District parcels.
Similarly, street lighting on 10th Street benefits only those parcels that are accessed directly from 10th Street and/or are adjacent to the street. These streetlights are currently being installed and will be located on both sides of 10th Street and provide proportional special benefit to only specific properties within the District. Parcels that receive special benefits from these lights are grouped into one of two Zones that reflects their difference in benefit from other District parcels.
The maintenance, operation, and servicing of the District lighting improvements generally include the furnishing of labor, materials, equipment and electricity for the ordinary and usual maintenance, operation, and servicing of streetlights within the public rights-of-way and easements dedicated to the City. These activities may include, but are not limited to:
Furnishing of electric current or other illuminating agent. Maintenance, repair, and replacement of light poles and fixtures, including changing light bulbs, painting, photoelectric sell repair or replacement, and repairing damage cause by accidents, vandalism, time, and weather.
Electrical conduit and pull-box repair and replacement due to damage by construction and weather.
Monitoring of the Underground Service Alert (USA) network, identification of proposed excavation in the vicinity of lighting electrical conduits, and marking the location of those underground conduits in the field to prevent damage by excavation. Service, maintenance, repair, and replacement including replacing worn out electrical components and repairing damage due to accidents, vandalism, and weather. Periodic repair and rehabilitation of the street lighting system including replacement of old equipment with new or reconditioned equipment; and repair, removal or replacement of related equipment as required including but not limited to lighting fixtures, poles, meters, conduits, electrical cable and relocation of street light facilities as necessary including the purchase and installation of related equipment and facilities.
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Landscaping Improvements
The landscaping to be funded by the District are local landscape improvement areas located within the District and these landscape improvements are categorized as either:
District-wide Shared Landscape Improvements, include the landscaping and appurtenant amenities surrounding the detention basin located in the northeast portion of the District.
Water run-off from each parcel within the District flows into this detention basin and while the drainage and flood control related maintenance and servicing of this basin is funded by other revenue sources and not part of this District’s budget or assessments the landscaping and appurtenant amenities (fencing) that surround the detention basin benefit and are proportionately shared by all parcels within the District. Zone-Specific Landscape Improvements, include the landscape improvements within the public right-of-ways adjacent to the Town Village Apartments which include the parkway areas between the curb and sidewalk on the north side of Bradshaw Avenue, the west side of 10th Street, and the south side of Cruickshank Drive; and the parkway returns located behind the sidewalks at the entryway/driveway areas to the development. These landscape areas are more specifically described as:
The parkway area between the curb and sidewalk on the south side of Cruickshank Drive between the western boundary of the Town Village Apartments and 10th Street.
Approximately 1,525 square feet of landscaped area with 16 trees; The parkway area between the curb and sidewalk on the west side of 10th St between Cruickshank Drive and Bradshaw Avenue. Approximately 3,175 square feet of landscaped area with 31 trees;
The parkway areas located behind the sidewalk on the west side of 10th St at the two entryway/driveway locations for the Town Village Apartments (4 corner returns).
Approximately 720 square feet of landscaped area; and
The parkway area between the curb and sidewalk on the north side of Bradshaw Avenue between 10th Street and the western boundary of the Town Village Apartments.
Approximately 1,600 square feet of landscaped area with 16 trees.
The landscape improvements to be maintained within the District (both District-wide or ZoneSpecific) are considered local landscaping improvements installed in connection with the development or planned development of properties in the District and respective Zones. These landscaping improvements are an integral part of the subdivisions and development for which they were installed, creating a green amenity and aesthetically pleasing enhancement to the parcels served by the landscaping. Generally, the Zone-Specific landscaping improvements are a condition of development of the parcels in that respective Zone, and the properties within the Zone would not be developed or would not have been developed if the landscaping were not included.
The maintenance, operation, and servicing of the District landscape improvements include the furnishing of labor, materials, equipment, and utilities for the ordinary and usual maintenance, operation, and servicing of the landscaped areas within the public right-of-ways, easements, and/or public areas dedicated to the City as part of the development of properties within the District.
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The various landscape improvements associated with each Zone may include, but are not limited to various types of landscape amenities such as turf, ground cover, plants, shrubs, trees, and associated appurtenant facilities including, but not limited to irrigation and drainage systems, various types of groundcover, concrete paths or sidewalks, and fencing that may be maintained in whole or in part as part of the landscape improvements depending on available funding.
ZONES OF BENEFIT (ZONES)
In accordance with Chapter 1, Article 4, Section 22574 of the 1972 Act, this District utilizes Zones to address variations in the nature, location, and extent of the lighting and landscape improvements that provide special benefits to parcels in the District. Within the boundaries of the District, parcels are assigned to one of four benefit zones based on the improvements (Districtwide shared improvements and/or Zone-Specific improvements) that provide special benefit to that property.
These Zones identify specific parcels and developments that receive special benefits from the maintenance, operation, and servicing of various District improvements. Each Zone reflects the improvements (street lighting and/or landscaping) associated with the parcels in that Zone in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the maintenance and operation of such improvements. By establishing and utilizing a Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the total annual expenses related to the maintenance, operation and servicing of the various improvements provided by the District and for which the properties receive special benefits. As development of properties continues to occur within the District and new improvements are installed, additional Zones may be created in the District and/or parcels may be reassigned to another Zone (balloted for a new or increased assessment) based on the benefits received from those new improvements.
The following is a brief description and summary of the Zones within the District at the time of formation (for fiscal year 2016/2017). A visual depiction of the Zone boundaries is provided on the District Diagram provided in Part IV of this Report.
Zone 01
Zone 01 is generally located in the western half of the District and at formation was comprised of twenty parcels including parcels 008, 009, 016, 017, 018, 020, 022, 023, 026 through 036, and 044 of Book 044 page 62 of the Imperial County Assessor’s Parcel Maps.
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Like the other parcels in the District, the parcels in Zone 01 are accessed directly or indirectly from the streets surrounding the District including Bradshaw Avenue and 8th Street as well as Cruickshank Drive and the street lighting improvements on those streets previously identified as “District-wide (Shared) Street Light Improvements” are an integral part of the development and use of each parcel within the District. Therefore, the parcels in Zone 01 proportionately benefit from and shall share in the costs to operate and maintain those street lighting improvements.
Likewise, these parcels along with the other parcels in the District are served by the detention basin located in the northeastern section of the District, which was necessary to address the water run-off from each parcel within the District and clearly required for the development and best use of those properties. Although the drainage and flood control related maintenance and servicing of this basin is not funded or a part of this District’s assessments, the landscaping and appurtenant amenities (fencing) that surround the detention basin are. Furthermore, because the installation and construction of this basin was necessary for each property in the District, the related landscape improvements and appurtenant amenities associated with this basin clearly benefit each parcel and the cost to provide these improvements shall be proportionately shared by all parcels within the District as “District-wide (Shared) Landscaping Improvements”, including those parcels in Zone 01.
Zone 02
Zone 02 is generally located in the northeastern portion of the District (north of Cruickshank Drive) and is comprised of seven parcels including parcels 037 through 041, 052, and 053 of Book 044 page 62 of the Imperial County Assessor’s Parcel Maps.
Like the other parcels in the District, the parcels in Zone 02 are accessed directly or indirectly from the streets surrounding the District including Bradshaw Avenue and 8th Street as well as Cruickshank Drive and the street lighting improvements on those streets previously identified as “District-wide (Shared) Street Light Improvements” are an integral part of the development and use of each parcel within the District. Therefore, the parcels in Zone 02 proportionately benefit from and shall share in the costs to operate and maintain those street lighting improvements.
Likewise, these parcels along with the other parcels in the District are served by the detention basin, which was necessary to address the water run-off from each parcel within the District and clearly required for the development and best use of those properties. Although the drainage and flood control related maintenance and servicing of this basin is not funded or a part of this District’s assessments, the landscaping and appurtenant amenities (fencing) that surround the detention basin are. Furthermore, because the installation and construction of this basin was necessary for each property in the District, the related landscape improvements and appurtenant amenities associated with this basin clearly benefit each parcel and the cost to provide these improvements shall be proportionately shared by all parcels within the District as “District-wide (Shared) Landscaping Improvements”, including those parcels in Zone 02.
In addition to the District-wide (Shared) Improvements, parcels in Zone 02 also benefit from the street lighting are on 12th Street which is used to access these properties and/or are adjacent to these properties. These streetlights are located on both sides of 12th Street and these lights provide proportional special benefit to only the adjacent parcels which comprise the Zone 02.
While the streetlights on the main access streets in the District serve all parcels in the District the street lighting on 12th Street serve and are directly associated with only the parcels in this Zone and therefore provide special benefit to these parcels.
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Zone 03
Zone 03 is generally located in the southeastern portion of the District (south of Cruickshank Drive and east of 10th Street) and at time of formation was comprised of parcels 044-620-049 and 044- 620-051 of the Imperial County Assessor’s Parcel Maps. They have both since been split into parcels 044-620-056 and 044-620-057. These two parcels in Zone 3 are currently undeveloped.
Like the other parcels in the District, the property in Zone 03 is accessed directly or indirectly from the streets surrounding the District including Bradshaw Avenue and 8th Street as well as Cruickshank Drive and the street lighting improvements on those streets previously identified as “District-wide (Shared) Street Light Improvements” are an integral part of the development and use of each parcel within the District. Therefore, the property within Zone 03 proportionately benefits from and shall share in the costs to operate and maintain those street lighting improvements. Likewise, this property along with the other parcels in the District is served by the detention basin, which was necessary to address the water run-off from each parcel within the District and clearly required for the development and best use of those properties. Although the drainage and flood control related maintenance and servicing of this basin is not funded or a part of this District’s assessments, the landscaping and appurtenant amenities (fencing) that surround the detention basin are. Furthermore, because the installation and construction of this basin was necessary for each property in the District, the related landscape improvements and appurtenant amenities associated with this basin clearly benefit each parcel and the cost to provide these improvements shall be proportionately shared by all parcels within the District as “District-wide (Shared) Landscaping Improvements”, including the property/parcels in Zone 03.
In addition to the District-wide (Shared) Improvements, property in Zone 03 will also benefit from the street lighting being installed on 10th Street which is used to access the property and/or is adjacent to the property. These streetlights are being installed on both sides of 10th Street and these lights provide proportional special benefit to only the adjacent properties/parcels which comprise both Zone 03 and Zone 04. While the streetlights on the main access streets in the District serve all parcels in the District the street lighting on 10th Street serve and are directly associated with only the Zone 03 and Zone 04 and therefore provide special benefit to only the property/parcels in these two Zones.
Zone 04
Zone 04 is generally located in the southcentral portion of the District (south of Cruickshank Drive and west of 10th Street) and is comprised of parcels 044-620-046 through 048 and 050 of Book 044 page 62 of the Imperial County Assessor’s Parcel Maps.
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Like the other parcels in the District, the property in Zone 04 (Town Village Apartments) is accessed directly or indirectly from the streets surrounding the District including Bradshaw Avenue and 8th Street as well as Cruickshank Drive and the street lighting improvements on those streets previously identified as “District-wide (Shared) Street Light Improvements” are an integral part of the development and use of each parcel within the District. Therefore, the property within Zone 04 proportionately benefits from and shall share in the costs to operate and maintain those street lighting improvements. Likewise, this property along with the other parcels in the District is served by the detention basin, which was necessary to address the water run-off from each parcel within the District and clearly required for the development and best use of those properties.
Although the drainage and flood control related maintenance and servicing of this basin is not funded or a part of this District’s assessments, the landscaping and appurtenant amenities (fencing) that surround the detention basin are. Furthermore, because the installation and construction of this basin was necessary for each property in the District, the related landscape improvements and appurtenant amenities associated with this basin clearly benefit each parcel and the cost to provide these improvements shall be proportionately shared by all parcels within the District as “District-wide (Shared) Landscaping Improvements”, including the property/parcels in Zone 04.
In addition to the District-wide (Shared) Improvements, property in Zone 04 will also benefit from the street lighting being installed on 10th Street which is used to access the property and/or is adjacent to the property. These streetlights are being installed on both sides of 10th Street and these lights provide proportional special benefit to only the adjacent properties/parcels which comprise both Zone 03 and Zone 04. While the streetlights on the main access streets in the District serve all parcels in the District the street lighting on 10th Street serve and are directly associated with only the Zone 03 and Zone 04 and therefore provide special benefit to only the property/parcels in these two Zones.
In addition to the District-wide (Shared) Improvements and the street lighting being installed on 10th Street, Zone 04 also benefits from the landscaping improvements being installed on the perimeter of the Zone (Town Village Apartments) on the west side of 10th Street, the north side of Bradshaw Avenue and the south side of Cruickshank Drive. These landscape improvements to be maintained through the District are being installed specifically in connection with the development and specifically for the Town Village Apartment project and these improvements provide a proportional special benefit to only this adjacent development (properties/parcels) which comprise Zone 04. As previously identified, these landscape areas include:
The parkway area between the curb and sidewalk on the south side of Cruickshank Drive between the western boundary of the Town Village Apartments and 10th Street; The parkway area between the curb and sidewalk on the west side of 10th St between Cruickshank Drive and Bradshaw Avenue;
The parkway areas located behind the sidewalk on the west side of 10th St at the two entryway/driveway locations for the Town Village Apartments (4 corner returns); and The parkway area between the curb and sidewalk on the north side of Bradshaw Avenue between 10th Street and the western boundary of the Town Village Apartments.
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PART II – METHOD OF APPORTIONMENT
BENEFIT ANALYSIS
Legislative Authority
Part 2 of Division 15 of the Streets and Highways Code, the 1972 Act, permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of street lighting and landscape improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:
Section 22573 defines the net amount to be assessed as follows:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
Section 22574 provides for zones as follows:
“The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements.
A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.”
The formulas used for calculating assessments and the designation of zones herein reflect the composition of parcels within the District and the improvements and activities to be provided, and have been designed to fairly apportion the entirety of the capital cost of the local public improvements and the maintenance and operation expenses of such improvements based on a determination of the proportional special benefits to each parcel, consistent with the requirements of the 1972 Act and the provisions of Article XIIID of the California Constitution (Proposition 218).
Proposition 218 Benefit Analysis
The costs of the proposed improvements for this District have been identified and allocated to properties within the District based on special benefit. The improvements provided by this District and for which properties are assessed are local public landscaping and lighting improvements and related amenities. The assessments and method of apportionment is based on the premise that these improvements would otherwise not have been required without the development of those parcels within the District.
Article XIIID Section 2d defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”;
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Article XIIID Section 2i defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Special Benefit
Street Lighting Special Benefit
The street lighting in the District (localized street lighting) is primarily useful for illuminating the sidewalks and parking lanes on the streets used specifically to access the properties and/or is adjacent to those properties that comprise the District. This lighting is distinct from lights that may be installed on major streets, but serve in large part to enhance traffic safety, such as the streetlights and traffic signals on State Highway 86 (Imperial Avenue) which is adjacent to the District. These localized streetlights tend to be more closely spaced and of a lower intensity than streetlights installed primarily for traffic safety such as those found on many major thoroughfares or intersections. These low-level, lower-intensity streetlights within the District provide three main special benefits: (i) property security benefit, (ii) pedestrian safety benefit, and (iii) parkway/roadway egress benefit. Because traffic in the District is largely limited to local traffic consisting of employees, patrons, residents and residents’ guests, it is reasonable to assume that essentially all pedestrians and parking vehicles in the lit areas will, after dark, be directly associated with the properties in the District and that the vehicular traffic in this area is primarily limited to vehicles accessing the District properties rather than pass-through traffic to other properties.
In addition, the streetlights within the District are consistent with the City’s typical intensity and spacing standards for areas zoned for non-residential, mixed use and/or high-density residential development areas and each parcel to be assessed is served directly by the system of streetlights providing appropriate lighting within the Town Village development area. Furthermore, the cost of maintaining and operating each light is substantially the same, regardless of the location of the light within the District. Consequently, we conclude that each parcel within the District receives substantially similar benefit from the street light improvements on Bradshaw Avenue, 8th Street and Cruickshank Drive regardless of their location within the District and each parcel within Zone 02, Zone 03 and Zone 04 receives substantially similar benefit from the street light improvements from the streetlights in proximity to those Zones, namely 12th Street and 10th Street and the only notable distinctions in proportional special benefit to each parcel is related to the development status of the parcel (developed versus undeveloped) and the comparable size of the property (proportional acreage).
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Landscaping Special Benefit
The ongoing maintenance of local public landscaped areas within the District provides aesthetic benefits to the properties within each respective Zone and provides a more pleasant environment to walk, drive, live, and work. The primary function of these landscape improvements and related amenities is to serve as an aesthetically pleasing enhancement and green space for the benefit of the immediately surrounding properties and developments for which the improvements were constructed and installed. These improvements are an integral part of the physical environment of parcels in associated Zones, and if the improvements are not properly maintained, it is these parcels that would be aesthetically burdened. In addition, the street landscaping (applicable in Zone 04) serve as both a physical buffer as well as a sound reduction buffer between the roadways and the properties associated with those improvements. As a result, the maintenance of the District landscaped improvements (both the District-wide shared and the Zone-specific improvements) are a particular and distinct benefit to the properties and developments within the District and respective Zones.
General Benefit
Street Lighting General Benefit
Collectively, there are a total of 57 streetlights within or adjacent to the District including:
14 streetlights on Cruickshank Drive, located on both sides of the street; 11 streetlights on Bradshaw Avenue, located on the north side of the street only; 16 streetlights on 8th Street, 9 of which are located on the west side of the street adjacent to the District and 7 on the east side of the street that are considered to be a special benefit to the developments and properties on the east side of 8th Street; 8 streetlights on 12th Street, located on both sides of the street; and, 8 streetlights on 10th Street, located on both sides of the street.
Considering the special benefit discussion above, it is reasonable to conclude that the installation and purpose of local street lighting is to serve the properties in immediate proximity to those improvements and therefore the ongoing maintenance and operation of such local streetlights is a special benefit to those properties. This is most certainly the case with the internal streetlights within this District, namely those streetlights located on Cruickshank Drive, 12th Street, and 10th Street. These streetlights, 30 of the 50 lights (60%) clearly provide no special benefit to properties outside the District and because these are not pass-through traffic streets, these lights provide no quantifiable general benefit to the public at large. Therefore, it is reasonable to conclude that these streetlights and the cost of maintain and operating these lights is entirely a special benefit to the properties in the District and the respective Zones therein.
With respect to the streetlights on 8th Street (Lights on the perimeter of the District), as indicated above, there are a total of 16 streetlights on 8th Street that are located along the boundaries of the District. Nine (9) of these streetlights are located on the District side of the street (west side) and seven (7) on the opposite side of the street (east side). Clearly the streetlights on the west side of the street have been installed in connection with or were necessary for the development of properties in this District and provide special benefit to those properties. Presumably the streetlights on the east side of the street were installed in connection with and for the special benefit of the properties on the east side of 8th Street. Similar to the District’s internal streets
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discussed above, 8th Street (which terminates near the northern boundary of this District) is not considered a pass-through traffic street and these streetlights provide no quantifiable general benefit to the public at large. Furthermore, because both sides of the street have lights that are associated with the development areas on either side, it is reasonable to conclude that the nine lights on the west side of 8th Street and the cost of maintain and operating these lights is entirely a special benefit to the properties in the District.
Similar to the other District streets, Bradshaw Avenue (which terminates at 8th Street which is the western boundary of this District) is not considered a pass-through traffic street and these streetlights provide no quantifiable general benefit to the public at large. Unlike the other streetlights installed in connection with properties in this District, the eleven (11) streetlights on Bradshaw Avenue, located entirely on the District side of the street (north side only), may indirectly benefit the properties on the south side of the street, although that benefit is clearly general and not special. Most if not all of the properties on the south side of Bradshaw Avenue are not typically accessed from Bradshaw Avenue, but rather from streets south of Bradshaw Avenue including Imperial Avenue, El Dorado Avenue, and 12th Street. For the most part, these properties only abut Bradshaw Avenue along their back property line and in a few cases their side property line. Based on these considerations it is reasonable to conclude that no more than 30% of the benefit and related costs associated with the lights on Bradshaw Avenue would be attributable as a benefit to the properties south of Bradshaw Avenue (general benefit), with the remaining 70% of these street light improvement costs being a special benefit to properties in the District. Conservatively then, assuming 30% of these eleven (11) streetlights on Bradshaw Avenue might reasonably be considered general benefit lights (3.3 lights), these general benefit lights (assuming 4 lights) would be approximately 8% of the District’s total streetlights.
Therefore, it is reasonable to conclude from the above discussion, that conservatively no more than 10% of the District’s 50 lights and associated lighting costs is considered general benefit, and it is appropriate to assign 90 % of the total maintenance and operating costs for the streetlights as special benefit expenses.
Landscaping General Benefit
In reviewing the location and extent of the specific landscaped areas and improvements to be funded by District assessments and the proximity and relationship to properties to be assessed, it is evident these improvements are local improvements that were installed in connection with the development of properties within specific Zones (Zone 04) or are improvements that would otherwise be shared by and required for the future development of properties in the District. It is also evident that the maintenance these improvements and the level of maintenance provided only has a direct and particular impact on those properties (special benefit) and such maintenance beyond that which is required to ensure the safety and protection of the general public and property in general, has no identifiable benefit to the public at large or properties outside each respective Zone.
In the absence of a special funding District and Zones, the maintenance of the landscape improvement areas within the District would likely be limited to those services and activities necessary to ensure the safety and protection of vehicular traffic, the general public, and property in general and the City’s maintenance of these areas would likely be limited abatement and erosion control services. These services (“baseline level of service”) would typically be provided on an as needed basis (likely no more than twice annually). This baseline level of service would provide for public safety and avoid negative impacts on adjacent properties, roadways and
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vehicles traveling on those roadways, but would clearly result in a far less visually pleasing environment than is created with the enhanced levels of services associated with the District and which can be provided with the support of District special benefit assessments. Based on industry standard service costs the cost to provide this baseline level of service is estimated to be on average, approximately $0.015 per square foot for streetscape areas (improvement areas associated with Zone 04), and $0.005 per square foot for non-streetscape areas (district-wide shared improvement areas associated with the detention basin). Since the baseline services, unlike the enhanced aesthetic services funded by District assessments, would provide benefits to the general public and possibly properties outside of the District, the cost of providing this baseline level of service is identified as the general benefit cost associated with the improvement areas and landscape maintenance services. Utilizing this cost per square foot and the square footages of the improvement areas in the District and respective Zones, the following table summarizes the current estimated proportional general benefit costs calculated for each District Zone:
Estimated Landscape General Benefit Costs
Zones (1)
District-wide
Landscape Square
Footage
Zone-specific
Landscape Square
Footage
Total
Proportional
Square Footage
General Benefit
Cost (2)
Zone 01 12,073 - 12,073 $60
Zone 02 2,419 - 2,419 $12
Zone 03 1,520 - 1,520 $8
Zone 04 6,157 7,020 13,177 $135
Total Zone (3) 22,170 7,020 29,190 $215
(1) The District-wide Improvement Areas, which are proportionately shared by parcels in each Zone, total 22,170 square feet. The square footages shown in the table above for each Zone represents that Zone’s proportional square footage of the 22,170 square feet based on each Zone’s proportional Equivalent Benefit Units. (2) The General Benefit Costs presented in the table above and in the District Budget (Part III), are rounded to the nearest dollar. As with most maintenance costs, these General Benefit Costs will likely be impacted by inflation and in subsequent fiscal years, these costs and funding contribution may be adjusted annually for inflation, consistent with the inflationary adjustments applied for special benefit maintenance costs and the annual assessments. (3) Totals may not foot due to rounding.
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ASSESSMENT METHODOLOGY
The method of apportionment for this District calculates the receipt of special benefit from the respective improvements based on the land use of the parcels.
Equivalent Benefit Unit Application
To proportionally allocate special benefit to each parcel, it is necessary to correlate each property’s proportional benefit to other properties that benefit from the improvements and services being funded. In order to do this, the assessment methodology assigns each parcel a number of EBUs (Equivalent Benefit Units) based on its land use. Generally, one EBU is defined as the special benefit allocable to a single-family home (basic EBU unit). Although the single-family homeland use classification is not applicable to the parcels currently within this District, this basic EBU (base EBU) is used for most assessment districts as a means of comparing and establishing the proportional special benefit assigned to other land use classifications and that comparison and proportionality is still applicable for this District.
Single-Family Residential — This land use is defined as a fully subdivided single-family residential home site with or without a structure. As previously noted, the single-family residential parcel has been selected as the basic EBU unit for calculation of assessments and a single-family residential parcel is assigned 1.0 Equivalent Benefit Unit (1.0 EBU per lot or parcel).
Multi-Family Residential — This land use classification identifies properties that are used for residential purposes and contain more than one residential unit. The proportional special benefit and EBU for these parcels is based on acreage, at 4.0 EBUs per acre, which is reflective of the average proportional number of single-family homes developed on an acre of land (typically 4 single-family dwelling units per acre).
Developed Non-Residential — This classification includes developed properties including parking lots that are identified or zoned for commercial, industrial or other non-residential use including, but not limited to manufacturing, storage or warehousing, service stations or facilities, retail stores, restaurants, banks, offices, hotels, recreational facilities (excluding parks), and institutional facilities including, hospitals, churches or facilities utilized by other non-profit organizations, whether those facilities are publicly owned (non-taxable) or privately owned. Like Multi-Family Residential properties, the proportional special benefit and EBU for these parcels is based on acreage, at 4.0 EBUs per acre, which is reflective of the typically single-family dwelling unit development density per acre (typically 4 single-family dwelling units per acre).
Vacant/Undeveloped Property — This land use is defined as a parcel that is currently consider vacant or undeveloped land that can be developed, but for which the use and/or development of the property has not been fully determined. These parcels are assigned a proportional EBU that is based on 25% of the proportional benefit established for a developed property in the District.
The proportional special benefit and EBU for these parcels is based on acreage, at 1.0 EBU per acre.
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Special Case Property — In some District Zones there may be one or more properties that the standard land use classifications identified above do not accurately identify the use and special benefit received from the improvements. Properties that are typically classified as Special Case properties usually involve some type of development or land restrictions whether those restrictions are temporary or permanent and affect the properties proportional special benefit. Examples of such restrictions may include situations where only a portion (percentage) of the parcel’s total acreage is actually developed or could be developed. In such a case, the net usable acreage of the parcel rather than the gross acreage of the parcel may be applied to calculate the parcel’s proportional special benefit.
Exempt — means a lot, parcel of land, or Assessor’s Parcel that is considered to not specially benefit directly from improvements. This classification includes, but is not limited to, areas of public streets, private streets, and other roadways; and public easements or rights-of-way including landscaped parkways or easements; and utility rights-of-way or easements such as irrigation or drainage ditches, and channels or basins. These types of parcels (similar to the improvements) are typically the result of property development rather than the direct cause of development and have little or no need for the improvements. (These types of properties may or may not be assigned an Assessor’s Parcel Number by the County Assessor’s Office).
Also exempt from assessment are Assessor’s Parcels that may be identified as common areas (properties for which the surrounding parcels have a shared interest); bifurcated lots; small parcels vacated by the County or similar sliver parcels that cannot be developed independent of an adjacent parcel. These types of parcels are generally not separately assessed because they are functionally a part of another parcel that may be assessed for its own benefit and the benefit of the associated parcel.
EQUIVALENT BENEFIT UNIT SUMMARY
The following is a summary of the Equivalent Benefit Units applicable to the various land use classifications identified in each District Zone:
Zone 01
Land Use Classifications
Total
Parcels
Assessed
Parcels Units
Applied
Acreage EBUs
Developed Non-Residential 9 9 - 30.58 122.34
Vacant/Undeveloped 11 11 - 23.05 31.08
Exempt 1 - - 2.36 -
Total 21 20 - 56.00 153.42
Zone 02
Land Use Classifications
Total
Parcels
Assessed
Parcels Units
Applied
Acreage EBUs
Vacant/Undeveloped 6 6 - 30.74 30.74
Exempt 1 - - 12.39 -
Total 7 6 - 43.13 30.74
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Zone 03
Land Use Classifications
Total
Parcels
Assessed
Parcels Units
Applied
Acreage EBUs
Vacant/Undeveloped 2 2 - 19.33 19.33
Total 2 2 - 19.33 19.33
Zone 04
Land Use Classifications
Total
Parcels
Assessed
Parcels Units
Applied
Acreage EBUs
Multi-Family Residential 4 4 240.00 19.56 78.24
Total 4 4 240.00 19.56 78.24
District Totals
Land Use Classifications
Total
Parcels
Assessed
Parcels Units
Applied
Acreage EBUs
Multi-Family Residential 4 4 240.00 19.56 78.24
Developed Non-Residential 9 9 - 30.58 122.34
Vacant/Undeveloped 19 19 - 73.12 81.14
Exempt 2 - - 14.75 -
Total 34 32 240.00 138.01 281.72
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PART III –ESTIMATED COST OF THE IMPROVEMENTS
CALCULATION OF ASSESSMENTS
An assessment amount per EBU in each Zone is calculated by:
Taking the “Total Annual Expenses” (Total budgeted costs) and subtracting the “General Benefit Expenses (City Contribution)”, to establish the “Total Special Benefit Expenses”; Amount Budgeted – General Benefit Expenses = Special Benefit Expenses To the resulting “Special Benefit Expenses”, various “Funding Adjustments/Contributions” may be applied that may include, but are not limited to:
“Unfunded Reserve Fund Collection”, represents an adjustment (reduction) in the amount to be collected for “Operational Reserve Funding” that was budgeted as part of the Total Annual Expenses.
“Unfunded CIP/Rehabilitation Fund Collection”, represents an adjustment (reduction) in the amount to be collected for “CIP & Rehabilitation Reserve Fund Collection” that was budgeted as part of the Total Annual Expenses.
“Reserve Fund Transfer/Deduction”, represents an amount of available existing funds from the “Operational Reserve Fund Balances” being applied to pay a portion of the Special Benefit Expenses for the fiscal year.
“Additional City Contribution and/or Service Reductions”, represents a further adjustment that addresses the funding gap between the amount budgeted to provide the improvements and services (“Special Benefit Expenses”); and the amount that will be collected through the assessments. This funding gap may be addressed by an additional City contribution, reductions in service and service expenses, or a combination of the two.
These adjustments to the Special Benefit Expenses result in the net special benefit amount to be assessed “Balance to Levy”;
Special Benefit Expenses +/- Funding Adjustments/Contributions =Balance to Levy The amount identified as the “Balance to Levy” is divided by the total number of EBUs of parcels that benefit to establish the “Assessment Rate” or “Assessment per EBU” for the fiscal year. This Rate is then applied back to each parcel’s individual EBU to calculate the parcel’s proportionate special benefit and assessment for the improvements.
Balance to Levy / Total EBU = Assessment per EBU (Assessment Rate) Assessment per EBU x Parcel EBU = Parcel Assessment Amount Note: As part of these proceedings to form the District and ballot property owners for new assessments, the proposed maximum assessments outlined in this Report are intended to fully support the costs and expenses identified as “Special Benefit Expenses”. Therefore, the “Funding Adjustments/Contributions” referenced above are not applicable to the calculation of the assessments described in this Report and the “Balance to Levy” represents the total “Special Benefit Expenses”.
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ASSESSMENT RATES
The following shows the assessment rates applicable to each Zone for fiscal year 2023/2024 based on the budget and the method of apportionment presented previously.
Fiscal Year 2023/2024 Assessment Rates
Zones
Maximum
Assessment Rate (1)
Proposed Rate
FY 2023/2024
Zone 01 $53.42 $53.42 per EBU
Zone 02 $133.56 $133.54 per EBU
Zone 03 $128.22 $128.20 per EBU
Zone 04 $200.34 $200.32 per EBU
(1) The Maximum Assessment Rate for each Zone includes an inflationary adjustment as described below.
ANNUAL INFLATIONARY ADJUSTMENT (ASSESSMENT RANGE FORMULA) As part of the District formation, the assessments to be submitted to the property owners in the Ballot Proceeding shall include an annual inflationary adjustment referred to as an Assessment Range Formula, which is authorized by Section 53750(2) (A) of the Government Code, also known as the “Proposition 218 Omnibus Implementation Act”. The purpose of establishing an Assessment Range Formula is to provide for reasonable and inevitable increases in costs to provide the improvements and services over time due to inflation. The Assessment Range Formula for the Town Center Landscaping and Lighting District is defined by the following:
Commencing in the second fiscal year (Fiscal Year 2017/2018), and each fiscal year thereafter, the maximum assessment rate established herein for each Zone shall be adjusted annually by the greater of three percent (3%) or the percentage increase of the Local Consumer Price Index (CPI) from January to January. The Consumer Price Index used for this inflationary adjustment shall be for the San Diego-Carlsbad area, for All Urban Consumers during the preceding year, as developed by U.S. Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued). For Fiscal Year 2023/2024, the percentage increase of the local CPI is
6.45%.
The adjusted maximum assessments shall be calculated each fiscal year independent of the annual budgets and proposed annual assessments. Although the adjusted maximum assessment rates will increase each year, the annual assessment rates adopted for the fiscal year may be less. If the budgets and the corresponding assessments for that fiscal year do not require an increase or the increase is less than the allowable adjusted maximum assessment rate, then the proposed assessments required to meet the expenditures may be applied. To impose new or increased assessments other than the annual inflationary adjustment provided by the preceding Assessment Range Formula, the District must comply with the provisions of the California Constitution Article XIIID Section 4c, that requires a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Property owners, through a ballot proceeding, must approve such a new or increased assessment before that assessment may be imposed.
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DISTRICT BUDGET
The following budget for the District and Zones is based on an estimate of the expenses and related funding necessary for the ongoing operation, maintenance and servicing of the District improvements identified in Part I of this Report and establishes the initial Maximum Assessment per EBU (Maximum Assessment Rate) for each respective Zone for Fiscal Year 2023/2024.
Reference is made to the assessment roll included herein as Part V for individual parcel maximum assessments to be balloted.
*
Totals may not foot due to rounding.
Zone 01 Zone 02 Zone 03 Zone 04
Hwy 86 12th St 10th St Town Village District
Area Area Area Apartments Totals
(East of 10th St) (West of 10th St)
DIRECT ANNUAL MAINTENANCE & OPERATING EXPENSES
Annual Lighting Maintenance and Operation Expenses $1,098 $719 $381 $802 $3,000 Annual Landscaping/Tree Maintenance Service Expenses 2,503 941 920 12,637 17,000 Landscape Water Expenses 147 32 19 1,301 1,500
Landscape Electrical & Regular Irrigation Maintenance 186 45 22 1,667 1,920 Landscape Appurtenants and Facility Maintenance 581 127 74 298 1,080 Total Direct Annual Maintenance & Operating Expenses $4,515 $1,863 $1,416 $16,706 $24,500
REHABILITATION/REPLACEMENT FUNDING (CIP RESERVES)
Lighting Rehab/Replacement Funding $0 $0 $0 $0 $0
Landscaping/Tree Rehab/Replacement Funding 0 0 0 0 0
Total Rehabilitation/Replacement Funding $0 $0 $0 $0 $0 TOTAL DIRECT ANNUAL FUNDING AND EXPENSES $4,515 $1,863 $1,416 $16,706 $24,500
GENERAL BENEFIT EXPENSES
Lighting General Benefit — City Funded ($185) ($37) ($23) ($94) ($340) Landscaping General Benefit — City Funded (60) (12) (8) (135) (215) Total General Benefit — City Funded ($246) ($49) ($31) ($229) ($555) TOTAL DIRECT ANNUAL SPECIAL BENEFIT EXPENSES $4,270 $1,814 $1,385 $16,476 $23,945
ANNUAL INCIDENTAL EXPENSES
Operational Reserve Funding $0 $0 $0 $0 $0
Annual District Administration 3,386 1,447 826 4,891 10,550 County Administration Fee 65 50 24 23 160
Total Incidental Expenses $3,450 $1,497 $849 $4,914 $10,710 TOTAL ANNUAL EXPENSES $7,720 $3,311 $2,235 $21,390 $34,655
LEVY ADJUSTMENTS
Reserve Fund Collection (Credit) $553 $827 $266 ($5,501) ($3,854) Revenue from Other Sources (78) (34) (23) (216) (350)
BALANCE TO LEVY * $8,195 $4,104 $2,478 $15,673 $30,451
DISTRICT STATISTICS
Total Parcels/Assessment Numbers 21 7 2 4 34
Total Assessable Parcels/Properties 20 6 2 4 32
Total Assessed Acreage 53.63 30.74 19.33 19.56 123.26
Total Benefit Units 153.42 30.74 19.33 78.24 281.72
Calculated Annual Assessment Rate per EBU $53.42 $133.54 $128.20 $200.32 Maximum Assessment Rate per EBU (Balloted) $53.42 $133.56 $128.22 $200.34 Total Assessment Amount $8,195 $4,104 $2,478 $15,673 $30,451
RESERVE INFORMATION
Beginning Projected Reserve Balance 07/01/2023 $21,806
Projected CIP Fund Balance 0
Collection/(Transfer) (3,854)
Ending Projected Reserve Balance 06/30/2024 $17,952
BUDGET ITEMS
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PART IV — DISTRICT DIAGRAM
A copy of the District Diagram (Boundary Map) for the District is provided on the following page.
The parcels that comprise the El Centro Town Center Landscaping and Lighting District consists of all lots, parcels and subdivisions of land listed on the Assessment Roll contained herein as Part V, the lines and dimensions of which are shown on the Imperial County Assessor’s parcel maps for the current year and are incorporated by reference herein and made part of this Report. The following District Boundary Map together with the Assessment Roll contained herein as Part V, constitute the Assessment Diagram for the El Centro Town Center Landscaping and Lighting District.
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Town Center LLD Page 23 of 24
DISTRICT DIAGRAM (BOUNDARY MAP)
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PART V — ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Imperial County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. A listing of the current assessor parcels to be assessed within this District along with the assessment amounts is provided in the following:
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Packet Pg. 232 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy APN Situs Address Zone EBU Applied Rate Max Assessment Charge 044-620-008-000 NO SITUS AVAILABLE 01 1.38 $53.42 $73.72 $73.70 044-620-009-000 2299 N IMPERIAL AVE 01 3.68 $53.42 196.59 196.58 044-620-017-000 NO SITUS AVAILABLE 01 1.30 $53.42 69.45 69.44 044-620-018-000 225 ACAPULCO 01 42.44 $53.42 2,267.14 2,267.14 044-620-020-000 2101 N IMPERIAL AVE 01 5.52 $53.42 294.88 294.86 044-620-022-000 NO SITUS AVAILABLE 01 43.32 $53.42 2,314.15 2,314.14 044-620-023-000 NO SITUS AVAILABLE 01 2.68 $53.42 143.17 143.16 044-620-026-000 3019 N IMPERIAL AVE 01 8.29 $53.42 442.96 442.94 044-620-027-000 3049 N IMPERIAL AVE 01 5.08 $53.42 271.59 271.58 044-620-031-000 3095 N IMPERIAL AVE 01 7.04 $53.42 376.08 376.06 044-620-037-000 3037 N IMPERIAL AVE 02 0.98 $133.54 131.16 131.12 044-620-038-000 3039 N IMPERIAL AVE 02 0.94 $133.54 125.28 125.26 044-620-039-000 3041 N IMPERIAL AVE 02 0.91 $133.54 121.67 121.64 044-620-040-000 3043 N IMPERIAL AVE 02 1.01 $133.54 134.76 134.74 044-620-041-000 3087 N IMPERIAL AVE 02 2.91 $133.54 387.99 387.92 044-620-046-000 NO SITUS AVAILABLE 04 34.36 $200.32 6,883.68 6,882.98 044-620-047-000 NO SITUS AVAILABLE 04 21.44 $200.32 4,295.29 4,294.86 044-620-048-000 NO SITUS AVAILABLE 04 18.28 $200.32 3,662.22 3,661.84 044-620-050-000 NO SITUS AVAILABLE 04 4.16 $200.32 833.41 833.32 044-620-053-000 NO SITUS AVAILABLE 02 23.99 $133.54 3,204.10 3,203.62 044-620-054-000 2033 N IMPERIAL AVE 01 2.96 $53.42 158.12 158.12 044-620-055-000 NO SITUS AVAILABLE 01 4.00 $53.42 213.68 213.68 044-620-056-000 NO SITUS AVAILABLE 03 11.59 $128.20 1,486.07 1,485.82 044-620-057-000 NO SITUS AVAILABLE 03 7.74 $128.20 992.42 992.26 044-620-058-000 NO SITUS AVAILABLE 01 0.74 $53.42 39.53 39.52 044-620-059-000 NO SITUS AVAILABLE 01 0.49 $53.42 26.18 26.16 044-620-060-000 NO SITUS AVAILABLE 01 1.16 $53.42 61.97 61.96 044-620-061-000 NO SITUS AVAILABLE 01 3.81 $53.42 203.53 203.52 044-620-062-000 NO SITUS AVAILABLE 01 4.32 $53.42 230.77 230.76 044-620-064-000 NO SITUS AVAILABLE 01 5.31 $53.42 283.66 283.66 044-620-065-000 NO SITUS AVAILABLE 01 1.07 $53.42 57.16 57.14 044-620-066-000 NO SITUS AVAILABLE 01 8.82 $53.42 471.16 471.16 Total 281.72 $30,453.54 $30,450.66
Parcels 32
City of El Centro
Town Center Landscaping and Lighting Assessment
Preliminary Assessment Roll
Fiscal Year 2023/24
Willdan Financial Services Page 1 of 1
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Packet Pg. 233 Attachment: 2023-2024 Engineer's Report - Town Center LLD (5979 : Approve the Engineer's Report regarding Town Center L&LD and the Levy City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Engineering Division
El Centro, CA 92243 Category: Resolution
Prepared By: Felix De Leon
SCHEDULED Department Head: Abraham Campos
RESOLUTION (ID # 5963) DOC ID: 5963
Discussion and any necessary action regarding the approval of a project list to receive SB1 funding for FY 23-24
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
FISCAL IMPACT:
No Impact to the General Fund. $1,108,011 is expected to be received from the State of California as part of the Road Maintenance and Rehabilitation Account (RMRA) funding.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #2 Environmental Sustainability & Infrastructure, Ensure the City's infrastructure is enhanced and maintained to support existing and future development through innovative and sustainable principles. Action 2.13 Implement 2015/2016 Pavement Management System Plan which consists of recommended street repair costs to the City's streets network
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
Senate Bill 1 (SB 1) the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide.
SB1 includes accountability, and transparency provisions that will ensure the residents of the City of El Centro are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. As part of this transparency effort, the City must provide a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion and the estimated useful life of the improvement.
This is the Seventh year the City of El Centro will be receiving SB1 RMRA funding.
For FY 2017-2018, City Council authorized $255,000 to be used to supplement existing funding in support of the La Brucherie Avenue Widening project between Orange Avenue and Commercial Ave. Project was completed.
17 Packet Pg. 234
Resolution (ID # 5963) Meeting of May 16, 2023
For FY 2018-2019, City Council authorized $757,701 to be used to supplement existing funding for road maintenance activities, specifically including:
1. Ross Avenue, between Dogwood Avenue and the Alder Canal (east city limit), and
2. La Brucherie Avenue between Adams Avenue and Villa Avenue Project was completed.
For FY 2019-2020, City Council authorized $766,589 to be used to supplement existing funding for road maintenance activities, specifically including:
1. North Eight Street, between Adams Avenue and Oleander Avenue.
Project was completed under the 2020 Streets Maintenance and Rehabilitation Improvements Project
In FY 2020-2021 City Council authorized $873,479, in FY 20/21, to supplement road construction activities, specifically including:
1. South Imperial Avenue Extension - Phase I
Currently Imperial Ave. Phase I is out to bid.
For FY 2021-2022 City Council authorized $903,903, in FY 20/21, to supplement road maintenance activities, specifically including:
1. Ross Avenue Rehabilitation and Maintenance from 8th Street to 4th Street
2. Euclid Avenue Rehabilitation and Maintenance from La Brucherie Avenue to Imperial Avenue and from 4th Street to 5th Street.
Currently Improvements are out to bid under the 2023 Streets Overlay Project.
For FY 2022-2023 City Council authorized $1,025,691 to supplement road construction activities specifically including:
1. La Brucherie Ave. Widening from Cruickshank Dr. to North City Limits.
DISCUSSION:
The RMRA funding can be used for:
- Road maintenance and rehabilitation.
- Safety Projects.
- Railroad grade separations.
- Traffic control devices.
- Complete street components
17 Packet Pg. 235
Resolution (ID # 5963) Meeting of May 16, 2023
The funding may be used to supplement funding or fully fund any eligible project.
Staff proposes to assign the anticipated RMRA funding of $1,108,011 in FY 23/24, to supplement road maintenance and rehabilitation activities, specifically including:
1. East Main St. From Dogwood Ave. To East City Limits
CONCLUSION:
Adopt Resolution No. 23 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
ATTACHMENTS:
• RESO 23 - (PDF)
• IMPERIAL COUNTY PROJECTED REVENUES (PDF)
17 Packet Pg. 236
04/2023/cdz/A23-0076/Reso/ProjectsforFY2023-2024
FundedbySB1RRAA
RESOLUTION NO. 23-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO ADOPTING A LIST OF PROJECTS FOR FISCAL
YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of El Centro (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $1,108,011.00 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the 7th year in which the City of El Centro is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/project list; and WHEREAS, the City uses a Pavement Management System to develop project lists, including the SB 1 project list, to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities' priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate the projects listed in this resolution, including adding active transportation infrastructure where feasible throughout the City and continue similar projects into the future; and
WHEREAS, the 2021 California Statewide Local Streets and Roads Needs Assessment found that the overall Imperial County streets and roads are in an "at-risk" condition; and WHEREAS, the City's Pavement Management System found that the City's streets and roads are in an "good" condition and this revenue will help the City maintain the overall quality of our road system and over the next decade will assist in the effort to maintain our streets and roads in the "good" condition category; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and
17.a
Packet Pg. 237 Attachment: RESO 23 - (5963 : SB1 RMRA Project List FY 23/24) 04/2023/cdz/A23-0076/Reso/ProjectsforFY2023-2024
FundedbySB1RRAA
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFONRIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. The fiscal year 2023-24 list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues include:
LOCATION /
DESCRIPTION
FROM TO USEFUL
LIFE
YEAR OF
CONSTRUCTION
ESTIMATED
PROJECT
SCHEDULE
E. Main St. Dogwood Ave. East CITY
LIMITS
25 YRS. 2024 BEGINS 6/24
ENDS 9/24
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2023.
CITY OF EL CENTRO
By ___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By _____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By ______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23 - was duly and regularly adopted a regular meeting of the City Council of the City of El Centro, California, held on the day of ,2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By __________________________
Norma Wyles, City Clerk
17.a
Packet Pg. 238 Attachment: RESO 23 - (5963 : SB1 RMRA Project List FY 23/24) Local Streets and Roads - Projected Revenues
2022-23 2023-24
Estimated January 2023 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
HUMBOLDT COUNTY
ARCATA 486,687 403,228 889,914 539,701 459,599 999,300
BLUE LAKE 36,747 26,113 62,860 40,181 29,763 69,944
EUREKA 704,214 585,084 1,289,297 781,137 666,878 1,448,015 FERNDALE 41,606 30,212 71,817 45,578 34,435 80,013
FORTUNA 329,638 271,558 601,197 365,341 309,522 674,863 RIO DELL 92,859 73,458 166,317 102,517 83,727 186,244
TRINIDAD 13,691 6,658 20,349 14,566 7,589 22,156
County of Humboldt 5,815,332 5,650,448 11,465,780 6,453,221 6,440,377 12,893,598 Total Cities & County: Humboldt 7,520,774 7,046,759 14,567,532 8,342,242 8,031,891 16,374,133
IMPERIAL COUNTY
BRAWLEY 695,788 584,541 1,280,330 771,947 666,260 1,438,206 CALEXICO 994,975 839,855 1,834,831 1,104,397 957,267 2,061,664 CALIPATRIA 174,819 143,381 318,200 193,500 163,425 356,926 EL CENTRO 1,149,957 972,110 2,122,067 1,276,610 1,108,011 2,384,620 HOLTVILLE 148,235 120,695 268,930 163,960 137,568 301,528 IMPERIAL 555,556 466,579 1,022,135 616,345 531,806 1,148,151 WESTMORLAND 57,139 43,810 100,949 62,846 49,935 112,781 County of Imperial 9,675,696 10,488,506 20,164,202 10,788,482 11,954,792 22,743,274 Total Cities & County: Imperial 13,452,165 13,659,478 27,111,644 14,978,087 15,569,064 30,547,151
INYO COUNTY
BISHOP 105,027 83,912 188,939 116,040 95,643 211,682
County of Inyo 3,353,266 3,475,512 6,828,778 3,664,514 3,961,386 7,625,900 Total City & County: Inyo 3,458,293 3,559,424 7,017,717 3,780,554 4,057,029 7,837,582 January 2023 CaliforniaCityFinance.com Page 4 of 21
17.b
Packet Pg. 239 Attachment: IMPERIAL COUNTY PROJECTED REVENUES (5963 : SB1 RMRA Project List FY 23/24) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Engineering Division
El Centro, CA 92243 Category: Agreement
Prepared By: Felix De Leon
SCHEDULED Department Head: Abraham Campos
RESOLUTION (ID # 5961) DOC ID: 5961
Discussion and any necessary action regarding the approval of th Program Supplement Agreement for CRASL-5169 (055) related to the 2023 Streets Overlay Project
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 00000A122
TO THE ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 11-5169S21 WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION
FISCAL IMPACT:
No Impact to the General Fund. Funding to supplement the 2023 Streets Overlay project in the amount of $154,138.00 for Construction Activities.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #2 Environmental Sustainability & Infrastructure, Ensure the City's infrastructure is enhanced and maintained to support existing and future development through innovative and sustainable principles. Action 2.13 Implement 2015/2016 Pavement Management System Plan which consists of recommended street repair costs to the City's streets network
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
City Staff applied and received allocations of Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funds in the amount of $154,138 to support the 2023 Streets Overlay Project.
DISCUSSION:
On March 23, 2023 the City of El Centro received allocation of the $154,138 and received approval to proceed with the Construction Phase of the project with funding being approved for construction activities after March 23, 2023.
Currently the 2023 Streets Overlay Project is in the bidding phase with a bid opening date of June 1st, 2023.
A Program Supplement Agreement is necessary to proceed with submitting reimbursement invoices to obtain the grant funding. The attached program supplement agreement was sent by Caltrans and is typical with every Caltrans State and Federal 18 Packet Pg. 240
Resolution (ID # 5961) Meeting of May 16, 2023
project and is accordance with Article I of the Master Agreement between the California Department of Transportation and the City of El Centro.
CONCLUSION:
Adopt Resolution No. 23 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 00000A122
TO THE ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 11-5169S21 WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION
ATTACHMENTS:
• RESO 23- (PDF)
• 5169055 PSA (PDF)
18 Packet Pg. 241
04/2023/cdz/A23-0074/Reso/ProgramSupplementAgreement
DeptofTransportation
RESOLUTION NO. 23 –
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO APPROVING PROGRAM SUPPLEMENT AGREEMENT NO.
00000A122 TO THE ADMINISTERING AGENCY-STATE
AGREEMENT FOR STATE FUNDED PROJECTS NO. 11-5169S21
WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION
WHEREAS, the Administering Agency-State Agreement for State Funded Projects, No. 11-5169S21 (“the Agreement”) between the City of El Centro, California (“the City”) and the California Department of Transportation (“CalTrans”) covers the general requirements of all state funded projects for the implementation of projects and the maintenance of the completed facilities; and
WHEREAS, the City now has been awarded $154,138 for the 2023 Streets Overlay Project (“the Project”); and
WHEREAS, in order to receive this additional funding, it is necessary for the City Council to approve Program Supplement Agreement No. 00000A122 to the Master Agreement (“the Supplement Agreement”) for the 2023 Streets Overlay Project (“the Project”); and WHEREAS, the City Council finds that its approval of the Supplement Agreement will be in the best interests of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council of the City of El Centro, California, does hereby approve the Supplement Agreement with CalTrans for additional funding for the Project.
3. That the City’s City Manager is hereby authorized to sign the Supplement Agreement, identified as Exhibit “A”, a copy of which is on file in the office of the City Clerk, on behalf of the City.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2023.
CITY OF EL CENTRO
By _______________________
Martha Cardenas-Singh, Mayor
18.a
Packet Pg. 242 Attachment: RESO 23- (5961 : Program Supplement Agreement for CRASL-5169 (055)) 04/2023/cdz/A23-0074/Reso/ProgramSupplementAgreement
DeptofTransportation
ATTEST:
By
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23 - was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By
Norma Wyles, City Clerk
18.a
Packet Pg. 243 Attachment: RESO 23- (5961 : Program Supplement Agreement for CRASL-5169 (055)) 00000A122
FOR STATE FUNDED PROJECTS NO 11-5169S21
1123000242
April 03, 2023
11-IMP-0-ECN
CRASL-5169(055)
5169
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 11-5169S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 05/25/2021 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.
Various roads within the City of El Centro(City ROW) and five city owned parking lots.
Road Rehabilitation 0.0(MILES)
Estimated Cost State Funds Matching Funds
CITY OF EL CENTRO
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$4,274,015.00 $4,119,877.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
$154,138.00
STATE $154,138.00
1. A. This PROJECT is programmed to receive STATE Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Program funds. The Program Supplement 11--516-A122- SERIAL 1Page of 3
4/3/2023
18.b
Packet Pg. 244 Attachment: 5169055 PSA (5961 : Program Supplement Agreement for CRASL-5169 (055))
SPECIAL COVENANTS OR REMARKS
11-IMP-0-ECN
CRASL-5169(055)
ADMINISTRATING AGENCY agrees to administer the PROJECT in accordance with the California Transportation Commission (CTC) approved/adopted CRRSAA Guidelines and this PROGRAM SUPPLEMENT.
B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W), Construction (Con), and Other Phase (Debt Service Payments, Personnel).
Phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase.
C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated.
D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof.
E. This PROJECT is subject to the delivery requirements enacted by the CRRSAA Program guidelines, which may be accessed at the Local Assistance webpage.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.
G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W, CON, and Other Phase costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) Program Supplement 11--516-A122- SERIAL 2Page of 3
18.b
Packet Pg. 245 Attachment: 5169055 PSA (5961 : Program Supplement Agreement for CRASL-5169 (055))
SPECIAL COVENANTS OR REMARKS
11-IMP-0-ECN
CRASL-5169(055)
days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions.
I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes.
K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement.
L. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.
Per Government Code Section 16304, all project funds not liquidated within these periods will revert. The State and Federal funds encumbered for this project from the CRRSAA program do not qualify for a Cooperative Work Agreement. The reversion date of the CRRSAA program funds shall not extend past the reversion date shown on the State approved project finance letter.
Program Supplement 11--516-A122- SERIAL 3Page of 3
18.b
Packet Pg. 246 Attachment: 5169055 PSA (5961 : Program Supplement Agreement for CRASL-5169 (055)) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Fire
El Centro, CA 92243 Category: Agreement
Prepared By: Veronica Leal
SCHEDULED Department Head: Joseph Bernal
ACTION ITEM (ID # 5966) DOC ID: 5966
Discussion and necessary action regarding a Cooperative Field Experience Program Affiliate Agreement between El Centro Fire Department and Imperial Community College
District
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO CONTINUING A COOPERATIVE FIELD EXPERIENCE PROGRAM
AFFILIATE AGREEMENT WITH IMPERIAL COMMUNITY COLLEGE DISTRICT FOR
ITS FIRE TRAINING PROGRAMS
FISCAL IMPACT:
None
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #3 Community Health, Safety and Welfare
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
N/A
BACKGROUND:
The Fire Department has previously collaborated with IVC to provide students in their paramedic program with field experience through El Centro Fire Department. The students are assigned to pre-designated, qualified preceptors within the department.
Students practice paramedic skills on EMS calls under the supervision of their assigned preceptor; they are generally assigned to match the shift schedule of their preceptor and spend 24-48 hours on duty at a time.
CONCLUSION:
Adopt Resolution No. 23- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO CONTINUING A COOPERATIVE FIELD EXPERIENCE PROGRAM
AFFILIATE AGREEMENT WITH IMPERIAL COMMUNITY COLLEGE DISTRICT FOR
ITS FIRE TRAINING PROGRAMS
ATTACHMENTS:
• Resolution -Agrmnt ECFD & IVC (PDF)
• Agreement-ECFD & IVC (FINAL)rvsd 050823(PDF)
19 Packet Pg. 247
04/2023/cdz/A23-0060/Reso/
IVCCooperativeField ExpPrgmAffiliate 1
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO CONTINUING A COOPERATIVE FIELD
EXPERIENCE PROGRAM AFFILIATE AGREEMENT WITH
IMPERIAL COMMUNITY COLLEGE DISTRICT FOR ITS
FIRE TRAINING PROGRAMS
WHEREAS, City of El Centro (“City”) has been a community partner with the Imperial Community College District (“ICCD”) for a number of years; and WHEREAS, the fire programs at the District require field experience and the City of El Centro has provided students in the paramedic program with experience at its facilities and with its Fire Department Personnel; and
WHEREAS, the Agreement provides for this relationship to continue for an additional 5 year period; and
WHEREAS, the Agreement further provides for each party to be responsible for its own costs and liabilities; and
WHEREAS, the City Council finds that its approval of this agreement is in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council does hereby approve the Cooperative Field Experience Program Affiliate Agreement with Imperial Valley College in the form set out on Exhibit “A”.
3. That the City’s Interim City Manager hereby is authorized to sign this Agreement on behalf of the City, a copy of which is on file in the Office of the City Clerk and thereafter to take the necessary action to implement such agreement.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023.
CITY OF EL CENTRO
By:___________________________
Martha Cardenas-Singh, Mayor
19.a
Packet Pg. 248 Attachment: Resolution -Agrmnt ECFD & IVC (5966 : Agreement between El Centro FD and Imperial Community College District) 04/2023/cdz/A23-0060/Reso/
IVCCooperativeField ExpPrgmAffiliate 2
ATTEST:
By:____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM
Office of the City Attorney
By:_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California do hereby certify that the foregoing Resolution No. 23- was duly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote.
AYES:
NOES:
ABSENT:
ABSTAINED:
By:__________________________
Norma Wyles, City Clerk
19.a
Packet Pg. 249 Attachment: Resolution -Agrmnt ECFD & IVC (5966 : Agreement between El Centro FD and Imperial Community College District) 1 IMPERIAL COMMUNITY COLLEGE DISTRICT
380 E Aten Road Imperial, CA 92251
Cooperative Field Experience Program Affiliate Agreement as of May 1, 2023, by and between
Imperial Community College District, hereinafter referred to as the and City of El Centro Fire Department herein referred to as the
WHEREAS, the DISTRICT operates a Cooperative Field n
educational program at Imperial Valley College for its students under which students receive academic credit for participation;
WHEREAS, the Program is operated pursuant to Education Code section 78249 and California Code of Regulations, title 5, sections 55250-55257; and NOW, THEREFORE, the DISTRICT and AFFILIATE agree as follows:
1. Term and Termination. This Agreement shall be effective from [May 1, 2023] and continue for not to exceed five (5) years from the date entered, unless terminated sooner. This Agreement may be
other party provided that all students participating in field experience at the time of the termination are given the opportunity to complete their field-experience hours
2. Use of Facility(ies). The AFFILIATE agrees to allow field-experience hours in its facilities. The students will be subject to the rules and regulation of the AFFILIATE during the hours they are in the facility(ies).
3. Program Operations.
a. The AFFILIATE will provide supervision, facilities, equipment and materials necessary for the students to perform the tasks of the field-experience under this Agreement. b. The students will not displace regular employees of the AFFILIATE. c. The students shall not be entitled either to pay for the instructional or training time at the training
Program.
d. The AFFILIATE will provide a safe and clean work environment that complies with all Occupational Safety and Health Administration and codes as set forth by the U.S. Department of Labor, and the derivative Cal/OSHA standards, laws, and regulations relating thereto.
e. The AFFILIATE shall comply with all applicable federal and state regulations. f. The DISTRICT shall abide by all provisions of the California Administrative Code, title 5, and statutory requirements for its Program.
g. Employees or agents of AFFILIATE who enter onto DISTRICT premises for purposes of providing mentoring or training to students shall be subject to any health or safety requirements established by the DISTRICT.
h. The DISTRICT and AFFILIATE agree to the scope of the field-experience with the AFFILIATE as set forth hereto in Exhib
i. The AFFILIATE supervisor will meet with the DISTRICT instructor at least once during each
4. Independent Contractor. The AFFILIATE is an independent contractor, and is not an officer, agent, or employee of the DISTRICT, and has no authority to contract or enter into any other agreement in the name of the DISTRICT.
19.b
Packet Pg. 250 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) 2 5. Insurance. The DISTRICT and the AFFILIATE shall each secure and maintain during the term of this Agreement, comprehensive general public liability insurance for each student and instructor of at least One Million Dollars ($1,000,000) for each claim, up to a total of Three Million Dollars ($3,000,000) in any one year, to protect themselves against claims and liabilities for personal injury, death or property damage arising from the activities of the DISTRICT and the AFFILIATE respectively. Incidental malpractice is included in the provisions of the comprehensive general liability insurance so long as the student and instructor are acting within the scope of their assigned duties.
6. Indemnification and Hold Harmless. Each party shall defend, indemnify and hold harmless the other party, its officers, employees, agents and students from and against any and all liability, in connection with or incident to or arising out of the occupancy, use, service, operations or performance of work under this Agreement, resulting in whole or in part from the negligent or intentional acts or omissions of the indemnifying party or its subcontractors, or any officers, employees, agents, or representatives of the indemnifying party or its subcontractors.
7. Assignment of Contract. The AFFILIATE shall not assign the whole or any part of this Agreement, without the written consent of the DISTRICT and all sureties who have executed bonds on behalf of the AFFILIATE in connection with this Agreement.
8. Equal Opportunity Clause. The DISTRICT and AFFILIATE and their respective officers, employees, managers, and agents shall not discriminate against any person on the basis of any protected characteristic, including but not limited to race, religion, color, national origin, disabilities, marital status, age, or sex. The DISTRICT and AFFILIATE each affirm that it is an equal opportunity employer and shall comply with any other laws or regulations prohibiting discrimination as may be applicable to them.
9. Compliance with Law. AFFILIATE shall comply with all federal, state, and local statutes and regulations applicable to the operation of the program, including, but not limited to, confidentiality of student records.
10. Notices. Any notice or communication required or permitted to be given hereunder shall be in writing and served personally, delivered by courier or sent by United States certified mail, postage prepaid with return receipt requested, addressed to the other party as follows:
To DISTRICT: To AFFILIATE:
Imperial Valley College
c/o Gail Warner
Dean of Health and Public Safety
380 East Aten Road
Imperial, CA 92251
760-355-6275
[email protected]
City of El Centro Fire Department
c/o Cedric Ceseña
City Manager
1275 Main Street
El Centro, CA 92243
760-337-4530
[email protected]
and/or to such other persons or places as either of the parties may hereafter designate in writing.
All such notices shall be effective when received.
11. Governing Law. This Agreement is made and entered into in the State of California, and shall in all respects be interpreted, enforced and governed under the laws of California without giving effect to conflicts of laws principles.
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Packet Pg. 251 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) 3 12. Severability. Should any portion, word, clause, phrase, sentence or paragraph of this Agreement be declared void or unenforceable, such portion shall be considered independent and severable from the remainder, the validity of which shall remain unaffected.
13. Material Default. In the event of any material default under this Agreement, which default remains uncured for a period of twenty-one (21) days after written notice of such default, this Agreement may be immediately terminated by the non-defaulting party.
14. Entire Agreement; Amendments to Agreement. This Agreement constitutes the entire agreement between the parties who have executed it and supersedes any and all other agreements, understandings, negotiations, or discussions, either oral or in writing, express or implied between the parties to this Agreement. All provisions of this Agreement hereto shall remain in effect throughout the term thereof unless the parties agree, in a written document signed by both parties, to amend, add or delete any provision, except that the DISTRICT may amend the Agreement to accomplish changes required by law. Email correspondence shall not qualify as a written document signed by an authorized signatory.
15. Headings. The headings contained in this Agreement are for convenience only and shall not in any way affect the meaning or interpretation hereof nor serve as evidence of the interpretation hereof, or of the intention of the parties hereto.
16. Waiver. The waiver by any party of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.
City of El Centro Fire Department, 1275 Main St. El Centro, CA 92243 _________________________________________ _________________ Cedric Ceseña Date
City Manager
Imperial Community College District, 380 East Aten Road Imperial, CA 92251 _________________________________________ _________________ Dr. Lennor M. Johnson Date
Superintendent/President
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Packet Pg. 252 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) 4 The District has instituted programs and curriculum, which prepare its graduates to become emergency medical technicians, and emergency medical technicians - paramedics.
Responsibilities and Acknowledgements
The District shall provide and beresponsible for:
A. Faculty that are approved by the appropriate governing entity; i.e. California State Emergency Medical Services Authority, Imperial County EMS Agency and California Department of Public Health, as appropriate.
B. Names, credentials, and area of educational expertise of faculty responsible for each student group shall be provided upon request at least one week in advance of assignments.
C. Faculty shall be responsible for:
1. Providing field experience objectives for students to Affiliate, at least one week in advance, for review and discussion to verify the objectives are relevant to students' learning needs, learning experience, paramedic care or procedures, and that they are appropriate and consistently achievable in the Affiliate,
2. Planning, developing, implementing, and supervising field instruction,
3. Evaluating students' field performance,
4. Coordination, with the appropriate Affiliate supervisors, the assigned field times to maximize practicum experience/opportunities, including scheduling on more than one shift where appropriate,
5. Determining when individual student observational experiences may be under the supervision of appropriate Affiliate personnel and completing such arrangements prior to assignment,
6. Apprising all students that abuse of drugs, alcoholic beverages or other chemicals can lead to unsafe practice in the field area as well as criminal and civil censure.
Therefore, the District instructor and preceptor have the unquestioned authority to take immediate corrective action in the field area with regards to student conduct and performance,
a. Abiding by the rules, policies, and procedures of the Affiliate, b. Assuring that students
i. Abide by all rules, policies, and procedures of the Affiliate, ii. Wear the designated, District approved, uniform in field areas, and abide by the dress code of the District and the Affiliate, and use Affiliate required safety equipment.
D. Providing one (1) instructor for the number of students as regulated by the corresponding governing entity and in accordance with Affiliate policy. Annually verifying ratios through references such as those listed below:
1. EMTP:1:1 Title 22, Division 9, Chapter 4, Article 3, Section 100150 E. Coordination with the Affiliate regarding:
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Packet Pg. 253 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) 5 1. Plans for faculty orientation, student observations and student experiences
2. Coordination of regular meetings with relevant Affiliate field preceptors and District faculty responsible for student instruction in the Affiliate.
3. Orientation for District faculty regarding Affiliate policies, practices, and facilities (time is determined by the District and Affiliate).
4. Orientation for Affiliate regarding the District's purposes and activities during the educational semester/session.
F. Assurance that students and instructors are certified in cardiopulmonary resuscitation. The District shall show proof of current certification of instructors and students prior to beginning field affiliation and throughout the affiliation.
G. Assurance of adequate insurance policies for its students and instructors while using the Affiliate facilities:
1. The District shall provide the necessary workmen's compensation insurance for its faculty members.
2. The District shall show proof of items a. and b. at the beginning of each school year.
3. The District shall certify that it has policies of insurance in force to provide liability coverage in the event of wrongful acts or negligence on its part.
4. The District agrees to supply Affiliate with evidence of insurance.
5. The District will be responsible for making sure each student owns his/her personal health insurance.
6. Assurance that all students assigned to the Affiliate meet minimum requirements for District and Affiliate standard of health by having, a. A physical examination on file in the EMS Training Office at the District, b. An annual seasonal influenza vaccination or declination of the offer, c. An annual tuberculosis screen,
7. Affiliate regulatory expectations for patient safety, as appropriate.
The Affiliate agrees to provide and be responsible for:
A. Assurance that students and instructors shall not be considered employees of the Affiliate but shall be designated "volunteers", receiving no compensation from Affiliate.
B. Maintaining its eligibility as a field training area for instruction in accordance with the California State Emergency Medical Services Authority, Imperial County EMS Agency and California Department of Health Services and according to California regulations as appropriate.
C. Collaboration with District and Faculty to ensure:
1. Students' field objectives are appropriate for and consistently achievable in Affiliate.
2. Facilitating assignments including moving students for pertinent learning with short notice if necessary.
3. Faculty orientation, prior to student arrival, to become familiar with Affiliate policies, practices, new programs, or other changes,
4. Student orientation to become familiar with Affiliate policies, practices, and facilities.
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Packet Pg. 254 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) 6 D. Ensuring Affiliate staffing is adequate in number and quality to insure safe and continuous health care services to patients.
1. Affiliate staff assigned patient care concurrently with students, retain the responsibility for maintaining the continuity and the quality of patient care,
2. Affiliate staff, at the request/approval of the instructor, shall participate in the educational program and student experiences. Such participation shall be voluntary and shall not interfere with assigned duties.
3. Affiliate staff shall consist of one qualified paramedic field preceptor per student during their field experience as required by California law.
E. Providing access to sources of information for educational purposes, at all reasonable times, including: patients' care records appropriate as necessary to safe care and student evaluation.
1. Policy and procedure manuals, together with any and all changes, shall be shared with the students, instructors, and District as needed.
2. The Affiliate reserves the right to withhold any such information when it appears that the best interests of the Affiliate will be served by so doing.
F. Emergency medical care to students and faculty, at the expense of the recipient of such services.
G. The Affiliate reserves the right to refuse all benefits of this contract to any District personnel and students who do not meet the standards for safety, health, or ethical behavior as defined in the Affiliate policy manual. The Affiliate further reserves the right to restrict the activities of any or all personnel as it sees fit in the event of any occurrence involving the welfare of an Affiliate patient.
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Packet Pg. 255 Attachment: Agreement-ECFD & IVC (FINAL)rvsd 050823 (5966 : Agreement between El Centro FD and Imperial Community College District) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: Community Services
El Centro, CA 92243 Category: Agreement
Prepared By: Adriana Nava
SCHEDULED Department Head: Adriana Nava
ACTION ITEM (ID # 5975) DOC ID: 5975
Discussion and related action regarding amending the
contract for Securitas Security Services USA for Security Services for City Facilities
CITY MANAGER’S RECOMMENDATION:
Adopt Resolution No. 23- , RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL CENTRO AMENDING THE CONTRACT FOR SECURITAS SECURITY
SERVICES USA, FOR SECURITY SERVICES FOR CITY FACILITIES FISCAL IMPACT:
Various funding sources would be used to pay for the contractual services for the following facilities:
Facility Cost Per Year Funding Source
Bucklin Park (Armed
Guard)
$172,577 Measure P
Sidewinder Skate
Park/Aquatic Center
Rotation (Unarmed Guard)
$39,296 Measure P
City Hall (Unarmed Guard) $7,626 Enterprise Fund
El Centro Transfer Terminal $55,865 FY23 Fund 204- Bus
Shelters FY24 proposed
Measure P
Total Cost for One (1) Year $275,364
Measure P funds have been allocated for one year in the amount of $213,117 for security services at parks and recreation facilities. The amount allocated by Measure P on June 21, 2022 is sufficient to cover the cost of one year of security services at parks and recreation facilities. The cost to provide security services at parks and recreational facilities is $211,873. It should be noted that Fund 204 - Bus Shelters will not be available to fund security services starting FY24. Staff will request alternate funding source during budget cycle.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Goal #3- Community Health, Safety & Welfare
Action 3.12: Continue collaborating with community members to expand crime prevention activities and programs to reduce the fear and incidence of crime.
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
Not applicable at this time. References will be reviewed after the submission of proposals.
20 Packet Pg. 256
Action Item (ID # 5975) Meeting of May 16, 2023
BACKGROUND:
As part of the Strategic Plan community participation process, City Staff conducted outreach through public community input sessions and online survey opportunities. It was brought to Staff’s attention that security was a great concern for the community.
Many communicated the need for cameras and surveillance at parks or additional security at these facilities. While they enjoyed the recreational facilities and parks, the community felt that the increase in homelessness created anxiety for users of the facilities.
As a response to the community feedback received, Staff obtained a preliminary cost estimate of security services and the cost was approved through the Measure P Process. A Request for Proposal for security services is required given that the estimate exceeds the $50,000 that could be approved by the City Manager and Purchase Officer.
On February 21, 2023, the City Council awarded the contract for Security Services to Securitas Security Services USA. Inc “Contractor.”
DISCUSSION:
Subsequent to City Council award of the contract, Securitas Security Services USA requested the addition of “Exhibit A,” which consisted of an Amendment to the Contract.
Because the City Council had not approved the Amendment (“Exhibit A”) Securitas was informed the City Manager could not sign the Amendment. The provisions identified in Exhibit A also included review by the Joint Powers Authority. After revisions by the City’s legal counsel, the Joint Powers Authority, Securitas Security Services USA legal counsel, attached is the Final Agreement as well as the Amendment (“Exhibit A”). The Amendment provided includes provisions regarding liability insurance for the Contractor and limits rate increases to a “not to exceed” amount of 5% within the 12-month period.
A 90-day notice regarding rate increases is required from the Contractor, allowing the City to terminate the contract at any time before the rate increase goes into effect.
While the Amendment is incorporated as a part of the Contract with Securitas, the facility locations, pricing, and services remain the same. For the purposes of context, the scope below further summarizes the services to be provided by Securitas.
Unarmed services for the following facilities:
• El Centro Transfer Terminal, corner of State Street and Seventh Street 139 S. 7th Street, CA. 92243
• City Hall - Finance Department, 1275 W. Main Street, El Centro CA. 92243 • Aquatic Center, 540 Park Avenue, El Centro CA. 92243 & Sidewinder Skate Park, 600-698 Park Avenue, El Centro CA. 92243
Armed services for the following facility:
• Bucklin Park, 8th & Aurora, El Centro, CA. 92243
Each of the security guard services is site specific given that the needs are different at each facility. For example, security services at City Hall are only necessary during shut20 Packet Pg. 257
Action Item (ID # 5975) Meeting of May 16, 2023
off weeks when there is a greater influx of customers at City Hall. However, at facilities such as Bucklin Park, one (1) armed security guard is warranted from 6 AM to 10 PM from Monday through Sunday given the high use of the facility and number of people who use the facility daily to walk/jog/bike.
After one year of security services, Staff will bring the item before Council for consideration as to whether security services are needed at parks and recreation facilities given that these are funded through Measure P funds. Because an armed guard is included for Bucklin Park, Staff will be providing an update to Council on November 7, 2023.
CONCLUSION:
City Staff recommends approval of Resolution No. 23- , RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO AMENDING THE CONTRACT FOR
SECURITAS SECURITY SERVICES USA, FOR SECURITY SERVICES FOR CITY
FACILITIES
ATTACHMENTS:
• Security Services Agreement_EXECUTED (PDF)
• Exhibit A (PDF)
• Amendment_Securitas Resolution_5-16-23 (DOC)
20 Packet Pg. 258
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Packet Pg. 259 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 260 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 261 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 262 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 263 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 264 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 265 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 266 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 267 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 268 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 269 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 270 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 271 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 272 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 273 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
AMENDMENT
Modifying Agreement for Security Services Between
City of El Centro (“City”)
and Securitas Security Services USA, Inc. (“Contractor”) The Agreement for Security Services, and anything attached to, incorporated into or otherwise forming part of it (collectively, the “Agreement”), is modified as of its commencement as follows, and in case of any difference the following controls:
1. Contractor will defend, controlling such defense, and indemnify City, and others to be defended or indemnified under the Agreement, against any claim or loss only to the extent the claim or loss is caused by the negligence, gross negligence, willful misconduct, or other fault of Contractor while acting within the scope of its specified duties. However, Contractor’s liability will in no event exceed $7 million; this limitation, however, will not apply to any liability to the extent the liability is caused by the gross negligence or willful misconduct of Contractor, its employees or agents. Further, Contractor will not be liable for any (a) punitive or consequential damages, (b) damages arising from events beyond Contractor’s reasonable control, or (c) injuries or deaths arising from any conditions of City’s premises.
2. (a) Additional insureds will only be covered by Contractor’s insurance for liability assumed by Contractor in the Agreement for Security Services, as modified in this Amendment, subject to the terms of Contractor’s insurance; (b) Contractor will not be required to provide City or any others with copies of Contractor’s insurance policies.
However, within 30 days of City’s reasonable request to review Contractor’s insurance policies, Contractor will make such insurance policies available to City for review at the offices of MARSH, Contractor’s insurance agent, that are most convenient for City. City may only review the portions of such policies that apply to City, and City may not take or copy such policies or any portions thereof; and (c) City acknowledges that Contractor’s selfinsured retentions (WC - $1M; PL - $500K) are acceptable.
3. Notwithstanding anything to the contrary, in connection with the US Safety Act, each party waives all claims against the other for damages arising from or related to an act of terrorism, and the parties intend for this waiver to flow down to their respective contractors and subcontractors.
4. Contractor may raise its rates on 90 days’ written notice to account for any increases in (a) health care, benefit, or insurance costs, (b) labor or fuel costs, (c) costs arising from changes to laws, regulations, or insurance premiums, (d) SUI or similar taxes, or (e) any other taxes, fees, costs or charges related to Contractor’s services.
Contractor may only raise its rates in this manner once in any 12-month period, and the increase may not exceed 5% without the prior written consent of the City Council.
5. Any equipment/software provided by Contractor, and information gathered therewith, in connection with Contractor’s services is for Contractor’s use and will always be the property of Contractor or its contractors.
Contractor is not selling or leasing any of the equipment/software to City. Contractor will remove its equipment/software upon termination of the Agreement; any right for City to use or access the equipment/software ends upon termination of the Agreement.
City of El Centro Securitas Security Services USA, Inc.
By: ______________________________ By: ______________________________ Name: ______________________________ Name: ______________________________ Title: ______________________________ Title: ______________________________ Date: ______________________________ Date: ______________________________ Jeremy Jackson
Area Vice President
5/10/2023
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Packet Pg. 274 Attachment: Security Services Agreement_EXECUTED (5975 : Amendment to Securitas Services Agreement)
20.b
Packet Pg. 275 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 29 | P a g e A22-0192
EXHIBIT A
SCOPE OF SERVICES
The selected CONTRACTOR shall be required to provide a detailed scope of services. Successful proposals shall address all pertinent requirements addressed in the proposal. The following elements are anticipated to be critical components of the required scope of work and should provide prospective candidates with a starting point for developing a detailed scope of work:
Security Guard Services:
• It shall be the responsibility of CONTRACTOR to protect and safeguard CITY facility and grounds area, and equipment from any harm, theft and/or vandalism. CONTRACTOR’S response to the RFP shall contain an outline of how CONTRACTOR proposes to provide such services.
• CONTRACTOR shall provide properly trained, licensed and qualified on-site security officers at the location deemed by this AGREEMENT.
• CONTRACTOR shall maintain and provide to the CITY upon request, within twenty-four (24) hours of said request, daily activity logs and incident reports. Refer to Exhibit E – Sample Activity/Incident Log.
Security Guard Requirements:
• CONTRACTOR shall provide properly trained, qualified and licensed security guards. • CONTRACTOR's security guard staff shall be fully uniformed so as to be identified by the public as an employee of CONTRACTOR, physically fit and armed with an appropriate firearm that he/she provides and is licensed to utilize. Security guards should only be armed at facilities where armed services are requested.
Removal of Security Guard:
• CONTRACTOR shall be an independent contractor as to City. Notwithstanding, CONTRACTOR shall remove any security officer from servicing the CITY location when so requested by the CITY for any reason whatsoever and replace with a properly trained and qualified security officer.
• Key Assignment: CITY shall issue two (2) master building key sets and two (2) restroom key sets to CONTRACTOR. One (1) set shall be for the CONTRACTOR as back up and one (1) set shall be for the security personnel performing services pursuant to the AGREEMENT. Under no circumstances whatsoever, shall CONTRACTOR fabricate or cause to be fabricated a duplicate master building key. Keys assigned to on-site security guards shall be rotated with shift change. CONTRACTOR shall ensure assigned keys do not leave the building site. Keys will only be issued for the following facilities:
• Bus Terminal
• Sidewinder Skate Park
• Bucklin Park (Restroom key only)
• Upon termination of this AGREEMENT, CONTRACTOR must immediately return all keys
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Packet Pg. 276 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 30 | P a g e A22-0192
assigned to CONTRACTOR. If keys are lost or not immediately returned by CONTRACTOR, CITY may at its sole discretion re-key an entire building at CONTRACTOR’s sole expense. All re-key work shall be performed by CITY and billed at a time and material rate.
Security Guard Services Site Specific:
• El Centro Transfer Terminal
Security guard is to be stationed inside the facility. Duties include performing routine checks, reporting any unusual activity such as smoking, vandalism, graffiti, etc., and opening public restrooms for bus riders when requested.
Tentative service and schedule:
One (1) security guard
Security Service: Unarmed
Days of Service: Monday – Friday
Hours: 10:00 a.m. to 6:00 p.m.
Holiday schedule to match Imperial Valley Transit calendar • Aquatic Center and Sidewinder Skate Park
Security guard is to rotate every 60 minutes between the facilities. For the Aquatic Center, security guard is to patrol outside the facility and for the Sidewinder Skate Park security guard is to be stationed inside the facility. Duties include performing routine checks, reporting any unusual activity such as smoking, vandalism, graffiti, etc. for both facilities and opening restrooms at the Sidewinder Skate Park when requested. Building and restrooms keys will be provided for the Sidewinder Skate Park only.
Tentative service and schedule:
One (1) security guard
Security Service: Unarmed
Days of Service: Monday – Sunday
Hours: 7:00 p.m. to 11:00 p.m.
Service to be provided during holidays
• City Hall – Finance Department
Security guard is to be stationed inside the facility creating a presence in the City Hall lobby during “shut off” week. Duties include performing routine checks and reporting any unusual activity.
Tentative service and schedule:
One (1) security guard
Security Service: Unarmed
Days of Service: Three (3) days per month. Security schedule to be provided.
Hours: 8:00 a.m. – 5:00 p.m.
Holiday schedule to match City calendar
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Packet Pg. 277 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 31 | P a g e A22-0192
• Bucklin Park
Security guard is to be stationed inside the facility, perform routine checks and report any unusual activity such as smoking, vandalism, graffiti, etc.
Tentative service and schedule:
One (1) security guard
Security Service: Armed
Days of Service: Monday – Sunday
Hours: 6:00am to 10:00pm
Service to be provided during holidays
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Packet Pg. 278 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement)
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Packet Pg. 279 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Investment Proposal
Securitas USA can help create efficiencies in the security program at City of El Centro, by developing dynamic alternatives that can help contain your costs without compromising your security requirements. It is our recommendation to allow an on-site Operational Analysis to determine site-specific alternatives utilizing Securitas’ full spectrum of Protective Services. Please reference details of all items included in proposed pricing below.
Bucklin Park – On Site Security
Position HPW Wage
Rate
Bill
Rate
OT/
Holiday
Bill
Rate
Estimated
Monthly
Cost
TOTAL
Estimated
Yearly Cost
Armed Security Officer 112 $19.00 $29.36 $43.97 $14,381 $172,577 Onsite Guarding Service includes armed Security Officer(s) to provide property protection, patrol the park, serve as deterrent, report unusual activities, and other services to be detailed in site-specific Post Orders. Officers will utilize SecuritasVision solution. Based on baseline schedule: One (1) Security Officers per 8-hour shift, two shifts per day, 7 days per week.
El Centro Transfer Terminal – On Site Security
Position HPW Wage
Rate
Bill
Rate
OT/
Holiday
Bill
Rate
Estimated
Monthly
Cost
TOTAL
Estimated
Yearly Cost
Unarmed Security Officer 40 $17.00 $26.48 $39.72 $4,655 $55,865 Onsite Guarding Service includes unarmed Security Officer(s) to provide property protection, routine checks, serve as deterrent, report unusual activities, and other services to be detailed in site-specific Post Orders. Officers will utilize SecuritasVision solution. Based on baseline schedule: One (1) Security Officers per 8-hour shift, one shift per day, 5 days per week.
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Packet Pg. 280 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Tools
Proposed rates include SecuritasVision technology. As detailed within the Tools section of the proposal, system offers:
Paperless Reporting, Mobile Event Alerts, Tour Confirmation, and GPS location verification with real time notifications via SecuritasConnect online client portal, SMS, or email.
Dedicated Security Vehicle
On-site dedicated patrol vehicle, 2022 Toyota Tacoma, included in the aforementioned rates, to be direct billed at $938.00 per month. Cost includes insurance, vehicle striping, lightbar, GPS, and GPS Software. Maintenance and fuel will be direct billed as incurred.
Overtime / Holidays / PTO
Overtime, Holidays, Vacation, and State Mandated Sick Time will be billed as incurred. Paid time off is available and will be a billable item. Overtime and Holidays to be billed at 1.5 times the straight time bill rate. Overtime rates will apply to the following: extended shifts or hours performed beyond baseline schedule at the request of City of El Centro; Sidewinder Skate Park and Aquatic Center – On Site Security Position HPW Wage
Rate
Bill
Rate
OT/
Holiday
Bill
Rate
Estimated
Monthly
Cost
TOTAL
Estimated
Yearly Cost
Unarmed Security Officer 28 $17.00 $26.48 $39.72 $3,275 $39,296 Onsite Guarding Service includes unarmed Security Officer(s) to provide property protection and rotate between venues every 60 minutes either outside the facility or station inside based on post orders, serve as deterrent, report unusual activities, and other services to be detailed in site-specific Post Orders. Officers will utilize SecuritasVision solution. Based on baseline schedule: One (1) Security Officers per 4-hour shift, one shift per day, 7 days per week.
City Hall Finance Department – On Site Security
Position
Hours
per
MONTH
Wage
Rate
Bill
Rate
OT/
Holiday
Bill
Rate
Estimated
Monthly
Cost
TOTAL
Estimated
Yearly Cost
Unarmed Security Officer 24 $17.00 $26.48 $39.72 $636 $7,626 Onsite Guarding Service includes unarmed Security Officer(s) to provide property protection, complete routine checks, serve as deterrent, report unusual activities, and other services to be detailed in site-specific Post Orders.
Officers will utilize SecuritasVision solution. Based on baseline schedule: One (1) Security Officers per 8-hour shift, 3 days per month.
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Packet Pg. 281 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) additional personnel or hours requested by City of El Centro with less than 72 hours’ notice, but only for the first 72 hours. Holiday premiums apply on the following recognized holidays:
New Year’s Day
Labor Day
Memorial Day
Thanksgiving Day
Independence Day
Christmas Day
Emergency/Disaster Coverage
In the event of flood, earthquake, or other region-wide emergency, Securitas shall supply additional resources, if required, to satisfy City of El Centro, security requirements. Rates for such additional services, which shall be determined in advance upon mutual written consent of the parties, may include premium wage rates, travel, lodging, and meal allowances.
Proposed investment includes:
• Onsite Guarding Services with SecuritasVision handheld technology with SecuritasConnect client portal. • Three Smartphone will be provided with the aforementioned guard management SecuritasVision software. • District Manager and Field Supervision to oversee day-to-day operations of service for City of El Centro • In accordance with the Affordable Care Act, the opportunity for all eligible Security Officers to enroll in a subsidized ACA compliant Bronze medical plan
• Recruitment, background screening and hiring costs
• Employee wages, payroll taxes and insurance
• Paid Vacation, or paid time off, available for Officers based on length of service. • Free life insurance
• Enhanced benefits called SecuritasCommitment includes programs that cover healthy lifestyle, diabetes management, personal well-being, financial wellness, and professional growth. • Securitas College Programs partnered with Purdue Global University to offer employees access to Certificate, Associates, or Bachelor’s degree programs that are up to 90% paid by Securitas Security Services.
• Complete uniforms including replacements as needed
• Personal Protective Equipment (PPE) for each security officer (ex. facemasks, gloves) with replacements as needed per Securitas COVID-19 guidelines and protocol
• Introductory, pre-assignment and paid on-site training • Advanced Certification Training I, II, III with e-learning technology • Learning Management System to track completed courses and test scores • Monthly service review and planning meetings with local District Manager • Computer-based post orders, including client emergency response procedures • Site-specific written test based on post orders and client policies
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Packet Pg. 282 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) • 24hour National Communications Center
• Department of Homeland Security SAFETY Act Designation
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Packet Pg. 283 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 33 | P a g e A22-0192
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting CONTRACTOR’s indemnification of CITY, and prior to commencement of Work, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.
General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $5,000,000 per occurrence, $2.500,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $5,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONTRACTOR agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this AGREEMENT.
Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.
Other provisions or requirements
Proof of insurance. CONTRACTOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors.
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Packet Pg. 284 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 34 | P a g e A22-0192
Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
CITY’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this AGREEMENT.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of contract provisions (non estoppel). CONTRACTOR acknowledges and agreesthat any actual or alleged failure on the part of the CITY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents, and volunteers shall be additional insureds
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Packet Pg. 285 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 35 | P a g e A22-0192
under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONTRACTOR agrees to ensure that its subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR.
CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONTRACTOR agrees that upon request, all agreements with CONTRACTORs, subcontractors, and others engaged in the project will be submitted to CITY for review.
CITY’s right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the CITY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY.
CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
Timely notice of claims. CONTRACTOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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Packet Pg. 286 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 36 | P a g e A22-0192
EXHIBIT D
CONSULTANT’S FINANCIAL DISCLOSURE STATEMENT 1
Consultant will comply with all conflict of interest laws and regulations including, without limitations, City’s Conflict of Interest Code (on file in the City Clerk’s Office) as required by Section 4.10 of this Agreement. It is incumbent upon the Consultant to notify the City pursuant to Sections 7.1 and 7.5 of any staff changes relating to this Agreement. The City Manager has made the following determination and Consultant, by his/her signature, acknowledges said determination.
A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required of any officers, employees, and/or agents of Consultant. Consultant duties are as follows:
City Manager Consultant Signature & Title
B. In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant may make or participate in making a governmental decision, which may have a foreseeable material effect on a financial interest. As a result, the Consultant shall be subject to the Disclosure Category “Consultant” of the City’s Conflict of Interest Code.
City Manager Consultant Signature & Title
1 Title 2, Division 6. California Code of Regulations Section 18701(a)(2). Pursuant to a contract with a local government agency, a consultant shall be required to file a Statement of Economic Interest if that consultant will: “(A) Make a government decision whether to: (1) Approve a rate, rule or regulation; (2) Adopt or enforce a law; (3) Issue, deny, suspend or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement; (4) Authorize the agency to enter into, modify or renew a contract provided it is the type of contract which requires agency approval; (5) Grant agency approval to a contract which requires agency approval and which the agency is the party or to the specifications for such contract; (6) Grant agency approval to a plan, design, report, study or similar item; or (7) Adopt, or grant approval of policies, standards or guidelines for the agency or for any subdivision thereof; or (B) Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in regulation 18702.2 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency’s Conflict of Interest Code, under Governmental Code Section87302.” 2 Disclosure by Consultants: Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the City’s adopted Conflict of Interest Code, subject to the following limitations: The City Manager may determine in writing that a particular consultant, although a “designated position”, is hired to perform a range of duties that is limited in scope and closely supervised, and, thus, is not required to comply with the disclosure requirements in the City’s adopted Conflict of Interest Code. Such written determination shall include a description of the consultant’s duties. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as the City’s adopted Conflict of InterestCode.
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Packet Pg. 287 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Request for Proposals – City of El Centro Security Services 37 | P a g e A22-0192
EXHIBIT E
SAMPLE ACTIVITY/INCIDENT LOG
CITY OF EL CENTRO
ACTIVITY/INCIDENT LOG
Officer Name: Location: Transfer Terminal - El Centro, CA. From: (Date) Time:
To: (Date) Time:
Time Activity Location Details and Action Taken IN OUT
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Packet Pg. 288 Attachment: Exhibit A (5975 : Amendment to Securitas Services Agreement) Security Services
02/2023/A23-0014/Resolution/AwardBid_SecuritasSecuritySrvs RESOLUTION NO. 23-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO AMENDING THE CONTRACT FOR SECURITAS
SECURITY SERVICES USA, INC. FOR SECURITY SERVICES FOR
CITY FACILITIES
WHEREAS, on November 16, 2022, after an RFP process, the City Council awarded Securitas a contract for unarmed security services for the Transfer Center, City Hall, Brett Driscoll Sidewinder Skate Park, Aquatic Center, and armed services for Bucklin Park (the “City Facilities”); and
WHEREAS, before execution Securitas requested revision of the insurance provisions of that agreement as well as clarification of the abiity annualy to increase costs upon proof of increase costs to Securitas, capped at 5% per year; and WHEREAS, such revisions to the insurance have been approved by CalJPIA; and WHEREAS, there is no increase costs in the initial year’s contract cost of Two Hundred Seventy-Five Thousand, Three Hundred Sixty Four ($275,364.00) dollars; and WHEREAS, it is necessary for the City Council to approve this amendment to a security contract with “Securitas” for the Project in the form set out on Exhibit “A”, attached and incorporated (the “Agreement”); and
WHEREAS, the City Council finds that its approval of the amendment is in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council hereby approves the amendment with Securitas Security Services USA, Inc.
3. That the Interim City Manager hereby is authorized to sign the amendment on behalf of the City.
4. That amendment for security services has been reviewed and approved as to form by the City Attorney prior to execution and is on file in the Office of the City Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the 16th day of May, 2023.
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Packet Pg. 289 Attachment: Amendment_Securitas Resolution_5-16-23 (5975 : Amendment to Securitas Services Agreement) Security Services
02/2023/A23-0014/Resolution/AwardBid_SecuritasSecuritySrvs
CITY OF EL CENTRO
By___________________________
Martha Cardenas-Singh, Mayor
ATTEST:
By____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 23- was duly and regularly adopted at the regular meeting of the City Council of the City of El Centro, California, held on the day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By___________________________
Norma Wyles, City Clerk
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Packet Pg. 290 Attachment: Amendment_Securitas Resolution_5-16-23 (5975 : Amendment to Securitas Services Agreement) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Manager's Office
El Centro, CA 92243 Category: Sponsorship
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Cedric Cesena
ACTION ITEM (ID # 5970) DOC ID: 5970
Community Sponsorship Request - Sure Helpline Center
CITY MANAGER’S RECOMMENDATION:
Discussion and any necessary action regarding the requested sponsorship from Sure Helpline Center.
FISCAL IMPACT:
Funding is available from the Community Sponsorship Fund 1201-610139. Available balance is $4,389.00.
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTORS LICENSE, REFERENCE CHECKS, INSURANCE, ETC:
Business license is current.
DISCUSSION:
Sure Helpline Center is requesting cash sponsorship for its Gala Dinner, Benefit to Benefit Victims of Domestic Violence, where they will honor community inspirational leaders, scheduled for Friday, May 26, 2023 at St. Mary’s Church.
The City Manager's Office has reviewed the application and the requirements of the policy statement have been met. The Mayor reviewed the request and has recommended that Council consider a sponsorship in the amount of $500.00.
The following are the sponsorship levels available:
Platinum Chief $5,000.00
Gold Lieutenant $2,500.00
Silver Sergeant $1,000.00
Junior $500.00
CONCLUSION:
Staff seeks direction on any necessary action regarding the requested cash sponsorship.
ATTACHMENTS:
• Sponsorship Application (PDF)
• Sponsorship Packet (PDF)
21 Packet Pg. 291
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Packet Pg. 292 Attachment: Sponsorship Application (5970 : Community Sponsorship Request - Sure Helpline Center)
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Packet Pg. 294 Attachment: Sponsorship Application (5970 : Community Sponsorship Request - Sure Helpline Center)
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Packet Pg. 295 Attachment: Sponsorship Application (5970 : Community Sponsorship Request - Sure Helpline Center)
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Packet Pg. 296 Attachment: Sponsorship Packet (5970 : Community Sponsorship Request - Sure Helpline Center)
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Packet Pg. 297 Attachment: Sponsorship Packet (5970 : Community Sponsorship Request - Sure Helpline Center)
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Packet Pg. 298 Attachment: Sponsorship Packet (5970 : Community Sponsorship Request - Sure Helpline Center) City Council of the City of El Centro Meeting: 05/16/23 11:30 AM 1275 Main Street Department: City Manager's Office
El Centro, CA 92243 Category: Support
Prepared By: Cynthia De Zilwa
SCHEDULED Department Head: Cedric Cesena
ACTION ITEM (ID # 5980) DOC ID: 5980
Letter of Support for Legislature to Take Action on Fentanyl CITY MANAGER’S RECOMMENDATION:
Recommend providing letter of support to League of California Cities (Cal Cities) DISCUSSION:
Early last week, the Assembly Committee on Public Safety once again delayed action on many of the critical fentanyl-related legislation included in the previous Action Alert sent by Cal Cities. The League of California Cities (Cal Cities) is once again asking for help by adding our name to the attached letter calling on the Legislature to take further action this year to address the fentanyl crisis.
Cities are committed to enacting solutions that strike an appropriate balance between community justice and public safety, however, delaying additional legislative action another year will undoubtably result in many more preventable lives lost. In showing support for immediate action through this letter, Cal Cities Communication Department will be pursing media coverage, op-eds, and social media outreach.
Cal Cities has requested cities to provide letter of support on urging the legislature to take action on fentanyl.
CONCLUSION:
Staff request direction from City Council on approving letter of support to Cal Cities ATTACHMENTS:
• Fentanyl Letter_5.3.23 (DOCX)
22 Packet Pg. 299
May 16, 2023
The Honorable Anthony Rendon The Honorable James Gallagher Speaker, California State Assembly Republican Leader, State Assembly 1021 O Street, Suite 8330 1021 O Street, Suite 4740
Sacramento, CA 95814 Sacramento, CA 95814
RE: Action Needed on Fentanyl and Substance Use-Related Legislation Dear Speaker Rendon and Assembly Republican Leader Gallagher, The League of California Cities (Cal Cities) requests to participate in the upcoming informational hearing on fentanyl and urges the Legislature to take further action this year to address the fentanyl crisis.
Cities are committed to enacting legislative solutions that strike an appropriate balance between community justice and public safety. However, delaying additional legislative action another year will undoubtably result in many more preventable lives lost.
Constituents throughout California are relying on their legislators to act swiftly.
Fentanyl poisonings and the rising death toll illustrate a complex issue that requires a multifaceted and collaborative approach. Cal Cities supports additional funding and resources to address the substance use crisis through appropriate prevention and intervention efforts, educational awareness campaigns, and increased access to life- saving overdose treatment aids such as naloxone.
Cities not only welcome increased collaboration with our state and federal partners, but we truly require it in order to meaningfully address the fentanyl crisis facing our communities.
For these reasons, Cal Cities calls on the Legislature to thoughtfully deliberate on and provide solutions for one of the most pressing issues of our time. If you have any questions, do not hesitate to contact Elisa Arcidiacono at [email protected] or Caroline Cirrincione at [email protected].
Sincerely,
Martha Cardenas-Singh
Mayor
City of El Centro
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Packet Pg. 300 Attachment: Fentanyl Letter_5.3.23 (5980 : Letter of Support for Legislature to Take Action on Fentanyl)