El Centro City Council
August 19, 2025

AGENDA

CITY OF EL CENTRO

CITY COUNCIL
TUESDAY, AUGUST 19, 2025
City Hall Regular Meeting 3:30 PM

CITY HALL

COUNCIL CHAMBERS
1275 MAIN STREET
EL CENTRO, CA 92243
The public may attend in person. Any member of the public attending in person and wishing to make a comment is asked to complete a speaker slip and follow the instructions below regarding “Notice to the Public”. Any member of the public is invited to submit public comments in advance of the meeting to be answered at the meeting. Please email your questions to [email protected] or call 760-337-4515 by August 19, 2025.

COUNCIL MEMBERS, STAFF AND THE PUBLIC MAY ATTEND VIA ZOOM.

To participate and make a public comment in person, via Zoom or telephone, please raise your hand, speak up and introduce yourself.

Join Zoom Meeting:
https://us06web.zoom.us/j/4180375132?pwd=Rmo5UjZ1cWdyV1VoWUhSZWp6R0tVZz09&omn=84524163799 Optional dial-in number:

Meeting ID: 418 037 5132 Passcode: 5iHJYM
Public comments via zoom are subject to the same time limits as those in person.

Mayor and Council Members may be reached at (760) 336-8989 Mayor:

Mayor Pro-Tem:

Council Members:

Sonia Carter
Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw
Acting City Manager: Robert Sawyer
City Attorney: Elizabeth Martyn Evans
City Clerk: Norma Wyles
3:30 PM CLOSED SESSION - CONFERENCE ROOM "A":

ROLL CALL:

CLOSED SESSION:

Any person wishing to address the City Council on any matter on this agenda is asked to complete a "Speaker Slip" and submit it to the City Clerk prior to the start of the meeting. No comments on non-agenda items will be heard at this special meeting.

CITY COUNCIL ADJOURNS INTO CLOSED SESSION:

CITY COUNCIL CLOSED SESSION:

CONFERENCE WITH LABOR NEGOTIATIONS PURSUANT TO GOVT. CODE SECTION 54957.6 - Agency designated representatives: Dulce Bedolla, Human Resource Director, Patrick Clark, Consultant
Employee organizations: All bargaining units regarding salaries and fringe benefits CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(d)(2) - potential litigation against the City.

NOTICE TO THE PUBLIC
This is a public meeting. If there is an item on the agenda on which you wish to be heard, you are asked to complete a blue speaker slip and submit it to the City Clerk prior to the start of the meeting. Persons wishing to address the Council are not required to identify themselves (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. When the item is announced and your name is called by the Mayor, please step to the podium and state your name for the record. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. If you wish to address the Council concerning any other matter not appearing on the agenda, you may do so during the public comment portion of the agenda. However, you may not show a visual presentation without review of that material. If you do so, you will be considered out of order. * Any information provided on the “Speaker Slip” is voluntary and will be public record. 6:00 OPEN SESSION
ALL TIMES ARE APPROXIMATE AND MAY VARY:

CALL TO ORDER:

ROLL CALL BY CITY CLERK:

PLEDGE OF ALLEGIANCE:

INVOCATION:

CITY ATTORNEY REPORT ON CLOSED SESSION:
(TIME MAY VARY) PUBLIC COMMENTS:

The City Council welcomes your input. At this time, members of the public may address the City Council on any matter not listed on the posted agenda. Pursuant to the Brown Act, no action will be taken on any issue brought forth under Public Comments. We ask that you please complete a “Speaker Slip” and submit it to the City Clerk prior to the start of the meeting. Although you are not required to identify yourself (Gov’t Code §54953.3); this information on the “Speaker Slip” assists the Mayor that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. * Any information provided on the “Speaker Slip” is voluntary and will be public record.

PRESENTATIONS AND ANNOUNCEMENTS BY MAYOR:

1. Presentation by Dr. Thomas Tacke, Ph.D., from Central Union High School. Regarding student-created podcast Voices Del Valle.

2. Presentation by Linsey Dale, Imperial County Registrar of Voters, information regarding the Voter's Choice Act.

3. Presentation of the Imperial Valley 9/11 Memorial Event and Stair Climb.

4. Update regarding El Centro Regional Medical Center transfer to Imperial Valley Health District.

CONSENT AGENDA (ITEMS 5-12 ):

5. Approve Warrant Registers for the month of July 2025

6. Approve Payroll Registers for the month of July 2025.

7. Approve Treasurer's Report for the month of July 2025.

8. City Council Minutes of June 17, 2025, June 24, 2025, July 1, 2025, July 15, 2025, July 23, 2025, July 28, 2025, and August 5, 2025.

9. Discussion and any necessary action regarding the granting of an easement to the Imperial Irrigation District west of the water treatment plant at the City of El Centro.

10. Discussion and any necessary action regarding a resolution authorizing the City Manager to execute a grant agreement with Caltrans for the Heart of El Centro Community Connectivity and Revitalization Project.

11. 2025 RFP On-Call Architectural Design and Construction Management and Inspection Services.

12. 2025 RFP On-Call Civil Engineering General and Civil Engineering Water and Wastewater Treatment Services.

NEW BUSINESS:

13. Community Sponsorship - Imperial Valley 9/11 Memorial Event & Stair Climb.

Presentation: Robert Sawyer, Acting City Manager
Recommendation:

Discussion and any necessary action regarding the community sponsorship request.

14. Discussion and any necessary action regarding consideration of a contract with MYLO Janitorial Services in the amount of $191,556 for Janitorial Services for Recreation Facilities and the new Police Station.

Presentation: Adriana Nava, Community Services Director Recommendation:

Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A

CONTRACT FOR ROUTINE JANITORIAL MAINTENANCE FOR RECREATION FACILITIES AND POLICE DEPARTMENT.

15. Approval of Change Order No. 2 to Martin Construction, Inc., related to the 2024 CDBG Sidewalk and ADA Curb Ramp Improvement Project.

Presentation: Abraham Campos, Public Works Director/City Engineer Recommendation:

Authorize budget as requested and authorize Change Order No. 2 to Martin Construction, Inc., as presented.

16. Approval of plans and specifications for the Jacaranda Apartments AHSC Grant Bike Lane and Street Improvements Project
Presentation: Abraham Campos, Public Works Director/City Engineer Recommendation:

Approve plans and specifications for the Jacaranda Apartments AHSC Grant Bike Lane and Street Improvements Project and authorize staff to release for public bidding.

17. Police Station Project Budget Update.

Presentation: Abraham Campos, Public Works Director/City Engineer Recommendation:

Approve the revised Police Station Budget as presented.

18. Approving the proposed changes to the city ordinance regarding unlawful camping and unlawful storage will enhance the El Centro Police Department’s effectiveness in addressing these community concerns.

Presentation: James Thompson, Lieutenant
Recommendation:

Adopt Ordinance No. 25- , AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO REVISING SECTION 18-149 OF THE MUNICIPAL CODE TO

CLARIFY ITS TERMS AND PROVIDE THAT VIOLATIONS OF THE CAMPING

PROVISIONS OF THAT CODE MAY BE PROSECUTED AS MISDEMEANORS AND DECLARING THE URGENCY THEREOF.

19. Discussion and any necessary action regarding the approval of bid documents for Frazier Field - Eddie White Complex Parking Lot Project.

Presentation: Adriana Nava, Community Services Director Recommendation:

Approve Bid Documents for the Frazier Field - Eddie White Complex Parking Lot Project and authorize the Community Services Department to send the project out to bid.

20. Discussion and any necessary action regarding the appointments to the Library and Community Services Board to fill three (3) scheduled vacancies.

Presentation: Sonia Carter , Mayor
Recommendation:

Mayor's Recommendation: Approve three (3) appointments to the Library and Community Services Board with new terms ending June 30, 2028.

21. Discussion and any necessary action regarding the appointment to the Imperial Valley Housing Authority Board to fill one (1) scheduled vacancy.

Presentation: Sonia Carter , Mayor

Recommendation:

Mayor's Recommendation: Approve one (1) appointment to the Imperial Valley Housing Authority Board with term ending July 1, 2029.

22. Discussion and any necessary action regarding the appointment of a voting delegate and alternate(s) for the League of California Cities Annual Conference and Expo - October 8- 10, 2025, Long Beach, CA.

Presentation: Sonia Carter , Mayor
Recommendation:

Mayor's Recommendation: Appointment of voting delegate and alternate(s) in order to vote at the Annual Business Meeting.

LEGISLATIVE ACTION:

INFORMATIONAL ITEMS:

TASK FORCE REPORTS AND MAYOR - COUNCIL MEMBER REPORTS:

CITY MANAGER REPORT:

ADJOURNMENT:

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet will be available for public inspection at the Office of the City Clerk, 1275 Main Street, El Centro, California 92243, Monday-Friday during normal business hours.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (760) 337-4515.

Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangement to assure accessibility to this meeting.

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-265)
Item: 1.

Meeting: 8/19/2025 3:30 PM
Department: City Manager
Category: Presentation
Prepared by: Marisol Abbott, Staff
Assistant
Department Head: Robert Sawyer
DOC ID: 2025-265
Presentation by Dr. Thomas Tacke, Ph.D., from Central Union High School.

Regarding student-created podcast Voices Del Valle.

CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Recreation & Lifelong Learning
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

A student-created podcast exploring the theme of coming of age in El Centro. The project was produced in collaboration with KPBS.

CONCLUSION:

ATTACHMENTS:

None

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-251)
Item: 2.

Meeting: 8/19/2025 3:30 PM
Department: City Clerk
Category: Presentation
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-251
Presentation by Linsey Dale, Imperial County Registrar of Voters, information regarding the Voter's Choice Act.

CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

None

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-244)
Item: 3.

Meeting: 8/19/2025 3:30 PM
Department: City Clerk
Category: Presentation
Prepared by: Norma Wyles, City Clerk
Department Head:

DOC ID: 2025-244
Presentation of the Imperial Valley 9/11 Memorial Event and Stair Climb.

CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

The Imperial Valley 9/11 Memorial Stair Climb is a way for the community to remember those who made the ultimate sacrifice on September 11, 2001. Each participant climbs or walks the equivalent of the 110 stories of the World Trade Center, carrying the name and photo of a fallen hero to symbolically complete the climb.

CONCLUSION:

ATTACHMENTS:

None

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-276)
Item: 4.

Meeting: 8/19/2025 3:30 PM
Department: City Clerk
Category: Presentation
Prepared by: Norma Wyles, City Clerk
Department Head: Robert Sawyer
DOC ID: 2025-276
Update regarding El Centro Regional Medical Center transfer to Imperial Valley Health District.

CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

None

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-268)
Item: 5.

Meeting: 8/19/2025 3:30 PM
Department: Finance
Category: Action Item
Prepared by: Esmeralda Nunez,
Accounting Assistant
Department Head:

DOC ID: 2025-268
Approve Warrant Registers for the month of July 2025
CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

1. July 2025

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-274)
Item: 6.

Meeting: 8/19/2025 3:30 PM
Department: Finance
Category: Action Item
Prepared by: Cristhian Zambrano,
Payroll Specialist
Department Head: Elizabeth Fuchen
DOC ID: 2025-274
Approve Payroll Registers for the month of July 2025.

CITY MANAGER'S RECOMMENDATION:

Approve Payroll Registers for the Month of July 2025.

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

1. PAYROLL REGISTERS JULY 2025

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-273)
Item: 7.

Meeting: 8/19/2025 3:30 PM
Department: Finance
Category: Informational Items
Prepared by: Nora Salas, Accountant
Department Head:

DOC ID: 2025-273
Approve Treasurer's Report for the month of July 2025.

CITY MANAGER'S RECOMMENDATION:

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

1. Treasurer's Report July 2025

CITY OF EL CENTRO
TREASURER’S REPORT

SCHEDULE OF INVESTMENTS
JULY 2025
Maturity Rate Market
Date Par rPcntl YTM Cost Value

GENERAL ACCOUNT
U.S. Savings and CD's
Subtotal
U.S. Government Obligations
Federal Home Loan Bks 3130AM2F8
Subtotal
04/29/26 $ 750,000 1.125 1.150 $ 750,000 $ 732,660
750,000 750,000 732,660
Other Investments
Cash Equiv.

Local Agency Investment Fund
Subtotal
$ 5,960,671
66,450,899

0.010

4.269

0.010 S

4.269
5,960,671
66,450,899
72,411,570
$ 5,960,671
66,450,899
72,411,570
$ $ $
72,411,570
Subtotal 73,161,570 73,161,570 2 2 73,144,230
Bonds
Series B - 2007 Redevelopment
2021 Series A - Library Bond Project
2023 Series A - Police Station Project
S 1,953,903
1,096,984
24,639,678
27,690,565

0.010 0.010

0.010 0.010

0.010 0.010
$ 1,953,903 $
1,096,984
24,639,678
27,690,565
1,953,903
1,096,984
24,639,678
27,690,565
$ S $
s $
Total 100,852,135 100,852,135 100,834,795 2 2 2 2

CITY OF EL CENTRO
TREASURER’S REPORT

SCHEDULE OF INVESTMENTS
JULY 2025
Prior Fiscal
Year YTD
Same Period
This Fiscal
Month YTD
Interest Received
23 $ 23 $ 49,943
768,457
Other Investments
LAIF
Total
720.125 720,125
720,148 720,148 818,400
Balance
06/30/25
Balance
Change 07/31/25
Monthly Activity
General Accounts
U.S. Savings and CD's
U.S. Corporate Obligations
U.S. GovernmentObligations
Cash Equiv. & Other Investments
LAIF
750,000
5,960,648
65,730,775
750,000
5,960,671
66,450,899
23 720,124
$ 72,441,423 720,147 $ 73,161,570
Trustee Accounts
Series B - 2007 Redevelopment
Library 2021 Bond Project
El Centro Police 2023 Bond Project
S 1,947,595 $
1,096,980

24.555.536
6,308 1,953,903
1,096,984

24.639.678
27,690,565

4.51 84,142
$ 27,600,111 90,454
Total $ 100,041,533 S 100,852,135
I hereby certify that this report reflects the pooled investments of the City of El Centro and is in conformity with the Investment Policy of the City as adopted by the City Council on February 21,2001.

A copy of this Policy is available at the Office of the City Clerk. In the opinion of the undersigned, the City's expenditure requirements for the following six months, can be met from projected revenues and maturities of Investments listed herein.

Elizabeth Fuchen
Interim Finance Director

Cityof El Centro
Treasurer's Report
Summary of Investments
as of 07/31/2025
Investment Unrealized
Market Value
end of Period
gain/loss Net increase
decrease
percent
of total
income
Cost/Par to-date n (**)
0% 1 U.S. Savings and CD's
$ 0% U.S Corporate Obligations _$ 2
(17,340) 732,660 1% U.S. Government Obligati 750,000
$ 5,960,671 S 5,960,671 8% 4 Cash Equiv. & Other Inve;
5 LAIF $ 66,450,899 $ 66,450,899 91%
Total $ 73,161,570 (17,340) $ 73,144,230 100%
(*) Investments 1 through 5
Investments are held to maturity redemption is at cost rendering no loss.

I

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-275)
Item: 8.

Meeting: 8/19/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-275
City Council Minutes of June 17, 2025, June 24, 2025, July 1, 2025, July 15, 2025, July 23, 2025, July 28, 2025, and August 5, 2025.

CITY MANAGER'S RECOMMENDATION:

Approval of City Council minutes of June 17, 2025, June 24, 2025, July 1, 2025, July 15, 2025, July 23, 2025, July 28, 2025, and August 5, 2025.

FISCAL IMPACT:

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

BACKGROUND:

DISCUSSION:

CONCLUSION:

ATTACHMENTS:

1. 06-17-2025 Special Meeting CC Minutes

2. 6-17-2025 Regular CC Minutes

3. 6-24-2025 Adj. Regular Meeting CC Minutes

4. 07-01-2025 Cancelled CC Minutes

5. 07-15-2025 Regular CC Minutes

6. 07-23-2025 Special Meeting CC Minutes

7. 07-28-2025 Special Meeting CC Minutes

8. 08-05-2025 Cancelled CC Minutes

Book 37

SPECIAL MEETING

EL CENTRO CITY COUNCIL

CITY HALL, CONFERENCE ROOM A
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, JUNE 17, 2025, 3:30 P.M.

OPEN SESSION
The El Centro City Council met in a special meeting on Tuesday, June 17, 2025 at 3:34 p.m. in Conference Room A, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Ellett, Crankshaw, Carter, Marroquin, Camarena City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: None
MOTION TO GO INTO CLOSED SESSION:

Moved by Marroquin, second by Camarena to go into closed session at 3:34 p.m.

CLOSED SESSION PUBLIC COMMENT:

None

CITY COUNCIL CLOSED SESSION
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9 (d)(2):

Potential litigation against the city – one case
CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Property: 1415 Ross Ave., and adjoining property
Eric Newsom and Megan Rooney
Negotiation party: IVHD
Under negotiation: Price and Terms

CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.

ADJOURNMENT
With no further business to come before City Council, the meeting adjourned 4:00 p.m. ____________________________
Norma Wyles, City Clerk
APPROVED BY:
_________________________
Sonia Carter, Mayor

Book 37

REGULAR MEETING

EL CENTRO CITY COUNCIL

CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, JUNE 17, 2025, 4:00 P.M.

The El Centro City Council met in a regular session on Tuesday, June 17, 2025 at 4:00 p.m. in Conference Room A, El Centro City Hall, 1275 W. Main Street, El Centro, California for the purpose of closed session.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Camarena City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: None

CLOSED SESSION PUBLIC COMMENT
None

CITY COUNCIL CLOSED SESSION
Moved by Marroquin, second by Camarena, to adjourn into closed session for:

CLOSED SESSION WITH LEGAL COUNSEL:

Closed session pursuant Govt. Code Section 54956.9(d)(2) - Potential litigation against the City CLOSED SESSION WITH LEGAL COUNSEL:

Closed session pursuant to Govt. Code Section 54956.9 (d)(4) – Potential litigation by the City – 1 case Motion carried.

Closed Session concluded at 5:50 p.m.

City Council recessed to 6:00 p.m.

OPEN SESSION
The El Centro City Council met in a regular session on Tuesday, June 17, 2025, at 6:00 p.m. in Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans Pledge of Allegiance to the flag of the United States of America was led by Council Member Crankshaw and Invocation was given by Council Member Camarena.

CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.

PUBLIC COMMENTS
Public comment was received from Fausto Gaxiola Hernandez.

Book 37

PRESENTATION AND ANNOUNCEMENTS BY MAYOR

1. Certificate of Recognition – El Centro Elementary School District received by Superintendent Ruben Castro.

2. Certificate of Recognition – Frank A. Aceves, Eagle Scout.

3. Presentation by Brendon Brown, Reps. 4 Vets, regarding Suicide Awareness among Veterans.

Reschedule for another meeting.

4. Launch of the New City of El Centro Website – presentation by Mario Renteria, Public Information Officer.

CONSENT AGENDA (ITEMS 5-10)
Moved by Ellett, second by Camarena, approving consent items # 5-8, and 10.

5. Approval of Warrant Registers for the Month of May 2025.

6. Approval of Payroll Registers for the Month of May 2025.

7. Approval of the Treasurer’s Report for the Month of May 2025.

8. Approval of City Council meeting minutes of May 6, 2025, May 14, 2025 and May 20, 2025.

9. * Item pulled for discussion by Council Member Camarena.

10. Adoption of Resolution No. 25-40, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO, CALIFORNIA REVISING THE TIME AND PLACE FOR THE REGULAR MEETING OF THE CITY COUNCIL.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
*9. Motion by Marroquin, second by Camarena, adoption of Resolution No. 25-39, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE FORM AND SUBRECEPIENT AGREEMENT WITH PUBLIC SERVICE PROVIDERS INDENTIFIED IN THE CITY’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ONE-YEAR ACTION PLAN (2025-2026) FOR FUNDING FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT UNDER THE ENTITLEMENT GRANTEE PROGRAM.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

Book 37

PUBLIC HEARING

11. This was the date and time set for a public hearing to consider the recommendation of the Planning Commission regarding a time extension of the Lotus Ranch Tentative Subdivision Map. Presentation by Angel Hernandez, Community Development Director. Mayor Carter opened the public hearing, and asked if anyone wish to speak to please come forward. Mr. Matthew Cowie asked to speak on this item and explained that all homes being built have been purchased. Mayor Pro-Tem Ellett asked a few questions regarding the homes and the prices for these homes. Council members had a few questions regarding the extension of this subdivision and Mr. Hernandez addressed all the questions. Seeing no one else come forward, Mayor Carter closed the public hearing.

Moved by Camarena, second by Ellett, adoption of Resolution No. 25-41, RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING A TWELVE-MONTH EXTENSION

OF THE LOTUS RANCH TENTATIVE SUBDIVISION MAP FOR THE PROPERTY ENCOMPASSING 213 ACRES OF LAND GENERALLY LOCATED SOUTH OF INTERSTATE 8, EAST OF THE LOTUS CANAL, AND WEST OF LA BRUCHERIE AVENUE.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

12. This was the date and time set for a public hearing to consider the approval of a rate increase for the collection, transportation, recycling, processing and disposal of solid waste for FY 2025/2026.

Presentation by Abraham Campos, Public Works Director/City Engineer. Mayor Carter opened the public hearing, and asked if anyone wish to speak to please come forward. Seeing no one come forward, Mayor Carter closed the public hearing. Mayor Pro-Tem had a question regarding the monthly rates, which Mr.

Campos answered.

Moved by Ellet, second by Camarena, adoption of Resolution No. 25-42, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO AMENDING RESOLUTION NO. 24-46 AND

ESTABLISHING RATES FOR THE INTEGRATED WASTE MANAGEMENT SERVICES

INCLUDING BUT NOT LIMITED TO THE COLLECTION, TRANSPORTATION, RECYCLING, PROCESSING AND DISPOSAL OF SOLID WASTE FOR FISCAL YEAR 2025-2026.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

NEW BUSINESS

13. Motion by Crankshaw, second by Marroquin, approval of an Easement and Purchase and Sale Agreement between the Imperial Irrigation District and the City of El Centro. Council member Camarena had a few questions regarding the location and ownership, which Mr. Campos addressed.

Council member Crankshaw asked about the size of the easement and any future growth in the future.

Mr. Campos and staff checked the location, size and any future city growth and there are no conflicts.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

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14. Presentation by Lieutenant James Thompson, approving the proposed changed to the city ordinance regarding unlawful camping and unlawful storage will enhance the El Centro Police Department’s effectiveness in addressing these community concerns. Public comment was made by Pete Rodriguez.

Council member Camarena appreciated the statement that Lieutenant Thompson made regarding the treatment of the individuals. Council Member Crankshaw emphasized that everyone in this situation should be treated equally and with compassion. Mayor Carter noted that homelessness is a common concern she hears from residents, and it's a challenge faced by cities everywhere. Council Member Marroquin added that, according to the methadone clinic, many of the individuals loitering are not their patients. Some people, she said, choose to be homeless or loiter in front of businesses even though they have homes.

Moved by Camarena, second by Marroquin, approval of Ordinance No. 25-04, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO REVISING SECTIONS 18-149 OF THE

MUNICIPAL CODE TO PROVIDE THE VIOLATIONS OF THE CAMPING PROVISIONS OF THAT CODE MAY BE PROSECUTED AS MISDEMEANORS, waive reading and approve as first reading and authorize City Clerk to place on the agenda for second reading and adoption.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

15. Presentation by Mario Renteria, Public Information Officer and Sher Cowie, President from IV Regional Chamber of Commerce, discussion and approval of the transfer of the time capsule to the Imperial Valley Regional Chamber of Commerce and direct that updated documentation be submitted to the City Clerk for historical record keeping. Council members commented on the transfer. Mr.

Abraham Campos explained which repairs will be done to the capsule before it will be situated at the Chamber of Commerce location.

Motion by Marroquin, second by Crankshaw, approved the official transfer of the 1976-time capsule to the Imperial Valley Regional Chamber of Commerce and directed staff to submit updated documentation to the City Clerk for historical record keeping.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

16. Motion by Marroquin, second by Ellett, cancelling the July 1, 2025, City Council meeting.

AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None

Book 37

LEGISLATIVE ACTION:

None

TASK FORCE AND MAYOR & COUNCIL MEMBERS REPORTS
Council Members provided updates on their activities since the last City Council meeting and shared information on upcoming events.

CITY MANAGER REPORT
Reported on recent activities.

ADJOURNMENT
With no further business, the meeting was adjourned at 7:57 p.m. to June 24, 2025, with the closed session scheduled for 12:30 p.m. and the open session at 2:00 p.m. __________________________
Norma Wyles, City Clerk
APPROVED BY:
________________________________
Sonia Carter, Mayor

Book 37

ADJOURNED REGULAR MEETING

EL CENTRO CITY COUNCIL

CONFERENCE ROOM/COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, JUNE 24, 2025, 12:30 P.M.

The El Centro City Council met in adjourned regular session on Tuesday, June 24, 2025 at 12:30 p.m. in Conference Room A, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Carter, Ellett, Marroquin
City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: Council (Council Member Camarena arrived at 12:36 p.m.)

CLOSED SESSION PUBLIC COMMENT
Received by Flavio Grijalva.

CITY COUNCIL CLOSED SESSION
Moved by Ellett, second by Marroquin, to adjourn into closed session for:

CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54957
Public Employee Evaluation – City Clerk

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 1415 Ross, El Centro and associated properties.

City Negotiators: Eric Newsom and Megan Rooney, Sheppard Mullin Negotiating with IVHD representatives
Under negotiation: Price and Terms
Motion carried.

Reconvened to Open Session

OPEN SESSION
The El Centro City Council met in an adjourned regular session on Tuesday, June 24, 2025, at 2:00 p.m. in City Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans Pledge of Allegiance to the flag of the United States of America was led by Council Member Crankshaw and Invocation was given by Mayor Pro-Tem Ellett.

CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.

PUBLIC COMMENTS
Public comment was received by Pete Rodriguez.

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CONSENT AGENDA (ITEMS 1-3)
Moved by Camarena, second by Ellett, approving consent items #1-2.

1. Adoption of Resolution No. 25-43, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING AMENDMENT NO. 3 TO LEGAL SERVICES AGREEMENT BETWEEN CITY OF EL CENTRO AND COLE HUBER LLP FOR CITY ATTORNEY.

2. Approved the Transportation Development Act Program – Claims filing for fiscal year 2024-2025.

3. Item 3 was pulled from the agenda to return at a future meeting. 2 nd Reading and Adoption of Ordinance No. 25-04, AN ORDINANCE OF THE CITY COUNCILOF OF THE CITY OF EL CENTRO REVISING SECTIONS 18-149 OF THE MUNICIPAL CODE TO

PROVIDE THAT THE VIOLATIONS OF THE CAMPING PROVISIONS OF THE CODE MAY BE PROSECUTED AS MISDEMEANOR, waive reading and adopt by title only.

AYES: Camarena, Carter, Ellett
NOES: Crankshaw, Marroquin
ABSENT: None
ABSTAINED: None

NEW BUSINESS

4. Presentation by Andy Heath, Interim Finance Director, fiscal year 2025-26 Proposed Budget.

Council member Camarena had various questions regarding the budget, especially the new positions that have been added to the city.

Council Member Camarena expressed concern about adopting the budget as presented, citing the incomplete compensation study and limited time to review the information. She noted that some proposed positions lacked supporting documentation and she was not comfortable approving them without further explanation.

Mayor Carter asked the Council how they wished to proceed—whether to approve the budget as presented or approve it with amendments to specific items.

Council Member Crankshaw proposed approving the budget with a placeholder for the questioned positions, allowing Council to revisit and evaluate those roles individually at a later date. The funding would be reserved, and if positions were ultimately not approved, the money would return to the General Fund. He inquired if such a motion was permissible.

Acting City Manager Sawyer confirmed that Council Member Crankshaw could make a motion to approve the budget with no immediate action on the identified positions, allowing for further discussion at a future meeting.

Council Member Marroquin asked Acting Finance Director Heath whether the questioned positions were based on market comparisons with other cities or assigned a salary range arbitrarily. Mr. Heath clarified that for existing positions, salaries were adjusted based on the City's current salary table.

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Council Member Camarena raised a concern about the $2 million set aside for the compensation study—specifically, what would happen if the study showed more funding was needed to bring certain groups to market-level compensation. Mr. Heath responded that additional funding was available if the study results exceeded the $2 million allocation.

Acting City Manager Sawyer outlined various options for how the Council could proceed with budget adoption.

Motion by Marroquin, second by Crankshaw, adoption of Resolution No. 25-44, RESOLUTION OF

THE CITY COUNCILN OF THE CITY OF EL CENTRO, CALIFORNIA ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2025-2026.

AYES: Crankshaw, Carter, Marroquin
NOES: Camarena, Ellett
ABSENT: None
ABSTAINED: None

5. Approval of Asset Transfer Agreement by and among the City of El Centro, El Centro Regional Medical Center, and Imperial Valley Medical Center:

This item was pulled from the agenda and will be brought back at a future meeting.

ADJOURNMENT
The Council reconvened into closed session. Following this, the meeting was adjourned at 4:55 p.m. ______________________________
Norma Wyles, City Clerk
APPROVED BY:
_________________________________
Sonia Carter, Mayor

Book 37

REGULAR MEETING

EL CENTRO CITY COUNCIL

CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, JULY 1, 2025 3:30 P.M.

Meeting Cancellation Notice: This being a regularly scheduled meeting of the El Centro City Council, held on July 1, 2025 at 3:30 p.m., and with all Council Members absent by unanimous consent, the undersigned City Clerk of the City of El Centro hereby declared the meeting canceled.

Notice was posted as legally required.

Next regular meeting to be held on Tuesday, July 15, 2025 at 3:30 p.m. __________________________________
Norma Wyles, City Clerk
APPROVED BY:
__________________________
Sonia Carter, Mayor

Book 37

REGULAR MEETING

EL CENTRO CITY COUNCIL

CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, JULY 15, 2025, 3:30 P.M.

The El Centro City Council met in a regular session on Tuesday, July 15, 2025 at 3:35 p.m. in Conference Room A, El Centro City Hall, 1275 W. Main Street, El Centro, California for the purpose of closed session.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Camarena City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: None

CLOSED SESSION PUBLIC COMMENT
None

CITY COUNCIL CLOSED SESSION
Moved by Marroquin, second by Camarena, to adjourn into closed session for:

CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54957:

Pubic Employment – City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATORS:

Property: 1415 Ross and associated properties (ECRMC)
Agency Negotiators: Eric Newsom and Megan Rooney
Negotiating with: IVHD
Under Negotiations: Terms
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(d)(2):

Potential litigation against the city – 1 case
Motion carried unanimously.

Closed Session concluded at 5:50 p.m.

City Council recessed to 6:00 p.m.

OPEN SESSION
The El Centro City Council met in a regular session on Tuesday, July 15, 2025, at 6:02 p.m. in Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: Council (Carter)

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Pledge of Allegiance to the flag of the United States of America was led by Council Member Crankshaw and Invocation was given by Council Member Camarena.

CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.

PUBLIC COMMENTS
Public comment was received from Peter Rodriguez and Mia Velasquez.

PRESENTATION AND ANNOUNCEMENTS BY MAYOR

1. El Centro Police Department Life Saving Awards. Officer Daniel Crankshaw and Officer Carlos Bernal received the Lifesaving Award which is one of the most distinguished recognitions granted within the law enforcement profession.

2. Retirement Plaque Presentation – Suzanna Gonzales, Community Development Specialist I.

3. Proclamation presentation for the International Lifeguard Day, July 31, 2025.

4. Proclamation presentation for Parks & Recreation Month, July 2025.

5. Presentation regarding IVT Ride Adjustment to the Public Micro Transit Service, by ICTC Executive Director David Aguirre.

CONSENT AGENDA (ITEMS 6-14)
Moved by Marroquin, second by Camarena, approving consent items # 6 - 14.

6. Approval of Warrant Registers for the Month of June 2025.

7. Approval of Payroll Registers for the Month of June 2025.

8. Approval of the Treasurer’s Report for the Month of June 2025.

9. Approval of City Council meeting minutes of June 3, 2025, June 10, 2025, and June 12, 2025.

10. Approval of Police Station Project – AWA Contract Amendment No. 11.

11. Adoption of Resolution No. 25-45, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. F034 TO THE

ASMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID FUNDED PROJECTS NO. 11-5169F15 WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION.

12. Adoption of Resolution No. 25-46, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM THE CANNABIS TAX FUND GRANT PROGRAM.

13. Adoption of Resolution No. 25-47, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO SUPPORTING PROJECT DELIVERY SCHEDULES AND TIMELY USE OF

CONGESTION MITIGATION AND AIR QUALITY FUNDING FOR TRANSPORTATION PROJECTS.

Book 37

14. Adoption of Resolution No. 25-48, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO SUPPORTING PROJECT DELIVERY SCHEDULES AND TIMELY USE OF SURFACE TRANSPORTATION BLOCK GRANT FUNDING FOR TRANSPORTATION PROJECTS.

AYES: Crankshaw, Camarena, Ellett, Marroquin
NOES: None
ABSENT: Carter
ABSTAINED: None

NEW BUSINESS

15. Community Sponsorship – Making Life Happen.
* Item was pulled by Mayor Pro-Tem Ellett.

16. Moved by Marroquin, second by Camarena, adoption of Resolution No. 25-49, RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF EL CENTRO ESTABLISHING TERMS AND CONDITIONS OF EMPLOYMENT INCLUDING COMPENSATION FOR JULY 1, 2025 THROUGH JUNE 30, 2027.

Public comment was received by Peter Rodriguez.

AYES: Crankshaw, Camarena, Ellett, Marroquin
NOES: None
ABSENT: Carter
ABSTAINED: None

17. Moved by Marroquin, second by Crankshaw, authorize the budget of $2,065,044 as requested and authorize Change Order No. 5 to Rove Engineering as presented.

Council members had a few questions regarding the change order and the associated project funding.

AYES: Crankshaw, Camarena, Ellett, Marroquin
NOES: None
ABSENT: Carter
ABSTAINED: None

18. Moved by Camarena, second by Marroquin, adoption of Resolution No. 25-50, RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF EL CENTRO AUTHORIZING THE EMERGENCY REPAIRS OF THE 3RD STREET AT ROSS AVENUE SEWER LIFT STATION.

Council member Crankshaw asked a few questions regarding the lift stations in the city.

AYES: Crankshaw, Camarena, Ellett, Marroquin
NOES: None
ABSENT: Carter
ABSTAINED: None

19. Discussion and any necessary action regarding the appointments to the Library and Community Services Board to fill three (3) scheduled vacancies.
*The item pulled was pulled and will be deferred to the August 19, 2025, City Council meeting.

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20. Discussion and any necessary action regarding the appointments to the Imperial Valley Housing Authority Board to fill one (1) scheduled vacancy.
*The item pulled was pulled and will be deferred to the August 19, 2025, City Council meeting.

21. Motion by Marroquin, second by Crankshaw, cancelling the August 5, 2025, City Council meeting.

AYES: Crankshaw, Camarena, Ellett, Marroquin
NOES: None
ABSENT: Carter
ABSTAINED: None
LEGISLATIVE ACTION:

None

TASK FORCE AND MAYOR & COUNCIL MEMBERS REPORTS
Council Members provided updates on their recent activities since the last City Council meeting and shared information about upcoming events.

CITY MANAGER REPORT
City manager reported on recent activities since the last City Council meeting.

ADJOURNMENT
With no further business, the meeting was adjourned at 7:57 p.m. __________________________
Norma Wyles, City Clerk
APPROVED BY:
________________________________
Sonia Carter, Mayor

Book 37

SPECIAL MEETING

EL CENTRO CITY COUNCIL

CONFERENCE ROOM A
1275 MAIN STREET, EL CENTRO, CA
WEDNESDAY, JULY 23, 2025, 8:30 A.M.

OPEN SESSION
The El Centro City Council met in a special meeting on Wednesday, July 23, 2025 at 8:31 a.m. in Conference Room A, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans ABSENT: None
MOTION TO GO INTO CLOSED SESSION:

Moved by Marroquin, second by Camarena to go into closed session at 8:31 a.m.

CLOSED SESSION PUBLIC COMMENT:

No comments were received.

CITY COUNCIL CLOSED SESSION

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Closed Session Pursuant to Govt. Code 54957(b):

City Manager

CONFERENCE WITH LABOR NEGOTIATORS
Negotiating with: City Manager
Regarding monetary and related compensation.

CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.8:

CONFERECE WITH REAL PROPERTY NEGOTIATORS
Property: 1415 Ross Ave. and adjacent properties
City Negotiator: Sam Balisy
Negotiating with: Preston Hollow and IVHD
Under Negotiation: Price and Terms
CITY ATTORNEY REPORT ON CLOSED SESSION:

No reportable action.

ADJOURNMENT
With no further business to come before City Council, the meeting adjourned at 12:00 p.m. ____________________________
Norma Wyles, City Clerk

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APPROVED BY:
_________________________
Sonia Carter, Mayor

Book 37

SPECIAL MEETING

EL CENTRO CITY COUNCIL

CONFERENCE ROOM A/COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
MONDAY, JULY 28, 2025, 3:15 P.M.

The El Centro City Council met in special meeting session on Monday, July 28, 2025 at 3:20 p.m. in Conference Room A, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans (via Zoom)

CLOSED SESSION PUBLIC COMMENT
Received by Karla Sigmond, Anika Smith, Robert Ramirez.

CITY COUNCIL CLOSED SESSION
Moved by Ellett, second by Camarena, to adjourn into closed session for:

CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54957.6
City Representative: City Council
Negotiating with: Unrepresented City Manager candidate
Under negotiation: Salary and fringe benefits
CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVT. CODE SECTION 54956.8
Property: 1415 Ross and associated parcels
Negotiators: Eric Newsom, Megan Rooney
Negotiating with IVHD representatives
Under negotiation: Price and terms
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(d)(2) Possible litigation against the city – one case.

Motion carried unanimously.

City Council reconvened to Open Session.

OPEN SESSION
The El Centro City Council met in a special meeting session on Monday, July 28, 2025, at 4:15 p.m. in City Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.

PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, Acting City Manager Sawyer, City Attorney Martyn Evans (via Zoom) Pledge of Allegiance to the flag of the United States of America was led by Council Member Crankshaw and Invocation was given by Mayor Pro-Tem Ellett.

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CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.

PUBLIC COMMENTS
Public comment was received by Isabel Solis, Karla Sigmond, and Eric Montoya Reyes.

NEW BUSINESS

1. Motion by Marroquin, second by Carter, adoption of Resolution No. 25-51, APPROVING THE

ASSET TRANSFER AGREEMENT BETWEEN THE CITY OF EL CENTRO, EL CENTRO REGIONAL MEDICAL CENTER AND THE IMPERIAL VALLEY HEALTHCARE DISTRICT.

AYES: Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: Crankshaw

ADJOURNMENT
The Council reconvened into closed session. Upon conclusion, the meeting was adjourned at 5:10 p.m. ______________________________
Norma Wyles, City Clerk
APPROVED BY:
_________________________________
Sonia Carter, Mayor

Book 37

REGULAR MEETING

EL CENTRO CITY COUNCIL

CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, AUGUST 5, 2025 3:30 P.M.

Meeting Cancellation Notice: This being a regularly scheduled meeting of the El Centro City Council, held on August 5, 2025 at 3:30 p.m., and with all Council Members absent by unanimous consent, the undersigned City Clerk of the City of El Centro hereby declared the meeting canceled.

Notice was posted as legally required.

Next regular meeting to be held on Tuesday, August 19, 2025 at 3:30 p.m. __________________________________
Norma Wyles, City Clerk
APPROVED BY:
__________________________
Sonia Carter, Mayor

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-245)
Item: 9.

Meeting: 8/19/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Felix DeLeon , Senior
Engineer
Department Head: Abraham Campos
DOC ID: 2025-245
Discussion and any necessary action regarding the granting of an easement to the Imperial Irrigation District west of the water treatment plant at the City of El Centro.

CITY MANAGER'S RECOMMENDATION:

Approve a grant of easement in favor of Imperial Irrigation District and direct the City Manager to execute the grant of easement and necessary supporting documents.

FISCAL IMPACT:

N/A
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Environmental Sustainability & Infrastructure
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

N/A
BACKGROUND:

The relocation of multiple Imperial Irrigation District power transmission poles and power lines located just west of the City of El Centro's Water Treatment Plant (from near Manuel Ortiz Ave. to Danenberg Ave.) was required for the construction of S. Imperial Avenue Extension Phase II, and further necessary for the construction of S. Imperial Avenue Extension Phase III project as the old power poles were conflicting with the new road alignment. Imperial Irrigation District has completed the work of relocating the transmission poles and lines consistent with the new road alignment. To restore their easements, IID requires a new easement to be established to maintain and repair their newly relocated power transmission facility.

DISCUSSION:

Staff has reviewed the grant of easement and agree with the scope.

CONCLUSION:

Approve a grant of easement in favor of Imperial Irrigation District and direct the City Manager to execute the grant of easement and necessary supporting documents.

ATTACHMENTS:

1. Easement recording doc.

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-228)
Item: 10.

Meeting: 8/19/2025 3:30 PM
Department: Community Development
Category: Resolution
Prepared by: Angel Hernandez,
Community Development Director
Department Head: Angel Hernandez
DOC ID: 2025-228
Discussion and any necessary action regarding a resolution authorizing the City Manager to execute a grant agreement with Caltrans for the Heart of El Centro Community Connectivity and Revitalization Project.

CITY MANAGER'S RECOMMENDATION:

Adopt Resolution No. 25- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

EL CENTRO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH

THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE HEART OF EL

CENTRO COMMUNITY CONNECTIVITY AND REVITALIZATION PROJECT FISCAL IMPACT:

Grant funds in the amount of $217,900 have been conditionally awarded. A minimum required local match of $28,231 is required.

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

City Beautification, Engagement & Civic Pride
Economic Opportunity
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

Not applicable
BACKGROUND:

In January 2025, Community Development staff submitted an application to fund a master plan for the Downtown and Civic Center areas of the City. The project area encompasses Broadway, Main Street, and State Street between Imperial Avenue and 4th Street. The master plan aims to revitalize these key urban areas by improving mobility, enhancing public spaces, and identifying mixed-use development zones to reduce reliance on automobiles and accommodate the growing demand for housing, transportation, and workforce development.

DISCUSSION:

On July 1, 2025, Caltrans provided the City with a letter notifying that it had been conditionally awarded the grant. The letter included several tasks the City must complete prior to expending funds on the project. One of these tasks is to provide Caltrans with a resolution from the City Council authorizing the City Manager to execute the grant agreement. The attached resolution satisfies this requirement, is in the form required by Caltrans, and has been reviewed by the City Attorney’s Office.

CONCLUSION:

Adopt Resolution No. 25- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

EL CENTRO AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH

THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE HEART OF EL

CENTRO COMMUNITY CONNECTIVITY AND REVITALIZATION PROJECT ATTACHMENTS:

1. Resolution

1 07/2025/cdz/A25-0122/Reso/CalTransPlanningGrant2025
RESOLUTION NO. 25-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

EL CENTRO AUTHORIZING THE CITY MANAGER TO

EXECUTE AGREEMENTS WITH THE CALIFORNIA

DEPARTMENT OF TRANSPORTATION FOR THE HEART

OF EL CENTRO COMMUNITY CONNECTIVITY AND

REVITALIZATION PROJECT
WHEREAS, the City Council of the City of El Centro is eligible to receive Federal and/or State funding for certain transportation planning related plans, through the California Department of Transportation; and
WHEREAS, a Restricted Grant Agreement must be executed with the California Department of Transportation before such funds can be reimbursed through the Transportation Planning Grant Program; and
WHEREAS, the City of El Centro wishes to accept the grant funds and to delegate the authorization to execute these agreements and any amendments thereto.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of El Centro, hereby authorizes the City Manager or Acting City Manager to execute all Restricted Grant Agreements and any and all amendments thereto with the California Department of Transportation.

APPROVED AND ADOPTED this 19th day of August, 2025.

CITY OF EL CENTRO
By: _____________________________
Sonia Carter, Mayor
ATTEST:

By: ___________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY
By:_____________________________
Elizabeth L. Martyn, City Attorney

2 07/2025/cdz/A25-0122/Reso/CalTransPlanningGrant2025

STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss

CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 25-____ was duly and regularly adopted at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

By________________________________
Norma Wyles, City Clerk

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-255)
Item: 11.

Meeting: 8/19/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Rocio Ruelas , Staff
Assistant
Department Head: Abraham Campos
DOC ID: 2025-255
2025 RFP On-Call Architectural Design and Construction Management and Inspection Services.

CITY MANAGER'S RECOMMENDATION:

Approve the Request for Proposals for On-Call Architectural Design and Construction Management and Inspection Services, and authorize staff to release it for public advertisement.

FISCAL IMPACT:

Individual Contracts will be awarded to consultants. Contracts will not exceed one million dollars ($1,000,000.00) throughout the agreement's term. This will be accomplished by approving various task orders throughout the contract's life.

The contract award will not obligate the City to purchase any specific level of effort from any firm, as task orders will be issued by the City Manager or Public Works Director to assign work on an as-needed, project-by-project basis. Funding for each project will be budgeted in the Citywide Capital Improvement Program (CIP) budget, which is adopted through the annual budget process. If a non-budgeted project arises, staff will return to Council to request funding as needed. Funding sources may include the general fund, enterprise funds as well as other sources such as Measure D, Gas Tax, SB1 and other grants.

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Environmental Sustainability & Infrastructure
Financial & Governance Stability & Sustainability
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

The selected consultants will undergo a qualification-based selection process, which will include an interview. Any missing documentation, such as a business license, will be obtained prior to the issuance of notice to proceed.

BACKGROUND:

In 2020, the City Council awarded a series of contracts to on-call consultants. These contracts, in essence, pre-approve consultants for design work, construction management work, special studies, etc. This expedites the award of work and eliminates the need to do RFP's, interviews, etc., for a contract that may be small in value, which may discourage firms from submitting due to the cost of preparing for an RFP and interview process.

Generally, these contracts are not utilized for certain grant funds, as grant funds have added language that may not be included in the on-call contracts and that does not apply to all projects. As such, grant-funded projects generally go through contracts outside the

on-call approved contract list.

In the past, on-call contracts have been used to do design work funded by park impact fees, the general fund, the water enterprise, the wastewater enterprise, Measure D, and SB1 funds. Individual Task Orders are issued for projects that fit within the scope of the on-call contract.

Past projects have included the Streets Maintenance and Rehabilitation Improvements Project, S. Imperial Ave. Extension Project, and Southern Pump Station, among other various construction management contracts for Measure D projects and some water and wastewater projects. Task Orders are funded from approved budget funds.

The on-call consultant agreements awarded in 2020 will begin expiring in August 2025.

They were effective for two (2) years from the date of approval and could be extended by mutual agreement for up to three (3) one (1) year extensions.

DISCUSSION:

City Public Works staff created a request for proposal document to replace the current oncall contracts. Staff requests that the Council approve the RFP's and authorize staff to release them for public advertisement. The RFP documents cover the following disciplines:
(1) On-Call Architectural Design and
(2) On-Call Construction Management and Inspection Services These are two (2) out of the four (4) disciplines where we expect to need these contracts.

A separate Council agenda report will be prepared for the remaining two (2) disciplines where we expect to need these contracts.

As part of their RFP response, each applicant is directed to state what discipline they are submitting a proposal for.

Once the qualifications-based selection concludes, staff will return to the Council to approve each recommended contract one by one. Once approved, each new on-call contract term will also be effective for two (2) years from the date of approval and could be extended by mutual agreement for up to three (3) one (1) year extensions for a total maximum of five (5) years.

CONCLUSION:

Approve the Request for Proposals for On-Call Architectural Design and Construction Management and Inspection Services, and authorize staff to release it for public advertisement.

ATTACHMENTS:

1. 2025 RFP On-Call Architectural Design and Construction Management and Inspections Services

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REQUEST FOR PROPOSALS
FOR

ON-CALL SERVICES

1. ARCHITECTURAL DESIGN

2. CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
Requested By:

City of El Centro
Department of Public Works
307 W. Brighton Ave.

El Centro, CA 92243
Phone: (760) 336-3152
Abraham Campos, PE
Director of Public Works/ City Engineer
August 2025

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EXHIBITS
A - Architectural Design. Expanded Scope
B – Sample Proposal Evaluation Form
C – Sample Professional Services Agreement, as appropriate D- Levine Act. Statement
E- Sample Task Order
*No changes shall be made to consultant agreement by consultant.

I. TABLE OF CONTENTS
Page
I. Table of Contents 2
II. Request for Proposal (RFP) 3
III. Introduction and Purpose 3
IV. Background 5
V. Scope of Services 5
VI. Project Schedule 7
VII. Deliverable Items 7
VIII. Corrections 7
IX. Delivery of Proposal 7
X. Selection Process 8
XI. Submittal Requirements 9

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II. REQUEST FOR PROPOSAL (“RFP”)
NOTICE IS HEREBY GIVEN THAT the City of El Centro (the “City”) is requesting proposals from qualified consultants to provide Architectural Design, Construction Management, and Inspections (the “Consultant(s)”).

DEADLINE
Consultants are requested to submit five hard copies of their proposal before 04:30 p.m. on September 26, 2025. Refer to section IX for further information.

Note: late, emailed, or faxed proposals will not be considered.

OBTAINING DOCUMENTS
The Contract Documents are available through Planet Bids, by accessing our website (www.cityofelcentro.org) and selecting “GOVERNMENT > PUBLIC WORKS> BIDS & PROPOSALS> PROCEED TO SITE”.

III. INTRODUCTION AND PURPOSE
INTRODUCTION.

The Department of Public Works – Administration Division of the City of El Centro is seeking professional services from a consulting firm or team (Consultant) for On-Call services for the two (2) disciplines listed below. The City will contract with the primary firm under which subconsultants may operate. The City is requesting services for up the term of the agreement. The term of the agreement shall be for two (2) years, with up to three (3) one (1) year extensions, which extensions shall be at the City’s sole option.

Disciplines:

1. Architectural Design.

2. Construction Management and Inspection Services.

Up to three consultants shall be selected for each discipline. The City reserves the right to increase or decrease the number of consultants awarded a contract under each discipline.

Consultant must submit a separate responsive proposal to each discipline that Consultant wishes to be considered. Each discipline will be judged independently. You are not required to submit a proposal for both disciplines.

PURPOSE. The purpose of this RFP is to:

1. Familiarize prospective consultants with the information necessary to understand the consultant selection process and the required documentation consultant must

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submit.

2. Receive, review and consider proposals from prospective consultants, and select a consultant to provide the desired services for each discipline.

3. Execute a contract for on-call services in the form of a Professional Services Agreement (PSA) (see RFP Exhibit C – Sample Design Professional Services Agreement), which will include a negotiated rate schedule established at the time of its execution.

4. Advise prospective consultants that the City is not obligated to issue any contract(s) by issuing this proposal.

The Consultant shall provide the Public Works Department with the ability to obtain assistance quickly during peak workload periods, staffing absences and when expedited/fast track support is needed to satisfy City customers. The most important objective is to maintain a level of high-quality, Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City.

The City reserves the right to reject any or all responses received as a result of this solicitation; to extend the submission due date for; to modify, amend, reissue or rewrite this document; and to procure any or all services by other means. Consultants that respond to this RFP shall comply with all applicable laws. There are no M/WBE and/or DBE requirements for this RFP.

The contract will be regulated according to the provisions of all Federal, State and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with the California Labor Code, as applicable.

Consultants are advised to consider whether services to be performed include classifications subject to state or federal prevailing wage requirements. Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth. California State prevailing wage information is available through the California Department of Industrial Relations website at https://www.dir.ca.gov/OPRL/dprewagedetermination.htm Labor categories subject to prevailing wage requirements, when employed for any work on this project, are wholly the responsibility of the firm or individual named in any Professional Services Agreement approved by the City. City will not assume any responsibility for Consultant’s failure to pay prevailing wages in accordance with State law.

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IV. BACKGROUND
The City of El Cento incorporated in 1908 and later became a Charter city. El Centro is the center of one of Southern California's most promising new commercial and industrial regions. There are two international border crossings nearby for commercial and noncommercial vehicles. Covering 11.019 square miles, it is the largest city in Imperial County. El Centro is located 616 miles southwest of San Francisco, 117 miles east of San Diego and 245 miles west of Phoenix, Az. and just 15 minutes from the international industrial complexes in Mexicali, Baja California. El Centro is accessible via Interstate 8, State Highway 86 and State Highway 111. The City population is estimated to be over 45,000 residents; however, population increases during the day as the City is the County seat.

The consultant(s) will work under the direction of the Public Works Director or designee to handle engineering service tasks as they are required. The highest rated consultant(s) will be selected to be on contract for on-call services. Consultant(s) will enter into a master agreement which will specify the billing rates, personnel to be assigned, and other terms.

No monthly retainer is anticipated.

Letter proposals will be requested from one or more on-call consultants when engineering service tasks are required. The letter proposals will set forth the scope, fee, personnel, and time of performance for the particular task. The letter proposals will be approved through a task order implementing and attached to the master agreement. Consultant selection for a particular task will be based on qualification as set forth in the Statement of Qualifications. Consultant selection will be at the sole discretion of the City. No consultant is guaranteed work.

V. SCOPE OF SERVICES
Consultants shall submit in their proposal in addition to the main scope the discipline(s) for which they wish to be qualified. The disciplines include, but are not necessarily limited to the following areas of experience and expertise.

Architectural Design
The consultant shall provide professional services as needed for the purpose of improving, development, and enhancement, such as consultation, investigation, reconnaissance, research, planning, design, preparation of plans, specifications, and estimate (PS&E), and responsible construction observation of City owned and leased facilities.

The selected consultant(s) and/or consultant teams shall provide comprehensive architectural and/or engineering services including, but not limited to, repair, modification, and new construction building design, HVAC, plumbing, utilities, site, civil, structural, and geotechnical, for the preparation and support of complete construction drawings, specifications, estimates, contract administration, project inspection, and planning services or studies, as required (building inspection, code compliance review/advice, feasibility studies). The selected consultants(s) shall be familiar with local, state, and federal building

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requirements.

Refer to Exhibit A for an expanded scope of work for Architectural Design Services. A copy of the form of Design Services Agreement is attached.

Construction Management and Inspections
The consultant shall provide all services and work required to deliver completed capital improvement construction projects on time and within budget. Services may include, but not limited to: value engineering, cost estimates, constructability review, bid process assistance, contract approval and awards assistance, preconstruction meeting, weekly meetings, schedule management, cost control, submittal, change order and request for information management, quality control, daily inspection, material testing, observe construction materials and methods, inspect batch plant and report on them to the City, permit and environmental compliance, progress payments management, monthly status report, claims management, and project close-out. Consultant must be experienced in federal and state funded projects.

The above list is not intended to be exclusive; other services will likely be sought as the need arises. The statement of qualifications does not need to include a fee proposal for any of these specific tasks; fee proposals for individual tasks would be requested during the course of the on-call contract.

Periodically, the City has the need for assistance with special engineering studies or general staff augmentation. The consultant must be able to assist the City through this contract to provide the necessary services.

The consultant shall utilize its’ in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed 10%. A copy of the form of Professional Services Agreement is attached.

VI. PROJECT SCHEDULE
The following is a tentative schedule for the project:

Release of RFP 08/29/2025
Proposal Due 09/26/2025
Consultant Interview (if needed) Week of October 13th.

Contract Award 11/04/2025
VII. DELIVERABLE ITEMS
The Consultant will be required to verify that all information submitted as services rendered is accurate and current. Furthermore, the Consultant will be required to document the source(s) of all compiled information. All information generated as part

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of the Consultant's or sub-consultant's work shall become part of City of El Centro record of the project.

VIII. CORRECTIONS
Proposing Consultants are encouraged to amplify the scope of services, to identify any supplemental tasks necessary, and to recommend any alternatives that may enhance the project or reduce costs. Where applicable, consultant is encouraged to describe the anticipated level of effort for eachtask.

IX. DELIVERY OF PROPOSALS
Proposals must be submitted to 307 W. Brighton Ave., El Centro CA 92243 by at 4:30 pm on September 26, 2025 with subject reading as follows:

Response for City of El Centro On-Call Services RFP
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
On a separate envelope, submit a hard copy Fee Schedule to the same address and by the same date in a sealed envelope marked:

Fee Proposal for City of El Centro On-Call Services
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
Proposals and Fee Proposals received after the stated deadline will not be accepted. Advance submittals are permitted. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interview presentations.

Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of El Centro and the Consultant selected.

Questions concerning the RFP must be submitted via the Planet Bids portal. All questions must arrive at least ten (10) calendar days prior to the proposal due date to allow time for distributing answers and/or clarifications.

No questions or inquiries may be directed to any individual (s) at the location detailed in this document. All inquiries must be submitted in writing per the process described in this document. Attempts to contact any City employee other than the designated contact for this RFP may result in rejection of a submitted proposal. No questions will be answered after the ten-ten-day period.

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X. SELECTION PROCESS
City staff will evaluate the proposals based on effectiveness and efficiency in supporting each of the following items.

1. Overall responsiveness to the RFP

2. Consultant (and project team) qualifications, experience and referenced projects

3. Qualifications, experience and commitment of the project manager and team members. The project manager shall preferably have successfully completed at least three (3) projects of similar nature, complexity, and size during the last 10 years

4. Project understanding, innovative approach and proposed scope of work

5. Ability to deliver the project scope of work within the stated estimated level of effort

6. Project management plan and schedule

7. Ability to sign the City’s Standard Professional Services Agreement and provide theCity’s standard insurance coverages listed therein Based on this evaluation, the City may choose to invite up to three (3) Consultants from each discipline to participate in an oral presentation/interview session or select the Consultant based on the results from the evaluation of the proposal.

In the event the City chooses to conduct interviews as part of the selection process, the selected Consultants will be asked to bring an interview panel including the project manager and up to three (3) (maximum) key staff members who will be directly involved in providing the services. The Consultants selected for the interview will be allowed thirty (30) minutes to present their Consultant experience and project approach. Following the presentation there will be a thirty (30) minute informal question and answer discussion.

At the conclusion of the evaluation, the City may enter into contract negotiations with the top three ranking Consultants. If negotiations with the top-ranking Consultants are unsuccessful, negotiations will terminate and the City may undertake negotiations with the fourth-ranked Consultant. City staff then will make recommendations to the City Council, which reserves the right to reject any or all proposals. The selection process will be completed when a contract is executed.

Furthermore, the City reserves the right to reject any or all proposals, and to waive any and all irregularities to choose the Consultant which, in the City’s opinion, best serves the City’s interests. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interviewpresentations.

All Consultants issued this RFP were previously asked to certify that they would execute a contract with the City of El Centro with no exceptions or additions.

XI. SUBMITTAL REQUIREMENTS
Proposals shall be formatted for 8-1/2” x 11” portrait pages for written materials and 11” x 17” landscape pages for drawings, consisting only of the specified materials requested

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below. If interviews are required, presentation boards may be used. Presentation boards shall be 30” x 42”, unframed with appropriate scale and identification.

It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Do NOT include marketing brochures or other promotional material not connected with this RFP. Responses must be limited to 30 pages maximum.

To be responsive, each Proposal must include only the following information in the format indicated. Proposals not organized according to the following format may be rejected.

1. Cover with title and date

2. Cover Letter that documents the proposal offer, lists subconsultants and their roles, location of office where work will be done, is signed by an officer of the Consultant (or by another person with authority to act on behalf of and bind the Consultant), and indicates the contact person for the proposal

3. Table of Contents

4. Executive Summary

5. Approach to satisfying scope of work, which should highlight key issues as well as special processes, tools and lessons learned that will be applied

6. Scope of Work based on the respective discipline above

7. Availability to meet the expected schedule for this work, including current workload and backlog

8. History, general qualifications, employee count by title and discipline, and recent or pending litigation for Consultants and subconsultants

9. Proposer must provide three (3) references for which Proposer has provided similar services performed in California of the nature and scope as set forth in the RFP within the last five (5) years. Include name of business, name of contact person, telephone number of contact person, and description and date of services provided. References for public agency projects are preferred.

10. Qualifications of Project Manager and Key Staff of Consultant and subconsultants, including individual resumes listing required licenses, credentials and relevant experience addressing qualifications requirements specified herein, with relevant experience focused on similar projects completed within the last 10 years. City will place considerable emphasis on the commitment by the Proposer to provide qualified personnel for the services being considered. The Proposer shall furnish resumes in outline form for the key personnel committed to this account. Proposer shall also include the number and type of additional support personnel who will be providing services. The substitution or addition of individuals shall be allowed only with prior written approval of the City.

11.

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EXHIBIT A
ARCHITECTURAL DESIGN. EXPANDED SCOPE

1.0 Scope of Work

1.1 General Conditions
All work shall be performed in conformance with the State of California and/or City of El Centro policies, procedures and standards.

Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.

The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.

The consultant or its Subconsultants shall not incorporate in the design any materials or equipment of single or sole source origin without the written approval of the City.

The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.

The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.

From time to time, the Consultant may be asked to develop site plans and/or elevations for various projects envisioned by the City. The Consultant will be provided with a general concept or vision by the City and will be expected to use their creativity and experience to develop conceptual plan based on the City’s input.

1.2 Design Development Services
Design development (DD) services use the initial design documents from the schematic phase and advances them further. This phase lays out mechanical, electrical, plumbing, structural, and architectural details.

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The main task that must be accomplished in design development is preparation of drawings and documents that detail project scope, quality, and design. Specifications and details of selected materials and systems are part of the DD package, with more technical detail provided by SubConsultants. The DD products make possible a more refined cost estimate and a better understanding of how different building systems are integrated and how the building is likely to perform.

The drawings and specifications shall specify design elements such as material types and location of windows and doors.

Deliverables:.
 Site plan: Zoning and site development requirements, property lines, elevations, pavement and sidewalks, walls and curbs, landscaping, utilities, typical site details  Floor plans: Rooms, corridors, and other spaces; windows and doors; fire ratings and compartments; expansion joints; reflected ceilings; structural grid; major dimensions
 Building elevations: Materials and features, major dimensions and elevations, typical windows and doors
 Building sections: Materials, fire ratings and compartments, expansion joints, major dimensions and elevations, outline specifications
 Typical wall sections: Partition types, fire-rated assemblies  Integrated sections/plans: Architectural, structural, mechanical, electrical, and plumbing systems depicted on the same drawings to show how they fit together  Schedules: Room finishes, doors, windows, vertical transportation  Structural: Foundation plan, floor framing, roof framing, typical notes and details, outline specifications
 Mechanical: Equipment rooms and distribution zones, riser diagrams, equipment rooms, outline specifications
 Electrical: Equipment rooms and distribution zones, riser diagrams, equipment schedule, outline specifications
 Plumbing: Equipment rooms and distribution zones, riser diagrams, equipment rooms, outline specifications

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 Outline specifications: Brief description of the project, architectural materials and systems, engineering specifications
 Visualization: Models, mockups, material samples, renderings, computer models, animations, sketches, lighting studies
 Other material: Code and zoning analysis, floor area summaries, LEED rating summary  Meeting with City staff to present DD deliverables

1.3 Construction Document Services
The Consultant shall produce drawings with greater detail than the DD drawings. These drawings shall include specifications for construction, details and materials. The construction drawings shall show, in graphic and quantitative form, the extent, configuration, location, relationships, and dimensions of the work to be done. They shall contain site and building plans, elevations, sections, details, diagrams, and schedules.

In addition to drawn information, they may include photographs, other imported graphics, and printed schedules.

The construction specifications shall be finalized for inclusion into the bid package.

The Consultant shall submit 90% complete building plans to the City’s Building Department for plan check (no fee). Corrections and comments shall be included in the 100% complete plans and specifications. The Consultant shall receive Building Department approval of the plans and specifications to complete the construction document phase.

Deliverables:
 The final plans, specifications that include all pertinent information required for a Consultant to price and build the project.
 Final Construction Cost Estimate
 Meetings with City staff to present both the 90% and 100% plans and specifications.

1.4 Construction Bidding Phase
Bidding procedures will be the responsibility of the City. While the construction package is being advertised for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items shall be analyzed by the Consultant for decision and bid addendum by the City, or by a covering change order after the award of the construction contract.

1.5 Construction Support Phase

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(1) All construction support work shall be coordinated with the City. (2) Consultant shall furnish, at the Consultant’s sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. The original tracing(s) of the drawings and contract wording for the change orders shall be submitted to the city for duplication and distribution.
(3) Consultant will receive written notification of the award of a construction contract. Upon such notification, Consultant will proceed with the services required by the Agreement. (4) Consultant is required to attend the pre-construction meeting with the successful construction Consultant upon notification by the City.
(5) Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. Consultant shall complete shop drawings reviews within one (1) week of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.
(6) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction Consultant which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. (7) The Consultant shall prepare and deliver to the City the final as-built plans incorporating field-marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to the Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.

1.6 Standard of Performance
All work performed by the Consultant or any Sub-Consultants on this project is to be first class and performed to the highest professional and architectural standards.

1.7 Work To Be Performed or Provided By the City

1. Prepare and execute all utility Agreements

2. Distribute public information

3. Advertise and award construction contracts

4. Prepare and execute Agreements with other agencies or entities

5. Administer construction contract

6. Resolve all construction claims

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7. Upon contract award, City will:

Provide copies of record plans as available
Provide standard city boilerplate specifications
Furnish electronic design file with City title block and title sheet (24" x 36") Process plans for governmental agency approvals having jurisdiction over the project and pay for all plan check fees.

Act as a liaison with the appropriate decision making bodies.

1.8 Compensation
The fees for On-Call services shall be billed on a time and material basis based on the hourly fee schedule of the Consultant.

Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.

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EXHIBIT B

SAMPLE PROPOSAL EVALUATION FORM
CONSULTANT/FIRM NAME:

Criteria Max Points Rating
Understanding of the work to be done 25
Experience with similar kinds of work 25
Quality of staff for work to be done 15
Capability of developing innovative or advanced
techniques
10 Familiarity with state and federal procedures 10
Financial responsibility 10
Familiarity with local and regional approving
agencies
5 Total 100
Evaluator Contract Manager
Print Name: Initials:

Signature: Date:

Date:

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EXHIBIT C

SAMPLE DESIGN PROFESSIONAL SERVICES AGREEMENT
SAMPLE PROFESSIONAL SERVICES AGREEMENT (non-design)

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EXHIBIT D

LEVINE ACT STATEMENT
Levine Act Statement
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED LEVINE ACT STATEMENT***
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.

This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

This statement must be provided for the company and for each consultant who will work with the City.

City of El Centro Council Members as of the date of this RFP are as follows:

Mayor Sonia Carter
Mayor Pro-Tem Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Memberin the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:

Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.

DATE (SIGNATURE OF CONSULTANT)

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EXIBIT E

SAMPLE TASK ORDER

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City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-37)
Item: 12.

Meeting: 8/19/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Catherine Gutierrez,
P.W. Analyst
Department Head: Abraham Campos
DOC ID: 2025-37
2025 RFP On-Call Civil Engineering General and Civil Engineering Water and Wastewater Treatment Services.

CITY MANAGER'S RECOMMENDATION:

Approve the Request for Proposals for On-Call Civil Engineering General and Civil Engineering Water and Wastewater Treatment Services and authorize staff to release for public advertisement.

FISCAL IMPACT:

Individual contracts will be awarded to consultants. Contracts will not exceed one million dollars ($1,000,000.00) throughout the agreement's term. This will be accomplished by approving various task orders throughout the contract's life.

The contract award will not obligate the City to purchase any specific level of effort from any firm, as task orders will be issued by the City Manager or Public Works Director to assign work on an as-needed, project-by-project basis. Funding for each project will be budgeted in the Citywide Capital Improvement Program (CIP) budget, which is adopted through the annual budget process. If a non-budgeted project arises, staff will return to Council to request funding as needed. Funding sources may include the general fund, enterprise funds as well as other sources such as Measure D, Gas Tax, SB1 and other grants.

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Environmental Sustainability & Infrastructure
Financial & Governance Stability & Sustainability
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

The selected consultants will undergo a qualification-based selection process, which will include an interview. Any missing documentation, such as a business license, will be obtained prior to the issuance of notice to proceed.

BACKGROUND:

In 2020, the City Council awarded a series of contracts to on-call consultants. These contracts, in essence, pre-approve consultants for design work, construction management work, special studies, etc. This expedites the award of work and eliminates the need to do RFP's, interviews, etc., for a contract that may be small in value, which may discourage firms from submitting due to the cost of preparing for an RFP and interview process.

Generally, these contracts are not utilized for certain grant funds, as grant funds have added language that may not be included in the on-call contracts and that does not apply to all projects. As such, grant-funded projects generally go through contracts outside the

on-call approved contract list.

In the past, on-call contracts have been used to do design work funded by park impact fees, the general fund, the water enterprise, the wastewater enterprise, Measure D, and SB1 funds. Individual Task Orders are issued for projects that fit within the scope of the on-call contract.

Past projects have included the Water Treatment Plant Chlorine Conversion Project, Alder Sewer Repair Project, S. Imperial Ave. Extension Project, and Southern Pump Station, among other various construction management contracts for Measure D projects and some water and wastewater projects. Task Orders are funded from approved budget funds.

The on-call consultant agreements awarded in 2020 will begin expiring in August 2025.

They were effective for two (2) years from the date of approval and could be extended by mutual agreement for up to three (3) one (1) year extensions.

DISCUSSION:

City Public Works staff created a request for proposal document to replace the current oncall contracts. Staff requests that the Council approve the RFP's and authorize staff to release them for public advertisement. The RFP documents cover the following disciplines:
(1) On-Call Civil Engineering General Services and
(2) On-Call Civil Engineering Water and Wastewater Treatment Services These are two (2) out of the four (4) disciplines where we expect to need these contracts.

A separate Council agenda report will be prepared for the remaining two (2) disciplines where we expect to need these contracts.

As part of their RFP response, each applicant is directed to state what discipline they are submitting a proposal for.

Once the qualifications-based selection concludes, staff will return to the Council to approve each recommended contract one by one. Once approved, each new on-call contract term will also be effective for two (2) years from the date of approval and could be extended by mutual agreement for up to three (3) one (1) year extensions for a total maximum of five (5) years.

CONCLUSION:

Approve the Request for Proposals for On-Call Civil Engineering General and Civil Engineering Water and Wastewater Treatment Services and authorize staff to release for public advertisement.

ATTACHMENTS:

1. 2025 RFP On-Call Civil Engineering General and Water & WW Treatment

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REQUEST FOR PROPOSALS
FOR

ON-CALL SERVICES

1. CIVIL ENGINEERING – GENERAL

2. CIVIL ENGINEERING - WATER AND WASTEWATER TREATMENT
Requested By:

City of El Centro
Department of Public Works
307 W. Brighton Ave.

El Centro, CA 92243
Phone: (760) 336-3152
Abraham Campos, PE
Director of Public Works/ City Engineer
August 2025

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EXHIBITS
A - Civil Engineering – General and Water and Wastewater Treatment. Expanded Scope B – Sample Proposal Evaluation Form
C – Sample Design Professional Services Agreement
D- Levine Act. Statement
E- Sample Task Order
*No changes shall be made to consultant agreement by consultant.

I. TABLE OF CONTENTS
Page
I. Table of Contents 2
II. Request for Proposal (RFP) 3
III. Introduction and Purpose 3
IV. Background 5
V. Scope of Services 5
VI. Project Schedule 7
VII. Deliverable Items 7
VIII. Corrections 7
IX. Delivery of Proposal 7
X. Selection Process 8
XI. Submittal Requirements 9

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II. REQUEST FOR PROPOSAL (“RFP”)
NOTICE IS HEREBY GIVEN THAT the City of El Centro (the “City”) is requesting proposals from qualified consultants to provide Civil Engineering Design (Roads and Traffic, and Water and Wastewater facilities) (the “Consultant(s)”).

DEADLINE
Consultants are requested to submit five hard copies of their proposal before 04:30 p.m. on Friday, September 19, 2025. Refer to section IX for further information.

Note: late, emailed, or faxed proposals will not be considered.

OBTAINING DOCUMENTS
The Contract Documents are available through Planet Bids, by accessing our website (www.cityofelcentro.org) and selecting “GOVERNMENT > PUBLIC WORKS> BIDS & PROPOSALS> PROCEED TO SITE”.

III. INTRODUCTION AND PURPOSE
INTRODUCTION.

The Department of Public Works - Administration Division of the City of El Centro is seeking professional services from a consulting firm or team (Consultant) for On-Call services for the two (2) disciplines listed below. The City will contract with the primary firm under which subconsultants may operate. The City is requesting services for up the term of the agreement. The term of the agreement shall be for two (2) years, with up to three (3) one (1) year extensions, which extensions shall be at the City’s sole option.

Disciplines:

1. Civil Engineering – General Civil Engineering

2. Civil Engineering – Water and Wastewater Treatment
Up to three consultants shall be selected for each discipline. The City reserves the right to increase or decrease the number of consultants awarded a contract under each discipline.

Consultant must submit a separate responsive proposal to each discipline that Consultant wishes to be considered. Each discipline will be judged independently. You are not required to submit a proposal for both disciplines.

PURPOSE. The purpose of this RFP is to:

1. Familiarize prospective consultants with the information necessary to understand

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the consultant selection process and the required documentation consultant must submit.

2. Receive, review and consider proposals from prospective consultants, and select a consultant to provide the desired services for each discipline.

3. Execute a contract for on-call services in the form of a Professional Services Agreement (PSA) (see RFP Exhibit C – Sample Standard Agreement), which will include a negotiated rate schedule established at the time of its execution.

4. Advise prospective consultants that the City is not obligated to issue any contract(s) by issuing this proposal.

The Consultant shall provide the Public Works Department with the ability to obtain assistance quickly during peak workload periods, staffing absences and when expedited/fast track support is needed to satisfy City customers. The most important objective is to maintain a level of high-quality, Civil Engineering Design (Roads, Traffic, Water and Wastewater facilities).

Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City.

The City reserves the right to reject any or all responses received as a result of this solicitation; to extend the submission due date for; to modify, amend, reissue or rewrite this document; and to procure any or all services by other means. Consultants that respond to this RFP shall comply with all applicable laws. There are no M/WBE and/or DBE requirements for this RFP.

The contract will be regulated according to the provisions of all Federal, State and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with the California Labor Code, as applicable.

Consultants are advised to consider whether services to be performed include classifications subject to state or federal prevailing wage requirements. Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth. California State prevailing wage information is available through the California Department of Industrial Relations website at https://www.dir.ca.gov/OPRL/dprewagedetermination.htm Labor categories subject to prevailing wage requirements, when employed for any work on this project, are wholly the responsibility of the firm or individual named in any Professional Services Agreement approved by the City. City will not assume any responsibility for Consultant’s failure to pay prevailing wages in accordance with State law.

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IV. BACKGROUND
The City of El Cento incorporated in 1908 and later became a Charter city. El Centro is the center of one of Southern California's most promising new commercial and industrial regions. There are two international border crossings nearby for commercial and noncommercial vehicles. Covering 11.019 square miles, it is the largest city in Imperial County. El Centro is located 616 miles southwest of San Francisco, 117 miles east of San Diego and 245 miles west of Phoenix, Az. and just 15 minutes from the international industrial complexes in Mexicali, Baja California. El Centro is accessible via Interstate 8, State Highway 86 and State Highway 111. The City population is estimated to be over 45,000 residents; however, population increases during the day as the City is the County seat.

The consultant(s) will work under the direction of the Public Works Director or designee to handle engineering service tasks as they are required. The highest rated consultant(s) will be selected to be on contract for on-call services. Consultant(s) will enter into a master agreement which will specify the billing rates, personnel to be assigned, and other terms.

No monthly retainer is anticipated.

Letter proposals will be requested from one or more on-call consultants when engineering service tasks are required. The letter proposals will set forth the scope, fee, personnel, and time of performance for the particular task. The letter proposals will be approved through a task order implementing and attached to the master agreement. Consultant selection for a particular task will be based on qualification as set forth in the Statement of Qualifications. Consultant selection will be at the sole discretion of the City. No consultant is guaranteed work.

V. SCOPE OF SERVICES
Consultants shall submit in their proposal in addition to the main scope the discipline(s) for which they wish to be qualified. The disciplines include, but are not necessarily limited to the following areas of experience and expertise.

Civil Engineering - General
The consultant shall design and prepare plan, specifications, and estimate (PS&E) for arterial and local streets; including traffic engineering/design, landscaping, water, sewer and storm drain design. Sample work activities include:
 Preparation of Phase I and II site investigation and soils reports, including field exploration, drill test borings, sample soils, compacting testing, and laboratory tests.

Laboratory shall be Caltrans certified.
 Review and/or preparation of traffic plans (signing and striping plans, traffic detour and traffic staging plans, as well as signals), traffic studies/reports.  Review and/or preparation of street improvement plans.  Review and/or preparation of domestic or raw water improvement plans and studies.

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 Review and/or preparation of sewer improvement plans and studies  Review and/or preparation of storm drain improvement plans, hydrology and hydraulic reports.
 Review and/or preparation of tract and parcel map, lot line adjustments, certificates of compliance, map/easement or legal descriptions and supporting documentation.  Review and/or preparation of structure calculations.
 Review and/or preparation of engineering quantity estimates and costs.

Designers shall have a minimum of 10 years’ experience in civil design for public facilities.

A detailed scope of work is available as Exhibit A of this RFP.

The consultant shall assist City staff to identify and prioritize pavement preservation projects; design and prepare plan, specifications, and estimate (PS&E) for pavement projects. Utilize the latest technologies to design and construct/rehabilitate pavements in the most cost-effective way. Consultant must be experienced with state and federal funded projects and pavement designers shall have a minimum of 10 years’ experience in pavement design. A detailed scope of work is available as Exhibit A of this RFP.

Civil Engineering – Water and Wastewater Treatment Facilities The objective of this discipline is to enable the City to improve the City potable water, sanitary sewer and storm water systems to meet the rules and regulations of the State and Federal mandates as well as public demand. Consultant shall provide all services and work required to complete studies, designs, plans, specifications and estimates for City projects as identified in the current city water, wastewater and storm water master plans or as may be requested by the City. City may request the consultant to update said master plans. The consultant shall have 10 years’ experience in the design of potable and sanitary sewer treatment, collection and distribution systems in compliance with State and Federal requirements in the State of California. A detailed scope of work is available as Exhibit A of this RFP.

The above list is not intended to be exclusive; other services will likely be sought as the need arises. The statement of qualifications does not need to include a fee proposal for any of these specific tasks; fee proposals for individual tasks would be requested during the course of the on-call contract.

Periodically, the City has the need for assistance with special engineering studies or general staff augmentation. The consultant must be able to assist the City through this contract to provide the necessary services.

The consultant shall utilize its’ in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed 10%.

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VI. PROJECT SCHEDULE
The following is a tentative schedule for the project:

Release of RFP 08/22/2025
Proposal Due 09/19/2025
Consultant Interview (if needed) Week of October 6th, 2025 Contract Award 10/21/2025
VII. DELIVERABLE ITEMS
The Consultant will be required to verify that all information submitted as services rendered is accurate and current. Furthermore, the Consultant will be required to document the source(s) of all compiled information. All information generated as part of the Consultant's or sub-consultant's work shall become part of City of El Centro record of the project.

VIII. CORRECTIONS
Proposing Consultants are encouraged to amplify the scope of services, to identify any supplemental tasks necessary, and to recommend any alternatives that may enhance the project or reduce costs. Where applicable, consultant is encouraged to describe the anticipated level of effort for eachtask.

IX. DELIVERY OF PROPOSALS
Proposals must be submitted to 307 W. Brighton Ave., El Centro CA 92243 by at 4:30 pm on Friday, September 19, 2025 with subject reading as follows:

Response for City of El Centro On-Call Services RFP
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
On a separate envelope, submit a hard copy Fee Schedule to the same address and by the same date in a sealed envelope marked:

Fee Proposal for City of El Centro On-Call Services
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
Proposals and Fee Proposals received after the stated deadline will not be accepted. Advance

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submittals are permitted. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interview presentations.

Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of El Centro and the Consultant selected.

Questions concerning the RFP must be submitted via the Planet Bids portal. All questions must arrive at least ten (10) calendar days prior to the proposal due date to allow time for distributing answers and/or clarifications.

No questions or inquiries may be directed to any individual (s) at the location detailed in this document. All inquiries must be submitted in writing per the process described in this document. Attempts to contact any City employee other than the designated contact for this RFP may result in rejection of a submitted proposal. No questions will be answered after the ten-ten-day period.

X. SELECTION PROCESS
City staff will evaluate the proposals based on effectiveness and efficiency in supporting each of the following items.

1. Overall responsiveness to the RFP

2. Consultant (and project team) qualifications, experience and referenced projects

3. Qualifications, experience and commitment of the project manager and team members. The project manager shall preferably have successfully completed at least three (3) projects of similar nature, complexity, and size during the last 10 years

4. Project understanding, innovative approach and proposed scope of work

5. Ability to deliver the project scope of work within the stated estimated level of effort

6. Project management plan and schedule

7. Ability to sign the City’s Standard Professional Services Agreement and provide theCity’s standard insurance coverages listed therein Based on this evaluation, the City may choose to invite up to three (3) Consultants from each discipline to participate in an oral presentation/interview session or select the Consultant based on the results from the evaluation of the proposal.

In the event the City chooses to conduct interviews as part of the selection process, the selected Consultants will be asked to bring an interview panel including the project manager and up to three (3) (maximum) key staff members who will be directly involved in providing the services. The Consultants selected for the interview will be allowed thirty (30) minutes to present their Consultant experience and project approach. Following the presentation there will be a thirty (30) minute informal question and answer discussion.

At the conclusion of the evaluation, the City may enter into contract negotiations with the top three ranking Consultants. If negotiations with the top-ranking Consultants are

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unsuccessful, negotiations will terminate and the City may undertake negotiations with the fourth-ranked Consultant. City staff then will make recommendations to the City Council, which reserves the right to reject any or all proposals. The selection process will be completed when a contract is executed.

Furthermore, the City reserves the right to reject any or all proposals, and to waive any and all irregularities to choose the Consultant which, in the City’s opinion, best serves the City’s interests. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interviewpresentations.

All Consultants issued this RFP were previously asked to certify that they would execute a contract with the City of El Centro with no exceptions or additions.

XI. SUBMITTAL REQUIREMENTS
Proposals shall be formatted for 8-1/2” x 11” portrait pages for written materials and 11” x 17” landscape pages for drawings, consisting only of the specified materials requested below. If interviews are required, presentation boards may be used. Presentation boards shall be 30” x 42”, unframed with appropriate scale and identification.

It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Do NOT include marketing brochures or other promotional material not connected with this RFP. Responses must be limited to 30 pages maximum.

To be responsive, each Proposal must include only the following information in the format indicated. Proposals not organized according to the following format may be rejected.

1. Cover with title and date

2. Cover Letter that documents the proposal offer, lists subconsultants and their roles, location of office where work will be done, is signed by an officer of the Consultant (or by another person with authority to act on behalf of and bind the Consultant), and indicates the contact person for the proposal

3. Table of Contents

4. Executive Summary

5. Approach to satisfying scope of work, which should highlight key issues as well as special processes, tools and lessons learned that will be applied

6. Scope of Work based on the respective discipline above

7. Availability to meet the expected schedule for this work, including current workload and backlog

8. History, general qualifications, employee count by title and discipline, and recent or

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pending litigation for Consultants and subconsultants

9. Proposer must provide three (3) references for which Proposer has provided similar services performed in California of the nature and scope as set forth in the RFP within the last five (5) years. Include name of business, name of contact person, telephone number of contact person, and description and date of services provided. References for public agency projects are preferred.

10. Qualifications of Project Manager and Key Staff of Consultant and subconsultants, including individual resumes listing required licenses, credentials and relevant experience addressing qualifications requirements specified herein, with relevant experience focused on similar projects completed within the last 10 years. City will place considerable emphasis on the commitment by the Proposer to provide qualified personnel for the services being considered. The Proposer shall furnish resumes in outline form for the key personnel committed to this account. Proposer shall also include the number and type of additional support personnel who will be providing services. The substitution or addition of individuals shall be allowed only with prior written approval of the City.

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EXHIBIT A
CIVIL ENGINEERING – GENERAL AND WATER AND WASTEWATER
TREATMENT. EXPANDED SCOPE

1.0 Scope of Work
The Scope of Work shall include, but not limited to the following tasks:

In general, the Consultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates) for various projects on an as-needed basis.

The Consultant shall provide a detailed schedule of the assigned project upon issuance of a Task Order of that particular project. The Consultant shall also provide all field survey works required to complete the designs. In addition to scope of work items necessary to complete the design of approved CIP projects, the selected consultant shall also provide specific Engineering Technician services. The services to be provided are enumerated below.

The Consultant’s services shall include, but are not limited to, the following:

1. Research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions.

2. Prepare all documentation required to obtain permits from any and all agencies having jurisdiction of the project.

3. Conduct an environmental assessment for each project and prepare all documentation required to comply with the California Environmental Quality Act (CEQA).

4. Provide all field survey and topographic work necessary to complete the design effort.

Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completed in pencil, and shall become property of the City upon completion of the project. Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects.

5. Complete the design of projects including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant.

6. All preliminary and bid sets of plans shall be plotted on bond or velum using the AutoCAD program. All drawings shall be completed per the City of El Centro CADD Standards

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7. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant’s licensed professional engineer in responsible-charge of the project. These signed originals will then become the property of the City.

8. The Consultant shall provide support services as needed during the bidding and construction phases of the project, including:

A. The Consultant shall respond to bidder inquiries during the bidding process, including preparation of any addenda. Upon award of the construction contract, the Consultant shall attend the pre- construction meeting.

B. The Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. The Consultant shall complete shop drawings reviews within one (1) week of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.

C. The Consultant shall respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.

D. The Consultant shall provide periodic field reviews and bring to the attention of the City of El Centro any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction on behalf of the City of El Centro, or to deputize another to do so.

9. Upon the completion of construction, as-builts shall be submitted to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations.

Once plans have been updated, a signed set of as-built mylars shall be submitted to the City with an electronic copy (in AutoCAD and pdf formats) of the final as-built drawings via CD or e-mail.

10. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor-quality work will not be accepted. The Consultant will need to revise the documents within a revised schedule set by the City, which may require overtime. No additional regular or overtime hours shall be approved for the required revisions.

11. Attend meetings with the City staff as required.

12. Coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. The Consultant shall be the liaison with affected agencies.

13. The Consultant shall be responsible for to reviewing and approving addenda and clarifications to plans and specifications.

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1.1 Preliminary Design
Review available record plans, existing/proposed conditions and requirements. Attend the Field Review Meeting; prepare Field Review Report
Conduct a field survey in order to confirm the accuracy of any existing drawings, surveys, streets, and utility locations data obtained. Consultant is expected to conduct additional surveys based on the project requirements.

Consultant shall prepare a preliminary Design Report (PDR) of alternatives, preliminary cost estimate and preferred alternative.

1.2 Development of Detail Plans, Specifications and Estimate (PS&E):

All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of Caltrans, APWA and the City, and shall be made available to the City at stages specified in the milestone schedule and upon request.

Construction plans shall adhere to City of El Centro Standard Construction Drawing standards.

The Consultant shall produce, at the Consultant’s sole cost and expense, blank reproducible sample plan sheets and any needed standard drawings. Standard drawings and standard plans shall be incorporated into the Contract Plans where applicable.

Each plan sheet shall bear the State of California Registered Professional Engineer registration seal within signatures, license number and registration certificate expiration date of the Engineer who is in responsible charge for developing the plan. Each plan sheet shall be signed by the engineer who performed the independent plan check.

Consultant shall prepare complete contract specifications based on the Manuals/Standards section

2.4. A list of contract pay items with the descriptions, item codes and estimated quantities shall be included in the front of the special provisions.

The Consultant shall prepare quantity calculations for items that are applicable to this project, and prepare cost estimates.

Quantities for all contract pay items shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field inspectors during construction.

Electronic files for all structural details and calculations shall be submitted at the end of the contract or when requested by the City.

All electronic software developed, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.

1.3 Environmental Documents and Permit Compliance
Specific environmental documentation work as may be required by the funding agency and the City including, but not be limited to the following: prepare Preliminary Environmental Study (PES), CEQA compliance documentation, technical studies, , NPDES permit, Regional Board

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Section 401 certification, any coordination as required completing the environmental NEPA and CEQA work, and any encroachment permits required for the project from agencies such as Caltrans, County of Imperial, the City and any other having jurisdiction.

1.4 Utility Research and Coordination
(1) Research and obtain file copy of utility maps within the project limits for existing and/or proposed facilities.
(2) Prepare preliminary plans with utility notices/questionnaires to be sent to utility companies. (3) Plot existing and proposed utilities in plan (and profile when applicable) (4) Monitor response of utility notices received by the City and then make recommendations for mitigating conflicts.
(5) Attend coordination meetings when required regarding adjustments and relocations. (6) Pothole information, where required, shall be coordinated by the Consultant.

1.5 Construction Bidding Phase
Bidding procedures will be the responsibility of the City. While the PS&E construction package is being advertised for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City, or by a covering change order after the award of the construction contract.

1.6 Construction Support Phase (As Needed)
(1) All construction support work shall be coordinated with the City. (2) Consultant shall furnish, at the consultant’s sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. The original tracing(s) of the drawings and contract wording for the change orders shall be submitted to the city for duplication and distribution. (3) Consultant will receive written notification of the award of a construction contract. Upon such notification, Consultant will proceed with the services required by the Agreement. (4) Consultant is required to attend the pre-construction meeting with the successful construction contractor upon notification by the City.
(5) Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.
(6) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe.

Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so.
(7) The Consultant shall prepare and deliver to the City the final as-built plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.

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1.7 Description of Required Services
All work shall be performed in conformance with the State of California and/or City of El Centro policies, procedures and standards.

Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.

The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement.

Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.

Consultant or its sub consultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City.

The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that of similar types produced by the State and set forth in related Caltrans manuals. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.

The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.

2.0 Construction Plans

2.1 60% PS&E (Unchecked Details)
Unchecked plan details shall consist of 60% design and detailed plans ready for the independent design check.

Three sets (3) full size (24”x36”) of design plans. The following submittals may be submitted electronically: draft SSP, preliminary quantities and estimates, pay item list, and design calculations.

2.2 100% PS&E
The Consultant shall submit the following documents for review and approval: Four sets (4) full size (24”x36”) signed and sealed prints of checked design Electronic copies of Special Provisions Electronic copies of cost estimate and check quantity calculations Electronic copies of design calculations
Electronic copies of design check calculations

04/2024/cdz/A25-0051/RFP-OnCallSrvs 16
Other reports as needed by the City of El Centro
The City will review and comment on the PS&E package as soon as possible. The turnaround goal is within four (4) weeks of receipt of the complete PS&E package. One (1) copy of those documents with comments will be returned to the Consultant.

2.3 Final PS&E
The Consultant shall submit the following documents for review and approval:

Electronic sets of signed final design plans
Electronic copies of signed final specifications
Electronic copies of final cost estimate and final quantity calculations Electronic copies of final design calculations
Electronic files in its original format and in PDF of all plans, specifications, and estimates

2.4 Manuals/Standards
Where applicable, engineering design of all PROJECT improvements shall be compatible and in accordance with the following as applicable:

Caltrans Highway Design Manual
Caltrans Standard Plans
Caltrans Standard Specifications
Imperial County Hydrology Manual
American Public Works Association Standard Specifications for Public Works Construction American Public Works Association Standard Plans
American Water Works Association
City of El Centro Standard Plans
San Diego Regional Standard Drawings
It will be the responsibility of the Consultant to verify that it has received the latest version or update of these documents.

Plans for the improvements on the State Highway shall be prepared in accordance with Caltrans recommended practice for detailing and scope of work. Caltrans Standard plans shall be utilized where applicable and may be called out on the plans as reference.

Local street improvement plans shall adhere to City of El Centro Standard Plans and the Standard Specifications for Public Works Construction. Plans shall be computer drafted in AutoCAD compatible format and shall adhere to the current City of El Centro Public Works Department CAD standards.

The Consultant’s work will be subject to inspections by representatives of the City, County, State and FHWA

2.5 Coordination

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Coordination with the City, other consultants and other involved agencies will be required to achieve compatible designs, phasing of construction with existing or designed conditions, and timely delivery of the contract PS&E. Coordination may include, but not be limited to, coordination with Caltrans, FHWA, Regional Water Quality Control Board and other agencies.

The City will decide the manner in which the coordination of individual matters is undertaken. At the City’s option, coordination efforts may be performed by the Consultant’s direct contact, by the Consultant acting though the City or by the City only. When coordination efforts require Agreement, such Agreement shall be coordinated through the City.

04/2024/cdz/A25-0051/RFP-OnCallSrvs 18

EXHIBIT B

SAMPLE PROPOSAL EVALUATION FORM
CONSULTANT/FIRM NAME:

Criteria Max Points Rating
Understanding of the work to be done 25
Experience with similar kinds of work 25
Quality of staff for work to be done 15
Capability of developing innovative or advanced
techniques
10 Familiarity with state and federal procedures 10
Financial responsibility 10
Familiarity with local and regional approving
agencies
5 Total 100
Evaluator Contract Manager
Print Name: Initials:

Signature: Date:

Date:

04/2024/cdz/A25-0051/RFP-OnCallSrvs 19

EXHIBIT C

SAMPLE DESIGN PROFESSIONAL SERVICES AGREEMENT

04/2024/cdz/A25-0051/RFP-OnCallSrvs 20

EXHIBIT D

LEVINE ACT STATEMENT
Levine Act Statement
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED LEVINE ACT STATEMENT***
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.

This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

This statement must be provided for the company and for each consultant who will work with the City.

City of El Centro Council Members as of the date of this RFP are as follows:

Mayor Sonia Carter
Mayor Pro-Tem Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Memberin the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:

Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.

DATE (SIGNATURE OF CONSULTANT)

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EXIBIT E

SAMPLE TASK ORDER

04/2024/cdz/A25-0051/RFP-OnCallSrvs 22

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-260)
Item: 13.

Meeting: 8/19/2025 3:30 PM
Department: City Manager
Category: Action Item
Prepared by: Gloria Garcia , Staff
Asssistant
Department Head: Robert Sawyer
DOC ID: 2025-260
Community Sponsorship - Imperial Valley 9/11 Memorial Event & Stair Climb.

CITY MANAGER'S RECOMMENDATION:

Discussion and any necessary action regarding the community sponsorship request.

FISCAL IMPACT:

Funding is available from the Community Sponsorship Fund 1201-610139. Available balance is $4,000.

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

N/A
BACKGROUND:

The IV 9/11 Stair Climb Committee is a non-profit organization with members who represent the fire community, law enforcement community and the stake holder communities within the Imperial Valley. Their priority is to ensure that the Imperial Valley remembers to honor and pay tribute who tragically lost their lives on September 11, 2001.

DISCUSSION:

The IV 9/11 Stair Climb Committee’s priority is to continue their partnership with the community in observance of an annual memorial event. This year the event will take place on September 6th at the Imperial Valley Fairgrounds.

The following are the sponsorship levels available:

Level 1 - $343
Level 2 - $413
Level 3 – $911
Level 4 - $2001
The City Manager's Office has reviewed the application and the requirements of the policy statement have been met. The Mayor has reviewed the request and recommends that the Council consider a sponsorship in the amount of $911.

CONCLUSION:

Staff seeks direction and necessary action regarding the requested cash sponsorship.

ATTACHMENTS:

1. Sponsorship Application

2. Sponsorship Packet

IMPERIAL VALLEY, CA
V ★
Saturday, Sept. 6 , 2025
Doors open at 6:00 PM
IV Fairgrounds
/ 111
*● - z
s
Join us in remembering those who
made the ultimate sacrifice on
September 11, 2001.

Each participant climbs or walks the
equivalent of the 110 stories of the
World Trade Center carrying the name
and photo of a fallen hero to
symbolically complete their climb.

Early Registration: $25 (through August 22)
On-site registration: $35
Registration begins June 14th
# iv911.org

September 6th, 2025
2025
SPONSORSHIP opportunities
Os r
20 25
5t?
iSN

IMPERIAL VALLEY, CA
c//9( Presented by IV 9/11 Stair Climb
Committee

Level
1 $343
Public Recognition
Day of Event
Marquee Ad&
Sponsor Recognition
Website Sponsor Recognition
o
Company Logo on LO 4x8 Banner
x2 Sponsor Dinner
Invites
o
CO

★★ ★★★ ★★★★
Level 2: $413 Levels: $911 Level4: $2001+
Public Recognition
Day of Event Public Recognition Day of Event Public Recognition Day of Event
Marquee Ad & Marquee Ad & Marquee Ad &
Sponsor Recognition Sponsor Recognition Sponsor Recognition Website Sponsor Recognition Website Sponsor Recognition Website Sponsor Recognition Company Logo on
4x8 Banner
Company Logo on
4x8 Banner
Company Logo on
4x8 Banner
x8 Sponsor Dinner Invites x4 Sponsor Dinner
Invites x2 Sponsor Dinner Invites
x2 Entries to Event x4 Entries to Event x8 Entries to Event Option to Display Solo 4x8 Banner Option to Display
Solo 4x8 Banner
x8 IV 9/11 Stair
Climb Hats

CONTACT US
© [email protected]
(o) iv911committee
^ iv911.org

SPONSORSHIP FORM

PLEASE TYPE OR PRINT CLEARLY
Company: Contact Name:

Address:

E-mail:

Sponsorship Level/Amount:

Please return and mail checks payable to
IV 9/11 Stair Climb Committee
PO Box 31, Imperial, CA 92251

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-254)
Item: 14.

Meeting: 8/19/2025 3:30 PM
Department: Community Services
Category: Action Item
Prepared by: Gustavo Ibarra,
Recreation Supervisor
Department Head: Adriana Nava
DOC ID: 2025-254
Discussion and any necessary action regarding consideration of a contract with MYLO Janitorial Services in the amount of $191,556 for Janitorial Services for Recreation Facilities and the new Police Station.

CITY MANAGER'S RECOMMENDATION:

Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A

CONTRACT FOR ROUTINE JANITORIAL MAINTENANCE FOR RECREATION FACILITIES AND POLICE DEPARTMENT.

FISCAL IMPACT:

The proposed janitorial services contract totals $191,556 annually. It is anticipated that the contract will be funded through the General Fund, though Measure P funds may also be used at the discretion of the City Council. Council may provide direction regarding the preferred funding source.

Currently, janitorial services are provided under contract with the Imperial County Work Training Center (WTC) at an annual cost of $42,336, covering the Old Post Office Pavilion, Community Center, and Adult Center. The existing contract does not include services for the Police Station. The new Request for Proposals (RFP) expanded the scope to include the Police Station in an effort to achieve economies of scale and secure more competitive pricing.

STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Recreation & Lifelong Learning
Financial & Governance Stability & Sustainability
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

Staff has completed the due diligence process. MYLO Corporate Maintenance & Janitorial Services has an active business license with the City. Additionally, reference checks completed verified the qualifications and past performance of MYLO. References provided by MYLO were confirmed and reflected a strong track record of reliability, quality of service, and experience with municipal and high-security facilities.

BACKGROUND:

The City’s routine Janitorial Maintenance Contract for Recreation facilities has expired and is due for renewal. In compliance with the City’s Purchasing and Contracting Methods

Guidelines, a formal bidding process was conducted to select a qualified vendor to provide janitorial services for designated City facilities. A Request for Proposals (RFP) was completed and advertised in PlanetBids and the Imperial Valley Press, a newspaper of general circulation. The RFP was released for a period of thirty days from June 11, 2025 to July 11, 2025.

DISCUSSION:

The scope of work includes the routine custodial scheduled maintenance of the Community Center, Adult Center, Old Post Office Pavilion, and the Police Station. The Police Station is anticipated to be fully completed in 2026 and custodians have been approved, however, due to the large size of the facility and 24-hours operation, augmented janitorial services are required. Below is a general description of the facilities.

Facility Size
Community
Center
9,516 SF
Old Post
Office
Pavilion
3,680 SF
Police
Station
44,000 SF*
*The detailed scope of work for each location is attached for reference.

Proposals were submitted to the Economic Development Department on July 11, 2025. A total of three proposals were received and ranked:
• MYLO Corporate Maintenance & Janitorial Services – $191,556 • Imperial County Work Training Center (WTC) – $148,008 • Merchants Building Maintenance – $76,852.08
All proposals were reviewed and scored according to the City’s established selection criteria, which included: understanding of the scope of work, quality and detail of the work plan, relevant municipal references, company capabilities, and overall cost. Each proposal was evaluated on a 100-point scale.

Although Merchants Building Maintenance submitted the lowest monetary bid, the evaluation committee determined that MYLO Corporate Maintenance & Janitorial Services was the lowest responsive and responsible bidder. MYLO demonstrated a comprehensive understanding of the City's needs—specifically including services such as exterior secondstory window cleaning—and submitted a well-organized and detailed work plan.

Additionally, MYLO provided strong references from municipal and high-security contracts, including services for the Imperial County Sheriff’s Office and U.S. Immigration and Customs Enforcement (ICE), which is particularly important given the inclusion of the new Police Station in this contract.

In contrast, WTC’s proposal did not include pricing for second-story window cleaning. This omission would have required the City to separately contract that service, reducing the efficiency and cost-effectiveness of the agreement.

Given the expanded scope of services and the need for reliable, high-quality performance with proven security protocols, staff recommends awarding the contract to MYLO Corporate Maintenance & Janitorial Services.

CONCLUSION:

Staff recommends awarding the bid to MYLO Corporate Maintenance & Janitorial Services in the annual amount of $191,556, through the adoption of Resolution No. 25- ___,

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO AWARDING THE

BID AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR ROUTINE

JANITORIAL MAINTENANCE FOR RECREATION FACILITIES AND POLICE DEPARTMENT.

ATTACHMENTS:

1. Vendor Agreement

2. Resolution 25-

Rev. 5/24-cdz Page 1 of 15 Vendor Agreement

VENDOR AGREEMENT
This Vendor Agreement (“Agreement”) is made and effective as of [Date] (the “Effective Date”), by and between the City of El Centro (“City”), a municipal corporation and charter city, and MYLO Corporate Maintenance and Janitorial Services.

RECITALS
A. City has conducted a request for proposals (RFP) to identify an experienced and qualified vendor to provide janitorial services; and B. Vendor was the successful proposer; and
C. The RFP and Vendor’s response is attached and incorporated as Exhibit “E”.

D. City and Vendor now enter into this Agreement to confirm the provisions of such services on the term and conditions set out in the RFP and herein.

AGREEMENT
I. SERVICES
Vendor will provide the work and services listed in Exhibit A, attached and incorporated (the “Scope of Services”). Vendor warrants that all work and services set forth in the Scope of Services will be performed in a competent, professional, and satisfactory manner.

II. TERM
Unless terminated earlier as provided below, this Agreement will continue in full force and effect from the Effective Date for a two-year period through September ______2027. Upon mutual written agreement, the term of this Agreement may be extended annually for an additional three one-year extensions as the parties agree.

All days set out herein are calendar days unless otherwise provided.

III. COMPENSATION
A. Vendor’s Fee
For services rendered pursuant to this Agreement, Vendor will be paid in accordance with the Compensation Schedule attached hereto and incorporated as Exhibit B; provided, however, that in no event will the total amount of money paid to Vendor, for services contemplated by this Agreement, exceed the sum of One Hundred Ninety-One Thousand, Five Hundred Fifty-Six, $191.556. (“Agreement Sum”) per year, unless otherwise first approved in writing by City.

Should this Agreement be renewed, the Vendor’s fee may be adjusted with the written agreement of the parties.

Rev. 05/22 Page 2 of 15 Vendor Agreement
B. Schedule of Payment
Provided the Vendor is not in default under the terms of this Agreement, upon presentation of an invoice, Vendor will be paid the fees described as provided herein above. Payment on undisputed items will be due within 45- days after the date of the invoice. City shall provide notice of any disputed items and Vendor will work with City to resolve any such dispute.

IV. TERMINATION OF AGREEMENT
A. City may, at any time, for any reason, with or without cause, terminate this Agreement, or any portion hereof, by serving written notice of termination upon the Vendor at least ten (10) days prior to the date of termination. Upon receiptof said notice, the Vendor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City terminates a portion of this Agreement, such termination shall not void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the City shall pay to Vendor the actual cost of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Vendor will submit an invoice to the City as provided herein.

V. FORCE MAJEURE
If either party fails to perform its obligations because of strikes, lockouts, labor disputes, embargoes, acts of God, inability to obtain labor or materials orreasonable substitutes for labor or materials, governmental restrictions, governmental regulations, governmental control, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond the reasonable control of the party obligated to perform, then that party’s performance shall be excused for a period equal to the period of such cause for failure to perform but there shall be no monetary adjustment.

VI. CITY REPRESENTATIVE
City ’s Community Services Director or designee (City’s Representative) shall represent City in all matters pertaining to the administration of this Agreement, with respect to the work and services specified in this Agreement and to make all decisions in connection with this Agreement. Whenever approval, directions, or other actions are required by City under this Agreement, those actions will be taken by the City Representative unless otherwise stated. The City Manager has the right to designate another City Representative at any time, by providing written notice to Vendor.

Rev. 05/22 Page 3 of 15 Vendor Agreement
VII. VENDOR REPRESENTATIVE(S)
Vendor’s Alma Caballero and Luis Caballero is/are designated as being the principal(s) and representative(s) of Vendor authorized to act on its behalf with respect to the work specified in this Agreement and make all decisions in connection with this Agreement. Vendor shall not change the designated representatives without prior written consent of the City.

VIII. BUSINESS LICENSE
The Vendor must obtain a City business license prior to the start of work under this Agreement, unless Vendor is qualified for an exemption, and shall maintain such license throughout the term of this Agreement.

IX. OTHER LICENSES AND PERMITS
Vendor warrants that it has all professional, contracting, and other permits and licenses required to undertake the work contemplated by this Agreement.

X. VENDOR’S RECORDS
Records of the Vendor’s time pertaining to the services and records of accounts between the City and the Vendor will be kept on a generally recognized accounting basis. Vendor will also maintain all other records, including without limitation invoices, correspondence, specifications, drawings, progress reports, and the like, relating to the Vendor’s services. All records will be available to City during normal working hours. Vendor will maintain these records for three (3) years after final payment.

XI. RETENTION OF FUNDS
Vendor authorizes City to deduct from any amount payable to Vendor (whether or not arising out of this Agreement) any amounts the payment of which may be in dispute or that are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and all amounts for which City may be liable to third parties, by reason of Vendor’s acts or omissions in performing or failing to perform Vendor’s obligations under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Vendor, or any indebtedness exists that appears to be the basis for a claim, City may withhold from any payment due, without liability for interest because of the withholding, an amount sufficient to cover the claim. The failure of City to exercise the right to deduct or to withhold will not, however, affect the obligations of Vendor to insure, indemnify, and protect City as elsewhere provided in this Agreement.

Rev. 05/22 Page 4 of 15 Vendor Agreement
XII. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES
No officer or employee of City will be personally liable to Vendor, in the event of any default or breach by the City or for any amount that may become due to Vendor under this Agreement.

XIII. INDEPENDENT CONTRACTOR
A. Vendor is and shall at all times remain as to the City a wholly independent contractor. Vendor’s employees performing the services under this Agreement on behalf of Vendor shall at all times be under Vendor's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Vendor or any of Vendor's employees, except as set forth in this Agreement. Vendor shall not at any time or in any manner represent that it or any of its employees or agents are in any manner employees or agents of the City. Vendor shall not incur nor have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner.

B. No employee benefits shall be available to Vendor in connection with the performance of this Agreement. Except for the fees paid to Vendor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Vendor and/or its employees for performing work or services hereunder for City.

City shall not be liable for compensation or indemnification to Vendor for injury or sickness to its employee(s) arising out of performing work or serviceshereunder.

XIV. SUBCONTRACTORS
Before Vendor retains or hires a subcontractor to provide any work, labor, or services relative to this Agreement, Vendor must:

A. Present the name and identifying information of the subcontractor that will provide any work, labor, or services to City;
B. Present to the City the form of subcontract that will be used with the subcontractor for City ’s approval, which approval will not be unreasonably withheld. Such subcontract agreement must include an indemnity agreement that is generally in accord with the indemnity obligations contained herein of this Agreement and must specifically name the City as an indemnified party; and C. Secure from the subcontractor evidence of insurance coverage that meets with this Agreement including naming the City as an additional insured as required by this Agreement, unless such requirement is waived in writing by the City as provided herein below.

Rev. 05/22 Page 5 of 15 Vendor Agreement
XV. INDEMNIFICATION
Vendor shall indemnify, defend, and hold harmless the City, and its officers, employees, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable attorney’s fees and costs of litigation (“claims”), arising out of the Vendor’s performance of its obligations under this agreement or out of the operations conducted by Vendor, including the City ’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Vendor’s performance of this Agreement, the Vendor shall provide a defense to the City Indemnitees or at the City ’s option reimburse the City Indemnitees their costs of defense, including reasonable attorney’s fees, incurred in defense of such claims.

Payment by City is not a condition precedent to enforcement of this indemnity. In the event of any dispute between Vendor and City, as to whether liability arises from the sole negligence or willful misconduct of the City or its officers, employees, or agents, Vendor will be obligated to pay for City ’s defense until such time as a final judgment has been entered adjudicating the City as solely negligent or to have acted with willful misconduct. Vendor will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

XVI. INSURANCE
Without limiting Vendor’s indemnification of City, and prior to commencement of work, Vendor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the types and amounts described below and in a form that is satisfactory to City.

General liability insurance. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Vendor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Vendor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Rev. 05/22 Page 6 of 15 Vendor Agreement
Umbrella or excess liability insurance. Vendor shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Vendor obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Workers’ compensation insurance. Vendor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

Vendor shall submit to City, along with the certificate of insurance, additional named insured and Waiver of Subrogation endorsements in favor of City, its officers, agents, employees, and volunteers.

Other provisions or requirements
Proof of insurance. Vendor shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein as Exhibit C.

Insurance certificates and endorsements must be approved by City ’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to obtain complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Vendor shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Vendor, their agents, representatives, employees, or subconsultants.

Primary/non-contributing. Coverage provided by Vendor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a

Rev. 05/22 Page 7 of 15 Vendor Agreement
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City ’s own insurance or self- insurance shall be called upon to protect it as a named insured.

City ’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Vendor or City will withhold amounts sufficient to pay premium from Vendor payments. In the alternative, City may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City ’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Vendor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Vendor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Vendor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Vendor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Notice of cancellation. Vendor agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for

Rev. 05/22 Page 8 of 15 Vendor Agreement
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Vendor’s insurers are unwilling to provide such notice, then Vendor shall have the responsibility of notifying the City immediately in the event of Vendor’s failure to renew any of the required insurance coverages or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Vendor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Vendor agrees to ensure that its subconsultants, subcontractors, and any other party who is brought into or involved in the services by Vendor (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Vendor. Vendor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Vendor’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City , Vendor may still be able to utilize the Subcontractor provided Vendor shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Vendor, but in all other terms consistent with the Vendor’s requirements under this Agreement. This provision does not relieve the Vendor of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its Subcontractors. This provision is intended solely to provide Vendor with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Vendor under this Agreement given the limited scope of work or services provided by the Subcontractor. Vendor agrees that upon request, all agreements with Subcontractors, and others engaged in the services, will be submitted to City for review.

City ’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance

Rev. 05/22 Page 9 of 15 Vendor Agreement
required by giving the Vendor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Vendor, the City and Vendor may renegotiate Vendor’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Vendor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Vendor’s performance under this Agreement, and that involve or may involve coverage under any of therequired liability policies.

Additional insurance. Vendor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

XVII. CONFLICT OF INTEREST
No officer or employee of the City may have any financial interest, direct or indirect, in this Agreement, nor may any officer or employee participate in any decision relating to the Agreement that affects the officer or employee’s financial interest or the financial interest of any corporation, partnership or association in which the officer or employee is, directly or indirectly interested, in violation of any law, rule or regulation.

No person may offer, give, or agree to give any officer or employee or former officer or employee, nor may any officer or employee solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation or any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any way pertaining to any program requirement, contract or subcontract, or to any solicitation or proposal.

Contractor shall complete and submit to City the Levine Act Statement, attached and incorporated as Exhibit D to this Agreement.

XVIII. NOTICE
All notices, requests, demands, or other communications under this Agreement will be in writing. Notice will be sufficiently given for all purposes as follows:

Rev. 05/22 Page 10 of 15 Vendor Agreement
A. Personal delivery. When personally delivered to the recipient; notice is effective on delivery.

B. First Class mail. When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox.

C. Certified mail. When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

D. Overnight delivery. When delivered by an overnight delivery service, charges prepaid or charged to the sender’s account; notice is effective on delivery, if delivery is confirmed by the delivery service.

E. Facsimile transmission. When sent by fax to the last fax number of the recipient known to the party giving notice; notice is effective on receipt. Any notice given by fax will be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.

Addresses for purpose of giving notice are as follows:

To CITY: City of El Centro Department
With a copy to City Clerk, City of El Centro
1275 Main St.

El Centro, CA
To VENDOR: [NAME]
Attention: [NAME]
F. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, will be deemed effective as of the first date the notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger or overnight delivery service.

G. Either party may change its address or fax number by giving the other party notice of the change in any manner permitted by this Agreement. Any change in address or fax number that is not provided to the other party will not voiddelivery

Rev. 05/22 Page 11 of 15 Vendor Agreement
of any notice under this Agreement, and delivery to the last known address or fax number shall be deemed sufficient for notice under this Agreement.

XIX. PROHIBITION AGAINST ASSIGNMENT AND SUBCONTRACTING
This agreement and all exhibits are binding on the heirs, successors, and assigns of the parties. The Agreement may not be assigned or subcontracted by either City or Vendor without the prior written consent of the other.

XX. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of City and Vendor as to those matters contained in it. No prior oral or written understanding will be of any force or effect with respect to the terms of this Agreement. The Agreement may not be modified or altered except in writing signed by both parties. No waiver of any term or conditions of this Agreement shall be a continuing waiver thereof.

XXI. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction that might otherwise apply.

XXII. SEVERABILITY
If any part of this Agreement is found to be in conflict with applicable laws, that part will be inoperative, null and void insofar as it is in conflict with any applicable laws, but the remainder of the Agreement will remain in full force and effect.

XXIII. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

XXIV. GOVERNING LAW; JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in a court of competent jurisdiction within the county in which City is located.

XXV. COMPLIANCE WITH STATUTES AND REGULATIONS
Vendor will be knowledgeable of and will comply with all applicable federal, state, local, county, and city statutes, rules, regulations, ordinances, and orders.

Rev. 05/22 Page 12 of 15 Vendor Agreement
XXVI. WAIVER OF BREACH
No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default will impair the right or remedy or be construed as a waiver. A party’s consent or approval of any act by the other party requiring the party’s consent or approval will not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and will not be a waiver of any other default concerning the same or any other provision of this Agreement.

XXVII. ATTORNEY’S FEES
Except as provided for herein above, in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, the prevailing party will be awarded reasonable attorney’s fees, together with any costs and expenses, to resolve the dispute and to enforce any judgment, including post-judgment attorney’s fees costs and expenses and any attorneys’ fees or costs incurred on appeal of any judgment.

XXVIII. EXHIBITS
All exhibits identified in this Agreement are incorporated into the Agreement by this reference.

XXIX. VENDOR’S AUTHORITY TO EXECUTE
The persons executing this Agreement on behalf of the Vendor warrant: (i) the Vendor is duly organized and existing under the appropriate state laws; (ii) they are duly authorized to execute this Agreement on behalf of the Vendor; (iii) by so executing this Agreement, the Vendor is formally bound to the provisions of this Agreement; and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Vendor is bound.

By VENDOR: MYLO Corporate Maintenance and Janitorial Services (Signature)
(Typed Name)
(Title)

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CITY OF EL CENTRO
A Municipal Corporation and Charter City
Mayor/City Manager
ATTEST:

City Clerk
APPROVED AS TO FORM:

By City Attorney
Attachments: Exhibit A Scope of Services
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Agreement
Insurance Requirements
Levine Act
Request for Proposal

Rev. 05/22 Page 14 of 15 Vendor Agreement
EXHIBIT A – SCOPE OF WORK
Facility Restroom
Facility(s)
Scope Description
Price
Community
Center
Location:
375 S. First
Street
Approximate
Square
Footage
9,516 SQ
3 • Service the facility five (5) days per week
(Monday through Friday).
• Clean public restroom facilities (each with
four (4) stalls): sweep, mop, sanitize, and
clean mirrors and other fixtures.
• Sweep, mop, sanitize, and clean the
mirrors and other fixtures in the following
areas:
o Rooms A & B
o Kitchen Area
o Main Office
o Director's Office
o Supervisor's Office
o All Activity Rooms
• Vacuum and dust all furniture.
• Clean windows (interior and exterior),
window sills, and the front counter window
in the main office.
• Remove all trash and replace with new
trash bags.
• Trash pickup daily from the front and back
areas of the facility.
• Trash pickup daily from the Splash Pad
area.
• Trash pickup daily from the playground
area.
• Clean and sanitize high-touch areas, including
door handles, light switches, and countertops.
• Restock toiletry supplies such as toilet paper,
soap, and toilet liners
Annual Services:
• Two (2) wax applications and carpet cleaning.

Service is to be scheduled within (30) days of the
facility's service and six (6) months following the
start of the service.
(Note) The City will provide all toiletry items
and other necessary cleaning supplies for
restocking.

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Facility Restroom
Facility(s)
Scope Description
Price
Adult Center
Location:
385 S. First
Street
Approximate
Square Footage
8,004 SQ
2 • Service the facility five (5) days per week
(Monday through Friday).
• Clean public restroom facilities (each with
two (2) stalls): sweep, mop, sanitize, and
clean mirrors and other fixtures.
• Sweep, mop, vacuum, sanitize, and clean
the mirrors, and other fixtures in the
following areas:
o Front Lobby Area
o Conference Room
o Coordinator Office
o Multipurpose Room
o Kitchen
• Vacuum and dust all furniture.
• Clean all windows (interior and exterior),
window sills, front doors, and windows
around the facility.
• Remove all trash and replace with new
trash bags.
• Trash pickup daily from the front and back
areas of the facility.
• Clean and sanitize high-touch areas, including
door handles, light switches, and countertops.
• Restock toiletry supplies such as toilet paper,
soap, and toilet liners.

Annual Services:
• Two (2) wax applications and carpet cleaning.

Service is to be scheduled within (30) days of
the facility's service and six (6) months
following the start of the service.
• Carpet cleaning is to be performed annually.

Service is to be scheduled within thirty (30) days
of the start of the Agreement and six (6) months
following the start of service.
(Note) The City will provide all toiletry items
and other necessary cleaning supplies for
restocking.

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Facility Restroom
Facility(s)
Scope Description
Price
Old Post
Office
Location:
230 S. 5th Street
Approximate
Square Footage
3,680 SQ
4 • Service the facility Three (3) days per
week (Mondays, Wednesdays, Fridays).
• Clean public restroom facilities (each with
four (4) stalls): sweep, mop, sanitize, and
clean mirrors and other fixtures.
• Sweep, mop, sanitize, and clean the
mirrors and other fixtures in the following
areas:
o Lobby Area
o Multipurpose Room
o Stage
o Small Kitchen
o Activity Rooms
• Vacuum and dust all furniture.
• Clean front windows (interior and exterior),
window sills, and front doors.
• Remove all trash and replace with new
trash bags.
• Wipe and clean marble walls
• Trash pickup daily from the front and back
areas of the facility.
• Clean and sanitize high-touch areas, including
door handles, light switches, and countertops.
• Restock toiletry supplies such as toilet paper,
soap, and toilet liners
(Note) The City will provide all toiletry items
and other necessary cleaning supplies for
restocking.

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Facility Restroom
Facility(s)
Scope Description
Price
Police
Department
(Future
Building)
Location:
1150 Main Street
Approximate
Square Footage
of Facility To be
determined.

Highlighted
Cleaning Areas
Document
Provided.
19 • Service the facility Three (3) days per
week (Mondays, Wednesdays, Fridays).
• Clean public and employee restroom
facilities: sweep, mop, sanitize, clean
mirrors, clean toilets and/or urinals, and
other fixtures.
• Sweep, mop, sanitize, clean mirrors, clean
tables, and other fixtures in the following
areas:
o Lobby Area
o Conference Rooms
o Three Kitchens
o Gym
o Locker Room (including showers)
o Hallways
• Vacuum and dust all furniture.
• Clean front windows (interior and exterior),
window sills, and front doors.
• Clean exterior second story windows.
• Remove all trash from common areas and
replace with new trash bags.
• Wipe and clean walls.
• Trash pickup daily from the front and back
areas of the facility.
• Clean and sanitize high-touch areas,
including door handles, light switches, and
countertops.
• Restock toiletry supplies such as toilet paper,
soap, and toilet liners
Annual services
• Two (2) wax applications and carpet
cleaning. Service is to be scheduled within
(30) days of the facility's service and six (6)
months following the start of the service.
(Note) The City will provide all toiletry items
and other necessary cleaning supplies for
restocking.

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SCOPE OF WORK
GENERAL: The Contractor shall be experienced in cleaning police and recreation facilities, restrooms, and common areas. The Contractor shall also have expertise in trash removal practices and provide skilled uniformed workers with adequate equipment to perform the scope of services consistently throughout the year.

The work to be performed shall include all items listed in this scope of work, including:
• Report any and all suspicious or illegal activities in City facilities immediately to the Police Supervisor, Recreation Supervisor or their designee. • Service the areas five (5) days a week (Monday through Friday), unless otherwise noted.
• Daily cleaning of sinks, toilets, urinals, floors, restroom walls, and surrounding areas, including wet mopping and floor squeegeeing to ensure a non-slip surface and proper drying before public use.
• Daily dumping of trash cans and replacing trash bags. • Trash pickup daily in park areas, playground, and around trash cans. • Weekly power washing of sidewalks and entrance areas to maintain cleanliness and remove stains or gum.
• Clean and sanitize high-touch surfaces, including door handles, countertops, and light switches.
• Dust and clean furniture, fixtures, and accessible surfaces. • Restock paper items, soap, and other restroom sanitary items as needed. • Conduct quarterly deep cleaning services, including pressure washing designated surfaces and ensuring the facility's cleanliness meets standards set by the City.

The Contractor shall regularly inspect the area for graffiti or vandalism. If found, the on-site supervisor will contact the Police Supervisor, Recreation Supervisor or their designee to report such findings.

The Contractor must also dispose on days of scheduled maintenance, by whatever means appropriate, all debris and trash in and around dumpsters on site provided by the City for City jobs only.

Rev. 05/22 Page 21 of 15 Vendor Agreement

EXHIBIT B
Compensation
Schedule

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Rev. 05/22 Page 26 of 15 Vendor Agreement

EXHIBIT C

INSURANCE

REQUIREMENTS

Rev. 05/22 Page 27 of 15 Vendor Agreement

EXHIBIT D
Levine Act Statement
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract. This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

This statement must be provided for the company and for each consultant who will work with the City.

City of El Centro Council Members as of the date of this RFP are as follows:

Sonia Carter
Sylvia Marroquin
Claudia Camarena
Marty Ellett
Michael Crankshaw

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Memberin the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:

Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.

DATE (SIGNATURE OF CONSULTANT)
Effective Jan. 1, 2025

RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL

CENTRO AWARDING THE BID AND AUTHORIZING THE

EXECUTION OF A CONTRACT FOR ROUTINE JANITORIAL

MAINTENANCE FOR RECREATION AND POLICE

DEPARTMENT
WHEREAS, bid documents for Routine Janitorial Maintenance for Recreation and Police Department (the “Project”) were adopted by the City Council of the City of El Centro, California (the “City Council”) and the notice of inviting bids has been advertised as required by Section 2- 185.15 of the City of El Centro Municipal Code for the project; and WHEREAS, bids were received and opened on July 23, 2025, in accordance with the law, and the Director of Community Services has made a report thereon; and WHEREAS, the City Council has considered the report of the Director of Community Services and, as a result, has determined that three (3) firms submitted bids, with MYLO Corporate Maintenance & Janitorial Services, an active California corporation, submitting the most responsive and responsible bid in the total amount of one hundred ninety-one thousand, five hundred fifty-six dollars and zero cents ($191,556.00), based on the evaluation criteria outlined in the City’s procurement guidelines; and
WHEREAS, the City Council finds that the award and approval of a contract for the project will be in the best interest of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

1. That the foregoing is true, correct and adopted.

2. That the City Council hereby accepts the bid of MYLO Corporate Maintenance & Janitorial Services and rejects all other bids for the project.

3. That the City Manager is hereby authorized to sign a contract for the project in the total amount of one hundred ninety-one thousand, five hundred fifty-six dollars and zero cents ($191,556.00), a copy of which is on file in the Office of the City Clerk, on behalf of the City.

4. That the contract for the project shall be reviewed and approved as to form by theCity Attorney prior to execution and placed on file in the Office of the CityClerk.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025.

CITY OF EL CENTRO
By
Sonia Carter, Mayor
07/2025/cdz/A25-0129/AwardBidMYLOCorpMaintSrvs

ATTEST:

By
Norma Wyles, City Clerk
APPROVED AS TO FORM:

Office of the City Attorney
By
Elizabeth L. Martyn, City Attorney

STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss

CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 25- was duly and regularly adopted a regular meeting of the City Council of the City of El Centro, California, held on the day of ,2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

By
Norma Wyles, City Clerk
07/2025/cdz/A25-0129/AwardBidMYLOCorpMaintSrvs

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-247)
Item: 15.

Meeting: 8/19/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Catherine Gutierrez,
P.W. Analyst
Department Head: Abraham Campos
DOC ID: 2025-247
Approval of Change Order No. 2 to Martin Construction, Inc., related to the 2024 CDBG Sidewalk and ADA Curb Ramp Improvement Project.

CITY MANAGER'S RECOMMENDATION:

Authorize budget as requested and authorize Change Order No. 2 to Martin Construction, Inc., as presented.

FISCAL IMPACT:

There will be no impact on the General Fund. The revised budget results in a return of $126,188.86 to the Measure P fund by utilizing grant funds and TDA Article III funds instead of Measure P. Transportation Development Act, "TDA" Article III funds are restricted to pedestrian and bicycle improvements and thus eligible for use in this project.

Prior Approved funding through Agenda 2024-181, Council meeting 12/17/24 CDBG Funds $626,686.00
Measure P $126,188.86
Total $752,874.86
Project Expenses to date / projected
Construction Agreement Martin Construction $684,431.86
Change Orders No. 1-2 $222,174.78
Labor Compliance Services $ 6,000.00
Imperial Valley Press NIB AD $ 1,830.09
New Contingency Request $ 70,000.00
Total Project Cost $984,436.73
Proposed Updated Funding Sources
CDBG FY23-24 allocation available $630,286 (February 20, 2024 Council meeting) CDBG FY24-25 allocation available $271,715 (March 5, 2024 Council meeting) TDA Article 3 ($250k available FY'25) $ 82,435.73
Total Revised Project Budget $ 984,436.73
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Environmental Sustainability & Infrastructure
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

NA, contractor has an active agreement with the city.

BACKGROUND:

On February 20, 2024, the City Council approved FY23-24 CDBG funding for sidewalks in the amount of $630,286

On March 5, 2024, the City Council approved FY24-25 CDBG funding for sidewalks in the amount of $271,715
On April 16, 2024, the City Council approved the City's Community Development Block Grant (CDBG) 2024-2028 Consolidated Plan. This plan continues to support crucial work activities, specifically the construction and reconstruction of sidewalks and ADA-compliant curb ramps at city intersections.

City staff completed the design phase for the 2024 CDBG Sidewalk and Ramps Improvement Project. The design was executed in-house, resulting in significant savings by avoiding outsourcing costs. The project encompasses the following key elements:
• Construction of 41 intersection ramps
• Construction of 1,920 linear feet of new or reconstructed sidewalk gap closures • Construction of 20 driveways
The targeted work areas include:

1. Between McGee Park and Gomez Park

2. Southeast of De Anza Elementary

3. Between Harding Elementary and Starkfield Park
On October 1, 2024, City Council approved the plans and specifications directing staff to advertise the project for public bidding.

On December 17, 2024, Council awarded the project to the lowest bidder, Martin Construction, Inc., and the project commenced on March 3, 2025.

On May 16, 2025, the City Manager approved Contract Change Order No. 1 in the amount of $38,964.50, in accordance with section 6 of Resolution No. 24-106. Contract Change Order No. 1 revised the contract amount to $723,396.36.

DISCUSSION:

As part of the construction of the 41 intersection ramps, additional removal and replacement of sidewalk, curb and gutter, and asphalt to schedule A was necessary to adjust the existing grade elevations to the new curb ramps to meet required ADA standards and eliminate tripping hazards. Due to the various existing conditions at each corner of each intersection, field engineering was necessary for each new curb ramp formed and installed to meet existing conditions. Additional quantities that were necessary for schedule A are the following:

Item 2.1 Additional Removal and Replacement of Sidewalk: 1,287 SF Item 2.2 Remove and Replacement of Curb and Gutter: 78 LF Item 2.3 Remove and Replacement of Asphalt Concrete: 1,226 SF Martin Construction, Inc., has submitted a Change Order proposal in the amount of $183,213.28, for a revised contract price of $906,606.64.

Council's prior approval and award of the contract did not include the FY24-25 CDBG fund allocation. By adding this funding to this project, we are able to eliminate the need for

Measure P funds towards this project.

The Change Order #2 document attached provides detailed information on what was needed at each curb ramp location. Each item's unit cost includes the demolition, excavation, backfill, re-grade, re-compaction and re-installation of concrete or asphalt.

As part of Change Order #2, item 2.4 is a request of additional 30 calendar days at no incurring costs to the city due to the additional items necessary as well as the field engineering required (as mentioned above).

We expect one final balancing Change Order #3. Balancing Change orders provide for final measurements of quantity savings or overruns. In this case, we expect Change Order #3 to be in the $50,000 to $70,000 range. As such, the proposed budget includes a $70,000 contingency to account for the upcoming Change Order #3 and allow staff to process the final Change Order once final quantities are known.

This project reflects the City's commitment to enhancing pedestrian infrastructure and aligns with the City Council's directive to improve sidewalks throughout the community.

The total investment for this initiative is over $900,000, demonstrating the city's dedication to creating safer, more accessible pathways for all residents.

CONCLUSION:

Authorize budget as requested and authorize Change Order No. 2 to Martin Construction, Inc., as presented.

ATTACHMENTS:

1. CDBG CCO #2 Partially Signed_Redacted

City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243

SUBMITTED
ACTION ITEM (ID # 2025-90)
Item: 16.

Meeting: 8/19/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Jessica Gonzales, Permit
Coordinator
Department Head: Abraham Campos
DOC ID: 2025-90
Approval of plans and specifications for the Jacaranda Apartments AHSC Grant Bike Lane and Street Improvements Project
CITY MANAGER'S RECOMMENDATION:

Approve plans and specifications for the Jacaranda Apartments AHSC Grant Bike Lane and Street Improvements Project and authorize staff to release for public bidding.

FISCAL IMPACT:

No Impact to the general fund. This project is funded by California Climate Investments Affordable Housing and Sustainable Communities Grant funds awarded to the City of El Centro.

Construction
$ 2,240,000 AHSC Grant Funding
$ 140,000 Local LTA funding
$2,380,000 Total (Engineer's Estimate)
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:

Environmental Sustainability & Infrastructure
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE

DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:

N/A
BACKGROUND:

In June 2021, with the approval of City Council, the City of El Centro jointly submitted an application for funding to support the now-constructed Jacaranda Gardens apartments with Chelsea Investment Corporation for the Affordable Housing and Sustainable Communities Program (AHSC) Grant. Included in the joint application was a section for Capital Improvement Projects to support Sustainable Transit Infrastructure (STI) projects. Part of the STI scope was submitted to include bike lanes on Bradshaw between Imperial Ave. and La Brucherie Ave., Class III bike ways on Waterman Ave. From Lincoln Ave. and Villa Way, Class II bike lanes on Waterman Ave. between Cruickshank Dr and Lincoln Ave., the extension of 12th St. from Oleander Ave. to Pico Rd., and the installation of road medians along Bradshaw between Imperial Ave. and Waterman Ave. On January 26, 2022, the Strategic Growth council awarded the Jacaranda Gardens joint grant submission to Chelsea Investment Corporation and the City of El Centro. $2,810,000 was awarded to the City of El Centro for the offsite improvements, with $2,240,000 for construction and $570,000 for design and construction management costs.

DISCUSSION:

City staff contracted Dynamic Consulting Engineers to provide design services for the

project, including plans and technical specifications necessary to complete the improvements as submitted for the AHSC grant funding. The provided Plans and Specifications are complete and being presented to the City Council for approval. If approved, staff would begin moving forward with bid advertisement. Below is a tentative schedule for this project:

Approval of Plans and Specifications - August 19, 2025
Advertise Project - August 29th, 2025
Pre-Bid Meeting - September 24, 2025
Bid Opening - October 9, 2025
Construction Award - November 4, 2025
Construction Commences - December 1, 2025
Construction Complete - April 30, 2026
CONCLUSION:

Approve plans and specifications for the Jacaranda Apartments AHSC Grant Bike Lane and Street Improvements Project and authorize staff to release for public bidding.

ATTACHMENTS:

1. Jacaranda Gardens AHSC Grant Offsites Project- Specifications

2. Jacaranda Gardens AHSC Grant Offsites Project - Plans 11x17

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JACARANDA GARDENS PROJECT AHSC GRANT

TABLE OF CONTENTS
PAGE
NIB 1 - 6
BD 1 - 20
CD 1 - 17
CD 1 - 13
CD 14-15
CD 16-17
GC 1-68
SGC 1 - 3
S 1 – 1

NOTICE INVITING SEALED PROPOSALS (BIDS)

BIDDING DOCUMENTS

CONTRACT DOCUMENTS
Agreement
Performance Bond
Payment Bond

GENERAL CONDITIONS

SUPPLEMENTAL GENERAL CONDITIONS

SPECIFICATIONS
SPECIAL PROVISIONS SP 1 – 34

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NOTICE INVITING BIDS
RECEIPT OF BIDS: Sealed Bids will be received at the office of the City Clerk, City of El Centro, OWNER of the WORK, located at 1275 Main Street, El Centro, CA 92243, until , 2025, at 2:00 p.m. for the construction of the “JACARANDA GARDENS PROJECT AHSC GRANT”
DESCRIPTION OF WORK: The WORK includes but is not limited to:

The work shall include construction of a new roadway and resurfacing of existing roadways, including installation of conventional-asphalt concrete, aggregate base, grading, monument preservation, utility cover adjustments, striping and signage, installation of medians and traffic control as described in Chapter 5 of the Caltrans Traffic Manual and the latest edition of Manual of Uniform Traffic Control Devices (“California MUTCD”).

The scope of work is more specifically described on the construction plans and in these Specifications.

SITE OF WORK: The site of the WORK is located along Waterman Ave.; Bradshaw Ave. and 12th St. within City right of way. Area of work is more specifically described on the construction plans.

COMPLETION OF WORK: The WORK must be completed within (150) consecutive Calendar Days after the commencement date stated in the Notice to Proceed.

OPENING OF BIDS: The Bids will be publicly opened and read at 2:00 PM on October 9, 2025 at the above-mentioned office of the City Clerk’s.

OBTAINING CONTRACT DOCUMENTS: The Contract Documents are entitled “JACARANDA GARDENS PROJECT AHSC GRANT”
The Contract Documents may be obtained by download free at Planetbids by visiting City of El Centro website and selecting “Public Works (Planetbids) from the “DOING BUSINESS” drop down, Bids and Proposal tab, or at the following link https://www.planetbids.com/portal/portal.cfm?companyID=41180 MANDATORY PRE-BID CONFERENCE: A mandatory Prebid Conference for prospective Bidders will be held at the City of El Centro at 10:00 AM (prevailing local time), on September 24, 2025. The meeting will be held at 1249 W. Main St. El Centro CA, 92243 (RDA Conference Room A). The object of the meeting is to acquaint Bidders with the site conditions and mandatory bidding requirements and subcontractors with subcontracting and material supply opportunities.

04/2025/A25-0061/BidDocs/JacarandaGardensAHSCGrant NIB 2 QUESTIONS: Technical questions must be submitted through Planetbids. Should Planetbids be unavailable questions should then be directed to the OWNER at [email protected] Questions must be in writing and must arrive at least (10) calendar days prior to the bid opening to allow time for distributing answers and/or clarifications to plan holders.

CITY’S RESPONSES: Responses to questions asked may be provided via Addenda. .. No oral comments shall be of any force or effect with respect to this solicitation.

ALL BID SUBMISSIONS MUST BE BY PERSONAL DELIVERY OR BY MAIL. No electronic submissions will be accepted.

REQUIRED DOCUMENTS AS PART OF THE BID:

The bid shall be considered incomplete and be disqualified if any of the required BIDDING DOCUMENTS in pages BD 1to BD 22 of this solicitation are not provided as instructed.

BID SECURITY: Each Bid shall be accompanied by a certified or cashier’s check or bid bond in the amount of ten (10) percent of the total Bid price payable to the City of El Centro as a guarantee that the Bidder, if its bid is accepted, will promptly execute the Agreement. A bid shall not be considered unless one of the forms of bid security is enclosed with it.

BIDS TO REMAIN OPEN: The Bidder shall guarantee the total Bid price for a period of one hundred twenty (120) calendar Days from the date of Bid opening.

CONTRACTOR’S LICENSE CLASSIFICATION: In accordance with the provisions of California Law, OWNER has determined that CONTRACTOR shall possess a valid Class A California contractor’s license at the time that the Bid is submitted. Failure to possess the specified license shall render the Bid non-responsive and shall act as a bar to award of the Agreement to any Bidder not possessing said license at the time of Bid.

CALIFORNIA WAGE RATE REQUIREMENTS: In accordance with the provisions of California Labor Code sections 1770 et seq. as amended, the Director of the Department of Industrial Relations has determined the general prevailing rate of per diem wages in accordance with the standards set forth in such sections for the locality in which the WORK is to be performed.

A copy of said wage rates is on file at the office of OWNER. It shall be mandatory for CONTRACTOR to whom the WORK is awarded, and upon any Subcontractor under CONTRACTOR, to pay not less than said specified rates to all workers employed by them in the execution of the WORK.

CONTRACTOR AND SUBCONTRACTOR REGISTRATION WITH DEPARTMENT OF INDUSTRIAL RELATIONS:

04/2025/A25-0061/BidDocs/JacarandaGardensAHSCGrant NIB 3 Labor Code section 1771.1 provides that a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Public Contract Code section 4104, or engage in the performance of any contract for public work, as that term is defined in Chapter 1, Part 7, Division 2 of the Labor Code, unless currently registered and qualified to perform public work pursuant to Labor Code section 1725.5. Labor Code section 1771.1 also provides that it is not a violation of that section for an unregistered contractor to submit a bid that is authorized by Business and Professions Code section 7029.1 or by Public Contract Code section 10164, provided the contractor is registered to perform public work pursuant to Labor Code section 1725.5 at the time the contract is awarded.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

RETAINAGE FROM PAYMENTS: City will withhold 5% of each payment under the contract.

However, CONTRACTOR may elect to receive one hundred (100%) percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by OWNER, by depositing securities of equivalent value with OWNER in accordance with the provisions of section 22300 of the Public Contract Code. Such securities, if deposited by CONTRACTOR, shall be valued by OWNER, whose decision on valuation of the securities shall be final. Securities eligible for investment under this provision shall be limited to those listed in section 16430 of the Government Code, bank or savings and loan certificates of deposit, interestbearing demand deposit accounts, standby letters of credit or any other security mutually agreed to by CONTRACTOR and OWNER.

FILING OF BID PROTESTS:

By submitting a Bid, each Bidder hereby agrees and understands that the Bidder must comply with these protest procedures and exhaust all administrative remedies set forth herein prior to the initiation of any type of legal action. Subject to the requirements of applicable law, this protest procedure may also be used to resolve issues surrounding the City’s determination of a Bidder as not responsible. The following terms as used in this Section shall have the following meanings:
“Protest” shall mean a written objection by an interested party or affected party to (i) the requirements or specifications contained in the Notice to Bidders or any portion of documents accompanying that notice; or (ii) a proposed award recommendation.

A. Solicitation Phase Protest.

The purpose of the solicitation is to obtain competitive Bids from Bidders. Any Bidder who has submitted a bid and who believes that a particular specification or requirement is impractical, unduly restrictive, or ambiguous may advise the AGENCY of its concerns by submitting a detailed solicitation protest statement in accordance with the requirements set forth below in this Section A. The Protest does not replace the requirement to report irregularities in the bid documents.

04/2025/A25-0061/BidDocs/JacarandaGardensAHSCGrant NIB 4 (1) Contents and Requirements
A solicitation protest must be submitted to the contact named in the bid documents by personal delivery or email by close of business at least fifteen (15) calendar days prior to the Bid due date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protester; and b. The Project Name and Project Number; and
c. A detailed statement setting forth the grounds for protest, which shall include all the factual and legal documentation in support of the protest in sufficient detail to establish merits of the protest; and
d. The desired resolution of the protest.

If the submitted protest does not comply with the requirements set forth herein, then it will not be considered for evaluation and will be returned to the protestor. Any grounds for protest not raised are waived. The protest may not be amended after filing. The protest is a public document.
(2) Evaluation and Determination
No hearing will be held on the protest. City’s Public Works Director or designee (“Public Works Director”) will review the protest and any supporting material and conduct an investigation of the facts. That City representative may, but need not, require other Bidders to submit statements or arguments regarding the protest and may discuss the protest with the protestor. The Public Works Director shall issue a final written decision regarding any solicitation protest to each Bidder prior to opening of bids. The written decision will cite any actions that will or will not be taken in response to the protest. That decision shall be final, and there shall be no further administrative recourse, including no protest of an award.

B. Protest of Award
(1) Contents and Requirements
Following the opening of the Bids, but before formal award of the bid, any Bidder may protest City’s proposed award of the Contract by submitting a written protest to Office of the City Clerk, 1275 W. Main Street, El Centro CA, 92243, attention Public Works Director no later than close of business on the fifth business day after the opening of the bids. That protest must be submitted in a timely manner, signed by the protesting Bidder, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor; and b. The Project Name and Project Number; and
c. The City action or recommendation that is being protested;

04/2025/A25-0061/BidDocs/JacarandaGardensAHSCGrant NIB 5 d. A detailed statement setting forth every ground, reason, legal authority and facts in support of the protest, including all documents and evidence including specific references to parts of the bid documents; and
e. A clear statement of the relief requested.

The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other bidding parties.

A protest that does not comply with the requirements set forth herein will be returned to the protestor. The protest shall not be amended after filing. Any grounds for protest not raised are waived. The protest is a public document.
(2) Evaluation and Determination
The protested bidder may file responsive statements to the protest within three (3) business days after the receipt of the protest. Any other responding Bidder may provide a response and shall transmit its response to the protesting Bidder within the same time frame with concurrent with delivery to the City. The Public Works Director shall review the facts and all submittals relative to the protest and shall issue a written decision setting forth the basis for such decision. The written decision will be issued to the protestor and to all affected parties or those submitting responses. Unless otherwise required by law, no hearing shall be provided. In the event a hearing is conducted, the Public Works Director shall issue written notice to the protestor and affected parties identifying the date and time for the hearing, along with rules concerning the hearing.

C. Delay in Award
Award of any proposed contract maybe delayed pending the resolution of the protest unless one or more of the following conditions is present:

1. The items or services being procured are urgently required;

2. Delivery or performance will be unduly delayed by failure to make award promptly; or

3. Failure to make prompt award will otherwise cause undue harm to the City.

D. No Limitations on Remedies
Nothing contained herein shall be construed to act as a limitation of the City’s choice of remedies or confer any right upon any interested party or affected party to a remedy.

E. Basis for Choice Remedy
In determining the appropriate remedy, the City shall consider all of the circumstances surrounding the notice of bids and/or award, including, but not limited to:

1. The seriousness of any deficiency found to exist in the contracting process;

2. The effect of the action on the competitive process;

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3. Any urgency surrounding the requirement to enter into a contract; and

4. The effect that implementing the remedy will have on the City.

F. Remedies
If the City determines that the proposed award was not made in accordance with applicable statues, regulations, policies and/or procedures, the City, in its sole discretion, may grant any of the following remedies or any other remedy it deems appropriate:

1. Prior to award, City may do the following
(a) reject all bids and determine not to proceed with the project at that time; (b) reject all bids and issue a new solicitation;
(c) make a new selection/award recommendation to the next lowest qualified bidder; or
(d) award the contract consistent with applicable statutes, regulations, policies and procedures;

2. In its sole discretion, take no further action; or

3. Take any other action that is permitted by law to promote compliance.

LIQUIDATED DAMAGES: The project carries liquidated damages provisions of $2,000 per day per the Contract Documents.

OWNER’S RIGHTS RESERVED: OWNER reserves the right to reject any or all Bids, to waive any and all bid proposals and to waive any technical irregularities, to accept any bid or portion thereof, and to take all bids under advisement for a period of 120 days, and to make awards to the lowest responsive Bidder as it may best serve the interest of OWNER.

All bids are provided at the sole expense of the Bidder.

Date:____________________ OWNER: City of El Centro

_________________________
Norma Wyles, City Clerk

- END OF NOTICE INVITING BIDS -

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BD 1

BIDDING DOCUMENTS

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids which are defined in the General Conditions have the meanings assigned to them in the General Conditions. The term “Bidder” means one who submits a Bid directly to OWNER, as distinct from a sub-bidder, who submits a Bid to a Bidder.

2. INTERPRETATIONS AND ADDENDA
(a) All questions about the meaning or intent of the Contract Documents are to be directed to OWNER in writing. Interpretations or clarifications considered necessary by OWNER in response to such questions will be issued by written Addenda. Questions received less than Ten (10) Days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.
(b) Addenda may also be issued to modify the Contract Documents as deemed advisable by OWNER.

3. COMPETENCY OF BIDDERS. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the bid responses but also to the financial standing and the general competency of the Bidder for the performance of the WORK covered by the Bid. Bidders must possess a valid California contractor’s license applicable to the type of work bid upon at the time of opening Bids.

4. EL CENTRO BUSINESS LICENSE. All Bidders and their Subcontractors not already having a business license from the City of El Centro for the WORK will be required to secure the appropriate license from the City of El Centro before the Agreement can be executed.

5. DISQUALIFICATION OF BIDDERS. More than one (1) Bid from an individual, firm, partnership, corporation or association under the same or different names will not be considered. If OWNER believes that any Bidder is interested in more than one (1) Bid for the WORK contemplated, all Bids in which such Bidder is interested will be rejected. If OWNER believes that collusion exists among the Bidders, all Bids will be rejected. A party who has quoted prices to a Bidder is not hereby disqualified from quoting prices to other Bidders, or from submitting a Bid directly for the WORK.

6. BIDDER’S EXAMINATION OF CONTRACT DOCUMENTS AND SITE

6.1 It is the responsibility of each Bidder before submitting a Bid:
(a) To examine thoroughly the Contract Documents and other related data identified in the Bidding Documents (including “technical data” referred to below);

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BD 2
(b) To visit the site to become familiar with and satisfy Bidder as to the general and local conditions that may affect cost, progress or performance of the WORK; (c) To consider Federal, State and local Laws and Regulations that may affect cost, progress or performance of the WORK;
(d) To study and carefully correlate the Bidder’s knowledge and observations with the Contract Documents and other related data; and
(e) To notify OWNER of all conflicts, errors, ambiguities or discrepancies in or between the Contract Documents and such other related data.

6.2 Reference is made to the Supplementary General Conditions for identification of:
(a) Those reports of explorations and tests of subsurface conditions at or contiguous to the site which have been utilized by OWNER in the preparation of the Contract Documents.

The Bidder may rely upon the accuracy of the technical data contained in such reports; however, the interpretation of such technical data, including any interpolation or extrapolation thereof, together with non-technical data, interpretations and opinions contained therein or the completeness thereof is the responsibility of the Bidder. (b) Those drawings of physical conditions in or relating to existing surface and subsurface conditions (except Underground Utilities) which are at or contiguous to the site that have been utilized by OWNER in the preparation of the Contract Documents. The Bidder may rely upon the accuracy of the technical data contained in such drawings; however, the interpretation of such technical data, including any interpolation or extrapolation thereof, together with nontechnical data, interpretations and opinions contained in such drawings or the completeness thereof is the responsibility of the Bidder.

Subsurface conditions, including but not limited to groundwater, may have changed significantly between the completion of the soils investigation by the geotechnical engineer and start of construction. Subsurface conditions, including but not limited to groundwater, may change significantly during construction.

6.3 Copies of such reports and drawings will be made available by OWNER to any Bidder on request if said reports and drawings are not bound herein. Those reports and drawings are not part of the Contract Documents, but the technical data contained therein upon which the Bidder is entitled to rely, in Paragraph SGC-4.2 of the Supplementary General Conditions has been identified and established.

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BD 3

6.4 Information and data reflected in the Contract Documents with respect to Underground Utilities at or contiguous to the site is based upon information and data furnished to OWNER by the owners of such Underground Utilities or others, and OWNER does not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary General Conditions or the section entitled “Protection and Restoration of Existing Facilities” of the General Requirements.

6.5 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, Underground Utilities and other physical conditions, and possible changes in the Contract Documents due to differing conditions appear in Paragraphs 4.2, 4.3, and 4.4 of the General Conditions.

6.6 Before submitting a Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Utilities) at or contiguous to the site or otherwise which may affect cost, progress or performance of the WORK or which relate to any aspect of the means, methods, techniques, sequences or procedures of construction to be employed by Bidder and Safety precautions and programs incident thereto which the Bidder deems necessary to determine its Bid for performing the WORK in accordance with the time, price and other terms and conditions of the Contract Documents. Interference with existing facility operations will not be permitted.

6.7 On request in advance, OWNER will provide each Bidder access to the site to conduct such examinations, investigations, explorations, tests and studies as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and shall clean up and restore the site to its former condition upon completion of such examinations, investigations, explorations, tests and studies.

6.8 The lands upon which the WORK is to be performed, rights-of-way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the WORK are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by CONTRACTOR. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by OWNER unless otherwise provided in the Contract Documents.

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BD 4

6.9 The submission of a Bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of this Paragraph 6, “Bidder’s Examination of Contract Documents and Site” herein, that without exception the Bid is premised upon performing the WORK required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction (if any) as may be indicated in or required by the Contract Documents, that Bidder has given OWNER written notice of all conflicts, errors, ambiguities and discrepancies in the Contract Documents and the written resolution thereof by OWNER is acceptable to Bidder and the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the WORK.

7. BID FORM.

7.1 The Bid shall be made on the Bid schedule bound herein and the pages may be removed from the bound volume. The envelope enclosing the sealed Bids shall be plainly marked in the upper left-hand corner with the name and address of the Bidder and shall bear the words “BID FOR” followed by “JACARANDA GARDENS PROJECT AHSC GRANT” El Centro, CA, 92243, and the date and hour of opening of Bids. The Bid security shall be enclosed in the same envelope with the Bid.

7.2 All blanks on the Bid form must be completed in ink.

7.3 Bids by corporations must be executed in the corporate name by the president and a vice-president. Bids signed by other corporate officer or the project manager shall be accompanied by the enclosed certificate of authority to sign, attested by the secretary or assistant secretary, and with the corporate seal affixed. The corporate address and state of incorporation must appear below the signature.

7.4 Bids by partnerships must be executed in the partnership name and be signed by a managing partner, accompanied by evidence of authority to sign and his/her title must appear under the signature and the official address of the partnership must appear below the signature.

7.5 All names must be printed below the signature.

7.6 The Bid shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the Bid form. Failure to acknowledge Addenda shall render the Bid non-responsive and shall be cause for its rejection.

7.7 The address to which communications regarding the Bid are to be directed must be shown.

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BD 5

7.8 All Bidders must provide evidence of authority to conduct business in California to the extent required by law.

8. QUANTITIES OF WORK. The quantities of work or material stated in unit price items of the Schedule of Values are supplied only to give an indication of the general scope of the WORK; OWNER does not expressly or by implication agree that the actual amount of work or material will correspond therewith, and reserves the right after award to increase or decrease the amount of any unit price item of the WORK in accordance with Article 10 of the General Conditions, to delete any Bid item in its entirety, or to add additional Bid items up to and including an aggregate total amount not to exceed twenty-five (25) percent of the Contract Price.

9. SUBSTITUTE OR “OR EQUAL” ITEMS. Whenever materials or equipment are specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular supplier and the name is followed by the words “or equal,” the Bidder may write the name of a substitute supplier (which the Bidder considers as an “or equal”) in the Proposed Substitute Equipment/Material Supplier List in the Bid form.

These substitute suppliers will only be considered after award of the Agreement. The procedure for the submittal of substitute or “or equal” products is specified in section 6.7 of the General Conditions.

10. SUBMISSION OF BIDS. The Bid shall be delivered by the time and to the place set forth in the Notice Inviting Bids. It is the Bidder’s sole responsibility to see that its Bid is received in proper time.

11. BID SECURITY, BONDS AND INSURANCE. Each Bid shall be accompanied by a certified or cashiers’ check or approved Bid bond in the amount stated in the Notice Inviting Bids. Said check or bond shall be made payable to the City of El Centro and shall be given as a guarantee that the Bidder, if awarded the Agreement, will enter into an Agreement with OWNER, and will furnish the necessary insurance certificates, payment bond and performance bond; each of said Bonds to be in the amount stated in the Supplementary General Conditions. In case of refusal or failure to enter into said Agreement, the check or Bid bond, as the case may be, shall be forfeited to OWNER. If the Bidder elects to furnish a Bid bond as its Bid security, the Bidder shall use the Bid bond form bound herein, or one conforming substantially to it in form.

12. DISCREPANCIES IN BIDS. In the event of a discrepancy between words and numbers in the Bid, the words shall govern. In the event there are unit price Bid items in the Schedule of Values and the amount indicated for a unit price Bid item does not equal the product of the unit price and quantity, the unit price shall govern and the amount will be corrected accordingly, and the Bidder shall be bound by said correction. In the event there is more than one (1) Bid item in the Schedule of Values and the total indicated for the schedule does not agree with the sum of the prices bid on the individual items, the prices bid on the individual items shall govern and the total for the schedule will be corrected accordingly, and the Bidder shall be bound by said correction.

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BD 6

13. MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS. Unauthorized conditions, limitations or provisos attached to the Bid will render it informal and may cause its rejection as being non-responsive. The completed Bid forms shall be without interlineations, alterations or erasures in the printed text. Alternative Bids will not be considered unless called for. Oral, telegraphic or telephonic Bids or modifications will not be considered.

14. WITHDRAWAL OF BID. The Bid may be withdrawn by the Bidder by means of a written request, signed by the Bidder or its properly authorized representative. Such written request must be delivered to the place stipulated in the Notice Inviting Bids for receipt of Bids prior to the scheduled closing time for receipt of Bids.

15. BID RESULTS. To obtain bid results, provide a self-addressed, stamped envelope, referencing “JACARANDA GARDENS PROJECT AHSC GRANT” Bid tabulation will be mailed to you after verification of extensions. Bid results will not be given out over the telephone. Bid results may be posted on City’s website.

16. AWARD OF CONTRACT. Award of a contract, if it be awarded, will be on the basis of the Bid proposal estimated quantities and will be made to the lowest responsive Bidder whose Bid complies with all the requirements prescribed. Unless otherwise specified, any such award will be made within the period stated in the Notice Inviting Bids that the Bids are to remain open. Unless otherwise indicated, a single award will be made for all the Bid items in an individual Bid schedule. The lowest Bid shall be the lowest price on the Total BID.

17. RETURN OF BID SECURITY. Within fourteen (14) Days after award of the Agreement, OWNER will return the Bid securities accompanying such of the Bids as are not considered in making the award. All other Bid securities will be held until the Agreement has been finally executed. They will then be returned to the respective Bidders whose Bids they accompany.

18. EXECUTION OF AGREEMENT. The apparent low Bidder will be required to execute a written Agreement with OWNER on the form of agreement provided, shall secure all insurance and shall furnish all certificates and Bonds required by the Contract Documents within fourteen (14) calendar Days after receipt of notification that the Bidder is the apparent low Bidder. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be considered non-responsive and result in the forfeiture of the Bid security. If the lowest responsive Bidder refuses or fails to execute the Agreement, OWNER may proceed to the second lowest responsive Bidder. If the second lowest responsive Bidder refuses or fails to execute the Agreement, OWNER may proceed to the third lowest responsive Bidder. On the failure or refusal of such second or third lowest Bidder to execute the Agreement, each such Bidder’s Bid securities shall be likewise forfeited to OWNER.

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BD 7

19. LIQUIDATED DAMAGES. Provisions for liquidated damages in the amount of $2,000 per day are set forth in the Agreement Section XVIII.

20. WORKERS’ COMPENSATION REQUIREMENT. The Bidder should be aware that in accordance with section 3700 of the California Labor Code it will, if awarded the Agreement, be required to secure the payment of compensation to its employees and execute the Workers’ Compensation Certification in the form contained in these Contract Documents.
- END OF INSTRUCTIONS TO BIDDERS -

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BD 8
SECTION 00300A

BID FORMS
BID TO: CITY OF EL CENTRO

1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents (as defined in Article 6 of the Agreement) to perform the WORK as specified or indicated in said Contract Documents entitled “JACARANDA GARDENS PROJECT AHSC GRANT”

2. Bidder accepts all of the terms and conditions of the Contract Documents, including without limitation those in the Notice Inviting Bids and Instructions to Bidders, dealing with the disposition of the Bid security.

3. This Bid will remain open for the period stated in the Notice Inviting Bids unless otherwise required by law. Bidder will enter into an Agreement within the time and in the manner required in the “Notice Inviting Bids” and the “Instructions to Bidders,” and will furnish the insurance certificates, Payment Bond and Performance Bond required by the Contract Documents.

4. Bidder has examined copies of all the Contract Documents including the following Addenda (receipt of all of which is hereby acknowledged):

Number ______ ______ ______ ______ ______ ______
Date ______ ______ ______ ______ ______ ______

5. Bidder has familiarized itself with the nature and extent of the Contract Documents, WORK, site, locality where WORK is to be performed, the legal requirements (Federal, State and local laws, ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the WORK and has made such independent investigations as Bidder deems necessary.

To all the foregoing, and including all Bid schedule(s) and information required of Bidder contained in this Bid form, said Bidder further agrees to complete the WORK required under the Contract Documents within the Contract Time set forth in said Contract Documents, and to accept in full payment therefore the Contract Price based on the total Bid price(s) named in the aforementioned Bid schedule(s).

Dated: Bidder:

By:
(Signature)
Title:

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BD 9

BID SCHEDULE - PRICES
Pursuant to and in compliance with the Invitation for Bids and other Contract Documents relating to the proposal for the construction of

JACARANDA GARDENS PROJECT AHSC GRANT
all in accordance with the Drawings and Project Specifications the undersigned Bidder, having familiarized himself with the terms of the Agreement, the local conditions affecting the performance of the Agreement and the cost of the WORK at the place the WORK is to be done; and with the Drawings, Project Specifications and other Contract Documents, hereby stipulated; CONTRACTOR agrees to complete the Agreement, including all of its component parts and everything required to be performed, and to provide and furnish any and all labor, materials, equipment, tools, expendable supplies, and all utility and transportation services necessary to perform the Agreement, and complete in a workmanlike manner all of the WORK required in connection with the Agreement, all in strict conformance with the Drawings and Specifications for the following prices and sum.

The following Bid Schedule of estimated quantities is included for convenience of bidding and a basis for comparison of Bids only, and CITY does not, expressly, or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the WORK, or to delete portions of the WORK, as may be deemed necessary or advisable by CITY.

All Bidders are REQUIRED to use unit prices where indicated and to complete this schedule.

All items shall be complete and in place per Plans and these Bid and Contract Documents.

Note: Payment for all work (labor, material, equipment, etc.) required for the construction and installation of the improvement as shown on the plans which is not specifically identified below in the Bid Schedule shall be considered as included in the CONTRACTOR’s price, as itemized below, for the various items of work for which the work is required, and no additional compensation shall be made therefor.

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BD 10

PROPOSAL BID FORM
TO THE DIRECTOR OF PUBLIC WORKS OF THE CITY OF EL CENTRO:

The undersigned hereby declares that he has carefully examined the location of the proposed work, that he has examined the plans and specifications and read the accompanying instructions to bidders and hereby proposes to furnish all material except owner furnished materials, and do all work required to complete the said work in accordance with said plans and specifications and special provisions for the unit prices set forth in the following schedule. The bidder shall furnish prices for all items shown in the proposal.

BASE BID SCHEDULE
Waterman Ave. and Villa Way Class III Bike Lane Improvements (Items 1-4) Item Description Unit Amount Unit Price Total Price
1 Mobilization, Bonds, General Liability
Insurance, Workman's Compensation
Insurance, Vehicle Insurance, Taxes, Permits,
and Miscellaneous Fees
LS 1

2 Install Shared Lane Marking per CA MUTCD
Fig. 9C-9.

SF 280

3 Furnish and Install Sign Per CA MUTCD
Sign R4-11.

EA 12

4 Prepare and Implement Temporary Traffic
Control Plan
LS 1

Waterman Ave. Street Improvements (Items 5-17)
Item Description Unit Amount Unit Price Total Price
5 Mobilization, Bonds, General Liability
Insurance, Workman's Compensation
Insurance, Vehicle Insurance, Taxes, Permits,
and Miscellaneous Fees
LS 1

6 Install Type II Polymodified Slurry Seal.

Inlcude All Cracks to be Pressure Blown Free
of Debris and Sealed with Polymer Modified
Asphalt-Rubber Crack Sealant.

SF 135,000

7 Remove Existing Striping and Pavement
Markers Via Wet Sand Blasting
LS 1

8 Remove and Dispose Existing Concrete
Sidewalk and Underlying Material.

SF 4,030

9 Install P.C.C. (8.0 Ft) Sidewalk, Including
Clearing and Grubbing, Sand and Subgrade
Preparation
SF 5,800

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BD 11
10 Install ADA Access Ramp Including
Subgrade Preparation
EA 1

11 Street Striping and Pavement Markings LS 1
12 Furnish and Install Bike Lane Signs Per CA
MUTCD
EA 12

13 Construction Staking LS 1
14 Geotechnical and Material Testing LS 1
15 Prepare and Implement Dust Control Plan LS 1
16 Prepare and Implement Temporary Traffic
Control Plan
LS 1

17 Monument Preservation Certificate, Reestablishment of monuments not found in the work area & protection of those that are.

LS 1

Bradshaw Ave. Street Improvements (Items 18-33)
Item Description Unit Amount Unit Price Total Price
18 Mobilization, Bonds, General Liability
Insurance, Workman's Compensation
Insurance, Vehicle Insurance, Taxes, Permits,
and Miscellaneous Fees
LS 1

19 Sawcut Existing AC Pavement LF 3,260
20 Remove Existing Striping and Pavement
Markers Via Wet Sand Blasting
LS 1

21 Remove and Dispose Existing Asphalt
Concrete Payment and Underlying Material.

SF 10,600

22 Install Pinned Raised Concrete Curb LF 3,260
23 Install Raised Median, Including Subgrade
Preparation and Compaction, Class II Base,
Concrete Mortar Bed and Decorative Rock.

SF 8,900

24 Installed Rolled Curb at Median Crossing
Including Subgrade Preparation and
Compaction
LF 72

25 Installed P.C.C. Concrete Median at Crossing
per Detail 22. Including Subgrade Preparation
and Compaction
SF 290

26 Install P.C.C. (5.5 Ft) Sidewalk, Including
Clearing and Grubbing, Sand Placement and
Subgrade Preparation
SF 2,365

27 Street Striping and Pavement Markings LS 1
28 Furnish and Install Bike Lane Signs Per CA
MUTCD
EA 13

29 Construction Staking LS 1
30 Geotechnical and Material Testing LS 1

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31 Prepare and Implement Dust Control Plan LS 1
32 Prepare and Implement Temporary Traffic
Control Plan
LS 1

33 Monument Preservation Certificate, Reestablishment of monuments not found in the work area & protection of those that are.

LS 1

12th St. Improvements (Items 34-65)
Item Description Unit Amount Unit Price Total Price
34 Mobilization, Bonds, General Liability
Insurance, Workman's Compensation
Insurance, Vehicle Insurance, Taxes, Permits,
and Miscellaneous Fees
LS 1

35 Sawcut Existing AC Pavement and Existing
Concrete
LF 240

36 Remove and Dispose Existing Asphalt
Concrete Pavement and Underlying Material
to Subbase Design Elevation.

SF 5600

37 Remove and Dispose Existing P.C.C. Curb
and Gutter
LF 400

38 Remove and Dispose Existing P.C.C.

Sidewalk and ADA Access Ramps
SF 1,150

39 Remove and Dispose Existing P.C.C.

Driveway
SF 620

40 Remove and Dispose Existing P.C.C. Cross
Gutter to Subbase Design Elevation
SF 370

41 Clearing and Grubbing SY 5,000
42 Subbase Preparation SY 4,150
43 Asphalt Concrete TON 850
44 Class II Base CY 1,400
45 Install Curb and Gutter Including Subgrade
Preparation
LF 1,730

46 Install ADA Access Ramp Including
Subgrade Preparation
EA 3

47 Install PCC Cross Gutter and Spandrels
Including Subgrade Preparation
SF 390

48 Install P.C.C. (5.0 Ft) Sidewalk, Including
Clearing and Grubbing, Sand Placement and
Subgrade Preparation
SF 8,200

49 Install P.C.C. Driveways, Including Clearing
and Grubbing, Subbase Placement and
Subgrade Preparation
SF 1,540

50 Grade Behind Sidewalk and Driveways per
Construction Note 4 on Sheet 9
LS 1

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51 Construct Retaining Walls per Construction
Note 14 on Sheet 9
LS 1
52 Install Pavement Extension Joint, Include
Cold Plane Existing AC
LF 170
53 Adjust Existing Sewer Manhole Frame and
Cover to Finish Grade and Place Concrete
Ring
EA 2
54 Install New Street Lights
EA 3
55 Adjust Existing Water Valves Riser to Finish
Grade and Place Concrete Ring
EA 4
56 Relocate Existing Fire Hydrant EA 2
57 Relocate Existing Air Relief/Blow Off
Assembly
EA 1
58 Remove and Dispose Existing Tree EA 1
59 Street Striping and Pavement Markings LS 1
60 Furnish and Install Traffic Signs EA 6
61 Construction Staking LS 1
62 Geotechnical and Material Testing LS 1
63 Prepare and Implement Dust Control Plan LS 1
64 Prepare and Implement Temporary Traffic
Control Plan
LS 1
65 Monument Preservation Certificate, Reestablishment of monuments not found in the work area & protection of those that are.

Total Bid (Bid Items 1-65): $__________________________ Total Bid (Bid Items 1-65) is:
$_____________________ (Amount of Total Base Bid written numerically as dollars and cents, in US dollars)
$ ___________________________________________________________________________ (Amount of Total Base Bid written in words as dollars and cents, in US dollars)

END OF PROPOSAL BID FORM
LS 1

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BD 14

LIST OF SUBCONTRACTORS
The Bidder shall list below the name and the location of the place of business of each Subcontractor who will perform work or labor or render service to CONTRACTOR in or about the construction of the WORK, or a Subcontractor licensed by the State who, under subcontract to CONTRACTOR, specially fabricates and installs a portion of the WORK according to detailed Drawings contained in the plans and specifications, in an amount in excess of one-half (0.5) of one (1.0) percent of CONTRACTOR’s total Bid. The Bidder shall also list below the portion of the WORK which will be done by each Subcontractor under this contract.

CONTRACTOR shall list only one (1) Subcontractor for each portion of the WORK. If Bidder does NOT intend to use ANY subcontractors, state “NONE” in the first block.

Substitutions of subcontractors listed will not be permitted unless approved by the City of El Centro.

The Bidder’s attention is directed to Paragraph 6.5.3 entitled “Subcontract Limitations” of the General Conditions which sets forth the percent of the WORK to be performed with the Bidders’ own forces. Failure to comply with this requirement will render the Bid nonresponsive and may cause its rejection.

PORTION OF WORK NAME OF

SUBCONTRACTOR

DIR REGISTRATION
NUMBER

PLACE OF BUSINESS

ADDRESS/TELEPHONE
No.

USE ADDITIONAL FORMS AS NECESSARY

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BD 15

GENERAL INFORMATION
BIDDER’S GENERAL INFORMATION:

The Bidder shall furnish the information requested below. Additional sheets shall be attached as required. Failure to complete Item Nos. 1 through 3 will cause the Bid to be non-responsive and shall cause its rejection. In any event, no award will be made until all of the Bidder’s general information (i.e., items 1 through 3, inclusive) is delivered to OWNER.

INFORMATION TO BE PROVIDED BY ALL BIDDERS WITH BID SUBMITTAL:

PROVIDE A COMPLETE COPY OF THE MOST CURRENT LICENSE
(1) CONTRACTOR’s name and address:

(2) CONTRACTOR’s telephone number: Primary Email:
(3) CONTRACTOR’s license: Primary classification
California State License No. and Expiration Date
Supplemental classifications held, if any:

Name of Licensee, if different from (1) above:

To be considered for award, CONTRACTOR shall have met all requirements established by OWNER of the Project.
- END GENERAL INFORMATION –

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BD 16

NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the __________________ of ______________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding.

The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________ [date], at ______________________ [city], ________________________ [state]. - END NONCOLLUSION DECLARATION –

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BD 17

BID BOND

KNOW ALL MEN BY THESE PRESENTS,
That _____________________________ as Principal, and ____________________as Surety, are held and firmly bound unto the City of El Centro, hereinafter called “OWNER,” in the sum of __________________________ dollars, (_______________) (not less than ten (10) percent of the total amount of the Bid) for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, said Principal has submitted a Bid to said OWNER to perform the WORK required under the Bid schedule(s) of OWNER’s Contract Documents entitled:

NOW THEREFORE, if said Principal is awarded a contract by said OWNER and, within the time and in the manner required in the Notice Inviting Bids and the Instructions to Bidders enters into a written Agreement on the form of agreement bound with said Contract Documents, furnishes the required certificates of insurance and furnishes the required Performance Bond and Payment Bond, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this Bond by said OWNER and OWNER prevails, said Surety shall pay all costs incurred by said OWNER in such suit, including reasonable attorneys’ fee to be fixed by the court and actual costs.

SIGNED AND SEALED, this day of , 20
(SEAL) (SEAL)
(Principal) (Surety)
By: By:
(Signature) (Signature)

(SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY)
- END BID BOND –

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BD 18

CORPORATE CERTIFICATION
OR

PARTNERSHIP INFORMATION
Name of Corporation or Partnership________________________________________________ State of Incorporation___________________________________________________________ List names and addresses of each partner, or titles, names and business addresses of President, Secretary and Treasurer.
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Date_____________________________ Contractor__________________________ Signature_________________________ Title________________________________ ATTEST:
__________________________________
Signature by
__________________________________
Title

END OF CORPORATE CERTIFICATION OR PARTNERSHIP INFORMATION

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BD 19

DRUG/ALCOHOL TESTING REQUIREMENTS
CONTRACTOR shall execute the following form as required by the Federal Drug and Alcohol, Section 49 CFR Part 382.

I agree to comply with the provisions of Federal Omnibus Transportation Employee Testing Act of 1991, and that I will administer a program of alcohol and drug testing of all commercial vehicle operators, as required by Federal Regulations.

CONTRACTOR certifies compliance with the City of El Centro’s Drug and Alcohol Free Workplace Policy as a condition of the State Drug-Free Workplace Act of 1990 (Government Code sections 8350 et seq.) and the Federal Drug Free Workplace Act of 1988 (41 U.S.C.A. Sections 701 et seq.) In addition, CONTRACTOR agrees to submit a copy of its own drug free workplace policy.

Dated_____________________________

________________________________________
CONTRACTOR’s Name
_________________________________________
CONTRACTOR’s Signature
_________________________________________
Title
- END DRUG/ALCOHOL TESTING REQUIREMENTS –

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BD 20
WORKERS’ COMPENSATION CERTIFICATE
(AS REQUIRED BY SECTION 1861

OF THE CALIFORNIA LABOR CODE)
I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the WORK of this Agreement.

CONTRACTOR:

By:

Title:
- END OF WORKERS’ COMPENSATION CERTIFICATE –

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BD 21

SITE VISIT CERTIFICATE
THIS IS TO CERTIFY that:

I, ___________________________________________________(name of bidder or his representative) of the _____________________________________________________ (name of construction firm) visited the site in connection with the Bid for the ______________________________________________________________ (name of the Project.)
Having examined the bid documents, I certify that I have acquainted with the nature, geographical and exact location of the works; the general conditions of execution; the neighboring buildings and other constraints that might affect the construction methods; the obligation not to obstruct the traffic where requested, or the flow of any water; the physical conditions specific to the construction sites; the climatic conditions; local conditions; means of communication and transport; the possibility of supplying water, electricity and fuel; the availability of labor sufficient in number and quantity; all constraints and obligations resulting from social, tax and customs legislation; and all conditions and circumstances which might influence the execution or price of the works.

I further certify that I am satisfied with the description of the works and the Project Engineer’s explanations and that I understand perfectly the works to be undertaken as specified and implied in the execution of the Contract.
______________________________________________
(Name and Signature of Bidder or his Representative)

Date : ______________________
Note 1: This form shall be completed at the time of the visit to the site where the works are to be carried out.
- END OF SITE VISIT CERTIFICATE –

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BD 22
CONTRACTOR’S CERTIFICATION OF QUALIFICATION

FOR LICENSE CLASSIFICATION
After award of the contract, the Contractor, whether an individual, co-partnership, limited partnership, corporation, or any other combination or organization, shall execute the following form:

1. If an individual, I hereby certify that I am, or my responsible managing employee ________________________ (insert name) is, qualified for the license classification called for in these contract documents.

2. If a co-partnership or limited partnership, the general partner hereby certifies that the general partner _______________________________ (insert name), or responsible managing employee __________________________________ (insert name), is qualified for the license classification called for in these contract documents.

3. If a corporation, or any other combination or organization, the responsible managing officer _______________________________ (insert name), or a responsible managing employee ________________________________ (insert name), is qualified for the license classification called for in these contract documents.

If the individual who qualifies the Contractor for the license classification called for in these contract documents changes during the progress of the work, then Contractor shall, within seven (7) days of any such change, notify the Director of Public Works in writing of such change, including the name, license number and status of the individual.

For the purpose of this Certification, a responsible managing employee shall mean an individual who is a bona fide employee of the Contractor and is actively engaged in the classification of work for which that individual is the qualifying person on behalf of the Contractor under California law.

DATED:____________________ CONTRACTOR:___________________________________ SIGNATURE:_____________________________ TITLE:______________________________ ATTEST:

SIGNATURE BY:___________________________________________ TITLE:__________________________________________________ - END OF BIDDING DOCUMENTS –

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CD 1

CONTRACT DOCUMENTS

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CD 2

CITY OF EL CENTRO

JACARANDA GARDENS PROJECT AHSC GRANT

CONSTRUCTION SERVICES AGREEMENT
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”), is made and effective , by and between the City of El Centro, a municipal corporation ("CITY"), and , a ("CONTRACTOR"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. SCOPE OF WORK
The CONTRACTOR shall perform within the time set forth in Article 2 of this Agreement and shall furnish all labor, materials, equipment, tools, utility services, and transportation and perform and complete all work required in connection with the following:

The work shall include construction of a new roadway and resurfacing of existing roadways including installation of conventional-asphalt concrete, aggregate base, grading, monument preservation, utility cover adjustments, striping and signage, installation of medians and traffic control as described in Chapter 5 of the Caltrans Traffic Manual and the latest edition of Manual of Uniform Traffic Control Devices (“California MUTCD”).

The scope of work is more specifically described on the construction plans and in these Specifications.

By entering into this Agreement, CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own.

CONTRACTOR expressly warrants and agrees that it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, the CITY, the OWNER, or utilities. CONTRACTOR also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be a direct action against the separate contractor. To the extent allowed by law, the CONTRACTOR will have no remedy, and hereby expressly waives any remedy against the CITY, the OWNER on account of delay, hindrance, interference or other events caused by a separate contractor.

II. TIME FOR PROJECT COMPLETION
All of CONTRACTOR’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule.

All work shall commence ten (10) calendar days after receiving a written Notice to Proceed from the CITY. CONTRACTOR shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to the CITY comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule. The entire Project shall be completed within 150 “Calendar” days as defined by

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CD 3
Article 1 – Definitions of the General Conditions.

III. THE CONTRACT SUM
The CITY shall pay to the CONTRACTOR for the performance of this Agreement, subject to any additions and deductions provided in the Project documents, the sum of dollars ($ ).

IV. PROGRESS PAYMENTS
Based upon verified requests for payment submitted to the City by the CONTRACTOR, the CITY shall make progress payments on account of the Contract Sum to the CONTRACTOR as provided in the General Conditions.

This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests that are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

V. RETENTION OF SECURITIES
Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract, at the request and expense of the CONTRACTOR.

VI. INDEMNITY, DEFENSE AND HOLD HARMLESS AGREEMENT
CONTRACTOR shall indemnify, defend with legal counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the CITY. Should conflict of interest principles preclude a single legal counsel from representing both CITY and CONTRACTOR, or should CITY otherwise find CONTRACTOR’s legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable legal counsels fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’s negligent,

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CD 4
reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

CONTRACTOR’S obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of CITY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless CITY for liability attributable to the active negligence of CITY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively negligent and where CITY active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of CITY.

VII. PREVAILING WAGES
A. Wage rates for this Project shall be in accordance with the “General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1771, 1773, 1773.1, 1774 and 1815", for Imperial County. Wage rates shall conform to those posted at www.cityofelcentro.org under the RFP and Bids City website section for this project and the Project site.

B. The following Labor Code sections are hereby referenced and made a part of this Agreement:

1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

2. Section 1777.4 - Apprenticeship Requirements.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1775 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

8. Section 1776 – Payroll Records
VIII. RECORD AUDIT
In accordance with Government Code Section 8546.7, records of both the CITY and the CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

IX. CERTIFICATIONS
A. Contractor shall have a Class A License.

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X. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by the CITY to the CONTRACTOR no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final Certificate for Payment has been issued by the City.

XI. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if the CONTRACTOR for a period of three (3) calendar days after receipt of written demand from CITY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue to do so; then the CITY may exclude the CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the CITY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the CITY, shall be a charge against the CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from the CITY, or the CONTRACTOR shall pay the CITY the amount of said charge, or the portion thereof unsatisfied. The sureties provided for under this Agreement shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by the CITY.

XII. INSURANCE
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.

CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

A. CONTRACTOR shall provide the following types and amounts of insurance:

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Without limiting CONTRACTOR’s indemnification of CITY, and prior to commencement of Work, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.

General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Umbrella or excess liability insurance. CONTRACTOR shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
 A drop down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
 Pay on behalf of wording as opposed to reimbursement;  Concurrency of effective dates with primary policies;  Policies shall “follow form” to the underlying primary policies; and  Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.

CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.

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Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The CITY, its officials, officers, agents, and employees, shall be included as insureds under the policy.

Other provisions or requirements
Proof of insurance. CONTRACTOR shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, his agents, representatives, employees or subcontractors.

CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. CITY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.

Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.