AGENDA
CITY OF EL CENTRO
CITY COUNCIL
TUESDAY, DECEMBER 16, 2025
City Hall Regular Meeting 3:30 PM
CITY HALL
COUNCIL CHAMBERS
1275 MAIN STREET
EL CENTRO, CA 92243
The public may attend in person. Any member of the public attending in person and wishing to make a comment is asked to complete a speaker slip and follow the instructions below regarding “Notice to the Public”. Any member of the public is invited to submit public comments in advance of the meeting to be answered at the meeting. Please email your questions to [email protected] or call 760-337-4515 by December 16, 2025.
COUNCIL MEMBERS, STAFF AND THE PUBLIC MAY ATTEND VIA ZOOM.
To participate and make a public comment in person, via Zoom or telephone, please raise your hand, speak up and introduce yourself.
Join Zoom Meeting:
https://us06web.zoom.us/j/4180375132?pwd=Rmo5UjZ1cWdyV1VoWUhSZWp6R0tVZz09&omn=86313892754 Optional dial-in number: (669) 444-9171
Meeting ID: 418 037 5132 Passcode: 5iHJYM
Public comments via Zoom are subject to the same time limits as those in person.
The mayor and Council Members may be reached at (760) 336-8989.
Mayor:
Mayor Pro-Tem:
Council Members:
Sonia Carter
Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw
City Manager: Robert Sawyer
City Attorney: Elizabeth Martyn Evans
City Clerk: Norma Wyles
3:30 PM CLOSED SESSION - CONFERENCE ROOM "A":
ROLL CALL:
CLOSED SESSION PUBLIC COMMENT:
Any member of the public wishing to address the City Council on any matter appearing in the closed session may do so at this time. Unless the Mayor extends the time limit, remarks shall be limited to three (3) minutes. Additional opportunities for Public Comment will be given at the end of the meeting.
CITY COUNCIL ADJOURNS INTO CLOSED SESSION:
CITY COUNCIL CLOSED SESSION:
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(d)(1) — Carter v. City of El Centro.
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(b)(4) — Possible litigation by the City - 3 cases.
NOTICE TO THE PUBLIC
This is a public meeting. If there is an item on the agenda on which you wish to be heard, you are asked to complete a blue speaker slip and submit it to the City Clerk prior to the start of the meeting. Persons wishing to address the Council are not required to identify themselves (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. When the item is announced and your name is called by the Mayor, please step to the podium and state your name for the record. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. If you wish to address the Council concerning any other matter not appearing on the agenda, you may do so during the public comment portion of the agenda. However, you may not show a visual presentation without review of that material. If you do so, you will be considered out of order. * Any information provided on the “Speaker Slip” is voluntary and will be public record 5:30 OPEN SESSION
ALL TIMES ARE APPROXIMATE AND MAY VARY:
CALL TO ORDER:
ROLL CALL BY CITY CLERK:
INVOCATION:
PLEDGE OF ALLEGIANCE:
CITY ATTORNEY REPORT ON CLOSED SESSION:
PUBLIC COMMENTS:
The City Council welcomes your input. At this time, members of the public may address the City Council on any matter not listed on the posted agenda. Pursuant to the Brown Act, no action will be taken on any issue brought forth under Public Comments. We ask that you please complete a “Speaker Slip” and submit it to the City Clerk prior to the start of the meeting. Although you are not required to identify yourself (Gov’t Code §54953.3); this information on the “Speaker Slip” assists the Mayor that all persons wishing to address the Council are recognized and also assists the City Clerk in preparing the City Council meeting minutes. Unless the Mayor extends the time, there is a three (3) minute time limit for each public presentation. * Any information provided on the “Speaker Slip” is voluntary and will be public record.
REORGANIZATION OF THE CITY COUNCIL:
1. City Clerk opens nominations for Mayor.
2. Elected Mayor assumes the chair and opens nominations for Mayor Pro-Tem.
PRESENTATIONS AND ANNOUNCEMENTS BY MAYOR:
3. Certificates of Recognition — Central Union High School Football Team.
CONSENT AGENDA (ITEMS 4 - 17 ):
4. Approve Warrant Registers for the Month of November 2025
5. Approve Payroll Registers for the month of November 2025.
6. Approval of the Treasurer's Report for the month of November 2025.
7. Approval of City Council Minutes of December 1, 2025, December 2, 2025, and December 8, 2025.
8. 2nd Reading and Adoption of Ordinance No. 25-11, AN UNCODIFIED ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE ANNUAL RENEWAL OF ORDINANCE NO. 22-06 REGARDING THE CONTINUING USE OF
ANNUAL MILITARY EQUIPMENT PURSUANT TO THE POLICY OF THE EL CENTRO POLICE DEPARTMENT, waive reading and adopt by title only.
9. 2nd Reading and Adoption of Ordinance No. 25-12, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO AMENDING CHAPTER 24 AND CHAPTER 29
OF THE EL CENTRO MUNICIPAL CODE REGARDING SINGLE FAMILY RESIDENTIAL DEVELOPMENT STANDARDS, waive reading and adopt by title only.
10. 2nd Reading and Adoption of Ordinance No. 25-13, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA DEFINING AND RESTRICTING THE USE OF PUBLIC STREETS MEDIANS, waive reading and adopt by title only.
11. Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC CONSULTING ENGINEERS, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
12. Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LOTUS RANCH SUBDIVISIONS – UNIT B1 & UNIT B2.
13. Imperial Avenue Traffic Signal Synchronization - CML-5169 (058) — Approval of Plans and Specifications.
14. Adopt Resolution No. 25- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A CONSULTING AGREEMENT WITH HARRIS AND
ASSOCIATES FOR THE NOISE, OPEN SPACE/RECREATION, AND SAFETY ELEMENT UPDATE.
15. Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH NICKLAUS ENGINEERING, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
16. Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE HOLT GROUP, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
17. Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH NV5, INC., FOR ON-CALL CIVIL ENGINEERING- WATER AND WASTEWATER TREATMENT SERVICES.
PUBLIC HEARING:
18. Public hearing to consider the decision of the Planning Commission denying Zoning Variance No. 25-01 for a six-foot-high wall at the northwest corner of 2779 W. Main Street Presentation: Angel Hernandez, Community Development Director Recommendation:
Approve the decision of the Planning Commission denying Zoning Variance No. 25-01 for a six-foot-high wall at the northwest corner of 2779 W. Main Street NEW BUSINESS:
19. Funding Authorization for Fire Engine Purchase.
Presentation: Joseph Bernal, Fire Chief
Recommendation:
Staff recommends that the full funding authorization of $1.4 million be allocated from Measure P, as the purchase aligns with the measure’s purpose of supporting major capital needs and public safety infrastructure.
20. Discussion and Necessary action regarding Adding Chapter 16, Article I, Section 16-61 to El Centro City Code to Provide a Special Event Business License for Certain Vendors Associated with Events.
Presentation: Elizabeth Fuchen, Finance Director
Recommendation:
Introduce and Approve Ordinance No. 25- , AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO ADDING CHAPTER 16, ARTICLE I, SECTION 16-61 TO
THE EL CENTRO CITY CODE PROVIDING FOR A SPECIAL EVENT BUSINESS
LICENSE FOR CERTAIN VENDORS ASSOCIATED WITH EVENTS WITHIN THE CITY, waive reading and approve as first reading and authorize the City Clerk to place on the next agenda for second reading.
21. Discussion and Related Action Regarding Change Order #1 for Frazier Field Improvements in the Amount of $93,342.69.
Presentation: Adriana Nava, Community Services Director Recommendation:
Approve Change Order No. 1 in the amount of $93,342.69 for the Frazier Field
Improvements Project.
22. Bus Shelter Design Update.
Presentation: Abraham Campos, Public Works Director/City Engineer Recommendation:
Provide further direction to staff
LEGISLATIVE ACTION:
INFORMATIONAL ITEMS:
23. Received and referred to Community Development Department for Alcoholic Beverage License — Kasha Family LLC, El Sol Market 2299 W Adams Ave STE 114 El Centro, CA 92243-9445
24. Received and referred to Community Development Department Application for Alcoholic Beverage License- Sara Baragan, El Menudazo 548 Broadway Ave STE C El Centro, CA 92243-5135
TASK FORCE REPORTS AND MAYOR/CONFERENCE REPORTS - COUNCIL MEMBER REPORTS:
CITY MANAGER REPORT:
ADJOURNMENT:
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet will be available for public inspection at the Office of the City Clerk, 1275 Main Street, El Centro, California 92243, Monday-Friday during normal business hours.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of the City Clerk at (760) 337-4515.
Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-414)
Item: 1.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-414
City Clerk opens nominations for Mayor.
CITY MANAGER'S RECOMMENDATION:
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
None
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-415)
Item: 2.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-415
Elected Mayor assumes the chair and opens nominations for Mayor Pro-Tem.
CITY MANAGER'S RECOMMENDATION:
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
None
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-409)
Item: 3.
Meeting: 12/16/2025 3:30 PM
Department: City Manager
Category: Presentation
Prepared by: Cindy De Zilwa,
Management Assistant
Department Head:
DOC ID: 2025-409
Certificates of Recognition — Central Union High School Football Team.
CITY MANAGER'S RECOMMENDATION:
N/A
FISCAL IMPACT:
N/A
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
N/A
BACKGROUND:
N/A
DISCUSSION:
N/A
CONCLUSION:
N/A
ATTACHMENTS:
None
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-423)
Item: 4.
Meeting: 12/16/2025 3:30 PM
Department: Finance
Category: Informational Items
Prepared by: Esmeralda Nunez,
Accounting Assistant
Department Head:
DOC ID: 2025-423
Approve Warrant Registers for the Month of November 2025 CITY MANAGER'S RECOMMENDATION:
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. November 2025
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-417)
Item: 5.
Meeting: 12/16/2025 3:30 PM
Department: Finance
Category: Action Item
Prepared by: Cristhian Zambrano,
Payroll Specialist
Department Head: Elizabeth Fuchen
DOC ID: 2025-417
Approve Payroll Registers for the month of November 2025.
CITY MANAGER'S RECOMMENDATION:
Approve Payroll Registers for the Month of November 2025.
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. PAYROLL REGISTERS NOVEMBER 2025
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-409)
Item: 6.
Meeting: 12/16/2025 3:30 PM
Department: Finance
Category: Informational Items
Prepared by: Nora Salas, Accountant
Department Head:
DOC ID: 2025-409
Approval of the Treasurer's Report for the month of November 2025.
CITY MANAGER'S RECOMMENDATION:
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. Treasurer's Report November 2025
CITY OF EL CENTRO
TREASURER’S REPORT
SCHEDULE OF INVESTMENTS
NOVEMBER 2025
Maturity
Date
Rate Market
Par (Pent) YTM Cost Value
GENERAL ACCOUNT
U.S. Savings and CD's
Bank Amer NA Charlotte 06051XE32
Haddon SVGS Haddon 40473OFV0
Merrick South Jordan Utah 59013LDQ4
Transportation Alliance Bk Inc 89388CKS6
Toyota FinI Svgs Bk 89235MTEI
Bank Sun Prairie Wis 065226AY8
University ill Cmnty Cr 9I4359AQ7
Atlantic Cmnty Bankers 04846LAG8
Mutuaione Bk Framingham Ma 62847HFG9
Kemba Fini Cr Un 48836LCT7
BMW Bk North Amer Sait Lake 056I2LGE6
Goldman Sachs Bk USA New York 38150V6S3
Civic Fed Cr Un Raleigh NC I78808AF8
Bankers Bk Okia City 066I0QFLO
Don Fini Cr Un Grand Blanc Mi 25844MCGI
Freedom Bk of Va Fairfax Va CTF 35633MFZ0
Amercian Eagle Bk South 02554NHG9
Gulf Atlantic Bk Key West 402I6LCM9
Hardin Cnty Svgs Bk Eldora 4I2022EA9
Gbank Las Vegas Nev Ctf 3683OMBW0
Morgan Stanley Private Bk Ntl Assn 61776NZA4
Morgan Stanley Bk N A Salt Lake 61778GB1
Subtotal
09/17/26
09/29/26
04/12/27
04/15/27
09/20/27
09/24/27
09/24/27
09/29/27
10/06/27
10/12/27
09/19/28
09/25/28
09/26/28
09/29/28
10/10/28
10/16/28
12/26/28
03/29/29
09/19/29
09/26/29
10/08/30
10/08/30
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
3.700 3.700
3.700
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
250,000.00
249,772.50
249,785.00
249,560.00
249,535.00
249,512.50
249,200.00
249,667.50
249,137.50
249,387.50
249,442.50
249,120.00
248,870.00
249,475.00
248,777.50
249,852.50
249,120.00
248,280.00
247,940.00
247,317.50
247,290.00
248,885.00
248,885.00
3.700
3.600 3.600
3.600 3.600
3.600 3.600
3.550 3.550
3.650 3.650
3.700 3.710
3.600
3.600
3.600
3.600
3.600
3.600
3.550 3.550
3.650 3.650
3.550 3.560
3.700 3.690
3.600 3.610
3.500 3.510
3.500 3.520
3.500 3.530
3.500 3.530
3.750 3.760
3.750 3.760
S 5,500,000.00 S 5,500,000.00 S 5,478,812.50
US Treasury Securities
United States Treas Nts 9I282CNU1
United States Treas Nts 9I282CLN9
United States Treas Nts 91282CNX5
Subtotal
08/15/28
09/30/29
02/28/26
3,000,000
2,000,000
3,000,000
3,000,000.00
2,000,000.00
3,000,000.00
3.625
3.500
3.625
3.610
3.500
3.620
3,010,320.00
1,996,320.00
3,003,060.00
s 8,000,000.00 $ 8,000,000.00 S 8,009,700.00
U.S. Government Obiigations
Federal Home Loan Bks 3130AM2F8
Federal Natl Mtg Assn Benchmark 3135GOK36
Federal Farm Cr Bks Cons Sysyemwide 3133ETB22
Federal Natl Mtg Assn Medium T 3136GASA8
Federal Farm Cr Bks Cons Systemwide 3133ETYX9
Federal Agric MTG Corp Medium T 31424WV33
Federal Natl MTG Assn Medium T 3136GASX8
Subtotal
04/29/26
04/24/26
09/30/27
09/01/28
09/24/29
09/17/30
09/18/30
$ 750,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
1,500,000
1.125 1.140 750,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,500,000.00
741,502.50
1,986,960.00
1,997,040.00
1,997,660.00
1,998,380.00
1,993,940.00
1,495,125.00
$ 2.130 2.140
$ 3.730 3.730
$ 3.750 3.750
3.900 3.900
$ 3.750 3.760
$ 3.750 3.760
S 12,250,000 S 12,250,000.00 S 12,210,607.50
Subtotal 25,750,000 25,750,000 25,699,120
Other Investments
Cash Equiv.
Local Agency Investment Fund
Subtotal
$ 5,964,990
67,176,798
0.010
4.150
0.010
4.150
5,964,989.78
67,176,797.62
5,964,989.78
$ 67,176,797.62
73,141,787 73,141,787.40 73,141,787.40
Subtotal 98,891,787 98,891,787.40 98,840,907.40
Bonds
Series B - 2007 Redevelopment
2021 Series A - Library Bond Project
2023 Series A - Police Station Project
$ 1,979,957
1,097,003
24,987,692
0.010
0.010
0.010
0.010
0.010
0.010
1,979,956.54
1,097,002.92
24,987,692.05
1,979,956.54
1,097,002.92
24,987,692.05
$
$
28,064,652 28,064,651.51 28,064,651.51
Total S 126,956,438.91 S 126,956,438.91 S 126,905,558.91 2 2 2 2
CITY OF EL CENTRO
TREASURER’S REPORT
SCHEDULE OF INVESTMENTS
NOVEMBER 2025
Prior Fiscal
Year YTD
Same Period
Fiscal
YTD
This
Month
Interest Received
6,862 $
725.898
72,797 $
1,446,023
223,269
1,548,338
Other Investments
LAIF
Total 732,760 1,518,820 $ 1,771,607
Balance
10/31/25
Balance
Change 11/30/25
Monthly Activity
Genera! Accounts
U.S. Savings and CD's
U.S. Treasury Securities
U.S. Government Obligations
Cash Equiv. & Other Investments
LAIF
5,500,000 $
8,000,000
12,250,000
5,964,964
67,176,798
5,500,000
8,000,000
12,250,000
5,964,990
67,176,798
$
25 $ 98,891,762 25 $ 98,891,787
Trustee Accounts
Series B - 2007 Redevelopment
Library 2021 Bond Project
El Centro Police 2023 Bond Project
$ 12,955 $ 1,979,957
1,097,003
24.987.692
28,064,652
1,967,001
1,096,994
24.899.517
9.17 88,175
27,963,512 101,140 $
Total S 126,855,274 $ 126,956,439
I hereby certify that this report reflects the pooled investments of the City of El Centro and is in conformity with the Investment Policy of the City as adopted by the City Council on February 21,2001.
A copy of this Policy is available at the Office of the City Clerk. In the opinion of the undersigned, the City's expenditure requirements for the following six months, can be met from projected revenues and maturities of Investments listed herein.
Elizabeth Fuchen
Interim Finance Director
Cityof El Centro
Treasurer's Report
Summary of Investments
as of 11/30/2025
Unrealized
gain/loss (*)
Investment
Net increase
decrease
Market Value
end of Period
percent
of total
income
Cost/Par to-date (**)
U.S. Savings and CD's $ 5.500,000 (21.188) S 5.478.813 6% 2 U.S Treasury Securities $ 8.000.000 $ 9,700 S 8.009,700 8% U.S. Government Obligati* S 12.250.000 (39,393) S 12.210,608 12% 4 Cash Equiv. & Other Inve: $ 5,964,990
LAIF
$ 5.964,990 6%
5 $ 67.176,798 $ 67.176.798 68%
Total $ 98,891,787 (50,880) $ $ 98,840,907 100%
(*) Investments 1 through 5
Investments are held to maturity redemption is at cost rendering no loss.
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-424)
Item: 7.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-424
Approval of City Council Minutes of December 1, 2025, December 2, 2025, and December 8, 2025.
CITY MANAGER'S RECOMMENDATION:
Approval of City Council Minutes of December 1, 2025, December 2, 2025, and December 8, 2025.
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. 12-01-2025 Cancelled CC Minutes
2. 12-02-2025 Regular CC Minutes
3. 12-08-2025 Cancelled CC Minutes
Book 37
SPECIAL MEETING
EL CENTRO CITY COUNCIL
CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
MONDAY, DECEMBER 1, 2025 1:00 P.M.
Meeting Cancellation Notice: This being a special meeting of the El Centro City Council, to be held on December 1, 2025 at 1:00 p.m., and with all Council Members absent by unanimous consent, the undersigned City Clerk of the City of El Centro hereby declared the meeting canceled.
Notice was posted as legally required.
Next regular meeting to be held on Tuesday, December 2, 2025 at 1:00 p.m. __________________________________
Norma Wyles, City Clerk
APPROVED BY:
__________________________
Sonia Carter, Mayor
Book 37
REGULAR MEETING
EL CENTRO CITY COUNCIL
CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
TUESDAY, DECEMBER 2, 2025, 1:00 P.M.
The El Centro City Council met in a regular session on Tuesday, December 2, 2025 at 1:12 p.m. in Conference Room A, El Centro City Hall, 1275 W. Main Street, El Centro, California for the purpose of closed session.
PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, City Manager Sawyer, City Attorney Martyn Evans
CLOSED SESSION PUBLIC COMMENT
None
CITY COUNCIL CLOSED SESSION
Moved by Crankshaw, second by Camarena, to adjourn into closed session for:
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54957.6 – CONFERENCE WITH LABOR NEGOTIATORS:
City Representatives: Interim Finance Directors Liz Fuchen and Andy Heath, Dulce Bedolla Negotiating with all employees’ organizations and groups except the Police Department and Water & Wastewater
Negotiations regarding salaries and benefits
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 549596(d)(2) – Possible litigation against the City - 1 case
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.8 – CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
Property: 1415 Ross and associated properties (ECRMC)
Agency Negotiator: City Manager and Special Counsel
Under Negotiation: Price and/or Terms
CLOSED SESSION PURSUANT TO GOVT. CODE SECTION 54956.9(a) – Existing Litigation City of El Centro v. Norvalk, receivership for 759 Main St.
Motion carried unanimously.
The meeting transitioned from Closed Session to Open Session at 6:10 pm, addressing all listed items.
Subsequently, the Council moved to adjourn into a final Closed Session at 7:53 p.m. to conclude matters and meeting ended at 9:00 p.m.
City Council recessed to 6:00 p.m.
Book 37
OPEN SESSION
The El Centro City Council met in a regular session on Tuesday, December 2, 2025, at 6:15 p.m. in Council Chambers, El Centro City Hall, 1275 Main Street, El Centro, California.
PRESENT: Council: Crankshaw, Camarena, Carter, Ellett, Marroquin City Clerk Wyles, City Manager Sawyer, City Attorney Martyn Evans Invocation was given by Mayor Pro-Tem Ellett and Pledge of Allegiance to the flag of the United States of America was led by Council Member Marroquin.
CITY ATTORNEY REPORT ON CLOSED SESSION
No reportable action.
PUBLIC COMMENTS
Public comment was received from Peter Rodriguez, Mary Helen McCombs (spoke on three different items) and Jason Jackson.
CONSENT AGENDA (ITEMS 1-8)
Moved by Marroquin, second by Camarena, approving consent items # 1-7.
1. 2
nd Reading and Adoption of Ordinance No. 25-09, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO REAPEALING CHAPTER 7, ARTICLES THROUGH XVIII OF THE CITY CODE IN THEIR ENTIRETY AND READOPTING CHAPTER 7, ARTICLES 1 THROUGH
XVIII BY REFERENCE TO THE UPDATED AND MOST RECENT CALIFORNIA
ADMINISTRATIVE CODE, MECHANICAL CODE, PLUMBING CODE, ENERGY CODE,
HISTORICAL BUILDING CODE, EXISTING BUILDING CODE, GREEN BUILDING CODE,
AND INTERNATIONAL PROPERTY MAINTENANCE CODE, AND UNIFORM CODE FOR THE
ABATEMENT AND DANGEROUS BUILDINGS, PROVIDING FOR PAYMENT OF FEES AND
CERTAIN MOBILE HOME REQUIREMENTS AS WELL AS SEISMIC STRENGHTENING FOR UNREINFORCED MASONRY WALL, waived reading and adopted by title only.
2. 2
nd Reading and Adoption of Ordinance No. 25-10, AN ORDINANCE FOR THE CITY OF EL CENTRO REPEALING IN ITS ENTIRETY AND READOPTING CHAPTER 10, ARTICLE III, SECTION 10-41 TO ADOPT THE 2025 CALIFORNIA FIRE CODE WITH AMENDMENTS AND ADOPT ARTICLE VI TO THE 2025 WILDLAND AND URBAN INTERFACE CODE, waived reading and adopted by title only.
3. Approval of City Council minutes of November 18, 2025 and November 20, 2025.
4. Adoption of Resolution No. 25-81, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO AWARDING THE BID AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE SHADE STRUCTURE IMPROVEMENTS PROJECT.
5. Adoption of Resolution No. 25-82, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO APPROVING AND AUTHORIZING THE PURCHASE OF A SLUDGE PUMP FOR THE PUBLIC WORKS WATER TREATMENT PLANT.
Book 37
6. Approval of Ordinance No. 25-11, AN UNCODED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE ANNUAL RENEWAL OF ORDINANCE NO. 22- 06 REGARDING THE CONTINUING USE OF MILITARY EQUIPMENT PURSUANT TO POLICY OF THE EL CENTRO POLICE DEPARTMENT, waived reading and approved as first reading and authorize City Clerk to place on the next agenda for second reading and adoption.
7. Adoption of Resolution No. 25-83, RESOLUTION OF THE COUNCIL OF THE CITY OF EL CENTRO AMENDING RESOLUTION NO. 22-70, MEMORANDUM OF UNDERSTANDING DATED JANUARY 1, 2022 – DECEMBER 31, 2025, SUPERVISORY, PROFESSIONAL, AND TECHNICAL EMPLOYEES’ ASSOCIATION.
8. *Item was pulled from consent agenda by Mayor Pro-Tem Ellett to return at a later meeting.
Received and file Planning Commission Resolution No. 25-16, denying Zoning Variance 25-01 and associated findings.
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
PUBLIC HEARING
9. This was the scheduled date and time for a public hearing to consider the recommendation of the Planning Commission regarding an update to single-family development standards. Presentation by Angel Hernandez, Community Development Director.
Council Members Camarena and Crankshaw questioned why the city was considering changes to residential setbacks. Mr. Hernandez explained that the intention was to align El Centro’s standards with those of other cities and to create more standardized lot sizes.
Council Member Camarena asked if the purpose was to increase housing in El Centro, and Mr.
Hernandez confirmed that it was.
Council Member Crankshaw asked whether the proposed standards resembled the development near Aten and Dogwood Road and whether smaller lots might create public safety concerns due to tighter streets. Mr. Hernandez acknowledged that such designs can create safety issues but stated that the developments still meet all minimum requirements. He also clarified that no changes to lot sizes were currently being implemented.
Council Member Marroquin expressed discomfort with reducing lot sizes by half and asked whether developers were requesting these changes. She also asked whether proposals for lots sized 2,500 to 3,000 square feet would require City Council approval. Mr. Hernandez responded that such small lots are not allowed under the City’s current ordinance.
Mayor Carter asked whether any Imperial Valley cities were adopting similar requirements. Mr.
Hernandez confirmed that other cities in the region actually have stricter standards.
Book 37
Mayor Carter opened the public hearing and invited anyone wishing to speak to come forward. Seeing no one come forward, Mayor Carter closed the public hearing and returned the item to the City Council for comments.
Council Member Crankshaw also asked why the General Plan would have to be changed to adjust setbacks or lot sizes. Mr. Hernandez clarified that no General Plan amendment was being proposed and that the city was only considering adopting an ordinance.
Mayor Pro-Tem Ellett expressed concern regarding the community’s ability to offer affordable housing, emphasizing that smaller lots could help achieve greater affordability. She also highlighted ongoing parking challenges, stating that a twenty-foot setback is beneficial because it can accommodate more vehicles.
Public comments were received by Mary Helen McCombs and Marty Coyne who is developing these subdivisions.
Moved by Ellett, second by Camarena, approval of Ordinance No. 25-12, ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO MUNICIPAL CODE REGARDING SINGLE FAMILY RESIDENTIAL DEVELOPMENT STANDARDS, waived reading and approved as first reading and authorize City Clerks to place on the next agenda for second reading and adoption.
AYES: Camarena, Carter, Ellett, Marroquin
NOES: Crankshaw
ABSENT: None
ABSTAINED: None
NEW BUSINESS
10. Presentation by Dulce Bedolla, Human Resource Director, appointment of the City of El Centro Finance Director.
Motion by Marroquin, second by Carter, adoption of Resolution No. 25-82, RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF EL CENTRO ESTABLISHING THE COMPENSATION AND EMPLOYMENT TERMS FOR THE POSITION OF DIRECTOR OF FINANCE.
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
11. Presentation by Kelly Brown, Police Chief, defining and restricting the Use of Public Streets Medians.
Motion by Marroquin, second by Ellett, introduce and approved Ordinance No. 25-13, AN
ORDINANCE OF THE CITY COUNCIL OF EL CENTRO, CALIFORNIA DEFINING AND RESTRICTING THE USE OF PUBLIC STREET MEDIANS, waive reading and approve as first reading and authorize the City Clerk to place on the next agenda for second reading and adoption.
Book 37
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
12. Presentation by Adriana Nava, Community Services Director, discussion and related action regarding the “Banners for Graduates” downtown program, in collaboration with the Friends of El Centro Community Services Foundation. Council members asked information regarding the program and Ms.
Nava answered all their questions.
Moved by Crankshaw, second by Marroquin, approval of the Banners for Graduates Program, in collaboration with the Friends of El Centro Community Services Foundation.
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
13. Moved by Crankshaw, second by Camarena, approval of a community sponsorship for the Imperial Valley College Foundation, Women in Law in the amount of $500.00.
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
LEGISLATIVE ACTION:
None
TASK FORCE AND MAYOR & COUNCIL MEMBERS REPORTS
Council Members provided updates on their activities since the last City Council meeting and shared information on upcoming events.
CITY MANAGER REPORT
Reported on recent activities.
ADJOURNMENT
After open session ended at 7:53 p.m., City Council reconvened into closed session with a motion by Mayor Carter and a second by Council Member Camarena. Reconvened closed session ended at 9:00 p.m. __________________________
Norma Wyles, City Clerk
APPROVED BY:
________________________________
Sonia Carter, Mayor
Book 37
SPECIAL MEETING
EL CENTRO CITY COUNCIL
CITY HALL, COUNCIL CHAMBERS
1275 MAIN STREET, EL CENTRO, CA
MONDAY, DECEMBER 8, 2025 6:00 P.M.
Meeting Cancellation Notice: This being a special meeting of the El Centro City Council, to be held on December 8, 2025 at 6:00 p.m., and with all Council Members absent by unanimous consent, the undersigned City Clerk of the City of El Centro hereby declared the meeting canceled.
Notice was posted as legally required.
Next regular meeting to be held on Tuesday, December 16, 2025 at 3:30 p.m. __________________________________
Norma Wyles, City Clerk
APPROVED BY:
__________________________
Sonia Carter, Mayor
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-416)
Item: 8.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-416
2nd Reading and Adoption of Ordinance No. 25-11, AN UNCODIFIED ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE ANNUAL RENEWAL OF ORDINANCE NO. 22-06 REGARDING THE CONTINUING USE OF
ANNUAL MILITARY EQUIPMENT PURSUANT TO THE POLICY OF THE EL CENTRO POLICE DEPARTMENT, waive reading and adopt by title only.
CITY MANAGER'S RECOMMENDATION:
2nd Reading and Adoption of Ordinance No. 25-11, AN UNCODIFIED ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF EL CENTRO APPROVING THE ANNUAL RENEWAL OF ORDINANCE NO. 22-06 REGARDING THE CONTINUING USE OF
ANNUAL MILITARY EQUIPMENT PURSUANT TO THE POLICY OF THE EL CENTRO POLICE DEPARTMENT, waive reading and adopt by title only.
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. Ordinance No. 25-11 Use of Military Use Equipment
11/2025/cdz/A25-0183/Ord/MilitaryEquipment
ORDINANCE NO. 25-11
AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF EL CENTRO APPROVING THE ANNUALRENEWAL OF ORD.
NO 22-06 REGARDING THE CONTINUING USE OF
ANNUAL MILITARY EQUIPMENT PURSUANT TO THE POLICY
OF THE EL CENTRO POLICE DEPARTMENT
SECTION 1. Findings. The City Council of the City of El Centro finds as follows:
A. Ordinance No. 22-06 made certain findings and adopted the Police Department’s military use Policy, as currently posted on the Police Department website as required by AB 481 (Govt. Code Sections 7070-7075) regarding the use of certain military equipment (as defined in those Sections) by law enforcement agencies.
B. Assembly Bill 481 allowed the City Council to approve the funding, acquisition, or use of military equipment and a Police Department Policy (the “Policy”) for such use within the City upon making specified findings at a duly noticed public hearing; C. At an open session held on April 19, 2022, during a regular City Council meeting conducted pursuant to the Ralph M. Brown Act, the City Council considered the presentation of the Police Department and any public testimony and based upon thereon, the City Council found as follows and reviewed and approved the Policy:
a The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and
b The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties; and c If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
d Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance; and
D. After adoption of Ordinance 22-06, for the Police Department to continue to possess and use the identified military equipment, the Police Department must provide an annual report
11/2025/cdz/A25-0183/Ord/MilitaryEquipment
which regarding the use of the identified military equipment. There have been no change in the type of military equipment possessed or used by the Police Department.
E. Annual Report. Govt. Code Section 7072(a) requires a law enforcement agency that receives approval for a submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use.
F. The annual military equipment report shall include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment.
(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response. (4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
G. The Police Department now has prepared that annual report, attached and incorporated as Exhibit 1.
Posting: State law also requires that the Police Department make such annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use.
H. Public Meeting: Govt. Code Section 7072(b) further requires that within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment. The Police Department has released the military report on November 6, 2025 and has scheduled a community engagement meeting for November 20, 2025 to be located at 1275 Main St. El Centro, CA.
11/2025/cdz/A25-0183/Ord/MilitaryEquipment
SECTION 2. The City Council of the City of El Centro does ordain as follows:
A. The Findings set out above are true and correct and adopted.
B. The City Council of the City of El Centro hereby approves and adopts the annual military report attached as Exhibit 1.
C. Ordinance 22-06 is renewed in its entirety by this ordinance No. 25-11.
SECTION 3. Term: This ordinance shall take effect 30 calendar days from the date of its adoption and shall be renewed as provided by state law.
SECTION 4.
INTRODUCED at a regular meeting of the City Council of the City of El Centro, California, held on the 2nd day of December, 2025.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on day of , 2025.
CITY OF EL CENTRO
By __________________________
Sonia Carter, Mayor
ATTEST:
By _____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By________________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the forgoing Ordinance No. 25-11 had its first reading on the 2nd day of December, 2025, and had its second reading on 16th day of December, 2025, and was passed by the following vote:
11/2025/cdz/A25-0183/Ord/MilitaryEquipment
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
AYES:
NOES:
ABSENT:
ABSTAINED:
By__________________________
Norma Wyles, City Clerk
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-420)
Item: 9.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-420
2nd Reading and Adoption of Ordinance No. 25-12, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO AMENDING CHAPTER 24 AND CHAPTER 29
OF THE EL CENTRO MUNICIPAL CODE REGARDING SINGLE FAMILY RESIDENTIAL DEVELOPMENT STANDARDS, waive reading and adopt by title only.
CITY MANAGER'S RECOMMENDATION:
2nd Reading and Adoption of Ordinance No. 25-12, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO AMENDING CHAPTER 24 AND CHAPTER 29
OF THE EL CENTRO MUNICIPAL CODE REGARDING SINGLE FAMILY RESIDENTIAL DEVELOPMENT STANDARDS, waive reading and adopt by title only.
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. Ordinance No. 2025-012 Single Family Residential
09/2025/cdz/A25-0157/Ord/AmendChap24&29MuniCode
ORDINANCE 25-12
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO AMENDING CHAPTER 24 AND CHAPTER 29 OF
THE EL CENTRO MUNICIPAL CODE REGARDING SINGLE
FAMILY RESIDENTIAL DEVELOPMENT STANDARDS
THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City Council of the City of El Centro finds as follows:
WHEREAS, the proposed amendments to Chapter 24 and 29 of the El Centro Municipal Code regarding single family residential development standards are intended to provide greater flexibility in lot size and setbacks; and
WHEREAS, these amendments are consistent with state law, the City of El Centro General Plan and Housing Element’s policies to ensure that residential development accommodates a diverse range of housing types, densities, and household needs.
SECTION 2. Section 24-36(4)(a) of Article IV of Chapter 24 shall be amended as follows:
Lot sizes in all residential zones shall be not less than fifty (50) feet wide and one hundred (100) feet deep with a sixty (60) foot minimum width for corner lots. Lots fronting on curved sections of streets, knuckles, or cul-de-sac shall also be not less than fifty (50) feet in width measured at the front yard setback line. See figure 24-36.4(a), below.
SECTION 3. Section 29-54 of Division 2, Article II of Chapter 29 shall be amended as follows:
Table 29-54.1 - Residential Zones Property Development Standards Development Standards Zoning Regulations
RAP RR R1 R2 R3
(a) Minimum net lot area, in square feet (1)
(1) Single-family detached dwelling 43,560 21,780 6,000 3,600 3,600 (2) Attached or multi-family dwelling N/A N/A N/A 7,200 7,200 (b) Density-maximum dwelling units per net acre (1) 1 2 7 12 25 (c) Minimum lot width, in feet (1)
(1) Regular lot 150 100 50 60 60
(2) Corner lot 150 100 60 65 65
(d) Minimum lot depth, in feet
(1) Regular lot 200 150 100 100 100
(2) Abutting a freeway 200 200 150 150 150
(e) Minimum building setbacks, in feet
(1) Front
a. Any habitable portion of residence and sideloading garages 60 40 15 15 15 b. All other structures including front loading
garages
N/A N/A 20 20 20
(2) Rear
09/2025/cdz/A25-0157/Ord/AmendChap24&29MuniCode
a. Abutting a freeway 50 50 50 50 50
b. Anywhere not abutting a freeway 50 50 15 15 15
(3) Side
a. Interior side 30 20 5 5 5
b. Exterior side 30 20 10 10 10
(4) Between main buildings N/A N/A N/A 10 10
(5) Between accessory buildings 6 6 6 6 6
(6) Abutting interior driveways and open parking 0 0 0 5 5 (f) Maximum lot coverage, percent 35 25 50 50 60
(g) Maximum building height, in feet 35 35 35 35 45
(h) Parking regulations See article III, division 5
(i) Required landscaping, screening, and fencing See article III, division 6 (j) Accessory uses See article III, division 9
(k) Animal keeping See article III, division 10
(l) Temporary uses See article IV, division 5
(m) Nonconforming uses and lots See article IV, division 6 (n) Signs See chapter 22.1 of City Code
(o) Communication facilities See article IV, division 8 Notes:
(1) Legal lots may exist that do not meet this development standard. However, any subdivision of land occurring after the adoption of this zoning ordinance must meet the minimum net lot area required by table 29-54.1 standard, with the following exception for existing infill lots at the time of the adoption of this chapter. For the purposes of this section, an infill lot is any legal lot surrounded on at least two (2) sides by developed lots.
• The subdivision of an existing infill lot is permitted if the net lot area of the subdivided lot(s) is equal to or greater than ninety (90) percent of minimum net lot area required by table 29-
54.1. (2) Density is one (1) du/acre per the general plan. However, densities consistent with the R1 development standards may be allowed as a cluster development, subject to approval of a CUP and so long as average densities within designated "extended approach/departure" areas do not exceed one (1) du/acre.
_______________
(1) Special requirements for two (2) or more dwelling units per lot:
a. Site plan review. Before any building or structure which increases the number of dwelling units to two (2) or more is erected on any lot in a residential zone, a site plan shall have been submitted to and approved by the community development director, pursuant to the provisions of article V, division 4 of this chapter.
b. Open space. Development of two (2) or more units on a single lot shall have efficient access to common and private open space for passive or active recreation and for social activities.
Common open space includes amenities open to all residents and their visitors, such as game courts, swimming pools, gardens, fitness areas, play equipment, picnic areas, barbeque areas, community gardens, or landscape gardens. No portion of off-street parking spaces, driveways, covered pedestrian access ways or utility areas such as laundries, clothes drying yards or trash areas shall constitute common open space. Private open space includes areas connected or adjoining a dwelling unit for the exclusive use of the occupants and their visitors, such as balconies, porches, or patios. All common open space shall conform to the following standards:
09/2025/cdz/A25-0157/Ord/AmendChap24&29MuniCode
SECTION 4. Section 29-178(3)(a) of Division 1, Article IV of Chapter 29 shall be amended as follows:
Each single-family detached unit shall occupy parcels of land not less than two thousand (2,000) square feet in area with a minimum average width of not less than twenty (20) feet and a minimum average depth of not less than eighty (80) feet; and SECTION 5. Section 29-178(8) of Division 1, Article IV of Chapter 29 shall be amended as follows:
Required open space. Sites shall provide a minimum of five (5) percent of the net area of the planned unit development as common open space/amenity for the development. Land occupied by buildings, streets, driveways or parking spaces may not be counted in satisfying this open space requirement. However, land occupied by recreational buildings and structures may be counted as required open space.
SECTION 6. Effective Day of Ordinance
This Ordinance shall take effect thirty (30) days from and after its adoption. Within fifteen (15) days after adoption, it shall be published once in a newspaper, published and circulated within the City of El Centro, California. This ordinance shall not be applicable to completed applications filed with the City before its effective date.
INTRODUCED at a regular meeting of the City Council of the City of El Centro, California, held on the 2nd day of December, 2025.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025.
CITY OF EL CENTRO
By __________________________
Sonia Carter, Mayor
ATTEST:
By ___________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By ______________________________
Elizabeth L. Martyn, City Attorney
09/2025/cdz/A25-0157/Ord/AmendChap24&29MuniCode
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Ordinance No. 25-12 had its first reading on December 2, 2025, and had its second reading on , 2025 and was passed by the following vote:
AYES: Camarena, Carter, Ellett, Marroquin
NOES: Crankshaw
ABSENT: None
ABSTAINED: None
AYES:
NOES:
ABSENT:
ABSTAINED:
By __________________________
Norma Wyles, City Clerk
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-421)
Item: 10.
Meeting: 12/16/2025 3:30 PM
Department: City Clerk
Category: Action Item
Prepared by: Norma Wyles, City Clerk
Department Head: Norma Wyles
DOC ID: 2025-421
2nd Reading and Adoption of Ordinance No. 25-13, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA DEFINING AND RESTRICTING THE USE OF PUBLIC STREETS MEDIANS, waive reading and adopt by title only.
CITY MANAGER'S RECOMMENDATION:
2nd Reading and Adoption of Ordinance No. 25-13, AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA DEFINING AND RESTRICTING THE USE OF PUBLIC STREETS MEDIANS, waive reading and adopt by title only.
FISCAL IMPACT:
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
1. Ordinance No. 2025-013 Public Street Medians
10/2025/A25-0163/Ord/PublicStreetMedians 1
ORDINANCE 25-13
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA
DEFINING AND RESTRICTING THE USE OF PUBLIC STREET MEDIANS
WHEREAS, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, FINDS THAT:
Section 1. Findings. The City Council of the City of El Centro finds as follows:
A. There has been an increase in people congregating on street medians, especially near intersections, aggressively to solicit money and/or sell goods to motorists and such aggressive solicitation creates health and safety risks; and B. The medians on public streets within the City are narrow and intended only to allow pedestrians to cross the street safely and to separate streets; and C. Such solicitation creates a public safety threat by blocking the medians and thus blocking use of the medians for those crossing, cause those soliciting to step or fall into traffic and be injured, distract motorists and cause accidents, and to drop objects into lanes of traffic; and D. Section 18-173 of the Municipal Code confirms that medians are not a public area nor are they intended to the public to congregate; instead, they are a part of the traffic system; and E. El Centro recognizes the right to solicit in public areas and Municipal Code Section 16-277 provides for vending on sidewalks rather than medians; medians are not a public area nor are they intended to the public to congregate; instead, they are a part of the traffic system; and F. The City has a significant public interest in the safety of its roads and streets and those who use them; and
G. Solicitation may be conducted in other places within the City that does not create a safety hazard from blocking or falling into traffic.
Section 2: Division 3, “Prohibition on Use of Medians,” Sections 18.115 – 18.117 are added to the El Centro Municipal Code to read as follows:
Sec.18-115. – Definitions.
When used in this division, the following words and phrases shall have the following meanings:
Median means that portion of any City street or highway, which is either raised and/or painted, and which separates lanes of traffic on that street or highway.
City Street or Highway means all public streets or highways within the City.
10/2025/A25-0163/Ord/PublicStreetMedians 2
Sec. 18-116 - Unlawful Occupation of Center Medians Prohibited.
No person shall stand or sit upon, or otherwise occupy or use a center median for any purpose other than to do so temporarily while lawfully crossing any City street or highway.
Sec. 18-117 - Violations.
Any person violating or failing to comply with any provision of this Division or failing to comply with any of its requirements shall be deemed guilty of an infraction.
Upon a conviction thereof, the violator shall be punished by a fine not exceeding one hundred ($100) dollars for a first violation; a fine not exceeding two hundred ($200) dollars for a second violation within one (1) year; and a fine not exceeding five hundred ($500) dollars for each additional violation within one (1) year.
Alternatively, any violation of the provisions of this Division shall constitute a public nuisance and may be abated by the City Attorney through civil process by means of a restraining order, preliminary or permanent injunction, or any other manner provided by law for the abatement of such nuisance.
Section 3. This Ordinance shall take effect thirty (30) days from and after its adoption.
Within fifteen (15) days after adoption, it shall be published once in a newspaper, published and circulated within the City of El Centro, California.
INTRODUCED at a regular meeting of the City Council of the City of El Centro, California, held on the 2nd day of December, 2025.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the ________day of_____________, 2025.
CITY OF EL CENTRO
BY___________________________
Sonia Carter, Mayor
ATTEST:
By ____________________________
Norma Wyles, City Clerk
10/2025/A25-0163/Ord/PublicStreetMedians 3
APPROVED AS TO FORM:
Office of the City Attorney
By_____________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Ordinance No. 25-13 had its first reading on December 2, 2025, and had its second reading on _______________, 2025, and was passed by the following vote:
AYES: Crankshaw, Camarena, Carter, Ellett, Marroquin
NOES: None
ABSENT: None
ABSTAINED: None
AYES:
NOES:
ABSENT:
ABSTAINED:
By __________________________
Norma Wyles, City Clerk
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-372)
Item: 11.
Meeting: 12/16/2025 3:30 PM
Department: Public Works
Category: Resolution
Prepared by: Rocio Ruelas , Staff
Assistant
Department Head: Abraham Campos
DOC ID: 2025-372
Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC CONSULTING ENGINEERS, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
CITY MANAGER'S RECOMMENDATION:
Adopt Resolution No. 25- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC CONSULTING ENGINEERS, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
FISCAL IMPACT:
Contract is not to exceed one million dollars ($1,000,000.00) through out the term of the agreement. This will be through the approval of various task orders through out the life of the contract.
Award of the contract will not obligate the City to purchase any specific level of effort from any firm as task orders will be issued by the City Manager or Public Works Director to assign work on an as-needed, project-by-project basis. Funding for each project will be budgeted in the Citywide Capital Improvement Program (CIP) budget which is adopted through the annual budget process. If a non-budgeted project arises, staff will return to Council to request funding as needed. Funding sources may include the general fund, enterprise funds as well as other sources such as Measure D, Gas Tax, SB1 and other grants.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Financial & Governance Stability & Sustainability
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
The consultant went through a request for proposals and an evaluation process. Any missing documentation, such as a business license, will be obtained before issuance of Notice to Proceed ("NTP")
BACKGROUND:
In late 2020, the City Council awarded a series of contracts to on-call consultants. These contracts in essence, pre-approve consultants for design work, construction management work, special studies, etc. This expedites the award of work and eliminates the need to do RFP's, interviews, etc., for contract which may be small in value, which may discourage firms from submitting due to the cost of preparing for a RFP and interview process.
Generally, these contracts are not utilized for certain grant funds, as grant funds have
added language that may not be included in the on-call contracts and that does not apply for all projects. As such, grant funded projects generally go through contracts outside of the on-call approved contract list.
On-call contracts have been used in the past to do design work funded by park impact fees, general fund, water enterprise, wastewater enterprise, Measure D and SB1 funds.
Individual Task Orders are issued for projects that fit within the scope of the on-call contract.
Projects in the past have included the Imperial Avenue Extension design, studies and portions of the Southern Pump Station project, various construction management contracts for Measure D projects and some water and wastewater projects to name a few. Task Orders are funded from approved budget funds.
DISCUSSION:
The current list of On-Call contracts began to expire at the beginning of August 2025. To replace the contracts, Public Works' staff divided the on-call disciplines into two groups.
One Request for Proposals (RFP) was prepared for Civil Engineering- General and Civil Engineering- Water and Wastewater Treatment, while another was prepared for the OnCall Architectural Design and Construction Management and Inspection Services.
On August 19, 2025, the City Council, during its regular meeting, approved the Request for Proposals(RFP) for four on-call disciplines. Each RFP was advertised and released as follows:
1. Request for Proposals (RFP) for On-Call Civil Engineering - General and On-Call Civil Engineering- Water and Wastewater Treatment was published in the Imperial Valley Press on August 22, 2025, with an initial deadline of September 19, 2025, and then revised via addendum to October 3, 2025.
2. Request for Proposals (RFP) for On-Call Architectural Design, and Construction Management and Inspection Services was published in the Imperial Valley Press on August 26, 2025, with an initial deadline of September 26, 2025, and then revised to October 10th, 2025.
These are the disciplines where we expect to have the need for these contracts. Each applicant was required to specify the discipline for which they were submitting a proposal.
Under this Council approval request, we are focusing on consultants who submitted for the Construction Management and Inspection Services portion of the RFP. For this discipline, the City received six proposals. The proposals were evaluated by a panel of three city staff members. Based on the scores, five firms were selected and will be recommended for contract award, which includes the following in no particular order:
- Dynamic Engineers, Inc.
- Erickson-Hall Construction, Co.
- Nicklaus Engineering, Inc.
- SchneiderCM
- The Holt Group, Inc.
A separate Council agenda report, agreement and resolution is being prepared for each firm. Each agreement would be limited to $250,000 per fiscal year for each fiscal year the agreement is active. However, as each agreement will be for on-call, as-needed services, there is no guarantee on any level of services from any firm. Each contract has an initial Two (2) year life with the option to provide for three (3) individual one (1) year extensions for a possible total five (5) year contract.
In this report, staff seeks approval of an on-call contract for the Construction Management and Inspection Services with Dynamic Consulting Engineers, Inc.
CONCLUSION:
Adopt Resolution No. 25- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DYNAMIC CONSULTING ENGINEERS, INC. FOR ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES.
ATTACHMENTS:
1. Reso 25-
2. Professional Services Agreement- Dynamic Consulting Eng.
11/2025/cdz/A25-0186/Reso/ConsultantAgreementDynamic 1
RESOLUTION NO. 25-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO APPROVING A PROFESSIONAL SERVICES AGREEMENT
WITH DYNAMIC CONSULTING ENGINEERS, INC. FOR ON-CALL
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
WHEREAS, on-call professional Construction Management and Inspection services agreements are an effective way to retain consultants to ensure that public works projects and programs are delivered in a timely and cost-effective manner; and WHEREAS, pursuant to City Code Section 2-174, the City of El Centro (“City”) identified a need for on-call, specialized Construction Management and Inspection consulting services and released a Request for Proposal for such services through the City’s Public Works Department; and
WHEREAS, on October 10, 2025, the City received proposals which were ranked and evaluated to determine the most qualified consultants; and WHEREAS, Dynamic Consulting Engineers, Inc. (“Consultant”) was amongst those consultants chosen to enter into an on-call agreement with the City; and WHEREAS, such services will be awarded on a Task Order basis as the budget allows; and
WHEREAS, it is necessary for the City Council of the City of El Centro, California (the “City Council”) to approve a Professional Services Agreement with Consultant for On-Call Construction Management and Inspection Services(“Agreement”); and WHEREAS, the City Council finds that its approval of the Agreement is in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council authorizes the Agreement in a not-to-exceed amount of one million dollars ($1,000,000) for the total term of the Agreement (for two years, with the possibility of up to three (3) one-year extensions), with the understanding that services will be provided on an as-needed basis and Task Order basis as further set out in the Agreement, with no guarantee of any level of effort from Consultant.
3. That the City Manager is hereby authorized to sign the Agreement on behalf of the City, a copy of which is on file in the Office of the City Clerk.
4. That the Public Works Director is hereby authorized to execute Task Orders up to fifty thousand dollars ($50,000) each for budgeted projects.
11/2025/cdz/A25-0186/Reso/ConsultantAgreementDynamic 2
5. That the City Manager is hereby authorized to execute Task Orders for budgeted projects above fifty thousand dollars ($50,000) and under two-hundred thousand dollars ($200,000); task orders above that amount shall be approved by the City Council.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025.
CITY OF EL CENTRO
By__________________________
Sonia Carter, Mayor
ATTEST:
By____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 25- was duly and regularly adopted at the regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By___________________________
Norma Wyles, City Clerk
CITY OF EL CENTRO
Public Works Department
October 10, 2025
2415 IMPERIAL BUSINESS PARK DR. SUITE B
IMPERIAL, CA 92251
PHONE: (760) 545-0162
FAX: (760) 545-0163
CONSTRUCTION
MANAGEMEN AND
INSPECTIONS SERVICES
REQUEST FOR PROPOSAL FOR ON-CALL
SERVICES FOR “CONSTRUCTION MANAGEMENT
AND INSPECTIONS SERVICES”
Exhibit A- Consultant's Proposal
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 1 October 10, 2025
Abraham Campos, PE
Public Works Director, City Engineer, City of El Centro 307 W. Brighton Ave. El Centro, CA 92243
SUBJECT: PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES”
Dynamic Consulting Engineers, Inc. (DCE) appreciates the opportunity to submit this proposal to the City of El Centro for On Call Services for “Construction Management and Inspection Services”. We will provide the City with a Construction Management and Inspections team that has extensive experience working with local municipalities including the City of El Centro, City of Calexico, City of Imperial, IID Water Department and other local public agencies in capital improvement projects. Our team as a great understanding of Local, State, Federal policies including the Caltrans (LAPM) Local Assistance Procedure Manual.
DCE has a great deal of experience in resident engineering, construction management and inspections of similar locally and federally funded projects and can assure the City that the proper procedures, documentation and filing will occur to properly maintain the funding for any and future projects. DCE has performed construction management for numerous projects and successfully passed audits by Caltrans with similar projects and clients. DCE is a Disadvantaged Business Enterprise (DBE), which can help with the City’s DBE goals if needed depending on the project funding source.
DCE project managers and inspectors are very familiar with the City of El Centro project administration procedures. Our team has experience working on projects with the City of El Centro using the (VPM) Virtual Project Manager software to upload all documents related to inspections and project management.
All work by DCE will be performed at the job sites and from our local office located in Imperial CA.
Carlos Beltran, P.E. Principal Engineer will be the main contact for this proposal, projects and task order requests.
In closing, we are excited about the possibility of serving you and the possibility to provide the City with our expertise in similar projects. Thank you for your consideration. If there are any questions or comments, please feel free to contact me at (760) 545-0162.
Sincerely,
Carlos Beltran, P.E., Principal Engineer
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 2 TABLE OF CONTENTS
DYNAMIC CONSULTING ENGINEERS INC. COMPANY INFORMATION…………..………………………..…3 EXECUTIVE SUMMARY…………………………………………………………………………………………………………..…4 PROJECT UNDERSTANDING…………………………………………………………………………………………..…4 COMPREHENSIVE EXPERIENCE……………………………………………………………………………………..…4 COORDINATION AND COMMUNICATION …..………………………………………………………………..…5 PROJECT APPROACH …………………….………..…..………………………………………………………………………..…6 LESSONS LEARNED FROM PREVIOUS EXPERIENCE..……………………………………………………………….…9 SCOPE OF WORK ………………..…………………………………………………………………….………………..........….10 CONSTRUCTION MANAGEMENT AND INSPECTIONS SERVICES……….………………………………10 ANALYSIS OF EFFORT/METHODOLOGY….…………………………………………………………………………….….11 AS CONSTRUCTION MANAGEMENT AND INSPECTIONS SERVICES…………….…………………...11 AVAILABILITY TO MEET SCHEDULES AND CURRENT WORKLOAD………………………….…………...……14 HISTORY…………………………………………………………………………………………………………..……….……….……14 PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM QUALIFICATIONS………….……...……15 RESUMES…………………………………………………………………………………………………………….………..…16 EMPLOYEE COUNT AND STAFF AVAILABILITY……………………………………………………………….……….…23 DCE’S PROJECT EXPERIENCE ……………………………………………………………………….………………………..…24 REFERENCES ……………………………………….………………………………………………………………………….…….…32 ADDENDUMS ACKNOWLEDGEMENT …………………………….………………………………………………….….…32 LEVINE ACT STATEMENTS …………………………….…………………………………….…………………………….….…33
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 3 COMPANY INFORMATION
Dynamic Consulting Engineers, Inc. (DCE) is a local firm based in the Imperial Valley. DCE has a simple, yet efficient company structure, which stresses client needs, quality project management, and efficient technical excellence.
Dynamic Consulting Engineers, Inc. (DCE) is a California Corporation. DCE office is located at:
2415 Imperial Business Park Drive, Suite B, Imperial California 92251. All work is anticipated to be performed at project sites and at the DCE Imperial office. DCE has on staff two (2) Registered Professional Civil Engineers, two (2) Registered Professional Land Surveyors, eight (8) project engineers/inspectors including two (2) Federal Aviation Administration (FAA) Certified Drone Pilots and two (2) office administrators on staff.
Dynamic Consulting Engineers, Inc. is certified by the State Department of Transportation as a Disadvantaged Business Enterprise (DBE No. 37931)
Federal Tax ID Number 26-1842803
Company Owners
Carlos Beltran, P.E. (50%), Principal Engineer, [email protected] (760) 545-0162 David Beltran, P.L.S. (50%), Lead Surveyor, [email protected] (760) 545-0162 Dynamic Consulting Engineers, Inc. carries:
$2,000,000 General Liability Insurance, $2,000,000 Professional Liability Insurance (E&O) $1,000,000 Automobile Insurance, $1,000,000 Workers Compensation Insurance DCE complies with all applicable laws regarding affirmative action and equal opportunity employment and does not discriminate against anyone based on age, color, disability, national origin, race, religion, sex, sexual orientation, handicap and status as a veteran or disabled veteran.
Contact Information: Carlos Beltran, P.E., President
Dynamic Consulting Engineers, Inc.
2415 Imperial Business Park Drive, Suite B
Imperial, California
Phone 760/545-0162
Fax 760/545-0163
Email: [email protected]
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 4 EXECUTIVE SUMMARY
Dynamic Consulting Engineers, Inc. (DCE) is pleased to present this proposal and statement of qualifications to the City of El Centro. DCE has a simple, yet efficient company structure, which stresses client needs, quality project management, and technical excellence.
We are pleased to offer our experience in construction management and inspections in projects that are similar to this RFP. We are excited to have the opportunity to present our proposal because these are the type of projects that are very important to the City and the community.
We understand the driving forces of this request for proposal and are prepared to undertake the challenge of providing solutions that adhere to the City’s goals and missions.
PROJECT UNDERSTANDING
The City of El Centro Department of Public Works is requesting proposals from qualified engineering professionals to provide on-call Construction Management and Inspections Services. The purpose of the Request for Proposal ("RFP") is to provide the Public Works Department with the ability to obtain assistance quickly in project administration and field inspections during the construction phase of a project. An important objective is to maintain a level of high-quality project administration, construction management and inspections in the most cost-effective and efficient manner possible.
COMPREHENSIVE EXPERIENCE
Comprehensive Experience Provides Knowledge of the Local Environment and Relevant Project Issues. DCE has been providing construction management and inspections services to local public agencies throughout Imperial Valley for over 17 years. Our staff is very knowledgeable of the City’s standards and specifications, contracts, terms and conditions, billing procedures and project administration requirements. Our staff has worked very well and continues to work successfully with local agencies including the City of El Centro on past and current projects.
DCE will provide the required technical expertise. DCE has experience coordinating with full range of stakeholder that would be involved in City projects including but not limited to IID Water and Energy Departments, The Gas Company, AT&T, Time Warner Spectrum, Verizon, Caltrans and County of Imperial.
DCE’s Construction Management and Inspections Services experience ranges in project size from $300,000 construction project to over $40,000,000 construction project. DCE has experienced technical personnel ready to take the most challenging projects. DCE has all the resources to make any Construction Management and Inspections project a successful project.
DCE has experienced Construction Managers, experienced Inspectors and has the resources to provide engineering design services if needed during construction. DCE also has professional land surveyors on staff that can help on any project with construction staking, construction staking verification, monument preservation and establish/identify right of ways and easements.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 5 COORDINATION AND COMMUNICATION
Coordination and Communication Provides Streamlined and Efficient Delivery of Services.
The Project Team will be led by Carlos Beltran. Mr. Beltran has been responsible for providing professional services to local public agencies including the City of El Centro for the last seventeen years. Mr. Beltran has been working in engineering design and construction management in Imperial County for over 25 years.
Our team is very knowledgeable of the City standards and specifications, contracts, terms and conditions, billing procedures and project administration. As task orders are assigned, Mr.
Beltran will be responsible for coordinating the work. Protocols will be established prior to any task order being issued under this contract to ensure that the approach to project scoping, negotiations, performance of the work, project deliverables, and billing and administrative functions are consistent, streamlined and that a high standard of quality is maintained on every task order.
Our team understands that the City has a high-level of responsibility and accountability in providing services to its residents. Our goal is to communicate effectively with the City, be efficient, cost-effective and highly responsive to your needs so that you can focus on planning and implementing your priorities. Our technical team has sufficient resources and specialized expertise that will work in concert with the City’s mission. We stand ready to serve with integrity, trust and respect as an extension of your organization.
We believe we have assembled an exceptional team of construction managers and inspectors that can provide the city with the services they need on this RFP. DCE will go above and beyond to make sure the project is a successful project. Besides Construction Management and Inspections Services, DCE can provide engineering design solutions on the spot as needed during construction as well as any related land surveying services needed during construction.
Our office is conveniently located a few miles from the City of El Centro and our staff is available to meet with City staff on projects within minutes. Dynamic Consulting Engineers, Inc. will work closely with the City Public Works department staff to assure the City the projects are completed precisely and in a timely manner.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 6 PROJECT APPROACH
Dynamic Consulting Engineers, Inc. (DCE) understands that every project is different, unique and they all have many challenges. DCE’s approach to complete projects successfully is simple and yet efficient. DCE follows the following standards/guidelines for all projects whether new roadway improvements, new underground utilities or improvements to existing infrastructure projects:
• DCE will assist the City of El Centro in all phases to get the project through construction.
This includes review of contractor’s initial schedule, preparing the agenda and attending the preconstruction meeting. The meeting shall be per Chapter 16.4 of the LAPM. DCE will write the meeting minutes and distribute to the participants. Additional meetings with the Contractor prior to construction may be necessary to ensure a good start to the project. DCE will identify any issues, schedule and attend any such meetings. • DCE will assist with the City with Submittal Reviews and Responses. • On any given project, DCE will coordinate construction activities between the Contractor, City, Imperial Irrigation District, Gas Company, Time Warner Cable, AT&T, and other utilities as necessary. DCE has extensive experience with the local agencies.
DCE will coordinate construction with these agencies who will be invited to the preconstruction meeting for any input as to existing or proposed utilities in the area. DCE project manager will be the point of contact for the project and will convey all pertinent information to the City. DCE will keep daily reports with photographs of construction and provide weekly progress reports to City staff. At the conclusion of the project the project files and photos will be delivered to the City. • DCE will verify contractor’s work is being completed according to plans and specifications (checking grade on subgrade, base, asphalt, curb and gutter, storm drains, and other improvements as necessary).
• The City or Contractor will provide surveying and staking. DCE has a Registered Land Surveyor on staff who will cross-check the grades supplied by the City for all improvements to insure compliance with the plans and specifications. Construction will be observed at all times to insure compliance with the plans and specifications, the schedule and the traffic control plan. DCE will assure that the work complies with all Addendums issued on the project.
• DCE will coordinate geotechnical services as required. The Geotechnical Engineering consulting firm will be provided by the City and shall be Caltrans Certified (documentation of such will be placed in the files). The Geotechnical Consultant will be invited to the preconstruction meeting to facilitate communication in the field. DCE will
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 7 coordinate the services which may include production plant testing, onsite material testing, compaction testing, concrete cylinder testing and assist in processing submittal for mix designs for asphalt and concrete. The asphalt will be tested and verified that it is constructed per the approved mix design and is installed according to the plans and specifications. The base material will be verified that it meets the approved mix design and specifications. The type and number of inspections and tests shall be done in accordance with the city implemented Quality Assurance Program (QAP). • DCE’s Construction Manager (CM)/Resident Engineer(RE) will upload working days on the City’s VPM system. DCE will also prepare the “Weekly Statement of Working Days” (Exhibit 16-A) and will keep daily reports on Exhibit 16-C “Resident and Assistant Engineer’s Daily Report”. Daily Reports will also be uploaded in City’s VPM system.
Photos will be attached to the reports. In addition, a weekly overview of the project will be completed by the Resident Engineer and placed in the files. • The CM/RE will review the pay applications from the contractor and compare to the daily reports of the resident engineer. DCE will prepare quantity sheets for every contractor’s progress payments. Any discrepancies will be resolved with the Contractor prior to sending the applications to the City for payment. The final pay application will conform to the format approved by the City.
• DCE can provide aerial drove survey and topographic survey maps on a weekly basis or as needed on any project to calculate earthwork quantities. This service comes in handy when the project includes a large number a earthwork quantities paid by the Cubic Yard. • DCE will coordinate notices for impacts due to construction related activities and arrange and attend meetings with businesses, schools, residents, public and public safety agencies as required. DCE will provide construction schedules and coordinate any traffic related issues that may arise during construction. DCE will inform affected parties of traffic control, lane closures and detours ahead of the start of construction. DCE has members on staff who speak both fluent English and Spanish. • DCE will review traffic control plans. DCE will help coordinate all road closures if necessary. DCE will follow the procedures in Section 16.15 “Claims” of the LAPM or Contract Agreement between City and Contractor if there are contractor claims. DCE will fill out form 16-U, “Notice of Potential Claim” if there is a possibility of a claim. • DCE will assist in processing RFI’s. DCE will review change order requests and claims from the Contractor and will make recommendations to the City. Any change orders will be in accordance with the City Contract Agreement with the contractor of the LAPM Manual.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 8 • DCE will coordinate construction progress meetings during construction as necessary.
DCE will prepare agendas, schedule and attend construction meetings. • DCE is very familiar with the Local Assistance Procedures Manual and received good marks in an audit on a recent federally funded project. DCE will assist the City in maintaining the correct files in order. All LAPM and paperwork required will be processed and filed correctly with indexes for ease of use. DCE will insure that the contractor is providing all necessary paperwork on a timely basis. • DCE and can provide inhouse or use a subconsultant for Labor Compliance Services.
DCE will verify contractor compliance with the prevailing wage (per LAPM 16.11 “Labor Compliance”) and EEO requirements for the project. This includes interviews per Exhibit 16-N (or 16-P for Spanish) of the LAPM (one per week per trade). A subconsultant who specializes in this type of work will be used. DCE will assist the City with DBE compliance documentation.
• DCE will collect from the contractor - Exhibit 16-Z, “DBE Trucking Verification” • DCE will prepare a detailed project summary at the end of projects as needed. The project summary may include a brief detailing of the dates of bid release, bid opening, dates of issue of Notice to Proceed to Contractor and Consultant, number of working days, and a brief detailing of the project. Items to be listed include requests for information, all construction progress pay estimates and payments, all material testing costs, final detail estimates and change order summaries, project begin and end dates, and date of recording as a completed project. Photographs that document the status of the project prior to construction, during construction, and after construction shall be included. This project summary will be provided in Portable Document Format (PDF) format on a CD-ROM or DVD disc.
• DCE will assist the City with the As-Built Plans from the Contractor. The Inspector will review the As-Builts with the Contractor as construction progresses to insure that they are correct before submitting to the City.
• DCE will attend meetings for post construction reviews, inspections, and audits of the project files.
• DCE will prepare Exhibit 17-0, Disadvantaged Business Enterprises (DBE) Certification Status Change form at the conclusion of the project.
• DCE will prepare Exhibit 17-G, Materials Certificate, at the conclusion of the project.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 9 LESSONS LEARNED FROM PREVIOUS EXPERIENCE
DCE has been providing Construction Management, Engineering and Land Surveying Services in Imperial Valley for over 17 years. DCE project manager Carlos Beltran, P.E. and Surveyors David Beltran, P.L.S have been working in Imperial County for over 25 years and 23 years respectively.
DCE staff has a great deal of experience working on public works projects.
DCE has seen both sides of many projects, DCE has been involved in the design side of many projects as well as the construction management and inspections side of many projects. This experience has given DCE and great deal of knowledge in design and construction. The following list itemizes some of the issues/lessons learned on previous projects DCE was a part of in the inspections phase and how DCE addressed them. • LaBrucherie Ave CM and Inspections, El Centro. DCE was the construction manager and project inspector on this project. The design engineer was not available to address any issues uncovered during construction. The project plans did not identify the existing storm drain accurately and had conflicts with the design finish grade.
DCE had to redesign LaBrucharie Ave during construction. Project had extensive delays and contractor Granite Construction had to be issued a change order for delays and change of scope. DCE learned from this project that showing existing utilities accurately is imperative to the successful design and construction of any project.
• Existing Asphalt Pavement Grind and Overlay Project. DCE was the project inspector. Once contractor started grinding asphalt it was determined the asphalt was only 2 inch thick placed on native material. The project had to install a new AC and Class II Base Section. A change order had to be issued to the contractor. DCE learned from this project that taking asphalt core samples is imperative and a must for projects that include asphalt repairs and/or grind and overlay projects. • Plans Prepared Using Google Earth Maps. DCE was the project inspector on a project designed by another engineering firm using google earth maps. Project was completed and quantities placed by contractor did not match the bid quantities. DCE had to performed combination of aerial drone and GPS survey to determine exact quantities. A quantities change order had to issued. DCE learned from this project that an accurate field survey during design phase is the most accurate way to prepare improvement plans and determine project boundaries and quantities for any design project.
• Plans Prepared Using Wrong Benchmarks. DCE was the project inspector on a project that listed multiple benchmarks on the plans. The design engineer noted the wrong elevation on one of the benchmarks. Once project started construction, the new improvements did not match existing improvements. DCE surveyors had to assist the public agency and re-design the entire project. DCE was the Construction Manager and Inspector on that project and ended up doing the design during construction. Project was delayed during construction.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 10 SCOPE OF WORK:
* CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
Dynamic Consulting Engineers, Inc. will provide construction management and inspection services for street improvements, deep gravity sewer mains, roadway improvements, water pipelines, water treatment plant improvements, pump stations, subdivisions and major structural projects. DCE will assure the City construction is in compliance with plans, specifications and applicable standards. Safety is a priority, DCE inspectors are trained and are very familiar with CAL/OSHA requirements.
DCE will provide Construction Management and Inspections for the following:
• Sanitary sewer collection systems, water distribution systems and storm drain collection systems.
• Street Improvements including AC Pavement Construction, Curb and Gutter, Sidewalks, Driveways, ADA Ramps, Cross Gutters and Spandrels, Striping and Traffic Signal Lights. • Large reinforced concrete pipe (RCP)/High Density Polyethylene Pipe (HDPE) installations • Water treatment plant improvements
• Concrete foundations
• Roadway rehabilitation/repair projects
• Signalization projects
• Land development projects
• Federally funded projects, LAPM Projects
• Major structural projects including liquid
containing concrete tanks, pre-stressed
concrete bridges, commercial and residential
building structures.
• Sample of some of the services that we can
provide during construction:
o Preconstruction activities such as preparation of a preconstruction meeting agenda, coordination with utility purveyors, schedule review, submittal review, respond to RFIs, documentation per the Local Procedures Manual (LAPM) for federally funded projects o Inspection and verification that the project is built according to the plans and specifications
o Keeping the projects within funding agency requirements o Coordination and open communication
o Daily, Weekly, Monthly and Final Reporting
o Filing and storing of documents per project requirements o Certified Payroll/Labor compliance verification
o Verification of horizontal locations and vertical elevations of pipelines o Verification that all applicable environmental mitigation measures are adhered to o Construction staking
o Verification that the contractor is complying with all Cal/OSHA requirements (construction safety remains the responsibility of the contractor). Our inspectors and resident engineers comply with all applicable safety requirements. o Review and recommendations for proposed change orders o Preparation of as-built drawings
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 11 ANALYSIS OF EFFORT/METHODOLOGY:
As Needed Construction Management and Inspection Services:
DCE’s philosophy for providing construction management and inspections of construction activities are as follows:
Making a project a success by:
• Communicating effectively with the Client, Contractor, affected residents and utility companies, and working in a partnership with the Contractor. Constant and open communication with the affected public goes a long way to contributing to the success of the project. Community relationships are important and we work hard to ensure that we communicate and address any concerns in the community for all projects. • Providing full time inspection that ensures that the project is built according to the plans and specifications. In some cases flexibility is important. Many times the Contractor has very good ideas on how to solve problems in the field. We believe in listening to all sides and recommending the best alternative, even if it is not our own. • Providing a QA/QC effort focused on:
o Safety Management
o Risk Management
o Contract Administration
o Change Order Management
o RFI Management
o Submittal Management
o Document Management
o Progress Meetings
o Photo Management
o Dispute/Claims Management
o Scheduling Milestones and Management
o Reporting (Daily, Monthly, Accident, Special)
o Schedule of Values/Pay Applications
o QA/Inspection
o Community Relations
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 12 Prevent delays by:
• Review and analyze the Contractor's schedule before construction. If there are any potential for not meeting milestones, we will review those items with the Contractor and assist with a solution.
• Responding to issues that arise quickly. It is imperative that issues be solved quickly before they turn into potential claims. We will work with the Contractor to find solutions that all parties agree to.
• Responding to RFIs and Submittals quickly. We believe that responses to RFIs and Submittals should be done immediately. Sometimes the Contractor will need to stop work until a response is received. If possible we address questions in the field, and base our answers on the plans and specifications. If there is not an answer in the plans and specs we use our engineering experience to recommend a solution that the City approves.
Prevent Claims by:
• Providing staff with significant and relevant project experience. The staff will become intimately familiar with the plans and specifications and must be proactive to be able to resolve issues at the lowest levels before any issues arise. This is very important for claims management. We will provide all of the skills needed to cover the specialized required areas such as earthwork and special inspections (dewatering, jack and bore). • Documenting, documenting, documenting - Ensuring that the project documentation is kept organized and available for the City to review. Keeping excellent field notes and daily reports, including plenty of project photos.
• Listening to the Contractor's concerns and sincerely working together for a mutually acceptable solution. We are sensitive to the need to have a seamless team that integrates the City’s staff and the design engineer. We believe that we can give the City well-rounded input based on our experience for construction contract decision making. • Keeping it professional - treating each stakeholder in a professional and consistent manner.
Once the contractors know our expectations, see that the documents are being interpreted in a consistent manner, and that all stakeholders are being treated in a fair and equitable manner, they will respond in a like manner. This will create fewer problems in administering the project. The contract documents set the standards of construction and the interpretation of these documents in a reasonable manner will make for a harmonious construction management atmosphere.
Document Control
DCE will scan all of the project documents into the project file. At the end of the project DCE will provide the City with a flash drive with all of the project files.
Scheduling To measure contractor performance during construction, DCE will review, comment on and monitor the contractor's schedule. We will also monitor performance to assure that the contractor’s assessment of monthly progress is according to the schedule.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 13 Communication
Clear and constant communication is the key to the successful project completion. DCE will be the point of contact for the project. All communication and direction to the Contractor will be in writing and the City will be copied.
Communication with the City’s public works representative will occur on a daily basis. DCE will advise the City on any potential issues that may arise. Progress meeting minutes will document all construction and project activities, including change orders, delays and potential claims. A weekly report is also provided to the City summarizing the construction activities, status of submittals, RFI’s, baseline vs. actual schedule and detailed current contract status.
While communication with the Contractor will occur on a daily basis due to the close interaction, it is imperative that written communication be used with regard to any directions. As the designer is typically not on site, the primary communication with them will be through RFI’s and requests for plan clarifications.
Change Order/Claims Management
DCE has established the following approach to change order and claims management:
• Perform a thorough evaluation of all requested changes for appropriateness, schedule impact and cost. Separate cost estimates are prepared and compared to the contractor's proposal.
• Maintain a fair and objective approach to negotiations. • Resolve issues as soon as possible, before they become claims. • Establish written procedures for submitting, evaluating and tracking potential changes. • Assure that appropriate changes are authorized in a timely manner.
Project Closeout
A timely project closeout is essential for any project. DCE will close out the project per the project requirements. We will also facilitate this by providing punch list items throughout the project to allow the contractor ample time to remedy any issues as well as maintain accurate and up to date as-built drawings.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 14 AVAILABILITY TO MEET SCHEDULES AND CURRENT WORKLOAD
Our team understands that the City has a high-level of responsibility and accountability in providing services to its residents. Our goal is to be efficient, cost-effective and highly responsive to your needs.
Our CM/RE and Inspections team has sufficient resources and specialized expertise that will work in concert with the City’s mission. Our office continues to grow as we see the local demand for local project managers, civil engineering and land survey grow. Over the last few years DCE has grown from an office of 9 to an office of 16. DCE has two registered civil engineers and two registered land surveyors ready to provide the City of El Centro with Construction Management and Inspections Services as well as Engineering and Land Surveying services as needed.
Our office is conveniently located a few miles from the City of El Centro and our staff is available to meet with City staff on projects within minutes. Dynamic Consulting Engineers, Inc. will work closely with the City Public Works department staff to assure the City the projects are completed precisely and in a timely manner.
DCE’s workload fluctuates. We have enough staff, project engineers/inspectors ready to go on short notice on any project.
HISTORY
Dynamic Consulting Engineers, Inc. (DCE) is a local firm based in the Imperial Valley. DCE has been providing Construction Management, Inspections, Engineering and Land Surveying Services in Imperial Valley for over 17 years. DCE project manager Carlos Beltran, P.E. and Surveyors David Beltran, P.L.S have been working in Imperial County for over 25 years and 23 years respectively. DCE staff has a great deal of experience working on public works projects.
DCE continues to work successfully with local public agencies in projects similar to this one.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 15 PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM QUALIFICATIONS DCE proposes that Carlos Beltran, P.E. be the Project Manager and main contact for projects related to this RFQ. Mr. Beltran has been working in Imperial County for over 25 years. Mr.
Beltran has extensive experience working on similar On-Call Projects with local public agencies including City of Imperial, City of Calexico and the County of Imperial Public Works.
CITY OF EL CENTRO PUBLIC WORKS/ENGINEERING DEPARTMENT - PROJECT ENGINEERS As Task Orders are issued, DCE Construction Manager/Resident Engineer will work directly and closely with the City’s Project Engineers/City staff assigned to any particular project. DCE Construction Manager will report directly to the City’s project engineer assigned to the project.
DCE’s CONSTRUCTION MANAGERS/RESIDENT ENGINEERS
• Carlos Beltrn, P.E.
• Frank Fiorenza, P.E.
DCE is proposing to use Carlos Beltran, P.E. and Frank Fiorenza, P.E. as the Construction Managers/Resident Engineers for the On Call Contract. As Task Orders are issued, DCE will determine and provide the Construction Manager that will provide the City the most efficient team. DCE has the capacity, resources and personnel to take on multiple projects at the same time.
DCE’s CONSTRUCTION INSPECTORS
• Mark Bautista, 14 years of experience
• Roberto Romo, 22 years of experience
• Miguel Vizcarra, 12 years of experience
• Sam Silva, 5 years of experience
• Isacc Gutierrez, 1 year of experience
DCE is proposing to use Mark Bautista, Roberto Romo, Miguel Vizcarra, Sam Silva and Isacc Gutierrez as the project field inspectors. Most of our inspectors have over 14 years of experience working on small to large capital improvements projects. Mr. Bautista, Mr. Romo and Mr. Vizcarra all worked as inspectors on the recently completed 2-year, $42.5 Million Construction of New River Improvements Project in Calexico CA.
DCE’s LAND SURVEYOR AND AERIAL DRONE SURVEYORS
• David Beltran, P.L.S
• Francisco Mayoral, FAA Certified Aerial Drone Pilot
• Sam Silva, FAA Certified Aerial Drone Pilot
DCE is proposing to use David Beltran, P.L.S for any related survey work that may be needed on any project. Mr. Mayoral and Mr. Silva will be available for any aerial drone survey needed.
CARLOS BELTRAN, P.E.
Project Manager
Carlos is a cofounder of Dynamic Consulting Engineers and has been providing project management and engineering design services for both the private and public sectors of the civil engineering industry. His professional and academic experience provides a broad-base, multi-disciplinary background in the field of civil engineering. Carlos is one of the principals at Dynamic Consulting Engineers and is responsible for project management and design of street improvement projects, water and sewer improvement projects, preparation of grading and drainage plans and the preparation of hydrology and hydraulic reports. Mr. Beltran has substantial experience working in municipal projects throughout Imperial County. Carlos is very knowledgeable of the local agencies and Caltrans standards and specifications
Construction Management Project Experience
New River Improvement Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Construction Manager overseeing all construction activities of the New River Improvements Project. Construction Includes diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Project administered by the City of Calexico and Funded by the California Department of Water Resources. Project Construction Cost $42,500,000.
City of El Centro Imperial Ave. Extension Phase 1 and Phase 2, El Centro, CA. Construction Manager, provided construction management and inspection services for all construction activities for both Phase 1 and Phase 2 of the Project. Project included roadway extension from Interstate 8 to Dannenberg Drive. Project also included new sidewalks, driveways, curb and gutter, storm drain collection system, street lighting and a new signal light at Wake Ave. and Imperial Ave. Responsible for coordinating work within Caltrans Right of Way and coordinating work with IID Energy and Water Department. Reviewed and Responded to Submittals and RFI’s as well as Contractor Pay Applications.
Dogwood Road Construction Management and Inspections Between Villa Avenue and Commercial Avenue, El Centro, CA. Construction Manager, provided construction management and inspection services for all construction activities. Project included roadway improvements and rehabilitation. Responsible for coordinating work, traffic control and road closure with County of Imperial. Reviewed and Responded to Submittals and RFI’s. Reviewed and Approved Contractor Pay Applications.
Labrucherie Road Construction Management and Inspections Between Barbara Worth Dr. and Orange Ave., El Centro CA. Construction Manager, provided construction management and inspection services for all construction activities. Project included new AC Pavement for the widening of LaBrucherie Road, new sidewalks, driveways, curb and gutter, storm drain collection system, street lighting and a new signal light at LaBrucherie Ave and Main Street. Responsible for coordinating work with IID Energy and dry utilities. Reviewed and Responded to Submittals and RFI’s as well as Contractor Pay Applications. Mr. Beltran was also responsible for redesigning portion of the project due to utility conflicts.
Seeley County Water District – Water Distribution Pipeline Improvements: Construction Manager for this project. The project included the installation of 9,100 LF of 8 inch water main and 4,800 LF of 12 inch water main lines. The project also included the installation of 21 fire hydrants and 228 new 1 inch water services with new water meters. DCE provided full time inspections and construction management. DCE prepared daily inspector’s report and assisted the district with Submittals, RFI’s and processed all contractor’s payment applications.
Imperial County Clark Road Bridge, Heber CA, Lead Designer, Responsible for the design of the new 110 ft span Clark Road Bridge. Project included structural design of abutments, drilled piles, wing walls and bridge deck.
Prepared structural details and structural analysis. Project also included the design of a new four way stop at Clark Rd and Wiloughby Rd. Project included coordination with IID water department and local farmers.
Responsible for the preparation of plans, technical specification, cost estimates and bid documents.
Education
B.S. Civil Engineering,
University of California Los
Angeles (UCLA)
Registrations
Professional Engineer, Civil,
CA, No. 69121
Years of Experience
25 years
FRANK FIORENZA, P.E.
Project Manager
Frank has 31 years combined experience, working as a P.E. for County of Imperial Department of Public Works, and the Imperial Irrigation District on a variety of road, bridge, landfill, municipal, water and drain canals, pipelining and structure projects within the County. He has coordinated with all local agencies, Caltrans, Bureau of Reclamation, and private sector developers in a wide range of civil engineering and construction projects. He has been involved in the planning, design and engineering, plan checking, construction inspection and management of projects under contract. He has expertise in obtaining grant funding, program management and final reporting and invoicing of federal and state funded transportation projects. With 19 years at County of Imperial as Deputy Director of Public Works-Engineering and 11 years at Imperial Irrigation as Principal Engineer, Frank is well versed in the broad base of civil engineering within the Imperial Valley, whether planning, design, engineering, plan checking, project development for road and street transportation improvements, subdivisions or utility relocations.
Project Experience
New River Improvement Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Construction Manager overseeing all construction activities of the New River Improvements Project. Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Responsible for coordination between Contractor, City of Calexico and CA State Water Resources. Mr. Fiorenza was responsible for review and approval of all contractor invoices and change orders. Project administered by the City of Calexico and Funded by the California Department of Water Resources. Project Construction Cost $42,500,000.
IID – All American Canal Sludge Piping Replacement Project at Imperial Dam - Construction Management and Inspections. Currently assisting the Imperial Irrigation District with construction management and inspection services on this project. The project includes the replacement of 80-year old basin sludge steel pipes. The steel pipes range in diameter from 14.4 inches to 36 inches and total approximately 2,800 LF for the (2) two pipes that will be replaced. The steel pipeline is located under the desilting basins in tunnels spanning approximately 1,300 ft in length. Mr. Fiorenza is assisting IID with weekly meetings coordination, project coordination between IID, Bureau of Reclamation and Contractor and reviewing contractor’s pay applications. 2022-2011, Imperial Irrigation District– As Principal Engineer, supervised seven (7) engineers and technicians in the design, bidding, and construction/construction management of water department capital and customer projects. Typical projects include pipelining, canal lining, structure replacements, driveway access crossings.
Specialty projects included the Managed Marsh Phase 2 and 3 and technical support for IID General Services & Energy department for review, design and construction support of civil projects including parking lots, driveways, substation & generator pads. Assigned and reviewed engineering requests for proposals, engineering studies, design plans, calculations and projects for procurement, bidding, construction and provided oversight review of construction management by consultants.
1992-2011, County of Imperial Department of Public Works – As Deputy Director of Public WorksEngineering, managed and supervised the engineering section to provide plan checking/reviewing, design, bidding, procurement of consultants, construction management of public works/civil projects under construction.
Prepared County’s Design Guidelines Manual for adoption of standards for use within Imperial County. Served as acting Director of Public Works 8 months, served as Environmental Evaluation Committee member, Reviewed EIRs and Traffic Studies/Reports, made conditions of approval on wide variety of public and private development projects affecting County roads, bridges, transportation and solid waste sites, provided technical support and coordinated with County, State, Federal agencies on road/bridge transportation, solid waste and storm water issues within Imperial County. Served as main technical support to Director of Public Works.
Education
B.S. Civil Engineering, San
Diego State University
(SDSU; 1987
Registrations
Professional Engineer, Civil,
CA, No. 45683
Years of Professional
Experience
31 years
DAVID BELTRAN, P.L.S.
Survey Manager
Mr. Beltran is a cofounder of Dynamic Consulting Engineers and a registered professional land surveyor with more than twenty years of experience in the industry. David has broad experience in coordinating survey services for largescale projects for private developments and local agencies. He is also experienced in the preparation of topographic surveys, Subdivision Maps, Record of Surveys, Right of Way Mapping and construction staking.
Mr. Beltran has substantial experience working in topographic survey projects in Imperial County. David also has substantial experience preparing record maps locally and is very knowledgeable of the County of Imperial guidelines.
Project Experience
County of Imperial, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran has been providing plan checking services to the County of Imperial for over ten years. Plan Checking services include review of records of survey, legal descriptions, tentative maps and parcel maps.
City of Imperial, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran is currently providing Survey Maps Plan Checking Services. Plan check includes review of records of survey, legal descriptions, tentative maps and parcel maps.
City of Calexico, On Call Plan Check, Survey Maps Plan Checker, Mr. Beltran is currently providing Survey Maps Plan Checking Services. Plan check includes review of records of survey, legal descriptions, tentative maps and parcel maps.
Survey Benchmark Elevation Adjustment Due to Earthquake Movement Project; FEMA-1911-DR Baja Earthquake; FEMA ID 025-99025-00 CalEMA ID 025-00000; County of Imperial Project No. 5212 EQ. (Imperial County, State of California) Responsible for the adjustment of the Primary GPS network of the Imperial County’s geodetic control system. The network consisted of 167 existing monuments. The existing survey monuments were correlated to the Continuous GPS (CGPS) and the California Real Time Network (CRTN) stations using California Spatial Reference Center (CSRC’s) and National Geodetic Survey (NGS) database. The final geodetic coordinates were presented on one datum; NAD83(2011), epoch of 2010.0.
Clark Road Bridge Emergency Replacement Over the Central Main Canal, Imperial County, CA. Prepared the topographical surveying, right of way mapping, new roadway design and structural design of bridge abutments, drilled piers and bridge deck.
N. International Avenue Improvement Project, City of Calipatria, CA. Prepared the preliminary design report, which included and identified design parameters, existing conditions, existing infrastructure, site topography, existing utilities, and hydrology and storm drain conditions. Prepare right of way maps.
City of Brawley Ocotillo Springs Class II Bike Lanes and Sidewalks Installation, Brawley CA. Design support.
Mr. Beltran prepared the topographic survey map and identified existing right of way and easements for this project.
Mr. Beltran also assisted with the design of the Class II Bike Lanes and New Sidewalk Improvements throughout many streets in the City of Brawley.
County of Imperial, Niland Main Street Improvements Projects Phase1 and Phase 2, Niland, CA, Design Support, Responsible for the field topographic survey and preparation of the topographic base map and right of way maps.
Construction Staking for Numerous Public Works Projects: Have been continuously providing construction staking for numerous public works projects in Imperial Valley including projects administered by the County of Imperial, City of Calexico, City of Brawley, City of Imperial and numerous water districts. Mr. Beltran been providing construction staking services in Imperial Valley for over 20 years.
Education
B.S. Civil Engineering, Cal
Poly Pomona
Registrations
Professional Land Surveyor,
CA, No. LS 8482
Years of Experience
23 years
MARK BAUTISTA
Senior Inspector/Project Engineer
Mark works as a field senior inspector and as a project engineer. Mark has extensive experience working on large capital improvement projects in the public sector as a design engineer and as a project inspector. His work and academic experience provides a broad-base, multi-disciplinary background in the field of civil engineering. Mark is responsible for design and inspections of street improvement projects, water and sewer improvement projects, preparation of grading and drainage plans and the preparation of hydrology and hydraulic reports. Mr. Bautista has substantial experience working on inspection projects for the County of Imperial. Mark is very knowledgeable of the local agencies and Caltrans standards and specifications as well as the County of Imperial Standards and Specifications Project Experience
New River Improvements Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Project inspector overseeing construction activities of the New River Improvements Project.
Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Prepared daily construction reports.
Project administered by the City of Calexico and Funded by the California Department of Water Resources.
Labrucherie Road Construction Management and Inspections Between Barbara Worth Dr. and Orange Ave., El Centro CA. Provided inspection services for all construction activities. Project included new AC Pavement for the widening of LaBrucherie Road, new sidewalks, driveways, curb and gutter, storm drain collection system, street lighting and a new signal light at LaBrucherie Ave and Main Street. Responsible for coordinating work with contractor and utility companies and preparing daily inspection reports. Assisted Construction Manager with quantities verifications for contractor pay applications.
Seeley County Water District – Water Distribution Pipeline Improvements: Project Inspector. The project included the installation of 9,100 LF of 8 inch water main and 4,800 LF of 12 inch water main lines. The project also included the installation of 21 fire hydrants and 228 new 1 inch water services with new water meters.
Prepared daily inspector’s report and assisted the Construction Manager with quantities verification and contractor’s payment applications.
Imperial County – Seeley Road Rehabilitation Project – The entire Roadway System was rehabilitated in the Town of Seeley. Provided construction inspection services for the County of Imperial. Project included public notification of road rehabilitation improvements, establishment of traffic control, completion of Pothole and Pavement failure area rehabilitation work, grinding, sweeping of the road pavement surface including the removal and disposal of road residue, field location and tie off of utility covers in the road surface areas, placement of tack coat over swept road pavement surface prior to installation of A.C. pavement hot mix leveling course, installation of 1 inch A.C. hot mix pavement and installation of Asphalt Rubber Aggregate Membrane (ARAM) over A.C. hot mix pavement surface, installation of Type 2 slurry sealcoat over ARA, installation of pavement striping, and raising utility covers to finish pavement grade.
Imperial County Public Works Department – Pitzer Road Asphalt Paving Improvements, 2011: As project inspector, observed construction of this County paving project. Completed all required forms per County and Caltrans standards. Maintained records of construction activities and photographs per County standard filing system. Analyzed and made comments to Contractor’s traffic control plan to keep Pitzer Road safe for local traffic during construction. Observed construction to ensure contractor complied with plans and specifications. In large part because of the efforts of Mr. Bautista, the project was completed on time and within budget.
Education
Cal Poly Pomona, BS Civil
Engineering
Years of Experience
14 years
ROBERTO ROMO
Project Engineer / Inspector
Mr. Romo works as a field senior inspector and as a project engineer. Roberto has over 22 years of experience working on large capital improvement projects in the public sector as project inspector. His work and academic experience provides a broad-base, multi-disciplinary background in the field of civil engineering. Roberto is responsible for inspections of street improvement projects, water and sewer improvement projects for the City of El Centro, City of Calexico, City of Imperial, IID and the County of Imperial. Roberto is very knowledgeable of the local agencies and Caltrans standards and specifications as well as the City of El Centro Standards and Specifications Project Experience
New River Improvements Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Project inspector overseeing construction activities of the New River Improvements Project.
Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Prepared daily construction reports.
Project administered by the City of Calexico and Funded by the California Department of Water Resources.
City of El Centro Imperial Ave. Extension Phase 1 and Phase 2, El Centro, CA. Provided inspection services for all construction activities for both Phase 1 and Phase 2 of the Project. Project included roadway extension from Interstate 8 to Dannenberg Drive. Project also included new sidewalks, driveways, curb and gutter, storm drain collection system, street lighting and a new signal light at Wake Ave. and Imperial Ave. Responsible for coordinating work with the City, Contractor, Caltrans, IID Energy and Water Department. Prepared daily inspections reports, quantity sheets and assisted the Construction Manager with Contractor Pay Applications.
Dogwood Road Construction Management and Inspections Between Villa Avenue and Commercial Avenue, El Centro, CA. Provided inspection services for all construction activities. Project included roadway improvements and rehabilitation. Responsible for coordinating work with City, Contractor, Railroad Company, IID Energy and Gas Company. Prepared daily inspections reports, quantity sheets and assisted the Construction Manager with Contractor Pay Applications.
City of El Centro- Waterman Avenue Extension Project Project’s Full-Time Inspector – Project Inspector.
This project consisted of extending the existing road and installation of a new traffic signal light at the intersection of Waterman Ave and Bradshaw Ave. Responsible for ensuring that the project was constructed per the plans and specifications. Responsible for coordinating with all Agencies throughout the project. Worked in conjunction with Resident Engineer preparing Change Orders, Quantity Estimates and Submittal reviews.
City of Imperial-Aten Blvd and Dogwood Road Signalization and Intersection Project Project’s Field FullTime Inspector - This project consisted of the reconstruction of the intersection and installation of streetlights and traffic signals. Provided construction inspections to ensure contractor complied with plans and specifications. I was involved in coordination all Agencies throughout the project. Worked in conjunction with Resident Engineer preparing Change Orders, Quantity Estimates and Submittal reviews. Maintained records of construction activities.
City of Holtville-Wastewater Outline Pipeline and Residential Wastewater Pipelines Replacement Project Project’s Full-Time Inspector - In charge of overseeing the construction for water distribution system and upgrade for the sewer collection system improvements. Responsible for coordination of the project with Funding Agencies (USDA and NADB) and the City of Holtville. Review and process Change Orders and payment requests. Worked in conjunction with Resident Engineer managing the project.
Education
B.S. Civil Engineering, Cal
Poly Pomona
Years of Experience
22 years
MIGUEL VIZCARRA
Project Engineer / Inspector
Mr. Vizcarra works as a field inspector and as a project engineer/surveyor.
Miguel has over 12 years of experience working on capital improvement projects in the public sector as a design engineer, surveyor and as a project inspector. His work and academic experience provides a broad-base, multidisciplinary background in the field of civil engineering and land surveying. Mr.
Vizcarra has substantial experience working on inspection projects for the County of Imperial, City of Imperial, City of Calexico and the City of El Centro.
Mr. Vizcarra’s experience in land surveying makes him a great asset when providing field inspections. Miguel uses Survey GPS Equipment and Survey Level to check and verify flowline elevations for curb and gutters, checks invert elevations for gravity pipes and documents X, Y, Z coordinated using GPS to prepare and document As-built plans.
Project Experience
New River Improvements Project – Calexico Reach, City of Calexico/CA Department of Water Resources, Calexico, CA. Project inspector overseeing construction activities of the New River Improvements Project.
Construction Included diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. Prepared daily construction reports.
Project administered by the City of Calexico and Funded by the California Department of Water Resources.
El Centro Alder Sewer Repair Project (Aztec Engineering Prime Consultant) Mr. Vizcarra provided field inspection services for the sewer repair project. Mr. Vizcarra was the full time field inspector. Inspections included dewatering, sewer bypass, installation of new sewer line, checked gravity line grades, invert elevations and backfill operations. Prepared daily inspection reports and assisted the construction manager with quantities verifications and contractor pay applications.
El Centro Euclid Avenue Sinkhole and Sewer Repairs Along Imperial Ave. (Aztec Engineering Prime Consultant) . Mr. Vizcarra provided field inspection services for the sewer repair project. Mr. Vizcarra was the field inspector. Inspections included dewatering, sewer bypass, manholes repairs, sewer replacement and backfill operations. Prepared daily inspection reports and assisted the construction manager with quantities verifications and contractor pay applications.
El Centro ATP Cycle 5 Improvements State Project No. ATPL-5169 (060) (Aztec Engineering Prime Consultant) . Mr. Vizcarra is currently providing field inspection services for the street improvements along Imperial Avenue. Improvements include sidewalks, new ADA ramps, new pedestrian cross walks, new concrete cross gutter, traffic signal and pedestrian beacon, striping and asphalt pavement. Prepared daily inspection reports and assisted the construction manager with quantities verifications and contractor pay applications.
City of Imperial 2nd Street Rehabilitation Project from Old SR-86 to “P” Street . Mr. Vizcarra provided full time field inspections. Project included the installation of new roadway section, new curb and gutter, new sidewalk, new cross gutters, new spandrels new driveways, new ADA ramps, new street lights and storm drainage collection system. Mr. Vizcarra checked grades for curb and gutter flowlines and storm drain invert elevations. Prepared daily inspection reports and assisted the construction manager with quantities verifications and contractor pay applications.
County of Imperial Department of Public Works On Call As Needed Inspections for Various Projects. Mr.
Vizcarra provides the County of Imperial Public Works Department field inspections as needed on call. Field inspections include street improvements including subgrade preparation, base installation and paving operations.
Inspections also include placement of concrete for curb and gutter, sidewalks, driveways and foundations. Mr.
Vizcarra also provides inspections for the installation of Sanitary Sewer Collections Systems, Water Distribution Systems and Storm Water Collection Systems.
Education
B.S. Civil Engineering,
UABC Mexicali
Years of Experience
12 years
SAM SILVA
Project Inspector / Aerial Drone Survey Pilot
Mr. Silva works as a project engineer/inspector. Mr. Silva is certified by the FAA as a Drone Pilot. Sam has experience in field inspections and aerial drone surveys. Sam processes permit applications with the FAA for aerial drone flights within restricted airspace including airports and military bases, Project Experience
• Calexico New River Project, Monthly Aerial Drone Surveys for Earthwork Calculations
• Ormat Brawley Solar Plant (220 Acres) Aerial Drone Survey/Mapping • Ormat Heber 2 Solar Plant (230 Acres) Aerial Drone Survey/Mapping • Calexico Parking Lots at Police Department/Library Field Inspector • Calexico Alley Improvements Project Phase II Project Inspector __________________________________________________________________________________________
FRANCISCO MAYORAL, EIT, LSIT
Project Engineer / GIS Analyst/ Aerial Drone Survey Pilot Mr. Mayoral works as a project engineer, GIS Analyst and Aerial Drone Pilot.
Mr. Mayoral is certified by the FAA as a Drone Pilot. Francisco performs aerial drone survey and processes the data to create aerial images and topographic survey maps.
Project Experience
• El Centro Imperial Ave. Extension Phase 1 and Phase 2, Aerial Drone Surveys for Earthwork Calculations, Quantities and As-builts • Numerous Solar Plants in Riverside County (Projects over 640 Acres) Aerial Drone Survey/Mapping/Data Processing.
• Assisting County of Imperial with GIS Data Analyst and Data Input • Aerial Drone Survey for Numerous Projects including, El Centro Waterman Ave, Bradshaw Ave, 12th Street, Bucklin Park, Townsite of Salton City and Townsite of Heber.
__________________________________________________________________________________________
ISACC GUTIERREZ
Project Engineer
Mr. Gutierrez is the newest member of DCE, His educational experience and recent experience in the field of civil engineering makes him a great asset. His recent experience includes field topographic survey for numerous projects throughout Imperial Valley as well as assisting in street design of new development projects.
Project Experience
• City of Brawley Half Street Design of Ulloa Ave Street Improvements • Provides On Call Inspection Services for the City of Imperial for Minor Improvements and Private Projects within City Right of Way • Assist in the Preparation of Improvement Plans for Borrego Water District Water Lines
• Assist Surveyors with Field Surveys on Numerous Projects in Imperial Valley and Riverside County
Education
B.S Mathematics, Cal Poly
Pomona
M.S. Mathematics, San
Diego State University
Years of Experience
7 years
FAA Certified Aerial Drone
Pilot.
Education
B.S. Industrial Engineering,
Instituto Tecnologico de
Mexicali
Years of Experience
30 years
FAA Certified Aerial Drone
Pilot.
Education
B.S. Civil Engineering, Long
Beach State University
Years of Experience
1 years
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 23 EMPLOYEE COUNT AND STAFF AVAILABILITY
Dynamic Consulting Engineers, Inc.
Employee Count by Title and Discipline
Title/Discipline Count
Licensed Professional Engineers 2
Licensed Professional Surveyors 2
Project Engineers/Inspectors 7
CAD and Survey Technicians 3
Administrative/Office/Clerical 2
TOTAL 16
Staff Availability
Staff Name Title Education Office
Location
Expected
Availability
Carlos Beltran,
P.E
Construction Manager UCLA
Civil Engineering
Imperial,
CA
50%
Frank Fiorenza,
P.E.
Construction Manager San Diego State University
Civil Engineering
Imperial,
CA
50%
David Beltran,
P.L.S
Project Manager/Land
Surveyor
Cal Poly Pomona
Civil Engineering
Imperial,
CA
50%
Jose Dennis,
P.L.S
Land Surveyor Cetys Mexicali
Industrial Engineering
Imperial,
CA
50%
Mark Bautista Project
Engineer/Inspector
Cal Poly Pomona
Civil Engineering
Imperial,
CA
100%
Roberto Romo Project
Engineer/Inspector
Cal Poly Pomona
Civil Engineering
Imperial,
CA
100%
Miguel Vizcarra Project
Engineer/Inspector
UABC Mexicali
Civil Engineering
Imperial,
CA
100%
Sam Silva Project Engineer Aerial
Drone Survey Pilot
Cal Poly Pomona, Masters
Degree in Mathematics
Imperial,
CA
100%
Isacc Gutierrez Project Engineer Long Beach State University Civil Engineering
Imperial,
CA
100%
Francisco
Mayoral, EIT,
LSIT
GIS Analyst/ /Aerial
Drone Survey Pilot
Instituto Tecnologico de
Mexicali
Industrial Engineering
Imperial,
CA
50%
Luis Sanchez Project Engineer/Field
Survey
Instituto Tecnologico De
Mazatlan, Civil Engineering
Imperial,
CA
50%
Carlos Jimenez Field Survey Imperial Valley College Imperial 50% Berenice F. Valle Project Coordinator National University Masters of Forensic Science
Imperial,
CA
25%
Camila Beltran CAD Technician Currently Attending
University of Arizona
Imperial,
CA
25%
Joseph Enders Field Survey Imperial Valley College Imperial, CA
25%
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 24 DCE’S PROJECT EXPERIENCE
Dynamic Consulting Engineers, Inc. staff has extensive experience working on Capital Improvement Projects providing Construction Management and Inspections services for local public agencies throughout Imperial Valley including City of El Centro, Imperial Irrigation District Water Department, City of Calexico, County of Imperial, City of Imperial and other public utility companies and water districts. *CITY OF EL CENTRO PROJECT EXPERIENCE
IMPERIAL AVE. EXTENSION PHASE 1 AND PHASE 2 CONSTRUCTION MANAGEMENT AND INSPECTIONS, EL CENTRO CA. DCE provided construction management and inspections for this project. Our services included full time inspections during construction of both phases. Our inspectors oversaw the grading operations and construction of the off ramp slopes, installation of underground utilities, installation of class II base, asphalt concrete pavement, construction of new
sidewalks, curb and gutter, driveways, new signal
light, new streetlights and road striping. DCE
inspectors assured the city that all construction met
the project plans and specifications. DCE project
manager assisted the city with project coordination,
scheduling, submittals, RFI's and contractor
payment applications. DCE used aerial drone
surveys to calculate earthwork volumes. DCE flew
the project site weekly to update earthwork
volumes. The earthwork calculations by aerial drone survey assisted in calculating the pay applications in bid items that included earthwork volume quantities.
LaBRUCHERIE ROAD CONSTRUCTION MANAGEMENT AND INSPECTIONS BETWEEN BARBARA WORTH DR. AND ORANGE AVE., EL CENTRO CA. DCE provided construction management and inspections for this project. Our services included full time inspections during construction.
Our inspectors oversaw demolition operations, earthwork and grading, installation of water line, sewer manholes repairs, installation of class II base, asphalt concrete pavement, construction of new sidewalks, curb and gutter, driveways, new signal light, new streetlights and road striping. DCE inspectors assured the city that all construction met the project plans and specifications. DCE project manager assisted the city with project coordination, scheduling, submittals, RFI's and contractor payment applications.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 25 DOGWOOD ROAD CONSTRUCTION MANAGEMENT AND INSPECTIONS BETWEEN VILLA AVENUE AND COMMERCIAL AVENUE, EL CENTRO CA. DCE provided construction management and inspections for this project. Our services included full time inspections during construction.
Our inspectors oversaw the asphalt concrete grinding
operations and the placement of the new asphalt
concrete. Our inspectors coordinated construction
operations and traffic control with IID Energy
Department, City of El Centro, Local Farmers, Local
Business and the County of Imperial Public Works.
DCE inspectors assured the city that all construction
met the project plans and specifications. DCE
project manager assisted the city with project
coordination, scheduling, submittals, RFI's and
contractor payment applications.
WIDENING OF EUCLID AVENUE BETWEEN IMPERIAL AVE. AND LaBRUCHERIE ROAD CONSTRUCTION MANAGEMENT AND INSPECTIONS, EL CENTRO CA. DCE provided construction management and inspections for this project. Our services included full time inspections during construction. Our inspectors oversaw demolition operations, earthwork and grading, installation of class II base, asphalt concrete pavement, construction of new sidewalks, curb and gutter, driveways, new streetlights and road striping. DCE project manager assisted the city with project coordination,
scheduling, submittals, RFI's and contractor payment
applications.
WIDENING OF BUENA VISTA AVENUE BETWEEN 6TH STREET AND 8TH STREET CONSTRUCTION MANAGEMENT AND INSPECTIONS, EL CENTRO CA. DCE provided construction management and inspections for this project. Our services included full time inspections during construction.
Our inspectors oversaw demolition operations,
earthwork and grading, installation of class II base,
asphalt concrete pavement, construction of new
sidewalks, curb and gutter, driveways, new
streetlights and road striping. DCE project manager
assisted the city with project coordination,
scheduling, submittals, RFI's and contractor payment
applications.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 26 *IID CONSTRUCTION MANAGEMENT AND INSPECTIONS PROJECT EXPERIENCE IID – ALL AMERICAN CANAL SLUDGE PIPING REPLACEMENT PROJECT AT IMPERIAL DAM -
CONSTRUCTION MANAGEMENT AND INSPECTIONS
DCE is currently assisting the Imperial Irrigation District with construction management and inspection services for this project.
The project includes the replacement of 80-year old basin sludge steel pipes. The steel pipes range in diameter from 14.4 inches to 36 inches and total approximately 2,800 LF for the (2) two pipes that will be replaced. The steel pipeline is located under the desilting basins in tunnels spanning approximately 1,300 ft in length.
DCE is performing Inspections for the demolition of the existing steel pipes and existing concrete outlet structures. DCE will be providing inspections and checking grades for the construction of the new steel pipes in the tunnels and the new concrete outlet structures.
This project includes inspections in very confined spaces. DCE inspectors are trained to work in confined spaces.
The Project Construction Cost is: $16.5 Million.
IID Project Manager: Martha Huerta Gatlin Phone (760) 339-9840 Email: [email protected].
IID – IMPERIAL DIVERSION DAM GILA VALLEY CANAL HEADWORKS MODIFICATIONS AT IMPERIAL
DAM - CONSTRUCTION MANAGEMENT AND INSPECTIONS
DCE assisted the Imperial Irrigation District with
construction management and inspection services for this project. DCE verified contractor’s work was completed
according to the plans and specifications. DCE kept daily reports with photographs of construction activities. DCE conveyed all pertinent information to Imperial Irrigation District and the Bureau of Water Reclamation.
The Imperial Dam, Gila Canal Headworks – Basin 3 Radial Gate Repair project consisted of removal and replacement of three (3) radial gates. Once the existing radial gates were removed, demolition along the pier walls around the
existing trunnions commenced to remove the deteriorating embedded I-beam trunnions. These existing I-beam trunnions assisted on opening and closing the radial gates. The project allowed installation of three new radial gates along Imperial Dam Gila Canal gravity desilting basin. The project was competed in three coordinated and scheduled canal outages.
The Project Construction Cost is: $7.0 Million.
IID Project Manager: David Escobar, Phone (760) 427-8096 Email: [email protected].
IID Project Manager: Martha Huerta Gatlin Phone (760) 339-9840 Email: [email protected]
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 27 MPERIAL IRRIGATION DISTRICT – DOGWOOD CANAL PIPELINE PROJECT FOR THE HEBER SCHOOL DISTRICT, HEBER, CA. DCE
provided construction management and inspections for the construction of 1000 LF of 72 inch RC Pipe. DCE provided full time inspection during construction of pipeline, manholes and headwall structure. DCE also provided AS-BUILT data information to IID Water Engineering Department. AS-BUILTS were prepared using GPS for horizontal alignment and Survey Level for vertical alignment.
IMPERIAL IRRIGATION DISTRICT – DATE DRAIN PIPELINE FOR WAKE AVENUE AUTO PARK SUBDIVISION PROJECT, EL CENTRO, CA DCE provided inspections for the installation of approximately 1,900 LF of 48” diameter RGRCP Pipe. DCE inspected the manufacturing of the concrete pipe, delivery and installation.
DCE inspected each joint to assure no defects were encountered. DCE also inspected the installation of Inlet and Outlet Structures and Manhole Structure. DCE provided elevations certification during installation of concrete pipe and precast structures. DCE provided IID as-built drawings in Autocad format and ascii files.
IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY SUBSTATION BANK 4 NEW TRANSFORMER FOUNDATION DESIGN, COACHELLA,
CA. Carlos Beltran, P.E. as a lead structural engineer, performed the structural analysis and design for the new 524,000 lbs Areva Three Phase Autotransformer. Mr. Beltran performed structural analysis for the three ft diameter and sixteen ft deep drilled piers and for the fifty-four inch thick concrete slab for the new transformer. Mr.
Beltran also performed the structural analysis for the anchor bolts.
IMPERIAL IRRIGATION DISTRICT – BUREAU OF RECLAMATION – ALL AMERICAN CANAL NEW RIVER SIPHON EARTHQUAKE REPAIR PROJECT (FEMA FUNDED), CALEXICO, CA: DCE provided construction management and inspections for the All American Canal New River Siphon Repair Project. Several IID canals and drains experienced major damages during the 2010 Easter Sunday 7.2 Magnitude Earthquake. The All American Canal New River
Siphon experienced substantial embankment erosion,
extensive damage to the existing concrete inlet and waste-way box culverts, extensive concrete spillway chute cracking, concrete spillway instability and sliding, and concrete joints separation.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 28 *CITY OF CALEXICO PROJECT EXPERIENCE
NEW RIVER IMPROVEMENT PROJECT – CALEXICO REACH, CITY OF CALEXICO/CA DEPARTMENT OF WATER RESOURCES, CALEXICO, CA. Construction Manager overseeing all construction activities of the New River Improvements Project. Construction Includes diversion structure, 8,200 LF of 72 inch diameter pipe, pump station, 5,000 LF of 16 inch diameter force main, outlet structure and grading of New River banks. DCE is currently providing three full time inspectors and two project managers.
Project administered by the City of Calexico and Funded by the California Department of Water Resources. Project Construction Cost $42,500,000.
CALEXICO NEW RIVER PARKWAY PROJECT (PHASE 1B) FEDERAL AID PROJECT HPLUL 5168(015) CALEXICO CA. DCE Provided Construction Management and Inspections for the installation of the approximately 4,000 LF of new asphalt pavement trail. The project also included grading, storm drainage improvements, lighting, irrigation and landscaping areas, river overlook area with benches. DCE inspected the grading and earthwork of the new trail, placement of class II base and the placement of hot mix asphalt. DCE also inspected the placement of foundations for the lighting system, placement of the light poles, storm drainage system, irrigation lines, landscaping area and trail striping. Inspectors prepared daily inspections reports. DCE project manager assisted the city with project coordination, scheduling, submittals, RFI's and contractor payment applications
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 29 CALEXICO DE LAS FLORES IMPROVEMENTS, FEDERAL AID PROJECT CML-5168(030), CALEXICO CA DCE provided Construction Management and
Inspections per Caltrans LAPM Manual. DCE inspector
oversaw the grading operations and construction of the
new roadway, installation of underground utilities,
installation of class II base, asphalt concrete pavement, construction of new sidewalks, curb and gutter,
driveways, new streetlights and road striping. DCE
inspectors assured the city that all construction met the project plans and specifications. DCE project manager
assisted the city with project coordination, scheduling, submittals, RFI's and contractor payment applications.
*COUNTY OF IMPERIAL PROJECT EXPERIENCE
IMPERIAL COUNTY CLARK ROAD BRIDGE, HEBER CA, Lead Designer, Responsible for the design of the new 110 ft span Clark Road Bridge. Project included structural design of abutments, drilled piles, wing walls and bridge deck. Prepared structural details and structural analysis. Project also included the design of a new four way stop at Clark Rd and Wiloughby Rd. Project included coordination with IID water department and local farmers. Responsible for the preparation of plans, technical specification, cost estimates and bid documents.
COUNTY OF IMPERIAL LIST OF CONSTRUCTION MANAGEMENT AND INSPECTION PROJECTS:
DCE performed construction management, resident engineer and inspection services for numerous projects including the projects listed below (next page). DCE inspectors performed full time inspections during construction. DCE inspectors prepared daily inspection reports with pictures. Reports highlighted in detail all construction activities, working hours, construction personnel, operators using equipment, visitors to the project site, construction equipment used, construction equipment in idle and documented extra work and/or potential extra work.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 30 Some of these project’s roadway improvements included Grind and Overlay, Full Pavement Section Replacement, Hot Mix Asphalt, ARAM Overlay and Type II Slurry Seal Coat.
The Construction Manager/Resident Engineer performed the construction administration per Caltrans Local Assistance Procedure Manual (LAPM)
that documented Weekly Statement of Working
Days, Prepared and Reviewed Quantity Sheets,
Reviewed and Approved Contractor Pay
Applications, DBE Forms, Change Orders, Trucking
Verification, Materials Certificates, Buy America
Verification, and other documents required by the
LAPM Manual. DCE also provided Labor Compliance
Servies through a subconsultant. The following list
includes projects that were administered by DC
using the Caltrans LAPM Manual:
• Zenos Road Improvements Construction Management, RE and Inspection Services. • Rio Vista from Holt Ave. to Heil Ave. County Project No. 6365 Construction Management, RE and Inspection Services.
• Rio Vista from Holt Ave. to San Diego Ave. County Project No. 6365 Construction Management, RE and Inspection Services
• Aten Road Improvements from Dogwood Rd to Hwy 111 Federal Aid Project No STP5958 (092) Construction Management and Inspections. • Salton City LTA Phase 3 Roadway Improvements County Projects 5664J, 5664K and 5664L Construction Management and Inspections.
• Various County Roads LTA Phase 2 Roadway Improvements County Projects 5663A Construction Management and Inspections.
• Winterhaven Townsite Roadway Improvements County Project No. 5660. • Bennet Improvements from Evan Hewes Hwy to Rail Road Crossing County Project No. 5662C.
• Willoughby Road Improvements from Clark Road to Dogwood Road, SLPP Project No. 5859(81) County Project No. 5676.
• Harris and Worthington Road Improvements, Federal Project No. ER-4825(014) County Project No. 5182.
• Seeley Roads Rehabilitation Project, County Project No. 5421.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 31 *OTHER LOCAL PUBLIC AGENCIES PROJECT EXPERIENCE
SEELEY COUNTY WATER DISTRICT MT. SIGNAL PUMP STATION AND DEEP SEWER GRAVITY COLLECTION PIPELINE: DCE designed, prepared contract documents, and performed Construction Management and Inspections. The project included 1,800 linear feet of 15-inch diameter gravity sewer pipeline, and 9 manholes installed at an average depth of 16 feet. The project included one pump station, at 22 feet deep, capable of pumping 576,000 gallons per day. Extensive dewatering was required for the pump station. DCE ensured that the deep pump station wet well was installed correctly with the dewatering in place. DCE communicated and met with the residents to ensure the community was supportive of the project; even though the streets were temporarily closed and access was restricted. DCE documented X, Y, Z coordinates of the sewer line tom prepare As-built plans.
SEELEY COUNTY WATER DISTRICT – WATER DISTRIBUTION PIPELINE IMPROVEMENTS: DCE performed Construction Management and Inspections for this project. The project included the installation of 9,100 LF of 8 inch water main and 4,800 LF of 12 inch water main lines. The project also included the installation of 21 fire hydrants and 228 new 1 inch water services with new water meters.
DCE provided full time inspections and construction management. DCE prepared daily inspector’s report and assisted the district with Submittals, RFI’s and processed all contractor’s payment applications.
OCOTILLO MUTUAL WATER DISTRICT – NEW WATER WELLS AND STEEL BOLTED TANK REHABILITATION PROJECT: DCE designed, prepared
contract documents, and performed Construction
Management and Inspections. The project included the
design of two (2) new 420 ft deep 8 inch diameter wells, piping system and repairs to the existing steel bolted tank.
DCE provided full time inspections and construction
management. DCE prepared daily inspector’s report and
assisted the district with Submittals, RFI’s and processed all contractor’s payment applications.
CITY OF EL CENTRO PROPOSAL FOR ON CALL SERVICES FOR “CONSTRUCTION MANAGEMENT AND INSPECTIONS” 32 REFERENCES
REFERENCE /CLIENT: CONTACT INFORMATION: SERVICES PROVIDED:
1. City of Calexico
Department of Public
Worls
549 Pierce Avenue
Calexico CA, 92231
Jesus Villegas,
Public Works Director/City Engineer
(760) 768-2160
Email: [email protected]
Liliana Falomir
Public Works Manager
(760) 768-2160
Email: [email protected]
Construction
Management and
Inspection Services for
Numerous Projects
2. County of Imperial
Public Works
Department
155 S. 11th Street
El Centro, CA 92243
John Gay, P.E.
Public Works Director
(760) 482-4462
Email: [email protected]
DCE has been providing
Construction
Management and
Inspections Services to
the County Since 2012
3. City of Imperial
420 South Imperial Ave.
Imperial, CA 92251
David Dale, P.E, P.L.S
Public Services Director
(760) 355-3336
Email: [email protected]
Construction
Management and
Inspection Services for
Numerous Projects
ADDENDUMS ACKNOWLEDGEMENT
DCE has received and reviewed the following addendums:
• Addendum No. 1 – received 10/8/2025
• Addendum No. 2 – received 10/8/2025
STATEMENT REGARDING LITIGATION HISTORY:
Dynamic Consulting Engineers, Inc (DCE) has no history of any litigation. DCE does not have any recent or pending litigation that would affect or impact our ability to provide professional services to the City of El Centro.
STATEMENT REGARDING EXISTING OF POTENTIAL CONFLICT OF INTEREST:
DCE assures there are no conflicts of interest with the City of El Centro, the existing projects or the existing clients DCE has contracted with. Should DCE have any interest in a private project in any way, DCE will notify the City in writing and not participate on behalf of the City.
STATEMENT REGARDING TERMS AND CONDITIONS OF THE CITY OF EL CENTRO:
DCE has contracted with the City in a past project and is willing to accept the terms and conditions of the City of El Centro as stated in previous Agreements of Professional Services.
07/2025/cdz/A25-0127/RFP-OnCallSrvs 17
EXHIBIT D
LEVINE ACT STATEMENT
Levine Act Statement
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED LEVINE ACT STATEMENT***
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.
This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.
This statement must be provided for the company and for each consultant who will work with the City.
City of El Centro Council Members as of the date of this RFP are as follows:
Mayor Sonia Carter
Mayor Pro-Tem Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Member in the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:
Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.
DATE (SIGNATURE OF CONSULTANT)
X
X
10/8/2025
Dynamic Consulting Engineers, Inc
Carlos Beltran, P.E.
Exhibit B- Fee Schedule
07/2025/cdz/A25-0127/RFP-OnCallSrvs 1
REQUEST FOR PROPOSALS
FOR
ON-CALL SERVICES
1. ARCHITECTURAL DESIGN
2. CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
Requested By:
City of El Centro
Department of Public Works
307 W. Brighton Ave.
El Centro, CA 92243
Phone: (760) 336-3152
Abraham Campos, PE
Director of Public Works/ City Engineer
August 2025
Exhibit F- RFP
07/2025/cdz/A25-0127/RFP-OnCallSrvs 2
EXHIBITS
A - Architectural Design. Expanded Scope
B – Sample Proposal Evaluation Form
C – Sample Professional Services Agreement, as appropriate D- Levine Act. Statement
E- Sample Task Order
*No changes shall be made to consultant agreement by consultant.
I. TABLE OF CONTENTS
Page
I. Table of Contents 2
II. Request for Proposal (RFP) 3
III. Introduction and Purpose 3
IV. Background 5
V. Scope of Services 5
VI. Project Schedule 7
VII. Deliverable Items 7
VIII. Corrections 7
IX. Delivery of Proposal 7
X. Selection Process 8
XI. Submittal Requirements 9
07/2025/cdz/A25-0127/RFP-OnCallSrvs 3
II. REQUEST FOR PROPOSAL (“RFP”)
NOTICE IS HEREBY GIVEN THAT the City of El Centro (the “City”) is requesting proposals from qualified consultants to provide Architectural Design, Construction Management, and Inspections (the “Consultant(s)”).
DEADLINE
Consultants are requested to submit five hard copies of their proposal before 04:30 p.m. on September 26, 2025. Refer to section IX for further information.
Note: late, emailed, or faxed proposals will not be considered.
OBTAINING DOCUMENTS
The Contract Documents are available through Planet Bids, by accessing our website (www.cityofelcentro.org) and selecting “GOVERNMENT > PUBLIC WORKS> BIDS & PROPOSALS> PROCEED TO SITE”.
III. INTRODUCTION AND PURPOSE
INTRODUCTION.
The Department of Public Works – Administration Division of the City of El Centro is seeking professional services from a consulting firm or team (Consultant) for On-Call services for the two (2) disciplines listed below. The City will contract with the primary firm under which subconsultants may operate. The City is requesting services for up the term of the agreement. The term of the agreement shall be for two (2) years, with up to three (3) one (1) year extensions, which extensions shall be at the City’s sole option.
Disciplines:
1. Architectural Design.
2. Construction Management and Inspection Services.
Up to three consultants shall be selected for each discipline. The City reserves the right to increase or decrease the number of consultants awarded a contract under each discipline.
Consultant must submit a separate responsive proposal to each discipline that Consultant wishes to be considered. Each discipline will be judged independently. You are not required to submit a proposal for both disciplines.
PURPOSE. The purpose of this RFP is to:
1. Familiarize prospective consultants with the information necessary to understand the consultant selection process and the required documentation consultant must
07/2025/cdz/A25-0127/RFP-OnCallSrvs 4
submit.
2. Receive, review and consider proposals from prospective consultants, and select a consultant to provide the desired services for each discipline.
3. Execute a contract for on-call services in the form of a Professional Services Agreement (PSA) (see RFP Exhibit C – Sample Design Professional Services Agreement), which will include a negotiated rate schedule established at the time of its execution.
4. Advise prospective consultants that the City is not obligated to issue any contract(s) by issuing this proposal.
The Consultant shall provide the Public Works Department with the ability to obtain assistance quickly during peak workload periods, staffing absences and when expedited/fast track support is needed to satisfy City customers. The most important objective is to maintain a level of high-quality, Qualified entities are invited to submit written proposals for consideration in accordance with this request. These services will be conducted under a contract with the City.
The City reserves the right to reject any or all responses received as a result of this solicitation; to extend the submission due date for; to modify, amend, reissue or rewrite this document; and to procure any or all services by other means. Consultants that respond to this RFP shall comply with all applicable laws. There are no M/WBE and/or DBE requirements for this RFP.
The contract will be regulated according to the provisions of all Federal, State and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with the California Labor Code, as applicable.
Consultants are advised to consider whether services to be performed include classifications subject to state or federal prevailing wage requirements. Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth. California State prevailing wage information is available through the California Department of Industrial Relations website at https://www.dir.ca.gov/OPRL/dprewagedetermination.htm Labor categories subject to prevailing wage requirements, when employed for any work on this project, are wholly the responsibility of the firm or individual named in any Professional Services Agreement approved by the City. City will not assume any responsibility for Consultant’s failure to pay prevailing wages in accordance with State law.
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IV. BACKGROUND
The City of El Cento incorporated in 1908 and later became a Charter city. El Centro is the center of one of Southern California's most promising new commercial and industrial regions. There are two international border crossings nearby for commercial and noncommercial vehicles. Covering 11.019 square miles, it is the largest city in Imperial County. El Centro is located 616 miles southwest of San Francisco, 117 miles east of San Diego and 245 miles west of Phoenix, Az. and just 15 minutes from the international industrial complexes in Mexicali, Baja California. El Centro is accessible via Interstate 8, State Highway 86 and State Highway 111. The City population is estimated to be over 45,000 residents; however, population increases during the day as the City is the County seat.
The consultant(s) will work under the direction of the Public Works Director or designee to handle engineering service tasks as they are required. The highest rated consultant(s) will be selected to be on contract for on-call services. Consultant(s) will enter into a master agreement which will specify the billing rates, personnel to be assigned, and other terms.
No monthly retainer is anticipated.
Letter proposals will be requested from one or more on-call consultants when engineering service tasks are required. The letter proposals will set forth the scope, fee, personnel, and time of performance for the particular task. The letter proposals will be approved through a task order implementing and attached to the master agreement. Consultant selection for a particular task will be based on qualification as set forth in the Statement of Qualifications. Consultant selection will be at the sole discretion of the City. No consultant is guaranteed work.
V. SCOPE OF SERVICES
Consultants shall submit in their proposal in addition to the main scope the discipline(s) for which they wish to be qualified. The disciplines include, but are not necessarily limited to the following areas of experience and expertise.
Architectural Design
The consultant shall provide professional services as needed for the purpose of improving, development, and enhancement, such as consultation, investigation, reconnaissance, research, planning, design, preparation of plans, specifications, and estimate (PS&E), and responsible construction observation of City owned and leased facilities.
The selected consultant(s) and/or consultant teams shall provide comprehensive architectural and/or engineering services including, but not limited to, repair, modification, and new construction building design, HVAC, plumbing, utilities, site, civil, structural, and geotechnical, for the preparation and support of complete construction drawings, specifications, estimates, contract administration, project inspection, and planning services or studies, as required (building inspection, code compliance review/advice, feasibility studies). The selected consultants(s) shall be familiar with local, state, and federal building
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requirements.
Refer to Exhibit A for an expanded scope of work for Architectural Design Services. A copy of the form of Design Services Agreement is attached.
Construction Management and Inspections
The consultant shall provide all services and work required to deliver completed capital improvement construction projects on time and within budget. Services may include, but not limited to: value engineering, cost estimates, constructability review, bid process assistance, contract approval and awards assistance, preconstruction meeting, weekly meetings, schedule management, cost control, submittal, change order and request for information management, quality control, daily inspection, material testing, observe construction materials and methods, inspect batch plant and report on them to the City, permit and environmental compliance, progress payments management, monthly status report, claims management, and project close-out. Consultant must be experienced in federal and state funded projects.
The above list is not intended to be exclusive; other services will likely be sought as the need arises. The statement of qualifications does not need to include a fee proposal for any of these specific tasks; fee proposals for individual tasks would be requested during the course of the on-call contract.
Periodically, the City has the need for assistance with special engineering studies or general staff augmentation. The consultant must be able to assist the City through this contract to provide the necessary services.
The consultant shall utilize its’ in-house staff and/or sub-consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant will require a sub-consultant, the prime consultant will serve as an administrative liaison between the City and the sub-consultant. The prime consultant mark-up for sub-consultants shall not exceed 10%. A copy of the form of Professional Services Agreement is attached.
VI. PROJECT SCHEDULE
The following is a tentative schedule for the project:
Release of RFP 08/29/2025
Proposal Due 09/26/2025
Consultant Interview (if needed) Week of October 13th.
Contract Award 11/04/2025
VII. DELIVERABLE ITEMS
The Consultant will be required to verify that all information submitted as services rendered is accurate and current. Furthermore, the Consultant will be required to document the source(s) of all compiled information. All information generated as part
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of the Consultant's or sub-consultant's work shall become part of City of El Centro record of the project.
VIII. CORRECTIONS
Proposing Consultants are encouraged to amplify the scope of services, to identify any supplemental tasks necessary, and to recommend any alternatives that may enhance the project or reduce costs. Where applicable, consultant is encouraged to describe the anticipated level of effort for eachtask.
IX. DELIVERY OF PROPOSALS
Proposals must be submitted to 307 W. Brighton Ave., El Centro CA 92243 by at 4:30 pm on September 26, 2025 with subject reading as follows:
Response for City of El Centro On-Call Services RFP
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
On a separate envelope, submit a hard copy Fee Schedule to the same address and by the same date in a sealed envelope marked:
Fee Proposal for City of El Centro On-Call Services
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
Proposals and Fee Proposals received after the stated deadline will not be accepted. Advance submittals are permitted. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interview presentations.
Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of El Centro and the Consultant selected.
Questions concerning the RFP must be submitted via the Planet Bids portal. All questions must arrive at least ten (10) calendar days prior to the proposal due date to allow time for distributing answers and/or clarifications.
No questions or inquiries may be directed to any individual (s) at the location detailed in this document. All inquiries must be submitted in writing per the process described in this document. Attempts to contact any City employee other than the designated contact for this RFP may result in rejection of a submitted proposal. No questions will be answered after the ten-ten-day period.
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X. SELECTION PROCESS
City staff will evaluate the proposals based on effectiveness and efficiency in supporting each of the following items.
1. Overall responsiveness to the RFP
2. Consultant (and project team) qualifications, experience and referenced projects
3. Qualifications, experience and commitment of the project manager and team members. The project manager shall preferably have successfully completed at least three (3) projects of similar nature, complexity, and size during the last 10 years
4. Project understanding, innovative approach and proposed scope of work
5. Ability to deliver the project scope of work within the stated estimated level of effort
6. Project management plan and schedule
7. Ability to sign the City’s Standard Professional Services Agreement and provide theCity’s standard insurance coverages listed therein Based on this evaluation, the City may choose to invite up to three (3) Consultants from each discipline to participate in an oral presentation/interview session or select the Consultant based on the results from the evaluation of the proposal.
In the event the City chooses to conduct interviews as part of the selection process, the selected Consultants will be asked to bring an interview panel including the project manager and up to three (3) (maximum) key staff members who will be directly involved in providing the services. The Consultants selected for the interview will be allowed thirty (30) minutes to present their Consultant experience and project approach. Following the presentation there will be a thirty (30) minute informal question and answer discussion.
At the conclusion of the evaluation, the City may enter into contract negotiations with the top three ranking Consultants. If negotiations with the top-ranking Consultants are unsuccessful, negotiations will terminate and the City may undertake negotiations with the fourth-ranked Consultant. City staff then will make recommendations to the City Council, which reserves the right to reject any or all proposals. The selection process will be completed when a contract is executed.
Furthermore, the City reserves the right to reject any or all proposals, and to waive any and all irregularities to choose the Consultant which, in the City’s opinion, best serves the City’s interests. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interviewpresentations.
All Consultants issued this RFP were previously asked to certify that they would execute a contract with the City of El Centro with no exceptions or additions.
XI. SUBMITTAL REQUIREMENTS
Proposals shall be formatted for 8-1/2” x 11” portrait pages for written materials and 11” x 17” landscape pages for drawings, consisting only of the specified materials requested
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below. If interviews are required, presentation boards may be used. Presentation boards shall be 30” x 42”, unframed with appropriate scale and identification.
It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Do NOT include marketing brochures or other promotional material not connected with this RFP. Responses must be limited to 30 pages maximum.
To be responsive, each Proposal must include only the following information in the format indicated. Proposals not organized according to the following format may be rejected.
1. Cover with title and date
2. Cover Letter that documents the proposal offer, lists subconsultants and their roles, location of office where work will be done, is signed by an officer of the Consultant (or by another person with authority to act on behalf of and bind the Consultant), and indicates the contact person for the proposal
3. Table of Contents
4. Executive Summary
5. Approach to satisfying scope of work, which should highlight key issues as well as special processes, tools and lessons learned that will be applied
6. Scope of Work based on the respective discipline above
7. Availability to meet the expected schedule for this work, including current workload and backlog
8. History, general qualifications, employee count by title and discipline, and recent or pending litigation for Consultants and subconsultants
9. Proposer must provide three (3) references for which Proposer has provided similar services performed in California of the nature and scope as set forth in the RFP within the last five (5) years. Include name of business, name of contact person, telephone number of contact person, and description and date of services provided. References for public agency projects are preferred.
10. Qualifications of Project Manager and Key Staff of Consultant and subconsultants, including individual resumes listing required licenses, credentials and relevant experience addressing qualifications requirements specified herein, with relevant experience focused on similar projects completed within the last 10 years. City will place considerable emphasis on the commitment by the Proposer to provide qualified personnel for the services being considered. The Proposer shall furnish resumes in outline form for the key personnel committed to this account. Proposer shall also include the number and type of additional support personnel who will be providing services. The substitution or addition of individuals shall be allowed only with prior written approval of the City.
11.
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EXHIBIT A
ARCHITECTURAL DESIGN. EXPANDED SCOPE
1.0 Scope of Work
1.1 General Conditions
All work shall be performed in conformance with the State of California and/or City of El Centro policies, procedures and standards.
Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.
The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.
The consultant or its Subconsultants shall not incorporate in the design any materials or equipment of single or sole source origin without the written approval of the City.
The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.
From time to time, the Consultant may be asked to develop site plans and/or elevations for various projects envisioned by the City. The Consultant will be provided with a general concept or vision by the City and will be expected to use their creativity and experience to develop conceptual plan based on the City’s input.
1.2 Design Development Services
Design development (DD) services use the initial design documents from the schematic phase and advances them further. This phase lays out mechanical, electrical, plumbing, structural, and architectural details.
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The main task that must be accomplished in design development is preparation of drawings and documents that detail project scope, quality, and design. Specifications and details of selected materials and systems are part of the DD package, with more technical detail provided by SubConsultants. The DD products make possible a more refined cost estimate and a better understanding of how different building systems are integrated and how the building is likely to perform.
The drawings and specifications shall specify design elements such as material types and location of windows and doors.
Deliverables:.
Site plan: Zoning and site development requirements, property lines, elevations, pavement and sidewalks, walls and curbs, landscaping, utilities, typical site details Floor plans: Rooms, corridors, and other spaces; windows and doors; fire ratings and compartments; expansion joints; reflected ceilings; structural grid; major dimensions
Building elevations: Materials and features, major dimensions and elevations, typical windows and doors
Building sections: Materials, fire ratings and compartments, expansion joints, major dimensions and elevations, outline specifications
Typical wall sections: Partition types, fire-rated assemblies Integrated sections/plans: Architectural, structural, mechanical, electrical, and plumbing systems depicted on the same drawings to show how they fit together Schedules: Room finishes, doors, windows, vertical transportation Structural: Foundation plan, floor framing, roof framing, typical notes and details, outline specifications
Mechanical: Equipment rooms and distribution zones, riser diagrams, equipment rooms, outline specifications
Electrical: Equipment rooms and distribution zones, riser diagrams, equipment schedule, outline specifications
Plumbing: Equipment rooms and distribution zones, riser diagrams, equipment rooms, outline specifications
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Outline specifications: Brief description of the project, architectural materials and systems, engineering specifications
Visualization: Models, mockups, material samples, renderings, computer models, animations, sketches, lighting studies
Other material: Code and zoning analysis, floor area summaries, LEED rating summary Meeting with City staff to present DD deliverables
1.3 Construction Document Services
The Consultant shall produce drawings with greater detail than the DD drawings. These drawings shall include specifications for construction, details and materials. The construction drawings shall show, in graphic and quantitative form, the extent, configuration, location, relationships, and dimensions of the work to be done. They shall contain site and building plans, elevations, sections, details, diagrams, and schedules.
In addition to drawn information, they may include photographs, other imported graphics, and printed schedules.
The construction specifications shall be finalized for inclusion into the bid package.
The Consultant shall submit 90% complete building plans to the City’s Building Department for plan check (no fee). Corrections and comments shall be included in the 100% complete plans and specifications. The Consultant shall receive Building Department approval of the plans and specifications to complete the construction document phase.
Deliverables:
The final plans, specifications that include all pertinent information required for a Consultant to price and build the project.
Final Construction Cost Estimate
Meetings with City staff to present both the 90% and 100% plans and specifications.
1.4 Construction Bidding Phase
Bidding procedures will be the responsibility of the City. While the construction package is being advertised for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items shall be analyzed by the Consultant for decision and bid addendum by the City, or by a covering change order after the award of the construction contract.
1.5 Construction Support Phase
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(1) All construction support work shall be coordinated with the City. (2) Consultant shall furnish, at the Consultant’s sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. The original tracing(s) of the drawings and contract wording for the change orders shall be submitted to the city for duplication and distribution.
(3) Consultant will receive written notification of the award of a construction contract. Upon such notification, Consultant will proceed with the services required by the Agreement. (4) Consultant is required to attend the pre-construction meeting with the successful construction Consultant upon notification by the City.
(5) Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. Consultant shall complete shop drawings reviews within one (1) week of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.
(6) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction Consultant which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. (7) The Consultant shall prepare and deliver to the City the final as-built plans incorporating field-marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to the Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.
1.6 Standard of Performance
All work performed by the Consultant or any Sub-Consultants on this project is to be first class and performed to the highest professional and architectural standards.
1.7 Work To Be Performed or Provided By the City
1. Prepare and execute all utility Agreements
2. Distribute public information
3. Advertise and award construction contracts
4. Prepare and execute Agreements with other agencies or entities
5. Administer construction contract
6. Resolve all construction claims
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7. Upon contract award, City will:
Provide copies of record plans as available
Provide standard city boilerplate specifications
Furnish electronic design file with City title block and title sheet (24" x 36") Process plans for governmental agency approvals having jurisdiction over the project and pay for all plan check fees.
Act as a liaison with the appropriate decision making bodies.
1.8 Compensation
The fees for On-Call services shall be billed on a time and material basis based on the hourly fee schedule of the Consultant.
Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.
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EXHIBIT B
SAMPLE PROPOSAL EVALUATION FORM
CONSULTANT/FIRM NAME:
Criteria Max Points Rating
Understanding of the work to be done 25
Experience with similar kinds of work 25
Quality of staff for work to be done 15
Capability of developing innovative or advanced
techniques
10 Familiarity with state and federal procedures 10
Financial responsibility 10
Familiarity with local and regional approving
agencies
5 Total 100
Evaluator Contract Manager
Print Name: Initials:
Signature: Date:
Date:
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EXHIBIT C
SAMPLE DESIGN PROFESSIONAL SERVICES AGREEMENT
SAMPLE PROFESSIONAL SERVICES AGREEMENT (non-design)
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EXHIBIT D
LEVINE ACT STATEMENT
Levine Act Statement
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED LEVINE ACT STATEMENT***
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.
This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.
This statement must be provided for the company and for each consultant who will work with the City.
City of El Centro Council Members as of the date of this RFP are as follows:
Mayor Sonia Carter
Mayor Pro-Tem Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Memberin the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:
Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.
DATE (SIGNATURE OF CONSULTANT)
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EXIBIT E
SAMPLE TASK ORDER
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City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-365)
Item: 12.
Meeting: 12/16/2025 3:30 PM
Department: Public Works
Category: Resolution
Prepared by: Felix DeLeon , Senior
Engineer
Department Head: Abraham Campos
DOC ID: 2025-365
Adopt Resolution No. 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL CENTRO CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LOTUS RANCH SUBDIVISIONS – UNIT B1 & UNIT B2.
CITY MANAGER'S RECOMMENDATION:
Adopt Resolution 25- , RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LOTUS RANCH SUBDIVISIONS – UNIT B1 & UNIT B2 and authorize staff to release all securities back to the subdivider for Unit B1, and authorize staff to release all securities back to the subdivider for Unit B2 to the subdivider minus 10% for Unit B2 Off-Site item warranty which will be held by the City for one year.
FISCAL IMPACT:
None
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Environmental Sustainability & Infrastructure
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
City Staff have reviewed installed off-site items for Lotus Ranch Subdivision units B1 & B2 and found the installations acceptable.
BACKGROUND:
City Council granted conditional approval of the Lotus Ranch Tentative Subdivision Map on September 6, 2016 to allow the division of approximately 213 acres of land in order to create 574 single-family residential lots in phases.
On November 7, 2017 the city entered into a subdivision improvement agreement for the Lotus Ranch Subdivision and approved the Unit B1 Final Map.
On July 06, 2021 city council approved the Unit B2 Final Map.
Per the subdivision agreement, Lotus Ranch Unit B1 and Unit B2 subdivisions have provided performance on monument bonds for the installation of off-site items for each subdivision Unit.
DISCUSSION:
All Off-Site Improvements related to the Lotus Ranch Unit B1 and Unit B2 subdivision have been completed and accepted by the City Engineer for conditional acceptance by the City.
These improvements along Wake Avenue, Chaparral Drive, Manzanita Drive and 23rd street include asphalt roadways, curb & gutter, sidewalk, sewer infrastructure, storm
infrastructure, water infrastructure, street lights, and traffic striping and signage as per the approved improvement plans on file at the City's Engineering Division office. Staff therefore recommends the acceptance of said off-site improvements with the bond release as follows:
Unit B1: Full release of Off-Site and Monument Bond
Unit B2: Full release of Monument Bonds
Unit B2: Partial release of Off-Site Bonds, with 10% of which to be held for 1-year warranty CONCLUSION:
Approve Resolution 25 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LOTUS RANCH SUBDIVISIONS – UNIT B1 & UNIT B2 and authorize staff to release all securities back to the subdivider for Unit B1, and authorize staff to release all securities back to the subdivider for Unit B2 to the subdivider minus 10% for Unit B2 Off-Site item warranty which will be held by the City for one year.
ATTACHMENTS:
1. Reso 25- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO
CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LO
11/2025/A25-0174/Reso/LotusRanchSubdivisionsOffsiteImprov RESOLUTION NO. 25 –
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CENTRO
CONDITIONALLY ACCEPTING OF OFF-SITE IMPROVEMENTS FOR LOTUS RANCH SUBDIVISIONS – UNIT B1 & UNIT B2
WHEREAS, on or about ________ the Subdivider of Lotus Ranch Subdivisions Units B1 & B2 in the City of El Centro, California, entered into an agreement with the City of El Centro, California ("City") to install utilities, curbs, streets and other facilities within the area of those subdivisions; and
WHEREAS, Subdivider also posted security with City guaranteeing the installation thereof; and
WHEREAS, such installation has been completed; and
WHEREAS, the City Council now finds that it is in the best interest of the City to conditionally accept and approve said installations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City does hereby conditionally accept and approve the installation of street paving, curbs and gutters, sidewalks, driveways, street lights, water, sewer, and storm infrastructure within Lotus Ranch Subdivisions Unit B1 and Unit B2, subject to compliance by the Subdivider of the provisions and conditions set forth in Sections 66499 and 66499.7 of the Government Code of the State of California.
3. That the City Council does hereby empower the City Engineer of City to release the labor and material security and the faithful performance security required by Section 66499 of the Government Code in the manner, at such times, under such conditions and in such amounts as provided for in Section 66499, 66499.7 and 66499.9 of the California Government Code.
4. That the City shall, after the Subdivider's compliance with said Sections 66499, 66499.7 and 66499.9 of the Government Code, accept and maintain these portions of the streets lying within the Lotus Ranch Subdivisions Units B1 and B2.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California held on the day of , 2025.
11/2025/A25-0174/Reso/LotusRanchSubdivisionsOffsiteImprov
CITY OF EL CENTRO
By _________________________
Sonia Carter, Mayor
ATTEST:
By
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 25 - was duly and regularly adopted a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By
Norma Wyles, City Clerk
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-334)
Item: 13.
Meeting: 12/16/2025 3:30 PM
Department: Public Works
Category: Action Item
Prepared by: Hector Salcedo,
Assistant Engineer
Department Head: Abraham Campos
DOC ID: 2025-334
Imperial Avenue Traffic Signal Synchronization - CML-5169 (058) — Approval of Plans and Specifications.
CITY MANAGER'S RECOMMENDATION:
Approve Plans and Specifications for the Imperial Avenue Traffic Signal Synchronization Project and authorize staff to release for public bidding.
FISCAL IMPACT:
No Impact to the General Fund. This project is funded by Congestion Mitigation and Air Quality (CMAQ) Federal Funds and LTA Funds (Local Match). The available budget is as follows, which will be updated once bids are received.
CMAQ (Federal Funding) $570,000.00
Measure D (Local Match) $375,234.00
Total: $945,234.00
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
Environmental Sustainability & Infrastructure
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
N/A
BACKGROUND:
Engineering staff applied for Congestion Mitigation and Air Quality (CMAQ) Federal Funding through ICTC in 2022. The City was granted funding to synchronize the traffic signals on Imperial Ave. from Ocotillo Dr. to Main St. $85,000 was awarded and allocated towards Preliminary Engineering, and $570,000 was awarded for the construction phase of the project.
On September 17, 2024 City Council had approved the preliminary engineering consulting agreement for the design of the project to STC Traffic, Inc.
DISCUSSION:
STC Traffic, Inc. has completed the design for the project, and provided the final Plans and Special Provisions for construction. With the plans and specifications completed, staff is prepared to begin the bidding process.
The Project will provide traffic signal upgrades in order for six (6) existing signal lights located along Imperial Ave. to have interconnected synchronization capabilities at the following intersections along Imperial Avenue: Ocotillo Dr., Pepper Dr., Ross Ave.,
Hamilton Ave., State St., and Main St.; and one (1) Pedestrian Hybrid Beacon signal located at the intersection of Imperial Ave and Holt Ave. The project will synchronize and improve the existing intersections in order to allow traffic to flow more efficiently by affecting the timing and duration of the traffic signal lights. Project to include installing new traffic signal controllers, new detection cameras, upgrading from copper to fiber optic, upgrading software as well as other hardware to improve traffic flow. Allowing traffic to flow more efficiently is aimed at reducing idling time to reduce carbon emissions, therefore improving the air quality in the area.
Below is a tentative schedule for this project:
Approval of Plans and Specs December 16, 2025
Advertise Project January 02, 2026
Pre-Bid Meeting January 15, 2026
Bid Opening February 05, 2026
Construction Award March 03, 2026
Construction Commence March 23, 2026
Construction Complete July 28, 2026
CONCLUSION:
Approve the plans and specifications for the CML-5169(058) Imperial Avenue Traffic Signal Synchronization Project and authorize staff to release for public bidding.
ATTACHMENTS:
1. CML-5169(058) FINAL PLANS_11x17
2. CML-5169 (058) Specifications Volume 1
3. CML-5169(058) Specifications Volume 2
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CITY OF EL CENTRO
STATE OF CALIFORNIA
TABLE OF CONTENTS
VOLUME I OF II
Title Section Page Number
Invitation for Bids (Notice to Contractors) 2
Bid Requirements 6
General Conditions 13
Specifications 39
Special Provisions 40
Project Specific Special Provisions 52
Technical Specifications 84
Bid Form 85
Bidder’s List of Subcontractors 89
Equal Employment opportunity certification 91
Public Contract Code (Statement, Questionnaire, and Noncollusion Declaration)
92 Noncollusion Affidavit 95
Noncollusion Declaration 96
Debarment and suspension certification 97
Nonlobbying certification 98
Disclosure of lobbying activities 99
Bid Agreement 102
Bidder’s Bond 104
This Sheet Intentionally Left Blank 106
This Sheet Intentionally Left Blank 108
This Sheet Intentionally Left Blank 111
This Sheet Intentionally Left Blank 112
This Sheet Intentionally Left Blank 113
Agreement 115
FHWA Certification 127
Faithful performance bond 142
Labor and material bond 143
Workers’ compensation insurance certificate 144
Drug/alcohol testing requirements 145
Corporate/partnership certification information 146
Contractor certification of qualification for license classification 147 Prevailing Wage Rates 148
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CITY OF EL CENTRO
INVITATION FOR
BIDS
FEDERAL PROJECT NO. CML-5169(058)
IMPERIAL AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
1. G ENERAL INFORMATION
The City of El Centro is inviting bids for the IMPERIAL AVENUE TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
2. S COPE OF WORK
This project involves installing new equipment, and software to provide traffic signal upgrades in order for six (6) existing signal lights located along Imperial Ave. at Ocotillo Dr., Pepper Dr, Ross Ave., Hamilton Ave, State St., and Main St.; and one (1) HAWK signal located at the intersection of Imperial Ave and Holt Ave. to have synchronization capabilities. The six (6) existing signal lights located along Imperial Ave. at Ocotillo Dr., Pepper Dr, Ross Ave., Hamilton Ave, State St., and Main St.; and one (1) HAWK signal located at the intersection of Imperial Ave and Holt Ave. shall all be interconnected with fiber optic. The Imperial Ave. & Main St. signalized intersection is equipped with a transmitter to communicate with the existing master computer at the City of El Centro Public Works Yard.
3. P ROJECT SCHEDULE
To be completed within ninety (90) working days after approval of contract.
4. P ROPOSAL REQUIREMENTS
SEALED PROPOSAL will be accepted at the Office of the City Clerk, City Hall, 1275 Main Street, El Centro, California until 2:00 p.m. on February 05, 2026, at which time all proposals will be publicly opened and read aloud.
A summary of the bids will be presented to the City Council at their meeting of Tuesday, March 3rd, 202_6 at 6:00 p.m. in the City Council Chambers, 1275 Main Street, El Centro, California Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. NO BID WILL BE ACCEPTED VIA EMAIL OR FAX.
Copies of plans and specifications may be obtained through Planetbids by visiting www.cityofelcentro.org and selecting Bids&Proposals > Public Works (Planet Bids) from the “DOING BUSINESS” drop down menu or by visiting
https://pbsystem.planetbids.com/portal/41180/portal-home No bid will be received unless it is made on the prescribed bid form furnished by the Director of Public Works. Each bid must be accompanied by a guaranty of cash, certified check, and cashier check or bidders’
3 08/2025/cdz/A25-0169/BidDoc/ImpAveTrafficSignalSynProj bond made payable to the City of El Centro for an amount equal to at least ten percent (10%) of the bid.
Such guaranty shall be forfeited should the bidder to whom the contract is awarded fails to enter the contract. All guaranties are to be returned after the contract is awarded.
The bid may be considered incomplete and be disqualified if any of the following information is not provided.
DOCUMENT Pg. DOCUMENT Pg.
Bid Form 85 Bid Agreement 102
Bidder’s List of Subcontractors 89 Bidder’s Bond 104
Equal Employment Opportunity 91 This Sheet Intentionally Left Blank 106 Certification
Public Contract Code Section 10285.1 92 This Sheet Intentionally Left Blank 108 Statement
Public Contract Code Section 10162 93 This Sheet Intentionally Left Blank 111 Questionnaire
Public Contract Code Section 10232 94 Workers’ Compensation Certificate 144 Statement
Noncollusion Affidavit 95 Drug/Alcohol Testing Requirements 145 Debarment and Suspension certification 97
Corporate Certification Partnering Information 146
Nonlobbying Certification 98
Contractor Certification for license 147
classification
Disclosure of Lobbying Activities 99
1. On the bid form(s), the unit price items and total contract price must be written in words and figures. The words and figures shall appear on the blank spaces provided.
2. Subcontractor’s Listing shall be completed. If no subcontractor will be used, indicate with an “X” mark on the space provided for “No” subcontractor.
MANDATORY PRE-BID MEETING: Bidders are required to attend a pre-bid meeting which will be conducted by the City of El Centro Project Engineer at 10:00.a.m. on January 15, 2026.
The meeting will be held at the City of El Centro, Economic Development Building Conference Room A located at 1249 Main St. in El Centro, CA. The object of the meeting is to acquaint bidders with the site conditions and mandatory bidding requirements and subcontractors of subcontracting and material supply opportunities. At that meeting the City of El Centro’s Equal Opportunity Program goals and reporting procedures will be discussed.
QUESTIONS: Technical questions should be directed to: Felix De Leon, Principal Engineer at (760) 337- 5182 or [email protected] via the Planet Bids Q&A section. All questions must be submitted through planet bids. No question submitted directly will be answered. Any response will be in a written addendum. All questions must be submitted 14 calendar days before bid closing. It is the responsibility of the bidder to check for addendum.
LICENSE REQUIREMENTS: The contractor shall possess a Class A license at the time this contract is awarded and at all times during performance and be registered with the Department of Industrial Relations.
See also the provisions of the General Conditions.
Bids are required for the entire work described herein. A partial bid shall be rejected.
4 08/2025/cdz/A25-0169/BidDoc/ImpAveTrafficSignalSynProj The successful bidder shall furnish a payment bond and a performance bond.
THIS PROJECT IS SUBJECT TO THE “BUY AMERICA” PROVISIONS OF THE SURFACE TRANSPORTATION ASSISTANCE ACT OF 1982 AS AMENDED BY THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991.
This contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code §12990.
Inquiries or questions based on alleged patent ambiguity of the plans, specifications or estimate must be communicated as a bidder inquiry prior to bid opening. Any such inquiries or questions, submitted after bid opening, will not be treated as a bid protest.
.
Pursuant to Labor Code §1773, the general prevailing wage rates in the county, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available at City of El Centro address and available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/DLSR/PWD. The applicable Federal minimum wage rates as predetermined by the United States Secretary of Labor are available in the City of El Centro’s website under the section dedicated to this project which is found at http://www.cityofelcentro.org/rfps.html In addition, a copy may be examined at the offices described above where project plans, special provisions, and bid forms may be seen.
Revisions to the applicable Federal Wage Rates, up to ten (10) days before bid opening, will be identified by the issuance of an addendum with the corresponding Internet Website address of where the revisions can be found. The final contract documents signed by the local agency and the contractor, will physically include the Federal Wage Rates, or the Federal Wage Rates as revised by addendums, if any such addendums have been issued. Future effective general prevailing wage rates, which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. Attention is directed to the Federal minimum wage rate requirements in the Contract Documents. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial Relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rate. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. This includes “helper” (or other classifications based on hours of experience) or any other classification not appearing in the Federal wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rate, which most closely approximates the duties of the employees in question.
The U.S. Department of Transportation (“DOT”) provides a toll-free hotline service to report bid rigging activities. Bid rigging activities can be reported Monday through Friday, between 8:00 a.m. and 5:00 p.m., Eastern Standard Time at 800/424-9071. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should use the hotline to report these activities. The hotline is part of DOT’s continuing effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information will be treated confidentially and caller anonymity will be respected.
All bids are to be compared on the basis of the Director of Public Works estimate of the quantities of work to be done. A bid will only be accepted from a Contractor who is licensed in accordance with the provisions of Business and Professions Code §§7000 et seq. as amended.
5 08/2025/cdz/A25-0169/BidDoc/ImpAveTrafficSignalSynProj If bidder is a corporate entity and is awarded the contract, prior to execution of the contract, Contractor shall submit satisfactory, documentary proof that the person(s) executing said contract on the behalf of said corporation has authority to do so.
Contractor and Subcontractor Registration with State Department of Industrial Relations.
Labor Code section 1771.1 provides that a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Public Contract Code section 4104, or engage in the performance of any contract for public work, as that term is defined in Chapter 1, Part 7, Division 2 of the Labor Code, unless currently registered and qualified to perform public work pursuant to Labor Code section 1725.5. Labor Code section 1771.1 also provides that it is not a violation of that section for an unregistered contractor to submit a bid that is authorized by Business and Professions Code section 7029.1 or by Public Contract Code section 10164, provided the contractor is registered to perform public work pursuant to Labor Code section 1725.5 at the time the contract is awarded.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
CITY’S RIGHT RESERVED: The City reserves the right to reject any or all bids, to waive any informality in a bid, and to make awards in the interest of the City.
DATE: _ CITY OF EL CENTRO, CALIFORNIA
Norma Wyles, City Clerk
END OF INVITATIONS FOR BIDS
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BID REQUIREMENTS
1. Examination of Plans, Specifications, Special Provisions and Site of Work: The bidder is required to examine carefully the site of work contemplated and it will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished and as to the requirements of the specifications, special provisions and the contract. It is mutually agreed that submission of a bid shall be considered prima facie evidence that the bidder has made such examination.
2. Bid Form: All bids must be made on the bid forms to be obtained from the Engineering Department at 1275 Main Street, El Centro, California. All bids must give the prices proposed both in writing and figures and must be signed by the bidder with bidders’ business address.
If the bid is made by an individual, the individual's name and post office address must be shown. If made by a firm or partnership, then the name and post office address of each member of the firm or partnership must be shown. If made by a corporation, then the bid must show the name of the State under the laws of which the corporation is chartered and the name, titles and business addresses of the President, Secretary and Treasurer. A certification by the legal representative of the firm must be included in the bid.
3. Rejection of Bid Containing Alterations, Erasures or Irregularities: Bids may be rejected if they show any alterations of form additions not called for, conditional or alternative bids, incomplete bids, erasures or irregularities of any kind.
4. The Bid may be withdrawn upon request by the bidder without prejudice prior to, but not after the time fixed for opening of bids provided that the request is in writing, has been executed by the bidder or the bidders duly authorized representative and is filed with the City Clerk.
4.1 Omissions and Discrepancies: If the bidder finds discrepancies in or omissions on the drawings, or other contract documents or if bidder is in doubt as to their meaning, the bidder should at once notify the Director of Public Works who may send a written instruction to all bidders.
4.2 Interpretations and Addenda: No oral interpretations shall be made to any bidder as to the meaning of any of the contract documents, or be effective to modify any of the provisions of the contract documents. Every request for an interpretation shall be made in writing and addressed and forwarded to the Director of Public Works.
4.3 The City of El Centro reserves the right to reject any or all bids.
5. Bidder’s Guaranty: All bids shall be presented under sealed cover and shall be accompanied by cash, cashier’s check, certified check, or bidder’s bond made payable to the City of El Centro for an amount equal to at least ten percent (10%) of the amount of
7 08/2025/cdz/A25-0169/BidDoc/ImpAveTrafficSignalSynProj said bid, and no bid shall be considered unless such cash, cashier’s check, certified check or bidder’s bond is enclosed therewith.
5.1 Return of Bid Guaranty: Within ten (10) days after the award of the contract, the City Council will return the bid guaranties accompanying the bids, which are not to be considered in making the award. All other bid guaranties will be held until the contract has been finally executed, after which they will be returned to the respective bidders whose bids they accompany.
5.2 Execution of Contract: The contract and contract documents shall be signed by the successful bidder and returned together with the contract bonds, within ten (10) days, not including Sundays, after the bidder has received notice the contract has been awarded. No bid shall be considered binding upon the City until the execution of the contract. Failure to execute the contract and file acceptable bonds as provided herein within ten (10) days, not including Sundays, after the bidder has received notice that the contract has been awarded, shall be just cause for the annulment of the award and the forfeiture of the bid guaranty.
5.3 Sureties: The successful bidder shall also promptly secure with a responsible corporate surety or corporate sureties’ satisfactory bonds conditioned upon faithful performance by the said bidder of all the requirements under the contract and upon the payment of claims of any material men and laborers thereunder. Such bonds shall be in the form set out in _______ 6. Award of Contract: The award of the contract, if it is awarded, will be to the lowest responsive and responsible bidder whose bid complies with all the requirements prescribed.
The lowest bid shall be the lowest total of the bid prices on the base contract. The award, if made, will be made within sixty (60) calendar days after the opening of the bids. All bids will be compared on the basis of the Director of Public Works estimate of quantities of work to be done.
7. Projects financed in whole or in part with State or Federal funds shall be subject to inspection at all times by the Director of Public Works or his agents.
8. Removal of Defective and Unauthorized Work: All work which is defective in its construction or deficient in any of the requirements of these specifications, special provisions or plans shall be remedied or removed and replaced by the contractor in an acceptable manner and no compensation will be allowed for such correction. Any work done beyond the lines and grades shown on the plans or established by the Director of Public Works, or any extra work done without written authority will be considered as unauthorized and will not be paid for.
9. Upon failure on the part of the contractor to comply with any order of the Director of Public Works made under these provisions, the Director of Public Works shall be the authority to cause defective work to be removed and to deduct the costs thereof from any monies due or to become due to the contractor.
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10. Final Inspection: Whenever the work provided and contemplated by the contract shall have been satisfactorily completed and the final clean up performed, the Director of Public Works will make the final inspection at the site.
11. Amount of Bonds: The faithful performance bond shall be in the sum of not less than one hundred percent (100%) of the contract price.
The bond for material men and laborers shall be in an amount equal to not less than one hundred percent (100%) of the contract price. Form of bond required maybe examined at the office of the Director of Public Works; copies will be furnished, if desired, to prospective bidders.
Payment and performance Bonds shall be executed by a California Admitted Surety insurer with a minimum Best’s Insurance Guide rating of A+, Class VII.
Whenever any surety or sureties on any such bond, or on any bonds required by law for the protection of the claims of laborers and material men, become insufficient or the City Council has cause to believe such surety or sureties have become insufficient, a demand in writing may be made of the contractor for such further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter, no payment shall be made upon such contract to the contractor or any assignee of the contractor until such further bond or bonds or additional surety has been furnished.
12. Compliance with Laws and Regulations: No bid for work will be accepted from a Contractor who is not licensed in accordance with the law under the provisions Business and Professions Code §§7000 et seq., as amended. The contractor awarded the contract shall also submit the contractor’s Certification of Qualifications for License Classification contained in these contract documents along with the submission of the executed contract and acceptable sureties. All bids submitted and all contracts awarded hereunder must be submitted, filed, made and executed in accordance with all applicable laws of the State of California and of the United States of America which relate to bids and contracts of the nature referred to herein, whether such laws are expressly referred to herein or not.
13. MINIMUM WAGES: Pursuant to Federal Decision AG 3295 and in accordance with the provisions of Labor Code §§1770 through 1781, the City Council of the City of El Centro has adopted the latest publication of the General Prevailing Wage Rates entitled “State of California, Department of Transportation, Equipment Rental Rates and General Prevailing Wage Rates.”
14. BID PROTEST PROVISIONS:
By submitting a Bid, each Bidder hereby agrees and understands that the Bidder must comply with these protest procedures and exhaust all administrative remedies set forth herein prior to the initiation of any type of related legal action. Subject to the requirements of applicable law, this protest procedure can also be used to resolve issues surrounding the
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City’s determination of a Bidder as not responsible. The following terms as used in this Section shall have the following meanings:
“Protest” shall mean a written objection by an interested party or affected party to (i) the requirements or specifications contained in the Notice to Bidders or any portion of documents accompanying that notice; or (ii) a proposed award recommendation.
A. Solicitation Phase Protest. The purpose of the solicitation is to obtain competitive Bids from Bidders. Any Bidder who has submitted a bid and who believes that a particular specification or requirement is impractical, unduly restrictive, or ambiguous may advise the AGENCY of its concerns by submitting a detailed solicitation protest statement in accordance with the requirements set forth below in this Section A. The Protest does not replace the requirement to report irregularities in the bid documents.
(1) Contents and Requirements
A solicitation protest must be submitted to the contact named in the bid documents by personal delivery or email by close of business at least fifteen (15) calendar days prior to the Bid due date, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protester; and b. The Project Name and Project Number; and
c. A detailed statement setting forth the grounds for protest, which shall include all the factual and legal documentation in support of the protest in sufficient detail to establish merits of the protest; and d. The desired resolution of the protest.
If the submitted protest does not comply with the requirements set forth herein, then it will not be considered for evaluation and will be returned to the protestor.
Any grounds for protest not raised are waived. The protest may not be amended after filing.
The protest is a public document.
(2) Evaluation and Determination
No hearing will be held on the protest. City’s Public Works Director, or designee, will review the protest and any supporting material and conduct an investigation of the facts. That City representative may, but need not, require other Bidders to submit statements or arguments regarding the protest and may discuss the protest with the protestor.
The Public Works Director or designee shall issue a final written decision regarding any solicitation protest to each Bidder prior to opening of bids.
The written decision will cite any actions that will or will not be taken in response to the protest. That decision shall be final, and there shall be no
10 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj further administrative recourse, including no protest of an award.
B. Protest of Award
(1) Contents and Requirements
Following the opening of the Bids, but before formal award of the bid, any Bidder may protest City’s proposed award of the Contract by submitting a written protest to Office of the City Clerk, 1275 W. Main Street, El Centro CA, 92243, attention Public Works Director or designee (“Public Works Director”), no later than close of business on the fifth business day after the opening of the bids. That protest must be submitted in a timely manner, signed by the protesting Bidder, and must contain all of the following to be considered:
a. The name, address, and telephone number of the protestor; and b. The Project Name and Project Number; and
c. The City action or recommendation that is being protested; d. A detailed statement setting forth every ground, reason, legal authority and facts in support of the protest, including all documents and evidence including specific references to parts of the bid documents; and
e. A clear statement of the relief requested.
The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other bidding parties.
A protest that does not comply with the requirements set forth herein will be returned to the protestor. The protest shall not be amended after filing.
Any grounds for protest not raised are waived. The protest is a public document.
(2) Evaluation and Determination
The protested bidder may file responsive statements to the protest within three (3) business days after the receipt of the protest. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.
The Public Works Directo shall review the facts and all submittals relative to the protest and shall issue a written decision setting forth the basis for such decision. The written decision will be issued to the protestor and to all affected parties.
Unless otherwise required by law, no hearing shall be provided. In the event
11 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj a hearing is conducted, the Public Works Director or designee, shall issue written notice to the protestor and affected parties identifying the date and time for the hearing, along with rules concerning the hearing.
C. Delay in Award
Award of any proposed contract shall be delayed pending the resolution of the protest unless one or more of the following conditions is present:
1. The items or services being procured are urgently required;
2. Delivery or performance will be unduly delayed by failure to make award promptly; or
3. Failure to make prompt award will otherwise cause undue harm to the City.
D. No Limitations on Remedies
Nothing contained herein shall be construed to act as a limitation of the City’s choice of remedies or confer any right upon any interested party or affected party to a remedy.
E. Basis for Choice Remedy
In determining the appropriate remedy, the City shall consider all of the circumstances surrounding the notice of bids and/or award, including, but not limited to:
1. The seriousness of any deficiency found to exist in the contracting process;
2. The effect of the action on the competitive process;
3. Any urgency surrounding the requirement to enter into a contract; and
4. The effect that implementing the remedy will have on the City.
F. Remedies
If the City determines that the proposed award was not made in accordance with applicable statues, regulations, policies and/or procedures, the City, in its sole discretion, may grant any of the following remedies or any other remedy it deems appropriate:
1. Prior to award, City may do the following
(a) reject all bids and determine not to proceed with the project at that time; (b) reject all bids and issue a new solicitation;
(c) make a new selection/award recommendation to the next lowest qualified bidder; or
(d) award the contract consistent with applicable statutes, regulations, policies and procedures;
2. In its sole discretion, take no further action; or
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3. Take any other action that is permitted by law to promote compliance.
15. LIQUIDATED DAMAGES:
Provisions for liquidated damages, if any, are set out in the Agreement.
16. Workers’ Compensation Requirement:
The Bidder must be aware that in accordance with California Labor Code Section 3700, if awarded the contract, the bidder must secure the payment of compensation to its employees and execute the Workers’ Compensation Certification in the form included in the bid documents, or execute a statement that the bidder has no employees.
END OF BID REQUIREMENTS
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GENERAL CONDITIONS
1-01 DEFINITIONS
(a) The word “City” shall mean the City of EL Centro, California. (b) The term “City Council” shall mean the City Council of the City of El Centro. (c) The word “Contractor” shall mean the party of the second part entering into the contract with the City for the performance of work required by these specifications, and legal representatives of said party, or agent appointed to act for said party in the performance of the work. Said party is referred to throughout the contract documents as if of the singular number and the masculine gender.
(d) The term “Director of Public Works” shall mean the City’s Director of Public Works/City Engineer, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. 1-02 CONTRACT DOCUMENTS
The Notice of Inviting Bids, the Instructions to Bidders, the Bid, the Specifications, and the Drawings, together with the Agreement, constitute the Contract. These Contract documents are complimentary, and what is called for in any one shall be as binding as if called for in all. The intention of the documents is to require a complete and finished piece of work. The Contractor at his sole cost and expense shall perform all labor and services and shall furnish all materials, tools, equipment, and facilities necessary for the proper execution of the work, with the exception of such items as are definitely set forth in the specifications or the drawings to be furnished by the City. Anything shown in the drawings and not in the specifications or in the specifications and not in the drawings shall be performed by the Contractor as though shown in both the drawings and the specifications.
1-03 AUTHORITY OF THE DIRECTOR OF PUBLIC WORKS
The Director of Public Works shall give all orders and directions contemplated under the contract; shall determine the adequacy of the Contractor's methods, plans, and appurtenances; shall determine in all cases the amount, quality, acceptability, and fitness of the several kinds of work and materials which are to be paid for; shall determine all questions in relation to said work and the construction thereof; and shall decide in all cases every question, which may arise relative to the fulfillment of this contract on the part of the Contractor. Should any discrepancy appear or any misunderstandings arise as to the import of anything contained in the specifications or drawings, the matter shall be referred to the Director of Public Works, who shall decide the same in accordance with the true intent and meaning as construed by him, and his decision shall be binding on the Contractor. Any differences or conflicts which may arise between the Contractor and other contractors of the City in regard to their work shall be adjusted and determined by the Director of Public Works.
1-04 ACCESS TO WORK
The Director of Public Works, his assistants, inspectors, agents, and other employees shall at all
14 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj times and for any purposes have access to the work and the premises used by the Contractor, and the Contractor shall provide safe and proper facilities therefore. 1-05 LINES AND GRADES
All distances and measurements are given and will be made in horizontal plane. Grades are given from the top stakes, or nails, unless otherwise noted on the plans.
Three (3) consecutive points shown in the same rate of slope must be used in common, in order to detect any variation from a straight grade, and in case any such discrepancy exists, it must be reported to the Director of Public Works. If such a discrepancy is not reported to the Director of Public Works, the Contractor shall be responsible for any error in the finished work.
The Contractor will preserve all stakes and points set for lines, grades or measurements of the work in their proper places until authorized to remove them by the Director of Public Works. All expenses incurred in replacing stakes that have been removed without proper authority shall be paid by the Contractor.
1-06 CONCRETE FORMS, FALSEWORK, AND SHORING
The Contractor shall comply fully with the requirements of Section 1717 of the construction Safety Orders, State of California, Department of Industrial Relations, regarding the design of concrete forms, falsework and shoring, and the inspection of same prior to placement of concrete. Where the said Section 1717 requires the services of a civil engineer registered in the State of California to approve design calculations and working drawings of the falsework or shoring system, or to inspect such system prior to placement of concrete, the Contractor shall employ a registered civil engineer for these purposes, and all costs therefore shall be included in the price named in the Contract for completion of the work as set forth in the Contract Documents. 1-07 REMOVAL, RELOCATION, OR PROTECTION TO EXISTING UTILITIES (a) In accordance with the provisions of Government Code §4215, any contract to which a public agency as defined in Government Code §4401 is a party, the public agency shall assume the responsibility, between the parties to the contract, for the timely removal, relocation, or protection of existing main or trunkline utility facilities located on the site of any construction project that is a subject of the contract, if such utilities are not identified by the public agency in the plans and specifications made a part of the invitation for bids.
The agency will compensate the Contractor for the costs of locating, repairing damage not due to the failure of the Contractor to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy and for equipment on the project necessarily idled during such work. (b) The Contractor shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of the public agency or the city of the utility to provide for removal or relocation of such utility facilities.
15 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj (c) Nothing herein shall be deemed to require the public agency to indicate the presence of existing service laterals or appurtenances when the presence of such utilities on the site of the construction project can be inferred from the presence of other visible facilities, such as buildings, meter and junction boxes, on or adjacent to the site of construction; provided, however, nothing herein shall relieve the public agency from identifying main or trunklines in the plans and specifications.
(d) If the Contractor while performing the contract discovers utility facilities not identified by the public agency in the contract plans or specifications, he shall immediately notify the public agency and utility in writing.
(e) The public utility, where they are the city, shall have the sole discretion to perform such repairs or relocation work or permit the Contractor to do such repairs or relocation work at a reasonable price.
1-08 LEGAL ADDRESS OF CONTRACTOR
The address given in the Contractor's bid on which the contract is founded is hereby designated as the place to which all notices, letters, and other communications to the Contractor shall be mailed or delivered. The mailing to or delivering at the above-named place of any notice, letters, or other communication to the Contractor shall be deemed sufficient service thereof upon the Contractor.
The date of said service shall be the date of such mailing or delivery. Such address may be changed at any time by a written notice signed by the Contractor and delivered to the Director of Public Works.
1-09 CONTRACTOR LICENSE REQUIREMENTS
In accordance with Business and Professions Code §7028.15, a licensed contractor shall not submit a bid to a public agency unless his or her contractor's license number appears clearly on the bid, and the license expiration date is stated. Any bid not containing this information, or a bid containing information which is subsequently proven false, shall be considered nonresponsive and shall be rejected by the public agency.
1-10 CONTRACTOR’S RESPONSIBILITIES
(a) The Contractor shall be responsible for safe, efficient, and adequate methods and equipment during the progress of the work so as to secure the safety of the workers, the quality of work required and the agreed-upon rate of progress. (b) The Contractor shall bear all losses resulting to him on account of the amount or character of the work, or from any unforeseen obstructions or difficulties, which may be encountered, on account of the weather, floods, or other causes.
(c) The Contractor shall assume the defense of and indemnify and save harmless the City and its officers and agents from all claims of any kind arising from his own negligence or that of his agents in the performance of the contract.
16 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj (d) The Contractor shall be responsible for any materials furnished him and for the care of all work until its completion and final acceptance, and he shall at his own expense replace damaged or lost material and repair damaged parts of the work, or the same may be done at his expense by the City.
(e) During the progress of the work the Contractor shall keep the premises occupied by him in a neat and clean condition, and free from any unsightly accumulation of rubbish, unused material, concrete forms, and other equipment and materials belonging to him or used under his direction during construction, and in the event of his failure to do so, the same may be removed by the City at the expense of the Contractor. (f) Traffic Control. The Contractor shall be responsible for maintaining traffic control at all times under the guidelines of the California Manual on Uniform Traffic Control Devices (“California MUTCD”). Contractor shall submit two (2) traffic control plans in a minimum of two (2) business weeks for pre-approval by the Director of Public Works before starting construction work.
1-11 CONTRACTOR TO FURNISH INFORMATION
(a) Before proceeding with the erection of the construction plant, and other temporary structures, the Contractor shall furnish the Director of Public Works with information and drawings of all such structures as may be required.
(b) Drawings and prints in such detail as may be required, or articles, machinery, or fabricated materials entering into permanent construction which are by these specifications required to be furnished by the Contractor and of which detailed drawings are not furnished by the City shall be submitted by the Contractor for approval and shall become the property of the City. Such approval shall not, however, operate to waive or modify any provision or requirement contained in these specifications.
1-12 EXAMINATION OF WORK
Bidders must examine the location, physical conditions and surrounding of the proposed work and judge for themselves the nature of the excavations to be made and the work to be done.
The Contract documents for the work show conditions as they are supposed or believed by the Director of Public Works to exist, but it is not intended or to be inferred that the conditions as shown therein constitute a representation or warranty, express or implied, by the City or any of its officers or employees, that such conditions are actually existent, nor shall the Contractor be relieved of the liability under his contract, nor shall the City or any of its officers or employees be liable for any loss sustained by the Contractor as a result of any variance between conditions shown in the Contract Documents and the actual conditions revealed during the progress of the work or otherwise.
1-13 PLANS AND DRAWINGS
17 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj All authorized alterations affecting the requirements and information given on the approved plans shall be in writing. No changes shall be made of any plan or drawing after the same has been approved by the Director of Public Works, accept by direction of the Director of Public Works.
Deviations from the approved plans, as may be required by the exigencies of construction, will be determined in all cases by the Director of Public Works and authorized in writing.
Working drawings or plans for any structure not included in the plans furnished by the Director of Public Works shall be approved by the Director of Public Works before any work involving these plans shall be performed, unless approval is waived in writing by the Director of Public Works.
It is mutually agreed, however, that approval by the Director of Public Works of the Contractor's working plans does not relieve the Contractor of any responsibility for accuracy of dimensions and details, and that the Contractor shall conform to the approved plans and specifications. 1-14 PERSONAL ATTENTION
The Contractor shall give his personal attention constantly to the faithful prosecution of the work, and shall be present, either in person or by a duly authorized and competent representative, on the site of the work, continually during its progress, to receive directions or instructions from the Director of Public Works. Whenever the Contractor is not present on any part of the work where it may be desired to give directions, orders may be given by the Director of Public Works, and shall be received and obeyed by the superintendent or foreman who may have charge of the particular part of the work in reference to which orders are given. 1-15 PROTESTS AFTER AWARD OF CONTRACT
If the Contractor considers any work demanded of him to be outside the requirements of the Contract, or if he considers any order or ruling of the Director of Public Works or of any inspector to be unfair, he shall immediately upon such work being demanded or such order or ruling being made, ask for written instructions or decision, whereupon he shall proceed without delay to perform the work or conform to the order or ruling; but unless the Contractor finds such instructions or decision satisfactory, he shall, within ten (10) days after receipt of same, file a written protest with the Director of Public Works, stating clearly and in detail his objections and the reason therefore. Except for such grounds of protest or objections as are made of record in the manner specified and within the time stated herein, the Contractor hereby waives all grounds for protests or objections to the orders, ruling, instructions or decisions of the Director of Public Works, and hereby agrees that as to all matters not included in such protests the orders, instructions and decisions of the Director of Public Works shall be final and conclusive. 1-16 RIGHT-OF-WAY
The right-of-way for the work to be constructed will be provided by the City. The Contractor shall make his own arrangements and pay all expenses for additional area required by him outside of the limits of the right-of-way, unless otherwise provided in the special conditions.
18 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj 1-17 TIME AND ORDER OF WORK
(a) The Contractor shall at all times employ such force, plant, materials and tools as will be sufficient, in the opinion of the Director of Public Works, to complete the work or any separable portions thereof in accordance with a progress schedule and within the time limit fixed by the contract. If the Contractor should fail to employ sufficient force, plant, materials and tools or to maintain adequate progress he may, after such failure, be required to increase his progress at any point or points or to modify his plans and procedures in such manners and to such extent as the Director of Public Works may direct, any extension of such shall not relieve the Contractor from the necessity of maintaining the required progress. In case of an extension by the Director of Public Works of the time for the completion of the contract, as hereinafter provided a revised schedule of progress may be prescribed in accordance with such extension of time.
(b) The time in which the various portions and the whole of the contract are to be performed and the work is to be completed is of the essence of the contract. 1-18 ASSIGNMENT FORBIDDEN
The Contractor shall not assign, transfer, convey, or otherwise dispose of this contract, or of his right, title or interest in or to the same or any part thereof, without the previous consent in writing of the Director of Public Works and he shall not assign, by power of attorney or otherwise, any of the monies to become due and payable under the contract unless by and with the like consent signified in like manner. If the Contractor shall, without such previous written consent, assign, transfer, convey or otherwise dispose of the contract or of his right, title or interest therein, or of any of the monies to become due under the contract, to any other person, company or other corporation, then the contract may, at the option of the City, be terminated and revoked, and the City shall thereupon be relieved and discharged from any and all liability and obligations growing out of the same to the Contractor, and to his assignee or transferee.
No right under the contract, nor any right to any money to become due hereunder, shall be asserted against the City in law or equity by reason of any so-called assignment of the contract, or any part thereof, or by reason of the assignment of any monies to become due hereunder, unless authorized as aforesaid by the written consent of the Director of Public Works. 1-19 SUBLETTING
The Contractor shall give his personal attention of the fulfillment of the contract and shall keep the work under his control. Subcontractors will not be recognized as such, and all persons engaged in the work of construction will be considered as employees of the Contractor, and their work shall be subject to the provisions of the contract and specifications. Where a portion of the work sublet by the Contractor is not being prosecuted in a manner satisfactory to the Director of Public Works, the subcontractor shall be removed immediately on the recommendation of the Director of Public Works and shall not again be employed on the work.
19 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj 1-20 SUSPENSION OF CONTRACT
(a) If the work to be done under the contract shall be abandoned by the Contractor, or if the Contractor shall make a general assignment for the benefit of his creditors or be adjudicated a bankrupt, or if a receiver of his property or business is appointed by a court of competent jurisdiction, or if this contract shall be assigned by him otherwise than hereinbefore specified, or if at any time the Director of Public Works shall be of the opinion that the performance of the contract is unnecessarily or unreasonably delayed, or that the Contractor is willfully violating any of the conditions or covenants of the contract, or of the specifications, or is executing the same in bad faith or not in the time named in the contract for its completion, or within the time to which the completion of the contract may have been extended as hereinbefore provided, the Director of Public Works, acting on behalf of the City, may, by written notice, instruct the Contractor to discontinue all work or any part thereof under this contract.
(b) When such written notice is served upon the Contractor as provided in Section 1-20, he shall immediately discontinue the work or such part thereof as is covered by the notice and shall not resume the same except by written instructions from the Director of Public Works.
In any such case, the City may take charge of the work and complete it by a new contract or by force account. In so doing, the City may take possession of and use any of the materials, plant, tools, equipment, supplies and property of every kind provided by the Contractor for the purposes of his work. The City may procure other materials and provide labor for the completion of same, or contract therefore and charge the expense of completion by either method to the Contractor. These charges shall be deducted from such monies as may be due or may at any time hereafter become due the Contractor under and by virtue of this contract or any part thereof. In case such expense shall exceed the amount which would have been due the Contractor under the contract if the same had been completed by him, he shall pay the amount of such excess to the City; and in case such expense shall be less than the amount which would have been payable under this contract if the same had been completed by the Contractor, he shall have no claim to the difference except to such extent as may be necessary, in the opinion of the Director of Public Works, to reimburse the Contractor or the Contractor's sureties for any expense, properly incurred for plant, equipment, materials, supplies and labor devoted to the prosecution of the work of which the City shall have received the benefit and which shall not have been otherwise paid for by the City. In computing such expense so far as it shall be deducted from the depreciated value thereof at the time taken over by the City and the difference shall be considered as an expense. Evidence of such expense satisfactory to the Director of Public Works, shall be required, and all necessary estimates and appraisements shall be made by him.
When any particular part of the work is being carried on for the City by contract or otherwise, under the provisions of this section, the Contractor shall continue the remainder of the work in conformity with the terms of his contract, and in such manner as in nowise to hinder or interfere with the persons or workers employed, as above provided, by the City, by contract or otherwise to do any part of the work or to complete the same under the provisions of this section.
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20 1-21 SUSPENSION OF WORK – EXTENSION OF TIME – NO EXTRA COMPENSATION (a) The Director of Public Works shall have the authority to suspend the work wholly or in part, for such period as he may deem necessary, due to unsuitable weather, or to such other conditions as are considered unfavorable for the suitable prosecution of the work or for such time as he may deem necessary due to the failure on the part of the Contractor to carry out orders given or to perform any provisions of the work. The Contractor shall immediately obey such order of the Director of Public Works. (b) Applications for extension of time must be made promptly in writing, stating cause. No delay shall be made the basis in any application for extension of time, unless such delay and the cause thereof shall have been called to the attention of the Director of Public Works in writing within the ten (10) days from the beginning of such delay. Applications for extension of time shall be addressed to the Director of Public Works. (c) Permitting the Contractor to continue and finish the work, or any part of it, after the date to which the time fixed for its completion may have been extended, shall in nowise operate as a waiver on the part of the City or any of its rights under this contract. (d) The Contractor shall receive no compensation on account of any suspension of the work either in whole or in part or for any delay or hindrance herein mentioned except as provided in the Detail Specifications or as otherwise required by law. 1-22 FAILURE TO COMPLETE ON TIME AND LIQUIDATED DAMAGES (a) The Contractor shall pay for each and every day, including Sundays and legal holidays that they shall be in default in completing the whole work to be done under this Contract, the sum named in the Special Provisions, which sum is by the execution of the Agreement mutually agreed upon as liquidated damages which the City will suffer by reason of such default. The City shall have the right to deduct the amount of such damages from any monies due or to become due the Contractor under this contract. (b) It is further agreed that in case the work called for under the contract is not finished and completed in all parts and requirements within the time specified, the City Council shall have the right to extend the time for completion or not, as may seem best to serve the interest of the City; and if it decides to extend the time limit for the completion of the contract, it shall further have the right to charge to the Contractor, his heirs, assigns or sureties and to deduct from the final payment for the work, all or any part, as it may deem proper of the actual cost of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final surveys and preparation of final estimate shall not be included in such charges.
(c) The Contractor shall not be assessed with liquidated damages nor the cost of engineering and inspection during any delay in the completion of the work caused by the acts of God
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21 or of the public enemy, acts of the City, fire, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather or delays of subcontractors due to such causes; provided, that the Contractor shall within ten (10) days from the beginning of any such delay notify the Director of Public Works in writing of the causes of delay, who shall ascertain the facts and the extent of delay, and his findings of the facts thereon shall be final and conclusive.
1-23 CHANGES
(a) If either the Director of Public Works or the Contractor on account of conditions that develop during the progress of the work finds it impracticable to comply strictly with these specifications, the Director of Public Works may prescribe a modification of requirements of methods of work. For such purposes, the Director of Public Works may at any time during the life of the contract, by written order make such changes as he shall find necessary in the design, line, grade, form, location, dimensions, plan or material of any part of the work or equipment hereinafter specified, or in the quantity or character of the work or equipment to be furnished. If such changes increase or diminish the quantity or amount of work to be done, they shall not constitute the basis for a claim for damages or anticipated profits on the work that may be dispensed with; provided, that if such changes or alterations render useless, any work already done or materials already furnished or used in the work, the Director of Public Works shall make reasonable allowance therefore, which action shall be binding upon both parties.
(b) In the event of increasing or decreasing of work, the total amount of work actually done or materials or equipment furnished shall be paid for according to the unit price established for such work under the contract, wherever such unit price has been established. In the event no prices are named in the contract to cover such changes or alteration, the cost of such changes shall be covered as hereinafter provided for extra work. (c) The City reserves the right to increase or decrease the quantity of any item or portion of work or to omit portions of the work as may be deemed necessary or expedient by the Director of Public Works.
1-24 EXTRA WORK
(a) If during the performance of the contract, it shall, in the opinion of the Director of Public Works, become necessary or desirable for proper completion of the contract to order work done or materials or equipment furnished which in the opinion of the Director of Public Works are not susceptible of classification under the bid items, the Contractor shall do and perform such work and furnish such materials and equipment as extra work, as hereinafter provided. All extra work shall be ordered in writing before it is started. No extra work shall be paid for unless ordered in writing.
(b) Extra work will ordinarily be paid for at a lump sum or unit price agreed upon in writing by the Director of Public Works and the Contractor before the extra work shall be ordered.
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22 (c) Whenever in the judgment of the Director of Public Works extra work or extra material, as the case may be, is not of like character to and is not susceptible of classification under the bid items of the contract as specified, and it is impracticable because of the nature of the work, or for any other reason to fix the price before the extra work order shall be issued, extra work and material, when furnished by the Contractor, shall be paid for at actual necessary cost of materials, supplies, labor (including foremen’s wages), workers’ compensation insurance, contributions made to the State as required by the provisions of the Unemployment Insurance Act, Chapter 352, Statutes of 1935, as amended, taxes paid to the Federal Government as required by The Social Security Act, approved August 14, 1935, as amended and the reasonable value of the use of equipment for the actual time it is used, all as determined by the Director of Public Works, plus fifteen percent (15%) to cover the following:
Profit
General Expenses
All insurance except workers’’ compensation insurance
Excise taxes
Property taxes
Bond premiums
License and inspection fees imposed by any governmental authority Any and all other items of expense not specifically mentioned under subsection (c), herein
The Director of Public Works determination and certification of said actual necessary cost shall be binding and conclusive on the Contractor, and the Director of Public Works shall be deemed the arbiter to determine the cost of such work. (d) If any work or materials be ordered under this section on a cost-plus basis, the Contractor shall, at the times directed during the performing of the work or the furnishing of the materials, render to the Director of Public Works, written reports in prescribed form, showing all items that may enter into the cost, the quantity and the character of each such material, from whom purchased and the net amount paid or to be paid therefore, and such other information as directed. If required, the Contractor shall produce any books, vouchers, other records, or memoranda, which will assist the Director of Public Works in determining the true, necessary cost of the work and materials to be paid for. (e) Any extra work performed hereunder shall be subject to all the provisions of the contract and the Contractor’s sureties shall be bound with reference thereto as under the original contract.
1-25 COST BREAKDOWN
Within ten (10) days after commencing work, the Contractor shall submit to the Director of Public Works a cost breakdown in duplicate of all unit and lump sum prices under the contract. The breakdown, as approved, may be used by the Director of Public Works to verify the fair value of the work for progress payments.
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23 1-26 PROGRESS ESTIMATES
The Director of Public Works, shall on or about the fifth (5th) day of each calendar month, except as provided in Section 1-23, make in writing and certify to the City Clerk an estimate such as in his opinion shall be just and fair, of the amount and value of the work done by the Contractor and of the amount and value of all acceptable materials furnished and delivered by the Contractor to the site and not used up to that time in the performance of the contract. To the figure thus arrived at, shall be added any amounts due the Contractor for extra work and the amount of any approved claims for extra cost to the date of the progress estimate.
A deduction of five percent (5%) shall be made from the estimated value of the work done and fifty percent (50%) of the value of the materials so estimated to have been furnished and delivered and unused, and from the remainder there shall be further deducted any amounts due the City from the Contractor for supplies or materials furnished or services rendered and any other amounts that may be due the City under the terms of the Contract. From the balance thus determined shall be deducted the amount of all previous payments and the remainder shall constitute the progress estimate for that month.
Such progress estimates shall not be required to be made by strict measurement, but they may be made by measurement or by estimation, or partly by one method or partly by the other, and it shall be sufficient if they are approximate only.
Pursuant to California Public Contract Code §22300, the Contractor has the option of substituting securities for any money that is withheld under this section. 1-27 RETAINAGE FROM MONTHLY PAYMENTS
Pursuant to Public Contract Code §22300, the Contractor may substitute securities for any money withheld by the City to insure performance under the Contract. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City or with a state or federally charted bank as the escrow agent, who shall return such securities to the Contractor upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement between the escrow agent and the City which provides that no portion of the securities shall be paid to the Contractor until the City has certified to the escrow agent, in writing, that the Contract has been satisfactorily completed. The City will not certify that the Contract has been satisfactorily completed until at least thirty (30) days after filing by the City a Notice of Completion. Securities eligible for investment under Public Contract Code §22300 shall be limited to those listed in Government Code §16430 and to bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed to by the Contractor and the City. A copy of Public Contract Code Section 22300 is attached to this bid document and is incorporated as if fully set forth herein. 1-28 PROGRESS ESTIMATES MAY BE WITHHELD
The progress estimates provided for in Section 1-26 hereof may at any time be withheld or reduced if, in the opinion of the Director of Public Works, the Contractor is not diligently and efficiently
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24 endeavoring to comply with the intent of the contract, or if the Contractor shall fail to pay his labor and material bills as they become due.
1-29 PROGRESS PAYMENTS
(a) Upon each progress estimate being made and certified in writing, the City shall, within fifteen (15) days after the date of such estimates, except as set forth in subsection (b) hereof, pay to the Contractor the amount stated in such estimates to be due the Contractor; provided, however, that the City may at all times reserve and retain from such progress payments, in addition to the retained percentage and other amounts above mentioned to be deducted in computing the progress estimated, any sum or sums which by the terms hereof, or of any law of the State of California, it is or may be authorized or required to reserve or retain; and provided further, that no progress estimate or progress payment shall constitute an acceptance of the work or any portion thereof. The percentage deducted as above set forth shall become due and payable with and as a part of the final payment to be made as hereinafter provided.
(b) In the event the contract or any part thereof shall be suspended as provided in Section 1- 20, the retained percentage as provided in Section 1-26, shall become the sole and absolute property of the City to the extent necessary to repay to the City any excess in the cost of the work above the contract price. After issuance of notice to discontinue work, no payments upon progress estimates or otherwise shall thereafter be made the Contractor for the work covered by said notice until completion of the work. 1-30 FINAL ESTIMATE AND PAYMENT
(a) Whenever in the opinion of the Director of Public Works the Contractor shall have completely performed the contract on his part, the Director of Public Works will submit to the Contractor a written statement of the final quantities of contract items for inclusion in the final estimate. The Contractor will be expected to submit his written approval of said proposed final quantities within five (5) days of receipt of the Director of Public Works' statement, or in the event the Contractor disagrees with such written statement, shall within said period of five (5) days file a written statement of all claims, which he intends to present.
(b) Upon receipt from the Contractor of written approval of the final quantities or such written statement of his claims, the Director of Public Works shall make in writing and certify to the City Clerk an estimate in which he shall state, from actual measurements, the whole amount of work done by the Contractor and also the value of such work under and according to the terms of the contract. Within ten (10) days after the date of receipt of the aforesaid approval or statement of claims, the Director of Public Works shall cause to be filed, on behalf of the City, in the Office of the Imperial County Recorder, a Notice of Completion of the work herein agreed to be done by the Contractor. On the expiration of thirty-five (35) days after the filing of such notice of completion of the work, the City shall pay to the Contractor the amount remaining after deducting from the amount of value stated in the first mentioned estimate all prior payments to the Contractor and all
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25 amounts to be kept and retained under the provisions of the contract. (c) All prior estimates upon which partial payments have been made shall be subject to correction in the final estimate. The final estimate and payments made thereunder shall be final and conclusive upon the Contractor.
1-31 PUBLIC WORKS CONTRACTS: ASSIGNMENT TO AWARDING BODY In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professional Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgement by the parties. 1-32 RECOVERY OF DAMAGES
The making of an estimate and payment in accordance therewith shall not preclude the City from demanding and recovering from the Contractor such damages as it may sustain by reason of his failure to comply with the specifications.
1-33 FINAL PAYMENT TERMINATES LIABILITY
The acceptance by the Contractor of the final payment aforesaid shall be a release to the City and its agents from all claim and liability to the Contractor for anything done or furnished for or relating to the work or for any act or neglect of the City or of any person relating to or affecting the work except the claim against the City for the remainder, if any, of the amount kept or retained as provided in Section 1-31.
1-34 NO PERSONAL LIABILITY
No agent of the City shall be personally responsible for any liability arising under the Contract.
No claims shall be made or filed and neither the City nor any of its agents shall be liable for or held to pay any money, except as specifically provided in the contract. 1-35 MONIES MAY BE RETAINED
The City may keep any monies which would otherwise be payable at any time hereunder and apply the same, or so much as may be necessary therefore, to the payment of any expense, losses or damages as determined by the Director of Public Works incurred by the City for which the Contractor is liable under the contract.
1-36 UNPAID CLAIMS
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26 If, at any time prior to the expiration of the period for service of a stop notice, there is served upon the City a stop notice as provided in Civil Code §§9350 et seq., the City shall, until the discharge thereof, withhold from the monies under its control so much of said monies due or to become due to the Contractor under this Contract as shall be sufficient to answer the claim stated in such stop notice and to provide for the reasonable cost of any litigation thereunder; provided, that if the Construction Manager shall, in its discretion, permit Contractor to file with the City the bond referred to in Civil Code §9364, said monies shall not thereafter be withheld on account of such stop notice.
1-37 ADDITIONAL SURETY
If during the continuance of the contract, any of the sureties upon the faithful performance bond in the opinion of the Director of Public Works are/or become insufficient, he may require additional sufficient sureties which the Contractor shall furnish, to the satisfaction of the Director of Public Works, within fifteen (15) days after notice and in default thereof the contract may be suspended and the work completed as provided in Section 1-20 hereof. 1-38 STATE WAGE DETERMINATIONS
(a) As required by Labor Code §§1770 et seq., the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are on file at the office of the City, which copies shall be made available to any interested party on request. The Contractor shall post a copy of such determination at each job site. (b) Attention is directed to the Federal minimum wage rate requirements in the Contract Documents. If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial Relations for similar classifications of labor, the Contractor and subcontractors shall pay not less than the higher wage rate. The Department will not accept lower State wage rates not specifically included in the Federal minimum wage determinations. This includes “helper” (or other classifications based on hours of experience) or any other classification not appearing in the Federal wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractors, the Contractor and subcontractors shall pay not less than the Federal minimum wage rate, which most closely approximates the duties of the employees in question.
(c) In accordance with Labor Code §1775, the Contractor shall, as a penalty to the City, forfeit not more than two hundred dollars ($200) for each calendar day or portion thereof, for each worker paid less than the prevailing rates as determined by the Director for the work or craft in which the worker is employed for any public work done under the contract by him or her or by any subcontractor under him or her.
1-39 PAYMENT OF WAGES
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27 The issuance as payment for wages of any evidence of indebtedness is prohibited unless the same is negotiable and payable on demand without discount. Wages must be paid at least semi-monthly on regular pay days established in advance, and shall include all amounts for labor or services performed by employees of every description as required under the provisions of the California Labor Code.
1-40 WORKING HOURS
The Contractor shall comply with all applicable provisions of Labor Code §§1810 to 1815, inclusive, relating to working hours. The Contractor shall, as a penalty to the City, forfeit twentyfive dollars ($25) for each worker employed in the execution of the Contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one (1) calendar week, unless such worker receives compensation for all hours worked in excess of eight (8) hours at not less than one and one-half (1.5) times the basic rate of pay. 1-41 OVERTIME - NO EXTRA COMPENSATION
Overtime work (i.e., work in excess of eight (8) hours in any one (1) calendar day or work performed on a Sunday or other legal holiday) shall not entitle the Contractor to any compensation for any contract item in addition to that set forth in the Contract for the kind of work performed even though such overtime or legal holiday work may be required under emergency conditions, and may be ordered by the Director of Public Works in writing. In case of extra work ordered by the Director of Public Works under the provisions of Section 1-24 hereof, no additional payment will be made to the Contractor because of the payment by him of overtime or legal holiday rates for such work, unless the use of overtime or legal holiday work in connection with such extra work is specifically ordered in writing by the Director of Public Works and then only to such extent as extra payment is regularly being made by the Contractor to his workers for overtime or legal holiday work of a similar nature in the same locality.
1-42 WORKERS’ COMPENSATION
a) In accordance with the provisions of Labor Code §3700, the Contractor shall secure the payment of compensation to his employees.
b) Prior to beginning work under the Contract, the Contractor shall sign and file with the City the following certification:
“I am aware of the provisions of Section 3700 of the Labor Code which require employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of the Contract.”
(d) Notwithstanding the foregoing provisions, before the Contract is executed on behalf of the City, a bidder to whom a contract has been awarded shall furnish satisfactory evidence that
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28 it has secured in the manner required and provided by law the payment of workers’ compensation.
1-43 CHARACTER OF WORKERS
None but skilled workers shall be employed on work requiring special qualifications. When required in writing by the Director of Public Works, the Contractor or any subcontractor shall discharge any person who is in the opinion of the Director of Public Works, incompetent, unfaithful, disorderly or otherwise unsatisfactory and shall not again employ such discharged person on the work except with the consent of the Director of Public Works. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers. 1-44 PAYROLL RECORDS; RETENTION; INSPECTION; NONCOMPLIANCE PENALTIES; RULES AND REGULATIONS
(a) In accordance with Labor Code §1776, the Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work on the following basis:
1. A certified copy of an employee’s payroll record shall be made available for inspection or furnished to the employee or his or her authorized representative on request.
2. A certified copy of all payroll records enumerated in paragraph 1-44(a) shall be made available for inspection or furnished upon request to a representative of the body awarding the contract, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.
3. A certified copy of all payroll records enumerated in paragraph 1-44(a) shall be made available upon request by the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through either the body awarding the contract, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph 1-44(a)(2) the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the Contractor, subcontractors, and the entity through which the request was made. The public shall not be given access to the records at the principal office of the Contractor. (b) Each Contractor shall file a certified copy of the records, enumerated in paragraph 1-44(a) with the entity that requested the records within ten (10) days after receipt of a written request.
(c) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by the awarding body, the Division of Apprenticeship
29 08/2025/cdz/A25-0144/BidDoc/ImpAveTrafficSignalSynProj Standards, or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual’s name, address, and social security number. The name and address of the Contractor awarded the contract or performing the contract shall not be marked or obliterated. (e) The Contractor shall inform the body awarding the contract of the location of the records enumerated under paragraph 1-44(a) including the street address, city and county, and shall, within five (5) working days, provide a notice of change of location and address. (f) In the event of noncompliance with the requirements of this section, the Contractor shall have ten (10) days in which to comply subsequent to receipt of written notice specifying in what respect the Contractor must comply with this Section. If non-compliance is still evident after the ten (10) day period, then the Contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.
1-45 SAMPLES AND TESTS
At the option of the Director of Public Works, the source of supply of each of the materials shall be approved by the Director of Public Works before delivery is started and before such material is used in the work. Representative preliminary samples of the character and quality prescribed shall be submitted by the Contractor or producer of all materials to be used in the work for testing or examination as desired by the Director of Public Works.
All tests of materials furnished by the Contractor shall be made in accordance with commonly recognized standards of national organizations, and such special methods and tests are prescribed in these specifications.
The Contractor shall furnish such samples of materials as are requested by the Director of Public Works, without charge. No material shall be used until it has been approved by the Director of Public Works. Samples will be secured and tested whenever necessary to determine the quality of material.
1-46 INSPECTION
The Director of Public Works shall at all times have access to the work during construction, and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship and character of materials used and employed in the work.
Whenever the Contractor varies the period, which work is carried on each day, he shall give due notice to the Director of Public Works, so that proper inspection may be provided. Any work done in the absence of the Director of Public Works will be subject to rejection. The inspection of the work shall not relieve the Contractor of any of his obligations to fulfill the contract as prescribed.