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VI. PROJECT SCHEDULE
The following is a tentative schedule for the project:
Release of RFP 08/22/2025
Proposal Due 09/19/2025
Consultant Interview (if needed) Week of October 6th, 2025 Contract Award 10/21/2025
VII. DELIVERABLE ITEMS
The Consultant will be required to verify that all information submitted as services rendered is accurate and current. Furthermore, the Consultant will be required to document the source(s) of all compiled information. All information generated as part of the Consultant's or sub-consultant's work shall become part of City of El Centro record of the project.
VIII. CORRECTIONS
Proposing Consultants are encouraged to amplify the scope of services, to identify any supplemental tasks necessary, and to recommend any alternatives that may enhance the project or reduce costs. Where applicable, consultant is encouraged to describe the anticipated level of effort for eachtask.
IX. DELIVERY OF PROPOSALS
Proposals must be submitted to 307 W. Brighton Ave., El Centro CA 92243 by at 4:30 pm on Friday, September 19, 2025 with subject reading as follows:
Response for City of El Centro On-Call Services RFP
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
On a separate envelope, submit a hard copy Fee Schedule to the same address and by the same date in a sealed envelope marked:
Fee Proposal for City of El Centro On-Call Services
Discipline: (Enter Discipline to be considered here)
Attn: Abraham Campos, PE
Public Works Director/City Engineer
Proposals and Fee Proposals received after the stated deadline will not be accepted. Advance submittals are permitted. The City will not be liable for any costs incurred by the Consultant
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incidental to the preparation of proposals or for developing and carrying out interview presentations.
Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of El Centro and the Consultant selected.
Questions concerning the RFP must be submitted via the Planet Bids portal. All questions must arrive at least ten (10) calendar days prior to the proposal due date to allow time for distributing answers and/or clarifications.
No questions or inquiries may be directed to any individual (s) at the location detailed in this document. All inquiries must be submitted in writing per the process described in this document. Attempts to contact any City employee other than the designated contact for this RFP may result in rejection of a submitted proposal. No questions will be answered after the ten-ten-day period.
X. SELECTION PROCESS
City staff will evaluate the proposals based on effectiveness and efficiency in supporting each of the following items.
1. Overall responsiveness to the RFP
2. Consultant (and project team) qualifications, experience and referenced projects
3. Qualifications, experience and commitment of the project manager and team members. The project manager shall preferably have successfully completed at least three (3) projects of similar nature, complexity, and size during the last 10 years
4. Project understanding, innovative approach and proposed scope of work
5. Ability to deliver the project scope of work within the stated estimated level of effort
6. Project management plan and schedule
7. Ability to sign the City’s Standard Professional Services Agreement and provide theCity’s standard insurance coverages listed therein Based on this evaluation, the City may choose to invite up to three (3) Consultants from each discipline to participate in an oral presentation/interview session or select the Consultant based on the results from the evaluation of the proposal.
In the event the City chooses to conduct interviews as part of the selection process, the selected Consultants will be asked to bring an interview panel including the project manager and up to three (3) (maximum) key staff members who will be directly involved in providing the services. The Consultants selected for the interview will be allowed thirty (30) minutes to present their Consultant experience and project approach. Following the presentation there will be a thirty (30) minute informal question and answer discussion.
At the conclusion of the evaluation, the City may enter into contract negotiations with the top three ranking Consultants. If negotiations with the top-ranking Consultants are unsuccessful, negotiations will terminate and the City may undertake negotiations with the
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fourth-ranked Consultant. City staff then will make recommendations to the City Council, which reserves the right to reject any or all proposals. The selection process will be completed when a contract is executed.
Furthermore, the City reserves the right to reject any or all proposals, and to waive any and all irregularities to choose the Consultant which, in the City’s opinion, best serves the City’s interests. The City will not be liable for any costs incurred by the Consultant incidental to the preparation of proposals or for developing and carrying out interviewpresentations.
All Consultants issued this RFP were previously asked to certify that they would execute a contract with the City of El Centro with no exceptions or additions.
XI. SUBMITTAL REQUIREMENTS
Proposals shall be formatted for 8-1/2” x 11” portrait pages for written materials and 11” x 17” landscape pages for drawings, consisting only of the specified materials requested below. If interviews are required, presentation boards may be used. Presentation boards shall be 30” x 42”, unframed with appropriate scale and identification.
It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Do NOT include marketing brochures or other promotional material not connected with this RFP. Responses must be limited to 30 pages maximum.
To be responsive, each Proposal must include only the following information in the format indicated. Proposals not organized according to the following format may be rejected.
1. Cover with title and date
2. Cover Letter that documents the proposal offer, lists subconsultants and their roles, location of office where work will be done, is signed by an officer of the Consultant (or by another person with authority to act on behalf of and bind the Consultant), and indicates the contact person for the proposal
3. Table of Contents
4. Executive Summary
5. Approach to satisfying scope of work, which should highlight key issues as well as special processes, tools and lessons learned that will be applied
6. Scope of Work based on the respective discipline above
7. Availability to meet the expected schedule for this work, including current workload and backlog
8. History, general qualifications, employee count by title and discipline, and recent or pending litigation for Consultants and subconsultants
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9. Proposer must provide three (3) references for which Proposer has provided similar services performed in California of the nature and scope as set forth in the RFP within the last five (5) years. Include name of business, name of contact person, telephone number of contact person, and description and date of services provided. References for public agency projects are preferred.
10. Qualifications of Project Manager and Key Staff of Consultant and subconsultants, including individual resumes listing required licenses, credentials and relevant experience addressing qualifications requirements specified herein, with relevant experience focused on similar projects completed within the last 10 years. City will place considerable emphasis on the commitment by the Proposer to provide qualified personnel for the services being considered. The Proposer shall furnish resumes in outline form for the key personnel committed to this account. Proposer shall also include the number and type of additional support personnel who will be providing services. The substitution or addition of individuals shall be allowed only with prior written approval of the City.
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EXHIBIT A
CIVIL ENGINEERING – GENERAL AND WATER AND WASTEWATER
TREATMENT. EXPANDED SCOPE
1.0 Scope of Work
The Scope of Work shall include, but not limited to the following tasks:
In general, the Consultant shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates) for various projects on an as-needed basis.
The Consultant shall provide a detailed schedule of the assigned project upon issuance of a Task Order of that particular project. The Consultant shall also provide all field survey works required to complete the designs. In addition to scope of work items necessary to complete the design of approved CIP projects, the selected consultant shall also provide specific Engineering Technician services. The services to be provided are enumerated below.
The Consultant’s services shall include, but are not limited to, the following:
1. Research existing records of utility companies and agencies and coordinate the proposed improvements with existing field conditions.
2. Prepare all documentation required to obtain permits from any and all agencies having jurisdiction of the project.
3. Conduct an environmental assessment for each project and prepare all documentation required to comply with the California Environmental Quality Act (CEQA).
4. Provide all field survey and topographic work necessary to complete the design effort.
Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey field notes shall be on forms provided by the City, shall be neatly completed in pencil, and shall become property of the City upon completion of the project. Informal field investigations including marking of removal areas may be required for some of the sidewalk, curb and gutter, and pavement replacement projects.
5. Complete the design of projects including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant.
6. All preliminary and bid sets of plans shall be plotted on bond or velum using the AutoCAD program. All drawings shall be completed per the City of El Centro CADD Standards
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7. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultant’s licensed professional engineer in responsible-charge of the project. These signed originals will then become the property of the City.
8. The Consultant shall provide support services as needed during the bidding and construction phases of the project, including:
A. The Consultant shall respond to bidder inquiries during the bidding process, including preparation of any addenda. Upon award of the construction contract, the Consultant shall attend the pre- construction meeting.
B. The Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. The Consultant shall complete shop drawings reviews within one (1) week of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.
C. The Consultant shall respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.
D. The Consultant shall provide periodic field reviews and bring to the attention of the City of El Centro any defects or deficiencies in the work by the construction contractor which the Consultant may observe. The Consultant shall have no authority to issue instruction on behalf of the City of El Centro, or to deputize another to do so.
9. Upon the completion of construction, as-builts shall be submitted to the City. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations.
Once plans have been updated, a signed set of as-built mylars shall be submitted to the City with an electronic copy (in AutoCAD and pdf formats) of the final as-built drawings via CD or e-mail.
10. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in-house staff and/or sub-consultants. Incomplete (not meeting targeted completion) or poor-quality work will not be accepted. The Consultant will need to revise the documents within a revised schedule set by the City, which may require overtime. No additional regular or overtime hours shall be approved for the required revisions.
11. Attend meetings with the City staff as required.
12. Coordinate plan check, design topics, permits and any other issues with the City, other Agencies, and all utility companies as required. The Consultant shall be the liaison with affected agencies.
13. The Consultant shall be responsible for to reviewing and approving addenda and clarifications to plans and specifications.
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1.1 Preliminary Design
Review available record plans, existing/proposed conditions and requirements. Attend the Field Review Meeting; prepare Field Review Report
Conduct a field survey in order to confirm the accuracy of any existing drawings, surveys, streets, and utility locations data obtained. Consultant is expected to conduct additional surveys based on the project requirements.
Consultant shall prepare a preliminary Design Report (PDR) of alternatives, preliminary cost estimate and preferred alternative.
1.2 Development of Detail Plans, Specifications and Estimate (PS&E):
All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of Caltrans, APWA and the City, and shall be made available to the City at stages specified in the milestone schedule and upon request.
Construction plans shall adhere to City of El Centro Standard Construction Drawing standards.
The Consultant shall produce, at the Consultant’s sole cost and expense, blank reproducible sample plan sheets and any needed standard drawings. Standard drawings and standard plans shall be incorporated into the Contract Plans where applicable.
Each plan sheet shall bear the State of California Registered Professional Engineer registration seal within signatures, license number and registration certificate expiration date of the Engineer who is in responsible charge for developing the plan. Each plan sheet shall be signed by the engineer who performed the independent plan check.
Consultant shall prepare complete contract specifications based on the Manuals/Standards section
2.4. A list of contract pay items with the descriptions, item codes and estimated quantities shall be included in the front of the special provisions.
The Consultant shall prepare quantity calculations for items that are applicable to this project, and prepare cost estimates.
Quantities for all contract pay items shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field inspectors during construction.
Electronic files for all structural details and calculations shall be submitted at the end of the contract or when requested by the City.
All electronic software developed, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.
1.3 Environmental Documents and Permit Compliance
Specific environmental documentation work as may be required by the funding agency and the City including, but not be limited to the following: prepare Preliminary Environmental Study (PES), CEQA compliance documentation, technical studies, , NPDES permit, Regional Board Section 401 certification, any coordination as required completing the environmental NEPA and
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CEQA work, and any encroachment permits required for the project from agencies such as Caltrans, County of Imperial, the City and any other having jurisdiction.
1.4 Utility Research and Coordination
(1) Research and obtain file copy of utility maps within the project limits for existing and/or proposed facilities.
(2) Prepare preliminary plans with utility notices/questionnaires to be sent to utility companies. (3) Plot existing and proposed utilities in plan (and profile when applicable) (4) Monitor response of utility notices received by the City and then make recommendations for mitigating conflicts.
(5) Attend coordination meetings when required regarding adjustments and relocations. (6) Pothole information, where required, shall be coordinated by the Consultant.
1.5 Construction Bidding Phase
Bidding procedures will be the responsibility of the City. While the PS&E construction package is being advertised for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any items requiring interpretation in the drawings or specifications are discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City, or by a covering change order after the award of the construction contract.
1.6 Construction Support Phase (As Needed)
(1) All construction support work shall be coordinated with the City. (2) Consultant shall furnish, at the consultant’s sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. The original tracing(s) of the drawings and contract wording for the change orders shall be submitted to the city for duplication and distribution. (3) Consultant will receive written notification of the award of a construction contract. Upon such notification, Consultant will proceed with the services required by the Agreement. (4) Consultant is required to attend the pre-construction meeting with the successful construction contractor upon notification by the City.
(5) Consultant shall review and approve all submittals and shop plan drawings required supporting the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt.
(6) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe.
Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so.
(7) The Consultant shall prepare and deliver to the City the final as-built plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.
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1.7 Description of Required Services
All work shall be performed in conformance with the State of California and/or City of El Centro policies, procedures and standards.
Consultant shall carry out the instructions received from the City and shall cooperate with the City and other involved agencies.
The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement.
Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.
Consultant or its sub consultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City.
The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that of similar types produced by the State and set forth in related Caltrans manuals. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files.
2.0 Construction Plans
2.1 60% PS&E (Unchecked Details)
Unchecked plan details shall consist of 60% design and detailed plans ready for the independent design check.
Three sets (3) full size (24”x36”) of design plans. The following submittals may be submitted electronically: draft SSP, preliminary quantities and estimates, pay item list, and design calculations.
2.2 100% PS&E
The Consultant shall submit the following documents for review and approval: Four sets (4) full size (24”x36”) signed and sealed prints of checked design Electronic copies of Special Provisions Electronic copies of cost estimate and check quantity calculations Electronic copies of design calculations
Electronic copies of design check calculations
Other reports as needed by the City of El Centro
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The City will review and comment on the PS&E package as soon as possible. The turnaround goal is within four (4) weeks of receipt of the complete PS&E package. One (1) copy of those documents with comments will be returned to the Consultant.
2.3 Final PS&E
The Consultant shall submit the following documents for review and approval:
Electronic sets of signed final design plans
Electronic copies of signed final specifications
Electronic copies of final cost estimate and final quantity calculations Electronic copies of final design calculations
Electronic files in its original format and in PDF of all plans, specifications, and estimates
2.4 Manuals/Standards
Where applicable, engineering design of all PROJECT improvements shall be compatible and in accordance with the following as applicable:
Caltrans Highway Design Manual
Caltrans Standard Plans
Caltrans Standard Specifications
Imperial County Hydrology Manual
American Public Works Association Standard Specifications for Public Works Construction American Public Works Association Standard Plans
American Water Works Association
City of El Centro Standard Plans
San Diego Regional Standard Drawings
It will be the responsibility of the Consultant to verify that it has received the latest version or update of these documents.
Plans for the improvements on the State Highway shall be prepared in accordance with Caltrans recommended practice for detailing and scope of work. Caltrans Standard plans shall be utilized where applicable and may be called out on the plans as reference.
Local street improvement plans shall adhere to City of El Centro Standard Plans and the Standard Specifications for Public Works Construction. Plans shall be computer drafted in AutoCAD compatible format and shall adhere to the current City of El Centro Public Works Department CAD standards.
The Consultant’s work will be subject to inspections by representatives of the City, County, State and FHWA
2.5 Coordination
Coordination with the City, other consultants and other involved agencies will be required to
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achieve compatible designs, phasing of construction with existing or designed conditions, and timely delivery of the contract PS&E. Coordination may include, but not be limited to, coordination with Caltrans, FHWA, Regional Water Quality Control Board and other agencies.
The City will decide the manner in which the coordination of individual matters is undertaken. At the City’s option, coordination efforts may be performed by the Consultant’s direct contact, by the Consultant acting though the City or by the City only. When coordination efforts require Agreement, such Agreement shall be coordinated through the City.
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EXHIBIT B
SAMPLE PROPOSAL EVALUATION FORM
CONSULTANT/FIRM NAME:
Criteria Max Points Rating
Understanding of the work to be done 25
Experience with similar kinds of work 25
Quality of staff for work to be done 15
Capability of developing innovative or advanced
techniques
10 Familiarity with state and federal procedures 10
Financial responsibility 10
Familiarity with local and regional approving
agencies
5 Total 100
Evaluator Contract Manager
Print Name: Initials:
Signature: Date:
Date:
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EXHIBIT C
SAMPLE DESIGN PROFESSIONAL SERVICES AGREEMENT
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EXHIBIT D
LEVINE ACT STATEMENT
Levine Act Statement
***PRIME PROPOSER AND SUBCONSULTANTS MUST SUBMIT A SIGNED LEVINE ACT STATEMENT***
California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $500 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.
This prohibition applies to contributions to the officer, or received by the officer on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.
This statement must be provided for the company and for each consultant who will work with the City.
City of El Centro Council Members as of the date of this RFP are as follows:
Mayor Sonia Carter
Mayor Pro-Tem Marty Ellett
Sylvia Marroquin
Claudia Camarena
Michael Crankshaw
1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $500 to any City of El Centro Council Memberin the 12 months preceding the date of the issuance of this RFP? YES NO
If yes, please identify the Council Member:
2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $500 to any City of El Centro Council Member in the three months following the award of the contract? YES NO
If yes, please identify the Council Member:
Answering yes to either of the two questions above does not preclude City of El Centro from awarding a contract to your firm. It does, however, preclude the identified Council Member from participating in the contract award process for this contract.
DATE (SIGNATURE OF CONSULTANT)
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EXIBIT E
SAMPLE TASK ORDER
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12/2025/cdz/A25-0201/Reso/ConsultantAgreement/TheHoltGroup 1 RESOLUTION NO. 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
CENTRO APPROVING A DESIGN PROFESSIONAL SERVICES
AGREEMENT WITH THE HOLD GROUP, INC. FOR ON-CALL
CIVIL ENGINEERING WATER AND WASTEWATER TREATMENT
SERVICES
WHEREAS, on-call professional Civil Engineering-Water and Wastewater Treatment services agreements are an effective way to retain consultants to ensure that public works projects and programs are delivered in a timely and cost-effective manner; and WHEREAS, pursuant to City Code Section 2-174, the City of El Centro (“City”) identified a need for on-call, specialized Civil Engineering-Water and Wastewater Treatment consulting services and released a Request for Proposal for such services through the City’s Public Works Department; and
WHEREAS, on October 3, 2025, the City received proposals which were evaluated and ranked to determine the most qualified consultants; and WHEREAS, The Holt Group, Inc., (“Consultant”) was amongst those consultants chosen to enter into an on-call agreement with the City; and
WHEREAS, such services will be awarded on a Task Order basis as the budget allows; and
WHEREAS, it is necessary for the City Council of the City of El Centro, California (the “City Council”) to approve a Design Professional Services Agreement with Consultant for OnCall Civil Engineering – Water and Wastewater Treatment Services (“Agreement”); and WHEREAS, the City Council finds that its approval of the Agreement is in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL CENTRO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. That the foregoing is true, correct and adopted.
2. That the City Council authorizes the Agreement in a not-to-exceed amount of one million dollars ($1,000,000) for the total term of the Agreement (for two years, with the possibility of up to three (3) one-year extensions), with the understanding that services will be provided on an as-needed basis and Task Order basis as further set out in the Agreement, with no guarantee of any level of effort from Consultant.
3. That the City Manager is hereby authorized to sign the Agreement on behalf of the City, a copy of which is on file in the Office of the City Clerk.
4. That the Public Works Director is hereby authorized to execute Task Orders up to fifty thousand dollars ($50,000) each for budgeted projects.
12/2025/cdz/A25-0201/Reso/ConsultantAgreement/TheHoltGroup 2
5. That the City Manager is hereby authorized to execute Task Orders for budgeted projects above fifty thousand dollars ($50,000) and under two-hundred thousand dollars ($200,000); task orders above that amount shall be approved by the City Council.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of El Centro, California, held on the day of , 2026.
CITY OF EL CENTRO
By___________________________
Sonia Carter, Mayor
ATTEST:
By____________________________
Norma Wyles, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By_______________________________
Elizabeth L. Martyn, City Attorney
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL ) ss
CITY OF EL CENTRO )
I, Norma Wyles, City Clerk of the City of El Centro, California, do hereby certify that the foregoing Resolution No. 26- was duly and regularly adopted at the regular meeting of the City Council of the City of El Centro, California, held on the day of , 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
By___________________________
Norma Wyles, City Clerk
City Council of the City of El Centro
1275 W. Main Street
El Centro, CA 92243
SUBMITTED
ACTION ITEM (ID # 2025-433)
Item: 10.
Meeting: 1/6/2026 3:30 PM
Department: City Manager
Category: Action Item
Prepared by: Cindy De Zilwa,
Management Assistant
Department Head: Robert Sawyer
DOC ID: 2025-433
Community Sponsorship - Soroptimist International of El Centro CITY MANAGER'S RECOMMENDATION:
Discussion and any necessary action regarding the community sponsorship request from Soroptimist International of El Centro.
FISCAL IMPACT:
Funding is available from the Community Sponsorship Fund, 1201-610139. Available balance is $2,089.
STRATEGIC PLANNING PROGRAM 2022-2027 RELATION:
DUE DILIGENCE CHECK FOR CONTRACTORS/CONSULTANTS: DID THE
DEPARTMENT VERIFY CURRENT EL CENTRO BUSINESS LICENSE,
CONTRACTOR'S LICENSE, REFERENCE CHECKS, INSURANCE, ETC.:
N/A
BACKGROUND:
Soroptimist International of El Centro, founded in 1940, has been empowering women and girls in the Imperial Valley for over 80 years. As part of Soroptimist International of the Americas, they share a global mission: to provide women and girls with access to the education and training they need to achieve economic empowerment and support one another, especially those facing significant obstacles.
Through scholarships, mentorship, and career exploration programs — including their signature, Live Your Dream Awards, Dream It, Be It: Career Support for Girls, and the STEAM WARS & Beyond Conference.
DISCUSSION:
In January 2025, STEAM WARS & Beyond launched across Imperial Valley, inspiring local high school girls to build confidence, ambition, and interest in STEM careers. The success of this event sparked STEAM WARS & Beyond, a year-round series to follow-up workshops to keep the momentum going. The 2nd Annual STEAM WARS & Beyond is scheduled to take place on January 24, 2026, at Central Union High School STEM Building.
This education conference empowers girls ages 11–18 to explore career pathways in science, technology, engineering, arts, mathematics, and related fields. This program connects students with mentors, hands-on workshops, and real-world career exposure, helping build confidence, leadership skills, and future-ready aspirations. This conference is free and open to the public. The program not only benefits the students and residents of El Centro, but Imperial Valley residents by providing a high-impact educational experience.
The sponsorship levels are as follows:
• Bronze Naboo Senator - $500
• Silver Jedi Council - $1,000
• Gold Rebel Alliance - $2,500
• Platinum Galactic Empire - $5,000
• Legacy of the Force - $10,000
The City Manager's Office has reviewed the application and the requirements of the policy statement have been met. The Mayor has reviewed the request and recommends that Council consider a sponsorship in the amount of $500.
CONCLUSION:
Staff seeks direction and necessary action regarding the requested community cash sponsorship.
ATTACHMENTS:
1. Sponsorship Application
2. Sponsor Packet