El Cerrito City Council
October 17, 2023

Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

TUESDAY, OCTOBER 17, 2023
SPECIAL CITY COUNCIL MEETING (5:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito Join Via Zoom:
https://us06web.zoom.us/j/89498217087?pwd=WVNjQWlPZ3RybVI3UTk2N3pmbmxQUT09 Meeting ID: 894 9821 7087 Password: 830489 Dial in: 1-408-638-0968 REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Join Via Zoom:
https://us06web.zoom.us/j/84084043280?pwd=NlY2eGRwS2ZQbzY4QmtyeXJnajg1UT09 Meeting ID: 840 8404 3280 Password: 448839 Dial in: 1-408-638-0968 View (Regular Meeting Only):

1. Cable T.V. Broadcast on KCRT Channel 28

2. Livestream Online at www.el-cerrito.org/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations. Closed Captions available via zoom.

Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Public Comment via zoom has been suspended.

Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting. 5:00 PM ROLL CALL - CONVENE SPECIAL CITY COUNCIL MEETING

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Agenda Packet Page 1 of 167
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

2. ORAL COMMUNICATIONS FROM THE PUBLIC
All persons wishing to speak should sign up with the City Clerk. Remarks are typically limited to 3 minutes per person and to items on the special meeting agenda only.

3. CLOSED SESSION CONFERENCE WITH NEGOTIATORS
Government Code Section 54856.8
Property: A portion of City property adjacent to the east side of the El Cerrito Plaza BART Station between Central Avenue and Fairmount Avenue Agency negotiators: Melanie Mintz, Community Development Director, Community Development Department; Sky Woodruff, City Attorney, City Management
Negotiating parties: BART and The Related Companies of California, LLC Under negotiation: Price and terms
Contact: Sky Woodruff, City Attorney, City Management

4. ADJOURN SPECIAL CITY COUNCIL MEETING
6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

5. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Agenda Packet Page 2 of 167
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

6. PRESENTATIONS
A. Annual Sundar Shadi Garden Club Awards
Action Proposed: Receive and file a brief presentation and acknowledgement of contest winners.

Contact: Pamela Austin, El Cerrito Garden Club Representative

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

A. Shelter in Place Education Day Proclamation
Action Proposed: Approve a proclamation recognizing November 1, 2023 as Shelter in Place Education Day in El Cerrito.

Contact: Holly M. Charléty, City Clerk, City Management B. Ujima Lodge #35 Proclamation
Action Proposed: Approve a proclamation recognizing Ujima Lodge #35 on its 102nd anniversary.

Contact: Holly M. Charléty, City Clerk, City Management C. Bullying Prevention Month and Unity Day Proclamation Action Proposed: Approve a proclamation declaring October as National Bullying Prevention Month and October 18, 2023 as Unity Day in the City of El Cerrito.

Contact: Andrea Dwyer, Childcare Supervisor, Recreation Department D. 70th Anniversary of St. Peter Christian Methodist Episcopal Church Action Proposed: Approve a proclamation recognizing the 70th anniversary of St. Peter Christian Methodist Episcopal Church of El Cerrito.

Contact: Holly Charléty, City Clerk, City Management
E. Committee on Aging Appointment
Agenda Packet Page 3 of 167
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

Action Proposed: Approve a Committee on Aging recommendation to appoint Linda Cain to the Committee on Aging, effective October 17, 2023.

Contact: Bridget Cooney, Recreation Supervisor, Recreation Department
F. Resolution to Authorize the Purchase of an Emergency Replacement Generator for Station 52 and appropriate an amount not to exceed $75,000.

Action Proposed: Adopt a Resolution amending the Fiscal Year 2023- 2024 adopted budget to appropriate $75,000 from the general fund balance to purchase a renewable diesel emergency back-up generator at Fire Station 52, and authorize the City Manager to execute a purchase agreement with Leete Generator LLC.

Contact: Eric Saylors, Fire Chief; Joseph Torres, Battalion Chief, Fire Department
G. Authorization of Agreement for the Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program of 2019 for the El Cerrito Plaza BART Transit-Oriented Development
Action Proposed: Adopt a resolution authorizing the City Manager to execute a standard agreement and all other required documents for the Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program (IIGC) with the California Department of Housing and Community Development (HCD) to support the El Cerrito Plaza Station TransitOriented Development (TOD) Project.

Contact: Aissia Ashoori, Housing Manager; Melanie Mintz, Community Development Director, Community Development Department
H. Resolution Authorizing Execution of a Grant Pass-through Agreement Between the City and BART to Receive Funding from BART for Transportation Infrastructure Planning, Design, and Construction Around the El Cerrito Plaza BART Station.

Action Proposed: Adopt a resolution authorizing the City Manager to 1) execute a grant pass-through agreement with the San Francisco Bay Area Rapid Transit District (BART) to receive grant funding from the Transit and Intercity Capital Rail Program (TIRCP) Cycle 5, which was awarded to BART, in an amount not to exceed $250,000 for the first allocation; and 2) authorize the City Manager to execute amendments to this agreement to receive additional allocations of grant funding from Agenda Packet Page 4 of 167
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

TIRCP Cycle 5 for an amount not to exceed $10,000,000.

Contact: Jarrett Mullen, Sustainable Transportation Program Manager; Sean Moss, Planning Manager; Melanie Mintz, Community Development Director, Community Development Department
I. Consulting Services Agreement with Ghirardelli Associates for the El Cerrito Del Norte Transit-Oriented Development Complete Streets Improvement Project, City Project No. C4014, Federal Project No.

CML-5239(029)
Action Proposed: Adopt a resolution authorizing the City Manager to execute a Consulting Services Agreement with Ghirardelli Associates (Ghirardelli) to provide construction management services for the El Cerrito Del Norte Transit-Oriented Development Complete Streets Improvement Project, City Project No. C4014, Federal Project No. CML 5239(029) in the amount of $1,584,372.83 and approve a contingency amount not to exceed $110,000.

Contact: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
J. Monthly Disbursement and Check Register Report for September 2023
Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of September 2023.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
K. FY 2023-24 First Quarter Cash and Investment Report
Action Proposed: Receive and file the City's first quarter cash and investment report for the period July 1, 2023 through September 30, 2023.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department

8. PUBLIC HEARINGS

9. POLICY MATTERS
Agenda Packet Page 5 of 167
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger

A. FY 2022-23 General Fund Budget Quarterly Update through June 2023
Action Proposed: Receive and file the FY 2022-23 General Fund Budget Quarterly Update through June 2023.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
B. Wildfire Safety and Preparedness
Action Proposed: Receive and file a presentation from the El Cerrito Fire Department with information on wildfires, including threats, impacts, prevention, and safety and provide staff direction on wildfire safety preparedness programs.

Contact: Eric Saylors, Fire Chief, Fire Department

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, November 7, 2023 at 6:00 p.m.

The City of El Cerrito serves, leads and supports our diverse community by providing exemplary and innovative services, public places and infrastructure, ensuring public safety and creating an economically and environmentally sustainable future.

Agenda Packet Page 6 of 167
Agenda Item No. 7.A.

EL CERRITO CITY COUNCIL PROCLAMATION
Proclaiming November 1, 2023 as Shelter-in-Place Education Day in El Cerrito WHEREAS, public and private schools and childcare centers throughout Contra Costa County will be participating in the Shelter-in-Place Drill on November 1st; and

WHEREAS, Contra Costa Community Awareness Emergency Response Group (CAER) is sponsoring the 22nd Annual Shelter-in-Place Drill and assisting schools and childcare centers with their emergency preparedness; and WHEREAS, emergency response agencies including fire, sheriff and health officials all recommend Shelter-in-Place as the immediate action to take in case of a hazardous release; and
WHEREAS, the Shelter-in-Place Drill increases public awareness about Shelterin-Place as a protective action and gives students and teachers practice in implementing this important procedure; and
WHEREAS, the County Office of Education has endorsed the Shelter-in-Place Drill and encouraged all sites to participate; and
WHEREAS, the City Council of the City of El Cerrito recognizes the importance of preparing for emergencies and encourages participation in the Contra Costa CAER Group’s public education efforts.

NOW THEREFORE, the City Council of the City of El Cerrito, in support of the parents, teachers, students and staff that will be participating with hundreds of other schools and childcare centers in the Shelter-in-Place Drill, does hereby proclaim November 1, 2023 as “Shelter-in-Place Education Day.”
Dated: October 17, 2023

___________________________
Lisa Motoyama, Mayor
Agenda Packet Page 7 of 167
Agenda Item No. 7.B.

EL CERRITO CITY COUNCIL PROCLAMATION
Recognizing Ujima Lodge #35 on Its 102 Year Anniversary in Prince Hall Masonry WHEREAS, Ujima Lodge #35 can trace its roots back to October 29, 1921 when Ashlar Lodge No. 35 was instituted, and later constituted on June 6, 1922 under Most Worshipful Past Grand Master James H. Wilson; and

WHEREAS, Ujima Lodge #35 has in its lineage Most Worshipful Past Grand Master William D. Leach who served as Grand Master 1981-1984; and WHEREAS, Ujima Lodge #35 is the oldest Prince Hall Lodge still in existence in Contra Costa County; and
WHEREAS, Ujima Lodge #35 has met in El Cerrito for approximately 50 years; and
WHEREAS, Ujima Lodge #35 has participated in the El Cerrito Martin Luther King Parade for over 12 years; and
WHEREAS, through its hunger abatement program Ujima Lodge #35 has served tens of thousands of meals to those in need and has previously served community breakfast for 16 years; and
WHEREAS, Ujima Lodge #35 currently meets at the Veterans Hall on 6401 Stockton Street every 2nd and 4th Friday of the month; and WHEREAS, Ujima Lodge #35 has and will continue to make a positive impact in El Cerrito.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby commend and congratulate Ujima Lodge #35 on its 102nd anniversary.

Dated: October 17, 2023

___________________________
Lisa Motoyama, Mayor
Agenda Packet Page 8 of 167
Agenda Item No. 7.C.

EL CERRITO CITY COUNCIL PROCLAMATION
Recognizing October as National Bullying Prevention Month and October 18th as Unity Day
WHEREAS, bullying is the aggressive use of power targeting another person or group of people with repeated, unwanted words or action, hurting them emotionally or physically; and
WHEREAS, bullying occurs in neighborhoods, playgrounds, schools, and online through technology; and
WHEREAS, various researchers have concluded that bullying is the most common form of violence, affecting millions of American children and adolescents annually; and WHEREAS, targets of bullying are at increased risk for depression, anxiety, sleep difficulties, lower academic achievement, and dropping out of school and students who are repeatedly bullied often fear such activities as riding the bus, going to school, interacting online, and attending community activities; and WHEREAS, children who bully are at greater risk of engaging in more serious violent behaviors; and
WHEREAS, Unity Day promotes kindness, inclusion, and acceptance for all people and provides bullying awareness and prevention resources for residents in El Cerrito and neighboring communities; and
WHEREAS, children and staff in El Cerrito Recreation programs will wear orange on Unity Day, Wednesday, October 18, 2023 and take a stand against bullying. Children and staff will enjoy crafts and activities to demonstrate inclusion and kindness.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby proclaim October as National Bullying Prevention Month and October 18, 2023 as Unity Day in El Cerrito and encourages all schools, students, parents, recreation programs, religious institutions, businesses, and community organizations to engage in a variety of awareness and prevention activities designed to make our communities safer for everyone.

Dated: October 17, 2023
___________________________
Lisa Motoyama, Mayor
Agenda Packet Page 9 of 167
Agenda Item No. 7.D.

EL CERRITO CITY COUNCIL PROCLAMATION
Recognizing the 70th Anniversary of the St. Peter Christian Methodist Episcopal Church of El Cerrito
WHEREAS, In 1953, Bishop F. L. Lewis assigned Rev. James S. Belcher to start a Mission Church in South Richmond, California; and
WHEREAS, the first worship service was held in the home of Alcus and Lillie Moreland at the corner of 53rd & School Streets in Richmond, CA; and WHEREAS, the foundation began to form in 1956 and has grown to what is now named South Richmond C.M.E. Church; and
WHEREAS, in 1959, still under the administration of Rev. John B. Spearman, Sr., the congregation was able to build a new church at 5324 Cypress Avenue in the City of El Cerrito, CA; and
WHEREAS, subsequently the name was changed to St. Peter Christian Methodist Episcopal Church.; and
WHEREAS, in 1988 St. Peter’s, in conjunction with the National Association of the Advancement of Colored People (NAACP) began the Dr. Martin Luther King Parade and Rally in the City of El Cerrito; and
WHEREAS, in 1988 the S.H.A.R.E. program was established to give away food in the community to needy families, a program that still exists today; and WHEREAS, for the past 25 years, the Church has served as a polling site for voters; and
WHEREAS, the current reverend, Rev. Dr. Willie McDaniel, also serves as the president of the El Cerrito Branch of the NAACP; and
WHEREAS, St. Peter C.M.E. Church is the only African American Church in the City of El Cerrito; and
WHEREAS, members have served on the City’s Human Relations Commission, the El Cerrito Historical Society, and the El Cerrito High School Archiving Committee.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby recognize the 70th anniversary of St. Peter Christian Methodist Episcopal Church of El Cerrito.

Dated: October 17, 2023
___________________________
Lisa Motoyama, Mayor
Agenda Packet Page 10 of 167

AGENDA BILL
Agenda Item No. 7.E.

Date: October 17, 2023
To: El Cerrito City Council
From: Bridget Cooney, Recreation Supervisor, Recreation Department Subject: Committee on Aging Appointment

ACTION PROPOSED
Approve a Committee on Aging recommendation to appoint Linda Cain to the Committee on Aging, effective October 17, 2023.

BACKGROUND
In June 2023, the City received an application from Linda Cain to serve on the Committee on Aging (COA). After submitting her application, Ms. Cain attended two regular meetings of the COA - in July and September 2023. At their September 20, 2023 meeting, the COA voted unanimously to recommend to the City Council that Ms.

Cain be appointed to the COA.

ANALYSIS
Ms. Cain is a resident of El Cerrito and is passionate about serving the community in which she lives. She brings a variety of relevant experience to the COA, as an active participant in El Cerrito's St. John's and Christ Lutheran one-day per week Senior Centers and actively participated at the El Cerrito Open House and Midtown Senior Centers before they closed. Ms. Cain has been a resident of El Cerrito for over twentynine years. Ms. Cain is a member of an informal group called "Older Adults Education Forever", promoting education for seniors and is interested in issues affecting the aging population. Her experience includes working for the State of California primarily in Human Resources, and the State Department of Education. She has a Masters in Social Work from California State University, Sacramento.

She has attended at least three consecutive regular Committee meetings. If the City Council approves this recommendation, the number of Committee members will be eleven out of a possible membership total of fifteen.

STRATEGIC PLAN CONSIDERATIONS
Approval of Linda Cain to the Committee on Aging will help fulfill the City of El Cerrito Strategic Plan Goal C "Deepen a sense of place and community identity" with the identified strategy "Celebrate the City's diversity by welcoming residents of all ages and cultures and encouraging their civic involvement".

Agenda Packet Page 11 of 167
Agenda Item No. 7.E.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager

Attachments:

Application(s) on File with the City Clerk
Agenda Packet Page 12 of 167

AGENDA BILL
Agenda Item No. 7.F.

Date: October 17, 2023
To: El Cerrito City Council
From: Eric Saylors, Fire Chief; Joseph Torres, Battalion Chief, Fire Department Subject: Resolution to Authorize the Purchase of an Emergency Replacement Generator for Station 52 and appropriate an amount not to exceed $75,000.

ACTION PROPOSED
Adopt a Resolution amending the Fiscal Year 2023-2024 adopted budget to appropriate $75,000 from the general fund balance to purchase a renewable diesel emergency back-up generator at Fire Station 52, and authorize the City Manager to execute a purchase agreement with Leete Generator LLC.

BACKGROUND
During the storms of 2023, Station 52’s generator experienced a catastrophic failure, leaving the station with no available emergency backup power source. Station 52’s generator has far exceeded its expected service life of 20 years (currently 29 years) and is no longer supported by the manufacturer. In addition, Station 52 serves as the backup emergency operation center for the city and currently has no emergency backup power.

ANALYSIS
A Request for Proposal (RFP) for a new station generator was sent to three vendors:

Energy Systems, Peterson Caterpillar, and Leete Generator, and the California State Procurement list was reviewed. Leete Generators of Santa Rosa, CA, met the requirements set forth by the RFP with an estimated cost of $69,481.49, including installation. The generator specifications included an electrical capacity of 60 kW-80kW, single-phase, three-wire, and Fuel (Diesel) Capacity of 250-300 gallons. Ensuring the generator meets all permit requirements set by the Bay Area Air Quality Management District (BAAQMD). Energy Systems did not respond. Peterson Caterpillar's bid included costs of $73,820.00 for the generator, $21,100 for a new fuel tank, and $25,000 for a new platform for the generator for an approximate total of $119,280; and did not include the installation of the generator or submitting for the permit process with Bay Area Air Quality Resource District. Therefore, staff is recommending going forward with Leete Generator.

A new station generator will meet both California Air Resource Board (CARB) and BAAQMD's most current emission standards for 2023. This is accomplished by purchasing a 2024 Kohler Model 60REOZK, which will be equipped with the Kohler Diesel motor model KDI 3404 TCR/70G that meets CARB and BAAQMD emission standards. The proposed generator will be compatible with the City’s transition to renewable diesel fuel.

Agenda Packet Page 13 of 167
Agenda Item No. 7.F.

The proposed generator is encased in a sound-dampening enclosure that employs the latest technology aimed at reducing noise pollution rated at 65 decibels at 60Hz at full load.

STRATEGIC PLAN CONSIDERATIONS
The approval of this contract fulfills Goal B: Achieve Long-Term Financial Sustainability; Goal E: Ensure the Public's Health and Safety; and Goal F: Foster Environmental Sustainability City-wide.

ENVIRONMENTAL CONSIDERATIONS
During the evaluation and planning to purchase a new station generator, we explored all options to ensure the generator would align with Goals E and F of the City's Strategic Plan. This includes meeting new exhaust requirements set forth by the BAAQMD regarding fixed emergency generators in addition to meeting the requirements of using renewable fuel sources versus traditional ultra-low sulfur diesel fuel.

This action is categorically exempt from review under the California Environmental Quality act under Guidelines section 15302, which applies to the replacement of existing facilities with no expansion of capacity.

FINANCIAL CONSIDERATIONS
The cost of the purchase of the proposed generator is $57,175.65. Removal of the outof-service generator and changing over the electrical service to the new generator is $5,000. Recommended in-service testing and maintenance is $3,600. Required BAAQMD permit fees will be approximately $3,557 which brings the total amount to just less than $70,000 with a not-to-exceed amount of $75,000.

This item was identified in the FY 2023-24 Budget as one of the one-time expenditures that would be brought back to the City Council for approval. Staff is therefore requesting an appropriation of $75,000 from General Fund Balance for this purchase.

LEGAL CONSIDERATIONS
This action has been reviewed by the City attorney and meets all California Air Resource Board and Bay Area Air Quality Management District requirements for emergency back-up generators.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Draft Agreement
Agenda Packet Page 14 of 167
RESOLUTION 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING THE FISCAL YEAR (FY) 2023-2024 ADOPTED BUDGET TO APPROPRIATE $75,000

FROM THE GENERAL FUND BALANCE TO PURCHASE A NEW EMERGENCY GENERATOR FOR STATION 52 AND AUTHORIZING THE CITY MANAGER OR HER

DESIGNEE TO EXECUTE A PURCHASE AGREEMENT
WHEREAS, the Fire Department requires an emergency back-up generator for daily operations in the event we lose power; and
WHEREAS, Fire Department emergency generators must be maintained in an always ready state;
WHEREAS, the emergency generator at Station 52 suffered catastrophic damage during the storms of 2023 and is beyond its serviceable life expectancy; and WHEREAS, the Fire Department requested proposals from three vendors for a replacement emergency generator following the City’s procurement policy; and WHEREAS, the purchase of the proposed replacement generator meets all current California Air Resource Board and Bay Area Air Quality Management District emissions standards; and
WHEREAS, a budget amendment is requested to complete the purchase of a generator in FY 2023-2024.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito hereby amends the Fiscal Year 2023-2024 Adopted Budget to appropriate $75,000 from the General Fund Unreserved Fund balance.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute an agreement for purchasing a new emergency generator for Station 52 in an amount not to exceed $75,000.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on October 17, 2023 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Agenda Packet Page 15 of 167
IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Lisa Motoyama, Mayor
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AGENDA BILL
Agenda Item No. 7.G.

Date: October 17, 2023
To: El Cerrito City Council
From: Aissia Ashoori, Housing Manager; Melanie Mintz, Community Development Director, Community Development Department
Subject: Authorization of Agreement for the Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program of 2019 for the El Cerrito Plaza BART Transit-Oriented Development

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute a standard agreement and all other required documents for the Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program (IIGC) with the California Department of Housing and Community Development (HCD) to support the El Cerrito Plaza Station Transit-Oriented Development (TOD) Project.

BACKGROUND
Over the last decade, the City and State have undertaken a variety of policy actions to advance housing production to create new affordable housing opportunities. Through the 2023-31 Regional Housing Needs Allocation (RHNA), the Bay Area is tasked with creating 441,176 of which El Cerrito is allocated 1,391 new units (38% designated as affordable). As the City and region pursue new housing opportunities, infrastructure investments are required to improve accessibility and connectivity not just to housing, but to jobs, transportation, services, and overall economic development.

The Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program (IIGC) is a funding source administered and implemented by the California Department of Housing and Community Development (HCD) to assist with furthering these needed investments.

The purpose of the IIGC Program is to promote housing development on vacant infill parcels by providing financial assistance for capital improvement projects that are an integral part of, or necessary to facilitate, new mixed-use development located in a Catalytic Qualifying Infill Area (CQIA). On November 30, 2022, HCD released the IIGC Request for Concept Proposals as part of a two-phase application process. The City partnered with Related Companies of California (Related) to submit a proposal for the El Cerrito Plaza Station TOD (Project). On March 10, 2023, HCD notified the City that the Project was selected for the Phase II Application process.

On March 15, 2023, HCD issued the Phase II Application Solicitation for approximately $105 million in competitive funding. Given that El Cerrito is located in Contra Costa County, HCD defines our region as a Large Jurisdiction, e.g. those with populations greater than 250,000. The maximum IIGC Program grant award under this category is $45 million with a minimum award of $15 million. The City and Related applied for Phase II funding in April 2023 in the amount of $20,208,715. On August 3, 2023 Round Agenda Packet Page 22 of 167
Agenda Item No. 7.G.
10 awards were released and El Cerrito was one of seven awards announced.

Assembling this application exemplifies the need for cross collaboration between affordable housing developers, local government, and transit agencies to deliver highquality mixed-income housing.

ANALYSIS
TOD Overview
BART owns approximately 8.3 acres at the El Cerrito Plaza BART Station (Station). The site is currently primarily occupied by the Station itself and surface parking lots on three city blocks. The Station is bordered by Fairmount and Central Avenues as well as Richmond, Willow, Liberty, Oak, and Elm Streets. The site consists of four parcels of land (APNs 504-050-012, 504-121-017, 504-122-010, and 501-130-031).

The proposed El Cerrito Plaza BART TOD (Project) is a multi-phase, master plan TOD and public-private partnership between the City, BART and a joint-venture development team between Related California, as the lead affordable housing developer, Satellite Affordable Housing Associates (SAHA) as affordable housing co-developer and resident services provider, and Holliday Development advancing efforts on the market-rate housing phases. The City’s IIGC Phase II application includes funding for two housing phases (Housing Developments) and five Capital Improvement Projects (CIPs). At completion, the TOD master plan will transform approximately 8-acres of existing surface parking lots into 700+ new residential units with approximately 45% on-site affordability for households earning between 30-80% area median income (AMI), a BART replacement parking structure, and improved multi-modal station access including improved bicycle and pedestrian infrastructure along and a series of public, landscaped open spaces and improvements to the Ohlone Greenway. The master plan also incorporates space for a 20,000 square foot public library, pending funding.

IIGC Scope and Funds
HCD defines a Catalytic Qualifying Infill Area as “an area or areas which constitute a large catalytic investment in land that will accommodate a mix of uses, including affordable or mixed-income housing and may include a contiguous area or multiple noncontiguous parcels located within an Urbanized Area.” IIGC guidelines and scoring were driven by the pairing of housing and capital improvement projects that must co-occur for housing development to be successful. IIGC serves to act as gap funding necessary to facilitate necessary infrastructure improvements. As outlined in the Phase II Application, IIGC funds must be located with the CQIA to undertake eligible activities that include the Housing Developments (HD) and Capital Improvement Projects (CIP).

Our IIGC scope includes five identified CIPs within the CQIA and are comprised of a range of eligible costs from site preparation, utility connections, purchase of modular housing modules and parking for new HDs to the creation of new public open spaces, upgraded bus lanes for improved station access, and streetscape improvements. Below is a brief description of each of the proposed CIPs. Table 1 summarizes the funding requested from the IIG Catalyst program and Exhibit 1 illustrates the location of each CIP within the CQIA.

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Agenda Item No. 7.G.

Table 1: IIGC Funding Summary
CIP CIP Scope Funding
Award
1 Bicycle & Pedestrian Improvements: Half-mile east-west protected bike way within the PROW along Central Avenue connecting to San Pablo Avenue.
$1,800,000
2 Transit Station Improvements: Creation of two-way bus only street to support service integration on Oak Street. $4,808,715 3 Parcel A South Parking & Infrastructure HD#1: Site
preparation and grading, utility connections, and podium parking for the first phase of affordable housing.
$6,300,000
4 Parcel C East Parking & Infrastructure HD#3: Site preparation and grading, utility connections, and podium parking for affordable housing.
$2,300,000
5 Fairmount Plaza: Between 15,000-20,000 square feet of landscaped open space providing improved pedestrian
connectivity between the Station and Fairmount Avenue.
$5,000,000
Total IIGC Award $20,208,715
Exhibit 1: Location of CIPs
The City, as the eligible applicant, is the recipient of the IIGC funds. As a condition of funding, the City must adopt the proposed resolution and execute the standard agreement with HCD within two years of the award by August 3, 2025. Prior to commencement of construction, the City will also execute a disbursement agreement with HCD to ensure timely completion of the CIPs and HDs. The disbursement of funds is on a reimbursement basis based on progress payments and all funds must be liquidated by June 30, 2027. As part of the financing structure, the City will enter into a loan agreement with Related for the IIGC funds in the form of a zero percent deferred payment loan, with a term of at least 55 years.

Agenda Packet Page 24 of 167
Agenda Item No. 7.G.

Table 2 lists the performance milestones for the CIPs and HDs under this program and Table 3 provides a summary by phase and schedule.

Table 2: IIGC Performance Milestones
Table 3: El Cerrito Plaza Station TOD Phases & Schedule Phases by
Parcel Housing Type Predevelopment Estimated Construction Phase 1: Parcel
A South 70 units - affordable 2022-2024 2024-2026
Phase 2: Parcel
B Mixed-Use
Up-to 259 units
market-rate
(BART parking garage
+ bike station)
2023-2024 2024-2026
Phase 3: Parcel
C East Mixed
Use
Up-to 84-units –
affordable 2024-2025 2025-2026
Phase 4: Parcel
C West (Mixed
Use - Library)
Up-to 79-units -
affordable 2024-2025 2025-2027
Phase 5: Parcel A
North
Up-to 133 units -
market-rate 2025-2026 2026-2028
Phase 6: Parcel D Up-to 88 units -
moderate 2026-2027 2027-2029
*Total 713 Units
*These figures are estimates; final unit counts and schedules are subject to funding, vertical design, and master plan considerations.

Agenda Packet Page 25 of 167
Agenda Item No. 7.G.

Other Funding Sources
To date, the El Cerrito Plaza Station TOD has secured approximately $28 million in funding, as itemized in Table 4. The City, BART, and developers are continuously exploring additional funding sources to secure the necessary financing. Since the Project is a multi-year, multi-phase process, identifying and securing adequate finance requires a very proactive, persistent financing strategy driven by the numerous layers of loans and grants needed to continue advancing the Project.

Table 4: Other Leveraged Funding Sources
Source Scope Year Status Amount
California State
Transportation
Authority Transit and
Intercity Rail Capital
Program (TIRCP)
To support El Cerrito Plaza
TOD Complete Streets and
multi-modal transportation
access.
2022 Awarded $24M
City of El Cerrito Predevelopment Loan for
Parcel A South 2023 Awarded $350K
Contra Costa County Parcel A South; HOME and
Measure X 2023 Awarded $3.5M

WCCTAC STMP
Program
To support El Cerrito Plaza
TOD multi-modal
transportation access.
2023 Awarded $1M
The IIGC conditional award is contingent on the adoption of the proposed action.

STRATEGIC PLAN CONSIDERATIONS
This funding award and the efforts described herein will assist the City in implementing the following goals of the Strategic Plan: Goal A: Deliver Exemplary Government Services; Goal B: Achieve Long-Term Financial Sustainability; Goal C: Deepen a Sense of Place and Community Identity; and Goal F: Foster Environmental Sustainability Citywide.

ENVIRONMENTAL CONSIDERATIONS
The acceptance of grant funds is not a project pursuant to the California Environmental Quality Act (CEQA). Projects that are funded by this grant will be evaluated under CEQA, as applicable, at the earliest feasible time.

FINANCIAL CONSIDERATIONS
The City is not required to provide additional matching funds for this grant. The time of City employees spent administering the grant is not eligible for reimbursement. However, staff time does support funding for the overall Project.

LEGAL CONSIDERATIONS
This has been reviewed by the City Attorney.

Agenda Packet Page 26 of 167
Agenda Item No. 7.G.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution
Agenda Packet Page 27 of 167
RESOLUTION 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO

AUTHORIZING THE EXECUTION OF A STANDARD AGREEMENT FOR THE INFILL INFASTRUCTURE GRANT – CATALYTIC QUALIFYING INFILL AREA PROGRAM

FOR THE EL CERRITO PLAZA BART TRANSIT-ORIENTED DEVELOPMENT WHEREAS, the City Council goals, objectives, policies and action programs prioritize the City’s housing needs through the El Cerrito General Plan, San Pablo Avenue Specific Plan, Affordable Housing Strategy, Housing Element, Strategic Plan, Climate Action Plan and Economic Development Action Plan; and WHEREAS, the City Council adopted the 2014 San Pablo Avenue Specific Plan (Plan), and updated in 2022, to promote transit-oriented development (TOD) for all income levels, especially new affordable housing; and
WHEREAS, the El Cerrito Affordable Housing Strategy (Strategy), adopted August 17, 2017, identifies four policy pillars for implementation to produce, protect and preserve affordable housing for El Cerrito residents; and WHEREAS, the Strategy includes “Pillar D. Increase Local Funding to Continue Supporting Development of Affordable and Special Needs Housing”; and WHEREAS, in February 2023, the State recognized the City of El Cerrito as a Prohousing jurisdiction for advancing numerous policy actions to remove barriers for affordable housing production and promoting infill development that reduces negative climate change impacts, affirmatively furthering fair housing, and improving quality of life for all Californians; and
WHEREAS, the California Department of Housing and Community Development (Department), issued a Request for Concept Proposals for the Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program dated November 30, 2022, and issued an Infill Infrastructure Grant – Catalytic Qualifying Infill Area Program Guidelines and Notice of Funding Availability, Phase II Application Solicitation on March 15, 2023, and amended March 22, 2023 (collectively, the NOFA), so as to implement Assembly Bill 157 (Chapter 570, Statutes of 2022) which amended the Infill Infrastructure Grant Program of 2019 established by Health and Safety Code section 53559, et seq. The Program provides grant assistance available as gap funding for Capital Improvement Projects, which are an integral part of, or necessary to facilitate the development of, a Catalytic Qualifying Infill Area (CQIA); and
WHEREAS, the City of El Cerrito (“City”) submitted an application to the Department in response to the NOFA (the “Application”) and based on the Application the Department made an award of Program funds (the “Program Award”) pursuant to that certain conditional award letter, dated August 22, 2023.

Agenda Packet Page 28 of 167
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that that the City is hereby authorized and directed to accept and incur an obligation for the Program Award in an amount not to exceed $20,208,715 and to enter into, execute, and deliver an STD 213, Standard Agreement (the “Standard Agreement”), and any and all other documents required or deemed necessary or appropriate to secure the Program Award from the Department and to participate in the Program, including, but not limited to, an affordable housing covenant, a performance deed of trust, a disbursement agreement, and all amendments thereto (collectively, the “Program Award Documents”).

BE IT FURTHER RESOLVED that the City Manager or her designee is hereby authorized to execute the Program Award Documents and all amendments thereto on behalf of the City.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on October 17, 2023 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Lisa Motoyama, Mayor
Agenda Packet Page 29 of 167

AGENDA BILL
Agenda Item No. 7.H.

Date: October 17, 2023
To: El Cerrito City Council
From: Jarrett Mullen, Sustainable Transportation Program Manager; Sean Moss, Planning Manager; Melanie Mintz, Community Development Director, Community Development Department
Subject: Resolution Authorizing Execution of a Grant Pass-through Agreement Between the City and BART to Receive Funding from BART for Transportation Infrastructure Planning, Design, and Construction Around the El Cerrito Plaza BART Station.

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to 1) execute a grant pass-through agreement with the San Francisco Bay Area Rapid Transit District (BART) to receive grant funding from the Transit and Intercity Capital Rail Program (TIRCP) Cycle 5, which was awarded to BART, in an amount not to exceed $250,000 for the first allocation; and 2) authorize the City Manager to execute amendments to this agreement to receive additional allocations of grant funding from TIRCP Cycle 5 for an amount not to exceed $10,000,000.

BACKGROUND
Adopted by El Cerrito City Council and the BART Board of Directors, the 2021 El Cerrito Plaza Transit-Oriented Development Goals & Objectives (Goals) defines the community vision for the El Cerrito Plaza Transit Oriented Development project (ECP TOD). The Goals emphasize the need to provide an expanded bicycle and pedestrian network; minimize the need for BART patron parking replacement; and enable new residents of the development to reduce their reliance on cars, among other stated objectives. Goal E3 calls for the development of an access plan to identify future access needs and strategies, and BART, in response, initiated and completed the 2023 Berkeley El Cerrito Corridor Access Plan (BECCAP).

The BECCAP identifies multimodal transportation capital and operations projects that originated from several sources, including: the City’s 2016 Active Transportation Plan; public feedback received during the BECCAP’s outreach phase; and staffrecommended items. Consistent with the Goals, the BECCAP’s multimodal transportation projects emphasize station access alternatives to driving and parking, such as new and upgraded bicycle and pedestrian linkages and infrastructure to support expanded local bus service. The BECCAP also identifies the on-street parking management program.

The BECCAP’s total station access capital project costs are estimated at approximately $40 million and are summarized in the following table. This cost figure excludes costs associated with the development of BART property, such as the residential buildings, the station transit center and parking garage, and associated site improvements such as Agenda Packet Page 30 of 167
Agenda Item No. 7.H.
utilities and grading. Due to the cost, transportation projects will be planned, designed, and implemented over time as funding is identified and procured.

BECCAP Access Projects Capital Cost Summary
Expanded Local Bus Service - Infrastructure $5,000,000
Complete Streets $31,500,000
Docked Bike Share System $750,000
Parking Management Program $2,000,000
TOTAL $40,000,000

ANALYSIS
Multi-agency collaboration is a cornerstone to the success of the El Cerrito Plaza project. While state law establishes zoning standards at the ECP TOD site, maintaining and improving access to the station requires a partnership between BART and the City.

BART has a demonstrated commitment to assisting the City with planning, funding, and delivering transportation improvements to complement the ECP TOD.

In 2022, BART pursued and was awarded $49 million from the California State Transportation Agency’s (CalSTA) Transit and Intercity Capital Rail Program (TIRCP) grant, Cycle 5. Approximately $24 million of this award is planned to support the El Cerrito Plaza TOD infrastructure, with the remainder allocated to other East Bay TOD projects. Of the $24 million of the TIRCP award assigned to El Cerrito Plaza, approximately $10 million, or a little more than one-third, is intended to support the BECCAP access strategies such as the bicycle and pedestrian linkages and on-street parking management program, which the City will lead. The remaining two-thirds will support infrastructure on BART property, such as the BART station parking garage and bus transit center.

Since bicycle, pedestrian, and parking management infrastructure is primarily in the City right-of-way, the City is best suited to lead the planning, design, approvals, and construction of these projects, in the manner of a typical street improvement project. As such, BART plans to pass the TIRCP funds allocated to projects within the public-rightof-way through to the City. Therefore, the City and BART need to enter into a grant pass-through agreement so the City may receive approximately $10 million in TIRCP funds from BART over the next five to seven years. As part of this pass-through agreement, the City will effectively act as the grant recipient for its portion of the funds.

The pass-through agreement establishes procedures for the City to receive TIRCP grant funding that was awarded to BART and includes the following key provisions:
• No matching City funds are required to access TIRCP funding • Defines City and BART staff roles and responsibilities • Affirms City’s commitment to follow all applicable procurement regulations • Defines recordkeeping and retention requirements, including following the TIRCP reporting requirements and BART’s subgrantee monitoring program • Empowers the City to enter into contracts with third parties Agenda Packet Page 31 of 167
Agenda Item No. 7.H.

The draft agreement establishes an initial pass-through amount of $250,000, which is necessary to support transportation planning and coordinating work with the ECP TOD development team for near-term access improvement planning and design. To access the remaining approximately $9.75 million in the TIRCP assigned to city-led access projects, the agreement would be amended by the City Manager to document future allocations. No matching city funds are required to access this TIRCP funding.

City staff recommend that the City Council authorize the City Manager to: execute a grant pass-through agreement with the San Francisco Bay Area Rapid Transit District (BART) to receive grant funding from the Transit and Intercity Capital Rail Program (TIRCP) Cycle 5, which was awarded to BART, in an amount not to exceed $250,000.00 for the first allocation; and, authorize the City Manager to execute amendments to this agreement to receive additional allocations of grant funding from TIRCP Cycle 5 in an amount not to exceed $10,000,000.00.

STRATEGIC PLAN CONSIDERATIONS
This grant agreement and the efforts described herein will assist the City in implementing the following goals of the Strategic Plan: Goal A: Deliver Exemplary Government Services; Goal B: Achieve Long-Term Financial Sustainability; Goal C:

Deepen a Sense of Place and Community Identity; and Goal F: Foster Environmental Sustainability Citywide.

ENVIRONMENTAL CONSIDERATIONS
Authorization of the filing of the grant application is not a project pursuant to the California Environmental Quality Act (CEQA). Any projects funded by the grant will be evaluated under CEQA, as applicable, at the earliest feasible time.

FINANCIAL CONSIDERATIONS
The City is not required to provide additional matching funds toward this agreement.

The time of City employees spent administering the grant is not eligible for grant funds.

LEGAL CONSIDERATIONS
The grant pass-through agreement and this report have been reviewed by the City Attorney.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution
Agenda Packet Page 32 of 167
RESOLUTION 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE CITY MANAGER TO: EXECUTE A GRANT PASS-THROUGH AGREEMENT WITH

THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT (BART) TO RECEIVE

GRANT FUNDING FROM THE TRANSIT AND INTERCITY CAPITAL RAIL PROGRAM (TIRCP) CYCLE 5, WHICH WAS AWARDED TO BART, IN AN AMOUNT NOT TO EXCEED $250,000.00; AND, AUTHORIZE THE CITY MANAGER TO EXECUTE

AMENDMENTS TO THIS AGREEMENT TO RECEIVE ADDITIONAL ALLOCATIONS OF GRANT FUNDING FROM TIRCP CYCLE 5. THE TOTAL AMOUNT OF GRANT

FUNDING THAT THE CITY WILL RECEIVE, INCLUDING THE INITIAL ALLOCATION

AND ALL ADDITIONAL ALLOCATIONS PURSUANT TO AMENDMENTS APPROVED BY THE CITY MANAGER SHALL NOT EXCEED $10,000,000.00.

WHEREAS, on September 30, 2018 Governor Brown signed Assembly Bill 2923 (AB 2923), establishing transit-oriented development zoning standards on San Francisco Bay Area Rapid Transit District (BART) -owned property in Alameda, Contra Costa, and San Francisco Counties within a half-mile of stations; and WHEREAS, the 2021 “El Cerrito Plaza Transit-Oriented Development Goals & Objectives” (Goals), approved by the City Council of the City of El Cerrito and the BART Board of Directors on November 19, 2019 and October 28, 2021, respectively, emphasize that as part of an AB 2923-enabled development, key transportation needs should be met, including an expanded bicycle and pedestrian network; reduced need for BART patron parking replacement; and managing area parking; and, WHEREAS, the 2023 “Berkeley El Cerrito Corridor Access Plan” (BECCAP) identified multimodal transportation infrastructure projects consistent with the 2021 Goals and from the City’s 2016 Active Transportation Plan, BECCAP public outreach, and City and BART staff; and
WHEREAS, in 2022, BART pursued and was awarded $49 million from the Transit and Intercity Capital Rail Program, Cycle 5. Approximately $10 million of this award is planned to support the BECCAP El Cerrito Plaza TOD station access strategies such as the bicycle and pedestrian linkages and on-street parking management program; and WHEREAS, the City is leading planning, design, and construction of the bicycle and pedestrian linkages and on-street parking management program. Therefore, the City and BART need to enter into a grant pass-through agreement so the City may receive approximately $10 million in TIRCP funds from BART over the next five to seven years; and
WHEREAS, the pass-through agreement establishes procedure for the City to receive TIRCP grant funding that was awarded to BART and includes the following key provisions: no matching City funds required to access TIRCP funding; defines City and BART staff roles and responsibilities; affirms City’s commitment to follow all applicable procurement regulations; defines recordkeeping and retention requirements, including Agenda Packet Page 33 of 167
following the TIRCP reporting requirements and BART’s subgrantee monitoring program; and, empowers the City to enter into contracts with third parties.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby Authorizes the City Manager to: execute a grant pass-through agreement with the San Francisco Bay Area Rapid Transit District (BART) to receive grant funding from the Transit and Intercity Capital Rail Program (TIRCP) Cycle 5, which was awarded to BART, in an amount not to exceed $250,000.00; and, authorize the City Manager to execute amendments to said pass-through agreement to receive additional allocations of grant funding from TIRCP Cycle 5. The total amount of grant funding that the City will receive, including the initial allocation and all additional allocations pursuant to amendments approved by the City Manager, shall not exceed $10,000,000.00.

BE IT FURTHER RESOLVED, the City Council further authorizes the City Manager to execute any supplemental documents necessary for the execution and implementation of the grant pass-through agreement and subsequent amendments, and to take any other action necessary for the City’s receipt of grant funds and to implement the intent of this resolution.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on October 17, 2023 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on , 2023.
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Lisa Motoyama, Mayor
Agenda Packet Page 34 of 167

AGENDA BILL
Agenda Item No. 7.I.

Date: October 17, 2023
To: El Cerrito City Council
From: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Subject: Consulting Services Agreement with Ghirardelli Associates for the El Cerrito Del Norte Transit-Oriented Development Complete Streets Improvement Project, City Project No. C4014, Federal Project No. CML5239(029)

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute a Consulting Services Agreement with Ghirardelli Associates (Ghirardelli) to provide construction management services for the El Cerrito Del Norte Transit-Oriented Development Complete Streets Improvement Project, City Project No. C4014, Federal Project No. CML 5239(029) in the amount of $1,584,372.83 and approve a contingency amount not to exceed $110,000.

BACKGROUND
Project Description
The El Cerrito Del Norte TOD Complete Streets Improvement Project will implement multimodal transportation improvements identified in the San Pablo Avenue Specific Plan and Active Transportation Plan. Planned improvements consist of enhanced and new protected crosswalks, new context-sensitive bikeways, bus boarding islands, circulation improvements, and various streetscape enhancements. The project location is around the El Cerrito Del Norte BART Station and spans several streets, including San Pablo Avenue from Ohlone Greenway near the northern city limit to Potrero Avenue, Eastshore Boulevard from Potrero Avenue to San Pablo Avenue, Hill Street from San Pablo Avenue to Liberty Street, Cutting Boulevard from I-80 to Key Boulevard, and Knott Avenue from San Pablo Avenue to Key Boulevard. A significant portion of the project is on State Route 123, requiring that the project undergo an extensive California Department of Transportation (Caltrans) project development process, amend various maintenance agreements, and secure a Caltrans Encroachment Permit.

The project was advertised for construction bids on September 28, 2023 with a scheduled bid opening on October 26, 2023.

Project Funding
The current funding for all phases of project delivery is $14,894,448. Most recently, in September 2023, the City Council adopted a resolution approving the Safe Routes to BART Funding Agreement between BART and the City of El Cerrito to accept grant funds in the amount of $812,977. The SR2B grant closed the funding gap for the Agenda Packet Page 35 of 167
Agenda Item No. 7.I.
project. The funding plan reflecting this grant is shown below.

Funding Source Amount
SR2B Grant $812,977
One Bay Area Grant Cycle 2 Federal
Grant (OBAG2)
$4,960,000
Contra Costa Transportation Authority
Measure J Transportation for Livable
Communities (CCTA TLC)
$2,312,000
West Contra Costa Transportation
Authority Subregional Transportation
Mitigation Program
$1,189,980
State Affordable Housing Sustainable
Communities Grant (Mayfair)
$2,900,800
SB1 Local Partnership ProgramFormulaic$400,000
Transportation Fund for Clear Air $185,000
Various City Funds
SB1 Local Streets & Roads $151,680
Gas Tax $15,000
City Transportation Impact Fee
(TIF)/Developer Contributions
$1,371,334
Other – Add TIF, SB1 or Measure A
Streets
$595,677
Total Project Funding $14,894,448
The funding plan has been developed over many years, beginning when the City successfully applied for the first two grants, the OBAG2 and the CCTA TLC programs, in 2016. Detailed information on the development of the funding plan is provided in the August 17, 2021 Agenda Bill and the City’s 5-year Capital Improvement Program, as presented in the Fiscal Year (FY) 2023-24 Adopted Budget.

ANALYSIS
City staff released the Request for Proposals (RFP) for the El Cerrito Del Norte TOD Complete Streets Improvement Project, Construction Management Services on May 8, 2023. The legal notice regarding the RFP was published in the West County Times on May 8 and May 15, 2023. The notice was also posted on the City’s website and emailed to construction management firms on the City’s consultant list.

Agenda Packet Page 36 of 167
Agenda Item No. 7.I.

The City received six proposals from consultant teams by the due date of June 8, 2023.

A consultant selection panel consisting of City staff, staff from the cities of Concord and San Pablo, and Caltrans staff reviewed the proposals based on the evaluation criteria listed in the RFP. These are listed below.

Understanding of the work to be done 20%
Experience and past performance on similar kinds of work 20% Quality of staff for work to be done 20%
Familiarity with state and federal procedures 20%
Approach to delivering the project including work plan and schedule
20%
The selection panel short-listed three consultant teams for interviews. The interviews were conducted on June 29, 2023, and the panel developed the final ranking of the consultant teams as follows:

1. Ghirardelli and Associates

2. Zoon Engineering

3. Dynamic Dzyne Associates, Inc dBA Substrate
City staff successfully negotiated with Ghirardelli, the top-ranked firm, on a final scope and fee that will deliver the services required at a fair and reasonable cost to the City (Attachment 2). While the RFP required proposers to submit a detailed work plan with anticipated tasks and estimated hours by team member, a cost proposal was not submitted because cost cannot be a factor in developing the ranking per federal requirements. Only short-listed teams submitted sealed cost proposals at the time of the interviews and only the top-ranked team’s proposal was opened for negotiation purposes. The remaining sealed envelopes containing cost proposals will be returned to the other two teams pending the City Council's approval of an agreement with Ghirardelli.

Projects using federal funds are subject to Part 26, Title 49, Code of Federal Regulations (CFR) entitled “Participation by Disadvantaged Business Enterprises (DBE) in the Department of Transportation Financial Assistance Program.” The consultant teams were required to make a good faith effort to incorporate the services of DBEs in their proposal. The Caltrans Office of Civil Rights approved a goal of 19% for DBE participation in this contract. Ghirardelli has committed to DBE participation of 20.4% of their contract amount.

Ghirardelli has the project understanding, resources, and experience to provide the required construction management services for this project. Their team is trained in Caltrans Local Assistance Procedures Manual, Caltrans Construction Manual, and Caltrans Standard Plans and Specifications, as well as City procedures. Ghirardelli is Agenda Packet Page 37 of 167
Agenda Item No. 7.I.
supported by Inspection Services (a firm specializing in material testing), VSCE (a firm specializing in Public Outreach), and Merril Morris Partners (a firm specializing in Landscape Architecture). The construction management services include: construction administration; coordination with Caltrans, BART, AC Transit and public utilities; public outreach and engagement; review of submittals; inspection; engineering; quality assurance; schedule and document control; material testing; and close-out activities.

City staff requests that the City Council authorize the City Manager to execute a Consulting Services Agreement with Ghirardelli in the amount of $1,584,372.83 and approve a contingency amount not to exceed $110,000.

STRATEGIC PLAN CONSIDERATIONS
The City’s Strategic Plan articulates the mission of the City to serve, lead, and support our diverse and transit-rich community by providing exemplary and innovative services, public places, and infrastructure, ensuring public safety, and creating an economically and environmentally sustainable future. Approval of the proposed agreement is consistent with the following Strategic Plan goals: Develop and rehabilitate public facilities as community focal points; Deepen a sense of place and community identity by promoting strong neighborhoods; and Foster environmental sustainability citywide by encouraging alternative modes of transportation to the single occupancy vehicle.

ENVIRONMENTAL CONSIDERATIONS
California Environmental Quality Act (“CEQA”) Guidelines require preparation of an Initial Study to identify whether a plan or project will have a significant effect on the environment. For projects with potentially significant impacts, proposed mitigations may be included as part of the environmental review process to ensure that such impacts are mitigated to a less than significant level where possible.

The El Cerrito Del Norte TOD Complete Streets Improvement Project is a combination of projects identified in the San Pablo Avenue Specific Plan and Active Transportation Plan. The City Council approved a programmatic Environmental Impact Report and associated Mitigation Monitoring and Reporting Program for the San Pablo Avenue Specific Plan in September 2014, and an Initial Study/Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program for the Active Transportation Plan in April 2016. Both documents were prepared per CEQA Guidelines. As part of the Caltrans project development process, City staff and consultants prepared a project checklist to confirm that all impacts of the Project were sufficiently evaluated in these documents. The mitigation measures identified in both Mitigation Monitoring and Reporting Programs will be implemented as appropriate in order to mitigate any identified environmental impacts of the Project under CEQA.

As part of the federal funding requirements, the Project was evaluated for compliance with the National Environmental Policy Act (NEPA), which included conducting several environmental studies. City staff and consultants prepared a Categorical Exclusion with Technical Studies. Caltrans is responsible for determining NEPA compliance and approved the NEPA document in March 2022 and revalidation in August 2023.

Agenda Packet Page 38 of 167
Agenda Item No. 7.I.

FINANCIAL CONSIDERATIONS
Budget appropriations in the amount of $12,140,0003 are included in the FY 2023-24 Adopted Budget and Capital Improvement Program (CIP), under the Del Norte Infrastructure Improvements Project. As indicated in the September 19, 2023 Agenda Bill, the budget appropriations will need to be updated at the time of the award of the construction contract to reflect the current funding plan shown above, including the SR2B grant, available TIF funds, and design-related expenditures extending into FY 2023-24.

The project expenditure budget per phase is summarized below.

Phase Amount
Planning/Conceptual Design (PC) $1,035,718
Environmental Studies (ENV) Included in PC Phase
Final Design - PS&E (PSE) $1,063,049
Right of Way (ROW) $10,000
Construction (CON) $11,080,820
Construction Management (CM) $1,704,861
Total Project Cost $14,894,448
At this time, there is sufficient for the proposed agreement and contingency totaling $1,694,372.83.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed actions and found that legal considerations have been addressed. Additionally, the consulting services agreement will follow the City’s standard agreement subject to final review by the City Attorney.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Negotiated Proposal
Agenda Packet Page 39 of 167
RESOLUTION 2023-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING

THE CITY MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH

GHIRARDELLI ASSOCIATES (GHIRARDELLI) TO PROVIDE CONSTRUCTION

MANAGEMENT SERVICES FOR THE DEL NORTE TRANSIT-ORIENTED
DEVELOPMENT COMPLETE STREETS PROJECT, CITY PROJECT NO. C4014, FEDERAL PROJECT NO. CML-5239(029) IN THE AMOUNT OF $1,584,372.83 AND APPROVE A CONTINGENCY AMOUNT NOT TO EXCEED $158,000
WHEREAS, the El Cerrito Del Norte TOD Complete Streets Project will implement multimodal transportation improvements identified in the San Pablo Avenue Specific Plan and Active Transportation Plan, adopted by City Council in September 2014 and April 2016, respectively; and
WHEREAS, the funding plan for the project has been developed over many years beginning in 2016 when the City successfully applied for successfully applied for two grants: One Bay Area Grant Program, Cycle 2 (OBAG 2) federal funds in the amount of $4,840,000 and Contra Costa Transportation Authority (CCTA) Measure J Transportation for Livable Communities Program county sales tax funds in the amount of $2,312,000; and
WHEREAS, subsequently, the City has secured funding from the West Contra Costa Transportation Authority Subregional Transportation Mitigation Program, State Affordable Housing Sustainable Communities Grant (Mayfair), SB1 Local Partnership Program-Formulaic, Transportation Fund for Clear Air, and City Transportation Impact Fee Program for the project; and
WHEREAS, the City released a Request for Proposals (RFP) for construction management services for the project on May 8, 2023, including publishing a legal notice regarding the RFP in the West County Times on May 8 and May 15, 2023, and posting the notice on the City’s website; and
WHEREAS, the City received six proposals from consultant teams by the due date of June 8, 2023; and
WHEREAS, a consultant selection panel consisting of City staff, staff from the cities of Concord and San Pablo, and Caltrans staff reviewed the proposals based on the evaluation criteria listed in the RFP and short-listed three consultant teams for interviews; and
WHEREAS, Ghirardelli Associates emerged as the top-rank consultant team and the negotiated contract will deliver the services required at a fair and reasonable cost to the City; and
WHEREAS, the current cost estimate and funding plan for all phases of project delivery is $14,894,448; and
Agenda Packet Page 40 of 167
WHEREAS, there is sufficient budget appropriation in Fiscal Year 2023-24 for the construction management services and contingency; and
WHEREAS, the City Council approved a programmatic Environmental Impact Report and associated Mitigation Monitoring and Reporting Program for the San Pablo Avenue Specific Plan in September 2014, and an Initial Study/Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program for the Active Transportation Plan in April 2016. These documents adequately analyze the Project for which Ghirardelli will project construction management services; and WHEREAS, part of the federal funding requirements, the Project was evaluated for compliance with the National Environmental Policy Act (NEPA), which included conducting several environmental studies. City staff and consultants prepared a Categorical Exclusion with Technical Studies. Caltrans is responsible for determining NEPA compliance and approved the NEPA document in March 2022 and revalidation in August 2023.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to execute a Consulting Services Agreement with Ghirardelli Associates to provide construction management services for the El Cerrito Del Norte Transit-Oriented Development Complete Streets Project, City Project No. C4014, Federal Project No. CML-5239(029) in the amount of $1,584,372.83 and approve a contingency amount not to exceed $110,000, and the final agreement will be subject to review by the City Attorney.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on October 17, 2023 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Lisa Motoyama, Mayor
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City of El Cerrito
Request for Proposal (RFP) for Construction Management Services on the Del Norte Transit-Oriented Development Complete Streets, Project C4014, Federal Project CML 5239(029)
Presented by:

June 8, 2023
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TABLE OF CONTENTS
2 Transmittal Letter
5 Statement of Project Understanding
12 Statement of Experience and Qualifications
30 Consultant’s Work Plan
31 References
32 Federal Form
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June 8, 2023
Roland Lambert, PE
Interim Engineering Manager/Senior Engineer
City of El Cerrito, Public Works Department
10890 San Pablo Avenue
El Cerrito, CA 94530
RE: Construction Management Services on the Del Norte Transit-Oriented Development Complete Streets, Project C4014, Federal Project CML 5239(029)
Dear Mr. Lambert,
Ghirardelli Associates, Inc. (Ghirardelli) is excited to present our proposal for construction management services to the City of El Cerrito (City) for the Del Norte Transit-Oriented Development Complete Streets Project (project). We have assembled an experienced, multi-disciplinary team to support the City in successfully delivering this project while prioritizing minimal traffic impacts on motorists and adjacent neighborhoods.

With our local presence anchored by our Oakland office and 24 years of experience, the Ghirardelli team is committed to providing the full suite of requested services: construction management and administration, construction inspection, material testing, public outreach, and landscape architect. This proposal highlights our construction management team, relevant experience, technical expertise, procedural knowledge, project approach, and work plan.

Project Manager Janet Navarro leads our team and leads our team and is committed success of this project. With 24 years of experience in project management, Janet has demonstrated her skills and expertise across various industries. Having worked on projects for public agencies, Caltrans, and private developments, she has gained practical knowledge in construction management, contract administration, regulatory compliance, and project controls. John Collins, PE, QSD, supports Janet as our Resident Engineer for the City and the contractor. John has over 30 years of project management experience in the construction industry. After nine years as a Resident Engineer at Caltrans, he has served as Bay Area Regional Manager for over a decade with his previous firm while overseeing mulitple capital improvement projects. He has a reputation for fair and equitable resolutions to construction contract claims and constructability issues and for providing constructability and biddability reviews. Assisting John in the field is Construction Inspector Christopher Morris, ACI, PCI II. Chris has more than 30 years of extensive construction industry experience, including management, administration, and inspection of Caltrans projects funded by state and federal regulatory agencies.

Ghirardelli understands the importance of building a strong partnership based on trust, collaboration, and shared goals. As your construction management consultant, we bring:

1. Commitment to Your Vision: We will fully align ourselves with the City’s vision, objectives, and priorities. For successful project execution, we recognize the importance of taking full ownership from the outset.

2. Proactive Problem Solving: We take a proactive approach to problem-solving. We anticipate challenges, identify potential risks, and develop effective strategies to overcome obstacles for smooth and successful project delivery.

3. Experienced and Available Team: Our team has the leadership, resources, proven experience, and commitment to undertake the responsibility as the construction management consultant. All our staff are trained in Caltrans Local Assistance Procedures Manual, Caltrans Construction Manual, and Caltrans Standard Plans and Specifications, as well as City procedures.

4. Breadth of Knowledge: With extensive familiarity with the One Bay Area Grant (OBAG) Program, complete streets elements, and coordination with BART and Caltrans, our team brings a wealth of knowledge and expertise. You can rely on our skilled professionals to provide innovative solutions, best practices, and sound advice tailored to optimize project outcomes.

5. Quality Assurance: Our service delivery is built on an unwavering dedication to maintaining the highest quality standards. We adhere to the highest standards, implementing thorough quality assurance measures throughout the project lifecycle. Our attention to detail and commitment to excellence underscores every aspect of our services to meet or exceed your expectations.

6. Collaborative Approach: The best results are achieved through collaboration. We value your input and will actively seek the City’s feedback and ideas. Together, we can leverage our collective strengths and insights to drive success.

7. Long-Term Partnership: With our experience working closely with the City on projects such as Ohlone Greenway BART Station Area Improvements Access, Del Norte BART Station Modernization, and 2021 Slurry Seal Project, we bring a wealth of knowledge and expertise specific to the project area. You can rely on our skilled professionals to provide innovative solutions, best practices, and sound advice tailored to optimize project outcomes for the unique needs of the City.

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3 Together with our DBE firms, VSCE, Inc. (VSCE), Merrill Morris Partners (MMP), and Inspection Services, Inc. (ISI), we invite you to review our proposal and look forward to working with the City on this high profile project for the community.

Ghirardelli acknowledges the receipt of Addendum No. 1 (dated 5/25/2023) and responses to submitted questions.

Ghirardelli has reviewed the RFP, including the Standard Agreement form and would like to request the following changes:

Remove Section 4.4.4 Wasting Policies:

4.4.4 Wasting Policies. No policy required by this Section 4 shall include a “wasting” policy limit (i.e. limit that is eroded by the cost of defense).

Amend the first paragraph of Section 5.1 as follows:

5.1 General Requirement. To the fullest extent permitted by law, Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers, officials, employees, agents and volunteers (collectively, “Indemnitees”) from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees, costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s negligence, recklessness, or willful misconduct performance of the services under this Agreement, or its failure to comply with any of its obligations contained in this Agreement, or its failure to comply with any applicable law or regulation, except such Liability caused by the sole negligence or willful misconduct of City.

If you have any questions, please contact Project Manager Janet Navarro anytime. Janet’s contact information is provided below.

Janet Navarro, Project Manager
1970 Broadway, Suite 1220, Oakland, CA 94612
Cell: 510-414-1588
Fax: N/A
[email protected]
As an officer of the firm, I, Randall Bruner, am authorized to negotiate and contractually bind Ghirardelli.

Sincerely,
Ghirardelli Associates, Inc.

Randall Bruner, PE, President/CEO
2055 Gateway Place, Suite 470, San Jose, CA 95110
408-930-3410 | [email protected]
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4 1 of 1 Addendum #1

CITY OF EL CERRITO

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSALS (RFP)
FOR

CONSTRUCTION MANAGEMENT SERVICES ON THE

DEL NORTE TRANSIT-ORIENTED DEVELOPMENT COMPLETE STREETS, PROJECT C4014, FEDERAL PROJECT CML 5239(029)
ADDENDUM NO. 1
May 25, 2023
TO: All Prospective Proposers
The additions and/or deletions contained in this Addendum shall be made part of the REQUEST FOR PROPOSALS (RFP) for CONSTRUCTION MANAGEMENT SERVICES ON THE DEL NORTE TRANSIT-ORIENTED DEVELOPMENT COMPLETE STREETS, PROJECT C4014, FEDERAL PROJECT CML 5239(029), dated May 8, 2023, and shall be subject to all requirements thereunder, as if originally included.

Acknowledge of this addendum is required on your proposal.

No change to proposal due date and time.

The Request for Proposals is revised as follows:

SELECTION PROCESS: Interviews of short-listed firms will be conducted via a virtual meeting, link to be provided at the time of interview scheduling.

Responses to Questions Received
Question 1: Does the City have an E76 for this project? Response: City has not yet received an E-76 for construction from Caltrans. Receipt is anticipated in June 2023.

Question 2: Does the City have a ROW Cert?
Response: City has received a Right-of-Way Certification for this project from Caltrans.

Question 3: Will public work be contracting Task 2 Quality Assurance, Inspection and Material Testing directly?
Response: No, these tasks are included in the scope of services for this proposal under Task 2, page 4.

City Engineer
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5 Statement of Project Understanding & Work Plan
Project Understanding
Del Norte Transit-Oriented Development Complete Streets Project consists of work along San Pablo Avenue from Ohlone Greenway Trail Crossing on the north end to the intersection with Potrero Avenue on the south end. Those work limits include improvements on Knott Avenue, Cutting Boulevard, Hill Street, and Eastshore Avenue. Each of these streets intersects San Pablo Avenue.

As the southern section of San Pablo Avenue is incorporated into State Route 123, coordination with Caltrans will be necessary. El Cerrito Del Norte BART Station is also within the work area, and outreach and communication with BART and its commuters will also be required. Also included in the limits are various utilities (PG&E, AT&T, EBMUD, ASG Fiber Optic, Stege Sanitary District, city traffic signals, and interconnects) whose facilities must be adjusted. The duration of the project is 250 working days. The DBE goal for the contract is 19%.

The specific construction management scope of work involves curb, gutter, sidewalk, ADA ramps, street lights, traffic signals, drainage, seal coats, striping, landscaping, and irrigation. Three bid alternatives include rectangular rapid flashing beacons (bid alternate 1), raised concrete/landscaped buffers (bid alternate 2), and various Hill Street improvements (bid alternate 3).

Our review of the plans highlights a few major key
considerations:
• Traffic Control – Night work is prohibited, and the
implementation of two lanes for travel poses challenges to the fog/slurry seal operations due to limited space in certain areas where accommodating three lanes is not
feasible. Moreover, it is important to note that the entire work stretch from Potrero Avenue to Cutting Boulevard, as well as from Cutting Boulevard to the Rte 80 ramps, falls within the jurisdiction of State Route 123. Considering the Co-Op agreement between the City and Caltrans, we must
remain aware of its contents and respective responsibilities to verify adherence.
• Crack Sealing – Quantities are a challenge, and overruns occur frequently.
• Bus Pad Reconstruction – Coordination with AC Transit and the establishment of temporary bus stops are necessary.

Additionally, the project includes specific provisions for bus shelters. It is crucial to recognize the significance of these arrangements, particularly for individuals with ADA requirements who heavily depend on bus transit
for their mobility. Temporary ADA access might need to
be constructed for the temporary bus stops during the
execution of the work.
• Bike Lane Delineation – Materials are specific for this item of work.
• Traffic Signals – The implementation of new traffic signals at Hill Street/San Pablo Avenue and Cutting Boulevard/San Pablo Avenue, along with the Hybrid Pedestrian Crossings at Cutting Boulevard/Peerless Avenue and Wall Avenue/San Pablo Avenue, entails the procurement of numerous long
lead items and necessitates extensive coordination among multiple stakeholders. This coordination encompasses
the City, Caltrans, AC Transit, and PG&E. Additionally, the project encompasses various signal elements such as
interconnects, rectangular rapid flashing beacons (RRFBs), transit signal priority equipment, and street lights. Proper coordination with PG&E is crucial for seamless integration of their services.
• Planting and Irrigation – The project mandates the
involvement of a licensed Landscape Architect who will
oversee the one-year plant establishment period. Effective coordination with Caltrans is essential to comply with their requirements and guidelines. Our team includes Merrill
Morris Partners, an experienced firm working with Caltrans in this capacity.
• Survey Monuments – The contractor will be required to tie the existing existing survey monuments in before starting work, then re-establish them after improvements are made.

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6 Work Plan Approach
Ghirardelli will provide professional construction management services for the construction of this project from pre-bid to close-out. Our approach begins with an understanding of the project’s primary objectives:

1. Cost - To deliver the project within budget.

2. Schedule - To complete the scope in the allotted time.

3. Quality - To execute the project in compliance with the project plans and technical specifications.

4. Local Impacts - To minimize traffic to the motorists and the adjacent neighborhoods.

After reviewing the RFP documents, we have identified four key factors in our work plan approach to facilitate these objectives:

1. Public Outreach Program
San Pablo Avenue corridor plays a crucial role in the local community, connecting various commercial and retail
establishments and transit options and serving as a vital route for local traffic. The project’s site, located within this corridor, is likely to have impacts on different stakeholders, including local traffic, transit users, businesses, and nearby schools like Summit K2.
• Local Traffic – The project site is situated along the San Pablo Avenue corridor, so it is expected to impact local traffic. Construction activities, road closures, or detours may be necessary during the project implementation
phase, which could result in temporary disruptions and
changes to traffic patterns. It is important for the project team to carefully plan and communicate any anticipated
traffic impacts to minimize inconveniences for residents and businesses.
• Transit Users – The San Pablo Avenue corridor is served by transit options such as the BART station and AC Transit bus routes. The project’s construction or any changes
to the corridor may affect transit operations and routes.

It is crucial to consider the needs of transit users and work closely with transit agencies to ensure minimal
disruption to their daily commutes and provide alternative transportation options, if necessary.
• Businesses – The San Pablo Avenue corridor houses
a variety of commercial and retail establishments,
including well-known businesses like Home Depot and
El Cerrito Honda. Construction activities and changes to the corridor could potentially impact these businesses, such as limited access or decreased visibility, which may affect their operations and customer flow. Engaging
with local businesses, understanding their concerns, and implementing mitigation measures can help minimize the
negative effects on their operations.
• Nearby Schools – Summit K2, a nearby school, may also be affected by the project. The safety and accessibility of students, parents, and staff should be taken into account during the construction phase. Coordination with the
school administration and relevant authorities is essential to address any potential impacts on school activities,
transportation routes, or pedestrian safety.

We understand that public outreach is a component that
will influence how motorists, businesses, BART, and adjacent neighborhoods will experience the impacts of construction activities. Because community support and cooperation will be needed for a year, the public must be informed of all upcoming phases and staging adjustments. Our Resident Engineer John Collins, PE, QSD, in partnership with VSCE, will lead the public outreach program, which will include:

Construction Planning and Coordination:
• Develop a detailed outreach plan that includes specific neighborhoods, property owners, businesses, transit
providers, service providers, etc.
• Encourage the contractor to incorporate notification
requirements into the project schedule and sequence of
work.
• Implement a process for addressing public concerns.
• Participate in project weekly meetings with the contractor to exchange information affecting public outreach.
• Provide feedback to the construction management team
and contractor regarding public experience and concerns; strategize ways to improve traffic impacts.
• Regularly evaluate the efficacy of notification means and methods; implement adjustments as needed.

Stakeholder Engagement:
• Prepare summaries of the planned lane and sidewalk
closures and/or detours.
• Participate and prepare materials for public meetings such as City council updates and special events such as groundbreaking or ribbon-cutting. • Prepare display materials, notifications/flyers, newsletters, traffic advisories, City-approved media advisories, and email traffic alerts.
• Conduct public information meetings and distribute
notification materials.
• Address public concerns with City guidance and supervision as needed.

Media Management:
• Maintain project website to communicate project updates.

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7 • Prepare updates for social media (such as NextDoor, Facebook, Twitter, etc.).
• Establish and monitor phone and email project hotline. • Maintain a log of inquiries and responses.

By taking a proactive approach to public outreach, we will keep the public informed and safe by providing advance, clear and concise notifications that will allow them to plan and reduce disturbances to their daily commutes. Inevitably, their experience will influence how successful the project is perceived.

2. Utility Coordination
Because of the numerous utilities that are located within the project limits, utility coordination will play a significant part in the project’s success. It is imperative to stay ahead of the coordination that will need to occur for construction to proceed without the risk of delay. Our efforts will focus on the following:

Utility Identification and Mapping:
• Utilize the survey provided in the plans to locate and note all existing utilities within the work area.
• Create and maintain a detailed utility map highlighting the type, size, and depth of each utility along the entire length of the project. As work progresses, a site utility map will be updated to be used in coordination meetings.

Stakeholder Engagement:
• Initiate communication with utility companies, municipal authorities, and other relevant stakeholders.
• Share project plans, mapping, schedules, and proposed construction methods to gather input and identify potential conflicts.
• Establish regular meetings and communication channels to verify ongoing coordination throughout the project.

Utility Conflict Analysis:
• Analyze the utility maps and project plans to identify potential conflicts between the proposed paving work,
median work, brine line installation and existing utilities. • Assess the severity and potential impact of each conflict on project timelines, costs, and utility services.
• Prioritize conflicts based on their significance and develop strategies for resolution.

Conflict Resolution Strategies:
• Coordinate with utility companies to adjust the location or elevation of affected utilities if feasible.
• Develop temporary utility relocations or bypass plans where necessary.
• Consider using protective measures such as shoring,
shielding, or encasement to verify the safety of utilities during construction.
• Seek necessary permits, approvals, or easements for any required utility modifications or relocations.

Construction Planning and Coordination:
• Develop a detailed construction plan that includes specific utility coordination procedures and best practices with the contractor and utility stakeholders.
• Encourage the contractor to incorporate utility coordination requirements into the project schedule and sequence of
work.
• Conduct regular coordination meetings between the
contractor and utility companies to address any ongoing concerns or changes.
• Implement strict quality control measures to prevent
accidental utility damage during construction activities. • Establish a process for documenting and reporting
any encountered or unforeseen utility conflicts during
construction.

Continuous Monitoring and Communication:
• Regularly monitor construction activities to verify
compliance with the utility coordination plan.
• Maintain ongoing communication with utility companies and other stakeholders throughout the project to address emerging issues promptly.

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8 • Document and report any changes or modifications made to utility layouts, relocations, or repairs.

Post-Construction Evaluation:
• Conduct a post-construction review to assess the
effectiveness of the utility coordination process.
• Identify any lessons learned or areas for improvement in future projects.
• Review updated utility records and as-built drawings
reflecting the final utility configurations.

3. Construction Staging and Traffic Control
With eleven construction stages planned, close coordination and collaboration with the contractor will be critical to executing the specified work. Each stage is comprised of multiple phases, making it essential that required submittals, permits, and notifications are in place. Specifically, traffic control plans must be submitted with sufficient time for review and resubmission if needed. Working with the City, each member of our team will have a role in carrying out the construction stages including but not limited to:

Resident Engineer/Deputy Resident Engineer/Office Engineer:
• Assist with any materials pre-ordering to mitigate long lead item delays.
• Prepare a list of required submittals and note due dates as it relates to upcoming fieldwork.
• Review the project schedule and updates of schedule to track work progress.
• Identify areas of concern.
• Flag RFIs that have the potential to impact the schedule and work with prioritize resolution.

Utilities:
• Work in partnership with the contractor to identify and resolve utility conflicts in advance of the work.
• Manage communication between the construction
management team, utility companies and municipal
authorities and other relevant stakeholders.
• Drive for utility conflict resolution that prioritizes safety and achieving project intent.

Civil/Electrical Inspector:
• Monitor traffic control for public safety and effectiveness. • Coordinate material testing with associated field-work. • Participate in discussions regarding traffic control
improvements
Public Outreach:
• Receive input from the construction management team,
contractor and City regarding public outreach needs and public comments.
• Provide and update notifications as needed during each new construction stage/phase.
• Continuously monitor public feedback and discuss any
concerns with the construction management team and the
City.

Scheduling:
• Review the contractor’s baseline project schedule.
• Review the contractor’s biweekly update of schedule.
• Advise the City of any schedule concerns noted during review.

Materials Testing:
• Conduct all required testing and inspections per the project plans and technical specifications.
• Provide timely reports and inform of non-compliance issues immediately.
• Provide inspection feedback to the Construction Inspector and contractor when onsite observing construction
operations related to material testing.

4. Funding Requirements and Document Control/
Workflow
This project has various federal, CCTA, and City funds.

Segregation of funds for reimbursement will be required.

Workflow processes that support timely and accurate funding reimbursements will be integral to our contract administration efforts. Our team is knowledgeable in federal and Caltrans requirements and forms for reimbursement, retention release, progress reporting, annual reporting, and final reporting. This includes implementing the Local Assistance Procedures Manual (Chapters 15-17) for local agency administration. The document control system will be set up and maintained throughout construction to facilitate reimbursements and an efficient project close-out.

At the outset, our team will meet with the City to understand its processes, and the document workflow will be outlined to verify that distributions and approval routings are established and followed during construction. With the City’s concurrence, adjustments to the document workflow will be made if
construction progress is affected by the routing/review/ response times.

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9 Scope of Services
Ghirardelli is prepared to support the City in providing comprehensive contract administration and construction
management services covering pre-construction, and postconstruction phases. At a minimum, our services will include the scope of services described in the RFP, the tasks described in our work plan approach and encompass the following:

Pre-Construction Phase

1. Meeting with City Staff
The construction management team will meet with City staff and the Engineer of Record to review the project objectives, scope, anticipated construction schedule, PS&E requirements, constraints, and funding.

2. Stakeholder Identification and Engagement
Given the numerous utilities and stakeholders for this
project, the construction management team will reach out to the utilities and other key stakeholders to establish lines of communication, provide awareness of the project, and understand their priorities, work approval requirements, and timing. Notification protocols will also be established so that notifications and coordination are provided in a timely manner to minimize the chance of impacts on the project’s progress during construction.

3. PS&E Constructability Review
The constructability review will focus on identifying
inconsistencies, omissions, or ambiguities that could result in unanticipated extra work, excessive delays, or potential claims, as well as opportunities to reduce cost or risk. The construction management team will review the plans and specifications and visually survey the project location. The construction cost estimate will be reviewed for applicability, reasonableness, and completeness. Findings and recommendations will be shared with the City and the Engineer of Record.

4. Document Existing Site Conditions/Drones
In conjunction with the City, contractor, and local property owners, the construction management team will photograph and video existing conditions to document the “as-is” condition for the project records and highlight any areas of concern.

With the City’s concurrence, our drone capabilities will also be leveraged to document existing conditions that are best captured from overhead. These records will be used for
reference during construction.

5. Pre-Construction Conference
The Resident Engineer will organize a preconstruction
conference with the contractor, subcontractor, City staff, the Engineer of Record, stakeholders, utility agencies, and other project participants to discuss the project, guidelines, and expectations. An agenda and the meeting minutes will be prepared.

Construction Phase

6. Project Construction Records
The project filing system will be established per Caltrans Local Assistance Procedures Manual and tailored to the project’s needs. Electronic files will be maintained on a platform that can be shared with the City. Hard copy documentation can also be maintained if requested.

7. Coordination
The Resident Engineer will verify that Inspection staff and the materials testing firm fully cover the work and that day-to-day coordination with the contractor and project stakeholders is Agenda Packet Page 51 of 167
10 maintained throughout construction. Oversight will also be provided to confirm that the contractor provides adequate notification to utilities, local agencies, and the City.

8. Contract Administration
The Resident Engineer will manage the day-to-day
administration of the project and serve as the City’s
representative to the contractor, representing the City and the construction management team. The construction management team will cover the following responsibilities, and other tasks that may arise during construction:
• Working directly with the City Project Manager.
• Serving as field liaison with other agencies and material testing firm.
• Reviewing project submittals and RFIs and providing timely responses.
• Coordinating with the Engineer of Record on RFIs and
submittal reviews.
• Communicating with the contractor via phone, email, and letter correspondence.
• Answering questions and providing updates and
information to the City, and seeking approvals as needed. • Coordinating, managing, and reviewing materials sampling, certifications, and testing activities in accordance with the specifications and in conjunction with the Inspectors.
• Preparing, reviewing, and signing off on progress pay estimates.
• Being available to answer questions from the public about project work and schedule.
• Monitoring cost and schedule for adherence to budget and contract days, respectively.
• Monitoring the contingency balance, including change
order commitments, actual and anticipated under/overruns in contract quantities, and any other cost impacts identified or stipulated by the contract.
• Reviewing, validating, preparing, and negotiating change orders.
• Attending regular project meetings and other meetings as required to execute the project.
• Monitoring action items and advising the City on required actions and responses.
• Assisting the City with required reporting and
documentation.
• Providing quality assurance for compliance with contract plans and specifications.
• Verifying on-going project safety and chairing safety meetings as required.
• Issuing a weekly statement of working days to the
contractor.

Traffic control plans and haul routes will require special attention to monitor and minimize impacts on the local
community. Access to transit and emergency services must also be considered and maintained.

A regular “Status of Construction/Resident Engineer’s” report will be prepared, summarizing the week’s activities, areas of concern, the status of change orders and contingency balance, pertinent conversations, and noteworthy correspondence that affects the project and contract.

9. Weekly Progress Meetings
The Resident Engineer will chair weekly meetings with the contractor, City staff, the Engineer of Record, and other interested parties. Agendas and meeting minutes will be prepared and distributed. Agenda topics will cover the 3-week look-ahead schedule, overall schedule progress, RFI and submittal status, extra work and change orders, safety and housekeeping, public relations, utility coordination, control of materials – certificates of compliance and testing results, scheduling of special testing, inspections, unresolved issues and new business.

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11 10. Inspection/SWPPP
The Inspectors will be responsible for daily project
accountability, verifying safety and compliance with the plans, specifications, and the SWPPP. Implementation of traffic control plans will be monitored, and adjustments will be facilitated to maintain safety. A daily report with progress photos will be prepared, including records of quantities for progress payments on each day that measurable work is completed. This information will confirm the quantities for the monthly pay estimates. The Inspectors will also follow through with local agencies for storm drain and irrigation connections and to verify survey monuments are preserved.

11. Quality Assurance – Materials Testing and Special
Inspections
Ghirardelli will monitor and coordinate materials testing and special inspections in collaboration with ISI, a trusted partner involved in many of our Bay Area projects. In close coordination with the Inspectors, subconsultant, ISI, will handle sampling, testing, plant inspection services, reporting, and feedback to verify compliance with contract specifications. Ghirardelli will also work with local agencies to facilitate storm drain and irrigation connections and to verify the preservation of survey monuments.

12. Project Schedule and Monthly Update Reviews by Project Controls – Scheduler
Given the limited work hours and the extensive utility network underlying San Pablo Avenue it is paramount to perform a thorough review of the contractor’s baseline schedule and the schedule updates. The baseline review will be conducted to analyze and identify any risks to the project’s timely completion, while the monthly schedule reviews will be a tool to keep a pulse on the weekly progress and to proactively take action to mitigate potential delays.

13. Punch list Preparation
As the project progresses, a review of the improvements will be made and items needing attention will be noted in a punch list and provided to the contractor in a timely manner.

Items affecting public safety will be prioritized for immediate resolution.

Post-Construction Phase

14. Final Punchlist Preparation
A final punch list will be prepared for any remaining outstanding items and transmitted to the contractor. Completion of the punch list will be tracked and monitored for completion.

15. Project Close-out
Project close-out proceedings include review and approval of all contractor’s final submittals required by the contract, as-builts, warranties, guarantees, punch list completion, and resolution of outstanding items. Completion of change orders and the final pay estimate and issuance of the Certificate of Substantial Completion will also be finalized.

16. Preparation of Deliverables
At the end of the project, the following will be transmitted to the City:
• Deliverable #1 – Project Construction Records (in electronic form via CD, DVD, or flash drive).
• Deliverable #2 – As-builts. The latter will be reviewed and include a letter from the Resident Engineer verifying that the drawings are accurate.

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12 Statement of Experience and Qualifications
Ghirardelli is a full-service construction management firm founded in 1999 as a transportation engineering support service to Caltrans. Over 24 years, we have grown and currently employ more than 175 Engineers, Construction Managers, Inspectors, and other professionals. Incorporated in the State of California, with nine offices throughout the state, we have supported more than 100 public agencies by providing construction management for public works projects. Our local office is at 1970 Broadway, Suite 1220, Oakland, CA 94612. Other offices include San Jose, Roseville, Folsom, Redding, McKinleyville, Irvine, Commerce, and San Diego.

We are well-suited for this role, having a history of delivering high-quality and responsive services that minimize local traffic impact, keep communities safe and informed, and complete projects on schedule and within budget. Our focus and in-depth expertise make us the ideal construction management partners to support this project for the City. With Ghirardelli, we go beyond so that you can build with confidence.

Our executive management team meets regularly with
our Project Managers to monitor projects and operations.

Ghirardelli staff can often cover multiple roles with minimal guidance and supervision to create cost-effective services. Our services and types of projects include, but are not limited to:

Scope of Services:
• Construction Management and Inspection
• Project Management
• Constructability/Biddability Review
• Drone and Photo Documentation
• Grant Writing
• SWPPP Compliance
• Project Controls - Cost Management and Scheduling
• Claims Analysis/Support
Types of Projects:
• Complete Streets
• Utility Relocation/Replacement
• Road Diets
• Intersection Improvements/Signalization
• Roadway Reconstruction and Rehabilitation
• Trails and Open Spaces
• Marina Structures (ferry terminals, boat ramps)
• Sidewalks, Curb, Gutter, ADA Improvements
• Pedestrian/Bicycle Overcrossings
• Bridge and Grade Separations
• Wet and Dry Utilities/Joint Trench
Our company has a proven track record of delivering exceptional project-specific services, which has earned us a loyal base of repeat clients. We take pride in cultivating strong, personalized relationships with our clients, tailoring our services to meet their unique needs. At Ghirardelli, we have a team of seasoned experts who possess the knowledge and skills necessary to provide our clients with the highest quality of service. Our pursuit of excellence is evident in every project we undertake, and we strive to deliver results that leave our clients fully satisfied.

Availability to Pursue Completion of this
Project
Ghirardelli is of sufficient size and has the capacity and resources to manage and execute many projects concurrently.

In any given year, Ghirardelli manages over 100 task orders for more than 30+ clients statewide. We are experts in managing contracts involving multiple concurrent assignments and are successfully executing these. We encourage you to contact our current clients about our ability to manage a high volume of work within strict time frames.

Agenda Packet Page 54 of 167
13 Our well-established quality control procedures are seamlessly integrated into every facet of our professional practice. These techniques encompass various measures, including meticulous workload management. To optimize efficiency and adaptability, our Senior Managers conduct weekly meetings where
adjustments to task execution are made in response to shifting client schedules and other time-related changes. With this proactive approach, we have a high level of confidence that our existing workload, although robust, will allow for the successful completion of any projects arising from our contract with the City.

The Ghirardelli Team
The Ghirardelli team includes three hand-selected firms:

Inspection Services, Inc., Merrill Morris Partners, and VSCE, Inc.

Together, our capabilities exceed the scope of services.

Materials Testing
Since 1995, Inspection Services, Inc. (ISI) has established itself as a leading provider of specialized inspection and materials testing services with the highest expertise, accuracy, and integrity.

Headquartered in Berkeley, CA, ISI is a certified SBE/MWBE/ DBE company with an additional office and laboratory located in Torrance. Unlike construction management firms or geotechnical engineering firms with inspection services as a secondary offering, ISI is solely dedicated to delivering exceptional inspection and testing services. With a team of nearly 100 employees, ISI possesses the necessary depth of resources and breadth of knowledge to ensure the delivery of high-quality and responsive services to clients. ISI’s inspection personnel are proud members of Operating Engineers Local 3.

ISI possesses extensive knowledge and familiarity with the Standard Specifications for Public Works Construction (SSPWC), Caltrans regulations, the California Building Code (CBC/Title 24), and the International Building Code (IBC). The company employs California-licensed Civil, Geotechnical, and Quality Engineers and ICC, OSHPD, DSA, AWS, ASNT, ACI, and NICET-certified inspectors and technicians. Additionally, ISI boasts a team of experienced supervisors and support staff.

The company operates full-service materials testing laboratories in Berkeley and Torrance, CA. These laboratories are under the technical direction of registered professional engineers, ensuring the highest level of expertise and adherence to industry standards. The testing facilities undergo inspections and maintain accreditations with reputable organizations such as AMRL/AASHTO, CCRL, DSA, and Caltrans. Both laboratories participate in the reference sample programs administered by the Cement and Concrete Reference Laboratory (CCRL) and the American Association of State Highway Transportation Officials (AMRL/AASHTO), underscoring ISI’s commitment to maintaining rigorous quality control measures.

Landscape Architect
Merrill Morris Partners (MMP) is a professional landscape architecture firm and woman-owned small business, DBE/SBE, with offices in San Francisco and Oakland. The firm supports a team of landscape architects, planners, and design professionals.

Since its establishment in 1980, MMP has been actively engaged in the Bay Area, undertaking numerous projects that included construction administration services. Renowned for their ability to collaborate with diverse groups and bridge the interests of private entities, stakeholders, and agencies, MMP strives to deliver innovative solutions for complex sites, synthesizing landscape elements that enhance placemaking and prioritize environmental responsibility.

With nearly four decades of experience, MMP has established itself as a prominent player in Northern California’s
transportation infrastructure. The firm is highly regarded for its exceptional expertise in safety and accessibility standards, as well as its proficiency in amenity design, site planning, and programming within the transportation field. MMP’s
portfolio encompasses projects that encompass all modes of transportation, ranging from pedestrian and bicycle pathways to streetscape enhancements, complete streets, highways, transit systems, grade separations, light and heavy rail, and airports.

Their comprehensive suite of services includes planning, site feasibility assessment, environmental mitigation, station design, and campus design, spanning the entire project lifecycle from conceptualization to construction administration. Throughout the Bay Area, MMP has served a diverse array of communities and transit agencies, delivering a wide range of urban design, streetscape development, transit planning, and corridor projects.

The firm’s team of experts excels in developing urban design solutions that promote multimodal access and contribute to the creation of more livable cities and communities.

Public Outreach/Funding Documentation & Electrical
Inspection
VSCE, Inc. (VSCE) is a DBE (CUCP), SBA (State of California DGS), and SLEB-certified firm providing public agencies program management, construction management, and public relations services. VSCE has headquarters in Oakland and additional offices in Stockton, San Jose, and Los Angeles. The firm’s team of over 25 in-house employees includes Program Managers, Design Engineers, Public Relations Specialists, Resident Engineers, Construction Managers, Inspectors, and Office Engineers, with a combined experience exceeding over $2 billion in project construction valuation. VSCE has worked on numerous highway, bridge, transit, and building projects for public agencies and cities throughout California, such as Caltrans, Port of Oakland, BART, and cities of Oakland, San Jose, San Francisco, and Fresno, among others. The firm’s Project Managers are highly motivated and service-oriented, with expert knowledge in resolving environmental, planning, design, and construction issues. VSCE is particularly well-suited to provide Construction Management services to local agencies on highway projects built to Caltrans Standards and the Local Assistance Procedures Manual.

Agenda Packet Page 55 of 167
14 Principal-in-Charge
Randall Bruner, PE
Project Manager
Janet Navarro
LEGEND:

Landscape Architect
John Potis, RLA (MMP)
Organizational Chart
Each member of our team is committed to completing your project. The organization chart below shows our team structure and defines relationships among disciplines and tasks. On the following pages, we have provided resumes of key staff demonstrating their project qualifications, professional licenses/certifications, and years of experience. Our team includes 3 DBE subconsultants to meet the minimum participation of 19%.

VSCE, Inc. - VSCE
Merrill Morris - MMP
Key Personnel
Resident Engineer
John Collins, PE, QSD
Materials Testing
Todd Shebesta (ISI)
Office Engineer
Scott Sowko, EIT
Public Outreach/Funding
Documentation
Allen Wong (VSCE)
Construction Inspector
Christopher Morris, ACI,
PCI II
Additional Resources
Construction Inspector
Michael Williams
Electrical Inspectors
Patrick Myers
Lelton Gibson (VSCE)
Materials Testing
Mark Churchill (ISI)
Nicholas O’Connell (ISI)
Dickson Sum (ISI)
Scheduler
David Eldridge
Inspection Services, Inc. - ISI
Agenda Packet Page 56 of 167
15 Janet Navarro
Project Manager
Education:

M.S., Civil and Environmental
Engineering, Stanford University
B.S., Civil and Environmental
Engineering, University of
California, Berkeley
Registrations:

HI, Professional Civil Engineer, No.
14971
Years Experience: 24
Tenure w/ GA: 8
Summary:

Janet is a professional engineer with 24 years of project management experience and a proven record of delivering multiple projects on schedule and within budget. Her
experience includes public works and local transportation agencies, as well as working with the State of California and private developers.

Relevant Project Experience:

City of Vallejo: Sacramento Street Road Diet and
Rehabilitation
Project Manager | Located along Sacramento Street from
Tennessee Street to Capitol Street in the City of Vallejo, this project reduces the number of lanes from two in each direction to one plus a center turn lane. The project also includes the installation of a new designated Class 2 bicycle lane or bicycle sharrow with corresponding pavement signage and striping.

Remove and replace 2” AC pavement in select locations,
slurry seal, upgrade curb ramps, and restriping. The scope of work includes: moving and replacing curb, gutter, sidewalk, and curb ramps; cold-planing removal of asphalt concrete; hot-mix asphalt paving with pavement fabric; lowering and raising of existing utilities; pavement striping, signage and traffic signal modifications and removal and installation of inground detector loops. Work includes demolition, traffic control, staking, and all associated work. Ghirardelli is currently providing project management for Caltrans coordination/federal funding construction authorization, award, reimbursement and closeout, resident engineering, and office engineering services.

County of Alameda: Castro Valley FY 21 Overlay
Project
Resident Engineer | Ghirardelli provided construction
management, construction inspections, and material testing services for several street maintenance projects in Castro Valley neighborhoods. The paving work included curb and gutter repairs, grinding, resurfacing, and striping.

BART: Gateway at Millbrae Transit Oriented
Development - Civil and Site Improvements
Resident Engineer | Janet served as the owner’s representative for the City of Millbrae for the Gateway at Millbrae TransitOriented Development project. The project entailed the development of the 17.8-acre site into a mixed-use commercial, retail, hotel, and veteran’s affordable housing. She provided construction administration and management services,
including reviewing and responding to RFIs, submittals, and project correspondence. She also coordinated with thirdparty agencies such as SFO, CCFD, and BART PD. She ensured compliance with dual agency permit requirements, coordinated field activities, supervised the site, and ensured public safety.

Janet was responsible for overall project coordination with the City of Millbrae, BART, the developer, and the general contractor. Her duties included overseeing the demolition of existing underground utilities, surface parking, AC pavement, landscape, vegetation, concrete, bus shelter, and monument signage. She supervised the day-to-day operations, including the installation of new storm drains, sanitary sewers, domestic water, fire water, and joint trench. Additionally, she oversaw site improvements such as curbs, gutters, sidewalks, dog walks, paseos, and bioretention areas. The scope of her responsibilities also included site lighting, landscaping, new improvements for passenger/carpool/bus drop-off areas, and wayfinding and signage for BART and the City.

City of Orinda: 2021 Annual Paving Project
Project Manager | Ghirardelli is providing construction management and inspection services for the $3 milliondollar 2021 Annual Paving Project. This program implements annual pavement repairs on collector and arterial streets, which are selected through the City’s Pavement Management Program and recommended for construction by the Citizens’ Infrastructure Oversight Commission (CIOC) and the City Council. The project involves various pavement repair and rehabilitation methods such as slurry seal, micro surfacing, mill and overlay/inlay, and full-depth reclamation. Additionally, it includes storm drain culvert rehabilitation and/or replacement.

East Bay Regional Park District: Doolittle Bay
Trail
Project Manager | The Doolittle portion of the Bay Trail runs parallel to Doolittle Drive (Caltrans State Route 61) along the Martin Luther King Jr. Regional Shoreline in Oakland, CA.

This trail serves both recreational and commuting purposes.

Doolittle Drive acts as a barrier between North Field at Oakland International Airport and the EBRPD MLK regional shoreline.

The EBRPD manages the Shoreline Center Facility, a versatile meeting space available for community rental near the boat launch and parking lots within and near the project area.

The multi-faceted project encompasses several elements and necessitates coordination with various agencies to achieve its goals. These goals include ensuring safe bicycle and pedestrian Agenda Packet Page 57 of 167
16 access within MLK Jr. Regional Shoreline, closing a gap in the larger San Francisco Bay Trail, replacing an existing boat launch, and providing shoreline protection and wetland mitigation. The project’s right of way falls under the jurisdiction of Caltrans, and construction in those areas will adhere to Caltrans guidelines.

The activities to be performed in this project include grading/ earthwork, including in-water work; partial demolition of the existing road; widening and rehabilitation of the existing road; construction of the trail; paving; drainage; installation of guardrails; shoreline protection; signal and electrical work; installation of signs and striping; planting; irrigation; seeding and erosion control; demolition and replacement of the boat ramp.

City of Union City: East Plaza Improvements
Project
Assistant Resident Engineer | This City of Union City TransitOriented Development (TOD), Federally-funded project involved the construction of a new roadway, and included grading, asphalt paving, concrete curbs and gutters, sidewalk, sanitary sewers (300’ of 8” SDR 26 PVC), storm drains (200’ of 24” class-3 reinforced concrete pipe), water lines, manholes, storm water inlets, and fire hydrants. Also involved, was the installation of landscaping, an irrigation system, hard-scape, a water fountain, sculptures, street lights, signs, striping, and pavement markings.

Janet provided project documentation, wrote daily diaries, documented photograph and quantity tracking, provided
plan and specification interpretation, implementation, and compliance, utilized planning skills, developed punch-lists, and assisted the contractor with the correction of deficiencies and project close-out.

BART: Gateway at Millbrae Transit Oriented
Development - Parking Garage Modifications
Resident Engineer | Janet is serving as the Resident Engineer for the modifications to the Millbrae Station parking garage being performed as part of the Gateway at Millbrae Transit Oriented Development project. The project includes modifications to create a passenger drop off area on Level 1 as well as restriping on all levels. The scope of work includes demolition, concrete work, ADA improvements, enhanced fire protection, lighting and security systems, and wayfinding.

Janet is responsible for overall project coordination with BART, the City of Millbrae, the developer and the general contractor.

She also coordinates with CCFD, BART PD and the BART Parking Administrator to minimize impacts to BART patrons and parking garage customers. Janet manages the field inspection staff in order to ensure compliance with the Site Specific Work Plan and provides frequent updates to the BART Project Manager.

Alameda County Transportation Commission:

I-580 Landscaping and Segment 7A of the East
Bay Greenway Projects
Assistant Resident Engineer | Janet was involved in the following federally-funded landscaping and greenway projects:
• I-580 Landscaping Project ($350K): This project followed the recently completed I-580 San Leandro sound-wall
project in the City of San Leandro, and repaired the existing irrigation system, planted new plants, and added an
another irrigation system around the sound-walls.
• East Bay Greenway Project, Segment 7A ($3 M): This is a half-mile segment of the planned 12-mile East Bay project.

A multi-use Class-1 bike lane facility was constructed
parallel to San Leandro Street, from 75th Avenue to 85th Avenue, in Oakland. The facility is a multi-use path for travel in both directions, separated from San Leandro Street, and located on the western side of the Bay Area Rapid Transit (BART) support columns.

Janet provided construction management, contract
administration, timely reimbursements, reviewed progress payments and quantity tracking, monitored cost and scheduling, project documentation, interpreted plans, specifications, implementations and compliance, utilized planning skills, developed punch-lists, and assisted the contractor with the correction of deficiencies and project close-out.

Agenda Packet Page 58 of 167
17 John Collins, PE, QSD
Resident Engineer
Education:

M.B.A, Business Administration,
University of Phoenix
B.S., Civil Engineering, University of
Maryland
Registrations:

CA, Professional Civil Engineer, No.
47162
Qualified Storm Water Developer,
No, No. 47162
Years Experience: 30+
Tenure w/ GA: <1
Summary:

John has 30+ years of experience in civil engineering and project management. He has served as Contract Manager on numerous on-call contracts with Caltrans, cities, counties, and other local agencies including construction oversight on various transportation authorities. His experience includes construction management, inspection, surveying, civil design, and resident engineering. He has a reputation for fair and equitable resolutions to construction contract claims and constructability issues and was a technical specialist in constructability and biddability reviews.

Relevant Project Experience:

City of Mill Valley: East Blithedale Street
Rehabilitation
Project Manager | The project included curb, gutter, sidewalk, ADA ramps, drainage, utilities, rectangular rapid flashing beacons at 7 crosswalks, AC paving overlay, and full digouts.

John was the Project Manager and Resident Engineer for this $8 million street rehabilitation project. John also attended City Council meetings to provide project updates to Council members.

County of Sonoma: State Route 12 Rehabilitation
Project
Resident Engineer | A streetscape project in the Hot Springs area just north of the town of Sonoma, California on SR 12.

The project was funded from County Redevelopment funds
and constructed under an encroachment permit from Caltrans.

The project included pavement rehabilitation, sidewalk, curb and gutter replacement, ADA compliant sidewalk and driveway improvements, various dig-outs, AC overlay, storm drain improvements, and upgrading the path of travel to transit facilities including curb ramps. Some utilities were relocated along with raising existing vaults and boxes to the new grades.

Since this is a business district, public relations and pedestrian traffic handling are some of the project challenges. John performed typical contract administration duties and oversaw the work of a County construction inspector.

City of Napa: Imola Pocket Paving and ADA
Ramps
Project Manager/Resident Engineer | The project included grind and overlay of the existing pavement with spot digout locations and reconstructing 21 curb ramps to meet ADA compliance along 14 streets. Services included construction inspection, monitoring contractor’s schedule, verifying quantities for progress pavements, and coordinating materials testing.

John was the Project Manager who provided final design and construction inspection services for the Imola Pocket Paving project.

City of Vacaville: Capital Improvement Resident
Engineering Services
Resident Engineer | John was the Resident Engineer for various city capital improvement projects. He performed services that included managing requests for information (RFIs) and change orders, participating in weekly meetings, preparing weekly and monthly reports, reviewing and recommending
contractor progress payments, mitigating claims, monitoring the contractor’s safety and storm water pollution prevention programs, preparing as-built plans and drafting final reports for invoicing Caltrans and the Federal Highway Administration.

He also developed consultant contracts for professional services such as material testing and construction surveys.

Projects included the Quinn Road Relocation; Bella Vista Road Realignment and Park-N-Ride; and the Leisure Town Road ParkN-Ride.

City of West Sacramento: On-Call Construction
Management and Inspection Support Services
Contract Manager | John was the Contract Manager for a
variety of capital improvement projects for the City. Typical services included documenting preconstruction activities, conducting and attending meetings, reviewing schedules, performing cost control, managing submittals, RFIs, change orders and claims, performing field inspection, overseeing testing and managing final completion and project closeout.

Specific projects included Industrial Boulevard/Westfield Village Pavement Rehabilitation; Measure K Road Rehabilitation; and subdivision inspections for Bridgeway Lakes and Pleasant Hollow.

Caltrans District 4: On-Call Construction
Administration and Support Services
Contract Manager | Services include construction
administration, resident engineering, scheduling, cost and change order estimating, construction inspection, utility Agenda Packet Page 59 of 167
18 relocation, construction staking, quantity calculations and claims support. John’s responsibilities included overall project coordination, budget control, providing proper staffing levels, coordination with subconsultants, and ensuring the quality of construction management services. He was responsible for providing on-call construction management and inspection services for multiple projects throughout Caltrans District 4 in Napa and Solano County.

Caltrans District 4: Self-Anchored Suspension
Bridge On-Call Construction Administration and
Support Services
Contract Manager | Prime consultant providing Caltrans District 4 with construction support services for the self-anchored suspension span bridge project, which was a component in the overall east span seismic retrofit of the San Francisco-Oakland Bay Bridge. Services included construction administration; inspection; estimate reviews; Storm Water Pollution Protection Plan (SWPPP) review; change order management; progress
payment management; extra work bill processing; Materialson-Hand tracking and payments; and technical support with the State’s automated Daily Diary system. John was responsible for coordinating with Caltrans to provide support staff; managing the contract and subconsultants; responding to Caltrans’ requests for staffing by providing qualified candidates; reviewing project invoices; tracking the project budget; and monitoring the team’s services by meeting regularly with project staff and the Caltrans project manager.

City of Mill Valley: 2007/2008 Street
Rehabilitation & Sewer Rehabilitation Projects
Contract Manager/Resident Engineer | Projects consisting of rehabilitation of various sewer mains, streets, a police parking lot, and retaining walls. The sewer work included an initial videotape inspection of all contemplated work, root clearing and a choice of either pipe bursting, cured-in-place liners or a cut trench and replace pipe system of repair. Service lateral reconnection was also included in the work. The street rehabilitation included wedge and conform grinds, digout, repair of failed sections of pavement, repair of AC overlay with pavement fabric, total removal and replacement of structural sections, replacement of Portland cement concrete (PCC) curb, gutter and curb ramps, adjustment of various utilities and signing and striping. The police parking lot work included wedge and conform grinds, digout of failed pavement areas, minor PCC curb and gutter replacement, fabric and AC overlay, signing and striping, and parking bumper placement. The retaining wall work included CIDH piles in support of grade beams with new curb and gutter or AC dike on top. Intricate traffic control was required for all work since the streets in Mill Valley are narrow and they wind through steep hill areas. The work had four funding sources (City street funds, City sewer funds, police funds, and FEMA funds for the retaining walls), which required segregated tracking of funds for payment purposes
Agenda Packet Page 60 of 167
19 Christopher Morris, ACI, PCI II
Construction Inspector
Education:

B.S., Engineering Technology,
Cogswell College, San Francisco, CA
Certifications:

ACI Certification #02137631
PCI Level 2
Years Experience: 30+
Tenure w/ GA: 17
Summary:

Chris has more than 30 years of extensive construction
industry experience including management, administration, and inspection of Caltrans projects funded by state and federal regulatory agencies and includes experience working as a project manager for a general contractor. Chris is personable, has a professional manner, and is excellent in negotiating issues with the contractor, coordinating public relations, plan specification interpretation and implementation, problem solving, and detailed contract documentation.

Relevant Project Experience:

County of Marin: Civic Center Drive
Improvement Project
Assistant Resident Engineer | This project connected the SMART Train Civic Center passenger station stop to the
Marin County Civic Center campus. The project created a new multi-use pathway along Civic Center Drive and a traffic roundabout. Project elements included a new traffic signal equipment, pathway and street lighting equipment, PG&E
utility realignments, fiber-optic utility installation, underground drainage improvements, ADA accessibility upgrades, bio-swale construction, architecturally designed flatwork finishes, traffic delineation, signage and new landscaping improvements. This project also involved the coordination of the construction activities within the SMART Train rail agency right-of-way and Marin County Cultural Services agency activities. The implementation of regulatory agency permit conditions
associated with working along the tidal Las Gallinas Creek and the clapper rail endangered species.

Chris assisted the resident engineer to administer the
construction contract and to document all field work generated by the contractor, coordinated outside testing and inspection services, provided field QA inspection, tracked extra work, documented the progress of work for contract compliance, and provided contract administrative support.

California Department of Transportation:

Richardson Bay Bridge Polyester Concrete
Overlay Project
Construction Inspector | This is bridge maintenance project consisting of the removal of an asphalt concrete surface of various depths from an existing PCC Bridge Deck and placing a polyester concrete overlay onto it. Mr Morris is District Inspector on this contract coordinating traffic control activities with California Highway Patrol, the General Contractor and the Traffic Control Company. Chris also manages all noise monitoring activities and oversees the General Contractors Air Monitoring Consultant. Chris also inspects the project site to make sure it is following the current SWPPP.

Contra Costa County, Department of Public
Works: County-wide Arterial Micro-Surfacing
Project
Assistant Resident Engineer | Site work included 21 miles of roadway and entailed performing pavement base failure repairs, the removal of the existing pavement delineation, and the application of micro-surfacing throughout Contra Costa County, on major arterial roadways. Extensive traffic control and the placement of new thermoplastic pavement delineation, was also involved. Chris assisted the resident engineer administer the construction contract and document all field work generated by the contractor, provided field inspection, coordinated County representatives to approve the layout of pavement delineation, scheduled of County inspection forces to provided QA inspection, and maintained daily records of work progress and materials incorporated into the work. Additionally, he tracked daily quantities of work produced, assembled monthly progress payment reports to the resident engineer, and maintained public convenience to the residences and businesses adjacent to the work as work progressed for the civil and structures work, resolved technical issues and interpreted specifications. Chris also assisted with public relations with the adjacent businesses and homeowners’ association.

California Department of Transportation: Harbor
Bridge Replacement Project
Construction Inspector | The project was a bridge replacement endeavor that took place over the Irwin Creek at the Central San Rafael offramp to Irwin Street. The sitework improvements comprised the installation of underground utilities, site drainage facilities, electrical systems, and irrigation. These installations were strategically located within an existing utility corridor, necessitating extensive coordination with the various preexisting utilities, some of which were still in operation while others had been abandoned. The project also involved asphalt paving, concrete site work enhancements, and the construction of Bioswales.

Chris played a pivotal role in the project by meticulously documenting the daily progress of the work. This included providing accurate photo documentation and maintaining
comprehensive daily records for billing purposes, specifically for extra work. Chris was also responsible for verifying the accuracy Agenda Packet Page 61 of 167
20 of monthly progress payments. Additionally, Chris maintained open lines of communication with the Caltrans management, the general contractor, and the design team to address any unforeseen conditions and facilitate resolutions as the project progressed and conditions changed.

California Department of Transportation:

Greenbrae Pedestrian Overcrossing
Construction Inspector | The pedestrian multiuse pathway was constructed to cross over the Corte Madera Creek,
and Chris was assigned the responsibility of inspecting the sitework improvements. These improvements encompassed
the installation of underground utilities, site drainage facilities, electrical systems, and irrigation. The installation of these facilities was situated within an existing utility corridor, necessitating extensive coordination with the pre-existing utilities, some of which were active while others were
abandoned. The project also involved asphalt paving and concrete site work enhancements, including the construction of Bioswales.

Chris diligently documented the daily progress of the work, ensuring accurate photo documentation and maintaining
detailed daily records for billing purposes, particularly for extra work. Furthermore, Chris played a crucial role in ensuring the accuracy of monthly progress payments. Effective communication channels were established between Chris, the Caltrans management, the general contractor, and the design team to address any unforeseen conditions that arose during the project and to find appropriate resolutions as conditions evolved.

Sonoma County Public Works: Boyes Blvd
Bridge Replacement
Construction Inspector | The new bridge is a single span precast girder bridge, built to current standards including accommodating a 100-year storm event. The bridge is located in a busy suburban corridor so construction will progress over two seasons. In 2018, a temporary pedestrian bridge was constructed and various utilities were temporarily relocated to this structure. In 2019, removal and replacement of the old bridge was completed including the permanent relocation of utilities to the new structure. Chris maintained construction diaries that included documentation of the work progress, materials tested, and any other pertinent information in a daily diary for permanent record of events. Photographs of project progress were regularly taken and kept for permanent records to support disputes and verify quality for acceptance.

County of Marin: Central Marin Ferry Connection
Project
Assistant Resident Engineer | This project extended the Cal Park Hill Multi-Use Pathway southward with a new steel bridge structure crossing over Sir Francis Drake Boulevard (SFDB); an access ramp leading down to the existing ground-level east-west pathway adjacent to SFDB; a southern connection from the future SMART station; and pedestrian/bicycle improvements to the existing multi-use pathway on the south side of SFDB, from the Highway 101 off-ramp up to the Ferry Terminal property.

The project also created a new sidewalk on the north side of SFDB, connecting the path with the sidewalk along Larkspur Landing Circle.

Project elements included a steel, prefabricated pedestrian/ bicycle bridge with drilled piers and poured in place concrete deck, grading, retaining walls, paving, lighting, landscaping, sidewalk, signage, and implementation of regulatory agency conditions and other items all including working in a salt marsh environment adjacent to the Corte Madera Creek with the following endangered species: the clapper rail and the salt marsh harvest mouse.

Agenda Packet Page 62 of 167
21 Scott Sowko, EIT
Office Engineer
Education:

B.S., Civil Engineering California
Polytechnic State University, San
Luis Obispo, California
Certifications:

Engineer-in-Training
Years Experience: 2
Tenure w/ GA: 1
Summary:

Scott is currently providing services to Bay Area Rapid Transit (BART) on multiple projects system wide. His skill set includes knowledge of complete project lifecycle process with hands on experience in design preparation of plans specifications and estimates all the way through construction administration and execution. Scott has acquired practical engineering experience in both design and large-scale construction, along with problemsolving skills needed for successful project execution.

Relevant Project Experience:

BART: Balboa Park Plaza Improvements
Office Engineer/Inspector | This project reconfigures the passenger drop-off area at the station plaza into a loop configuration by closing off a vehicle entrance/exit off Geneva Avenue. This new configuration activates the space for
the community to host Farmer’s Markets, gatherings, and community events. Additionally, it creates an ADA accessible space adjacent to a new City of San Francisco housing
development for their use, as well as for BART and SFMTA riders and the community at large.

This project will install an ADA-accessible ramp, a combination of tree planters and benches, and open space for gatherings in the lower plaza area. Throughout the process, Ghirardelli coordinates with BART internal stakeholders such as M&E, operation, transportation, and external stakeholders.

Ghirardelli provides resident engineering, office engineering, and construction inspection services to verify the successful implementation of this project. Our team is committed to delivering an exceptional outcome that will enhance the community’s experience at the station plaza while creating a functional and attractive space for everyone to enjoy.

BART: El Cerrito Del Norte Station
Office Engineer | The project replaced the street grates, constructed concrete collars, rehabilitated existing surfaces, and the added ladder cages at nine locations on Mission Street in the City of San Francisco. Ghirardelli was in direct charge of all aspects of the project including administration of all project documentation including RFIs, submittals, changes, formal correspondence, NCRs, development of SSWPs and daily reporting.

Ghirardelli worked diligently to manage this difficult project due to schedule delays and contractor performance deficiencies.

The schedule was revised to perform work during a continuous 24-hr weekend shutdown which required coordination between inspectors, the City agencies, the Contractor and BART support staff.

BART: Digital Advertising System Wide
Installation Project
Assistant Construction Manager | Scott was responsible for managing schedules, budget, field inspectors, and coordination of work with BART, OutFront Media, and the contractor. He also facilitates RFI responses and submittal reviews, with Structural and Electrical Engineers.

BART: Water Intrusion in Train Control Rooms
Project
Deputy Project Manager| Scott was responsible for preparation and delivery of civil and waterproofing plans and specifications for 95%, 100%, and Issued for Bid (IFB) submittals. Assists the project manager in project coordination and management of project deliverables and schedule. As Deputy Project manager he has also taken on the role as a lead reviewer for feasibility and constructability of the design. In addition, he has taken on the role of quality control and quality assurance (QA/QC) reviewer of the plans and specifications to verify the project packages are ready for bid.

BART: Slope Stability
Civil Designer | Scott was the Civil Designer assisting project team preparation of contract drawings, specifications, and cost estimates. Scott also assisted with coordination with subconsultants, as well as assisting in the field by performing field investigations for different project sites throughout the BART System. Scott has also helped provide reports
summarizing the different repair options noted from field investigations.

LACMTA: Purple Line Extension Segment 1
Deputy Project Manager | Extension from Culver City to
Downtown Santa Monica comprised of at-grade stations and grade crossings as well as aerial stations. Assisted in the delivery of the Communications and Train Control scope, and overall commissioning of the line with acting agencies such as LA fire department and CPUC.

Agenda Packet Page 63 of 167
Allen Wong

OUTREACH MANAGER
VSCE, Inc. • 1610 Harrison St., E-West, Oakland, CA 94612 • (510) 835-5001 • www.vsceinc.com YEARS OF EXPERIENCE:
15 YEARS WITH VSCE:
2 EDUCATION:

BS in Industrial Design,
San Jose State University,
San Jose, CA
BA in Architecture, University
of California Berkeley,
Berkeley, CA
TECHNICAL SKILLS:

Adobe Creative Suite
InDesign
Photoshop
Illustrator
FinalCut
CorelDraw
Wordpress
Allen Wong brings over 15 years of creative services experience in the architectural and engineering fields. He has served in a variety of creative capacities for transit, municipal and federal clients, including website development, document controls, graphic design, quality control, and urban design visualization. Allen has created and maintained multiple websites utilizing a variety of industry-standard content management systems. He is adept at graphic design and presentation software including InDesign, Photoshop, FinalCut, CorelDraw and Illustrator. He is a systems-thinker proficient in developing new methods of facilitating knowledge transfer and collaboration.

PROJECT EXPERIENCE
SAN PABLO AVENUE RAPID CORRIDOR PROJECT, AC TRANSIT | EAST BAY,

CALIFORNIA
Public Outreach. Allen was responsible for public outreach on a Transit Signal Priority (TSP) upgrade project to install GPS-tracking TSP along approximately 12 miles of the San Pablo Corridor. He coordinated and distributed the notification of affected businesses and residents by printed media, and issue construction advisories in coordination with AC Transit’s marketing communications (Marcomm) and Legal and Community Relations (LACR) departments. Allen monitors the construction toll-free hotline number and email, maintains the communications database, and escalates public comments to appropriate departments. He also managed communication with stakeholder groups, including local cities and jurisdictions such as Caltrans.

DUMBARTON CORRIDOR IMPROVEMENT PROJECT, AC TRANSIT | EAST BAY,

CALIFORNIA
Public Outreach. Allen was responsible for public outreach on a Transit Signal Priority (TSP) upgrade project along the State Route 84 corridor in the cities of Union City, Fremont, Menlo Park, and Palo Alto. He coordinates and designs the notification of affected businesses and residents by printed media, and issue construction advisories in coordination with AC Transit’s marketing communications (Marcomm) and Legal and Community Relations (LACR) departments. He will establish the construction toll-free hotline number and email, maintain the communications database, and escalate public comments to appropriate departments.

ON-CALL MEDIA AND PUBLIC RELATIONS SERVICES, ALAMEDA COUNTY TRANSPORTATION COMMISSION (ALAMEDA CTC) | ALAMEDA COUNTY,

CALIFORNIA
Public Outreach. Allen managed VSCE staff participating in special events and public outreach on behalf of Alameda CTC, representing the organization at public events such as community fairs. This included coordination with the public agency for the transportation of outreach materials from the agency to the event, tabling the event and afterwards, preparing event reports for the agency that included comments, questions and contact information form the public. As such, VSCE has participated in the Fremont Festival of the Arts, Solano Stroll, and Oaktoberfest.

Agenda Packet Page 64 of 167

TODD SHEBESTA
Special Inspector

EXPERIENCE
21 Years

CERTIFICATIONS
International Code Council (ICC)
#5280736
- Reinforced Concrete
- Structural Steel / Welding
- Structural Steel Bolting
American Concrete Institute (ACI)
#00063107 : Concrete Field Testing
Technician, Grade I
CALTRANS Certification for
California Test Methods: 105, 106,
125 AGG, 125 AC, 216, 231, 375,
504, 518, 524, 533, 539, 540, 556,
557
Nuclear Gauge Operator Training
Rapid Strength Concrete Training
Todd Shebesta was one of ISI’s lead inspectors on the Sales Force Terminal project for nearly 10 years. The Terminal takes up 3 full blocks of the Financial District in downtown SF. ISI was involved in the pressure/injection grouting for the entire length of the foundation/pile/shoring wall systems down to 60’ below the surface, that took nearly 4 years to complete. Todd joined ISI in 2006 bringing with him over five years of experience in inspection and materials testing. He was the designated Assistant Quality Control Manager for Caltrans on State Route 123 (San Pablo Avenue) in Emeryville. He also serves as the Lead Inspector for the Port of Oakland’s paving and soils projects. Todd’s multiple certifications and ability to solve problems in the field and the lab make him one of the most knowledgeable and versatile inspectors on ISI’s staff.

EXPERIENCE
Below Grade Pressure/Injection Grouting
Concrete Placement and Sampling
Anchor/Dowel Installation
Reinforcing Steel Placement
In-situ Compaction Testing with Nuclear Gauge
Soils / Aggregate Sampling
Soil Nailing Inspections
Structural Steel and Welding
Grout Sampling
Anchor Proof Load Testing
Concrete Lab-Testing
Soils Lab-Testing
Reinforcing Steel Lab Testing

MAJOR PROJECTS
Municipal
SFPW Burke Warehouse, San Francisco
SFPW Animal Care and Control Facility Renovation, San
Francisco
SFPW As-Needed Inspection and Testing, San Francisco
City of Berkeley On-Call Roadway Projects, Berkeley
Mia’s Dream Come True Playground, Hayward
Infrastructure
Port of Oakland On-Call Projects, Oakland
MOTCO Pier 2 Replacement, Concord
Treatment and Wet Weather Flow Upgrade, Sausalito
San Tomas Aquino Creek Erosion Repair, Various
Sanitary Sewer Easement Rehabilitation, Belmont
Sanitary Sewer Rehab Bancroft, Allston 19-SR03, Berkeley Jackson Street Sewer Improvements, San Francisco
Santa Clara Water District, Mountain View
Agenda Packet Page 65 of 167

TODD SHEBESTA
Special Inspector
Bollman WTP Raw Water Meter & Sedim Basin PN116080,
Concord
Bon Air Bridge Replacement, Larkspur
Canal Levee Elimination and Floor Protection, Oakley
Peninsula Corridor Electrification Program, Various
Folsom and Fremont Street Off-Ramp Realignment, San Francisco Transbay Transit Center Bus Ramp TG#18.1 , San Francisco Transbay Transit Center, San Francisco
Bon Air Bridge Replacement, San Rafael
BART – Hayward Central Warehouse, Hayward
BART - West Oakland Station Seismic Upgrade, Oakland
BART - Daly City Station, Daly City
BART - West Dublin/Pleasanton Station, Dublin
Oakland Airport Terminal Construction Renovation
Oakland International Airport Expansion, Oakland
Lenihan Dam Tunnel, Los Gatos
Breuner Marsh Restoration and Public Access, Pinole
Education
CCSF Chinatown New Campus, San Francisco
CCSF Wellness Center, San Francisco
College of Alameda New Center for Liberal Arts, Alameda SFSU New Creative Arts Replacement Building Phase 1, San Francisco
SFUSD Tule Elk Park Early ES Modernization, San Francisco SFUSD Garfield ES Modernization, San Francisco
WCCUSD Woodrow ES, Richmond
UC Berkeley Helios Energy Research Building, Berkeley
UC Berkeley, Li Ka-Shing Center, Berkeley
UC Berkeley Barrows Hall Elevator Extension, Berkeley
Health Care
Zuckerberg San Francisco General Hospital & Trauma Center Kaiser Napa Medical Center
UCSF Institute for Regenerative Medicine, San Francisco Process/Industrial
PG&E 77 Beal Street Vault & Shaft Infill, San Francisco PG&E Mission Substation Phase II, San Francisco
PG&E Primary Grid Control Center, Vacaville
Tesoro Refinery Line 191 Relocation, Martinez
Commercial/Residential
10th & Mission Family Housing, San Francisco
The Standard, 2580 Bancroft Way, Berkeley
Transbay Towers, San Francisco
1700 Owens Street, San Francisco
The Argenta, San Francisco
The Battery, San Francisco
750 Castro Street, San Francisco
Agenda Packet Page 66 of 167
Professional Profile
John Potis, RLA
Sr. Associate
Landscape Architect III
CA PLA #4790
[email protected]
John Potis brings over 34-years of professional landscape architecture and civil engineering to MMP. He has a strong background in public works and transportation project development, with several specialized areas of expertise: sustainable design, ecoefficient water conservation, safe high use public space, durable and vandal resistant design; ADA compliance and regulatory processing. John has managed many noteworthy public and infrastructure projects ranging widely in size and complexity, from feasibility studies and conceptual design through construction administration. He has worked effectively with clients and staff of many governmental, transportation and regulatory agencies. John brings expertise in transit and bicycle and pedestrian facility planning and design and remains current in best practices for developing safe and complete streets and intermodal access. His strengths include technical knowledge and management expertise for cost effective plans, collaboration, and innovative solutions.

John presents an insightful approach to urban design and culturally relevant placemaking.

Education,
Affiliations and
Credentials:

BA Landscape Architecture, BS Natural Resources, Ball State University, Muncie, Indiana Graduate School of Landscape Architecture, Ball State University, Muncie, Indiana California Professional Registered Landscape Architect, License #4790 ReScape (Bay Friendly) Qualified Professional
Relevant Experience
Caltrans US 50 Multimodal
Corridor Enhancement &
Rehabilitation Project,
Design-Build Project,
Sacramento, CA
Landscape Project Manager, Landscape Design Quality Control, Construction Administration. MMP is providing landscape design and construction administration period services for this DesignBuild project for Caltrans. The 7-mile segment, highway renovation project includes extending HOV lanes, highway landscape renovation, and implements the goals of facilitating ridesharing and mobility. MMP assisted the D-B Team with defining the landscape renovation areas working through compliance issues with Caltrans and presented a cost-effective renovation plan consistent with the project master plan. John provided design quality control for the MMP Team during design, and he is currently landscape project manager during construction. This Design-Build project requires extensive oversite and collaboration during construction.

Sunnydale Complete
Streets – Streetscape
Infrastructure, Phase 1, and
‘Mega-phase’ Phase 2
Implementation Project,
Sunnydale Development
Company LLC,
San Francisco, CA
Landscape Project Manager and Construction Administration. Sunnydale HOPE SF is a 50-acre master-planned neighborhood of 1,770 new housing units, with 3.6 acres of new open spaces, and more than two miles of public right-of-way including neighborhood-serving and mixed-use amenities.

Existing streets are being realigned and redesigned by MMP to become complete streets that prioritize active transportation such as walking and cycling, increasing pedestrian comfort and safety resulting in a vibrant community streetscape.

Over the past 5 years John has provided construction administration and observation services for the on-going construction of the neighborhood streetscapes. John provides direction for installation as well as managing changes in construction practices and materials that have evolved over this ongoing long-term design and construction project.

BART Balboa Park Station
Intermodal Transit Plaza,
San Francisco, CA
Landscape Project Manager, Construction Administration. John led the Balboa Park Station intermodal transit hub landscape design and construction administration services, developed in conjunction with the station area TOD to address the increased demand for interconnectivity between BART and Muni at this extraordinarily busy BART station. This transportation project with its complex landscape required a lot of interaction with the contractor. John skillfully programmed and designed the entry plaza providing a new social experience for the community, enhancing the plaza’s circulation, improving accessibility and safety for pedestrians by balancing areas committed to drop-off, transit, and maintenance needs with a new urban plaza with amenities that also serves the adjacent TOD commercial retail area. John’s key role was assisting BART with negotiating acceptable compromises to the design expectations of the TOD development partner.

The negotiations were to adhere to BART facility standards and maintenance guidelines while meeting the aesthetic needs of the TOD development partner without unduly burdening BART with costly long-term maintenance and safety issues. The negotiations resulted in a more cost efficient and constructable project that is a vibrant and vital addition to this thriving and rapidly changing transit-oriented neighborhood.

Agenda Packet Page 67 of 167
BART Rockridge Station
Landscape Renovation,
Earthquake Safety Program
On-Call, BART Facility
Standards,
Oakland, CA
Landscape Project Manager, Construction Administration. The On-Call involved the seismic retrofit of BART aerial structures between the Caldecott Tunnel and Bay Fair Station. As part of the program, John worked closely with City of Oakland staff and the BART planner, to restore two areas within the BART system that to be maintained by the City of Oakland, one being the south end of the Rockridge BART station parking lot at Forest Street. John provided design and construction administration, trouble-shooting various aspects for them. The project uses low water use, low maintenance native plantings to minimize the need for water and mowing. The Rockridge BART site was implemented to replace a failed landscape and has become successfully established with a minimum of maintenance. As Part of the BART On-Calls, John also updated BART Facility Standards (BFS) to conform with ReScape (Bay Friendly) guidelines and updated the BFS for standard details, standard irrigation equipment, and updated specifications.

Fruitvale Alive Gap Access,
Complete Streets, OakDOT,
Oakland, CA
Landscape Project Manager. The project is a Complete Streets design for the section of Fruitvale Avenue between East 12th Street and Alameda Avenue providing a bicycle access route not only from the City of Alameda but also for the future Bay trail along the Tidal Canal to the Fruitvale BART Station providing a transit friendly environment. Improvements reallocate the roadway providing a widened sidewalk for a pedestrian path and protected bike lanes, new street trees, and bike turn lane; pedestrian amenities include benches, ADA compliant ramps, high visibility crosswalks and new pedestrian lights. MMP is providing landscape design from concept through construction administration.
14th Street Safe Route,
Complete Streets, OakDOT,
Oakland, CA
Landscape Project Manager. This safe-routes project includes reduction of the travel lanes from four to two; adding Class IV bicycle lanes separated from travel lanes using raised curb islands between the sidewalk and parked cars to keep cyclists out of harms-way. Included in the design are transit boarding islands and protected intersection. Improving pedestrian refuges and upgrading pedestrian crossings with enhanced hardscape treatments, new landscaping, and amenities, the project will tie into the urban fabric of downtown Oakland. Sustainable design focuses on material recycling, storm water treatment using flow through rain gardens, and native pollinator plants. The MMP team is providing landscape design from concept through construction administration.

WETA Richmond Ferry
Terminal, Design-Build,
WETA
Richmond, CA
Landscape Project Manager, Construction Administration. John led the MMP team in providing landscape architectural design and construction administration services for this new Ferry terminal, a design-build collaboration transportation project. The project included pedestrian pavement layout and design, coordination with waterside and landside improvements, planting, and irrigation. The Project included designing and connecting the new segment to the continuation of the SF Bay Trail. Close coordination with the Civil designer and BCDC staff was instrumental in the successful and timely completion of this important transit connection between the northeast bay and San Francisco.

BART Extension into Silicon
Valley, Milpitas BART
Station and Berryessa BART
Station, Santa Clara Valley
Transportation Authority
(VTA),
Milpitas and San Jose, CA
Landscape Architect for the new BART east bay extension through to San Jose. The Milpitas and Berryessa BART Stations are the most newly opened BART stations and include new roadways, station campus areas and parking structures. John’s responsibilities included site design and preparation of construction documents for pedestrian pavement, seat walls, site furnishings and planting design as well as construction administration for these two important additions to the BART system.

Agenda Packet Page 68 of 167
27 Sacramento Street Road Diet and
Rehabilitation, City of Vallejo; Vallejo, CA
Construction Cost: $721,000 | 06/2022 to Ongoing
This project reduces the number of lanes from two in each direction to one plus a center turn lane. The project also includes the installation of a new designated Class 2 bicycle lane or bicycle sharrow with corresponding pavement signage and striping, removing and replacing 2” AC pavement in select locations, slurry seal, upgrading curb ramps, and restriping.

The scope of work includes: moving and replacing curb,
gutter, sidewalk, and curb ramps; cold-planing removal of asphalt concrete; hot-mix asphalt paving with pavement
fabric; lowering and raising of existing utilities; pavement striping, signage and traffic signal modifications and removal and installation of inground detector loops. Work includes demolition, traffic control, staking, and all associated work.

Ghirardelli is currently responsible for project management, specifically focused on coordination with Caltrans and
managing federal funding aspects such as construction
authorization, reimbursement, and close-out. We are also providing resident engineering and office engineering services.

Contracting Agency/Reference
Dan Sequiera
City Engineer
707-648-5434
[email protected]
Key Staff: Janet Navarro - Project Manager/Resident
Engineer
On-Call Construction Management Services,
County of Alameda; Alameda County, CA
Construction Cost: $3 million | 04/2019 to Ongoing
Ghirardelli provides on-call construction management services to the County and Flood Control and Water Conservation
District — offering resident engineering, inspection, and material testing for flood control and capital improvement projects. We provided services for the following projects:
• East 14th Street Corridor Improvements Phase II
• Castro Valley FY 21 Overlay Project
• Safety Improvements on Fairmont Drive
• Construction Management General Support Services for
Various Projects
• Palomares Road and Redwood Road Safety Improvements
• Construction Management General Support Services for
Encroachment Permit Inspections
• West Sunset and Garden Avenue Sidewalk Construction
Plan Review
• Crow Canyon Storm Damage Repair
• Patterson Pass Emergency Repair
• Lake Merritt Pump Station Channel Gates
Contracting Agency/Reference
James Lai
Supervising Public Works Inspector
510-670-6614
[email protected]
Key Staff: Janet Navarro - Project Manager| Michael
Williams - Construction Inspector
Qualifications of the Firm/Key Staff
Patterson Pass Emergency Repair Completion
The following section includes brief project descriptions of similar experiences and references demonstrating our construction management expertise.

Project Relevancy
• Multimodal implementation
• Lane reduction
• Bicycle infrastructure
• Pavement improvements
• Caltrans coordination
• Federal funding
Project Relevancy
• Resident engineering expertise
• Inspection proficiency
• Material testing services
• Complex project management
• Safety improvement implementation
Agenda Packet Page 69 of 167
28 Del Norte Station Modernization, BART; El
Cerrito, CA
Construction Cost: $33 million | 01/2017 to 03/2021
The project involved upgrades to the existing Del Norte BART Station in El Cerrito. The project goals were to improve accessbility, relieve crowding, and enhance the customer experience. Scope elements included new station agent booth, new elevators/stairwells, new public art installation, ADA improvements, and stormwater pollution solutions.

Due to schedule delays and contractor performance
deficiencies, we worked diligently to manage this difficult project. The schedule was revised to perform work during a continuous 24-hr weekend shutdown which required
coordination between inspectors, the City agencies, the contractor, and BART support staff.

Ghirardelli’s key responsibilities included reviewing and coordinating extensive SSWPs, which governed the construction operations, and providing effective construction management and inspection services. We played a crucial role in facilitating the review and approval of submittals and shop drawings, ensuring compliance with project specifications.

The improvements were funded through State of California Proposition 1B Funds, Contra Costa County Measure J funds, and other funds. The project was coordinated closely with the City of El Cerrito’s Ohlone Greenway BART Station Area Access, safety, and placemaking improvements project.

Contracting Agency/Reference
Wahid Amiri
Project Manager
510-287-4829
[email protected]
Key Staff: Christopher Morris - Construction Inspector
Project Relevancy
• Project location
• BART/agency coordination
Ohlone Greenway BART Station Access Area,
City of El Cerrito; El Cerrito, CA
Construction Cost: $3.5 million | 06/2018 to 02/2019
Project goals include improvement of bicycle and pedestrian routes leading to transit, commercial nodes, and housing, adding new vibrancy to the areas around the BART stations to encourage housing development specifically within a
regionally-designated Priority Development Area, an increase of safety and accessibility for BART riders and Greenway users; and improvement of the integration of the El Cerrito Plaza and El Cerrito del Norte BART Stations with the surrounding community.

The Station Access Area improvements included widening and enhancing the path and adjacent shoulders and landscaping, creating formalized clear pedestrian desire lines, and upgrading existing crosswalks by establishing “high-use pedestrian zones.” Street improvements included new striping, special pavement, improved signage, curb bulb-outs, upgraded curb ramps
and flashing lights, enhanced landscaping, lighting, seating, and other amenities, and improved signage, including rapid rectangular flashing beacons to complement other recent flashing crosswalk installations. On eastbound Hill Street, the project also converted a through lane to a right-only lane and added a pedestrian bulb-out at the entrance to the Safeway Store to increase pedestrian safety and improve intersection operations.

Contracting Agency/Reference
Yvetteh Ortiz, PE
Public Works Director
510-215-4382
[email protected]
Project Relevancy
• Pavement rehabilitation
• Bike lanes and pedestrian safety elements
• Buffer zones and traffic striping
• Stakeholder coordination (BART)
Agenda Packet Page 70 of 167
29 Nevin Avenue Roadway, Pedestrian, and
Bicycle Improvements, City of Richmond;
Richmond, CA
Construction Cost: $3.5 million | 06/2018 to 02/2019
The work included roadway, sidewalk, landscaping, utility, drainage, and signal and lighting systems. As a part of the work, utilities were relocated, and the profile grade of the roadway was reduced to lessen the grade of the roadway cross slope that impacted access points to the roadway, such as driveways and sidewalk curb returns. The project was constructed in three (3) stages with the following scope for each: Stage 0, Potholing and Field Exploration: Contractor confirmed the exact locations of utilities in the field and established SWPPP BMPs/controls.

Stage 1 Utility Relocation: Utility agencies and contractors relocated poles and utility boxes to accommodate the planned construction. Stage 2A - 2B, 19th to 23rd Street: Demolished/ removed existing pavement and wet/dry utilities. Constructed new wet and dry utilities, sidewalks, curbs and gutters, structural sections, irrigation systems, lighting systems, and traffic signals. Stage 2C, 19th to 23rd Street: Placed final layer of surfacing and pavement delineation. Adjusted utility covers position in the roadway to grade. Stage 3A - 3B, 23rd to 27th Street: Demolished/removed existing pavement and wet/dry utilities. Constructed new wet and dry utilities, sidewalks, curbs and gutters, structural sections, irrigation systems, lighting systems, and traffic signals. Stage 3C, 23rd to 27th Street:

Placed final surfacing and pavement delineation layer.

Contracting Agency/Reference
Michael Williams
Project Manager
510-620-5482
[email protected]
East Blithedale Street Rehabilitation,
City of Mill Valley; Mill Valley, CA
Construction Cost: $8 million | 08/2011 to 01/2013
Prior to joining Ghirardelli, Resident Engineer John Collins, served as the Project Manager for East Blithedale Street Rehabilitation.

The street rehabilitation project was undertaken to address the deteriorating condition of the streets and improve the overall infrastructure. The project involved various components, including curb, gutter, sidewalk, ADA ramps, minor drainage improvements, water, and gas service relocations, main water relocation, light pole relocations, full-depth reconstruction of pavement, removal of AC overlay and PCC slabs, AC grind and pavement placement, replacement of bus pads, installation of Rectangular Rapid Flashing Beacons at five crossings, signing, striping, and the inclusion of a Class 3 Bike Path. Effective coordination and communication were vital due to the dynamic nature of the project, ensuring seamless integration of design modifications with ongoing construction activities.

One notable aspect of the project was the necessary public relations efforts. Social media platforms, including Twitter, NextDoor, and Facebook, were utilized to keep the community informed and engaged throughout the project. This proactive approach to public outreach helped to minimize disruptions and maintain positive relationships with the residents and businesses affected by the construction.

Contracting Agency/Reference
Andrew Poster, PE
Public Works Director
[email protected]
415-755-5531
Key Staff: John Collins - Project Manager/Resident Engineer Project Relevancy
• Pedestrian upgrades
• Landscape improvements
• Utility coordination
Project Relevancy
• Class 3 bicycle path
• Pedestrian improvements
• Bus pads
• ADA ramps
• Rectangular rapid flashing beacons
Agenda Packet Page 71 of 167
30 GAI GAI GAI GAI GAI GAI VSCE ISI MMP

SCOPE OF SERVICES
A. Pre-Construction Services
Task 1 CM Review Final PS&E/Familiarize 12 32 40 20 8 12 16 8 148 Task 2 Contact Utilities and Establish Protocols/Expectations 40 40 Task 3 Establish Public Outreach Program and Engage Community 80 80 Task 4 Coordinate, conduct and attend the pre-con meeting 2 24 8 4 38 Task 5 Contract Coordination and Administration 80 40 13 133 Task 6 Stakeholder Engagement 24 24
Task 7 Baseline Schedule Review / Contractor Resubmission 8 16 24 Task 8 Document Control Set-up 80 80
Task 10 Photograph Field Conditions 8 40 48
Total - Pre-construction Services 14 216 168 60 8 28 100 8 13 615 B. Construction Services
Task 1 General Construction Management and Administration Services 100 1000 500 1600 Task 2 Quality Assurance, Inspection and Material Testing 50 400 250 2000 320 as required by
contract 3020
Task 3 Public Outreach and Notification 20 100 780 900
Task 4 Project Documentation 10 100 500 610
Task 5 Progress Payments 10 200 250 460
Task 6 Construction Engineering 10 200 500 710
Recommended Tasks
Task 7 Landscape Architect 710 710
Task 8 Schedule Control: Reviews of Monthly Contractor's Monthly Updates/Re-submissions 156 156 Total - Construction Services 200 2000 2000 2000 320 156 780 0 710 8166 C. Post-Construction Services
Task 1 Close-out Activities (Punchlist, Change Orders, Final Progress Payments, As-builts, Commissioning, etc.) 24 320 320 80 80 40 864 Task 2 QA Final Document Preparation/Provide Project Files to City and Utilities 40 40 80 Task 3 Landscape Architect (Punchlist, O&M review & compilation, Final Acceptance and Plant Establishment Period) 176 176 Total - Post-Construction Services 24 360 360 80 0 0 80 40 176 1120 TOTAL - ALL 238 2576 2528 2140 328 184 960 48 899 9901
Estimated Hours
Landscape
Architect Total Hours
Project
Manager
Resident
Engineer
Office
Engineer
Civil
Inspector
Electrical
Inspector Scheduler
Public
Outreach
Material
Testing
Consultants Work Plan
Below is the our staffing level of effort per the detailed scope of services. *Legend: Ghirardelli (GAI) | Inspection Services, Inc. (ISI) | Merrill Morris Partners (MMP) | VSCE (VSCE) *
Agenda Packet Page 72 of 167
31 Team Member Reference
John Collins, PE, QSD
Resident Engineer
City of Mill Valley
East Blithedale Street Rehabilitation Project
Andrew Poster, PE
Public Works Director
26 Corte Madera Avenue, Mill Valley, CA 94941
[email protected] | 415-755-5531
City of Pleasanton
Johnson Drive Economic Development Zone Transportation
Improvements Project
Steve Kirkpatrick, PE
Public Works Director
200 Old Bernal Avenue, PO Box 520, Pleasanton, CA 94566 [email protected] | 925-931-5676
County of Napa
Imola Paving & ADA Ramps Project
John Vicencio, PE
Project Manager
1195 Third Street, Suite 101, Napa, CA 94559-3092
[email protected] | 707-479-5348
Christopher Morris, ACI, PCI II
Construction Inspector
California Department of Transportation
Richardson Bay Bridge Polyester Concrete Overlay Project Jose David
Senior Construction Engineer
756 West Francisco Blvd, San Rafael, CA 94901
[email protected] |415-257-3546
County of Marin, Department of Public Works
Civic Center Drive Improvement Project
David Bernardi, PE
Project Manager
3501 Civic Center Drive, Room 404, San Rafael, CA 94903 [email protected] | 415-827-1272
Sonoma County Public Works
Boyes Blvd Bridge Replacement
Anthony Moore, P.E.

Senior Civil Engineer
2300 County Center Drive, Ste B100, Santa Rosa, CA 95403 [email protected] | 707-565-2958 |
References
Agenda Packet Page 73 of 167
Local Assistance Procedures Manual Exhibit 10-O1
Consultant Proposal DBE Commitment
EXHIBIT 10-O1 CONSULTANT PROPOSAL DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE: 

7. Description of Work, Service, or Materials
Supplied

8. DBE
Certification
Number
Local Agency to Complete this Section

17. Local Agency Contract Number:

18. Federal-Aid Project Number:

19. Proposed Contract Execution Date:

20. 21. Local Agency Representative's Signature 22. Date

23. Local Agency Representative's Name 24. Phone

25. Local Agency Representative's Title
Consultant’s Ranking after Evaluation: __________________________ Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

9. DBE Contact Information

11. TOTAL CLAIMED DBE PARTICIPATION

10. DBE %
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

12. Preparer's Signature 13. Date

14. Preparer's Name 15. Phone

16. Preparer's Title
DISTRIBUTION: Original – Included with consultant’s proposal to local agency.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

LPP 18-01 Page 1 of 2
January 2019
Cathy Merrill, Merrill Morris Partners, 249 Front
Street, San Francisco, CA 94111
(415-291-8960) | [email protected]
Leslie Sakai, ISI Inspection Services, Inc., 1798
University Ave., Berkeley, CA 94703
(510) 900-2100 | [email protected]
Jesus Vargas, VSCE, Inc., 827 Broadway Avenue,
Suite 340, Oakland, CA 94607
(510) 835-5001 | [email protected]
Reset Form
Construction Management Services on Del Norte Transit-Oriented Development Complete Street CML 5239 City of El Cerrito 19%
El Cerrito, CA
Ghirardelli Associates, Inc.

Materials Testing
Landscape Architecture
Public Outreach/Funding Documentation &
Electrical Inspection
32109
13638
34787
06/05/2023
Randall Bruner, PE 408-930-3410
President/CEO
6%
7%
6%
19 Agenda Packet Page 74 of 167
Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE:  7. Total Contract Award Amount:

8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION
$ 20. Local Agency Contract
Number:

21. Federal-Aid Project Number:

22. Contract Execution
Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

23. Local Agency Representative's Signature 24. Date

25. Local Agency Representative's Name 26. Phone

27. Local Agency Representative's Title
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

15. Preparer's Signature 16. Date

17. Preparer's Name 18. Phone

19. Preparer's Title
DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

July 23, 2015
Public Outreach/Funding Documentation &
Electrical Inspection
Landscape Architecture
Materials Testing Leslie Sakai, ISI Inspection Services, Inc., 1798 University Ave., Berkeley, CA 94703
(510) 900-2100 | [email protected]
Cathy Merrill, Merrill Morris Partners, 249 Front
Street, San Francisco, CA 94111
(415-291-8960) | [email protected]
Jesus Vargas, VSCE, Inc., 827 Broadway Avenue,
Suite 340, Oakland, CA 94607
(510) 835-5001 | [email protected]
TBD
TBD
TBD
TBD
19 TBD
Construction Management Services on Del Norte Transit-Oriented Development Complete Street CML 523 City of El Cerrito 19%
El Cerrito, CA
Ghirardelli Associates, Inc.
3 32109
13638
34787
06/05/2023
Randall Bruner, PE 408-930-3410
President/CEO
TBD
Agenda Packet Page 75 of 167
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

LPP 13-01 May 8, 2013

NOT APPLICABLE
Randall Bruner, PE
President/CEO
408-930-3410 6/5/23
Agenda Packet Page 76 of 167
Agenda Packet Page 77 of 167
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________

4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Prime Subawardee
Tier _______ , if known
Congressional District, if known Congressional District, if known

6. Federal Department/Agency: 7. Federal Program Name/Description:

CFDA Number, if applicable ____________________

8. Federal Action Number, if known: 9. Award Amount, if known:

10. Name and Address of Lobby Entity 11. Individuals Performing Services (If individual, last name, first name, MI) (including address if different from No. 10) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply) 14. Type of Payment (check all that apply) $ _____________ actual planned a. retainer
b. one-time fee

13. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature _______________ e deferred
Value _____________ f. other, specify _________________________

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheet(s) if necessary)

16. Continuation Sheet(s) attached: Yes No

17. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature: ________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files

LPP 13-01 May 8, 2013
N/A
N/A
Cathy Merrill
President, Merrill Morris Partners
415-291-8960 5/30/23

NOT APPLICABLE
Agenda Packet Page 78 of 167
Local Assistance Procedures Manual EXHIBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract
b. grant
c. cooperative agreement § a. bid/offer/application
b. initial award
c. post-award
D a. initial
D b. material change

4. 6.

8. d. loan
e. loan guarantee
f. loan insurance
Name and Address of Reporting Entity
D Prime D Subawardee
Tier ___ , if known
Congressional District, if known
Federal Department/ Agency:

Federal Action Number, if known:

Name and Address of Lobby Entity
(If individual, last name, first name, Ml)
For Material Change Only:
year__ quarter ___ _
date of last report ____ _

5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:

Congressional District, if known

7. Federal Program Nameffiescription:

CFDA Number, if applicable ________ _

9. Award Amount, if known:

11. Individuals Performing Services
(including address if different from No. 10)
(last name, first name, Ml)
(attach Continuation Sheet(s) if necessary)

12. Amount of Payment (check all that apply)

13. $ ______ D actual D planned
Form of Payment (check all that apply):
8 a. cash
b. in-kind; specify: nature ______ _
Value ------

14. Type of Payment (check all that apply)
a. retainer
b. one-time fee
c. commission
d. contingent fee
e deferred
f. other, specify __________ _

15. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 12:
( attach Continuation Sheet( s) if necessary)

16. Continuation Sheet(s) attached: Yes D No D

17. Information requested through this form is authorized by Title 3 l U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Federal Use Only:

Signature: _________________ _
Print Name: _________________ _
Title: --------------------
Telephone No.: _________ Date: ____ _
Authorized for Local Reproduction
Standard Form - LLL
Standard Form LLL Rev. 04-28-06
Distribution: Orig- Local Agency Project Files
LPP 13-01

May 8, 2013

NOT APPLICABLE
Jesus Vargas
President
510-835 5001 05/30/2023
Agenda Packet Page 79 of 167
_____________________________________________________________________ Local Assistance Procedures Manual EXHIBIT 10-T
Conflict of Interest & Confidentiality Statement
EXHIBIT 10-T CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT RFP/RFQ PROCUREMENT NUMBERS: ____________________________ PROJECT NAME:

APPLICABILITY: Applicable to local agency consultant procurements which will contain Federal or State funds in the consultant contract.
□ I am an employee of the local agency that is involved in this procurement. □ I am an employee of a consultant under contract to the local agency that is responsible for this procurement but I am not in a management position with the local agency. □ I have a personal, financial, or business interest in past employment activity or a personal relationship regarding the firms (including subconsultants) that are the subject of this evaluation. A brief description is provided on the back of this form. □ I certify that I have no current contractual relationship with any of the firms (including subconsultants) that are the subject of this evaluation. □ I certify that I have no personal or financial interest and no present or past employment activity or personal relationship or prior contractual relationship which would be incompatible with my participation in this solicitation process and I am fully able to give full, fair and impartial consideration to all proposals/bids as an appointee to the related evaluation. □ I certify that I have read 23 CFR 172.7(b)(4) below and I agree not to participate in selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.
23 CFR 172.7(b)(4)
(4) Conflicts of interest. (i) A contracting agency shall maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of engineering and design related services contracts under this part and governing the conduct and roles of consultants in the performance of services under such contracts to prevent, identify, and mitigate conflicts of interest in accordance with 2 CFR 200.112, 23 CFR 1.33 and the provisions of this paragraph (b)(4).
(ii) No employee, officer, or agent of the contracting agency shall participate in selection, or in the award or administration of a contract supported by Federal-aid funds if a conflict of interest, real or apparent, would be involved.

Such a conflict arises when there is a financial or other interest in the consultant selected for award by:
(A) The employee, officer, or agent;
(B) Any member of his or her immediate family;
(C) His or her partner; or
(D) An organization that employs or is about to employ any of the above.

LPP 18-01 Page 1 of 3
January 2019
Construction Management Services on the Del Norte Transit-Oriented Development Complete Streets NOT APPLICABLE Agenda Packet Page 80 of 167
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Local Assistance Procedures Manual EXHIBIT 10-T
Conflict of Interest & Confidentiality Statement
(iii) The contracting agency's officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from consultants, potential consultants, or parties to subagreements. A contracting agency may establish dollar thresholds where the financial interest is not substantial or the gift is an unsolicited item of nominal value.
(iv) A contracting agency may provide additional prohibitions relative to real, apparent, or potential conflicts of interest.
(v) To the extent permitted by State or local law or regulations, the standards of conduct required by this paragraph shall provide for penalties, sanctions, or other disciplinary actions for violations of such standards by the contracting agency's officers, employees, or agents, or by consultants or their agents. (vi) A contracting agency shall promptly disclose in writing any potential conflict of interest to FHWA. □ I fully understand and agree to immediately disqualify myself as soon as I am aware of a conflict of interest that may compromise my fair and impartial consideration of the proposals/bids.
□ I certify that I will hold in the strictest confidence all bids, proposals, correspondence, memoranda, working papers, or any other media which has any bearing on, or disclose any aspect of, any respondent or potential respondent to the RFP/RFQ above. I will not discuss the evaluation process with anyone not involved in the evaluation process until its completion. □ I fully understand that it is unlawful for a person to utilize any organization name or auxiliary organization information, which is not a matter of public record, for personal gain. □ I fully understand that any violation of the above is a basis for disciplinary action, up to and including termination or referral to the appropriate authorities for further investigation. □ I am aware that the following firms and subconsultants/subcontractors have submitted proposals in response to the above referenced solicitation:

List firms including subconsultants/subcontractors:

1. 2.

3. 4.
etc.

LPP 18-01 Page 2 of 3
January 2019

NOT APPLICABLE
Agenda Packet Page 81 of 167
Local Assistance Procedures Manual EXHIBIT 10-T
Conflict of Interest & Confidentiality Statement
Date: __________________ Signed: ________________________________________ Name: ________________________________________
Title: _________________________________________
Dept./Local Agency: _____________________________
Employer: ___________________________________
CONTRACT ADMINISTRATOR’S REVIEW
I have reviewed the foregoing “Conflict of Interest and Confidentiality Statement” and have determined, according to the information provided, that this individual:
□ does not have a conflict of interest and can participate in the “Selection Panel”
□ does have a conflict of interest and cannot participate in the “Selection Panel” Signed: ________________________________________ Date: __________________ Name: ________________________________________
Title: _________________________________________
Dept./Local Agency: _____________________________
Employer: _____________________________________
Distribution: Original – Local Agency Consultant File
LPP 18-01 Page 3 of 3
January 2019

NOT APPLICABLE
Agenda Packet Page 82 of 167
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
EXHIBIT 15-H: PROPOSER/CONTRACTOR GOOD FAITH EFFORTS
Cost Proposal Due Date ___________________ PE/CE
Federal-aid Project No(s). _____________________ Bid Opening Date ___________________ CON The established a Disadvantaged Business Enterprise (DBE) goal of ______ for this contract. The information provided herein shows the required good faith efforts to meet or exceed the DBE contract goal.

Proposers or bidders submit the following information to document their good faith efforts within five (5) calendar days from cost proposal due date or bid opening. Proposers and bidders are recommended to submit the following information even if the Exhibit 10-O1: Consultant Proposal DBE Commitments or Exhibit 15-G:

Construction Contract DBE Commitment indicate that the proposer or bidder has met the DBE goal. This form protects the proposer’s or bidder’s eligibility for award of the contract if the administering agency determines that the bidder failed to meet the goal for various reasons, e.g., a DBE firm was not certified at bid opening, or the bidder made a mathematical error.

The following items are listed in the Section entitled “Submission of DBE Commitment” of the Special Provisions, please attach additional sheets as needed:

A. The names and dates of each publication in which a request for DBE participation for this project was placed by the bidder (please attach copies of advertisements or proofs of publication):

Publications Dates of Advertisement
B. The names and dates of written notices sent to certified DBEs soliciting bids for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):

Names of DBEs Solicited Date of Initial Solicitation Follow Up Methods and Dates

May 2020
TBD
Email on 5/18/2023
Email on 5/18/2023
Email on 5/18/2023
C4014 06/08/2023
City of El Cerrito

19.00%
Not Applicable
Merrill Morris Partners 05/18/2023
Inspection Services, Inc. 05/18/2023
VSCE, Inc. 05/18/2023
Agenda Packet Page 83 of 167
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
C. The items of work made available to DBE firms including those unbundled contract work items into economically feasible units to facilitate DBE participation. It is the bidder's responsibility to demonstrate that sufficient work to facilitate DBE participation in order to meet or exceed the DBE contract goal.

Items of Proposer or Bidder Breakdown of Amount Percentage Work Normally Performs Item Items ($) Of
(Y/N) Contract
D. The names, addresses and phone numbers of rejected DBE firms, the reasons for the bidder's rejection of the DBEs, the firms selected for that work (please attach copies of quotes from the firms involved), and the price difference for each DBE if the selected firm is not a DBE:

Names, addresses and phone numbers of rejected DBEs and the reasons for the bidder's rejection of the DBEs:

E. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining information related to the plans, specifications and requirements for the work which was provided to DBEs:

May 2020
Public Outreach/Funding & Electrical Insp.

Landscape Architecture
TBD
TBD
TBD
Names, addresses and phone numbers of firms selected for the work above:

Materials Testing: Leslie Sakai, ISI Inspection Services, Inc., 1798 University Ave., Berkeley, CA 94703 (510) 900-2100 | [email protected]
Landscape Architecture: Cathy Merrill, Merrill Morris Partners, 249 Front Street, San Francisco, CA 94111 (415-291-8960) | [email protected]
Public Outreach/Funding & Electrical Inspection: Jesus Vargas, VSCE, Inc., 827 Broadway Avenue, Suite 340, Oakland, CA 94607 (510) 835-5001 | [email protected] Not Applicable.

Not Applicable.

Public Outreach/Funding &
Electrical Insp.

Landscape Architecture
Yes
No
Materials Testing Materials Testing 0.00%
No 0.00%

0.00%
Yes
No

0.00%
Pick
Yes
TBD
TBD
TBD
Agenda Packet Page 84 of 167
Local Assistance Procedures Manual Exhibit 15-H
Proposer/Contractor Good Faith Effort
F. Efforts (e.g. in advertisements and solicitations) made to assist interested DBEs in obtaining bonding, lines of credit or insurance, necessary equipment, supplies, materials, or related assistance or services, excluding supplies and equipment the DBE subcontractor purchases or leases from the prime contractor or its affiliate:

G. The names of agencies, organizations or groups contacted to provide assistance in contacting, recruiting and using DBE firms (please attach copies of requests to agencies and any responses received, i.e., lists, Internet page download, etc.):

Name of Agency/Organization Method/Date of Contact Results H. Any additional data to support a demonstration of good faith efforts:

May 2020
The DBE firms selected to provide services to the Ghirardelli team do not need assistance in obtaining any necessary equipment, supplies, materials, or related assistance.

Not Applicable
Not Applicable
Agenda Packet Page 85 of 167
From: Darcy Taylor
To: Maria Nguy
Subject: FW: El Cerrito RFP - Teaming
Date: Monday, June 5, 2023 1:44:15 PM
Attachments: image002.png
image005.png
image006.png
2023_DBE Renewal.pdf
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
From: Tobin Gaut <[email protected]>
Sent: Thursday, May 18, 2023 11:08 AM
To: Darcy Taylor <[email protected]>; Jose Lorenzo <[email protected]> Cc: Charlie Krueger <[email protected]>
Subject: RE: El Cerrito RFP - Teaming
We would love to join your team in this pursuit. Send us the paperwork that you need us to fill out. I have attached our DBE form for you review.

TOBIN j GAUT PROJECT MANAGER ISI INSPECTION SERVICES, INC. 1798 University Avenue, Berkeley, CA 94703-1514
T: 510.900.2100 F: 510.900.2101
SAFETY AND QUALITY SINCE 1995
BERKELEY | TORRANCE
SBE | MWBE | DBE |www.inspectionservices.net

NOTICE TO RECIPIENT: If you are not the intended recipient of this e-mail, you are prohibited from sharing, copying, or otherwise using or disclosing its contents. If you have received this e-mail in error, please notify the sender immediately by reply e-mail and permanently delete this e-mail and any attachments without reading, forwarding or saving them. Thank you.

From: Darcy Taylor <[email protected]>
Sent: Thursday, May 18, 2023 9:39 AM
To: Jose Lorenzo <[email protected]>; Tobin Gaut <[email protected]> Cc: Charlie Krueger <[email protected]>
Subject: El Cerrito RFP - Teaming
Good Morning Jay/Tobin,
Please see attached RFP from the City of El Cerrito for the Del Norte TOD area improvements.

Agenda Packet Page 86 of 167
Wanted to see if you are open to being on the team to provide materials testing services. Through our BART contract for CM, we have worked on this BART station and know the area well.

Please let us know by noon tomorrow (5/19/23).

Thank you,
Darcy
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
Agenda Packet Page 87 of 167
From: Darcy Taylor
To: Maria Nguy
Cc: Karma Beckham; John Collins; Charlie Krueger; Janet Navarro Subject: FW: El Cerrito RFP - Teaming
Date: Friday, May 19, 2023 11:48:06 AM
Hi Team,
Merrill Morris Partners is able to be on the team for the El Cerrito project.

This completes the subs. We now have ISI (Materials), VSCE (Public Outreach/Funding Documentation), and Merrill Morris (Landscape Architect).

Thank you,
Darcy
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
From: Cathy Merrill <[email protected]>
Sent: Friday, May 19, 2023 11:44 AM
To: Darcy Taylor <[email protected]>
Subject: Re: El Cerrito RFP - Teaming
Darcy,
Yes we would be pleased to join your team.

We had a meeting here this morning to discuss the project and look over the plans.

Cathy Merrill, ASLA
RLA 2690 | President
Merrill Morris Partners
P 415.291.8960 | M 415.602.7440 | E [email protected] Agenda Packet Page 88 of 167
WE’RE HIRING! Check out our open positions at https://merrill-morris.com/firm From: Darcy Taylor <[email protected]>
Sent: Friday, May 19, 2023 10:21 AM
To: Cathy Merrill <[email protected]>
Cc: Sharon Morris <[email protected]>
Subject: FW: El Cerrito RFP - Teaming
Hi Cathy,
Just wanted to check in with you to see if you would be able to join our team for the El Cerrito Del Norte Complete Streets project.

Thank you,
Darcy
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
From: Darcy Taylor
Sent: Thursday, May 18, 2023 9:39 AM
To: Cathy Merrill <[email protected]>
Cc: Charlie Krueger <[email protected]>
Subject: El Cerrito RFP - Teaming
Good Morning Cathy,
Please see attached RFP from the City of El Cerrito for the Del Norte TOD area improvements.

Wanted to see if you are open to being on the team to provide landscape architect services. Through our BART contract for CM, we have worked on this BART station and know the area well.

Please let us know by noon tomorrow (5/19/23).

Thank you,
Darcy
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 Agenda Packet Page 89 of 167
We are Hiring! | Great Place to Work Certified
Agenda Packet Page 90 of 167
From: Darcy Taylor
To: Maria Nguy
Subject: FW: El Cerrito RFP - Teaming
Date: Monday, June 5, 2023 1:44:20 PM
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
From: Allen Wong <[email protected]>
Sent: Thursday, May 18, 2023 2:25 PM
To: Darcy Taylor <[email protected]>; Jesus Vargas <[email protected]> Cc: Charlie Krueger <[email protected]>; Provi Rodriguez <[email protected]>; Brian Juarez <[email protected]>; Trinity Nguyen <[email protected]> Subject: RE: El Cerrito RFP - Teaming
Hi Darcy,
Yes, VSCE would be very happy to support you in public outreach services as well as funding requirement documentation.

Our recent work with AC Transit on the San Pablo Rapid Corridors project was right outside the Del Norte Station.

Please let us know what information you’ll require for the proposal.

Allen Wong
Business Development Manager

VSCE, INC
1610 Harrison St. Suite E-West Oakland, CA 94612
vsceinc.com
[email protected]
d: 510.500.4451
We Are Hiring!
From: Darcy Taylor <[email protected]>
Sent: Thursday, May 18, 2023 9:39 AM
Agenda Packet Page 91 of 167
[EXTERNAL EMAIL] CAUTION: This email originated from outside of the organization. DO NOT CLICK links or open attachments unless you recognize the sender and know the content is safe.

To: Allen Wong <[email protected]>; Jesus Vargas <[email protected]> Cc: Charlie Krueger <[email protected]>
Subject: El Cerrito RFP - Teaming
Good Morning Allen/Jesus,
Please see attached RFP from the City of El Cerrito for the Del Norte TOD area improvements.

Wanted to see if you are open to being on the team to provide public outreach services. Also, there are numerous funding agencies that will have their own documentation and reporting requirements.

Do you have anyone that would be available to manage the funding requirements (funding document control)? Thinking this would be a part time position.

Through our BART contract for CM, we have worked on this BART station and know the area well.

Please let us know by noon tomorrow (5/19/23).

Thank you,
Darcy
Darcy Taylor | Business Development Manager
m: 209-914-7320 | 2990 Lava Ridge Ct. Ste 120, Roseville, CA 95661 We are Hiring! | Great Place to Work Certified
Agenda Packet Page 92 of 167
6/7/23, 12:05 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 1/2
Query Criteria
Certification Types: DBE
Firm ID: 32109
Firm ID 32109
DBA Name INSPECTION SERVICES, INC (ISI)
Firm Name INSPECTION SERVICES, INC (ISI)
Address Line1 1798 UNIVERSITY AVENUE
Address Line2
City BERKELEY
State CA
Zip Code1 94703
Zip Code2
Mailing Address
Line1
Mailing Address
Line2
Mailing City
Mailing State
Mailing Zip
Code1
Mailing Zip
Code2
Certification
Type
DBE
EMail [email protected]
Contact Name LESLIE A SAKAI
Area Code 519
Phone Number 900-2100
Extension
Alt Area Code
Alt Phone
Number
Extension
Fax Area Code 510
Fax Phone
Number 900-2101
Agency Name SAN FRANCISCO MUNICIPAL TRANSPORTATION AGENCY Counties 00;
Districts 00;
DBE NAICS 541380; 541990;

ACDBE NAICS
Work Codes I8734 LABORATORY TESTING AND ANALYSIS;
Skip to Main Content Back To Query Form (licenseForm.htm) Search Returned 1 Records
Wed Jun 07 12:05:13 PDT 2023
Agenda Packet Page 93 of 167
6/7/23, 12:05 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 2/2
Licenses
Trucks
Gender F
Ethnicity ASIAN PACIFIC
Firm Type DBE
Agenda Packet Page 94 of 167
6/7/23, 12:06 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 1/2
Query Criteria
Certification Types: DBE
Firm ID: 13638
Firm ID 13638
DBA Name MERRILL MORRIS PARTNERS
Firm Name MERRILL MORRIS PARTNERS
Address Line1 249 FRONT STREET
Address Line2
City SAN FRANCISCO
State CA
Zip Code1 94111
Zip Code2
Mailing Address
Line1
Mailing Address
Line2
Mailing City
Mailing State
Mailing Zip
Code1
Mailing Zip
Code2
Certification
Type
DBE
EMail [email protected]
Contact Name CATHY MERRILL
Area Code 415
Phone Number 291-8960
Extension
Alt Area Code
Alt Phone
Number
Extension
Fax Area Code 415
Fax Phone
Number 291-9463
Agency Name SAN MATEO COUNTY TRANSIT DISTRICT (SAMTRANS)/JPB Counties 00;
Districts 00;
DBE NAICS 541320; 541490;

ACDBE NAICS
Work Codes C8704 ARCHITECT; C8705 DESIGN; C8744 LANDSCAPE ARCHITECTS; Skip to Main Content Back To Query Form (licenseForm.htm) Search Returned 1 Records
Wed Jun 07 12:06:02 PDT 2023
Agenda Packet Page 95 of 167
6/7/23, 12:06 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 2/2
Licenses LA Landscape Architect;
Trucks
Gender F
Ethnicity CAUCASIAN
Firm Type DBE
Agenda Packet Page 96 of 167
6/7/23, 12:06 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 1/2
Query Criteria
Certification Types: DBE
Firm ID: 34787
Firm ID 34787
DBA Name VSCE INC
Firm Name VSCE INC
Address Line1 1610 HARRISON STREET, SUITE E-WEST
Address Line2
City OAKLAND
State CA
Zip Code1 94612
Zip Code2
Mailing Address
Line1 1610 HARRISON STREET, SUITE E-WEST
Mailing Address
Line2
Mailing City OAKLAND
Mailing State CA
Mailing Zip
Code1 94612
Mailing Zip
Code2
Certification
Type
DBE
EMail [email protected]
Contact Name JESUS M VARGAS
Area Code 510
Phone Number 835-5001
Extension
Alt Area Code
Alt Phone
Number
Extension
Fax Area Code 510
Fax Phone
Number 899-0799
Agency Name DEPARTMENT OF TRANSPORTATION
Counties 01; 07; 19; 27; 28; 34; 38; 39; 43; 44; 48; 49; 50; Districts 03; 04; 05; 07; 10;
DBE NAICS 541330; 541340; 541350; 541430; 541611; 541618; 541820; 541930; 541990;

ACDBE NAICS
Skip to Main Content Back To Query Form (licenseForm.htm) Search Returned 1 Records
Wed Jun 07 12:06:43 PDT 2023
Agenda Packet Page 97 of 167
6/7/23, 12:06 PM UCP Web Application - List
https://ucp.dot.ca.gov/querySubmit.htm 2/2
Work Codes
C8707 FEASIBILITY STUDIES; C8711 COMPUTER; C8712 PUBLIC RELATIONS; C8715 CONSULTANT, ENGINEERING; C8720 CIVIL ENGINEERING; C8770 CONSTRUCTION MANAGEMENT; C8771 Construction Management - Commercial and Institutional Building Constructi C8773 Construction Management - Highway, Street and Bridge Construction; C8776 Construction Management - Other Heavy and Civil Construction; C8802 Construction Scheduling; C8850 Traffic Management / Operations; I8760 Transportation Planning; Licenses EC Civil Engineer;
Trucks
Gender M
Ethnicity HISPANIC
Firm Type DBE
Agenda Packet Page 98 of 167
1970 Broadway, Suite 1220
Oakland, CA 94612
510-867-4452
ghirardelliassoc.com
Agenda Packet Page 99 of 167

August 14, 2023
Ghirardelli is pleased to submit our revised cost proposal for the El Cerrito Del Norte Complete Streets Project. We appreciate the opportunity to meet and discuss the scope of project services to refine our level of effort. Listed below is a summary of key highlights:
• Civil Inspector - The Inspection position is full-time. Hours are based on the number of working days in each month from the Caltrans 5-Day calendar.
• Office Engineer – The Office Engineering hours have been reduced to approximately half-time after the first months of initial project start. Hours increase to full-time during project close-out. • Resident Engineer – The Resident Engineering hours have been reduced to approximately halftime after the first months of initial project start. Hours increase to full-time during project close out.
• Project Manager – The Project Manager hours were reduced accordingly to provide oversight and support to the project team. Support will be provided to ensure that the team has appropriate resources to fully manage the project.
• Utility Risk – After review of the risk registry and discussion with the City, it is understood that all major utility coordination has taken place during design phase, and all utility companies are prepared to adjust their infrastructure as noted in the registry. The CM team will coordinate utility field work as part of the normal course of construction. • Landscape Architect – In consultation with the subconsultant, the Landscape Architect hours were reduced by ~30% during construction. The CM team will monitor the landscaping work to the extent possible and engage the Landscape Architect accordingly. • Plant Establishment – The Landscape Architect support extends to cover Plant Establishment for 1 year. Note that there are minor RE and OE hours during this time as Monthly Estimates will needed during this period.
• Public Outreach - As the City has a PIO that will manage the project information channels and distribution, the Public Outreach hours were reduced by 50% during construction. Adjusted in consultation with the subconsultant, they will provide support to the PIO in a complimentary role.
• DBE Goal – The 19% DBE goal remains intact with the reduction of Ghirardelli staff hours. • Materials Testing – Unchanged.

Agenda Packet Page 100 of 167
Hours Reduced
Hours Increased
Ghirardelli Associates Revised: August 29, 2023
Project Staffing Effort - Hours and Cost Proposal
Del Norte Transit-Oriented Development Complete Streets, Project C4014, Federal Project CML 5239(029) City of El Cerrito
Janet Navarro John Collins Scott Sowko Chris Morris Patrick Myers Dave Eldridge Allen Wong Providence Rodriguez Various Cathy Merril John Potis
Mikaela
Bernhardt
2023 Rate $ 216.52 $ 227.82 $ 152.66 $ 187.42 $ 181.41 $ 257.57 $ 194.28 $ 97.14 $ 164.12 $ 267.43 $ 182.19 $ 128.70

SCOPE OF SERVICES
A. Pre-Construction Services
Task 1 CM Review Final PS&E/Familiarize 0 24 32 40 0 8 0 0 104 Task 2 Contact Utilities and Establish Protocols/Expectations 32 32 Task 3 Establish Public Outreach Program and Engage Community 40 40 80 Task 4 Coordinate, conduct and attend the pre-con meeting 0 24 8 0 32 Task 5 Contract Coordination and Administration 8 40 40 4 8 8 108 Task 6 Stakeholder Engagement 24 24
Task 7 Baseline Schedule Review / Contractor Resubmission 8 8 16 Task 8 Document Control Set-up 80 80
Task 10 Photograph Field Conditions 8 40 48
Total Hours - Pre-construction Services 8 160 160 80 0 16 40 40 0 4 8 8 524 Total Cost - Pre-Construction Services $ 1,732.16 $ 36,451.20 $ 24,425.60 $ 14,993.60 $ - $ 4,121.12 $ 7,771.20 $ 3,885.60 $ 1,312.96 $ 1,069.72 $ 1,457.52 $ 1,029.60 $ 98,250.28 B. Construction Services
Task 1 General Construction Management and Administration Services 0 1000 500 1500 Task 2 Quality Assurance, Inspection and Material Testing 0 0 0 2152 240 hours and testing 2392 Task 3 Public Outreach and Notification 0 0 130 260 390 Task 4 Project Documentation 0 200 500 700
Task 5 Progress Payments 0 100 395 495
Task 6 Construction Engineering 0 94 0 94
Recommended Tasks
Task 7 Landscape Architect 200 280 480
Task 8 Schedule Control: Reviews of Monthly Contractor's Monthly Updates/Re-submissions 136 136 Total Hours - Construction Services 0 1394 1395 2152 240 136 130 260 0 0 200 280 6187 $ - $ 317,581.08 $ 212,960.70 $ 403,327.84 $ 43,538.40 $ 35,029.52 $ 25,256.40 $ 25,256.40 $ 146,293.84 $ - $ 36,438.00 $ 36,036.00 $ 1,281,718.18 C. Post-Construction Services
Task 1 Close-out Activities (Punchlist, Change Orders, Final Progress Payments, As-builts, Commissioning, etc.) 0 320 320 80 80 20 40 0 860 Task 2 QA Final Document Preparation/Provide Project Files to City and Utilities 40 40 80 Task 3 Landscape Architect (Punchlist, O&M review & compilation, Final Acceptance and Plant Establishment Period) 18 40 58 0 360 360 80 80 0 20 40 0 0 18 40 998
$ - $ 82,015.20 $ 54,957.60 $ 14,993.60 $ 14,512.80 $ - $ 3,885.60 $ 3,885.60 $ 6,893.20 $ - $ 3,279.42 $ 5,148.00 $ 189,571.02 D. Other Direct Charges
Merril Morris Partners $ 300.00
Inspection Services, Inc. $ 330.00
VSCE, Inc. $ 14,203.35
Total - Other Direct Charges $ 14,833.35
TOTAL - ALL HOURS 8 1914 1915 2312 320 152 190 340 0 4 226 328 7709 $ 1,732.16 $ 436,047.48 $ 292,343.90 $ 433,315.04 $ 58,051.20 $ 39,150.64 $ 36,913.20 $ 33,027.60 $ 154,500.00 $ 1,069.72 $ 41,174.94 $ 42,213.60 $ 1,584,372.83 Notes:

1. Rates based on all work being conducted during the First Shift at the Standard Rate.

2. Rates are valid thru 12/31/2024.

3. A 5% escalation will be added to the rates effective 01/01/2025.

Scheduler
TOTAL COST with ODCs
Total Hours
Estimated Hours
Total Cost - Construction Services
Total Hours - Post-Construction Services
Total Cost - Post-Construction Services
Public Outreach -
VSCE
Public Outreach -
VSCE
Material
Testing - ISI
Landscape
Architect -
MMP
Landscape
Architect - MMP
Landscape
Architect -
MMP
Project
Manager
Resident
Engineer
Office
Engineer Civil Inspector
Electrical
Inspector
Agenda Packet Page 101 of 167
Local Assistance Procedures Manual Exhibit 10-O2
Consultant Contract DBE Commitment
EXHIBIT 10-O2 CONSULTANT CONTRACT DBE COMMITMENT

1. Local Agency: 2. Contract DBE Goal:

3. Project Description:

4. Project Location:

5. Consultant's Name: 6. Prime Certified DBE:  7. Total Contract Award Amount:

8. Total Dollar Amount for ALL Subconsultants: 9. Total Number of ALL Subconsultants:

10. Description of Work, Service, or Materials
Supplied

11. DBE
Certification
Number

12. DBE Contact Information

13. DBE
Dollar
Amount
Local Agency to Complete this Section

14. TOTAL CLAIMED DBE PARTICIPATION
$ 20. Local Agency Contract
Number:

21. Federal-Aid Project Number:

22. Contract Execution
Date:

Local Agency certifies that all DBE certifications are valid and information on this form is complete and accurate.

23. Local Agency Representative's Signature 24. Date

25. Local Agency Representative's Name 26. Phone

27. Local Agency Representative's Title
%
IMPORTANT: Identify all DBE firms being claimed for credit, regardless of tier. Written confirmation of each listed DBE is required.

15. Preparer's Signature 16. Date

17. Preparer's Name 18. Phone

19. Preparer's Title
DISTRIBUTION: 1. Original – Local Agency

2. Copy – Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract execution may result in de-obligation of federal funds on contract.

ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654- 3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

July 23, 2015
Public Outreach/Funding Documentation &
Electrical Inspection
Landscape Architecture
Materials Testing Leslie Sakai, ISI Inspection Services, Inc., 1798 University Ave., Berkeley, CA 94703
(510) 900-2100 | [email protected]
Cathy Merrill, Merrill Morris Partners, 249 Front
Street, San Francisco, CA 94111
(415-291-8960) | [email protected]
Jesus Vargas, VSCE, Inc., 827 Broadway Avenue,
Suite 340, Oakland, CA 94607
(510) 835-5001 | [email protected]
$154,830.00
$84,758.26
$84,144.15
$323,732.41

20.4 $1,584,372.83
Construction Management Services on Del Norte Transit-Oriented Development Complete Street CML 523 City of El Cerrito 19%
El Cerrito, CA
Ghirardelli Associates, Inc.
3 32109
13638
34787
10/9/2023
Randall Bruner, PE 408-930-3410
President/CEO
$323,732.41
10/9/2023
(510) 215-4345
Public Works Director
Yvetteh Ortiz
C4014
CML-5239 (029)
10/17/2024
Agenda Packet Page 102 of 167

AGENDA BILL
Agenda Item No. 7.J.

Date: October 17, 2023
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: Monthly Disbursement and Check Register Report for September 2023

ACTION PROPOSED
Receive and file the Monthly Disbursement and Check Register Report for the month of September 2023.

BACKGROUND/ANALYSIS
California Government Code, Title 4. Government of Cities, Division 3, Part 3, Chapter 3, Section 41004 states, “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.” In addition, the City’s Comprehensive Financial Policy, Item 5.1 Accounting Standards indicates the City’s accounting and financial reporting systems shall be maintained in conformance with all state and federal laws.
• Month ending September 30, 2023, reflecting 265 Accounts Payable General Warrant Nos. 87345 through 87609, 22 ACH/EFT transactions, and 607 payrollrelated checks and EFTs for a grand total of $4,486,989.24

STRATEGIC PLAN CONSIDERATIONS
The City’s Comprehensive Financial Policy, and the City’s Strategic Plan Goal B to achieve long-term financial sustainability, which includes ensuring policies, procedures, and systems represent best practices in financial management, are aligned with requirements referenced in California Government Code, Title 4, Chapter 3, Section 41004.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with acceptance of the Monthly Disbursement and Check Register Report.

LEGAL CONSIDERATIONS
The City Attorney has reviewed this agenda item and found that legal considerations have been addressed.

Agenda Packet Page 103 of 167
Agenda Item No. 7.J.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Monthly Payment Register September 2023
Agenda Packet Page 104 of 167
Number Date Void Reason Desciption
Transaction
Amount
87345 09/07/2023 OFFICE SUPPLIES $63.24
87346 09/07/2023 PHONE LINE BILL CITY STAFF $11,216.92
87347 09/07/2023 RICHMOND STREET IMPROVEMENT PROJECT $14,290.0087348 09/07/2023 CLASSIFED ADVERTISING $917.13 87349 09/07/2023 GENERAL OFFICE SUPPLIES $205.0287350 09/07/2023 MEDICAL SUPPLIES $2,211.35 87351 09/07/2023 ED WEEK NORTH REGISTRATION $645.00
87352 09/07/2023 CAD FEES AUGUST 2023 $69,224.17
87353 09/07/2023 STREET LIGHT EXPENSE $1,088.1787354 09/07/2023 PALS TRAINING $1,880.0087355 09/07/2023 MEMBER AGENCY DUES CPRS $555.00 87356 09/07/2023 DAILY CITATION PROCESSING $200.0087357 09/07/2023 FLEET SERVICES $384.9787358 09/07/2023 PRE-EMPLOYMENT PSYCHOLOGICAL $600.0087359 09/07/2023 HP SERVICE FEB 2023 $75.0087360 09/07/2023 Utilities_EBMUD_Period_JUNE-JULY 2023 $2,993.67 87361 09/07/2023 SHIPPING SUPPLIES $21.25
87362 09/07/2023 FIRE SAFETY CLEARING $12,450.00
87363 09/07/2023 PROFESSIONAL FEES $704.00
87364 09/07/2023 PROFESSIONAL SERVICES $1,691.25
87365 09/07/2023 PROFESSIONAL SERVICES $540.00
87366 09/07/2023 PROFESSIONAL SERVICES $1,850.00
87367 09/07/2023 REPLACE STUNNER PUMP $2,850.9287368 09/07/2023 PROFESSIONAL SERVICES JULY 2023 $23,376.3787369 09/07/2023 TWO (2) 2023 CHEVROLET TAHOE SPECIAL SERVICE VEHICL $9,814.8287370 09/07/2023 UNIFORMS SUPPLIES $1,787.0887371 09/07/2023 INSTRUCTOR PAYMENT $343.00 87372 09/07/2023 SOPHOS LICENCSING LEASE PAYMENT $1,300.43 87373 09/07/2023 EMPLOYEE EXPENSE REIMBURSEMENT $16.00
87374 09/07/2023 PROFESSIONAL SERVICES JULY 2023 $153.7587375 09/07/2023 DISPATCH SOFTWARE $52,500.00 87376 09/07/2023 FLEET SERVICES $42.14
87377 09/07/2023 WEB MAINTENANCE & WEB HOSTING SERVICE $400.0087378 09/07/2023 OFFICE SUPPLIES $255.1487379 09/07/2023 WATER LEAK REPAIR $216.9087380 09/07/2023 EMPLOYEE EXPENSE REIMBURSEMENT $32.0087381 09/07/2023 PAYMENT PROCESSION FEE $3,734.00 87382 09/07/2023 BUSINESS CARD SUPPLIES $143.32
87383 09/07/2023 GRANT WRITING SERVICES $4,500.00
87384 09/07/2023 PUBLIC INFORMATION CONSULTING SRVS $5,000.0087385 09/07/2023 VOIP PHONE SERVICE FOR CITY STAFF $1,723.99 Accounts Payable RENNE PUBLIC LAW GROUPAccounts Payable REYNOLDS STRATEGIESAccounts Payable RINGCENTRAL, INC.Accounts Payable Olivieri, MichaelAccounts Payable PAYMENTUS CORPORATIONAccounts Payable PREMIER GRAPHICSAccounts Payable NERD CROSSINGAccounts Payable OFFICE DEPOTAccounts Payable OLIVERO PLUMBINGAccounts Payable LSA ASSOCIATES, INC.Accounts Payable MARK43, INC.Accounts Payable MICHAEL STEADS HILLTOP FORD KIAAccounts Payable LACK, CHRISAccounts Payable LEAFAccounts Payable LEONE AARONAccounts Payable KRISCH & COMPANY AN ACCOUNTANCY CORPORATIONAccounts Payable KS STATEBANKAccounts Payable L.N. CURTIS & SONSAccounts Payable KEYSER MARSTON ASSOCIATES, INCAccounts Payable KISTER,SAVIO & REI INCAccounts Payable KNORR SYSTEMS, INC.Accounts Payable FIRE SAFETY CLEARINGAccounts Payable GOLDFARB & LIPMANAccounts Payable INTERWEST CONSULTING GROUP INCAccounts Payable EAST BAY BLUE PRINT & SUPPLYAccounts Payable EBMUDAccounts Payable FEDEXAccounts Payable DATA TICKET, INC.Accounts Payable DON'S TIRE SERVICE, INC.Accounts Payable DUNNIGAN PSYCHOLOGICAL & THREAT ASSESSMENTSAccounts Payable COUNTRY CLUB VISTA HOAAccounts Payable CPR FASTAccounts Payable CPRSAccounts Payable BOUNDTREE MEDICAL LLCAccounts Payable CALIFORNIA BUILDING OFFICIALSAccounts Payable CITY OF RICHMONDAccounts Payable AVILA PROJECT MANAGEMENTAccounts Payable BAY AREA NEWS GROUP EAST BAYAccounts Payable BLAISDELL'S BUSINESS PRODUCTS Accounts Payable Checks
Accounts Payable Amazon Capital Services, Inc.Accounts Payable AT&T City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 Source Payee Name
user: Crystal Reams Pages: 1 of 7 Tuesday, October 10, 2023 Agenda Packet Page 105 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87386 09/07/2023 EMPLOYEE EXPENSE REIMBURSEMENT $16.00
87387 09/07/2023 EMPLOYEE EXPENSE REIMBURSEMENT $32.0087388 09/07/2023 POLYGRAPH TESTS $1,137.50 87389 09/07/2023 PROFESSIONAL SERVICES - CONSULTING $7,949.0087390 09/07/2023 SLIDE INSPECTION $805.00 87391 09/07/2023 EMPLOYEE EXPENSE REIMBURSEMENT $16.0087392 09/07/2023 PROFESSIONAL SERVICES - PLAN REVIEW $250.0087393 09/07/2023 PROJECT MANAGEMENT FEES $552.5087394 09/07/2023 6001-Build Perm: (N) Deck & Balcony $596.5287395 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,730.00 87396 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,730.0087397 09/05/2023 RELEASE OF BONDS AUGUST 2023 $3,460.0087398 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,730.0087399 09/05/2023 RELEASE OF BONDS AUGUST 2023 $27,297.6587400 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,730.0087401 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,696.0087402 09/05/2023 RELEASE OF BONDS AUGUST 2023 $697.00 87403 09/05/2023 RELEASE OF BONDS AUGUST 2023 $1,730.00 87404 09/05/2023 FLEET SERVICES $225.00
87405 09/05/2023 OFFICE SUPPLIES $106.9387406 09/05/2023 MOTOR OIL RECYCLING $100.0087407 09/05/2023 OFFICE SUPPLIES $194.3587408 09/05/2023 CYBER SECURITY LAW ENFORCEMENT ASSITANCE $2,666.00 87409 09/05/2023 OFFICE SUPPLIES $215.93
87410 09/05/2023 LANDSCAPE MAINTENANCE JULY-2023 $11,436.58 87411 09/05/2023 OPERATING SUPPLIES $2,557.0187412 09/05/2023 DEL NORTE PROJECT MANAGEMENT $5,363.9087413 09/05/2023 UNIFORMS SUPPLIES $165.61 87414 09/05/2023 CP MEDIA LIVESTREAM $18,037.42
87415 09/05/2023 PAPER RECYCLING $407.58
87416 09/05/2023 TIPPING WALL INSPECTION $298.5087417 09/05/2023 ENCORE MAINTENANCE SUPPORT $165.2487418 09/05/2023 RECRUITING SERVICES $3,708.77 87419 09/05/2023 FLEET SERVICES $20,833.3387420 09/05/2023 K9 BOARDING $488.00 87421 09/05/2023 FLEET SERVICES $98.9587422 09/05/2023 Utilities_EBMUD_Period_JUNE-JULY 2023 $1,635.60 87423 09/05/2023 RECYCLING SUPPLIES $941.62
87424 09/05/2023 FORENSIC TESTING $100.0087425 09/05/2023 INSTRUCTOR PAYMENT $906.0087426 09/05/2023 INSTRUCTOR PAYMENT $552.0087427 09/05/2023 RECYCLING SERVICES $710.6187428 09/05/2023 MONTHLY HOSTING & MAINTENANCE $513.0087429 09/05/2023 INSTRUCTOR PAYMENT $1,726.20 Accounts Payable Green Halo Systems Inc,Accounts Payable HANNA, MICHAEL, JOHNAccounts Payable FUJIWARA, PATTYAccounts Payable GABRIEL, BARBARA, A. Accounts Payable Golden Bear Transfer StationAccounts Payable EBMUDAccounts Payable FASTENAL COMPANYAccounts Payable FORENSIC SERVICES DIVISIONAccounts Payable DICKINSON FLEET SVCS / COX AUTOMOTIVE Accounts Payable DOGFATHER K9 CONNECTIONSAccounts Payable DON'S TIRE SERVICE, INC.Accounts Payable CONTRA COSTA HEALTH SERVICESAccounts Payable CORE COMPUTING SOLUTIONSAccounts Payable CPS HR Consulting Accounts Payable CINTAS CORPORATION #054 UNIFORMSAccounts Payable CIVICPLUS, LLCAccounts Payable Community Conservation Centers, Inc.Accounts Payable BRIGHTVIEW LANDSCAPE SERVICES, INC.Accounts Payable C & K MARKET, INC.Accounts Payable CA DEPT OF TRANSPORTATIONAccounts Payable BADGE FRAME, INC.Accounts Payable BAKER & HOSTETLER LLPAccounts Payable BLAISDELL'S BUSINESS PRODUCTSAccounts Payable ALEX AUTO DETAILAccounts Payable Amazon Capital Services, Inc.Accounts Payable ASBURY ENVIRONMENTAL SERVICESAccounts Payable LS ConsctructionAccounts Payable MR ROOTER PLUMAccounts Payable RVO ROOTER & PLUMBINGAccounts Payable KATO PLUMBINGAccounts Payable PG&EAccounts Payable Ehret PlumbingAccounts Payable AT&TAccounts Payable BETTER ROOTERAccounts Payable EVEREST PLUMBING & DRAINAccounts Payable TRB AND ASSOCIATES, INC.Accounts Payable TYLER TECHNOLOGIESAccounts Payable JOSHUA, ROMAINAccounts Payable STANTEC CONSULTINGAccounts Payable STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL Accounts Payable TRAC, RYAN, L.Accounts Payable Rivera, HumbertoAccounts Payable RYDER, GODSONAccounts Payable SHANNON LAYER POLYGRAPH user: Crystal Reams Pages: 2 of 7 Tuesday, October 10, 2023 Agenda Packet Page 106 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87430 09/05/2023 OFFICE SUPPLIES $1,031.09
87431 09/05/2023 FLEET SERVICES $321.18
87432 09/05/2023 UNIFORM SUPPLIES $4,639.56
87433 09/05/2023 SECURITY FORENSIC SERVICES $2,112.5087434 09/05/2023 RECYCLING SERVICES $15,612.8587435 09/05/2023 OFFICE SUPPLIES $252.34 87436 09/05/2023 POSTAGE INVENTORY $6,392.30
87437 09/05/2023 RECREATION CAMP $24,138.0087438 09/05/2023 LANDSCAPE MAINTENANCE JULY-2023 $14,276.8687439 09/05/2023 FLEET SERVICES $729.49 87440 09/05/2023 POOL SIGN COST $1,464.61
87441 09/05/2023 FLEET SERVICES $104.20
87442 09/05/2023 FLEET SERVICES $1,500.00
87443 09/05/2023 HAZARDOUS WASTE REMOVAL $255.11
87444 09/05/2023 UNIFORM SUPPLIES $196.4587445 09/05/2023 Background investigation $2,078.60 87446 09/05/2023 Library Janitorial SUPPLIES $216.70
87447 09/05/2023 EMPLOYEE EXPENSE REIMBURSEMENT $78.2487448 09/05/2023 WIRLESS PHONE BILL $2,838.59 87449 09/05/2023 PROFESSIONAL SERVICES - PLAN REVIEW $462.45 87450 09/05/2023 EMPLOYEE EXPENSE REIMBURSEMENT $40.0087451 09/05/2023 EMPLOYEE EXPENSE REIMBURSEMENT $40.0087452 09/08/2023 PER3 - CALPERS Longterm Care Ins $39.6687453 09/08/2023 DEN1 - Dental 1* $17,725.25 87454 09/08/2023 DUE4 - UNION LOCAL 1230 $5,202.3887455 09/08/2023 K1 - Kaiser 1* $220,981.9687456 09/08/2023 LEGL - PRE-PAID LEGAL SRVC $182.40 87457 09/08/2023 LIFE - Supp Life Ins. - Invo#: 920-33527 $12,249.85 87458 09/08/2023 FHEA - Fire Health Savings Acct $15,450.0087459 09/08/2023 COPE - VOLUNTARY COPE DEDUCTION* $1,859.9787460 09/08/2023 SHR - Sutter Health Plus EE Cost* $35,579.2087461 09/08/2023 PAR - PARS - ARS 457* $3,038.4887462 09/13/2023 REFUND PUBLIC WORK BONDS $1,848.0087463 09/13/2023 REFUND PUBLIC WORK BONDS $2,448.0087464 09/13/2023 REFUND PUBLIC WORK BONDS $1,730.0087465 09/13/2023 REFUND PUBLIC WORK BONDS $6,311.6587466 09/13/2023 REFUND PUBLIC WORK BONDS $792.00 87467 09/13/2023 OFFICE SUPPLIES $444.2887468 09/13/2023 ATT LAND TELEPHONE LINES $1,474.59 87469 09/13/2023 Incorrect Address $3,570.0087470 09/13/2023 Purpose: Consulting services July-Sept $8,750.0087471 09/13/2023 INSTRUCTOR PAYMENT $156.00 87472 09/13/2023 INSTRUCTOR PAYMENT $93.0087473 09/13/2023 Accounts Payable CINTAS CORPORATION #054 UNIFORMS CORP YARD UNIFORMS $170.04 Accounts Payable BERKHEIMER LABOR RELATIONS, LLCAccounts Payable BLACK, MEI-YUAccounts Payable BROWN, KRISTENAccounts Payable Amazon Capital Services, Inc.Accounts Payable AT&TAccounts Payable AVILA PROJECT MANAGEMENTAccounts Payable FARRELL, SCOTTAccounts Payable PG&EAccounts Payable PIPE SPY INCAccounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGIONAccounts Payable DEAMICIS, JILIANAccounts Payable EVEREST PLUMBING & DRAINAccounts Payable NATIONWIDE TRUST COMPANY, FSBAccounts Payable SEIU LOCAL 1021Accounts Payable SUTTER HEALTH PLUSAccounts Payable KAISER FOUNDATION HEALTH PLANAccounts Payable LEGALSHIELDAccounts Payable MUNICIPAL POOLING AUTHORITYAccounts Payable CALPERS LONG TERM CARE PROGRAMAccounts Payable HEALTH CARE DENTAL TRUSTAccounts Payable IAFF LOCAL 1230Accounts Payable WEST COAST CODE CONSULTANTS, INC.Accounts Payable CHATHA, PARDEEPAccounts Payable MIRANDA , LESLELYAccounts Payable UNIVERSAL BUILDING SERVICEAccounts Payable VAZQUEZ-AVALOS, SERGIOAccounts Payable VERIZON WIRELESSAccounts Payable STERICYCLE, INC.Accounts Payable THE ED JONES COMPANYAccounts Payable TIM JUNG INVESTIGATIONSAccounts Payable SAME DAY SIGNSAccounts Payable SPEED OIL CHANGEAccounts Payable STAILING S&S RV REPAIRSAccounts Payable PLAY-WELL TEKNOLOGIESAccounts Payable RUBICON ENTERPRISES INCAccounts Payable S.P. AUTOMOTIVEAccounts Payable Napa Recycling & Waste Service, LLCAccounts Payable OFFICE DEPOTAccounts Payable PITNEY BOWES PURCHASE POWERAccounts Payable J & O' s COMMERCIAL TIRE CENTERAccounts Payable L.N. CURTIS & SONSAccounts Payable LODESTONE SECURITY, LLC Accounts Payable IRON MOUNTAIN user: Crystal Reams Pages: 3 of 7 Tuesday, October 10, 2023 Agenda Packet Page 107 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87474 09/13/2023 INSTRUCTOR PAYMENT $90.00
87475 09/13/2023 DESIGN SERVICES $10,688.94
87476 09/13/2023 CITY WEBSITE 1 YEAR SUBSCRIPTION $2,100.0087477 09/13/2023 EMPLOYEE EXPENSE REIMBURSEMENT $165.40 87478 09/13/2023 Utilities_EBMUD_Period_JUNE-AUGUST 2023 $409.4987479 09/13/2023 Prepare PPA for 21-22 $600.0087480 09/13/2023 ARMORED TRANSPORTATION SERVICE $607.4587481 09/13/2023 CENTRAL PARK SERVICES $221.0587482 09/13/2023 INSTRUCTOR PAYMENT $360.0087483 09/13/2023 INSTRUCTOR PAYMENT $349.5087484 09/13/2023 INSTRUCTOR PAYMENT $192.0087485 09/13/2023 PROFESSIONAL SERVICES $2,210.00 87486 09/13/2023 Fire Protection Engineering; Pian Review $450.00 87487 09/13/2023 DIGITAL FORENSIC SERVICES $13,975.00
87488 09/13/2023 HNA PLAN DEVELOP PHASE 1 $2,967.5087489 09/13/2023 REIMBURSEMENT FOR MEDICARE TAX $358.52 87490 09/13/2023 BASKETBALL CAMP WK 8 $10,783.26
87491 09/13/2023 EAP 07/23 - 09/23 $1,855.5387492 09/13/2023 BUILDING MAINTENANCE $19.82 87493 09/13/2023 PRE EMPLOYMENT DRUG SCREENING $84.0087494 09/13/2023 BUSINESS CARD SUPPLIES $71.6687495 09/13/2023 COPIER LEASE PAYMENT $3,550.54 87496 09/13/2023 INSTRUCTOR PAYMENT $288.00
87497 09/13/2023 FRISBEA CAMPS WKS 6 + 9 $2,624.16
87498 09/13/2023 MEDICAL WASTE $759.82
87499 09/13/2023 ENGINEERING PERMIT ASSITANCE $6,240.00 87500 09/13/2023 COMM SWIM POOL REPLAS PROJECT PAYMENT #2 $169,467.9487501 09/13/2023 RECREATION POOL & SPA $4,587.0687502 09/13/2023 JANITORIAL SUPPLIES $6,060.6787503 09/13/2023 VIRTUAL HOSTING SERVICES $3,724.7387504 09/13/2023 PAYMENT 2 ECCRU ARTIST $300.00 87505 09/13/2023 Supplies $35.2387506 09/22/2023 PER3 - CALPERS Longterm Care Ins $39.6687507 09/22/2023 MGT1 - FIRE DEPT MGMT GROUP $50.0087508 09/22/2023 MGT2 - SAFETY EMPLYEE MGMT GROUP $768.0087509 09/22/2023 DUE2 - FIRE ASSN DUES $510.0087510 09/22/2023 ACCD - Accidental Death & Dismembermt $69.5087511 09/22/2023 DUE1 - POLICE ASSN DUES $6,122.15 87512 09/22/2023 DUE3 - EC PRO FIREFIGHTERS DUES $290.00 87513 09/22/2023 COPE - VOLUNTARY COPE DEDUCTION* $1,780.27 87514 09/22/2023 PAR - PARS - ARS 457* $2,944.3187515 09/18/2023 FD SHIELDS $3,296.4887516 09/18/2023 TRAINING SUPPLIES $201.85 87517 09/18/2023 FPE REVIEW $280.00
Accounts Payable 2-ELEVEN SHIELDS Accounts Payable Amazon Capital Services, Inc.Accounts Payable ART P.E., JAMES E.Accounts Payable PRO FIREFIGHTERS ASSN DUESAccounts Payable SEIU LOCAL 1021Accounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGIONAccounts Payable FIRE ASSOCIATIONAccounts Payable LIFE INSURANCE OF NORTH AMERICAAccounts Payable POLICE ASSN.Accounts Payable CALPERS LONG TERM CARE PROGRAMAccounts Payable EL CERRITO FIRE DEPT MGMT GRPAccounts Payable EL CERRITO PUBLIC SFTY EE MGMTAccounts Payable VERMONT SYSTEMS, INC.Accounts Payable ZWETSCH, STEPHENAccounts Payable NODAL , EDWARD Accounts Payable TRICON AQUATICSAccounts Payable TWO BROTHERS POOL & SPA, INCAccounts Payable UNIVERSAL BUILDING SERVICEAccounts Payable SPIDERS ULTIMATE LLCAccounts Payable STERICYCLE, INC.Accounts Payable TRB AND ASSOCIATES, INC.Accounts Payable PREMIER GRAPHICSAccounts Payable RICOH USA, INCAccounts Payable RILE, KATHRYNAccounts Payable MUNICIPAL POOLING AUTHORITYAccounts Payable PASTIME HARDWAREAccounts Payable PREFERRED ALLIANCE, INC.Accounts Payable LSA ASSOCIATES, INC.Accounts Payable LUNDBERG, NICHOLASAccounts Payable MORTON II YOUTH SPORTSAccounts Payable KOFF & ASSOCIATES, INC.Accounts Payable LOCKED IN FIRE AND ENGINEERING, INC. Accounts Payable LODESTONE SECURITY, LLC Accounts Payable JAFFE, SCOTAccounts Payable JONES, HIROMIAccounts Payable KI RESEARCH INSTITUTEAccounts Payable FRASER & ASSOCIATESAccounts Payable GARDA CL WEST,INC. - CO 120Accounts Payable HONEY BUCKETAccounts Payable DAVEY RESOURCE GROUPAccounts Payable DUNKLE, STEPHEN, M.Accounts Payable EBMUDAccounts Payable CONSTABLE, MARIANNEAccounts Payable CSW-STUBER-STROEH ENGINEERING GROUP INC user: Crystal Reams Pages: 4 of 7 Tuesday, October 10, 2023 Agenda Packet Page 108 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87518 09/18/2023 RECYCLING SERVICES $100.00
87519 09/18/2023 GREENER EL CERRITO NEWSLETTER $1,099.85 87520 09/18/2023 STORM DRAIN REPAIRS $3,570.0087521 09/18/2023 SAFETY SUPPLIES $335.42 87522 09/18/2023 TIPPING WALL INSPECTION $796.0087523 09/18/2023 DAILY CITATION PROCESSING $770.0087524 09/18/2023 LEAGUE DIVISION MEETING $100.0087525 09/18/2023 SAFETY SUPPLIES $422.1887526 09/18/2023 PROFESSIONAL SERVICES $1,950.00 87527 09/18/2023 INSTRUCTOR PAYMENT $951.00
87528 09/18/2023 SWEEP SUPPLIES $762.6887529 09/18/2023 HOSTING AND MAINTENANCE $171.0087530 09/18/2023 FLEET SERVICES $473.0887531 09/18/2023 GASOLINE INVENTORY $15,707.85 87532 09/18/2023 CITY HALL FIRE ALARM INSPECTION $299.00 87533 09/18/2023 FLEET SERVICES $517.2487534 09/18/2023 Medical payment for retirees $21,743.89 87535 09/18/2023 NEW HIRE PHYSICALS $744.00
87536 09/18/2023 Infection Control Officer Duties $2,000.00 87537 09/18/2023 PROFESSIONAL SERVICES $67.50
87538 09/18/2023 INSTRUCTOR PAYMENT $358.2087539 09/18/2023 LEGAL SERVICES $368.5087540 09/18/2023 HURST MAINTENANCE $4,729.38 87541 09/18/2023 FLEET SERVICES $2,616.6187542 09/18/2023 EMPLOYEE EXPENSE REIMBURSEMENT $145.30 87543 09/18/2023 ECONOMIC DEVELOPMENT WEBSITE $400.0087544 09/18/2023 OFFICE SUPPLIES $279.9987545 09/18/2023 POSTCARDS - LIBRARY MEASURE $5,282.35 87546 09/18/2023 FLEET SERVICES $5,916.4587547 09/18/2023 BUSINESS CARDS $143.33 87548 09/18/2023 Building Maintenance $585.0087549 09/18/2023 FLEET SERVICES $2,185.00 87550 09/18/2023 FD SATELITE PHONES $135.91
87551 09/18/2023 FLEET SERVICES $554.8887552 09/18/2023 CORP YARD TOOLS $2,905.70 87553 09/18/2023 OFFICE SUPPLIES $484.90
87554 09/18/2023 JANITORIAL SERVICES $972.0087555 09/18/2023 FIRE SPRINKLER INSPECTION $593.8387556 09/18/2023 Building Maintenance $1,823.50 87557 09/18/2023 Reimburse overpayment for First Aid $32.00 87558 09/25/2023 TRAFFIC COLLISION TUITION $722.0087559 09/25/2023 FLEET SERVICES $265.0087560 09/25/2023 OFFICE SUPPLIES $252.6987561 09/25/2023 CONSULTING SERVICES DEL NORTE TOD $4,464.00 Accounts Payable Amazon Capital Services, Inc.Accounts Payable ANCHOR ENGINEERING,, INC.Accounts Payable PEDRO A, PIEDRA JR.Accounts Payable ALAMEDA COUNTY SHERIFF'S OFFICEAccounts Payable ALEX AUTO DETAILAccounts Payable UNIVERSAL BUILDING SERVICEAccounts Payable VALLEJO FIRE EXTING SVC, INC.Accounts Payable WEST COAST ENERGY SYSTEMS, LLCAccounts Payable S.P. AUTOMOTIVEAccounts Payable SINGLE CYLINDER REPAIRAccounts Payable Source Technologies, Inc.Accounts Payable R&S ERECTION OF RICHMONDAccounts Payable R3 CONSULTING GROUPAccounts Payable ROADPOST USA, INC.Accounts Payable PACIFIC PRINTINGAccounts Payable PETERSON TRUCKS, INC.Accounts Payable PREMIER GRAPHICSAccounts Payable MONTEMAYOR, LOUIE G.Accounts Payable NERD CROSSINGAccounts Payable OFFICE DEPOTAccounts Payable KREISBERG LAW FIRMAccounts Payable L.N. CURTIS & SONSAccounts Payable LEHR AUTO ELECTRIC & EMERGENCYAccounts Payable KENNEDY, GREG, CAccounts Payable KEYSER MARSTON ASSOCIATES, INCAccounts Payable KINSEY, KATHRYNE ANNAccounts Payable J & O' s COMMERCIAL TIRE CENTERAccounts Payable KAISER FOUNDATION HEALTH PLANAccounts Payable KAISER PERMANENTEAccounts Payable HI-TECH INC.Accounts Payable HUNT & SONS, INC.Accounts Payable INTREPID ELECTRONIC SYSTEMSAccounts Payable FUJIWARA, PATTYAccounts Payable Golden Bear Transfer StationAccounts Payable Green Halo Systems Inc,Accounts Payable EAST BAY - LEAGUE OF CA CITIESAccounts Payable FASTENAL COMPANYAccounts Payable FOSTER & FOSTER CONSULTING ACTUARIES, INC. Accounts Payable CINTAS CORPORATION #054 UNIFORMSAccounts Payable CONTRA COSTA HEALTH SERVICESAccounts Payable DATA TICKET, INC.Accounts Payable ASBURY ENVIRONMENTAL SERVICESAccounts Payable BEND MAILINGAccounts Payable BKF ENGINEERS user: Crystal Reams Pages: 5 of 7 Tuesday, October 10, 2023 Agenda Packet Page 109 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87562 09/25/2023 PROFESSIONAL SERVICES $24,400.00
87563 09/25/2023 STORM DRAIN REPAIRS $27,310.0087564 09/25/2023 SUPPLIES CAMP RAVENCLIFF $446.70 87565 09/25/2023 COUNCIL CONFERENCE DINNER $70.0087566 09/25/2023 CAD FEES JULY 2023 $138,448.34 87567 09/25/2023 CHILDREN INTERVIEW CENTER $2,351.3087568 09/25/2023 ARIES MAINTENANCE FY23/24 $8,770.0087569 09/25/2023 EMPLOYEE EXPENSE REIMBURSEMENT $228.26 87570 09/25/2023 CRIME SCENE CLEANING $108.0087571 09/25/2023 LAPTOP PURCHASE $15,343.26 87572 09/25/2023 FLEET SERVICES $947.70
87573 09/25/2023 EMPLOYEE EXPENSE REIMBURSEMENT $40.0087574 09/25/2023 FLEET SERVICES $1,200.00 87575 09/25/2023 RECREATION GUIDE $6,976.2487576 09/25/2023 CASH PICKUP SERVICES $303.22 87577 09/25/2023 OFFICE SUPPLIES $127.3687578 09/25/2023 FLEET SERVICES $132.9387579 09/25/2023 2022-23 ACFR STATISTICAL PACKAGE $1,095.00 87580 09/25/2023 CHEMICAL SUPPLIES $5,160.2487581 09/25/2023 2023 CHEVROLET TAHOE SPECIAL SERVICE VEHICLES WITH $4,907.4187582 09/25/2023 UNIFORM SUPPLIES $1,623.0587583 09/25/2023 NETWORK SWITCH LEASE $18,623.5287584 09/25/2023 FLEET SERVICES $219.50 87585 09/25/2023 CRIMINAL EXAMINATION $2,400.00
87586 09/25/2023 CLEANING SERVICES $318.40
87587 09/25/2023 OFFICE SUPPLIES $112.1987588 09/25/2023 FLEET SERVICES $725.0487589 09/25/2023 SAFETY SUPPLIES $1,913.87 87590 09/25/2023 POSTAGE INVENTORY $2,333.7787591 09/25/2023 OFFICE SUPPLIES $733.16 87592 09/25/2023 PUBLIC INFORMATION CONSULTING SUPPORT $5,000.00 87593 09/25/2023 ROTARY CLUB DUES Q2 FY23/24 $250.00
87594 09/25/2023 AMMO SUPPLIES $1,958.08
87595 09/25/2023 INSTRUCTOR PAYMENT $678.00
87596 09/25/2023 MAGAZINES SUPPLY $1,900.00
87597 09/25/2023 TRANSCRIPTION SERVICES $86.99
87598 09/25/2023 FLEET SERVICES $111.4087599 09/25/2023 ALARM SERVICES $173.4087600 09/25/2023 STAFFING COVERAGE $9,345.00 87601 09/25/2023 FINGER PRINT SCAN SERVICE FY23-24 $1,222.0087602 09/25/2023 JANITORIAL SERVICES $584.28 87603 09/25/2023 VENDING MACHINES $4,466.94
87604 09/25/2023 EMPLOYEE EXPENSE REIMBURSEMENT $72.50
87605 09/25/2023 Accounts Payable Leslie K. Nishiyama / Aidan Bauer Real Property Tax Rebate $5,240.00 Accounts Payable UNIVERSAL BUILDING SERVICEAccounts Payable WEST COAST VENDING SERVICES, INC.Accounts Payable GRAHAM, EMILYAccounts Payable SSD ALARMAccounts Payable STANTEC CONSULTINGAccounts Payable STATE OF CA DEPT OF JUSTICEAccounts Payable SIG SAUER, INC.Accounts Payable SPEAKWRITE LLCAccounts Payable SPEED OIL CHANGEAccounts Payable ROTARY CLUB OF EL CERRITOAccounts Payable SAN DIEGO POLICE EQUIPMENT CO.Accounts Payable SHAHKAR, MEHRANAccounts Payable PITNEY BOWES PURCHASE POWERAccounts Payable PREMIER GRAPHICSAccounts Payable REYNOLDS STRATEGIESAccounts Payable OFFICE DEPOTAccounts Payable OLIVER'S TOW INC.Accounts Payable PEACEKEEPER PRODUCTS INTERNATIONALAccounts Payable MICHAEL STEADS HILLTOP FORD KIAAccounts Payable NAPA SOLANO S.A.N.E/S.A.R.T.Accounts Payable Norge Cleaners and AlterationsAccounts Payable KS STATEBANKAccounts Payable L.N. CURTIS & SONSAccounts Payable LEAFAccounts Payable GRAND PRIX CAR WASH Accounts Payable HdL Coren & ConeAccounts Payable KNORR SYSTEMS, INC.Accounts Payable FOLGERGRAPHICS, INC.Accounts Payable GARDA CL WEST,INC. - CO 120Accounts Payable GILMAN STREET PRESSAccounts Payable DON'S TIRE SERVICE, INC.Accounts Payable ELLIOTT, MARIELLEAccounts Payable FAILSAFE TESTING LLCAccounts Payable COOPER, PAULAccounts Payable CRIME SCENE CLEANERS, INC.Accounts Payable DELL MARKETING L.P.Accounts Payable CITY OF RICHMONDAccounts Payable CONTRA COSTA COUNTY EMPLOYMENT & HUMAN SVCSAccounts Payable CONTRA COSTA COUNTY OFFICE OF SHERIFF-CORONERAccounts Payable BKF ENGINEERSAccounts Payable C & K MARKET, INC.Accounts Payable CITY OF CLAYTONAccounts Payable BAKER TILLY US, LLP user: Crystal Reams Pages: 6 of 7 Tuesday, October 10, 2023 Agenda Packet Page 110 of 167
City of El Cerrito
Payment Register
From Payment Date: 9/1/2023 - To Payment Date: 9/30/2023 87606 09/25/2023 EMPLOYEE EXPENSE REIMBURSEMENT $40.00
87607 09/25/2023 PLAN REVIEW FEE REFUND $415.0087608 09/25/2023 REFUND FOR WRONG PERMIT FEES $1,179.60 87609 09/25/2023 Utilities_EBMUD_Period_JULY-AUGUST 2023 $52,213.82 $1,481,835.30
2557 09/05/2023 UTILITES_PG&E JULY 2023 $20,739.632558 09/05/2023 UTILITES_PG&E JULY 2023 $24,253.602560 09/08/2023 CA - CA Tax $59,603.862561 09/08/2023 FED - Fed Tax* $206,645.122562 09/08/2023 ICM1 - ICMA-457 #300530 FLAT DOLLAR* $59,219.512563 09/08/2023 PE1% - PERS SEIU* $187,603.712569 09/30/2023 CalPERS UAL Remittance July, August September 2023 $158,073.332570 09/30/2023 CalPERS UAL Remittance July, August September 2023 $351,890.502571 09/30/2023 CalPERS UAL Remittance July, August September 2023 $570.42 2572 09/30/2023 CalPERS UAL Remittance July, August September 2023 $1,414.83 2577 09/13/2023 INSTRUCTOR PAYMENT $403.20
2578 09/22/2023 CA - CA Tax $45,511.94
2579 09/22/2023 FED - Fed Tax* $163,637.962580 09/22/2023 ICM1 - ICMA-457 #300530 FLAT DOLLAR* $53,948.112581 09/22/2023 PE CM PEPRA - PERS CM PEPRA* $202,129.772582 09/18/2023 To record EFT/IRS Penalty $6,626.592583 09/25/2023 PERS SAFETY MGMT - PERS SAFETY MGMT* $13,339.602584 09/25/2023 PG&E August 2023 $20,916.942585 09/25/2023 PG&E August 2023 $20,131.532586 09/25/2023 PG&E August 2023 $4,098.912591 09/26/2023 CALCARD STMT 09-22-2023 BALANCE DUE $76,178.572594 09/27/2023 2012 Recycling Facility Oct DS Pymt $76,602.62 $1,753,540.25
Status CountPayments 286Voided 1Total 287Status CountChecks 134EFTs 473Total 607 894 $4,486,989.24

ACCOUNTS PAYABLE
Grand Totals:
$1,251,613.69
Transaction
At $89,427.46
$1,162,186.23$3,235,375.55
Transaction Amount Transaction
Amount
$3,231,805.55
$3,570.00
Accounts Payable U.S. BANK - CORPORATE PAYMENT SYSAccounts Payable JPMorgan Chase Bank Total EFTs 22 Transactions
Accounts Payable PG&EAccounts Payable PG&EAccounts Payable PG&EAccounts Payable P E R SAccounts Payable United States TreasuryAccounts Payable P E R SAccounts Payable EDD - PAYROLL TAX DEPOSITAccounts Payable IRSAccounts Payable MIssionSquare (name chg 03-2021 formerly ICMA)Accounts Payable CalPERS (CA Public Employees' Retirement System)Accounts Payable CalPERS (CA Public Employees' Retirement System)Accounts Payable KATZ, JUDYAccounts Payable P E R SAccounts Payable CalPERS (CA Public Employees' Retirement System)Accounts Payable CalPERS (CA Public Employees' Retirement System)Accounts Payable EDD - PAYROLL TAX DEPOSITAccounts Payable IRSAccounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) Accounts Payable EFTs
Accounts Payable PG&EAccounts Payable PG&EAccounts Payable SOGNO DESIGN GROUP - KATHRYN A. ROGERSAccounts Payable EBMUD TOTAL CHECKS 265 Transactions
Accounts Payable MITCHELL, MALIKAccounts Payable NICOLAS KONEFFKLATT user: Crystal Reams Pages: 7 of 7 Tuesday, October 10, 2023 Agenda Packet Page 111 of 167

AGENDA BILL
Agenda Item No. 7.K.

Date: October 17, 2023
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: FY 2023-24 First Quarter Cash and Investment Report

ACTION PROPOSED
Receive and file the City's first quarter cash and investment report for the period July 1, 2023 through September 30, 2023.

BACKGROUND
It is the policy of the City of El Cerrito ("City") to invest public funds in a manner which provides for the safety of the principal while providing enough liquidity to cover the City's short and long-term needs while generating the appropriate yield. All investment activity will conform to the California Government Code, Sections 53601 through 53659.

ANALYSIS
The FY 2023-24 First Quarter Cash and Investment Report for July 1, 2023 through September 30, 2023 shows that the City's total cash and investments as of September 30, 2023, had a par value of $30,157,655.43 in the following accounts. • $26,411,632.72 (LAIF)
• $3,743,672.71 (Mechanics Bank) (includes interest earnings) o $77.34 Interest Earned July 2023
o $58.41 Interest Earned August 2023
o $32.03 Interest Earned September 2023
• $2,350.00 (Petty Cash Funds)
These funds are available to meet operating expenses for the next six months.

STRATEGIC PLAN CONSIDERATIONS
The City's Investment Policy, Comprehensive Financial Policy, and Strategic Plan sets form guidelines for the investment of City funds and aligns with California Government code, Section 53646 and Section 53600-53609. The purpose of the City's Investment Policy is to provide guidelines for prudent investment of the City's idle funds and ensure policies, procedures, systems, and best practices in fiscal management (Goal B).

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 112 of 167
Agenda Item No. 7.K.

FINANCIAL CONSIDERATIONS
The Quarterly Cash and Investment Report complies with the City of El Cerrito Investment Policy and California Government Code Section 53646. The City will have sufficient cash flow to meet the next six months of estimated expenditures as required by Code 53646.

LEGAL CONSIDERATIONS
The City's investments comply with standards reflected in the City of El Cerrito Investment Policy.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. 1st Qtr FY 2024 Cash and Investment Report
Agenda Packet Page 113 of 167
City of El Cerrito
Quarterly Cash and Investment Report
for the Quarter Ending June 30, 2023
Attachment A
Category Trustee/Broker Month Ending PAR Value (Actual Value) Quarter End Interest Rate Market value Pooled Investments California State Treasurer June 30, 2023 26,411,632.72 $ 3.42% 26,411,632.72 $ Cash with Bank Mechanics Bank June 30, 2023 3,743,672.71 $ 0.01% 3,743,672.71 $ Petty Cash Funds City Management June 30, 2023 $ 2,350.00 N/A 2,350.00 $ $ 30,157,655.43 $ 30,157,655.43
I certify that this report is in compliance with the City of El Cerrito Investment Policy and the California government Code Section 53646.The City has sufficient cash to meet the next six months of estimated expenditures as required by the Code. Crystal Reams, Finance Director/City TreasurerTotal Cash and Investments Agenda Packet Page 114 of 167

AGENDA BILL
Agenda Item No. 9.A.

Date: October 17, 2023
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: FY 2022-23 General Fund Budget Quarterly Update through June 2023

ACTION PROPOSED
Receive and file the FY 2022-23 General Fund Budget Quarterly Update through June 2023.

BACKGROUND
The El Cerrito City Council adopted an annual Budget for FY 2022-23 on June 21, 2022. The Council has closely monitored the City’s budget and financial position and directed City staff to submit quarterly General Fund financial update reports. The attached FY 2022-23 Fourth Quarter General Fund Financial Update and Income Statement reflects the “unaudited” year-end projections and includes estimated final expense accruals.

ANALYSIS
The reports reflect the unaudited General Fund revenues at $49,230,014.07 or $2,200,608.07 above budget (105% of budget), and expenditures including estimated year-end accruals at a total of $43,558,968.11 or $3,951,967.89 below budget (92% of budget with estimated accrued expenses). The projected unaudited year-end fund balance is estimated to be $5,671,045.96.

Staff has calculated these numbers based on the most current information as of the date of this report, but it is important to note that these numbers are unaudited. During the annual independent audit, which is underway, there will be adjustments to both revenues and expenses with the verified year-end totals to be included in the Annual Comprehensive Financial Report (ACFR) once it is completed.

Agenda Packet Page 115 of 167
Agenda Item No. 9.A.

STRATEGIC PLAN CONSIDERATIONS
The report is consistent with the City’s Strategic Plan Goal B to achieve long-term financial stability and provides essential information to develop plans to ensure the Citywide revenue meets the cost of providing Citywide services, including adequate reserves in the face of significant unanticipated revenue shortfalls. In addition, providing financial information represents best practices in fiscal management.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The unaudited FY 2022-23 General Fund Fourth Quarter Financial Update reflects revenues totaling $49,230,014.07 or $2,200,608.07 greater than the Amended Budget (105% of budget). Also, expenditures are projected at $43,558,968.11 or $3,951,967.89 less than budget (92% of budget including estimated accrued expenses). The projected unaudited FY 2022-23 General Fund balance is estimated to be $5,671,045.96.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. FY 2022-23 4th Quarter General Fund Update

2. FY 2022-23 4th Quarter General Fund Update - Income Statement (unaudited) Agenda Packet Page 116 of 167

General Fund Budget Update
Quarter 4 FY 2022-23
04/01/23 – 06/30/23

INTRODUCTION
The City of El Cerrito is pleased to submit the Quarter 4 FY 2022-23 General Fund Budget Update, for the period 04/01/23 through 06/30/23. The report provides a high-level overview of the City's status on the budget, with expenditures by department, showing unaudited actuals.

The City’s annual independent audit is underway, which will result in the FY 2022-23 Annual Comprehensive Financial Report (ACFR). This process will audit the year-ending totals, which will verify all balances and may be subject to adjustments, so the audited actuals may be slightly different than what is presented in this update.

However, these unaudited actuals are based on the current information at year-end.

SUMMARY
The City of El Cerrito’s unaudited actuals show that the City has met its budget targets for FY 2022-23, and indeed has generated a significant surplus of approximately $5.6 million. • Revenues continued to trend slightly higher year-to-date, primarily due to property tax receipts, property transfer tax, sales tax, and business licenses and permits. In addition, program services are trending slightly higher than budget.
• Expenditures associated with salaries and benefits trended below budget due to largely due to vacancies. Year-to-date expenditures for services and supplies are within budget. Overall, the departments have maintained fiscal prudence and have operated within budget.

GENERAL FUND REVENUES
On March 7, 2023, City Council approved the FY 2022-23 General Fund Amended Budget, increasing revenues by $1,352,290 for an amended total of $47,029,406. Table 1 shows the unaudited year-end revenue totals by category.

Agenda Packet Page 117 of 167

Table 1
General Fund Revenue Quarter 4
Classification YTD Budget
Amount
MTD
Actual Amount
YTD
Actual Amount
% of
Budget
Prior Year Total
Actual
Property Taxes $11,213,200 886,938 10,497,334 94 11,207,199 Sales Taxes 7,430,117 2,187,927 9,172,019 123 7,306,925 Transient Occupancy Taxes 150,000 27,625 107,817 72 113,434 Franchise Taxes 1,400,000 193,200 1,604,218 114 1,181,508 Business License Taxes 1,100,000 9,635 1,069,964 97 1,040,618 Property Transfer Taxes 4,300,000 329,988 4,157,840 97 4,863,035 Utility Users' Taxes 3,300,000 292,175 3,776,489 114 3,403,777 Other Taxes 1,500 5,123 7,776 518 849
Taxes Totals $28,894,817 $3,932,611 $30,393,457 105 $29,117,345 Licenses & Permits 893,864 241,895 1,173,898 131 1,440,973 Fines & Forfeitures 140,000 22,113 115,407 82 152,343
Use of Money and Property 434,456 235,969 795,622 183 432,309 Intergovernmental Revenues 8,830,938 849,548 8,319,475 94 8,007,683 Charges for Services Totals 6,469,881 1,056,664 6,748,340 104 6,427,398 Other Revenue Totals 261,000 160,500 708,034 271 497,710 Other Financing Sources Totals 1,104,450 243,028 975,781 88 4,203,601 Totals $47,029,406 $6,742,328 $49,230,014 104 $50,279,362

GENERAL FUND - EXPENDITURES
The FY 2022-23 General Fund Amended Budget, increased expenditure budgets by $2,646,874 at midyear for a total amended expenditure budget of $47,510,936. Table 2 shows the unaudited expenditures by classification. Personnel costs are the largest component of General Fund expenditures at approximately 75%.

Departments with multiple vacancies have maintained services through increased professional services and/or overtime budgets, with these costs offset by salary savings. Expenditures remained within approved budgets.

Table 2
General Fund Expenditures – Classification
Quarter 4
Classification YTD Budget
Amount
MTD
Actual
Amount
YTD -Q4
Actual Amount
% of
Budget
Prior Year
Total Actual
Personnel $33,614,885 $3,822,222 $31,317,021 93 $30,045,067 Purchased Professional & Technical Services 5,887,352 1,111,104 5,205,480 90 4,216,283 Purchased Property Services 2,506,775 299,032 1,881,382 76 1,701,750 Other Purchased Services 2,975,203 313,843 2,863,774 96 2,688,132 Supplies 830,031 178,168 702,632 85 538,620
Property & Capital 466,647 61,677 521,525 97 369,527
Financing Costs 562,280 (24,240) 399,391 71 574,337
Other Financing Uses 667,763 0 667,763 100 665,612
Totals $47,510,936 $5,761,806 $43,558,968 92 $40,799,328 Agenda Packet Page 118 of 167

GENERAL FUND - DEPARTMENTS
The Departments’ expenditures have remained within budget throughout the fiscal year, with expenditures as percent of budget ranging from 87% to 97% for the period ending June 30, 2023. As previously noted, vacancies throughout the departments contributed to these to these expenditure results.

Table 3 reflects actual expenditures by departments through Quarter 4, June 30, 2023, and provides baseline expenditure information for the period ending FY 2021-22 Quarter 4.

Table 3
General Fund Expenditures – Department
Quarter 4
Expenditures
FY 2022- 2023
Amended Budget
Year To Date
Actual
(thru Qtr 4)
Year To Date
% of
Amended Budget
Comparison
Qtr 4 FY 2022
YTD Actual
Administration $7,105,849 $6,876,777 97 $5,915,479
Police 12,987,536 11,891,557 91 11,632,344
Fire 14,329,658 13,118,269 92 12,894,300
Public Works 2,622,994 2,269,917 88 1,903,618
Community Development 3,739,747 3,229,833 87 3,064,082
Recreation 5,559,574 5,265,365 95 4,342,199
Non-departmental 1,165,578 907,250 78 1,047,306
Total $47,510,936 $43,558,968 92 $40,799,328

CONCLUSION
The City of El Cerrito has ended FY 2022-23 well within budget, with an estimated surplus of approximately $5.6 million. It will be important for the City Council to note going forward as the City fills its vacancies that expenditures in future years will increase accordingly, and City staff will continue to monitor these expenditures in relation to revenues in the current fiscal year. City staff will also closely monitor the economy and will continue to update the General Fund projections. Further, City staff will work with the City Council to determine any future use of surplus funds and General Fund reserve in order to meet the City Council’s financial sustainability goals.

Agenda Packet Page 119 of 167
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual 33,633,203.00 4,514,894.57 35,614,303.18 (1,981,100.18) 106 37,241,946.20 137,900.00 .00 35,868.90 102,031.10 26 41,763.74214,000.00 40,004.85 241,039.19 (27,039.19) 113 208,521.37 5,639,269.00 858,430.22 5,051,700.43 587,568.57 90 5,008,201.72 467,400.00 160,493.09 560,141.86 (92,741.86) 120 615,234.70 2,374,214.00 612,983.61 2,884,455.52 (510,241.52) 121 3,114,344.434,563,420.00 555,520.84 4,842,504.99 (279,084.99) 106 4,049,349.52 $47,029,406.00 $6,742,327.18 $49,230,014.07 ($2,200,608.07) 105% $50,279,361.68 .00 (64,729.19) 38,661.30 (38,661.30) +++ .19
7,105,849.00 754,410.27 6,876,777.48 229,071.52 97 5,915,478.92 12,987,536.00 1,299,850.20 11,891,556.51 1,095,979.49 92 11,632,343.5114,329,658.00 1,763,603.30 13,118,269.34 1,211,388.66 92 12,894,299.78 2,622,994.00 323,548.29 2,269,917.35 353,076.65 87 1,903,618.113,739,747.00 572,010.34 3,229,832.80 509,914.20 86 3,064,081.935,559,574.00 967,394.93 5,265,365.32 294,208.68 95 4,342,199.451,165,578.00 145,716.35 868,588.01 296,989.99 75 1,047,305.64 $47,510,936.00 $5,761,804.49 $43,558,968.11 $3,951,967.89 92% $40,799,327.53 47,029,406.00 6,742,327.18 49,230,014.07 (2,200,608.07) 105% 50,279,361.68 47,510,936.00 5,761,804.49 43,558,968.11 3,951,967.89 92% 40,799,327.53 ($481,530.00) $980,522.69 $5,671,045.96 $6,152,575.96 (1,178%) $9,480,034.15 47,029,406.00 6,742,327.18 49,230,014.07 (2,200,608.07) 105% 50,279,361.68 47,510,936.00 5,761,804.49 43,558,968.11 3,951,967.89 92% 40,799,327.53 Fund Type General Fund Net Gain (Loss) ($481,530.00) $980,522.69 $5,671,045.96 $6,152,575.96 (1,178%) $9,480,034.15 Fund 101 - General Fund Net Gain (Loss)
Fund Type General Fund Totals

REVENUE TOTALS

EXPENSE TOTALSEXPENSE TOTALS
Fund 101 - General Fund Totals

REVENUE TOTALS

EXPENSE TOTALS
40 Community Development50 Recreation90 Non-Departmental20 Police25 Fire30 Public Works

REVENUE TOTALS

EXPENSE
00 Non-Departmental Revenue10 Administration30 Public Works40 Community Development50 Recreation10 Administration20 Police25 Fire Fund 101 - General Fund

REVENUE
00 Non-Departmental Revenue
FY 2022-23 Fourth Quarter
Income Statement (unaudited)
Organization Organization Description
Run by Crystal Reams on 10/10/2023 08:15:58 AM Page 1 of 2 Agenda Packet Page 120 of 167
Annual MTD YTD Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual FY 2022-23 Fourth Quarter
Income Statement (unaudited)
Organization Organization Description
47,029,406.00 6,742,327.18 49,230,014.07 (2,200,608.07) 105% 50,279,361.68 47,510,936.00 5,761,804.49 43,558,968.11 3,951,967.89 92% 40,799,327.53 ($481,530.00) $980,522.69 $5,671,045.96 $6,152,575.96 (1,178%) $9,480,034.15 47,029,406.00 6,742,327.18 49,230,014.07 (2,200,608.07) 105% 50,279,361.68 47,510,936.00 5,761,804.49 43,558,968.11 3,951,967.89 92% 40,799,327.53 Grand Total Net Gain (Loss) ($481,530.00) $980,522.69 $5,671,045.96 $6,152,575.96 (1,178%) $9,480,034.15 Fund Category Governmental Funds Net Gain (Loss)
Grand Totals

REVENUE TOTALS

EXPENSE TOTALS
Fund Category Governmental Funds Totals

REVENUE TOTALS

EXPENSE TOTALS
Run by Crystal Reams on 10/10/2023 08:15:58 AM Page 2 of 2 Agenda Packet Page 121 of 167
Wildfire Safety and
Preparedness Update
El Cerrito City Council Meeting
October 17, 2023
Agenda Item 9.B.

Agenda Packet Page 122 of 167
Changing Environment
+
In the last 10 years in California…
• 1 of every 8 acres has burned
• 173 lives have been lost
• 43,000+ homes destroyed
As the climate changes…
• More severe droughts will occur
• Atmospheric rivers will change vegetative growth patterns • Fires have become more violent
• Facing Mass Tree Death
Agenda Packet Page 123 of 167
Local Threat to El Cerrito
Agenda Packet Page 124 of 167
Threat of Wildfire
Spread
Embers cause up to
90% of home loss
Embers come from:
• Nearby wildfire
• House to House
• Vegetation (especially within 5 ft of home)
Agenda Packet Page 125 of 167
Reducing
Vulnerabilities
• Prepared Fire Department
• Fuel Reduction
• Partnerships
Agenda Packet Page 126 of 167
Achieved Goals 2022
Agenda Packet Page 127 of 167
County EOC Drill
• Participated in the Golden Eagle
• Training with county agencies to
manage a massive wildfire with
evacuations
Agenda Packet Page 128 of 167
Incident Command Training
Large incident management
• Division and group supervisor
• Safety officer
Agenda Packet Page 129 of 167
CERT
• Recruiting
• Successful Water Storage and Fire Extinguisher Sale
• Partnership with Lamorinda CERT To provide training
Agenda Packet Page 130 of 167
CERT
• Reorganized to Zone Haven
Zones
• Started to expand CERT to
Response Team
Agenda Packet Page 131 of 167
Accommodated OES upstaffing
• Local upstaffing for
sever weather events
• Housed additional
units in Station
Agenda Packet Page 132 of 167
Targeted Fuel Reduction Hillside Natural Area
• Applied for Measure X funds
• Multiple days of work prior
to fire season
Agenda Packet Page 133 of 167
Multi-Agency Collaborations
• Weekly meetings with partners
• Shared training
• Collaborative Classes
• Emergency Procedures
Agenda Packet Page 134 of 167
Collaboration with Community Groups
• Collaboration with Make El Cerrito Fire Safe
• Red Flag Parking Pilot
• Parking Survey
• Fuel Reduction in the Hillside Natural Area
• Supporting KARO ECHO towards a Standard Operational Guideline Agenda Packet Page 135 of 167
Community Outreach
• Tri City Safety Day
• Community Hillside hazards walk
Agenda Packet Page 136 of 167
Future Goals
Agenda Packet Page 137 of 167
Refresher Training With CWS
Use of community warning systems
Nixle (Community Information system)
Zone haven (Preplan Evacuation system)
CWS (Evacuation Notification/Orders)
Agenda Packet Page 138 of 167
Evacuation Drill
https://www.el-cerrito.org/DocumentCenter/View/12931/Fire-Pamphlet-FINAL • Register for CWS
• Know your zone
• Know your primary route
• Have an alternative route
Agenda Packet Page 139 of 167
MOU Collaboration
East Bay “Wildfire Prevention Coordinating Group”
• Legal Review by Agency Staff
• Address Stakeholders Questions
Agenda Packet Page 140 of 167
FEMA EOC Training
• Training Emergency Operations plan
• All Risk Training for Fire, Police, and Staff to
manage large incidents
Agenda Packet Page 141 of 167
Red Flag Parking Pilot
• Identify Choke points in Evac Plan
• Restrict Street Parking on Red Flag
Days
• Enable Residents to exit area
• Responders to enter area
Agenda Packet Page 142 of 167
Surveyed Residents Reactions
Agenda Packet Page 143 of 167
Next Steps
• Work with attorneys and staff to bring recommendation for MOU back to Council
• Seek Council direction to move forward with preparing pilot program to bring back for Council adoption
Agenda Packet Page 144 of 167
Thank you for your support
The Mighty El Cerrito FD
Agenda Packet Page 145 of 167
CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94530
Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org

SUPPLEMENTAL AGENDA MATERIALS

REGULAR CITY COUNCIL MEETING
October 17, 2023
(Revised October 19, 2023)

1. Public Comments (Not on the Agenda and Consent Calendar)

2. Agenda Item 6.A. - Annual Sundar Shadi Garden Awards a. Presentation

3. Agenda Item 9.B. - Wildfire Safety and Preparedness
a. Public Comments
Agenda Packet Page 146 of 167
From: Cordell Hindler
To: City Clerk
Subject: Public Comments
Date: Thursday, October 12, 2023 4:15:05 PM
Caution! This message was sent from outside your organization.

Hello Mayor Motoyama, Council Members and Staff,
I AM Submitting the Following Comments Into the Record:

1. For a Future Agenda, The Council Should Direct Staff to Schedule a Presentation from Koff & Associates on the Class & Comp Study

2. Also To Invite Danny Wan or Designee to Present on the Port of Oakland Sincerely
Cordell
General Public Comments
Agenda Packet Page 147 of 167
October 17, 2023
City Council
City of El Cerrito
10890 San Pablo Avenue
El Cerrito, CA 94530
RE: Follow-up on hostile hot-mic comment from leadership to staff at Oct. 3 Council meeting Dear Mayor Motoyama and Council Members,
These comments address the hot-mic episode during the Oct. 3rd Council meeting. A link to the meeting recording with timestamps is provided for reference.

You can hear the hot-mic outburst "Yvetteh, shut the *f-word* up" at 1:31:00 during the Public Works Director’s answer to a question by Council, when the City Manager and Assistant City Manager were joining the meeting remotely (the only remote participants). The Public Works Director was the subject of the outburst that originated from the remote audio feed. What is not captured in that recording, but was plainly visible to the public watching the remote video displayed in Council chambers, was that the City Manager simultaneously reached for the mute on the remote computer and put a hand over the Assistant City Manager’s mouth just after the comment was voiced.

At 1:55:20 I made a public comment that addressed the incident, because no one in the meeting had said anything about it to that point.

At 1:56:30 the City Manager gave an "apology" following my comment, but the apology was mostly about being "unmuted as they were talking to each other," which admitted to the source of the comment without explicitly denouncing, and apologizing for, the content of the statement itself, nor publicly reaffirming support for the targeted staff in any way.

The comment, and how it has been handled since, is deeply concerning and antithetical to the strong statement made by the City Manager at the beginning of the Oct. 3rd meeting about the City’s "obligation and responsibility to provide a respectful workplace free from abusive, hostile and intimidating conduct."
The problem with the hot mic statement, and how it was addressed afterward, is not the profanity or the failure to mute. It is the implicit message that the leaders of the city staff seem to be comfortable with, and feel impunity about, talking to each other in a disrespectful, abusive, hostile and intimidating manner about other staff behind their backs, when the target staff is diligently trying to do their job answering Council's questions.

To really deliver on the promise of a workplace free from abusive, hostile and intimidating conduct, it is imperative that the City leadership regain the trust of the staff and community with a public Agenda Packet Page 148 of 167
statement, and clear leadership by example, that there are no exceptions made in fulfilling the "obligation and responsibility to provide a respectful workplace free from abusive, hostile and intimidating conduct."
Hot-mic situations are a rare occurrence. They are even more unlikely to be coincident with an isolated one-of-a kind statement. To have something like this caught on a hot mic suggests there is an ongoing accepted pattern of this inappropriate behavior. Otherwise, why would someone in city leadership feel comfortable saying it infront of someone else in city leadership, even under the expectation of a “private” workplace environment? We need to hear a clear repudiation of the kind of workplace culture that would lead to such a statement being made by anyone, at any time, in the City of El Cerrito workplace environment, whether there is an open mic, or not.

The immediate remedy was not to denounce the statement and affirm support for the targeted staff, but to deflect from the actual problem and invite more harm to the workplace culture by publicly brushing it off, and dealing with it behind closed doors, rather than using it as a teachable leadership moment about the importance of maintaining a "respectful workplace free from abusive, hostile and intimidating conduct."
While I understand the need for confidentiality in dealing with personnel matters, the City leadership have publicly broken our trust in their commitment to stated workplace standards and it is their burden to publicly admit this and repair it, instead of expecting everyone to brush it off and accept it. Burying this kind of thing undermines morale and damages workplace culture further.

Given that this incident happened when the City Manager and Assistant City Manager were at the ICMA conference for professional development, I recommend that they be restricted from travel to any similar future conferences until they have completed some remedial training on creating a safe and supportive work environment free from abusive, hostile and intimidating conduct, and demonstrably take the role of leadership on this front seriously, to renew the trust of staff and the public that the City has a healthy workplace morale and culture.

Thank you for your time and consideration,
Howdy Goudey
El Cerrito
Agenda Packet Page 149 of 167
From: Ira Sharenow
To: City Clerk
Subject: public comment -- items not on the agenda
Date: Tuesday, October 17, 2023 1:43:21 PM
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I request that the council pass an ethics ordinance which prohibits city employees from buying lunch for council members and in general prohibits council members from accepting gifts from city employees.

Agenda Packet Page 150 of 167
From: Kimberly White
To: City Clerk
Subject: Add to next city council packet
Date: Tuesday, October 17, 2023 3:53:23 PM
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Hello my name is Kimberly White and I’m a resident of El Cerrito.

It’s great to see the year end financials in the packet. The financial situation has been a hot topic for several years.

Items 7 J and K discuss the check report and cash investment reports, but the agenda was silent on the year end financials.

There are a number of reasons to add a discussion item to the agenda when financial information is included in the packet.

Public discussions on municipal financials are important for several reasons:

1. Transparency: Public discussions promote transparency in government operations.

They allow residents to understand how their tax dollars are being allocated and spent.

This transparency builds trust between the municipality and its citizens.

2. Accountability: When municipalities hold public discussions on financial matters, they are held accountable for their fiscal decisions. Residents can raise questions, provide feedback, and hold officials responsible for their financial management.

3. Informed Decision-Making: Public input can provide valuable insights and perspectives that officials may not have considered. This can lead to better-informed decision-making that reflects the needs and priorities of the community.

4. Budget Prioritization: Public discussions help prioritize spending on essential services, infrastructure, and community development projects. This ensures that limited resources are allocated to projects that benefit the majority of residents.

5. Equity and Fairness: Financial discussions can highlight disparities in resource allocation, allowing for adjustments that promote equity and fairness among different neighborhoods or demographics within the municipality.

6. Long-Term Planning: Public input can also aid in long-term financial planning. It Agenda Packet Page 151 of 167
allows municipalities to anticipate future challenges, such as infrastructure maintenance or population growth, and allocate resources accordingly.

7. Compliance and Regulations: Public discussions help ensure that municipalities comply with legal and regulatory requirements related to budgeting and financial reporting.

8. Public Engagement: Engaging the public in financial discussions fosters a sense of civic participation and involvement. It encourages residents to take an active interest in the governance of their community.

In summary, public discussions on municipal financials are essential for promoting transparency, accountability, and good governance, as well as for making informed decisions that benefit the community as a whole.

Therefore, I respectfully request that the City allow for an agenda item for packeted financial information and reports.

Thank you
Kimberly White
El Cerrito Resident
Agenda Packet Page 152 of 167
From: M 064 Freeman
To: City Clerk
Subject: For the City Council agenda and record: End of remote public comment Date: Monday, October 9, 2023 1:42:32 PM
Caution! This message was sent from outside your organization.

Greetings Council members,
I am requesting your responses to this message with your opinion on this matter.

I was very disappointed to see that staff at City Hall decided to end remote public comment at public meetings. That decision was an anti-democratic decision, and it is disgraceful that such a policy decision was made without public hearings and a Council vote. The Council should be embarrassed and angry at staff's disregard for the City Council and the democratic process.

I understand that public meetings throughout the country are being annoyed by pranks and offensive, inappropriate and bigoted comments, often from people from outside of the jurisdiction. I understand that those messages often target oppressed and vulnerable people that you want to protect. I have also observed that elected officials are extremely sensitive about being insulted, embarrassed, pranked and annoyed while trying to do their work.

As much as I understand the motives of those opposing the resumption of remote public comment, the interests of free expression and the principals of open government must be the guiding principles in these decisions. In other words, the right of the public to easily participate in City Council meetings conveniently is far more important than anyone's right to avoid being insulted, embarrassed, pranked and annoyed at meetings. Whenever free expression is restricted, which should only be for an important and legitimate reasons ("compelling state interest"), governments are legally and ethically obligated to use the least restrictive means to address the problem.

You may not be aware of how much hardship and commitment is required of the public to provide in-person public comment at government meeting, but I'm sure you saw an increase in public comment once remote comment was enabled. Attending a meeting in public may require rearranging one's work schedule and obtaining childcare and safe transportation to the meeting.

Citizens attending public meetings rarely know when their item of interest will be heard and they will be able to comment. Through my professional work in government, I have personally observed people waiting up to eight hours in public meetings to make a comment. It is not pleasant. That isn't much of a hardship for paid lobbyists or city staff, but for nearly anyone else it is a significant challenge, especially for many elderly, disable, working and poor people.

Remote meetings allow almost anyone with a cellphone to participate in public meetings. That was a significant step forward for democracy and good government. The acts of a few pranksters and bigoted trolls should not be an excuse to take away that progress
I personally do not object to promptly disconnecting a call that is obviously a prank or is intentionally offensive to oppressed and vulnerable people. That Agenda Packet Page 153 of 167
practice alone should eliminate or greatly reduce the harm from such calls. I also personally would consider supporting reasonable measures to prioritize calls from people living in this region.

I am requesting that this matter be considered with a public hearing of the City Council, with remote comments allowed, and that you vote to resume remote public comments immediately.

Thank you for your reply,
Michael Freeman
El Cerrito, CA
Agenda Packet Page 154 of 167
From: nick zamorano
To: City Clerk
Subject: Public Comments
Date: Tuesday, October 17, 2023 12:52:58 PM
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I am writing in support of a regional MOU and funding for a back up generator for fire station #52.

In order to ensure public safety for all El Cerrito residents, a functional generator is neccessary to provide power for emergencies in inclement weather conditions.

A MOU is imperative to establish a coordinated and collaborative effort to reduce the threat of wildfires in all the East Bay cities and communities.

I urge council members to support and adopt these recommendations during tonight's council meeting.

Thank you for considering these comments.

Nick Zamorano
El Cerrito Resident
Agenda Item No. 7.F.

Agenda Packet Page 155 of 167
From: Howdy Goudey
To: City Clerk
Subject: Public comment for tonight"s Council agenda item 7F Date: Tuesday, October 17, 2023 2:48:47 PM
Caution! This message was sent from outside your organization.

City Clerk, please include this email as public comment for item 7F on tonight's Council meeting.

Mayor Motoyama and City Council,
Consent item 7F asks you to approve purchase of a replacement diesel generator. As with the recycling truck item at your last meeting, available technology has advanced past the last century's dirty, inefficient diesel generator, and its demanding maintenance schedule and high fuel costs. I encourage you to consider making a more future positive purchase for this need.

The Moxion company https://www.moxionpower.com/, with a factory at the Richmond's historic Ford plant, is offering battery electric power supplies with similar electrical specifications to the diesel generator being considered.

Furthermore, these large trailer mounted battery/inverters can be recharged using existing and expanded on-site solar to have truly autonomous backup power with indefinite runtimes and no need for refueling logistics.

Diesel generators perform very poorly under part load conditions which is quite common in backup use. The electric battery storage is ideal for maintaining both low baseline loads and high peak loads without the performance and efficiency losses associated with running a diesel generator with a large load range. There will be significant personnel time lost to refueling logistics with diesel (at times we can least afford it) and the potential resupply limitation in a disaster scenario is problematic.

Up front costs may be higher, but the long term maintenance and operating costs are low and the combination of solar and battery storage can be used on a daily basis to reduce routine energy costs for the city budget.

Proposed: Kohler 60REOZK
60-80kW
250-300 gallons
28-60 hour run time at 25-50% duty cycle
Alternate: Moxion MP-75
75kW (480V), 35kW (3phase 208VAC), 24kW (240VAC single phase) 530kWh
13-35 hour run time at same 25%-50% duty cycle and 60-80kW size range assumed above Further reading.

Thanks,
Howdy Goudey
El Cerrito
Agenda Packet Page 156 of 167
Pam Austin October 2023

SUNDAR SHADI AWARD

EL CERRITO GARDEN CLUB
A genda Ite m No. 6.A.

Agenda Packet Page 157 of 167

SUNDAR SHADI AWARD

TO HONOR SUNDAR SHADI BY RECOGNIZING NOTABLE RESIDENTIAL

GARDENS IN EL CERRITO
Agenda Packet Page 158 of 167

SUNDAR SHADI AWARD
• ANNUAL AWARD
• NOMINATIONS BY CLUB MEMBERS
• COMMITTEE SELECTS THE GARDENS
• PRESENTATIONS ARE MADE
Agenda Packet Page 159 of 167

SUNDAR SHADI AWARD
• # OF NOMINATIONS IN 2023
• 3 WINNERS SELECTED
Agenda Packet Page 160 of 167
GARDEN 1
Agenda Packet Page 161 of 167
Agenda Packet Page 162 of 167
GARDEN 3
Agenda Packet Page 163 of 167
Agenda Packet Page 164 of 167
From: Jim Dolgonas
To: City Clerk
Subject: Public Comments: Agenda Item 9B
Date: Tuesday, October 17, 2023 11:54:28 AM
Caution! This message was sent from outside your organization.

This item is an informative update from Chief Saylors and covers several topics, two of which I'd like to lend my support to.

The first pertains to a draft MOU on wildfire prevention. This MOU, whose objective is to increase coordination among east bay communities to improve wildfire prevention, was developed with input from all the affected entities. As such it is a compromise but one which the Council is encouraged to adopt. Like air quality, where we have a 9 county air quality district, the risk of wildfire is a regional threat, not constrained by municipal boundaries but by topology. We must work together as a region on fire prevention and I encourage the Council's support of the MOU.

The Chief's update also contains information about implementing a program to restrict some parking on red flag days to both facilitate resident evacuation and responders access in case of fire. The Chief is proposing a pilot program. Implementation will require the support of Public Works, the El Cerrito Police Department as well as the Fire Department. I encourage the Council to support the Chief's proposed plan.

Respectully,
Jim Dolgonas
El Cerrito Resident
Agenda Item No. 9.B.

Agenda Packet Page 165 of 167
From: Sue Duncan
To: City Clerk
Subject: Fire in HNA today, Agenda Item 9B
Date: Tuesday, October 17, 2023 5:14:14 PM
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Greetings City Council,
I want you to be aware of the fire that was in HNA earlier today. A member of our group was walking in HNA when she came across the remains of a fire which was still slightly smoking and warm. The ECFD was called. Luckily, there was no off-shore wind today.

This emphasizes why the city must significantly increase funding for vegetation management in HNA, both for removal and maintenance after removal.

Thank you,
Sue Duncan
Agenda Packet Page 166 of 167
Agenda Packet Page 167 of 167