Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger
TUESDAY, NOVEMBER 21, 2023
REGULAR CITY COUNCIL MEETING (6:00 PM)
City Council Chambers - 10890 San Pablo Ave, El Cerrito Join Via Zoom (Closed Captions Available):
https://us06web.zoom.us/j/84586259090?pwd=VHZxUjdRSzlnc2U2RVBrbnJEOGt0dz09 Meeting ID: 845 8625 9090 Password: 941608 Dial in: 1-408-638-0968 View:
1. Cable T.V. Broadcast on KCRT Channel 28
2. Livestream Online at www.el-cerrito.org/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations.
Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.
Public Comments:
1. In-person by submitting a request to speak to the City Clerk.
2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.
Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting. 6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING
1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A
COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A
MOMENT OF SILENCE
3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS
Agenda Packet Page 1 of 152
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger
4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.
5. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first.
Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.
6. PRESENTATIONS
A. Citizens Street Oversight Committee Annual Report for Fiscal Year 2021-22
Action Proposed: Receive and file the Citizens Street Oversight Committee Annual Report for Fiscal Year 2021-22 to City Council and Citizens of El Cerrito.
Contact: Matthew Kelly, Citizens Street Oversight Committee; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department B. AC Transit Draft Route Changes
Action Proposed: Receive and file a presentation from AC Transit regarding draft route changes in El Cerrito and surrounding areas.
Contact: Ryan Lau, External Affairs Representative; Carissa Lee, Acting Senior Transportation Planner, AC Transit
7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.
A. Monthly Disbursement and Check Register Report for October 2023 Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of October 2023.
Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Agenda Packet Page 2 of 152
Mayor Councilmembers
Lisa Motoyama Paul Fadelli
Mayor Pro Tem Gabriel Quinto
Tessa Rudnick AGENDA Carolyn Wysinger
B. Amendment to the City's Classification Plan
Action Proposed: Adopt a resolution amending the City's Classification Plan to authorize an additional classification of Maintenance Operations Supervisor in the Public Works Department.
Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
8. PUBLIC HEARINGS
9. POLICY MATTERS
A. FY 2023-24 General Fund Budget Quarterly Update through September 2023
Action Proposed: Receive and file an update on City General Fund revenues and expenses for FY 2023-24 through September 2023.
Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
B. Library Presentation
Action Proposed: Receive a presentation on the cumulative work through surveys, polling, and stakeholder feedback regarding funding for a new library in El Cerrito and provide staff direction on next steps.
Contact: Karen Pinkos, City Manager, City Management
10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.
11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, December 5, 2023 at 6:00 p.m.
The City of El Cerrito serves, leads and supports our diverse community by providing exemplary and innovative services, public places and infrastructure, ensuring public safety and creating an economically and environmentally sustainable future.
Agenda Packet Page 3 of 152
Agenda Item No. 6.A.
Date: November 21, 2023
To: El Cerrito City Council
From: Citizens Street Oversight Committee
Subject: Fiscal Year 2021-22 Annual Report to City Council and Citizens of El Cerrito
On September 25, 2023, the Citizens Street Oversight Committee met to review expenditures of revenue collected pursuant to Chapter 4.60 of the El Cerrito Municipal Code to determine whether such funds were expended for the purposes specified in the Fiscal Year 2021-22 Expenditure Plan as approved by the City Council of the City of El Cerrito. The expenditures reviewed were reported for Fiscal Year 2021-22 and were summarized in the City’s Annual Financial Comprehensive Report. Further, the Committee reviewed the Agreed Upon Procedures Report issued by the City’s independent auditors, Chavan & Associates, LLP, which indicated that no exceptions were noted related to the City’s compliance with the terms, covenants and conditions of the Master Installment Sale Agreement related to the bond issuance. The Committee also previously reviewed a detailed list of vendors to whom the expenditures were made.
By a unanimous vote as indicated below, the Committee found that the expenditures were an appropriate use of the Pothole and Local Street Improvement and Maintenance Transactions and Use Tax as approved by the City of El Cerrito City Council. The Committee is hereby reporting their findings to the City Council and the citizens of the City of El Cerrito pursuant to Section
2.04.320 C of the El Cerrito Municipal Code.
Additionally, the Committee acknowledges and fully supports that the City Council, in their resolutions authorizing expenditures of these funds as budget amendments, are confirming that the expenditures are an appropriate use of the Pothole Repair and Local Street Improvement and Maintenance Transactions and Use Tax.
AYES: Chair Matthew Kelly; and Committee Members Vanessa Hill and Kathy Fleming
NOES: None
ABSENT: Committee Member Jia Ma
Agenda Packet Page 4 of 152
Realign Draft Service Scenarios
INFORMATIONAL ITEM: AC Transit Realign Bus Service Network Plan Update El Cerrito City Council
TUESDAY, NOVEMBER 21, 2023
1 Check out our
proposals
online!
Agenda Item No. 6.B.
Agenda Packet Page 5 of 152
AC Transit At-a-Glance
Rider Demographics:
•65% low income
•75% people of color
•29% Limited English Proficiency
•27% of riders are traveling to work
•30,000 student trips to and from school every school day Riders During Pandemic:
•40% of riders made an essential trip
•15% of riders identified as an essential worker
•43% riders do not have access to a car
We serve
Essential workers, students, low-income, seniors,
commuters, individuals with disabilities, and anyone wishing to reduce their carbon footprint. 2
Agenda Packet Page 6 of 152
3 Transit Service around Albany Today
every 20 mins or better
every 30 mins or better
Other (early bird, overnight,
commute hours only)
Line Serving Wkdy Frequency
7 Arlington, El Cerrito,
Ashby, Emeryville Every 30 min.
71 Gilman, MLK Every 60 min.
72/72M San Pablo Every 15 min, combined
72R San Pablo Rapid Every 12 min
76 Colusa, SF Every 30 min
79 Colusa, Claremont Every 30 min
L Central, Pierce, SF Varies
LA Hilltop, Pierce, SF Varies
800 San Pablo, Berkeley,
Oakland, SF All Nighter Every 30 min
Agenda Packet Page 7 of 152
What is Realign?
4 It’s a review of AC Transit’s
routes and schedules.
Where do
routes go to and
from?
How often do
buses run along
each route?
What times of
day are routes
running?
Agenda Packet Page 8 of 152
Why is Realign Happening?
5 Challenges with
hiring and
retaining enough
bus operators
Ridership is at
75% of prepandemic levels
AC Transit rider
habits have
shifted Challenging budget
outlook due to fare
and tax revenue
losses.
Agenda Packet Page 9 of 152
1 2 3 4 5
Develop Plans
+
Learn Rider
Needs
Aligning
Guiding
Principles with
Community
Assessment
Develop
Service
Scenarios
and Gather
Feedback
Draft Final
Service Plan
and Plan
Adoption
Develop
Service
Standards
and Inform
Riders about
Service
Changes
Mar-Jun 2023 Jul-Aug 2023 Sep-Dec 2023 Jan-Apr 2024 Apr-Sep 2024 Realign Project Phasing
On 6 -going emphasis on equity and transparency in all project phases and communications Agenda Packet Page 10 of 152
Guiding
Principles
7 Equity
Provide a network
that prioritizes
services for
communities who
need it the most.
Frequency
Provide frequent
service to the most
people; frequency’s
importance will vary by
location and be
balanced against
geographic coverage
and community needs.
Reliability
Provide bus
service that is
reliable and
predictable.
We heard you!
Engagement
Agenda Packet Page 11 of 152
Service Scenarios Overview
8 Stay the Course Balanced Coverage Scenario
More Frequency,
Less Coverage Frequent Service Scenario
Unconstrained More Frequency,
More Coverage
Unconstrained Vision
Scenario
Cost-Neutral
(Pending funding availability)
Agenda Packet Page 12 of 152
Balanced Coverage Scenario
• Keeps today’s balance between core service
and providing network coverage.
• Improves access to many destinations
• New coverage to areas with high transit
demand
• Simplifies routes to improve
reliability and travel time
• Better matches service frequency to
customer demand
9 Agenda Packet Page 13 of 152
• Focuses more frequent service in denser
areas at the cost of network coverage.
• All local routes provide weekday service
at least every 30 minutes
• Better frequency on busier trunk routes
• Simplifies routes to improve
reliability and travel times
• Eliminates less productive local lines and
route segments.
10 Frequent Service Scenario
Agenda Packet Page 14 of 152
• Expanded frequent service, expanded
coverage, more revenue, operators, buses,
bus garages needed.
• Restores pandemic suspensions, with some
changes to support equity and reflect new
travel patterns.
• Proposed on-demand micro transit zones
where fixed route service expansion is less
practical.
11 Unconstrained Vision Scenario
Agenda Packet Page 15 of 152
Key Highlights
12 Consistent between
Balanced Coverage and
Frequent Service scenarios
Agenda Packet Page 16 of 152
13 Line 72R discontinued, offset by
more frequent Line 72/72M
service with fewer stops.
Agenda Packet Page 17 of 152
14 New Line 27 replaces current Line
79 service along Colusa.
Agenda Packet Page 18 of 152
15 Redesigned Line 7 provides through
service along Shattuck and Adeline
to Emeryville Amtrak.
Agenda Packet Page 19 of 152
16 Line 70 improves to
every 30 minutes with
more direct route
around Richmond BART
and provides 15-minute
service on Cutting when
combined with Line 76.
Agenda Packet Page 20 of 152
17 Redesigned Line L maintains existing
service in Albany and is extended to
Richmond Parkway Transit Center.
Agenda Packet Page 21 of 152
Service Scenario Comparison– Network Frequencies
18 Existing
Network
Balanced
Coverage Scenario
Frequent Service
Scenario
Unconstrained
Vision
Scenario
10 minutes or less 2 routes 2 routes 4 routes 20 routes 10 - 15 minutes 9 routes 9 routes 10 routes 17 routes
15 – 30 minutes 28 routes 34 routes 39 routes 26 routes Over 30 minutes 23 routes 14 routes 0 routes 0 routes
Total 62 routes 59 routes 53 routes 63 routes
Note: Table does not include Supplemental and Transbay Lines Agenda Packet Page 22 of 152
19 Review and comment on
bus service proposals
online, in person, or at a
local library.
Shape the
future of
AC Transit’s
bus
network
November 1 – December 13, 2023
Public Engagement: Phase 3
Agenda Packet Page 23 of 152
Visit: actransit.org/realign
Public Engagement: Phase 3
20 November 1 – December 13, 2023 Shape the
future of
AC Transit’s
bus
network
• 20+ Community Pop-Ups and Pop-Ins*
• 30+ City Council/Commission Presentations
• 2 Lived Experience Advisory Group (LEAG) Meetings
• 10 CBO Partnerships
• 7 CBO-led Open House events
• 1 Community Virtual Workshop on December 7, 2023
• 2 updates to AC Transit Board on November 1 and December 13 Agenda Packet Page 24 of 152
Public Engagement:
Phase 3
21 Print and Digital Collateral Project
Webpage
Social Media
& eNews
Paid Advertising
In media outlets
and on buses
Flyer & giveaway
item
Route/Summary
Books at
Libraries and
Customer
Service Center
Display Boards
& Take-one
Ad Cards & Car
Cards & Digital
signage
Digital Interactive
Maps/Feedback
Static Maps/Feedback
Downloadable PDF/Print
Maps/Feedback
Agenda Packet Page 25 of 152
22 Staff Contacts (Email us at [email protected])
Ryan Lau
External Affairs Representative
(510) 891-4843
[email protected]
Carissa Lee
Acting Senior Transportation Planner
(510) 891-4867
[email protected]
more info at
actransit.org/realign
Check out our
proposals
online!
Agenda Packet Page 26 of 152
AGENDA BILL
Agenda Item No. 7.A.
Date: November 21, 2023
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: Monthly Disbursement and Check Register Report for October 2023
ACTION PROPOSED
Receive and file the Monthly Disbursement and Check Register Report for the month of October 2023.
BACKGROUND/ANALYSIS
California Government Code, Title 4. Government of Cities, Division 3, Part 3, Chapter 3, Section 41004 states, “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.” In addition, the City’s Comprehensive Financial Policy, Item 5.1 Accounting Standards indicates the City’s accounting and financial reporting systems shall be maintained in conformance with all state and federal laws.
• Month ending October 31, 2023, reflecting 346 Accounts Payable General Warrant Nos. 87610 through 87964, 18 ACH/EFT transactions, and 593 payrollrelated checks and EFTs for a grand total of $5,698,622.79
STRATEGIC PLAN CONSIDERATIONS
The City’s Comprehensive Financial Policy, and the City’s Strategic Plan Goal B to achieve long-term financial sustainability, which includes ensuring policies, procedures, and systems represent best practices in financial management, are aligned with requirements referenced in California Government Code, Title 4, Chapter 3, Section 41004.
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with acceptance of the Monthly Disbursement and Check Register Report.
Agenda Packet Page 27 of 152
Agenda Item No. 7.A.
LEGAL CONSIDERATIONS
The City Attorney has reviewed this agenda item and found that legal considerations have been addressed.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. Monthly Payment Register October 2023
Agenda Packet Page 28 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference 87610 10/02/2023 AT&T Refund ‐ Public Works Deposits $1,730.00 87611 10/02/2023 BILL'S UNDERGROUND Refund ‐ Public Works Deposits $1,730.0087612 10/02/2023 PG&E Refund ‐ Public Works Deposits $23,434.00 87613 10/02/2023 TERRA NOVA ENGINEERING INC Refund ‐ Public Works Deposits $5,259.12 87614 10/02/2023 ALBION PLUMBING & ROOTER INC Refund ‐ Public Works Deposits $718.00 87615 10/02/2023 ALBION PLUMBING & ROOTER INC Refund ‐ Public Works Deposits $1,696.00 87616 10/02/2023 HD Reliant Mayfair, LLC Refund ‐ Public Works Deposits $718.00 87617 10/02/2023 HD Reliant Mayfair, LLC Refund ‐ Public Works Deposits $1,696.00 87618 10/02/2023 HENRY WARD Refund ‐ Public Works Deposits $792.00 87619 10/02/2023 ROOTER HERO Refund ‐ Public Works Deposits $1,730.00 87620 10/02/2023 SPENCER FERGUSON Refund ‐ Public Works Deposits $1,730.0087621 10/02/2023 360CIVIC IT SERVICES $4,752.0087622 10/02/2023 A PLUS TREE, INC. PUBLIC TREE MAINTENANCE $48,190.30 87623 10/02/2023 ALL STAR SAFETY SUPPLIES $8,591.58
87624 10/02/2023 ALLIANT INSURANCE SERVICES, INC INSURANCE SERVICES $331.00 87625 10/02/2023 Amazon Capital Services, Inc. OFFICE SUPPLIES $513.1087626 10/02/2023 AMERICAN MECHANICAL SERVICES, INC. CITY HALL HVAC MAINTENANCE $2,525.00 87627 10/02/2023 AMERIGAS PROPANE INC SUPPLIES RECYCLING PROGRAM $1,424.9087628 10/02/2023 ARMOUR PETROLEUM SVC & EQUIPT UST VISUAL INSPECTION $200.00 87629 10/02/2023 ASBURY ENVIRONMENTAL SERVICES OIL RECYCLING $100.0087630 10/02/2023 ASCENT ENVIRONMENT, INC. PROFESSIONAL SERVICES $7,510.04 87631 10/02/2023 ATCO Pest Control PEST CONTROL SERVICE $375.00 87632 10/02/2023 BADGE FRAME, INC. PRINTING $217.3587633 10/02/2023 BAE URBAN ECONOMICS, INC. PROFESSIONAL SERVICES $4,251.00 87634 10/02/2023 BAY ALARM COMPANY ALARM SERVICES $348.75 87635 10/02/2023 BOUNDTREE MEDICAL LLC MEDICAL SUPPLIES $375.9587636 10/02/2023 BRIGHTVIEW LANDSCAPE SERVICES, INC. LANDSCAPE MAINTENANCE $22,873.1687637 10/02/2023 CASCADIA CONSULTING GROUP, INC. CAAP UPDATE JULY 2023 $12,751.2587638 10/02/2023 CHILDCARE CAREERS, LLC PROFESSIONAL SERVICES $607.2087639 10/02/2023 CINTAS CORPORATION #054 UNIFORMS UNIFORM SUPPLIES $484.3487640 10/02/2023 CITY OF BERKELEY JPA CITY MEMBERSHIP FY24 $15,000.0087641 10/02/2023 Coller Industries Incorporated dba name Tag, Inc. METAL NAME PLATES $18.42 87642 10/02/2023 COMCAST STA 52 UTILITIES $276.16
87643 10/02/2023 Community Conservation Centers, Inc. RECYCLING SERVICES $568.3987644 10/02/2023 COMP GRAPHIC GARAGE SALE BANNER FALL 2023 $108.4087645 10/02/2023 CONSTABLE, MARIANNE INSTRUCTOR PAYMENT $72.00 87646 10/02/2023 COOPER, PAUL EMPLOYEE EXPENSE REIMBURSEMENT $225.00 87647 10/02/2023 CORE COMPUTING SOLUTIONS ENCORE USER MAINT & SUPPORT $165.2487648 10/02/2023 CORODATA SHREDDING INC. SHREDDING $258.3087649 10/02/2023 CPS HR Consulting RECRUTING $1,355.44 87650 10/02/2023 CRIME SCENE CLEANERS, INC. CRIME SCENE CLEANING $750.00 87651 10/02/2023 DATA TICKET, INC. MONTHLY DUES DATA TICKET $600.0087652 10/02/2023 DELEON, ADALEYD, R Second of Two Payments for Utility Box Artist Adaleyd DeLeon $1,250.00 87653 10/02/2023 DICKINSON FLEET SVCS / COX AUTOMOTIVE FLEET SERVICES $10,434.37 87654 10/02/2023 DON'S TIRE SERVICE, INC. FLEET SERVICES $580.9287655 10/02/2023 DUNNIGAN PSYCHOLOGICAL & THREAT ASSESSMENTS PYSCH EVALUATION $625.0087656 10/02/2023 EAST BAY SANITARY CO.INC. STREET SWEEPING ‐ AUG 2023 $8,587.25 Accounts PayableAccounts PayableAccounts PayableAccounts Payable City of El Cerrito
Pay
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
Accounts Payabble Checks
Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 1 of 8 Thursday, November 9, 2023
Agenda Packet Page 29 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
Pay
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87657 10/02/2023 ENVIRONMENTAL OUTSOURCE, INC. FORKLIFT TRAINING $2,543.00 87658 10/02/2023 FJ&I ENGINEERING, INC. SIDEWALK REPAIR MOESER DG $20,000.00 87659 10/02/2023 Green Halo Systems Inc, HOSTING & MAINTENANCE $171.0087660 10/02/2023 GRIFFIN PERFORMANCE JUDO LLC SUMMER JUDO 2023 $1,304.10 87661 10/02/2023 HILLYARD CUSTODIAL SUPPLIES $3,734.5687662 10/02/2023 Hinderliter , De Llamas & Associates AUDIT SERVICE $1,933.0687663 10/02/2023 HONEYWELL INTERNATIONAL, INC. CITY HALL SATELITE PHONES $225.00 87664 10/02/2023 KRISCH & COMPANY AN ACCOUNTANCY CORPORATION PROFESSIONAL SERVICES $31,224.4687665 10/02/2023 L.N. CURTIS & SONS UNIFORM SUPPLIES $3,233.45 87666 10/02/2023 LACK, CHRIS INSTRUCTOR PAYMENT $434.00 87667 10/02/2023 LEFTA SYSTEMS SHIELD SUITE SUBSCRIPTION $8,158.57 87668 10/02/2023 MERCURIO BROS. PRINTING, INC, OFFICE SUPPLIES $103.30 87669 10/02/2023 MEYERS NAVE LEGAL SERVICES $30,916.6087670 10/02/2023 MICHAEL STEADS HILLTOP FORD KIA FLEET SERVICES $1,735.20 87671 10/02/2023 MORTON'S URBAN PEST MANAGEMENT PEST CONTROL SERVICE $475.00 87672 10/02/2023 MUNICIPAL POOLING AUTHORITY Municipal Pooling Authority $141.0087673 10/02/2023 Napa Recycling & Waste Service, LLC RECYCLING SERVICES $17,633.5587674 10/02/2023 NBS LANDSCAPE MAINTENANCE ASSESMENT $2,905.73 87675 10/02/2023 NEOBITS, INC. VOIP PHONE SERVICE FOR CITY STAFF $4,957.3287676 10/02/2023 OFFICE DEPOT OFFICE SUPPLIES $264.60 87677 10/02/2023 OIL CHANGERS FLEET SERVICES $69.20
87678 10/02/2023 OLIVERO PLUMBING FLEET SERVICES $175.00 87679 10/02/2023 PASTIME HARDWARE STATION SUPPLIES $70.52 87680 10/02/2023 PAYMENTUS CORPORATION CREDIT CARD PROCESSING FEES $3,812.62 87681 10/02/2023 PECKHAM & MCKENNEY PROFESSIONAL SERVICES $8,666.6687682 10/02/2023 POLCO NATIONAL COMMUNITY SOFTWARE PAYMENT FY24 $8,783.3387683 10/02/2023 PREMIER GRAPHICS OFFICE SUPPLIES $160.11 87684 10/02/2023 R&S ERECTION OF RICHMOND FLEET SERVICES $947.5087685 10/02/2023 RAMOS, STEPHANIE, R ZUMBA AUGUST 2023 $3,584.70 87686 10/02/2023 RUBICON ENTERPRISES INC LANDSCAPE MAINTENANCE $14,276.86 87687 10/02/2023 S.P. AUTOMOTIVE FLEET SERVICES $168.7587688 10/02/2023 SPEED OIL CHANGE FLEET SERVICES $52.63 87689 10/02/2023 SSD ALARM ALARM SERVICES $1,685.67
87690 10/02/2023 ST. FRANCIS ELECTRIC TS & SL Maintenance & Response ‐ El Cerrito $26,879.90 87691 10/02/2023 SUPER SOCCER STARS SUPER SOCCER SUMMER FALL 2023 $7,632.00 87692 10/02/2023 TYLER TECHNOLOGIES NEW WORLD TRAINING $1,560.0087693 10/02/2023 UNIVERSAL BUILDING SERVICE JANITORIAL SERVICES $1,454.2487694 10/02/2023 JEREMY DEWITT FLEISCHMAN Real Property Tax Rebate for 612 Colusa Ave $3,750.0087695 10/06/2023 CALPERS LONG TERM CARE PROGRAM PER3 ‐ CALPERS Longterm Care Ins $39.66 87696 10/06/2023 HEALTH CARE DENTAL TRUST DEN1 ‐ Dental 1* $17,959.90 87697 10/06/2023 IAFF LOCAL 1230 DUE4 ‐ UNION LOCAL 1230 $5,202.38 87698 10/06/2023 KAISER FOUNDATION HEALTH PLAN K1 ‐ Kaiser 1* $228,456.97 87699 10/06/2023 LEGALSHIELD LEGL ‐ PRE‐PAID LEGAL SRVC $182.40 87700 10/06/2023 MUNICIPAL POOLING AUTHORITY LIFE ‐ Supp Life Insu Inv: 920‐34090 ‐ Oct '23 $12,376.4087701 10/06/2023 NATIONWIDE TRUST COMPANY, FSB FHEA ‐ Fire Health Savings Acct $15,450.0087702 10/06/2023 SEIU LOCAL 1021 COPE ‐ VOLUNTARY COPE DEDUCTION* $1,727.40 87703 10/06/2023 SUTTER HEALTH PLUS SHR ‐ Sutter Health Plus EE Cost* $35,579.20 87704 10/06/2023 U.S. BANK - INSTITUTIONAL TRUST - W REGION PAR ‐ PARS ‐ ARS 457* $2,641.84 87705 10/08/2023 VELOCITY LOCK AND KEY OFFICE SUPPLIES $213.44 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 2 of 8 Thursday, November 9, 2023
Agenda Packet Page 30 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87706 10/08/2023 4LEAF, INC. PROFESSIONAL SERVICES $372,392.35 87707 10/08/2023 Amazon Capital Services, Inc. OFFICE SUPPLIES $49.26 87708 10/08/2023 ASBURY ENVIRONMENTAL SERVICES RECYCLING SERVICES $100.00 87709 10/08/2023 AT&T COPPER LAND PHONE LINE CITY STAFF $6,488.88 87710 10/08/2023 BADGE FRAME, INC. OFFICE SUPPLIES $54.00 87711 10/08/2023 BAY AREA NEWS GROUP EAST BAY CLASSIFED ADVERTISING $170.72 87712 10/08/2023 BEACON HOME CARE INSTRUCTOR PAYMENT $1,890.00 87713 10/08/2023 BERKELEY COUNTRY CLUB Deposit of venue rental for hosting Contra Costa Mayors Conferen $2,000.0087714 10/08/2023 BLACK, MEI-YU INSTRUCTOR PAYMENT $234.00 87715 10/08/2023 BOUNDTREE MEDICAL LLC MEDICAL SUPPLIES $4,630.74 87716 10/08/2023 BROWN, KRISTEN INSTRUCTOR PAYMENT $90.00 87717 10/08/2023 CHILDCARE CAREERS, LLC INSTRUCTOR PAYMENT $4,709.80 87718 10/08/2023 CINTAS CORPORATION #054 UNIFORMS UNIFORM SUPPLIES $162.04 87719 10/08/2023 CONCENTRA MEDICAL CENTERS MEDICAL EXAM $1,011.00 87720 10/08/2023 CONTRA COSTA HEALTH SERVICES TIPPING WALL INSPECTION $348.25 87721 10/08/2023 DELL MARKETING L.P. 5440 LAPTOPS $9,601.32 87722 10/08/2023 DON'S TIRE SERVICE, INC. FLEET SERVICES $453.35 87723 10/08/2023 Dooley Enterprises, Inc. REPLACEMENT CHECK FOR FRAUDULENTLY CASHED CHECK $11,326.1887724 10/08/2023 ELENA CHANGALA INSTRUCTOR PAYMENT $612.0087725 10/08/2023 ELLIOTT, MARIELLE EMPLOYEE EXPENSE REIMBURSEMENT $200.0087726 10/08/2023 FEDEX SHIPPING SERVICES $11.45 87727 10/08/2023 FIRE INFORMATION SUPPORT SVCS PROFESSIONAL SERVICES $650.00 87728 10/08/2023 FOLGERGRAPHICS, INC. CITY NEWSPAPER PRINTING $5,535.08 87729 10/08/2023 FOREMOST PROMOTIONS OPERATION SUPPLIES $627.25 87730 10/08/2023 FORENSIC SERVICES DIVISION FORENSIC TESTING $1,530.00 87731 10/08/2023 FUJIWARA, PATTY INSTRUCTOR PAYMENT $1,167.0087732 10/08/2023 GABRIEL, BARBARA, A. INSTRUCTOR PAYMENT $655.20 87733 10/08/2023 GOLDEN GATE K9 K9 TRAINING $1,200.00
87734 10/08/2023 GRAND PRIX CAR WASH FLEET SERVICES $189.90 87735 10/08/2023 Hernandez, Danielle EMPLOYEE EXPENSE REIMBURSEMENT $200.0087736 10/08/2023 HI-TECH INC. FLEET SERVICES ‐ CREDIT APPLIED (CR04391) $356.8487737 10/08/2023 HONEY BUCKET CENTRAL PARK SERVICE $221.0587738 10/08/2023 HUNT & SONS, INC. CITY FUEL $1,590.90 87739 10/08/2023 INTERWEST CONSULTING GROUP INC PROFESSIONAL SERVICES $2,246.2587740 10/08/2023 IRON MOUNTAIN DOCUMENT STORAGE $1,031.1087741 10/08/2023 JAFFE, SCOT INSTRUCTOR PAYMENT $288.00 87742 10/08/2023 JONES, HIROMI INSTRUCTOR PAYMENT $396.0087743 10/08/2023 KARKI, RAVI EMPLOYEE EXPENSE REIMBURSEMENT $24.00 87744 10/08/2023 KINSEY, KATHRYNE ANN INSTRUCTOR PAYMENT $363.00 87745 10/08/2023 L.N. CURTIS & SONS UNIFORM SUPPLIES $10,977.4287746 10/08/2023 LACK, CHRIS INSTRUCTOR PAYMENT $483.0087747 10/08/2023 LEAF SOPHOS LICENCSING LEASE PAYMENT $1,300.43 87748 10/08/2023 LSA ASSOCIATES, INC. HNA PLAN PHASE 1 $9,065.0087749 10/08/2023 NERD CROSSING ECONOMIC DEVELOPMENT WEBSITE $400.00 87750 10/08/2023 NEW PIG CORPORATION RECYCLING SERVICES $1,399.72 87751 10/08/2023 NHA ADVISORS FINANCIAL CONSULTING $3,931.2587752 10/08/2023 NICOLE CEA RIVERA INSTRUCTOR PAYMENT $129.60 87753 10/08/2023 Norge Cleaners and Alterations CLEANING SERVICES $435.7587754 10/08/2023 OFFICE DEPOT OFFICE SUPPLIES $215.37 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 3 of 8 Thursday, November 9, 2023
Agenda Packet Page 31 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87755 10/08/2023 PACIFIC PRINTING PRINTING $6,820.94
87756 10/08/2023 PERALES, EDWARD, J. EMPLOYEE EXPENSE REIMBURSEMENT $200.00 87757 10/08/2023 PREFERRED ALLIANCE, INC. EMPLOYMENT SCREENING $42.00 87758 10/08/2023 PREMIER GRAPHICS OFFICE SUPPLIES $71.6687759 10/08/2023 REYNOLDS STRATEGIES Public information, communications, outreach and strategy $5,000.00 87760 10/08/2023 RICOH USA, INC LEASE PAYMENT FOR MP C307 CORP YARD $1,667.1287761 10/08/2023 RILE, KATHRYN INSTRUCTOR PAYMENT $288.00 87762 10/08/2023 RINGCENTRAL, INC. VOIP PHONE SERVICE FOR CITY STAFF $1,948.78 87763 10/08/2023 RIZZO, JAMES EMPLOYEE EXPENSE REIMBURSEMENT $3,269.7887764 10/08/2023 ROADPOST USA, INC. FD SATELITE PHONES $133.90 87765 10/08/2023 RUIZ, JOE INSTRUCTOR PAYMENT $1,309.80 87766 10/08/2023 SHAHKAR, MEHRAN INSTRUCTOR PAYMENT $894.00 87767 10/08/2023 SONOMA COUNTY FAMILY YMCA CAMP RAVENCLIFF RENTAL FEES $16,921.9387768 10/08/2023 SPEAKWRITE LLC TRANSCRIPTION SERVICES $1,206.00 87769 10/08/2023 STAPLES ADVANTAGE OFFICE SUPPLIES $110.13 87770 10/08/2023 SUPERION, LLC MASTER FEE SCHEDULE UPDATE FY 2024 $8,900.00 87771 10/08/2023 T-MOBILE USA, Inc. TELEPHONE PURCHASE $11,984.54 87772 10/08/2023 TRB AND ASSOCIATES, INC. PROFESSIONAL SERVICES $187.5087773 10/08/2023 Tripepi Smith and Associates , Inc MONTHLY COMMUNICATION SUPPORT $5,342.00 87774 10/08/2023 UNIVERSAL BUILDING SERVICE JANITORIAL SERVICES $5,743.0087775 10/08/2023 VAZQUEZ-AVALOS, SERGIO EMPLOYEE EXPENSE REIMBURSEMENT $150.00 87776 10/08/2023 VERMONT SYSTEMS, INC. VSI HOSTING SERVICES $36.52 87777 10/08/2023 WEST COAST VENDING SERVICES, INC. VENDING MACHINES $4,600.78 87778 10/08/2023 Christopher Bastian Real Property Tax Rebate for 623 Clayton Ave $2,049.0087779 10/08/2023 EMILY GRAHAM EMPLOYEE EXPENSE REIMBURSEMENT $200.00 87780 10/08/2023 Eric Roller Real Property Tax Rebate for 740 Everett Street $4,604.00 87781 10/08/2023 Kurt Amundson Real Property Tax Rebate for 8619 Thors Bay Rd $5,400.0087782 10/08/2023 MYRA MENICOU STREET CLOSURE PERMIT $136.00 87783 10/08/2023 Roy Brubaker Real Property Tax Rebate for 552 Colusa Ave $4,400.00 87784 10/08/2023 Vincent Stevenson Real Property Tax Rebate for 1211 Scott Street $4,000.0087785 10/08/2023 CALIFORNIA BUILDING STANDARDS COMMISSION CBSC Fees FY2023‐24 Q1 $542.59 87786 10/08/2023 CALIFORNIA DEPARTMENT OF CONSERVATION SMIP FEES FY22‐23 Q4 $8,702.79 87787 10/12/2023 ABAG GENERAL ASSEMBLY ASSOCIATION OF BAY AGREA GOVERNMENT MEMBERSHIP FY2024 $7,557.0087788 10/16/2023 Amazon Capital Services, Inc. OFFICE SUPPLIES $26.09 87789 10/16/2023 ASCAP MUSIC LICENSE $448.72
87790 10/16/2023 AVILA PROJECT MANAGEMENT RICHMOND STREET IMPROVEMENT PROJECT $16,015.0087791 10/16/2023 BAKER & HOSTETLER LLP CYBER SECURITY LAW ENFORCEMENT ASSITANCE $16,505.5087792 10/16/2023 BAY AREA NEWS GROUP EAST BAY CLASSIFED ADVERTISING $759.5187793 10/16/2023 BLAISDELL'S BUSINESS PRODUCTS OFFICE SUPPLIES $423.9387794 10/16/2023 BPXPRESS PRINTING $52.46 87795 10/16/2023 ECS IMAGING, INC. Laserfiche CLOUD RENEWAL $13,850.00 87796 10/16/2023 EMC CORPORATION VXRAIL MAINTENANCE $12,245.4887797 10/16/2023 Herrera , Fabian EMPLOYEE EXPENSE REIMBURSEMENT $15.99 87798 10/16/2023 KNORR SYSTEMS, INC. CO2 REFILL $2,856.74 87799 10/16/2023 KONG, KRISTEN Second (final) of Two Payments for Utility Box Artist Kristen Ko $1,250.0087800 10/16/2023 LODESTONE SECURITY, LLC DIGITAL FORENSIC SERVICES $8,612.5087801 10/16/2023 PREMIER GRAPHICS OFFICE SUPPLIES $71.66 87802 10/16/2023 QUINTO ***, GABRIEL COUNCIL MEMBER EXPENSE REIMBURSEMENT $700.01 87803 10/16/2023 SIEGFRIED ENGINEERING, INC. DESIGN SERVICES $900.00 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 4 of 8 Thursday, November 9, 2023
Agenda Packet Page 32 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87804 10/16/2023 SUPERION, LLC TRAKIT CD SUBSCRIPTION RENEWAL $44,841.53 87805 10/16/2023 TRB AND ASSOCIATES, INC. PERMIT TECHNICIAN ASSISTANCE $2,453.75 87806 10/06/2023 BAY HAWK, INC. Refund ‐ Public Works Deposits $2,462.0087807 10/06/2023 EVEREST PLUMBING & DRAIN Refund ‐ Public Works Deposits $7,196.4887808 10/06/2023 FARRELL, SCOTT Refund ‐ Public Works Deposits $2,462.0087809 10/06/2023 PG&E Refund ‐ Public Works Deposits $9,162.0087810 10/06/2023 CITY RISE LLC Refund ‐ Public Works Deposits $761.65 87811 10/06/2023 EDWIN PEREZ Refund ‐ Public Works Deposits $792.0087812 10/16/2023 Amazon Capital Services, Inc. OFFICE SUPPLIES $64.94 87813 10/16/2023 ANCHOR ENGINEERING,, INC. DEL NORTE PROJECT MANAGEMENT $6,382.50 87814 10/16/2023 BAY ALARM COMPANY ALARM SERVICES $847.05 87815 10/16/2023 BAY AREA LANDSCAPES AUGUST 2023 WEED ABATEMENT SERVICES $4,000.00 87816 10/16/2023 BAY AREA NEWS GROUP EAST BAY CLASSIFED ADVERTISING $719.74 87817 10/16/2023 BPXPRESS PRINTING $234.4887818 10/16/2023 CINTAS CORPORATION #054 UNIFORMS UNIFORM SUPPLIES $941.8187819 10/16/2023 CONTRA COSTA MAYORS CONFERENCE MAYORS CONFERENCE COST $2,606.00 87820 10/16/2023 CSW-STUBER-STROEH ENGINEERING GROUP INC DESIGN SERVICES $3,405.6287821 10/16/2023 Golden Bear Transfer Station SWEEP SPOILS $421.69 87822 10/16/2023 HILLYARD CUSTODIAL SUPPLIES $29.08
87823 10/16/2023 HUNT & SONS, INC. CITY FUEL $24,252.13 87824 10/16/2023 KEL-AIRE LIBRARY HVAC SERIVCE $778.0987825 10/16/2023 KENNEDY, GREG, C MEDICAL REVIEW $2,000.00 87826 10/16/2023 LOCKED IN FIRE AND ENGINEERING, INC. FIRE SPRINKLER REVIEW $3,900.0087827 10/16/2023 MITCHELL, BONNIE INSTRUCTOR PAYMENT $427.80 87828 10/16/2023 MUNICIPAL POOLING AUTHORITY 2nd half of WC premium $487,002.50 87829 10/16/2023 OFFICE DEPOT OFFICE SUPPLIES $91.63
87830 10/16/2023 PASTIME HARDWARE TRAINING $94.9187831 10/16/2023 PLAZA AUTO SERVICE INC FLEET SERVICES $3,052.85 87832 10/16/2023 QUINTO ***, GABRIEL MILEAGE REIMBURSEMENT $30.46 87833 10/16/2023 R&S ERECTION OF RICHMOND FLEET SERVICES $4,888.11 87834 10/16/2023 RAMOS, STEPHANIE, R INSTRUCTOR PAYMENT $4,065.0087835 10/16/2023 RENNE PUBLIC LAW GROUP PROFESSIONAL SERVICES $4,500.0087836 10/16/2023 ROTARY CLUB OF EL CERRITO 4th QUARTER INVOICE FOR DUES $400.00 87837 10/16/2023 RUBICON ENTERPRISES INC LANDSCAPE MAINTENANCE SEP‐2023 $14,276.8687838 10/16/2023 Shababo, Tracey , Elise INSTRUCTOR PAYMENT $2,160.00 87839 10/16/2023 SSD ALARM Building Maintenance $604.95 87840 10/16/2023 STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL PROFESSIONAL SERVICES $146.2587841 10/16/2023 STERICYCLE, INC. MEDICAL WASTE $933.0687842 10/16/2023 Tripepi Smith and Associates , Inc Monthly Communication Support $5,342.00 87843 10/16/2023 TWO BROTHERS POOL & SPA, INC SWIMMING POOL SERVICES $3,905.3887844 10/16/2023 U.S. BANK SUCCESSOR AGENCY TO THE EL CERRITO RDA. 2016A TAX ALLO REFUND BD $2,750.0087845 10/16/2023 UNIVERSAL BUILDING SERVICE JANITORIAL SERVICES $972.00 87846 10/16/2023 WILLDAN FINANCIAL SERVICES PROFESSIONAL SERVICES $500.0087847 10/16/2023 Alexander Tun Real Property Tax Rebate $2,900.00 87848 10/16/2023 Gentle Start Daycare REFUND ‐ GENERAL $100.00 87849 10/16/2023 LAUREN FONG REFUND ‐ GENERAL $377.1087850 10/16/2023 The Presbytery of San Francisco REFUND FOR DUPLICATE PAYMENT $392.0087851 10/17/2023 CONTRA COSTA COUNTY TAX COLLECTORS OFFICE STEGE SEWER CHARGES YEAR 2023‐2024 $65,726.6087852 10/20/2023 CALPERS LONG TERM CARE PROGRAM PER3 ‐ CALPERS Longterm Care Ins $39.66 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 5 of 8 Thursday, November 9, 2023
Agenda Packet Page 33 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87853 10/20/2023 EL CERRITO FIRE DEPT MGMT GRP MGT1 ‐ FIRE DEPT MGMT GROUP $50.00 87854 10/20/2023 EL CERRITO PUBLIC SFTY EE MGMT MGT2 ‐ SAFETY EMPLYEE MGMT GROUP $768.00 87855 10/20/2023 FIRE ASSOCIATION DUE2 ‐ FIRE ASSN DUES $510.0087856 10/20/2023 LIFE INSURANCE OF NORTH AMERICA ACCD ‐ Accidental Death & Dismembermt $69.50 87857 10/20/2023 POLICE ASSN. DUE1 ‐ POLICE ASSN DUES $6,262.09 87858 10/20/2023 PRO FIREFIGHTERS ASSN DUES DUE3 ‐ EC PRO FIREFIGHTERS DUES $290.00 87859 10/20/2023 SEIU LOCAL 1021 COPE ‐ VOLUNTARY COPE DEDUCTION* $1,790.40 87860 10/20/2023 U.S. BANK - INSTITUTIONAL TRUST - W REGION PAR ‐ PARS ‐ ARS 457* $2,694.3287861 10/24/2023 4LEAF, INC. PROFESSIONAL SERVICES $140,346.83 87862 10/24/2023 Amazon Capital Services, Inc. OFFICE SUPPLIES $636.39 87863 10/24/2023 AT&T FIBER LINE FOR DATA $17,422.6387864 10/24/2023 ATCO Pest Control PEST CONTROL SERVICE $290.0087865 10/24/2023 BAKER & HOSTETLER LLP LEGAL SERVICES $3,589.50 87866 10/24/2023 BARG COFFIN LEWIS & TRAPP, LLP LEGAL SERVICES $531.00 87867 10/24/2023 Bassi, Shannon EMPLOYEE EXPENSE REIMBURSEMENT $1,002.12 87868 10/24/2023 BKF ENGINEERS Misc. Storm Drain Repairs 2023 $17,290.00 87869 10/24/2023 BOUNDTREE MEDICAL LLC MEDICAL SUPPLIES $1,379.52 87870 10/24/2023 CALIFORNIA BUILDING STANDARDS COMMISSION CBSC FEE REPORT 01.01.2020 ‐ 06.30.2023 $9,224.8687871 10/24/2023 CHILDCARE CAREERS, LLC INSTRUCTOR PAYMENT $3,203.8087872 10/24/2023 CIRCLEUP EDUCATION DEI TRAINING $4,939.0087873 10/24/2023 DOCUSIGN, INC. DOCUSIGN FY 24 RENEWAL $13,803.00 87874 10/24/2023 EBMUD Utilities_EBMUD_Period_Aug‐Sep 2023 $9,601.02 87875 10/24/2023 ELITE COMMAND TRAINING CORP TRAINING $4,500.0087876 10/24/2023 EXPERIAN Experian code redepmtions 8.10.23 $3,148.5787877 10/24/2023 GARDA CL WEST,INC. - CO 120 CASH PICKUP SERVICES $45.90 87878 10/24/2023 GUTTAL, RASHMI CUSTOMER SERVICE TRAINING $3,000.00 87879 10/24/2023 HONEY BUCKET TRAINING $60.00
87880 10/24/2023 HONEYWELL INTERNATIONAL, INC. CITY SATELITE PHONES $225.00 87881 10/24/2023 KREISBERG LAW FIRM LEGAL SERVICES $268.0087882 10/24/2023 KRISCH & COMPANY AN ACCOUNTANCY CORPORATION PROFESSIONAL SERVICES $24,026.4187883 10/24/2023 KS STATEBANK 2023 CHEVROLET TAHOE SPECIAL SERVICE VEHICLES WITH UPFITTING $4,907.41 87884 10/24/2023 LAVERA WILSON INSTRUCTOR PAYMENT $1,506.0087885 10/24/2023 Microsoft Corporation MS OFFICE LICENSE $7,918.0387886 10/24/2023 PLANETMAGPIE EMAIL USER RECOVERY $7,606.2587887 10/24/2023 QUINTO ***, GABRIEL COUNCIL MEMBER EXPENSE REIMBURSEMENT $113.58 87888 10/24/2023 RICOH USA, INC COPIER REPAIR $2,540.46 87889 10/24/2023 SSP DATA PRODUCTS VPN RENEWAL $100.00 87890 10/24/2023 Tripepi Smith and Associates , Inc Monthly Communication Support $5,342.00 87891 10/24/2023 TYLER TECHNOLOGIES ADDITIONAL PAYMENT, REMAINED FROM ORIGINAL INVOICE $16.66 87892 10/24/2023 UNIVERSAL BUILDING SERVICE JANITORIAL SERVICES $648.66 87893 10/24/2023 VALLEJO FIRE EXTING SVC, INC. ROUTINE SYSTEM CHECKS $593.8387894 10/24/2023 HANNAH BATES Real Property Tax Rebate for 225 San Carlos Ave $6,740.00 87895 10/24/2023 HEIDI IRGENS REFUND ‐ PLANNING DIVISION PLAN REVIEW $897.21 87896 10/24/2023 JIMMY CHAN 6001‐Project Permit fee REFUND $4,166.58 87897 10/24/2023 Raed Al-Zaher EMPLOYEE EXPENSE REIMBURSEMENT $200.00 87898 10/24/2023 Shannon Bond Real Property Tax Rebate for 6516 Hagen Blvd $2,400.00 87899 10/23/2023 EBMUD Utilities_EBMUD_Period_Aug‐Sep 2023 $21,888.62 87900 10/26/2023 Ehret Plumbing RELEASE OF BONDS AUGUST 2023 $1,730.00 87901 10/23/2023 ATCO Pest Control PEST CONTROL SERVICE $460.00 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 6 of 8 Thursday, November 9, 2023
Agenda Packet Page 34 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
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From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87902 10/23/2023 BRIGHTVIEW LANDSCAPE SERVICES, INC. LANDSCAPE MAINTENANCE $11,436.58 87903 10/23/2023 CA DEPT OF JUSTICE/ACCOUNTING FINGER PRINT SCAN $799.0087904 10/23/2023 CCC POLICE CHIEFS ASSOCIATION Dues & Subscription $2,025.00 87905 10/23/2023 CINTAS CORPORATION #054 UNIFORMS UNIFORM SUPPLIES $162.04 87906 10/23/2023 DON'S TIRE SERVICE, INC. FLEET SERVICES $35.00 87907 10/23/2023 L.N. CURTIS & SONS UNIFORM SUPPLIES $278.56 87908 10/23/2023 LANER ELECTRIC SUPPLY Building supplies $50.97 87909 10/23/2023 MOONSHOT PHOTOS PHOTOGRAPHY SERVICES $3,100.00 87910 10/23/2023 MUNICIPAL MAINTENANCE FLEET SERVICES $85.27 87911 10/23/2023 NEW IMAGE LANDSCAPE COMPANY LANDSCAPE MAINTENANCE $17,749.33 87912 10/23/2023 OIL CHANGERS FLEET SERVICES $376.4487913 10/23/2023 PASTIME HARDWARE OPERATION SUPPLIES $18.39 87914 10/23/2023 PLAZA AUTO SERVICE INC FLEET SERVICES $3,218.64 87915 10/23/2023 R3 CONSULTING GROUP CONSULTING SERVICES $2,752.5087916 10/23/2023 REM, INC. CLEANING SERVICES $2,442.0087917 10/23/2023 RICHMOND ROD AND GUN CLUB, INC RANGE FEES $350.00 87918 10/23/2023 RINGCENTRAL, INC. VOIP PHONE SERVICE FOR CITY STAFF $5,459.65 87919 10/23/2023 ST. FRANCIS ELECTRIC PROFESSIONAL SERVICES $19,138.90 87920 10/23/2023 STERICYCLE, INC. SHREDDING $77.89
87921 10/23/2023 TRB AND ASSOCIATES, INC. PROFESSIONAL SERVICES $437.50 87922 10/23/2023 TYR SPORT, INC. SPORT SUPPLIES $9,846.59 87923 10/23/2023 WAHRLICH, JOHN-TRACY EMPLOYEE EXPENSE REIMBURSEMENT $840.50 87924 10/23/2023 Raed Al-Zaher Employee Expense Reimbursement $12.84 87934 10/26/2023 4LEAF, INC. PROFESSIONAL SERVICES $97,314.35 87935 10/26/2023 ASCENT ENVIRONMENT, INC. PROFESSIONAL SERVICES $3,705.75 87936 10/26/2023 AT&T DATA INE AT CITY HALL $3,290.4387937 10/26/2023 CALIFORNIA PRODUCT STEWARDSHIP ASSOCIATE FEE FY23‐24 $1,000.0087938 10/26/2023 CCC ANIMAL SERVICES DEPARTMENT ANIMAL SERVICES FY23‐24 Q1 $58,418.00 87939 10/26/2023 CHAVAN & ASSOCIATES, LLP City's 2022/23 financial and compliance audit. $26,950.0087940 10/26/2023 CITY OF PLEASANT HILL CONTRA COSTA MAYORS CONFERENCE $70.00 87941 10/26/2023 DATA TICKET, INC. WEB DATA PROCESSING $400.00 87942 10/26/2023 DICKINSON FLEET SVCS / COX AUTOMOTIVE FLEET SERVICES $1,275.10 87943 10/26/2023 EAST BAY SANITARY CO.INC. STREET SWEEING SEP 2023 $8,587.2587944 10/26/2023 GATE VIEW PAINTING CO, INC. PAINTING $2,800.0087945 10/26/2023 GOLDFARB & LIPMAN PROFESSIONAL FEES $96.00 87946 10/26/2023 Green Halo Systems Inc, HOSTING & MAINTENANCE $171.00 87947 10/26/2023 INTERWEST CONSULTING GROUP INC PROFESSIONAL SERVICES $1,485.00 87948 10/26/2023 J & O' s COMMERCIAL TIRE CENTER FLEET SERVICES $1,911.5987949 10/26/2023 KAISER PERMANENTE NEW HIRE PHYSICALS $1,144.0087950 10/26/2023 KEL-AIRE HVAC SERVICES $727.03 87951 10/26/2023 KENNEDY AND ASSOCIATES CONSULTING SERVICES $3,117.02 87952 10/26/2023 KORTZ, MONICA SETTLEMENT AGREEMENT $9,596.0087953 10/26/2023 Leete Generators FLEET SERVICES $28,587.83 87954 10/26/2023 LEXIPOL LLC SUBSCRIPTION SERVICES $11,192.2087955 10/26/2023 LSA ASSOCIATES, INC. PROFESSIONAL SERVICES $4,720.00 87956 10/26/2023 MANN, WAYNE, D. SETTLEMENT AGREEMENT $1,264.0087957 10/26/2023 MORTON'S URBAN PEST MANAGEMENT PEST CONTROL SERVICES $810.00 87958 10/26/2023 Napa Recycling & Waste Service, LLC RECYCLING SERVICES $14,598.1087959 10/26/2023 PAYMENTUS CORPORATION PAYMENT PROCESSING $3,599.80 Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable user: Jill Du Pages: 7 of 8 Thursday, November 9, 2023
Agenda Packet Page 35 of 152
Number Date Void Reason Payee Name Description Transaction Amount Difference City of El Cerrito
Pay
m
e
n
t Register
From Payment Date: 10/1/2023 - To Payment Date: 10/31/2023 Source
87960 10/26/2023 PECKHAM & MCKENNEY PRO $8,666.66
87961 10/26/2023 RENNE PUBLIC LAW GROUP GRANT WRITING SERVICES $4,500.0087962 10/26/2023 S.P. AUTOMOTIVE FLEET SERVICES $1,287.3287963 10/26/2023 Ivan Babrou Real Property Tax Rebate for 7701 Potrero Ave $4,100.0087964 10/26/2023 Pauline Bartolone Real Property Tax Rebate for 7818 Terrace Drive $6,420.00 $2,846,115.34
2587 10/01/2023 CalPERS (CA Public Employees' Retirement System) CalPERS UAL Remittance October 2023 $158,073.33 2588 10/01/2023 CalPERS (CA Public Employees' Retirement System) CalPERS UAL Remittance October 2023 $351,890.502589 10/01/2023 CalPERS (CA Public Employees' Retirement System) CalPERS UAL Remittance October 2023 $570.42 2590 10/01/2023 CalPERS (CA Public Employees' Retirement System) CalPERS UAL Remittance October 2023 $1,414.83 2595 10/06/2023 EDD - PAYROLL TAX DEPOSIT CA ‐ CA Tax $46,154.25 2596 10/06/2023 IRS FED ‐ Fed Tax* $166,968.11
2597 10/06/2023 MIssionSquare (name chg 03-2021 formerly ICMA) ICM1 ‐ ICMA‐457 #300530 FLAT DOLLAR* $55,185.76 2598 10/06/2023 P E R S PE1% ‐ PERS SEIU* $191,867.09
2600 10/10/2023 P E R S PERS‐FIRE‐PEPRA ‐ PERS‐FIRE‐PEPRA* $10,287.99 2601 10/08/2023 KATZ, JUDY INSTRUCTOR PAYMENT $201.602603 10/20/2023 EDD - PAYROLL TAX DEPOSIT CA ‐ CA Tax $42,498.612604 10/20/2023 IRS FED ‐ Fed Tax* $154,255.10 2605 10/20/2023 MIssionSquare (name chg 03-2021 formerly ICMA) ICM1 ‐ ICMA‐457 #300530 FLAT DOLLAR* $52,262.10 2606 10/20/2023 P E R S PE1% ‐ PERS SEIU* $199,191.58
2607 10/23/2023 CALIFORNIA DEPT OF TAX & FEE ADMIN (CDTFA) Sales and Use Tax Q1 FY23‐24 $291.00 2614 10/26/2023 U.S. BANK 2017 Sales Tax Rev Bond Oct2023 Pymt $163,850.00 2615 10/17/2023 UNITED STATES TREASURY To record EFT FICA $11,199.25 2619 10/27/2023 U.S. BANK - CORPORATE PAYMENT SYS CAL CARD PAYMENT OCTOBER 2023 $68,287.10 $1,674,448.62
Status Count Transaction AmountPayments 364 $4,520,563.96Voided 0 $0.00Total 364 $4,520,563.96 PAYROLL Status Count Transaction Amount
Checks 125 $93,130.35EFT's 468 $1,084,928.48Total 593 $1,178,058.83 957 $5,698,622.79
Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable TOTAL CHECKS 346 TransactionsAccounts Payable EFTs
Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable18 Transactions Grand Totals:ACCOUNTS PAYABLE
Accounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts PayableAccounts Payable Total EFTs
user: Jill Du Pages: 8 of 8 Thursday, November 9, 2023
Agenda Packet Page 36 of 152
AGENDA BILL
Agenda Item No. 7.B.
Date: November 21, 2023
To: El Cerrito City Council
From: Shannon Bassi, Senior Human Resources Analyst, City Management Subject: Amendment to the City's Classification Plan
ACTION PROPOSED
Adopt a resolution amending the City's Classification Plan to authorize an additional classification of Maintenance Operations Supervisor in the Public Works Department.
BACKGROUND
The City's Strategic Plan identifies "Deliver Exemplary Government Services" as a primary goal. The strategies outlined for this goal include recruiting and retaining a talented workforce, and maintaining an emphasis on providing excellent customer service. The Human Resources Division works continuously with Department and Division Managers to review class specifications throughout the City to confirm that they are representative of the organizational changes and duties that have evolved.
The Citywide Classification and Compensation Study is currently underway, and expected to be completed within the next few months. During the course of the study, staff have been reviewing various positions in the Public Works Department and considering reorganization of some classifications. Staff will report on any proposed changes once they are developed. In the meantime, two classifications were identified to be updated prior to the completion of the study in order to address critical vacancies and improve service levels of the Department.
ANALYSIS
Staff conducted a review of the current staffing structure and positions within the Public Works Department and have made the following assessments:
Maintenance Operations Supervisor, Public Works Department Staff has determined that the vacant Maintenance Services Superintendent position in the Public Works Department could be better utilized within the department and perform duties that are more appropriately aligned with the proposed Maintenance Operations Supervisor classification level. The proposed Maintenance Operations Supervisor is a new, additional classification for the City and would amend the City's current Classification Plan. This proposed classification would belong to the Management and Confidential employee group. The proposed Maintenance Operations Supervisor classification would play a key role by planning and coordinating the Public Works Department's comprehensive maintenance program, including monitoring and inspecting repair work and service contracts; coordinating assigned services and operations with other City divisions and outside agencies; providing complex staff Agenda Packet Page 37 of 152
Agenda Item No. 7.B.
assistance to management staff in areas of expertise; and performing related work as required. This position will assist the Division Manager with a number of administrative tasks, such as budget preparation, monitoring division expenses and the development of division goals and initiatives. The proposed Maintenance Operations Supervisor classification also will respond to technical inquiries, answer questions and provide information to the public, while also investigating and responding to service requests from residents, businesses, other departments, and other agencies. This role will represent the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
This classification is a supervisory role, and is responsible for planning, organizing, supervising, reviewing, and evaluating the work of City staff who repair, maintain, and clean the City's streets, parks, landscapes, facilities and storm drains in order to have a safe and operational City. This position will also train staff in work procedures, ensure a safe work environment, review and approve timesheets, evaluate employee performance, counsel employees and assist with selection and promotion of staff.
Environmental Specialist, Public Works Department
Staff has determined that the vacant Waste Prevention Specialist position in the Public Works Department could be better utilized within the department and perform duties that are more appropriately aligned with the proposed Environmental Specialist classification level. The proposed Environmental Specialist is a reclassification of the current Waste Prevention Specialist classification for the City and would amend the City's current Classification Plan. This proposed classification would still belong to the Service Employees International Union (SEIU), Local 1021 bargaining group. Overall, the focus on restructuring and reclassifying the Waste Prevention Specialist classification is to allow for a broader range of duties to cover all types of environmental programs in addition to recycling and waste reduction. The proposed Environmental Specialist classification would play a key role within the Public Works Department by performing program development, promotion, implementation and related administrative duties. This position would perform a variety of tasks to support recycling, waste prevention, and other environmental program goals, along with conducting surveys and audits. The Environmental Specialist would work with a variety of businesses and local jurisdictions to reduce and recycle waste, along with ensuring compliance with environmental regulations. This proposed classification would serve as a lead on City projects, activities and events in the Department. The proposed Environmental Specialist classification also responds to technical inquiries, answers questions and provides information to the public, other departments, and other agencies. This position also researches, prepares, and submits grant applications and reports to ensure grant funds are in accordance with requirements. Lastly, the proposed Environmental Specialist plays a pivotal role in gathering and tracking revenue and materials in order to perform necessary data analysis for various environmental programs.
Agenda Packet Page 38 of 152
Agenda Item No. 7.B.
STRATEGIC PLAN CONSIDERATIONS
Amending the City’s classification plan will help fulfill City of El Cerrito Strategic Plan Goal of Delivering Exemplary Public Services and the following objectives:
• Recruit and retain a talented and effective workforce • Maintain emphasis on providing excellent customer service
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
The fiscal impact of the proposed new classification of Maintenance Operations Supervisor in the Public Works Department is estimated to have a potential ongoing decrease in cost of approximately $11,537 each fiscal year (in comparison to utilizing the Maintenance Services Superintendent classification), in addition to existing cost savings in the current Fiscal Year 2023-2024 due to the current position vacancy.
There is no fiscal impact of the proposed reclassification of the Environmental Specialist in the Public Works Department.
LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed action and found that legal considerations have been addressed.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. Resolution
2. Maintenance Operations Supervisor Job Description
3. Environmental Specialist Job Description
Agenda Packet Page 39 of 152
RESOLUTION 2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING THE CITY’S CLASSIFICATION PLAN
WHEREAS, the City Council of the City of El Cerrito has an adopted Classification Plan for positions in the City’s service; and
WHEREAS, the City’s Personnel Rules and Regulations 2.6 allow for changes in classification if it is believed that a job being performed is inconsistent with the approved position classification; and
WHEREAS, staff has conducted a review of staffing structure and positions in the Public Works Department; and
WHEREAS, staff has proposed personnel changes that allow for the addition of one Maintenance Operations Supervisor classification in the Public Works Department and reclassification of the Environmental Specialist to better reflect the duties being performed by the current vacant positions and the desired level of service to be provided; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby amend the City’s Classification Plan to authorize implementation of the additional classification of one Maintenance Operations Supervisor and reclassification of one Environmental Specialist in the Public Works Department; and
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.
I CERTIFY that at a regular meeting on November 21, 2023 the City Council of the City of El Cerrito passed this Resolution by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Lisa Motoyama, Mayor
Agenda Packet Page 40 of 152
FLSA: Exempt
SALARY: $6,913 - $8,641 Monthly
MAINTENANCE OPERATIONS SUPERVISOR
DEFINITION
Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing maintenance, repair and cleaning of streets, stormwater systems, sidewalks, facilities, landscapes, and parks within a Division of the Public Works Department; plans and coordinates a comprehensive maintenance program including monitoring and inspecting repair work and service contracts; coordinates assigned services and operations with those of other City divisions and outside agencies; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from Division Manager and other management staff. Exercises direct supervision over maintenance and custodial staff.
CLASS CHARACTERISTICS
This is the full supervisory-level class in the Maintenance series that exercises independent judgment on diverse and specialized maintenance and repair functions with accountability and ongoing decisionmaking responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines. This class is distinguished from the Division Manager in that the latter has full management authority in planning, organizing, and directing the full scope of programs, projects, goals, and policies and procedures within the division.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of staff completing the streets, parks, landscapes, facilities, and storm drain maintenance, repair, and cleaning activities in a Division of the Public Works Department; trains staff in work procedures; reviews and approves timesheets, evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. ➢ Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
➢ Ensures a safe work environment, follows the City Injury and Illness Prevention Plan, sets-up safety training and procedures.
➢ Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
➢ Coordinates work with other divisions and outside agencies.
Agenda Packet Page 41 of 152
Maintenance Operations Supervisor
City Council approved:
➢ Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures. ➢ Provides staff assistance to management; prepares written materials; supervises the establishment and maintenance of reports, records, databases, and files; ensures the proper documentation of operations and activities.
➢ Uses work management system to generate, assign, and close-out work orders and generates work order summary reports.
➢ Answers questions and provides information to the public; investigates and responds to service requests and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
➢ Instructs, supervises, and inspects, the work of maintenance and repair activities; assists in the coordination of maintenance projects including the patching and repair of streets and the removal or repair of sidewalks, curbs, and gutters; assists in the removal and replacement of traffic control devices.
➢ Instructs, supervises, inspects, the work of park maintenance and repair activities including landscaping, playground equipment maintenance, graffiti, and trash removal. ➢ Supervises and inspects routine cleaning and minor maintenance of City facilities and buildings. ➢ Oversees outsourced repair and maintenance of public works vehicles and equipment. ➢ Provides responsible staff assistance to the Division Manager and other management staff. ➢ Schedules and inspects performance of service contractors for completion and addresses related concerns; secures quotes and monitors contracts related to maintenance and repair projects; reviews estimates and approves contract repair work.
➢ Prepares purchase orders; maintains inventories of materials, supplies, and tools; keeps records of time, materials, supplies, equipment, and work performed. ➢ Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
➢ Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.
QUALIFICATIONS
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
➢ Equivalent to completion of the twelfth (12th) grade supplemented by specialized training in supervision and maintenance, construction, landscape, or horticulture.
Experience:
➢ Four (4) years of increasingly responsible experience in municipal streets, parks, facilities, or landscape construction, repair, and maintenance. Two (2) years of lead experience in a municipal, construction industry or similar setting.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
Agenda Packet Page 42 of 152
Maintenance Operations Supervisor
City Council approved:
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. ➢ Principles and practices of leadership.
➢ Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
➢ Basic principles and practices of budget administration and monitoring. ➢ Principles, practices, methods, and techniques of public works and parks maintenance programs. ➢ Principles and practices of contract administration and management. ➢ Methods, materials, equipment, and standard practices employed in construction and maintenance operations.
➢ Preventive maintenance techniques.
➢ Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
➢ Principles and procedures of record keeping.
➢ City and mandated safety rules, regulations, policies, and protocols. ➢ Techniques for providing a high-level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
➢ Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. ➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
➢ Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions.
➢ Plan, organize, and schedule various maintenance, construction, and repair projects. ➢ Perform streets, parks, and storm drain maintenance and repairs. ➢ Coordinate response to public works emergencies outside of regular business hours. ➢ Ensure compliance with complex regulatory requirements related to facilities, maintenance, and safety.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Administer contracts for maintenance activities.
➢ Use and care for a variety of tools and equipment common to public works maintenance, repair, and construction activities.
➢ Plan, assign, and inspect the work performed by employees and contractors. ➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.
➢ Prepare clear and concise reports, correspondence, documentation, and other written materials. ➢ Maintain accurate logs, records, and written records of work performed.
Agenda Packet Page 43 of 152
Maintenance Operations Supervisor
City Council approved:
➢ Organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
➢ Establish and maintain effective working relationships with those contacted in the course of work including various cultural and social ethnic groups; effectively handle and resolve confrontation situations; coordinate work activities with those of other city departments as appropriate.
PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.
The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of forty (40) pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Agenda Packet Page 44 of 152
FLSA: Non‐Exempt
SALARY: $5,980 – $7,268 Monthly
Council Approved: 6/2002
Revised:
CITY OF EL CERRITO
WASTE PREVENTION ENVIRONMENTAL SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general direction of the Division Manager or Management Analystis III, performs a variety of tasks to support the recycling, and waste reduction and other environmental programs and operations of the City. . Assists with researching, analyzing, developing, implementing, promoting, and monitoring a variety of programs to meet City and State recycling, and waste reduction and other environmental program goals and other environmental programs. . . Performs audits, conducts surveys, and performs other related duties as required. To conduct field investigations and analyses, develop and implement education and outreach programs, promote waste reduction, recycling and composting, respond to phone and on‐site requests and coordinate the El Cerrito Earth Day event and other events as assigned.
DISTINGUISHING CLASS CHARACTERISTICS
This is an experienced The Environmental Specialist is a specialized entry level position in the specialist class specialized waste services class with program development, promotion, implementationimplementation, and related administrative duties. This class is distinguished from Administrative Clerk‐Specialist in that tThe Environmental Waste Prevention Specialist is less frequently involved in the performance of general clerical duties. The Waste Prevention Specialist has a responsibility for independently designing and implementing programs, representing the City in regional meetings, and conducting off‐site program promotion and inspection activities that also distinguishes it this class from the Management Assistant class.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Environmental Integrated Waste ServicesDivision Manager, or Management Analyst III, or other assigned management staff.
May exercise oversight of interns and volunteers on special projects. .
May serve as lead on City projects, activities, and events. .
ESSENTIAL FUNCTIONS: STATEMENTS
Essential responsibilities and duties may include, but are not limited to, the following:
Essential Functions:
Agenda Packet Page 45 of 152
Environmental Specialist
Council Approved: 6/2002
Revised:
1.Provide technical assistance via phone, email and in‐person, both on‐site and off‐site, to help promote recycling, and waste reduction and other environmental programs to businesses, residents, and City of El Cerrito employees, as well as public and private schools; interpret and apply legislation and city policies governing waste management and recycling services and environmental programs; serve as the main contact for the recycling program and specified environmental programs.
2.Perform initialwaste assessments field surveys and verification at a variety of businesses and government agencies, prepare recommendations and provide technical assistance to businesses, community groups and local jurisdictions to reduce and recycle waste, or comply with other environmental regulations.
3.Conduct periodic site inspections of businesses, schoolsschools, and residential areas to measure recycling, and waste reduction and environmental program dataefforts; prepare related reports with recommendations.
4.Assist in the development and implementation of education, information and outreach materials, activities and programs to support, source reduction, and recycling programs, and composting, and household hazardous waste collection, andor other enviornmentalenvironmental programs; by preparinge news releases, articles and informational brochures for publication; answer questions and distribute materials at fairs, festivals and other community and neighborhood events; and oversee interns and volunteers on special projects.
5.Design and give recycling center tours and classroom presentations to school classes for grades kK‐12; develop and distribute age‐appropriate promotional material.
6.Gather and enter data into various databases to track revenue, materialsmaterials, and program activities; perform data analysis and prepare reports based on this information.
7.Update recycling truck routes and schedules in response to new customers and, improved efficiency plans or the like; dDistribute route and schedules appropriately; read map and determine routes in order to respond to service requests; and assist with review of routing plans for improved efficiency. complaints. .
8. Coordinate Conduct regularly scheduled meetings with franchise hauler,and interpreting and adhering to enforce agreements for collection services. with the local franchised hauler.
9.Assist with divisionrecycling budget development, and administration and, including contract administration management and , manage invoicing;e and deposit processing for recycling and environmental programs. Maintain inventory and order and supplies.y inventory.
10. Research, prepare, submitsubmit, and file grant applications and reports; follow‐up with granting agencies; administer grant funds in accordance with requirements.
11. Serve as the lead staff person in the coordination of annual community volunteer events, such as Earth Day; represent the division in other interdepartmental or interagency events and activities; attend meetings, conferences and hearings as a representative of the recycling dEnvironmental Services dDivision; may provide staff support to citizen task force or committee examining recycling services and other environmental programs.
12. Draft and explain division procedures, rules and forms; maintain division manuals; process necessary employee actionsCity forms; assist Division Manager with division meetings with employees; prepare correspondence, written agendas and other reports and meeting minutes; Agenda Packet Page 46 of 152
Environmental Specialist
Council Approved: 6/2002
Revised:
maintain operational files and records.
Marginal / Non‐Essential Functions:
Perform related duties as assigned.
QUALIFICATIONS
Education and Experience:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in public administration, environmental sustainability, environmental science, or a related field.
Experience:
One year of work experience in environmental services, recycling and waste reduction or related field.
Licenses/Certificates/ Other requirements:
Possession of or ability to obtain a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
Knowledge of:
Municipal solid waste, waste reduction, recycling, and compost programs, and/or environmental programs.
Principles and practices associated with the development and implementation of recycling and waste reduction programs, including California law and recycling and waste management industry practices. Principles of environmental sustainability.
1.Basic principles of governmental organization, budgetingbudgeting, and management. Principles and practices of basic marketing and community program promotion.
2.Research principles, including data gathering and analysis and presentation statistical methods.
3.English usage, including spelling, grammar and punctuation, and public speaking techniques. Modern office practices, proceduresprocedures, and equipment, including computer systems with Agenda Packet Page 47 of 152
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Revised:
proficiency in spreadsheets, word processing and database applications.
4. Ability to:
1.Analyze complex problems and develop appropriate solutions situations; compile and interpret data and statistics, laws, and regulations and court rulings; prepare reports with recommendations. Learn about various environmental laws and requirements and support City programs to achieve environmental goalsgoals.
2.Communicate effectively both orally and in writing with all ages and aspects of the community.
3.Plan and organize events. , including fundraising activities.
4. Design and prepare promotional programs and prepare public information and outreach materials.
5.Research available grants, prepare grant requests, and implement and administer grants.
6.Establish and maintain effective working relationships with those contacted in the course of work including various cultural and social ethnic groups; effectively handle and resolve confrontation situations; coordinate work activities with those of other city departments as appropriate.
7.Prioritize work, prepare schedules, meet deliverables, flexibly reschedulereschedule, and meet deadlines.
8.Interpret, explainexplain, and apply complex involved regulations, standardsstandards, and procedures.
9.Compile and maintain complex accurate detailed records.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three One years of work experience in environmental services, recycling and waste reduction or related field, including site visits providing customer service. of which at least one year includes field activities interacting with residents and businesses.
Training:
Equivalent to a Bachelor’s Degree from an accredited college or university with major course work in public administration, environmental studies, sustainability, environmental science or a related field.
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Licenses/Certificates/ Other requirements:
Possession of or ability to obtain a valid Class C California Driver’s License.
PHYSICAL DEMANDS
Sitting: Frequently to Occasionally Lifting:
Standing: Occasionally up to 10 lbs: Frequently Walking: Occasionally 11 to 25 lbs: Occasionally Bending: Occasionally 26 to 50 lbs: Occasionally Crouching: Never 51 to 75 lbs: Never Stooping: Occasionally 76 to 100 lbs: Never Kneeling: Never 100 + lbs: Never Crawling: Never Carrying
Sitting: Frequently to Occasionally
Standing: Occasionally
Walking: Occasionally
Bending: Occasionally
Crouching: Never
Stooping: Occasionally
Kneeling: Never
Crawling: Never
Climbing: Occasionally
Balancing: Never
Running: Never
Twisting: Frequently
Turning: Never
Jumping: Never
Grasping – firm: Occasionally
Finger dexterity: Frequently
Reaching forward: Constantly
Reaching overhead: Never to Occasionally
Pinch grasp: Occasionally
Grasp – light: Occasionally to Constantly
Reaching overhead: Never to Occasionally
Pinch grasp: Occasionally
Grasp – light: Occasionally to Constantly
Carrying up to:
10 lbs: Frequently
11 to 25 lbs: Occasionally
26 to 50 lbs: Occasionally
51 to 75 lbs: Never
76 to 100 lbs: Never
100 + lbs: Never
Lifting up to:
10 lbs: Frequently
11 to 25 lbs: Occasionally
26 to 50 lbs: Occasionally
51 to 75 lbs: Never
76 to 100 lbs: Never
100 + lbs: Never
Pushing/Pulling up to:
10 lbs: Occasionally
11 to 25 lbs: Never to Occasionally
26 to 50 lbs: Never
51 to 75 lbs: Never
76 to 100 lbs: Never
100 + lbs: Never
Vision
Acuity far: Required
Acuity, near: Required
Depth perception: Required
Field of vision: Required
Accommodation: Required
Color vision: Required
Coordination: Talking: ‐
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Revised:
Eye‐hand: Never
Eye‐hand‐foot: Never
Driving: Frequently
Face‐to‐face: Occasionally to Frequently
Verbal contact:
Occasionally to Frequently
Public: Occasionally to
Frequently
Hearing:
Conversation: Frequently to Constantly
Telephone: Occasionally to Frequently
(varies up to a full day)
Earplugs: Never
Climbing: Occasionally up to 10 lbs: Frequently Balancing: Never 11 to 25 lbs: Occasionally Running: Never 26 to 50 lbs: Occasionally Twisting: Frequently 51 to 75 lbs: Never Turning: Never 76 to 100 lbs: Never Jumping: Never 100 + lbs: Never
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Revised:
Pushing/Pulling:
up to 10 lbs: Occasionally
11 to 25 lbs: Never to Occasionally
26 to 50 lbs: Never
51 to 75 lbs: Never
76 to 100 lbs: Never
100 + lbs: Never
Grasping – firm: Occasionally
Finger dexterity: Frequently
Reaching forward: Constantly
Reaching overhead: Never to Occasionally
Pinch grasp: Occasionally
Grasp – light: Occasionally to Constantly
Coordination ‐ Eye‐hand: Never
Eye‐hand‐foot: Never
Driving: Frequently
Talking ‐ Face‐to‐face: Occasionally to Frequently
Verbal contact: Occasionally to Frequently
Public: Occasionally to Frequently
Vision ‐ Acuity far: Required
Acuity, near: Required
Depth perception: Required
Field of vision: Required
Accommodation: Required
Color vision: Required
Hearing ‐ Conversation: Frequently to Constantly
Telephone: Occasionally to Frequently (varies up to a full day) Earplugs: Never
MENTAL REQUIREMENTS
Abstract variables, Interpret instructions, Problems‐standard, Detailed uninvolved instructions, One or two‐step instructions, Reading‐simple, Reading‐complex, Math skills‐simple, Math skills‐complex, Spatial, Form, Clerical, Synthesizing, Coordinating, Analyzing, Compiling, Computing, Copying, Comparing, Mentoring, Negotiating, Instructing, Supervising, Persuading, Speaking‐signaling, Serving, Taking instructions‐helping, Comprehend/follow instructions, Perform simple repetitive tasks, Maintain work pace, Relate to other people, Influence other people, Perform varied complex tasks, Generalizations/evaluations, Responsibility for direction.
WORK ENVIRONMENTAL CONDITIONS ENVIRONMENT
Employees work in an office environment with moderate noise levels, controlled temperature conditions, Agenda Packet Page 51 of 152
Environmental Specialist
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Revised:
and no direct exposure to hazardous physical substances. . Employees may work in the field at times and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with challenging individuals when interpreting and enforcing departmental policies and procedures.
Indoors, Outdoors, UsingUse of computer/computer monitor screen. . , May Wworks around others, , Wworks alone, and/or Wworks with others.
Rev. 6/2002
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AGENDA BILL
Agenda Item No. 9.A.
Date: November 21, 2023
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: FY 2023-24 General Fund Budget Quarterly Update through September 2023
ACTION PROPOSED
Receive and file an update on City General Fund revenues and expenses for FY 2023- 24 through September 2023.
BACKGROUND/ANALYSIS
The El Cerrito City Council adopted an annual Budget for FY 2023-24 on June 20, 2023. The Council has closely monitored the City’s budget and financial position and directed City staff to submit quarterly General Fund financial update reports.
The General Fund Update (Attachment 1) includes information on revenues and expenditures and lists the year-to-date totals by classification and by department. This report summarizes the major General Fund revenue and expenditure categories through September 30, 2023 on a cash basis and includes comparisons to the prior year's budget. Similar to the first quarter reports from prior fiscal years, revenue cycles for many revenue sources - including property taxes - occur in the second, third and fourth quarters of the fiscal year. Consequently, revenue receipts are not realized in equal quarterly amounts.
The following are FY 2023-24 highlights occurring for the report period of July 1, 2023 through September 30, 2023 and reflect preliminary unaudited cash basis information.
1. Total revenue was $6.7 million, approximately 14% of the adopted FY 2023-24 budget. As a reminder, property taxes are the City's largest income category and are received in December and April each year. The majority of revenues are nondepartmental, as they are general and not allocated to one department.
2. Real property transfer taxes are performing slightly under projections reflected in the adopted FY 2023-24 budget, which is slightly less than the prior fiscal year as reflected in the adopted budget for this category. Staff will continue to monitor revenue streams closely and will report back to the City Council at midyear.
3. Total expenditures were $12.4 million, or 25% of the adopted budget, which is on track with budget for the quarter.
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Agenda Item No. 9.A.
4. Personnel costs of $8.5 million include all personnel related costs. Personnel is the largest component of General Fund expenditures (72%), as departments continue to fill vacancies we will align with budgeted amounts. Staff will continue to monitor these expenses.
STRATEGIC PLAN CONSIDERATIONS
This report is consistent with the City’s Strategic Plan Goal B - Achieve long-term financial sustainability– and will allow the City Manager to develop a plan to ensure that Citywide Revenue meets the cost of providing Citywide services, including adequate reserves in the face of significant unanticipated revenue shortfalls. It further ensures procedures that represent best practices in financial management.
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
General Fund revenues and expenditures for FY 2023-24, both overall and by department, are tracking as expected for the first quarter of the fiscal year.
As reported in the FY 2022-23 Fourth Quarter Unaudited General Fund Budget Update, the City projected a surplus of approximately $5.6 million which substantially exceeds the $481,530 projected deficit reported during midyear FY 2022-23. The higher than projected surplus resulted from increased sales tax revenues, franchise tax revenues, and utility users tax revenues and lower than projected expenditures. Salary savings due to vacancies largely contributed to the reduced expenditures. The City Council has directed staff to establish and fund the Emergency Disaster and Recovery Fund, and the Section 115 Trust for pension obligations, with $9 million and $1 million respectively.
LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. FY 2023-24 1st Quarter General Fund Update
Agenda Packet Page 54 of 152
General Fund Budget Update
Quarter 1 FY 2023-24
07/01/23 – 09/30/23
INTRODUCTION
The City of El Cerrito is pleased to submit the Quarter 1 FY 2023-24 General Fund Budget Update, for the period 07/01/23 through 09/30/23. The report provides a high-level overview of the City's status on the budget, with expenditures by department, showing unaudited actuals.
GENERAL FUND REVENUES
FY 2023-24 General Fund revenue is budgeted at $48.5 million. Table 1 shows the year-to-date revenues by classification, and Table 2 shows the year-to-date revenues by department. As of September 30, 2023, tax revenues are at 8% of budget, which is primarily due to revenue cycles for property taxes, the largest income source for the City, which are received in December and April and consequently are not reflected in Quarter 1 revenue actuals. Taxes partially received during Quarter 1 include business license taxes, utility users’ taxes, sales taxes, and real property transfer taxes (July and August only). Overall General Fund Revenues for Quarter 1 are at 14% of the total FY 2023-24 Adopted Budget, which is slightly higher than the 12% received for Quarter 1 FY 2022-23.
Table 1 reflects real property transfer taxes for the months of July and August only, as September funds (totaling $266,855) were received in October and will be reflected in the FY 2023-24 Midyear Budget Update.
Adding the September real property transfer tax funds to the Quarter 1 revenue actuals results in year-todate revenue of $670,497 or 16% of the Adopted Budget. Property transfer taxes are performing slightly under the projected amount in the FY 2023-24 Adopted Budget, which is slightly lower than the prior fiscal year. Staff will continue to monitor revenue streams closely and will report back to the City Council at midyear.
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Table 1
General Fund Revenue – Classification
Quarter 1
Classification YTD Budget
Amount
YTD
Actual Amount
% of
Budget
Prior Year Total
Actual
Property Taxes $11,417,064 $0 0% $0
Sales Taxes 7,853,666 549,183 7 638,616
Transient Occupancy Taxes 150,000 0 0 0
Franchise Taxes 1,400,000 0 0 401,162
Business License Taxes 1,150,600 964,922 84 475,010
Property Transfer Taxes 4,300,000 403,642 9 574,963
Utility Users' Taxes 3,520,000 503,060 14 453,088
Other Taxes 1,500 1,238 83 0
Taxes Totals $29,792,830 $2,422,045 8% $2,542,839
Licenses & Permits 1,054,618 320,046 30 304,894
Fines & Forfeitures 120,000 49,828 42 23,710
Use of Money and Property 646,573 362,475 56 102,546
Intergovernmental Revenues 8,393,092 905,519 11 678,724 Charges for Services Totals 6,674,468 2,372,305 36 1,651,168 Other Revenue Totals 870,000 62,926 7 64,858
Other Financing Sources Totals 977,182 245,213 25 0
Totals $48,528,763 $6,740,357 14% $5,368,739
Table 2
General Fund Revenues – Department
Quarter 1
Revenue YTD Budget
Amount
YTD -Q1
Actual Amount
% of
Budget
Prior Year Total
Actual
Non-departmental $35,136,304 $2,933,353 8% $2,573,051
Administration 140,100 2,504 2 539
Police 189,000 49,380 26 46,509
Fire 5,213,592 516,235 10 706,190
Public Works 523,700 269,141 51 100,860
Community Development 2,482,638 1,062,808 43 655,462
Recreation 4,843,429 1,906,936 39 1,286,128
Totals $48,528,763 $6,740,357 14 $5,368,739
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GENERAL FUND - EXPENDITURES
General Fund expenditures are budgeted at $48.4 million for FY 2023-24. Tables 3 and 4 show the expenditures year-to-date by classification and by department, respectively. Departments are on track for Quarter 1 at 25% of budgeted expenditures. This is slightly above the Quarter 1 FY 2022-23 expenditures at 21%.
As in previous fiscal years, Personnel is the largest component of General Fund expenditures (72%).
Departments have continued to fill vacant positions and we are now trending at 24% of budgeted expenditures. This is slightly higher than Quarter 1 FY 2022-23 at 22%.
Table 3
General Fund Expenditures – Classification
Quarter 4
Classification YTD Budget
Amount
YTD -Q1
Actual Amount
% of
Budget
Prior Year Total
Actual
Personnel $35,057,398 $8,529,691 24% $7,190,442
Purchased Professional & Technical Services 5,257,392 915,970 17 593,041 Purchased Property Services 2,401,325 277,293 11 124,682 Other Purchased Services 3,134,201 2,025,341 65 1,477,397 Supplies 869,692 168,400 19 26,161
Property & Capital 562,428 53,671 9 36,212
Financing Costs 570,386 106,631 19 18,461
Other Financing Uses 582,763 291,381 50 0
Totals $48,435,585 $12,368,378 25% $9,466,396
In Table 3, the actual expenditures reflected for the “Other Purchased Services” classification includes the onetime full fiscal year’s annual insurance premiums which are paid each year in July. Also, in Table 4 expenditures reflected for the Administration Department include the one-time full fiscal year’s annual payments.
Table 4
General Fund Expenditures – Department
Quarter 4
Expenditures
FY 2023- 2024
Amended Budget
Year To Date
Actual
(thru Qtr 1)
Year To Date
% of
Amended Budget
Comparison
Qtr 1 FY 2023
YTD Actual
Administration $7,275,373 $2,822,721 39% $2,173,782
Police 13,523,728 3,061,591 23 2,385,022
Fire 14,432,355 3,490,729 24 2,715,279
Public Works 2,483,303 446,575 18 287,662
Community Development 3,799,601 602,907 16 565,728
Recreation 6,005,416 1,635,863 27 1,316,466
Non-departmental 915,809 307,992 34 22,457
Total $48,435,585 $12,368,378 25% $9,466,396
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CONCLUSION
The City of El Cerrito is currently on track to meet our FY 2023-24 budget goals. Revenues are not received in equal quarterly releases, primarily due to the biannual funding cycle (December and April) for property taxes.
Expenditures are on track, with departments spending approximately 25% of their annual budget in Quarter 1.
Staff is continuously monitoring revenue and expenditures trends. Any trends indicating a need for budget adjustments are determined after the completion of Quarter 2 and will be reported to City Council at the FY 2023-24 Midyear budget session.
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EL CERRITO LIBRARY
UPDATE
El Cerrito City Council
November 21, 2023
Agenda Item No. 9.B.
Agenda Packet Page 59 of 152
AGENDA
• Background• Need for
a New Library
• Resident Priorities• Proposed Location• Costs and Financing• Polling Results• Potential Next Steps• Timeline• Questions ‐ Discussion Agenda Packet Page 60 of 152
Library NeedsAssessment • The El Cerrito Library building was built in 1948 and expanded in 1960
• The building does not currently meet the earthquake health and safety standard for libraries built today. • Significantly undersized for the community, lacks space to meet the current and future needs of
a 21st century library • When school gets out, the current library is packed with school children.The El Cerrito Library is overcrowded and too small for what our community needs.
• The current library does not have adequate space for family programs, activities, and classes. • Lack of space erodes every aspect of library service including its Collection, Seating,Technology, Programs • Suffers from major structural and building system deficiencies that impact the safety, comfort, and functionality of the building
• There are numerous elements of the building and site that are not compliant with current accessibility codes • The Library requires better access for seniors and disabled residents.
The library building isowned and maintained by
the City. CCC Libraryoperates the library.Currently, the County provides 40 base open
hours, and the City funds
6 extra hours for
a total of
46 open hours each week.
Agenda Packet Page 61 of 152
Planning for a New El Cerrito Library
City explores potential sites for new library, completes Needs Assessment + Building Program in anticipation of State grant funding 2002 –2012 2013 City Council confirms Library is a priority in their Strategic Plan 2014 Library Needs Assessment and Program Updated
Site options and cost models developed for ballot measure; City Council requests BART enter into a MOU to study feasibility of site for TOD and potential Library (Resolution 2016‐68) 2015 – 2016 2016 Ballot measure votes: 63% YES; just short of 66.7% requirement 2018 AB 2923 (BART TOD) requires minimum zoning on BART owned parcels Library Workshop conducted to discuss proposed sites & partnershipsCity requests BART include potential library in RFQ (Resolution 2019‐66) 2019 BART issues RFQ and requests developers submit two site plans, one including a library; BART Enters into Exclusive Negotiating Agreement with Development Team 2020TOD Pre‐Planning: Access Planning; Public Engagement (surveys, virtual & in‐person meetings); Library Public Meetings; Site Planning 2021 – 2023TOD Planning, Entitlement, Engagement, Financing, Construction (in phases) Possible Library Financing/Design/Construction 2023‐2028 Agenda Packet Page 62 of 152
YEAR
BUILT SF/CAPITA POPULATION (2020 CENSUS) CITY FACILITY SIZE Lafayette 35,000 25,391 1.18 2009
Millbrae 26,200 23,216 1.13 2004
LosGatos 30,250 33,529 .90 2012
Hercules 21,500 26,016 0.83 2006
El Cerrito 20,000 25,962 0.77 Proposed
Pleasant Hill 24,000 34,613 0.69 2022
Belmont 20,000 28,335 0.70 2006
San Pablo 22,000 32,127 0.62 2017
El Cerrito 6,500 25,962 0.25 Current
Library NeedsAssessment
Agenda Packet Page 63 of 152
Resident Priorities / What We've Heard
• A Library that meets current health, safety, and seismic standards including providing cooling, warming, and charging centers during extreme weather events
• Summer reading programs for school age children• Expanded library hours• Literacy tutoring programs• Free family programs, activities, and classes• Improved access for seniors and disabled residents• Enhanced children’s programs and book budgets• Homework center for students Agenda Packet Page 64 of 152
Resident Comments
• Provide a children’s area for story times
and parent/child reading space
• Public access computers, a learning
center, and free WiFi
• Space for community meeting rooms
and education classrooms
• Expanded collections – more books and
media
• Better access for seniors and disabled
patrons
• Space for Friends of the Library
Agenda Packet Page 65 of 152
Proposed Library Location: El Cerrito PlazaTransit
Oriented Development Project
Location and design highlights:
• Helps create
a downtown: close to
other amenities and services
• On‐street parking• Interaction with new public plaza along Fairmount
• Transparency: draws library patrons in;
activates pedestrian street
• 21st Century library with full
complement of services
• Contemporary, energy efficient,
attractive and operationally efficient
design
• Transportation
&Transit Hub
Locating the new El Cerrito Library in the TOD would save El Cerrito taxpayers approximately $10,000,000 over a stand‐alone library building Proposed New
Library Site(ground floor)
Agenda Packet Page 66 of 152
N/A
Leveraging theTOD Project to Build a Library
* * *2025 Dollars
2026‐2028
CONSTRUCTION HARD + SOFT COST, FFC, SIGNAGE, TECHNOLOGY $35,000,000* ~$20 ‐ $22,000,000* * 2025 Dollars Agenda Packet Page 67 of 152
10 Agenda Packet Page 68 of 152
ProjectBudget ‐Construction
GC/CM site requirement costs, jobsite management, bonds + insurance, contractor overhead and profit
Soft costs (design fees, construction management, city fees, permits, testing, etc.) Estimating contingency (15%)
Project contingency (10%)
Allowances for FF&E, signage, and technology
Escalation (5% per annum, for 3 years compounded rate to 2023‐2025) Draft budget includes allowances for power storage (batteries), improved technology, and after‐hours access
Agenda Packet Page 69 of 152
Proposed LibraryBudget&RevenueAssumptions
Project Component Projected Cost
Soft Costs $2,829,000
Construction Costs 11,944,000
Furnishings/Technology 1,420,000EnhancementAllowance 2,000,000 10% Contingency 1,138,000
2025‐26 Escalation 1,883,000
Total Projected Budget $21,214,000
New Revenue Sources & Uses Amount
Revenue
Revenue Measure/Other Sources $2,500,000
Uses
Project Bond Debt Service $1,600,000
Library Hours/Program Enhancement $900,000
Total Use ofTax Revenue $2,500,000
Agenda Packet Page 70 of 152
Potential Financing Sources
Private Placement
Financing (Loan)
State Library
InfrastructureGrant
Program (competitive;
requires 50% match)
Ballot
Measure
Existing Reserves and
General Fund
Financing
Agenda Packet Page 71 of 152
Financing the Library –
Ballot Measure Option
• Based on budget and financing options,
a parcel tax
of 17 cents per building square foot, raising $2.7million annually, was proposed for consideration • This rate would provide an updated Library space
that meets current health, safety, and seismic
standards for residents to use for years to come, as
well as allow for ongoing maintenance costs andexpanded Library hours • Any measure would be budget stable and will
continue the high standards in El Cerrito for fiscal
accountability and transparency by requiring that
any money generated must be spent only on library
priorities, and not for any other purpose
• The measure would require independent citizen
oversight, mandatory financial audits, and yearly
reports to the community to ensure all the funds
are spent as promised
Agenda Packet Page 72 of 152
Proposed Ballot Measure
• In February 2023, the City Council directed staff
to explore a parcel tax ballot measure to fund the
construction of a new El Cerrito Library, as well as
enhanced and expanded operations
• The City engaged the community throughout
Spring and Summer 2023
• Held Library City Council Study Session in February• Public information on mailers, website, and social media
• Met with Library groups and stakeholders• Gathered feedback at community events• Conducted an online survey that provided feedback, input, and comments
• Held Library Public Forum in September• Voter Surveys Agenda Packet Page 73 of 152
November 21, 2023
City of El Cerrito:2023 Revenue Measure SurveyNovember 21, 2023 Agenda Packet Page 74 of 152
November 21, 2023
Overview and Research Objectives
The City of El Cerrito commissioned Godbe Research to conduct a tracking survey of local voters with the following research objectives: Gauge the public’s satisfaction with the overall quality of life in the City, provision of City services, and effective management of public funds; Assess potential voter support for a parcel tax measure to replace the 75-yearold El Cerrito Library with funding that cannot be taken by the State; Prioritize projects and programs to be funded with the proceeds; Test the influence of informational and critical statements on potential voter support; and
Identify any differences in voter support due to demographic and/or voter behavioral characteristics.
Agenda Packet Page 75 of 152
November 21, 2023
Methodology Overview
Data Collection Landline (11), cell (143), text to online (265), and email to online (24) interviewing
Universe 12,111 likely March 2024 voters Fielding Dates October 9 through October 17, 2023 Interview Length 18 minutes Sample Size n=443 Margin of Error ± 4.57% The data have been weighted to reflect the actual population characteristics of likely voters in the City of El Cerrito in terms of their gender, age, and political party type.
Agenda Packet Page 76 of 152
November 21, 2023
Key Findings
Agenda Packet Page 77 of 152
November 21, 2023
Q1. Satisfaction With Overall Quality of LifeLikely March 2024 Voters Very satisfied
37.7%
Somewhat satisfied
49.2%
Somewhat
dissatisfied
10.8%
Very dissatisfied
2.0%
DK/NA
0.4%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 86.8% 86.9% 92.7%Total Dissatisfied 12.8% 12.9% 6.5%Ratio Sat to Dissat 6.81 6.7 14.2 Agenda Packet Page 78 of 152
November 21, 2023
Q2. Satisfaction With the City’s Provision of ServicesLikely March 2024 Voters Very satisfied
23.6%
Somewhat satisfied
54.4%
Somewhat
dissatisfied
13.0%
Very dissatisfied
5.1%
DK/NA
3.9%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 78.0% 75.9% 81.2%Total Dissatisfied 18.1% 20.4% 10.9%Ratio Sat to Dissat 4.31 3.7 7.5 Agenda Packet Page 79 of 152
November 21, 2023
Q3. Satisfaction With the City’s Management of Public FundsLikely March 2024 Voters Very satisfied
12.0%
Somewhat satisfied
41.6%
Somewhat
dissatisfied
18.4%
Very
dissatisfied
8.6%
DK/NA
19.5%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 53.6% 45.6% 61.2%Total Dissatisfied 27.0% 32.9% 18.3%Ratio Sat to Dissat 1.99 1.39 3.3 Agenda Packet Page 80 of 152
November 21, 2023
Q4. Uninformed Support for Parcel TaxLikely March 2024 Voters To replace the 75-year-old El Cerrito Library with a facility that: • meets health, safety/ seismic standards, including cooling/ warming centers during extreme weather; • provides space for children's
summer reading programs;
• provides space for literacy
tutoring/ free family programs, activities/ classes;
• improves senior/ disabled access;
and
• expands library hours;shall the City of El Cerrito measure be adopted levying 17¢ per building square foot tax annually, until ended by voters, providing $2,700,000 annually, with independent citizen oversight, audits/ senior exemptions? Probably
No
15.3%
DK/NA
13.2%
Definitely No
14.4%
Definitely Yes
32.2%
Probably Yes
24.9%
Total Support
57.1%
Agenda Packet Page 81 of 152
November 21, 2023
Q5. Features of the Measure ILikely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, “No Effect” = 0, “Somewhat Less Likely” = -1, and “Much Less Likely” = -2.
Somewhat
More Likely
Somewhat
Less Likely
Much Less
Likely
-2 -1 0 1 2
L. Provide space for literacy tutoring programs
I. Enhance children's programs and book budgets
A. Provide space for summer reading programs for
school age children
F. Provide improved access for seniors and disabled
residents
E. Provide a safe, energy-efficient library that meets
earthquake, fire and green building codes
H. Provide a library that meets current health, safety
and seismic standards including providing cooling,
warming and charging centers during extreme…
1.02 1.00
1.08 1.01
1.04 1.09
0.93 0.94
0.95 0.96
1.00 1.00
October 2023 SurveyMay 2023 Survey Much More
Likely
73.5%71.4%
Tier 1
Agenda Packet Page 82 of 152
November 21, 2023
Q5. Features of the Measure IILikely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, “No Effect” = 0, “Somewhat Less Likely” = -1, and “Much Less Likely” = -2.
Somewhat
More Likely
Somewhat
Less Likely
Much Less
Likely
-2 -1 0 1 2
G. Provide a homework center for students
J. Enhance senior programs and space for reading
K. Expand library hours
B. Provide space for additional books and up-to-date
resource collections
C. Create space for free family programs, activities, and classes
D. Provide a children's area with space for children's
story times
1.00 0.86
1.02 0.80
1.02 0.97
0.83 0.85
0.89 0.90
0.92 0.93
October 2023 SurveyMay 2023 Survey Much More
Likely
69.9%67.1%
Tier 1 continued
Agenda Packet Page 83 of 152
November 21, 2023
Q6. Informational Statements I Likely March 2024 Voters Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 012
6F. The El Cerrito library was built in 1948 and does not currently meet the earthquake safety standards for
libraries built today. This measure would build a new
seismically safe library for residents to use for years… 6I. When school gets out, the El Cerrito Library is
packed with the school children. The El Cerrito Library is simply overcrowded, and too small for what our
community needs
6D. El Cerrito's library is in poor condition when
compared to libraries in Hercules, San Pablo, or Walnut Creek. Significant improvements are needed to address
cramped, dilapidated conditions, poor lighting, and…
6K. None of the money raised by the measure would be
used for City administrator salaries
6C. Locating the new library in the BART project will
save El Cerrito taxpayers more than $10 million dollars
1.18 1.18
1.09 1.21
1.28 1.12
1.13 1.15
1.17 1.22
October 2023 SurveyMay 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1
73.5%72.6%
Agenda Packet Page 84 of 152
November 21, 2023
Q6. Informational Statements II Likely March 2024 Voters Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 012
6O. This measure is budget stable and will continue the high standards in El Cerrito for fiscal accountability and transparency by requiring that any money generated
must be spent only on the library priorities, and not…
6L. The new library can be a safe community space
during extreme weather and air quality events
6B. The measure requires independent citizen oversight, mandatory financial audits, and yearly reports to the
community to ensure that all funds are spent as
promised
6G. The new library will be larger than the current library to accommodate growing collections and programs
6E. Providing updated facilities and space will allow
more after-school programs for youth and children, an
expanded collection, additional seating and public
computers, group study areas, and community…
1.18 1.10
1.13 1.07
1.14 1.09
1.09 1.09
1.101.11
October 2023 SurveyMay 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
73.7%70.3%
Agenda Packet Page 85 of 152
November 21, 2023
Q6. Informational Statements III Likely March 2024 Voters Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 012
6A. The measure will give El Cerrito local control over local funds for local needs. The money cannot be taken
by the state
6J. The new library will offer after-school and summer
programs for youth and teens to keep them off the
streets, out of trouble, and away from drugs and gangs
6N. Library programs for children and teens, including
homework help and reading resources, are critical to
providing our students with the resources they need
6H. A new modern library will accommodate all the
needs of our community, children, youth, adults,
seniors, disabled, organizations, and clubs
6M. Built in 1948, the El Cerrito Library is outdated and literally bursting at the seams. Space is limited for
books, programs, and people - these constraints bring
the library to a standstill when youth use the library…
1.01 1.08
1.15 1.08
1.11 1.02
1.03 1.05
1.08 1.09
October 2023 SurveyMay 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
71.2%66.4%
Agenda Packet Page 86 of 152
November 21, 2023
Q7. Critical Statements ILikely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 012
E. The voters passed a property tax in 2019, a transfer tax in 2018 and a sales tax increase in 2014. We do not need another tax
G. The City is just asking for more money to cover up past financial mistakes uncovered by the State auditor
D. The measure is a forever tax that will never end
F. The money will not be spent as promised, but instead the City just needs the money to solve the general fund shortfalls
0.78 0.82
0.91 0.85
0.84 0.90
0.91 0.97
October 2023 SurveyMay 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1
56.7%50.9%
Agenda Packet Page 87 of 152
November 21, 2023
Q7. Critical Statements IILikely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 012
A. If our tax dollars weren't going to high salaries,
benefits, and pensions for public employees, we would
not need the measure
C. Given inflation on groceries, gas, and household
necessities, and increasing interest rates, we can't afford this tax now
H. The measure will cost the average homeowner nearly
$300 a year
B. The average resident is already paying extra taxes to the County and school district, now they want to increase city taxes too
0.67 0.64
0.8 0.72
0.65 0.80
0.82 0.84
October 2023 SurveyMay 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
51.2%39.3%49.8%
Tier 2
Agenda Packet Page 88 of 152
November 21, 2023
Q8. Informed Support for Parcel Tax MeasureLikely March 2024 Voters 0% 20% 40% 60% 80% 100%
Initial Test
Final Test
32.2%32.2%
24.9%
27.5%
15.3%
17.3%
14.4%
16.6%
13.2%
6.4%
Definitely Yes Probably Yes Probably No Definitely No DK/NA
59.7%
To replace the 75-year-old El Cerrito Library with a facility that: • meets health, safety/ seismic standards, including cooling/ warming centers during extreme weather; • provides space for
children's summer reading programs;
• provides space for literacy
tutoring/ free family programs, activities/ classes;
• improves senior/ disabled
access; and
• expands library hours;shall the City of El Cerrito measure be adopted levying 17¢ per building square foot tax annually, until ended by voters, providing $2,700,000 annually, with independent citizen oversight, audits/ senior exemptions?
57.1%
+ 2.6%
Agenda Packet Page 89 of 152
November 21, 2023
www.godberesearch.comCalifornia and Corporate Offices1220 Howard Avenue, Suite 250Burlingame, CA 94010Nevada Office59 Damonte Ranch Parkway, Suite B309Reno, NV 89521 Agenda Packet Page 90 of 152
Library Included in Phase 3
Funding Commitment Needed in 2025
Proposed New
Library Site
(ground floor)
PHASE 3
PHASE 2
23 Agenda Packet Page 91 of 152
Options
• Direct staff to prepare to place measure on ballot for March 5, 2024 • Staff would bring resolution, ordinance and documentation for City Council approval on December 5, 2023
or
• Direct staff to continue to explore financing options including a potential ballot measure in 2025
• As project progresses, continue to firm up design and construction costs to include Library in the El Cerrito BARTTOD project
• Staff would continue to work with development team on term sheet and timeline for City’s funding options
• Staff would work with grant writing team on any available grants as well as requests from state and federal legislators
• Consider options for special election ballot measure in 2025, to be either a parcel tax for construction, operation, maintenance, and library hours (would require 2/3 approval) or a parcel tax for facilities only (ifACA1 passes, would require 55%; operation, maintenance, and hours would have to be funded from another source)
• Both options have NO effect on Library construction timeline Agenda Packet Page 92 of 152
Potential Next Steps
• City to Continue Planning for Library at El Cerrito
Plaza BARTTOD Project
• Site Planning with DevelopmentTeam and BART• Refine and validate cost estimates and proposed terms of agreements with DevelopmentTeam and BART
• Develop Parking Program with Library in mind• Conduct ongoing financial analysis and provide updates for City Council consideration
• City to Continue Community Engagement and
Providing Public Information
• www.el‐cerrito.org/library
Agenda Packet Page 93 of 152
Proposed El Cerrito LibraryTimeline
February 2023 Direction from City Council
Begin Community Opinion Process
Develop Questions/Refine TaxAnalysis
March 2023
Collect Public Input and Community PrioritiesConduct Survey and Complete Analysis Spring ‐ Fall 2023
November 2023 City Council Provides Direction to Staff
Staff works with DevelopmentTeam on Planning, Design, and Construction Costs Finalize agreements with DevelopmentTeam and BART for Library Continue Public Engagement on Library
Project Design and Construction for Phases 1, 2
2024
2024‐2025 Complete Financing Options Analysis for City Council Consideration 2026 ‐ 2028 Construction onAffordable Building CWest and El Cerrito Library Agenda Packet Page 94 of 152
City Council Questions
Public Comments
Discussion and Direction
Agenda Packet Page 95 of 152
CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94530
Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org
SUPPLEMENTAL AGENDA MATERIALS
SPECIAL CITY COUNCIL MEETING
November 21, 2023
(Revised November 22, 2023)
1. Public Comments (Not on the Agenda and Consent Calendar)
2. Agenda Item 6.A. - Citizens Street Oversight Committee Annual Report for Fiscal Year a. Public Comments
3. Agenda Item 6.B. - AC Transit Draft Route Changes
a. Public Comments
4. Agenda Item 9.A. - FY 2023-24 General Fund Budget Quarterly Update through September 2023
a. Public Comments
5. Agenda Item 9.B. – Library Presentation
a. Public Comments
b. Revised Presentation
Agenda Packet Page 96 of 152
From: Cordell Hindler
To: City Clerk
Subject: Public Comments
Date: Thursday, November 16, 2023 3:39:58 PM
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Hello Mayor Motoyama, Council Members and Staff,
I AM Submitting the Following Comments into the Record:
1. For a Future Agenda, The Council Should Direct Staff to have Koff & Associates to Present on the Class & Comp Study
2. Also To Have Danny Wan to Present on the Port of Oakland Sincerely
Cordell
General Public Comments
Agenda Packet Page 97 of 152
From: Ira Sharenow
To: City Clerk
Cc: Lisa Motoyama; Paul Fadelli; Tessa Rudnick; Gabe Quinto; Carolyn Wysinger Subject: Council meeting of 11/21/2023: Item 6A Citizens Street Oversight Date: Sunday, November 19, 2023 8:32:57 AM
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El Cerrito’s pavement condition index is in rapid decline. The city is not doing enough to maintain its roads. I encourage the oversight committee to report on what needs to be done so that El Cerrito’s roads do not go into further decline. The engineering report projects further declines in El Cerrito’s PCI.
El Cerrito’s 1-year Pavement Condition Index (PCI) Scores The 1 year scores.
Year EC Score
2016 85
2017
83 2018
82 2019 74
2020 72
2021
70 2022
69 I also note that the 2018 Measure V Real Property Transfer Tax was supposed to have annual audits and citizen/FAB oversight. What happened???
Ira Sharenow
El Cerrito
Agenda Item No. 6.A.
Agenda Packet Page 98 of 152
From: Joanna Pace
To: City Clerk
Subject: Nov. 21, 2023 Agenda item # 6.b re: AC Transit Date: Monday, November 20, 2023 12:40:52 PM
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Dear El Cerrito City Council members,
I urge you to advocate for the continuation of the #7 bus pilot route, which runs on Arlington, Barrett and San Pablo Avenue in El Cerrito, and connects with other transit systems in Berkeley, Emeryville and Richmond.
It is once again running seven days a week. Hooray! The first southbound bus leaves El Cerrito Del Norte BART at 6:00 a.m. and the last one leaves at 10:00 p.m. The first northbound bus leaves Moeser and Arlington at 6:46 a.m. and the last one leaves at 10:44 p.m.
This is the kind of service we need, to convince residents to take transit: consistent, lengthy, daily service.
During this pilot we need 12 "boardings" an hour, 16 hours a day, to convince AC Transit to continue the seven days/week # 7. I extend an invitation to Councilmembers to be one of those passengers. Take the 7 with me, as Councilmember Fadelli did on November 17. I'll help you board and show you how important this service is to residents, workers, and students on the east side of El Cerrito.
Ride the 7! For the earth, for accessibility, for equity.
Sincerely,
---Joanna Pace
El Cerrito resident
Agenda Item No. 6.B.
Agenda Packet Page 99 of 152
From: Ira Sharenow
To: City Clerk
Cc: Lisa Motoyama; Paul Fadelli; Tessa Rudnick; Gabe Quinto; Carolyn Wysinger Subject: Council meeting of 11/21/2023: Item 9A. General Fund Update Date: Sunday, November 19, 2023 8:37:25 AM
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The June 2023 budget document projected a general fund surplus of only $100,000 and a citywide budget deficit running into the millions of dollars.
Inexplicably, several one-off budget items, many of them construction projects, were left out of the budget. They had a projected cost of $1.6 million, but there has been significant inflation. On some projects, bids by contractors are coming in higher than predicted by the city’s engineers.
The RPTT plays a significant role in the five-year budget.
The finance director is reporting RPTT revenues of $670,497 for the first 3 months of FY 2024. Multiply that by 4 to obtain a projection of $2,681,988. That is a shortfall of $1,618,012.
Moreover, in recent years the first part of the year performed better than the second half. The worst revenue months have been January and February. You can also compare to last year’s total and note that this year is way behind last year. The entire revenue for last year was below the $4.3 million that was predicted for this year.
Question: How large will the general fund deficit be?
Question: How immensely large will the citywide budget deficit be? Several months ago, the council voted to put $1 million into a risky Section 115 Trust instead of keeping the money in a safe State of California LAIF savings account. When will that decision be implemented? What will the investment be? What is the overall investment strategy?
Ira Sharenow
El Cerrito, CA
Agenda Item No. 9.A.
Agenda Packet Page 100 of 152
From: Ira Sharenow
To: City Clerk
Cc: Lisa Motoyama; Paul Fadelli; Tessa Rudnick; Gabe Quinto; Carolyn Wysinger Subject: Council meeting of 11/21/2023: Item 5: Items Not on the Agenda Date: Sunday, November 19, 2023 8:29:14 AM
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Item 5: Items Not on the Agenda
The taxpayers paid for multiple reports related to a potential library tax measure. The city has declined to release those reports. I request that those reports be posted on the city’s website in a conspicuous location.
I request that management and staff and the council not be allowed to go to any out of town paid conferences until they successfully complete a course on open records laws and sign a pledge to support the open records laws of the State of California.
May library survey report requested.
Result: Request denied.
October library survey report requested.
Result: Request denied.
Financial analysis of the library project report requested.
Result: Request denied.
This is a typical response from the city clerk. I received this rejection on November 9, 2023. I had requested the 2016 survey report in addition to the aforementioned documents.
Survey records are only retained for a period of 2 years after completion per the City’s records retention schedule.
Regarding the 2023 survey, city staff has determined that the requested records are exempt from disclosure in accordance with the CPRA. To the extent your request seeks records that are exempt from disclosure on the grounds identified below, your request is denied. Please note that CPRA does not require the City to create a “privilege log” or list that identifies the specific records being withheld. (Haynie v. Superior Court (2001) 26 Cal.4th 1061, 1073.)
The following records are exempt from disclosure:
Agenda Item No. 9.B.
Agenda Packet Page 101 of 152
1. Records that contain information that is exempt under California Government Code Section 7922, as “the public interest served by not disclosing the record clearly outweighs the public interest by disclosure of the record.” This exemption includes, without limitation, the deliberative process privilege, which prohibits the disclosure of information reflecting deliberative or decision-making processes by and between public officials. At this time, contract obligations are between developers and BART and not records of the City.
2.Records that are “preliminary drafts, notes, or interagency or intra-agency memoranda that are not retained by the public agency in the ordinary course of business” and “the public interest served by not disclosing the record clearly outweighs the public interest by disclosure” under California Government Code Section 7927.500. Please note that recent polling and related assessments are still in process and therefore in draft form without final work product produced.
I am responsible for the determinations concerning your records request. This email concludes responsive information on this submission and closes out this request. Thank you, Holly M. Charléty, MMC, MPA
City Clerk
Ira Sharenow
El Cerrito, CA
Agenda Packet Page 102 of 152
From: Ira Sharenow
To: City Clerk
Cc: Lisa Motoyama; Paul Fadelli; Tessa Rudnick; Gabe Quinto; Carolyn Wysinger Subject: Council meeting of 11/21/2023: Item 9B library presentation Date: Sunday, November 19, 2023 8:43:51 AM
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Why is this very important item coming up at the end of the meeting that is two days before Thanksgiving?
2016 Survey: 72% YES; 20% NO
May 2023 Survey: 60% YES; 34% NO
October 2023 Survey: NOT Disclosed
Financial Analysis: NOT Disclosed
February 2023 packet
Debt Service: $1,400,000
Operational Costs: $300,000
November 2023 packet
Debt Service: $1,600,000
Operational Costs: $900,000
Tax Amount
February packet: Average home pays $173/year for 30 years September packet: Average home pays $300 forever
Explanation for the change: NOT Disclosed
Cost of library
June 2023 budget: $36,165,710
November 2023 presentation: $21,214,000
How come prices came down during a period of inflation? Are there any signed contracts that guarantee price and completion date? Agenda Packet Page 103 of 152
What WAS THE LEVEL OF SUPPORT IN THE October survey?
What happened? Why did costs explode?
Explanations for the big increases in the tax: NOT Disclosed It appears that a number of important facts have not been disclosed. I ask the council to disclose these facts to the taxpayers.
Contracts that fix costs: None (have discussions even begun?) Parking meters/parking tickets versus free parking strategy: NOT developed With library foot traffic declining and with the Pension Liability (UAL) debt now up to $85,000,000 the city government needs to have priorities that meet the needs of the citizens, such as renting space for a senior center.
Stop paying huge fees to expensive consultants. Stop having highly paid staff spend their time on a fruitless effort.
Ira Sharenow
El Cerrito, CA
Agenda Packet Page 104 of 152
Mayor Motoyama, Mayor Pro Tem Rudnick, Council Members Fadelli, Quinto, and Wysinger My name is Al Miller. I have been a resident of El Cerrito since 1979. I am President of the El Cerrito Library Foundation and part of the Committee for a Plaza Station Library.
El Cerrito needs, wants, and deserves a new library, the Plaza Station Library.
The process for getting a new library includes voter approval for funding. The polling report before you shows the current economic and political climate is not favorable for passage, especially with the current requirement of a 2/3 approval vote. Although the polling in October showed a significant reduction in this support, down to 59%, I believe the overwhelming reasons for this reduction in support are factors beyond our city – namely inflation and the conflict in the Middle East.
So setting the library funding measure beyond November 2024 is a smart move because it allows time for the City to address things that are in our control.
The poll shows steady growth in “Satisfaction with the city’s management of public funds and provision of services” and this will only grow as the City continues to demonstrate fiscal responsibility. More time will allow even more residents to know what you know – the city is fiscally improving, and local leaders can be trusted.
And more time will allow the City to refine the design and prepare more precise cost estimates; gaining more voter trust.
Further, the threshold of approval for public infrastructure, currently two-thirds, is expected to be reduced to 55%, if ACA-1 passes next November.
Setting a 2025 date does not delay the construction of the library and allows for greater clarity on the project, more trust in you and, potentially, a lower approval rate. This is a strategic decision.
El Cerrito needs, wants and deserves a new library, the Plaza Station Library.
Agenda Packet Page 105 of 152
From: Georgina Edwards
To: City Clerk
Subject: Public Comments - Agenda Item #9B-Library Presentation Date: Monday, November 20, 2023 9:00:58 AM
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Good evening Council, my name is Georgina Edwards and I have lived in El Cerrito since 2005. I am raising my two children here. I am part of the Committee for a Plaza Station Library.
El Cerrito needs, wants, and deserves a new library, the Plaza Station Library.
My daughter (then 7 years old) and I worked hard on the 2016 ballot measure along with many other families at the school and our community. The 64% of the voters that voted yes in 2016 tell you El Cerrito wants a library.
Both the May 2023 and September 2023 polls tell you the majority of El Cerritans are willing to pay for a new seismically safe library.
A library at the corner of Fairmount and Liberty will form an important keystone in a robust downtown. It will be another attraction drawing people to our core shopping district.
We have a limited-time and once in a lifetime offer available for a new library as part of the BART Plaza Station Transit Oriented Development that is currently underway. This project will be built either with or without a library. It is up to all of us to ensure that it includes the Plaza Station Library.
El Cerrito needs, wants and deserves a new library, the Plaza Station Library.
Georgina Edwards
Agenda Packet Page 106 of 152
From: Charles Taylor
To: City Clerk
Cc: Michael Fischer
Subject: Public Comments - Agenda Item #9B-Library Presentation Date: Monday, November 20, 2023 10:31:42 AM
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I am sending you the following comments for the City Council Meeting on November 21st and plan to make them at the meeting as part of the public comments on Agenda Item #9B Library Presentation.
Thank you,
Charles Taylor
Good Evening Members of the El Cerrito City Council,
I am Charles Taylor and have lived in El Cerrito since 1984 with my wife. We raised our two daughters in the El Cerrito schools and have been avid users of the El Cerrito Library with them and now with our grandchildren, who also live here.
I am part of the Committee for a Plaza Station Library and have been working for a new library for more than four years. Recently I have been speaking to members of our community about the Plaza Station Library at events like the 4th of July at Cerrito Vista Park, and National Night Out, in schools, and to neighbors and friends in the city. They had very positive responses. People asked many questions that focused on the location, the timeline and the cost. There was near unanimous agreement that we need a new library that is a safe haven in the event of emergencies (Heat, Smoke, Power Shut-Offs, and Earthquakes), that we need more hours of operation, that we need more space with separate rooms for differing activities, as well as an expanded collection of books and modern technologies.
A new library will benefit young children with more space for story time; teens with more space to study; parents with more opportunities to explore travel and work opportunities; all ages to attend lectures or poetry readings; and seniors to have greater comfort and accessibility in a library that is not only larger but is easier to access by foot, or other transportation. Eyes lit up when I mentioned these and other opportunities that the Plaza Station Library will provide. Our city will benefit greatly from the opportunities to have places where people can improve their communication skills through “English as a Second Language” conversation groups and much more.
The slides that the City Administration presented show how old and unsafe the present library Agenda Packet Page 107 of 152
is. In west county we have the oldest and lowest square feet per capita of any city-owned library. And yet we are the most popular library in the west county by far.
WE NEED, WANT and DESERVE A NEW LIBRARY!
Thank you,
Charles Taylor
Agenda Packet Page 108 of 152
From: Michael Fischer
To: City Clerk
Subject: Public Comments - Agenda Item #9B - Library Presentation Date: Monday, November 20, 2023 12:27:02 PM
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My name is Michael Fischer. I have been a resident of El Cerrito since 1998 and have the honor, privilege, and responsibility of being El Cerrito’s Library Commissioner. I am part of the Committee for a Plaza Station Library.
El Cerrito needs, wants, and deserves a new library, the Plaza Station Library.
The city must engage the community in what that includes. You need to ask us what we want in the new library and how it will serve our diverse population.
When a ballot measure was scheduled for the March, 2024 ballot, the city said it would use the time following the election to get further public input to finalize what the new library would include. With a strategic decision to move the ballot measure to 2025, the city now needs to engage with the public in advance of voting on a ballot measure. This will ensure the city’s planning and design consultants who are creating the final plan for the library have the necessary public input.
Since 2017, the El Cerrito Library Foundation has at every Fourth of July city celebration asked attendees what residents want in a new library. Leverage that experience and form an ad hoc committee, under the auspices of the Library Commissioners and the Executive Committee of the El Cerrito Library Foundation, to engage our public to ensure that all current and potential users of our library have an opportunity to put forth their needs and desires for our new library so it can best serve all of our library patrons to the greatest extent possible.
El Cerrito needs, wants and deserves a new library, the Plaza Station Library.
Kind regards,
Agenda Packet Page 109 of 152
Michael
Michael Fischer (he him)
[email protected]
El Cerrito City Designated Library Commissioner
Chair, Contra Costa County Library Commission
Secretary, Library Foundation of Contra Costa County
Board Member, El Cerrito Library Foundation
Parliamentarian, Friends of the El Cerrity Library
Member, C4PSL (Committee for a Plaza Station Library)
Agenda Packet Page 110 of 152
From: C Sheridan
To: City Clerk
Subject: Fwd: Public Comment -- Agenda 9B - Library Presentation -- Nov. 21, 2023 Date: Monday, November 20, 2023 8:11:52 PM
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I corrected a few typos. Please use the text below.
My name is Clare Sheridan. I have been a resident of El Cerrito for 21 years and raised my college-aged son with the help of the library. I volunteer with the library’s literacy program and travel to the San Pablo library twice a week tutor in a private room, which the El Cerrito library doesn’t have. I am part of the Committee for a Plaza Station Library.
El Cerrito needs, wants, and deserves a new library and the best option by far is at BART’s Plaza Station Transit Oriented Development project because of its certainty.
El Cerritans want a plan for their investment. They want to know where their new library will be built, on what schedule, and how much it will cost. The proposed Plaza Station Library checks all of these boxes.
First – location certainty. The developer of the Plaza Station project has agreed to provide space for a library as part of the project - if the city can fund it. The developer has identified a 20,000 square foot space on the ground floor of Building C West, at the northwest corner of Liberty Street and Fairmount Avenue.
Second – schedule certainty. If the City notifies the Developer by November 2025 that funding is available, the library will be included in the plans. This means that construction will begin in 2026 and the doors will open in 2028.
Third – cost certainty. Because the Plaza Station Library will be part of a building, there are significant cost savings over constructing a standalone structure. As shown on pages 11 and 12 of the materials, the cost estimate for construction of the Plaza Station Library is $21 million, compared to between $30 and $40 million for a standalone library, which would require the City to Agenda Packet Page 111 of 152
purchase land and shoulder all of the infrastructure and construction costs.
Moreover, there are no lots of sufficient size available in the city. Finally, a ballot measure in 2025 will improve our ability to accurately predict the total cost, as it is closer to the date when construction will begin.
I urge you to support this project.
El Cerrito needs, wants and deserves a new library, the Plaza Station Library.
Agenda Packet Page 112 of 152
From: Greg Lyman
To: City Clerk
Subject: El Cerrito City Council November 21, 2023 Agenda Item 9B - Library Presentation Date: Monday, November 20, 2023 3:06:53 PM
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Hello Mayor and City Council People,
I have lived in El Cerrito since 1989 and my wife and I raised our daughter here.
As a former Mayor of El Cerrito, I have been working for a new library for almost ten years.I am part of the Committee for a Plaza Station Library.
El Cerrito needs, wants, and deserves a new library, the Plaza Station Library.
I write in support of the strategic decision to delay a public vote on the funding ballot measure.
As you make your decision, I call upon you to make this decision an active decision to support the inclusion of the library in the BART project.Please give clear and direct guidance to the City Manager and Staff to proceed as if the ballot measure has already passed.There is no time to waste.
The best way to save the City more than $10 million dollars is to invest now in a library at the Plaza Station.Commit the resources to ensure the library of our future is incorporated into the development.An investment of $200,000 to $300,000 over the next two years will yield excellent returns when it saves $10 million.
Building C-West is scheduled to be part of Phase 4 and will be designed starting Q1 of 2025 and under construction in Q2 2026. The City needs to remain engaged in planning of a library as part of the development.This means Staff needs to immediately start the formal solicitation to hire the design firm that will be part of the 2024 public engagement process, participate in the building design and complete the library design in 2025.
This active engagement will foster community support because your residents will participate in the process and get the answers they want on Agenda Packet Page 113 of 152
location, timing and cost.
You need to behave like the library will be under construction in two and a half years.Your encouragement and support of a library at this location will be infectious.Do not delay your commitment to this location.Act Tuesday to strategically delay the vote and to passionately commit City resources to a Plaza Station Library.
Now is the time to start the design and construction of the new library.
El Cerrito needs, wants and deserves a new library, the Plaza Station Library.
Sincerely,
Greg Lyman
Former El Cerrito Mayor
Agenda Packet Page 114 of 152
From: william claus
To: City Clerk
Subject: Public Comments - 9B
Date: Monday, November 20, 2023 7:57:07 PM
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Abandoning the 6,400 sq ft library located on building & land owned by the City of El Cerrito 20 yards from a popular elementary school and replacing it with a 20,000 sq ft library at El Cerrito BART inside the retail level of a yet to be approved oversized 100 unit plus housing development with limited parking and reduced BART parking spaces is an outrageous overreach by the El Cerrito City Council and a blatant attempt to force the library parcel tax down the throats of the parcel tax payers (8,000 parcel owners) who would bear the cost of subsidizing the TOD for a real estate developer who has no interest in the library project other that securing a subsidy from the parcel tax - the most secure and low risk financing for the bond underwriters.
The City Council has not disclosed how much the subsidy is based on the current $21,000,000 budget allocated to the library cost that include substantial building construction costs to the tune of $7.36sq/ft/month, an outrageous expense considering the City could have leased 20,000 sq/ft retail space for $3.00 sq/ft/month at the former BedBathBeyond space.
The City is not giving the residents a choice for the library project but rather declaring the TOD location will save $10,000,000 and a housing subsidy tied to the library is the only option.
Well I know for a fact that a larger (10,000sq ft) architecturally significant library on the existing site could be built by a leading library construction company for a competitive cost AND owned and controlled by the City in perpetuity. The building would have all the features described for a modern library and likely more benefits because it would not be constrained by 6 floors and a hundred apartment units above a library. Under the City plan an existing 6,400 sq ft library would be installed inside a 20,000 sq ft footprint. What is the need for 13,600 additional square feet and at what cost? No input has been given by the CCC Library Commission who has dominion over all things library and pays the operating expenses and manages the book volumes and circulation.
The City has created a moral hazard for itself. A housing developer, BART, EC economic development plan for El Cerrito BART neighborhood, a library, the residents, the CCC Library Commission and the EC parcel owners paying the cost for the economic value captured by the developer and the increased library operating expenses yet to be disclosed.
The City is asking for a blank check. The City has already invested $250,000 in cash and transferred the ownership of City property to BART for the TOD.
Give the residents and parcel taxpayers a real choice and not "a yes vote for the parcel tax or no library" and ironically no TOD development without such a lucrative subsidy. It may take until 2028 to complete when residents could have a new library on the existing site in one year!
The saying "this dog don't hunt" applies.
Respectfully
William Claus
Agenda Packet Page 115 of 152
EL CERRITO LIBRARY
UPDATE
El Cerrito City Council
November 21, 2023
Agenda Item No. 9.B.
Agenda Packet Page 116 of 152
AGENDA
• Background
• Need for a New Library
• Resident Priorities
• Proposed Location
• Costs and Financing
• Polling Results
• Potential Next Steps
• Timeline
• Questions - Discussion
Agenda Packet Page 117 of 152
Planning for a New El Cerrito Library
2002 –2012 City explores potential sites for new library, completes Needs Assessment + Building Program in anticipation of State grant funding
2013 City Council confirms Library is a priority in their Strategic Plan 2014 Library Needs Assessment and Program Updated
2015 – 2016 Site options and cost models developed for ballot measure; City Council requests BART enter into a MOU to study feasibility of site for TOD and potential Library (Resolution 2016-68) 2016 Ballot measure votes: 63% YES; just short of 66.7% requirement 2018 AB 2923 (BART TOD) requires minimum zoning on BART owned parcels 2019 Library Workshop conducted to discuss proposed sites & partnerships City requests BART include potential library in RFQ (Resolution 2019-66) 2020 BART issues RFQ and requests developers submit two site plans, one including a library; BART Enters into Exclusive Negotiating Agreement with Development Team
2021 – 2023 TOD Pre-Planning: Access Planning; Public Engagement (surveys, virtual & in-person meetings); Library Public Meetings; Site Planning
2023-2028 TOD Planning, Entitlement, Engagement, Financing, Construction (in phases) Possible Library Financing/Design/Construction
Agenda Packet Page 118 of 152
Library Needs Assessment
• The El Cerrito Library building was built in 1948 and expanded in 1960 • The building does not currently meet the earthquake health and safety standard for libraries built today. • Significantly undersized for the community, lacks space to meet the current and future needs of a 21st century library • When school gets out, the current library is packed with school children. The El Cerrito Library is overcrowded and too small for what our community needs.
• The current library does not have adequate space for family programs, activities, and classes. • Lack of space erodes every aspect of library service including its Collection, Seating, Technology, Programs • Suffers from major structural and building system deficiencies that impact the safety, comfort, and functionality of the building
• There are numerous elements of the building and site that are not compliant with current accessibility codes • The Library requires better access for seniors and disabled residents.
The library building is
owned and maintained by
the City. CCC Library
operates the library.
Currently, the County
provides 40 base open
hours, and the City funds
6 extra hours for a total of
46 open hours each week.
Agenda Packet Page 119 of 152
CITY FACILITY SIZE POPULATION
(2020 CENSUS) SF/CAPITA YEAR
BUILT
Lafayette 35,000 25,391 1.18 2009
Millbrae 26,200 23,216 1.13 2004
Los Gatos 30,250 33,529 .90 2012
Hercules 21,500 26,016 0.83 2006
El Cerrito 20,000 25,962 0.77 Proposed
Pleasant Hill 24,000 34,613 0.69 2022
Belmont 20,000 28,335 0.70 2006
San Pablo 22,000 32,127 0.62 2017
El Cerrito 6,500 25,962 0.25 Current
Library Needs Assessment
Agenda Packet Page 120 of 152
Resident Priorities / What We've Heard
• A Library that meets current health, safety, and seismic standards including providing cooling, warming, and charging centers during extreme weather events
• Summer reading programs for school age children
• Expanded library hours
• Literacy tutoring programs
• Free family programs, activities, and classes
• Improved access for seniors and disabled residents
• Enhanced children’s programs and book budgets
• Homework center for students
Agenda Packet Page 121 of 152
Resident Comments
• Provide a children’s area for story times
and parent/child reading space
• Public access computers, a learning
center, and free WiFi
• Space for community meeting rooms
and education classrooms
• Expanded collections – more books and
media
• Better access for seniors and disabled
patrons
• Space for Friends of the Library
Agenda Packet Page 122 of 152
Proposed Library Location: El Cerrito Plaza Transit
Oriented Development Project
Location and design highlights:
• Helps create a downtown: close to
other amenities and services
• On-street parking
• Interaction with new public plaza along
Fairmount
• Transparency: draws library patrons in;
activates pedestrian street
• 21st Century library with full
complement of services
• Contemporary, energy efficient,
attractive and operationally efficient
design
• Transportation & Transit Hub
Locating the new El Cerrito Library in the TOD
would save El Cerrito taxpayers approximately
$10,000,000 over a stand-alone library building
Proposed New
Library Site
(ground floor)
Agenda Packet Page 123 of 152
N/A
Leveraging the TOD Project to Build a Library
* * *2025 Dollars
2026-2028
CONSTRUCTION HARD + SOFT COST, FFC, SIGNAGE, TECHNOLOGY $35,000,000* ~$20 - $22,000,000* * 2025 Dollars Agenda Packet Page 124 of 152
10 Proposed Library in Phase 4
Agenda Packet Page 125 of 152
Project Budget -Construction
GC/CM site requirement costs, jobsite management, bonds + insurance, contractor overhead and profit
Soft costs (design fees, construction management, city fees, permits, testing, etc.) Estimating contingency (15%)
Project contingency (10%)
Allowances for FF&E, signage, and technology
Escalation (5% per annum, for 3 years compounded rate to 2023-2025) Draft budget includes allowances for power storage (batteries), improved technology, and after-hours access
Agenda Packet Page 126 of 152
Proposed Library Budget & Revenue Assumptions
Project Component Projected Cost
Soft Costs $2,829,000
Construction Costs 11,944,000
Furnishings/Technology 1,420,000
Enhancement Allowance 2,000,000
10% Contingency 1,138,000
2025-26 Escalation 1,883,000
Total Projected Budget $21,214,000
New Revenue Sources & Uses Amount
Revenue
Revenue Measure/Other Sources $2,500,000
Uses
Project Bond Debt Service $1,600,000
Library Hours/Program Enhancement $900,000
Total Use of Tax Revenue $2,500,000
Agenda Packet Page 127 of 152
Potential Financing Sources
Private Placement
Financing (Loan)
State Library
Infrastructure Grant
Program (competitive;
requires 50% match)
Ballot
Measure
Existing Reserves and
General Fund
Financing
Agenda Packet Page 128 of 152
Financing the Library –
Ballot Measure Option
• Based on budget and financing options, a parcel tax
of 17 cents per building square foot, raising $2.7
million annually, was proposed for consideration
• This rate would provide an updated Library space
that meets current health, safety, and seismic
standards for residents to use for years to come, as
well as allow for ongoing maintenance costs and
expanded Library hours
• Any measure would be budget stable and will
continue the high standards in El Cerrito for fiscal
accountability and transparency by requiring that
any money generated must be spent only on library
priorities, and not for any other purpose
• The measure would require independent citizen
oversight, mandatory financial audits, and yearly
reports to the community to ensure all the funds
are spent as promised
Agenda Packet Page 129 of 152
Proposed Ballot Measure
• In February 2023, the City Council directed staff
to explore a parcel tax ballot measure to fund the
construction of a new El Cerrito Library, as well as
enhanced and expanded operations
• The City engaged the community throughout
Spring and Summer 2023
• Held Library City Council Study Session in February
• Public information on mailers, website, and social
media
• Met with Library groups and stakeholders
• Gathered feedback at community events
• Conducted an online survey that provided feedback,
input, and comments
• Held Library Public Forum in September
• Voter Surveys
Agenda Packet Page 130 of 152
November 21, 2023
City of El Cerrito:
2023 Revenue Measure Survey
November 21, 2023
Agenda Packet Page 131 of 152
November 21, 2023
Overview and Research Objectives
The City of El Cerrito commissioned Godbe Research to conduct a tracking survey of local voters with the following research objectives:
Gauge the public’s satisfaction with the overall quality of life in the City, provision of City services, and effective management of public funds; Assess potential voter support for a parcel tax measure to replace the 75-yearold El Cerrito Library with funding that cannot be taken by the State; Prioritize projects and programs to be funded with the proceeds; Test the influence of informational and critical statements on potential voter support; and
Identify any differences in voter support due to demographic and/or voter behavioral characteristics.
Agenda Packet Page 132 of 152
November 21, 2023
Methodology Overview
Data Collection Landline (11), cell (143), text to online (265), and email to online (24) interviewing
Universe 12,111 likely March 2024 voters
Fielding Dates October 9 through October 17, 2023
Interview Length 18 minutes
Sample Size n=443
Margin of Error ± 4.57%
The data have been weighted to reflect the actual population characteristics of likely voters in the City of El Cerrito in terms of their gender, age, and political party type. Agenda Packet Page 133 of 152
November 21, 2023
Key Findings
Agenda Packet Page 134 of 152
November 21, 2023
Q1. Satisfaction With Overall Quality of Life
Likely March 2024 Voters
Very satisfied
37.7%
Somewhat satisfied
49.2%
Somewhat
dissatisfied
10.8%
Very dissatisfied
2.0%
DK/NA
0.4%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 86.8% 86.9% 92.7%
Total Dissatisfied 12.8% 12.9% 6.5%
Ratio Sat to Dissat 6.81 6.7 14.2
Agenda Packet Page 135 of 152
November 21, 2023
Q2. Satisfaction With the City’s Provision of Services
Likely March 2024 Voters
Very satisfied
23.6%
Somewhat satisfied
54.4%
Somewhat
dissatisfied
13.0%
Very dissatisfied
5.1%
DK/NA
3.9%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 78.0% 75.9% 81.2%
Total Dissatisfied 18.1% 20.4% 10.9%
Ratio Sat to Dissat 4.31 3.7 7.5
Agenda Packet Page 136 of 152
November 21, 2023
Q3. Satisfaction With the City’s Management of Public Funds Likely March 2024 Voters
Very satisfied
12.0%
Somewhat satisfied
41.6%
Somewhat
dissatisfied
18.4%
Very
dissatisfied
8.6%
DK/NA
19.5%
10/23 Survey 5/23 Survey 5/19 Survey
3/24 Voters 3/24 Voters 3/20 Voters
Total Satisfied 53.6% 45.6% 61.2%
Total Dissatisfied 27.0% 32.9% 18.3%
Ratio Sat to Dissat 1.99 1.39 3.3
Agenda Packet Page 137 of 152
November 21, 2023
Q4. Uninformed Support for Parcel Tax
Likely March 2024 Voters
To replace the 75-year-old El Cerrito
Library with a facility that:
• meets health, safety/ seismic
standards, including cooling/
warming centers during extreme
weather;
• provides space for children's
summer reading programs;
• provides space for literacy
tutoring/ free family programs,
activities/ classes;
• improves senior/ disabled access;
and
• expands library hours;
shall the City of El Cerrito measure
be adopted levying 17¢ per building
square foot tax annually, until ended
by voters, providing $2,700,000
annually, with independent citizen
oversight, audits/ senior
exemptions?
Probably
No
15.3%
DK/NA
13.2%
Definitely No
14.4%
Definitely Yes
32.2%
Probably Yes
24.9%
Total Support
57.1%
Agenda Packet Page 138 of 152
November 21, 2023
Q5. Features of the Measure I
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, “No Effect” = 0, “Somewhat Less Likely” = -1, and “Much Less Likely” = -2.
Somewhat
More Likely
Somewhat
Less Likely
Much Less
Likely
-2 -1 0 1 2
L. Provide space for literacy tutoring programs
I. Enhance children's programs and book budgets
A. Provide space for summer reading programs for
school age children
F. Provide improved access for seniors and disabled
residents
E. Provide a safe, energy-efficient library that meets
earthquake, fire and green building codes
H. Provide a library that meets current health, safety
and seismic standards including providing cooling,
warming and charging centers during extreme…
1.02 1.00
1.08 1.01
1.04 1.09
0.93 0.94
0.95 0.96
1.00 1.00
October 2023 Survey
May 2023 Survey Much More
Likely
73.5%
71.4%
Tier 1
Agenda Packet Page 139 of 152
November 21, 2023
Q5. Features of the Measure II
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, “No Effect” = 0, “Somewhat Less Likely” = -1, and “Much Less Likely” = -2.
Somewhat
More Likely
Somewhat
Less Likely
Much Less
Likely
-2 -1 0 1 2
G. Provide a homework center for students
J. Enhance senior programs and space for reading
K. Expand library hours
B. Provide space for additional books and up-to-date
resource collections
C. Create space for free family programs, activities, and classes
D. Provide a children's area with space for children's
story times
1.00 0.86
1.02 0.80
1.02 0.97
0.83 0.85
0.89 0.90
0.92 0.93
October 2023 Survey
May 2023 Survey Much More
Likely
69.9%
67.1%
Tier 1 continued
Agenda Packet Page 140 of 152
November 21, 2023
Q6. Informational Statements I
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 0 1 2
6F. The El Cerrito library was built in 1948 and does not currently meet the earthquake safety standards for
libraries built today. This measure would build a new
seismically safe library for residents to use for years… 6I. When school gets out, the El Cerrito Library is
packed with the school children. The El Cerrito Library is simply overcrowded, and too small for what our
community needs
6D. El Cerrito's library is in poor condition when
compared to libraries in Hercules, San Pablo, or Walnut Creek. Significant improvements are needed to address
cramped, dilapidated conditions, poor lighting, and…
6K. None of the money raised by the measure would be
used for City administrator salaries
6C. Locating the new library in the BART project will
save El Cerrito taxpayers more than $10 million dollars
1.18 1.18
1.09 1.21
1.28 1.12
1.13 1.15
1.17 1.22
October 2023 Survey
May 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1
73.5%
72.6%
Agenda Packet Page 141 of 152
November 21, 2023
Q6. Informational Statements II
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 0 1 2
6O. This measure is budget stable and will continue the high standards in El Cerrito for fiscal accountability and transparency by requiring that any money generated
must be spent only on the library priorities, and not…
6L. The new library can be a safe community space
during extreme weather and air quality events
6B. The measure requires independent citizen oversight, mandatory financial audits, and yearly reports to the
community to ensure that all funds are spent as
promised
6G. The new library will be larger than the current library to accommodate growing collections and programs
6E. Providing updated facilities and space will allow
more after-school programs for youth and children, an
expanded collection, additional seating and public
computers, group study areas, and community…
1.18 1.10
1.13 1.07
1.14 1.09
1.09 1.09
1.10 1.11
October 2023 Survey
May 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
73.7%
70.3%
Agenda Packet Page 142 of 152
November 21, 2023
Q6. Informational Statements III
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 0 1 2
6A. The measure will give El Cerrito local control over local funds for local needs. The money cannot be taken
by the state
6J. The new library will offer after-school and summer
programs for youth and teens to keep them off the
streets, out of trouble, and away from drugs and gangs
6N. Library programs for children and teens, including
homework help and reading resources, are critical to
providing our students with the resources they need
6H. A new modern library will accommodate all the
needs of our community, children, youth, adults,
seniors, disabled, organizations, and clubs
6M. Built in 1948, the El Cerrito Library is outdated and literally bursting at the seams. Space is limited for
books, programs, and people - these constraints bring
the library to a standstill when youth use the library…
1.01 1.08
1.15 1.08
1.11 1.02
1.03 1.05
1.08 1.09
October 2023 Survey
May 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
71.2%
66.4%
Agenda Packet Page 143 of 152
November 21, 2023
Q7. Critical Statements I
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 0 1 2
E. The voters passed a property tax in 2019, a transfer tax in 2018 and a sales tax increase in 2014. We do not need another tax
G. The City is just asking for more money to cover up past financial mistakes uncovered by the State auditor
D. The measure is a forever tax that will never end
F. The money will not be spent as promised, but instead the City just needs the money to solve the general fund shortfalls
0.78 0.82
0.91 0.85
0.84 0.90
0.91 0.97
October 2023 Survey
May 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1
56.7%
50.9%
Agenda Packet Page 144 of 152
November 21, 2023
Q7. Critical Statements II
Likely March 2024 Voters
Note: The above rating questions have been abbreviated for charting purposes, and responses were recoded to calculate mean scores:
“Much More Likely” = +2, “Somewhat More Likely” = +1, and “No Effect” = 0. 0 1 2
A. If our tax dollars weren't going to high salaries,
benefits, and pensions for public employees, we would
not need the measure
C. Given inflation on groceries, gas, and household
necessities, and increasing interest rates, we can't afford this tax now
H. The measure will cost the average homeowner nearly
$300 a year
B. The average resident is already paying extra taxes to the County and school district, now they want to increase city taxes too
0.67 0.64
0.8 0.72
0.65 0.80
0.82 0.84
October 2023 Survey
May 2023 Survey No Effect Somewhat
More Likely
Much More
Likely
Tier 1 continued
51.2%
39.3%
49.8%
Tier 2
Agenda Packet Page 145 of 152
November 21, 2023
Q8. Informed Support for Parcel Tax Measure
Likely March 2024 Voters
0% 20% 40% 60% 80% 100%
Initial Test
Final Test
32.2%
32.2%
24.9%
27.5%
15.3%
17.3%
14.4%
16.6%
13.2%
6.4%
Definitely Yes Probably Yes Probably No Definitely No DK/NA
59.7%
To replace the 75-year-old El
Cerrito Library with a facility
that:
• meets health, safety/
seismic standards,
including cooling/ warming
centers during extreme
weather;
• provides space for
children's summer reading
programs;
• provides space for literacy
tutoring/ free family
programs, activities/
classes;
• improves senior/ disabled
access; and
• expands library hours;
shall the City of El Cerrito
measure be adopted levying
17¢ per building square foot
tax annually, until ended by
voters, providing $2,700,000
annually, with independent
citizen oversight, audits/
senior exemptions?
57.1%
+ 2.6%
Agenda Packet Page 146 of 152
November 21, 2023
www.godberesearch.com
California and Corporate Offices
1220 Howard Avenue, Suite 250
Burlingame, CA 94010
Nevada Office
59 Damonte Ranch Parkway, Suite B309
Reno, NV 89521
Agenda Packet Page 147 of 152
Library Included in Phase 4
Funding Commitment Needed in 2025
Proposed New
Library Site
(ground floor)
PHASE 4
PHASE 2
3 3
Phase 2
Phase
1 Phase 3
Phase 4
Phase 5/6
Phase 5/6
Agenda Packet Page 148 of 152
Options
• Direct staff to prepare to place measure on ballot for March 5, 2024 • Staff would bring resolution, ordinance and documentation for City Council approval on December 5, 2023
or
• Direct staff to continue to explore financing options including a potential ballot measure in 2025
• As project progresses, continue to firm up design and construction costs to include Library in the El Cerrito BART TOD project
• Staff would continue to work with development team on term sheet and timeline for City’s funding options
• Staff would work with grant writing team on any available grants as well as requests from state and federal legislators
• Consider options for special election ballot measure in 2025, to be either a parcel tax for construction, operation, maintenance, and library hours (would require 2/3 approval) or a parcel tax for facilities only (if ACA1 passes, would require 55%; operation, maintenance, and hours would have to be funded from another source)
• Both options have NO effect on Library construction timeline Agenda Packet Page 149 of 152
Potential Next Steps
• City to Continue Planning for Library at El Cerrito
Plaza BART TOD Project
• Site Planning with Development Team and BART
• Refine and validate cost estimates and proposed terms of agreements with Development Team and BART
• Develop Parking Program with Library in mind
• Conduct ongoing financial analysis and provide updates for City Council consideration
• Begin Community Design Process
• City to Continue Community Engagement and
Providing Public Information
• www.el-cerrito.org/library
Agenda Packet Page 150 of 152
Proposed El Cerrito Library Timeline
February 2023 Direction from City Council
March 2023 Begin Community Opinion Process
Develop Questions/Refine Tax Analysis
Spring - Fall 2023 Collect Public Input and Community Priorities Conduct Survey and Complete Analysis
November 2023 City Council Provides Direction to Staff
2024 Staff works with Development Team on Planning, Design, and Construction Costs Finalize agreements with Development Team and BART for Library Continue Public Engagement on Library
Project Design and Construction for Phases 1, 2
2024-2025 Complete Financing Options Analysis for City Council Consideration 2026 - 2028 Construction on Affordable Building C West and El Cerrito Library Agenda Packet Page 151 of 152
City Council Questions
Public Comments
Discussion and Direction
Agenda Packet Page 152 of 152