Agenda packet — El Cerrito City Council, June 18, 2024 (part 1 of 2)

Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger AGENDA Gabriel Quinto

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TUESDAY, JUNE 18, 2024
SPECIAL CITY COUNCIL MEETING (5:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/82198930423?pwd=TrKsTk0L6OUcIfhOYrE276TfTTxnSb.1 Meeting ID: 821 9893 0423 Password: 258140 Dial in: 1-408-638-0968 View (Regular Meeting Only):

1. Cable T.V. Broadcast on KCRT Channel 28

2. Livestream Online at www.el-cerrito.org/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations. Closed Captions available via zoom.

Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting. 5:00 PM ROLL CALL - CONVENE SPECIAL CITY COUNCIL MEETING

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. ORAL COMMUNICATIONS FROM THE PUBLIC
All persons wishing to speak should sign up with the City Clerk. Remarks are typically limited to 3 minutes per person and to items on the special meeting agenda only.

Agenda Packet Page 1 of 192
Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger AGENDA Gabriel Quinto

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3. CLOSED SESSION CONFERENCE WITH NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Representatives: Karen Pinkos, City Manager; Alexandra Orologas, Assistant City Manager; Shannon Bassi, Senior Human Resources Analyst; Glenn Berkheimer, Labor Negotiator; and Sky Woodruff, City Attorney.

Employee Organizations: Police Employees Association (PEA); Public Safety Management Association; and Service Employees International Union (SEIU) Local 1021.

Contact: Sky Woodruff, City Attorney, City Management

4. ADJOURN SPECIAL CITY COUNCIL MEETING
6:00 PM ROLL CALL – CONVENE CONCURRENT SPECIAL PUBLIC

FINANCING AUTHORITY, EMPLOYEE PENSION BOARD, AND

REGULAR CITY COUNCIL MEETING

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

5. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

6. PRESENTATIONS
Agenda Packet Page 2 of 192
Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger AGENDA Gabriel Quinto

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7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

A. Approval of Minutes
Action Proposed: Approve the City Council Meeting minutes from May 7, 21, and June 4, 2024.

Contact: Holly M. Charléty, City Clerk, City Management B. Monthly Disbursement and Check Register Report for May 2024 Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of May 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
C. Resolution to Amend the City's Classification Plan
Action Proposed: Adopt a resolution amending the City's Classification Plan to 1) authorize revisions to the existing classifications of City Manager, Assistant City Manager, Assistant to the City Manager, City Clerk, Management Analyst I/II, Information Technology Manager, Network Security Manager, Human Resources Manager, Senior Human Resources Analyst, and Human Resources Specialist; and 2) authorize the new classification of Senior Management Analyst.

Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
D. Call, Consolidate and Request Election Services for a November 5, 2024 General Municipal Election for the Purpose of Electing Three Members of City Council
Action Proposed: Adopt a resolution to call for a general municipal election to be held on Tuesday, November 5, 2024 for the purpose of electing three members of the El Cerrito City Council, each for a term of four years; and to request the Contra Costa County Board of Supervisors consent and direct the Registrar of Voters to provide specified services to the City related to the conduct of the election.

Contact: Holly M. Charléty, City Clerk, City Management Agenda Packet Page 3 of 192
Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger AGENDA Gabriel Quinto

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E. SB 1 - The Road Repair and Accountability Act, List of Projects for Fiscal Year 2024-25
Action Proposed: Approve a resolution adopting a list of projects for Fiscal Year 2024-25 to receive funding from Senate Bill 1 – The Road Repair and Accountability Act of 2017 through the Local Streets and Roads Program.

Contact: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
F. Resolution to Join Green Empowerment Zone
Action Proposed: Adopt a resolution authorizing the City of El Cerrito to participate in meetings of the Green Empowerment Zone.

Contact: Karen Pinkos, City Manager, City Management
G. Consulting Services Agreements for On-Call Engineering and Project Management Services
Action Proposed: Adopt a resolution authorizing the City Manager to execute consulting services agreements with three firms, Kimley-Horn and Associates, Pakpour Consulting Group, Nichols Consulting Engineers (NCE) to provide On-call Engineering and Project Management services for three years with options to extend for an additional two years in an amount not to exceed $250,000 per fiscal year for each agreement.

Contact: A’shanti Coleman, Management Assistant; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department

8. PUBLIC HEARINGS
A. Fire Hazard Abatement
Exempt from CEQA review pursuant to Sections 15304 and 15308, Notice published 6/8/2024
Action Proposed: 1) Adopt a resolution declaring weeds, rubbish, litter, or other flammable material on certain real property identified in the resolution constitutes a public nuisance; and 2) Conduct a public hearing and upon conclusion, adopt a resolution overriding objections by property owners and ordering the City Manager or their designee to abate certain public nuisances pursuant to El Cerrito Municipal Code Chapter 16.26.

Agenda Packet Page 4 of 192
Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger AGENDA Gabriel Quinto

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Contact: Traviss Crumpacker, Fire Prevention Officer; Chase Beckman, Fire Marshal, Fire Department

9. POLICY MATTERS
A. CITY COUNCIL/PUBLIC FINANCING AUTHORITY/EMPLOYEE

PENSION BOARD
Approval of the City’s Fiscal Year 2024-25 and 2025-26 Proposed Budget and Spending Authority by Fund for the City, Employee Pension Board, and Public Financing Authority and Approval of the FY 2024-25 Annual Gann Appropriation Limit.

Action Proposed: 1) Adopt a City Council resolution authorizing Fiscal Year 2024-25 spending authority by fund for the City of El Cerrito; 2) Adopt an El Cerrito Public Financing Authority resolution authorizing Fiscal Year 2024-25 spending authority by fund; 3) Adopt an El Cerrito Employee Pension Board resolution authorizing Fiscal Year 2024-25 spending authority by fund; and 4) Adopt a City Council resolution approving the calculation and establishing the FY 2024-25 Gann Appropriation Limit.

Contact: Crystal Reams, Finance Director/City Treasurer; Claire Coleman, Budget/Financial Services Manager; Finance Department

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, July 16, 2024 at 6:00 p.m.

The City of El Cerrito serves our diverse community by providing exceptional services that create a safe and resilient future for all.

Agenda Packet Page 5 of 192
Agenda Item No. 7.A.

Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger Gabriel Quinto

EL CERRITO CITY COUNCIL DRAFT MINUTES
TUESDAY, MAY 07, 2024
View (Regular Meeting Only):

1. Cable T.V. Broadcast on KCRT Channel 28

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Present: Mayor Rudnick, Mayor Pro Tem Wysinger (arrived at 5:32 PM), Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
SPECIAL CITY COUNCIL MEETING (5:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/82860673725?pwd=kZc1zd4OdItuWG6pVXheyzMSd04nWE.1 Meeting ID: 828 6067 3725 Password: 253618 Dial in: 1-408-638-0968 Agenda Packet Page 6 of 192

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Employee Organizations: Police Employees Association (PEA); and Service Employees International Union (SEIU) Local 1021.

Contact: Sky Woodruff, City Attorney, City Management
City Council convened to closed session at 5:02 PM. No reportable Action

4. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 5:39 PM
6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING Mayor Rudnick called the meeting to order at 6:00 PM.

Present: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember
Quinto Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

City Manager Pinkos - provided an update on the Castro Park Pickleball contract.

Councilmember Quinto - announced appointment to Bay Area Quality Management Board as the Contra Costa Mayors Conference Representative.

Mayor Pro Tem Wysinger - reported on Fairmont Elementary block party, Harding silent auction fundraiser event, upcoming Fairmont Teacher Appreciation luncheon,
Councilmember Motoyama - announced teacher appreciation week this week, 5/18 Community Center Spring Tea Party, and reported on Association of Bay Area Governments Executive Committee meeting.

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Mayor Rudnick - reported issuance of Mayoral Proclamation recognizing April as Sexual Assault Awareness Month.

A. Mayoral Proclamation in Recognition of Education and Sharing Day Presented mayoral proclamation.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Ryan Lau - provided an update on the AC Transit Realign project and solicited public input.

D. Bruce - commented on a personal incident and police response.

Eyal Shahan, B.L., Lucinda Casson, Faith M., Dean Kertesz, Dee Weiss, - spoke in opposition of a council ceasefire resolution.

Rayah, Miguel, Julie Beck, Nanci A., Yuko M., Somaia Nassef, Leslie Adams, Zainab H., Tamiko Panzella, Nina Joe - spoke in support of a council ceasefire resolution.

6. PRESENTATIONS
A. Contra Costa County Local Hazard Mitigation Plan (LHMP) Action Proposed: Receive and file a presentation on the 2024 version of the Contra Costa County Local Hazard Mitigation Plan (LHMP) with regards to the plan's purpose, local hazards addressed, community preparation, and public involvement in the planning process.

Contact: Eric Saylors, Fire Chief, Fire Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding volunteers that can assist in outreach, strategy for outreach to general public, recent hazard map updates and incorporation of information into plan, outreach done to community groups.

Action: Received and filed
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B. Local Measure Renewal Feasibility Survey Results
Action Proposed: Receive and file a presentation from Bryan Godbe of Godbe Research with Highlights of a 2024 Service Priorities and No-Rate Increase Local Measure Renewal Feasibility Survey.

Contact: Will Provost, Assistant to the City Manager, City Management Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding statistical significance, critical statements and polling "will never end' versus "until repealed by voters".

Action: Received and filed

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Moved/Seconded: Councilmember Quinto/Mayor Pro Tem Wysinger Action:

Approved the consent calendar as indicated below. Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
A. Approval of Minutes
Action Proposed: Approve the City Council Meeting minutes from February 2, 13, 20; March 5, 19; and April 2, 2024.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved minutes with a correction to the document header to reflect the current Mayor and Mayor Pro Tem.

B. Board, Commission, and Committee Workplan(s) and
Accomplishments
Action Proposed: Receive and file adopted workplan(s) from applicable Boards, Commissions, and Committees of the City.

Contact: Holly M. Charléty, City Clerk, City Management Action: Received and filed
C. Crime Prevention Committee Appointment of Rosa Esquivel Action Proposed: Approve a Crime Prevention Committee
recommendation to appoint Rosa Esquivel to the Crime Prevention Committee, effective May 7, 2024.

Contact: Aaron Leone, Sergeant/Staff Liaison, Police Department Action: Approved appointment
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D. Monthly Disbursement and Check Register Report for March 2024 Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of March 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Action: Received and filed
E. Asian American, Native Hawaiian, and Pacific Islander Heritage Month Proclamation
Action Proposed: Approve a proclamation declaring the Month of May 2024 as Asian American, Native Hawaiian, and Pacific Islander Heritage Month in the City of El Cerrito.

Contact: Shannon Bassi, Senior Human Resources Analyst, Human Resources Department
Action: Approved proclamation
F. National Cities, Towns and Villages Month Proclamation Action Proposed: Approve a proclamation declaring May as National Cities, Towns and Villages Month in the City of El Cerrito.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved proclamation
G. Affordable Housing Month Proclamation
Action Proposed: Approve a proclamation designating May 2024 as Affordable Housing month in El Cerrito.

Contact: Aissia Ashoori, Housing-Economic Development Manager, Community Development Department
Action: Approved proclamation
H. National Public Works Week Proclamation
Action Proposed: Approve a proclamation designating May 19 through 25, 2024 as National Public Works Week in El Cerrito and encouraging all residents, businesses, and community organizations to recognize the substantial contributions Public Works personnel make to protect our health, safety, and quality of life.

Contact: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Action: Approved proclamation
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I. El Cerrito Hillside Festival 10th Anniversary Proclamation Action Proposed: Approve a proclamation recognizing the 10th Anniversary of the El Cerrito Hillside Festival.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved proclamation
J. Bike to Wherever Day Proclamation
Action Proposed: Approve a Proclamation declaring May 16, 2024, as Bike to Wherever Day in the City of El Cerrito.

Contact: Jennifer Bright, Management Assistant, Community Development Department
Action: Approved proclamation
K. Extension of Services Agreement with ChildCare Careers, LLC Action Proposed: Adopt a resolution authorizing the City Manager to extend the Recreation Department's services agreement with Childcare Careers, LLC for fiscal year (FY) 2023-24 for a total amount not to exceed $95,000.

Contact: Christopher Jones, Recreation Director, Recreation Department Action: Approved Resolution No. 2024-25
L. Reject Construction Bids for the Miscellaneous Storm Drain Repair Project, City Project No. C5036.10
Action Proposed: Adopt a resolution rejecting all bids submitted for the Miscellaneous Storm Drain Repair, City Project No. C5036.10 (Project); and authorizing City staff to amend the Project documents, and rebid the Project.

Contact: Roland Lambert, Associate Engineer; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Action: Approved Resolution No. 2024-26
M. Adopt a Resolution Authorizing the Purchase of Three (3) Hybrid Ford Explorer Police Vehicles in an Amount not to Exceed $174,000.

Action Proposed: Adopt a Resolution Authorizing the Purchase of Three (3) Hybrid Ford Explorer Police Interceptor Vehicles for an Amount not to Exceed $174,000.

Contact: Paul Keith, Chief of Police, Police Department Action: Approved Resolution No. 2024-27
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N. Adopt Landscape and Lighting Assessment (LLAD) for Fiscal Year 2024-25 and Adopt Resolution of Intent to Order Improvements; and Set the Public Hearing as May 21, 2024
Action Proposed: Accept the Engineer's Report specifying assessments for Landscape and Lighting Assessment District No 1988-1 for Fiscal Year 2024-25 and adopt a Resolution of Intention to order improvements pursuant to the Landscape and Lighting Act of 1972, and set the time, date, and place of the public hearing as May 21, 2024 at 6:00 p.m.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Action: Approved Resolution No. 2024-28
O. Resolution authorizing amendments to the Disposition and Development Agreement and Affordable Housing Regulatory Agreement with Mayfair Affordable, LLC, 11690 San Pablo Avenue Action Proposed: Adopt a resolution authorizing the City Manager to 1) amend the Disposition and Development Agreement (DDA) and Affordable Housing Regulatory Agreement (Agreement) with the nonprofit developer, Mayfair Affordable, LLC (Developer), for the property located at 11690 San Pablo Avenue - APN 502-062-031-5 (Affordable Project) associated with the development of 69 affordable housing units and 2) execute any other related documents and to take any other actions necessary to implement the Development and Disposition Agreement and the Predevelopment Loan.

Contact: Aissia Ashoori, Housing-Economic Development Manager; Melanie Mintz, Community Development Director, Community Development Department
Action: Approved Resolution No. 2024-29

8. PUBLIC HEARINGS

9. POLICY MATTERS
A. Construction Contract Award for ADA Modification - Curb Ramp and Sidewalk Project, City Project No. C3024.7
Action Proposed: Adopt a resolution to approve plans and specifications for the ADA Modification - Curb Ramp and Sidewalk Project, City Project No. C3024.7 (Project); accept the six bids submitted for the Project; authorize the City Manager to execute a contract in the amount of $371,923 with FJ&I Engineering, Inc. and to approve potential change orders in an amount not to exceed $37,200 for the construction of the Project; and amend the Fiscal Year (FY) 2023-24 Adopted Budget and Capital Improvement Program to appropriate $112,123 from the SB 1 - Road Maintenance & Rehabilitation Account Fund/Local Streets & Road Program for the Project.

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Contact: Roland Lambert, Associate Engineer; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding included projects needing ADA accessibility, and selection of a west county construction vendor.

Moved/Seconded: Councilmember Motoyama/Councilmember Quinto Action: Approved Resolution No. 2024-30 Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
B. Fiscal Year 2024-25 and Fiscal Year 2025-26 Budget Study Session Action Proposed: Conduct a study session on the Biennial Budget for Fiscal Years 2024-25 and 2025-26 including:
• Feedback from the April 6 and April 23, 2024 Community Budget meetings
• Revenue Projections
• Discussion on Priorities
• City Council Budget
Contact: Karen Pinkos, City Manager; Will Provost, Assistant to the City Manager, City Management; Crystal Reams, Finance Director/City Treasurer; Claire Coleman, Budget/Financial Services Manager, Finance Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding Property Transfer Tax projections, UUT study and assumption for increases, increase of senior population and focus on access to senior programs, goal for $1M surplus, increased budget review process, library costs, reason for overall increase to total budget, devices issued to members, training budget for staff versus council, travel as compensation versus a benefit.

Moved/Seconded: Councilmember Fadelli/Councilmember Motoyama Action: Passed a motion directing staff to budget a reduction to Council travel allotments for members to $5K with an additional $5K for the Mayor.

Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

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Councilmember Motoyama - reported on attendance at Association of Bay Area Governments (ABAG) Housing Committee meeting, ABAG Executive Committee meeting, and BART Legacy Ride Event.

Councilmember Quinto - reported on attendance at the Cal Cities Leaders’ Summit.

Councilmember Fadelli - reported on attendance at Mayors Conference, East Bay Wildlife Coordination meeting.

Mayor Rudnick - reported on attendance at Cal Cities Public Safety Policy Committee Meeting, meeting with Contra Costa County Civic Theater director, Good Friday Breakfast event at St. Peters Church, Ribbon Cutting for 100% Chiropractic, ad-hoc public safety committee meetings with Police and Fire Chiefs, CCC Realtor Breakfast Event, Seussical the Musical performance at Contra Costa Civic Theater, Cal Cities East Bay Division meeting, Mayors Conference in Pinole, El Cerrito Fire Department Academy Graduation, Trail Trekkers event, and Crime Prevention Committee meeting.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The regular meeting adjourned at 9:10 PM
Tessa Rudnick, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of May 7, 2024 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
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Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger Gabriel Quinto

EL CERRITO CITY COUNCIL DRAFT MINUTES
TUESDAY, MAY 21, 2024
View (Regular Meeting Only):

1. Cable T.V. Broadcast on KCRT Channel 28

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Present: Mayor Rudnick, Mayor Pro Tem Wysinger (arrived at 5:31 PM), Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
SPECIAL CITY COUNCIL MEETING (5:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/87989608293?pwd=amKTx07z0nu8asKrW18fU8jOUXA36K.1 Meeting ID: 879 8960 8293 Password: 528349 Dial in: 1-408-638-0968 Agenda Packet Page 15 of 192

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Employee Organizations: Police Employees Association (PEA) Contact: Sky Woodruff, City Attorney, City Management
The City Council convened to closed session at 5:01 PM, no reportable action.

4. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 5:36 PM
6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING Mayor Rudnick called the meeting to order at 6:01 PM.

Present: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember
Quinto Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

Councilmember Motoyama - congratulated the El Cerrito High School Jazz ensemble and Quintet on winning the 2024 California Jazz Championship.

Councilmember Fadelli - announced fundraising efforts for upcoming El Cerrito July 4th Event, and city work on Arlington Park improvements, and new pedestrian assistance mechanisms at Stockton and San Pablo.

Mayor Rudnick - provided an update on the construction on the north side of town; announced Safety Element Community workshop on May 30th and Baxter Creek Cleanup on June 2nd; and reported letters of support submitted for 16 pieces of legislation related to retail theft.

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6. PRESENTATIONS
A. Revised Maps of Earthquake Fault Zones and Seismic Hazard Zones Action Proposed: Receive and file a brief overview of the recently modified maps of El Cerrito's Earthquake Fault Zones and Seismic Hazard Zones
Contact: Jeremy Lancaster, State Geologist, California Department of Conservation
(Item taken out of Order)
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding home insurance industry use, availability of the maps, landslide and liquification zones inclusion, and data sources.

Action: Received and filed
A. The Wildcat 4-H Club’s 10th Anniversary Proclamation Action Proposed: Approve a proclamation recognizing the Wildcat 4-H Club's 10th Anniversary and their years of youth focused service in El Cerrito.

Contact: Will Provost, Assistant to the City Manager, City Management (Item taken out of Order)
Pulled from Consent by Mayor Rudnick
Moved/Seconded: Councilmember Motoyama/Mayor Rudnick
Action: Approved proclamation Ayes: None Noes: None
Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Absent: None

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Michael Fischer - commented on the importance of a new, safe, and accessible library, announced upcoming author speaking events.

Sue Duncan - thanked city staff for work on restrict parking program on red flag warning days.

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Rosa Esquivel - as the Contra Costa Transportation Authority Citizen Advisory Committee appointee, announced upcoming meeting and need for public comments on upcoming projects.

Buddy Akacic - commented regarding nomination of Janet Abelson to the Wall of Fame, contributions and need for a senior center, revitalization of the grounds at the community center, and announced upcoming community events.

Yuko, Fred Bialy, Toby Blome, Somaia N., - support of a city council ceasefire resolution.

Dean Kertesz, Faith M., B.L., Lucinda Casson, Dee Weiss, Samual Salkin, Dorothea Dorenz - spoke in opposition of a council ceasefire resolution.

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Council recessed at 7:02 PM and reconvened at 7:07 PM
Moved/Seconded: Councilmember Fadelli/Councilmember Quinto Action:

Approved the consent calendar as indicated below. Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
B. Jewish American Heritage Month Proclamation
Action Proposed: Approve a proclamation declaring the Month of May 2024 as Jewish American Heritage Month in the City of El Cerrito.

Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
Action: Approved proclamation
C. Mental Health Awareness Month Proclamation
Action Proposed: Approve a proclamation in recognition of May as Mental Health Awareness Month.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved proclamation
D. Monthly Disbursement and Check Register Report for April 2024 Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of April 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Action: Received and filed
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E. FY 2023-24 Third Quarter Cash and Investment Report
Action Proposed: Receive and file the City's Third Quarter Cash and Investment Report for the period January 1, 2024 to March 31, 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Action: Received and filed
F. Resolution to Amend the City's Classification Plan
Action Proposed: Adopt a resolution amending the City's Classification Plan to 1) authorize revisions to the existing classifications of Public Works Director/City Engineer, Recycling Operations Supervisor, Maintenance Operations Supervisor, Associate Engineer, Senior Engineer, Program Manager, and Senior Program Manager and 2) authorize new classifications of Environmental Services Manager and Facilities and Maintenance Manager.

Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
Action: Approved Resolution No. 2024-31

8. PUBLIC HEARINGS
A. FY 2024-25 Master Fee Schedule
Notice Published 5/11/24 and 5/17/24
Action Proposed: Conduct a public hearing, and upon conclusion adopt a resolution approving the Fiscal Year 2024-25 Master Fee Schedule.

Contact: Claire Coleman, Budget/Financial Services Manager, Finance Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding percent increase for last fiscal year, costs for citywide fee study, spending authority for the City Manager, clubhouse rental fees, pickle ball fees, Hana Gardens rentals, parking permits, rent registry participation, low parking violation fees, and consideration for a program to waive neighborhood public safety related permit fees.

Mayor Pro Tem Wysinger left at 7:33 PM and returned at 7:40 PM.

Public Hearing: Mayor Rudnick opened the public hearing.

Moved/Seconded: Councilmember Quinto/Councilmember Motoyama Action: Close Public Hearing. Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None

Absent: Mayor Pro Tem Wysinger
Agenda Packet Page 19 of 192

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Moved/Seconded: Councilmember Motoyama/Councilmember Fadelli Action: Approve Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None Absent:

Mayor Pro Tem Wysinger
B. Public Hearing to Confirm the Diagram and to Levy the Assessment for Fiscal Year 2024-25 for Landscape and Lighting Assessment District No. 1988-1
Notice Published 5/11/2024
Action Proposed: Conduct a public hearing, and upon conclusion adopt a resolution setting the annual Landscape and Lighting Assessment for Fiscal Year (FY) 2024-25 as $72 per single-family residential parcel, and as noted in the Engineer’s Report for other classes of properties.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding shortfall covered by general fund, and proposition 218 election process.

Public Hearing: Mayor Rudnick opened the public hearing.

Moved/Seconded: Councilmember Quinto/Councilmember Motoyama Action: Closed the Public Hearing. Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
Moved/Seconded: Councilmember Motoyama/Councilmember Quinto Action: Approved Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
C. Public Hearing regarding Fiscal Year 2024-25 Storm Drain Annual Report and method of collecting storm drain fees
Notice Published 5/11/24 & 5/17/24 2/3 vote required to pass Action Proposed: Conduct a public hearing and upon conclusion adopt a resolution approving the Fiscal Year 2024-25 Storm Drain Annual Report and directing that Storm Drain Fees be collected on the property tax rolls.

Contact: Crystal Reams, Finance Director/Treasurer, Finance Department; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding debt service pay off.

Agenda Packet Page 20 of 192

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Public Hearing: Mayor Rudnick opened the public hearing.

Moved/Seconded: Councilmember Quinto/Councilmember Motoyama Action: Closed the public hearing Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None
Moved/Seconded: Councilmember Motoyama/Councilmember Fadelli Action: Approved Resolution No. 2024-34 Ayes: Mayor Rudnick, Mayor Pro Tem Wysinger, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None

9. POLICY MATTERS
A. FY 2023-24 General Fund Budget Quarterly Update through March 2024
Action Proposed: Receive and file an update on City General Fund revenues and expenses for FY 2023-24 through March 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding the timing of April property taxes received, and recreation program revenues.

Action: Received and filed
B. Fiscal Year 2024-25 and 2025-26 Budget Study Session Action Proposed: Receive a presentation from City Departments and conduct a study session on the FY 2024-25 and FY 2025-26 Proposed Budget, including:
• Department Overview and Staffing
• Review of FY 2023-24 Department Highlights and
Accomplishments
• FY 2024-25 and FY 2025-26 Department Focus and
Workplan/Operations
Contact: Karen Pinkos, City Manager, City Management
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding duties of the eliminated Management Assistant position in City Management, focus on financial system improvements, recreation revenues, cost recovery versus equity, transit services, next steps for pickle ball implementation, public works efforts towards vegetation management, police funding for retail theft and violent crime tools, police drone usage, civilian Fire Marshall effectiveness, status of Kensington Agenda Packet Page 21 of 192

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station construction, wildfire prevention coordination, hotel development status, and affordable housing grants.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Dan Schulman - commented on library funding, street safety, ticketing with traffic cameras, and recreation sign up.

Action: Received and filed

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

Councilmember Motoyama - reported on attendance at Contra Costa County Board of Supervisors Asian American Heritage celebration, Association of Bay Area Governments Executive Board meeting.

Councilmember - reported on attendance at community tree committee meeting, and Marin Clean Energy meeting.

Fadelli - reported on attendance at West Contra Costa Transportation Authority conference.

Mayor Rudnick - reported on attendance at Recyclemore meeting, Recreation Tea Party event, ribbon cutting for a new preschool, and Glide Memorial Church memorial for Cecil Williams.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The regular meeting adjourned at 10:43
Tessa Rudnick, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of May 21, 2024 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 22 of 192

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Mayor Councilmembers
Tessa Rudnick Paul Fadelli
Mayor Pro Tem Lisa Motoyama
Carolyn Wysinger Gabriel Quinto

EL CERRITO CITY COUNCIL DRAFT MINUTES
TUESDAY, JUNE 4, 2024
View (Regular Meeting Only):

1. Cable T.V. Broadcast on KCRT Channel 28

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Present: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Absent: Mayor Pro Tem Wysinger

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

CONCURRENT SPECIAL MEETING OF THE EL CERRITO PUBLIC FINANCING AUTHORITY AND REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/87527119221?pwd=U2NbY5ENdnUt9WI3zbqEplOWXweP2P.1 Meeting ID: 875 2711 9221 Password: 420247 Dial in: 1-408-638-0968 Agenda Packet Page 23 of 192

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Employee Organizations: Police Employees Association (PEA); Public Safety Management Association; and Service Employees International Union (SEIU) Local 1021.

Contact: Sky Woodruff, City Attorney, City Management
City Council convened to closed session at 5:01 PM. No reportable action.

4. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 5:43 PM
6:00 PM ROLL CALL – CONVENE CONCURRENT SPECIAL MEETING OF THE

EL CERRITO PUBLIC FINANCING AUTHORITY AND REGULAR CITY

COUNCIL MEETING
Mayor Rudnick called the meeting to order at 6:01 PM.

Present: Mayor Rudnick, Mayor Pro Tem Wysinger (arrived at 7:22 PM), Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

City Manager Pinkos - announced June 5th Town hall Zoom meeting with Police Department, update on Plaza Bart TOD ministerial approval of the masterplan, and upcoming June 11 Library workshop.

Public Works Director Ortiz - provided an update on the No Parking on Red Flag Warning days pilot program.

Councilmember Motoyama - announced June 8th Maker Faire at Hana Gardens, June 20th Stege Sanitary district public hearing for rate increases.

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Councilmember Quinto - reflected on the first Pride Flag raising ceremony in 2013 as Chair of Human Relations Commission.

Councilmember Fadelli - announced June 5th El Cerrito High School Graduation.

Mayor Rudnick- announced the formal disbandment of the Advisory Body AdHoc Committee formed on 3/21/2023 as the work has concluded.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

BJ, Faith M., Jeff Rosenfield, Dean Kertesz - spoke in opposition of a council ceasefire resolution.

Carolyn Muth, Somaia N. - spoke in support of a ceasefire resolution.

Dilani - commented regarding auto vandalism on Navellier and the need for speed bumps and surveillance camera and
Bradley Dunn - expressed condolences for the passing of Howard Abelson, provided an update on upcoming BART construction project replacing interlocking equipment in June, and effects on red line services.

Buddy Akacic - commented regarding the upcoming senior tour of the veterans building on Stockton Ave.

Barbara Chan - provided comments regarding consideration for construction of a new library on the existing site.

Denise Sangster - expressed concerns regarding modifications to Arlington Park barbeque structure.

6. PRESENTATIONS
A. Update on the Hillside Natural Area Fire Resilience and Forest Conservation Management Plan
Action Proposed: Receive and file an update, including proposed major recommendations, for the Hillside Natural Area (HNA) Fire Resilience and Forest Conservation Management Plan.

Agenda Packet Page 25 of 192

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Contact: Stephen Prée, Environmental Programs Manager; Karineh Samkian, Senior Program Manager, Public Works Department; Chase Beckman, Battalion Chief, Fire Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding funding sources, incorporation of additional comments, guidelines from property line versus building, bike use in Hillside Natural Area, areas included in the plan, if the scope of the grants received include pricing, public comments received, sub-consultant cost breakdown.

Action: Received and filed

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Moved/Seconded: Councilmember Quinto/Councilmember Motoyama Action:

Approved the consent calendar as indicated below. Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Quinto Noes: None Absent: Mayor Pro Tem Wysinger
A. National Night Out Proclamation
Action Proposed: Approve a proclamation calling upon all residents of the City of El Cerrito to participate in "National Night Out" on Tuesday, August 6, 2024.

Contact: Emily Graham, Executive Assistant, Police Department Action: Approved proclamation
B. Loving Day Proclamation
Action Proposed: Approve a proclamation declaring June 12, 2024 as Loving Day in the City of El Cerrito, and encourage people to reflect on the Loving family and all of the pioneers who have and will continue to fight for the civil right to love.

Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
Action: Approved proclamation
C. LGBTQIA+ Pride Month Proclamation
Action Proposed: Approve a proclamation declaring the month of June as Lesbian, Gay, Bi-Sexual, Transgender/Transsexual,
Queer/Questioning, Intersex and Agender/Asexual (LGBTQIA+) Pride month in the City of El Cerrito and recognize Pride Month by flying the Progress Pride flag at City Hall during the month of June.

Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
Action: Approved proclamation
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D. Juneteenth Proclamation
Action Proposed: Approve a proclamation in support and recognition of Juneteenth on Wednesday, June 19, 2024 and further recognize Juneteenth by flying the flag at City Hall June 17-19, 2024.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved proclamation
E. Environmental Quality Committee Reappointment Recommendation Action Proposed: Approve an Environmental Quality Committee recommendation to reappoint Paloma Pavel to the Environmental Quality Committee, effective June 5, 2024.

Contact: Christina Leard, Management Analyst III, Public Works Department; Yvetteh Ortiz, Public Works Director/City Engineer Action: Approved reappointment
F. Resolution to Amend the City's Classification Plan
Action Proposed: Adopt a resolution amending the City's Classification Plan to authorize revisions to the existing classifications of Recreation Director, Recreation Supervisor, Community Development Director, Planning Manager, Senior Planner, Building Official, Finance Director/City Treasurer, Budget and Financial Services Manager, Senior Accountant, Accountant II, and Public Safety Executive Assistant. Contact: Shannon Bassi, Senior Human Resources Analyst, City Management
Action: Approved Resolution No. 2024-35
G. Consulting Services Agreements for On-Call Engineering and Project Management Services
Action Proposed: Adopt a resolution authorizing the City Manager to execute consulting services agreements with three firms, BKF Engineers, CSW/Stuber-Stroeh Engineering Group (CSW), and Avila Project Management to provide On-call Engineering and Project Management services for three years with options to extend for an additional two years in an amount not to exceed $250,000 per fiscal year for each agreement.

Contact: A’shanti Coleman, Management Assistant, Public Works Department; Yvetteh Ortiz, Public Works Director/City Engineer Action: Approved Resolution No. 2024-36

8. PUBLIC HEARINGS
A. Annual Review and Renewal of the Military Equipment Ordinance Action Proposed: Conduct a public hearing, and upon conclusion, adopt a resolution approving the El Cerrito Police Department Military Agenda Packet Page 27 of 192

Page 6 of 7 ends

Equipment Report for 2023 and the Military Equipment Policy, including an updated Equipment Inventory, and renewing Ordinance 2022-01.

Contact: Paul Keith, Chief, El Cerrito Police Department Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding limited drone use and need for additional units, public feedback, and use for sub-machine guns.

Public Hearing: Mayor Rudnick opened the public hearing.

Barbara Chan - commented on the reason and need for sub-machine guns.

Moved/Seconded: Councilmember Motoyama/Councilmember Fadelli Action: Closed the public hearing Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None

Absent: Mayor Pro Tem Wysinger
Moved/Seconded: Councilmember Quinto/Councilmember Motoyama Action: Approved Resolution No. 2024-37 Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama, Councilmember Quinto Noes: None Absent: Mayor Pro Tem Wysinger

9. POLICY MATTERS
A. Creation of New Community Safety Committee and Elimination of Crime Prevention Committee
Action Proposed: Adopt a resolution rescinding Resolution 2001-105 and disbanding the Crime Prevention Committee, and forming a new Community Safety Committee
Contact: Holly M. Charléty, City Clerk, City Management Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding the perspective of current members.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Moved/Seconded: Councilmember Fadelli/Councilmember Motoyama Action: Approved Resolution No. 2024-38 Ayes: Mayor Rudnick, Councilmember Fadelli, Councilmember Motoyama Noes: Councilmember Quinto Absent: Mayor Pro Tem Wysinger
B. CITY COUNCIL/PUBLIC FINANCING AUTHORITY ITEM Proposed Fiscal Year 2024-25 and 2025-26 Biennial Budget
Agenda Packet Page 28 of 192

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Action Proposed: Receive and file the Draft Proposed Fiscal Year 2024- 25 and 2025-26 City Biennial Budget and provide direction to staff as necessary.

Contact: Karen Pinkos, City Manager; Crystal Reams, Finance Director/City Treasurer; Claire Coleman, Budget/Financial Services Manager, Finance Department
Mayor Pro Tem Wysinger arrived at 7:22 PM.

Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding definition of a balanced budget and million dollar surplus goal, approach to addressing how close the budget balance is and knowing other costs will be coming in the future, medical cost allocation study, importance of Measure R renewal, inclusion of the state audit response in the budget document, color scheme modifications for graphs to increased accessibility, reasons for lower expenditures in the second fiscal year, incorporation of public feedback in the document, and increased details of an assumption.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Action: Received and filed

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

Councilmember Motoyama - reported on attendance at the Financial Advisory Board meeting, and church property walk through.

Councilmember Quinto - reported on attendance at Chevron Refinery Pride Flag ceremony.

11. ADJOURN CONCURRENT SPECIAL MEETING OF THE EL CERRITO PUBLIC

FINANCING AUTHORITY AND REGULAR CITY COUNCIL MEETING IN

MEMORY OF HOWARD ABELSON, FORMER EL CERRITO MAYOR
The regular meeting adjourned at 8:48 PM in memory of former Mayor and Councilmember Howard Abelson.

Tessa Rudnick, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of June 4, 2024 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 29 of 192

AGENDA BILL
Agenda Item No. 7.B.

Date: June 18, 2024
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: Monthly Disbursement and Check Register Report for May 2024

ACTION PROPOSED
Receive and file the Monthly Disbursement and Check Register Report for the month of May 2024.

BACKGROUND/ANALYSIS
California Government Code, Title 4. Government of Cities, Division 3, Part 3, Chapter 3, Section 41004 states, “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.” In addition, the City’s Comprehensive Financial Policy, Item 5.1 Accounting Standards indicates the City’s accounting and financial reporting systems shall be maintained in conformance with all state and federal laws.
• Month ending May 31, 2024, reflecting 289 Accounts Payable General Warrant Nos. 89579 through 89867, 37 ACH/EFT transactions, and 866 payroll-related checks and EFTs for a grand total of $6,067,583.64.

STRATEGIC PLAN CONSIDERATIONS
The City’s Comprehensive Financial Policy, which includes ensuring policies, procedures, and systems represent best practices in financial management, is aligned with requirements referenced in California Government Code, Title 4, Chapter 3, Section 41004.

This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization by ensuring the City maintains a strong financial position and a high-preforming organization where employees feel a sense of inclusion and belonging.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 30 of 192
Agenda Item No. 7.B.

FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with acceptance of the Monthly Disbursement and Check Register Report.

LEGAL CONSIDERATIONS
The City Attorney has reviewed this agenda item and found that legal considerations have been addressed.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Monthly Payment Register May 2024
Agenda Packet Page 31 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount Check
89579 05/01/2024 Open Accounts Payable CALPERS LONG TERM CARE PROGRAM PER3 - CALPERS Longterm Care Ins $39.66 89580 05/01/2024 Open Accounts Payable HEALTH CARE DENTAL TRUST DEN1 - Dental 1* $17,378.11 89581 05/01/2024 Open Accounts Payable IAFF LOCAL 1230 DUE4 - UNION LOCAL 1230 $5,105.24 89582 05/01/2024 Open Accounts Payable KAISER FOUNDATION HEALTH PLAN K1 - Kaiser 1* $240,546.02 89583 05/01/2024 Open Accounts Payable LEGALSHIELD LEGL - PRE-PAID LEGAL SRVC $182.40 89584 05/01/2024 Open Accounts Payable MUNICIPAL POOLING AUTHORITY LIFE - Supp Life Insu Invo #920-36796_May 2024 $13,438.39 89585 05/01/2024 Open Accounts Payable NATIONWIDE TRUST COMPANY, FSB FHEA - Fire Health Savings Acct $16,625.00 89586 05/01/2024 Open Accounts Payable SEIU LOCAL 1021 COPE - VOLUNTARY COPE DEDUCTION* $1,848.17 89587 05/01/2024 Open Accounts Payable SUTTER HEALTH PLUS SHR - Sutter Health Plus EE Cost* $35,692.60 89588 05/01/2024 Open Accounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGION PAR - PARS - ARS 457* $2,691.31 89589 05/02/2024 Open Accounts Payable AMAZON CAPITAL SERVICES, INC. STATION SUPPLIES $1,291.34 89590 05/02/2024 Open Accounts Payable ASBURY ENVIRONMENTAL SERVICES MOTOR OIL RECYCLING 4/17/24 $100.00 89591 05/02/2024 Open Accounts Payable BADGE FRAME, INC. ORG CHART $76.00 89592 05/02/2024 Open Accounts Payable BATTALION ONE FIRE PROTECTION QRTLY FIRE SPRINKLER INSPECTIONS: RECYCLING CENTER $440.00 89593 05/02/2024 Open Accounts Payable BLAISDELL'S BUSINESS PRODUCTS GENERAL OFFICE SUPPLIES $101.39 89594 05/02/2024 Open Accounts Payable CA DEPT OF TRANSPORTATION TRAFFIC SIGNALS AND LIGHTING $5,966.39 89595 05/02/2024 Open Accounts Payable CHILDCARE CAREERS, LLC FAIRMONT CHILDCARE AIDE $3,795.00 89596 05/02/2024 Open Accounts Payable CITY OF PINOLE MAY24 MAYOR'S CONFERENCE FOR COUNCIL MEMBERS QUINTO & FADELLI $140.00 89597 05/02/2024 Open Accounts Payable CITY OF RICHMOND CAD FEES $69,224.17 89598 05/02/2024 Open Accounts Payable COLLER INDUSTRIES INC LOCKER NAMEPLATE $18.42 89599 05/02/2024 Open Accounts Payable CONCENTRA MEDICAL CENTERS MED EXAM $1,269.00 89600 05/02/2024 Open Accounts Payable CONTRA COSTA COUNTY SHERIFF'S OFFICE CLETS FY 23/24 $2,186.20 89601 05/02/2024 Open Accounts Payable CPS HR CONSULTING RECRUITING $3,266.68 89602 05/02/2024 Open Accounts Payable DAWSON, ANTHONY REIMBURSE FOR 3 APPROVED FD TRAINING COURSES $520.00 89603 05/02/2024 Open Accounts Payable DON'S TIRE SERVICE, INC. TPMS SENSOR CAR 31 $283.50 89604 05/02/2024 Open Accounts Payable DUNNIGAN PSYCHOLOGICAL & THREAT ASSESSMENTS PSYCH EVAL $625.00 89605 05/02/2024 Open Accounts Payable FASTSIGNS PARK RULES SIGNS $6,170.94 89606 05/02/2024 Open Accounts Payable GOLDEN GATE K9 K9 TRAINING $1,350.00 89607 05/02/2024 Open Accounts Payable GRAND PRIX CAR WASH CAR WASH (3) $56.97 89608 05/02/2024 Open Accounts Payable HABASH, GEORGE PER DIEM - RICH OLIVER MYSTERY SCHOOL (2 DAYS) $100.00 89609 05/02/2024 Open Accounts Payable HILLTOP FORD KIA AUTO PARTS CAR 33 $70.77 89610 05/02/2024 Open Accounts Payable HILLYARD CUSTODIAL CLEANING SUPPLIES $328.49 89611 05/02/2024 Open Accounts Payable HONEY BUCKET TRAINING FACILITIES $60.00 89612 05/02/2024 Open Accounts Payable HONEYWELL INTERNATIONAL, INC. CITY SATELLITE PHONES $225.00 89613 05/02/2024 Open Accounts Payable KARKI, RAVI LUNCH CHP STANDARDIZED FILED SOBRIETY TESTS $16.00 89614 05/02/2024 Open Accounts Payable KEL-AIRE HARDING CLUBHOUSE HVAC PM SVC APR 2024 $1,577.33 89615 05/02/2024 Open Accounts Payable L.N. CURTIS & SONS FD EQUIPMENT $2,870.01 89616 05/02/2024 Open Accounts Payable MA, SANG PER DIEM & REIMBURSE GAS EXP $654.72 89617 05/02/2024 Open Accounts Payable MEYERS NAVE ADMINISTRATION $9,178.12 89618 05/02/2024 Open Accounts Payable MMANC MMANC MEMBERSHIP through JUNE 2025 $95.00 89619 05/02/2024 Open Accounts Payable OLIVIERI, MICHAEL PER DIEM - ICI CORE COURSE (10 DAYS) $500.00 89620 05/02/2024 Open Accounts Payable PACIFIC HEATING AND PIPING HEATING BOILER BLOWER REPAIR $1,733.00 89621 05/02/2024 Open Accounts Payable RIZZO, JAMES LUNCH CHP STANDARDIZED FILED SOBRIETY TESTS $16.00 89622 05/02/2024 Open Accounts Payable ROADSAFE TRAFFIC SYSTEMS, INC. SIGN SUPPLIES - SQUARE ANCHORS & TELESPARS GALVANIZED $9,181.94 89623 05/02/2024 Open Accounts Payable ROSTAD, KIKI CLAY WITH KIKI 2/29 - 4/18/24 $1,080.00 89624 05/02/2024 Open Accounts Payable S.P. AUTOMOTIVE SUPPLIES FOR RECYCLING TRUCKS & EQUIPMENT $1,098.82 89625 05/02/2024 Open Accounts Payable STERICYCLE, INC. MEDICAL WASTE $797.38 89626 05/02/2024 Open Accounts Payable STEWART'S BODY SHOP CAR 14 COLLISON REPAIR $3,373.89 89627 05/02/2024 Open Accounts Payable TOYOTA MATERIAL HANDLING NC FORKLIFT MAINTENANCE: 6FGCU30 $208.30 89628 05/02/2024 Open Accounts Payable VERMONT SYSTEMS, INC. EQUIPMENT OTHER $4,934.08 89629 05/02/2024 Open Accounts Payable WALNUT CREEK FORD INC CAR 3 VEHICLE REPAIRS $5,179.44 89630 05/02/2024 Open Accounts Payable WILLDAN FINANCIAL SERVICES FY 22/23 ANNUAL CONTINUING DISCLOSURE SVCS $2,003.00 89631 05/02/2024 Open Accounts Payable WILLIAMS, LEWIS MASEP DRAMA S2 2024 $2,904.00 Accounts Payable - Checks
City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 user: Jill Du Pages: 1 of 7 Tuesday, June 11, 2024
Agenda Packet Page 32 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 89632 05/02/2024 Open Accounts Payable WRIGHT, CLAUDIA MILEAGE & FOOD EXP REIMBURSEMENT $147.70 89633 05/02/2024 Open Accounts Payable KARKI, RAVI PER DIEM - RICH OLIVER MYSTERY SCHOOL (2 DAYS) $100.00 89634 05/02/2024 Open Accounts Payable KATANSKI, ALEXANDER PER DIEM - RICH OLIVER MYSTERY SCHOOL (2 DAYS) $100.00 89635 05/09/2024 Open Accounts Payable ALAMEDA COUNTY FIRE DEPARTMENT FD ENGINE REPAIRS $760.94 89636 05/09/2024 Open Accounts Payable AMAZON CAPITAL SERVICES, INC. CORP YARD SAFETY SUPPLIES, TYVEK SUITS 25 QTY $132.48 89637 05/09/2024 Open Accounts Payable ARMOUR PETROLEUM SERVICE & EQUIPMENT CORP UST ANNUAL AIR QUALITY SOURCE TESTING AS PER PROPOSAL $1,456.00 89638 05/09/2024 Open Accounts Payable BATTALION ONE FIRE PROTECTION CITY HALL QTRLY FIRE SPRINKLER INSPECTION $440.00 89639 05/09/2024 Open Accounts Payable BERTRAND, FOX, ELLIOT, OSMAN & WENZEL LLP CITY OF EL CERRITO - GENERAL $14,673.75 89640 05/09/2024 Open Accounts Payable CARRION, DAMIEN REIMBURSE FOR CSU EDUCATIONAL CLASS $1,428.00 89641 05/09/2024 Open Accounts Payable CHILDCARE CAREERS, LLC MADERA CHILDCARE AIDE $2,277.00 89642 05/09/2024 Open Accounts Payable CINTAS CORPORATION #054 UNIFORMS UNIFORM PURCHASE: RICHARD $727.33 89643 05/09/2024 Open Accounts Payable CITY OF RICHMOND CAD FEES $69,224.17 89644 05/09/2024 Open Accounts Payable COIT RUG & FLOOR CLEANING PORTOLA CLUBHOUSE CHILDCARE SITE $3,220.00 89645 05/09/2024 Open Accounts Payable COMCAST HANA GARDENS COMCAST - MAR-MAY24 $287.90 89646 05/09/2024 Open Accounts Payable CONCENTRA MEDICAL CENTERS MED EXAM $226.00 89647 05/09/2024 Open Accounts Payable CONTRA COSTA COUNTY TAX COLLECTORS OFFICE STEGE SEWER CHARGES YEAR 2023-2024 $2,231.62 89648 05/09/2024 Open Accounts Payable DICKINSON FLEET SVCS / COX AUTOMOTIVE C4: PM SVC OIL/COOLANT/FILTERS $2,364.05 89649 05/09/2024 Open Accounts Payable EAGLE BUSINESS FORMS CITATION PRINTING $623.24 89650 05/09/2024 Open Accounts Payable EBMUD EBMUD 3/4 - 4/30/24 $310.69 89651 05/09/2024 Open Accounts Payable ECONOMY ROOTER AND PLUMBING RELEASE OF BONDS - MAY 2024 PART 1 $1,730.00 89652 05/09/2024 Open Accounts Payable EKI ENVIRONMENT & WATER, INC. STORMWATER COMPLIANCE SUPPORT, MAR24 $251.42 89653 05/09/2024 Open Accounts Payable EVEREST PLUMBING & DRAIN RELEASE OF BONDS - MAY 2024 PART 1 $4,390.24 89654 05/09/2024 Open Accounts Payable FERREIRA-CLIFTON, JOEL REIMBURSE FIREFIGHTER FOR 3 APPROVED TRAINING CLASSES $520.00 89655 05/09/2024 Open Accounts Payable GRAUL, BELINDA GYMNASTICS MAR/APRIL 2024 $5,200.00 89656 05/09/2024 Open Accounts Payable HDL COREN & CONE CONTRACT SVCS PROPERTY TAX - APRIL - JUNE 2024 $2,880.00 89657 05/09/2024 Open Accounts Payable IRON MOUNTAIN DOCUMENT STORAGE $1,891.20 89658 05/09/2024 Open Accounts Payable J & O'S COMMERCIAL TIRE CENTER DELIVERED 8 RETREADED TIRES TO RECYCLING CENTER $3,101.65 89659 05/09/2024 Open Accounts Payable JOHNSON CONTROLS SECURITY SOLUTIONS CITY HALL ALARM SVC 5/1/24 - 7/31/24 $496.67 89660 05/09/2024 Open Accounts Payable KITTELSON & ASSOCIATES INC 2023 LRSP $2,421.21 89661 05/09/2024 Open Accounts Payable L.N. CURTIS & SONS TRAINING BLUE GUNS $2,273.19 89662 05/09/2024 Open Accounts Payable LD PRODUCTS COLOR TONER FOR HP PRINTER $396.86 89663 05/09/2024 Open Accounts Payable LEADSONLINE LLC (42-1720332) CELLHAWK RENEWAL 7/1/24 - 6/30/25 $3,178.00 89664 05/09/2024 Open Accounts Payable LEAF SOPHOS LICENSING LEASE PYMT $1,300.43 89665 05/09/2024 Open Accounts Payable LSA ASSOCIATES, INC. DEL NORTE TOD $1,474.71 89666 05/09/2024 Open Accounts Payable MERCURIO BROS. PRINTING, INC, FD FORMS $534.71 89667 05/09/2024 Open Accounts Payable NORGE CLEANERS DRY CLEANING - APR 2024 $283.40 89668 05/09/2024 Open Accounts Payable ORIGINAL WATERMAN, INC. RASHGUARD ORDER APRIL 2024 $1,552.44 89669 05/09/2024 Open Accounts Payable PASTIME HARDWARE MAINT. SUPPLIES $65.85 89670 05/09/2024 Open Accounts Payable PG&E RELEASE OF BONDS - MAY 2024 PART 1 $6,606.00 89671 05/09/2024 Open Accounts Payable PLAZA AUTO SERVICE INC M3 SEMI-ANNUAL SERVICE $2,995.22 89672 05/09/2024 Open Accounts Payable PRECISION CONCRETE CUTTING RELEASE OF BONDS - MAY 2024 PART 1 $792.00 89673 05/09/2024 Open Accounts Payable QUINTO, GABRIEL MILEAGE REIMBURSEMENTS- APR24 MEETINGS $197.36 89674 05/09/2024 Open Accounts Payable ROADPOST USA, INC. FD SATELLITE PHONES $135.91 89675 05/09/2024 Open Accounts Payable SSD ALARM APRIL 204 FIRE INSPECTION $430.00 89676 05/09/2024 Open Accounts Payable STERICYCLE, INC. HAZARDOUS WASTE PICK-UP $182.33 89677 05/09/2024 Open Accounts Payable THEIS ENGINEERING & ASSOCIATES DEL NORTE TOD COMPLETE STREETS $4,616.00 89678 05/09/2024 Open Accounts Payable VERMONT SYSTEMS, INC. HOSTING SVCS APRRIL 2024 $2,507.50 89679 05/09/2024 Open Accounts Payable WADE, THOMAS REIMBURSE CAPTAIN/PARMEDIC FOR 3 OFFICER FIRE CLASSES $1,285.00 89680 05/09/2024 Open Accounts Payable WEST COAST VENDING SERVICES, INC. FOOD $4,423.85 89681 05/09/2024 Open Accounts Payable WESTERN STATES OIL COMPANY RENEWABLE DIESEL $12,112.59 89682 05/09/2024 Open Accounts Payable ZOON ENGINEERING, INC. ARLINGTON PARK IMPROVEMENTS $4,838.43 89683 05/09/2024 Open Accounts Payable ARIAS CONCRETE CONTRACTOR INC RELEASE OF BONDS - MAY 2024 PART 1 $792.00 89684 05/09/2024 Open Accounts Payable LEVY, SIMON REFUND OF STREET CLOSURE PERMIT (PARTY CANCELLED) $136.00 89685 05/09/2024 Open Accounts Payable LOPEZ LANDSCAPING RELEASE OF BONDS - MAY 2024 PART 1 $792.00 89686 05/09/2024 Open Accounts Payable MAURI CONCRETE CONSTRUCTION CO RELEASE OF BONDS - MAY 2024 PART 1 $792.00 user: Jill Du Pages: 2 of 7 Tuesday, June 11, 2024
Agenda Packet Page 33 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 89687 05/09/2024 Open Accounts Payable SARAH RAY DESIGN INC RELEASE OF BONDS - MAY 2024 PART 1 $792.00 89688 05/15/2024 Open Accounts Payable ECP PARCEL A SOUTH HOUSING PARTNERS LP PRE-DEV DRAW #01 $350,000.00 89689 05/16/2024 Open Accounts Payable ALAMEDA COUNTY FIRE DEPARTMENT FD17 REPAIR $52,043.60 89690 05/16/2024 Open Accounts Payable ALL STAR RENTS EQUIP LEASING, TRACK LOADER & BRUSHCAT MOWER BOBCAT RENTAL $1,492.94 89691 05/16/2024 Open Accounts Payable AMAZON CAPITAL SERVICES, INC. FIRST AID KITS FOR GROUP EVENTS $465.29 89692 05/16/2024 Open Accounts Payable AMERIGAS PROPANE INC PROPANE FOR FORKLIFTS 4/16/24 & 4/30/24 $1,008.85 89693 05/16/2024 Open Accounts Payable BAY ALARM COMPANY STA 52 ALARM $348.75 89694 05/16/2024 Open Accounts Payable BEND MAILING MAY 1 BILL INSERT - RES/COM $982.88 89695 05/16/2024 Open Accounts Payable BERTRAND, FOX, ELLIOT, OSMAN & WENZEL LLP LEGAL BILLS 11.2023 $910.00 89696 05/16/2024 Open Accounts Payable BLACK, MEI-YU WATER COLOR & ACRYLIC APR 2024 $192.00 89697 05/16/2024 Open Accounts Payable BROWN, KRISTEN, L. ART & WELLNESS APR 2024 $75.00 89698 05/16/2024 Open Accounts Payable CANN, COLETTE OPEN CERAMICS - FRIDAY 4/5/24 & 4/19/24 $364.80 89699 05/16/2024 Open Accounts Payable CINTAS CORPORATION #054 UNIFORMS CORP YARD UNIFORMS WEEKLY RENTALS & CHARGES FOR MISSING GARMENTS $1,582.77 89700 05/16/2024 Open Accounts Payable DICKINSON FLEET SVCS / COX AUTOMOTIVE R1: REPLACE FAULTY PASSENGER REAR UPPER CORNER LAMP $7,297.08 89701 05/16/2024 Open Accounts Payable DON'S TIRE SERVICE, INC. CAR 29 R&R TWO TIRES $390.19 89702 05/16/2024 Open Accounts Payable EAST BAY - LEAGUE OF CA CITIES CITY LEADERS SUMMIT LUNCH $30.00 89703 05/16/2024 Open Accounts Payable GABRIEL, BARBARA, A. ADULT BALLET APR 2024 $625.20 89704 05/16/2024 Open Accounts Payable GALLAGHER BENEFIT SERVICES, INC. CLASS AND COMP STUDY MAR24 INV $3,740.00 89705 05/16/2024 Open Accounts Payable GARDA CL WEST,INC. ARMORED TRANSPORT SVC $268.59 89706 05/16/2024 Open Accounts Payable JACKSON, DOUGLAS, W. CHESS BASICS APR 2024 $87.00 89707 05/16/2024 Open Accounts Payable JONES, HIROMI HATHA YOGA APR 2024 $453.60 89708 05/16/2024 Open Accounts Payable KENNEDY, GREG, C APR24 PCR REVIEW $2,000.00 89709 05/16/2024 Open Accounts Payable KI RESEARCH INSTITUTE SHINSHIN TOITSU AIKIDO APRIL 2024 $354.00 89710 05/16/2024 Open Accounts Payable KINSEY, KATHRYNE ANN BRIDGE, BEGINNER & DROP-IN APRIL 2024 $626.40 89711 05/16/2024 Open Accounts Payable KNORR SYSTEMS, INC. SODIUM HYPO $2,903.27 89712 05/16/2024 Open Accounts Payable KREISBERG LAW FIRM LEGAL SERVICES 4.2024 $71.00 89713 05/16/2024 Open Accounts Payable LACK, CHRIS INTRO TO THROWING ON THE WHEEL - APR 2024 $666.60 89714 05/16/2024 Open Accounts Payable MCDERMOTT RIVERA, NICOLE WOMEN'S FULL BODY WORKOUT APR 2024 $194.40 89715 05/16/2024 Open Accounts Payable MERCURIO BROS. PRINTING, INC, PRINTING - WILD FIRE BOOKLETS $1,080.45 89716 05/16/2024 Open Accounts Payable MITCHELL, BONNIE AQUA ZUMBA - APR 2024 $255.30 89717 05/16/2024 Open Accounts Payable MMANC WOMEN'S LEADERSHIP TRAINING 2024 $165.00 89718 05/16/2024 Open Accounts Payable PREFERRED ALLIANCE, INC. PRE-EMPLOYMENT DRUG TEST $42.00 89719 05/16/2024 Open Accounts Payable REEVES, KATY FASEP TK & K ART S2 2024 $712.80 89720 05/16/2024 Open Accounts Payable RILE, KATHRYN OPEN CERAMICS - MON & POTTERY WHEEL, ADV BEGINNER APR 2024 $1,116.00 89721 05/16/2024 Open Accounts Payable SHAHKAR, MEHRAN STRENGTH & BALANCE APR 2024 $864.00 89722 05/16/2024 Open Accounts Payable SHANNON LAYER POLYGRAPH POLYGRAPHS $812.50 89723 05/16/2024 Open Accounts Payable STAPLES OFFICE SUPPLIES $170.78 89724 05/16/2024 Open Accounts Payable STERICYCLE, INC. SHREDDING $81.79 89725 05/16/2024 Open Accounts Payable STEWART'S BODY SHOP CAR 14 BODY WORK $1,774.14 89726 05/16/2024 Open Accounts Payable THE BRIEFING ROOM, LLC, JASON, LOUIS TRAINING VIDEOS - 1 YRS SUBSCRIPTION $1,005.48 89727 05/16/2024 Open Accounts Payable UNDERHILL, BLAKE FASTSWIMS SWIM MEET ENTRY, GATORS SWIM TEAM - PAID PERSONAL CC $132.28 89728 05/16/2024 Open Accounts Payable UNIVERSAL BUILDING SERVICE RECYCLING CENTER JANITORIAL SVC APR 2024 $7,407.48 89729 05/16/2024 Open Accounts Payable WYSINGER, CAROLYN NLC CONGRESSIONAL CITY MARCH EXPENSE REIMBURSEMENT $250.44 89730 05/16/2024 Open Accounts Payable 4LEAF, INC. DEC2023 FIRE PAN REVIEW SERVICES $6,202.50 89731 05/16/2024 Open Accounts Payable A PLUS TREE, LLC PUBLIC TREE MAINTENANCE $8,632.00 89732 05/16/2024 Open Accounts Payable BKF ENGINEERS STORM DRAIN REPAIRS $8,724.00 89733 05/16/2024 Open Accounts Payable DU, JILL GFOA INTENSIVE INTRO TO GOVT ACCOUNTING CLASS $1,197.00 89734 05/16/2024 Open Accounts Payable EAST BAY SANITARY CO. INC. STREET SWEEPING: APRIL 2024 $8,913.57 89735 05/16/2024 Open Accounts Payable EBMUD EBMUD 3/5/24 - 5/2/24 $11,450.09 89736 05/16/2024 Open Accounts Payable GYMDOC INC STA 51 TREADMILL $2,975.65 89737 05/16/2024 Open Accounts Payable HONEY BUCKET CENTRAL PARK SERVICE 4/30/24 - 5/27/24 $221.05 89738 05/16/2024 Open Accounts Payable L.N. CURTIS & SONS REPAIR HURST HANDLE $291.90 89739 05/16/2024 Open Accounts Payable LEETE GENERATORS DISCONNECT GENERATOR $645.00 89740 05/16/2024 Open Accounts Payable LSA ASSOCIATES, INC. HNA PRE-CON BIOLOGICAL SURVEY $1,290.30 89741 05/16/2024 Open Accounts Payable OLIVERO PLUMBING HARDING CLUBHOUSE SVC CALL - REPAIR SLOAN FLUSHOMETER VALVE $175.00 user: Jill Du Pages: 3 of 7 Tuesday, June 11, 2024
Agenda Packet Page 34 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 89742 05/16/2024 Open Accounts Payable ROSS RECREATION EQUIPMENT INC MEMORIAL BENCH $3,251.52 89743 05/16/2024 Open Accounts Payable RUBICON ENTERPRISES INC PARKS LANDSCAPE MAINTENANCE APRIL 2024 $40,665.36 89744 05/16/2024 Open Accounts Payable SINGLE CYLINDER REPAIR INC CHAIN SAW REPAIR $156.96 89745 05/16/2024 Open Accounts Payable SSD ALARM RECYCLING CENTER ALARM JUNE 2024 $153.98 89746 05/16/2024 Open Accounts Payable THE LEW EDWARDS GROUP MEASURE R EXTENSION PUBLIC INFO $6,500.00 89747 05/16/2024 Open Accounts Payable TOYOTA MATERIAL HANDLING NC 7FGU25 PM OIL/FILTERS $208.30 89748 05/17/2024 Open Accounts Payable CALPERS LONG TERM CARE PROGRAM PER3 - CALPERS Longterm Care Ins $39.66 89749 05/17/2024 Open Accounts Payable EL CERRITO FIRE DEPT MGMT GRP MGT1 - FIRE DEPT MGMT GROUP $50.00 89750 05/17/2024 Open Accounts Payable EL CERRITO PUBLIC SFTY EE MGMT MGT2 - SAFETY EMPLYEE MGMT GROUP $693.00 89751 05/17/2024 Open Accounts Payable FIRE ASSOCIATION DUE2 - FIRE ASSN DUES $480.00 89752 05/17/2024 Open Accounts Payable LIFE INSURANCE OF NORTH AMERICA ACCD - Accidental Death & Dismembermt $69.50 89753 05/17/2024 Open Accounts Payable POLICE ASSN. DUE1 - POLICE ASSN DUES $5,455.39 89754 05/17/2024 Open Accounts Payable PRO FIREFIGHTERS ASSN DUES DUE3 - EC PRO FIREFIGHTERS DUES $270.00 89755 05/17/2024 Open Accounts Payable SEIU LOCAL 1021 COPE - VOLUNTARY COPE DEDUCTION* $1,877.07 89756 05/22/2024 Open Accounts Payable ODP BUSINESS SOLUTIONS, LLC SUPPLIES $228.07 89757 05/23/2024 Open Accounts Payable 24 HOUR FITNESS USA, LLC MEMBERSHIP FEES $503.86 89758 05/23/2024 Open Accounts Payable A PLUS TREE, LLC HIGH WEED MOWING IN HNA AHEAD OF HILLSIDE FEST $3,000.00 89759 05/23/2024 Open Accounts Payable ASBURY ENVIRONMENTAL SERVICES MOTOR OIL RECYCLING 5/1/24 $100.00 89760 05/23/2024 Open Accounts Payable ASHER, MALIK LUNCH - PATROL RIFLE FOR FIRST RESPONDER $248.00 89761 05/23/2024 Open Accounts Payable ATCO Pest Control HARDING CLUBHOUSE INITIAL - GPC SVC 4/18/24 $875.00 89762 05/23/2024 Open Accounts Payable BATTALION ONE FIRE PROTECTION CITY HALL - 5 Y-YEAR FIRE SPRINKLER INSPECTION $2,200.00 89763 05/23/2024 Open Accounts Payable BOCANEGRA , VIVIAN LUNCH & MILEAGE - CCC SHERIFF ACADEMY MAR-APR (25 DAYS) $1,392.50 89764 05/23/2024 Open Accounts Payable CHAND, NIRAJAN LUNCH - PATROL RIFLE FOR FIRST RESPONDER $24.00 89765 05/23/2024 Open Accounts Payable CHOUDJA, PATRICK LUNCH - PATROL RIFLE FOR FIRST RESPONDER $24.00 89766 05/23/2024 Open Accounts Payable CINTAS CORPORATION #054 UNIFORMS CORP YARD SAFETY SUPPLIES, 10 BOXES OF NITRILE GLOVES $275.63 89767 05/23/2024 Open Accounts Payable COLLER INDUSTRIES INC LOCKER NAMEPLATE $18.42 89768 05/23/2024 Open Accounts Payable COMMUNITY CONSERVATION CENTERS, INC. MIXED PAPER + HDPE PLASTIC RECYCLING: APR 2024 $467.73 89769 05/23/2024 Open Accounts Payable COMMUNITY VIOLENCE SOLUTIONS CIC SERVICES FY24-25 $2,205.00 89770 05/23/2024 Open Accounts Payable COMP GRAPHIC GARAGE SALE BANNER STICKERS: SPRING 2024 $109.21 89771 05/23/2024 Open Accounts Payable CORE COMPUTING SOLUTIONS JULY 2024 CORE USER MAINTENANCE & SUPPORT $175.15 89772 05/23/2024 Open Accounts Payable CORODATA SHREDDING INC. SHREDDING $223.79 89773 05/23/2024 Open Accounts Payable DELL MARKETING L.P. FIVE LAPTOPS FOR PW STAFFS USING 3030 $16,574.61 89774 05/23/2024 Open Accounts Payable EAST BAY BLUE PRINT & SUPPLY CO. HP SERVICE APR 2024 $150.00 89775 05/23/2024 Open Accounts Payable ECS IMAGING, INC. FINAL INVOICE OF LASERFISCHE UPGRADE TO CLOUD PROJECT $3,600.00 89776 05/23/2024 Open Accounts Payable FASTSIGNS HNA WAYFINDING PROJECT - BALANCE DUE $704.12 89777 05/23/2024 Open Accounts Payable FUJIWARA, PATTY INTRO TO THROWING/OPEN CERAMICS MON, MATERIALS FEES APR 2024 $1,206.00 89778 05/23/2024 Open Accounts Payable INTERWEST CONSULTING GROUP INC PLANNING STAFFING NOV 2023 $2,763.75 89779 05/23/2024 Open Accounts Payable J & O'S COMMERCIAL TIRE CENTER RECYCLING TRUCK R3: REPLACED ALL 8 REAR DRIVE TIRES $458.41 89780 05/23/2024 Open Accounts Payable JAFFE, SCOT OPEN CERAMICS THUR APR 2024 $288.60 89781 05/23/2024 Open Accounts Payable KNORR SYSTEMS, INC. SODIUM HYPO 3/28 $7,012.00 89782 05/23/2024 Open Accounts Payable L.N. CURTIS & SONS NEW OFC UNIFORMS - J. PORTILLO $317.48 89783 05/23/2024 Open Accounts Payable MA, SANG LUNCH - UAV PILOT COURSE $24.00 89784 05/23/2024 Open Accounts Payable MERCURIO BROS. PRINTING, INC, GARAGE SALE MAPS (HARD COPY) SPRING 2024 $257.47 89785 05/23/2024 Open Accounts Payable ODP BUSINESS SOLUTIONS, LLC SUPPLIES $198.62 89786 05/23/2024 Open Accounts Payable PLANETMAGPIE CLEANING UP AND FIXING DEFECTIVE EMAIL ACCOUNTS $2,000.00 89787 05/23/2024 Open Accounts Payable PLAY-WELL TEKNOLOGIES HASEP PLAY-WELL LEGO S2 2024 $2,564.10 89788 05/23/2024 Open Accounts Payable PORTILLO, JOANNA LUNCH & MILEAGE - CCC SHERIFF ACADEMY MAR-MAY (45 DAYS) $2,464.20 89789 05/23/2024 Open Accounts Payable RAMOS, STEPHANIE, R ZUMBA APR 2024 $4,073.25 89790 05/23/2024 Open Accounts Payable RANDHAWA, ARISHDEEP LUNCH - PATROL RIFLE FOR FIRST RESPONDER $24.00 89791 05/23/2024 Open Accounts Payable RICOH USA, INC LEASE PAYMENT - OFFICE EQUIPMENT $4,732.30 89792 05/23/2024 Open Accounts Payable RINGCENTRAL, INC. VOIP PHONE SVC FOR CITY STAFFS $4,542.28 89793 05/23/2024 Open Accounts Payable ROTARY CLUB OF EL CERRITO ROTARY DUES 4/1/24 - 6/30/24 - K. PINKOS $560.00 89794 05/23/2024 Open Accounts Payable RUIZ, JOE XFIT YOUTH & ADULT APR 2024 $637.20 89795 05/23/2024 Open Accounts Payable SITEONE LANDSCAPE SUPPLY, LLC EARTH DAY TOOLS & SUPPLIES + TREE STAKE LODGE POLES $579.24 89796 05/23/2024 Open Accounts Payable SSP DATA PRODUCTS CONFIGURE PD FIREWALL. STARLINK INTEGRATION ON STATION 52 $1,025.00 user: Jill Du Pages: 4 of 7 Tuesday, June 11, 2024
Agenda Packet Page 35 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 89797 05/23/2024 Open Accounts Payable ST. FRANCIS ELECTRIC TS & SL MAINTENANCE FEB 2024 REPONSE $10,133.90 89798 05/23/2024 Open Accounts Payable STATE OF CA DEPT OF JUSTICE FINGER PRINTING $699.00 89799 05/23/2024 Open Accounts Payable TIM JUNG INVESTIGATIONS BACKGROUND INVESTIGATION $2,135.34 89800 05/23/2024 Open Accounts Payable TRIPEPI SMITH AND ASSOCIATES, INC. MONTHLY COMMUNICATION SUPPORT $5,342.00 89801 05/23/2024 Open Accounts Payable W-TRANS INC CARLSON BLVD PARKING COUNTS $305.00 89802 05/23/2024 Open Accounts Payable BESS TESTLAB, INC. RELEASE OF BONDS - MAY 2024 PART 2 $5,088.00 89803 05/23/2024 Open Accounts Payable BILL'S UNDERGROUND RELEASE OF BONDS - MAY 2024 PART 2 $8,995.60 89804 05/23/2024 Open Accounts Payable CHALLENGE ROOTER RELEASE OF BONDS - MAY 2024 PART 2 $1,696.00 89805 05/23/2024 Open Accounts Payable EBMUD EBMUD 1/4/24 - 5/2/24 $6,842.39 89806 05/23/2024 Open Accounts Payable EVEREST PLUMBING & DRAIN RELEASE OF BONDS - MAY 2024 PART 2 $3,598.24 89807 05/23/2024 Open Accounts Payable FERGUSON PLUMBING, INC. RELEASE OF BONDS - MAY 2024 PART 2 $1,799.12 89808 05/23/2024 Open Accounts Payable JOE FARRELL PAVING & GRADING RELEASE OF BONDS - MAY 2024 PART 2 $1,730.00 89809 05/23/2024 Open Accounts Payable KATO PLUMBING RELEASE OF BONDS - MAY 2024 PART 2 $1,696.00 89810 05/23/2024 Open Accounts Payable MONTCLAIR CONSTRUCTION RELEASE OF BONDS - MAY 2024 PART 2 $792.00 89811 05/23/2024 Open Accounts Payable MORTON'S URBAN PEST MANAGEMENT FAIRMONT CLUBHOUSE PEST CONTROL SVC APR 2024 $475.00 89812 05/23/2024 Open Accounts Payable PG&E RELEASE OF BONDS - MAY 2024 PART 2 $4,192.00 89813 05/23/2024 Open Accounts Payable PREFERRED ALLIANCE, INC. PRE-EMPLOYMENT DRUG TEST $126.00 89814 05/23/2024 Open Accounts Payable SSD ALARM TASSAJARA CLUBHOUSE ALARM SVC JUNE 2024 $738.62 89815 05/23/2024 Open Accounts Payable LIN, ALICE RELEASE OF BONDS - MAY 2024 PART 2 $792.00 89816 05/23/2024 Open Accounts Payable RADFAR, ATA RELEASE OF BONDS - MAY 2024 PART 2 $792.00 89817 05/23/2024 Open Accounts Payable SPRING VALLEY CONTRACTOR RELEASE OF BONDS - MAY 2024 PART 2 $792.00 89818 05/29/2024 Open Accounts Payable GHILOTTI BROS, INC DEL NORTE TOD COMPLETE STREETS IMPROVEMENT $456,348.01 89819 05/30/2024 Open Accounts Payable 4LEAF, INC. PLAN REVIEW SERVICES, 12/1 - 12/31/23 $111,403.90 89820 05/30/2024 Open Accounts Payable AMAZON CAPITAL SERVICES, INC. FINANCE GENERAL OFFICE SUPPLIES $40.06 89821 05/30/2024 Open Accounts Payable AMERICAN MECHANICAL SERVICES, INC. CITY HALL HVAC MAINTENANCE MAY-JULY 2024 $2,601.00 89822 05/30/2024 Open Accounts Payable ASBURY ENVIRONMENTAL SERVICES MOTOR OIL RECYCLING 5/15/24 $100.00 89823 05/30/2024 Open Accounts Payable BADGE FRAME, INC. ORG CHART $54.00 89824 05/30/2024 Open Accounts Payable BAFP INC DBA BAY AREA & SAN JOSE FIRE PROTECTION KITCHEN INSPECTION - APRIL 2024 $795.00 89825 05/30/2024 Open Accounts Payable BAY ALARM COMPANY CORP YARD QRTLY ALARM SVC 6/1/24 - 8/31/24 $1,157.67 89826 05/30/2024 Open Accounts Payable BAY AREA NEWS GROUP EAST BAY PUBLIC HEARINGS $350.17 89827 05/30/2024 Open Accounts Payable BERTRAND, FOX, ELLIOT, OSMAN & WENZEL LLP GENERAL - SVC THROUGH 3/31/24 $3,168.75 89828 05/30/2024 Open Accounts Payable BKF ENGINEERS STORM DRAIN REPAIRS $2,136.00 89829 05/30/2024 Voided/Reissued Invoice Error 06/05/2024 Accounts Payable BLANCA MARTINEZ-CAMPOS -SENIOR SERVICES PETTY CASH VOID $239.78 89830 05/30/2024 Open Accounts Payable BOUNDTREE MEDICAL LLC MEDICAL SUPPLIES $1,204.72 89831 05/30/2024 Open Accounts Payable BPX PRINTING & GRAPHICS PRINTING & LAMINATION SVCS $377.17 89832 05/30/2024 Open Accounts Payable BREAK POINT INVESTIGATIONS BACKGROUND INVESTIGATION $2,000.00 89833 05/30/2024 Open Accounts Payable CASCADIA CONSULTING GROUP, INC. CAAP - FINAL INVOICE $343.12 89834 05/30/2024 Open Accounts Payable CHILDCARE CAREERS, LLC FAIRMONT TEMPS $13,054.80 89835 05/30/2024 Open Accounts Payable CINTAS CORPORATION #054 UNIFORMS CORP YARD UNIFORMS WEEKLY RENTAL $212.16 89836 05/30/2024 Open Accounts Payable COMCAST STA 52 svc 5/23/24 - 6/22/24 $291.50 89837 05/30/2024 Open Accounts Payable CONTRA COSTA HEALTH SERVICES RERC HAZMAT CUPA PERMIT $3,645.00 89838 05/30/2024 Open Accounts Payable CSW/STUBER-STROEH ENGINEERING GROUP INC DEL NORTE TOD COMPLETE STREETS $2,048.51 89839 05/30/2024 Open Accounts Payable DATA TICKET, INC. BUILDING AND SAFETY $305.02 89840 05/30/2024 Open Accounts Payable DON'S TIRE SERVICE, INC. R&R ONE TIRE CAR 9 $887.36 89841 05/30/2024 Open Accounts Payable DUNNIGAN PSYCHOLOGICAL & THREAT ASSESSMENTS PSYCH EVAL $625.00 89842 05/30/2024 Open Accounts Payable EBMUD EBMUD 3/7/24 - 5/8/24 $682.38 89843 05/30/2024 Open Accounts Payable ELOCK TECHNOLOGIES, LLC ELECTRONIC BIKE LOCKERS $1,440.00 89844 05/30/2024 Open Accounts Payable FEHR & PEERS EC PLAZA MOBILITY FRAMEWORK $2,355.63 89845 05/30/2024 Open Accounts Payable GALLAGHER BENEFIT SERVICES, INC. CLASS AND COMP STUDY APR24 INV $2,040.00 89846 05/30/2024 Open Accounts Payable GRAINGER INFRASTRUCTURE SUPPPLIES - 60 BAGS OF COLD PATCH $2,551.68 89847 05/30/2024 Open Accounts Payable HILLTOP FORD KIA TURBOCHARGER AIR DUCT PIPE $246.94 89848 05/30/2024 Open Accounts Payable KEITH, PAUL AIRFIARE REIMBURSEMENT $318.98 89849 05/30/2024 Open Accounts Payable KEYSER MARSTON ASSOCIATES, INC AFFORDABLE HOUSING $956.25 89850 05/30/2024 Open Accounts Payable KIDS FOR THE BAY KIDS FOR THE BAY WATERSHED SCHOOL PROGRAMS $4,000.00 89851 05/30/2024 Open Accounts Payable KNORR SYSTEMS, INC. POOL HEATER EXCHANGER $1,191.82 user: Jill Du Pages: 5 of 7 Tuesday, June 11, 2024
Agenda Packet Page 36 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 89852 05/30/2024 Open Accounts Payable LSA ASSOCIATES, INC. 1711 EASTSHORE PROFESSIONAL SVCS $13,318.75 89853 05/30/2024 Open Accounts Payable MACK5 COMMUNITY CENTER ROOF $2,540.00 89854 05/30/2024 Open Accounts Payable MERCURIO BROS. PRINTING, INC, WEED ABATEMENT FORMS $146.63 89855 05/30/2024 Open Accounts Payable MULLEN, JARRETT REIMBURSE EXPENSES - 2024 NACTO CONF IN MIAMI, FL $1,450.07 89856 05/30/2024 Open Accounts Payable MUNICIPAL POOLING AUTHORITY UNMET LIAIBLITY - MARCH 2024 $948.13 89857 05/30/2024 Open Accounts Payable NERD CROSSING ECONOMIC DEVELOPMENT WEBPAGE -MAY24 $400.00 89858 05/30/2024 Open Accounts Payable ODP BUSINESS SOLUTIONS, LLC SUPPLIES $331.78 89859 05/30/2024 Open Accounts Payable OLIVIERI, MICHAEL PER DIEM - ICI SEXUAL ASSUALT COURSE $250.00 89860 05/30/2024 Open Accounts Payable PASTIME HARDWARE CORP YARD TOOLS $33.70 89861 05/30/2024 Open Accounts Payable PAYMENTUS CORPORATION CREDIT CARD PROCESSING FEES - APR 2024 $3,699.14 89862 05/30/2024 Open Accounts Payable PLACEWORKS SAFETY ELEMENT $3,842.41 89863 05/30/2024 Open Accounts Payable PREMIER GRAPHICS PARKING PERMIT STICKERS $2,047.96 89864 05/30/2024 Open Accounts Payable PROGRESSIVE SOLUTIONS, INC. BUSINESS LICENSE CERTIFICATES $691.47 89865 05/30/2024 Open Accounts Payable ROADSAFE TRAFFIC SYSTEMS, INC. GREEN/WHITE 20 MIN PARKING SIGN 12X18 $2,679.43 89866 05/30/2024 Open Accounts Payable SEPE, WILLIAM LUNCH/MILEAGE - CCC SHERIFF ACADEMY 2/26-4/30/24 $2,674.77 89867 05/30/2024 Open Accounts Payable SIMPSON INVESTIGATIVE SERVICES BGI - FERGUSON $2,066.44 TOTAL CHECKS 289 Transactions $1,997,225.94
user: Jill Du Pages: 6 of 7 Tuesday, June 11, 2024
Agenda Packet Page 37 of 192
Number Date Status
Void
Reason
Reconciled/
Voided Date Source Payee Name Description Transaction Amount City of El Cerrito
Payment Register
From Payment Date: 5/1/2024 - To Payment Date: 5/31/2024 2792 05/03/2024 Open Accounts Payable EDD - PAYROLL TAX DEPOSIT CA - CA Tax $46,028.29 2793 05/03/2024 Open Accounts Payable IRS FED - Fed Tax* $189,787.83 2794 05/03/2024 Open Accounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) ICM1 - ICMA-457 #300530 FLAT DOLLAR* $55,760.49 2795 05/03/2024 Open Accounts Payable P E R S PE1% - PERS SEIU* $188,301.77 2796 05/03/2024 Open Accounts Payable SUTTER HEALTH PLUS Coverage 5/1/24 - 5/31/24 Reconciliation $35,692.60 2797 05/03/2024 Open Accounts Payable EDD - CA Employment Development Dept EDD UNEMPLOYMENT INSURANCE 1/1/24 - 3/31/24 $7,512.00 2811 05/13/2024 Open Accounts Payable KATZ, JUDY SENIOR FITNESW CLASSES $406.80 2812 05/02/2024 Open Accounts Payable CalPERS (CA Public Employees' Retirement System) CALPERS UAL PAYMENT FOR MAY 2024 $1,414.83 2813 05/02/2024 Open Accounts Payable CalPERS (CA Public Employees' Retirement System) CALPERS UAL PAYMENT FOR MAY 2024 $570.42 2814 05/02/2024 Open Accounts Payable CalPERS (CA Public Employees' Retirement System) CALPERS UAL PAYMENT FOR MAY 2024 $158,073.33 2815 05/02/2024 Open Accounts Payable CalPERS (CA Public Employees' Retirement System) CALPERS UAL PAYMENT FOR MAY 2024 $351,890.50 2816 05/17/2024 Open Accounts Payable EDD - PAYROLL TAX DEPOSIT CA - CA Tax $43,137.11 2817 05/17/2024 Open Accounts Payable IRS FED - Fed Tax* $176,574.46 2818 05/17/2024 Open Accounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) ICM1 - ICMA-457 #300530 FLAT DOLLAR* $56,152.38 2819 05/17/2024 Open Accounts Payable P E R S PE1% - PERS SEIU* $191,203.15 2820 05/23/2024 Open Accounts Payable PG&E PG&E 4/1/24 - 5/1/24 $25,517.53 2821 05/23/2024 Open Accounts Payable PG&E PG&E 4/2/24 - 5/1/24 $24,431.11 2822 05/27/2024 Open Accounts Payable U.S. BANK - CORPORATE PAYMENT SYS CALCARD MAY2024 PAYMENT $53,973.41 2823 05/26/2024 Open Accounts Payable U.S. BANK - CORPORATE PAYMENT SYS CALCARD APR2024 PAYMENT $56,874.32 2824 05/24/2024 Open Accounts Payable CAPITAL ONE PUBLIC FUNDING, LLC MAY 2024 DEBT SERVICE PAYMENT - FIRE TRUCK $136,590.19 2825 05/31/2024 Open Accounts Payable CAPITAL ONE PUBLIC FUNDING, LLC SOLAR LEASE 100360627 12/1/23 - 6/30/24 $65,236.25 2826 05/31/2024 Open Accounts Payable EDD - PAYROLL TAX DEPOSIT CA - CA Tax $41,432.96 2827 05/31/2024 Open Accounts Payable IRS FED - Fed Tax* $171,670.17 2828 05/31/2024 Open Accounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) ICM1 - ICMA-457 #300530 FLAT DOLLAR* $54,299.94 2829 05/31/2024 Open Accounts Payable P E R S PE1% - PERS SEIU* $190,767.83 2835 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $375.91 2836 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $302.43 2837 05/31/2024 Open Accounts Payable AMEX/AMERICAN EXPRESS MERCHANT FEE EXPENSE - MAY24 $47.49 2838 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $715.70 2839 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $64.92 2840 05/31/2024 Open Accounts Payable CLOVER MERCHANT FEE EXPENSE - MAY24 $15.90 2841 05/31/2024 Open Accounts Payable AUTHORIZE.NET MERCHANT FEE EXPENSE - MAY24 $53.10 2842 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $115.15 2843 05/31/2024 Open Accounts Payable FIRST DATA MERCHANT SERVICES INC MERCHANT FEE EXPENSE - MAY24 $95.67 2844 05/31/2024 Open Accounts Payable CARDCONNECT MERCHANT FEE EXPENSE - MAY24 $6,878.09 2845 05/31/2024 Open Accounts Payable CARDCONNECT MERCHANT FEE EXPENSE - MAY24 $2,011.93 2846 05/31/2024 Open Accounts Payable CARDCONNECT MERCHANT FEE EXPENSE - MAY24 $7,476.37 TOTAL EFT's: 37 Transactions $2,341,452.33
Checks & EFT's Status Count Transaction Amount
Open 325 $4,338,438.49
Voided 1 $239.78
Total 326 $4,338,678.27
PAYROLL All Status Count Transaction Amount
Total Checks 145 $122,945.11
Voided Checks 0 $0.00
Total EFT's 721
Total 866 $1,728,905.37
GRAND TOTAL 1192 $6,067,583.64
$1,605,960.26

ACCOUNTS PAYABLE
Accounts Payable EFTs
user: Jill Du Pages: 7 of 7 Tuesday, June 11, 2024
Agenda Packet Page 38 of 192

AGENDA BILL
Agenda Item No. 7.C.

Date: June 18, 2024
To: El Cerrito City Council
From: Shannon Bassi, Senior Human Resources Analyst, City Management Subject: Resolution to Amend the City's Classification Plan

ACTION PROPOSED
Adopt a resolution amending the City's Classification Plan to 1) authorize revisions to the existing classifications of City Manager, Assistant City Manager, Assistant to the City Manager, City Clerk, Management Analyst I/II, Information Technology Manager, Network Security Manager, Human Resources Manager, Senior Human Resources Analyst, and Human Resources Specialist; and 2) authorize the new classification of Senior Management Analyst.

BACKGROUND/ANALYSIS
Per Section 3.10.050 of the El Cerrito Municipal Code, the City Council is responsible for adopting Personnel Rules that govern the City's civil service system and Classification Plan. This includes any revisions or amendments to position classifications and job descriptions. The recently completed Classification and Compensation Study provided a valuable opportunity to review all of the City's classifications, and propose changes and modifications where needed to accurately reflect the work of City staff.

The classification portion of the study focused on creating and modifying job classifications that accurately represent the body of work that staff perform, create methods of effective recruitment, retain a talented workforce, and maintain an emphasis on providing excellent customer service. Additionally, each classification was reviewed through an equity lens to ensure the City is creating and promoting a diverse workforce.

The Human Resources Division and the project consultant Koff and Associates worked continuously through the study's process with Department and Division Managers, bargaining units, and other City staff to review all class specifications throughout the City to confirm they are representative of the organizational changes, City services, and duties that have evolved. As a result, all the City's job descriptions were revised, and must now be reviewed by the City Council for final approval. Given the number of job descriptions evaluated, staff plans to bring back a set of proposed classifications to the City Council at each Council meeting until all job descriptions are approved.

The attached proposed job descriptions are presented for City Council's review and approval:

Agenda Packet Page 39 of 192
Agenda Item No. 7.C.

Existing Classifications With Proposed Changes:
• City Manager
• Assistant City Manager
• Assistant to the City Manager
• City Clerk
• Management Analyst I, II
• Information Technology Manager
• Network Security Manager
• Human Resources Manager
• Senior Human Resources Analyst
• Human Resources Specialist
New/Additional Proposed Classification:
• Senior Management Analyst
The City's current job descriptions may be viewed at this link:
www.governmentjobs.com/careers/elcerrito/classspecs.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization
• Environmental Sustainability

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
There are no budgetary impacts at this time.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Agenda Packet Page 40 of 192
Agenda Item No. 7.C.

Attachments:

1. Resolution

2. City Manager

3. Assistant City Manager

4. Assistant to the City Manager

5. City Clerk

6. Management Analyst I, II

7. Information Technology Manager

8. Network Security Engineer

9. Human Resources Manager

10. Senior Human Resources Analyst

11. Human Resources Specialist

12. Senior Management Analyst
Agenda Packet Page 41 of 192
RESOLUTION 2024-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING THE CITY’S CLASSIFICATION PLAN
WHEREAS, the City Council of the City of El Cerrito has an adopted Classification Plan for positions in the City’s service; and
WHEREAS, the City completed a Citywide Classification and Compensation Study in March 2024; and
WHEREAS, the Classification and Compensation Study included a review of all of the City's classifications and job descriptions, and proposed changes and modifications where needed to accurately reflect the work of City staff; and WHEREAS, City staff has completed review of staffing structure, positions, and recommended revisions to position classifications and job descriptions Citywide.

NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby amend the City’s Classification Plan to authorize implementation of the proposed modifications, as set forth in the attachments to this Resolution, to the following existing classifications:
• City Manager
• Assistant City Manager
• Assistant to the City Manager
• City Clerk
• Management Analyst I/II
• Information Technology Manager
• Network Security Manager
• Human Resources Manager
• Senior Human Resources Analyst
• Human Resources Specialist
BE IT FURTHER RESOLVED, that the City Council does hereby amend City’s Classification Plan to authorize implementation of the proposed modifications to include the following new classification:
• Senior Management Analyst
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

Agenda Packet Page 42 of 192
I CERTIFY that at a regular meeting on June 18, 2024 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

CITY MANAGER

DEFINITION
Under City Council policy direction, serves as the chief executive officer of the City; plans, organizes, and provides administrative direction and oversight for all City functions and activities; serves as Executive Director and Board Member of the El Cerrito Municipal Services Corporation; provides policy guidance and program evaluation to the City Council, executive and management staff; encourages and facilitates provision of services to City residents and businesses; fosters cooperative working relationships with State and local intergovernmental and regulatory agencies and various public and private groups; pursues appropriate avenues of economic and community development; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative and general policy direction from the City Council. Exercises supervision over all City staff through subordinate levels of management and supervision.

CLASS CHARACTERISTICS
The City Manager is responsible for the administrative operation of the City and is accountable to the City Council and responsible for developing, recommending, and implementing policies, program planning, fiscal management, administration, and operations of all City functions, programs, and services; and for enforcement of all City codes, ordinances, and regulations, the conduct of all financial activities, and the efficient and economical performance of the City’s operations. The City Manager is responsible for accomplishing the City’s goals and objectives and for ensuring the City is provided with desired and mandated services in an ethical, effective, and cost-efficient manner.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, organizes, and administers operations of the City either directly or through subordinate executive, management, and supervisory staff; coordinates and evaluates the work of the City in accordance with applicable laws, codes, and regulations and adopted policies and objectives of the City Council.
• Directs and coordinates the development and implementation of goals, objectives, and programs for the City Council and the City; develops administrative policies, procedures, and work standards to ensure that the goals and objectives are met and that programs provide mandated services in an effective, efficient, and economical manner.
• Oversees the preparation of the annual budget for the City; authorizes directly or through staff, budget transfers, expenditures, and purchases; provides information regarding the financial condition and needs to the City Council.
• Advises the City Council on issues, programs, and financial status; prepares and recommends longAgenda Packet Page 44 of 192 City Manager

Page 2 of 4 ends

Council Approved:
and short-term plans for City service provision, capital improvements, and funding; and directs the development of specific proposals for action regarding current and future City needs. • Represents the City and the City Council in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. • Provides for the investigation and resolution of concerns regarding the administration of and services provided by the City government.
• Provides for contract services and franchise agreements; ensures proper performance of obligations to the City; has responsibility for enforcement of all City codes, ordinances, and regulations. • Oversees the selection, training, professional development, and work evaluation of City staff; oversees the implementation of effective employee relations programs; provides policy guidance and interpretation to staff; serves as the hearing officer for grievances and discipline hearings. • Directs the preparation of and prepares a variety of correspondence, reports, policies, procedures, and other written materials.
• Ensures the maintenance of working and official City files. • Ensures that the City Council is kept informed of City functions, activities, and financial status, and of legal, social, and economic issues affecting City activities. • Monitors changes in laws, regulations, and technology that may affect City operations; implements policy and procedural changes as required.
• Responds to the most complex, difficult, and sensitive public inquiries and concerns and assists with resolutions and alternative recommendations.
• Acts as the City’s Director of Emergency Services in the City’s Emergency Organization, per the El Cerrito Municipal Code.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • Complies with the International City/County Management Association (ICMA) Code of Ethics. • Performs related duties as required and/or as determined by the El Cerrito Municipal Code.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, or a closely related field. A master’s degree in public administration is preferred.

Experience:
• Seven (7) years of increasingly responsible experience in an administrative or managerial capacity in a municipal organization, involving the responsibility for the planning, organization, implementation, and supervision of varied work programs.

Licenses and Certifications:
• Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License Agenda Packet Page 45 of 192
City Manager

Page 3 of 4 ends

Council Approved:
must be obtained within six (6) months of appointment.

Knowledge of:
• Principles and practices of leadership.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles, practices, and procedures of public administration in a municipal setting. • Functions, services, and funding sources of a municipal government. • Functions, authority, responsibilities, and limitations of an elected City Council and structure of a council-manager form of government.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility. • Principles and practices of municipal budget development, administration, and accountability. • Current social, political, and economic trends affecting City government and service provision. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:
• Provide strong leadership to the City and its staff.
• Plan, administer, coordinate, review, and evaluate the functions, activities, and staff of the City. • Work cooperatively with, provide highly complex and responsible staff support to, and implement the policies of the City Council.
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. • Oversee all City financial activities, including administering investments, the development and implementation of the City budget, and the control of all expenditures and purchases. • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local laws, rules, regulations, policies, and procedures.
• Conduct effective negotiations and effectively represent the City in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations, and the media.
• Direct the preparation of and prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Use sound independent judgment within general legal, policy, and procedural guidelines.

Agenda Packet Page 46 of 192
City Manager

Page 4 of 4 ends

Council Approved:
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively communicate with the with the public.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with challenging individuals while interpreting and enforcing policies and procedures.

Agenda Packet Page 47 of 192
FLSA: Exempt

ASSISTANT CITY MANAGER

DEFINITION
Under administrative direction, assumes management responsibility for assigned City departments; assists the City Manager in the overall management of City operations and services; coordinates assigned activities with other City departments, officials, outside agencies, and the public; serves as a board member of the Municipal Services Corporation; fosters cooperative working relationships among City departments and with elected officials, intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; serves as City Manager in his or her absence; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over executive, management, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This executive management classification oversees, directs, and participates in all activities of the City’s operations, including short- and long-term planning, as well as development and administration of City-wide policies, procedures, and services. This class also manages assigned departments and provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions, and municipal government activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.

Responsibilities include coordinating the activities of the City and assigned departments with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the City. The incumbent is accountable for accomplishing City-wide planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Assists the City Manager in planning, organizing, and directing the services and activities of City departments and programs; assumes management responsibility for assigned department(s). • Implements directives and policies from the City Manager; provides guidance and direction to department directors to coordinate and direct programs and projects; meets with department directors to identify and resolve organizational and operational problems both within departments and across departmental lines; ensures the successful completion of programs and projects. • Manages and participates in the development and administration of the City’s operating budget as well as assigned departmental budgets; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.
• Selects, trains, motivates, and directs personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.

Agenda Packet Page 48 of 192
Assistant City Manager

Page 2 of 4 ends

Council Approved:
• Contributes to the overall quality of the City’s services by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Monitors legal, regulatory, technological, and societal changes and court decisions that may affect the City; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner. • Responds to high-level concerns of the City Council, department directors, and immediate staff members. • Plans, delegates, and oversees large-scale projects; plans, implements, oversees, and evaluates new programs provided by various departments.
• Represents the City Manager’s Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Conducts a variety of City-wide organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. • Negotiates contracts and agreements; coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services. • Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal government.
• May serve as a staff liaison to a designated committee, board, or commission within the City. • Directs the maintenance of working and official departmental files. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
• Responds to difficult and sensitive public inquiries and concerns and assists with resolutions and alternative recommendations.
• Serves as a spokesperson for the City at a variety of community events, meetings, and other public relations activities.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • Serves as acting City Manager in the absence of the City Manager. • Complies with the International City/County Management Association (ICMA) Code of Ethics. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, public policy, business administration, finance, or, or a closely related field. A master’s degree is desirable.

Experience:
• Five (5) years of increasingly responsible administrative or managerial experience, including budgeting, supervision, purchasing and related central services in a governmental operating or staff agency.

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Assistant City Manager

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Council Approved:

Knowledge of:
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles, practices, and procedures of public administration in a municipal setting. • Functions, services, and funding sources of a municipal government. • Functions, authority, and responsibilities of an elected City Council. • Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of strategic plan development. • Public agency budget development, contract administration, and general principles of risk management related to the functions of the assigned area.
• Current social, political, and economic trends affecting City government and service provision. • Applicable Federal, State, and local laws, rules, regulations, and ordinances relevant to assigned areas of responsibility.
• Technical, legal, financial, and public relations issues associated with the management of City programs. • Methods and techniques in the development of presentations and business correspondence. • Research and reporting methods, techniques, and procedures. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the City and assigned program areas.
• Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
• Provide leadership and direction to all departments of the City. • Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. • Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, professional, and technical personnel; delegates authority and responsibility.

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Assistant City Manager

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Council Approved:
• Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
• Establish and maintain positive employer/employee relations with labor groups. • Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Direct the establishment and maintenance of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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FLSA: Exempt

ASSISTANT TO THE CITY MANAGER

DEFINITION
Under general supervision and direction, provides highly responsible and complex staff assistance to the City Manager on City-wide policies and planning of short- and long-term departmental programs, activities, and operations; analyzes practices and procedures and makes recommendations for strategic, organizational, operational, policy, and procedural improvements; serves as the City’s Public information Officer (PIO) and performs, oversees, and leads the City’s various forms of communications, conducts needs analyses, feasibility studies, and program evaluation for assigned programs; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision and direction from the City Manager or designated supervisor. Exercises direct supervision over assigned staff.

CLASS CHARACTERISTICS
This classification plans, develops, and implements policies and procedures for assigned City-wide programs, including program and project budget preparation, contract administration, management analysis, various forms of City communications, and program evaluation. Successful performance of the work requires knowledge of public policy, municipal functions, and activities, including the role of an elected City Council and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and agencies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. The Assistant to the City Manager is distinguished from the Assistant City Manager in that the latter is responsible for the most complex support to the City Manager in managing the varied programs, projects, and activities of City departments.

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Council Approved:
prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Participates in and oversees the development and administration of program budgets; analyzes and makes recommendations on budget requests; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
• Represents the City Manager at meetings by making presentations to explain program or project status; answers questions or arranges for compilation of data to assist in decision-making process. • Plans, designs, develops, organizes, oversees, and administers multiple highly complex City-wide programs and projects; develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; directs all aspects of assigned programs, including legal and regulatory compliance. • Serves as a liaison with employees, public, and private organizations, community groups, and other organizations on behalf of the City Manager; provides information and assistance to the public regarding the assigned programs and services; receives and responds to concerns and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. • Serves as the City’s Public information Officer (PIO); manages, develops, oversees and coordinates various communication platforms and the development, strategy, and implementation of citywide communications.
• Develops and implements new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data, and makes recommendations regarding staffing, equipment, and facility needs.
• Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• Provides highly complex staff assistance to the City Manager, including conducting specific and comprehensive analyses of a wide range of municipal policies involving organization, procedures, finance, and services; prepares and presents staff reports and other necessary correspondence. • Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • May serve as a staff liaison to a designated committee, board, or commission within the City. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, public policy, finance, or a related field. A master’s degree is desirable.

Experience:
• Three (3) years of responsible municipal program management or administration experience.

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Assistant to the City Manager

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Council Approved:

Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Public agency budgetary, contract administration, and City-wide administrative practices related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Technical, legal, financial, and public relations issues associated with the management of City programs.
• Effective methods, techniques, and tools for successful community engagement and communications. • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
• Record keeping principles and procedures.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for assigned programs.
• Work cooperatively with, provide staff support to, and implement the policies of the City Manager. • Prepare and administer program and project budgets; allocate resources in a cost-effective manner. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record keeping, and tracking systems. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

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Assistant to the City Manager

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Council Approved:
• Effectively represent the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. • Prepare clear and concise reports, correspondence, documentation, and other written materials. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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FLSA: Exempt

CITY CLERK

DEFINITION
Under administrative and policy direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the City Clerk’s Office, including administration, election management, the legislative function, archiving of public records and public information, and filing officer services; serves as Secretary of the El Cerrito Municipal Services Corporation; serves as the City’s Elections Official, Filing Officer and Custodian of Records; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with State and local intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex administrative support to the City Manager and the City Council; ensures legal compliance with applicable laws; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over administrative support staff.

CLASS CHARACTERISTICS
This is a department director level classification that oversees, directs, and participates in all activities of the City Clerk Department, including short and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Council and City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.

Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.

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City Clerk

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Council Approved:
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within agency policy, appropriate budget, service, and staffing levels.
• Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies. • Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations.
• Works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
• Serves as the Clerk of the City Council, Public Financing Authority, and Municipal Services Corporation; attends meetings and oversees the recording of all official proceedings; supervises the preparation of public notifications, agendas, minutes, and other documents, as well as the Journal of Proceedings for all agencies; directs the publication, filing, indexing, and safekeeping of all proceedings of the City Council.
• Supports City’s boards, commissions, and committees including development of enabling legislation, policies and procedures; recruitment, interview and appointment of members; management of member disclosure and training requirements; monitoring of term expirations, attendance and compliance with all applicable rules and regulations; and oversight department staff liaisons including providing resources, guidance, and training.
• Administers the public hearing process for the City Council; supervises the coordination of public hearing packets and public notices of hearings in accordance with various government code requirements and legal deadlines.
• Oversees the operations of the City-wide records management program, document imaging system, and records preservation and destruction; sets and ensures legal compliance retention schedules for City records; develops and updates records retention policies and procedures; researches City documents, historical information, and other information as needed; attests, indexes, and files all legislative actions.
• Plans, manages, and conducts municipal elections and special elections; ensures compliance with the California Elections Code, Political Reform Act, and other government codes; maintains election documents for public inspection; oversees printing of sample ballot material; declares election results; administers and files oaths of office.
• Serves as Filing Officer and Filing Official for the Political Reform Act; manages the City’s disclosure requirements for designated employees, distributes forms and notifications; conducts required audits; advises and trains candidates, committees, and treasurers on filing requirements; determines and collects fines for late filing; ensures campaign contribution limits and other requirements are met; corresponds with the Fair Political Practices Commission (FPPC) as appropriate. • Manages the codification and maintenance of revisions to the Municipal Code. • Provides contracts and agreements administration to ensure documents are signed and recorded in a timely manner, including the receipt and filing of bid documents; supervises contract bid openings and performance bonds.
• Accepts and logs claims filed against the City to record necessary information and forward for processing.
• Supports City Council members with making travel arrangements, maintaining appointment schedules and calendars, and arranging meetings, conferences, and civic functions. • Represents the City Clerk Office to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.

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City Clerk

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Council Approved:
• Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of municipal government.
• Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Responds to difficult and sensitive public inquiries and concerns and assists with resolutions and alternative recommendations.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • May serve as a staff liaison to a designated committee, board, or commission within the City. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a related field. A master’s degree is desirable.

Experience:
• Five (5) years of increasingly responsible secretarial and clerical experience.

Licenses and Certifications:
• Possession of or ability to obtain certification as a Municipal Clerk within two (2) years of appointment. • Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

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Council Approved:
with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards. • Provide administrative, management, and professional leadership for the City Clerk’s Office. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

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FLSA: Exempt

MANAGEMENT ANALYST I/II

DEFINITION
Under general supervision, performs complex, administrative, technical, and analytical work in support of assigned management, department, and/or program operations and projects; researches and analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; performs and coordinates special projects as needed; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. May exercises direct supervision over administrative, technical, and other assigned staff.

CLASS CHARACTERISTICS
Management Analyst I: This is the entry-level classification in the Management Analyst series. Initially under close supervision, incumbents learn and perform routine research, administrative, and analytical work, while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Management Analyst II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Management Analyst II: This is the journey-level classification in the Management Analyst series. Positions at this level are distinguished from the Management Analyst I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Management Analyst II is distinguished from the Senior Management Analyst in that the latter performs the most complex work assigned to the series, such as difficult and complex analytical assistance in the administration of assigned operations and programs, and/or has a greater responsibility either related to scope of work and/or overseeing and providing technical and functional direction assigned staff.

Positions in the Management Analyst class series are flexibly staffed; positions at Management Analyst II are normally filled by advancement from Management Analyst I; progression to Management Analyst II is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to Management Analyst II.

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Management Analyst I/II

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Council Approved:

Positions at the Management Analyst I-level may perform some of these duties and responsibilities in a learning capacity.
• Coordinates studies of new and existing programs and/or special projects; researches and analyzes operational, fiscal, and technical data and impact to determine feasibility, resolve problems, and increase efficiency; consults with City staff, management, and outside agencies; develops recommendations for operational, policy, and/or procedural changes; participates in program and project implementation and monitoring of activities.
• Participates in the development and implementation of goals, objectives, and policies for assigned projects and programs; develops policies, procedures, standards, and guidelines to support programs. • Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures to maximize funding and minimize costs; identifies problem areas and issues; assesses and monitors workload and administrative and support systems; conducts cost benefit, statistical, and trend analyses; identifies opportunities for improvement and develops recommendations.
• Prepares a variety of administrative, management, operational, staff, and financial reports including recommendations and forecasts; develops formats to facilitate clear understanding and interpretation of information and materials to be presented; makes presentations to various groups such as to members of the public, City Council, Department Heads, City Manager, and/or division managers. • Monitors assigned budget(s), prepares cost estimates for budget recommendations, collects and analyzes financial data, reviews and analyzes variances, and recommends corrective measures; creates data tracking and reporting systems.
• Prepares requests for proposals for professional and/or contracted services; prepares contract specifications and scopes of work; facilitates pre-proposal meetings; participates in evaluating evaluates proposals; drafts and reviews terms and conditions of agreements; prepares items for contract approval; administers contracts and ensures compliance with City service quality and regulatory requirements. • Participates in the oversight and management of grants; identifies grant funding opportunities and partnerships with nonprofit groups; audits grants and federal and state entitlements; researches and writes grant proposals; maintains records and documentation to comply with audit requirements. • Plans, organizes, assigns, supervises, and reviews the work of assigned staff; trains staff in work procedures; evaluates employee performance, counsels and disciplines employees, assists in selection and promotion. • Assists with ensuring compliance with federal, state, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices. • Attends meetings, conferences, workshops, and training sessions; and reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.
• Represents assigned department in interdepartmental, community, and/or professional meetings. • Assigned special projects as needed, depending on City or Departmental service delivery needs; may organize and attend special events as needed.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Management Analyst I/II

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Council Approved:

Education:

Management Analyst I/II: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public or business administration, or a related field. A master’s degree is desirable.

Experience:

Management Analyst I: One (1) year of experience in general administration, technical or functional project/program coordination, with at least one (1) year experience in lead capacity, work with budget, or policy development, and/or comprehensive report writing, preferably in a public agency.

Management Analyst II: Three (3) years of experience in general administration, technical or functional project/program coordination, with at least one (1) year experience in a lead capacity, work with budget, or policy development, and/or comprehensive report writing, preferably in a public agency.

Licenses and Certifications:
• Some positions, depending on assignment, may require specialized certifications or training pertaining to the scope of work.
• Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid outof-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:

Positions at the Management Analyst I-level may exercise some of these knowledge and abilities statements in a learning capacity.
• Principles and practices of business and public administration as applied to the operational unit or assigned program(s).
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles of budget and contract preparation and administration. • Research and reporting methods, techniques, and procedures; statistical analyses and various methods of presentation of data and recommendations.
• Administrative principles and methods, including goal setting, planning, and program development and implementation.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement. • Principles and procedures of record keeping, document processing, and filing systems. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

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Management Analyst I/II

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Council Approved:
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives. • Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Assist in preparing and administering budgets; allocate limited resources in a cost-effective manner. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. • Prepare and present clear and concise reports, correspondence, documentation, and other written materials.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, explain, and apply all pertinent laws, regulations, codes, and ordinances and City policies and procedures relevant to work performed.
• Make accurate mathematical and statistical computations. • Direct the maintenance of a variety of filing, record keeping, and tracking systems of work performed. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; may operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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FLSA: Exempt

INFORMATION TECHNOLOGY MANAGER

DEFINITION
Under general direction, plans, administers, oversees, and manages information technology operations and activities; manages the development, organization, and implementation of programs and equipment in all phases of the City’s information technology and communications systems and infrastructure; manages the effective use of resources to improve organizational productivity and customer service; serves as the principal information technology advisor to executive City staff and departments; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager or designated supervisor. Exercises direct supervision over professional and technical staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the City’s information technology functions. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decisionmaking responsibilities, which include developing and implementing city-wide information technology programs, equipment, and communications systems, and ensuring compliance with regulatory and information security requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, administers, supervises, and participates in the daily functions, operations, and activities of information technology, including citywide computer systems, data and voice communication networks, traffic and planning, network monitoring, security, and administration; facilities operations systems including camera surveillance system, door access control, audio/visual (AV) system, and City Hall heating, ventilation, and air conditioning (HVAC) system, and all technology related equipment and systems.
• Manages and participates in the development and implementation of Information Technology policies, standards, practices, legal requirements, and security measures. • Prepares, implements, and administers the Information Technology budget; participates in the forecast of additional funds needed for staffing, equipment, materials, supplies and services. • Coordinates Information Technology activities with other departments, ensuring understanding of departmental information needs, capabilities, and limitations; provides cost analysis and reports Agenda Packet Page 64 of 192
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related to information technology expenses for departmental budget purposes. • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends appropriate service and staffing as necessary. • Participates in the selection of new hire staff; trains, motivates, and evaluates assigned staff; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
• Oversees the development of consultant requests for proposals for information technology services; evaluates proposals and recommends project award; coordinates with legal counsel to ensure policy compliance; determines City needs and requirements for contractual services; negotiates and administers contracts and agreements.
• Resolves service concerns received from departments and implements corrective action; receives and prioritizes requests for computer applications development and oversees the development and implementation processes.
• Provides technical consultation and guidance to staff members on the resolution of complex user issues; works with staff to ensure that status updates, recommended solutions, cost impacts, and anticipated date of resolution are submitted to clients in a timely manner. • Maintains liaison with equipment and software manufacturer's representatives to ensure satisfactory support and develops timely information regarding new technology, techniques and developments affecting City operations.
• Directs computer operations, data control and data entry activities; coordinates the acquisition of computers, peripherals, and software for individual department use. • Conducts or directs the conduct of analytical studies; develops and reviews reports of findings, alternatives, and recommendations.
• Participates on various City management committees; represents the City in meetings with representatives of manufacturers, vendors, professional and business organizations. • Coordinates application technologies and systems to achieve overall City objectives. • Monitors developments and legislation related to information technology matters; evaluates their impact upon City operations and recommends and implements equipment, policy and procedural improvements.
• May serve as a staff liaison to a designated committee, board, or commission within the City. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree in information technology, computer science, business or public administration, or a related field; A master’s degree is desirable.

Experience:
• Five (5) years of increasingly responsible management/administrative experience in a centralized information technology environment in one or more of the following areas: systems analysis, software administration, network administration, application support and/or development/programming, of which at least two (2) years included supervision of professional information technology staff.

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Licenses and Certifications:
• Possession of a current and valid California Driver’s License and satisfactory driving record to be maintained throughout employment. An out-of-state license may be used during the hiring process, but a valid California Driver’s License must be obtained prior to appointment.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility. • Principles and practices of leadership, employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards; principles and practices of advanced project management. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Budget development, contract administration, City-wide administrative practices, and general principles of risk management related to the functions of the assigned area. • Advanced principles and practices of information technology applications, systems, security, and infrastructure analysis, design, and management.
• Operational characteristics and infrastructure for various IT components such as computers, telecommunications, networks, servers, communication systems, data storage and security, hardware, software, security design, and peripheral equipment; and methods, best practices, and techniques on diagnosing troubleshooting, design, analysis and installation. • Security and monitoring devices, and procedures necessary to maintain the integrity and security of data.
• Principles and practices of developing and maintaining technical documentation, files, and records. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards. • Provide administrative, management, and professional leadership. • Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer a variety of administrative programs and activities. • Plan and manage information technology development, enhancement, and maintenance projects. • Perform analyses of technology requirements and needs; identify, evaluate, and solve information technology problems; design and implement new or revised systems and procedures; provide Agenda Packet Page 66 of 192
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technical advice and consultation and ensure efficient system utilization. • Lead design and process improvement sessions to identify business and user needs and discuss application capabilities and design modifications needed for improvement. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Conduct effective negotiations and effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials. • Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

WORKING CONDITIONS
May require working varied shifts and/or alternate schedules as needed; and respond to urgent security and network concerns after hours. City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs and attend events/meetings, in addition to responding as a Disaster Services Emergency Worker.

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FLSA: Exempt

NETWORK SECURITY ENGINEER

DEFINITION
Under direction, leads and provides technical support for city-wide information technology systems and infrastructure including provisioning, deployment, configuration, administration and troubleshooting of network and security-related hardware and software; ensures consistent and timely communication on resolution efforts; provides highly responsible and complex professional assistance to management in areas of expertise and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Information Technology Manager. Exercises technical and functional lead direction over and provides training to assigned staff.

CLASS CHARACTERISTICS
This is the advanced journey-level classification in the Information Technology Specialist series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex requiring considerable discretion and independent judgment.

Positions in the classification rely on experience and judgment to ensure efficient and effective support of information technology systems and infrastructure. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Performs difficult or complex technical support in the installation, configuration, maintenance, and upgrade of computers, mobile devices, radio and communication systems and equipment, server infrastructure, and network systems, hardware, software, peripherals, and related equipment. • Maintains, supports, and upgrades the City’s existing data and voice network infrastructure. • Maximizes network performance by monitoring, troubleshooting issues and outages, and scheduling network maintenance; ensures that platforms and circuits are configured for optimum performance and in accordance with standards.
• Manages network and equipment capacities at a level that can support customer voice and data applications; proactively reviews network infrastructure and critical systems to ensure maximum uptime and supportability.
• Secures network systems by establishing and enforcing policies and procedures and defining access permissions; monitors the security of computers, networks, and servers; troubleshoots system, network, and security issues; and reports vulnerabilities to the appropriate City staff.

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• Evaluates, analyzes and makes recommendations for appropriate network size, new and improved technologies, and future equipment updates and upgrades; develops the Network Technology Refresh Plan and proposes system upgrades, adjustments, and new technology applications. • Manages and supports the audio/video (AV) system, including but not limited to microphones, digital controlled audio processing, video mixer and cameras; coordinates with the City Clerk’s Office, various vendors, and service providers to provide services for live broadcast, webcast, and recording of the City Council meetings.
• Enters service-related information into automated work management system, ensuring system is updated when actions are taken; maintains accurate records and files; documents progress and procedures performed; generates systems reports on a periodic basis. • Continuously monitors the status of assigned work orders and ensures client is updated on the time frame for resolution.
• Manages and monitors inventory of computing resources and provides cost estimates and timeline for replacement to each department, including cost estimates for software licensing, hardware maintenance, and support service level agreements.
• Participates in the selection, evaluation, and management of vendors and external consultants providing services for support, maintenance, and project activities. • Provides lead direction, training, and work review to assigned staff; organizes and assigns work and follows up to ensure coordination and completion of assigned work. • Provides direction in the development of various information technology strategies, plans, and policies, such as the Information Technician Disaster Recovery Plan and various information technology specific policies and procedures related to improving network and operational quality, security, and efficiency.
• Updates job knowledge by participating in educational opportunities, reading profession publications, maintaining personal networks, and participating and attending webinars and conferences. • Ensures and observes staff compliance with City and mandated safety rules, regulations, and protocols.
• May serve as a staff liaison to a designated committee, board, or commission within the City. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree in information technology, computer science, or a related field. A master’s degree is desirable.

Experience:
• Four (4) years of experience in implementing, maintaining and integrating corporate WAN, LAN, and server architecture; administration of network security software and hardware; and analyzing, troubleshooting, and resolving network issues.

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Knowledge of:
• Operational characteristics of computer, network, server, and communication systems, hardware, software, and peripheral equipment.
• Network and telecommunications infrastructure, storage, and security design, analysis, installation, and management methods and techniques.
• Advanced principles, practices, methods, and techniques of troubleshooting, diagnosing, and resolving routine to complex computer, network, server, and communication systems hardware, software, and peripheral equipment issues.
• Methods and techniques of eliciting information and performing diagnostic procedures on technology systems.
• Security and monitoring devices, and procedures necessary to maintain the integrity and security of data.
• Principles of providing functional direction and training and leading work of assigned staff. • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of developing and maintaining technical documentation, files, and records. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform a variety of routine to complex technical support functions in the installation, evaluation, configuration, operation, troubleshooting, and maintenance of computers, hardware, software, servers, network and data communication, security, and other related technologies and equipment. • Perform analyses of network and telecommunications requirements and needs; identify, evaluate, and solve systems problems; design and implement new or revised systems and procedures; provide technical advice and consultation, and ensure efficient network and telecommunications system utilization.
• Develop and maintain technical operating instructions and documentation; train staff on software applications and hardware usage.
• Deal tactfully with the users and staff in providing information, answering questions, and providing customer service.
• Respond to and effectively prioritize a high volume of phone calls and other requests for service. • Plan, organize, lead, and coordinate the work of assigned staff. • Effectively provide staff leadership and work direction. • Maintain current knowledge of technological advances in the field. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

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• Communicate effectively both orally and in writing using the English language. • Use tact, initiative, prudence, and judgment within general policy, procedural, and legal guidelines. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

WORKING CONDITIONS
City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs and attend events/meetings, in addition to responding as a Disaster Services Emergency Worker. May be required to respond to urgent network security issues on evenings, weekends, holidays as needed; sometimes with little to no notice.

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FLSA: Exempt

HUMAN RESOURCES MANAGER

DEFINITION
Under general direction, plans, organizes, and provides direction and oversight for human resources functions including classification and compensation, recruitment, selection, employee benefits, wellness and engagement, workers' compensation and safety, sensitive personnel matters such as investigations and discipline, labor and employee relations, equal employment opportunity, compliance, learning and organizational development, and the City’s risk management; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager, the Assistant City Manager, and/or assigned management personnel. Exercises direct supervision over technical and clerical staff.

CLASS CHARACTERISTICS
This position oversees, directs, and participates in all human resources programs and functions, including the day-to-day operations and both short and long-range planning and budgeting. Responsibilities include coordinating human resources activities with other City departments, divisions, and other agencies, as well as managing the complex and varied functions. The position is accountable for accomplishing program planning and operational goals and objectives for human resources, and furthering City goals and objectives within general policy guidelines. The position provides highly responsible and complex human resources expertise and support to City management.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, directs, and administers all human resources programs and functions including advising executive and management staff regarding sound human resources practices and techniques to effectively plan for and manage the City’s workforce.
• Develops and implements human resources’ goals, objectives, policies, and programs in accordance with City policies, goals, and objectives.
• Supervises staff performing human resources functions; schedules activities and sets work priorities; provides staff development and evaluates work performance. • Directs and administers employee relations activities including contract interpretation, grievance process administration, and progressive discipline; facilitates negotiation of new and revised policies and procedures; and maintains ongoing communication with employee unions and associations. • Consults with the City Manager, Assistant City Manager, department and division heads, employee representatives, and others on matters related to policy interpretation, discipline, grievances, and other personnel practices and matters.

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• Oversees the City’s risk management function including workers’ compensation, general liability, and safety; maintains the City’s Injury and Illness Prevention Program (IIPP) and ensures compliance with local, state, and federal requirements.
• Provides strategic assistance in labor negotiations and provides ongoing labor and employee relations support as needed.
• Develops, directs, and administers the City’s classification and compensation systems including recommending the adoption or elimination of classifications, recommending salaries, conducting compensation and benefit surveys, and participating in the development of related strategies for labor negotiations.
• Administers and directs the City’s EEO programs and oversees and/or conduct investigations of alleged harassment, discriminatory, or inappropriate conduct; represents the City to regulatory agencies to address formal concerns and prepares appropriate documentation. • Develops and administers City-wide development and training programs and employee wellness programs.
• Directs and administers a comprehensive employee benefits program; administers contracts and plan documents; and monitors the work of third-party administrators. • Oversees and participates in the development and administration of the human resources’ annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. • Serves as the liaison for human resources with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues. • May serves on a designated board, commission, or committee; • Prepares for and makes various informational presentations to various individuals, groups, and the City Council, as necessary.
• Attends human resources conferences and seminars to remain current with professional and legal issues and continually monitors the City’s compliance with federal, state, and local laws, rules, and regulations.
• Investigates, responds to, and resolves difficult and sensitive inquiries and concerns. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, human resources, or a related field. A master’s degree is desirable.

Experience:
• Five (5) years of progressively responsible human resources experience, including two (2) years of administrative, supervisory, or lead responsibility.

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Knowledge of:
• Principles and practices of human resources management in a public agency, including methods and techniques for recruitment, selection, equal employment opportunity, compliance, classification, compensation, benefit analysis and administration, conducting investigations, employee and labor relations, employee and organizational development, workers’ compensation and safety. • Organizational and management practices for analyzing and evaluating programs, policies, and operational needs related to human resources.
• Extensive knowledge of governmental functions and paths of coordination. • Practices and techniques for evaluating and managing outcomes, including the maintenance and analysis of human resources metrics.
• Principles and practices of planning, managing, and administering multiple and complex projects and/or programs.
• Principles and practices of municipal budget preparation and administration. • Principles and practices of effective supervision, including employee development and performance management;
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Principles and procedures of record keeping, technical report writing, and preparation of correspondence.
• Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, organize, administer, coordinate, review, and evaluate all areas of a comprehensive human resources program including formulating and administering best practices and sound human resources policies, procedures, and programs for all levels of City management and employees. • Oversee, direct, and coordinate the work of assigned staff. • Develop and implement goals, objectives, policies, procedures, work standards and controls for human resources.
• Provide staff support on complex, confidential, sensitive, or difficult human resources issues requiring a high level of independent judgment, strong analytical skills, strong interpersonal skills, and creativity.
• Prepare and administer large program budgets.
• Prepare clear and concise reports, correspondence, procedures, instructions and other written materials.

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• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Research, analyze and evaluate innovative service delivery methods and techniques. • Understand, interpret, apply, and ensure compliance with all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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FLSA: Exempt

SENIOR HUMAN RESOURCES ANALYST

DEFINITION
Under general direction, plans, organizes, oversees, coordinates, and performs difficult and complex professional and confidential work required to administer human resources programs, including recruitment and selection, benefits administration, job analysis and classification, payroll and compensation, training and development, workers’ compensation, and employee and labor relations; assists in departmental planning activities to improve organizational productivity and customer service; performs research and analysis; provides consulting services to City departments related to all aspects of human resources programs and activities; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises direct supervision over technical and support staff.

CLASS CHARACTERISTICS
This is the advanced journey-level classification in the Human Resources Analyst series responsible for performing the complex work assigned to the series as well as providing oversight to assigned staff on a day-to-day basis. Incumbents regularly work on tasks which are varied and complex requiring considerable independent judgement. Positions in the classification rely on experience and judgement to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Under general direction, plans, organizes, and oversees the daily functions, operations, and activities of assigned human resources programs.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends within departmental policy, appropriate service levels; recommends and administers policies and procedures.
• Participates in the development and standardization of procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; identifies opportunities for improvement. • Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Coordinates assigned programs, projects, and activities with other City departments, local Agenda Packet Page 76 of 192
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jurisdictions and agencies, and regional, state, and federal agencies. • Develops and implements sound recruitment, testing, and selection processes, including evaluating recruitment materials and sources, administering all phases of the examination process, and assisting hiring departments with the employee selection process; develops and implements background investigative policies and procedures and oversees and conducts background investigations; ensures equal employment opportunity and affirmative action for all candidates; maintains background investigation and records management databases; tracks fingerprinting activity. • Performs job analysis and classification studies of new and existing positions; designs and writes new and alters existing classification specifications as appropriate; makes recommendations, and participates in the development, implementation, and administration of classification plans. • Coordinates and participates in employee relations activities; provides advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources policies, procedures, contracts application, and the administering of grievances; reviews performance evaluations for consistency and makes recommendations; performs investigations and fact finding as required for resolution on employee relations matters and concerns; works closely with management on issues that require resolution or contract clarification. • Assists with labor contract negotiations; prepares labor relations documents and contract language; represents the City in meetings with bargaining units.
• Leads and participates in the administration of the employee risk, benefits and retirement programs in accordance with plan provisions and in compliance with local, state, and federal laws, City policies and procedures, and memorandum of understanding (MOU) and employee agreement provisions; researches and analyzes benefit plan changes and employee data, conducts surveys, and prepares various reports and statements; develops, evaluates, and revises program components and processes and directs the implementation of changes and new programs; participates in external audits. • Monitors leave of absence programs ensuring legal compliance; reviews and analyzes family and medical leave applications; interprets human resources policies and procedures with regards to benefits and paid and unpaid time-off options for employees; educates employees and managers on policy and legal compliance regarding leaves of absence. • Conducts and participates in a variety of organizational and operational studies, investigations, and special projects; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Oversees the maintenance of applicant tracking system and human resources information system; directs the organization and maintenance of accurate and detailed databases, files, and records; ensures compliance with established records retention schedules. • Upholds the City’s Personnel Rules and Regulations and Municipal Code/Civil Service Commission. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • May serve as a staff liaison to a designated committee, board, or commission within the City. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to a bachelor’s degree from an accredited college with major course work in human resources, business or public administration, or a related field. A master’s degree is desirable.

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Council Approved:

Experience:
• Four (4) years of increasingly responsible human resources experience, performing administrative, program/project management, and/or analytical functions, preferably in a public agency or other similar organization.

Licenses and Certifications:
• Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License (see note*) and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles, practices, and techniques of human resources administration, including recruitment and selection, and equal employment opportunity; job analysis and classification; compensation analysis and administration; benefit analysis and administration; and employee and labor relations. • Principles and techniques of conducting studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. • Business arithmetic and basic statistical techniques. • City and mandated safety rules, regulations, and protocols. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • Principles and procedures of record keeping and preparation of correspondence and reports. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Lead the administration and coordination of comprehensive human resources programs. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
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resolve conflict within assigned area of responsibility; negotiate and resolve complex issues. • Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations. • Make accurate mathematical and statistical computations. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Oversee the establishment and maintenance of a variety of filing, record keeping, and tracking systems.
• Prepare clear and concise reports, correspondence, documentation, and other written materials. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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FLSA: Non-Exempt

HUMAN RESOURCES SPECIALIST

DEFINITION
Under general supervision, performs a variety of specialized, technical, and office administrative functions in support of the City’s human resources programs and functions including the recruitment and selection, employee onboarding and orientation, and salary and benefit administration; maintains City personnel files, records, and databases; responds to inquiries and interacts with City management and staff and the general public; prepares and distributes a variety of documents and correspondence; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of human resources programs and activities. Positions at this level exercise judgment and initiative within their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Human Resources Specialist is distinguished from the Senior Human Resources Analyst in that the latter performs the more complex work assigned to the series, such as employee and labor relations duties and/or provides technical and functional direction over assigned staff.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Participates in coordinating and planning recruitment and selection processes; develops recruitment plans; prepares job announcements; places advertisements; prepares and compiles interview rating forms and packets and schedules interviews; schedules, proctors, and scores employment tests; coordinates testing with hiring departments.
• Coordinates pre-employment processes including scheduling live scan and medical clearances, processing background checks, and, within specified guidelines, advising hiring department regarding results.
• Coordinates onboarding processes including conducting new hire orientation and assigning required trainings for new hires; inputs new employee information into City’s automated payroll system and benefit providers’ information systems.
• Participates in coordinating and administering various employee trainings; maintains training records. • Participates in coordinating and administering the City’s wellness program, including organizing events, providing informational material to staff, and staying abreast of wellness trends.

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• Participates in administering employee benefit programs such as health, dental, vision, short and longterm disability, life insurance, flexible benefits, and California Public Employees’ Retirement System (CalPERS) retirement for eligible active and retired employees in accordance with City and government rules, regulations, and standards.
• Assists with employee leave management including monitoring leave of absence programs to comply with legal requirements.
• Assists with workers' compensation and liability claim processing; maintains related records and communicates and coordinates with third-party administrators, employees, and supervisors and management regarding claims activities.
• Participates in the planning, organizing, and coordination of various human resources related events such as the City’s annual open enrollment, award ceremonies, trainings, wellness and related events. • Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and City policies and procedures in determining completeness of applications, records, and files.
• Organizes and maintains accurate and detailed databases, spreadsheets, files, and records, verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files. • Researches, summarizes, and interprets data from various sources and prepares reports according to established procedures and practices.
• Assists in the development of the human resources budget by providing requested information and processing invoices for division supplies and services. • Assists with the implementation, administration, and maintenance of department specific database(s); provides database coordination and system administration. • Provides information and general assistance to City staff and the public regarding human resources rules, policies, and procedures.
• Observes and complies with all City, state, federal, and local laws and mandated safety rules, regulations, protocols, and legal requirements.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to an associate degree from an accredited college with major course work in human resources, business or public administration, or closely related field. A bachelor’s degree is desirable.

Experience:
• Two (2) years of increasingly responsible technical and/or clerical human resources experience.

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Human Resources Specialist

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Council Approved:
*A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:
• Basic principles and practices of public sector human resources and risk management functions. • Payroll and timekeeping practices, procedures, and terminology. • Principles and practices of auditing payroll documents. • Recruitment and selection methods and processes including creating and posting jobs, screening applications, and scheduling tests and interview/selection panels. • Business arithmetic and basic statistical techniques. • City mandated safety rules, regulations, and protocols. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • Principles and procedures of record keeping and preparation of correspondence and reports. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform technical duties in support of the City’s Human Resources programs. • Assist employees with completion of a variety of benefits, payroll, and other human resources forms and changes.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations. • Make accurate arithmetic and statistical computations. • Maintain accurate and confidential human resources records. • Review human resources documents for completeness and accuracy. • Establish and maintain a variety of filing, recordkeeping, and tracking systems. • Respond to and effectively prioritize multiple phone calls and other requests for service. • Prepare clear and concise reports, correspondence, and other written materials. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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Council Approved:
standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

WORKING CONDITIONS
May require working varied shifts and/or alternate schedules as needed. During an emergency, all City employees serve as a Disaster Services Emergency Worker and are expected to work overtime, weekends, evenings, and holidays in order to respond and assist the City.

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FLSA: Exempt

SENIOR MANAGEMENT ANALYST

DEFINITION
Under direction, performs complex administrative, financial, analytical and compliance work in support of the City’s goals and objectives; manages complex, politically-sensitive projects and studies that have a City-wide impact; analyzes department/City practices and procedures and develops and implements recommendations for operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and evaluations for assigned projects; fosters cooperative working relationships among City departments and acts as a liaison with various community, public, and regulatory agencies; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from an assigned manager or Department Head. May exercise direct supervision over administrative or technical staff.

CLASS CHARACTERISTICS
This is the advanced journey-level classification in the Management Analyst series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks that require considerable use of independent judgment, rely on experience and judgment to represent the City on a regular basis to senior and executive management staff in the City, other public agencies, legislators, private and community organizations, regulatory and governmental agencies, and the public; and are typically assigned to manage regular and special projects, studies, or initiatives that involve contact from those outside of the City; require a high level of expertise in support of management and/or City Council priorities and directives, and are of high visibility and sensitivity to the City in areas of its core business initiatives and values. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. The Senior Management Analyst is distinguished from the Management Analyst I/II classification in which the senior role is responsible for a greater scope of work, manages multiple complex projects, and requires a vast amount of knowledge and understanding for City goals, policy, and direction.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Individually or as a team lead, manages complex, politically sensitive studies, projects, and initiatives; develops project plans consisting of mission, objectives, scope of work, budget, schedules, baseline requirements, and implementation strategies; identifies strategic, project management, and external issues, recommends solutions, and implements solutions to manage risks and issues. • Performs a variety of complex professional-level research, administrative, operational, financial, and analytical duties in support of projects, programs, and activities of the City Manager’s Office; conducts studies, research projects, and analyses by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates existing and proposed policies and procedures and measures industry benchmarks; consults with and advises City Manager’s Office and department management; conducts cost Agenda Packet Page 84 of 192
Senior Management Analyst

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Council Approved:
benefit, statistical, and trend analyses; makes recommendations and reviews and evaluates implemented changes.
• Assists in the development and implementation of goals, objectives, policies, and priorities for assigned projects, programs, and activities; researches, implements, and administers policies, procedures, and changing business practices and processes.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations, programs, and service delivery methods and procedures to maximize funding and minimize costs.
• Authors administrative, management, operational, staff, legal, regulatory, and financial reports including the preparation of conclusions, recommendations, and forecasts for management, City Council, and external entities; develops formats to facilitate clear understanding and interpretation of information and materials to be presented.
• Develops and monitors assigned budget(s), including developing revenue projections, multi-year cash flow analyses, and cost containment strategies and tracking grant funds disbursement; identifies funding opportunities and submits funding request applications; collects and analyzes financial data; reviews and analyzes funding requests and allocation changes to assigned budget(s); analyzes variances and recommends corrective measures; creates data tracking and reporting systems. • Provide professional staff assistance to City executive staff; participates in and provides staff support to a variety of interdisciplinary committees and boards; prepares and presents staff reports and other correspondence as appropriate and necessary.
• Develops, organizes, and directs the maintenance of assigned records maintenance systems and databases; ensures data integrity; establishes and modifies procedures related to systems and database maintenance; develops queries, and researches data within areas of assigned responsibility to prepare reports and provide follow-up information to inquiries; periodically reviews and purges files in accordance with the records retention policy.
• Prepares requests for proposals for professional and/or contracted services; prepares contract specifications and scopes of work; facilitates pre-proposal meetings; participates in evaluating evaluates proposals; drafts and reviews terms and conditions of agreements; prepares items for contract approval; administers contracts and ensures compliance with City service quality and regulatory requirements. • Participates in the oversight and management of grants; identifies grant funding opportunities and partnerships with nonprofit groups; audits grants and federal and state entitlements; researches and writes grant proposals; maintains records and documentation to comply with audit requirements. • Assists with ensuring compliance with federal, state, and funding agency regulatory and reporting requirements and applicable laws, regulations, and professional practices. • Attends meetings, conferences, workshops, and training sessions; and reviews publications and related material to become and remain current on principles, practices, and new developments in assigned work areas.
• Represents assigned department in interdepartmental, community, and/or professional meetings. • Plan, prioritize, assign, supervise, and review the work of assigned staff; trains staff, evaluates employee performance, counsels employees, disciplines; assists in selection and promotion. • May serve on a designated board, commission, or committee. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Senior Management Analyst

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Council Approved:

Education:
• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public or business administration, or major course work relative to the scope of work or assignment. A master’s degree is desirable.

Experience:
• Three (3) years of increasingly responsible professional experience in general administration, budget or policy development, or comprehensive report writing equivalent to the City’s Management Analyst II.

Experience supervising or leading staff is desirable.

Licenses and Certifications:
• Some positions, depending on assignment, may require specialized certificates related to scope of work. • Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid outof-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:
• Principles and practices of business and public administration as applied to the operational unit or assigned program.
• Organizational practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Sources of information and analytical processes related to a broad range of citywide programs, services, and administration including, but not limited to, budget development, financial administration and reporting, grants and contract administration, legislative analysis and regulatory compliance, and/or program analysis. • Principles of budget and contract preparation and administration. • Research and reporting methods, techniques, and procedures; statistical analyses and various methods of presentation of data and recommendations.
• Administrative principles and methods, including goal setting, planning, and program development and implementation.
• Principles, practices, and procedures of funding sources and grant funds disbursement. • Principles and procedures of record keeping, document processing, and filing systems. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform responsible and difficult management analysis work involving the use of independent judgment and personal initiative.

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Senior Management Analyst

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Council Approved:
• Conduct research, analyze, and implement various administrative activities such as budget development, financial administration and reporting, grants and contract administration, legislative analysis and regulatory compliance, and/or program analysis.
• Perform quantitative and qualitative analyses, interpret, draw conclusions, summarize, and present information and data in an effective manner.
• Manage complex and multi-disciplinary projects, programs, studies, and initiatives; analyze, evaluate, and develop improvements in operations, procedures, policies, or methods. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Prepare and administer assigned budgets; allocate limited resources in a cost-effective manner. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. • Prepare clear and concise reports, correspondence, documentation, and other written materials. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, explain, and apply all pertinent laws, regulations, codes, and ordinances and City policies and procedures relevant to work performed.
• Make accurate mathematical and statistical computations. • Direct the maintenance of a variety of filing, record keeping, and tracking systems of work performed. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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AGENDA BILL
Agenda Item No. 7.D.

Date: June 18, 2024
To: El Cerrito City Council
From: Holly M. Charléty, City Clerk, City Management
Subject: Call, Consolidate and Request Election Services for a November 5, 2024 General Municipal Election for the Purpose of Electing Three Members of City Council

ACTION PROPOSED
Adopt a resolution to call for a general municipal election to be held on Tuesday, November 5, 2024 for the purpose of electing three members of the El Cerrito City Council, each for a term of four years; and to request the Contra Costa County Board of Supervisors consent and direct the Registrar of Voters to provide specified services to the City related to the conduct of the election.

BACKGROUND/ANALYSIS
In November of 2024, the terms of office for Mayor Rudnick, Councilmember Fadelli, and Councilmember Motoyama will expire. As a result, an election is required for the purpose of electing three members to City Council. The term for each seat shall be four years, from November 2024 to November 2028. In order to conduct its municipal election, City Council is required by state law to adopt a resolution calling for such an election, and include provisions establishing certain election related procedures.

The City customarily requests and authorizes Contra Costa County (County) to conduct its elections, which is significantly less expensive than the City conducting its own election. The staff time, special equipment and skills associated with printing, duplicating, mailing, establishing polling locations, hiring and training poll workers, canvassing, counting and certifying ballots and discharging other tasks associated with the election make this arrangement the most cost-effective option. For such requests, the County requires receipt of a resolution containing the order for election and services be provided no later than July 3, 2024.

The City Clerk will continue to act as the local Elections Official and be responsible for processing nomination documents and candidate statements, conducting research and responding to inquiries from candidates and the public regarding candidacy and other election matters, and will serve as the Filing Officer for state mandated Fair Political Practices Commission campaign disclosure filings.

Candidate Nomination Period
Candidates will be able to procure nomination documents from the City Clerk during the nomination period of July 15, 2024 to August 9, 2024. This period of time is set by CA Elections Code.

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Agenda Item No. 7.D.

If any eligible incumbent does not file for re-election by August 9th, the nomination period is automatically extended by five calendar days per California Elections Code to Wednesday, August 14, 2024. During this period of time, only non-incumbents may file for nomination.

Candidate Statements
Each candidate for elective office has the option to prepare a candidate statement to be printed in the Voter Information Guide (printed in English, Spanish and Chinese), which is mailed to all registered voters eligible to vote for that particular office. The candidate statement is designed to familiarize voters with a candidate’s qualifications for the office they are seeking.

The City Council shall determine the length, cost, and party responsible for payment of the candidate statement. The length of the statement can be set anywhere between 200-400 words, however statements between 251 – 400 words would be double the cost. Staff recommends limiting each candidate statement to 250 words, which is consistent with the City Council’s action for past elections as well as a majority of cities in Contra Costa County. The cost of the statement includes Spanish and Chinese translations.

For the November 5, 2024 municipal election, the County has provided an estimated cost of $499 to include a candidate statement in the voter information guide. Staff recommends that the City Council set an amount of $499 to be collected at the time of filing nomination documents with the City Clerk, should the candidate elect to submit a statement. If the final cost of the statement is less, candidates will be issued a refund for the difference. If the cost is more, candidates will be charged for the additional cost.

Alternatively, the City Council could choose to have the City assume the cost of printing all candidate statements, which would result in increased election costs. The City could also forgo requiring payment up front, however there would be no assurance that staff would be able to collect funds from a candidate once the election has concluded.

Tie Vote
Finally, the City Council must determine the method of resolving a tie vote – either by choosing a winner by lot, or ordering a special run-off election. Previous City election consolidation resolutions have specified resolving a tie vote by lot. In this instance, the City Council would summon the candidates who received an equal number of votes to appear before them at a time and place designated by the City Council. The City Council would then resolve the tie vote by lot, by selecting a person to either toss a coin, or by placing each candidate’s name in an unmarked, sealed envelope, drawing the envelope and reading the name of the winning candidate.

Alternatively, the City Council could direct that a special run-off election be conducted for those candidates who receive an equal number of votes. However, a special run-off election would delay seating a new City Councilmember and the City would also incur Agenda Packet Page 89 of 192
Agenda Item No. 7.D.
substantial costs conducting a separate special run-off election. California Election Code Section 15651(b) requires a special run-off election to be held on a Tuesday not less than 40 nor more than 125 days after certification of the election. It is important to note that adopting the provisions for a run-off election in the event of a tie vote will remain in effect for all future elections unless the Council later rescinds the authority for special run-off elections. Previous election consolidation resolutions have specified resolving a tie vote by lot. Staff recommends action consistent with this practice as established by resolution for past general municipal elections.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The Contra Costa Elections Division estimates the General Municipal Election to cost approximately $2.5-$4 per registered voter. As of April 2, 2024 there were 17,420 registered voters in the City of El Cerrito. This number is expected to increase prior to November. Staff estimates that a November 2024 municipal election for three council members will cost approximately $52,000. Funds sufficient to cover the estimated costs are included in the proposed budget for Fiscal Year 2024-2025.

Should the Council decide to provide for a special run-off election in the event of a tie vote rather than resolving a tie by lot, the Registrar of Voters has estimated the cost of a special election to be approximately $9-$12 per voter or $156,000-$210,000.

LEGAL CONSIDERATIONS
The City Attorney has reviewed all documents related to calling the election, and requirements of the California Elections Code are fulfilled by adoption of the attached resolution.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution
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RESOLUTION 2024–XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO CALLING

AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON NOVEMBER 5, 2024 FOR THE ELECTION OF CERTAIN OFFICERS; AND

REQUESTING CONTRA COSTA COUNTY BOARD OF SUPERVISORS CONSENT TO

THE CONSOLIDATION OF SAID ELECTION WITH OTHER ELECTIONS TO BE HELD

ON THE SAME DATE, AND DIRECT THE REGISTRAR OF VOTERS TO CONDUCT

THE ELECTION
WHEREAS, the term of three City of El Cerrito (City) City Council seats will expire in 2024, and said positions must be filled; and
WHEREAS, the City Council shall order a General Municipal Election to be held on Tuesday, November 5, 2024 to fill said positions; and WHEREAS, other elections may be held in whole or in part of the territory of the city and it is to the advantage of the City to consolidate its municipal election pursuant to California Elections Code Sections 10002 and 10400; and WHEREAS, California Elections Code Sections 10002 and 10400 provide that a City Council may request that the Contra Costa County (“County”) Board of Supervisors consolidate a general municipal election with the statewide general election; and WHEREAS, California Elections Code Section 10242 provides that the City Council shall determine the hours of opening and closing the polls; and WHEREAS, California Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, California Elections Code Section 13307 requires that before the nominating period opens the City Council must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; and may estimate the cost and determine whether the estimate must be paid in advance; and
WHEREAS, California Elections Code Section 12101 requires publication of notice of the election once in a newspaper of general circulation in the City; and WHEREAS, tie votes shall be determined by lot unless the City Council adopts the provisions of California Elections Code Section 15651(b) prior to the conduct of the election resulting in the tie vote; and
WHEREAS, the City’s boundaries have not changed since the last municipal election.

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NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito as follows:

Section 1. Declaration of Findings. The foregoing recitals are true and correct and incorporated by reference.

Section 2. Election Called. Pursuant to the requirements of the laws of the State of California, there is called and ordered to be held in the City of El Cerrito, California, on Tuesday, November 5, 2024, a general municipal election for the purpose of electing the following:

Member, City Council 4-Year Term
Member, City Council 4-Year Term
Member, City Council 4-Year Term
Section 3. Tie Vote. In the event of a tie vote for a City Council seat the method to resolve it will be determined by lot at a time and place designated by the Election Board (City Council).

Section 4. Candidate Statement. The City Council has determined that the candidate will pay for the Candidate’s Statement. The Candidate’s Statement will be limited to 250 words. As a condition of having the Candidate’s Statement published, the candidate shall pay the full estimated cost at the time of filing. The City Council hereby establishes the estimated cost for a candidate statement as $499.00.

Section 5. Consolidation of Elections. Pursuant to Elections Code Sections 10002 and 10400 et seq., the City Council of the City of El Cerrito hereby requests that the Contra Costa County Board of Supervisors consent and agree to the consolidation of the general municipal election with any other elections within Contra Costa County to be held on November 5, 2024 and provide all services necessary to conduct the election. The county election department is authorized to canvass the returns of the general municipal election in accordance with California Election Code Sections 15300 et seq. Within the City of El Cerrito, the election precincts, election officers, hours of voting, polling places and voting booths shall in every case be the same as those selected and designated by the Contra Costa County Registrar of Voters; provided that no person not a qualified elector of the City of El Cerrito shall be permitted to vote for the elective offices placed on the ballot by the City Council. The City Council recognizes that the County will incur additional costs in conducting the election called by this resolution, agrees to reimburse the County for those costs, and authorizes and directs the City Manager or their designee to expend the funds necessary to pay for the costs of conducting the election.

Section 6. Ballot Format. The ballots to be used at the election shall be in the same form and content as required by law.

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Section 7. Hours of Polling. The polls for the election shall be open at 7:00 a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed except as provided in Elections Code Section 14401.

Section 8. Other Procedures. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

The City Council acknowledges that the consolidated election will be conducted in the manner prescribed in Elections Code Section 10418.

Section 9. Notice. The City Clerk is authorized and directed to give notice of the election as required by law. The City Clerk shall file a copy of this resolution with the County Elections Official and the Clerk of the Board of Supervisors forthwith.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at the regular meeting on June 18, 2024 the El Cerrito City Council passed this resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

AGENDA BILL
Agenda Item No. 7.E.

Date: June 18, 2024
To: El Cerrito City Council
From: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Subject: SB 1 - The Road Repair and Accountability Act, List of Projects for Fiscal Year 2024-25

ACTION PROPOSED
Approve a resolution adopting a list of projects for Fiscal Year 2024-25 to receive funding from Senate Bill 1 – The Road Repair and Accountability Act of 2017 through the Local Streets and Roads Program.

BACKGROUND
Senate Bill 1 (SB 1) – The Road Repair and Accountability Act of 2017, was passed by the California Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide. SB 1 provided the first significant, stable, and on-going increase in state transportation funding in more than two decades by increasing per gallon fuel excise taxes, increasing diesel fuel sales taxes and vehicle registration fees, stabilizing the problematic price-based fuel tax rates, and providing for inflationary adjustments to tax rates in future years. Beginning in November 2017, the new funding was deposited into the Road Maintenance and Rehabilitation Account (RMRA), and a percentage of this new funding is apportioned monthly by formula by the State Controller pursuant to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on local streets and roads. This funding along with associated requirements described below are known as the Local Streets and Roads Program (LSRP).

SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for SB 1 LSRP funding, the statute requires cities to provide basic annual project reporting to the California Transportation Commission (Commission) to ensure that El Cerrito residents are aware of the projects proposed for funding and those completed each fiscal year. Prior to receiving an apportionment of LSRP funds from the Controller in a fiscal year, a city must adopt by resolution a list of projects to be funded with RMRA revenues and submit it to the Commission. LSRP funds must be prioritized for expenditure on basic road maintenance and rehabilitation projects, and on critical safety projects. More specifically, LSRP allocations must be used for projects “that include, but are not limited to” the following:
• Road maintenance and rehabilitation
• Safety projects
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Agenda Item No. 7.E.
• Railroad grade separations
• Traffic control devices
• Complete street components (including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project). • LSRP funds may also be used to satisfy a match requirement to obtain state or federal funds for eligible projects.

SB 1 requires a maintenance of effort (MOE) for funds allocated through the LSRP to ensure that these new funds do not supplant existing levels of General Fund (discretionary) spending on streets and roads. The Controller computed the official MOE requirements for all local agencies based on a review of General Fund spending for the period of July 1, 2009, through June 30, 2012. In February 2018, the Controller determined the average annual expenditure from the General Fund for street purposes to be $279,446 for the City of El Cerrito. This amount is a portion of Public Works Department expenditures within the General Fund and will be the City’s MOE for SB 1 moving forward.

ANALYSIS
As indicated above, prior to receiving an apportionment of LSRP funds from the Controller in each fiscal year, a city must submit to the Commission a list of projects proposed to be funded with these funds pursuant to an adopted resolution. The list must include for each project: description, location, schedule, and estimated useful life. The project list does not limit the flexibility of a city to spend on projects in accordance with local needs and priorities, so long as the projects are consistent with LSRP priorities and expenditures are reported on an annual basis.

The City has through various efforts undergone a robust public process to ensure public input into our community’s transportation priorities, including, as part of the development of the City’s Americans with Disabilities Act (ADA) Transition Plan adopted by the City Council in 2009, the San Pablo Avenue Specific Plan adopted by the City Council in 2014, the Active Transportation Plan adopted by the City Council in 2016, and the fiveyear Capital Improvement Program (CIP) adopted by the City Council a biennial basis.

The City has significant needs in maintaining, repairing, rehabilitating, and improving pedestrian, bicycle, and vehicle infrastructure, which includes sidewalks, street pavement, traffic signal and street light equipment, and traffic signs. City staff reviewed the numerous transportation infrastructure needs and priorities identified in these plans, the CIP, and on-going maintenance services and repairs to develop the proposed project list.

SB 1 transportation funding is limited relative to the City’s substantial transportation needs, especially considering that a portion of SB 1 funding was needed to backfill previous declines in the Highway Users Tax Account (also known as Gas Tax) revenues in relation to increasing expenses.

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Agenda Item No. 7.E.

Gas Tax revenues have been sensitive to the price and volume of motor fuel purchases and were unstable and began declining in Fiscal Year 2013-14 as fuel prices were decreasing and drivers migrated to alternative fuel vehicles. Detailed information regarding Gas Tax and SB 1 revenues is provided in the California Local Government Finance Almanac, principal fiscal policy advisor for the League of California Cities, provided as an attachment to this report.

The RMRA revenues are now enabling the City to continue providing essential street maintenance services, to address deferred transportation infrastructure repair and safety projects and to implement active transportation (pedestrian and bicycle) improvement projects that would not have been possible without SB 1. Seven projects, adopted by the City Council in the prior fiscal years, will continue to use LSRP funds.

These include several annual maintenance programs for sidewalks, street lights and traffic signals, and annual capital improvement projects for access modifications, as well as other one-time projects. City staff propose the following projects be partially or solely funded by SB 1:
• Active Transportation Program
• Del Norte Transit Oriented Development (TOD) Complete Streets Improvements • Richmond Street Improvements
• Access Modifications – Streets & Sidewalk
• Street Light, Traffic Signal & Street Sign Replacement and Upgrades • Street Light & Traffic Signal Maintenance
• Sidewalk Infrastructure Maintenance
Detailed information about each project is contained in Exhibit A to the Resolution. To be eligible for LSRP funding in Fiscal Year 2024-25, the City must submit a resolution adopting the list of projects to the Commission by July 1, 2024.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Infrastructure and Amenities; and
• Environmental Sustainability.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The California Local Government Finance Almanac has used California Department of Finance (DOF) estimates to develop city level estimates of RMRA revenues. These were updated on May 20, 2024 based on the Governor’s May Revision to the Proposed 2024-25 Budget (released May 14, 2024).

Agenda Packet Page 96 of 192
Agenda Item No. 7.E.

As described in the Almanac, fuel consumption has largely recovered to its prior, slightly declining trajectory prior to the COVID-19 pandemic. Fuel prices no longer have a direct effect on local streets and roads revenues because all rates are per gallon, regardless of price. SB 1 adopted annual inflationary adjustments beginning July 1, 2020 to all pergallon motor vehicle fuel excise taxes including the rates allocated through the Gas Tax.

As such, despite flat or slightly declining fuel consumption, stable, modest growth is expected in SB 1 revenues in the upcoming years. For FY 2024-25, El Cerrito’s SB 1 funding is estimated to be $671,860, up from $629,253 projected for FY 2023-24 yearend. The Controller will continuously apportion these SB 1 funds monthly to eligible local agencies using a process and system like that of the Gas Tax.

The SB 1 fund revenues and expenditure appropriations for the projects are being considered by the City Council as part of the FY 2024-25 budget process in a separate policy item on the City Council’s June 18, 2024 Meeting Agenda. The revenue assumptions in the budget are based on slightly lower revenue assumptions from January 2024.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed action and found that legal considerations have been addressed.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Exhibit A to Resolution

3. California Local Government Finance Almanac
Agenda Packet Page 97 of 192
RESOLUTION 2024-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 TO RECEIVE FUNDING FROM SENATE BILL 1 – THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017,

THROUGH THE LOCAL STREETS AND ROADS PROGRAM
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of El Cerrito are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, specifically through the Local Streets and Roads Program (LSRP), which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, as of May 20, 2024, the City is anticipated to receive an estimated $671,860 in RMRA, LSRP funding in Fiscal Year 2024-25 from SB 1; and WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and it will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has through various efforts undergone a robust public process to ensure public input into our community’s transportation priorities including as part of the development of the City’s Americans with Disabilities Act (ADA) Transition Plan adopted by the City Council in 2009, the San Pablo Avenue Specific Plan adopted by the City Council in 2014, the Active Transportation Plan adopted by the City Council in 2016, and the five-year Capital Improvement Program (CIP) adopted by the City Council on a biennial basis; and
WHEREAS, the City has significant needs in maintaining, repairing, rehabilitating, and improving pedestrian, bicycle, and vehicle infrastructure, which include sidewalks, street pavement, traffic signal and street light equipment, and traffic signs; and WHEREAS, the City reviewed these plans, the CIP, and on-going maintenance services and repairs to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
Agenda Packet Page 98 of 192
WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City’s street pavement was in “good” condition and this revenue will help us maintain this rating; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that:

1. The foregoing recitals are true and correct.

2. The list of previously proposed and adopted projects attached as Exhibit A will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues. With the relisting of these projects in the adopted Fiscal Year 2024-25 resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on June 18, 2024 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Tessa Rudnick, Mayor
Agenda Packet Page 99 of 192
Exhibit A
City of El Cerrito
Senate Bill (SB) 1 - Local Streets and Roads Program
Fiscal Year 2024-25 Submission
Previously Proposed and Adopted Project List
Start Complete Min Max
12/2019 12/2025
12/2023 06/2027

San Pablo Avenue from Ohlone
Greenway to Potrero Avenue, Eastshore Boulevard
from Potrero Avenue to San Pablo Avenue, Hill
Street from San Pablo Avenue to Liberty Street,
Cutting Boulevard from I-80 to Key Boulevard, and
Knott Avenue from San Pablo Avenue to Key
Boulevard.

PreConstruction
and
Construction 7 25
Active
Transportation
Program
This project will include: Implement the Active Transportation Plan, adopted by the City Council in April 2016, and includes access, safety and other enhancements to pedestrian and bicycle infrastructure. | Funding is for preliminary engineering and design needed to help apply for and leverage various grant and external funding sources.

On major Pedestrian and Bicycle Routes as
identified in the City's Active Transportation Plan
including San Pablo Avenue, BART to Bay Trail
connection along Fairmount Avenue-Carlson BlvdCerrito Creek path-Lassen St-San Diego StreetBelmont Ave-Central Ave, Richmond St, Fairmount Ave, Key Blvd, Arlington Blvd and Lincoln Ave.

Locations have yet to be finalized and will be
selected based on grant funding criteria and
prioritization criteria in the Active Transportation
Plan.

PreConstruction 07/2022 06/2030 7 25
Del Norte TOD
Complete
Streets
Improvements
This project will include: ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing), Bicycle Lane (New), Bicycle Lane Rehab/Repair (Existing), Cost Estimating, Document Preparation, Landscape Safety Installation (New), Landscape Safety Rehab/Repair (Existing), Pavement Rehab/Repair (Existing), Paving and/or Striping Installation (New Safety), Paving and/or Striping Rehab/Repair (Existing Safety), Preliminary Design, Project Scope Development, Sidewalk and/or Crosswalk Installation (New), Sidewalk and/or Crosswalk Rehab/Repair (Existing), Storm Drain and/or Culvert Rehab/Repair (Existing), Traffic Signals, Lights, and/or Signage Installation (New Safety), Traffic Signals, Lights, and/or Signage Rehab/Repair (Existing Safety) | Access, circulation & safety improvements for bicyclists, pedestrians, transit users & motorists to support BART and TOD development; accessibility improvements; and lighting, street tree and landscaping improvements. Major elements include new signalized crosswalks, new bikeways, reduction in turning/auxiliary lanes, conversion of oneway to two-way streets, signalization changes on San Pablo Av at Hill Street & Cutting Bl, and stormwater treatment facilities.

Estimated Project
Schedule
Estimated Useful
Life (years)
Title Description Location Component
Agenda Packet Page 100 of 192
Start Complete Min Max
Estimated Project
Schedule
Estimated Useful
Life (years)
Title Description Location Component
07/2024 12/2024
01/2025 06/2025
This project will include: Project Scope Development, Sidewalk and/or Crosswalk Rehab/Repair (Existing) | Repair sidewalk displacement to remove tripping hazards by concrete cutting and other methods that not requiring sidewalk removal and replacement.

Locations are on major
pedestrian routes and as requested: San Pablo Ave,
Central Ave, Potrero Ave, Cutting Blvd, Richmond
St, Ashbury Ave, Lincoln Ave and Waldo Ave.

Locations will be finalized based on a methodology
that prioritizes locations on major Pedestrian Routes
designated in the City’s Active Transportation Plan,
and based on their proximity to schools, the severity
of the sidewalk damage and repair method, and
other factors (e.g. requests received).

PreConstruction
and
Construction 25

This project will include: ADA Curb Ramp Installation (New), ADA Curb Ramp Rehab/Repair (Existing) Cost Estimating Document Preparation

On major Pedestrian Routes or serving public/
transportation facilities and Title III entities: Moeser Ln & Pomona Av next to the Civic Theater;
additionally Arlington Blvd Ashbury Ave Barrett

20 Sidewalk
Infrastructure
Maintenance
Street Light &
Traffic Signal
Maintenance
This project will include: Repair and Servicing of Public Works Equipment | Street light and traffic signal on-going maintenance service and response
Citywide for on-going maintenance of 12 traffic
signalized intersections on San Pablo Ave, Central
Ave, Moeser Ln, Fairmount Ave, Richmond St, and
Key Blvd; 526 City-owned street and pedestrian
lights on allcity streets, and 23 flashing beacons/inroadway lights/radar speed feedback signs locations on Moeser Ln, Cutting Blvd, Arlington Blvd, San
Pablo Ave, Central Ave, Stockton Ave, Potrero Ave,
Barrett Ave, Hill St and Fairmount Ave.

Procurement/
Operational
Needs 07/2024 06/2025 10 20
Street Light,
Traffic Signal &
Street Sign
Replacement
and Upgrades
This project will include: Procurement of Public Works Equipment, Repair and Servicing of Public Works Equipment | Replacement, repair and upgrades of street light equipment, traffic signal equipment and street signs includes procurement of supplies and materials.

Arterials: Carlson Bl, Central Av,
Fairmount Av, San Pablo Av, Ashbury Av, Arlington
Bl, Barrett Av, Colusa Av, Cutting Bl, Elm St, Hill St, Key Bl, Moeser Ln, Potrero Av, Richmond St; and
Collectors: Alta Punta, Ashbury Av, Avis Dr,
Buckingham Dr, Colusa Av, Edwards Av, Eureka
Av, Fairview Dr, Ganges Av, Jordan Av, King Dr,
Macdonald Av, Manila Av, Navellier St, San Mateo
St, SeaView Dr, Shevlin Dr, South 55thSt, Terrace
Dr, and Tulare Av. Locations are to be finalized on
an annual basis.

Procurement/
Operational
Needs 07/2024 06/2025 10 25
Richmond Street
Improvements
- Complete
Streets
This project will include: Cost Estimating,Document Preparation, EnvironmentalStudy/Documents, Preliminary Design, ProjectScope Development | Rehabilitate and maintain
pavement; install high-visibility markings,roadway safety lighting, and rapid rectangular flashing beacons at uncontrolled crosswalks; install enhanced traffic signing, green pavement markings, and signs for bike facility; install painted tear-drop medians and plant in-fill streets trees for traffic calming; implement safety upgrades at Elm/Key/Hill Streets signal; install ADA compliant curb ramps; repair/replace non-conforming sidewalk; and minor utility adjustments.

Richmond-Elm Street between Fairmount Avenue
and Hill Street/Key Blvd.

PreConstruction 10/2021 09/2025 7 25
Agenda Packet Page 101 of 192
Start Complete Min Max
Estimated Project
Schedule
Estimated Useful
Life (years)
Title Description Location Component
07/2024 06/2025 25
Access
Modifications -
Streets &
Sidewalks

Ramp Rehab/Repair (Existing), Cost Estimating, Document Preparation, Preliminary Design, Project Scope Development, Sidewalk and/or Crosswalk Rehab/Repair (Existing) | Remove physical barriers to accessibility along the street right-of-way including at intersections and mid-block. Work includes installation and reconstruction of curb ramps, sidewalk removal and replacement including street tree removal and replacement, and related access modifications.

additionally, Arlington Blvd, Ashbury Ave, Barrett
Ave, Central Ave, Colusa Ave, Cutting Blvd,
Fairmount Ave, Hill St, Navellier St, Moeser Ln,
Potrero Ave, San Pablo Ave, Schmidt Ln, Stockton
Ave. Locations have yet to be finalized and will be
selected based on ADA Transition Plan
methodology.

PreConstruction 10
Agenda Packet Page 102 of 192
CaliforniaCityFinance.com Updated May 20, 2024
The California Local Government Finance Almanac
Shared Revenue Estimates: State Revenue Allocations to Cities and Counties Local Streets and Roads Estimates: 2023-24, 2024-25
Including Highway Users Tax Account (HUTA) and
Road Maintenance and Rehabilitation Account (RMRA)
The state of California imposes per-gallon excise taxes on gasoline and diesel fuel, sales taxes on gasoline and diesel fuel and registration taxes on motor vehicles with allocations dedicated to transportation purposes.1 The
local (city and county) portions of these allocations flow through the Highway Users Tax Account (HUTA), the familiar gasoline tax revenues that have been in place for decades, and the Road Maintenance and Rehabilitation Account (RMRA) which allocates much of the revenue from the Road Repair and Accountability Act of 2017 (SB1 Beall).

State taxes transferred to and allocated through the state Highway Users Tax Account (HUTA) include:
 The per gallon “gasoline tax” and “diesel fuel tax” imposed on the use of vehicle fuels.  The “use fuel tax,” imposed on vendors and users of motor vehicle fuels that are not taxed under either the gasoline or diesel fuel tax, such as liquefied petroleum gas, ethanol, methanol and natural gas (both liquid and gaseous) for use on state highways. Use Fuel Tax rates vary depending on the type of fuel.  Variable rate per gallon gasoline diesel fuel excise taxes imposed in 2010-11 in a complicated arrangement known as the “fuel tax swap.” This rate replaced the previous Proposition 42 sales tax on gasoline.

Transportation taxes allocated to cities and counties through the Road Maintenance and Rehabilitation Account (RMRA) established by the Road Repair and Accountability Act of 2017 (SB1 Beall) include:
 An additional 12 cent per gallon increase to the gasoline excise tax effective November 1, 2017 with annual inflation adjustments beginning July 1, 2020.
 An additional 20 cent per gallon increase to the diesel fuel excise tax effective November 1, 2017 with half of the revenues going to the state Trade Corridor Enhancement Account (TCEA) and half to the RMRA. Annual inflation adjustments beginning July 1, 2020.  An additional vehicle registration tax called the “Transportation Improvement Fee” with rates based on the value of the motor vehicle effective January 1, 2018 with annual inflation adjustments beginning July 1, 2020.
 An additional $100 vehicle registration tax on zero emissions vehicles of model year 2020 or later effective July 1, 2020 with annual inflation adjustments beginning July 1, 2021.

The Road Repair and Accountability Act of 2017 (SB1 Beall) also adopted annual inflationary adjustments beginning July 1, 2020 to all per-gallon motor vehicle fuel excise taxes including the rates allocated through the Highway Users Tax Account (HUTA).

1 Taxes on aircraft jet fuel are transferred to the state Aeronautics Account. 2217 Isle Royale Lane • Davis, CA • 95616-6616 • Tel 530.758.3952 Agenda Packet Page 103 of 192

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CaliforniaCityFinance.com
Highway Users Tax Account (HUTA)
Revenue Allocations – Streets & Highways Code Sec 2103-2108 “HUTA” Cities and counties receive revenue from the motor vehicle fuel taxes imposed pursuant to Revenue and Taxation Code Section 7360(a) and (b) through the Highway User Tax Account under the following formulas outlined in the Streets and Highways code and illustrated in Figure 1.

Section 2104. Section 2104 allocates funds to counties with designated allotments for engineering and administration, snow removal, heavy rainfall / storm damage as well as county streets, roads and public mass transit guideways and facilities.

Section 2105. Section 2105(a) allocates 11.5 percent of the tax revenues in excess of 9 cents per gallon (i.e. the Proposition 111 rate) monthly among counties based on population.

Section 2105(b) allocates 11.5 percent of the tax revenues in excess of 9 cents per gallon (i.e. the Proposition 111 rate) monthly among cities based on population.

Section 2106. Revenues equal to 1.04 cents per gallon are allocated as follows:
a. $7.2 million per year to the State Bicycle Transportation Account. b. $400 per month to each city ($2,308,800 per year among the 481 eligible cities2) c. $800 per month to each county ($556,800 per year among the 58 counties) d. The residual amount to each county and the cities in that county based on registered vehicles. In each county, from this amount, the county receives an allotment based on the share of assessed value of the county which is in the unincorporated area. The remainder is allocated to the cities within the county based on population.
2 The city of Rolling Hills has only private streets and is therefor not eligible to receive these allocations.

Agenda Packet Page 104 of 192

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CaliforniaCityFinance.com
Section 2107. This section provides monthly allocations to cities of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel, and 2.59 cents per liquefied petroleum gas (LPG), as follows. a. Each city with snow removal costs in excess of $5,000 is allocated 50 percent of the cost exceeding $5,000.
b. The remainder is allocated to cities based on population.

Section 2107.5. These funds (about $2.7 million per year) are allocated to cities annually in July based on population as follows:

Section 2107.5 funds must be used for engineering costs and administrative expenses related to city streets. Cities with populations under 10,000 may also expend the moneys for street construction or acquisition of street rights-of-way.

Section 2103 HUTA and the 2010 Gasoline Sales Tax – Excise Tax Swap In March 2010 as a part of a special budget session called by Governor Schwarzenegger, the Legislature enacted a swap of state sales taxes on gasoline for a gasoline excise tax. Intended to be “revenue neutral,” the fuel tax swap provided the Legislature with greater flexibility in the use of funds, in particular relieving the general fund from the cost of state transportation debt service payments. The fuel tax swap:

1. Repealed the state sales tax on gasoline (local rates including the Bradley Burns are NOT affected);

2. Increased the excise tax on gasoline by 17.322 cents and added an annual adjustment mechanism intended to ensure the new excise tax provides, over time, the same amount of revenues expected from the sales tax on gas (no more, no less);

3. Increased the sales tax on diesel by 1.75 percent and allocated 75 percent to local transit agencies and 25 percent to state transit programs. The excise tax on diesel was reduced from 18 cents to 13.6 cents.

Sales tax revenues from diesel must go to transit funding.

4. Provided for a specific allocation of the funds among state and local transportation needs.

Revenues from the new Section 2103 excise tax rate are now allocated as follows:

1. State transportation debt service;

2. Remainder allocated:
a. 44 percent to the State Transportation Improvement Program (STIP); b. 12 percent State Highway Operation and Protection Program (SHOPP); c. 44 percent evenly split between cities and counties using current HUTA formulas.

Section 2103 funds are allocated to cities on a per capita basis and to counties 75 percent based on the proportion of registered vehicles and 25 percent based on the proportion of maintained county road miles.

City Population Annual Allocation
over 500,000 $ 20,000
100,000 to 500,000 $ 10,000
50,000 to 99.999 $ 7,500
25,000 to 49,999 $ 6,000
20,000 to 24,999 $ 5,000
15,000 to 19,999 $ 4,000
10,000 to 14,999 $ 3,000
5,000 to 9,999 $ 2,000
less than 5,000 $ 1,000
Streets & Highway Code §2107.5
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CaliforniaCityFinance.com
The law included expressed legislative intent to fully replace the local streets and road funds cities and counties would have received under Proposition 42 state sales tax on gasoline with allocations from the new higher motor vehicle excise tax (HUTA) rate.

However, the swap created certain revenue effects related to the timing and receipt of revenues. In particular, the law provided that the new excise tax rate be adjusted annually by the BOE to garner an amount of revenues equal to what Prop42 would have provided in the prior year. Thus, the annual Sec 2103 funds were always “looking backward.” If the Section 2103 amounts generated less than Prop42 would have, the difference was made up until the following year.

In the years following the swap, there were a number of snafus and changes in interpretation of the Section 2103 allocation. In FY2011-12 SCO allocated more money to cities and counties and did not fully backfill state transportation programs for weight fees that were used for debt service and loans that those funds would have otherwise received. This was contrary to the Legislature’s intention, but the statute was not clear. The statute was clarified in the 2013 budget to clarify the original intent of the weight fee swap to fully backfill state transportation funds. [Streets & Highways Code 2103 (a)(1)(D)].

The Section 2103 Local Streets and Roads allocation to cities and counties have varied and declined dramatically and, due to BOE’s failure to enact a rate increase in 2018, fell to $244 million for FY2018-19, about 5 percent down from prior year.

Changes to HUTA Allocated Rates, Including the Variable Rate by the Road Repair and Accountability Act of 2017 (SB1 Beall)
In addition to increasing various fuel and motor vehicle registration taxes, the Road Repair and Accountability Act of 2017 (SB1 Beall) removed BOE’s discretionary rate setting role over the Section 2103 variable rate and reset the variable rate at 17.3 cents per gallon on July 1, 2019, up from the current 11.7 cents. This adjustment more than doubled Section 2103 revenue allocations for FY2019-20 over the prior year.

With regard to diesel fuel taxes, SB1 also eliminated the price-based adjustment mechanism applied to the diesel fuel tax rate.

On July 1, 2020, and every July 1 thereafter, the gasoline and diesel fuel excise tax rates including the 18 cent per gallon base rate, the 17.3 percent per gallon rate, the diesel fuel excise tax rate and vehicle registration taxes are increased by the change in the California Consumer Price Index.

Streets & Highways Code Section 2103 Variable Gas Tax Allocations to Cities and Counties Agenda Packet Page 106 of 192

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CaliforniaCityFinance.com
Effective Date Base Rate Sec2103 SB1 Rate Total
July 1, 2015 $ 0.180 $ 0.120 $ 0.300
July 1, 2016 $ 0.180 $ 0.098 $ 0.278
July 1, 2017 $ 0.180 $ 0.117 $ 0.297
Nov 1, 2017* $ 0.180 $ 0.117 $ 0.120 $ 0.417
July 1, 2019 $ 0.180 $ 0.173 $ 0.120 $ 0.473
July 1, 2020 $ 0.192 $ 0.185 $ 0.128 $ 0.505
July 1, 2021 $ 0.194 $ 0.187 $ 0.130 $ 0.511
July 1, 2022 $ 0.205 $ 0.197 $ 0.137 $ 0.539
July 1, 2023 $ 0.220 $ 0.212 $ 0.147 $ 0.579
July 1, 2024 $ 0.228 $ 0.219 $ 0.152 $ 0.599
California Gasoline Excise Tax Rates - Per Gallon
Effective Date Base Rate SB1 Rate Total
July 1, 2017 $ 0.160 $ 0.160
Nov 1, 2017* $ 0.160 $ 0.200 $ 0.360
July 1, 2019 $ 0.160 $ 0.200 $ 0.360
July 1, 2020 $ 0.171 $ 0.214 $ 0.385
July 1, 2021 $ 0.173 $ 0.216 $ 0.389
July 1, 2022 $ 0.182 $ 0.228 $ 0.410
July 1, 2023 $ 0.196 $ 0.245 $ 0.441
July 1, 2024 $ 0.202 $ 0.252 $ 0.454
California Diesel Excise Tax Rates
Rates effective July 1, 2024
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CaliforniaCityFinance.com
Use of Funds: HUTA
The use of local Motor Vehicle Fuel Tax funds is restricted by Article XIX of the California State Constitution and by Streets and Highways Code Section 2101. All Motor Vehicle Fuel Tax funds allocated from the Highway Users Tax Account must be expended for the following:
(a) The research, planning, construction, improvement, maintenance, and operation of public streets and highways (and their related public facilities for nonmotorized traffic), including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, and the administrative costs necessarily incurred in the foregoing purposes. (b) The research and planning for exclusive public mass transit guideways (and their related fixed facilities), the payment for property taken or damaged for such purposes, and the administrative costs necessarily incurred in the foregoing purposes.
(c) The construction and improvement of exclusive public mass transit guideways (and their related fixed facilities), including the mitigation of their environmental effects, the payment for property taken or damaged for such purposes, the administrative costs necessarily incurred in the foregoing purposes, and the maintenance of the structures and the immediate right-of-way for the public mass transit guideways. (d) The payment of principal and interest on voter-approved bonds issued for the purposes specified above.

Three Year State General Fund TCRF Loan Repayment Funds SB1 stipulated the repayment of $706 million by the state General Fund to transportation funds over three fiscal years: 2017-18, 2018-19, and 2019-20. Under SB1, $75 million was allocated to local streets and roads from repayments of Transportation Congestion Relief Funds (TCRF) in each of these three years. These funds were allocated half to cities and half to counties with the city funds allocated among cities on a per capita basis, the county funds allocated among counties based on numbers of registered vehicles and county road mileage.

These TCRF revenues may be deposited in local HUTA funds.3 However, these TCRF funds carry slightly different
use requirements than HUTA funds. TCRF funds may be expended only for street and highway maintenance, rehabilitation, reconstruction or storm damage repair. For these purposes,  “Maintenance” means patching and/or overlay and sealing.  “Reconstruction” includes any overlay, sealing or widening of the roadway, if the widening is necessary to bring the roadway width to the state minimum standards, but does not include widening for the purpose of traffic capacity.
 “Storm damage repair” is repair or reconstruction of local streets and highways and related drainage improvements that have been damaged due to winter storms and flooding, and construction of drainage improvements to mitigate future roadway flooding and damage problems, in those jurisdictions that have been declared disaster areas by the President of the United States. 3 Note that the “loan repayment” is between the state general fund and state transportation funds. From an accounting standpoint this is NOT a debt repayment to local agencies, it is simply revenue.

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CaliforniaCityFinance.com
Road Maintenance and Rehabilitation Account (RMRA)
Revenue Allocations – Streets & Highways Code Sec 2031 “RMRA” The Road Repair and Accountability Act of 2017 (SB1 Beall) represented a significant additional investment in California’s transportation systems of over $5 billion per year. The Act increased per gallon fuel excise taxes, diesel fuel sales taxes and vehicle registration taxes, stabilized the problematic price-based fuel tax rates and provided for inflationary adjustments to rates in future years. The Act is more than doubling local streets and road funds allocated through the Highway Users Tax Account (HUTA) and through the Road Maintenance and Rehabilitation Account (RMRA) which it established.

The RMRA receives funds4
from the following new taxes imposed under the Road Repair and Accountability Act of 2017:
 A 12 cent per gallon increase to the gasoline excise tax effective November 1, 2017.  A 20 cent per gallon increase to the diesel fuel excise tax effective November 1, 2017, half of which will be allocated to Trade Corridors Enhancement Account (TCEA) with the remaining half to the RMRA.  A new vehicle registration tax called the “transportation improvement fee,” effective January 1, 2018, based on the market value of the vehicle.
 An additional new $100 vehicle registration tax on zero emission vehicles model year 2020 and later effective July 1, 2020.
 Annual rate increases to these taxes every July 1 (January 1 for the registration fees) for the change in the California Consumer Price Index. The first adjustment made on July 1, 2020 covered CPI change for two years: November 1, 2017 through November 12, 2019.
4 In addition, funds from a 4 percent increase in the diesel sales tax to 5.75 percent from the prior 1.75 percent effective November 1, 2017 are allocated to the Public Transportation Account.

Vehicle Value Jan 2018 Jan 2020 Jan 2021 Jan 2022 Jan 2023 Jan 2024 0 - $4,999 $ 25 $ 27 $ 27 $ 28 $ 29 $ 32
$5,000 - $24,999 $ 52 $ 54 $ 55 $ 56 $ 59 $ 65
$25,000 - $34,999 $ 105 $ 107 $ 110 $ 112 $ 118 $ 129
$35,000 - $59,999 $ 157 $ 161 $ 165 $ 168 $ 177 $ 194
$60,000 & over $ 183 $ 188 $ 192 $ 196 $ 206 $ 227
Jan 2020 Jan 2021 Jan 2022 Jan 2023 Jan 2024
ZEV vehicle* $ 100 $ 101 $ 103 $ 108 $ 118
*2020 or later models
SB1 Transportation Improvement Fee
SB1 Road Improvement Fee (ZEV)
Agenda Packet Page 109 of 192

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El Cerrito City CouncilJune 18, 2024

El Cerrito City Council
June 18, 2024