Agenda packet — El Cerrito City Council, March 4, 2025

Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman

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This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.el-cerrito.org/LanguageAccess

Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

TUESDAY, MARCH 4, 2025
REGULAR CITY COUNCIL MEETING (6:00 PM)
City Council Chambers - 10890 San Pablo Ave, El Cerrito Closed Captions available Via Zoom:
https://us06web.zoom.us/j/84055468707?pwd=zlyUmCCHJ2VDwGJ38CsOZW5y5hodwn.1 Meeting ID: 840 5546 8707 Password: 094260 Dial in: 1-408-638-0968 View:

1. Cable T.V. Broadcast on KCRT Channel 28

2. Livestream Online at www.el-cerrito.org/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations. Closed Captions available via zoom.

Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Agenda Packet Page 1 of 123
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman

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6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

6. PRESENTATIONS

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

A. Approval of Minutes
Action Proposed: Approve the City Council Meeting minutes from February 1, 4, 6, 11, and 18, 2025.

Contact: Holly M. Charléty, City Clerk, City Management B. Board, Commission, and Committee Workplan(s) and/or
Accomplishments
Action Proposed: Receive and file adopted workplan(s) and accomplishments from applicable Boards, Commissions, and Committees of the City.

Agenda Packet Page 2 of 123
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman

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• Financial Advisory Board Workplan (FY25/26-26/27)
Contact: Holly M. Charléty, City Clerk, City Management C. Arbor Week Proclamation
Action Proposed: Pass a motion to approve a proclamation declaring March 7 through March 14, 2025, as El Cerrito Arbor Week and urging all community members to observe and celebrate by planting and caring for trees and participating in City Arbor Week activities for our own benefit and for the benefit of future generations.

Contact: Stephen Prée, Environmental Programs Manager, Public Works Department
D. Women's History Month Proclamation
Action Proposed: Pass a motion to approve a proclamation designating March as “Women’s History Month” and March 8, 2025 as “International Women’s Day" in the City of El Cerrito.

Contact: Shannon Bassi, Human Resources Manager, City
Management
E. American Red Cross Month Proclamation
Action Proposed: Pass a motion to approve a proclamation declaring March 2025 as American Red Cross Month in the City of El Cerrito and encouraging all Americans to support this organization and its noble humanitarian mission.

Contact: Holly M. Charléty, City Clerk, City Management F. Committee on Aging Reappointment and Appointment
Recommendations
Action Proposed: Approve the Committee on Aging recommendation to re-appoint Pamela Wagner, Carol Kehoe, Bruce Yow, Buddy Akacic and Linda Cain, and recommendation to appoint Lisa Martinengo, and Mark Watson, effective March 4, 2025.

Contact: Bridget Cooney, Recreation Supervisor, Recreation Department
Agenda Packet Page 3 of 123
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman

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G. Extension of Services Agreement with ChildCare Careers, LLC Action Proposed: Adopt a resolution authorizing the City Manager to extend the Recreation Department's services agreement with Childcare Careers, LLC for fiscal year (FY) 2024-25 for a total amount not to exceed $75,000.

Contact: Christopher Jones, Recreation Director, Recreation Department
H. Amendment to Agreement with St. Francis Electric for Electrical Traffic Control Devices and Lighting Maintenance and Repair Services
Action Proposed: Adopt a resolution authorizing the City Manager to execute an amendment to the agreement with St. Francis Electric, for Electrical Traffic Control Devices and Lighting Maintenance and Repair Services, to increase the annual contract amount by an additional $65,000 in Fiscal Years(FY) 2024-25 and 2025-26, with the total compensation not to exceed $160,000 each year.

Contact: Karineh Samkian, Senior Program Manager; Amelia Timbers, Operations and Environmental Services Division Manager; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department I. Salary Schedule Updates For New Classifications Within the Service Employees International Union (SEIU) Local 1021 Bargaining Group Action Proposed: Adopt a resolution to modify the City's full-time and part-time salary schedules effective March 16, 2025, and assign salary grade ranges to new classifications within the Service Employees International Union (SEIU) Local 1021 bargaining group.

Contact: Shannon Bassi, Human Resources Manager, City
Management
J. Amendment to the City’s Classification Plan
Action Proposed: Adopt a resolution amending the City's Classification Plan to authorize the reclassification of 1) Administrative Assistant II to Management Assistant and 2) Neighborhood Preservation Officer II to Neighborhood Preservation Program Coordinator in the Community Development Department.

Contact: Shannon Bassi, Human Resources Manager, City
Management
Agenda Packet Page 4 of 123
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman

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8. PUBLIC HEARINGS

9. POLICY MATTERS
A. Fiscal Year 2024-25 Mid-Year Budget Update
Action Proposed: Adopt a Resolution authorizing appropriation increases to the FY 2024-25 budget totaling $597,700 from all funds, including an appropriation of $443,000 for the General Fund utilizing $132,465 from the Unrestricted General Fund Balance to support City Council-approved projects and increased program activity.

Contact: Claire Coleman, Budget/Financial Services Manager; Crystal Reams, Finance Director/City Treasurer, Finance Department

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, March 18, 2025 at 6:00 p.m.

The City of El Cerrito serves our diverse community by providing exceptional services that create a safe and resilient future for all.

Agenda Packet Page 5 of 123
Agenda Item No. 7.A.

Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at
www.el-cerrito.org/LanguageAccess
Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA
94530
的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

DRAFT MINUTES
SATURDAY, FEBRUARY 1, 2025
Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as 2/1/2025 Public Comments – Agenda Item #.

Written comments received by 2:00 p.m. Friday, January 31, 2025 will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting.
9:00 AM ROLL CALL - CONVENE SPECIAL CITY COUNCIL MEETING Mayor Wysinger called the meeting to order at 9:02 AM.

Present: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman

Absent: None
SPECIAL CITY COUNCIL MEETING (9:00 AM)
Arlington Clubhouse - 1120 Arlington Ave El Cerrito, CA 94530 This meeting will be held in-person only with no remote participation.

Agenda Packet Page 6 of 123

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1. ORAL COMMUNICATIONS FROM THE PUBLIC
All persons wishing to speak should sign up with the City Clerk. Remarks are typically limited to 3 minutes per person and to items on the special meeting agenda only.

Howdy Goudey - requested City Council focus on the climate action plan implementation and integration into budget document and department work plans, emphasis on disaster response and preparation.

2. CITY COUNCIL WORKSHOP RETREAT
Action Proposed: Conduct a facilitated City Council retreat focused on City Council Governance and Fiscal Year (FY) 2025-26 Budget and Priority Setting. Contact: Karen Pinkos, City Manager, City Management; Nancy Hetrick, Facilitator, Raftelis
Presentation and Discussion: The City Council engaged with the facilitator on good governance, attributes of exceptional councils, received a general finance and budget overview and update, and a strategic plan update and priorities.

Council Governance was discussed including individual perspectives, best practices in governing together, roles of councilmembers, the ideal council member, and effective government. Discussed approach to anticipated needs surrounding Sanctuary City status and addressing affected members of the community.

The Council recessed from 10:36 – 10:50 AM.

Staff provided an overview of the City’s financial status including review of the prior fiscal year; the current biennial budget engagement and adoption process, revenue trends, Council approved updated since adoption, general fund forecast, strategies for long-term sustainability. Council discussion included clarification and questions regarding cannabis revenue, sales tax projections, reserve levels, capital needs, new development, and pension liability.

The Council recessed from 11:20-11:35 AM.

Council and staff discussed City Council meetings and remote public comments, safeguards for members and staff if brought back, and Mayor Wysinger shared her plans to create a City Council Ad-Hoc to work with staff and bring back a proposal to the full council.

Staff provided an overview of the Strategic Plan including current Initiatives and priorities based on Council direction. Council discussion included expected electrification and hydrogen bills, Electric Vehicle infrastructure, timelines and next steps for options for the Library, labor partners and Project Labor Agreements related to the TOD project, plans for San Pablo Ave, involvement by the City Council when contention exists regarding public projects, and individual member priorities for the upcoming year.

Agenda Packet Page 7 of 123

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Action: General direction was provided to staff, no formal action was taken.

3. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 1:10 PM
Carolyn Wysinger, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of February 1, 2025 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 8 of 123

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Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.el-cerrito.org/LanguageAccess Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

DRAFT MINUTES
TUESDAY, FEBRUARY 4, 2025
View:

1. Cable T.V. Broadcast on KCRT Channel 28

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

REGULAR CITY COUNCIL MEETING (6:00 PM)
City Council Chambers - 10890 San Pablo Ave, El Cerrito Closed Captions available Via Zoom:
https://us06web.zoom.us/j/82058028323?pwd=aanVbEA0GiIDTOD1lWJ4SJMcJf4tl8.1 Meeting ID: 820 5802 8323 Password: 478755 Dial in: 1-408-638-0968 Agenda Packet Page 9 of 123

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6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING Mayor Wysinger called the meeting to order at 6:00 PM.

Present In-Person: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Motoyama, Councilmember Saltzman Present
Remotely: Councilmember Ktsanes Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY
DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Councilmember Ktsanes participated under the "Just Cause" exception of AB2449.

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

Assistant City Manager Alex Orologas - announced open house on 2/8 at Fire Station 55, call for artists of Gallery Space on the second floor of City Hall, 2/27 reception for current Black History Month exhibit, registration for summer camps opening 2/11, and 3/8 Crab Feed at Community Center.

Councilmember Motoyama - announced 2/9 El Cerrito Historical Society talk on indigenous people from the east bay, and ability to sign-up for field sports rain out text notification on recreation website.

Mayor Wysinger - creating an ad-hoc committee comprised of Councilmember Motoyama and Mayor Wysinger for the purpose of reviewing the City Council Administrative Policies and Rules of Order and Procedure for City Council meetings and read a statement reaffirming El Cerrito's Sanctuary City status.

5. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first. Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Henry Pinkard, Janet Byron, Carrie Shulman, Gaia Sonatina - spoke in support of Richmond Streets Complete Streets project.

Agenda Packet Page 10 of 123

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Garrett Brown - spoke regarding protection of vulnerable residents and increased distribution of available resources.

6. PRESENTATIONS
A. Recognition of 2024 Exemplary Police Employees
Action Proposed: Approve a proclamation recognizing the 2024 exemplary contributions of 1) Officer James Rizzo (2024 Officer of the Year), 2) Records Specialist Leslie Miranda (2024 Professional Staff of the Year), and 3) Volunteer Atcha Blacklock (2024 Volunteer of the Year).

Contact: Paul Keith, Chief of Police, El Cerrito Police Department Moved/Seconded: Councilmember Motoyama/Mayor Pro Tem
Quinto Action: Approved proclamations. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
B. Recognition of 2024 Firefighter of the Year
Action Proposed: Approve a proclamation recognizing Engineer Anthony Dawson as the 2024 Firefighter of the Year
Contact: Eric Saylors, Fire Chief, Fire Department
Moved/Seconded: Councilmember Saltzman/Councilmember
Motoyama Action: Approved Proclamation. Ayes: Mayor
Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes,
Councilmember Motoyama, Councilmember Saltzman Noes: None C. A3 Contra Costa Presentation
Action Proposed: Receive and file a brief presentation on services and response provided to El Cerrito.

Contact: Debbie Thomas, MH Program Manager; Eric Jackson, Supervisor, A3 Contra Costa
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the Council regarding process and collaboration when calls are received by law enforcement, CORE Staff, and the un-housed community; and status of location move.

Action: Received and filed

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Moved/Seconded: Councilmember Saltzman/Mayor Pro Tem Quinto Action: Approved the consent calendar as indicated below. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes,
Councilmember Motoyama, Councilmember Saltzman Noes: None Agenda Packet Page 11 of 123

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A. Black History Month Proclamation
Action Proposed: Pass a motion to approve a proclamation declaring February as Black History Month in the City of El Cerrito.

Contact: Shannon Bassi, Human Resources Manager, City
Management
Action: Approved Proclamation
B. 2024 Meeting Report for Boards, Commissions, and
Committees
Action Proposed: Receive and file a report of meetings held by City Board, Commission and Committees for the Calendar Year of 2024. Contact: Holly M. Charléty, City Clerk, City Management Action: Received and filed

8. PUBLIC HEARINGS

9. POLICY MATTERS
A. FY 2024-25 Second Quarter General Fund Budget Quarterly Update through December 2024
Action Proposed: Receive and file an update on City General Fund revenues and expenses for FY 2024-25 through December 2024.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the Council regarding franchise tax, monthly allocation for workers compensation, section 115 trust interest earnings, conservative approach for use of general fund surplus, current year contributions to section 115 trust, and real property transfer tax.

Action: Received and filed
B. FY 2023-24 Annual Comprehensive Financial Report (ACFR) Action Proposed: Receive and file the transmittal of the Fiscal Year 2023-2024 Annual Comprehensive Financial Report
Contact: Crystal Reams, Finance Director, Finance Department; Sheldon Chavan CPA, Managing Partner, Chavan and Associates, LLC
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the Council regarding pension expense projections, settlement costs and personnel liability insurance, insurance premium increases, reporting of the cannabis community funding, reference to Agenda Packet Page 12 of 123

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Richmond retirement, and status of replacement of Barnes and Nobles space at the plaza.

Action: Received and filed

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

Mayor Pro Tem Quinto - reported on attendance at Bay Area Air Quality Management Board (BAAQMD) retreat.

Councilmember Motoyama - reported on attendance at Chamber of Commerce swearing in, Police Department Swearing in, Association of Bay Area Governments (ABAG) Executive Committee meeting, El Cerrito MLK Jr. Day Parade, Japanese American Citizens League meeting, Financial Advisory Board Meeting, and presentation given at Cal Cities New Mayor and Councilmember Academy.

Councilmember Saltzman - reported on attendance at New Mayor and Councilmember Academy, and West Contra Costa Transportation Advisory Committee meeting.

Councilmember Ktsanes - reported on attendance at New Mayor and Councilmember Academy, and RecycleMore meeting.

Mayor Wysinger - reported on attendance at the New Mayor and Councilmember Academy, City Council retreat, meeting with East Bay Regional Parks District; announced appointments to National League of Cities Small Cities Council and Police Safety Committee.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, February 18, 2025 at 6:00 p.m.

The regular meeting adjourned at 8:13 PM in memory of Bay Area Civil Rights Activist and Reverend Phil Lawson.

Carolyn Wysinger, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of February 4, 2025 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 13 of 123

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Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.el-cerrito.org/LanguageAccess Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

DRAFT MINUTES
THURSDAY, FEBRUARY 6, 2025
Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting. 4:00 PM ROLL CALL - CONVENE SPECIAL CITY COUNCIL MEETING Mayor Wysinger called the meeting to order at 4:02 PM.

Present: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Absent:

None
SPECIAL CITY COUNCIL MEETING (4:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/87809719465?pwd=zLFmCRT0vTKRnLrS0DF5nvSlmSwdCX.1 Meeting ID: 878 0971 9465 Password: 259949Dial in: 1-408-638-0968 Agenda Packet Page 14 of 123

Page 2 of 2 ends

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. ORAL COMMUNICATIONS FROM THE PUBLIC
All persons wishing to speak should sign up with the City Clerk. Remarks are typically limited to 3 minutes per person and to items on the special meeting agenda only.

3. COMMISSION INTERVIEWS, STATUS AND APPOINTMENTS
Action Proposed: Staff requests that City Council conduct interviews and, at the conclusion of interviews, confer with staff regarding the ongoing recruitments, any remaining vacancies, and the scheduling of further special meetings to conduct interviews (if applicable). Council may decide to make appointments at the conclusion of the meeting.

Contact: Holly M. Charléty, City Clerk, City Management City Council conducted 13 interviews and made the following appointment(s).

Moved/Seconded: Mayor Pro Tem Quinto/Councilmember Motoyama Action: Re-appointed Jim Dolgonas to Contra Costa County Mosquito and Vector Control District for a full term of 3/1/2025-3/1/2029. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
The council recessed from 6:12 - 6:30 PM
Moved/Seconded: Mayor Wysinger/Councilmember Saltzman
Action: Re-appointed Courtney Helion to the Arts and Culture Commission and appointed to the Planning Commission, both for a full term of 3/1/2025-3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None Moved/Seconded: Councilmember Motoyama/Mayor Pro Tem Quinto Action: Re-appointed Mina Wilson to the Human Relations Commission for a full term of 3/1/2025-3/1/2029. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None

4. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 8:11 PM
Carolyn Wysinger, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of February 6, 2025 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 15 of 123

Page 1 of 3 ends

Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.el-cerrito.org/LanguageAccess Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

DRAFT MINUTES
TUESDAY, FEBRUARY 11, 2025
Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Present: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman

Absent: None
SPECIAL CITY COUNCIL MEETING (4:00 PM)
Hillside Conference Room - 10890 San Pablo Ave, El Cerrito Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/86185303472?pwd=7cGEbit5byX85mTJhFoRbbDaUWhDZP.1 Meeting ID: 861 8530 3472 Password: 354179 Dial in: 1-408-638-0968 Agenda Packet Page 16 of 123

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1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

Contact: Holly M. Charléty, City Clerk, City Management The City Council conducted 13 interviews and made the following appointments. The council recessed from 5:54-6:16 PM.

Moved/Seconded: Councilmember Motoyama/Councilmember Saltzman Action: Re-appointed Gyan Singh and Andrea Lucas to the Design Review Board for a full term of 3/1/2025-3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Mayor Wysinger/Mayor Pro Tem Quinto
Action: Appointed Tessa Rudnick to the Civil Service Commission for a full term of 3/1/2025-3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Councilmember Saltzman/Mayor Pro Tem Quinto Action: Appointed Ruth Cazden to the Arts and Culture Commission for a full term of 3/1/2025-3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Mayor Pro Tem Quinto/Mayor Wysinger
Action: Re- appointed David Carvel to the Financial Advisory Board for a full term of 3/1/2025-3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Councilmember Saltzman/Councilmember Ktsanes Action: Appointed Janos Szlatenyi and Tessa Rudnick to the Financial Advisory Board, each for a full term of 3/1/2025-3/1/2029; and appointed Michael McDougall to the Financial Advisory Board for a partial term of 2/12/2025-3/1/2028 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Agenda Packet Page 17 of 123

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Moved/Seconded: Mayor Wysinger/Councilmember Ktsanes Action:

Appointed Diane Boodrookas and Champagne Brown to the Human Relations Commission, each for a full term of 3/1/2025- 3/1/2029 Ayes:

Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None Moved/Seconded: Councilmember Saltzman/Councilmember Motoyama Action: Re-appointed Jennifer Kaczor, Hari Lamba, and Troy Tyler to the Park and Recreation Commission, each for a full term of 3/1/2025- 3/1/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None Moved/Seconded: Mayor Pro Tem Quinto/Mayor Wysinger
Action: Appointed Stephanie Ferrara to the Park and Recreation Commission for a partial term of 2/12/2025-3/1/2028 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Councilmember Saltzman/Mayor Pro Tem Quinto Action: Appointed Renée LeVesque to the Human Relations Commission for a partial term of 2/12/2025-3/1/2028 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama,
Councilmember Saltzman Noes: None
Moved/Seconded: Councilmember Ktsanes/Mayor Pro Tem Quinto Action: Appointed Jack Rozier and Lauren Dodge to the Park and Recreation Commission, both for a partial term of 2/12/2025-3/1/2027 Ayes:

Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None Moved/Seconded: Mayor Pro Tem Quinto/Councilmember Motoyama Action: Re-appointed Michael Fischer to the Contra Costa County Library Commission for a full term of 7/1/2025-6/30/2029 Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None

4. ADJOURN SPECIAL CITY COUNCIL MEETING
The special meeting adjourned at 7:50 PM
Carolyn Wysinger, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of February 11, 2025 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 18 of 123

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Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.el-cerrito.org/LanguageAccess Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.el-cerrito.org/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.el-cerrito.org/LanguageAccess 了解更多信息

DRAFT MINUTES
TUESDAY, FEBRUARY 18, 2025
View:

1. Cable T.V. Broadcast on KCRT Channel 28

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

REGULAR CITY COUNCIL MEETING (6:00 PM)
City Council Chambers - 10890 San Pablo Ave, El Cerrito Closed Captions available Via Zoom:
https://us06web.zoom.us/j/83502011883?pwd=zybexaBvmy0C9CIPCK2M96yuaUlkdf.1 Meeting ID: 835 0201 1883 Password: 587128 Dial in: 1-408-638-0968 Agenda Packet Page 19 of 123

Page 2 of 6 ends

6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING Mayor Wysinger called the meeting to order at 6:02 PM.

Present: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember
Saltzman Absent: None

1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A

COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449

2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

City Manager Karen Pinkos - announced upcoming 2/27 Artist's reception for 2nd floor art exhibit, 3/7 deadline to apply for the open call for artists, and 3/8 Crab Feed tickets on sale.

Councilmember Motoyama - announced upcoming 3/15 Poet Laureate family poetry workshop, and 3/22 RecycleMore repair workshop.

Mayor Wysinger - reported on interviews and appointments for city advisory bodies, reaffirmed sanctuary city status, reported on attendance at New Employee orientation for City Staff, council headshots, continuing school collaborative work with the West Contra Costa Unified School District, and attendance at the Contra Costa Mayors Conference.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

Public Comments: Written comments submitted prior to and during the meeting are posted online as supplemental materials and incorporated into the official meeting record.

Inge Brust, Elaine Fielding, Ethan Kim, Cathy Baca - spoke in opposition of the Richmond Street Complete Streets project.

Gaia Sonatina, Stuart Sonatina - spoke in support of the Richmond Street Complete Streets project.

Antonio Silva - commented on traffic congestion on San Pablo Ave between Potrero and Wall Street.

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6. PRESENTATIONS
A. Resolution Honoring Recycling Operations Supervisor Mario Gonzalez in Retirement
Action Proposed: Adopt a Resolution recognizing and honoring Recycling Operations Supervisor Mario Gonzalez in retirement after serving the City of El Cerrito for more than 30 years.

Contact: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Moved/Seconded: Councilmember Motoyama/Mayor Pro Tem Quinto Action: Approved Resolution No. 2025-3. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None

7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Moved/Seconded: Councilmember Saltzman/Councilmember Motoyama Action: Approved the Consent Calendar as indicated below. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
A. Approval of Minutes
Action Proposed: Approve the City Council Meeting minutes from December 17, 2024 and January 21, 2025.

Contact: Holly M. Charléty, City Clerk, City Management Action: Approved minutes with the following revisions: 12/17/2024 minutes revised under oral communications to reflect a comma between speakers Miguel and Leslie Adams, correct the spelling of the last name for Stuart and Gaia Sonatina, and correct speaker Steve Price's comments to reflect support of bike lanes on Richmond Streets; 1/21/2025 minutes revised under oral communications for Supervisor Gioia to correctly reference the "Veterans" building.

B. Proclamation in Recognition of Jean Thompson
Action Proposed: Approve a Proclamation recognizing Jean Thompson for her Decades of Service to the El Cerrito Farmers Market.

Contact: Aissia Ashoori, Housing Manager, Community Development Department
Action: Approved proclamation
C. Proclamation in Recognition of Well Grounded Tea & Coffee Action Proposed: Approve a Proclamation in Recognition of the 20th Anniversary of Well Grounded Tea & Coffee.

Agenda Packet Page 21 of 123

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Contact: Aissia Ashoori, Housing Manager, Community Development Department
Action: Approved proclamation
D. Environmental Quality Committee Reappointment Recommendation Action Proposed: Approve an Environmental Quality Committee recommendation to reappoint Pamela Austin and Sheila Tarbet to the Environmental Quality Committee, effective March 1, 2025.

Contact: Christina Leard, Management Analyst III and Amelia Timbers, Operations and Environmental Services Division Manager, Public Works Department; Yvetteh Ortiz, Public Works Director/City Engineer Action: Approved appointments
E. Urban Forest Committee Appointment Recommendations Action Proposed: Approve an Urban Forest Committee
recommendation to reappoint Jennifer Kaczor and Robin Mitchell, and to appoint Randi Jimenez to the Urban Forest Committee effective March 1, 2025.

Contact: Stephen Prée, Environmental Programs Manager/City Arborist and Amelia Timbers, Operations + Environmental Services Division Manager, Public Works Department; and Yvetteh Ortiz, Public Works Director/City Engineer
Action: Approved appointments
F. Community Safety Committee Recommendation
Action Proposed: Receive and file a recommendation from the Community Safety Committee.

Contact: Aaron Leone, Sergeant, Police Department
Action: Received and filed
G. Monthly Disbursement and Check Register Report for January 2025 Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of January 2025.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
Action: Received and filed
H. Authorize the purchase of Police Vehicle Emergency Equipment Action Proposed: Adopt a Resolution authorizing the City Manager or designee to purchase emergency equipment for El Cerrito Police Department vehicles in an amount not to exceed $80,000.

Contact: John-Tracy Wahrlich, Lieutenant, Police Department Action: Approved Resolution No. 2025-4
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8. PUBLIC HEARINGS
A. Establishment of the Pierce Street/San Mateo Street Utility Underground District for the I-80/Central Avenue Interchange Improvements Project
Action Proposed: Conduct a public hearing and, upon conclusion, adopt a resolution establishing the Pierce Street/San Mateo Street Underground Utility District for the I-80/Central Avenue Interchange Improvements Project.

Contact: James Mizutani, Associate Engineer, Public Works Department; Yvetteh Ortiz, Public Works Director/City Engineer
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding signage, plans for acquiring the needed land to expand street, costs absorbed by PG&E and any impact to residents, and costs to residents.

Public Hearing: Mayor Wysinger opened the public hearing. No public comments
Moved/Seconded: Mayor Pro Tem Quinto/Councilmember Motoyama Action: Closed the public hearing. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None
Moved/Seconded: Councilmember Motoyama/Mayor Pro Tem
Quinto Action: Approved Resolution No. 2025-5. Ayes: Mayor Wysinger, Mayor Pro Tem Quinto, Councilmember Ktsanes, Councilmember Motoyama, Councilmember Saltzman Noes: None

9. POLICY MATTERS
A. Legislative Platform Study Session
Action Proposed: Conduct a study session to review and provide input on the content of the City of El Cerrito's first Legislative Platform.

Contact: Alexandra Orologas, Assistant City Manager, City Management; Dane Hutchings, Founder & CEO, CA Public Policy Group
Presentation and Discussion: Presenters and staff responded to comments and questions raised by members of the council regarding delegation of authority, approach to authorizing position letters, defining statements, limiting and making priorities more concise, local short term rental policies, reliance on gas taxes, broader references to climate supportive legislation, subjective terminology, consideration of Cal Cities perspectives on legislation, expanded language for funding mechanisms, next steps, various approaches to presenting legislative information, Agenda Packet Page 23 of 123

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Public Comments:

Henry Symons - representative of Bay Area Rapid Transit (BART), spoke in support of the draft language addressing promotion and support of transit operators, including BART.

Al Miller - spoke regarding lack of language related to libraries and support of including language in the final platform.

Action: General feedback provided to staff, no formal action taken.

10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

Councilmember Motoyama - reported on attendance at meeting with Buffy Wicks regarding El Cerrito priorities.

Councilmember Saltzman - reported on attendance at the Contra Costa Mayors Conference meeting.

Mayor Pro Tem Quinto - reported on attendance at the Contra Costa Mayors Conference meeting. Bay Area Air District Board meeting, and Contra Costa Local Area Formation Commission meeting.

Councilmember Ktsanes - reported on attendance at the Urban Forest Committee meeting.

Mayor Wysinger - reported on attendance at the West County Mayors and Supervisors Association and Contra Costa Mayors Conference meetings.

11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, March 4, 2025 at 6:00 p.m.

The regular meeting adjourned at 8:35 PM.

Carolyn Wysinger, Mayor
This is to certify that the foregoing is a true and correct copy of the minutes of the City Council meeting of February 18, 2025 as approved by the El Cerrito City Council.

Holly M. Charléty, MMC, City Clerk
Agenda Packet Page 24 of 123

AGENDA BILL
Agenda Item No. 7.B.

Date: March 4, 2025
To: El Cerrito City Council
From: Holly M. Charléty, City Clerk, City Management
Subject: Board, Commission, and Committee Workplan(s) and/or Accomplishments

ACTION PROPOSED
Receive and file adopted workplan(s) and accomplishments from applicable Boards, Commissions, and Committees of the City.
• Financial Advisory Board Workplan (FY25/26-26/27)

BACKGROUND/ANALYSIS
Resolution 2024-16, adopted by the City Council on March 21, 2024, implemented procedures by which City of El Cerrito Boards, Commissions, and Committees (Advisory Bodies) adopt a two-year workplan. The workplan shall be developed within the Advisory Body's scope of responsibility and be aligned with the City's adopted Strategic Plan. The workplan shall be adopted by the Advisory Body (and posted on the Advisory Body website) no later than July 1st of applicable years. The workplan shall also include a section to provide annual accomplishments of the Advisory Body which shall be updated and posted annually by July 1st. Subsequent to adoption by the Advisory Body, the workplan and/or accomplishments shall be transmitted to the City Council on consent as a received and file item. The applicable advisory body chair(s) or designee(s) shall be in attendance at the meeting.

This item includes transmission of the following item(s):
• Financial Advisory Board Workplan (FY25/26-26/27)
o Chair: Kimberly White
o Staff Liaison: Crystal Reams, Finance Director

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 25 of 123
Agenda Item No. 7.B.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Financial Advisory Board Workplan (FY26 & 27)
Agenda Packet Page 26 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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FINANCIAL ADVISORY BOARD
Staff Liaison Crystal Reams | 510-215-4312 [email protected] Finance Department

BIENNUAL WORK PLAN
FISCAL YEAR 2025/2026 – 2026/2027

FINANCIAL ADVISORY BOARD
Chair Kimberly White; Vice-Chair David Carvel; Members Farhad Farahmand, Nate Schaffran
This document is superceded by the FY25-27 document
MISSION STATEMENT: Budgeting and long-term financial planning review and recommendations. ECMC 2.04.300 HISTORICAL BACKGROUND: Established in 2000 with ordinance amendments in 2007, 2010, 2012.

FISCAL YEAR 2025/2026
Items listed in priority order
Goal or
Objective
Proposed
Activities
Funding and other Resources
requested
Estimated Staff
time needed
Timeline For
Completion
Develop recommendations for increased duration of revision cycles during budget development.  Review Process: Assessexisting budget timelines, keymilestones, and involvedstakeholders. Identify Issues: Pinpointinefficiencies in cycle durationand public engagement timing. Consult Staff: Discussfeasibility of extending cyclesor earlier engagement. Benchmarking: Researchbest practices in other cities forbudget processes. Expert Input: Seek advicefrom financial and publicengagement specialists. -Unknown if consultants areneeded for expert input therewould be a financial cost. 5-10 hoursdepending onlevel of staffinvolvement
Q2
Agenda Packet Page 27 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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 Analyze Trends: Reviewpast data on budget cycles andpublic participation. Draft Recommendations:Propose actionable changes totimelines and processes. Stakeholder Feedback:Refine suggestions based oninput from city staff andstakeholders. Make recommendation to council
Review mid-year budget adjustments and assess unbudgeted expenditures prior to presenting them to Council.  Review Adjustments:

Analyze mid-year budgetadjustment proposals, focusingon alignment with approvedbudgets and goals. Assess UnbudgetedExpenditures: Evaluateunbudgeted expenditures fornecessity, impact, andalignment with city priorities. Consult Staff: Meet withfinance staff to understand therationale and context foradjustments and unbudgeteditems. Analyze Financial Impact:Examine the effect of proposedchanges on overall budgethealth and long-term financialstability. Draft Recommendations:

Develop concise, evidencebased recommendations foradjustments and unbudgetedexpenditures.

N/A 2 hours for
meeting prep. No additional staff time to push back timelines; FAB is willing to have a special meeting to accommodate timelines Q3 Annually
Agenda Packet Page 28 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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 Make recommendation to
council
Review Service Delivery Study RFP and provide recommendations for staffing level based on results

1. Review RFP Scope:

Evaluate the ServiceDelivery Study RFP toensure it aligns with citygoals and adequatelyaddresses staffing needs.

2. Analyze Study Results:

Examine the outcomesof the study, focusing onefficiency, effectiveness,and staffing levelassessments.

3. Consult Staff: Discuss
findings with relevantstaff to understandoperational impacts andfeasibility ofrecommendations.

4. Benchmark Practices:

Compare staffingrecommendations withsimilar municipalities orindustry standards.

5. Evaluate the
consultants report andmake recommendationto council.

Unknown, possible consultant cost for presentations if applicable 5 hours Q1 2026
Long-term financial plan (5 years)
 Recommendations to
City expenditures orrevenues
 Review Current Financials
 Analyze the city’s
revenue streams,expenditures, andGeneral Fund Reservestructure.

N/A 20 hours +
coordination with Economic Development Committee and
Q1 2026
Agenda Packet Page 29 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan
Page
4 of 17 Adopted: 1/28/2025
 Collaborate with the
EconomicDevelopmentCommittee andChamber ofCommerce to exploreadditional revenuesources  Assess financial trends
and projections for thenext five years.
 Identify Opportunities
 Highlight areas for
potential cost reductionsor efficiencyimprovements.
 Explore revenue
diversificationopportunities, focusingon sustainability.  Engage Stakeholders
 Collaborate with the
Economic DevelopmentCommittee andChamber of Commerceto identify new revenuesources.  Gather input on
economic growthinitiatives andcommunity priorities.
 Compare with best
practices and similarmunicipalities torecommendadjustments.  Develop
Recommendations
 Draft actionable
strategies for managingexpenditures, enhancingrevenues, andoptimizing reserves.  Prioritize
recommendations based
Chamber of Commerce
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Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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on financial impact and feasibility.
 Present to City Council
 Provide a concise report
outlining findings,proposed strategies, andanticipated outcomes.  Offer clear steps for
implementation andongoing monitoring.

Understand and evaluate the UAL
 Understand UAL:

Review prepaymentprocesses andmechanics withCalPERS.
 Analyze Financials:

Assess UAL balances,payments, and long-termimpacts.
 Estimate Savings:

Calculate potentialbenefits of prepaying,considering timing andpenalties.  Feasibility Check:

Evaluate the city'scapacity to fundprepayments.
 Engage CalPERS: Host
discussions onprepayment options andadditional discounts.  Benchmarking: Study
municipal practices and
Unknown possible costs for consultants and CalPERS actuarial or investment presentations 4 hours Q1 2026
Agenda Packet Page 31 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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outcomes for UAL strategies.
 Expert Insights:

Validate savings andrisks with financialadvisors.
 Draft
Recommendations forCouncil: Proposesavings-focusedprepayment strategies. 
Evaluate mid-year budget adjustments.

Review mid-year budget adjustments and assess unbudgeted expenditures prior to presenting them to Council.

N/A 2+ Hours -
FAB would need a special meeting to not delay presentation to Council.

Q3
Review quarterly budget updates to Council.

Review quarterly budget updates in advance of Council meeting whenever possible.

N/A 2+ Hours –
FAB would need a special meeting to not delay presentation to Council.

Quarterly
Section 115 evaluation Evaluation of Section 115
performance. Fees, rate of return, purpose.

N/A 1 hour Quarterly
Review Purchasing Policy and ordinance to aid staff and provide recommendations on establishing better policies and internal controls. Make recommendations to council as necessary.

N/A 4+ hours Q2 2026
Agenda Packet Page 32 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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FISCAL YEAR 2026/2027
Items listed in priority order
Goal or
Objective
Proposed
Activities
Funding and other Resources
requested
Estimated
Staff time
needed
Timeline For
Completion
Review long-term financial plan
Long-term financial plan (5 years)
 Recommendations to
City expenditures orrevenues.
 Collaborte with the
EconomicDevelopmentCommittee andChamber ofCommerce to exploreadditional revenuesources  Evaluate revising
General Fund Reserveamounts
(restricted/unrestricted)
Economic Development Committee & Chamber of Commerce resources 10 hours Q1
Evaluate mid-year budget adjustments.

Review mid-year budget adjustments and assess unbudgeted expenditures prior to presenting them to Council.

N/A Possible
delay, if in advance of Council
Q3
Possible cost savings through analyzing staffing levels.

Review Service Delivery Study RFP and provide recommendations for staffing level based on results.

Possible consultant time for presentation.
5 hours Q1
Update Comprehensive Financial Policy.

Review and discuss the Comprehensive Financial Policy. In fiscal year 2025 we will consider additions N/A 4 hours Q1
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Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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regarding fiduciary activities; donations; unclaimed money; and Money Market SecureAccount (lower priority).

Evaluate Investment policy
including capital

1. Review Current Policy
o Obtain and
analyze theexisting CapitalProjectInvestmentPolicy, focusingon its goals,criteria forinvestment, andprioritizationframework.

2. Understand Objectives
o Clarify the
policy’s purpose,such as ensuringfiscalresponsibility,supportingstrategic goals, oraddressinginfrastructureneeds.

3. Analyze Policy
Effectiveness
o Assess whether
the policyeffectivelyprioritizes andfunds projectsaligned with cityobjectives andcommunity needs.

N/A 2 hours Q1
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Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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o Evaluate how the
policy handlesrisk, return, andlong-termsustainability ofinvestments.

4. Examine Criteria and
Processes
o Review the
criteria forevaluating andselecting projects(e.g., cost-benefitanalysis,economic impact,environmentalconsiderations). o Assess the
transparency andefficiency of thedecision-makingand approvalprocesses.

5. Engage Stakeholders
o Consult with city
staff, projectmanagers, andother stakeholdersto identifychallenges orinefficiencies inimplementing thepolicy.

6. Benchmark Best
Practices
o Research how
similar
Agenda Packet Page 35 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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municipalities structure and manage their capital project investment policies. o Identify
innovative orprovenapproaches toimprove policyoutcomes.

7. Evaluate Past Projects
o Analyze a sample
of completed orongoing capitalprojects to assesswhether theydeliveredexpected benefitsand adhered to thepolicy.

8. Identify Risks and
Opportunities
o Evaluate potential
risks, such asunderfundedmaintenance orover-budgetprojects, andexploreopportunities forimprovement.

9. Develop
Recommendations
o Propose
actionable
Agenda Packet Page 36 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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changes to enhance project prioritization, resource allocation, and policy transparency.

Review quarterly budget updates to Council.

Obtain Budget Update Reports
 Request quarterly budget
update documents fromcity staff as soon as theyare available.  Review Financial Data
 Analyze revenue,
expenditures, andvariances from theapproved budget.
 Identify trends,
anomalies, or potentialissues impacting financialhealth.  Assess Policy Alignment
 Ensure updates reflect
alignment with the city’sfinancial policies andstrategic goals.  Consult Staff
N/A FAB willing to
hold special meeting Possible delay to Council, if in advance of Council Quarterly
Agenda Packet Page 37 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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 Discuss the report with
finance staff tounderstand underlyingcauses of variances andproposed correctiveactions.  Evaluate Clarity andTransparency
 Review how well the
report communicatesfinancial performance tostakeholders andidentifies areas ofconcern or improvement.  Identify Risks andOpportunities
 Highlight potential risks
(e.g., revenue shortfallsor overages) andopportunities (e.g.,surplus allocation or costsavings).  Draft Feedback andQuestions
 Prepare questions or
comments for Council toconsider during theirreview, focusing on areasrequiring clarification orfurther analysis.

Agenda Packet Page 38 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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 Prepare Recommendations
 Offer actionable
suggestions to addressvariances or improve thebudget update process ifneeded.  Share Input with Council
 Submit feedback and
recommendations toCouncil in advance oftheir meeting to ensureinformed discussions.  Follow-Up on Outcomes
Section 115 evaluation  Gather Trust Data
 Obtain reports detailing
performance, fees, rate ofreturn, and fundutilization from the city’sfinance staff or trustmanager.  Understand Objectives
 Review the stated
purpose of the Section115 Trust, including howit supports city financialgoals (e.g., pension orOPEB liabilities).

N/A 1 hour Quarterly
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Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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 Analyze Performance
 Compare rate of return
against benchmarks (e.g.,market indices or similartrusts).  Evaluate long-term trends
in performance todetermine consistencyand effectiveness.  Assess Fees
 Examine all associated
fees, includingmanagement andadministrative costs.
 Compare fees to those of
similar investmentvehicles or programs toensure competitiveness.  Consult Experts
 Engage with financial
advisors or the trustmanager for insights intoperformance, investmentstrategy, and coststructure.  Benchmark Practices
 Research how other
municipalities utilize andmanage their Section 115
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Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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Trusts to identify best practices.
 Identify Risks andOpportunities
 Evaluate potential risks,
such as market volatility,and explore opportunitiesfor improving returns orreducing fees.  Develop Recommendations
 Propose actionable steps
for optimizing trustperformance, aligningfees, or refining thetrust’s purpose to bettermeet city needs.

Present recommendations to
City Council

ONGOING PROJECTS
Project Activites Funding and other Resources
requested
Estimated Staff
time needed
Review and discuss the Comprehensive Financial Policy. In fiscal year 2025 we will consider additions regarding fiduciary activities; donations; unclaimed money; and Money Market Secure Account(lower priority)

1. Review Current Policy: Assess the
existing Comprehensive Financial Policyfor clarity, completeness, and alignmentwith fiscal objectives.

2. Identify Focus Areas: Examine sections
related to fiduciary activities, donations,unclaimed money, and Money MarketSecure Accounts.

Q1 2026
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FY 2025/2026 – 2026/2027 Work Plan

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3. Consult Staff and Stakeholders: Discuss
potential additions or revisions with financestaff and other relevant stakeholders.

4. Research Best Practices: Analyze policies
from similar municipalities to guiderecommendations on fiduciary activities andfinancial management.

5. Draft Recommendations: Develop
prioritized suggestions for policy additions,focusing on higher-priority areas first.

6. Prepare Report: Summarize proposed
updates with rationale and supportingexamples.

7. Present to Council: Provide
recommendations for policy enhancements,highlighting their impact on transparencyand fiscal stewardship.

Agenda Packet Page 42 of 123
Financial Advisory Board
FY 2025/2026 – 2026/2027 Work Plan

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Workplan adopted on January 28, 2025 by the following vote:

Moved/Second: Member Farhad/Vice Chair Carvel
Ayes: Chair White, Vice-Chair Carvel,
Members Farhad and Schaffran
Noes: None Absent: None
Agenda Packet Page 43 of 123
Agenda Item No. 7.C.

EL CERRITO CITY COUNCIL PROCLAMATION
Designating March 7 through March 14, 2025, as Arbor Week WHEREAS, the first documented Arbor Day was held in 1594 in the Spanish village of Mondonedo, and was initiated in America in 1872 by J. Sterling Morton, who proposed that a special day be set aside for the planting of trees, being quoted as saying “Other holidays focus upon the past; Arbor Day focuses on the future”; and WHEREAS, Arbor Day, in America was first observed in April 1872 with the planting of one million trees in Nebraska and is now observed on seasonally appropriate dates throughout the United States, and the world; and WHEREAS, in California, Arbor Day is observed in March, as part of California Arbor Week starting on the birthday of Luther Burbank, a prodigious California plant breeder who enhanced the diversity, beauty, disease resistance and flavor of ornamental and edible plants by producing hundreds of new varieties of plants and trees; and WHEREAS, trees planted in urban areas play a vital role in meeting the State’s greenhouse gas emission reduction targets and the goals of the City’s Climate Action and Adaptation Plan by sequestering carbon as well as reducing energy consumption; and
WHEREAS, trees directly contribute to improving air quality by reducing air pollution, removing airborne particulates from the atmosphere, and helping to purify the air; and WHEREAS, trees play a significant role in maintaining water resources by reducing surface runoff, preserving water quality, and protecting urban water resources; and WHEREAS, trees provide essential habitats for much of California’s wildlife, including many listed, threatened, and endangered species; and
WHEREAS, trees enhance the aesthetic quality of life in urban communities by providing a natural buffer for surface noise and natural recreational resources for California’s children, youth, and families; and WHEREAS, a healthy and thoughtfully developed and managed urban forest is a valuable and distinctive natural resource, augmenting the economic base through the provision of resources, community character, and enhancement of the living environment; and
WHEREAS, in order to support the City’s urban forest, in 2019 the City of El Cerrito adopted an amended Public Tree and Shrub Ordinance to protect public trees, set guidelines for planting, pruning, and removal, and to define the elements of the City’s urban forestry program; and
WHEREAS, resulting from that effort, in January 2020, the City of El Cerrito achieved recognition from the Arbor Day Foundation as a Tree City USA for the first time, by meeting four established standards of sound urban forestry management; and
WHEREAS, more recently, the City of El Cerrito was awarded the 2022 Tree City USA Growth Award from the Arbor Day Foundation for its increased levels of tree care and community engagement; and WHEREAS, the City of El Cerrito met the Tree City USA standards for a 6th year in January 2025; and WHEREAS, in becoming a Tree City USA, the City of El Cerrito joined a nationwide movement of more than 3,500 communities that have made the commitment to manage and expand their urban forest by maintaining a tree board or department, having a public tree care ordinance, spending at least $2 per capita on urban forestry, and maintaining an annual Arbor Day observance and proclamation.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby proclaim March 7 through March 14, 2025, as El Cerrito Arbor Week and urges all community members to observe and celebrate by planting and caring for trees and participating in Arbor Week activities for our own benefit and for the benefit of future generations. And furthermore, recognizes Arbor Week by flying the Tree City USA Flag at City Hall.

Dated: March 4, 2025
___________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 44 of 123
Agenda Item No. 7.D.

EL CERRITO CITY COUNCIL PROCLAMATION
Designating the Month of March as “Women’s History Month” and March 8, 2025 as “International Women’s Day”
WHEREAS, women of every race, class, and ethnic background have made historic contributions to the growth and strength of the United States, the state of California, and the City of El Cerrito in countless recorded and unrecorded ways; and WHEREAS, women have played and continued to play a critical economic, cultural, and social role in every sphere of the life of our nation and in the City of El Cerrito by constituting a significant portion of the labor force working inside and outside the home; and
WHEREAS, women have played a unique role throughout our history by providing the majority of the volunteer labor force; and women were particularly important in the establishment of early charitable, philanthropic, and cultural institutions in the United States and throughout the Bay Area; and
WHEREAS, women have been leaders, not only in securing their own rights of suffrage and equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil rights movement, and the peace movement, to create a more fair and just society for all; and WHEREAS, locally, women have played a key role in the City of El Cerrito’s history as leaders in the community, in our schools and universities, and at City Hall; and the City proudly recognizes the importance of issues affecting women and girls and supports further sustainable change in their well-being and advancement; and WHEREAS, International Women’s Day is celebrated globally on March 8th and addresses the social, economic, and political barriers still facing women and girls while celebrating their achievements and the progress that have been made in support of women’s equality.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby proclaim March 2025 as Women’s History Month and March 8, 2025 as International Women’s Day in the City of El Cerrito, and encourages residents to reflect on, honor, and celebrate the history, courage, commitment, accomplishments, and contributions of women, not only in El Cerrito but throughout America.

Dated: March 4, 2025
_____________________
Carolyn Wysinger, Mayor
Agenda Packet Page 45 of 123
Agenda Item No. 7.E.

EL CERRITO CITY COUNCIL PROCLAMATION
Recognizing March as American Red Cross Month in the City of El Cerrito WHEREAS, March is American Red Cross month, when we recognize the compassion of people in the City of El Cerrito and reaffirm our commitment to care for one another in times of crisis; and
WHEREAS, this generous spirit is woven into the fabric of our community and advances the humanitarian legacy of American Red Cross founder Clara Barton — one of the most honored women in our country’s history — who nobly dedicated herself to alleviating suffering; and
WHEREAS, people have counted on the American Red Cross for the information and skills they need to be safe at home, at work, at school, and at play, training people in lifesaving skills in CPR, first aid, fire prevention and water safety; and WHEREAS, with 1,032 volunteers in Contra Costa County, the American Red Cross assisted or responded to 115 disasters; and through our Sound the Alarm program, the American Red Cross installed 583 smoke alarms, making 205 homes safer, and trained 577 individuals and families about fire prevention; and trained 617 youth through the Pillowcase Project and Prepare With Pedro; and WHEREAS, Contra Costa County residents donated nearly 16,736 units of lifesaving blood; hosted 538 blood drives; and trained 6,522 citizens in first aid, CPR and AED; and 3,803 in Water Safety; and 756 military members and their families received support and services; and humanitarian aid was provided internationally; and WHEREAS, we hereby recognize this month of March in honor of all those who lead with their hearts to serve people in need, and we ask everyone to join in this commitment to strengthen our community.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby proclaim March 2024 as American Red Cross Month in the City of El Cerrito and encourages all residents to reach out and support the Red Cross’ humanitarian mission.

Dated: March 4, 2025

___________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 46 of 123

AGENDA BILL
Agenda Item No. 7.F.

Date: March 4, 2025
To: El Cerrito City Council
From: Bridget Cooney, Recreation Supervisor, Recreation Department Subject: Committee on Aging Reappointment and Appointment Recommendations

ACTION PROPOSED
Approve the Committee on Aging recommendation to re-appoint Pamela Wagner, Carol Kehoe, Bruce Yow, Buddy Akacic and Linda Cain, and recommendation to appoint Lisa Martinengo, and Mark Watson, effective March 4, 2025.

BACKGROUND AND ANALYSIS
In November 2024, the City received applications from Pamela Wagner, Carol Kehoe and Bruce Yow to continue serving on the Committee on Aging (COA). In January 2025, the City received applications from Buddy Akacic and Linda Cain to continue serving on the COA. In January 2025, the City received an application from Lisa Martinengo and in February 2025, the City received an application from Mark Watson to be considered for appointment to serve on the COA. Pamela Wagner has been serving on the COA since 2020, Carol Kehoe has been serving on the COA since 2017, Bruce Yow has been serving on the COA since 2020, Buddy Akacic has been serving on the COA since 2019, and Linda Cain has been serving on the COA since 2023. At their February 19, 2025, meeting, the COA voted to recommend to the City Council the reappointment of Pamela Wagner, Carol Kehoe, Bruce Yow, Buddy Akacic and Linda Cain and the appointment of Lisa Martinengo and Mark Watson to the COA.

Pamela Wagner is a retired Kaiser Foundation employee and El Cerrito resident for over 35 years. She is an active volunteer with AARP Tax-Aide, and the Read Aloud Program at Coronado Elementary School. As a current member of the COA, she works to improve communication about programs and services available to seniors in El Cerrito and Contra Costa County. Pamela seeks reappointment to the COA to continue her dedicated service to the senior community.

Carol Kehoe is a longtime El Cerrito resident of over 50 years. She is a teacher with West Contra Costa Adult Education Programs and serves as the Program Director for the Christ Lutheran Senior Day Center and the Respite Program at the El Cerrito Community Center. Carol serves as the City liaison to the Contra Costa Advisory Council on Aging, the West County Senior Coalition, and as a current member of the COA. Carol is committed to helping seniors access lifelong learning opportunities and age in place with dignity. Carol seeks reappointment to the COA to continue her service.

Agenda Packet Page 47 of 123
Agenda Item No. 7.F.

Bruce Yow a retired public administrator and long-time resident living in El Cerrito for over 60 years. He has extensive experience serving on advisory bodies, including the Park and Recreation Commission, Financial Advisory Committee (now Commission), Crime Prevention Committee (now Public Safety), Centennial Planning Task Force, Contra Costa County Transportation Authority Citizen Advisory Committee, and the COA. Bruce Yow is passionate about addressing food insecurity, he volunteers with the Food Bank of Contra Costa and Solano County and Meals on Wheels. Bruce Yow seeks reappointment to the COA.

Buddy Akacic is a retired mental health professional and 12-year El Cerrito resident. He is actively involved in senior services as Program Leader for the St. John's Senior Day Center. Buddy has prior experience on the Human Relations Commission, Environmental Quality Committee, and the COA. Buddy Akacic is dedicated to senior advocacy and seeks reappointment to the COA.

Linda Cain is a retired Human Resources Consultant and 32-year El Cerrito resident.

Linda Cain is involved in senior education through the West Contra Costa Older Adult Education Senior Day Centers and Older Adults Education Forever. Linda is committed to promoting lifelong learning and seeks reappointment to the COA.

Lisa Martinengo is a retired professional with experience in graphic arts, travel, and administration. She is an El Cerrito resident of over 15-years and previously managed the El Cerrito Chamber of Commerce and engaged with the Economic Development Committee. She is interested in expanding senior programs and services. Lisa seeks appointment to the COA to contribute to the City's ongoing and future efforts in support of senior programs and services.

Mark Watson is a retired operations manager for Genetech Inc. and a 40-year El Cerrito resident. He actively participates in programs at Christ Lutheran and St. John's Senior Day Centers as well as the El Cerrito Community Center. As a senior himself, Mark is seeking appointment to the COA to help ensure the City continues to support the wellbeing of its aging population.

If the City Council approves these recommendations, the number of Committee members will be ten out of a possible membership total of fifteen.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Livability and Belonging.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 48 of 123
Agenda Item No. 7.F.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

Application(s) on File with the City Clerk
Agenda Packet Page 49 of 123

AGENDA BILL
Agenda Item No. 7.G.

Date: March 4, 2025
To: El Cerrito City Council
From: Christopher Jones, Recreation Director, Recreation Department Subject: Extension of Services Agreement with ChildCare Careers, LLC

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to extend the Recreation Department's services agreement with Childcare Careers, LLC for fiscal year (FY) 2024-25 for a total amount not to exceed $75,000.

BACKGROUND/ANALYSIS
On August 26, 2024, the City entered into a services agreement with ChildCare Careers, LLC (CCC). The purpose of this agreement is to provide temporary childcare workers as needed for the City’s afterschool programs at Fairmont, Harding, and Madera Schools. CCC is a leading firm in the childcare field with thousands of customers throughout the State of California and is the only agency that can reliably provide temporary, qualified service providers in the East Bay. CCC employees are fully vetted and cleared by the California Department of Social Services prior to being assigned to childcare sites, ensuring that last-minute services meet State licensing requirements. This is an important component to ensure that the City’s childcare programs remain safe (with ample supervision) and meet mandated staff-to-children ratios.

In El Cerrito, each West Contra Costa Unified School District elementary school site has a State-licensed childcare program located in a City Clubhouse on campus and a school-based program located in the school buildings. Just prior to the pandemic and up to the present day, recruiting and retaining childcare staff has been more difficult than in the past for a variety of reasons. The main challenges have stemmed from record low unemployment and the strong local job market, which offers numerous competing higher-paying part-time job opportunities for young adults across various sectors, including fast food services, retail, hospitality, and other childcare providers.

Due to this challenge, the City has had to increasingly rely on CCC to maintain the mandated staffing ratios, which will require paying CCC over $45,000 again this fiscal year. However, after the City Council approved increased wages for part-time childcare workers (to address salary compaction related to the City’s minimum wage), recruitment has been much more successful. At the beginning of this school year, programs were relying on between four and six temporary employees each week. Now there is only one standing order per week for a temporary worker and the occasional need for substitutes if City staff is sick or on vacation. Recruitment is ongoing and qualified candidates are still applying. The City should soon only need to use ChildCare Careers’ services for emergency situations if hiring and retention trends continue.

Agenda Packet Page 50 of 123
Agenda Item No. 7.G.

At this time, however, without this agreement, the City would have to cancel crucial childcare services for multiple families, most of whom rely on this care due to all the adults in the household working full-time jobs.

Pursuant to Resolution 2017-71A, services and purchases made from a single vendor (either individually or collectively within one fiscal year) over $45,000 require City Council approval. The cost of extending the Recreation Department's services agreement with CCC for Fiscal Year 2024-25 is $30,000 (with contingencies), for a total cost not to exceed $75,000, which is above the City Manager's spending authority. The cost of this increase will be incorporated into the Recreation Department’s budget at mid-year, with offsetting revenue, and will not require any budget amendments at this time.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• Community Safety; and
• Livability and Belonging.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The cost for this request is included in the Mid-Year Update and will be offset by increased revenue. No amendments to the budget are required at this time beyond those requested in the Mid-Year Update.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed action and found that legal considerations have been addressed.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution
Agenda Packet Page 51 of 123
RESOLUTION 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING

THE CITY MANAGER TO EXECUTE AN EXTENSION TO THE SERVICES

AGREEMENT BETWEEN THE CITY OF EL CERRITO AND CHILDCARE CAREERS,

LLC FOR CONTINUED TEMPORARY CHILDCARE SERVICE FOR A TOTAL AMOUNT NOT TO EXCEED $75,000 FOR FISCAL YEAR 2024-25
WHEREAS, on August 2024 the City of El Cerrito entered into a services agreement with Childcare Careers, LLC (CCC) to provide temporary childcare services for the City’s afterschool childcare programs at Fairmont, Harding and Madera Schools; and
WHEREAS, the agreement is crucial to maintaining safety and State mandated staff to children ratios for the City’s State licensed and school based programs; and WHEREAS, there has been a dramatic increase in the need for these services due to low unemployment and a strong local job market which has made recruitment and retention of qualified childcare personnel difficult; and WHEREAS, the cost for services provided by CCC to the City are projected to be an additional $30,000, with contingencies, for the 2024-25 fiscal year for a total amount not to exceed $75,000. Funds for this request will be incorporated into the City’s 2024- 25 Mid-Year Budget adjustments and will be offset by increased revenues; and WHEREAS, pursuant to Resolution 2017-71A, total purchases from a single vendor exceeding $45,000 require City Council approval.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of El Cerrito authorizes the City Manager to execute an extension to the services agreement with Childcare Careers for an additional amount of $30,000 for a total amount not to exceed $75,000 in Fiscal Year 2024-25.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on March 4, 2025 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

AGENDA BILL
Agenda Item No. 7.H.

Date: March 4, 2025
To: El Cerrito City Council
From: Karineh Samkian, Senior Program Manager; Amelia Timbers, Operations and Environmental Services Division Manager; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Subject: Amendment to Agreement with St. Francis Electric for Electrical Traffic Control Devices and Lighting Maintenance and Repair Services

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute an amendment to the agreement with St. Francis Electric, for Electrical Traffic Control Devices and Lighting Maintenance and Repair Services, to increase the annual contract amount by an additional $65,000 in Fiscal Years(FY) 2024-25 and 2025-26, with the total compensation not to exceed $160,000 each year.

BACKGROUND
The City currently contracts with St. Francis Electric to provide maintenance and repair services for the City’s traffic signals, streetlights, lighting systems, other electronic traffic control devices, and minor electrical items. The agreement with St. Francis Electric was approved by the City Council, effective January 1, 2022, for a period of three years, with an option to annually extend three years thereafter, for a cost not to exceed $80,000 in the remainder of FY 2021-22 and $95,000 per fiscal year thereafter, contingent upon funding being appropriated by the City Council in future City budgets (Resolution 2021- 70). This followed a competitive Request for Proposals (RFP) process wherein St.

Francis Electric emerged as the company that best fit the needs of the City among the four proposals received. St Francis Electric’s proposal provided all required services, offered the lowest cost for most items, and committed to improving service to the City beyond what were the current service levels.

Under the current agreement, St. Francis provides routine maintenance and repair services and emergency response for various equipment, including 12 traffic signals, 23 flashing beacons, in-pavement crosswalk lights or speed radar feedback signs, and over 300 streetlights. In addition, they provide as-needed services for the installation of new or upgraded electronic traffic control and lighting equipment, maintenance and repair services of indoor and outdoor lighting equipment for various City facilities, and other minor electrical work for various City facilities. St. Francis Electric also responds to the City’s Underground Service Alert (USA) requests and adequately locates and marks all electronic traffic control devices and streetlight conduits and traffic signal interconnect/communication lines on behalf of the City, in accordance with California Government Code Section 4216 et seq. Municipalities and utility companies are responsible for locating and marking any of their underground utilities within the area of digging operations in response to USA requests.

Agenda Packet Page 53 of 123
Agenda Item No. 7.H.

Marking of underground utility facilities is necessary to protect those who are excavating as well as to avoid damage to utilities. The services provided by St. Francis Electric are critical services that are key to keeping the City’s streets and roads safe for travel, 24 hours a day, 365 days per year.

ANALYSIS
Prior to entering into the 2022 agreement, the City had been contracting for facility electrical services with different contractors on an as-needed basis and, similarly, the City had never previously contracted for USA Marking services. As shown in the table below, the costs for USA markings in particular exceeded the City’s estimate for the cost of completing those markings in compliance with California Government Code Section 4216 et seq. Simultaneously, the City has continued to experience a high number of streetlight and traffic signal knockdowns, with a replacement cost of more than $6,000 per pole, as well as other larger repairs. While the City has been successful at securing reimbursement from drivers’ insurance in many cases, the repair still requires an expenditure, including contract authority to make that expenditure. Finally, the cost of interior lighting needs has also increased due to the aging City facilities. For these reasons, the agreement was amended in March 2023 to increase the total contact amount to $175,000 and $150,000 in FY 2022-23 and 2023-24, respectively (per Resolution 2023-24).

Similar to the prior two fiscal years, at this time, City Staff estimate that St. Francis Electric will need to provide these critical services for a total contract amount of $160,000 in FY 2024-25 and FY 2025-26, each, as summarized below.

Item/Fund Source
Estimated
Annual Cost in
FY22
Estimated Current
Annual Cost
Monthly Routine Maintenance & Repair
cost/SB 1
$35,000 $38,000
As-Needed Repairs & Upgrades/SB 1 and
Gas Tax; and Interior lighting and minor
electrical repairs/Measure H and General
Fund
$55,000 $40,000
USA Markings/SB 1 and Gas Tax $5,000 $29,000
Larger Repairs & Upgrades (i.e. Pole
Knockdown)/SB 1 and Gas Tax,
- $53,000
Total Cost $95,000 $160,000
Agenda Packet Page 54 of 123
Agenda Item No. 7.H.

Funding for the proposed contract amendment of $65,000 is included in the FY 2024-25 and 2025-26 Adopted Biennial Budget. During the contract term, the maintenance and repair of electronic traffic control devices and transportation lighting systems has been fully funded by SB 1 and Gas Tax funds. Interior lighting and electrical work are funded by the General Fund or Measure H - Parks & Recreation Facilities Fund.

The estimated costs above also include a Consumer Price Index (CPI) increase of 3% consistent with many current City maintenance agreements and the FY 2024-25 Adopted Budget.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• Community Safety by ensuring the City’s electronic traffic control devices and lighting systems are in an operable and safe condition. • Infrastructure and Amenities by addressing ongoing and deferred maintenance of facilities and infrastructure.

ENVIRONMENTAL CONSIDERATIONS
This proposed action will not result in a project as defined by the California Environmental Quality Act,(CEQA). No further environmental review is needed.

FINANCIAL CONSIDERATIONS
There is no additional funding being requested as part of this action. Funding for the proposed contract amendment is available in the FY 2024-25 and 2025-26 Adopted Biennial Budget as follows:
• $46,750 in SB 1 – Road Maintenance and Rehabilitation Account Fund • $16,250 in the Gas Tax Fund
• $1,000 General Fund
• $1,000 Measure H
SB 1 and Gas Tax Fund are special funds that are dedicated to expenditures for streets and transportation purposes.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed action and found that legal considerations have been addressed. The proposed amendment will conform to the City’s standard amendment template and will be reviewed by the City Attorney prior to execution.

Agenda Packet Page 55 of 123
Agenda Item No. 7.H.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution
Agenda Packet Page 56 of 123
RESOLUTION 2025 - XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH ST. FRANCIS, FOR ELECTRIC ELECTRICAL TRAFFIC

CONTROL DEVICES AND LIGHTING MAINTENANCE AND REPAIR SERVICES, TO INCREASE THE ANNUAL CONTRACT AMOUNT BY AN ADDITIONAL $65,000 IN FISCAL YEARS (FY) 2024-25 AND 2025-26, WITH THE TOTAL COMPENSATION NOT TO EXCEED $160,000 IN EACH YEAR
WHEREAS, the City of El Cerrito is responsible for maintaining and repairing Cityowned traffic signals, street lights, a variety of other electronic traffic control devices and lighting systems, and other electrical items; and
WHEREAS, on September 8, 2021, the City issued a Request for Proposals (RFP) from qualified companies to provide Electrical Traffic Control Devices and Lighting Maintenance and Repair Services and received four proposals; and WHEREAS, on December 21, 2021, the El Cerrito City Council authorized the City Manager to execute an agreement with St. Francis Electric to provide Electrical Traffic Control Devices and Lighting Maintenance and Repair Services, effective January 1, 2022, for a period of three years, with an option to annually extend three years thereafter, for a cost not to exceed $80,000 in the remainder of Fiscal Year (FY) 2021-22 and $95,000 per fiscal year thereafter, contingent upon funding being appropriated by the City Council in future City budgets; and
WHEREAS, the work related to Underground Service Alert (USA) markings, which are required to be in compliance with California Government Code Section 4216 et seq., has been more than anticipated since entering into the agreement; and WHERES, the City has also experienced a high number of larger repair and upgrade needs including streetlight and traffic signal knockdowns, and while the City has been successful at securing reimbursement from the drivers’ insurance in many cases, the repair still requires an expenditure, including contract authority to make that expenditure; and
WHEREAS, the services of St. Francis Electric are needed to provide these critical services with an additional annual cost estimated to be $65,000 in FY 2024-25 and FY 2025-26, for a total compensation of $160,000 in FY 2024-25 and FY 2025-26; and WHEREAS, the amendment includes a Consumer Price Index (CPI) increase of 3% within the additional contract cost; and
Agenda Packet Page 57 of 123
WHEREAS, funding for the additional services, totaling $65,000, is included in the FY 2024-25 and FY 2025-26 Adopted Biennial Budget in allocations from the SB 1 – Road Maintenance and Rehabilitation Account Fund ($46,750), Gas Tax Fund ($16,250), General Fund ($1,000) and Measure H ($1,000).

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of El Cerrito authorizes the City Manager to execute an amendment to the agreement with St.

Francis Electric, for Electrical Traffic Control Devices and Lighting Maintenance and Repair Services, to increase the annual contract amount by an additional $65,000 in FY 2024-25 and 2025-26, with the total compensation not to exceed $160,000 in each year.

BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on March 4, 2025, the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on ________________.
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 58 of 123

AGENDA BILL
Agenda Item No. 7.I.

Date: March 4, 2025
To: El Cerrito City Council
From: Shannon Bassi, Human Resources Manager, City Management Subject: Salary Schedule Updates For New Classifications Within the Service Employees International Union (SEIU) Local 1021 Bargaining Group

ACTION PROPOSED
Adopt a resolution to modify the City's full-time and part-time salary schedules effective March 16, 2025, and assign salary grade ranges to new classifications within the Service Employees International Union (SEIU) Local 1021 bargaining group.

BACKGROUND
In August 2022, the City contracted with Koff and Associates to conduct a comprehensive City-Wide Classification and Compensation Study. The results of this study were presented to the City Council on March 5, 2024. The purpose of the study was to review and analyze all classifications within the City and to ensure proper alignment with regard to the level of scope of work performed and determining fair market value. The goals were to 1) develop a classification plan structure that enables the City to efficiently perform the highest quality of work; and 2) survey comparative agencies' pay and benefit structures in order to remain competitive and to recruit and retain high-quality staff. The study was split into two major sections: Classification and Compensation. The Classification portion of the study focused on examining the level and scope of work performed by each classification, while the Compensation portion focused on surveying the total compensation comprised of salary and benefits.

Since the completion of the study, City staff have been working diligently on implementing the recommendations made by Koff and Associates through a strategic, phased approach. The first step of the phased approach included updating all the City's classification titles and job descriptions to accurately reflect the work performed by City staff and the service delivery needs of the City. This phase included a variety of updates that were taken to the City Council for approval between May and December 2024. In particular, the approved updates included ten new SEIU classifications that were added to the City's Classification Plan at the July 16, August 20, September 17 and November 19, 2024 Council meetings. It should be noted that these classifications were added to the City's classification plan or "library," which is different from approving additional budgeted positions. The new classifications provide additional layers and levels of expertise and skill to expand existing class family series and allow for more flexible staffing, especially in today's current job market.

As of December 2024, all the proposed changes regarding classification structure and job description language have been approved by the City Council and officially adopted into the City's Classification Plan. Concurrently with this phase, the City and SEIU Agenda Packet Page 59 of 123
Agenda Item No. 7.I.
successfully negotiated a new four-year contract, incorporating critical market adjustments to those classifications that were found below market value. The City also resolved the growing Minimum Wage compaction issue, which was severely impacting multiple part-time classifications and the City's retention and recruitment.

ANALYSIS
The next phase is to assign salary grade ranges to these ten new SEIU classifications that were previously approved, as shown in the Full-Time Salary Schedule (Attachment 2). City staff utilized a standardized formula recommended by Koff and Associates that is based on the data from the study to propose salary grade ranges within a salary structure.

The standard formula maintains a 10% differential between classifications within the class family, and a 5% differential in between steps within that salary range. For example, there is a 10% differential between the Neighborhood Preservation Officer I, II and the Coordinator levels. Additionally, in order to maintain appropriate differentials between the Management Assistant and the new Senior Management Assistant, it is being proposed that the Senior Management Assistant classification be assigned the same annual market adjustments as the Management Assistant, as previously approved in the SEIU contract upon adoption (January 2026–1.42%, January 2027- 2%, January 2028–2.28%).

The Seasonal/Part-Time Salary Schedule (Attachment 3) includes a new class series called Recreation Leader, which includes levels I-IV and was developed to condense the various working titles used over the years in the Recreation Department. These levels capture a wide variety of work and skills that are required of the Recreation Programs, ranging from entry/basic skill level to the most advanced, skilled, and certified program leaders. More specifically, the Recreation Leader IV salary range is being proposed at a higher rate of pay to reflect the market value of the very specialized, unique work that is normally provided by a vendor or contractor. Typically, these positions work 2-5 hours per week teaching a specialized class or program.

The proposed changes to the salary schedules will be effective March 16, 2025. Staff recommends that the City Council approve the modifications to the salary schedules and approve the salary grade ranges for the new classifications as proposed.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Community Safety; and
• Livability and Belonging

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this item.

Agenda Packet Page 60 of 123
Agenda Item No. 7.I.

FINANCIAL CONSIDERATIONS
There are no financial impacts with assigning salary grade ranges to the new classifications in the salary schedule. The operating budget would be adjusted when the positions are filled.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Exhibit A to Resolution- Full Time Salary Schedule

3. Exhibit B to Resolution - Part Time Salary Schedule
Agenda Packet Page 61 of 123
RESOLUTION 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO APPROVING AN

AMENDMENT TO MODIFY THE CITY'S FULL-TIME AND PART-TIME SALARY SCHEDULES EFFECTIVE MARCH 16, 2025, AND ASSIGN SALARY GRADE RANGES TO

NEW CLASSIFICATIONS WITHIN THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL 1021 BARGAINING GROUP.

WHEREAS, the City conducted a comprehensive Classification and Compensation Study to review job functions and market salary data: and WHEREAS, the City reviewed the study results and developed new classifications to accurately represent City services and the job functions being performed by employees: and
WHEREAS, the Meyers-Milias-Brown Act allows employee units within the City to represent themselves on matters concerning conditions of employment and salaries; and
WHEREAS, the Employer-Employee Relations Ordinance of the City of El Cerrito provides the methods and procedures for meeting and conferring in good faith; and WHEREAS, representatives of the City of El Cerrito and the Service Employees International Union (SEIU) Local 1021 have met and conferred in good faith; and WHEREAS, it is in the City’s best interest to recruit and retain high quality employees for the City; and
WHEREAS, an effective means for achieving this objective is to provide competitive salaries for said employees; and
WHEREAS, the City of El Cerrito and Service Employees International Union (SEIU) Local 1021 representatives have agreed to the salaries effective March 16, 2025.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of El Cerrito does hereby adopt the Full Time and Part-Time Salary Schedules attached hereto as Exhibit A and B.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on March 4, 2025 the City Council of the City of El Cerrito passed this Resolution by the following vote:

Agenda Packet Page 62 of 123
AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 63 of 123
JOB CODE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
537 ACCOUNTANT I 5,805 6,096 6,401 6,721 7,058
520 ADMINISTRATIVE ASSISTANT I 4,099 4,304 4,519 4,745 4,983521 ADMINISTRATIVE ASSISTANT II 4,304 4,519 4,745 4,983 5,232687 ASSISTANT ENGINEER 8,390 8,808 9,250 9,712 10,198665 ASSISTANT PLANNER 6,352 6,670 7,003 7,353 7,719685 ASSOCIATE PLANNER 7,305 7,670 8,055 8,458 8,880552 BUILDING INSPECTOR I 6,245 6,556 6,885 7,230 7,590553 BUILDING INSPECTOR II 6,897 7,242 7,604 7,984 8,384445 CHILDCARE TEACHER II 3,827 4,017 4,219 4,430 4,651442 CUSTODIAN 3,663 3,846 4,037 4,241 4,453557 ENGINEERING TECHNICIAN I (New Class) 5,677 5,961 6,259 6,572 6,901 556 ENGINEERING TECHNICIAN II 6,245 6,556 6,885 7,230 7,590660 ENVIRONMENTAL SPECIALIST 6,375 6,694 7,028 7,379 7,748522 FINANCE TECHNICIAN I 4,639 4,870 5,113 5,369 5,638524 FINANCE TECHNICIAN II 5,124 5,381 5,650 5,932 6,227538 INFORMATION TECHNOLOGY TECHNICIAN 6,050 6,353 6,672 7,005 7,356440 LEAD CUSTODIAN 5,368 5,638 5,920 6,216 6,527 631 LEAD MAINTENANCE SERVICES WORKER 5,368 5,638 5,920 6,216 6,527 604 MAINTENANCE WORKER I 4,416 4,636 4,868 5,111 5,367
630 MAINTENANCE WORKER II 4,884 5,127 5,383 5,654 5,936 536 MANAGEMENT ASSISTANT 5,293 5,558 5,835 6,127 6,433
684 NEIGHBORHOOD PRESERVATION OFFICER I (New Class) 6,973 7,322 6,973 7,322 7,688 686 NEIGHBORHOOD PRESERVATION OFFICER II 7,305 7,670 8,055 8,458 8,880 689
NEIGHBORHOOD PRESERVATION PROGRAM COORDINATOR (New Class) 8,437 8,036 8,859 9,302 9,767 530 PERMIT TECHNICIAN I 4,950 5,199 5,459 5,731 6,017
535 PERMIT TECHNICIAN II 5,293 5,558 5,835 6,127 6,433
611 PROGRAM COORDINATOR (New Class) 7,601 7,981 8,380 8,799 9,239 554 PLAN CHECKER I 6,245 6,556 6,885 7,230 7,590
555 PLAN CHECKER II 6,897 7,242 7,604 7,984 8,384
610 RECREATION COORDINATOR 5,003 5,254 5,516 5,793 6,082 632 RECYCLING OPERATIONS DRIVER (40 HRS/WK) 5,469 5,743 6,029 6,332 6,648 443 RECYCLING OPERATIONS WORKER 4,000 4,199 4,408 4,631 4,862 558 SENIOR BUILDING INSPECTOR (New Class) 7,586 7,966 8,364 8,782 9,221

CITY OF EL CERRITO

MONTHLY SALARY GRADES
SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL 1021

37.5 HRS/WEEK - 2.5% EFFECTIVE 7/1/2024
Agenda Packet Page 64 of 123
525 SENIOR FINANCE TECHNICIAN 6,318 6,633 6,965 7,313 7,679 541 SENIOR MANAGEMENT ASSISTANT (New Class) ** 5,822 6,114 6,419 6,740 7,077 540 SENIOR PERMIT TECHNICIAN 6,174 6,484 6,807 7,147 7,506 JOB CODE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
635 ASSISTANT RECREATION SUPERVISOR 5,680 5,963 6,263 6,576 6,905

JOB CODE JOB CLASS FLAT RATE
980 CITY MANAGER 21,782
JOB CODE JOB CLASS BOTTOM1 CONTROL PT2 TOP3
935 ASSISTANT CITY MANAGER 15,179 18,974 23,717545 ASSISTANT TO THE CITY MANAGER 8,417 10,521 13,152912 ASSOCIATE ENGINEER 8,609 10,761 13,451690 BUDGET/FINANCIAL SERVICES MANAGER 11,238 14,047 17,559926 BUILDING OFFICIAL 10,701 13,377 16,721551 CITY CLERK 12,567 15,709 19,636950 COMMUNITY DEVELOPMENT DIRECTOR 13,249 16,561 20,701924 FINANCE DIRECTOR/CITY TREASURER 13,229 16,536 20,670921 HUMAN RESOURCES MANAGER 11,968 14,960 18,700910 INFORMATION TECHNOLOGY MANAGER 11,968 14,960 18,700550 MAINTENANCE SERVICES SUPERINTENDENT 7,879 9,848 12,310550 MAINTENANCE OPERATIONS SUPERVISOR 7,120 8,901 11,126546 MANAGEMENT ANALYST I 6,513 8,141 10,176547 MANAGEMENT ANALYST II 7,163 8,953 11,192548 MANAGEMENT ANALYST III 7,879 9,848 12,310903 NETWORK SECURITY ENGINEER 8,193 10,241 12,801916 OPERATIONS & ENVIRONMENTAL SERVICES MANAGER 9,570 11,962 14,952915 PLANNING MANAGER 11,238 14,047 17,559549 PROGRAM MANAGER 7,879 9,848 12,310948 PUBLIC WORKS DIRECTOR/CITY ENGINEER 13,392 16,740 20,925949 RECREATION DIRECTOR 13,130 16,412 20,515650 RECREATION SUPERVISOR 7,879 9,848 12,310682 RECYCLING OPERATIONS SUPERVISOR 7,120 8,901 11,126688 SENIOR ACCOUNTANT 7,879 9,848 12,310914 SENIOR ENGINEER 10,677 13,346 16,683902 SENIOR HUMAN RESOURCES ANALYST 8,751 10,939 13,674 **Senior Management Assistant will receive the same Market Adjustments as Management Assistant to keep the differentials aligned. The approved Market Adjustments for Management Assistant are as follows: January 2026 (1.42%), January 2027 (2%), January 2028 (2.28%) MICELLANEOUS 37.5 HRS/WEEK - 2.5% EFFECTIVE 7/1/2024CITY MANAGER 37.5 HRS/WEEK - 3% EFFECTIVE 1/1/2025 MANAGEMENT 37.5 HRS/WEEK - 3% EFFECTIVE 7/1/2024
Agenda Packet Page 65 of 123
**Management / Confidential Continued
905 SENIOR PLANNER 8,193 10,241 12,801900 SENIOR PROGRAM MANAGER 8,751 10,939 13,674 982 EXTRA HELP RETIRED ANNUITANT (HOURLY RATE)*** 18.34 134.04 1 Bottom is the equivalent to Step 1 2 Control Pt (Point) is the equivalent to Step 5 3 Top is exceptional performance (between the control point and top)Advancement beyond the control point shall be reserved for exceptional performance only.

JOB CODE JOB CLASS BOTTOM1 CONTROL PT2 TOP3
543 ACCOUNTANT II 6,601 8,252 10,315529 HUMAN RESOURCES SPECIALIST 6,184 7,730 9,662539 INFORMATION TECHNOLOGY SPECIALIST 6,513 8,141 10,176716 PUBLIC SAFETY EXECUTIVE ASSISTANT (40 HRS/WEEK) 5,945 7,431 9,290 1 Bottom is the equivalent to Step 1 2 Control Pt (Point) is the equivalent to Step 5 3 Top is exceptional performance (between the control point and top)Advancement beyond the control point shall be reserved for exceptional performance only.

PUBLIC SAFETY MANAGEMENT ASSOCIATION (PSMA) (SWORN)40 HRS/WEEK - 4.25% EFFECTIVE 7/1/2024 JOB CODE JOB CLASS BOTTOM1 CONTROL PT2 TOP3
930 BATTALION CHIEF (56 HRS/WEEK) 14,339 17,923 22,404946 BATTALION CHIEF/PARAMEDIC 14,442 18,052 22,566947 BATTALION CHIEF/TRAINING OFFICER 15,771 19,714 24,643952 FIRE CHIEF (3.8%) 16,514 20,642 25,803 933 POLICE CAPTAIN 15,635 19,545 24,431951 POLICE CHIEF (3.8%) 15,265 19,082 23,852931 POLICE LIEUTENANT 14,206 17,757 22,197 1 Bottom is the equivalent to Step 1 2 Control Pt (Point) is the equivalent to Step 5 3 Top is exceptional performance (between the control point and top)Advancement beyond the control point shall be reserved for exceptional performance only.*** This job class is for any CalPERS Retired Annuitants- applicable pay range is based on the job classification hired for.

CONFIDENTIAL 37.5 HRS/WEEK- 3% EFFECTIVE 7/1/2024
Agenda Packet Page 66 of 123
JOB CODE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 841 POLICE CORPORAL 9,984 10,448 10,939 11,888 11,993 12,593 842 POLICE CORPORAL/DETECTIVE ASSIGNMENT 10,482 10,971 11,486 12,483 13,223 12,593 830 POLICE OFFICER 9,014 9,431 9,871 10,728 10,817 11,357 840 POLICE OFFICER - DETECTIVE / MOTOR ASSIGNMENT 9,464 9,904 10,365 11,264 11,357 11,925 860 POLICE SERGEANT 11,431 11,968 12,534 13,622 13,752 14,439 861 POLICE SERGEANT/DET/MOTOR/ADMIN ASSIGNMENT 12,003 12,567 13,161 14,303 14,439 15,161 JOB CODE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
812 COMMUNITY SERVICE OFFICER (40 HRS/WEEK) 5,947 6,213 6,494 6,786 7,094 805 POLICE OFFICER RECRUIT (40 HRS/WEEK) 5,732804 POLICE RECORDS SPECIALIST 5,161 5,389 5,630 5,882 6,146820 POLICE RECORDS SUPERVISOR 7,058 7,381 7,718 8,075 8,449817 PROPERTY AND EVIDENCE SPECIALIST (40 HRS/WEEK) 6,619 6,950 7,299 7,663 8,046810 SENIOR POLICE RECORDS SPECIALIST 5,576 5,825 6,086 6,362 6,651 JOB CODE JOB CLASS STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
760 CAPTAIN 11,663 12,246 12,858 13,500 14,176
770 CAPTAIN/FPO 12,831 13,471 14,144 14,854 15,595761 CAPTAIN/PARAMEDIC ASSIGNMENT 12,831 13,471 14,144 14,854 15,595771 CAPTAIN/PARAMEDIC ASSIGNMENT/FPO 14,113 14,818 15,560 16,338 17,154 740 ENGINEER 10,123 10,629 11,160 11,720 12,306741 ENGINEER/PARAMEDIC ASSIGNMENT 11,134 11,690 12,277 12,889 13,533720 FIREFIGHTER 9,181 9,640 10,124 10,629 11,159721 FIREFIGHTER/PARAMEDIC ASSIGNMENT 10,099 10,605 11,134 11,690 12,276 POLICE EMPLOYEE ASSOCIATION (PEA) (NON-SWORN)37.5 HRS/WEEK - 4.25% EFFECTIVE 7/1/2024UNITED PROFESSIONAL FIREFIGHTERS LOCAL 1230 (SWORN) 56 HRS/WEEK - 4.5% EFFECTIVE 7/1/2024
POLICE EMPLOYEE ASSOCIATION (PEA) (SWORN) 40 HRS/WEEK - 4.25% EFFECTIVE 7/1/2024 Agenda Packet Page 67 of 123
GRADE JOB CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 430 CHILDCARE AIDE 20.39 21.41 22.49 23.61 24.79
441 CHILDCARE TEACHER I 22.44 23.56 24.73 25.97 27.27
445 CHILDCARE TEACHER II 23.55 24.72 25.96 27.26 28.62
454 RECREATION LEADER I (Replacing Recreation Program Leader) 20.39 21.41 22.49 23.61 24.79 455 RECREATION LEADER II (Replacing Senior Recreation Program Leader) 21.41 22.49 23.61 24.79 26.03 456 RECREATION LEADER III 23.56 24.73 25.97 27.27 28.63 457 RECREATION LEADER IV 57.59 60.47 63.49 66.67 70.00
466 PROGRAM REGISTRAR 18.04 19.21 20.31 21.48 22.58
467 RECREATION REGISTRAR/ASSISTANT 20.00 21.00 22.05 23.15 24.31 453 VAN DRIVER I 21.97 23.06 24.22 25.43 26.70
452 VAN DRIVER II 24.25 25.46 26.73 28.07 29.47
GRADE JOB CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 412 AQUATICS ASSISTANT I 18.94 19.89 20.88 21.92 23.02
413 AQUATICS ASSISTANT II 19.42 20.39 21.41 22.48 23.60 448 AQUATICS INSTRUCTOR I 24.25 25.46 26.73 28.07 29.47 449 AQUATICS INSTRUCTOR II 25.46 26.74 28.07 29.48 30.95 446 AQUATICS INSTRUCTOR III 36.89 38.73 40.67 42.70 44.84 451 FACILITY ATTENDANT 21.41 22.49 23.61 24.79 26.03
468 INTERN (placed within range, depending on experience) 473 MANAGEMENT INTERN (placed within range, depending on experience) 416 LIFEGUARD I 20.39 21.41 22.49 23.61 24.79
418 LIFEGUARD II 21.41 22.49 23.61 24.79 26.03
447 POOL MANAGER 26.74 28.07 29.48 30.95 32.50
420 RECREATION PROGRAM LEADER 20.39 21.41 22.49 23.61 24.79 450 RECREATION SENIOR PROGRAM LEADER 21.41 22.49 23.61 24.79 26.03 421 SENIOR LIFEGUARD 22.48 23.61 24.79 26.03 27.33

18.50 - 25.00

25.50 - 45.00

CITY OF EL CERRITO

SEASONAL/PART-TIME HOURLY SALARY SCHEDULE
EFFECTIVE MARCH 16, 2025

UNREPRESENTED
SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU)- LOCAL 1021 Agenda Packet Page 68 of 123

AGENDA BILL
Agenda Item No. 7.J.

Date: March 4, 2025
To: El Cerrito City Council
From: Shannon Bassi, Human Resources Manager, City Management Subject: Amendment to the City’s Classification Plan

ACTION PROPOSED
Adopt a resolution amending the City's Classification Plan to authorize the reclassification of 1) Administrative Assistant II to Management Assistant and 2) Neighborhood Preservation Officer II to Neighborhood Preservation Program Coordinator in the Community Development Department.

BACKGROUND/ANALYSIS
In August 2022, the City contracted with Koff and Associates to conduct a comprehensive City-Wide Classification and Compensation Study. The results of this study were presented to the City Council at the March 5, 2024 City Council Meeting.

The purpose of the study was to review and analyze all classifications within the City and determine proper alignment with regard to the level of scope of work performed and determining fair market value. The goals were to 1) develop a classification plan structure that enables the City to efficiently perform the highest quality of work; and 2) survey comparative agencies' pay and benefit structures in order to remain competitive and to recruit and retain high-quality staff. The study was split into two major sections:

Classification and Compensation. The Classification portion of the study focused on examining the level and scope of work performed by each classification, while the Compensation portion focused on surveying the total compensation comprised of salary and benefits.

Since the completion of the study, City staff have been diligently working on implementing the recommendations made by Koff and Associates through a strategic phased approach. Implementation phases such as the restructuring of classification titles, job description review/development, critical market adjustments within the SEIU bargaining group, and a minimum wage compaction analysis have been completed and/or resolved. One of the phases that remains outstanding is addressing the two classifications in the Community Development Department that were identified as performing duties outside their designated scope of work.

Through the Classification and Compensation Study, City staff and Koff and Associates conducted a review of the current staffing structure and positions within the Community Development Department. As a result of this assessment, City staff and Koff and Associates determined the following: 1) The Administrative Assistant II is performing duties that are more appropriately placed at the Management Assistant level and 2) The Neighborhood Preservation Officer II is performing duties that are more appropriately placed at the new Neighborhood Preservation Program Coordinator level.

Agenda Packet Page 69 of 123
Agenda Item No. 7.J.

Below is a summary of each classification.

Administrative Assistant II (Proposed Management Assistant) Staff have determined that the Administrative Assistant II in Community Development is currently performing duties that are more appropriately placed at the Management Assistant classification level. The current incumbent provides advanced clerical support for a range of programs within the Community Development Department, including customer service, business license applications/renewals, business license zoning/inspections, parking permits, and rent registry administration. The current Administrative Assistant II performs complex work in the areas of compliance, data collection and analysis, and enforcement. The Department aims to improve the existing compliance programs for non-business license holders and continue efforts towards improving compliance. The Department set an intention to focus on improving business license renewal compliance, and staff have successfully increased the initial renewal response rate from 75% compliance in 2022 to 95% compliance in 2024. The proposed Management Assistant will continue to ensure this goal continues into the future.

Additionally, the incumbent will participate in the development and improvement of the Residential Parking Permit Program in coordination with the Sustainable Transportation Manager. All of these duties have all been determined to be at the higher classification level of Management Assistant. This reclassification will also increase the incumbent's ability to contribute support for key projects and programs in Community Development, as well as supporting Planning, Building, and Finance in several areas of coordinating process improvement and reporting.

Neighborhood Preservation Officer II (Proposed Neighborhood Preservation Program Coordinator)
Staff have determined that the Neighborhood Preservation Officer II in Community Development is currently performing duties that are more appropriately placed at the Neighborhood Preservation Program Coordinator classification level. The current incumbent provides advanced support to the Department in the program areas of Code Enforcement and Residential Rental Inspections. The current Neighborhood Preservation Officer II serves as the lead specialist over the Code Enforcement Program and regularly takes initiative in managing its complex components. This role ensures compliance and enforcement with new regulations approved at the state and regional levels around topics such as street vendors, massage parlors, tobacco retailers, and microenterprise home kitchen operations. The role works to enhance programs around reducing unlawful dumping on private properties. Also, the current incumbent plays a pivotal role in supporting the coordination efforts of homeless encampments and developing new programs to prevent unlawful activities within the City. As the Code Enforcement Program continues to grow and expand, the incumbent will oversee and improve educational and outreach activities and present at workshops for the community. This reclassification will also increase the incumbent's ability to work on key projects around addressing emerging issues, developing new programs and policies, and working with City staff and the City Attorney on escalated legal matters.

Agenda Packet Page 70 of 123
Agenda Item No. 7.J.

These duties have all been determined to be at the higher classification level of Neighborhood Preservation Program Coordinator.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal of:
• High Performing Organization

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The increased cost from these changes for FY 2024-25 is estimated at $2,900 for the remainder of the fiscal year, and estimated at $10,300 for FY 2025-26. These costs will be absorbed in the Community Development Department's operating budget for this biennial budget cycle.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Neighborhood Preservation Officer I-II

3. Neighborhood Preservation Program Coordinator

4. Management Assistant

5. Administrative Assistant I-II
Agenda Packet Page 71 of 123
Agenda Item No. 7.J.

Attachment 1
RESOLUTION 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING THE CITY’S CLASSIFICATION PLAN
WHEREAS, the City Council of the City of El Cerrito has an adopted Classification Plan for positions in the City’s service; and
WHEREAS, the City’s Personnel Rules and Regulations 2.6 allow for changes in classification if it is believed that a job being performed is inconsistent with the approved position classification; and
WHEREAS, staff has conducted a review of staffing structure and positions in the Community Development Department; and
WHEREAS, staff has proposed a personnel change that allows for the reclassification of one Administrative Assistant II to Management Assistant and one Neighborhood Preservation Officer II to Neighborhood Preservation Program Coordinator both in the Community Development Department to better reflect the duties being performed by the current positions and the desired level of service to be provided.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of El Cerrito does hereby amend the City’s Classification Plan to authorize implementation of the reclassification of one Administrative Assistant II to Management Assistant and one Neighborhood Preservation Officer II to Neighborhood Preservation Program Coordinator both in the Community Development Department.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on March 4, 2025 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

NEIGHBORHOOD PRESERVATION OFFICER I-II

DEFINITION
Under general supervision and direction, performs a variety of public contact duties related to the City’s code compliance program, including the identification, investigation, and correction of violations of the City’s municipal, zoning, land use, and building and residential codes, health and safety issues, and other matters of public concern; seeks voluntary compliance or issues citations; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision and direction from assigned supervisory or management personnel.

Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
Neighborhood Preservation Officer I: This is the entry-level classification in the Neighborhood Preservation Officer series. Initially under close supervision, incumbents primarily perform rental, residential, and business license inspections and less complex code enforcement cases. As experience is gained, assignments become more varied and complex; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Neighborhood Preservation Officer II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Neighborhood Preservation Officer II: This is the journey-level classification in the Neighborhood Preservation Officer series. Positions at this level are distinguished from the Neighborhood Preservation Officer I-level by the performance of more complex investigations and code enforcement cases and the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This classification is distinguished from the Neighborhood Preservation Coordinator in that the latter is responsible for planning, developing, coordinating, and administering the City's Residential Rental Inspection, Vacant Properties, and Code Enforcement programs including developing and implementing program goals, policies, procedures, and ordinances.

Positions in the Neighborhood Preservation Officer classification series are flexibly staffed; positions at Neighborhood Preservation Officer II may be filled by advancement from Neighborhood Preservation Officer I; progression to Neighborhood Preservation Officer II is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any Agenda Item No. 7.J.

Attachment 2
Agenda Packet Page 73 of 123
Neighborhood Preservation Officer I-II

Page 2 of 4 ends

Council Approved: 7/17/2024
licenses and certifications; and (iv) management approval for progression to Neighborhood Preservation Officer II.

Positions at the Neighborhood Preservation Officer I-level may perform some of these duties and responsibilities in a learning capacity.
• Receives and responds to concerns regarding violations of zoning, rentals/housing, signage, health, noise, animal, public safety, property maintenance, weed abatement, business license, and nuisance code violations.
• Investigates possible violations, photographs evidence, and communicates with responsible persons via telephone, in person, or in writing; interprets codes and regulations and explains inspection procedures and regulations to involved parties.
• Prepares investigative reports and initiates procedures to obtain compliance with City codes by meeting with community member(s) and property owners, providing recommendations for compliance, issuing citations for violations as necessary, and conducting follow-up investigations. • Advises and provides information to property owners and the public including answering questions and providing information regarding neighborhood preservation processes and procedures; reviews, interprets, and explains applicable local, state, and federal regulations and municipal codes, ordinances, standards, and guidelines.
• Prepares non-compliance cases for legal action; presents testimony at hearings. • Coordinates neighborhood preservation activities with other agencies and City staff and departments as required.
• Researches, compiles, and summarizes data and information and prepares various correspondence, reports, and related documentation.
• Maintains accurate and detailed databases, spreadsheets, files, and records. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Perform related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Neighborhood Preservation Officer I/II: Equivalent to completion of the twelfth (12th) grade.

Experience:

Neighborhood Preservation Officer I: One (1) year of experience performing field inspections, site surveys, or investigations.

Neighborhood Preservation Officer II: Three (3) years of neighborhood preservation/code enforcement experience at a level equivalent to the City’s Neighborhood Preservation Officer I.

Agenda Packet Page 74 of 123
Neighborhood Preservation Officer I-II

Page 3 of 4 ends

Council Approved: 7/17/2024
Certifications and Licenses:
• Possession of a current and valid California Driver’s License and satisfactory driving record to be maintained throughout employment. An out-of-state license may be used during the hiring process, but a valid California Driver’s License must be obtained prior to appointment.

Knowledge of:

Some knowledge, skills, and abilities may be performed in a learning capacity for Neighborhood Preservation Officer I positions.
• Principles, practices, methods, and techniques of neighborhood preservation, code violation investigation, enforcement, and compliance including conducting and documenting inspections, notification procedures, procedures for correcting violations, and principles used to prepare legal documents.
• Requirements of municipal, zoning, and related codes, ordinances, and regulations. • Legal descriptions and boundary maps of real property and legal terminology as used in code compliance.
• Research, data collection, and reporting techniques, methods, and procedures. • Business correspondence writing and the standard format for reports, correspondence, and related documents.
• Methods of preparing and processing various records, reports, and forms. • Principles and procedures of record keeping.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:
• Explain and enforce municipal, zoning, and related codes, ordinances, and regulations to property owners, residents, and others.
• Identify and respond to issues and concerns of City management and staff, a variety of community and business groups, and the general public in a fair, tactful, and timely manner. • Solicit cooperation with violators in achieving code compliance. • Apply methods and procedures used in code enforcement including notification procedures, criminal, civil, and administrative remedies, and principles used to prepare legal documents. • Research, summarize, and present information and data in an effective manner. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Maintain accurate records, reports, and other written material. • Prepare clear and concise reports, correspondence, documentation, and other written materials. • Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language.

Agenda Packet Page 75 of 123
Neighborhood Preservation Officer I-II

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• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.

The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with challenging individuals while interpreting and enforcing policies and procedures.

WORKING CONDITIONS
During an emergency, all City employees serve as a Disaster Services Emergency Worker and are expected to work overtime, weekends, evenings, and holidays in order to respond and assist the City.

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FLSA: Non-Exempt

NEIGHBORHOOD PRESERVATION PROGRAM COORDINATOR

DEFINITION
Under direction, leads, plans, develops, coordinates, and administers the City’s neighborhood preservation programs in compliance with established federal, state, and local regulations; performs investigations and inspections into complex code issues and/or violations; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Building Official. Exercises technical and functional lead direction over and provides training to assigned staff.

CLASS CHARACTERISTICS
This classification is responsible for the coordination of neighborhood preservation programs. Incumbents have responsibility for independently coordinating and implementing program goals and objectives.

Positions in this classification rely on experience and use discretion and judgment to ensure the program’s efficient and effective service delivery. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, develops, coordinates, and administers the City’s neighborhood preservation programs including code enforcement, residential rental inspection, vacancy, unhoused, graffiti abatement, illegal businesses, and other programs established in the El Cerrito Municipal Code. • Participates in the development and implementation of goals, objectives, and strategic priorities; writes and implements ordinances, policies, and procedures for assigned programs. • Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, cost recovery and procedures; identifies opportunities for improvement and recommends to the Building Official and/or Community Development Director.
• Plans, develops, coordinates, and enforces the City’s Residential Rental Inspection Program and Vacant Properties programs including scheduling onsite inspections and re-inspections; prepares reports for and coordinates with property owners, property managers or authorized agents, and tenants to address documented violations and comply with program requirements. • Receives and responds to complaints regarding violations of zoning, land use, and building and residential codes, health and safety issues, abandoned or vacant properties, business licenses, weed abatement, signage, and other code violations.

Agenda Item No. 7.J.

Attachment 3
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Neighborhood Preservation Program Coordinator

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• Oversees and participates in investigating possible code violations; interprets codes and regulations and explains inspection procedures and regulations to involved parties. • Perform essential inspection duties in trade specialties, such as plumbing, electrical, mechanical, structural, and finish trade areas, Americans with Disabilities Acts requirements, and energy conservation requirements, to identify violations of Title 24 or City codes. • Prepares and presents staff and other program reports, informational materials, and other necessary correspondence; presents reports to City Council, and various commissions, committees, and boards. • Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate. • Serves as a liaison for assigned programs with other City departments, divisions, and outside agencies. • Maintains accurate and detailed databases, spreadsheets, files, and records. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in neighborhood preservation programs; monitors changes in regulations and technology that may affect operations; assists in the implementation of changes after approval. • Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action. • Provides technical and functional lead direction to assigned staff; trains, mentors, and guides staff; reviews and controls quality of work; inspects and evaluates work in progress and upon completion to ensure that inspections are performed in accordance with City standards and requirements. • Monitors quality of work and identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes to the supervisor; and implements changes and improvements after approval.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Perform related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to completion of the twelfth (12th) grade. Some college level coursework is desirable.

Experience:
• Five (5) years of increasingly responsible neighborhood preservation/code enforcement experience.

Certifications and Licenses:
• Possession of a current and valid California Driver’s License and satisfactory driving record to be maintained throughout employment. An out-of-state license may be used during the hiring process, but a valid California Driver’s License must be obtained prior to appointment. • Possession of a current and valid Certified Code Enforcement Officer (CCEO) certification from the California Association of Code Enforcement Officers (CACEO) to be maintained throughout employment.

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Neighborhood Preservation Program Coordinator

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Knowledge of:
• Program planning, development, and coordination principles, practices, and methods including policy and procedure development, quality control, and work standards. • Principles, practices, methods, and techniques of code violation investigation, enforcement, and compliance including conducting and documenting inspections, notification procedures, procedures for correcting violations, and principles used to prepare legal documents. • Requirements of municipal, zoning, and related codes, ordinances, and regulations. • Legal descriptions and boundary maps of real property and legal terminology as used in code compliance.
• Principles of providing functional direction and training and leading work of assigned staff. • Research, data collection, and reporting techniques, methods, and procedures. • Business correspondence writing and the standard format for reports, correspondence, and related documents.
• Methods of preparing and processing various records, reports, and forms. • Principles and procedures of record keeping.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:
• Plan, develop, coordinate, and administer neighborhood preservation programs in compliance with established federal, state, and local regulations.
• Participate in the development and implementation of goals, objectives, policies, regulations, practices and priorities for assigned programs.
• Explain and enforce municipal, zoning, and related codes, ordinances, and regulations to property owners, property managers or authorized agents, tenants, residents, and others. • Identify and respond to issues and concerns of City management and staff, a variety of community and business groups, and the general public in a fair, tactful, and timely manner. • Solicit cooperation with violators in achieving code compliance. • Apply methods and procedures used in code enforcement including notification procedures, criminal, civil, and administrative remedies, and principles used to prepare legal documents. • Research, summarize, and present information and data in an effective manner. • Plan, organize, lead, and coordinate the work of assigned staff. • Effectively provide staff leadership and work direction. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Maintain accurate records, reports, and other written material. • Prepare clear and concise reports, correspondence, documentation, and other written materials. • Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language.

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Neighborhood Preservation Program Coordinator

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• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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FLSA: Non-Exempt

MANAGEMENT ASSISTANT

DEFINITION
Under general supervision, performs technical, administrative, and programmatic support duties for a City department, management, staff, and/or boards and commissions; conducts research and analysis and prepares a variety of reports and documents; provides technical assistance for a wide variety of assignments related to administration of budgets, contracts, and department programs; coordinates assigned programs, projects and services with other departments, divisions, and outside agencies; special projects, performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision and direction from assigned supervisory or management personnel.

Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the Management Assistant series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment, confidentiality, and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Management Assistant is distinguished from the Senior Management Assistant in that the latter performs the most complex work assigned to the series and provides technical and functional lead direction over assigned staff.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Provides technical, administrative, project, and/or program support for assigned management, departmental staff; acts as a liaison between management and other staff, divisions and departments, outside agencies, and the public, coordinating resolutions when appropriate. • Conducts and carries out complex technical and administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area; prepares technical reports; performs and conducts studies and special projects.
• Independently composes, types, edits, and proofreads a variety of documents, including forms, memos, newsletters, administrative, statistical, financial, and staff reports, and correspondence for department management and staff; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files. • Assists with requests for proposals as well as bids for projects and/or services; prepares and maintains Agenda Item No. 7.J.

Attachment 4
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Management Assistant

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bid results and updates specifications; reviews and verifies compliance documentation; maintains copies of contracts, bid documents, proposals, and related information. • Reviews contracts, invoices, and payments for accuracy; processes invoices for payment approval; prepares vouchers for reimbursement; reconciles credit card statements; ensures adherence to contracts and agreements; maintains associated records. • Assists with the preparation of program, division, department, and/or capital project budgets; monitors revenue and expenditures; compiles and reviews budget requests; provides cost estimates; evaluates the need for changes in budgetary allocations and assists with preparing justifications; generates reports; communicates with Finance regarding corrections to expenditures and purchase order requests; assists with organizing, planning, and conducting budget meetings with department management.
• Develops and implements a variety of record-keeping systems; directs and/or participates in implementing the department’s record retention program in accordance with the City’s records destruction policy.
• Evaluates office and inter-departmental procedures and makes recommendations for modifications as necessary to maintain efficient and effective office operations. • Screens calls, visitors, and incoming mail and emails; assists, troubleshoots, and directs the public to appropriate locations and/or staff; responds to concerns and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and concerns from the public.
• Performs other administrative support work as assigned, such as monitoring and ordering office and other related supplies, processing applications and issuing permits, arranging meetings and making appointments, maintaining calendars, managing the City’s website content and information, composes newsletters, and scanning, filing, and copying documents. • May provide back-up assistance where needed to support departmental and division services, customer service, and other various service delivery needs within scope of work. • Participates in special projects as needed to support City goals, programs, and initiatives. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
• Equivalent to completion of the twelfth (12th) grade supplemented by college level coursework in public or business administration or a related field. An associate degree is desirable.

Experience:
• Two (2) years of increasingly responsible administrative support experience equivalent to the City’s Administrative Assistant II.

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Council Approved: 7/17/2024
the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:
• Operations, services, programs, policies, procedures, and processes of the department to which the position is assigned.
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Principles and practices of research, data collection, and report preparation. • Budget development, administration, and monitoring and tracking techniques. • Basic principles of contract administration.
• Business correspondence writing and the standard format for reports, correspondence, and related documents.
• Methods of preparing and processing various agendas, contracts, agreements, records, reports, and forms.
• Principles and practices of record-keeping.
• Business arithmetic and basic statistical techniques. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform varied and responsible administrative and technical support work with accuracy, speed, confidentiality, and general supervision.
• Prepare and process various agendas, contracts, agreements, records, reports, forms, applications, and other documents.
• Research, conduct basic analyses, and summarize information from a variety of sources; and prepare reports.
• Compose concise reports, correspondence, and other written materials. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, explain, and apply all pertinent laws, regulations, codes, and ordinances and City policies and procedures relevant to work performed. • Handle requests or concerns in a professional manner. • Make accurate mathematical and basic statistical computations. • Establish and maintain a variety of filing, record keeping, and tracking systems. • Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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Management Assistant

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Council Approved: 7/17/2024
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; may operate a motor vehicle and visit various City sites (use only for driving positions); vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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FLSA: Non-Exempt

ADMINISTRATIVE ASSISTANT I/II

DEFINITION
Under general supervision and direction, performs a wide variety of responsible, confidential, and complex administrative duties, requiring thorough knowledge of assigned department, division, or program, its procedures, and operational detail; compiles and prepares a variety of reports, provides fiscal and budget support, and assists in the implementation and monitoring of programs and/or projects; coordinates and serves as a liaison for assigned programs, projects, and activities with other City departments, City staff, outside agencies, and the general public; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision and direction from assigned supervisory or management personnel.

Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
Administrative Assistant I: This is the entry-level classification in the Administrative Assistant series.

Initially under close supervision, incumbents learn and perform routine administrative support, while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Administrative Assistant II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern.

Exceptions or changes in procedures are explained in detail as they arise.

Administrative Assistant II: This is the journey-level classification in the Administrative Assistant series.

Positions at this level are distinguished from the Administrative Assistant I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Administrative Assistant II classification is distinguished from the Management Assistant in that the latter performs work involving more complexity, use of independent judgement, and managing multiple tasks, deadlines, and projects simultaneously.

Positions in the Administrative Assistant class series are flexibly staffed; positions at Administrative Assistant II are normally filled by advancement from Administrative Assistant I; progression to Administrative Assistant II is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to Administrative Assistant II.

Agenda Item No. 7.J.

Attachment 5
Agenda Packet Page 85 of 123
Administrative Assistant I/II

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EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Positions at the Administrative Assistant I-level may perform some of these duties and responsibilities in a learning capacity.
• Provides administrative and project support for assigned management and departmental staff; acts as a liaison between management and other staff, outside agencies, and the public, coordinating resolutions when appropriate.
• Interprets and applies City policies, rules, and regulations in response to inquiries and concerns; responds to community member(s) on variety of routine and technical issues; assists public or City personnel in completing required documentation, forms, and applications in person and online. • Performs various accounting/bookkeeping work, including verifying or computing financial data, preparing billing invoices, processing and reconciling vendor invoices, preparing bank deposits, and monitoring contract payments; assists with annual budget development. • Participates in administering significant department administrative processes and program areas in such areas as scheduling and monitoring of inspections or work orders, issuance of permits and licenses, registering the public for programs, and administering specific operational programs. • Organizes, coordinates, maintains, and updates departmental record systems; enters and updates information with departmental activity, files, and report summaries; retrieves information from systems as required.
• Gathers, assembles, updates, and distributes a variety of department-specific information, documents, forms, records, and data as requested; researches records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries. • Communicates with officials and staff of other departments and agencies to obtain and relay information and to coordinate activities.
• Screens calls, visitors, and incoming mail and emails; assists and directs the public to appropriate locations and/or staff.
• Researches, purchases, and maintains inventory of office equipment and supplies; arranges for the repair and maintenance of office equipment.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Administrative Assistant I/II: Equivalent to completion of the twelfth (12th) grade. Some college level coursework in public or business administration or a related field is desirable.

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Administrative Assistant I/II

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Experience:

Administrative Assistant I: None required. Two (2) years of increasingly responsible work in areas of clerical, record keeping, customer service, data entry, administrative support or related experience is preferred.

Administrative Assistant II: Two (2) years of increasingly responsible work in areas of clerical, record keeping, customer service, data entry, administrative support, or related experience equivalent to the City’s Administrative Assistant I classification.

Licenses and Certifications:
• Individuals who are appointment to this position will be required to maintain a current and valid California Driver’s License and satisfactory driving record throughout employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. *A current and valid out-of-state license may be used upon hire and a valid California Driver’s License must be obtained within six (6) months of appointment.

Knowledge of:

Positions at the Administrative Assistant I-level may exercise some of these knowledge and abilities statements in a learning capacity.
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Principles and practices of research, data collection, and report preparation. • Budget monitoring and tracking techniques.
• Business correspondence writing and the standard format for reports, correspondence, and related documents.
• Methods of preparing and processing various records, reports, and forms. • Principles and practices of record-keeping.
• Business arithmetic and basic statistical techniques. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for de-escalation and providing a high level of customer service by effectively assisting with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform responsible administrative support work with accuracy, speed, and general supervision. • Prepare and process various records, reports, forms, applications, and other documents. • Research, compile, and summarize information from a variety of sources; and prepare reports. • Type concise reports, correspondence, and other written materials. • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, explain, and apply all pertinent laws, regulations, codes, and ordinances and City policies and procedures relevant to work performed.

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Administrative Assistant I/II

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• Handle requests or concerns in a professional manner. • Make accurate mathematical and basic statistical computations. • Maintain a variety of filing, record keeping, and tracking systems. • Use tact, initiative, prudence, and judgment within general policy and procedural guidelines. • Organize work, set priorities, meet critical deadlines, and follow-up on assignments. • Communicate effectively both orally and in writing using the English language. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; may operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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AGENDA BILL
Agenda Item No. 9.A.

Date: March 4, 2025
To: El Cerrito City Council
From: Claire Coleman, Budget/Financial Services Manager; Crystal Reams, Finance Director/City Treasurer, Finance Department
Subject: Fiscal Year 2024-25 Mid-Year Budget Update

ACTION PROPOSED
Adopt a Resolution authorizing appropriation increases to the FY 2024-25 budget totaling $597,700 from all funds, including an appropriation of $443,000 for the General Fund utilizing $132,465 from the Unrestricted General Fund Balance to support City Council-approved projects and increased program activity.

BACKGROUND AND ANALYSIS
The El Cerrito City Council adopts an annual budget and sets the City’s appropriations limits for each fund. On June 18, 2024, the City Council adopted the FY 2024-25 budget with a General Fund appropriation limit of $51,352,492 and a total appropriations limit of $71,613,890 for all funds. The Mid-Year Budget Update is intended to provide detailed information to the City Council on the progress of the City towards its budget for the first half of the fiscal year, and to propose any adjustments to ensure that the City remains on track to meet its fiscal goals.

The Finance Department recently completed and published its Annual Comprehensive Financial Report (ACFR), presented to the City Council on February 4, 2025.

Throughout the first half of FY 2024-25, the City Council has approved several increases in appropriations for new labor contracts and the roll forward of purchase orders from FY 2023-24. The purchase orders are purchases of services and supplies that were included in the FY 2023-24 budget, but were not completed by June 30, 2024 due to staffing shortages and supply chain constraints. While this mid-year report focuses on the City's fiscal progress through December 31, 2024, staff carefully track all approved budget adjustments, including those after December 31, to ensure that the City retains healthy reserves as per the City's Comprehensive Financial Policies.

FY 2024-25 Recommended Adjustments
General Fund
The General Fund is the primary fund for the City and supports all manner of operations, including Police, Fire, Community Development, Public Works, Recreation, and City Administration. The General Fund is supported by a variety of sources, particularly property taxes, sales taxes, utility users taxes, and property transfer taxes.

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Agenda Item No. 9.A.

Revenues
The City receives sales and use tax revenues on a two-month lag. The revenues received through December 31, 2024 reflect four months of sales and use tax revenues. Staff estimates and forecasts from the City’s sales and property tax consultants, HdL, indicate that sales and use taxes are still trending on budget for El Cerrito, even as statewide revenues are trending lower than forecasted. The City receives the majority of its property taxes twice annually, in December and April, with a small true-up payment in June. HdL projects that the City will receive its budgeted property tax totals this year. Property transfer taxes are also received on a time lag.

The revenues reflected in this mid-year report reflect four months of Real Property Transfer Tax (RPTT). Staff track RPTT on a monthly basis and compare prior year trends to analyze market cycles and ensure that revenues are on track. Current receipts are consistent with prior year trends and indicate that the City is on budget.

More detailed information on revenues and expenditures prior to December 31st, 2024, is available in the Q2 Budget Update presented to the City Council on February 4th, 2025.

Most departments are expecting revenues to continue to trend on budget. The Recreation Department is forecasting higher-than-budgeted fee revenues due to high interest in recreation programs, including childcare and summer camps. Some of the increased program demand is offset by the need to pay additional childcare and recreation instructors to meet program needs. The total increased revenue for the Recreation department is $310,535.

Expenditures
Recreation: As noted above, the Recreation Department is experiencing higher demand for core programs, including childcare and youth programs. The Department budgets reasonably but conservatively each year to ensure that it can provide excellent programming within its budget, with the possible need to increase the budget where offset by higher revenues. Staff are recommending an increase in budget appropriations for the Childcare Division of $115,000 for additional childcare instructor time and childcare building repairs. Staff also recommend an increase of $50,000 for Swim Center staffing costs due to increases in the City's minimum wage, and $60,000 for youth program instructors due to higher program demand. The total requested budget increase for the Recreation Department is $225,000, offset by the revenue increase of $310,535.

City Clerk: The City Clerk's Division is requesting additional funding for higher-thanexpected election and records management costs. The City is required to pay Contra Costa County for costs related to the election in November 2024, which came in approximately $10,000 higher than budgeted. Staff budgets according to estimates of cost-per-voter, and both the cost-per-voter and the number of voters were higher than expected. Additionally, the City Clerk's division is working on records management and destruction in accordance with state law and the City's Retention Policy. Associated costs were higher than anticipated due to more progress on the project than anticipated for the current fiscal year, as well as higher vendor costs.

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Agenda Item No. 9.A.

The total amount requested by the City Clerk's division is $18,000.

Human Resources: The Human Resources Division is requesting an increased appropriation of $60,000 for legal and investigative services associated with personnel matters.

Fire: The Fire Department has experienced a higher number and severity of vehicle repair needs during FY 2024-25 and is requesting an additional budget appropriation of $95,000. These repairs ensure that emergency vehicles are available and safe at all times. City staff are exploring both replacement of vehicles that are past their usable lifespan and new methods for saving for future vehicle replacement needs.

Staff is also recommending upgrading the current part-time Senior Program Manager (Civilian Fire Marshal/Inspector) position to full-time. The position is responsible for fire inspections of businesses and residences in El Cerrito. AB 38 requires that local agencies conduct inspections and provide education on fire hardening improvements when real estate transaction occur within a State declared Very High Fire Severity Zone. The Fire Department expects additional interest in fire inspections from residents in order to qualify for the insurance reduction under the California FAIR Plan, which provides a discount of up to 14.5% for homeowners who get an inspection and make home hardening improvements. Staff also anticipate possible inspection needs from enforcement of Executive Order N-18-25 (Zone 0 inspection), a statewide change expected in the coming months. With a part-time position, the Fire Department currently does not have staff capacity to handle inspection requests for FAIR Plan discounts and Executive Order N-18-25 enforcement.

Fire Department staff estimate that increased inspection fees will generate up to $175,000 in revenue, pending the ongoing Master Fee Study and any City Council decisions regarding fire inspection fees. The total current cost of the part-time position, which is a 0.5 full-time equivalent (FTE), is approximately $90,000 per year. Increasing the position to one (from 0.5 FTE to 1.0 FTE) for FY 2024-25 beginning on April 1st would cost approximately $27,000, which the Fire Department would absorb in their personnel budget. The additional cost for FY 2025-26 would be approximately $115,000, which would need to be added to the FY 2025-26 budget at adoption in June. Staff are recommending this change at mid-year instead of during the annual budget process to meet inspection needs, which begin in April, and ensure compliance with new and ongoing state laws and mandates.

City Manager: The City Manager’s Office is recommending a General Fund budget appropriation of $45,000 to engage an Owner’s Representative to conduct a project delivery analysis regarding the opportunity to build a new El Cerrito Library. This effort will help validate the City's current approach and inform decision-making, including conducting a high-level analysis of potential alternatives. Primary tasks to be conducted in FY 2024-25 include generating new cost estimates and reviewing the proposed development terms to ensure the City is fully informed and can identify the most Agenda Packet Page 91 of 123
Agenda Item No. 9.A.
effective path forward. Validating the City’s approach to project delivery and confirming the estimated costs would position the City to re-evaluate potential funding mechanisms, including developing a potential ballot measure for City Council review and consideration during next fiscal year. These initial tasks will also provide greater information to the public as the City continues engagement with community members on the opportunity for a new library.

Griffin Structures was selected through a competitive Request for Proposals process, wherein the City received 8 proposals that were reviewed and analyzed to determine the best firm to perform this work. Notably, Griffin Structures has led or is currently leading the delivery of a number of similar projects, including complex public-private partnerships, the Santa Cruz Downtown Library and Mixed-use Housing Project, Half Moon Bay Library, Cupertino Library Expansion, Salinas Library, Santa Ana Library, and numerous others. Griffin Structures’ proposed work for the current fiscal year will provide critical guidance as the City re-evaluates multiple pathways to delivering a new library to the community, while continuing to move forward the current opportunity to include a new library in the space provided by the El Cerrito Plaza Transit-Oriented Development (TOD).

As part of their initial work, Griffin Structures also intends to evaluate the TOD project timeline and offer strategic guidance. This overall project management support will help the City identify tasks that are critical for the City to undertake next fiscal year to ensure the City’s interests are represented as the TOD project moves toward construction.

This may include coordinating and negotiating with the TOD development team, selecting and onboarding a design firm to minimally move forward the proposed library design in alignment with the overall project, and supporting increased community engagement activities. Based on the recommendations identified, staff intends to return to City Council to request approval for an additional contract award for work to be undertaken next fiscal year.

Summary: The General Fund expenditure increases and adjustments listed above total $443,000. The net increase in expenditures for FY 2024-25, including the revenue adjustments, is $132,465. Staff recommend appropriating this amount from the Unassigned General Fund Balance to ensure continuous City operations through the end of the fiscal year and support the City Council's priorities.

Summary of Recommended General Fund Budget Adjustments
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Agenda Item No. 9.A.

General Fund Balance and Reserves
The City continues to have healthy reserves. As of June 30, 2024, the City had a General Fund balance of $22.9 million. This includes $9 million in the City's Economic and Disaster Recovery Fund (EDRF) and $1.37 million in the City's Section 115 Trust for pension obligations. The City also continues to maintain a General Fund Reserve fully funded with 17% of annual operating expenditures, as directed by the City’s Financial Policies.

Since the end of the prior fiscal year and budget adoption in June 2024, the City Council has approved several expenditure increases for the FY 2024-25 budget. In particular, the City Council approved new labor contracts with SEIU, PSMA, PEA, and the City Manager, along with the roll forward of purchase orders from FY 2023-24 that were incomplete due to project or delivery timing and staffing constraints, resulting in a projected year-end deficit of $960,955. The table below shows the City's reserves as of June 30, 2024 along with the approved adjustments before December 31, 2024 and the proposed adjustments in this report.

El Cerrito General Fund Reserves
Recommended adjustments in blue
Special Revenue and Enterprise Funds
The City of El Cerrito is also supported by a variety of Special Revenue and Enterprise Funds. Special Revenue funds contain and track funds restricted for a specific program or use. Enterprise funds are self-supporting activities funded by fees on a user-charge basis. The City has one Enterprise Fund, the Integrated Waste Management Fund.

Staff recommends several adjustments to the expenditures for the Measure J Storm Drain and Integrated Waste Management Funds. All other special revenue funds are projected to end the year within budget.

Agenda Packet Page 93 of 123
Agenda Item No. 9.A.

Measure J Storm Drain: For the Measure J Storm Drain Fund, staff recommends appropriating a total of $125,000 from the fund's available balance for two projects. The first project is the Storm Drain Master Plan, for which $50,000 would be appropriated to complete the update of the plan to include a long-term financial and funding plan and prioritization of projects based on recent severe weather events. The second project is an urgent interim repair at $75,000 for a stormwater dissipator located near the Wildcat Drive/Rifle Range Road intersection until a permanent repair can be designed and constructed. Both the interim and permanent repairs are required to comply with the City’s 2024 settlement agreement with the East Bay Regional Parks District related to a 2016 landslide at the end of Rifle Range Road. Fund balance in special revenue funds results in careful department saving over time to allow for one-time projects such as those proposed.

Integrated Waste Management: Staff also recommend the addition of one full-time equivalent (1.0 FTE) Administrative Assistant II to the Integrated Waste Management Fund to support programmatic and operational needs for the Recycling & Environmental Resources Center (Recycling Center) and SB 1383-related regulatory compliance. This position was included in long-term projections and fee analysis, and will be fully supported by existing fund revenues. The additional budget requested for appropriation in FY 2024-25 is $29,700 for the remainder of the fiscal year, with a total expected additional cost to the Integrated Waste Management Fund in future years of approximately $119,000.

Castro Park Pickleball Courts: The City is in the process of converting the two tennis courts at Castro Park to pickleball courts due to an expected donation of $100,000 from the East Bay Pickleball Association. The City Council does not need to increase appropriations to receive the donation, and there is sufficient budget authority in the Capital Improvement Funds for the City to begin work on the project. Staff plan to bring an informational memorandum to the City Council in the future with more details about the project and confirmation of receipt of the donation.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Community Safety; and
• Livability and Belonging; and
• Infrastructure and Amenities; and
• Environmental Sustainability.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 94 of 123
Agenda Item No. 9.A.

FINANCIAL CONSIDERATIONS
Each fiscal year, the City Council adopts a resolution establishing spending limits by Fund. On June 18, 2024, the City Council adopted Resolution 2024-46 authorizing $71,613,890 in total spending limits across all funds for FY 2024-25. The table below summarizes the requests by the Fund and the total spending authority requested as a part of this action:

LEGAL CONSIDERATIONS
Approval of the attached resolution is required to amend the City’s FY 2024-25 spending authority.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. Presentation
Agenda Packet Page 95 of 123
RESOLUTION 2025-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AMENDING

THE SPENDING AUTHORITY BY FUND FOR THE CITY OF EL CERRITO FOR FISCAL YEAR 2024-25
WHEREAS, on June 18, 2024 the City Council of the City of El Cerrito adopted the Fiscal Year 2024-25 Budget with spending limits across funds (Resolution 2024-46); and WHEREAS, changes to the spending limits throughout the year are necessary to account for unexpected opportunities, unforeseen changes, or if the City's financial position changes and additional spending authority is required to meet the needs of the City; and
WHEREAS, staff presented this update to the City Council of the City of El Cerrito for its consideration and the City Council has reviewed and analyzed it; and WHEREAS, this update includes expenditure authorization for operational needs and Council approved projects; and
WHEREAS, proposed changes to spending authority from tax proceeds are within the City's Fiscal Year 2024-25 Gann Appropriations Limit as defined by California State Constitution Article XIIB.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby amends the spending authority by fund for fiscal year 2024-25 as follows:

Fund
Amended FY
2024-25
Budget
Mid-Year
Adjustments
Total
Appropriations
FY 2024-25
General Fund $52,347,399 $443,000 $52,790,399
Measure J Storm Drain $1,442,836 $125,000 $1,567,836
Integrated Waste
Management $5,477,723 $29,700 $5,507,423
BE IT FURTHER RESOLVED that the City Council hereby authorizes use of Unassigned General Fund Balance to support a net budget increase of $132,465 to ensure continuous City operations.

BE IT FURTHER RESOLVED that the City Council of the City of El Cerrito hereby authorizes the City Manager or their designee to:

1. Create such appropriations into such new accounts as may be appropriate for proper accounting in the City’s financial system and to make any necessary non-material changes to finalize the budget document.

Agenda Packet Page 96 of 123

2. Apply correct accounting rules for the proper classification of interfund transactions, including transfers between funds, or other financial transactions as may be necessary to address bond or loan covenants or any other requirements imposed by formal, legal agreements between the City any other parties, as previously entered into by the City.

3. Approve payment of goods and services received by the City in accordance with the City’s approved budgets, programs, and policies, subject to a limitation of $45,000 for any single vendor in any one fiscal year, beyond which amount the City Council retains authority to approve payment with the exception of those items falling under other statutory authority (e.g., Public Works, State purchasing).

4. Shift expenditure authority within funds among departments, as may be necessary to meet the City’s operational needs.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on March 4, 2025 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 97 of 123
March 4, 2025
City of El Cerrito
Mid-Year Budget Update
Agenda Packet Page 98 of 123
FY 2023-24
Actuals
• Audit presented to Council on
February 4
• Strong ending fund balance and
robust reserves
2 Agenda Packet Page 99 of 123
FY 2024-25
Summary
•One-time adjustments to ensure
operational continuity
•Addition of 1.5 FTE citywide
§ Conversion of part-time Fire
Inspector to full-time
§ Addition of Admin Assistant in IWM
Fund
• Strong reserves, both in the EDRF
and unrestricted
Agenda Packet Page 100 of 123
Summary of General Fund Adjustments
• Administration
§ City Clerk: election costs above budget and document management support § HR: Legal support for employee matters
• Recreation
§ Increased program revenue in childcare and youth programs § Increased staffing and instructor needs for childcare and youth programs § Increased Swim Center staffing costs due to change in local minimum wage • Fire
§ Increased vehicle maintenance costs
§ Conversion of part-time Fire Inspector to full-time
• Public Works
§ Stormwater Fund
• Stormwater Master Plan
• Interim repairs to dissipator in Wildcat Dr/Rifle Range Rd intersection § IWM Fund
• Addition of one (1) Administrative Assistant II position Agenda Packet Page 101 of 123
General Fund Balance
• Robust General Fund reserves
remaining after all proposed
adjustments
§ Total unrestricted reserve level
above 21%
§ Reserve level above 43% including
the EDRF
§ Section 115 separate and reserved
for pension costs
5 Agenda Packet Page 102 of 123
General Fund Forecast
• Forecast based on current budget year and carefully developed assumptions
• Assumptions:
§ Moderate revenue growth based on historic and current trends § Expenditure growth includes existing employment agreements (including new contracts signed in 2024) and conservative expenditure growth § Includes impact of dissolution of Successor Agency and current CalPERS actuarial estimates
§ Does not include use of funds held in Section 115 Trust 6 Agenda Packet Page 103 of 123
General Fund Forecast – Current Projection
7 • Current budget year, including proposed mid-year adjustments • Assumes no budget changes or corrections in future years Agenda Packet Page 104 of 123
General Fund Forecast – Scenario
8 • Ongoing budget adjustments of $0.7M beginning in FY 26-27 • Future budget adjustments will be informed by the Service Delivery study • Further discussions of budget adjustments during community outreach and future Council meetings Agenda Packet Page 105 of 123
Questions
Agenda Packet Page 106 of 123
CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94530
Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org

SUPPLEMENTAL AGENDA MATERIALS

CITY COUNCIL MEETING
March 4, 2025
REGULAR CITY COUNCIL MEETING (6:00 PM)
Public Comments (Not on the Agenda and Consent Calendar) Agenda Item No. 7.E. – American Red Cross Month Proclamation Revised Proclamation
Agenda Item No. 9.A. – Legislative Platform Study Session Public Comments
Supplemental Materials Page 1 of 17
Agenda Packet Page 107 of 123
From: Cordell Hindler
To: City Clerk
Subject: Public Comments
Date: Friday, February 28, 2025 1:53:06 PM
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Hello Mayor Wysinger, Council Members and Staff,
I have sending the following comments into the Record:

1. I AM in Full Support on Items I & J on the Consent Calendar

2. Also I want to thank the City Council for Honoring March as International Women's Day, For E.G. Honoring Karen Pinkos as City Manager, Yvetteh Ortiz as Public Works Director , Melanie Mintz as Community Development Director
Sincerely
Cordell
Supplemental Materials Page 2 of 17
Agenda Packet Page 108 of 123
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From: Victoria Godfrey
To: City Clerk
Cc: Victoria Godfrey; Jacky Andrews
Subject: public comments - not on the agenda
Date: Monday, March 3, 2025 10:02:22 AM
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To whom it may concern,
I will be attending the city council meeting tomorrow at 6pm and I would like the opportunity to share my feedback relating to the Richmond Street improvement project.

My name is Victoria Godfrey. I am a homeowner at Richmond St. in El Cerrito. I have recently been approached by my neighbor who told me about the Richmond Street Complete Street Project. I reviewed the website and had the opportunity to meet Robert Stevens the President of CSW ST2 and so much of it sounds great and I am so happy that we are working toward making our neighborhood better. One part of the project does not seem right to me and that is that 50% of the street parking along my area of Richmond street will be removed for this project. That just does not seem right, fair or a safe solution for the residents of Richmond Street. What are we supposed to do if we have friends and family over if there is no street parking outside of our house? I just can't imagine the negative impact that no available street parking would have on myself and my neighbors. I think there is a lot of good in the plan but removing parking is not respectful to homeowners who have purchased homes in this area and pay our fair share of taxes to contribute to the community. Our voices deserve to be respected and heard. Removing 50% of street parking is not serving the residents of Richmond Street who should be valued members of our community. The argument that the greenway is too far from schools and the community center is not a good one. It is literally three blocks away and on a bike that takes less than 90 seconds. I don't buy it.

I want to reiterate that I am so grateful for the very much needed improvements. I am a mother of a four year old boy and with the current setup it makes me very nervous even crossing the street with him at certain times of day. I have never seen a project totally eliminate street parking from a residential area for the use of a bike lane. I do not agree with this plan and I would like my voice to be heard on this subject. Being a solo mother of a four year old, I was not able to attend the meetings in the past due to the time of day but still want my perspective heard. I would encourage a different perspective on the design because eliminating parking is not serving the people who matter most and those who actually live on Richmond Street.

I would really like the opportunity to have my voice heard and I hope my perspective will be taken into account.

I will see you at tomorrow's meeting and hope I am given the opportunity to share my perspective.

Supplemental Materials Page 3 of 17
Agenda Packet Page 109 of 123

EL CERRITO CITY COUNCIL PROCLAMATION
Recognizing March as American Red Cross Month in the City of El Cerrito WHEREAS, March is American Red Cross month, when we recognize the compassion of people in the City of El Cerrito and renew our commitment to lend a helping hand to our neighbors in need; and
WHEREAS, American Red Cross volunteers have stepped up to deliver relief and care across our country and around the world, bringing out the best of humanity in times of crisis as Clara Barton, founder of the American Red Cross, did over 140 years ago; and
WHEREAS, the volunteers, blood and platelet donors, and supporters shine a beacon of hope in people’s darkest hours — delivering shelter, food and comfort during disasters; providing critical blood donations for hospital patients; supporting service members, veterans and their families; saving lives with first aid, CPR, AED and other skills; or delivering international aid and reconnecting loved ones separated by global crises; and
WHEREAS, with 982 volunteers in Contra Costa County, the American Red Cross assisted or responded to 94 disasters, assisting 204 families; and through our Sound the Alarm program, the American Red Cross installed 846 smoke alarms, making 262 homes safer, and trained 1,876 youth and adults through Pillowcase Project and Preparedness Programs; and
WHEREAS, Contra Costa County residents donated 17,356 units of lifesaving blood; hosted 520 blood drives; and trained 11,808 citizens in first aid, CPR, AED, and aquatics; and provided 463 case services to military members and their families; and provided humanitarian aid internationally; and
WHEREAS, this work to uplift our community is made possible by those who selflessly answer the call to help, whenever and wherever it is needed. We hereby recognize this month of March in honor of their remarkable service, and we ask everyone to join in their commitment to care for one another.

NOW THEREFORE, the City Council of the City of El Cerrito does hereby proclaim March 2025 as American Red Cross Month in the City of El Cerrito and encourages all residents to reach out and support the Red Cross’ humanitarian mission.

Dated: March 4, 2025

___________________________
Carolyn Wysinger, Mayor
Supplemental Materials Page 4 of 17
Agenda Packet Page 110 of 123
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From: MARLENE KELLER
To: City Clerk
Cc: Christian Fritz; EC firesafe
Subject: Agenda Item 9
Date: Monday, March 3, 2025 9:46:13 AM
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To: El Cerrito City Council members
From: Marlene Keller, El Cerrito
I have reviewed the Fire Department's request for two increases to their budget and strongly support these urgently needed requests for:
(1) $95,000 for emergency Fire vehicle repairs and
(2) upgrading the current, part-time Senior Program Manager (Civilian Fire Marshal/Inspector) position to full-time at an added cost in the FY2025-26 budget of $115,00, but with the expectation that Zone Zero inspections in the State-declared Very High Fire Severity Zone will generate ~ $175,000 in revenue and enable inspection requests for residents wanting to secure FAIR Plan insurance discounts.

As a former member of the city's Financial Advisory Board (FAB), and thirty years of budget management in the public and private sector, these Fire Department requests are exactly what the FAB and city expected to see funded when council worked diligently to build up its General Funds.

As a member of EC Fire Safe lead by Sue Duncan and a more than ten year participant in CERT, I know that El Cerrito's Fire Department has needed increased funding to do its critical work. Hundreds of volunteers (my husband included) work weekly to remove invasive species (e.g. broom) from the HNA--but we want to see the Fire Department have the resources it needs to do its more important share of this vital work.

It is encouraging that the County has created an East Bay Wildfire Coalition of Governments (El Cerrito Council member Lisa Motoyama is a member) that is finally focused on fuel reduction, teaming with EBMUD and East Bay Regional Park District.

But that coalition work will take a long time to achieve results.

In the meantime, please support the Fire Department with this funding request. El Cerrito lives and property depend on your timely support.

Supplemental Materials Page 5 of 17
Agenda Packet Page 111 of 123
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From: Kay P Starkweather
To: City Clerk
Subject: Agenda Item 9: Budget
Date: Monday, March 3, 2025 1:30:52 PM
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Dear City Council Members,
As you consider funding requests and timelines for the budget, I am writing to urge you to strongly consider funding the needed repair budget to keep our aging fire trucks running, safe and available.

This is a top priority item given the current fire storms in cities in California.

I also urge approval of an increase of the Fire Inspector position from .5 to full-time. This has many benefits and is cost-effective:
1) Additional personnel are needed to perform required fire inspections to comply with local ordinances and state laws. It is expected that there will be more requests for inspections due to new home hardening laws and fire insurance requirements of inspections for discounts.

Setting a fee structure for these inspections as other agencies do would bring income to the City.
2) This position is needed to comply with AB 38 requiring inspections on real estate transactions within a High or Very High Fire Severity Zone. Currently the City is not in compliance.

Thank you,
Kay Starkweather
Resident of El Cerrito
Supplemental Materials Page 6 of 17
Agenda Packet Page 112 of 123
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From: Brian Richmond
To: City Clerk
Subject: Comment for City Council meeting - March 4
Date: Monday, March 3, 2025 2:35:32 PM
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Members of El Cerrito City Council,
I write express my strong support for the Fire Department's priorities:

1. Upgrade to full time the Senior Program Manager (Civilian Fire Marshal/Inspector) position. This is a critical position for making our community safer from fires. Implementing AB 38 inspections has immediate impact by making homes for sales, and their neighbors' homes, safer from fires. It also has the impact of (1) educating our community about home hardening, as neighbors will see the work being done in their neighborhood, and (2) showing that El Cerrito is taking fire safety seriously. It is also state law, and the fees generated cover much of the cost.

2. Vehicle maintenance. The Fire Department obviously cannot function without reliably working vehicles. Please support a plan to fund vehicle maintenance and replacement when needed.

Thank you!
Brian
El Cerrito, CA 94530
--
Brian Richmond, PhD
https://www.linkedin.com/in/brian-richmond/
Make El Cerrito Fire Safe, Board member
El Cerrito Trail Trekkers, Co-President
Supplemental Materials Page 7 of 17
Agenda Packet Page 113 of 123
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From: Susan Tureck
To: City Clerk
Subject: El Cerrito-Kensington Fire Departments budget adjustments Date: Monday, March 3, 2025 6:14:16 PM
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Attn: City Council
I am a resident of El Cerrito and support the request of the two increases to the budget of the El Cerrito-Kensington Fire Departments. I understand that this will be presented under Item #9 on the agenda of Tuesday's Council Meeting.

As a resident of El Cerrito I continue to be concerned about our fire risks in the El Cerrito and Kensington area. Watching the recent fires in southern California should be a warning that the same fires could happen right in our own backyard. It is of great importance to fund our fire departments to help in the prevention as well as equip these departments with what they need to fight against such fires.

Thank you for your consideration.

Susan Tureck
Supplemental Materials Page 8 of 17
Agenda Packet Page 114 of 123
From: Sue Duncan
To: City Clerk
Subject: Agenda item 9A
Date: Tuesday, March 4, 2025 8:10:04 AM
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Honorable Mayor, City Council Members,
We urge you to fund the two budget increase requests submitted by the El Cerrito Fire Department.

As I’m sure you are aware, several of the ECFD vehicles are past their usable lifespan and are in frequent need of repair. It is imperative that the department have safe, reliable vehicles in order to respond to emergencies rapidly and to keep both the firefighters on the vehicles and the residents on the streets who happen to be on the route of the emergency vehicle, safe.

It is also very important to increase the position of Senior Program Manager (Civilian Fire Marshall/Inspector) from the current part-time position to full-time. AB 38 now requires that all real estate transactions in the Very High Fire Hazard Severity Zone and the High Fire Zone be inspected. This new requirement plus the new Zone Zero laws along with the existing ones described in the agenda packet, will demand more staff time to cover. As we saw in the LA fires and previous tragic wildfires, compliance with home hardening and Zone Zero are critical for neighborhoods to survive a wildfire.

Thank you for your consideration of these very important budget items.

Sincerely,
Sue and Paul Duncan
Make El Cerrito Fire Safe
Supplemental Materials Page 9 of 17
Agenda Packet Page 115 of 123
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From: Jim Dolgonas
To: City Clerk
Subject: Agenda item 9A
Date: Tuesday, March 4, 2025 9:07:52 AM
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Honorable Mayor, City Council Members,
I am writing to support the two budget increase requests submitted by the El Cerrito Fire Department.

I understand that several of the ECFD vehicles are past their usable lifespan and are in frequent need of repair, thus the requested mid year budget request. It is of course required that the department have safe, reliable vehicles in order to respond to emergencies, so I am hopeful this request will be approved.

I also support the request to increase the position of Senior Program Manager (Civilian Fire Marshall/Inspector) from the current part-time position to full-time. AB 38 requires that all real estate transactions in the Very High Fire Hazard Severity Zone and the High Fire Zone be inspected. This requirement plus the new Zone Zero laws along with the existing ones described in the agenda packet, will demand more staff time to cover. As we saw in the recent LA fires and previous tragic wildfires, compliance with home hardening and Zone Zero are important tools to contribute to the safety of neighborhoods.

Thank you for your consideration of these very important budget items.

Sincerely,
Jim Dolgonas
Make El Cerrito Fire Safe
Supplemental Materials Page 10 of 17
Agenda Packet Page 116 of 123
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From: Gary Prost
To: City Clerk
Subject: Public Comments, Agenda Item 9A - Fire Department Vehicle Maintenance Date: Tuesday, March 4, 2025 10:05:01 AM
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March 4, 2025 El Cerrito Regular City Council Meeting
Honorable Mayor Wysinger and City Council:

El Cerrito Fire Department’s aging fire trucks must be maintained. Public safety is the primary responsibility of any city government, and the EC City Council approved a resolution that fire safety is a top priority. After the recent Los Angeles fires, local news station KTLA led with a headline “Firefighters kept from Palisades, Eaton front lines due to unserviced LAFD vehicles” (Kurzweil, Feb. 6, 2025). We do not want that here in El Cerrito.

For this reason I am requesting the Council support the Fire Department’s request for an additional $95,000 for vehicle maintenance in the 2025 budget.

Sincerely,
Gary Prost, for El Cerrito Fire Safe Council
El Cerrito, CA 94530
--
Gary Prost, PhD (Geol.)
Supplemental Materials Page 11 of 17
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From: nick zamorano
To: City Clerk
Subject: Public Comment Agenda Item 9A
Date: Tuesday, March 4, 2025 11:26:22 AM
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I am writing in support of the above agenda item, specifically ECFD request for additional budget appropriation of $95,000 to ensure the current need for safe and reliable emergency vehicles and to upgrade the part-time position of Civilian Fire Marshall/Inspector to full-time status. These requests should be approved/authorized by council mid-year to allow the repairs to take place promptly and to adequately prepare for property inspections beginning in April 2025. Not only does the ECFD conduct fire inspections in El Cerrito but also Kensington and these inspections take valuable time and manpower to complete. Council approving and authorizing these requests at today's meeting will send a clear message to El Cerrito/Kensington residents that the city is committed to proactive strategies for wildfire prevention and safety.

Nick Zamorano
El Cerrito Hills
Supplemental Materials Page 12 of 17
Agenda Packet Page 118 of 123
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From: Scott Tipping
To: City Clerk
Cc: Scott Tipping
Subject: Agenda Item #9 Mid year Budget; Fire
Date: Tuesday, March 4, 2025 11:47:53 AM
Attachments: 21-007-osfm-info-bulletin_ab38_guidance.pdf favicon.ico
min_vert_clear.png
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Hello, Honorable Mayor and Council members;
I encourage you all to support the ECFD budget item requests for Fire Department and moving inspector position to full time. This will likely be a revenue producing position with regard to much needed inspections related to compliance with AB-38 (state required compliance with fire vegetation standards on sale of home).

One minor correction to agenda, AB-38 applies to all home sales in both HIGH and VERY HIGH Fire Hazard Severity Zones.

Below is from CALFire AB-38 memo (attached PDF)

OVERVIEW
As of July 1, 2021, California Civil Code Section 1102.19 requires a seller of real property located in a High or Very High Fire Hazard Severity Zone (FHSZ) within the State Responsibility Area (SRA) or Local Responsibility Area (LRA), to provide the buyer with documentation stating the property is in compliance with the requirements of Public Resources Code (PRC) Section 4291 for properties within the SRA or local vegetation management ordinances for properties within jurisdictions (SRA or LRA) that have enacted an ordinance requiring an owner to achieve compliance with PRC 4291 or Government Code 51182. The law also requires that if documentation demonstrating compliance cannot be obtained by the close of escrow, a written agreement showing that the buyer agrees to obtain documentation of compliance to either PRC 4291 for properties within the SRA, or a local ordinance for properties within jurisdictions that have enacted an ordinance, within one year of the close of escrow.

Lastly I ask you to put yourself in a homeowner’s shoes trying to comply with El Cerrito vegetation fire ordnance.

Many residents are inquiring on how to become more fire safe since the Southern California fires. An additional new requirement is coming related to “Zone Zero” (new 5’ ember resistant zone). El Cerrito might consider this opportunity for some updating vegetation standards, as state settles on its new guidance.

El Cerrito
Vegetation Management | El Cerrito, CA -
Official Website
el-cerrito.org
CALFire
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Defensible Space | CAL FIRE
fire.ca.gov
Thank you for your attention to these important safety concerns! Respectfully,
Scott Tipping
MECFS
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CAL FIRE - OFFICE OF THE STATE FIRE MARSHAL
Information Bulletin 21-007
Issued: September 20, 2021 Page 1 of 3
Issued: September 20, 2021

DEFENSIBLE SPACE INSPECTION REQUESTS
As They Relate to Real Estate Transactions

PURPOSE
Assembly Bill 38 (Wood, 2019) “Fire safety: low-cost retrofits: regional capacity review: wildfire mitigation”, modified the statutes for real estate disclosures. CAL FIRE-Office of the State Fire Marshal (OSFM) is providing this Information Bulletin to provide guidance for the defensible space inspection process as it relates to CIV 1102.19, enacted by the Assembly Bill.

FREQUENTLY ASKED QUESTIONS
How do I determine if my property requires an inspection? • Property owners or their agent should contact their local fire department to find out whether the property requires an inspection.
• If the property is within the SRA, an inspection is required in both the High and Very High Fire Hazard Severity Zones.
o You can use the Fire Hazard Severity Zone map to locate your property and determine if your home is in one of these zones.
(https://egis.fire.ca.gov/FHSZ/)
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CAL FIRE - OFFICE OF THE STATE FIRE MARSHAL
Information Bulletin 21-007
Issued: September 20, 2021 Page 2 of 3
How do I determine if there are local vegetation management ordinances that might affect the process?
• Your local fire department and/or local government offices would be able to advise you regarding local ordinances that would affect your transaction. (https://library.municode.com/ca)

Who conducts the inspections?
• In the Very High FHSZ in the LRA, the seller shall request a defensible space compliance inspection from the local agency.
• In the High or Very High FHSZ in the SRA, if a local jurisdiction HAS enacted a defensible space/vegetation management ordinance, the seller shall request a defensible space compliance inspection from the local agency. • In the High or Very High FHSZ in the SRA, if a local jurisdiction HAS NOT enacted a defensible space/vegetation management ordinance, the seller shall request a defensible space compliance inspection from CAL FIRE by using the inspection request feature at https://www.fire.ca.gov/dspace.

What if the seller had received an inspection recently? • The seller shall provide the buyer with documentation of compliance with the local vegetation management ordinance from a local agency or PRC 4291 from CAL FIRE obtained in the 6-month period preceding the date the seller enters into a transaction to sell the real property.

What if the seller cannot obtain the required documentation before close of escrow? • If the seller has not obtained documentation of compliance with the local vegetation management ordinance from a local agency or PRC 4291, the seller and buyer shall enter into a written agreement whereby the buyer agrees to obtain documentation of compliance with the local vegetation management ordinance or PRC 4291 within one year of the date of close of escrow.

What constitutes “documentation of compliance?”
• In the case of property within the SRA where there is no local vegetation management ordinance, CAL FIRE supplies the property owner with a hard copy or electronic PDF copy of the Notice of Defensible Space Inspection (LE-100a) form.

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CAL FIRE - OFFICE OF THE STATE FIRE MARSHAL
Information Bulletin 21-007
Issued: September 20, 2021 Page 3 of 3

What if a property is inspected and is not in compliance with defensible space requirements?
• The property owner will need to perform the necessary wildfire protection measures as specified within the inspection documentation and have the property inspected again prior to escrow or the buyer must agree to achieve compliance within a year as stated above.

What if the subject property doesn’t include the totality of area needing inspection? Meaning what if part of the 100ft inspection from the structure is on an adjacent, nontransactional property? • From the perspective of PRC 4291, the inspection ends at the property line. If the property is located within a jurisdiction that has enacted a local vegetation management ordinance, then the property must comply with the ordinance.

For information on CAL FIRE’s Defensible Space Program visit:
https://www.fire.ca.gov/dspace
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El Cerrito City CouncilMarch 4, 2025

El Cerrito City Council
March 4, 2025