Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman
This information can be interpreted for you free of charge. Visit City Hall at 10890 San Pablo Ave., El Cerrito, CA 94530 or learn more at www.elcerrito.gov/LanguageAccess
Esta información se puede interpretar gratuitamente. Visite el Ayuntamiento en 10890 San Pablo Ave., El Cerrito, CA 94530 o obtenga más información en www.elcerrito.gov/LanguageAccess
这些信息可免费为您解释。请访问位于 10890 San Pablo Ave., El Cerrito, CA 94530 的市政厅，或访问 www.elcerrito.gov/LanguageAccess 了解更多信息
TUESDAY, NOVEMBER 18, 2025
REGULAR CITY COUNCIL MEETING (6:00 PM)
Council Chambers - 10890 San Pablo Ave, El Cerrito
Closed Captions Available Via Zoom:
https://us06web.zoom.us/j/88672164554?pwd=nX5Gu2t7qbfVfAEVi4qveR9DBaCzUc.1 Meeting ID: 886 7216 4554 Passcode: 794503 Dial in: 1-408-638-0968 View:
1. Cable T.V. Broadcast on KCRT Channel 28
2. Livestream Online at www.elcerrito.gov/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations. Closed Captions available via zoom.
Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.
Public Comments:
1. In-person by submitting a request to speak to the City Clerk.
2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.
Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting.
Agenda Packet Page 1 of 60
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman
6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING
1. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A
COUNCILMEMBER TO PARTICIPATE IN THE MEETING REMOTELY DUE TO EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
2. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A
MOMENT OF SILENCE
3. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS
4. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.
5. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first.
Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.
6. PRESENTATIONS
A. Annual Sundar Shadi Garden Club Awards
Action Proposed: Receive and file a brief presentation and acknowledgment of contest winners.
Contact: Louise Moises, El Cerrito Garden Club Representative
7. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.
A. Spending Authority for Universal Building Services for an Amount not to Exceed $115,000 for FY 2025-26
Action Proposed: Adopt a resolution approving spending authority for Universal Building Services in an amount not to exceed $115,000 in Fiscal Year 2025-26.
Agenda Packet Page 2 of 60
Mayor Councilmembers
Carolyn Wysinger William Ktsanes
Mayor Pro Tem Lisa Motoyama
Gabe Quinto AGENDA Rebecca Saltzman
Contact: Christopher Jones, Recreation Director, Recreation Department
8. PUBLIC HEARINGS
9. POLICY MATTERS
A. FY 2025-26 First Quarter General Fund Budget Update through September 30, 2025
Action Proposed: Receive and file an update on City General Fund revenues and expenses for FY 2025-26 through September 30, 2025.
Contact: Claire Coleman, Budget and Financial Services Manager; Crystal Reams, Finance Director/City Treasurer, Finance Department B. Spending Authority and Contract Award for Audio-Visual Upgrades to the Emergency Operations Center/Council Chambers
Action Proposed: Adopt a resolution authorizing the City Manager to execute an agreement with Pacific Coast AV for the purchase, installation, and programming of the Audio-Visual system design upgrade in the Emergency Operations Center/Council Chambers for a total amount not to exceed $348,940, and appropriate a one-time allocation from the General Fund and Integrated Waste Management Fund.
Contact: Holly M. Charléty, City Clerk; Eric Ng, IT Manager, City Management
10. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.
11. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, December 2, 2025 at 6:00 p.m.
The City of El Cerrito serves our diverse community by providing exceptional services that create a safe and resilient future for all.
Agenda Packet Page 3 of 60
El Cerrito Garden Club
Sundar Shadi
Front yard garden awards 2025
Presented by Louise Moises, EC Garden Club President and Chairperson of Sundar Shadi Award Committee Agenda Item No. 6. A.
Agenda Packet Page 4 of 60
7307
Eureka
Agenda Packet Page 5 of 60
Agenda Packet Page 6 of 60
Agenda Packet Page 7 of 60
Agenda Packet Page 8 of 60
1216
Norvell
Agenda Packet Page 9 of 60
Agenda Packet Page 10 of 60
Agenda Packet Page 11 of 60
Agenda Packet Page 12 of 60
752
Richmond
Agenda Packet Page 13 of 60
Agenda Packet Page 14 of 60
Agenda Packet Page 15 of 60
Agenda Packet Page 16 of 60
AGENDA BILL
Agenda Item No. 7.A.
Date: November 18, 2025
To: El Cerrito City Council
From: Christopher Jones, Recreation Director, Recreation Department Subject: Spending Authority for Universal Building Services for an Amount not to Exceed $115,000 for FY 2025-26
ACTION PROPOSED
Adopt a resolution approving spending authority for Universal Building Services in an amount not to exceed $115,000 in Fiscal Year 2025-26.
BACKGROUND
Resolution 2017-71A, adopted by the City Council on October 3, 2017, authorizes the City Manager to purchase goods and services and enter into professional services agreements in amounts not to exceed $45,000 without City Council authorization, and further requires that purchases and professional service agreements of more than $45,000 for any one vendor in any one fiscal year must be approved by the City Council. Each fiscal year, the City Council affirms the requirement for the single vendor threshold of $45,000 in its resolution adopting the annual budget, most recently with Resolution 2024-46 for FY 2024-25. Additionally, the City's Procurement Policy (Administrative Policy III-1) sets guidelines and requirements for purchases of goods and services using City funds that conform with the approval thresholds set by the City Council and outlines the procedures for the use of purchase orders. Services performed for the City require a contract and insurance verification, while purchases of goods and supplies typically do not.
In accordance with the City's Procurement Policy, staff is seeking approval to make purchases estimated at above $45,000 throughout the year with Universal Building Services (UBS) for custodial services and supplies on an as-needed basis. All purchases included in this agenda bill for approval are included in the FY 2025-26 Budget and do not require additional appropriation authority from the City Council.
ANALYSIS
On February 1, 2022, the City entered into a custodial services agreement with Universal Building Services (UBS) to provide temporary custodial services at City Hall, the Corporation Yard, the Recycling Center and the Swim Center due to an unexpected Custodian vacancy. UBS was already performing custodial services at the El Cerrito Library in a satisfactory manner. The agreement, which is managed and primarily funded in the Recreation Department's budget, has been subsequently extended four times, most recently on April 1, 2025. Utilizing UBS at the additional City facilities for the City's temporary needs allows the City to maintain and continue critical cleaning, disinfecting, and related needs without interruption.
Agenda Packet Page 17 of 60
Agenda Item No. 7.A.
In addition to custodial services, the City also purchases cleaning supplies from UBS for City parks, the El Cerrito Library, and the three fire stations within El Cerrito and Kensington.
Since the City began using UBS for custodial services, there have been two additional retirements in the custodial staff, which required extending the agreement to ensure continued cleaning of City facilities. Since January 2025, one of the existing custodians has been serving in an acting and interim capacity as Lead Custodian, and recruitment to permanently fill this role is underway with an expected hire in December 2025 or January 2026. In May 2025, recruitment efforts to fill a vacant custodial position were partially successful, with one of two vacancies being filled. Recruitment for the remaining custodian position cannot begin until the Lead Custodian role is filled, as that process may influence future staffing decisions. Given the number of open recruitments across the City, an additional custodial recruitment may not conclude until the end of the fiscal year. UBS's services remain essential to meet cleaning and maintenance needs in the meantime. Staff anticipate that the total cost of these services will not exceed $115,000, with a 15% contingency.
The cost of these services is accounted for in the City's Fiscal Year 2025-26 Adopted Budget. The additional amount requested is covered by salary savings from the Recreation Department. The breakdown of projected costs for services and supplies is detailed in Table 1 below:
TABLE 1 - FISCAL YEAR 2025-26 PROJECTED CITYWIDE UBS EXPENDITURES Department Description
Estimated
Annual
Amount
Public Works Library Janitorial Services & Supplies $15,000 Public Works Landscape & Park Supplies $4,000
Fire Cleaning Supplies $7,000
Recreation Anticipated Contract Custodial Services - July - December 2025
$37,000
Recreation Projected Contract Custodial Services - JanuaryJune 2026$37,000 Contingency 15% $15,000
Total Expenditures $115,000
STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Community Safety; and
Agenda Packet Page 18 of 60
Agenda Item No. 7.A.
• Livability and Belonging; and
• Infrastructure and Amenities
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
All expenses outlined in this agenda bill are included in the FY 2025-26 Budget appropriations approved by the City Council on June 17, 2025. Council authorization is required for the proposed expenditures, as they are expected to exceed $45,000 with a single vendor within a single fiscal year. However, there is no additional fiscal impact from adopting this resolution, as it is offset by salary savings from a vacant custodial position.
LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. Resolution
Agenda Packet Page 19 of 60
RESOLUTION 2025-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO APPROVING
SPENDING AUTHORITY FOR UNIVERSAL BUILDING SERVICES IN AN AMOUNT NOT TO EXCEED $115,000 IN FISCAL YEAR 2025-26
WHEREAS, Resolutions 2017-71A and 2024-46 require that all purchases totaling over $45,000 with a single vendor in a single fiscal year receive Council approval; and WHEREAS, the City’s Procurement Policy (Administrative Policy III-1) guides all purchasing and bidding procedures to ensure fairness and transparency; and WHEREAS, certain vendors, selected based on excellence in quality, price, and availability, are expected to exceed $45,000 for goods, supplies, and services in the current fiscal year; and
WHEREAS, the proposed expenditures outlined in this resolution and the associated agenda bill were included in the Council-adopted budget for FY 2025-26 and require no additional appropriation authority due to a vacant custodian position.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the purchase of goods and on-call services, and the execution of a contract therefor, in an amount not to exceed $115,000 for Universal Building Services.
I CERTIFY that at a regular meeting on November 18, 2025 the City Council of the City of El Cerrito passed this Resolution by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 20 of 60
AGENDA BILL
Agenda Item No. 9.A.
Date: November 18, 2025
To: El Cerrito City Council
From: Claire Coleman, Budget and Financial Services Manager; Crystal Reams, Finance Director/City Treasurer, Finance Department
Subject: FY 2025-26 First Quarter General Fund Budget Update through September 30, 2025
ACTION PROPOSED
Receive and file an update on City General Fund revenues and expenses for FY 2025- 26 through September 30, 2025.
BACKGROUND AND ANALYSIS
The El Cerrito City Council adopted an annual Budget for FY 2025-26 on June 17, 2025, as part of the FY 2024-25 and 2025-26 Biennial Budget. The Council has closely monitored the City’s budget and financial position and directed City staff to submit quarterly General Fund financial update reports. The attached FY 2025-26 First Quarter General Fund Update reflects the first quarter of revenues collected and expenditures completed by the City.
The report shows the first quarter revenues at $7.2 million (13% of budget) and expenditures at a total of $15.1 million (28% of budget). The projected year-end total General Fund Balance is estimated to be $23.9 million. This includes $7.5 million designated for the Emergency Disaster Relief Fund (EDRF) and $3.4 million in the Section 115 Trust, and represents 38% of expenditures (excluding the Section 115 Pension Trust) and 44% (including the Section 115 Pension Trust).
Staff have calculated these numbers based on the most current information as of the date of the report, but it is important to note that City revenues and expenditures are highly cyclical and vary throughout the year. Some major expenses are paid up front at the beginning of the fiscal year, including insurance premiums, while most major revenue types (property taxes, sales taxes, utility taxes) are received on a lag.
STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization by ensuring the City maintains a strong financial position – and will allow the City Manager to develop a plan to ensure that Citywide revenue meets the cost of providing Citywide services, including adequate reserves in the face of significant unanticipated revenue shortfalls.
Agenda Packet Page 21 of 60
Agenda Item No. 9.A.
It further ensures procedures that represent best practices in financial management.
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
The FY 2025-26 General Fund First Quarter Update reflects revenues totaling $7.2 million (13% of budget), and expenditures of a total of $15 million (28% of budget). The projected year-end total fund balance is estimated to be $23.9 million; this includes $7.5 million designated for the EDRF and $3.4 million in the Section 115 Trust.
LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. FY 2025-26 1st Quarter General Fund Update
Agenda Packet Page 22 of 60
General Fund Budget Update
Quarter 1 FY 2025-26
07/01/2025-09/30/2025
EXECUTIVE SUMMARY
The City of El Cerrito is pleased to submit the fiscal year (FY) 2025-26 First Quarter General Fund Budget Update for the period of July 1 through September 30, 2025. This report provides a high-level overview of the City’s budget status, including how revenues and expenditures are progressing relative to the budget.
City revenues and expenditures are progressing as expected in the first quarter. Major revenues such as property, sales, and utility taxes are received on a lag and are trending as budgeted. Expenditures are trending on budget, with several large expenses paid at the beginning of the year. As a result of the balanced budget, the projected ending General Fund balance is estimated at $23.9 million, maintaining the City’s total General Fund reserve balance at 44% of expenditures.
Graph 1 compares revenues and expenditures for the first quarter of FY 2024-25 and FY 2025-26.
Graph 1: Budget to Actuals Comparison of Revenues and Expenditures, FY 2024-25 and FY 2025-26
GENERAL FUND REVENUES
For the first quarter of FY 2025-26, revenues were at 13% of budget. This is similar to the City’s budget progress for FY 2024-25, when revenues received by September 30th were 14% of budget.
Table 1 shows General Fund revenues by classification for the first quarter of FY 2024-25 and FY 2025-26. $51.4 $51.4
$53.8 $54.1
$7.4
$14.2
$7.2
$15.1
$0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
Revenue
FY 2024-25
Expenditures Revenue
FY 2025-26
Expenditures
Budget
(in millions)
Actual
Agenda Packet Page 23 of 60
Table 1: Quarter 1 General Fund Revenue by Classification FY 2024-25 FY 2025-26
Department Adopted
Budget Q1 Actuals % of Budget
Amended
Budget Q1 YTD Actuals % of Budget
% Change in
Actuals FY25
to FY26
Property Taxes $16,461,935 $0 0% $18,080,310 $0 0% -
Sales Taxes 4,517,790 403,823 9% 4,616,381 297,383 6% -26% Measure R Sales Tax 4,459,000 306,825 7% 4,581,000 326,994 7% 7% Transient Occupancy Taxes 100,000 - 0% 100,000 - 0% -
Franchise Taxes 1,380,000 - 0% 1,380,000 - 0% -
Business License Taxes 1,182,817 1,010,346 85% 1,206,473 1,031,433 85% 2% Property Transfer Taxes 3,000,000 545,480 18% 3,200,000 521,449 16% -4% Utility Users' Taxes 3,694,260 369,449 10% 3,700,000 563,404 15% 52% Other Taxes 1,500 - 0% 1,500 - 0% -
Taxes Totals $34,797,302 $2,635,924 8% $36,865,664 $2,740,663 7% 4% Licenses & Permits $1,007,000 $598,912 59% 1,073,280 330,025 31% -45% Fines & Forfeitures 130,000 35,798 28% 130,000 57,007 44% 59% Use of Money and Property 957,000 125,489 13% 830,600 248,779 30% 98% Intergovernmental Revenues 5,334,401 741,136 14% 5,551,043 850,135 15% 15% Charges for Services 7,528,702 2,975,086 40% 7,550,502 2,612,530 35% -12% Other Revenue 630,000 63,603 10% 747,200 62,705 8% -1%
Other Financing Sources 1,002,039 251,428 25% 1,031,502 258,793 25% 3% Totals $51,386,444 $7,427,376 14% $53,779,792 $7,160,636 13% -4% Taxes
Property Taxes have not been received yet for FY 2025-26. The first major tranche of property taxes are typically received in December, followed by a large tranche in April and a final true-up in June.
Sales and Use Taxes are received on a 2-to-3-month lag depending on when the funds are remitted to the City by the California Department of Tax and Fee Administration (CDTFA). As of September 30, 2025, the City has received one month of sales and use tax receipts for the fiscal year. Sales and use taxes are trending on budget overall. The difference from FY 2024-25 to FY 2025-26 is due to a delayed September remittance of sales tax funds from another public agency for businesses whose physical locations cross jurisdiction boundaries.
Transient Occupancy Taxes (TOT), also known as hotel taxes, comprise a very small component of El Cerrito’s budget. This is due to the small number of hotel/motel businesses in the city. These receipts are received on a quarterly basis with the first payment expected in October for the July-September period.
Business License Taxes Business license taxes are paid primarily at the beginning of the fiscal year by anyone doing business in El Cerrito. As per El Cerrito Municipal Code, the Business License Tax rate increases by inflation as calculated by the change in consumer price index (CPI) each fiscal year. The City has received 85% of the budgeted revenues for Business License Taxes. The remainder of the budget accounts for new businesses and businesses who are delayed on their tax payments.
Property Transfer Taxes (RPTT) are received on a 1-to 2-month lag from the County, who collects property taxes and property transfer taxes on behalf of El Cerrito. As of September 30, the City has received 2 months of property transfer tax receipts and several refund requests through the RPTT rebate program for seismic upgrades and energy and water conservation projects. While the housing market continues to stagnate due to high interest rates and economic uncertainty, a steady number of properties continue to change ownership annually. The difference in receipts for the first quarter of 2025-26 versus the first quarter of FY 2024-25 is attributable to the number of properties that sold in that period and is highly variable.
Utility Users Taxes (UUT) receipts are trending as expected for the first quarter of the fiscal year, and slightly above the prior year’s first quarter receipts. UUT is received from filers on a monthly, quarterly, or annual basis based on the annual tax amount that they remit. Also in 2024, El Cerrito contracted with HdL for UUT administration and collections services, improving both revenue capture and forecasting accuracy. Staff estimate that most of the increase in revenue from FY 2024-25 to FY 2025-26 is due to a combination of increased utility Agenda Packet Page 24 of 60
rates for water and power (electricity and gas), as well HdL’s enforcement of deadlines and penalties.
Other Revenue
While taxes comprise the majority of El Cerrito’s revenues, other revenue sources also provide important funds for services.
• Licenses and Permits primarily reflect Community Development permits (building, electrical, mechanical, plumbing). Increased revenues in this category are typically offset by increased expenses (e.g., permit review), since these revenues are limited to cost recovery. Revenues are trending lower in FY 2025-26 compared to FY 2024-25, but the timing of large projects varies widely depending on market conditions and individual project-based decisions.
• Fines & Forfeitures are trending higher in the current year than the prior year. This category includes vehicle citation fees and fines and penalties for late payment of taxes. This is primarily due to higher parking citation revenue in the first quarter of FY 2025-26 than the first quarter of FY 2024-25. • Use of Money and Property includes interest income and rental charges. The increase in interest in FY 2025-26 over FY 2024-25 is due to the investment of the City’s Section 115 Trust in November 2024 with a moderately conservative investment approach. Due to the timing of the investment, interest earnings on the Trust were not received during the first quarter of FY 2024-25. • Intergovernmental Revenues include state reimbursements and funds from other governmental agencies. These revenues are trending on budget and are slightly higher in FY 2025-26 due to unexpected Excess VLF revenues from the State and higher Kensington reimbursements due to expected increases in Fire Department operational costs.
• Charges for Services include fees and rentals, including recreation program fees, planning and inspection fees, and other charges for service citywide. This category is trending lower in the current fiscal year due to fewer months of recreation summer camps (9 weeks instead of 10 as in FY 2024-25) and lower plan check fees than the prior year.
• Other Revenue includes donations, sales of property, some insurance claim reimbursements, and cannabis revenues. This category is trending on budget. • Other Financing Sources includes transfers in from other funds for overhead costs supported by the General Fund. This category is largely determined during budget development based on the City’s debt obligations and is trending exactly on budget.
Table 2 shows General Fund revenues by department for the first quarter of FY 2024-25 and FY 2025-26. The large majority of revenues are received in Non-departmental, primarily from taxes collected. Revenues received in the Community Development and Recreation Departments are primarily from user fees, while Fire Department revenues largely consist of reimbursements for service from Kensington.
As noted above, revenues are highly cyclical and depend on the type of work done by the department and their unique cycles. A portion of Recreation’s busiest time of year has already passed in July and August, resulting in high revenues during the first quarter. The total revenues for the Recreation Department are trending below the prior year due to a lower number of weeks of summer camp in 2025 compared with 2024 (9 instead of 10 weeks).
While business licenses were collected during July as usual, planning and building permit activity was lower than the prior year, resulting in a Community Development budget that is trending below the prior year. Public Works revenues are trending lower than the prior year due to lower building permit and encroachment permit activity.
Fire revenues are trending on budget due to expected delays in the timing of reimbursements for OES activity.
Agenda Packet Page 25 of 60
Table 2: Quarter 1 General Fund Revenues by Department
FY 2024-25 FY 2025-26
Department Adopted Budget Q1 Actuals % of
Budget
Amended
Budget Q1 YTD Actuals % of Budget
% Change
in Actuals
FY25 to
FY26
Administration $11,500 $5,934 52% $16,000 $6,409 40% 8% Community Development 2,517,396 1,067,142 42% 2,621,572 777,579 30% -27% Fire 5,384,101 746,570 14% 5,605,111 817,350 15% 9%
Non-departmental 37,083,964 2,909,808 8% 38,900,554 3,170,251 8% 9% Police 186,000 49,781 27% 188,080 71,945 38% 45%
Public Works 599,132 132,899 22% 622,117 93,841 15% -29% Recreation 5,604,351 2,515,240 45% 5,826,358 2,223,261 38% -12% Totals $51,386,444 $7,427,375 14% $53,779,792 $7,160,636 13% -4% GENERAL FUND – EXPENDITURES
The City’s General Fund expenditures are trending on budget based on program cyclicality throughout the year. Below is a list of what each classification includes. • Personnel: Full-time and part-time staff salaries and benefits, including pension costs. • Purchased Professional & Technical Services: Outsourced services, consulting services, temporary staffing, software licenses and maintenance.
• Purchased Property Services: Utilities, landscape maintenance, janitorial services, and other miscellaneous repair and maintenance services.
• Other Purchased Services: Insurance, telephone and internet services, travel and training, dues and subscriptions, and legal notices.
• Supplies: Office supplies, medical and safety supplies, uniforms, fuel, employee and volunteer recognition, infrastructure and building supplies, and postage. • Property & Capital: Equipment, vehicles, building maintenance, and capital outlay. • Financing Costs: principal and interest for city debt; licenses, fees, and charges; and bank and credit card fees.
• Other Financing Uses: Transfers out of the General Fund.
Table 3 shows General Fund expenditures by classification for the first quarter of FY 2024-25 and FY 2025-26.
Table 3: Quarter 1 General Fund Expenditures by Classification FY 2024-25 FY 2025-26
Department Adopted Budget Q1 Actuals % of
Budget
Amended
Budget Q1 YTD Actuals % of Budget
% Change
in Actuals
FY25 to
FY26
Personnel $37,627,934 $9,888,133 26% $39,967,298 $10,426,104 26% 5% Purchased Professional &
Technical Services
5,007,187 889,189 18% 4,950,307 811,726 16% -9%
Purchased Property Services 2,194,905 358,919 16% 2,378,761 422,239 18% 18% Other Purchased Services 3,852,088 2,458,340 64% 4,066,876 2,864,685 70% 17% Supplies 876,170 179,557 20% 899,845 138,758 15% -23%
Property & Capital 496,056 30,847 6% 499,942 49,699 10% 61% Financing Costs 539,822 54,909 10% 530,949 42,426 8% -23% Other Financing Uses 758,329 379,165 50% 761,735 380,868 50% 0% Totals $51,352,492 $14,239,057 28% $54,055,713 $15,136,505 28% 6% The increase in personnel costs from FY 2024-25 to FY 2025-26 is due to negotiated cost of living adjustments (COLAs), market adjustments based on the City’s Classification and Compensation study, merit and step increases, and increases to medical benefit costs. Expenditures for Purchased Professional & Technical services are trending on budget and vary depending on the timing of special projects and permit activity. Other Purchased Services include the City’s insurance payments, which went up over 17% from FY 2024-25 to FY 2025-26 and are paid at the beginning of the fiscal year.
Agenda Packet Page 26 of 60
Table 4 shows expenditures by department for the first quarter of FY 2024-25 and FY 2025-26.
Table 4: Quarter 1 General Fund Expenditures by Department FY 2024-25 FY 2025-26
Department Adopted Budget Q1 Actuals % of
Budget
Amended
Budget Q1 YTD Actuals % of Budget
% Change
in Actuals
FY25 to
FY26
Administration $7,669,160 $3,210,197 42% $8,383,456 $3,781,825 45% 18% Community Development 3,897,923 743,555 19% 4,116,506 750,585 18% 1% Fire 15,213,744 4,208,967 28% 16,026,892 4,243,839 26% 1% Non-departmental 882,691 309,969 35% 882,374 313,383 36% 1% Police 14,574,609 3,469,868 24% 15,326,561 3,685,390 24% 6% Public Works 2,463,130 471,231 19% 2,604,358 446,253 17% -5% Recreation 6,651,235 1,825,270 27% 6,715,567 1,915,231 29% 5% Total $51,352,492 $14,239,057 28% $54,055,713 $15,136,505 28% 6% The majority of the increase in the City Administration budget line is due to increases in the costs for insurance, which are paid in full at the beginning of the year. Most departments are trending similarly towards or slightly below their budget as compared with FY 2024-25. The increase from FY 2024-25 to FY 2025-26 in the Police Department is due to negotiated salary increases, while the decrease in the Public Works department is due to the timing of projects and expenditures.
GENERAL FUND BALANCE
The FY 2024-25 General Fund balance was $24.2 million. Table 5 provides updated projections for FY 2025-26.
The projected General Fund balance is $23.9M, or 44%, including the Section 115 trust and $20.5M, or 38%, not including the Section 115 Trust.
According to the City’s Comprehensive Financial Policy, the minimum required General Fund Reserve is 17% of expenditures, or $9.1 million. Based on current projections, the City will have $3.6 million in discretionary reserves at the end of FY 2025-26.
Agenda Packet Page 27 of 60
Table 5: FY 2025-26 Quarter 1 General Fund Balance
Fund Balance Projection
FY25 General Fund - Total Fund Balance (unaudited) $ 24,212,788 EDRF (7,500,000)
Section 115 (3,395,664)
Non-Spendable (175,376)
FY26 Projected Revenue 53,779,792
FY26 Projected Expenditures (54,055,713)
Change in fund balance (275,921)
Projected Total Ending FY26 Fund Balance 23,936,867
EDRF (Internally Restricted) (7,500,000)
Section 115 (Restricted) (3,395,664)
Non-Spendable (175,376) (11,071,040)
Projected FY26 Unrestricted Fund Balance 12,865,827
FY26 Expenditure Proposed Budget 54,055,713
FY26 17% Reserve Goal (9,189,471)
Projected discretionary as of June 30, 2026 3,676,356
FY 26 Projected Ending Total Fund Balance 23,936,867
Projected unassigned (less Section 115) 20,541,203
Projected unassigned percent as of June 30, 2026 38%
Section 115 Pension Trust and Non-Spendable amounts shown here reflect FY 2025 values. Section 115 totals assume Council approval of 33% allocation of FY 25 surplus to the Trust per the City's "waterfall" policy.
CONCLUSION
The City remains on solid fiscal footing through the first quarter of FY 2025-26. Revenues and expenditures are tracking closely to budget, with reserves maintained well above policy thresholds. Staff will continue to monitor trends and adjust forecasts as updated information becomes available.
Agenda Packet Page 28 of 60
AGENDA BILL
Agenda Item No. 9.B.
Date: November 18, 2025
To: El Cerrito City Council
From: Holly M. Charléty, City Clerk; Eric Ng, IT Manager, City Management Subject: Spending Authority and Contract Award for Audio-Visual Upgrades to the Emergency Operations Center/Council Chambers
ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute an agreement with Pacific Coast AV for the purchase, installation, and programming of the Audio-Visual system design upgrade in the Emergency Operations Center/Council Chambers for a total amount not to exceed $348,940, and appropriate a one-time allocation from the General Fund and Integrated Waste Management Fund.
BACKGROUND
The City Council Chamber at City Hall operates as the primary Emergency Operations Center (EOC) as well as the meeting space for City Council meetings and Board, Commission, and Committee meetings. The Audio-Visual (AV) infrastructure in Council Chambers is the original equipment that was installed with the construction of City Hall in 2007. The age of the equipment has made the system less reliable and efficient with time and current technology. The system primarily runs on analog equipment, rather than digital, which puts limitations on the AV quality. In addition, because the original infrastructure was not designed to accommodate it, the system has been operating with an unreliable temporary setup since 2020 in order to hold hybrid meetings using Zoom.
Consideration of the need for upgrading the AV equipment has previously been brought to the City Council; however, the urgency has increased in recent months due to several factors. In addition to the temporary and aging infrastructure continuing to deteriorate, in September 2025 the touch screen control panel located at the dais failed. This panel is the primary source of controlling the full audio and video system. Further, in October 2025 the primary camera used for the meeting broadcast failed. Both pieces of equipment are so aged that parts are no longer available to repair or replace them.
On October 3, 2025, Senate Bill 707 (SB 707) was signed into law. This bill makes several modifications to the Brown Act, which governs how legislative body meetings are held. Several of the regulations must be in place by July 1, 2026 including a requirement to hold open and public meetings of eligible bodies (City Council is an eligible body) with an opportunity for members of the public to attend and participate virtually.
The significant system failures, in addition to the new legislation, are a concern not only for the ability to hold public meetings, but the ability for the City’s Emergency Operations Center to function efficiently should an emergency arise.
Agenda Packet Page 29 of 60
Agenda Item No. 9.B.
On October 21, 2025, the City Council gave staff direction to move forward with upgrades to the AV System for the EOC/Council Chambers.
ANALYSIS
In 2024 City staff conducted an informal Request For Qualifications (RFQ) process to engage a consultant for the purpose of creating an AV System Design with associated costs for upgrading the AV infrastructure in the EOC/Council Chambers. By levying professional consultation, staff was able to work with a consultant to design a system that would meet the City’s needs as well as provide staff with an understanding of the financial impacts to upgrade the system.
Based on recommendations received from other local agencies, several local vendors including Desired Effects, Creation Networks, The Shalleck Collaborative, Vizual Symphony, and Pacific Coast AV were invited to meet with staff, ask questions, and share their approach. Pacific Coast AV was selected to complete the work as the company presented the most well-informed team qualified to complete the scope of work, provided the best working knowledge of the needs of public agencies, and considered the City’s budgetary restrictions. The Consultant has completed similar projects with surrounding public agencies including the City of Rio Vista, City of South San Francisco, City of Benicia, the Vacaville Unified School District, Marin County, and the Santa Clara Valley Water District.
City staff worked with Pacific Coast AV and their team over a period of several months to create a comprehensive design for infrastructure and equipment upgrades that would improve reliability and align equipment with today’s technology. The design was also created to implement infrastructure that would support seamless hybrid meetings and tailor equipment for easy operation by all users regardless of their level of AV expertise.
Design
The AV System Design was completed in late 2024 and cost estimates were updated in advance of the discussion with City Council on October 21, 2025. The detailed design, included as Attachment 2, consists of the following:
• Replacement and modernization of the following equipment:
o EOC/Broadcast monitors in Chambers
o Lobby and foyer monitors
o Video projector and screen
o Dais, speaker podium, and handheld microphones
o Loudspeakers, audio amplifiers, and audio processing equipment o Pan-Tilt-Zoom Cameras
o Control Panels
Agenda Packet Page 30 of 60
Agenda Item No. 9.B.
• Incorporation of the following new components into the AV Infrastructure:
o Web-Conferencing Codec
▪ Removes standing camera in front of the dais
▪ Provides seamless integration of all equipment with webconferencing software ▪ Creates a single viewing feed for broadcast, livestream, and webconference participants o Increases size for EOC/Broadcast, lobby, and foyer monitors o Direct connection to EOC/Broadcast monitors
o Tabletop wireless microphones for meetings not utilizing the dais o A third control panel at the staff table with one-touch AV setup for primary meeting modes including City Council, EOC, Boards/Commissions, Committees, and other public meetings
Contract Award
In addition to completing the AV System Design, Pacific Coast AV was selected by City staff for its ability to purchase, install, and program the AV System. Pacific Coast AV has demonstrated a strong and knowledgeable team capable of completing the work and is able to commence the work immediately within the requirements of City schedules and available support. Further, Pacific Coast AV offers on-call equipment servicing which would allow the City to continue utilizing the company’s expertise to support the system moving forward. The other firms identified through the initial informal RFQ process do not offer the same services.
The City’s Administrative Policy III.1 Procurement, Section D.4 allows the City to dispense with the formal procurement process in several circumstances, including when "necessary to serve the best interests of the City." Because Pacific Coast AV offers a comprehensive AV infrastructure and service package, and considering the potential for imminent increases in costs for equipment and services, City staff believes that forgoing a formal Request For Proposal (RFP) procurement process and moving forward with an agreement with Pacific Coast AV is appropriate in this case.
Implementation Timeline
If City Council authorizes the award of the project to Pacific Coast AV, the following is the estimated timeline for project completion:
Agenda Packet Page 31 of 60
Agenda Item No. 9.B.
Staff recommends that the City Council authorize the City Manager to execute a contract with Pacific Coast AV in the amount of $317,219 for the completion of work as described in Attachment A, with a $31,720 (10%) contingency for a total amount not to exceed $348,940.
STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization
ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.
FINANCIAL CONSIDERATIONS
The not-to-exceed amount of $348,940 includes the quoted cost of $317,219 for the completion of work as described in Attachment A, with a $31,720 (10%) contingency.
Staff requests a budget appropriation of $317,535 (91%) from the General Fund unassigned balance and $31,405 (9%) from the Integrated Waste Management Fund unassigned balance to fund this project.
LEGAL CONSIDERATIONS
The City Attorney has reviewed and approved this item.
Reviewed by:
Karen Pinkos, City Manager
Attachments:
1. Resolution
2. Quote from Pacific Coast AV
Agenda Packet Page 32 of 60
RESOLUTION 2025-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE
PURCHASE, INSTALLATION, AND PROGRAMMING OF THE EMERGENCY
OPERATIONS CENTER/COUNCIL CHAMBERS AUDIO-VISUAL UPGRADE IN THE AMOUNT OF $317,219 AND AUTHORIZE A 10% CONTINGENCY FOR CHANGE ORDERS FOR A TOTAL AMOUNT NOT TO EXCEED $348,940
WHEREAS, the City Council Chamber serves as the City’s Emergency Operations Center and primary meeting space for City Council, Boards, Commissions, and Committee meetings; and
WHEREASE, the Council Chamber is operating with original Audio-Visual (AV) Infrastructure installed with the 2007 construction of City Hall; and WHEREAS, in 2024 the City conducted an informal request for qualifications and contracted with Pacific Coast AV to complete an Audio-Visual System Design with associated costs to determine the financial impacts of such a project; and WHEREAS, the age of the system is causing a continued decrease in reliability and several components have failed for which repair or replacements are no longer available; and
WHEREAS, the AV structure is not designed to support hybrid meetings and new legislation requires the City Council to conduct hybrid meetings beginning July 1, 2026; and
WHEREAS, on October 21, 2025 the City Council gave staff direction to move forward with upgrading the system due to the increased urgency of recent system failures and the passage of new legislation requiring hybrid public meetings; and WHERES, Administrative Policy III 1, section D4 allows the City to dispense with formal procurement process when “necessary to serve the best interest of the City” which staff considers appropriate in this case based on the urgency to replace the failing equipment, ability to commence work immediately, the vendor demonstrating a strong and knowledgeable team providing comprehensive services, and anticipated increases to equipment costs; and
WHEREAS, a one-time allocation of funds is required from the General Fund and the Integrated Waste Management Funds unassigned balances to complete the project.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to execute an agreement with Pacific Coast AV for the purchase, installation, and programming of Audio-Visual upgrades in an amount not to exceed $348,940.
Agenda Packet Page 33 of 60
BE IT FURTHER RESOLVED, that it hereby amends the Fiscal Year 2025-26 Adopted Budget to appropriate $317,535 from the General Fund unassigned balance, and $31,405 from the Integrated Waste Management Fund unassigned balance.
BE IT FURTHER RESOLVED, that this Resolution shall become effective immediately upon passage and adoption.
I CERTIFY that at a regular meeting on November 18, 2025, the City Council of the City of El Cerrito passed this Resolution by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on ________.
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Carolyn Wysinger, Mayor
Agenda Packet Page 34 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
QUOTE: 25-112 REV.2
Date: Wednesday, Nov. 12th, 2025
RE: City of El Cerrito_Council Chamber Audio Visual Upgrades Dear Ms. Charlety,
Background Information / Findings / Site Visit Results:
PCAV Recommendations:
City of El Cerrito
10890 San Pablo Avenue
El Cerrito, CA 94530
Attn: Holly M. Charlety
City Clerk
(510) 215-4305
[email protected]
Per your request, Pacific Coast AV is pleased to provide you with a quote for audiovisual upgrades for your council chambers in El Cerrito, CA
Pacific Coast AV has provided Audio Visual Design Services under PCAV#24-024. The design services had included sales consultations, site inspections, system engineering, and deliverable package with complete scope-of-work, equipment listing, schematic drawings, and budget estimate. A revision of this proposal has been made to update terms of the agreement.
Pacific Coast AV recommends the review of this proposal along with the verification of ownerfurnished products and 3rd party services as described. Any/all requested changes of audiovisual design are recommended to be contracted under continued audiovisual design services.
Audio Visual Installation
Services Proposal
Agenda Packet Page 35 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 PROPOSED SCOPE-OF-WORK:
The City of El Cerrito would like Audio Visual Upgrades to their council chambers located at 10890 San Pablo Avenue in El Cerrito, CA. The room will function in various purposes including serving as an emergency operations center, town hall meetings, and city council sessions.
Pacific Coast AV will provide product procurement, installation, field engineering, system programming, end-user training, deliverable package, and one (1) full year warranty. Pacific Coast AV will provide removal of existing equipment as listed in the scope-of-work. Installation services will be provided at prevailing wages. Some existing equipment will be reutilized with the new integration.
Video System
The four (4) existing display monitors and associated mounting assemblies in the council chambers will be removed and replaced with four (4) new 75” commercial-grade Display Monitors to be installed on Swing-Arm Mounting Assemblies.
Each of the four (4) total wall-mounted monitor sections will account for a “station” for the purposes of the Emergency Operation Center (EOC) arrangement.
The existing video projector and electric screen will be removed and replaced with one (1) new high-resolution Video Projector with long-throw lens for display onto one (1) new 130” diagonal Electric Video Screen. The new video projector (with lens) will be located in the upper wall area of the equipment room and the new electric video screen will be recessed into the ceiling area.
The two (2) existing over-flow display monitors located in the council chamber lobby and entrance area will be removed and replaced with two (2) new commercial-grade Display Monitors and associated mounting assemblies. The lobby area will have one (1) 43” monitor located in the upper corner area of the room and the entrance area will have one (1) 65” monitor located above the entrance walk-way.
Continued ….
Agenda Packet Page 36 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 SCOPE-OF-WORK (Continued …)
Audio System
The existing gooseneck microphones, pendant loudspeakers, audio amplifiers, and audio processing will be removed from the system.
The audio system will include a total of eleven (11) new Wired Gooseneck Microphones installed within the room. The wired microphones will consist of seven (7) fixed Gooseneck Microphones installed across the dais (one at each council member seat) and three (3) fixed Gooseneck Microphones joined at the dais area; one for the city clerk, one for the city manager, and one for the city attorney. One (1) additional table-top Gooseneck Microphones will be installed at the staff presenter’s table. This microphone may be moved or angled towards the user.
Nine (9) Wireless Gooseneck Microphones will be available for set-up in the open area / gallery / podium along with two (2) Wireless Hand-Held Microphones and one (1) Wireless Lapel Microphone. These microphones will be made available for use during meeting room sessions and podium use. The wireless microphones will be stored on charging bays within the equipment rack when not in use.
The system will include a Digital Audio Signal Processor (DSP) for the conferencing and local sound reinforcement. The DSP will include acoustic echo cancellation and audio distribution for all associated audio sources.
The system will include a 4-channel Audio Amplifier for proper sound reproduction through the dais area and the open area / gallery. The audio amplifier will provide one (1) zone for the existing, owner-furnished loudspeakers in the dais area and a separate zone for nine (9) new ceiling-mounted Pendant Loudspeakers in the open area/ gallery.
Continued …
Agenda Packet Page 37 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 SCOPE-OF-WORK (Continued …)
Audio-Video Sources
The sources of the system will consist of one (1) owner-furnished Laptop Computer located the clerk’s area as well as one (1) owner-furnished Laptop Computer located at the staff presenter’s table.
The sources of the system will consist of four (4) new HDMI Wall Plate Interfaces to be installed within the lower wood paneling at/near each of the owner-furnished EOC workstations for quick connection of four (4) new – 9ft HDMI User Cables. Digital adaptors will be made available to adapt various cable connections to HDMI.
The user cabling and adaptors will be stored in the back storage room area when not in use. *Note: the wall plate interfaces will only be integrated with the local monitors at each station for display during EOC presentations.
Web-Conferencing
The web-conferencing system will include an owner-furnished web-conferencing software residing on the laptop computer at the clerk’s area. A Web-Conferencing Codec will be connected via USB cabling to this laptop computer. The audiovisual system microphones, loudspeakers, pan-tilt-zoom cameras, and selected video source will integrate with the webconferencing software.
The four (4) existing pan-tilt-zoom cameras in the room will be removed and replaced with four (4) new, high-resolution Pan-Tilt-Zoom Cameras at the same locations of the previous units. The cameras will be positioned for the best video capture of the dais, podium, gallery, and meeting area.
Continued ….
Agenda Packet Page 38 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 SCOPE-OF-WORK (Continued …)
AV Control System
The audiovisual control system will consist of three (3) wired 10” Touch Panels. One touch panel will reside at the clerk’s area, one (1) touch panel will be located at the staff presenter’s table, and one (1) in the control room. All touch panels will be stationary with capability of slight movement for angling towards users.
The touch panels will include the basic features of system on/off, main volume up/down, and video source selection for distribution to the display monitors and video projection system.
A “settings” tab of the touch panel will provide advanced settings for individual controls of video devices, matrix switching of video sources, room volume level control, microphone volumes/mute, and up to three (3) camera pre-sets.
From the Control Room, a live operator will have centralized control of the pan-tilt-zoom cameras for camera switching, transitions, pan-tilt-zoom control, and other feature-sets. The camera system will include an input from the main video switcher for any content-sharing sources. A Preview Monitor and “live feed” monitor will be viewable for the live operator. This operator will determine the main video camera system output to local video display monitors as well as any/all associated AV streaming, recording, archiving systems.
The touch panel functions will also include “one-touch” presentation-modes where each selection will provide pre-set functions corresponding to each presentation. Presentation-modes listed below;
Council Meetings:
Under the one-touch selection of Council Meeting, the video projection system is activated and defaults the source to the staff laptop connection. All display monitors in the council chambers are activated and default the source to the main video camera system output. All dais-located microphones are active. The wireless gooseneck microphone at the podium is active.
Continued ….
Agenda Packet Page 39 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 SCOPE-OF-WORK (Continued …)
Boards / Commissions:
Under the one-touch selection of Boards / Commissions, the video projection system is activated and defaults the source to the staff laptop connection. The display monitors are activated and default to the main video camera system output, the camera system defaults to a pre-set view of the rear camera zoomed-in to cover the upper portion of the dais. All daislocated microphones are active. No other microphones are activated.
Committees:
Under the one-touch selection of Committees, the video projection system is activated and defaults the source to the staff laptop connection. The display monitors are activated and default to the main video camera system output. The camera system defaults to a pre-set view of the rear camera zoomed-in to cover the table setup at the center of the room. All wireless microphones are active with volume control from a mixed volume adjustment. No other microphones are active.
Public Meeting:
Under the one-touch selection of Public Meeting, the video projection system is activated and defaults the source to the staff laptop connection. The display monitors are activated and default to the main video camera system output. The camera system defaults to a pre-set view of a side camera zoomed-in to cover the open area / gallery. All wireless microphones are active with volume control from a mixed volume adjustment. No other microphones are active.
Emergency Operation Center:
Under the one-touch selection of Emergency Operation Center, the display monitors are activated and default to a separate video input corresponding with each designated HDMI wall plate at each of the four (4) stations of the open area / gallery. No video projection system is activated. The audio of each display monitor is muted. No audio is associated with this presentation mode.
Continued …
Agenda Packet Page 40 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 SCOPE-OF-WORK (Continued …)
Audio-Video Streaming, Recording & Broadcast Integration The system will provide for a main audio and video feed to integrate with the client’s preferred, 3 rd party streaming / broadcast / recording / archiving platform and products *pending signal compatibility. The video of the camera system (camera view or source content) will serve as the main video input for AV Streaming systems. The mixed audio from any/all associated microphones or audio-included source content will serve as the main audio input for AV Streaming systems.
The touch panels will include a command to turn On/Off “Live Streaming” to allow the main audio and video feeds to pass to 3rd party streaming / recording / broadcasting devices and systems.
Equipment Storage
The existing equipment rack will remain in place. The existing audiovisual equipment of the rack will be removed and replaced with the new system components.
Any/all existing, owner-furnished power management components and/or Uninterruptable Power Supplies may be connected with the system by the client.
End of Scope-of-Work
Agenda Packet Page 41 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 COST SUMMARY:
End of Cost Summary
( Total Prices reflect combined pricing of all quantities ) Product: Manufacturer Model # Quantity Total Est. Price:
Video Display Systems:
7,000 Lumen WUXGA Laser Video Projector Epson EB-PU1007 1 $7,187.50 Middle-Throw Video Projection Lens Epson ELPLM015 1 $1,366.28 130" Diag. Electric Video Screen Da-Lite 34548LS 1 $4,464.17 43" Commercial-Grade Display Monitor Philips 43BDL3650Q 1 $524.19 65" Commercial-Grade Display Monitor Philips 65BDL3650Q 1 $1,308.65 75" Commercial-Grade Display Monitor Philips 75BDL3650Q 4 $5,860.24 22" Teletouch Monitor Vaddio 999-5520-022 1 $1,856.32
Audio-Video Distribution System:
Digital AV Encoder / Decoder Unit Qsys NV-21-HU 9 $18,782.64 HDMI Pass-thru Wall Plate Extron 70-726-63 4 $370.16
15' HDMI Cable Extron 26-663-15 8 $776.08
9' HDMI Cable Extron 26-663-09 8 $608.96
6' HDMI Cable Extron 26-663-06 6 $402.96
3' HDMI Cable Extron 26-663-03 4 $191.04
6' USB Patch Cabling TBD TBD 2 $60.00
Web-Conferencing System:
RoboSHOT 12E OneLINK Camera Vaddio 999-99600-200 4 $28,445.72 AV / USB Web-Conferencing Bridge Encoder Vaddio 999-8250-000 1 $2,980.05 Laptop ( Owner-furnished ) TBD TBD 2 $0.00
Web-Conf Software ( Owner-furnished ) TBD TBD 1 $0.00
Continued ….
Agenda Packet Page 42 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 COST SUMMARY:
Product: Manufacturer Model # Quantity Est. Price:
Audio System:
Table-top Microphone Base Unit Shure MX418D/C 2 $710.82 18" Gooseneck Microphone Shure MX418C 11 $3,077.03
Wireless Table-Top Microphone Base (TX) Shure MXW8X 9 $6,324.30 15" Dual Flex Microphone Element Shure MX415LPDF/C 9 $2,359.44 Wireless Hand Held Microphone Shure MXW2X/SM58 2 $1,259.46 Wireless Lavalier Microphone Shure MXW1X/0 1 $613.51
8 Chan.Mic Wireless Access Point Shure MXWAPX8 1 $4,125.68 4 Chan. Mic Wireless Access Point Shure MXWAPX4 1 $3,010.81 Wireless Microphone Charger Base Shure MXWNDX8G 1 $1,560.81 Wireless Microphone Charger Base Shure MXWNDX4G 1 $1,114.86 Wireless Hand-held / Lavalier Mic Charger Shure MXWNDX 1 $1,004.05 Mic / Line Input Network Appliance QSYS QIO-ML4i 3 $2,100.90 Mic / Line Output Network Appliance QSYS QIO-L4o 1 $537.41 4 Channel. 70 volt Network Audio Amplifier QSYS CX-Q2K4 1 $2,838.81 Pendant Loudspeakers (White) QSYS AD-P6T 9 $3,326.13
Dais Loudspeakers ( owner-furnished ) TBD TBD 7 $0.00
Control System:
10" LED Touch Panel QSYS TSC-101-G3 3 $8,865.66
Touch Panel Table Stand QSYS TSC-710t-G3 3 $1,311.03
ProductionVIEW Camera Controller Vaddio 999-5655-000 1 $9,879.79 Processor / Controller QSYS SERVER X10 1 $7,746.27
USB Extender System Inogeni U-BRIDGE 3 2 $1,874.78
USB Switch Inogeni TOGGLE USB 3.0 1 $583.66
GPIO Peripheral QSYS QIO-GP8X8 3 $1,316.43
AV Network Switch Netgear M4250-26G4F-PoE++ 2 $7,522.38 Fiber Optic Interface Netgear AGM731F 2 $247.32
Multi-mode Fiber Optic Patch Cable TBD TBD 1 $12.90
Continued ….
Agenda Packet Page 43 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 COST SUMMARY:
Miscellaneous Hardware:
Bulk Cabling & Accessories TBD TBD 1 $9,848.48
Video Project Mounting Assembly Chief VCMUW 1 $554.17
Video Projector Mounting Bracket Chief CMA110 1 $84.62
Mounting Assembly Adjustable Pole Chief CMS009012W 1 $126.15 Thin Swinging Wall Mount Chief TS525TU 6 $4,310.76
Digital Adaptor Cabling (HDMI - Mini DP ) TBD TBD 4 $586.68 Miscellaneous Rack Accessories TBD TBD 1 $394.64
AV Equipment Rack (owner-furnished ) TBD TBD 1 $0.00
Estimated Subtotal for Audio Visual Equipment = $164,414.70 CA Sales Tax @ 10.25% = $16,852.51
Estimated Shipping = $4,620.05
CA Electronic Waste Recycling Fee = $41.00
Technical Services
Installation @ Prevailing Wage = $78,000
System Design = $0
System Programming = $32,000
Field Engineering / Commissioning = $6,360
PM, Admin, Travel, Training, & other services = $14,931 COST TOTAL for Audio Visual Project = $317,218.84
Agenda Packet Page 44 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 Standard Warranty
Pacific Coast AV holds a One (1) Year Workmanship Warranty on audio visual system installations concurrent with varied manufacturer’s warrantees. The PCAV Warranty begins at the time of final system sign-off and expires after One (1) Year whereby service may be provided on a time-and-materials basis. The Warranty covers the entire System including all product repair or replacement, shipping, cabling, connectors, mounting, associated software/firmware, and miscellaneous hardware. The Warranty does not cover System misuse, negligence, or damages caused by the owner or other trades.
The Warranty does not cover labor or material for requested changes / modifications outside of the signed contract.
Pacific Coast AV Warranty Extensions and Service Contracts may be available at additional costs.
GENERAL TERMS AND PROVISIONS:
1. City of El Cerrito agrees in full not to solicit, approach, engage in or communicate with Pacific Coast AV (also known as PCAV) personnel with regard to employment opportunities with City of El Cerrito, City of El Cerrito subsidiaries, City of El Cerrito affiliated entities, or subcontractors and clients of City of El Cerrito. This agreement is in effect during, and two (2) years after, any employment opportunities between City of El Cerrito and Pacific Coast AV.
2. Cost of permits or other local agencies requirements are not included or estimated in this proposal. If necessary, PCAV will work with City of El Cerrito in obtaining such items.
3. Project work hours are from 7:00 a.m. to 4 p.m., Monday through Thursday and are to be scheduled consecutively. After-hours, weekends and holidays are not included. Changes to work hours or schedule are to be negotiated by City of El Cerrito and Pacific Coast AV and may incur premium labor rates.
4. PCAV has no control over site schedule and or building conditions. PCAV reserves the right to modify and or change work schedule and costs based on these conditions and site accessibility.
5. If any information is missing and/or there are unknown factors that cannot be estimated, work will be performed on a T&M basis or a change order will be issued and approved by City of El Cerrito, prior to commencing work on disputed scope.
6. This is a Prevailing Wage Project and Certified Payroll applies. Prevailing wage labor rates may fluctuate from the California Department of Industrial Relations (DIR). Pacific Coast AV may need to adjust our proposal/contract based on the labor rates set by the DIR at the time work is actually performed.
7. City of El Cerrito may be charged for any labor cancellations due to City of El Cerrito related issues.
Continued …
Agenda Packet Page 45 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112
8. PCAV has no direct or indirect control over product inventory, backorders or equipment shipments from its vendors. PCAV will do everything under its control to meet and exceed the City of El Cerrito’s expectations within reasonable time, cost, and effort.
9. Standard shipping of all products and accessories is Ground Shipping (5-7 days) or Freight Shipments (4-12 days). Requested Rush Shipments may accrue additional costs in the form of Change Orders.
10. PCAV will provide all labor support, excluding noted items.
11. City of El Cerrito will provide all designated Owner-furnished Equipment (OFE) product and cabling. PCAV makes no claims or guarantees as to the condition, working order, or functionality of OFE products prior to or once installed. PCAV’s Warranty Policy does not include or cover OFE products.
12. PCAV is not responsible for OFE products that may be missing proprietary parts, cables, mounting, rack ears, software, settings, configurations, or programming codes.
13. All power, conduit, cable paths and structural backing / blocking for all equipment and wall displays are to be provided by others. Determinations of cable pathways, mounting locations, and any aesthetic considerations for the project need to be discussed prior to installation.
14. Structural Vibrations: Jobsite building structures; including ceilings, walls and floors; used to support audiovisual equipment are assumed to be vibration free.
15. PCAV will use drop clothes / padding to protect floors, tables, and chairs during installation (if provided).
16. PCAV will remove trash, *unwanted boxes, clean surfaces around work area, and vacuum floor as needed after project completion as it relates to the audiovisual installation. *Product boxes will be removed for immediate disposal unless otherwise noted by City of El Cerrito.
Assumptions:
1. No security measures are required. i.e. Safety test, safety meetings, photo ID badges, etc.
2. Note: Hard cap ceilings may not allow for recess-mounted product and such changes to system design, product, and installation may accrue additional costs.
3. Non-plenum drop ceiling is assumed and non-fire retardant cable coating is specified unless otherwise noted.
4. No Firewall Subdivisions / Fire Partitions are in place with the given construction. If present, alternative cable routes will be considered with any/all additional costs forwarded to City of El Cerrito.
5. No ceiling, above ceiling, wall or floor obstructions are present (pipes, HVAC, electrical, conduit, sprinkler systems, life & safety systems, fixtures, or presence of asbestos ) that would prevent, restrict, complicate, or create unsafe working conditions during AV cable routing or mounting.
City of El Cerrito will provide the following:
1. Building / Job Site Access: Photo ID Badges (if required), Access to entry ways and service elevators
2. Requests for Certificate of Liability Insurance (if required) to be made five days prior to installation
3. Commercial Vehicle Parking Area for Service Van / Truck approximately 8 ½ high
4. Parking Permits (if applicable)
5. Secure, Onsite Storage Area of audiovisual equipment, tools, and hardware if required for project.
Continued ….
Agenda Packet Page 46 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112
6. Notifications/Signage throughout the Job Site Location of Noise/Work-to-be-Performed/Work Zone Hazard during installation hours if required by City of El Cerrito.
7. All shipping and delivery of OFE (owner furnished equipment) to be made available onsite prior to scheduled installation.
8. Electrical Power, Conduit, Cable Paths and Structural Backing/ Blocking (if required).
9. Data, Telephone, and/or 3rd party streaming services for integration with the System(s), unless defined in scope-of-work
PCAV Exclusions:
1. Painting or Patchwork
2. All Millwork (except where specific millwork/ casework are defined in scope-of-work).
3. Concrete Saw and/or Core Drilling.
4. Drywall Replacement or Repair.
5. Carpet Installation or Replacement (except where defined in scope-of-work).
6. Roof or Ceiling Penetrations.
7. T-Bar Replacement, Repair and/or cut in.
8. Electrical Servicing or Installation (high voltage / 91+ Volts).
Payment Terms & Client Acceptance:
Please Note:
All Quotes Are Valid for 20 Days. Equipment Pricing may change after 30-days of quote submittal where initial invoice payment (per terms) has not been received. Additional invoicing may apply with equipment price increases.
25% of the quote will be charged to the City of El Cerrito if the project, in its entirety, is cancelled by the City with less than a 48-hour notification 15% accrued late fee will be charged on unpaid invoices 30 days and over. Sales Tax Rates apply at time of invoicing per current city/county tax rate. Increases to Sales Tax Rates within 90-days of initial invoice payment may include additional costs.
Attorney Fees Provision:
If either party to this agreement institutes legal action to enforce or construe it, or to collect damages, then the prevailing party shall be entitled to receive its attorney fees and costs of litigation.
Agenda Packet Page 47 of 60
Pacific Coast AV Installation, Service and Project Management California C7 Contractors License # 910855
O (707) 446-2397 F (707) 446-2376
www.pcavinc.com
:
City of El Cerrito_Council Chamber Audio Visual Upgrades: #25-112 Terms:
100% of the equipment cost is due upon signing (to include shipping, handling, and applicable sales tax). All equipment will be released and become the property of the City of El Cerrito, regardless of any disruption or cancellation of services outlined in Pacific Coast AV’s proposal Technical Services to be invoiced weekly as progress payments, due Net 30 from invoice date *2% Discount applies for early payments (Net 10) on Technical Service invoices Any / all City of El Cerrito-requested Change Orders to be invoiced separately NOTE: Due to geopolitical uncertainties, tariff implementations and unpredictable weather conditions, equipment may incur a sudden price increase and/or orders may be delayed without notice. Pacific Coast AV will provide detailed tracking updates to the client as they become available. Pacific Coast AV reserves the right to change equipment with like and/or equal products to meet system requirements and project schedules. Client will be notified ahead of time of increases or discounts based on product changes.
Please reference Job #25-112 with any Purchase Orders, Check Payments or other payment forms.
City of El Cerrito_Council Chamber Audio Visual Upgrades: REV.2 Estimated Cost: $ 317,218.84
☐ Financing Option ☐ Credit Card Payment
( 3.6% Credit Card Fee Applies )
City of El Cerrito Approval:
Signature: __________________________________________ Date: ____________________ Print Name: ________________________________________ Title: ____________________ We appreciate your business!
John Albrecht
Senior Account Executive
Pacific Coast AV, Inc.
845 Cotting Court
Vacaville, CA 95688
O (707) 446-2397 x105
F (707) 446-2376
[email protected]
www.pcavinc.com
State of California Certified Small Business; Supplier # 1731901 Agenda Packet Page 48 of 60
CITY HALL 10890 San Pablo Avenue, El Cerrito, CA 94530
Telephone (510) 215-4305 Fax (510) 215-4379 http://www.el-cerrito.org
SUPPLEMENTAL AGENDA MATERIALS
CITY COUNCIL MEETING
November 18, 2025
(revised 11/19/2025)
REGULAR CITY COUNCIL MEETING (6:00 PM)
Public Comments (Not on the Agenda and Consent Calendar) Agenda Item No. 9.A. – FY 2025-26 First Quarter General Fund Budget Update through September 30, 2025
Presentation
Agenda Packet Page 49 of 60
From: Cordell Hindler
To: City Clerk
Subject: Public Comments
Date: Thursday, November 13, 2025 3:38:57 PM
Caution! This message was sent from outside your organization. hello Mayor Wysinger, Council Members and Staff,
I am Submitting the Following Comments into the Record:
1. I would Like to Invite the City Council to the Santa Fe NC Hug-a-Bear Dinner on December 10th from 6:00 to 10:00 PM at the Galileo Club $50.00 Per Person
2. Also I would Consider to Revisit the Idea for the Public to Participate Remotely Sincerely
Cordell
General Public Comments
Agenda Packet Page 50 of 60
General Fund Update
Q1 Fiscal Year 2025-26
November 18, 2025
Agenda Item No. 9.A.
Agenda Packet Page 51 of 60
Summary
• Overall trending similarly to
prior fiscal year (FY)
• Compares Q1 performance in
FY 2024-25 versus FY 2025-
26 • City finances are highly
cyclical
2 $51.4 $51.4
$53.8 $54.1
$7.4
$14.2
$7.2
$15.1
$0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
Revenue Expenditures Revenue Expenditures
FY 2024-25 FY 2025-26
(in millions)
Budget
Actual
Agenda Packet Page 52 of 60
Revenues Overview
• Licenses & Permits trending on
budget but lower than prior FY
• Highly variable in timing of permit
applications
• Fines & Forfeitures trending above
budget and above prior year due to
higher citation activity
• Use of Money and Property
trending higher due to investment
returns from Section 115
• Charges for Services trending on
budget but lower than prior year
due to permit activity and fewer
weeks of summer camp
3 Amended
Budget
Q1 YTD
Actuals % of Budget
Taxes $36,865,664 $2,740,663 7% 4%
Licenses & Permits $1,073,280 $330,025 31% -45%
Fines & Forfeitures $130,000 $57,007 44% 59%
Use of Money and Property $830,600 $248,779 30% 98%
Intergovernmental
Revenues $5,551,043 $850,135 15% 15%
Charges for Services $7,550,502 $2,612,530 35% -12%
Other Revenue $747,200 $62,705 8% -1%
Other Financing Sources $1,031,502 $258,793 25% 3%
Totals $53,779,792 $7,160,636 13% -4%
Revenue Classification
FY 2025-26 % Change in
Actuals FY25
to FY26
Agenda Packet Page 53 of 60
Revenues - Taxes
• Taxes are highly cyclical, often
received quarterly or on a lag
• Property taxes received
primarily in Dec, April, and
June
• Sales taxes on 2-3mo lag, decrease from prior year due to delayed remittance from
another agency
• RPTT trending on budget,
highly volatile and received on
a lag
4 Amended
Budget
Q1 YTD
Actuals % of Budget
Property Taxes $18,080,310 $0 0% -
Sales Taxes $4,616,381 $297,383 6% -26%
Measure R Sales Tax $4,581,000 $326,994 7% 7%
Transient Occupancy Taxes $100,000 $0 0% -
Franchise Taxes $1,380,000 $0 0% -
Business License Taxes $1,206,473 $1,031,433 85% 2%
Property Transfer Taxes $3,200,000 $521,449 16% -4%
Utility Users' Taxes $3,700,000 $563,404 15% 52%
Other Taxes $1,500 $0 0% -
Taxes Totals $36,865,664 $2,740,663 7% 4%
% Change in
Actuals FY25
to FY26
Revenue Classification
FY 2025-26
Agenda Packet Page 54 of 60
Revenues by Department
• Revenues cyclical by
department depending
on work calendar
• Recreation revenues
received earlier for
summer programs,
lower than prior year
due to fewer weeks of
summer camp
• Permit activity for Public
Works and Community
Development lower than
prior year
5 Amended
Budget
Q1 YTD
Actuals % of Budget
Administration $16,000 $6,409 40% 8%
Community Development 2,621,572 777,579 30% -27%
Fire 5,605,111 817,350 15% 9%
Non-departmental 38,900,554 3,170,251 8% 9%
Police 188,080 71,945 38% 45%
Public Works 622,117 93,841 15% -29%
Recreation 5,826,358 2,223,261 38% -12%
Totals $53,779,792 $7,160,636 13% -4%
% Change in
Actuals FY25
to FY26
Department
FY 2025-26
Agenda Packet Page 55 of 60
Expenditures Overview
• Personnel increase year
over year due to
negotiated COLAs and
step/merit increases
• Professional & Technical
Services are cyclical
depending on project
timing and temp staff
needs
• Other Purchased Services
includes citywide
insurance premiums, paid
at the beginning of the
year
6 Amended
Budget
Q1 YTD
Actuals % of Budget
Personnel $39,967,298 $10,426,104 26% 5%
Purchased Professional &
Technical Services 4,950,307 811,726 16% -9%
Purchased Property Services 2,378,761 422,239 18% 18%
Other Purchased Services 4,066,876 2,864,685 70% 17%
Supplies 899,845 138,758 15% -23%
Property & Capital 499,942 49,699 10% 61%
Financing Costs 530,949 42,426 8% -23%
Other Financing Uses 761,735 380,868 50% 0%
Totals $54,055,713 $15,136,505 28% 6%
% Change in
Actuals FY25
to FY26
Expenditure Classification
FY 2025-26
Agenda Packet Page 56 of 60
Expenditures by Department
• Increase in Administration
costs from increase in
insurance premiums
• Increase in PD costs from
negotiated compensation
increases
• Decrease in Public Works
due to timing of major
projects
• Increase in Recreation from
negotiated compensation
increases and program
cost increases
7 Amended
Budget
Q1 YTD
Actuals % of Budget
Administration $8,383,456 $3,781,825 45% 18%
Community Development 4,116,506 750,585 18% 1%
Fire 16,026,892 4,243,839 26% 1%
Non-departmental 882,374 313,383 36% 1%
Police 15,326,561 3,685,390 24% 6%
Public Works 2,604,358 446,253 17% -5%
Recreation 6,715,567 1,915,231 29% 5%
Total $54,055,713 $15,136,505 28% 6%
% Change in
Actuals FY25
to FY26
Department
FY 2025-26
Agenda Packet Page 57 of 60
Fund Balance
• FY25: $24.2M →
FY26: $23.9M
• Reserves: 38% not incl.
Pension Trust
• $3.7M discretionary
reserves projected for
FY26
8 FY25 General Fund - Total Fund Balance (unaudited) $ 24,212,788 FY26 Projected Revenue 53,779,792
FY26 Projected Expenditures (54,055,713)
Change in fund balance (275,921)
FY 26 Projected Ending Total Fund Balance 23,936,867
Projected unassigned percent as of June 30, 2025 38%
Fund Balance Projection
Agenda Packet Page 58 of 60
Conclusion
• Overall trending similarly to prior fiscal year (FY)
• Revenues and expenses are highly cyclical, more information and better picture of yearlong finances available at Mid-Year (after Q2)
• Staff will come back to Council if any adjustments are needed 9 Agenda Packet Page 59 of 60
Thank you!
10 Agenda Packet Page 60 of 60