El Cerrito City Council
January 20, 2026

Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

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TUESDAY, JANUARY 20, 2026
REGULAR CITY COUNCIL MEETING (6:00 PM)
City Council Chambers - 10890 San Pablo Ave, El Cerrito Closed Captions available Via Zoom:
https://us06web.zoom.us/j/82568843935?pwd=0jXaS27DJnhJB9qIGzLuaHVU71L0vm.1 Meeting ID: 825 6884 3935 Passcode: 115415 Dial in: 1-408-638-0968 View:

1. Cable T.V. Broadcast on KCRT Channel 28

2. Livestream Online at www.elcerrito.gov/CouncilMeetingMaterials Accommodations: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at 510- 215-4305. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations. Closed Captions available via zoom.

Conduct: This meeting shall be conducted pursuant to the El Cerrito City Council Rules of Order and Procedure, including adjourning by 11:00 PM unless extended to a specific time determined by a majority of the Council.

Public Comments:

1. In-person by submitting a request to speak to the City Clerk.

2. By Email to [email protected] identified in the subject line as Public Comments – Agenda Item #.

Written comments received by 2:00 p.m. the day of the meeting will be provided to the City Council and posted online in advance of the meeting. Comments received after the deadline will be provided to the City Council and will be posted after the meeting.

Agenda Packet Page 1 of 235
Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

6:00 PM ROLL CALL – CONVENE REGULAR CITY COUNCIL MEETING

1. PLEDGE OF ALLEGIANCE TO THE FLAG OR OBSERVATION OF A

MOMENT OF SILENCE

2. TELECONFERENCE AND PUBLIC COMMENT INSTRUCTIONS

3. COUNCIL/STAFF COMMUNICATIONS
Reports of closed session, commission appointments and informational reports on matters of general interest which are announced by the City Council and staff.

4. ORAL COMMUNICATIONS FROM THE PUBLIC
Remarks are typically limited to 3 minutes per person. The Mayor may reduce the time limit per speaker depending upon the number of speakers and may limit the total time for public comment to facilitate the completion of business on the agenda. Comments regarding non-agenda, presentation and consent calendar items will be heard first.

Comments related to items appearing on the Public Hearing or Policy Matter portions of the Agenda will be heard prior to the City Council taking action on each item.

5. PRESENTATIONS
A. Citizens Street Oversight Committee Annual Report for Fiscal Year 2023-2024
Action Proposed: Receive and file the Citizens Street Oversight Committee Annual Report for Fiscal Year 2023-2024 to the City Council and Citizens of El Cerrito.

Contact: Kathy Fleming, Citizens Street Oversight Committee Chair; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
B. 2025 El Cerrito National Community Survey Presentation Action Proposed: Receive and file a presentation of results from the 2025 National Community Survey conducted in El Cerrito.

Contact: Grace Arneson, Senior Project Manager, Polco; Will Provost, Assistant to the City Manager, City Management

6. ADOPTION OF THE CONSENT CALENDAR
All items on the consent calendar shall be acted upon in one motion, unless a member of the City Council or staff request separate consideration.

Agenda Packet Page 2 of 235
Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

A. Committee on Aging Appointment
Action Proposed: Approve the Committee on Aging recommendation and appoint Melissa Newton to the Committee, effective January 20, 2026.

Contact: Bridget Cooney, Recreation Supervisor, Recreation Department
B. Committee on Aging Recommendation
Action Proposed: Recieve and file a recommendation from the Committee on Aging.

Contact: Bridget Cooney, Recreation Supervisor, Recreation Department
C. Park and Recreation Commission Recommendation
Action Proposed: Recieve and file a recommendation from the Park and Recreation Commission.

Contact: Chris Jones, Recreation Director, Recreation Department D. Monthly Disbursement and Check Register Report for November 2025
Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of November 2025.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
E. Monthly Disbursement and Check Register Report for December 2025
Action Proposed: Receive and file the Monthly Disbursement and Check Register Report for the month of December 2025.

Contact: Crystal Reams, Finance Director/City Treasurer, Finance Department
F. Letter of Support for El Cerrito Police Participation in the Active Bystandership for Law Enforcement Program Administered by Georgetown Law
Agenda Packet Page 3 of 235
Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

Action Proposed: Pass a motion authorizing the Mayor to sign a letter, on behalf of the City Council, in support of the El Cerrito Police Department's participation in the Active Bystandership for Law Enforcement (ABLE) program administered by Georgetown Law.

Contact: Paul Keith, Chief of Police, El Cerrito Police Department G. Amendment to Consulting Services Agreement with California Public Policy Group for Grant Writing and Legislative Advocacy Services
Action Proposed: Adopt a resolution authorizing the City Manager to execute an amendment to the consulting services agreement with California Public Policy Group (CPPG) in an amount not to exceed $82,500 for grant writing and legislative advocacy services in Fiscal Year 2025-26, and not to exceed $86,900 in Fiscal Year 2026-27 and $90,980 in Fiscal Year 2027-28.

Contact: Alexandra Orologas, Assistant City Manager; Will Provost, Assistant to the City Manager, City Management
H. Approve an Agreement with CentralSquare Technology for Community Development Permitting and Licensing Software Action Proposed: Adopt a resolution authorizing the City Manager to approve a five-year agreement with CentralSquare Technologies LLC (CentralSquare) for permitting and licensing software solutions used by the Community Development and Public Works Departments in an amount not to exceed $345,905 over a five-year term.

Contact: Eric Ng, Information Technology Manager, City Management I. Extension of Subregional Transportation Mitigation Program (STMP) Cooperative Funding Agreement with the West Contra Costa Transportation Commission for the El Cerrito del Norte Transit-Oriented Development Complete Streets Improvement Project
Action Proposed: Adopt a resolution authorizing the City Manager to execute an addendum to extend the expiration date of the Subregional Transportation Mitigation Program (STMP) Cooperative Funding Agreement with the West Contra Costa Transportation Commission (WCCTC) for the El Cerrito del Norte Transit-Oriented Development (TOD) Complete Streets Improvement Project.

Agenda Packet Page 4 of 235
Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

Contact: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department

7. PUBLIC HEARINGS

8. POLICY MATTERS
A. Accept Certification of Sufficiency of Citizens Initiative Petition for "The El Cerrito Library Initiative" and Consider Options Related to the Election on the Ordinance Proposed by the Initiative Petition Action Proposed: Approve a Resolution to accept the certification of the sufficiency of the Citizens Initiative Petition titled "The El Cerrito Library Initiative" (referred to in this report as "the Initiative"); and take action to 1) Request a report on potential impacts of the Initiative as authorized by California Elections Code section 9212, or 2) Approve a resolution to submit the proposed ordinance to the voters without alteration at the next regular election for the City of El Cerrito to be held on November 3, 2026, or at a special election to be held not less than 88 days nor more than 103 days from the order of the election.

Contact: Holly M. Charléty, City Clerk, City Management B. El Cerrito Library Facility Update
Action Proposed: Receive a presentation on the El Cerrito Library, including status and limitations of the current facility and an overview of conceptual scenarios and associated cost ranges for a modern, accessible, full-service library; and provide staff direction if applicable.

Contact: Will Provost, Assistant to the City Manager, City Management; Melanie Mintz, Community Development Director, Community Development Department

9. CITY COUNCIL LOCAL & REGIONAL LIAISON ASSIGNMENTS
Mayor and City Council communications regarding local and regional liaison assignments, committee reports, and any required reporting under AB 1234 for meetings (as defined by the Brown Act) attended at the public's expense.

A. 2026 Local Liaison Assignments
The Mayor will announce the 2026 City Council Liaison Assignments to City Boards, Commissions, and Committees and to Regional Bodies.

Agenda Packet Page 5 of 235
Mayor Councilmembers
Gabe Quinto William Ktsanes
Mayor Pro Tem Lisa Motoyama
Rebecca Saltzman AGENDA Carolyn Wysinger

10. ADJOURN REGULAR CITY COUNCIL MEETING
The next regularly scheduled City Council meeting is Tuesday, February 3, 2026 at 6:00 p.m.

The City of El Cerrito serves our diverse community by providing exceptional services that create a safe and resilient future for all.

Agenda Packet Page 6 of 235

AGENDA BILL
Agenda Item No. 5.A.

Date: January 20, 2026
To: El Cerrito City Council
From: Kathy Fleming, Citizens Street Oversight Committee Chair; Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department Subject: Citizens Street Oversight Committee Annual Report for Fiscal Year 2023- 2024

ACTION PROPOSED
Receive and file the Citizens Street Oversight Committee Annual Report for Fiscal Year 2023-2024 to the City Council and Citizens of El Cerrito.

On December 15, 2025, the Citizens Street Oversight Committee met to review expenditures of revenue collected pursuant to Chapter 4.60 of the El Cerrito Municipal Code to determine whether such funds were expended for the purposes specified in the Fiscal Year 2023-24 Expenditure Plan as approved by the City Council of the City of El Cerrito. The expenditures reviewed were reported for Fiscal Year 2023-24 and were summarized in the City’s Annual Financial Comprehensive Report. Further, the Committee reviewed the Agreed Upon Procedures Report issued by the City’s independent auditors, Chavan & Associates, LLP, which indicated that no exceptions were noted related to the City’s compliance with the terms, covenants and conditions of the Master Installment Sale Agreement related to the bond issuance. The Committee also previously reviewed a detailed list of preliminary/unaudited revenues and expenditures and vendors to whom the expenditures were made at their meeting of December 9, 2024.

By a unanimous vote as indicated below, the Committee found that the expenditures were an appropriate use of the Pothole and Local Street Improvement and Maintenance Transactions and Use Tax as approved by the City of El Cerrito City Council. The Committee is hereby reporting their findings to the City Council and the citizens of the City of El Cerrito pursuant to Section 2.04.320 C of the El Cerrito Municipal Code.

Additionally, the Committee acknowledges and fully supports that the City Council, in their resolutions authorizing expenditures of these funds as budget amendments, are confirming that the expenditures are an appropriate use of the Pothole Repair and Local Street Improvement and Maintenance Transactions and Use Tax.

AYES: Chair Kathy Fleming, Vice-Chair Vanessa Hill, and Committee Member Jia Ma NOES: None
ABSENT: None
Agenda Packet Page 7 of 235
Agenda Item No. 5.A.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

Agenda Packet Page 8 of 235
El Cerrito, CA
The National Community Survey
2025 Results
Agenda Item No. 5.B.

Agenda Packet Page 9 of 235
Civic Communication &
Analytics Platform
Smarter, better-connected communities. A
civic surveying, policy polling, and constituent
communication tech platform.

Advanced Survey Science
& Performance Analytics
Data insights to help communities move forward.

The premiere provider of professional civic surveys
and performance benchmarking analyses.

Visit us online at
polco.us
Agenda Packet Page 10 of 235
Resident Surveys in Local Governance
Monitor trends
in resident
opinion
Measure
government
performance
Inform budget,
land use,
strategic
planning
decisions
Benchmark
against other
communities
Agenda Packet Page 11 of 235
Polco’s Benchmarking Database
About
400
comparison
communities
across the
nation.

Representing
the opinions of
more than 50
million
residents.

Agenda Packet Page 12 of 235
The NCS Facets of Community Livability
Economy
Mobility
Community
Design Utilities
Safety
Natural
Environment
Parks &
Recreation
Health and
Wellness
Education,
Arts, &
Culture
Inclusivity &
Engagement
Agenda Packet Page 13 of 235
The National Community Survey in El Cerrito
The NCS for El Cerrito, CA
● 8th time conducting The NCS (previous surveys in 2022, 2018, 2015, 2012, 2007, 2005, 2003)
● Survey conducted from September 15, 2025 – October 27, 2025 ● Mailing approach employed:
● Probability-based sample of 3,000 randomly selected households ● 412 total responses received
● 14% overall response rate
● Non-probability, open-participation survey: 146 responses ● Results statistically weighted to reflect El Cerrito overall ● 95% confidence interval with a +/- 7% margin of error Agenda Packet Page 14 of 235
Overview of
Survey Results
Agenda Packet Page 15 of 235
Facets of Community Livability: Quality
70%
49%
50%
54%
57%
62%
74%
76%
76%
78%
Inclusivity and Engagement
Economy
Education, Arts, and Culture
Community Design
Health and Wellness
Mobility
Safety
Utilities
Natural Environment
Parks and Recreation
Higher
Similar
Lower
National
Benchmark
Comparisons:

Percent excellent or good
Agenda Packet Page 16 of 235
Facets of Community Livability: Importance
59%
64%
64%
67%
73%
75%
75%
81%
83%
88%
Health and Wellness
Education, Arts, and Culture
Inclusivity and Engagement
Community Design
Parks and Recreation
Natural Environment
Mobility
Utilities
Safety
Economy
Higher
Similar
Lower
National
Benchmark
Comparisons:

Percent essential or very important
Agenda Packet Page 17 of 235
Balancing Quality and Importance
Agenda Packet Page 18 of 235
Comparisons
to National
Benchmarks
10 received higher ratings
96 received similar ratings
16 received lower ratings
Agenda Packet Page 19 of 235
Comparisons
to Previous
Survey (2022)
29 received higher ratings
84 received similar ratings 9 received lower ratings
Agenda Packet Page 20 of 235
Key Findings
Agenda Packet Page 21 of 235
Residents
continue to
enjoy a high
quality of life
Agenda Packet Page 22 of 235
Overall Community Quality
About
9 in 10
residents gave excellent or good ratings to:
• El Cerrito as a place to live
• The overall quality of life in El Cerrito
9 in 10 residents
• Plan to remain in El
Cerrito for the next five
years
• Would recommend living
in El Cerrito to someone
who asked
Agenda Packet Page 23 of 235
Governancecentered
results show
meaningful
improvement
Agenda Packet Page 24 of 235
Governance in El Cerrito
53%
55%
55%
58%
63%
The value of services for the taxes paid to El
Cerrito
The job El Cerrito government does at welcoming
resident involvement
Overall confidence in El Cerrito government
Being honest
The overall direction that El Cerrito is taking
Please rate the following categories of El Cerrito government performance.

Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 25 of 235
Safety results
remain strong
and see notable
improvements
Agenda Packet Page 26 of 235
Safety in El Cerrito
71%
73%
83%
86%
94%
From property crime
From fire, flood, or natural disaster
From violent crime
In the downtown/commercial area during the day
In your neighborhood during the day
Please rate how safe or unsafe you feel:

Percent very safe or somewhat safe
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 27 of 235
Safety Services in El Cerrito
Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
91% 82% 80% 73% 69%
Please rate the quality of the following services in El Cerrito.

Agenda Packet Page 28 of 235
While economic
health is
trending upward,
challenges
remain
Agenda Packet Page 29 of 235
The Economy in El Cerrito
20%
35%
45%
50%
50%
54%
59%
25%
34%
Cost of living
Employment opportunities
Vibrancy of downtown/commercial area
Economic development
Shopping opportunities
Overall economic health
Variety of business and service establishments
El Cerrito as a place to work
Overall quality of business and service establishments
Please rate each of the following in the El Cerrito
community:

Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 30 of 235
Community
design ratings
show potential
areas for
improvement
Agenda Packet Page 31 of 235
Community Design in El Cerrito
12%
30%
35%
42%
53%
40%
56%
Availability of affordable quality housing
Well-planned commercial growth
Variety of housing options
Public places where people want to
spend time
Overall quality of new development
Well-planned residential growth
Overall appearance
Please rate each of the following in the El Cerrito community:

Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 32 of 235
Mobility and
transportation
continue to
perform well
Agenda Packet Page 33 of 235
Mobility in El Cerrito
64%
75%
75%
47%
77%
82%
Traffic flow on major streets
Ease of travel by public transportation
Ease of walking
Ease of travel by bicycle
Ease of public parking
Ease of travel by car
Please rate each of the following in the El Cerrito community:

Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 34 of 235
Mobility Services in El Cerrito
49%
Traffic
enforcement
54%
Street
lighting
64% 52%
Street
cleaning
Traffic signal
timing
65%
Bus or
transit
services
Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 35 of 235
While El
Cerrito’s
education, arts,
and culture
results show
improvements,
challenges
remain
Agenda Packet Page 36 of 235
Education, Arts, and Culture in El Cerrito
37%
44%
47%
52%
53%
46%
70%
Availability of affordable quality
childcare/preschool
Opportunities to attend
cultural/arts/music activities
K-12 education
Adult educational opportunities
Opportunities to attend special
events and festivals
Community support for the arts
Public library services
Please rate each of the following in the El Cerrito community:

Percent excellent or good
National Benchmark
Comparison
Higher
Similar
Lower
2025 vs 2022:

Increasing/Decreasing
Agenda Packet Page 37 of 235
Additional
Special Topics
Agenda Packet Page 38 of 235
Custom Question – Resident Priorities
49%
59%
63%
64%
64%
65%
69%
69%
71%
78%
79%
81%
86%
88%
Expanding Senior Services
Recreation Programs
Improving Traffic and Road Conditions
Climate Action and Environmental Programs
Providing Services to the Unsheltered Population
Open Space & Trail Maintenance
Providing Affordable Childcare
Increasing the Supply of Housing
Tree Maintenance and Tree Planting
Economic Development
Public Safety and Crime Prevention
Parks and Facility Maintenance
Maintaining a Fiscally Responsible City Budget
Fire Safety and Wildfire Prevention
Please rate how important, if at all, you think it is for the City of El Cerrito to focus on each of the following in the coming two years.

Percent essential
or very important
Agenda Packet Page 39 of 235
47%
50%
53%
59%
60%
70%
53%
51%
48%
41%
40%
31%
Revitalizing the Public Works Maintenance/Corporation Yard Building Building a new Public Safety Building (Fire and Police) Revitalizing the Clubhouses in City Parks
Building a Senior Center
Redeveloping the Community Center
Building a new Library
High/Medium priority Low/Not a priority
Custom Question – Facility Initiatives
How much of a priority, if at all, should the City place on the following facility initiatives?
Agenda Packet Page 40 of 235
61%
62%
80%
94%
39%
38%
21%
6%
Enact and enforce parking restrictions for street
sweeping
Increase the sweeping frequency on residential
streets
Install permanent signs about the street sweeping
schedule
Increase education about the street sweeping
schedule
Strongly/Somewhat support Somewhat/Strongly oppose
Custom Question – Street Sweeping
The City of El Cerrito coordinates a street sweeping program to remove trash and debris that pollutes our waterways and the San Francisco Bay. Currently, street sweepers are often not able to sweep effectively due to cars parked on the street. Rate your level of support for the following efforts by the City:

Agenda Packet Page 41 of 235
Summary of
Conclusions

1. Residents continue to enjoy a high quality of life

2. Governance-centered results show meaningful
improvement

3. Safety ratings remain strong and see notable
improvements

4. While economic health is trending upward, challenges remain

5. Community design ratings show potential areas for
improvement

6. Mobility and transportation continue to perform well

7. While El Cerrito’s education, arts, and culture ratings show improvements, challenges remain
Agenda Packet Page 42 of 235
Next Steps: ENGAGE With Community Members
Included in Current Subscription
Take the survey now!
elcerrito.gov/budgetsurvey
Agenda Packet Page 43 of 235
Thank you!
Grace Arneson
Senior Project Manager
Polco/National Research Center
[email protected]
Questions?
Agenda Packet Page 44 of 235

AGENDA BILL
Agenda Item No. 6.A.

Date: January 20, 2026
To: El Cerrito City Council
From: Bridget Cooney, Recreation Supervisor, Recreation Department Subject: Committee on Aging Appointment

ACTION PROPOSED
Approve the Committee on Aging recommendation and appoint Melissa Newton to the Committee, effective January 20, 2026.

In October 2025, the City received an application from Melissa Newton to serve on the Committee on Aging (COA). At their November 19, 2025 meeting, the COA voted to recommend to the City Council the appointment of Melissa Newton to the COA.

Melissa Newton has lived in El Cerrito for over 12 years. Melissa Newton received her PhD in Neuroscience from the University of California Berkeley and previously worked as a Neuroscience Professor. Melissa is interested in being more involved in her local community and hopes to serve on the COA.

If the City Council approves this recommendation, the number of Committee members will be eleven out of a possible membership total of fifteen.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• Livability and Belonging

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 45 of 235
Agenda Item No. 6.A.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

Agenda Packet Page 46 of 235
Agenda Item No. 6.B.

COMMITTEE ON AGING
Date:

To:

From:

Subject:

January 20, 2026
El Cerrito City Council
Committee on Aging
Receive and file Advisory Body Recommendation(s)

ACTION PROPOSED
Receive and file a recommendation from the Committee on Aging.

POLICY
Pursuant to City Council Resolution 2024-16, Section 4, Advisory Body Recommendations shall be provided to the City Council on the consent calendar as a “receive and file” and if a member of the City Council wishes to further discuss any recommendation received, it may be requested as an agenda item at a future meeting.

RECOMMENDATION
On October 15, 2025, the Committee on Aging (COA) voted on the following recommendation(s) to City Council:

The Committee on Aging recommends that the City Council, the Park and Recreation Commission, and the Recreation Department review the COA 2025 Age-Friendly Parks Assessment and prioritize the four top priority areas identified to improve accessibility, safety, and usability of City Parks for residents of all ages.

Moved/Second: Members Martinengo/Cesa
Ayes: Chair Dr. Kwong; Vice Chair Watson; Members Akacic, Cain, Cesa, Kehoe, Lipson, Martinengo, Montemayor, Wagner, and Yow.

Noes: None

Absent: None

ASSOCIATED WORKPLAN GOAL(S)/AREA(S) OF RESPONSIBILITY

1. Advocate for improved safety and comfort for seniors in public spaces in El Cerrito.

2. Improve accessibility and inclusions in City facilities and programs for seniors and people with disabilities.

Agenda Packet Page 47 of 235
Attachment(s):

Committee on Aging – Park Accessibility and Safety Recommendations Committee on Aging Age-Friendly Park Assessment Summary of Findings Agenda Packet Page 48 of 235
Committee on Aging – Park Accessibility and Safety
Recommendations
November 10, 2025
To: El Cerrito City Council, El Cerrito Parks & Recreation Commission, El Cerrito Recreation Department
Subject: Recommendations from the Committee on Aging – Park Accessibility and Safety Priorities Recommendations
Dear Commissioners and Councilmembers,
On behalf of the City of El Cerrito Committee on Aging (COA), we are pleased to share the results of our 2025 Age-Friendly Park Assessment. Our team evaluated multiple city parks, documented conditions, and identified barriers that limit safe park use for older adults and residents with mobility challenges.

Following this assessment, the COA has identified four top priority areas requiring timely action to improve accessibility, safety, and usability for residents of all ages:

1. Handrails – Critical Safety Concern
Our survey found multiple locations where steep paths, stairways, or entrances lacked adequate handrails. Examples include the clubhouse steps at Arlington Park, multiple steep entries at Cerrito Vista Park, and sloped sections at Canyon Trail Park. Missing or inadequate handrails increase fall risk, particularly for older adults or residents with limited balance, mobility, or vision.

Recommendation:
• Install sturdy, ADA-compliant handrails at all stairways, steep inclines, and major entrance paths.
• Prioritize the locations identified in the attached assessment.

2. Uneven Pathways – Trip Hazards
Evaluators noted cracks, uneven pavement, roots, and slippery conditions across several parks. These hazards were especially observed at Cerrito Vista Park (cracks on the track and main pathways), Canyon Trail Park (pine needles and debris creating slip risks), and Arlington Park (root uplift).

Recommendation:
• Repair and resurface cracked or uneven pathways, beginning with Cerrito Vista, Canyon Trail, and Arlington.
• Implement regular maintenance to remove pine needles, debris, and encroaching vegetation.

Agenda Packet Page 49 of 235

3. Public Restrooms – Access & Condition
Restroom access remains a challenge across nearly all parks. All facilities were locked with no posted instructions on how to get the required keys from the Recreation Department. Restrooms were reported as outdated with worn floors, poor lighting, and leaking fixtures.

Recommendation:
• Improve restroom access, including clearer key procedures. • Upgrade facilities to ADA standards, repair fixtures, improve lighting, and resurface worn floors.
• Post uniform, visible signage at each park explaining how to access the restrooms.

4. Benches – Availability & Accessibility
Benches are inconsistently placed and often lack armrests needed for safe sitting and standing. For example, all benches at Cerrito Vista Park are located on the north side of the park, leaving the children’s play area without nearby seating for caregivers and grandparents.

Recommendation:
• Add benches near playgrounds, walking paths, and activity areas. • Replace or retrofit existing benches with armrests/handholds.

Closing & Request for Action
While resources are limited, these improvements offer significant community benefit and align with the City’s age‑friendly goals. Enhancing park accessibility supports physical activity, intergenerational engagement, and broader resident participation.

We respectfully request that the Recreation Department, Parks & Recreation Commission, and City Council:
• Review these findings in detail (photos available upon request), • Prioritize the four key areas listed above in upcoming improvement plans and budget discussions, and
• Share information with the Committee on Aging regarding plans to address these issues.

Thank you for your commitment to making El Cerrito a safe, accessible, and welcoming city for residents of all ages. We appreciate your attention and look forward to collaborating on these improvements.

Sincerely,
Dr. Pansy Kwong – Chair
Mark Watson – Vice Chair
Buddy Akacic - Member
Linda Cain - Member
Agenda Packet Page 50 of 235
Katherine Cesa - Member
Carol Kehoe - Member
Steve Lipson - Member
Lisa Martinengo - Member
Elisa Montemayor - Member
Pamela Wagner - Member
Bruce Yow - Member
Agenda Packet Page 51 of 235
Park
Accessible Park
Entrances (ramps
and handrails)
Drinking
Fountain
Public
Restrooms
(accessible
and clean)
Benches Throughout Park
(strategically placed near
play structures, fields,
courts, etc.) Clear Signage
Drainage & Trip Hazards
(standing water, broken
sprinklers and trip
hazards: tree roots,
cracks, raised sidewalk,
etc.)
Trash and
Recycle
Bins
One set of steps
behind the
clubhouse does not
have handrails.

Yes + water
refill station
Yes - locked -
need key
Yes - recommend benches
with arm rests
Good signage -
but nothing about
dogs and offleash
requirements
A couple protruding roots
that could be trip hazards
observed.

Yes
No - handrails
needed on north side
entrance, steep
staircases from
upper picnic area
not accessible,
steep incline at
entrance on corner
of Moeser and
Pomona with no
handrails.

Yes
Yes - locked -
need key
Yes, but only on north side of
park
Yes
standing water/puddle
observed on westside of
path makes it hard to use a
walker / cane safely.

Yes
Committee on Aging Age-Friendly Park Assessment Findings 2025 Additional Comments: Only one drinking fountain in the whole park by clubhouse. Benches (other than one) do not have arm rests which are very helpful for anyone having difficulty sitting down/lifting off the bench easily. A couple of protruding roots observed. There is a steep stairway behind the clubhouse that has no railing - it is difficult for anyone to go down these steps safely without a handrails. No signage observed about dogs and off-leash requirements.

Arlington Park
1120 Arlington Blvd
Additional Comments: Not great as far as safety for seniors, however it is a very popular Park for seniors and caregivers using the walking path.

Benches are only on the north side of the Park, none in the play structure area or on the bathroom side of the Park. Very steep entrances and only staircases leading from upper picnic area and lower Park where the bathrooms are located. Handrails are needed at multiple entrances.

Bathrooms have leaky toilets and the floors need resurfacing - floors are worn out. Soap dispenser drips onto floor. Lots of cracks and uneven surfaces on the track/walking path. Standing puddle on walking path. All of this makes it difficult when using walkers, canes, strollers, etc.

Cerrito Vista Park
950 Pomona Ave
Agenda Packet Page 52 of 235
Some parts of the
Park are accessible,
however it is very
steep and needs
handrail. Not good
for walkers, strollers
or wheelchairs.

Yes
Yes - locked -
need key
Yes
No signage
observed
Not observed. Yes
Castro Park
1420 Norvell St
Accessible entrance
on Lawrence and
Gladys, but no
accessible entrance
from Norvell near
clubhouse.

Yes - dirty
Yes - locked -
need key
Picnic tables & benches by
play structure need to be
repainted and sanded.

Benches/bleachers by
baseball field (no shade
available). One wooden
bench in Pickleball courts
(no shade). People bring
their own chairs and sit
outside the courts.

Yes
A couple of protruding
roots that are trip hazards
observed.

Yes
Additional Comments: Park is in good condition. Steep paths and extremely limited parking make this Park not accessible to anyone using a walker, wheelchair, or stroller. Nice picnic tables and bathrooms.

Huber Park
7711 Terrace Dr
Additional Comments: Picnic tables and benches near play structure need to be repainted. Only one wooden bench by pickleball court, people bring blankets or lawn chairs to sit outside courts. Need to add benches or bleachers by pickleball courts. Improve track around park for walking. Need accessible access to Park from Norvell near clubhouse. No hot-ash bin, but BBQs.

Agenda Packet Page 53 of 235
Canyon Trail Park
6757 Gatto Ave
Two main access
points to the Park -
section 1 is not
easily accessible
and section 2 is
accessible.

Yes
Yes - locked -
need key
Yes
Signage clear in
some areas of the
Park - no signage
on pathway from
Conlon up.

Uneven ground on main
path from Canyon Trail to
Conlon. Overgrowth of
vegetation.

Yes
Harding Park
7115 C Street
Yes Yes
Yes - locked -
need key
Bleachers by baseball field,
picnic benches in patio of
clubhouse primarily for
childcare, benches in tennis
courts.

Yes None observed Yes
Additional Comments: Restrooms were locked and I didn't have a bathroom key so I couldn't see what shape they were in.

One handrail suggestion: There has never been a rail at the clubhouse path into lower canyon. It's steep and a handrail would probably be helpful.

I wasn't there at a time when sprinklers were running so I can't report on any broken heads.

Excess litter after party rentals and sports games. There are two sections to Canyon Trail Park - the upper section on Canyon Trail St (section 1) and the bottom section near Conlon (section 2). Section 1: there is a water fountain at the Clubhouse/ Prospect Sierra TK building, but none elsewhere in the Park. There are steps near Jordan for people to enter with disabilities, but nothing on Canyon Trail St. While walking from Conlon up, there was someone with a dog that was off leash. There is no signage at all on that pathway regarding dogs. Pathway has lots of pine needles which make walking very slippery. Section 2 (Conlon) - overgrown and not inviting. Weeds look 3-4ft tall. Main path from Canyon Trail to Conlon there are many trip hazards due to uneven pathway. Overgrown vegetation.

Additional Comments: Public restrooms were locked - keys for restroom rented from the El Cerrito Community Center. Adequate benches, etc.

Seems to be used mostly for tennis, baseball/softball, and young children. No picnic benches or barbeque available. Baseball field and tennis courts can be rented.

Clubhouse and playground used for kids activities through the Rec Center.

Agenda Packet Page 54 of 235
Tassajara Park
2575 Tassajara Ave
Yes, but angles of
park landscape can
make it difficult for
walkers, wheelchairs
and those with visual
impairments.

Yes, but not
working
clogged with
sand.

Yes - locked -
need key
Yes Yes
Centennial Park
Liberty St and Eureka
Ave
Yes No No Yes
No signage
observed
None observed Yes
.

Bruce King Memorial
Dog Park
1600 Lexington Ave
Yes No No Yes Yes None observed Yes
Additional Comments: None
Additional Comments: Only one fountain outside at the clubhouse. Drain clogged. None by the tennis courts. Angles of Park landscape makes people with walkers, wheel chairs, and those visually impaired, including white cane difficult to walk in both directions. While I had no issues, others may.

Walkway south of tennis courts needs clearing, angle of stairs to Alva Street should not have vegetation grown under center hand rail without yellow strips for the visually impaired. Pottery class has no rest room key. I informed someone that the Recreation Department offers keys with a refundable deposit, and that keys are not for sale. Please note by definition, the pottery class is a functional City program with Seniors actively participating. Lack of a key may be a problem. Back door is narrow, not sure if it is to ADA or fire code. No hot-ash bin but BBQs. Mat in the playground area is soft and may not support seniors walking to enjoy the play area with children. Little League locker was broken into. In children's play area there are cones and caution tape due to a hole? *Street sign is difficult to read on Alva and Tassajara (would not be able to see at night). Water faucet was clogged and the basing was flooded/full...water stream was weak. Unswept stairs on tennis court approach.

Additional Comments: Park is well maintained. No drinking fountain and no public restroom. No signage.

Agenda Packet Page 55 of 235
Agenda Item No. 6.C.

PARK & RECREATION COMMISSION
Date: January 20, 2026
To: El Cerrito City Council
From: Park and Recreation Commission
Subject: Receive and file Advisory Body Recommendation(s)

ACTION PROPOSED
Receive and file a recommendation from the Park and Recreation Commission.

POLICY
Pursuant to City Council Resolution 2024-16, Section 4, Advisory Body Recommendations shall be provided to the City Council on the consent calendar as a “receive and file” and if a member of the City Council wishes to further discuss any recommendation received, it may be requested as an agenda item at a future meeting.

RECOMMENDATION
On December 10, 2025 the Park and Recreation Commission voted on the following recommendation(s) to City Council:

Passed a motion to approve the 2025 Park and Recreation Commission Year End Report as amended with executive summary and forward to the City Council as a recommendation for future budget considerations.

Moved/Second: Members Dodge/Brody Ayes: Chair Kaczor; Vice Chair Brody; Members Dodge, Ferrara, Lamba, and Rozier.

Staff anticipates discussion and consideration of parks and recreation facility needs by the City Council during the upcoming Fiscal Years 2026-27 & 2027-28 Biennial Budget Process.

ASSOCIATED WORKPLAN GOAL(S)/AREA(S) OF RESPONSIBILITY

1. Work Plan Goal: Parks and Recreation Projects

2. Ord. 2007-12 § 1, 2007: Ord. 92-2 Div. 2 (part), 1992.

There shall be a park and recreation commission. It shall have the powers and duties stated below, and such others as the council may decide:

Agenda Packet Page 56 of 235
A. To act in an advisory capacity to the council and the city manager on all matters pertaining to public recreation, including parks, playgrounds, landscaping within the boundaries of parks, playgrounds and recreational facilities, child care, educational courses, and entertainment;
B. To make recommendations regarding the annual budget, within its scope of concern, to the city manager and the council;
E. To make recommendations to the council regarding present and future needs for park and recreation facilities.

Attachment(s):

Park & Recreation Commission End of Year Report 2025
Agenda Packet Page 57 of 235
20 25

END OF YEAR
REPORT

PARK & RECREATION COMMISSION
Agenda Packet Page 58 of 235

TABLE OF

CONTENTS
Park & Recreation Commission — End of Year Report 2025
Introduction
02 Conclusions & Next Steps
08 Public/Private Partnership | Successes & Opportunities 04 Background Summary
03 Community Sentiment & Feedback
07 Executive Summary
01 Agenda Packet Page 59 of 235
Park & Recreation Commission — End of Year Report 2025

EXECUTIVE SUMMARY
1 We are energized by the fact that our 2022 national community survey revealed that PARKS AND OPEN SPACES were the number one priority for our residents!
Over the past 8 months, the Park and Recreation Commission took the following steps:

Surveyed 70 people at worldOne Festival
Interviewed leaders from 10 community groups
Conducted a review of the 2019 Parks and Recreation Facilities Master Plan and the 2022 National Community Survey
We learned that there is a high level of energy in the community for:

Learning how to work best with the City to advance shared priorities
Developing pathways for public-private partnerships
Our next steps include:

Continued engagement with community groups
A deeper exploration of public-private partnerships and other models for community engagement
Working towards prioritizations and recommendations to share with City Council
Agenda Packet Page 60 of 235
In early 2025, the El Cerrito Park and Recreation Commission created a subcommittee to focus on addressing funding gaps and opportunities. The subcommittee has pursued an understanding of:
2019 Park and Recreation Facilities Master Plan projects’ status and priority
Current community priorities via a WorldOne 4th of July Festival survey, interviews with relevant community group members, and the National Community Survey
The funding landscape and potential opportunities, given the City’s growing backlog of deferred park maintenance and lack of funds to more fully implement the Master Plan
The Commission requests acknowledgement from City Council of the information reported, and support for continued reporting, accompanied by recommendations to support project funding based on ongoing learnings.

We hope this report will establish a regular communication pipeline between the community partners who strengthen El Cerrito’s parks and recreation, the Commission, and City Council.

Park & Recreation Commission — End of Year Report 2025

INTRODUCTION
2 Agenda Packet Page 61 of 235

BACKGROUND
Count of Recommendation Type by Status
Complete Incomplete Partial
0 20 40 60 80
Enhancements / New Projects
Immediate Work Priorities
Deficiencies
Early Wins
Policy / Program
3 70 4
21 20 6
33 4
26 9 12
Policy &
Planning Review
Expansion &
Enhancement
Analysis
Recommendations &
Prioritization
Financial
Evaluation
Master Plan
Inventory &
Assessment
Community
Outreach
Trends &
Demographics
Planning Process
The Parks & Recreation Facilities Master Plan, finalized in 2019, is reflective of City planning efforts dating back to the El Cerrito General Plan (1999, 2015), as well as the Structural Facilities Management Plan (2004), Ohlone Greenway Master Plan (2009) and the Climate Action Plan (2013), among others.

Park & Recreation Commission — End of Year Report 2025
18%
Significant opportunity remains to generate
momentum and deliver on community priorities,
with 18%* of all approved projects completed.

Conversely, there is significant risk of deferred
maintenance liability with 55% of Immediate Work
Priorities and 90% of Deficiencies unaddressed.

Total Master Plan Status
*More deficiencies have likely emerged since the Master Plan, so the true completion percentage is probably lower. 3 Agenda Packet Page 62 of 235
El Cerrito
Garden
Club
Wildcat 4H
Club
Sundar Shadi
Holiday
Display
El Cerrito
Community
Foundation
El Cerrito /
Richmond Annex
Walk & Roll
ECCF
Eastshore
Alliance
Futbol Club
East Bay
Pickleball
Association
El Cerrito
Tennis Club
El Cerrito
Youth
Baseball
Trail
Trekkers
The creation of the 2019 Master Plan included significant input from the community. Due to its age, we have sought to understand the current landscape, to supplement the perspective provided in the Plan. Over the past several months, the Park & Recreation Commission has conducted broad outreach and research to understand community priorities, project readiness, and partnership opportunities. Commissioners engaged eight local groups, including youth sports organizations, stewardship groups, civic clubs, and longstanding community institutions.

Park & Recreation Commission — End of Year Report 2025

PUBLIC/PRIVATE

PARTNERSHIP
Successes and Opportunities
Across all groups, we heard a consistent message: residents are ready to partner with the City. Many are actively fundraising, developing design concepts, coordinating volunteers, consulting with professional experts, and exploring grants aligned with the Parks & Recreation Facilities Master Plan.

Recent community-funded improvements at the Arlington Tennis Center and Castro Park pickleball courts show what is possible when community capacity aligns with City processes.
4 Agenda Packet Page 63 of 235
Park & Recreation Commission — End of Year Report 2025
To support this work, the Commission
identified 12 relevant grant opportunities, 41
local charities and nonprofit partners, and 9
major employers offering corporate
donation matching, representing a
substantial ecosystem of potential funding,
volunteers, and technical expertise.

At the same time, some groups expressed difficulty navigating the review and approval process for community-initiated or privately funded projects.

Several have raised funds or developed early designs but are unsure how to advance proposals.
grants
local non-profits
These questions and process struggles do not reflect anyone's lack of intent.

Rather, it signals an opportunity for greater clarity and shared expectations among community partners, staff, the PRC, and Council. We think there is an opportunity to explore and improve the private-public partnerships in El Cerrito.

Our key focus next year is to deepen our understanding of how public/private partnerships can best support parks and recreation in El Cerrito, and we will work with the Recreation and Public Works Departments, City staff, and Council to do so.

Common questions included:

There is also strong interest in forming a “Friends of El Cerrito Parks & Recreation” structure, likely in partnership with the El Cerrito Community Foundation, to streamline fiscal sponsorship and community fundraising.

How do we keep up momentum with the city while not overwhelming staff? What is the first step?
What information does staff need?
corporate matching
opportunities
12 41
9 5
Agenda Packet Page 64 of 235
Our continued work in public-private partnerships will include:

Clarifying how Master Plan alignment, review, and input typically work
Park & Recreation Commission — End of Year Report 2025
El Cerrito has a highly engaged community ready to support parks improvements. By focusing on learning, listening, and building shared understanding, the Commission aims to create a strong foundation for future collaboration and public/private partnership.

Exploring potential partnership structures, such as a Friends of EC Parks & Rec model
Studying how other jurisdictions structure public-private partnerships
Researching tools and models that support community-led projects
Deepening relationships to better understand community goals and capacity
6 Agenda Packet Page 65 of 235

COMMUNITY

SENTIMENT
2022 & 2025 El Cerrito National Community Surveys
The El Cerrito 2022 National Community Survey revealed the importance that its residents place on parks and open spaces. Responding to the prompt: “Tell us how much of a priority, if at all, the City should place on each of the following aspects of the community in the next two years,” Parks came in first place at 90%, ahead of public safety in second, and Open Space & Trails came in at third with 84%.

As of the finalization of this report, the results from the 2025 survey were not yet published.

PARKS
PUBLIC
SAFETY

OPEN SPACE
& TRAILS
In addition to connecting with community groups, we looked to these inputs to understand current community sentiment:

Survey conducted at the WorldOne 4th of July festival - 70 responses These parks priorities emerged from a synthesis of survey responses:

Park & Recreation Commission — End of Year Report 2025
Open Space Clean
Bathrooms
Walking/Biking
Trails
Gathering Areas Play Structures After Dark
Lighting
7 Agenda Packet Page 66 of 235

CONCLUSION
The Park and Recreation Commission recognizes the ongoing financial and staffing constraints faced by the City. In response, we are committed to partnering closely with City leadership to help facilitate progress while minimizing additional demands on City resources.

To ensure continued transparency and momentum, the Commission will provide its next progress report in six months, establishing a twice-annual reporting cycle. As our work continues, we anticipate bringing forward specific recommendations informed by the patterns and needs we have observed through this year’s review.

We welcome continued dialogue with the City Council to further explore our findings, clarify priorities, and determine appropriate next steps. We look forward to working collaboratively to support the long-term health, sustainability, and accessibility of our parks and recreation system.

Park & Recreation Commission — End of Year Report 2025 8 Agenda Packet Page 67 of 235

AGENDA BILL
Agenda Item No. 6.D.

Date: January 20, 2026
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: Monthly Disbursement and Check Register Report for November 2025

ACTION PROPOSED
Receive and file the Monthly Disbursement and Check Register Report for the month of November 2025.

BACKGROUND/ANALYSIS
California Government Code, Title 4. Government of Cities, Division 3, Part 3, Chapter 3, Section 41004 states, “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.” In addition, the City’s Comprehensive Financial Policy, Item 5.1 Accounting Standards indicates the City’s accounting and financial reporting systems shall be maintained in conformance with all state and federal laws.
• Month ending November 30, 2025, reflecting 287 Accounts Payable General Warrant Nos. 94701 through 94987, 39 Automated Clearing House/Electronic Funds Transfer (ACH/EFT) transactions, and 680 payroll-related checks and EFTs for a grand total of $4,871,249.95.

STRATEGIC PLAN CONSIDERATIONS
The City’s Comprehensive Financial Policy, which includes ensuring policies, procedures, and systems represent best practices in financial management, is aligned with requirements referenced in California Government Code, Title 4, Chapter 3, Section 41004.

This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization by ensuring the City maintains a strong financial position and a high-preforming organization where employees feel a sense of inclusion and belonging.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 68 of 235
Agenda Item No. 6.D.

FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with acceptance of the Monthly Disbursement and Check Register Report.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Monthly Payment Register November 2025
Agenda Packet Page 69 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount

94701 11/06/2025 Reconciled 11/12/2025 PER3 - CALPERS Longterm Care Ins $ 43.62 94702 11/06/2025 Reconciled 11/18/2025 Payroll Deduction 429.27 94703 11/06/2025 Reconciled 11/12/2025 COPE - VOLUNTARY COPE DEDUCTION* 1,974.30 94704 11/06/2025 Reconciled 11/13/2025 PAR - PARS - ARS 457* 3,794.72 94705 11/06/2025 Reconciled 11/13/2025 general office supplies 40.96 94706 11/06/2025 Reconciled 11/12/2025 general office supplies 112.43 94707 11/06/2025 Reconciled 11/14/2025 PROFESSIONAL SERVICES - STAFFING SEPT 2025 7,276.15 94708 11/06/2025 Reconciled 11/13/2025 PUBLIC TREE MAINTENANCE SVCS 20,198.80 94709 11/06/2025 Open LIDAR TRAINING 10/9/25 648.00
94710 11/06/2025 Reconciled 11/13/2025 CORP YARD BREAK ROOM SUPPLIES 792.56 94711 11/06/2025 Reconciled 11/17/2025 UST VISUAL INSPECTION ON 9/30/2025 500.00 94712 11/06/2025 Reconciled 11/12/2025 COMMUNITY CENTER MONTHLY PEST CONTROL SERVICE SEPT 2025 665.00 94713 11/06/2025 Open BAY CITIES PYROTECTOR INV -FIRE EXT. SERVICE & PURCHASE 655.74 94714 11/06/2025 Open ANNUAL MEMBERSHIP DUES 200.00
94715 11/06/2025 Reconciled 11/13/2025 MADERA TEMP 312.00 94716 11/06/2025 Reconciled 11/17/2025 CORP YARD WEEKLY UNIFORM RENTALS 990.45 94717 11/06/2025 Reconciled 11/18/2025 REIMBURSEMENT FOR CC LEADERSHIP ACADEMY 67.76 94718 11/06/2025 Open PAPER + PLASTIC RECYCL 9/25/25 489.19 94719 11/06/2025 Reconciled 11/13/2025 GARAGE SALE BANNER STICKERS 140.21 94720 11/06/2025 Open FEIDENKRAIS ATM OCT 2025 68.40
94721 11/06/2025 Reconciled 11/12/2025 SHREDDING 239.19 94722 11/06/2025 Reconciled 11/12/2025 MARKETING SEPT 2025 35.00 94723 11/06/2025 Reconciled 11/12/2025 PARKING MANAGEMENT ACTION PLAN 19,760.00 94724 11/06/2025 Reconciled 11/12/2025 LIVESCAN MAINTENANCE 11/25-10/26 4,679.64 94725 11/06/2025 Reconciled 11/13/2025 STREET SWEEPING SEPT 2025 9,172.95 94726 11/06/2025 Reconciled 11/12/2025 EBMUD 8/30/25-10/29/25 770.24 94727 11/06/2025 Reconciled 11/17/2025 ALPR 17,820.81
94728 11/06/2025 Reconciled 11/14/2025 DEBTBOOK PAYMENT 12,348.00 94729 11/06/2025 Reconciled 11/14/2025 RECYCL TRUCK R4: REPAIRS 3,368.75 94730 11/06/2025 Reconciled 11/13/2025 ADULT BALLET OCT 2025 751.20 94731 11/06/2025 Reconciled 11/12/2025 ARMORED TRANSPORT SVC - NOV25 311.16 94732 11/06/2025 Reconciled 11/18/2025 BUSINESS CARDS 55.38 94733 11/06/2025 Reconciled 11/13/2025 STREET SWEEP SPOILS ON 10/13/25 460.65 94734 11/06/2025 Reconciled 11/12/2025 CONTRACT SERVICES PROPERTY TAX OCT-DEC 2025 2,969.28 94735 11/06/2025 Reconciled 11/14/2025 CITYWIDE CUSTODIAL SUPPLIES 52.81 94736 11/06/2025 Reconciled 11/12/2025 YOUTH SEPT & OCT PICKELBALL 1,316.70 94737 11/06/2025 Reconciled 11/17/2025 CENTRAL PARK SERVICE 10/14/25-11/10/25 241.05 94738 11/06/2025 Open CAPOEIRA SEPT-OCT 2025 1,072.80
94739 11/06/2025 Reconciled 11/17/2025 CITY HALL ALARM SVCS 11/1/25-1/31/26 533.92 94740 11/06/2025 Reconciled 11/13/2025 HVAC 1,552.79
94741 11/06/2025 Reconciled 11/13/2025 ACID 9/10/25 2,224.85 94742 11/06/2025 Reconciled 11/12/2025 LASERFICHE SUBS. & SUPPORT RENEWAL 14,455.00 94743 11/06/2025 Reconciled 11/17/2025 FALL 2025 GARAGE SALE MAPS 253.58 94744 11/06/2025 Reconciled 11/12/2025 CANYON TRAIL PLAYGROUND PARTS PROJ #25-6706 5,066.95 94745 11/06/2025 Reconciled 11/12/2025 AQUA AUMBA AUG AND SEPT 2025 1,352.40 94746 11/06/2025 Reconciled 11/12/2025 FAIRMONT CLUBHOUSE PEST CONTROL SVS SEPT 2025 880.00 94747 11/06/2025 Reconciled 11/18/2025 SUPPLIES FOR PD 60.09 94748 11/06/2025 Reconciled 11/21/2025 HARDING CLUBHOUSE/ PARK RESTROOM FAUCET REPMT 1,885.00 AP-AP Check - Accounts Payable Checking Accoun
Check
Accounts Payable CALPERS LONG TERM CARE PROGRAM
Accounts Payable FRANCHISE TAX BOARD
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
Accounts Payable BLAISDELL'S BUSINESS PRODUCTS
Accounts Payable 4LEAF, INC.

Accounts Payable A PLUS TREE, LLC
Accounts Payable SEIU LOCAL 1021
Accounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGION Accounts Payable AMAZON CAPITAL SERVICES, INC.

Accounts Payable ATCO Pest Control
Accounts Payable BEST EQUIPMENT
Accounts Payable California Resource Recovery Association Accounts Payable ALAMEDA COUNTY SHERIFF'S OFFICE
Accounts Payable AMAZON CAPITAL SERVICES, INC.

Accounts Payable ARMOUR PETROLEUM SERVICE & EQUIPMENT CORP Accounts Payable COMMUNITY CONSERVATION CENTERS, INC.

Accounts Payable COMP GRAPHIC
Accounts Payable CONSTABLE, MARIANNE
Accounts Payable CHILDCARE CAREERS, LLC
Accounts Payable CINTAS CORPORATION #054 UNIFORMS
Accounts Payable COLEMAN, A'SHANTI
Accounts Payable DYNAMIC IMAGING
Accounts Payable EAST BAY SANITARY CO. INC.

Accounts Payable EBMUD
Accounts Payable CORODATA SHREDDING INC.

Accounts Payable CPS HR CONSULTING
Accounts Payable Dixon Resources Unlimited
Accounts Payable GABRIEL, BARBARA, A.

Accounts Payable GARDA CL WEST,INC.

Accounts Payable GILMAN PRESS
Accounts Payable EYEP-SOLUTIONS INC
Accounts Payable FIFTH ASSET, INC DBA DEBTBOOK
Accounts Payable FLEET MANAGEMENTHOLDINGS, LLC
Accounts Payable HIT ELITE LLC
Accounts Payable HONEY BUCKET
Accounts Payable JADSON SOUZA DE JESUS
Accounts Payable GOLDEN BEAR TRANSFER STATION
Accounts Payable HDL COREN & CONE
Accounts Payable HILLYARD
Accounts Payable MCCi, LLC
Accounts Payable MERCURIO BROS. PRINTING, INC,
Accounts Payable MIRACLE PLAYSYSTEMS INC.

Accounts Payable JOHNSON CONTROLS SECURITY SOLUTIONS
Accounts Payable KEL-AIRE
Accounts Payable KNORR SYSTEMS, INC.

Accounts Payable OLIVERO PLUMBING
Accounts Payable MITCHELL, BONNIE
Accounts Payable MORTON'S URBAN PEST MANAGEMENT
Accounts Payable ODP BUSINESS SOLUTIONS, LLC
user: Crystal Reams Pages: 1 of 7 Friday, January 9, 2026 Agenda Packet Page 70 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
94749 11/06/2025 Reconciled 11/14/2025 SAFETY ELEMENT UPDATE SVC SEPT 2025 3,868.36 94750 11/06/2025 Reconciled 11/12/2025 M33 ANNUAL SUV/TRUCK SERVICE ON 8/21/25 316.11 94751 11/06/2025 Reconciled 11/14/2025 MONTHLY LANDSCAPE MAINTENANCE SEPT 2025 40,665.36 94752 11/06/2025 Reconciled 11/14/2025 STORM DRAIN MASTER PLAN 18,300.00 94753 11/06/2025 Reconciled 11/12/2025 CITY HALL ELEVATOR PREVENTIVE MAINT SERVICE. 11/1/25-10/31/26 4,748.20 94754 11/06/2025 Reconciled 11/12/2025 ARLINGTON CLUBHOUSE ALARM SVCS NOV 2025 1,032.41 94755 11/06/2025 Reconciled 11/12/2025 HAZARDOUS WASTE DEC 2024 565.23 94756 11/06/2025 Reconciled 11/17/2025 PLAN CHECK ARCH/ENGINEERING SEPT 2025 93,436.00 94757 11/06/2025 Reconciled 11/12/2025 OCT24 SVC & REAGENTS + LEAK 4,030.54 94758 11/06/2025 Reconciled 11/13/2025 LIBRARY CUSTODIAL SUPPLIES 216.70 94759 11/06/2025 Reconciled 11/24/2025 TRAFFIC EVALUATIONS 973.75 94760 11/06/2025 Reconciled 11/12/2025 VEHICLE MAINTENANCE 820.42 94761 11/06/2025 Reconciled 11/12/2025 EXTRACTOR REPAIRS 432.71 94762 11/06/2025 Reconciled 11/10/2025 ACADEMY PER DIEM 10/13-10/24 500.00 94763 11/06/2025 Reconciled 11/12/2025 REAL PROPERTY TAX REBATE FOR 1848 KEY BLVD 2,959.50 94764 11/13/2025 Reconciled 11/17/2025 COMMERCIAL SAFE -AMSEC MM2820 1,748.57 94765 11/13/2025 Open FD32 REPAIRS 47,483.23
94766 11/13/2025 Reconciled 11/18/2025 FD PUB ED 1,059.51 94767 11/13/2025 Reconciled 11/21/2025 ASCAP LICENSE 453.25 94768 11/13/2025 Reconciled 11/18/2025 INTERPRETATION SVCS -CITY MANAGER'S OFFICE 10/14/25 5.10 94769 11/13/2025 Reconciled 11/18/2025 CITY HALL QUARTERLY FIRE SPRINKLER INSPECT. ON 10/31/25 440.00 94770 11/13/2025 Reconciled 11/20/2025 REPLACE STA 51 SHOWER DOOR 1,480.00 94771 11/13/2025 Reconciled 11/18/2025 FD SATELLITE PHONE 11/01/25-11/30/25 154.50 94772 11/13/2025 Reconciled 11/18/2025 TEMPORARY CLERICAL HELP 9/22/25-9/28/25 1,682.69 94773 11/13/2025 Reconciled 11/20/2025 MEDICAL SUPPLIES 4,167.29 94774 11/13/2025 Reconciled 11/19/2025 GRANT WRITING & ADVOCACY SVCS OCT 2025 6,500.00 94775 11/13/2025 Reconciled 11/24/2025 MADERA CHILDCARE TEMPS 1,404.00 94776 11/13/2025 Reconciled 11/21/2025 CORP YARD UNIFORMS WEEKLY RENTALS 319.59 94777 11/13/2025 Reconciled 11/18/2025 CAD NOV 2025 72,014.17 94778 11/13/2025 Reconciled 11/24/2025 LEADERSHIP ACADEMY DUES 2025-2026 5,898.00 94779 11/13/2025 Reconciled 11/18/2025 FLAT TIRE CHANGE 95.00 94780 11/13/2025 Open PAPER + PLASTIC RECYCLE 5/2021 1,236.60 94781 11/13/2025 Reconciled 11/21/2025 ARIES MAINTENANCE FY25-26 8,770.00 94782 11/13/2025 Reconciled 11/24/2025 ANIMAL CONTROL SVCS JUL-SEPT 2025 REMAINING BAL 45.00 94783 11/13/2025 Reconciled 11/25/2025 BIOHAZARD REMOVAL 650.00 94784 11/13/2025 Reconciled 11/21/2025 TIRE CHANGE & TPMS 1,138.80 94785 11/13/2025 Reconciled 11/19/2025 CITATION PRINTING 3,948.46 94786 11/13/2025 Reconciled 11/18/2025 EBMUD 8/29/25-10/29/25 28,061.86 94787 11/13/2025 Reconciled 11/18/2025 SHIPPING 79.06
94788 11/13/2025 Reconciled 11/20/2025 R1: REPAIR BREAKS LINNING 6,933.35 94789 11/13/2025 Reconciled 11/24/2025 FORENSICS 9/1/25-9/30/25 3,268.05 94790 11/13/2025 Reconciled 11/19/2025 STREET SWEET SPOILS ON 10/28/25 394.02 94791 11/13/2025 Reconciled 11/26/2025 CAR WASH 56.97
94792 11/13/2025 Reconciled 11/18/2025 REPAIRS: TRUCK FLAT, REMA RADIAL UNIT 241.75 94793 11/13/2025 Reconciled 11/19/2025 STA 51 REPAIR 1,321.59 94794 11/13/2025 Open LEGAL UPDATES 1,188.00
94795 11/13/2025 Reconciled 11/19/2025 VEHICLE OUTFITTING 42,802.38 94796 11/13/2025 Reconciled 11/20/2025 LEXIPOL SUBSCRIPTION 11/1/25-10/31/26 9,196.81 94797 11/13/2025 Reconciled 11/25/2025 YOUTH TENNIS CLASSES SEP-OCT 2025 16,439.11 94798 11/13/2025 Reconciled 11/18/2025 DRY CLEANING OCT 2025 536.25 Accounts Payable PLACEWORKS
Accounts Payable PLAZA AUTO SERVICE INC
Accounts Payable SSD ALARM
Accounts Payable STERICYCLE, INC.

Accounts Payable TRB AND ASSOCIATES, INC.

Accounts Payable RUBICON ENTERPRISES INC
Accounts Payable Schaaf & Wheeler, Consulting Civil Engineers Inc.

Accounts Payable SCHINDLER ELEVATOR CORPORATION
Accounts Payable WALNUT CREEK FORD INC
Accounts Payable WESTERN STATE DESIGN INC.

Accounts Payable USTICK, JARED
Accounts Payable TWO BROTHERS POOL & SPA, INC
Accounts Payable UNIVERSAL BUILDING SERVICE
Accounts Payable W-TRANS INC
Accounts Payable ALERT-ALL
Accounts Payable ASCAP
Accounts Payable AVANTPAGE INC.

Accounts Payable LANDRY, MARC
Accounts Payable VELOCITY LOCK AND KEY
Accounts Payable ALAMEDA COUNTY FIRE DEPARTMENT
Accounts Payable BOLT STAFFING SERVICE, INC.

Accounts Payable BOUNDTREE MEDICAL LLC
Accounts Payable CALIFORNIA PUBLIC POLICY GROUP INC.

Accounts Payable BATTALION ONE FIRE PROTECTION
Accounts Payable BERKELEY GLASS CENTER
Accounts Payable BLUECOSMO
Accounts Payable CITY OF WALNUT CREEK
Accounts Payable CIVIC CENTER AUTO CARE
Accounts Payable COMMUNITY CONSERVATION CENTERS, INC.

Accounts Payable CHILDCARE CAREERS, LLC
Accounts Payable CINTAS CORPORATION #054 UNIFORMS
Accounts Payable CITY OF RICHMOND
Accounts Payable DON'S TIRE SERVICE, INC.

Accounts Payable EAGLE BUSINESS FORMS
Accounts Payable EBMUD
Accounts Payable CONTRA COSTA COUNTY OFFICE OF SHERIFF-CORONER Accounts Payable COUNTY TREASURER
Accounts Payable CRIME SCENE CLEANERS, INC.

Accounts Payable GOLDEN BEAR TRANSFER STATION
Accounts Payable GRAND PRIX CAR WASH
Accounts Payable J & O'S COMMERCIAL TIRE CENTER
Accounts Payable FEDEX
Accounts Payable FLEET MANAGEMENTHOLDINGS, LLC
Accounts Payable FORENSIC SERVICES DIVISION
Accounts Payable LEXIPOL LLC
Accounts Payable MANQUEROS, MARK, MARCOS
Accounts Payable NORGE CLEANERS
Accounts Payable LEETE GENERATORS
Accounts Payable LEGAL UPDATES, LLC
Accounts Payable LEHR AUTO ELECTRIC & EMERGENCY
user: Crystal Reams Pages: 2 of 7 Friday, January 9, 2026 Agenda Packet Page 71 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
94799 11/13/2025 Reconciled 11/21/2025 OFFICE SUPPLIES REC 464.61 94800 11/13/2025 Reconciled 11/20/2025 F-150 TOW 115.50 94801 11/13/2025 Reconciled 11/20/2025 KEYS FOR RADAR TRAILER 44.70 94802 11/13/2025 Reconciled 11/24/2025 CITY COUNCIL RETREAT FACILITATION & REPORT 5,000.00 94803 11/13/2025 Reconciled 11/18/2025 CONSTRUCTION DOC DEVELOPMENT 10/1/25-10/31/25 62,500.00 94804 11/13/2025 Open FULL CLAY MAGIC CLASS SEPT 16-OCT 30 1,470.00 94805 11/13/2025 Reconciled 11/24/2025 HOLIDAY LIGHTS ON SAN PABLO AVE 4,600.00 94806 11/13/2025 Reconciled 11/18/2025 STRENGTH & BALANCE OCT 2025 1,536.00 94807 11/13/2025 Reconciled 11/19/2025 OFFICE SUPPLIES 115.03 94808 11/13/2025 Reconciled 11/20/2025 MEDICAL WASTE NOV 2025 945.25 94809 11/13/2025 Open BATTERY & INSTALL 1,311.98
94810 11/13/2025 Reconciled 11/19/2025 CYLINDRICAL LOCKSET 1,296.76 94811 11/13/2025 Reconciled 11/19/2025 LIBRARY MONTHLY JANITORIAL SVCS OCT 2025 1,402.87 94812 11/13/2025 Open RESCUE TUBES 3,386.09
94813 11/13/2025 Reconciled 11/24/2025 MILEAGE AND MEAL REIMBURSEMENT 10/13/25-10/31/25 848.70 94814 11/13/2025 Open MILEAGE AND MEAL REIMBURSEMENT 10/06/25-10/31/25 1,132.00 94815 11/13/2025 Reconciled 11/18/2025 MILEAGE AND MEAL REIMBURSEMENT 10/6/25-10/31/25 955.60 94816 11/13/2025 Open LUNCH - CRISIS INTERVENTION TRAINING 10/13-10/16 32.00 94817 11/13/2025 Reconciled 11/24/2025 MILEAGE AND MEAL REIMBURSEMENT 10/13/25-10/31/25 831.90 94818 11/13/2025 Reconciled 11/24/2025 MILEAGE AND MEAL REIMBURSEMENT 10/13/25-10/31/25 859.20 94819 11/13/2025 Reconciled 11/17/2025 MMANC ANNUAL CONFERENCE OCT 14-17 219.40 94820 11/13/2025 Reconciled 11/24/2025 REIMBURSEMENT FOR TRAINING CLASS & LODGING 1,052.50 94821 11/13/2025 Reconciled 11/24/2025 POSTAGE FOR REC WINTER/SPRING 2026 BULK MAIL PERMIT #79 5,000.00 94822 11/13/2025 Reconciled 11/21/2025 REIMBURSEMENT FOR ANNUAL PARAMEDIC REGIST. 9/25/25 250.00 94823 11/13/2025 Reconciled 11/24/2025 MILEAGE AND MEAL REIMBURSEMENT 10/13/25-10/31/25 869.70 94824 11/13/2025 Reconciled 11/18/2025 ACADEMY PER DIEM 10/27-10/31 250.00 94825 11/13/2025 Reconciled 11/19/2025 REIMBURSEMENT FOR TRAINING CLASSES 848.00 94826 11/13/2025 Reconciled 11/24/2025 LUNCH - TRAFFIC COLLISION INV. TRAINING 10/13-10/17 40.00 94827 11/13/2025 Open LUNCH - CRISIS INTERVENTION TRAINING 10/13-10/16 32.00 94828 11/13/2025 Reconciled 11/20/2025 general office supplies 2,849.01 94829 11/13/2025 Reconciled 11/17/2025 Off site records storage 862.04 94830 11/13/2025 Open travel reimbursement 174.60
94831 11/20/2025 Reconciled 11/24/2025 DEL NORTE TOD COMPLETE STREETS IMPROV 9/21/25-10/20/25 485,889.00 94832 11/20/2025 Reconciled 11/26/2025 GYM MEMEBERSHIPS OCT 2025 395.89 94833 11/20/2025 Reconciled 11/26/2025 CITY HALL MAIN INTERNET LINE 09/15/25 - 10/14/25 2,160.57 94834 11/20/2025 Reconciled 11/26/2025 EBMUD/WILDCAT PERMIT OCT 2025 1,182.50 94835 11/20/2025 Voided Test Error 11/20/2025 #N/A 108.05 94836 11/20/2025 Reconciled 11/24/2025 STA 51 ALARM 12/1/25-2/28/26 359.94 94837 11/20/2025 Open TEMPORARY CLERICAL HELP 10/27/25-11/02/25 263.40 94838 11/20/2025 Reconciled 11/28/2025 OPEN CERAMICS - FRIDAYS OCT 2025 115.20 94839 11/20/2025 Reconciled 11/26/2025 FD HEARING TESTS 2,160.00 94840 11/20/2025 Reconciled 11/26/2025 MEDERA CHILDCARE TEMPS 468.00 94841 11/20/2025 Reconciled 11/25/2025 SERVICE DELIVERY STUDY DEVELOPMENT OCT 2025 29,358.60 94842 11/20/2025 Reconciled 11/25/2025 UNIFORM BELT 89.94 94843 11/20/2025 Open FLAMENCO DANCE OCT 2025 144.00
94844 11/20/2025 Reconciled 11/26/2025 EBMUD 9/9/25-11/6/25 4,279.13 94845 11/20/2025 Reconciled 11/26/2025 SHIPPING 19.54
94846 11/20/2025 Open OPEN CERAMICS MON EVENING OCT 2025 964.80 94847 11/20/2025 Reconciled 11/28/2025 GYMNASTICS SEP-OCT 2025 7,480.00 94848 11/20/2025 Reconciled 11/26/2025 EL CERRITO LIBRARY OWNER'S REP SVCS OCT 2025 1,131.20 Accounts Payable RAFTELIS
Accounts Payable Rogers Stringer & McClelland, Inc.

Accounts Payable ROSTAD, KIKI
Accounts Payable ODP BUSINESS SOLUTIONS, LLC
Accounts Payable OLIVER'S TOW INC.

Accounts Payable PASTIME HARDWARE
Accounts Payable STERICYCLE, INC.

Accounts Payable Tecknica Auto, Inc.

Accounts Payable U.S. SECURITY SUPPLY, INC.

Accounts Payable SANTA'S LIGHTING EXPERT
Accounts Payable SHAHKAR, MEHRAN
Accounts Payable STAPLES
Accounts Payable BLUEFORD, EMILE
Accounts Payable BRIONES, ELROND
Accounts Payable CHAND, NIRAJAN
Accounts Payable UNIVERSAL BUILDING SERVICE
Accounts Payable WATER SAFETY PRODUCTS, INC
Accounts Payable Baca, Marco
Accounts Payable PETERS, THOMAS
Accounts Payable POSTMASTER
Accounts Payable RATLIFF, WILLIAM
Accounts Payable DADUL, JIGME
Accounts Payable KIM, DANIEL
Accounts Payable LEARD, CHRISTINA
Accounts Payable Williams, Dominique
Accounts Payable WINTERS, CHRISTOPHER
Accounts Payable 4IMPRINT, INC.

Accounts Payable SAEPHAN, MATTHEW
Accounts Payable USTICK, JARED
Accounts Payable VAN WYCK, JAMES
Accounts Payable 24 HOUR FITNESS USA, LLC
Accounts Payable AT&T
Accounts Payable AVILA PROJECT MANAGEMENT
Accounts Payable IRON MOUNTAIN
Accounts Payable QUINTO, GABRIEL
Accounts Payable GHILOTTI BROS, INC
Accounts Payable CANN, COLETTE
Accounts Payable CENTER FOR HEARING HEALTH INC
Accounts Payable CHILDCARE CAREERS, LLC
Accounts Payable BADGE FRAME, INC.

Accounts Payable BAY ALARM COMPANY
Accounts Payable BOLT STAFFING SERVICE, INC.

Accounts Payable EBMUD
Accounts Payable FEDEX
Accounts Payable FUJIWARA, PATTY
Accounts Payable CITYGATE ASSOCIATES, LLC
Accounts Payable CONCORD UNIFORMS
Accounts Payable COOKE, JOANNE
Accounts Payable GRAUL, BELINDA
Accounts Payable Griffin Structures, Inc.
user: Crystal Reams Pages: 3 of 7 Friday, January 9, 2026 Agenda Packet Page 72 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
94849 11/20/2025 Reconciled 11/24/2025 OPEN CERMAICS THRU OCT 2025 546.00 94850 11/20/2025 Reconciled 11/26/2025 HATHA YOGA OCT 2025 1,260.00 94851 11/20/2025 Reconciled 11/24/2025 AIKIDO OCT 2025 336.00 94852 11/20/2025 Reconciled 11/25/2025 BRIDGE OCT 2025 180.00 94853 11/20/2025 Open LEGAL SERVICES FOR OCT 2025 75.00 94854 11/20/2025 Reconciled 11/24/2025 F150 REPAIR 1,580.01 94855 11/20/2025 Open SCAN FOLK DANCE OCT 2025 69.30
94856 11/20/2025 Reconciled 11/26/2025 NATIONAL COMMUNITY SURVEY 2025 8,783.34 94857 11/20/2025 Reconciled 11/25/2025 SMALL TOOL FUEL 99.59 94858 11/20/2025 Reconciled 11/26/2025 LEASE PAYMENT SEP 2025 3,218.84 94859 11/20/2025 Open WOMEN'S WORKOUT OCT 2025 1,440.00 94860 11/20/2025 Reconciled 11/26/2025 EXTRA WORK IRRIGATION REPAIRS PROPOSAL #3618 3,475.44 94861 11/20/2025 Reconciled 11/25/2025 COMMUNITY CENTER ALARM DEC 2025 205.22 94862 11/20/2025 Reconciled 11/26/2025 BUILDING SUPPLIES FIRE DEPT 1,384.47 94863 11/20/2025 Reconciled 11/25/2025 2017 CERTIFICATES OF PARTICIPATION & SALES TAX REV REFUNDING 500.00 94864 11/20/2025 Reconciled 11/25/2025 MANAGE ENGINE SOFTWARE SUBSCRIPTION 9,882.00 94865 11/20/2025 Open REIMBURSEMENT FOR PARAMEDIC CERTIFICATION 250.00 94866 11/20/2025 Reconciled 11/25/2025 TUITION REIMBURSEMENT PER MOU SEC 17.1 1,000.00 94867 11/20/2025 Reconciled 11/25/2025 MAYORS CONFERENCE/ DINNER FOR COUNCILMEMBERS 204.40 94868 11/20/2025 Open RELEASE OF BONDS -NOV 1 2025 1,945.00 94869 11/20/2025 Open RELEASE OF BONDS -NOV 1 2025 3,816.00 94870 11/20/2025 Reconciled 11/28/2025 RELEASE OF BONDS -NOV 1 2025 1,799.12 94871 11/20/2025 Open RELEASE OF BONDS -NOV 1 2025 18,411.22 94872 11/20/2025 Open RELEASE OF BONDS -NOV 1 2025 6,450.77 94873 11/20/2025 Reconciled 11/26/2025 RELEASE OF BONDS - NOV 2025 PART 1 1,945.00 94874 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 2 1,945.00 94875 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 2 1,945.00 94876 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 1 761.65 94877 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 1 1,799.12 94878 11/20/2025 Reconciled 11/28/2025 RELEASE OF BONDS - NOV 2025 PART 2 3,392.00 94879 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 1 3,392.00 94880 11/20/2025 Open RELEASE OF BONDS - NOV 2025 PART 1 294.58 94881 11/20/2025 Reconciled 11/25/2025 RELEASE OF BONDS - NOV 2025 PART 1 823.00 94882 11/20/2025 Reconciled 11/25/2025 RELEASE OF BONDS - NOV 2025 PART 1 3,392.00 94883 11/20/2025 Reconciled 11/26/2025 PER3 - CALPERS Longterm Care Ins 43.62 94884 11/20/2025 Reconciled 11/28/2025 DEN1 - Dental 1* 17,592.28 94885 11/20/2025 Open DUE4 - UNION LOCAL 1230 5,945.96
94886 11/20/2025 Open K1 - Kaiser 1* 263,690.86
94887 11/20/2025 Reconciled 11/26/2025 LEGL - PRE-PAID LEGAL SRVC 153.50 94888 11/20/2025 Reconciled 11/26/2025 LIFE - Supp Life Insu. Invo#: 920-43497_November 2025 12,980.37 94889 11/20/2025 Reconciled 11/25/2025 FHEA - Fire Health Savings Acct 18,175.00 94890 11/20/2025 Reconciled 11/25/2025 COPE - VOLUNTARY COPE DEDUCTION* 1,980.44 94891 11/20/2025 Reconciled 11/25/2025 PAR - PARS - ARS 457* 3,120.13 94892 11/20/2025 Open Supplies 99.80
94893 11/20/2025 Reconciled 11/28/2025 Communication support 7,500.00 94894 11/20/2025 Open Video Production for Council Meeting 1,608.00 94895 11/20/2025 Open Mayors Conference for Councilmember Motoyama 70.00 94896 11/20/2025 Open PLASTIC & PAPER LOADS 586.09
94897 11/20/2025 Reconciled 11/25/2025 MILEAGE AND MEAL REIMBURSEMENT 02/03-03/21/25 1,866.60 94898 11/20/2025 Reconciled 11/25/2025 MILEAGE AND MEAL REIMBURSEMENT 11/25/24-01/31/25 2,470.50 Accounts Payable JONES, HIROMI
Accounts Payable KI RESEARCH INSTITUTE
Accounts Payable KINSEY, KATHRYNE ANN
Accounts Payable JAFFE, SCOT
Accounts Payable POLCO
Accounts Payable RELADYNE
Accounts Payable RICOH USA, INC
Accounts Payable KREISBERG LAW FIRM
Accounts Payable LETCHER BROS. AUTO REPAIR INC.

Accounts Payable NORTHERN CALIFORNIA SPELMANSLAG
Accounts Payable UNIVERSAL BUILDING SERVICE
Accounts Payable WILLDAN FINANCIAL SERVICES
Accounts Payable ZOHO CORPORATION
Accounts Payable RIVERA, NICOLE
Accounts Payable RUBICON ENTERPRISES INC
Accounts Payable SSD ALARM
Accounts Payable CALMO'S PLUMBING & ROOTER
Accounts Payable EVEREST PLUMBING & DRAIN
Accounts Payable LARRIETA SANITATIION CONSTRUCTION
Accounts Payable BENSON, PETER
Accounts Payable COLEMAN, A'SHANTI
Accounts Payable WYSINGER, CAROLYN
Accounts Payable AMERICAN EAGLE PLUMBING
Accounts Payable BENJAMIN FRANKLIN PLUMBING
Accounts Payable C & C PAVING & GRADING
Accounts Payable PG&E
Accounts Payable SEWER WORKS, INC
Accounts Payable ABOVE ALL PLUMBING INC
Accounts Payable KAPLAN, JESSICA
Accounts Payable NOVOSEL, ARAM
Accounts Payable RANDALL, ROBIN
Accounts Payable C & C PAVING & GRADING
Accounts Payable CHO, SEUNG, HYUN
Accounts Payable ECHOLS, ROBERT
Accounts Payable KAISER FOUNDATION HEALTH PLAN
Accounts Payable LEGALSHIELD
Accounts Payable MUNICIPAL POOLING AUTHORITY
Accounts Payable CALPERS LONG TERM CARE PROGRAM
Accounts Payable HEALTH CARE DENTAL TRUST
Accounts Payable IAFF LOCAL 1230
Accounts Payable CONTRA COSTA COUNTY
Accounts Payable TRIPEPI SMITH AND ASSOCIATES, INC.

Accounts Payable CITY OF PINOLE
Accounts Payable NATIONWIDE TRUST COMPANY, FSB
Accounts Payable SEIU LOCAL 1021
Accounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGION Accounts Payable DADUL, JIGME
Accounts Payable TOWN OF DANVILLE
Accounts Payable COMMUNITY CONSERVATION CENTERS, INC.

Accounts Payable DADUL, JIGME
user: Crystal Reams Pages: 4 of 7 Friday, January 9, 2026 Agenda Packet Page 73 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
94899 11/20/2025 Reconciled 11/26/2025 MILEAGE AND MEAL REIMBURSEMENT 3/24/25-4/25/25 1,372.50 94900 11/20/2025 Reconciled 11/26/2025 BASIC POLICE ACADEMY - MILEAGE & LUNCH REIMB 4/28-5/30/25 768.60 94901 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 3,392.00 94902 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 3,890.00 94903 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 1,945.00 94904 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 16,370.00 94905 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 1,945.00 94906 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 823.00 94907 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 3,890.00 94908 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 1,945.00 94909 11/26/2025 Open RELEASE OF BONDS -NOV 2025 PART 3 1,945.00 94910 11/26/2025 Open RELEASE OF BONDS - NOV 2025 PART 3 1,945.00 94911 11/26/2025 Open RELEASE OF BONDS - NOV 2025 PART 3 3,392.00 94912 11/26/2025 Open RELEASE OF BONDS - NOV 2025 PART 3 3,392.00 94913 11/26/2025 Open FIRE PLAN REVIEW OCT 2025 1,880.00 94914 11/26/2025 Open PUBLIC TREE MAINTENANCE SVCS 48,356.38 94915 11/26/2025 Open STORM DRAIN INFRASTRUCTURE SUPPLIES 803.37 94916 11/26/2025 Open UST POLLUTION LIABILITY INSURANCE 11/5/25-11/5/26 1,898.51 94917 11/26/2025 Open PROPANE FOR FORKLIFTS 680.55
94918 11/26/2025 Open MOTOR OIL RECYCLING 501.00
94919 11/26/2025 Open COMMUNITY CENTER PEST CONTROL SERVICE NOV 2025 375.00 94920 11/26/2025 Open 2025 SURFACE SEAL PROJ -CONSTRUCTION PHASE OCT 2025 5,697.50 94921 11/26/2025 Open QUARTERLY FIRE SPRINKLER RECYCL CENTER 10/31/25 440.00 94922 11/26/2025 Open CORP YARD ALARM 12/1/25-2/28/26 847.05 94923 11/26/2025 Open PUBLIC HEARING NOTICES OCT 2025 793.02 94924 11/26/2025 Open GREENER EL CERRITO NEWSLETTER NOV 2025 125.14 94925 11/26/2025 Open MEDICAL SUPPLIES 598.30
94926 11/26/2025 Open TRAFFIC COLLISION INVESTIGATION TRAINING OCT 13-17 239.00 94927 11/26/2025 Open UNIFORM ITEMS FOR LAMBERTO 1,113.35 94928 11/26/2025 Open RANGE FEES 1,782.00
94929 11/26/2025 Open MIXED PAPER + NON-CRV PLASTIC RECYCLING 10/25 423.05 94930 11/26/2025 Open SHREDDING SVCS OCT 2025 297.75
94931 11/26/2025 Open MARKETING 9/28/25-11/01/25 97.50
94932 11/26/2025 Open SLIDE STRUCTURAL EVAL - AUG25 SVCS 18,500.00 94933 11/26/2025 Open PARKING MANAGEMENT ACTION PLAN OCT 2025 3,483.75 94934 11/26/2025 Open CAR#9 TIRE REPLACEMENT 374.90
94935 11/26/2025 Open PSYCH EVAL 1,200.00
94936 11/26/2025 Open HP PLOTTER LEASE SEPT 2025 225.00 94937 11/26/2025 Open STREET SWEEPING OCT 2025 9,172.95 94938 11/26/2025 Open EBMUD 9/9/25-11/6/25 152.28
94939 11/26/2025 Open R3: SERVICE BRAKE 2,158.75
94940 11/26/2025 Open STREET SWEEP SPOILS ON 11/7/25 & 11/11/25 1,141.50 94941 11/26/2025 Open CUSTODIAL SUPPLIES 3,078.91
94942 11/26/2025 Open CENTRAL PARK SERVICE 11/11/25-12/8/25 241.05 94943 11/26/2025 Open SAN PABLO AVE IRRIGATION CONTROLLER COMPONENT 1,844.27 94944 11/26/2025 Open TIRE PARTS & SERVICES 5,160.63
94945 11/26/2025 Open COMMUNITY CENTER MAINTENANCE OCT 2025 1,685.22 94946 11/26/2025 Open EMS CALL REVIEW OCT 2025 2,100.00 94947 11/26/2025 Open CO2 1,198.90
94948 11/26/2025 Open FAIRMONT CLUBHOUSE PEST CONTROL SVS OCT 2025 515.00 Accounts Payable DADUL, JIGME
Accounts Payable DADUL, JIGME
Accounts Payable PG&E
Accounts Payable S&H CONSTRUCTION
Accounts Payable SEWER MASTER
Accounts Payable CABLECOM
Accounts Payable EVEREST PLUMBING & DRAIN
Accounts Payable KATO PLUMBING
Accounts Payable AMERICAN EAGLE PLUMBING
Accounts Payable CABALLERO, ALEJANDRO, GARCIA
Accounts Payable JEING, THOMAS
Accounts Payable SEWER WORKS, INC
Accounts Payable STAR ROOTER AND PLUMBING
Accounts Payable TERRA NOVA ENGINEERING INC
Accounts Payable ALLIANT INSURANCE SERVICES, INC
Accounts Payable AMERIGAS PROPANE INC
Accounts Payable ASBURY ENVIRONMENTAL SERVICES
Accounts Payable 4LEAF, INC.

Accounts Payable A PLUS TREE, LLC
Accounts Payable ACAPULCO ROCK AND SOIL
Accounts Payable BAY ALARM COMPANY
Accounts Payable BAY AREA NEWS GROUP EAST BAY
Accounts Payable BEND MAILING
Accounts Payable ATCO Pest Control
Accounts Payable AVILA PROJECT MANAGEMENT
Accounts Payable BATTALION ONE FIRE PROTECTION
Accounts Payable CITY OF FAIRFIELD
Accounts Payable COMMUNITY CONSERVATION CENTERS, INC.

Accounts Payable CORODATA SHREDDING INC.

Accounts Payable BOUNDTREE MEDICAL LLC
Accounts Payable CCCSO LAW ENFORCEMENT TRAINING
Accounts Payable CINTAS CORPORATION #054 UNIFORMS
Accounts Payable DON'S TIRE SERVICE, INC.

Accounts Payable DUNNIGAN PSYCHOLOGICAL & THREAT ASSESSMENTS Accounts Payable EAST BAY BLUE PRINT & SUPPLY CO.

Accounts Payable CPS HR CONSULTING
Accounts Payable CSW/STUBER-STROEH ENGINEERING GROUP INC Accounts Payable Dixon Resources Unlimited
Accounts Payable GOLDEN BEAR TRANSFER STATION
Accounts Payable HILLYARD
Accounts Payable HONEY BUCKET
Accounts Payable EAST BAY SANITARY CO. INC.

Accounts Payable EBMUD
Accounts Payable FLEET MANAGEMENTHOLDINGS, LLC
Accounts Payable KENNEDY, GREG, C
Accounts Payable KNORR SYSTEMS, INC.

Accounts Payable MORTON'S URBAN PEST MANAGEMENT
Accounts Payable HORIZON
Accounts Payable J & O'S COMMERCIAL TIRE CENTER
Accounts Payable KEL-AIRE
user: Crystal Reams Pages: 5 of 7 Friday, January 9, 2026 Agenda Packet Page 74 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
94949 11/26/2025 Open OFFICE SUPPLIES CD 576.95
94950 11/26/2025 Open CITY HALL GENERATOR MINOR SERVICE 450.00 94951 11/26/2025 Open BUILDING SUPPLIES FOR CV PARK RESTROOM 49.26 94952 11/26/2025 Open CREDIT CARD PROCESSING FEES SEPT 2025 5,084.96 94953 11/26/2025 Open UNLEADED FUEL 11/6/25 14,174.65
94954 11/26/2025 Open SAFETY ELEMENT UPDATE SVCS OCT 2025 3,997.13 94955 11/26/2025 Open M41 ANNUAL TRUCK SVCS ON 10/14/25 1,480.67 94956 11/26/2025 Open VIOLATION WARMING SIGNS 181.91
94957 11/26/2025 Open ZUMBA OCT 2025 3,591.60
94958 11/26/2025 Open 1755 EASTSHORE (FORMER OSH SITE) LABOR 10/08/25-10/31/25 35,978.83 94959 11/26/2025 Open OVERAGE CHARGE 4,237.73
94960 11/26/2025 Open VOLP PHONE SERVICE FOR CITY STAFFS 11/14/25-12/13/25 2,070.75 94961 11/26/2025 Open INFRASTRUCTURE SUPPLIES 700.21
94962 11/26/2025 Open PARKS MONTHLY LANDSCAPE MAINT OCT 2025 40,665.36 94963 11/26/2025 Open XFIT BOOT CAMP OCT 2025 937.20
94964 11/26/2025 Open HYDRAULIC + DIESEL EXHAUST 1,719.46 94965 11/26/2025 Open STORM DRAIN MASTER PLAN 1,120.00
94966 11/26/2025 Open LAB FEES 1,957.50
94967 11/26/2025 Open RECYCLING CENTER FIRE ALARMS DEC 2025 1,032.41 94968 11/26/2025 Open TS & SL MAINTENANCE & RESPONSE OCT 2025 8,740.91 94969 11/26/2025 Open FINGERPRINTING OCT 2025 1,312.00
94970 11/26/2025 Open PD ROOF REPAIR 10,350.00
94971 11/26/2025 Open SEIM CENTER POOL PROJECT 17,435.00 94972 11/26/2025 Open STEERING BAR TIGHTEN 1,532.44
94973 11/26/2025 Open RICHMOND ST & DEL NORTE TOD PROJ OCT 2025 10,730.00 94974 11/26/2025 Open PLAN REVIEW ARCH/ENGINEERING OCT 2025 101,606.40 94975 11/26/2025 Open CONTRA COSTA SALES TAX CORES & KEYS 4,048.52 94976 11/26/2025 Open RENEWABLE DIESEL 11/6/25 15,814.48 94977 11/26/2025 Open LUNCH - TRAFFIC SAFETY SUMMIT 8.00 94978 11/26/2025 Open LUNCH - DUI/ SFST'S NOV 3-4 2025 16.00 94979 11/26/2025 Open LUNCH - DUI/ SFST'S NOV 3-4 2025 16.00 94980 11/26/2025 Open REAL PROPERTY TAX REBATE FOR 1427 NORVELL ST 2,760.00 94981 11/26/2025 Open REFUND FOR FIRE INSPECTION INV#2026-0093 361.00 94982 11/26/2025 Open CANYON TRAIL DEPOSIT REFUND 63.00 94983 11/26/2025 Open PROFESSIONAL SERVICES STAFFING OCT 2025 38,904.94 94984 11/26/2025 Open BUILDING & SAFETY SEPT 2025 400.00 94985 11/26/2025 Open HOSTING & MAINTENANCE NOV 2025 171.00 94986 11/26/2025 Open CREDIT CARD PROCESSING FEES OCT 2025 3,614.89 94987 11/26/2025 Open ALP & COMMDEV MIGRATION PROJECT 1,755.00 $ 2,155,360.26

3501 11/06/2025 Reconciled 11/30/2025 PURCHASE POWER PASTAGE CL PYMT OCT 25 $ 1,000.00 3502 11/03/2025 Reconciled 11/30/2025 REC DEPT SALES & USE TAX Q3 2025 427.00 3503 11/07/2025 Reconciled 11/30/2025 CA - CA Tax 2,308.34 3504 11/07/2025 Reconciled 11/30/2025 FED - Fed Tax* 13,332.12 3505 11/07/2025 Reconciled 11/30/2025 PERS-FIRE - PERS-FIRE* 13,209.60 3506 11/14/2025 Reconciled 11/30/2025 Payroll Deduction 2,248.57 3507 11/14/2025 Reconciled 11/30/2025 CA - CA Tax 50,633.21 3508 11/14/2025 Reconciled 11/30/2025 FED - Fed Tax* 195,716.93 3509 11/14/2025 Reconciled 11/30/2025 ICM1 - ICMA-457 #300530 FLAT DOLLAR* 58,073.60 Accounts Payable PAYMENTUS CORPORATION
Accounts Payable PINNACLE PETROLEUM INC
Accounts Payable PLACEWORKS
Accounts Payable ODP BUSINESS SOLUTIONS, LLC
Accounts Payable ODYSSEY POWER CORPORATION
Accounts Payable PASTIME HARDWARE
Accounts Payable REDWOOD PUBLIC LAW, LLP
Accounts Payable RICOH USA, INC
Accounts Payable RINGCENTRAL, INC.

Accounts Payable PLAZA AUTO SERVICE INC
Accounts Payable PREMIER GRAPHICS
Accounts Payable RAMOS, STEPHANIE, R
Accounts Payable S.P. AUTOMOTIVE
Accounts Payable Schaaf & Wheeler, Consulting Civil Engineers Inc.

Accounts Payable Serological Research Institute
Accounts Payable ROADSAFE TRAFFIC SYSTEMS, INC.

Accounts Payable RUBICON ENTERPRISES INC
Accounts Payable RUIZ, JOE
Accounts Payable STRONGER BUILDING SERVICES
Accounts Payable SWINERTON MANAGEMENT & CONSULTING
Accounts Payable Tecknica Auto, Inc.

Accounts Payable SSD ALARM
Accounts Payable ST. FRANCIS ELECTRIC
Accounts Payable STATE OF CA DEPT OF JUSTICE
Accounts Payable WESTERN STATES OIL COMPANY
Accounts Payable CHOUDJA, PATRICK
Accounts Payable PORTILLO, PATRICK
Accounts Payable THEIS ENGINEERING & ASSOCIATES
Accounts Payable TRB AND ASSOCIATES, INC.

Accounts Payable U.S. SECURITY SUPPLY, INC.

Accounts Payable TAPSCOTT, MICHAEL
Accounts Payable 4LEAF, INC.

Accounts Payable DATA TICKET, INC.

Accounts Payable SREEKANTHAN, PRAVEEN
Accounts Payable FONG , DAVID
Accounts Payable MUDWORKS POTTERY LLC
Type Check Totals: 287 Transactions
EFT
Accounts Payable PITNEY BOWES PURCHASE POWER
Accounts Payable Green Halo Systems Inc,
Accounts Payable PAYMENTUS CORPORATION
Accounts Payable SUPERION, LLC
Accounts Payable P E R S
Accounts Payable California State Disbursement Unit
Accounts Payable EDD - PAYROLL TAX DEPOSIT
Accounts Payable CALIFORNIA DEPT OF TAX & FEE ADMIN (CDTFA) Accounts Payable EDD - PAYROLL TAX DEPOSIT
Accounts Payable IRS
Accounts Payable IRS
Accounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) user: Crystal Reams Pages: 6 of 7 Friday, January 9, 2026 Agenda Packet Page 75 of 235
Number Date Status Void Reason Reconciled/ Voided Date Description Transaction
Amount
City of El Cerrito
Payment Register
From Payment Date: 11/1/2025 - To Payment Date: 11/30/2025 Source Payee Name
3510 11/14/2025 Reconciled 11/30/2025 PE1% - PERS SEIU* 210,135.72 3513 11/25/2025 Reconciled 11/30/2025 PG&E 10/1/25-10/31/25 152,377.57 3514 11/25/2025 Reconciled 11/30/2025 PGE 10/02/25-11/03/25 23,064.37 3515 11/26/2025 Reconciled 11/30/2025 SUTTER HEALTH PLAN - DEC PAYMENT 32,703.80 3516 11/26/2025 Reconciled 11/30/2025 SOLAR PHOTOVOLTAIC CAPITAL LEASE 6/01/25-12/01/25 65,236.25 3517 11/28/2025 Reconciled 11/30/2025 STRYKER EQUIPMENT/ SVC LEASE AGRMNT NOV 2025 6,308.59 3518 11/28/2025 Reconciled 11/30/2025 2023 CHEVROLET TAHOE SPECIAL SERVICE VEHICLES WITH UPFITTING NOV 4,907.41 3519 11/28/2025 Reconciled 11/30/2025 Payroll Deduction 2,227.84 3520 11/28/2025 Reconciled 11/30/2025 CA - CA Tax 47,630.59 3521 11/28/2025 Reconciled 11/30/2025 FED - Fed Tax* 189,346.91 3522 11/28/2025 Reconciled 11/30/2025 ICM1 - ICMA-457 #300530 FLAT DOLLAR* 56,408.42 3523 11/28/2025 Reconciled 11/30/2025 PE CM PEPRA - PERS CM PEPRA* 219,772.46 3524 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 805.32 3525 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 64.93 3526 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 1,352.42 3527 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 195.17 3528 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 674.83 3529 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 38.37 3530 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 38.39 3531 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 38.39 3532 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 58.96 3533 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 23.90 3534 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 37.00 3535 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 20.00 3536 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 7,866.83 3537 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 2,640.59 3538 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 3,496.91 3539 11/30/2025 Reconciled 11/30/2025 MERCHANT FEE EXPENSE - OCT2025 635.00 3540 11/30/2025 Open MERCHANT FEE EXPENSE - OCT2025 2.00 3541 11/30/2025 Open MERCHANT FEE EXPENSE - OCT2025 4.00 $ 1,365,062.31

Checks & EFT's Status Count Transaction
Open A 128 $ 880,255.92
Reconciled 197 2,640,058.60
Voided 1 108.05
Stopped - -
Total 326 $ 3,520,422.57
All Status Count Transaction
Open A 4 $ 827.59
Reconciled 676 1,349,999.79
Voided - -
Stopped - -
Total 680 $ 1,350,827.38
1006 $ 4,871,249.95
Accounts Payable PG&E
Accounts Payable PG&E
Accounts Payable SUTTER HEALTH PLUS
Accounts Payable P E R S
Accounts Payable California State Disbursement Unit
Accounts Payable EDD - PAYROLL TAX DEPOSIT
Accounts Payable IRS
Accounts Payable CAPITAL ONE PUBLIC FUNDING, LLC
Accounts Payable STRYKER CORPORATION
Accounts Payable KS STATEBANK
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable MIssionSquare (name chg 03-2021 formerly ICMA) Accounts Payable P E R S
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable AMEX/AMERICAN EXPRESS
Accounts Payable CLOVER
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable CARDCONNECT
Accounts Payable CARDCONNECT
Accounts Payable MECHANICS BANK
Accounts Payable AUTHORIZE.NET
Accounts Payable AUTHORIZE.NET
Accounts Payable CARDCONNECT

ACCOUNTS PAYABLE

PAYROLL

GRAND TOTAL
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Accounts Payable FIRST DATA MERCHANT SERVICES INC
Type EFT Totals: 39 Transactions
user: Crystal Reams Pages: 7 of 7 Friday, January 9, 2026 Agenda Packet Page 76 of 235

AGENDA BILL
Agenda Item No. 6.E.

Date: January 20, 2026
To: El Cerrito City Council
From: Crystal Reams, Finance Director/City Treasurer, Finance Department Subject: Monthly Disbursement and Check Register Report for December 2025

ACTION PROPOSED
Receive and file the Monthly Disbursement and Check Register Report for the month of December 2025.

BACKGROUND/ANALYSIS
California Government Code, Title 4. Government of Cities, Division 3, Part 3, Chapter 3, Section 41004 states, “Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. The city treasurer shall file a copy with the legislative body.” In addition, the City’s Comprehensive Financial Policy, Item 5.1 Accounting Standards indicates the City’s accounting and financial reporting systems shall be maintained in conformance with all state and federal laws.
• Month ending December 31, 2025, reflecting 194 Accounts Payable General Warrant Nos. 94988 through 95181, 38 Automated Clearing House/Electronic Funds Transfer (ACH/EFT) transactions, and 637 payroll-related checks and EFTs for a grand total of $6,547,310.12.

STRATEGIC PLAN CONSIDERATIONS
The City’s Comprehensive Financial Policy, which includes ensuring policies, procedures, and systems represent best practices in financial management, is aligned with requirements referenced in California Government Code, Title 4, Chapter 3, Section 41004.

This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization by ensuring the City maintains a strong financial position and a high-preforming organization where employees feel a sense of inclusion and belonging.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 77 of 235
Agenda Item No. 6.E.

FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with acceptance of the Monthly Disbursement and Check Register Report.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Monthly Payment Register December 2025
Agenda Packet Page 78 of 235
Number Date Status Void Reason
Reconciled/ Voided Date Description Transaction Amount
94988 12/04/2025 Open 2025 SURFACE SEAL PROJECT 8/21/25-9/30/25 $ 1,391,748.00 94989 12/04/2025 Open CREDIT MEMO FOR IPAD CASES RETURNED INV#1PLH-4VKV-D6YC 262.08 94990 12/04/2025 Open CITY HALL HVAC MAINTENANCE NOV-JAN 2025 2,679.00 94991 12/04/2025 Open APWA MEMBERSHIP FEES START DATE 1/1/2026 2,658.25 94992 12/04/2025 Open 2025 ACCESS MODIFICATION DESIGN OCT 2025 45,712.00 94993 12/04/2025 Open ORGANIZATION CHART 98.00 94994 12/04/2025 Open GREENER EL CERRITO NEWSLETTER FALL 25 VOL44 960.46 94995 12/04/2025 Open CREDIT MEMO FOR INV#371693 391.35 94996 12/04/2025 Open CORP YARD UNIFORMS WEEKLY RENTALS 660.86 94997 12/04/2025 Open JOB POSTING -MAINTENANCE DEPT POSITION 582.00 94998 12/04/2025 Open CAFE COSTA SENIOR LUNCH PROGRAM CONTRIBUTION REIMB OCT 2025 600.10 94999 12/04/2025 Open LIBRARY HVAC PM SVCS 11/4/25 963.62 95000 12/04/2025 Open FD UNIFORM 4,530.18 95001 12/04/2025 Open LINKEDIN JOB BOARD 10/8/25-4/7/26 2,968.86 95002 12/04/2025 Open 2025 SURFACE SEAL REHAB PROJECT 5/10/25-10/24/25 2,991.25 95003 12/04/2025 Open USE OF FORCE PSP FOR DEPT 1/1/26-3/31/26 4,350.00 95004 12/04/2025 Open SCBA REPAIRS 709.68 95005 12/04/2025 Open HARDING IRRIGATION EXTRA WORK ON 10/9/2025 PROPOSAL #3633 3,992.86 95006 12/04/2025 Open FAIRMONT CLUBHOUSE ALARM BILLING ADJUSTMENT NOV-DEC 2025 81.58 95007 12/04/2025 Open TS & SL MAINTENANCE & RESPONSE SEPT 2025 5,300.00 95008 12/04/2025 Open DISPATCH AEROSOL GRAFFITI REMOVER CS24 769.75 95009 12/04/2025 Open VEHICLE REPAIR 3,577.85 95010 12/04/2025 Open SWIN CENTER DESIGN SUPPORT OCT 2025 20,450.00 95011 12/04/2025 Open 2010 FORD TRUCK HVAC ACTUATOR REPLACE 792.04 95012 12/04/2025 Open JANITORIAL SERVICES -RECYCLE CENTER OCT 2025 6,301.00 95013 12/04/2025 Open MILEAGE REIMBURSEMENT FOR CC LEADERSHIP ACADEMY 11/5/25 67.76 95014 12/04/2025 Open REFUND FOR APPLICATION PL25-0085 1,292.00 95015 12/04/2025 Open PER3 - CALPERS Longterm Care Ins 43.62 95016 12/04/2025 Open MGT1 - FIRE DEPT MGMT GROUP 50.00 95017 12/04/2025 Open MGT2 - SAFETY EMPLYEE MGMT GROUP 436.00 95018 12/04/2025 Open DUE2 - FIRE ASSN DUES CK 675.00 95019 12/04/2025 Open ACCD - Accidental Death & Dismembermt 52.50 95020 12/04/2025 Open DUE1 - POLICE ASSN DUES 3,554.24 95021 12/04/2025 Open DUE3 - EC PRO FIREFIGHTERS DUES 290.00 95022 12/04/2025 Open COPE - VOLUNTARY COPE DEDUCTION* 1,968.92 95023 12/04/2025 Open PAR - PARS - ARS 457* 2,850.64 95024 12/04/2025 Open STREET SWEEPING JAN 2025 9,172.95 95025 12/11/2025 Open HELMETS FOR FD 2,551.19 95026 12/11/2025 Open GENERAL OFFICE SUPPLIES 125.02 95027 12/11/2025 Open REPLACE FAILED THERMOSTAT IN CITY HALL 929.21 95028 12/11/2025 Open PROPANE FOR FORKLIFTS 11/5/25 692.72 95029 12/11/2025 Open UST DIESEL TANK CLEAN UP #4093 5,694.49 95030 12/11/2025 Open USED MOTOR OIL RECYCLING11/12/25 153.00 95031 12/11/2025 Open STA 52 ALARM 1/1/26-3/31/26 528.75 95032 12/11/2025 Open LEGAL ADVERTISING NOV 2025 707.88 95033 12/11/2025 Open FD SATELLITE PHONES 12/1/25-12/31/25 154.50 95034 12/11/2025 Open OHLONE GREEWAY PAVEMENT REPAIR PROJ 159,635.41 95035 12/11/2025 Open MEDICAL SUPPLIES 2,117.69 95036 12/11/2025 Open PLANROOM 30-001 TO 30-006 252.50 95037 12/11/2025 Open FIRE PETTY CASH REIMBURSEMENT FY25-26 98.03 95038 12/11/2025 Open GRANT WRITING & ADVOCACY SVCS NOV 2025 6,500.00 95039 12/11/2025 Open 2024/25 AUDIT - STREETS REPORT 2,500.00 95040 12/11/2025 Open MADERA CHILDCARE TEMPS 468.00 95041 12/11/2025 Open Accounts Payable CITY OF RICHMOND CAD 72,014.17 Accounts Payable CALIFORNIA PUBLIC POLICY GROUP INC.Accounts Payable CHAVAN & ASSOCIATES, LLPAccounts Payable CHILDCARE CAREERS, LLCAccounts Payable BOUNDTREE MEDICAL LLCAccounts Payable BPX PRINTING & GRAPHICSAccounts Payable BRENDA NAVALLIER - FD PETTY CASHAccounts Payable BAY AREA NEWS GROUP EAST BAYAccounts Payable BLUECOSMOAccounts Payable BNO BUILDERSAccounts Payable ARMOUR PETROLEUM SERVICE & EQUIPMENT CORPAccounts Payable ASBURY ENVIRONMENTAL SERVICESAccounts Payable BAY ALARM COMPANYAccounts Payable AMAZON CAPITAL SERVICES, INC.Accounts Payable AMERICAN MECHANICAL SERVICES, INC.Accounts Payable AMERIGAS PROPANE INCAccounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGIONAccounts Payable EAST BAY SANITARY CO. INC.Accounts Payable ALL STAR FIRE EQUIPMENT, INC.Accounts Payable POLICE ASSN.Accounts Payable PRO FIREFIGHTERS ASSN DUESAccounts Payable SEIU LOCAL 1021Accounts Payable EL CERRITO PUBLIC SFTY EE MGMTAccounts Payable FIRE ASSOCIATIONAccounts Payable LIFE INSURANCE OF NORTH AMERICAAccounts Payable TAMARIZ, CARLOSAccounts Payable CALPERS LONG TERM CARE PROGRAMAccounts Payable EL CERRITO FIRE DEPT MGMT GRPAccounts Payable Tecknica Auto, Inc.Accounts Payable UNIVERSAL BUILDING SERVICEAccounts Payable COLEMAN, A'SHANTIAccounts Payable STATE INDUSTRIAL PRODUCTSAccounts Payable STEWART'S BODY SHOPAccounts Payable SWINERTON MANAGEMENT & CONSULTINGAccounts Payable RUBICON ENTERPRISES INCAccounts Payable SSD ALARMAccounts Payable ST. FRANCIS ELECTRICAccounts Payable NICHOLS CONSULTING ENGINEERSAccounts Payable PERFORMA LABS, INC.Accounts Payable R.S. HUGHES CO.Accounts Payable KEL-AIREAccounts Payable L.N. CURTIS & SONSAccounts Payable LINKEDIN CORPORATIONAccounts Payable CINTAS CORPORATION #054 UNIFORMSAccounts Payable CITY OF FOSTER CITYAccounts Payable EHSD-CC SENIOR NUTRITION Accounts Payable BADGE FRAME, INC.Accounts Payable BEND MAILINGAccounts Payable CHARGEPOINT, INCAccounts Payable AMERICAN MECHANICAL SERVICES, INC.Accounts Payable APWAAccounts Payable AVILA PROJECT MANAGEMENT AP-AP Check - Accounts Payable Checking AccounCheck
Accounts Payable PAVEMENT COATINGS CO.Accounts Payable AMAZON CAPITAL SERVICES, INC.

City of El Cerrito
Payment Register
From Payment Date: 12/1/2025 - To Payment Date: 12/31/2025 Source Payee Name
user: Crystal Reams Pages: 1 of 5 Tuesday, January 13, 2026 Agenda Packet Page 79 of 235
Number Date Status Void Reason
Reconciled/ Voided Date Description Transaction Amount
City of El Cerrito
Payment Register
From Payment Date: 12/1/2025 - To Payment Date: 12/31/2025 Source Payee Name
95042 12/11/2025 Open SERVICE DELIVERY STUDY DEVELOPMENT NOV 2025 30,161.81 95043 12/11/2025 Open FELDENKRAIS NOV 2025 40.80 95044 12/11/2025 Open HR AND CD DEPT BUSINESS CARDS 107.80 95045 12/11/2025 Open FY 26 ANNUAL WORKSHOP 1,425.00 95046 12/11/2025 Open SART EXAM OCT 2025 1,700.00 95047 12/11/2025 Open FLAMENCO DANCE NOV 2025 108.00 95048 12/11/2025 Open 2026 APB ANNUAL FEES 640.00 95049 12/11/2025 Open C3: WELDING/PATCH WORK REPAIR 5,892.54 95050 12/11/2025 Open EBMUD 10/2/25-12/2/25 10,807.36 95051 12/11/2025 Open EL CERRITO 2025 ACCESS MODIFICATIONS PROJ 10/31/25 309,145.48 95052 12/11/2025 Open BRAKES + REGEN 6,877.28 95053 12/11/2025 Open PREPARATION OF 6/30/25 GASBS 68 REPORT FOR CALPERS 3,600.00 95054 12/11/2025 Open REVISED INVOICE #10835365 306.87 95055 12/11/2025 Open DEL NORTE TOD PROJECT OCT 2025 97,576.94 95056 12/11/2025 Open E51 MAINTENANCE 13,445.14 95057 12/11/2025 Open CUSTODIAL SUPPLIES - CITYWIDE 1,454.11 95058 12/11/2025 Open C4: FLAT REPAIR 276.04 95059 12/11/2025 Open OPEN CERAMIC THURS NOV 2025 327.60 95060 12/11/2025 Open HATHA YOGA NOV 2025 906.00 95061 12/11/2025 Open PRE-EMPLOYMENT PHYSICALS 1,283.00 95062 12/11/2025 Open HVAC 11/11/2025 1,067.09 95063 12/11/2025 Open EMS CALL REVIEW NOV 2025 2,100.00 95064 12/11/2025 Open AIKIDO NOV 2025 378.00 95065 12/11/2025 Open CHLORINE 10/8/25 7,530.36 95066 12/11/2025 Open UNIFORMS FOR PD 219.18 95067 12/11/2025 Open OPEN CERAMICS MON EVEN NOV 2025 861.00 95068 12/11/2025 Open DORS ANNUAL FEE 11/1/25-10/31/26 8,144.47 95069 12/11/2025 Open PPE GLOVES 172.13 95070 12/11/2025 Open MEDICARE TAX WITHHELD STD 7/25-9/25 362.19 95071 12/11/2025 Open CLEANING 461.55 95072 12/11/2025 Open OFFICE SUPPLIES FOR REC 110.47 95073 12/11/2025 Open OIL CHANGE 235.26 95074 12/11/2025 Open VEHICLE TOW 393.38 95075 12/11/2025 Open 2025 SURFACE SEAL PROJECT 10/1/25-10/31/25 344,554.45 95076 12/11/2025 Open 18 DODGE GRAND CARAVAN OIL CHANGE 93.80 95077 12/11/2025 Open PRE EMPLOYMENT SCREENING 120.00 95078 12/11/2025 Open ZUMBA NOV 2025 4,029.75 95079 12/11/2025 Open LOBBY MONITOR SOFTWARE 378.00 95080 12/11/2025 Open OPEN CERAMICS MON AFTER NOV 2025 436.80 95081 12/11/2025 Open WOMEN'S WORKOUT NOV 2025 756.00 95082 12/11/2025 Open STORM DRAIN MASTER PLAN 13,817.50 95083 12/11/2025 Open 51 TO RICHMOND FIREWALL SUB RENEWAL 12/19/25-12/18/28 1,781.00 95084 12/11/2025 Open MEDICAL WASTE DEC 2025 1,046.53 95085 12/11/2025 Open 07/01/25 - 06/30/26 10,920.00 95086 12/11/2025 Open REAGENTS + NOV SERVICES 3,644.10 95087 12/11/2025 Open RIM CYLINDER HOUSING 50.05 95088 12/11/2025 Open TWIST TIES FOR CURBSIDE 53.30 95089 12/11/2025 Open FY 2024-25 SB 1029 CDIAC REPORT PREPARATION & FILING 500.00 95090 12/11/2025 Open MILEAGE AND MEAL REIMBURSEMENT 11/3/25-11/26/25 961.86 95091 12/11/2025 Open REIMBURSEMENT FOR PSI SOFTWARE USER CONFERENCE 11/13-11/14/25 338.63 95092 12/11/2025 Open MILEAGE AND MEAL REIMBURSEMENT 11/3/25-11/26/25 942.82 95093 12/11/2025 Open MILEAGE AND MEAL REIMBURSEMENT 11/3/25-11/26/25 973.76 95094 12/11/2025 Open COUNCIL CHAMBERS AV DESIGN SERVICES 185,928.26 95095 12/11/2025 Open CAKE FOR COUNCIL MEETING 350.00 95096 12/11/2025 Open MILEAGE AND MEAL REIMBURSEMENT 11/3/25-11/26/25 985.66 95097 12/11/2025 Open REIMBURSEMENT FOR TRAINING COURSE 11/6/25 449.00 Accounts Payable PennDel's BakehouseAccounts Payable SAEPHAN, MATTHEWAccounts Payable VAN WYCK, JAMESAccounts Payable DADUL, JIGMEAccounts Payable KIM, DANIELAccounts Payable PACIFIC COAST AVAccounts Payable WILLDAN FINANCIAL SERVICESAccounts Payable Baca, MarcoAccounts Payable CASADOS, TONIAccounts Payable TWO BROTHERS POOL & SPA, INCAccounts Payable U.S. SECURITY SUPPLY, INC.Accounts Payable ULINEAccounts Payable SSP DATA PRODUCTSAccounts Payable STERICYCLE, INC.Accounts Payable SWRCBAccounts Payable RILE, KATHRYNAccounts Payable RIVERA, NICOLEAccounts Payable Schaaf & Wheeler, Consulting Civil Engineers Inc.Accounts Payable PREFERRED ALLIANCE, INC.Accounts Payable RAMOS, STEPHANIE, RAccounts Payable REACH MEDIA NETWORKAccounts Payable OLIVER'S TOW INC.Accounts Payable PAVEMENT COATINGS CO.Accounts Payable PLAZA AUTO SERVICE INCAccounts Payable NORGE CLEANERSAccounts Payable ODP BUSINESS SOLUTIONS, LLCAccounts Payable OIL CHANGERS Accounts Payable LEXISNEXISAccounts Payable Med-Tech Resource LLCAccounts Payable MUNICIPAL POOLING AUTHORITYAccounts Payable KNORR SYSTEMS, INC.Accounts Payable L.N. CURTIS & SONSAccounts Payable LACK, CHRISAccounts Payable KEL-AIREAccounts Payable KENNEDY, GREG, CAccounts Payable KI RESEARCH INSTITUTEAccounts Payable JAFFE, SCOTAccounts Payable JONES, HIROMIAccounts Payable KAISER PERMANENTEAccounts Payable HI-TECH INC.Accounts Payable HILLYARDAccounts Payable J & O'S COMMERCIAL TIRE CENTERAccounts Payable FOSTER & FOSTER CONSULTING ACTUARIES, INC. Accounts Payable GARDA CL WEST,INC. Accounts Payable GHIRARDELLI ASSOCIATESAccounts Payable EBMUDAccounts Payable FBD VANGUARD CONSTRUCTION, INCAccounts Payable FLEET MANAGEMENTHOLDINGS, LLCAccounts Payable COOKE, JOANNEAccounts Payable CRITICAL REACH, INCAccounts Payable E&J TRUCK AND EQUIPMENT REPAIR LLCAccounts Payable CONTRA COSTA COUNTYAccounts Payable CONTRA COSTA COUNTY CHIEFS' ASSOCIATIONAccounts Payable CONTRA COSTA COUNTY HEALTH SERVICES DEPTAccounts Payable CITYGATE ASSOCIATES, LLCAccounts Payable CONSTABLE, MARIANNE user: Crystal Reams Pages: 2 of 5 Tuesday, January 13, 2026 Agenda Packet Page 80 of 235
Number Date Status Void Reason
Reconciled/ Voided Date Description Transaction Amount
City of El Cerrito
Payment Register
From Payment Date: 12/1/2025 - To Payment Date: 12/31/2025 Source Payee Name
95098 12/11/2025 Open REIMB FOR MILEAGE + MEAL -NLC CITY SUMMIT NOV 18-22 2025 156.29 95099 12/11/2025 Open RESTROOM KEY REFUND 24.00 95100 12/11/2025 Open CATERING SERVICES FOR ECPD HOLIDAY PARTY 3,370.60 95101 12/18/2025 Open PER3 - CALPERS Longterm Care Ins 43.62 95102 12/18/2025 Open DEN1 - Dental 1* 17,779.31 95103 12/18/2025 Open DUE4 - UNION LOCAL 1230 5,749.03 95104 12/18/2025 Open K1 - Kaiser 1* 269,679.68 95105 12/18/2025 Open LEGL - PRE-PAID LEGAL SRVC 124.60 95106 12/18/2025 Open LIFE - Supp Life Insu. Invo#: 920-43650_DECEMBER 2025 12,856.41 95107 12/18/2025 Open FHEA - Fire Health Savings Acct 17,650.00 95108 12/18/2025 Open COPE - VOLUNTARY COPE DEDUCTION* 2,047.62 95109 12/18/2025 Open PAR - PARS - ARS 457* 2,558.05 95110 12/18/2025 Open PUBLIC TREE MAINTENANCE SVCS NOV 2025 22,665.00 95111 12/18/2025 Open STORM DRAIN INFRASTRUCTURE SUPPLIES 257.14 95112 12/18/2025 Open OPERATING SUPPLIES FOR RECYCL DEPT 270.30 95113 12/18/2025 Open UST SERVICE CALL FOR SLOW FLOW OF DIESEL FUEL PUMP 938.10 95114 12/18/2025 Open MOTOR OIL RECYCLING 11/26/25 153.00 95115 12/18/2025 Open COMMUNITY CENTER PEST CONTROL SERVICE DEC 2025 375.00 95116 12/18/2025 Open KARATE YOUTH & ADULT OCT 2025 1,155.60 95117 12/18/2025 Open CORP YARD UNIFORMS WEEKLY RENTALS 723.89 95118 12/18/2025 Open COMCAST BUSINESS INTERNET 11/11/25 - 12/10/25 3,944.76 95119 12/18/2025 Open TIPPING WALL INSPECTION 1,222.00 95120 12/18/2025 Open SHREDDING SVCS NOV 2025 180.63 95121 12/18/2025 Open BIOHAZARD REMOVAL 780.00 95122 12/18/2025 Open ONE LAPTOP FOR SENIOR PLANNER CD 1,163.14 95123 12/18/2025 Open TIRE CHANGE 168.63 95124 12/18/2025 Open STREET SWEEPING NOV 2025 9,172.95 95125 12/18/2025 Open EBMUD 10/2/25-12/3/25 1,561.05 95126 12/18/2025 Open CERTIFICATE IN WELLNESS AND THE ENVIRO COURSE 154.00 95127 12/18/2025 Open R3: HEATING + VENTILATING 9,258.02 95128 12/18/2025 Open FORENSICS 10/1/25-10/31/25 4,161.38 95129 12/18/2025 Open OPEN CERAMICS + INTRO TO HANDBUILDING NOV 2025 1,174.80 95130 12/18/2025 Open ADULT BALLET NOV 2025 495.60 95131 12/18/2025 Open DEL NORTE TOD PROJECT 85,855.32 95132 12/18/2025 Open STREET SWEEP SOILS ON 11/26/2025 412.85 95133 12/18/2025 Open INFRASTRUCTURE SUPPLIES -COLD PATCH 331.72 95134 12/18/2025 Open EL CERRITO LIBRARY OWNER'S REP SVCS NOV 2025 1,272.60 95135 12/18/2025 Open INFRASTRUCTURE MAINT. SVCS 2025 575.51 95136 12/18/2025 Open VEHICLE REPAIR 480.16 95137 12/18/2025 Open YOUTH PICKLEBALL CAMP NOV 2025 1,350.00 95138 12/18/2025 Open CENTRAL PARK SERVICE 12/9/25-1/5/26 241.05 95139 12/18/2025 Open MAINTENANCE TRUCK M38 -NEW TIRES 4 QTY 1,981.88 95140 12/18/2025 Open CAPOEIRA OCT-NOV 2025 1,420.20 95141 12/18/2025 Open CANYON TRAIL CLUBHOUSE HVAC PM MAINT. SVCS 11/20/25 244.32 95142 12/18/2025 Open MRP 3.0 COMPLIANCE ASSISTANCE 553.65 95143 12/18/2025 Open CONSULTING SVCS PL24-0088 MAP REVIEW FOR OCT 2025 1,125.00 95144 12/18/2025 Open HEATER MAINTENANCE 889.90 95145 12/18/2025 Open OPEN CERAMICS + INTRO TO HANDBUILDING NOV 2025 736.80 95146 12/18/2025 Open FAIRMONT CLUBHOUSE PEST CONTROL SVS NOV 2025 880.00 95147 12/18/2025 Open UNMET LIABILITY DEDUCTIBLE 11/2025 4,563.00 95148 12/18/2025 Open SCANDINAVIAN FOLK DANCING NOV 2025 58.80 95149 12/18/2025 Open OFFICE SUPPLIES CORP YARD 139.97 95150 12/18/2025 Open CITY HALL GENERATOR SERVICE CALL- UNIT NO START 995.25 95151 12/18/2025 Open HINGES 27.54 95152 12/18/2025 Open 08 CHEVROLET SILVERADO SVCS 74.10 95153 12/18/2025 Open CITY COUNCIL (LABOR) 11/19/25 - 11/30/25 22,729.60 Accounts Payable PLAZA AUTO SERVICE INCAccounts Payable REDWOOD PUBLIC LAW, LLPAccounts Payable ODP BUSINESS SOLUTIONS, LLCAccounts Payable ODYSSEY POWER CORPORATIONAccounts Payable PASTIME HARDWAREAccounts Payable MORTON'S URBAN PEST MANAGEMENTAccounts Payable MUNICIPAL POOLING AUTHORITYAccounts Payable NORTHERN CALIFORNIA SPELMANSLAGAccounts Payable KISTER,SAVIO & REI INCAccounts Payable KNORR SYSTEMS, INC.Accounts Payable LACK, CHRISAccounts Payable JADSON SOUZA DE JESUSAccounts Payable KEL-AIREAccounts Payable KENNEDY AND ASSOCIATESAccounts Payable HIT ELITE LLCAccounts Payable HONEY BUCKETAccounts Payable J & O'S COMMERCIAL TIRE CENTERAccounts Payable Griffin Structures, Inc.Accounts Payable HERC RENTALS INCAccounts Payable HILLTOP FORD KIAAccounts Payable GHIRARDELLI ASSOCIATESAccounts Payable GOLDEN BEAR TRANSFER STATIONAccounts Payable GRAINGERAccounts Payable FORENSIC SERVICES DIVISIONAccounts Payable FUJIWARA, PATTYAccounts Payable GABRIEL, BARBARA, A. Accounts Payable EBMUDAccounts Payable EDUCATION TO GOAccounts Payable FLEET MANAGEMENTHOLDINGS, LLCAccounts Payable DELL MARKETING L.P.Accounts Payable DON'S TIRE SERVICE, INC.Accounts Payable EAST BAY SANITARY CO. INC.Accounts Payable CONTRA COSTA HEALTH SERVICESAccounts Payable CORODATA SHREDDING INC.Accounts Payable CRIME SCENE CLEANERS, INC.Accounts Payable BALTZ, LEONARDAccounts Payable CINTAS CORPORATION #054 UNIFORMSAccounts Payable COMCASTAccounts Payable ARMOUR PETROLEUM SERVICE & EQUIPMENT CORPAccounts Payable ASBURY ENVIRONMENTAL SERVICESAccounts Payable ATCO Pest ControlAccounts Payable A PLUS TREE, LLCAccounts Payable ACAPULCO ROCK AND SOILAccounts Payable AMAZON CAPITAL SERVICES, INC.Accounts Payable NATIONWIDE TRUST COMPANY, FSBAccounts Payable SEIU LOCAL 1021Accounts Payable U.S. BANK - INSTITUTIONAL TRUST - W REGIONAccounts Payable KAISER FOUNDATION HEALTH PLANAccounts Payable LEGALSHIELDAccounts Payable MUNICIPAL POOLING AUTHORITYAccounts Payable CALPERS LONG TERM CARE PROGRAMAccounts Payable HEALTH CARE DENTAL TRUSTAccounts Payable IAFF LOCAL 1230Accounts Payable WYSINGER, CAROLYNAccounts Payable CHAWLA, RITAAccounts Payable LASAGNA CON AMORE user: Crystal Reams Pages: 3 of 5 Tuesday, January 13, 2026 Agenda Packet Page 81 of 235
Number Date Status Void Reason
Reconciled/ Voided Date Description Transaction Amount
City of El Cerrito
Payment Register
From Payment Date: 12/1/2025 - To Payment Date: 12/31/2025 Source Payee Name
95154 12/18/2025 Open DTO SUPPLIES - TRAFFIC SIGNS, MOUNT BASES & ANCHOR KITS 4,789.18 95155 12/18/2025 Open LANDSCAPE ARCHITECT SVCS FOR EGRESS 9/1/25-11/30/25 29,500.00 95156 12/18/2025 Open MONTHLY LANDSCAPE MAINTENANCE NOV 2025 26,388.50 95157 12/18/2025 Open MOTOR OIL RECYCLING 12/3/25 449.69 95158 12/18/2025 Open YOUTH SEWING OCT-DEC 2025 2,764.80 95159 12/18/2025 Open STRENGTH & BALANCE NOV 2025 1,242.00 95160 12/18/2025 Open TS & SL MAINTENANCE & RESPONSE NOV 2025 13,629.25 95161 12/18/2025 Open FINGERPRINTING NOV 2025 480.00 95162 12/18/2025 Open WASTE DISPOSAL DEC 2025 90.17 95163 12/18/2025 Open SWIM CENTER DESIGN SUPPORT NOV 2025 11,060.00 95164 12/18/2025 Open OIL CHANGE, 2 FILTERS, SEPT BELT 6,634.27 95165 12/18/2025 Open COMMUNICATION SUPPORT DEC 2025 3,750.00 95166 12/18/2025 Open DECEMBER 2025 HOSTING WITH CREDIT MEMO OF $698.00 ON ACCT 620.80 95167 12/18/2025 Open TRAFFIC EVALUATIONS AUG 2025 265.00 95168 12/18/2025 Open 2025 SURFACE SEAL PROJECT NOV 2025 25,167.00 95169 12/18/2025 Open LUNCH -COMMAND OF HIGH RISK INCIDENTS TRAINING 12/2/25 8.00 95170 12/18/2025 Open LUNCH - TRAFFIC COLLISION INV. TRAINING 12/1/25-12/4/25 32.00 95171 12/18/2025 Open DEL NORTE TOD COMPLETE STREETS IMPROVEMENT 10/21/25-11/20/25 670,604.97 95172 12/18/2025 Open REIMB -FILING FEES FOR SAFETY ELEMENT NOD 4,176.00 95173 12/18/2025 Open MILEAGE REIMBURSEMENT 10/1-12/8/25 137.48 95174 12/18/2025 Open LUNCH - COMMAND OF HIGH RISK INCIDENTS 12/2/25 8.00 95175 12/18/2025 Open LUNCH - DUI/ SFST'S DEC 1- 2 2025 16.00 95176 12/18/2025 Open MILEAGE REIMBURSEMENT -MPA WELLNESS COMMITTEE & LCW MEETING 80.60 95177 12/18/2025 Open REAL PROPERTY TAX REBATE FOR 5808 BARRETT AVE 2,960.00 95178 12/18/2025 Open CANCEL PERMIT REFUND 355.52 95179 12/18/2025 Open REAL PROPERTY TAX REBATE FOR 532 COLUSA AVE 3,400.00 95180 12/18/2025 Open 1Q26 DOLLAR ONE BILLING FOR CLAIMS 60,785.50 95181 12/18/2025 Open Annual Payment for Security Camera upgrade 3 of 5 26,738.33 $ 4,276,021.56
3511 12/11/2025 Open CA - CA Tax $ 97.68
3512 12/11/2025 Open FED - Fed Tax* 2,524.89 3542 12/12/2025 Open Payroll Deduction 2,227.84 3543 12/12/2025 Open CA - CA Tax 56,311.46 3544 12/12/2025 Open FED - Fed Tax* 216,398.98 3545 12/12/2025 Open ICM1 - ICMA-457 #300530 FLAT DOLLAR* 54,493.15 3546 12/12/2025 Open PE1% - PERS SEIU* 233,235.56 3547 12/09/2025 Open PURCHASE POWER PASTAGE CL PYMT NOV 25 400.00 3548 12/01/2025 Open CALCARD NOV 2025 PAYMENT 59,246.07 3549 12/30/2025 Open 2023 CHEVROLET TAHOE SPECIAL SERVICE VEHICLES WITH UPFITTING DEC 4,907.41 3550 12/30/2025 Open STRYKER EQUIPMENT/ SVC LEASE AGRMNT DEC 2025 6,308.59 3551 12/23/2025 Open PG&E 11/04/25-12/01/25 22,823.43 3552 12/23/2025 Open PG&E 11/05/25-12/07/25 28.74 3553 12/23/2025 Open PG&E 11/1/25-11/30/25 34,341.89 3554 12/29/2025 Open SUTTER HEALTH PLAN - JAN 2026 PAYMENT 36,226.20 3555 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 854.49 3556 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 60.16 3557 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 788.71 3558 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 96.18 3559 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 455.92 3560 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 38.38 3561 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 38.37 3562 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 38.40 3563 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 44.58 3564 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 23.90 3565 12/31/2025 Open Accounts Payable AUTHORIZE.NET MERCHANT FEE EXPENSE - NOV2025 35.60 Accounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable AMEX/AMERICAN EXPRESSAccounts Payable CLOVERAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable PG&EAccounts Payable SUTTER HEALTH PLUSAccounts Payable FIRST DATA MERCHANT SERVICES INCAccounts Payable STRYKER CORPORATIONAccounts Payable PG&EAccounts Payable PG&EAccounts Payable PITNEY BOWES PURCHASE POWERAccounts Payable U.S. BANK - CORPORATE PAYMENT SYSAccounts Payable KS STATEBANKAccounts Payable IRSAccounts Payable MIssionSquare (name chg 03-2021 formerly ICMA)Accounts Payable P E R SAccounts Payable IRSAccounts Payable California State Disbursement UnitAccounts Payable EDD - PAYROLL TAX DEPOSIT Type Check Totals: 194 TransactionsEFT
Accounts Payable EDD - PAYROLL TAX DEPOSITAccounts Payable USLING, STEVENAccounts Payable EMPLOYMENT RISK MANAGEMENT AUTHORITYAccounts Payable TECH FINANCE CO., LLCAccounts Payable WRIGHT, CLAUDIAAccounts Payable DHESI, SIMRITAccounts Payable DONOHUE, BRYANAccounts Payable Provost, Will Accounts Payable WENTWORTH, DAVIDAccounts Payable Williams, DominiqueAccounts Payable CHOUDJA, PATRICKAccounts Payable GHILOTTI BROS, INCAccounts Payable MOSS, SEANAccounts Payable W-TRANS INCAccounts Payable ZOON ENGINEERING, INC.Accounts Payable BROSAS, DONOVANAccounts Payable Tecknica Auto, Inc.Accounts Payable TRIPEPI SMITH AND ASSOCIATES, INC.Accounts Payable VERMONT SYSTEMS, INC.Accounts Payable STATE OF CA DEPT OF JUSTICEAccounts Payable STERICYCLE, INC.Accounts Payable SWINERTON MANAGEMENT & CONSULTINGAccounts Payable SHABABO, TRACEY, ELISEAccounts Payable SHAHKAR, MEHRANAccounts Payable ST. FRANCIS ELECTRICAccounts Payable Rogers Stringer & McClelland, Inc.Accounts Payable RUBICON ENTERPRISES INCAccounts Payable S.P. AUTOMOTIVEAccounts Payable ROADSAFE TRAFFIC SYSTEMS, INC. user: Crystal Reams Pages: 4 of 5 Tuesday, January 13, 2026 Agenda Packet Page 82 of 235
Number Date Status Void Reason
Reconciled/ Voided Date Description Transaction Amount
City of El Cerrito
Payment Register
From Payment Date: 12/1/2025 - To Payment Date: 12/31/2025 Source Payee Name
3566 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 20.00 3567 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 7,827.71 3568 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 1,785.64 3569 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 2,544.52 3570 12/31/2025 Open MERCHANT FEE EXPENSE - NOV2025 958.88 3571 12/29/2025 Open CALCARD DEC 2025 PAYMENT 46,792.53 3572 12/26/2025 Open Payroll Deduction 2,227.84 3573 12/26/2025 Open CA - CA Tax 40,364.12 3574 12/26/2025 Open FED - Fed Tax* 166,420.52 3575 12/26/2025 Open ICM1 - ICMA-457 #300530 FLAT DOLLAR* 51,141.91 3577 12/26/2025 Open CA - CA Tax 10.00 3578 12/26/2025 Open FED - Fed Tax* 73.14 $ 1,052,213.39
All Status Count
Open 232 Reconciled - Voided - Stopped - Total 232
All Status Count
Open 32 Reconciled 605 Voided - Stopped - Total 637
Total 869 $ 6,547,310.12

ACCOUNTS PAYABLE

PAYROLL

GRAND TOTAL
-
$ 1,219,075.17 $ 10,273.21 1,208,801.96
-
Transaction Amount
-
$ 5,328,234.95 $ 5,328,234.95
- -
Transaction Amount
Accounts Payable IRS
Type EFT Totals: 38 Transactions
Accounts Payable IRSAccounts Payable MIssionSquare (name chg 03-2021 formerly ICMA)Accounts Payable EDD - PAYROLL TAX DEPOSITAccounts Payable U.S. BANK - CORPORATE PAYMENT SYSAccounts Payable California State Disbursement UnitAccounts Payable EDD - PAYROLL TAX DEPOSITAccounts Payable CARDCONNECT Accounts Payable CARDCONNECT Accounts Payable MECHANICS BANKAccounts Payable AUTHORIZE.NETAccounts Payable CARDCONNECT user: Crystal Reams Pages: 5 of 5 Tuesday, January 13, 2026 Agenda Packet Page 83 of 235

AGENDA BILL
Agenda Item No. 6.F.

Date: January 20, 2026
To: El Cerrito City Council
From: Paul Keith, Chief of Police, El Cerrito Police Department Subject: Letter of Support for El Cerrito Police Participation in the Active Bystandership for Law Enforcement Program Administered by Georgetown Law

ACTION PROPOSED
Pass a motion authorizing the Mayor to sign a letter, on behalf of the City Council, in support of the El Cerrito Police Department's participation in the Active Bystandership for Law Enforcement (ABLE) program administered by Georgetown Law.

BACKGROUND
The Active Bystandership for Law Enforcement (ABLE) Program is designed to prepare police officers to successfully intervene to prevent harm and create a law enforcement culture that supports peer intervention. The ABLE Program provides free training to agency trainers, who then present the program to their respective departments. The El Cerrito Police Department intends to make the ABLE Program a significant training focus for 2026. The Municipal Pooling Authority recommends that agencies train officers in the program.

Additional information about this program can be found at the Georgetown Law website, https://www.law.georgetown.edu/cics/able/.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Environmental Sustainability.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
This section is not applicable to this agenda item.

LEGAL CONSIDERATIONS
This section is not applicable to this agenda item.

Agenda Packet Page 84 of 235
Agenda Item No. 6.F.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. DRAFT Letter of Support
Agenda Packet Page 85 of 235
Office of the Mayor
CITY OF EL CERRITO | 10890 SAN PABLO AVENUE, EL CERRITO, CALIFORNIA 94530 | ELCERRITO.GOV | (510) 215-4300 January 20, 2026
Mr. Tahir Duckett
ABLE Executive Director
Georgetown University Law Center
600 New Jersey Ave. NW, Washington, DC 20001
Dear Mr. Duckett,
On behalf of the City of El Cerrito, I am writing to express the City Council’s strong support for the El Cerrito Police Department’s application to become an Active Bystandership for Law Enforcement (ABLE) Agency. This effort will further support the incredible work they do to uphold the highest level of standards in law enforcement through pursuing ongoing officer training and development, community collaboration, and best practices in law enforcement.

The City of El Cerrito can attest to the El Cerrito Police Department’s commitment to train and equip officers to support intervention, as well as contribute to a culture of officer wellbeing, accountability, and growth. The agency has been an active participant and collaborator in a wide range of community events and initiatives throughout the City and regularly seeks resident engagement and advice.

Through the El Cerrito Police Department’s involvement in the ABLE project, we believe their participation will only increase trust among members of our community. The City of El Cerrito is proud of its diverse community and values of diversity, equity, transparency, and civic engagement. As Mayor of El Cerrito, I believe the Department’s involvement in this project directly corresponds with the City’s values and goals of creating a safe community where people can live, work, and thrive.

The City Council of the City of El Cerrito pledges our whole-hearted support for the El Cerrito Police Department’s application to become an ABLE agency. If you have any questions, please contact me at (510) 215-4305 or [email protected] .

Sincerely,
Gabriel Quinto
Mayor, City of El Cerrito
Cc: City Council
City Manager
Police Chief
Agenda Packet Page 86 of 235

AGENDA BILL
Agenda Item No. 6.G.

Date: January 20, 2026
To: El Cerrito City Council
From: Alexandra Orologas, Assistant City Manager; Will Provost, Assistant to the City Manager, City Management
Subject: Amendment to Consulting Services Agreement with California Public Policy Group for Grant Writing and Legislative Advocacy Services

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute an amendment to the consulting services agreement with California Public Policy Group (CPPG) in an amount not to exceed $82,500 for grant writing and legislative advocacy services in Fiscal Year 2025-26, and not to exceed $86,900 in Fiscal Year 2026-27 and $90,980 in Fiscal Year 2027-28.

BACKGROUND
On July 19, 2022, the City Council authorized the City Manager to enter into a one-year consulting services agreement with Renne Public Policy Group (RPPG) for grant writing services in an amount not to exceed $60,000. In August 2023, the City Manager entered into a subsequent agreement with RPPG under the City Manager's contract authority for an additional 10 months of grant writing services in an amount not to exceed $45,000. In October 2023, the contract was amended to include legislative advocacy services on a trial basis through the duration of the contract with no additional funding allocated. In July 2024, the City Council approved Resolution 2024-49 authorizing the City Manager to execute a consulting services agreement with RPPG in an amount not to exceed $83,000 for grant writing and legislative advocacy services in Fiscal Year 2024-25.

Effective October 1, 2024, the legislative advocacy and grant services areas of RPPG were transferred to California Public Policy Group (CPPG) through an asset purchase agreement. The transition included the same staff, business offices, and scope of services previously provided by RPPG to the City of El Cerrito for the same cost. As such, the City approved the assignment of the contract from RPPG to CPPG and has continued to engage with the firm since.

As the City continued to pilot and evaluate the use of legislative advocacy and grant writing services, a short-term agreement was executed under the City Manager's authority effective July 1, 2025, with compensation not to exceed $45,000 through January 31, 2026. To continue these services beyond that date, City Council action is needed to authorize the expenditures in excess of the City Manager's signing authority.

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Agenda Item No. 6.G.

ANALYSIS
The goal for procuring grant writing services is for the City to maintain the ability to proactively identify and pursue grant opportunities to address critical service delivery needs and necessary capital infrastructure improvements aligned with the City's Strategic Plan. The City's engagement with CPPG has expanded internal capacity for the City to actively advance and maximize grant opportunities that would otherwise be required to fund from existing budgetary resources. As a result of CPPG’s efforts, the City has secured $710,000 in grant funding, including more than $500,000 for hazardous fuels mitigation in the Hillside Natural Area. CPPG has also assisted the City in developing and submitting grant applications and federal/state earmark requests totaling more than $16 million for local infrastructure and affordable housing projects.

Currently, more than $4.5 million in federal earmarks requests related to fire fuel mitigation, affordable housing, and active transportation remain pending due to the federal government's ongoing delay in budget appropriations. CPPG’s consultants have worked with the City to prepare funding requests to Representative Garamendi, Senator Padilla, State Senator Arreguin and State Assemblymember Wicks' offices. Additional grant applications were also submitted as recently as December 2025 seeking funding to offset the cost of needed accessibility improvements at the El Cerrito Swim Center and to support additional fire fuel management work in the City's open spaces.

The goal for obtaining legislative advocacy services is to keep the City Council and staff informed of proposed legislation, initiatives, or funding opportunities that align with the City's key priorities, programs, or operations. CPPG tracks, reviews, and analyzes any introduced and amended legislation, and advocates on legislation and any state budget issues impacting El Cerrito. In April 2025, this process was further formalized through the development of a State Legislative Platform that was adopted by the City Council.

During the 2025 legislative season, CPPG monitored and analyzed over 900 pieces of state legislation, with the City taking official positions on eight measures. CPPG achieved the desired outcome or secured critical amendments that significantly reduced adverse impacts to the City on five of those measures. Having a legislative advocate with a physical presence in Sacramento has allowed the City to respond quickly to timesensitive legislative developments that could adversely impact the City and community.

For example, in the final days of the 2025 legislative session, Senate Bill 423 went through the "gut and amend" process to include language that would have prohibited cities from imposing a real estate transfer tax on certain newly constructed residential and commercial properties. The proposal would have barred transfer taxes for 15 years following the issuance of a certificate of occupancy for multifamily and commercial developments and for five years on single-family homes rebuilt after a disaster. Another version of the proposal extended these restrictions to document transfer taxes, posing significant fiscal impacts for local governments statewide. CPPG mobilized immediately, working directly with City staff, Council, and coordinating with the City's legislative delegation, the League of California Cities, and external partners to oppose the proposal. As a result, the proposal did not move forward during the 2025 legislative session.

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Agenda Item No. 6.G.

In addition, CPPG worked closely with the City's elected representatives to encourage Caltrans to honor its commitment to fund the City’s effort to integrate urgently needed pedestrian safety improvements into an upcoming Caltrans repaving project on San Pablo Avenue (SR-123). CPPG's existing relationships and understanding of state processes has been immensely valuable in working to achieve El Cerrito's goals and interests.

Upon approval of this amendment, CPPG plans to present to the City Council in February an overview of key legislation and policy decisions that occurred in Sacramento in 2025, along with an outlook on legislation expected to be advanced in 2026. The focus of the presentation will be the Council's review of the City's State Legislative Platform for 2026.

To continue this work for the next 2.5 years that would extend through the next biennial budget, City staff is recommending approval of an amendment to the existing agreement with CPPG for grant writing and legislative advocacy services with total compensation not to exceed $82,500 in Fiscal Year 2025-26 and not to exceed $86,900 and $90,980 in Fiscal Years 2026-27 and 2027-28 respectively. This includes maintaining the current $6,500 per month retainer through June 30, 2025, while allowing for a 5 percent escalation annually through June 30, 2028, and up to $5,000 of reimbursable expenses annually if needed.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization; and
• Community Safety; and
• Livability and Belonging; and
• Infrastructure and Amenities; and
• Environmental Sustainability.

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The cost associated for this proposed consulting services agreement, in an amount not to exceed $82,500, is included in the Fiscal Year 2025-26 Adopted Budget. Contracted services for Fiscal Years 2026-27 and 2027-28 are subject to future appropriations in the City’s next biennial budget. No additional expenditure appropriation is requested.

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Agenda Item No. 6.G.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the proposed action and found that legal considerations have been addressed.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. CPPG Cost Proposal
Agenda Packet Page 90 of 235
RESOLUTION 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING

SERVICES AGREEMENT WITH CALIFORNIA PUBLIC POLICY GROUP (CPPG) FOR

GRANT WRITING AND LEGISLATIVE ADVOCACY SERVICES NOT TO EXCEED $82,500 IN FISCAL YEAR 2025-26, $86,900 IN FISCAL YEAR 2026-27, AND $90,980 IN FISCAL YEAR 2027-28
WHEREAS, the City of El Cerrito continues to be in need of consulting services to provide comprehensive grant writing and legislative advocacy services to enhance service delivery; and
WHEREAS, the City does not have dedicated staff that provide Citywide grant writing or government legislative affairs services, and both services are highly specialized and require particular expertise; and
WHEREAS, the goal of obtaining grant writing services is to increase internal capacity to actively advance and maximize grant opportunities to address appropriate service delivery needs and necessary capital infrastructure improvements; and WHEREAS, the goal of obtaining legislative advocacy services is to track, review, and analyze any introduced and amended legislation and advocate on legislation and any state budget issues impacting El Cerrito; and
WHEREAS, the City has contracted with Renne Public Policy Group (RPPG) since August 2022 for grant writing services and since October 2023 for legislative advocacy services; and
WHEREAS, effective October 1, 2024, the City approved the assignment of the contract from RPPG to the California Public Policy Group (CPPG), consisting of the same staff members and business offices and has been engaged with the firm since; and WHEREAS, the City would continue to greatly benefit from the expertise of CPPG to focus on identifying, researching, writing grants and to proactively provide state legislative tracking, analysis, and advocacy services; and WHEREAS, CPPG has the skills, knowledge and experience to perform these services on behalf of the City.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to execute an amendment to the consulting services agreement with California Public Policy Group for grant writing and legislative advocacy services not to exceed $82,500 in Fiscal Year 2025-26, $86,900 in Fiscal Year 2026-27, and $90,980 in Fiscal Year 2027-28.

Agenda Packet Page 91 of 235
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on January 20, 2026 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Gabe Quinto, Mayor
Agenda Packet Page 92 of 235
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 1

PROPOSED REVISED PRICING OPTIONS
Proposed Pricing: We propose an initial flat retainer fee of $6,500.00 per month with a 5 percent escalation from 2026-2027 and from 2027-2028 for lobbying and grant writing services outlined in this proposal.

As Needed Travel Costs:

Not-to-exceed $5,000 annual travel set aside. Such costs include mileage reimbursed at the standard milage rate, hotel accommodation should an in-city meeting require our overnight attendance. No charges shall be assessed without express authorization from the City.

Date Amount Escalated Monthly Amount
from Previous Contract Year
Fiscal Year Amount
Including As Needed
Travel Costs
February 1, 2026-June 30, 2026 $6,500.00 $0.00 $82,500.00 July 1, 2026-June 30, 2027 $6,825.00 $325.00 $86,900.00 July 1, 2027-June 30, 2028 $7,165.00 $340.00 $90,980.00 * Please Note: $5,000.00 not-to-exceed annual travel would only be used in connection with client-request travel (e.g., hotel, transportation, mileage etc. associated with a requested in-person meeting). No travel-related expenses shall be assessed unless specifically requested and approved by the client.

SCOPE OF WORK
The services to be performed by the Consultant shall consist of providing all-inclusive expert grant writing services and legislative advocacy on retainer. This includes the following, but not limited to:

Scope of Work: Legislative Advocacy
• State Legislative Engagement, Tracking, and Advocacy: California Public Policy Group (CPPG) will monitor, review, and analyze all introduced or amended legislation, advocating on issues that affect the City’s operations, authority, and autonomy within the State Budget process. We will assist in assessing proposed legislation and identifying priorities based on their potential impact on the City. Our team will also consult on and prepare key materials— including draft policy positions, budget letters, a customized legislative tracking matrix tailored to your specifications, legislative and budget analyses, and background papers—to ensure you remain informed and effectively represented before policymakers. These efforts will support any amendments or actions needed to advance your goals and priorities.

Agenda Packet Page 93 of 235
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 2 • Relationship Building: Due to recent and anticipated turnover in the Legislature and the Governor’s office, the City has new opportunities to establish relationships both within and beyond its delegation. CPPG will strengthen your presence in Sacramento by developing robust connections with legislative leaders, the Administration, and key state agencies and staff. We will continue to foster relationships with the Governor’s Office, CalEPA, HCD, CARB, DOF, Caltrans, CalSTA, CTC, and other departments overseeing relevant programs and initiatives.
• Participate and Advise in Annual Legislative Strategic Planning: CPPG understands the critical role a proactive strategy plays in achieving your goals. Through a series of annual indepth meetings, we will work with City staff and leadership to identify the appropriate internal stakeholders and to outline goals, objectives, opportunities, and challenges related to the City’s priorities. This collaborative process will inform the development of an adopted legislative platform that reflects the City’s unique organizational needs. • Onsite Representation: CPPG will represent the City at policy-related meetings, conferences, events, regulatory proceedings, legislative hearings, and other relevant venues, delivering comments and testimony to ensure the City maintains a consistent presence in the state Capitol.
• Frequent, Consistent Communication: CPPG will provide monthly policy status reports and detailed recaps, along with supplemental materials during key legislative milestones such as budget updates, bill introduction deadlines, and end-of-session activities. In addition, we will hold monthly Zoom check-ins with your staff, as well as additional meetings as needed, supported by an updated legislative matrix. These discussions will provide a structured forum for in-depth review of legislation and emerging developments related to the City’s priorities.
• Educational Tour: Using your legislative priorities as a guide, CPPG is prepared to conduct an educational tour in the Capitol to elevate awareness of the City’s most important issues.

This effort will help ensure that effective communication channels with legislators and their staff remain open throughout the upcoming legislative session and beyond. • Targeted Engagement with Statewide Local Government Association and Local Agency Partners: CPPG has established strong working relationships with the League of California Cities, California State Association of Counties, Rural Counties Representatives of California, Urban Counties of California, California Municipal Utilities Association, Association of California Water Agencies, California Special Districts Association, and other statewide local government organizations. We will leverage these partnerships and, when appropriate, coordinate a blended advocacy strategy to advance the City’s interests and achieve success on its priority issues.
• Explore General Fund Opportunities: CPPG will collaborate with your staff to identify state General Fund opportunities and to obtain letters of support from your state legislative delegation and relevant state agencies for pending grant applications.

Agenda Packet Page 94 of 235
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 3 • FPPC:CPPG will file all required forms on behalf of the City, including but not limited to forms 602 (annual Lobbying Firm Activity Authorization) and 635 (Report of Lobbyist Employer).

Scope of Work: Grant Writing
Grant Proposal Development and Submission
• Proposal Development:CPPG will provide grant writing and proposal development services from start to finish of the proposal development process. This includes preparing funding abstracts, project narratives, and the required forms and attachments. The grant writer will convene a kickoff meeting for each project and outline expectations for all staff involved in preparing the application. Optimizing your use of resources and staff time is an overarching priority for our team. CPPG will develop a strategic work plan for the development of each proposal, take the lead in scheduling meetings, and work to obtain relevant information from stakeholders.
• Collaborative Approach: CPPG utilizes a collaborative grant writing process to compile highly competitive proposals. Our skilled consultants understand that leveraging the subject matter expertise of our client is critical to success. We use cloud-based document-sharing services to enable real-time feedback from the client throughout the proposal development process. When there is an active project, the assigned grant writer will schedule weekly/biweekly calls to provide a consistent check-in point (cadence is determined on a case-bycase basis). • Quality Control: Prior to submitting a grant application, CPPG’s grant writer will review the contents of the narrative and each attachment, check for typographical or grammatical errors, and ensure that all required components for a complete proposal are included in the application package.
• Advocacy: CPPG’s grant writers work in partnership with our Sacramento lobbying team to notify legislators about grant applications in their districts and request letters of support to include in grant applications.
• Peer Review: CPPG’s consultants are available to provide peer review for grant applications prepared by the client’s own staff.

Grant Opportunity Identification and Tracking
• Progress Monitoring and Grant Tracking: CPPG’s team will provide monthly Grant Activity Reports that identify grant applications in progress, funding opportunities being tracked by CPPG’s team on behalf of the client, and the outcomes (awarded/pending/rejected) of submitted grant applications. Tracking lists are organized based on identified focus areas and aligned to the client’s priority projects, which are developed using feedback from interdepartmental staff during the onboarding process.

Agenda Packet Page 95 of 235
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 4 • Funding Opportunity Research: CPPG conducts continuous and comprehensive research to keep clients informed of upcoming grant opportunities. Our team reviews grant listings from the federal grants.gov database, the California Grants portal, and major funding agencies’ websites. Proactively identifying funding priorities allows staff and consultants to focus grant-seeking efforts in a way that supports the client’s long-term strategic goals and helps strategically align grant-seeking activities with council-approved priorities. CPPG clients receive the monthly Municipal Funding Outlook report detailing current and cyclical grant programs administered by federal, state, and regional agencies. • Project-Specific Research: CPPG conducts targeted research to assess the availability of funding and the competitive viability of specific projects identified by the City. This includes analyzing program eligibility, funding levels, and application cycles to ensure that proposed projects align with current opportunities. Our team evaluates each project’s competitiveness by benchmarking against prior award trends, reviewing program scoring criteria, and identifying potential strengths and weaknesses. This focused analysis helps the City make informed decisions about which projects are most likely to secure funding and when to pursue them for maximum success
• Monitoring the State Budget: CPPG’s Director of Grant Services works directly with our legislative advocates working in Sacramento who provide updates and analysis on the state budget and relevant bills, allowing the Grant Services Team to proactively identify upcoming opportunities, the creation of new grant programs, and changes to existing grant programs.

Grant Strategy and Readiness Support
• Strategic Alignment: CPPG works directly with organizational leadership teams to identify funding and service gaps to inform grant-seeking activities. We schedule “deep dive” meetings with departments within the client’s organization as part of our onboarding process to focus on key priorities and use these priorities to drive our research and grant tracking efforts.
• Grant Readiness: CPPG’s consultants will support the client’s efforts to proactively identify priority projects and triage potential grant opportunities to support these projects. As part of this effort, our consultants will vet projects for competitive viability to support the development of strong grant applications.

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AGENDA BILL
Agenda Item No. 6.H.

Date: January 20, 2026
To: El Cerrito City Council
From: Eric Ng, Information Technology Manager, City Management Subject: Approve an Agreement with CentralSquare Technology for Community Development Permitting and Licensing Software

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to approve a five-year agreement with CentralSquare Technologies LLC (CentralSquare) for permitting and licensing software solutions used by the Community Development and Public Works Departments in an amount not to exceed $345,905 over a five-year term.

BACKGROUND/ANALYSIS
In 2005, the City executed a contract with CRW Systems to license "TRAKiT" software, which is used to manage plan check reviews, review and issue building permits, perform neighborhood preservation activities including code enforcement and inspections, review and issue encroachment permits, and to coordinate and track maintenance requests. Subsequently, CRW Systems was acquired by Superion/CentralSquare Technologies, with the City continuing to use the software across these functional areas. In 2020, the City executed an amendment to the 2005 contract in order to migrate the TRAKiT system to a cloud-hosted online “Community Development” (CD) system that has provided improved functions and services for staff and customers alike. In April 2025, City Council approved a $50,000 professional services contract with Central Square to add to and improve configurations on the current CD system.

CentralSquare's CD system is the online platform where the City's customers submit their applications and pay for Building and/or Public Works permits, and where City staff from multiple departments are trained and work extensively to process and manage the permits from application, approval, and inspection to finalization. The software is also used daily by the Public Works Maintenance team to coordinate, track, and document work requests, with departments actively integrating new key functions and centralizing processes including for Business Licenses, Fire Inspections, and Planning.

The current maintenance and support contract with CentralSquare is now 20 years old, including the amendment in 2020 to account for cloud hosting. It is best practice to review and update the City's contracts regularly to ensure the City is procuring services in accordance with current operational needs. After careful review, staff is recommending a new five-year maintenance and support contract with CentralSquare to continue the license subscription, support, and maintenance of the CD software and to continue providing the current array of cloud-hosted services. This will also enable the City to lock in set pricing and to be able to budget accordingly over the next five years.

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Agenda Item No. 6.H.

Under the City’s Administrative Policy III.1, the procurement process would normally include an RFP and selection based upon demonstrated qualifications. However, under Section D.4 of Administrative Policy III.1 the City may dispense with the formal procurement process in several circumstances, including when "necessary to serve the best interests of the City." As maintenance and support services for the City's existing CD software can only be procured from CentralSquare, staff believes that it is in the best interest of the City to continue securing these services that will allow the City to maintain and successfully operate its current software infrastructure, and that the CD platform will continue to best serve the City’s needs for these functional areas. Based on these factors and the operational impacts of switching software providers, staff recommends that the City Council dispense with a formal procurement process and authorize approval of the new agreement with CentralSquare.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization by improving and maintaining technology systems to increase automation and efficiency.

ENVIRONMENTAL CONSIDERATIONS
This proposed action does not constitute a project as defined by the California Environmental Quality Act (CEQA). No further environmental review is needed to execute a contract.

FINANCIAL CONSIDERATIONS
The annual cost of the license, support, and maintenance of CentralSquare Technology's "Community Development" system is $62,600 and is included in the Fiscal Year 2025-26 Budget. No additional appropriation or budget approval is required. Under the terms of the proposed agreement annual subscription fees will increase by 5% each year. As such, the cost of the contract over the 5-year term is $345,905. Requests for the annual appropriations will be included in future years as part of the budget approval process.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the applicable documents and found them to be legally compliant.

Reviewed by:

Karen Pinkos, City Manager
Agenda Packet Page 98 of 235
Agenda Item No. 6.H.

Attachments:

1. Resolution

2. CentralSquare Agreement
Agenda Packet Page 99 of 235
RESOLUTION 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT WITH CENTRALSQUARE TECHNOLOGY

LLC FOR THE COMMUNITY DEVELOPMENT PERMITTING AND LICENSING SOFTWARE IN AN AMOUNT NOT TO EXCEED $345,905 OVER A FIVE-YEAR PERIOD WHEREAS, the existing contract with CentralSquare for licensing, support and maintenance is 20 years old; and
WHEREAS, it is best practice to review and update the City’s contracts regularly; and WHEREAS, City staff from multiple departments rely on the Community Development (CD) platform to manage plan check reviews, review and issue building permits, perform neighborhood preservation activities including code enforcement and inspections, review and issue encroachment permits, and to coordinate and track maintenance requests; and WHEREAS, after a careful review of the agreement and based on the operational impacts of switching software providers, staff believe that the CD platform will continue to best serve the City’s needs for these functional areas; and
WHEREAS, Administrative Policy Section D.4 allows the City to dispense with a formal procurement process when “necessary to serve the best interests of the City,” which City staff considers is appropriate in this case.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to enter into an agreement with CentralSquare Technology LLC for the Community Development platform in an amount not to exceed $345,905 over a fiveyear term.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on January 20, 2026 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Gabe Quinto, Mayor
Agenda Packet Page 100 of 235
CST-2024-102785
∑CentralSquare Solutions Agreement
This CentralSquare Solutions Agreement (the "Agreement"), effective as of the latest date shown on the signature block below (the "Effective Date"), is entered into between CentralSquare Technologies, LLC with its principal place of business in Lake Mary, FL ("CentralSquare") and City of El Cerrito, CA ("Customer"), together with CentralSquare, the "Parties", and each, a "Party".

WHEREAS, Customer entered into that certain prior agreement for consulting services by CRW Systems, Inc. for Software products with Superion, LLC, a CentralSquare Technologies, LLC company, (“Prior August 12, 2005 Agreement”); and WHEREAS, Customer is a currently licensed end user of the Community Development Software; and WHEREAS, through asset purchase, CentralSquare is the owner of all Superion Software products, services, and contractual obligations; and WHEREAS, Customer desires to discontinue use of the Superion Software products and upgrade to the CentralSquare Software solution identified in Exhibit 1 to this Agreement; and
WHEREAS, this Agreement shall replace and supersede any and all prior agreements directly related to the Superion Software products being replaced by this Agreement
WHEREAS, CentralSquare licenses and gives access to certain software applications (“Solutions”) to its customers and also provides maintenance, support, migration, installation and other professional services; and WHEREAS, Customer desires to license and/or gain access to certain Solutions and receive professional services described herein, and CentralSquare desires to grant and provide Customer license and access to such offerings as well as to provide support and maintenance, subject to the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, by the signatures of their duly authorized representative below, the Parties intending to be legally bound, agree to all of the following provisions and exhibits of this Agreement:

CentralSquare Technologies, LLC City of El Cerrito
1000 Business Center Drive
Lake Mary, FL 32746 10890 San Pablo Ave,
El Cerrito, CA , 94530
By: \Signature2\ By: \Signature1\
Print Name: \FullName2\ Print Name: \FullName1\
Print Title: \Title2\ Print Title: \Title1\
Date Signed: \DateSigned2\ Date Signed: \DateSigned1\
Solution: Community Dev;Finance Pro;NaviLine PA
Term.

Initial Term. The Initial Term of this Agreement commences as of the Effective Date and will continue in effect for (5) year(s) from such date unless terminated earlier pursuant to any of the Agreement’s express provisions (the “Initial Term”).

Renewal Term. This Agreement may be renewed for at the Customers written request for an additional successive five (5) year term unless earlier terminated pursuant to any of the Agreement’s provisions (a “Renewal Term” and, collectively, with the Initial Term, the “Term”).

Non-Renewal. Either Party may elect to end renewal of the Agreement by issuing a notice of non-renewal, in writing, to the other Party six (6) months prior to the expiration of the Agreement term.

Fees.

In consideration of the rights and services granted by CentralSquare to Customer under this Agreement, Customer shall make payments to CentralSquare pursuant to the amounts and payment terms outlined in Exhibit 1 (the Solution(s) and Services Fee Schedule).

All invoices shall be billed and paid in U.S. dollars (USD) and in accordance with the terms set forth in Exhibit 1. If Customer delays an invoice payment for any reason, Customer shall promptly notify CentralSquare in writing the reasons for such delay. Unless otherwise agreed by both Parties, CentralSquare may apply any payment received to any delinquent amount outstanding.

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CST-2024-102785
Standard Terms and Conditions

1. Definitions. Capitalized terms not otherwise defined in this Agreement have the meanings set forth below:

1.1. "Affiliate" means any other Entity that directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such Entity.

1.2. "Authorized User" means Customer's employees, consultants, contractors, and agents who are authorized by Customer to access and use the Solutions pursuant to this Agreement, and for whom access to the Solutions has been purchased.

1.3. “Baseline Solution” means the version of a Solution updated from time to time pursuant to CentralSquare’s warranty services and maintenance, but without any other modification.

1.4. "CentralSquare Systems" means the information technology infrastructure used by or on behalf of CentralSquare to deliver the Solutions, including all computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated directly by CentralSquare or through the use of third-party services.

1.5. "Customer Data" means information, data, and content, in any form or medium, collected, downloaded, or otherwise received, directly or indirectly from Customer, an Authorized User or end-users by or through the Solutions, provided the data is not personally identifiable and not identifiable to Customer.

1.6. "Customer Systems" means the Customer's information technology infrastructure, including computers, software, hardware, databases, electronic systems (including database management systems), and networks, whether operated by Customer or through the third-party services.

1.7. “Defect” means a material deviation between the Baseline Solution and its Documentation, for which Customer has given CentralSquare sufficient information to enable CentralSquare to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under CentralSquare’s control. Further, with regard to any custom modification, Defect means a material deviation between the custom modification and the CentralSquare generated specification and Documentation for such custom modification, and for which Defect Customer has given CentralSquare sufficient information to enable CentralSquare to replicate the deviation on a computer configuration that is both comparable to the Customer Systems and that is under CentralSquare’s control.

1.8. “Delivery” means:

1.8.1. For on-premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of the Solutions outlined in Exhibit 1 by whichever the following applies and occurs first (a) electronic delivery, by posting it on CentralSquare’s network for downloading, or similar suitable electronic file transfer method, with contemporary notice to Customer of availability, or (b) physical shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services server. Physical shipment is on FOB - CentralSquare’s shipping point, and electronic delivery is at the time CentralSquare provides Customer with access to download the Solutions.

1.8.2. For cloud-based Solutions Delivery shall be whichever the following applies and occurs first when Authorized Users have (a) received log-in access to the Solution or any module of the Solution or (b) received access to the Solution via a URL.

1.9. "Documentation" means any manuals, instructions, or other documents or materials that CentralSquare provides or makes available to Customer in any form or medium and which describe the functionality, components, features, or requirements of the Solution(s), including any aspect of its installation, configuration, integration, operation, use, support, or maintenance.

1.10. “End User Training” means the process of educating general users of the Software on the operation of the Software.

1.11. “Entity” means an individual, corporation, partnership, joint venture, limited liability entity, governmental authority, unincorporated organization, trust, association, or other organization.

1.12. “Hardware” means any equipment, computer systems, servers, storage devices, peripherals, and any other tangible assets purchased under this Agreement.

1.13. "Intellectual Property Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world.

1.14. “Managed Services Hardware” means any equipment, computer systems, servers, peripherals, and any other tangible asset purchased as a subscription under this Agreement.

1.15. “Maintenance” means optimization, error correction, modifications, and Updates (defined herein) to CentralSquare Solutions to correct any known Defects and improve performance. Maintenance will be provided for each Solution, the hours and details of which are described in Exhibit 2 (Maintenance and Support) or Exhibit 8 (Managed Services Provisions).

1.16. “New or Major Releases” means new versions of a Baseline Solution (e.g., version 4.0, 5.0 etc.) not provided as part of Maintenance.

1.17. "Personal Information" means any information that does or can identify a specific individual or by or from which a specific individual may be identified, contacted, or located. Personal Information includes all "nonpublic personal information" as defined under the GrammLeach-Bliley Act, "protected health information" as defined under the Health and Insurance Portability and Accountability Act of 1996, "Personal Data" as defined in the EU General Data Protection Regulation (GDPR 2018), "Personal Information" as defined under the Children's Online Privacy Protection Act of 1998, and all rules and regulations issued under any of the foregoing.

1.18. “Professional Services” means configuration, installation, implementation, development work, training or consulting services including custom modification programming, support relating to custom modifications, on-site support services, assistance with data transfers, system restarts and reinstallations provided by CentralSquare.

1.19. “Project Kickoff” is a meeting to occur shortly after contract execution between CentralSquare and Customer in which goals and objectives are set forth, all parties relevant team members are identified, and scope, timelines, and milestones are reviewed.

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1.20. “Reliability Period” is the time period in which the Software is tested and confirmed reliable by successfully completed fifteen (15) continuous days in a live environment with no repeatable Priority 1 or Priority 2 issues as defined in Exhibit 2, unless otherwise agreed in a statement of work.

1.21. “Software” means the software program(s) (in object code format only) identified on Exhibit 1 (Solution(s) and Services Fee Schedule).

The term “Software” excludes any Third-Party Software.

1.22. “Software Version” means the base or core version of the Solution Software that contains significant new features and significant fixes and is available to the Customer. The nomenclature used for updates and upgrades consists of major, minor, build, and fix and these correspond to the following digit locations of a release, a,b,c,d. An example of which would be 7.4.1.3, where the 7 refers to the major release, the 4 refers to the minor release, the 1 refers to the build, and the 3 refers to a fix.

1.23. "Solutions" means the software, Documentation, development work, CentralSquare Systems and any and all other information, data, documents, materials, works, and other content, devices, methods, processes, hardware, software, technologies and inventions, including any deliverables, technical or functional descriptions, requirements, plans, or reports, provided or used by CentralSquare or any Subcontractor in connection with Professional Services or Support Services rendered under this Agreement.

1.24. “Support Services” means Maintenance, Enhancements, implementation of New Releases, and general support efforts to respond to incidents reported by Customer in accordance with Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable.

1.25. "Third-Party Materials" means materials and information, in any form or medium, including any software, documents, data, content, specifications, products, related services, equipment, or components of or relating to the Solutions that are not proprietary to CentralSquare.

2. License, Access, and Title.

2.1. License Grant. For any Solution designated as a “license” on Exhibit 1, Customer is granted a perpetual (unless terminated as provided herein), nontransferable, nonexclusive right and license to use the Software for Customer’s own internal use for the applications described in the Statement of Work, in the applicable environment (e.g., production, test, training, or disaster recovery system) and in the quantity set forth in Exhibit 1. Additional software licenses purchased after the execution of this Agreement shall also be licensed in accordance with the provisions of this section. Customer shall not use, copy, rent, lease, sell, sublicense, modify, create derivative works from/of, or transfer any software, or permit others to do said acts, except as provided in this Agreement. Any such unauthorized use shall be void and may result in immediate and automatic termination of the applicable license. In such event, Customer shall not be entitled to a refund of any license fees paid. Notwithstanding, Customer shall be entitled to use software at the applicable designated location for the purpose of the application(s) described in the Statement of Work to provide services for itself and other Affiliate governmental agencies/entities, provided that the Software is installed and operated at only one physical location. The Software license granted in this Agreement or in connection with it are for object code only and do not include a license or any rights to source code whatsoever.

2.2. Access Grant. For any Solution designated as a “subscription” on Exhibit 1, so long as subscription fees are paid and current, (unless terminated as provided herein), Customer is granted a nontransferable, nonexclusive right to use the software for the Customer’s own internal use for the applications described in the Statement of Work, in the applicable environment (e.g., production, test, training, or disaster recovery system) and in the quantity set forth in Exhibit 1. Additional CentralSquare software subscriptions purchased after the execution of this Agreement shall also be accessed in accordance with the provisions of this section. Customer shall not use, copy, rent, lease, sell, sublicense, modify, create derivative works from/of, or transfer any software, or permit others to do said acts, except as provided in this Agreement. Any such unauthorized use shall be void and may result in immediate and automatic termination of the applicable access. In such event, Customer shall not be entitled to a refund of any subscription fees paid. Notwithstanding, Customer shall be entitled to use software at the applicable designated location for the purpose of the application(s) described in the Statement of Work to provide services for itself and other Affiliate governmental agencies/entities. The subscription access granted in this Agreement or in connection with it are for object code only and do not include a license or any rights to source code whatsoever.

2.3. Documentation License. CentralSquare hereby grants to Customer a non-exclusive, non-sublicensable, non-transferable license to use the Documentation during the Term solely for Customer's internal business purposes in connection with its use of the Solutions.

2.4. Application Programming Interface “API”. If the Customer has purchased any Application Programming Interface (API) license or subscription, Customer may use such API for Customer’s own internal use to develop interfaces which enable interfacing with the applicable CentralSquare Software purchased herein. The development and use of such interfacing applications is specifically permitted under the use granted herein and shall not be deemed derivative works provided that they are not, in fact, derived from the CentralSquare Software or the ideas, methods of operation, processes, technology or know-how implemented therein. Other than the usage rights granted herein, Customer shall not acquire any right, title or interest in the CentralSquare Software or API by virtue of the interfacing of such applications, whether as joint owner, or otherwise. Should Customer desire to provide or share the API to a third-party, the thirdparty must enter into an API Access Agreement by and between the third-party and CentralSquare directly to govern the usage rights and restrictions of the applicable API.

2.5. Hardware. Subject to the terms and conditions of this Agreement, CentralSquare agrees to deliver, through hardware vendors, the Hardware itemized on Exhibit 1. The risk of loss or damage will pass to Customer upon the date of delivery to the Customer specified facility. Upon delivery and full satisfaction of the Hardware payment obligations, Hardware shall be deemed accepted and Customer will acquire good and clear title to Hardware. All Hardware manufacturer warranties will be passed through to Customer. CentralSquare expressly disclaims, and Customer hereby expressly waives all other Hardware warranties, express or implied, without limitation, warranties of merchantability and fitness for a particular purpose.

2.6. Managed Services Hardware. Subject to the terms and conditions of this Agreement, CentralSquare agrees to deliver the Managed Services Hardware itemized on Exhibit 1. So long as the applicable subscription fees are paid and current, Customer shall maintain a limited right in possessory interest in the Managed Services Hardware. No title in the Managed Services Hardware will pass to Customer Agenda Packet Page 103 of 235
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at any time or for any reason. Customer agrees to maintain adequate insurance against fire, theft, or other loss for the Managed Services Hardware full insurable value. CentralSquare shall coordinate any Defect or warranty claims in accordance with Exhibit 8.

2.7. Reservation of Rights. Nothing in this Agreement grants any right, title, or interest in or to any Intellectual Property Rights in or relating to the Solutions, or Third-Party Materials, whether expressly, by implication, estoppel, or otherwise. All right, title, and interest in the Solutions, and the Third-Party Materials are and will remain with CentralSquare and the respective rights holders.

3. Use Restrictions. Authorized Users shall not willfully or intentionally:

3.1. copy, modify, or create derivative works or improvements of the Solutions, or rent, lease, lend, sell, sublicense, assign, distribute, publish, transfer, or otherwise make available any Solutions to any Entity, including on or in connection with the internet or any time-sharing, service bureau, software as a service, cloud, or other technology or service without prior written approval from CentralSquare;

3.2. reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to the source code of the Solutions, in whole or in part;

3.3. bypass or breach any security device or protection used by Solutions or access or use the Solutions other than by an Authorized User through the use of his or her own then valid access;

3.4. input, upload, transmit, or otherwise provide to or through the CentralSquare Systems, any information or materials that are unlawful or injurious, or contain, transmit, or activate any harmful code (any software, hardware, device, or other technology, including any virus, worm, malware, or other malicious computer code, the purpose or effect of which is to (a) permit unauthorized access to, or to destroy, disrupt, disable, distort, or otherwise harm or impede any (i) computer, software firmware, hardware, system or network; or (ii) any application or function of any of the foregoing or the security, integrity, confidentiality, or use of any data processed thereby; or (b) prevent Customer or any Authorized User from accessing or using the Solutions as intended by this Agreement;

3.5. damage, destroy, disrupt, disable, impair, interfere with, or otherwise impede or harm in any manner the CentralSquare Systems, or CentralSquare's provision of services to any third-party, in whole or in part;

3.6. remove, delete, alter, or obscure any trademarks, specifications, Documentation, warranties, or disclaimers, or any copyright, trademark, patent, or other intellectual property or proprietary rights notices from any Documentation or Solutions, including any copy thereof;

3.7. access or use the Solutions in any manner or for any purpose that infringes, misappropriates, or otherwise violates any Intellectual Property Right or other right of any third-party, or that violates any applicable law;

3.8. access or use the Solutions for purposes of competitive analysis of the Solutions, the development, provision, or use of a competing software service or product or any other purpose that is to CentralSquare's detriment or commercial disadvantage or otherwise access or use the Solutions beyond the scope of the authorization granted in Section 2.

4. Audit.

4.1. CentralSquare shall have the right to audit Customer’s use of the Software to monitor compliance with this Agreement. Customer shall permit CentralSquare and its directors, officers, employees, and agents to have on-site access at Customer’s premises (or remote access as the case may be) during normal business hours, on a date and time mutually agreed upon by Customer and CentralSquare, to such systems, books, and records for the purpose of verifying license counts, access counts, and overall compliance with this Agreement.

Customer shall render reasonable cooperation to CentralSquare as requested. If as a result of any audit or inspection CentralSquare substantiates a deficiency or non-compliance, or if an audit reveals that Customer has exceeded the restrictions on use, Customer shall promptly reimburse CentralSquare for all its costs and expenses incurred to conduct such audit or inspection and be required to pay for any delinquencies in compliance and prompt payment of any underpayment of Fees.

5. Customer Obligations.

5.1. Customer Systems and Cooperation. Customer shall at all times during the Term: (a) set up, maintain, and operate in good repair all Customer Systems on or through which the Solutions are accessed or used; (b) provide CentralSquare Personnel with such access to Customer's premises and Customer Systems as is necessary for CentralSquare to perform the Support Services in accordance with the Support Standards and specifications and if required by CentralSquare, remote access in accordance with Exhibit 3 (CentralSquare Access Management Policy); and (c) provide all cooperation as CentralSquare may reasonably request to enable CentralSquare to exercise its rights and perform its obligations under this Agreement.

5.2. Effect of Customer Failure or Delay. CentralSquare is not responsible or liable for any delay or failure of performance caused in whole or in part by Customer's delay in performing, or failure to perform, any of its obligations under this Agreement, except delays caused by the acts or omissions of CentralSquare.

5.3. Corrective Action and Notice. If Customer becomes aware of any actual or threatened activity prohibited by Section 3, Customer shall, and shall cause its Authorized Users to, immediately: (a) take all reasonable and lawful measures within their respective control that are necessary to stop the activity or threatened activity and to mitigate its effects (including, where applicable, by discontinuing and preventing any unauthorized access to the Solutions and permanently erasing from their systems and destroying any data to which any of them gained unauthorized access); and (b) notify CentralSquare of any such actual or threatened activity.

5.4. Maintaining Current Versions of CentralSquare Solutions. In accordance with Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable. Customer shall install and/or use any New or Major Release within one year of being made available by CentralSquare to mitigate a performance problem, ineligibility for Support Services, or an infringement claim.

6. Professional Services.

6.1. Compliance with Customer Policies. While CentralSquare personnel are performing services at Customer's site, CentralSquare personnel will comply with Customer’s reasonable procedures and site policies that are generally applicable to Customer’s other suppliers or Customer’s employees providing similar services and that have been provided to CentralSquare in writing or in advance.

6.2. Contributed Material. In the process of CentralSquare’s performing Professional Services, Customer may, from time to time, provide CentralSquare with designs, plans, or specifications, improvements, works or other material for inclusion in, or making modifications to, the Solutions, the Documentation or any other deliverables (“Contributed Material”). Customer grants to CentralSquare a nonexclusive, Agenda Packet Page 104 of 235
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irrevocable, perpetual, transferable right, without the payment of any royalties or other compensation of any kind and without the right of attribution, for CentralSquare, CentralSquare’s Affiliates and CentralSquare’s licensees to make, use, sell and create derivative works of the Contributed Material.

7. Confidentiality.

7.1. Nondisclosure. The Parties agree, unless otherwise provided in this Agreement or required by law, not to use or make each other's Confidential Information available to any third party for any purpose other than as necessary to perform under this Agreement. “Confidential Information” means the Solution(s), Software, and customizations in any embodiment, and either Party’s technical and business information relating to inventions or software, research and development, future product specifications, engineering processes, costs, profit or margin information, marketing and future business plans as well as any and all internal Customer and employee information, and any information exchanged by the Parties that is clearly marked with a confidential, private or proprietary legend or which, by its nature, is commonly understood to be confidential.

7.2. Exceptions. A Party's Confidential Information shall not include information that: (a) is or becomes publicly available through no act or omission of the recipient; (b) was in the recipient’s lawful possession prior to the disclosure and was not obtained by the recipient either directly or indirectly from the disclosing Party; (c) is lawfully disclosed to the recipient by a third party without restriction on recipient’s disclosure, and where recipient was not aware that the information was the confidential information of discloser; (d) is independently developed by the recipient without violation of this Agreement; or (e) is required to be disclosed by law, including without limitation the California Public Records Act.

7.3. Public Record. As this Agreement is public record, CentralSquare is permitted to disclose Customer as a Customer. However, CentralSquare shall not make any statements or representations regarding Customer’s opinion of CentralSquare or its services.

CentralSquare may reach out to Customer from time to time for references or marketing engagements, subject to Customer’s written approval.

8. Security.

8.1. CentralSquare will implement the best current, generally accepted, and commercially reasonable administrative, technical and physical safeguards that are used by professionals performing similar services in the same or similar locale and under the same or similar circumstances as CentralSquare under this Agreement and which are designed to ensure the security and confidentiality of Customer Data, protect against any anticipated threats or hazards to the security or integrity of Customer Data, and protect against unauthorized access or use of Customer Data. CentralSquare will review and test such safeguards on no less than an annual basis.

8.2. Customer shall maintain, in connection with the operation or use of the Solutions, adequate technical and procedural access controls and system security requirements and devices, necessary for data privacy, confidentiality, integrity, authorization, authentication, nonrepudiation, virus detection and eradication.

8.3. To the extent that Authorized Users are permitted to have access to the Solutions, Customer shall maintain agreements with, or policies applicable to, such Authorized Users that adequately protect the confidentiality and Intellectual Property Rights of CentralSquare in the Solutions and Documentation and disclaim any liability or responsibility of CentralSquare with respect to such Authorized Users.

9. Personal Data. If CentralSquare processes or otherwise has access to any personal data or Personal Information on Customer’s behalf when performing CentralSquare’s obligations under this Agreement, then:

9.1. Customer shall be the data controller (where “data controller” means an entity which alone or jointly with others determines purposes for which and the manner in which any personal data are, or are to be, processed) and CentralSquare shall be a data processor (where “data processor” means an entity which processes the data only on behalf of the data controller and not for any purposes of its own);

9.2. Customer shall ensure that it has obtained all necessary consents and it is entitled to transfer the relevant personal data or Personal Information to CentralSquare so that CentralSquare may lawfully use, process and transfer the personal data and Personal Information in accordance with this Agreement on Customer’s behalf, which may include CentralSquare processing and transferring the relevant personal data or Personal Information outside the country where Customer and the Authorized Users are located in order for CentralSquare to provide the Solutions and perform its other obligations under this Agreement; and

9.3. CentralSquare shall process personal data and information only in accordance with lawful and reasonable written instructions given by Customer and as set out in and in accordance with the terms of this Agreement; and

9.4. CentralSquare shall take reasonable steps to ensure that its employees, agents and contractors who may have access to Personal Information are persons who need to know / access the relevant Personal Information for valid business reasons. CentralSquare shall maintain agreements with, or policies applicable to, such employees, agents and contractors that adequately protect the confidential nature of the Personal Information consistent with applicable law; and

9.5. each Party shall take appropriate technical and organizational measures against unauthorized or unlawful processing of the personal data and Personal Information or its accidental loss, destruction or damage so that, having regard to the state of technological development and the cost of implementing any measures, the measures taken ensure a level of security appropriate to the harm that might result from such unauthorized or unlawful processing or accidental loss, destruction or damage in relation to the personal data and Personal Information and the nature of the personal data and Personal Information being protected. If necessary, the Parties will cooperate to document these measures taken.

10. Representations and Warranties.

10.1. Intellectual Property Warranty. CentralSquare represents and warrants that (a) it is the sole and exclusive owner of (or has the right to license) the software; (b) it has full and sufficient right, title and authority to grant the rights and/or licenses granted under this Agreement; (c) the software does not contain any materials developed by a third party used by CentralSquare except pursuant to a license agreement; and (d) the software does not infringe any patent, or copyright.

10.2. Intellectual Property Remedy. In the event that any third party asserts a claim of infringement against the Customer relating to the software contained in this Agreement, CentralSquare shall indemnify and defend the Customer pursuant to section 13.1 of this Agreement. In the case of any such claim of infringement, CentralSquare shall either, at its option, (1) procure for Customer the right to Agenda Packet Page 105 of 235
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continue using the software; or (2) replace or modify the software so that that it becomes non-infringing, but equivalent in functionality and performance.

10.3. Software Warranty. CentralSquare warrants to Customer that: (i) for the entire Term (the “Warranty Period”) the Software will substantially conform in all material respects to the specifications set forth in the Documentation, when installed, operated and used as recommended in the Documentation and in accordance with this Agreement; and (ii) at the time of Delivery the Software does not contain any virus or other malicious code.

10.4. Software Remedy. If, during the Warranty Period a warranty defect is confirmed in the CentralSquare Software, CentralSquare shall, at its option and as the sole remedy, reinstall the Software or correct the Defects pursuant to Exhibit 2 (Maintenance & Support) and Exhibit 8 (Managed Services Provisions), if applicable.

10.5. Services Warranty. CentralSquare warrants that the Professional Services delivered will substantially conform to the deliverables specified in the applicable statement of work and that all Professional Services will be performed in a professional and workmanlike manner consistent with industry standards for similar work. If Professional Services do not substantially conform to the deliverables, Customer shall notify CentralSquare of such non-conformance in writing, within 10 days from completion of Professional Service, and CentralSquare shall promptly repair the non-conforming deliverables.

10.6. Disclaimer of Warranty. EXCEPT FOR THE EXPRESS LIMITED WARRANTIES SET FORTH ABOVE, CENTRALSQUARE MAKES

NO WARRANTIES WHATSOEVER, EXPRESSED OR IMPLIED, WITH REGARD TO THE INTELLECTUAL PROPERTY,

SOFTWARE, PROFESSIONAL SERVICES, AND/OR ANY OTHER MATTER RELATING TO THIS AGREEMENT, AND THAT

CENTRALSQUARE DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE,

INCLUDING ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE OR TRADE PRACTICE, AND SPECIFICALLY DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR TITLE. FURTHER,

CENTRALSQUARE EXPRESSLY DOES NOT WARRANT THAT A SOLUTION, ANY CUSTOM MODIFICATION OR ANY

IMPROVEMENTS WILL BE USABLE BY CUSTOMER IF THE SOLUTION OR CUSTOM MODIFICATION HAS BEEN MODIFIED BY

ANYONE OTHER THAN CENTRALSQUARE PERSONNEL, OR WILL BE ERROR FREE, WILL OPERATE WITHOUT

INTERRUPTION OR WILL BE COMPATIBLE WITH ANY HARDWARE OR SOFTWARE EXCEPT TO THE EXTENT EXPRESSLY SET FORTH IN THE DOCUMENTATION. ALL THIRD-PARTY MATERIALS ARE PROVIDED “AS-IS” AND ANY REPRESENTATION OR WARRANTY OF OR CONCERNING ANY OF THEM IS STRICTLY BETWEEN CUSTOMER AND THE THIRD-PARTY. THIS AGREEMENT DOES NOT AMEND, OR MODIFY CENTRALSQUARE’S WARRANTY UNDER ANY AGREEMENT OR ANY CONDITIONS, LIMITATIONS, OR RESTRICTIONS THEREOF.

11. Notices. All notices and other communications required or permitted under this Agreement must be in writing and will be deemed given when delivered personally, sent by United States registered or certified mail, return receipt requested; transmitted by facsimile or email confirmed by first class mail, or sent by overnight courier. Notices must be sent to a Party at its address shown below, or to such other place as the Party may subsequently designate for its receipt of notices in writing by the other Party.

If to CentralSquare : CentralSquare Technologies, LLC
1000 Business Center Dr.

Lake Mary, FL 32746
Phone: 407-304-3235
Attention: Legal/Contracts
If to Customer: City of El Cerrito
10890 San Pablo Ave
El Cerrito, CA 94530
Phone:

Email: [email protected]
Attention: Eric Ng

12. Force Majeure.

Neither Party shall be responsible for failure to fulfill its obligations hereunder, or be liable for damages resulting from delay in performance as a result of war, fire, strike, riot or insurrection, natural disaster, pandemic or epidemic, delay of carriers, governmental order or regulation, complete or partial shutdown of plant, unavailability of equipment, software, or services from suppliers, default of a subcontractor or vendor to the Party if such default arises out of causes beyond the reasonable control of such subcontractor or vendor, the acts or omissions of the other Party, or its officers, directors, employees, agents, contractors, or elected officials, and/or other occurrences beyond the Party’s reasonable control (“Excusable Delay” hereunder). In the event of such Excusable Delay, performance shall be extended on a day for day basis or as otherwise reasonably necessary to compensate for such delay.

13. Indemnification.

13.1. CentralSquare Indemnification. CentralSquare shall indemnify, defend, and hold harmless Customer and Authorized Users from any and all Claims or liability, including attorneys' fees and costs, brought by a third party, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising solely from a wrongful or negligent act, error or omission of CentralSquare, its employees, agents, contractors, or any subcontractor as a result of CentralSquare’s or any subcontractor’s performance pursuant to this Agreement; however, CentralSquare shall not be required to indemnify Customer for any claims caused to the extent of the negligence or wrongful act of Customer, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a Claim or liability results from or is contributed to by the actions or omissions of Customer, or its employees, agents or contractors, CentralSquare’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault.

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13.2. Customer Indemnification. To the extent allowable by law, Customer shall indemnify, defend, and hold harmless CentralSquare from any and all Claims or liability, including attorneys' fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property or arising solely from a wrongful or negligent act, error or omission of Customer, its employees, agents, contractors, or any subcontractor as a result of Customer’s or any subcontractor’s performance pursuant to this Agreement; however, Customer shall not be required to indemnify CentralSquare for any Claims or actions caused to the extent of the negligence or wrongful act of CentralSquare, its employees, agents, or contractors. Notwithstanding anything to the contrary in the foregoing, if a Claim or liability results from or is contributed to by the actions or omissions of CentralSquare, or its employees, agents or contractors, Customer’s obligations under this provision shall be reduced to the extent of such actions or omissions based upon the principle of comparative fault.

13.3. "Claim" in this Section 13 means any claim, cause of action, demand, lawsuit, dispute, inquiry, audit, notice of violation, proceeding, litigation, citation, summons, subpoena or investigation of any nature, civil, criminal, administrative, regulatory or other, whether at law, in equity, or otherwise, as well as all related costs (including reasonable attorneys’ fees).

14. Termination.

14.1. Either Party may terminate this Agreement for a material breach in accordance with this subsection, following written notice of the breach to the breaching party, and a reasonable opportunity to cure. In such event, the disputing Party shall deliver written notice of its intent to terminate along with a description in reasonable detail of the problems for which the disputing Party is invoking its right to terminate and the specific requirement within this Agreement or any exhibit or schedule hereto that the disputing Party is relying upon. Following such notice, the Parties shall commence dispute resolution procedures in accordance with the dispute resolution procedure pursuant to Section

17. 14.2. CentralSquare shall have the right to terminate this Agreement based on Customer’s failure to pay undisputed amounts due under this Agreement more than ninety (90) days after delivery of written notice of non-payment.

14.3. Customer shall have the right to terminate if the proper appropriation of funds for the continuation of this Agreement is not available for any fiscal year after the first fiscal year during the Term. To effect the termination of this Agreement, Customer shall, within forty-five (45) days following the beginning of the fiscal year for which the proper appropriation is not available, provide CentralSquare with written notice of the failure to obtain the proper appropriation of funds. Such notice shall be accompanied by the payment of all sums then owed CentralSquare under this Agreement, if any, for services already provided during the Term.

14.4. Customer may also terminate for convenience, in whole or in part, at any time by providing thirty (30) days written notice. Should Customer terminate for convenience during any twelve (12) month term, CentralSquare shall provide a pro-rated refund for any on-premise subscription asset designated on Exhibit 1 with an “Annual Subscription Fee”. Should Customer terminate for convenience, in whole or in part, any cloud hosted subscription asset, no pre-paid fees shall be returned, or pro-rated refund be given, for any remaining months on the then-current term. Should Customer terminate for convenience, in whole or in part, any third-party asset, no pre-paid fees shall be returned, or pro-rated refund be given, or any remaining months on the then-current term.

15. Effect of Termination or Expiration. On the expiration or earlier termination of this Agreement:

15.1. All rights, licenses, and authorizations granted to Customer hereunder will immediately terminate and Customer shall immediately cease all use of CentralSquare’s Confidential Information and the Solutions, and within thirty (30) days deliver to CentralSquare, or at CentralSquare’s request destroy and erase CentralSquare’s Confidential Information from all systems Customer directly or indirectly controls; and

15.2. All licenses, access or subscription fees, services rendered but unpaid, and any amounts due by Customer to CentralSquare of any kind shall become immediately payable and due no later than thirty (30) days after the date of the termination or expiration, including anything that accrues within those thirty (30) days.

15.3. The provisions set forth in the following sections, and any other right or obligation of the Parties in this Agreement that, by its nature (including but not limited to: Use Restrictions, Confidential Information, Warranty Disclaimers, Indemnifications, & Limitations of Liability), will survive any expiration or termination of this Agreement.

15.4. In the event that Customer terminates this Agreement or cancels any portions of a project (as may be set forth in a Statement of Work) prior to Go Live (which shall be defined as “first use of a Solution or module of a Solution in a production environment, unless otherwise agreed by the Parties in a statement of work”), Customer shall pay for all Professional Services actually performed by CentralSquare on a time and materials basis, regardless of the payment terms in Exhibit 1.

15.5. Return of Customer Data. If Customer requests in writing at least ten (10) days prior to the date of expiration or earlier termination of this Agreement, CentralSquare shall within sixty (60) days following such expiration or termination, deliver to Customer in CentralSquare’s standard format the then most recent version of Customer Data maintained by CentralSquare, provided that Customer has at that time paid all Fees then outstanding and any amounts payable after or as a result of such expiration or termination.

15.6. Deconversion. In the event of (i) expiration or earlier termination of this Agreement, or (ii) Customer no longer purchasing certain Solutions (including those indicated to be Third-Party Materials), if Customer requests assistance in the transfer of Customer Data to a different vendor’s applications (“Deconversion”), CentralSquare will provide reasonable assistance. CentralSquare and Customer will negotiate in good faith to establish the relative roles and responsibilities of CentralSquare and Customer in effecting Deconversion, as well as the appropriate date for completion. CentralSquare shall be entitled to receive compensation for any additional consultation, services, software, and documentation required for Deconversion on a time and materials basis at CentralSquare’s then standard rates.

15.7. Termination of this Agreement shall not relieve either Party of any other obligation incurred one to the other prior to termination.

16. Assignment. Neither this Agreement nor any rights or obligations hereunder shall be assigned or otherwise transferred by either Party without the prior written consent of the other Party, which consent will not be unreasonably withheld; provided however, that in the event of a merger or acquisition of all or substantially all of CentralSquare’s assets, CentralSquare may assign this Agreement to an entity ready, willing and able to perform CentralSquare’s executory obligations hereunder.

17. Dispute Resolution. Any dispute, controversy or claim arising out of or relating to this Agreement (each, a “Dispute”), including the breach, termination, or validity thereof, shall be resolved as follows:

17.1. Good Faith Negotiations. The Parties agree to send written notice to the other Party of any Dispute (“Dispute Notice”). After the other Agenda Packet Page 107 of 235
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Party receives the Dispute Notice, the Parties agree to undertake good faith negotiations to resolve the Dispute. Each Party shall be responsible for its associated travel and other related costs.

17.2. Escalation to Mediation. If the Parties cannot resolve any Dispute through good faith negotiations, the dispute will be escalated to nonbinding mediation, with the Parties acting in good faith to select a mediator and establishing the mediation process. The Parties agree the mediator’s fees and expenses, and the mediator’s costs incidental to the mediation, will be shared equally between the Parties. The Parties shall bear their own fees, expenses, and costs.

17.3. Confidential Mediation. The Parties further agree all writteRn or oral offers, promises, conduct, and statements made in the course of the mediation are confidential, privileged, and inadmissible for any purpose in any litigation, arbitration or other proceeding involving the Parties. However, evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation.

17.4. Litigation. If the Parties cannot resolve a Dispute through mediation, then once an impasse is declared by the mediator either Party may pursue litigation in a court of competent jurisdiction. Venue for any dispute shall be in the Superior Court of Contra Costa County or the United States District Court for the Northern District of California.

18. Governing Law. This Agreement shall be governed by the laws of the State of California.

19. Waiver/Severability. The failure of any Party to enforce any of the provisions hereof will not be construed to be a waiver of the right of such Party thereafter to enforce such provisions. No waiver of any provision of this Agreement shall be enforceable unless such waiver is in writing and signed by the waiving party. If any provision of this Agreement is found to be unenforceable, that provision will be enforced to the maximum extent possible, and the validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired thereby.

20. LIABILITY. NOTWITHSTANDING ANY PROVISION WITHIN THIS AGREEMENT TO THE CONTRARY, AND REGARDLESS OF THE NUMBER OF LOSSES, WHETHER IN CONTRACT, EQUITY, STATUTE, TORT, NEGLIGENCE, OR OTHERWISE:

20.1. NEITHER PARTY SHALL HAVE LIABILITY TO THE OTHER PARTY FOR ANY SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE,

EXEMPLARY, LIQUIDATED, OR CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING BUT NOT LIMITED TO,

REPLACEMENT COSTS, AND NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR LOSSES OF PROFIT,

REVENUE, INCOME, BUSINESS, ANTICIPATED SAVINGS, DATA, AND REPUTATION, REGARDLESS OF WHETHER SUCH

LOSSES MAY BE DEEMED AS CONSEQUENTIAL OR ARISING DIRECTLY AND NATURALLY FROM THE INCIDENT GIVING

RISE TO THE CLAIM, AND REGARDLESS OF WHETHER SUCH LOSSES ARE FORESEEABLE OR WHETHER EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES; AND

20.2. CENTRALSQUARE’S TOTAL LIABILITY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL NOT EXCEED THE AMOUNT(S) ACTUALLY PAID BY CUSTOMER TO CENTRALSQUARE HEREUNDER FOR THE LAST TWELVE (12) MONTHS PRIOR TO THE DATE THE CLAIM AROSE. NOTHING IN THIS SECTION SHALL BE CONSTRUED TO LIMIT THE AMOUNT OF

AVIALABLE INSURANCE TO EITHER PARTY FOR ANY COVERED LOSS UNDER ANY POLICY OF INSURANCE REQUIRED HEREUNDER.

21. Insurance. During the term of this Agreement, CentralSquare shall maintain insurance coverage covering its operations in accordance with Exhibit 4 (Certificate of Insurance (Evidence of Coverage)). CentralSquare shall include Customer as an additional insured on applicable insurance policies provided under this Agreement. CentralSquare shall provide proof of current coverage during the term of this Agreement.

22. Third-Party Materials. CentralSquare may, from time to time, include third parties to perform services, provide software, or provide equipment.

Customer acknowledges and agrees CentralSquare provides front-line support services for these Third-Party Materials, but these third parties assume all responsibility and liability in connection with the Third-Party Materials. CentralSquare is not authorized to make any representations or warranties that are binding upon the third-party or to engage in any other acts that are binding upon the third-party, except specifically that CentralSquare is authorized to represent third-party fees and to accept payment of such amounts from Customer on behalf of the third-party for as long as such third-party authorizes CentralSquare to do so. As a condition precedent to installing or accessing certain Third-Party Materials, Customer may be required to execute a click-through, shrink-wrap End User License Agreement (“EULA”) or similar agreement provided by the Third-Party Materials provider. If mapping information is supplied with the CentralSquare Software, CentralSquare makes no representation or warranty as to the completeness or accuracy of the mapping data provided with the CentralSquare Software. The completeness or accuracy of such data is solely dependent on the information supplied by the Customer or the mapping database vendor to CentralSquare. All third-party materials are provided “as-is” and any representation or warranty concerning them is strictly between Customer and the third-party.

23. Subcontractors. CentralSquare may from time to time, in its discretion, engage third parties to perform services on its behalf including but not limited to Professional Services, Support Services, and/or provide software (each, a "Subcontractor"). CentralSquare shall be fully responsible for the acts of all subcontractors to the same extent it is responsible for the acts of its own employees.

24. Entire Agreement. This Agreement, and any Exhibits specifically incorporated therein by reference, constitute the entire agreement between the Parties with respect to the subject matter. These documents supersede and merge all previous and contemporaneous proposals of sale, communications, representations, understandings and agreements, whether oral or written, between the Parties with respect to the subject hereof.

25. Amendment. Either Party may, at any time during the term, request in writing changes to this agreement. The Parties shall evaluate and, if agreed, implement all such requested changes. No requested changes will be effective unless and until memorialized in either a CentralSquare issued add-on quote signed by Customer, or a written change order or amendment to this Agreement signed by both Parties.

26. No Third-Party Beneficiaries. This Agreement is for the sole benefit of the Parties and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer on any other person any legal or equitable right, benefit, or remedy of any nature under or by reason of this Agreement.

27. Counterparts. This Agreement, and any amendments hereto, may be executed in several counterparts, each of which when so executed shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. The Agreement (and any amendments) shall be considered properly executed by a Party if executed by that Party and transmitted by facsimile or other electronic means, such as DocuSign, Tagged Image Format Files (TIFF), or Portable Document Format (PDF).

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28. Material Adverse Change. If any law, regulation, applicable standard, process, OEM requirement is changed or comes into force after the Effective Date, including but not limited to PCI standards or Americans with Disabilities Act compliance (collectively, a “Material Adverse Change”), which is not explicitly addressed within this Agreement and results in significant extra costs for either Party in relation to the performance of this Agreement, both Parties shall promptly meet, discuss in good faith, and agree upon reducing the technical, operational, and/or commercial impact of such Material Adverse Change.

29. Cooperative Purchases. The Parties agree that other entities (“Cooperative Customers”) may use this Agreement as a purchasing vehicle for similar CentralSquare software and services. Terms and conditions specific to each Cooperative Customer’s purchase, including but not limited to pricing, payment terms, and scope of work, shall be negotiated separately between CentralSquare and the Cooperative Customer. A separate contract and any necessary supplemental documents shall be developed independently from this Agreement for each Cooperative Customer, and each such contract shall be fully independent of the others. The original Customer shall not be a party to any agreements made between CentralSquare and Cooperative Customers and will not incur any liability related to specifications, delivery, payment, or any other aspect of purchases made by Cooperative Customers.

30. Order of Precedence.

30.1. In the event of any conflict or inconsistency between this Agreement, the Exhibits, or any purchase order, then the following priority shall prevail:

30.1.1. The main body of this Agreement and any associated amendments, statements of work (including Exhibit 5 (Statement of Work)), or change orders and then the attached Exhibits to this Agreement in the order in which they appear.

30.2. Customer’s purchase order terms and conditions are not applicable and shall have no force or effect, whether referenced in any document in relation to this Agreement.

30.3. Incorporated Exhibits to this Agreement:

Exhibit 1: Solution(s) and Services Fee Schedule
Exhibit 2: Maintenance & Support
Exhibit 3: CentralSquare Access Management Policy
Exhibit 4: Certificate of Insurance (Evidence of Coverage) RExhibit 5: Service Level Commitments
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EXHIBIT 1
Solution(s) and Services Fee Schedule
(See Next Page)
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Payment Terms:

Subscriptions:

El Cerrito, CA Renewal Period
Product: Product Name Qty
7/28/2025 -
11/01/2025
Community Development: Advanced Annual Subscription Fee SaaS 2 $1,090.34 Citizen Engagement Option Annual Subscription Fee SaaS 1 $0.00 Code Compliance PA Cloud Annual Subscription Fee 1 $0.00 CRM PA Cloud Annual Subscription Fee 1 $0.00
eTRAKIT Community Development Portal Annual Subscription Fee 2 $0.00 Land Management PA Cloud Annual Subscription Fee 1 $0.00 Licensing PA Cloud Annual Subscription Fee 1 $0.00
Permitting PA Cloud Annual Subscription Fee 1 $0.00
Projects and Planning PA Cloud Annual Subscription Fee 1 $0.00 Entity Management PA Cloud Annual Subscription Fee 1 $0.00 Total $1,090.34
Product: Product Name Qty
9/29/2025 -
11/01/2025
Community Development: Advanced Annual Subscription Fee SaaS 4 $792.04 Total $792.04
Product: Product Name Qty
11/02/2025 -
11/01/2026
Fusion Subscription SaaS Annual Subscription Fee SaaS 1 $3,977.75 Community Development: Advanced SaaS Subscription Cloud Setup Fee 1 $0.00 Community Development: Advanced Annual Subscription Fee SaaS 20 $45,460.00 Community Development Mobile SaaS Annual Subscription Fee SaaS 1 $0.00 Citizen Engagement SaaS Annual Subscription Fee SaaS 1 $0.00 CRM PA Cloud Annual Subscription Fee 1 $0.00
Code Compliance PA Cloud Annual Subscription Fee 1 $0.00 Permitting PA Cloud Annual Subscription Fee 1 $0.00
Projects and Planning PA Cloud Annual Subscription Fee 1 $0.00 Land Management PA Cloud Annual Subscription Fee 1 $0.00 Entity Management PA Cloud Annual Subscription Fee 1 $0.00 Licensing PA Cloud Annual Subscription Fee 1 $0.00
Community Development: Advanced Annual Subscription Fee SaaS 1 $0.00 Community Development: Advanced Annual Subscription Fee SaaS 2 $4,341.38 Citizen Engagement Option Annual Subscription Fee SaaS 1 $0.00 Code Compliance PA Cloud Annual Subscription Fee 1 $0.00 CRM PA Cloud Annual Subscription Fee 1 $0.00
eTRAKIT Community Development Portal Annual Subscription Fee 2 $0.00 Land Management PA Cloud Annual Subscription Fee 1 $0.00 Licensing PA Cloud Annual Subscription Fee 1 $0.00
Permitting PA Cloud Annual Subscription Fee 1 $0.00
Projects and Planning PA Cloud Annual Subscription Fee 1 $0.00 Entity Management PA Cloud Annual Subscription Fee 1 $0.00 Community Development: Advanced Annual Subscription Fee SaaS 4 $8,820.00 Total $62,599.13
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- If applicable, Annual Subscription Fees are due on the Delivery Date, and annually thereafter on the anniversary of the Delivery Date.
- Annual Subscription Fees shall increase by 5% each year - The Annual Subscription Fees must be paid by the date listed above.

Invoice Terms:

CentralSquare shall provide an invoice for the items in the schedule above no less than thirty (30) days prior to the due date. Invoices shall include a detailed description of completed tasks, hours worked, and billable rates or percentage complete (for lump sum tasks) for all work completed.

ANCILLARY FEES
a. Customer is responsible for paying all taxes relating to this Agreement. Applicable tax amounts (if any) are not included in the fees set forth in this Agreement. If Customer is exempt from the payment of any such taxes, Customer must provide CentralSquare valid proof of exemption; otherwise, CentralSquare will invoice Customer and Customer will pay to CentralSquare all such tax amounts. b. To the extent allowable by law, if Customer fails to make any payment within thirty (30) days of when due, then CentralSquare may charge interest on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly, or, if lower, the highest rate permitted under applicable law; and if such failure continues for 90 days following written notice thereof, CentralSquare may suspend performance or access until past due amounts have been paid.

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EXHIBIT 2
Maintenance & Support
This Maintenance & Support Exhibit describes support and maintenance relating to technical support that CentralSquare will provide to Customer during the Term of the Agreement.

1. Product Updates and Releases

1.1. Software Version. “Software Version” means the base or core version of the Software that contains significant new features and significant fixes and is available to the Customer. Software Versions may occur as the Software architecture changes or as new technologies are developed. The nomenclature used for updates and upgrades consists of major, minor, build, and fix and these correspond to the following digit locations of a release, a,b,c,d. An example of which would be 7.4.1.3, where the 7 refers to the major release, the 4 refers to the minor release, the 1 refers to the build, and the 3 refers to a fix. All Software Versions are provided and included as part of this Agreement.

1.2. Updates. From time to time CentralSquare may develop permanent fixes or solutions to known problems or bugs in the Software and incorporate them in a formal “Update” to the Software. If Customer is receiving technical support from CentralSquare on the general release date for an Update, CentralSquare will provide the Customer with the Update and related Documentation at no extra charge.

Updates for custom configurations will be agreed upon by the Parties and outlined in a Statement of Work or Change Order.

1.3. Releases. Customer shall agree to install and/or use any New or Major Release within one year of being made available by CentralSquare to avoid or mitigate a performance problem, ineligibility for Support and Maintenance Services or infringement claim. All modifications, revisions and updates to the Software shall be furnished by means of new Releases of the Software and shall be accompanied by updates to the Documentation whenever CentralSquare determines, in its sole discretion, that such updates are necessary.

2. Support

2.1. CentralSquare shall provide to Customer support via toll-free phone number 833-278-7877 or via the CentralSquare Support Portal.

CentralSquare shall provide to Customer, commercially reasonable efforts in solving errors reported by the Customer as well as making available an online support portal. Customer shall provide to CentralSquare reasonably detailed documentation and explanation, together with underlying data, to substantiate errors and to assist CentralSquare in its efforts to diagnose, reproduce and correct the error. Should either Party not be able to locate the error root cause and Customer and CentralSquare agree that on-site services are necessary to diagnose or resolve the problem CentralSquare shall provide a travel estimate and estimated hours in order to diagnose the reported error.

2.2. If after traveling onsite to diagnose a reported error and such reported error did not, in fact, exist or was not attributable to a Defect in the Software provided by CentralSquare or an act or omission of CentralSquare, then Customer shall pay for CentralSquare's investigation, travel, and related services in accordance with provided estimate. Customer must provide CentralSquare with such facilities, equipment and support as are reasonably necessary for CentralSquare to perform its obligations under this Exhibit, including remote access in accordance with the Remote Access Policy.

3. Online Support Portal
Online support is available via https://support.centralsquare.com/s/contact-us, offering Customer the ability to resolve its own problems with access to CentralSquare’s most current information. Customer will need to enter its designated username and password to gain access to the technical support areas on CentralSquare’s website. CentralSquare’s technical support areas allow Customer to: (i) search an up-todate knowledge base of technical support information, technical tips, and featured functions; and (ii) access answers to frequently asked questions (FAQ).

4. Exclusions from Technical Support Services
CentralSquare shall have no support obligations to provide Support or Maintenance for Solutions that are not kept current to one version prior to the then current version of the Solution, as long as such prior version was made available within the last year. CentralSquare shall have no support obligations with respect to any third-party hardware or software product not licensed or sold to Customer by CentralSquare (“Nonqualified Product”). Customer shall be solely responsible for the compatibility and functioning of Nonqualified Products with the Software.

5. Customer Responsibilities
In connection with CentralSquare’s provision of technical support as described herein, Customer acknowledges that Customer has the responsibility to do each of the following:

5.1 Provide hardware, operating system and browser software that meets technical specifications, as well as a fast, stable, highspeed connection and remote connectivity for accessing the Solution.

5.2 Maintain any applicable computer system and associated peripheral equipment in good working order in accordance with the manufacturers’ specifications, and ensure that any problems reported to CentralSquare are not due to hardware malfunction;

5.3 For CentralSquare Solutions that are implemented on Customer Systems, maintain the designated operating system at the latest code revision level reasonably deemed necessary by CentralSquare for proper operation of the Software;

5.4 Supply CentralSquare with access to and use of all information and facilities reasonably determined to be necessary by CentralSquare to render the technical support described herein;

5.5 Perform any test or procedures reasonably recommended by CentralSquare for the purpose of identifying and/or resolving any problems;

5.6 At all times follow routine operator procedures as specified in the Documentation or any error correction guidelines of CentralSquare posted on the CentralSquare website;

5.7 Customer shall remain solely responsible at all times for the safeguarding of Customer’s proprietary, confidential, and classified information contained within Customer Systems; and

5.8 Reasonably ensure that the Customer Systems are isolated and free from viruses and malicious code that could cause harm Agenda Packet Page 113 of 235
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before requesting or receiving remote support assistance.

6. Priorities and Support Response Matrix
The following priority matrix relates to software errors covered by this Agreement. Causes secondary to non-covered causes - such as hardware, network, and third-party products - are not included in this priority matrix and are outside the scope of this Exhibit. CentralSquare will make commercially reasonable efforts to respond to Software incidents for live remote based production systems using the following guidelines:

Priority Issue Definition Response Time
Priority 1 –
Urgent
The software is completely down and will not
launch or function.

Priority 1 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 2 –
Critical
A high-impact problem that disrupts the
customer’s operation but there is capacity to
remain productive and maintain necessary
operations.

Priority 2 issues must be called in via 833-278-7877 and will be immediately answered and managed by the first
available representative.

Priority 3 –
Non-Critical
A Software Error related to a user function which
does not negatively impact the User from the use
of the system. This includes system administrator
functions or restriction of user workflow but does
not significantly impact their job function.

Non-Critical Priority 3 issues must be reported via
Https://support.centralsquare.com/s/contact-us
Priority 4 –
Minor
Cosmetic or documentation errors, including
Customer technical questions or usability
questions.

Minor Priority 4 issues must be reported via
Https://support.centralsquare.com/s/contact-us

7. Exceptions. CentralSquare shall not be responsible for failure to carry out its Support and Maintenance obligations under this Exhibit if the failure is caused by adverse impact due to:

7.1. defectiveness of the Customer’s Systems (including but not limited to environment, hardware or ancillary systems), or due to Customer corrupt, incomplete, or inaccurate data reported to the Solution, or documented Defect.

7.2. denial of reasonable access to Customer’s System or premises preventing CentralSquare from addressing the issue.

7.3. material changes made to the usage of the Solution by Customer where CentralSquare has not agreed to such changes in advance and in writing or the modification or alteration, in any way, by Customer or its subcontractors, of communications links necessary to the proper performance of the Solution.

7.4. a Force Majeure event (as outlined in Section 12).

8. Incident Resolution. Actual response times and resolutions may vary due to issue complexity and priority. For critical impact level and above, CentralSquare provides a continuous resolution effort until the issue is resolved. CentralSquare will make commercially reasonable efforts to resolve Software incidents for live remote based production systems using the following guidelines:

Priority Resolution Process Resolution Time
Priority 1 – Urgent CentralSquare will provide a procedural or configuration workaround or a code
correction that allows the Customer to
resume live operations on the production
System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume live operations on the production system.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than twenty-four (24) hours after notification.

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Priority 2 –
Critical
CentralSquare will provide a procedural or
configuration workaround or a code
correction that allows the Customer to
resume normal operations on the
production System.

CentralSquare will work continuously to provide the Customer with a solution that allows the Customer to resume normal operations on the production System.

CentralSquare will either resolve the issue or provide a resolution plan as soon as possible and not later than thirty-six (36) hours after notification.

Priority 3 – Non –
Critical
CentralSquare will provide a procedural or
configuration workaround that allows the
Customer to resolve the problem.

CentralSquare will work to provide the Customer with a resolution which may include a workaround or code correction within a timeframe that takes into consideration the impact of the issue on the Customer and CentralSquare’s User base. Priority 3 issues have no defined resolution time.

Priority 4 – Minor If CentralSquare determines that a
reported Minor Priority error requires a
code correction, such issues will be
addressed in a subsequent release when
applicable.

CentralSquare will work to provide the Customer with a resolution which may include a workaround or code correction in a future release of the software. Priority 4 issues have no defined resolution time.

9. Cases needing development. Support cases that require code development (e.g. writing, modifying or reviewing source code to create new functionality, resolve issues, or improve existing features) will be transferred to the appropriate product development team. Cases transferred to product development will be reviewed to determine the nature of the request, the severity of the impact on the performance of the solution, and the availability of a resolution. CentralSquare reserves the right to close out Non-Critical (Priority 3) and Minor (Priority 4) support cases, without resolution, for development items that do not reasonably fall within the current product roadmap.

10. Non-Production Environments. CentralSquare will make commercially reasonable efforts to provide fixes to non-production environment(s). Non-production environments are not included under the response or resolution tables provided in this Exhibit.

10.1. Maintenance. All non-production environment resolution processes will follow the structure and schedules outlined above for production environments.

10.2. Incidents and service requests. Non-production environment incidents are considered priority 3 or 4, dictated by circumstances and will be prioritized and scheduled subordinate to production environment service requests.

1. Training. Outside the scope of training services purchased, if any, Customer is responsible for the training and organization of its staff in the operation of the Software.

2. Development Work. Software support and maintenance does not include development work either (i) on software not licensed from CentralSquare or (ii) development work for enhancements or features that are outside the documented functionality of the Software, except such work as may be specifically purchased and outlined in the Agreement. CentralSquare retains all intellectual property rights in development work performed and Customer may request consulting and development work from CentralSquare as a separate billable service.

3. Technology Life Expectancy. Customer understands, acknowledges and agrees that the technology upon which the Hardware, Solution and Third-Party Software is based changes rapidly. Customer further acknowledges that CentralSquare will continue to improve the functionality and features of the Solution to improve legal compliance, accuracy, functionality and usability. As a result, CentralSquare does not represent or warrant that the Hardware, Solution and/or Third-Party Software provided to Customer under this Agreement or that the Customer Systems recommended by CentralSquare will function for an indefinite period of time. Rather, CentralSquare and Customer may, from time to time, analyze the functionality of the Hardware, Solution, Third-Party Software and Customer Systems in response to changes to determine whether Customer must upgrade the same. If applicable, Customer upgrades may include without limitation, the installation of a new Release, additional disk storage and memory, and workstation and/or server upgrades. Customer upgrades may also include the installation and/or removal of Third-Party Software. Customer is solely responsible for all costs associated with future resources and upgrades.

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EXHIBIT 3
CentralSquare Access Management Policy
In order to provide secure, federally compliant connections to agency systems CentralSquare Technologies (“CentralSquare”) requires BeyondTrust or SecureLink as the only approved methodology of connection. BeyondTrust and Securelink provide the necessary remote access in order to service and maintain CentralSquare products while adhering to the Federal Bureau of Investigations Criminal Justice Information Services requirements. Both solutions utilize two-factor authentication Federal Information Processing Standard Publication (“FIPS”) 140-2 validated cryptographic modules and AES encryption in 256-bit strengths.

BeyondTrust and Securelink are addressed in turn via this Access Management Policy; Customers may choose which remote privileged access management solution will be utilized by CentralSquare.

BeyondTrust
The BeyondTrust remote support solution may be utilized via escorted session or a jump Customer. As for an escorted session, when an agency needs assistance from CentralSquare, the agency employee requesting assistance will receive verbal or email communication with a session key necessary to enable remote access. If a verbal key is provided, the user enters the session key after visiting https://securesupport.centralsquare.com.

Jump Customers are a Windows service that can be stopped/started to facilitate a support session. Connections made via jump Customer can be active or passive. An active jump Customer is always available. A passive connection is enabled for a specific purpose and then disabled when not used. Regardless of the option selected, CentralSquare’s support team will arrange a BeyondTrust session to establish the jump Customer.

The jump Customer resides on the agency side on the installed device, where an agency administrator can manage. Instructions on how to enable/disable jump Customers can be provided upon request. A sample workflow of a passive jump Customer is provided below:

Should an agency require support from CentralSquare, a call would be placed and/or a support ticket opened in the portal on the CentralSquare customer support website. Before accessing the agency’s system and/or environment, the CentralSquare representative would send a notice of connection from the CentralSquare support portal instance. This notice can be sent to the individual at the agency that the CentralSquare representative is working with or other designated contacts as necessary. Upon receipt of the notice of connection, the agency personnel would enable the BeyondTrust jump Customer. The CentralSquare representative would then be admitted to the agency’s system and/or environment to perform the necessary task. Upon completion of the task, the CentralSquare representative sends a notice of disconnection from the CentralSquare support portal instance. Upon receipt of the notice of disconnection, the agency personnel would then disable the BeyondTrust jump Customer.

Securelink
Similar to BeyondTrust’s escorted session, Securelink may be utilized via “quick connect”. To enable a quick connect session when an agency needs assistance from CentralSquare, the Agency employee requesting assistance will enter a key code in order to connect for screen sharing on a device.

Similar to the jump Customer methodology, SecureLink may also be utilized via “gatekeeper”. The sample workflow description for a jump Customer provided above is substantially similar to the workflow for gatekeeper.

Summation
BeyondTrust and Securelink allow customers the ability to monitor connectivity to the customer’s network and maintain CJIS compliance while enabling CentralSquare to perform the necessary support functions.

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EXHIBIT 4
Certificate of Insurance (Evidence of Coverage)
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EXHIBIT 5
Service Level Commitments
The following applies to any cloud-hosted CentralSquare software only. The following does not apply to any on-premise software, hardware, or third-party products.

1. Service Level Commitments
A. Availability. During any calendar month, the availability of the Solution shall be no less than 99.9%, excluding scheduled maintenance. CentralSquare shall provide Customer with prompt notification as soon as it becomes aware of any actual or potential unscheduled downtime of the Solution, as well as continual periodic updates during the unscheduled downtime regarding CentralSquare’s progress in remedying the unavailability and estimated time at which the Solution shall be available.

B. Measurement. Service availability is measured as the total time that the solutions are available during each calendar month for access by Customer (“Service Availability”). Service Availability measurement shall be applied to the production environment only, and the points of measurement for all monitoring shall be the servers and the internet connections at CentralSquare’s hosted environment.

C. Calculation. Service availability for a given month shall be calculated using the following calculation:

I. The total number of minutes which the service was not available in a given month shall be subtracted from the total number of minutes available in the given month. The resulting figure is divided by the total number of minutes available in the given month.

II. Service availability targets are subject to change due to the variance of the number of days in a month.

III. The total number of minutes which the service was not available in a given month shall exclude minutes associated with scheduled or emergency maintenance.

D. Remedy. If the service period target measurement is not met, then the customer shall be entitled to a credit calculated as follows:

Service Availability in the relevant
Service Period
Percentage Reduction in Monthly Fee for the
Subsequent Service Period
Less than 99.9% but greater than or equal to 99.0% 5%
Less than 99.0% but greater than or equal to 95.0% 10%
Less than 95% 20%
E. Credit must be requested by the customer within sixty (60) days of the failed target. Any credit awarded shall be applied to the next applicable invoice. Customer shall not be eligible for credits where customer is more than thirty (30) days past due on their account.

2. Exceptions. The Service Level Commitments and availability stated in this Exhibit do not cover services interruptions or performance issues that are caused by factors outside of CentralSquare or it’s hosting partner’s control. Such factors may include, but are not limited to:

A. Internet Access. Issues relating to Customer’s internet access. Any outages, slowdowns, or other problems related to the internet connection are explicitly disclaimed;
B. Customer’s Internal Network Issues. Issues originating from Customer’s internal network such as network congestion, network equipment failure, or misconfigurations are explicitly disclaimed; C. Third-Party Acts. Issues caused by the acts or omissions of third-parties, including providers of internet services, or for issues arising from third-party software or hardware that is not provided by CentralSquare is explicitly disclaimed; D. Gross Negligence or Willful Misconduct. Issues relating to the failure or delay in performance to the extent caused by the acts or omissions of Customer or its agents constituting gross negligence or willful misconduct are explicitly disclaimed; and,
E. Force Majeure. A force majeure event such as natural disasters, acts of God, or any other cause constituting force majeure are explicitly disclaimed.

3. Server Performance & Capacity. The standard provisioning of storage for the cloud solutions is 1 terabyte. If Customer requests to add additional Software, increase storage or processing requirements, and/or request additional environments, Agenda Packet Page 118 of 235
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these requests will be evaluated and if additional resources are required to support modifications, additional fees may apply at per unit (gigabyte, hour, license, etc).

4. Releases. Customer agrees keep the software up-to-date with the cloud release cycle as determined by CentralSquare. Staying current is essential to address security, performance, and infringement issues, and is required for receiving software support. All modifications, revisions, and updates to the software will be provided through new releases, accompanied by documentation updates whenever the CentralSquare deems necessary.

5. Non-Production Environments. Included in the subscription fee is access to the training environment during the hours of 8:00am – 4:00pm EST, Monday through Friday. Should the Customer require extended access for items such as internal training, CentralSquare can make exceptions provided that Customer provide reasonable advance written notice. CentralSquare will then work with the Customer to enable access in accordance with an agreed upon schedule.

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AGENDA BILL
Agenda Item No. 6.I.

Date: January 20, 2026
To: El Cerrito City Council
From: Yvetteh Ortiz, Public Works Director/City Engineer, Public Works Department
Subject: Extension of Subregional Transportation Mitigation Program (STMP) Cooperative Funding Agreement with the West Contra Costa Transportation Commission for the El Cerrito del Norte Transit-Oriented Development Complete Streets Improvement Project

ACTION PROPOSED
Adopt a resolution authorizing the City Manager to execute an addendum to extend the expiration date of the Subregional Transportation Mitigation Program (STMP) Cooperative Funding Agreement with the West Contra Costa Transportation Commission (WCCTC) for the El Cerrito del Norte Transit-Oriented Development (TOD) Complete Streets Improvement Project.

BACKGROUND
The El Cerrito del Norte TOD Complete Streets Project is implementing multimodal transportation improvements identified in the City’s San Pablo Avenue Specific Plan and Active Transportation Plan. Planned improvements consist of enhanced and new protected crosswalks, new context-sensitive bikeways, bus boarding islands, circulation improvements, and various streetscape enhancements. The project location is around the El Cerrito del Norte BART Station and spans several streets, including San Pablo Avenue from Ohlone Greenway near the northern city limit to Potrero Avenue, Eastshore Boulevard from Potrero Avenue to San Pablo Avenue, Hill Street from San Pablo Avenue to Liberty Street, Cutting Boulevard from I-80 to Key Boulevard, and Knott Avenue from San Pablo Avenue to Key Boulevard. A significant portion of the Project is on State Route 123, requiring extensive oversight by the California Department of Transportation (Caltrans).

In April 2021, City staff applied for WCCTC STMP funds for engineering, detailed design, and construction of the El Cerrito del Norte TOD Complete Streets Improvement Project, and in May 2021, the WCCTC Board allocated STMP funding in the amount of $1,189,980 for the project. In August 2021, the City Council adopted Resolution No. 2021-44 approving the STMP Cooperative Funding Agreement (Agreement) with WCCTC and authorizing the City Manager to execute the Agreement. WCCTC and the City entered into the Agreement with an effective date of September 18, 2021 and an expiration date of September 18, 2024. City staff submitted two invoices totaling $318,726.84 for reimbursement of project expenses through the expiration date.

Agenda Packet Page 120 of 235
Agenda Item No. 6.I.

ANALYSIS
The development of the El Cerrito del Norte TOD Complete Streets Project has taken much longer than anticipated. The engineering and design timeline was extended due to the complexities of working within the Caltrans right-of-way and coordinating with multiple stakeholders. Additionally, the project site is within a developed area where unforeseen underground obstructions, aging infrastructure, and other complex site conditions were encountered during construction, leading to delays. The initial construction timeframe for the project was one year, beginning in Spring 2024 and ending Spring 2025. However, this was extended, with substantial construction completed by December 2025 and minor work scheduled for early 2026.

City staff requested that WCCTC extend the expiration date of the Agreement to December 31, 2026, while maintaining the same scope of work, funding level, and other parameters as the original agreement. To do this, WCCTC’s legal counsel advised that an addendum to the Agreement be issued. The WCCTC Board approved the addendum at their December 12, 2025 meeting. City Council authorization is now required to execute the addendum so that the City can be reimbursed for the remaining $871,253.16 in STMP funds for the project.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• Infrastructure and Amenities; and
• Environmental Sustainability.

ENVIRONMENTAL CONSIDERATIONS
The El Cerrito Del Norte TOD Complete Streets Improvement Project is a combination of projects identified in the San Pablo Avenue Specific Plan and Active Transportation Plan. The City Council approved a programmatic Environmental Impact Report and associated Mitigation Monitoring and Reporting Program for the San Pablo Avenue Specific Plan in September 2014, and an Initial Study/Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program for the Active Transportation Plan in April 2016. Both documents were prepared and certified per California Environmental Quality Act (CEQA) Guidelines.

As part of the Caltrans project development process, City staff and consultants prepared a project checklist to confirm that all impacts of the project were sufficiently evaluated in these documents. The mitigation measures identified in both Mitigation Monitoring and Reporting Programs are being implemented as appropriate in order to mitigate any identified environmental impacts of the project under CEQA.

Agenda Packet Page 121 of 235
Agenda Item No. 6.I.

As part of the federal funding requirements, the project was evaluated for compliance with the National Environmental Policy Act (NEPA), which included conducting several environmental studies. City staff and consultants prepared a Categorical Exclusion with Technical Studies. Caltrans is responsible for determining NEPA compliance and approved the NEPA document in March 2022 and revalidation in August 2023.

FINANCIAL CONSIDERATIONS
The proposed action will allow City staff to submit invoices for reimbursement of the remaining STMP funds in the amount of $871,253.16 for the project.

LEGAL CONSIDERATIONS
The City Attorney has reviewed the addendum, provided comments, and found that legal considerations have been addressed. The final addendum will be substantially in the form attached and subject to approval of the City Attorney.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution

2. WCCTC STMP Addendum
Agenda Packet Page 122 of 235
RESOLUTION 2026-XX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO AUTHORIZING

THE CITY MANAGER TO EXECUTE AN ADDENDUM TO EXTEND THE EXPIRATION

DATE OF THE SUBREGIONAL TRANSPORTATION MITIGATION PROGRAM (STMP)

COOPERATIVE FUNDING AGREEMENT WITH THE WEST CONTRA COSTA

TRANSPORTATION COMMISSION (WCCTC) FOR THE EL CERRITO DEL NORTE

TRANSIT-ORIENTED DEVELOPMENT (TOD) COMPLETE STREETS IMPROVEMENT

PROJECT
WHEREAS, the El Cerrito Del Norte TOD Complete Streets Project is implementing multimodal transportation improvements including enhanced and new protected crosswalks, new context-sensitive bikeways, bus boarding islands, circulation improvements, and various streetscape enhancements as identified in the San Pablo Avenue Specific Plan and Active Transportation Plan, adopted by City Council in September 2014 and April 2016, respectively; and
WHEREAS, in April 2021, City staff applied for WCCTC STMP funds for engineering, detailed design, and construction of the El Cerrito del Norte TOD Complete Streets Improvement Project, and, in May 2021, the WCCTC Board allocated STMP funding in the amount of $1,189,980 for the project; and WHEREAS, WCCTC and the City entered into a STMP Cooperative Funding Agreement with an effective September 18, 2021 and expiration date of September 18, 2024; and
WHEREAS, the project experienced a series of project delays during design and construction due to the project’s complex location and the coordination needs among stakeholders; and
WHEREAS, both parties seek to extend the funding agreement to December 31, 2026 and maintain all other parameters of the original agreement; and WHEREAS, the City Council approved a programmatic Environmental Impact Report and associated Mitigation Monitoring and Reporting Program for the San Pablo Avenue Specific Plan in September 2014, and an Initial Study/Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program for the Active Transportation Plan in April 2016. Both documents were prepared per CEQA Guidelines.

As part of the Caltrans project development process, City staff and consultants prepared a project checklist to confirm that all impacts of the Project were sufficiently evaluated in these documents. The mitigation measures identified in both Mitigation Monitoring and Reporting Programs will be implemented as appropriate in order to mitigate any identified environmental impacts of the Project under CEQA. As part of the federal funding requirements, the Project was evaluated for compliance with the National Environmental Policy Act (NEPA), which included conducting several environmental studies. City staff Agenda Packet Page 123 of 235
and consultants prepared a Categorical Exclusion with Technical Studies. Caltrans is responsible for determining NEPA compliance and approved the NEPA document in March 2022 and revalidation in August 2023.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby authorizes the City Manager to execute an addendum to extend the expiration date of the STMP Cooperative Funding Agreement with WCCTC for the El Cerrito del Norte Transit-Oriented Development Complete Streets Improvement Project.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute additional minor addenda to the agreement and to take other actions necessary to implement the agreement, that do not substantively alter the City’s obligations and subject to review and approval of the City Attorney.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on January 20, 2026 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Gabe Quinto, Mayor
Agenda Packet Page 124 of 235
Addendum 1 to

COOPERATIVE FUNDING AGREEMENT BETWEEN

WEST CONTRA COSTA TRANSPORTATION ADVISORY COMMITTEE

DOING BUSINESS AS

WEST CONTRA COSTA TRANSPORTATION COMMISSION
AND

THE CITY OF EL CERRITO
for
Subregional Transportation Mitigation Program (STMP) Funding For The City Of El Cerrito’s El Cerrito Del Norte Transportation Oriented Development (TOD) Complete Streets Improvement Project
This First Addendum to the Subregional Transportation Mitigation Program (STMP) Cooperative Funding Agreement for the City of El Cerrito’s El Cerrito del Norte Transportation Oriented Development (TOD) Complete Streets Improvement Project, effective date of 9/18/2021, between the West Contra Costa Transportation Commission (WCCTC), a Joint Powers Agency existing under the laws of the State of California, and the City of El Cerrito (City), a municipal agency, (together sometimes referred to as “Parties”) is entered into as of December 15, 2025.

RECITALS
WHEREAS, the Parties executed a Cooperative Funding Agreement for STMP Funding for the El Cerrito del Norte TOD Complete Streets Improvement Project with an effective date 9/18/2021 (Agreement), to appropriate $1,189,980 in 2019 Subregional Transportation Mitigation Fee Program (2019 STMP) funds to the City for use towards the El Cerrito del Norte TOD Complete Streets Improvement Project (Project); and WHEREAS, at its December 12, 2025 meeting, the WCCTC Board of Directors approved extending the timeframe of the Agreement to December 31, 2026; and WHEREAS, the Parties desire to make an addendum to the Agreement to provide the City with the additional time authorized by the WCCTC Board of Directors; and WHEREAS, the Executive Director of WCCTC and City Manager of El Cerrito, are authorized to execute Addendum No. 1 to the Agreement in a form approved by their respective General Counsels.

NOW, THEREFORE, the Parties hereby agree as follows:

1. Exhibit A, Scope-of-Work, of the Agreement shall be modified to revise Section 7 Project Close-Out from Fall 2024 to Winter 2026-27; and Agenda Packet Page 125 of 235

2. Exhibit A, Scope of Work, of the Agreement shall be modified to revise Section 8 to change the estimated completion date of the STMP funded portion of the Project from September 30, 2024 to December 31, 2026; and

3. With the exception of the foregoing, all other terms and conditions in the Agreement remain in full force and effect.

IN WITNESS WHEREOF, the Parties have caused this Addendum to be duly executed and attested by their respective officers, duly authorized so to act, as of the date set forth in the first paragraph of this Agreement.

West Contra Costa Transportation
Commission
City of El Cerrito
John Nemeth, Executive Director Karen Pinkos, City Manager Approve as to Form: Approved as to Form:

Kristopher Kokotaylo, General Counsel Sky Woodruff, City Attorney Agenda Packet Page 126 of 235

AGENDA BILL
Agenda Item No. 8.A.

Date: January 20, 2026
To: El Cerrito City Council
From: Holly M. Charléty, City Clerk, City Management
Subject: Accept Certification of Sufficiency of Citizens Initiative Petition for "The El Cerrito Library Initiative" and Consider Options Related to the Election on the Ordinance Proposed by the Initiative Petition

ACTION PROPOSED
Approve a Resolution to accept the certification of the sufficiency of the Citizens Initiative Petition titled "The El Cerrito Library Initiative" (referred to in this report as "the Initiative"); and take action to 1) Request a report on potential impacts of the Initiative as authorized by California Elections Code section 9212, or 2) Approve a resolution to submit the proposed ordinance to the voters without alteration at the next regular election for the City of El Cerrito to be held on November 3, 2026, or at a special election to be held not less than 88 days nor more than 103 days from the order of the election.

BACKGROUND
The California Elections Code (beginning with § 9200) provides a process for any proposed ordinance to be submitted to the City's voters by a petition filed with the elections official. In order to qualify, a petition must be signed by not less than 10% of registered voters of the City.

On May 6, 2025 proponents filed a Notice of Intent to Circulate an Initiative Petition and Measure Text to the City Clerk and requested that a ballot title and summary be prepared by the City Attorney for the measure in order to circulate the petition. The Ballot Title and Summary was provided to the proponents on May 21, 2025 which started the authorized circulation period of 180 days. On June 13, 2025 a revised version of the Initiative measure text was filed by the proponents, and in response the City Attorney provided an updated ballot title and summary on June 17, 2025. This restarted the authorized circulation period of 180 days.

On November 20, 2025, the petition was filed with the City Clerk and determined to be sufficient for filing on December 1, 2025, following the City Clerk’s Prima Facie review.

The Prima Facie process reviews the format of all pages and sections of the petition for substantial compliance with Elections Code, and examines the information provided by all signers of the petition for completeness.

The petition was then hand-delivered to Contra Costa County Clerk Recorder Elections Department to complete a full signature verification and on January 9, 2026 was certified to contain sufficient signatures of registered voters of the City.

Agenda Packet Page 127 of 235
Agenda Item No. 8.A.

Information and relevant documents related to the Citizen Initiative Petition can be found on the City's website.

California Elections Code § 9114 requires the City Clerk, as the elections official, to certify the results of the examination to the City Council at its next regular meeting. The City Clerk's Certificate of Petition is attached to a proposed resolution of the City Council.

It is recommended that the City Council approve the proposed Resolution Accepting the City Clerk’s Certificate of Petition.

ANALYSIS
Once a petition is qualified, the legislative body has certain obligations required by law, as well as the option to request a report from the City regarding the effects of the proposed ordinance. An election on the Initiative is required because the Initiative proposes to enact an annual parcel tax. The City Council does not have the option to adopt the ordinance, as it would with other ordinances proposed by citizens initiative petition. Under Elections Code § 9215, City Council has the following options:

1. Submit the ordinance, without alteration, to the voters pursuant to Election Code § 1405; or

2. Order a report pursuant to Elections Code § 9212 at the regular meeting at which the certification of the petition is presented.

Option 1: Call an Election to Submit the Proposed Ordinance to the Voters Pursuant to Elections Code § 1405
If City Council elects to place the proposed ordinance on the ballot, Elections Code § 1405 provides two options for the timing of the election:

1. Regular Election: This option allows for the placement of the proposed ordinance on the City's next regular election occurring not less than 88 days after the date of the order of election. The next regular election in El Cerrito will be held Tuesday, November 3, 2026.

Should the City Council take this action, the cost of the election would be inclusive of the estimated cost for a regular election at the range of $3-$4.50 per registered voter. Based on current registration, the estimated cost for the regular election is $53,442 - $80,163.

2. Special Election: This option allows for the placement of the proposed ordinance on the ballot by calling a special election. If a special election is called, the election must take place not less than 88 days and not more than 103 days from the order of election. In addition, Elections Code § 1100 requires the election be held on a Tuesday.

Agenda Packet Page 128 of 235
Agenda Item No. 8.A.

If a special election is ordered on January 20, 2026, the election must take place between April 18, 2026 – May 3, 2026. The estimated cost for a special election ranges between $12-15 per registered voter. Based on current registration, the estimated cost for a special election is $213,768 - $267,210.

The following represents a summary of eligible election dates pursuant to Elections Code for an election ordered on January 20, 2026:

Option 2: Request a Report Pursuant to Elections Code § 9212 California Elections Code § 9215 provides for the option for the City Council to order a report pursuant to Elections Code § 9212 at the regular meeting at which the certificate of the petition is presented. The content of the report may include any or all of the content areas as described in § 9212 including fiscal impacts, effects on land use, impacts on infrastructure funding and maintenance, impacts on the ability to attract or retain business and employment, impacts on the uses of vacant land, and any other matters the City Council requests to be in the report.

If such a report is requested, it must be presented to the City Council no later than 30 days after the elections official certifies to the legislative body the sufficiency of the petition, which falls on Thursday, February 19, 2026. At the time the report is presented, the City Council must also order the election to present the proposed Initiative to El Cerrito voters. February 19, 2026 is the thirtieth day from the date of the January 20, 2026 City Council meeting.

Should City Council elect to request a report, and the report is presented at a Special City Council meeting held on Thursday, February 19, 2026, the Special Election would be required to be held between May 18, 2026 – June 2, 2026. During this window of time, there is the option to consolidate the special election with the Statewide Primary Election to be held on June 2, 2026. Consolidation of a special election on this date would be at the estimated cost of a regular municipal election of $3-4.50 per registered voter.

The following represents a summary of eligible election dates for an election ordered on February 19, 2026:

Agenda Packet Page 129 of 235
Agenda Item No. 8.A.

Staff Recommendation
Staff recommends that the City Council pass a motion to order a report authorized by Elections Code section 9212 to provide information to the City Council and the public on fiscal and other impacts of the Initiative and call a Special City Council meeting on February 19, 2026, to present said report; and direct staff to present a resolution at the same meeting to call a special election to be held on June 2, 2026. City staff have confirmed that a quorum of the City Council would be available for a Special City Council meeting at 9:00 a.m. on February 19, 2026.

Should the City Council decide not to order a report and instead call the election at the January 20, 2026 meeting, a Resolution is attached to allow the City Council to take the required action to call an election. Depending on the election date selected, the highlighted information in the resolution would be updated to reflect the applicable dates indicated for that election on Attachment 4, Election Dates and Deadlines.

STRATEGIC PLAN CONSIDERATIONS
This action supports the City’s Strategic Plan Goal(s) of:
• High Performing Organization

ENVIRONMENTAL CONSIDERATIONS
This section is not applicable to this agenda item.

FINANCIAL CONSIDERATIONS
The Contra Costa Elections division estimates the cost of $3.00 – $4.50 per registered voter for a regular election, or a special election that is consolidated with a Statewide General Election. For a special election on any other date, the estimated cost is $12- $15 per registered voter. As of January 12, 2026 the current number of registered voters in El Cerrito is 17,814.

The date of the election will determine the cost of the election. Based on the available options for the election date, the anticipated costs are as follows:

Agenda Packet Page 130 of 235
Agenda Item No. 8.A.

The cost of a special election is not included in the Fiscal Year 2025-26 budget. If the City Council elects to call a special election that will take place prior to June 30, 2026, a budget appropriation from the City’s General Fund is required to cover the cost.

If the City Council elects to place the proposed measure on the next regular municipal election on November 3, 2026, no appropriation is required. The regular election costs will be included in the budget presented to City Council for Fiscal Year 2026-27 prior to June 30, 2026.

LEGAL CONSIDERATIONS
The City Attorney has reviewed and determined that the proposed actions are within the requirements of applicable state regulations.

Reviewed by:

Karen Pinkos, City Manager
Attachments:

1. Resolution (Certificate of Petition)

2. Exhibit A to Resolution

3. Exhibit B to Resolution

4. Election Dates and Deadlines

5. Resolution (Call Election)

6. Exhibit A to Resolution
Agenda Packet Page 131 of 235
Agenda Item No. 8.A.

Attachment 1
RESOLUTION 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO

ACCEPTING THE CERTIFICATION OF THE CITY CLERK AS TO THE SUFFICIENCY OF THE INTITIATIVE PETITION ENTITLED “THE EL CERRITO LIBRARY INITIATIVE” WHEREAS, on May 6, 2025 proponents of an initiative measure entitled “The El Cerrito Library Initiative” (Initiative) submitted a Notice of Intention and written text of the proposed ordinance and requested that a title and summary be prepared by the City Attorney for the measure in order to circulate the petition: and WHEREAS, on May 21, 2025 the City Attorney prepared and provided an official ballot title and summary for the proposed Initiative for use by the proponents for publication and circulation of the petition; and
WHEREAS, on June 13, 2025 the proponents submitted a revised version of the Initiative measure text, and requested an updated title and summary be prepared by the City Attorney; and
WHEREAS, on June 16, 2025 the City Attorney prepared and provided an updated ballot title and summary for the proposed Initiative for use by the proponents for publication and circulation of the petition; and
WHEREAS, on November 20, 2025 signed petitions were submitted to the City Clerk and were considered filed on December 1, 2025 after completion of the Prima Facie review; and
WHEREAS, on December 1, 2025 the petition was delivered to the Contra Costa County Registrar of Voters to conduct a full signature verification and on January 9, 2026 the Registrar provided a Certificate of Sufficiency; and WHEREAS, the number of signature qualified, 2,177, is in excess of the minimum number of signature required for a regular or special election pursuant to Elections Code § 9215 and 1405; and
WHEREAS, Elections Code § 9114 requires that the elections official certify the results of the signature examination to the City Council at its next regular meeting; and WHEREAS, the City Clerk as the Elections Official has prepared a Certificate of Petition, hereto attached as Exhibit A certifying the Contra Costa County Registrar of Voters Certificate of Sufficiency of the Initiative petition attached hereto as Exhibit B.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito that it hereby accepts the Certificate of Petition regarding the Sufficiency of the Initiative petition.

Agenda Packet Page 132 of 235
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at a regular meeting on January 20, 2026 the City Council of the City of El Cerrito passed this Resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:
________________________
Gabe Quinto, Mayor
Agenda Packet Page 133 of 235

EL CERRITO
CITY CLERK’S CERTIFICATE OF PETITION
I , Holly M. Charlety, City Clerk of the City of El Cerrito, California, hereby certify that:

An Initiative Petition entitled “The El Cerrito Library Initiative” was filed with the El Cerrito City Clerk on November 20, 2025. Based upon my prima facie review, I determined that the petition contained 2,454 unverified signatures and forwarded to the Clerk-Recorder-Elections Department of Contra Costa County on December 1, 2025 for signature verification; and
Pursuant to Division 9, Chapters, Article 1, Section 9215 of the California Elections Code, to be sufficient, the petition must have been signed by not less than 1,770 or 10% of the qualified registered voters of the City of El Cerrito, according to the county elections official’s last official report of registration to the Secretary of State; and I have caused the signatures on the petition to be examined by the Contra Costa County Clerk-Recorder-Elections Department pursuant to Election Code Section 9210; and
Based upon a full signature check, the County Clerk-Recorder-Elections Department has been determined that the petition contained 2,177 valid signatures, or 12.99% of the registered voters of the city according to the last official report of registration to the Secretary of State by the county elections official; and The number of valid signatures meets or exceeds the percentage of valid signatures needed to be found sufficient, therefore
The petition is found to be SUFFICIENT and the City Council is required to take appropriate action specified under California Election Code Section 9215.

I CERTIFY this action by my signature and affix the corporate seal of the City of El Cerrito on January 9, 2026.
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Agenda Item No. 8.A.

Attachment 2
Exhibit A
Agenda Packet Page 134 of 235
Agenda Item No. 8.A.

Attachment 3
Exhibit B
Agenda Packet Page 135 of 235
Type of Election Election Date
Impartial Analysis Due
County Deadline (E-81)
Arguments Due
County Deadline (E-76)
Rebuttals Due
County Deadline (E-71)
Estimated Cost
Special Tuesday, April 21, 2026 Friday, January 30, 2026 Wednesday, February 4, 2026 Monday, February 9, 2026 $267,210 Special Tuesday, April 28, 2026 Friday, February 6, 2026 Wednesday, February 11, 2026 Monday, February 16, 2026 $267,210 Special Tuesday, May 19, 2026 Friday, February 27, 2026 Wednesday, March 4, 2026 Monday, March 9, 2026 $267,210 Special Tuesday, June 2, 2026 Friday, March 13, 2026 Wednesday, March 18, 2026 Monday, March 23, 2026 $80,163 Regular Tuesday, November 3, 2026 Friday, August 14, 2026 Wednesday, August 19, 2026 Monday, August 24, 2026 $80,163 Election Code Section 1405(b) states that "The governing body of a county, city, or district may call a special election for the purpose of submitting an initiative measure to the voters before the date on which the initiative measure would appear on the ballot pursuant to subdivision (a). If the governing body calls a special election pursuant to this subdivision, the election shall be held not less than 88 days nor more than 103 days after the order of the election.

Election Code Section 1100 states that "No election shall be held on any day other than a Tuesday, nor shall any election be held on the day before, the day of, or the day after, a state holiday."
Relevent Dates for Resolution to Call Election (Depending on Council Action) Agenda Item No. 8.A
Attachment 4
Agenda Packet Page 136 of 235
Agenda Item No. 8.A.

Attachment 5
RESOLUTION 2026–XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CERRITO CALLING

AND GIVING NOTICE OF THE HOLDING OF A SPECIAL/REGULAR MUNICIPAL ELECTION ON DATE; ORDERING THE SUBMISSION OF AN EL CERRITO LIBRARY INITIATIVE MEASURE TO QUALIFIED VOTERS OF THE CITY AT SAID ELECTION;

DIRECTING THE FILING OF AN IMPARTIAL ANALYSIS AND AUTHORIZING WRITTEN ARGUMENTS CONCERNING THE BALLOT MEASURE; AND

REQUESTING CONTRA COSTA COUNTY BOARD OF SUPERVISORS CONSENT TO

THE CONSOLIDATION OF SAID ELECTION WITH OTHER ELECTIONS TO BE HELD

ON THE SAME DATE, AND DIRECT THE REGISTRAR OF VOTERS TO CONDUCT

THE ELECTION
WHEREAS, on May 6, 2025 proponents of an initiative measure entitled “The El Cerrito Library Initiative” (Initiative) submitted a Notice of Intention and written text of the measure and requested that a title and summary be prepared by the City Attorney for the measure in order to circulate the petition: and
WHEREAS, on May 21, 2025 the City Attorney prepared and provided an official ballot title and summary for the proposed Initiative for use by the proponents for publication and circulation of the petition; and
WHEREAS, on June 13, 2025 the proponents submitted a revised version of the Initiative measure text, and requested an updated title and summary be prepared by the City Attorney; and
WHEREAS, on June 16, 2025 the City Attorney prepared and provided an updated ballot title and summary for the proposed Initiative for use by the proponents for publication and circulation of the petition; and
WHEREAS, on November 20, 2025 signed petitions were submitted to the City Clerk and was considered filed on December 1, 2025 after completion of the Prima Facie review; and
WHEREAS, on December 1, 2025 the petition was delivered to the Contra Costa County Registrar of Voters to conduct a full signature verification and on January 9, 2026 the Registrar provided a Certificate of Sufficiency; and WHEREAS, on January 20, 2026 the elections official certify the results of the signature examination to the City Council at its next regular meeting WHEREAS, at its January 20, 2026 meeting, the City Council adopted a Resolution to accept the Certificate of Petition of the Sufficiency Initiative petition as required by Elections Code § 9114; and
WHEREAS, Elections Code Section § 9215 requires the City Council to hold an election for the purposes of submitting the proposed ordinance to the voters; and Agenda Packet Page 137 of 235
WHEREAS, other elections may be held in whole or part of Contra Costa County on the same date, and it is to the advantage of the City to consolidate its municipal election pursuant to Elections Code Sections 10002 and 10400; and WHEREAS, California Elections Code Sections 10002 and 10400 provide that a City Council may request that the Contra Costa County (‘County”) Board of Supervisors consolidate a general municipal election with the statewide general election; and WHEREAS, California Elections Code Section 10242 provides that the City Council shall determine the hours of opening and closing the polls; and WHEREAS, California Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, California Elections Code Section 12111 requires publication of notice of measure once in a newspaper of general circulation in the City; and WHEREAS, the City’s boundaries have not changed since the last municipal election.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of El Cerrito as follows:

Section 1. Declaration of Findings. The foregoing recitals are true and correct and incorporated by reference.

Section 2. Election Called. Pursuant to the requirements of the laws of the State of California, there is called and ordered to be held in the City of El Cerrito, California, on DATE, a special municipal election for the purpose of submitting to the voters a DESCRIPTION measure.

Section 3. Ballot Question. The following question shall be submitted to the voters of the City of El Cerrito at a special/regular municipal election to be held on DATE:

CITY OF EL CERRITO
YES
Shall the measure to fund planning/construction/furnishing a new El Cerrito library, including a new building, and the City’s library operating costs for ten years after completing construction, by authorizing an annual parcel tax of up to $0.17 per square foot of improvements ($100 per vacant
parcel), subject to annual inflation adjustments, generating approximately $2,700,000 annually, expiring 30 years after the initial issuance of debt, with independent audits/citizen oversight and senior exemptions, be adopted?
NO
Section 4. Printing of Ordinance; Approval of Ordinance; Codification of Ordinance If Approved.

Agenda Packet Page 138 of 235
(a) The full text of the ordinance, attached hereto as Exhibit A, shall be completely printed in the voter pamphlet.
(b) The Initiative proposes to impose a special tax, as defined in the California Constitution, Article XIIIC, section 1(d). The California Constitution, Article XIIIC, section 2(d) states, “No local government may impose, extend, or increase any special tax unless and until that tax is submitted to the electorate and approved by a two-thirds vote.” The First Appellate District of the California Court of Appeals has issued multiple decisions holding that a simple majority vote is sufficient to pass a special tax submitted to voters pursuant to a voter-sponsored initiative. (See Jobs & Housing Coalition v. City of Oakland (2021) 73 Cal.App.5th 505; City and County of San Francisco v. All Persons Interested in the Matter of Proposition G (2021) 66 Cal.App.5th 1058; Howard Jarvis Taxpayers Association v. City and County of San Francisco (2021) 60 Cal.App.5th 227; City and County of San Francisco v. All Persons Interested in Matter of Proposition C (2020) 51 Cal.App.5th 703.) Under the currently applicable precedent of the First Appellate District, the Initiative requires only a simple majority of “yes” votes to pass.

Notwithstanding the immediately preceding sentence, a two-thirds majority of “yes” votes will be required to pass the Initiative if the California Supreme Court overrules the First Appellate District, and the California Supreme Court’s decision applies to the Initiative; or if a court of competent jurisdiction rules that a two-thirds majority of “yes” votes is required to pass the Initiative.
(c) If approved by voters, the ordinance amends El Cerrito Municipal Code to add Chapter 4.58.

Section 5. Ballot Format. The ballots to be used at the election shall be in the same form and content as required by law.

Section 6. Impartial Analysis. The City Attorney is hereby directed to prepare an impartial analysis of the measure pursuant to Elections Code Section 9280 which shall be filed no later than 4:00 PM on DATE.

Section 7. Ballot Arguments. Arguments in favor of or against the Initiative shall be submitted to the City Clerk no later than 4:00 PM on DATE. Arguments for and against the Initiative shall not exceed 300 words and shall be signed by not more than five people.

If more than one argument is submitted on the measure, the City Clerk shall select the argument and shall give preference to arguments pursuant to California Elections Code Section 9287.

Section 8. Provisions for Rebuttal Arguments. The provisions of Elections Code Section 9285 shall apply to this election. The last day for filing of rebuttal arguments is 4:00 PM on DATE.

Section 9. Consolidation of Elections. Pursuant to Elections Code Sections 10002 and 10400 et seq., the City Council of the City of El Cerrito hereby requests that the Contra Costa County Board of Supervisors consent and agree to the consolidation of the municipal election with any other elections within Contra Costa County to be held on DATE and provide all services necessary to conduct the election and print a ballot question as described in Section 3 of this resolution. The county election department is authorized to canvass the returns of the municipal election in accordance with California Agenda Packet Page 139 of 235
Election Code Sections 15300 et seq. Within the City of El Cerrito, the election precincts, election officers, hours of voting, polling places and voting booths shall in every case be the same as those selected and designated by the Contra Costa County Registrar of Voters; provided that no person not a qualified elector of the City of El Cerrito shall be permitted to vote for the measure placed on the ballot by the City Council. The City Council recognizes that the County will incur additional costs in conducting the election called by this resolution, agrees to reimburse the County for those costs, and authorizes and directs the City Manager or their designee to expend the funds necessary to pay for the costs of conducting the election.

Section 10. Hours of Polling. The polls for the election shall be open at 7:00 a.m. of the day of the election and shall remain open continuously from that time until 8:00 p.m. of the same day when the polls shall be closed except as provided in Elections Code Section 14401.

Section 11. Other Procedures. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

The City Council acknowledges that the consolidated election will be conducted in the manner prescribed in Elections Code Section 10418.

Section 12. Notice. The City Clerk is authorized and directed to give notice of the election and notice of measure as required by law. The City Clerk shall file a copy of this resolution with the County Elections Official and the Clerk of the Board of Supervisors forthwith.

Section 13. Compliance with the California Environmental Quality Act.

Approval of this resolution is exempt from review under the California Environmental Quality Act (Public Resources Code § 21000 et seq. (“CEQA”) and 14 Cal. Code Reg. § 15000 et seq. (“CEQA Guidelines”)). Approval of this resolution is a ministerial act and is therefore exempt from review under CEQA pursuant to CEQA Guidelines Section 15268.

BE IT FURTHER RESOLVED that the City Council hereby appropriates $XX,XXX from the unrestricted general fund balance to cover the cost of the election.

BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon passage and adoption.

I CERTIFY that at the regular meeting on January 20, 2026 the El Cerrito City Council passed this resolution by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

IN WITNESS of this action, I sign this document and affix the corporate seal of the City of El Cerrito on .
________________________
Holly M. Charléty, City Clerk
APPROVED:

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________________________
Gabe Quinto, Mayor
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Agenda Item No. 8.A.

Attachment 6
The people of the City of El Cerrito do ordain as follows:

SECTION 1 Title. This measure shall be known and may be cited as the El Cerrito Library Initiative (the “Initiative”).

SECTION 2 Recitals. The people of the City of El Cerrito find and declare as true and correct the following:

A. El Cerrito’s sole library opened in 1949, over 75 years ago, when El Cerrito’s population was less than 18,000. El Cerrito’s population now exceeds 26,000 and is growing. The existing library is far too small and outdated to serve Community needs.

B. Library use is on the rise while the 75-year-old facility is in poor condition with cramped, dilapidated space, and poor lighting. It lacks adequate seating, book collections, computer stations, quiet reading areas, and group study or meeting rooms.

The building does not meet current safety and accessibility standards. Options for expansion are limited and expensive.

C. El Cerrito students of all ages and income levels rely on libraries for well equipped, quiet, and safe spaces to read, study, complete homework, and receive tutoring. Families with young children rely on literacy and reading programs. Older adults use the library for access to computers, technology, meeting rooms, and quiet reading spaces. All patrons of all ages need access in the library for age-appropriate programs. The current library does not provide the needed adequate and appropriate spaces.

D. The City of El Cerrito commissioned a study, completed in 2006 and updated in 2014, documenting El Cerrito’s need for a larger library. Those studies show that El Cerrito deserves a modern library with 20,000 square feet of space for a wide variety of library uses.

E. A new library should be constructed to comply with current building and environmental codes and to support modern technologies essential to today’s libraries.

A new library could provide space, furnishings, and equipment for library and community services and amenities such as after-school homework assistance, tutoring and summer reading programs for school-age children; a dedicated children’s area for story time and other programs; art and literacy programs for all ages; programs and space for older adults and seniors; expanded book collections and other media; improved access for older adults and residents with disabilities; and public meeting and community gathering spaces. It could also provide shelter in case of fires, unclean air, excessive heat or cold, earthquakes, floods, or other emergencies.

F. This Initiative authorizes and funds, via a non-ad valorem Special Tax on real property within the City, the planning, construction, and furnishing of a modern library to serve the needs of current and future residents at a new location or at the existing site in El Cerrito. Funds from the Initiative may also be used for the City’s library operating costs of the library for the first ten years after construction.

G. Approving this initiative would authorize and fund the planning and construction of a modern library at a new location in El Cerrito or at the existing site and could fund the City’s library operating costs for up to ten years.

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H. This Initiative includes strict fiscal accountability protections to ensure all funds are used as promised, including: new revenues must stay in El Cerrito to fund the planning, construction, and furnishing of a new library and to fund the City’s library operating costs for the first ten years; no funds can be taken away by the State or diverted for other purposes; no funds can be used for City administration salaries or benefits; and public disclosure of all spending and an annual fiscal review will be done by a new or existing citizen oversight board.

I. To ensure the cost of this measure is not a burden to residents on limited fixed incomes, homeowners aged 65 and over are eligible for an optional exemption.

J. This Initiative requires the City of El Cerrito to analyze library development options and the City Council to select, at its discretion, an option that best serves the people of El Cerrito.

K. Adoption of this Initiative will protect and serve the public health, safety, welfare, and quality of life for the people of El Cerrito.

SECTION 3 Purpose. The voters of the City of El Cerrito declare that our purpose and intent in enacting this Initiative is to authorize and adopt a special non-ad valorem special tax at a maximum rate of up to seventeen cents ($0.17) per square foot of improved building area per year and one hundred dollars ($100.00) per vacant parcel per year, as provided in section 4.58.040, on real property within the City of El Cerrito, the proceeds of which shall be specifically restricted and shall be used solely as set forth in this Initiative, to fund the planning, construction, and furnishing of a modern library in El Cerrito and to fund the City’s library operating costs of the new library for up to ten years.

SECTION 4 Amendment of El Cerrito Municipal Code. Chapter 4.58 is hereby added to the El Cerrito Municipal Code to read as follows:

4.58 Library Special Tax

4.58.010 - Title
This Chapter shall be known as the “Library Special Tax.”

4.58.020 – Definitions
A. "Building" means any structure having a roof supported by columns or by walls and designed for the shelter or housing of any person, chattel or property of any kind.

The word "building" includes the word "structure."
B. “City” means the City of El Cerrito.

C. "Improvements" means all buildings or structures erected or affixed to the land.

D. “Owner” means the owner or owners of real property located within the City.

E. “Parcel” means any real property designated by an assessor’s parcel map and parcel number and shown on the equalized property tax roll of the County of Contra Costa as of January 1 of each fiscal year.

F. “Special Tax” means the Special Tax imposed by this Chapter.

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G. "Square footage" means the total gross horizontal areas of all floors, including usable basement and cellars, below the roof and within the outer surface of the main walls of buildings (or the center lines of party walls separating such buildings or portions thereof) or within lines drawn parallel to and two feet within the roof line of any building or portion thereof without walls, including pedestrian access walkways or corridors, and excluding the following:

1. Areas used for off-street parking spaces, garages, or loading berths and driveways and maneuvering aisles relating thereto.

2. Areas which are outdoor or semi-outdoor areas included as part of the building to provide a pleasant and healthful environment for the occupants thereof and the neighborhood in which the building is located. This exempted area is limited to stoops, balconies and to natural ground areas, terraces, pools, and patios which are landscaped and developed for active or passive recreational use, and which are accessible for use by occupants of the building.

3. Arcades, porticoes, and similar open areas which are located at or near street level, which are accessible to the general public, and which are not designed or used as sales, display, storage, service, or production areas.

H. "Structure" means anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground.

I. “Tax Administrator” means the Finance Director or other City official designated by the City Manager to administer the tax.

J. “Vacant Parcel” means a parcel with no structure or with a structure or structures with less than a total of 200 square feet.

4.58.030 – Special Tax Imposed; Exemptions, Including for Low-Income and Seniors and Individuals with Disabilities
A. An annual Special Tax in the amounts set forth in Section 4.58.040 is hereby imposed on every taxable parcel of real property within the City.

B. The Special Tax constitutes a debt owed by the owner of each parcel of real property to the City.

C. The Special Tax imposed by this Chapter shall be subject to the exemptions set forth in this section.

1. The Special Tax shall not be imposed on real property that is exempt from the Special Tax under the constitutions or statutes of either the State of California or the United States.

2. The Special Tax shall not be imposed on real property under private ownership that is designated as open space in the El Cerrito General Plan, unless that property is used primarily for residential use.

3. Single-family residential parcels and units under separate ownership on multifamily residential parcels shall be exempt from the Special Tax if one of the owners qualifies for participation in either or both the Gonzales-Deukmejian-Petris Senior Agenda Packet Page 144 of 235

Citizen Property Tax Assistance Law (also known as the Senior Citizens Homeowners and Renters Property Tax Assistance Law and the Homeowners and Renters Property Tax Assistance Law) or the Senior Citizen Property Tax Postponement Law. a) Qualifying applicants must occupy the property and be at least partially legally responsible for payment of the ad valorem tax for the property. b) Applications may require proof that the State Controller’s Office or Franchise Tax Board has approved the applicant’s participation in either of the programs named in this section. Applications for this exemption must be submitted to the Tax Administrator in the manner and at the time established by the Tax Administrator. Applications shall be on forms provided by the Tax Administrator and shall provide such information as the Tax Administrator may require. If the Tax Administrator determines the need to audit an application, the Tax Administrator may require additional information, including, but not limited to, federal income tax returns and W-2 forms of owner-occupants eligible for this exemption.

4.58.040 – Special Tax Rate
A. The City Council is hereby authorized to impose a Special Tax at a maximum rate of up to $0.17 per square foot of improvements in the City and a maximum rate of up to one hundred dollars ($100.00) per Vacant Parcel in the City per year.

B. Each year, the City Council may increase the maximum rates for improvements and rate for Vacant Parcels stated in Section 4.58.040.A by up to the greater of either the cost of living in the immediate San Francisco Bay Area or the per capita personal income growth in the state, as verified by official United States Bureau of Labor statistics. If either index is discontinued, the City shall use any successor index specified by the applicable agency, or if there is none, the most similar existing index then in existence.

C. The City Council may not set the tax rate at a level higher than 115% of the rate needed (1) to extinguish any indebtedness and (2) to pay for the City’s library operating costs during the first ten full years following the completion of library construction.

D. The City Council may, by resolution, increase or decrease the rate of the Special Tax, as long as it does not set a rate that exceeds the maximum rate stated above. If for any fiscal year the City Council sets a lower tax rate, it may increase the tax rate in any subsequent year up to the maximum rate. No further voter approval shall be required for any adjustment of a tax rate under the authority granted by this section.

E. For parcels divided by Tax Rate Area lines, the amount of the Special Tax for the portion of the parcel within Contra Costa County shall be calculated at the same rates as set forth above. For properties wholly within Contra Costa County and divided by Tax Rate Area lines into multiple parcels, the property shall be taxed as a single parcel at the rates set forth above.

4.58.050 – Collection of Special Tax
A. The Special Tax shall be collected in the same manner as ordinary ad valorem property taxes are collected and shall have the same lien priority and be subject to the Agenda Packet Page 145 of 235

same penalties and interest and the same procedures for sale in cases of delinquency as provided for ad valorem property taxes collected by the County of Contra Costa. The City Council may provide for other alternative methods of collection of the Special Tax by resolution.

B. The amount of the Special Tax, any penalty, and any interest imposed under the provisions of this Chapter shall be deemed a debt to the City. Any person owing money under the provisions of this Chapter shall be personally liable in an action brought in the name of the City, at its option, for the recovery for such amount.

4.58.060 – Use of Tax Revenue
A. Revenue from the Special Tax, including penalties and interest thereon, shall be used for the planning, permitting, environmental review, construction, and furnishing of a new modern library, including a new building, and for the City’s library operating costs for the first ten years. The City Council shall implement a process that will actively engage residents regarding (1) the design of a new library, (2) improvements to the library, (c) library services, and (d) any other matters regarding the expenditure of the Special Tax revenues received by the City under this Chapter in order to enable the Council to select a library that best serves the residents of El Cerrito.

B. Authorized expenditures may include costs of bond issuance; architectural, design, engineering, legal, and similar planning and permitting costs; litigation costs; construction management; library bond consultants; staff development and training expenses associated with learning construction techniques and approaches and new equipment and systems; the furnishing and equipping of the library, including equipment to maintain facilities in a safe and clean condition; and a customary contingency for unforeseen design and construction costs. Payment of the costs of preparation of facilities planning and library implementation studies, feasibility and assessment reviews, master planning, environmental studies, permit and inspection fees, studies and assessments, including ADA and seismic, and temporary housing and relocation costs for dislocated assets, programs or activities caused or necessitated by library construction are permissible expenditures. The City’s library operating costs for the first ten years after the completion of the construction of the library are authorized expenditures, including increased operating hours resulting in additional County librarian staff costs, utilities, and maintenance. After the first ten years after the completion of the construction of the library, authorized expenditures may not include the City’s library operating costs.

C. The City Council is authorized to incur indebtedness in the form of bonds, notes, contractual obligations, or other evidence of indebtedness authorized by law to finance or refinance the costs of library construction; to pay any and all costs of issuing or incurring such indebtedness; and to fund reserve funds, capitalized interest, costs of credit enhancement, costs of interest rate hedging arrangements, or any other financing costs associated with such indebtedness. Such indebtedness shall be solely payable from, and may be secured by a pledge and lien on, the proceeds of the Special Tax.

The annual indebtedness, including principal and interest, shall not exceed the estimated annual proceeds of the Special Tax.

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