APPROVAL OF MINUTES
EL MONTE CITY COUNCIL ADJOURNED REGULAR MEETING
OF NOVEMBER 29, 2022
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO
TIME, SUCH OTHER BODIES OF THE CITY WHOSE MEMBERSHIP IS COMPOSED
EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY COUNCIL
1. CALL TO ORDER: 6:02 p.m.
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair – present
Alma D. Puente, Mayor Pro Tem/Authority Member – present Martin R. Herrera, Councilmember/Authority Member – present Victoria Martinez Muela, Councilmember/Authority Member – present Dr. Maria Morales, Councilmember/Authority Member – absent
3. APPROVAL OF AGENDA:
Recess at 6:04 p.m.
Return at 6:06 p.m.
m) Mayor Ancona
s) Mayor Pro Tem Puente 4-0 (Dr. Morales absent)
4. INVOCATION: City Council. Councilmember Martinez Muela
5. FLAG SALUTE: City Council. Mayor Ancona
6. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item.
Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
Charles Hoffman – Spoke about the City’s flag etiquette.
Cosme Jimenez – Spoke about the dirt that is at the Flair Park property .
City Council Adjourned Meeting Minutes of November 29, 2022
2 7. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
7.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Councilmember Martinez Muela
s) Mayor Pro Tem Puente 5-0
7.2 Consideration and Approval of a Second Reading of an Ordinance of the City Council of the City of El Monte, County of Los Angles, State of California, Approving Zone Change No. 05-22 to Amend the Zoning Map for the 13.66-Acre Property located at 4024 Durfee Avenue; Code Amendment No. 802 to Amend Title 17 of the El Monte Municipal Code; Specific Plan No. 06-22 to Establish the Esperanza Village Specific Plan for the 13.66-Acre Property Located at 4024 Durfee Avenue; and Development Agreement No. 07-22 Between the City of El Monte and Prima Development, LLC for the Development of a Mixed-Use Project on 6.11 Acres of the 13.66-Acre Property Located at 4024 Durfee Avenue.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Ratify the proposed Ordinance by second reading by no less than three (3) votes.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Ordinance No. 3018
m) Councilmember Martinez Muela
s) Mayor Pro Tem Puente 5-0
7.3 Consideration and Approval of a Resolution Casting All of the City of El Monte’s Votes for Councilmember Victoria Martinez Muela to Serve as an Alternate Board Member of the San Gabriel Basin Water Quality Authority Board of Cities with Pumping Rights.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the adoption of a Resolution casting all of the City of El Monte’s votes for Councilmember Victoria Martinez Muela to serve as Alternate Board Member of the San Gabriel Basin Water Quality Authority Board of Cities with pumping rights.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
City Council Adjourned Meeting Minutes of November 29, 2022
3 Resolution No. 10408
m) Councilmember Martinez Muela
s) Mayor Pro Tem Puente 5-0
8. REGULAR AGENDA:
8.1 Consideration and Approval of a Professional Services Agreement for Geoviewer Software Subscription and Support Services with Nobel Systems, Inc. for Various City Departments.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consideration and approval to award a Professional Services Agreement for Geoviewer software subscription and support services to Nobel Systems, Inc. for various City departments for a not-to-exceed amount of $155,450 for Fiscal Year 22/23 and $146,850 for Fiscal Years 23/24 and 24/25, and an additional three (3) year extension at $161,535 per Fiscal Year; and
2. Authorize the City Manager, or her designee, to execute the Professional Services Agreement.
Total Cost: $155,450 (FY 22/23) Account No.: 600-67-695-6111 - $57,225 $146,850 (FY 23/24 Water
and FY 24/25) 650-67-695-6111 - $57,225
S e w e r
100-61-611-6321 - $31,000
FY 22/23 and
$22,400 FY 23/24 and FY 24/25
225-67-677-6111 - $10,000
Is the cost of this item budgeted? Yes Engineering
m) Mayor Pro Tem Puente
s) Councilmember Herrera 5-0
8.2 Consideration and Approval of a Contract Services Agreement with Zenith Kraftwerk LLC for the Bus Stop Improvement Project, Capital Improvement Project CIP No. 077 for a Not-to-Exceed Amount of $125,723.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with Zenith Kraftwerk LLC for the Bus Stop Improvement Project, CIP No. 077, for a not-to-exceed amount of $125,723 which includes the contract amount of $114,294 plus a ten percent (10%) contingency of $11,429; and
2. Authorize the City Manager, or her designee, to execute the Contract Service Agreement with Zenith Kraftwerk LLC.
Total Cost: $125,723 Account No.: 203-67-077-8221
Is the cost of this item budgeted? Yes
m) Councilmember Martinez Muela
s) Mayor Pro Tem Puente 5-0
8.3 Consideration and Approval of a Contract Change Order for All American Asphalt for the Active Transportation for El Monte Station and Downtown El Monte Project, CIP No. 890 for a Not-to-Exceed Amount of $146,455.98.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Adjourned Meeting Minutes of November 29, 2022
4 1. Consider and approve a Contract Change Order in the amount of $146,455.98 for All American Asphalt, Inc. (“AAA”) for the Active Transportation for El Monte Station and Downtown El Monte Project – CIP No. 890 (the “Project”);
2. Consider and approve an increase of an additional two and a half percent (2.5%) to the project contingency to be utilized only if necessary and with the approval of the City Manager, or her designee; and
3. Authorize the City Manager, or her designee, to execute an Amendment to the Construction Contract with All American Asphalt, Inc.
Total Cost: $193,639.10 Account No.: 225-67-890-8221 Is the cost of this item budgeted? Yes Measure M
m) Mayor Ancona
s) Mayor Pro Tem Puente 5-0
8.4 Consideration and Approval of a Contract Services Agreement with Weck Laboratories, Inc. for Sampling Requirements of Water System Per State and Federal Regulations for Fiscal Year 2022-2023 for a Not-to-Exceed Amount of $80,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with Weck Laboratories, Inc. for sampling requirements of the water system per State and Federal regulations for Fiscal Year 2022-2023 for a not-to-exceed amount of $80,000.
Total Cost: $50,000 Account No.: 600-67-696-6161
$30,000 600-67-679-6161
Is the cost of this item budgeted? Yes
m) Councilmember Martinez Muela
s) Mayor Pro Tem Puente 5-0
8.5 Consideration and Approval to Use Asset Forfeiture Funds for Overtime Costs for Members of the Detective Bureau.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the use of Asset Forfeiture Funds from Account No. 259-71-711-5132 in an amount not-to-exceed $50,000 for overtime expenditures related to addressing urgent critical investigations.
Total Cost: $50,000 Account No.: 259-71-711-5132
Is the cost of this item budgeted? N/A Asset Forfeiture Funds
m) Councilmember Martinez Muela
s) Mayor Ancona 5-0
8.6 Consideration and Approval for the Purchase of an Audio Recording System with State Funding for the Police Department Communications Center.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract with Capture Technologies for the purchase of an Eventide 32-channel audio recording system, including sixty months of 24/7 onsite tech support in an amount not-to-exceed $68,082.50 using State funding.
City Council Adjourned Meeting Minutes of November 29, 2022
5 Total Cost: $68,082.50 Account No.: N/A
Is the cost of this item budgeted? N/A
m) Councilmember Herrera
s) Mayor Pro Tem Puente 5-0
8.7 Consideration and Approval to Use Asset Forfeiture Funds for the Purchase of Three (3) New Vehicles for the Police Department.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the appropriation of Asset Forfeiture funds to purchase and outfit three (3) new vehicles for patrol use in an amount not-to-exceed $303,000;
2. Consider and approve the purchase of the vehicles from the designated sole source dealership identified as the National Auto Fleet Group – A Division of Chevrolet of Watsonville/Wondries Fleet Group; and
3. Authorize the City Manager, or her designee, to sign all related documents.
Total Cost: $303,000 Account No.: 259-71-712-8132
Is the cost of this item budgeted? N/A Asset Forfeiture Funds
m) Councilmember Herrera
s) Mayor Pro Tem Puente 5-0
9. CITY ATTORNEY’S AGENDA: None
10. CITY MANAGER’S AGENDA:
Tree lighting ceremony has changed to Wednesday, November 30, 2022.
Oath of Office will take place on Saturday, December 10, 2022 at 9:00 a.m. at the Grace T. Black Auditorium.
11. WRITTEN COMMUNICATIONS: None
12. COUNCIL COMMUNICATIONS/REPORTS:
12A. Mayor Ancona
Remove Mr. Mike Gomez from the Measure EM Committee.
12B. Mayor Pro Tem Puente
12C. Councilman Herrera
12D. Councilwoman Martinez Muela
12D.1 Discussion Regarding Nonprofit Organizations – Use of City Facilities and Donation Policy.
Requested overarching policy for non-profit organizations and the use of City facilities. Requested Donation Policy for the entire City Council to take action.
City Council Adjourned Meeting Minutes of November 29, 2022
6 12D.2 Discussion Regarding City Administration’s Duties Per the ICMA Ethics Guidelines.
Skip this item and bring back.
12D.3 Discussion Regarding City Administration’s Hiring Processes.
Would like to know the number of open positions currently. Are there any transition positions coming up. Request that the City Manager send this information to entire body.
What is the process if an executive director is leaves the City.
12D.4 Discussion on Providing a City Overview Workshop for New Councilmembers Including Closed Session Items.
The City Manager will be working with the City Attorney’s Office to have a workshop for the City Council. Having a full board discussion with the entire City Council will be beneficial.
12D.5 Discussion and Approval of Funding for Oath of Office Swearing in Ceremony.
12E. Councilwoman Dr. Morales
13. ADJOURNMENT:
m) Mayor Ancona
s) Councilmember Martinez Muela 5-0
Adjourn meeting at 6:36 p.m.
The next Regular Meeting of the City Council will be held on December 6, 2022 at 6:00 p.m. This Agenda will be posted on the City’s website,
www.ci.el-monte.ca.us, and
physically posted no less than 72 hours prior to the start of the subject regular meeting.
Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible. This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
____________________________
Gabriel Ramirez, City Clerk
C i t y o f E l M o n t e
APPROVED:
_________________________________
Jessica Ancona, Mayor
City of El Monte