APPROVAL OF MINUTES
EL MONTE CITY COUNCIL REGULAR MEETING
OF JUNE 20, 2023
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO
TIME, SUCH OTHER BODIES OF THE CITY WHOSE MEMBERSHIP IS COMPOSED
EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY COUNCIL
1. CALL TO ORDER: 6:01 p.m.
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair – present
Martin Herrera, Mayor Pro Tem/Authority Member – present Marisol Cortez, Councilmember/Authority Member – present Victoria Martinez Muela, Councilmember/Authority Member – present Alma D. Puente, Councilmember/Authority Member – present Richard Rojo, Councilmember/Authority Member – present
Dr. Julia Ruedas, Councilmember/Authority Member – present
3. APPROVAL OF AGENDA:
m) Councilmember Puente
s) Mayor Ancona 7-0
4. CLOSED SESSION:
The City Council and the various legislativ e bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.
Mayor Ancona invited members of the public to address the City Council on Closed Session Items 4.1 through Item 4.4.
Mike Greenspan – Spoke about Item 4.4.
Mayor Ancona and the City Council recessed into Closed Session at approximately 6:06 p.m. Mayor Ancona and the City Council reconvened from Closed Session at approximately 7:21 p.m.
Senior Associate Norma Tabares reported out of Closed Session with respect to Items 4.1 through 4.4.
4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(2) – Conference with Legal Counsel – Anticipated Litigation – One (1) Matter.
Nothing reportable at this time.
City Council Meeting Minutes of June 20, 2023
2 4.2 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – Francisco Flores Huicochea vs. City of El Monte, U.S.D.C. Case No. 2:22-cv-00350-SPG-KS.
Nothing reportable at this time.
4.3 Closed Session Pursuant to Government Code Section 54956.9 Subparts (a), (d)(2) and (e)(3) – Conference with Legal Counsel – Anticipated Litigation – One (1) Matter.
Nothing reportable at this time.
4.4 Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Bargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte General Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; El Monte Police Mid-Manager’s Association; and All Unrepresented Employees of City Executive Team.
City’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Acting Human Resources/Risk Management Director.
Nothing reportable at this time.
OPEN SESSION PROCEEDINGS
(Commencing at 7:00 p.m. or as soon thereafte r as the City Council reconvene from Closed Session/Short Recess).
5. INVOCATION: Chaplain. Chaplain Tom Cheng
6. FLAG SALUTE: Stephanie Sanchez Espinoza, 6
th Grade Student from Maxson
Elementary School. Present
7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:
7.1 Presentation by the City Council to Stephanie Sanchez Espinoza from Maxson Elementary School for Leading the Pledge of Allegiance. Present
8. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item.
Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments City Council Meeting Minutes of June 20, 2023
3 from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
Bisaop Guilloey – Expressed how proud he is about the City.
Mike Greenspan – Spoke about pride month.
Kenneth Mackenzie – Spoke about the incident that occurred on September 17, 2022.
Julio Ramirez – Spoke about the budget meeting and fireworks in the City.
Joseph Trejo – Spoke about the overtime and staff issues in the Police Department.
Mary Ann Powers – Spoke about the budget meeting and the Fire Department fees.
Cosme Jimenez – Spoke about the Fire Department and the budget meeting.
Edward Salcedo – Spoke about the budget and City funds.
Irma Zamorano – Spoke about issues in the City that the City Council should focus on.
9. CITY TREASURER’S REPORT: None
10. DEMAND RESOLUTION NO. D-689
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling $5,357,823.67 have been examined by the City Treasurer and that warrant numbers 1114518 through 1114898, and the payroll ending May 31, 2023, inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.
m) Councilmember Puente
s) Dr. Ruedas 7-0
11. APPROVAL OF MINUTES: Regular Meeting Minutes of June 6, 2023
m) Dr. Ruedas
s) Councilmember Puente 7-0
12. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
12.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
City Council Meeting Minutes of June 20, 2023
4 Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.2 Approval of a Fourth Amendment to the Building and Safety Professional Services Agreement with Interwest Consulting Group, Inc. to Extend the Term for an Additional Two (2) Years Subject to the New Term of Thirty-Two and One-Half Percent (32.5%) Recovery Fee.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the Fourth Amendment to the Building and Safety Professional Services Agreement with Interwest Consulting Group, Inc., to extend the term for an additional two (2) years subject to the new term of thirty-two and one- half percent (32.5%) recovery fee; and
2. Authorize the City Manager, or her designee, to execute the Fourth Amendment to the Building and Safety Professional Services Agreement with Interwest Consulting Group, Inc.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.3 Adoption of a Resolution Repealing, Replacing and Superseding Resolution No. 10357; Amending the Capital Improvement Plan for Fiscal Year 2023-2024 to Include an Account for the Allocation of Senate Bill 1 (SB1) Funds; and Adopting a List of Capital Improvement Projects to be Funded with SB1 Funds for Fiscal Year 2023-2024.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution repealing, replacing, and superseding Resolution No. 10357; amending the Capital Improvement Plan for Fiscal Year 2023-2024 to include and account for allocation of SB1 funds; and adopting a list of capital improvement projects to be funded with SB1 funds for Fiscal Year 2023-2024.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10455
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.4 Approval of Recommendation to Authorize the Acceptance of Funding from the Los Angeles County Aging & Disability Department (Formerly Known as the Workforce Development Aging and Community Services) for the Supportive Services Program for Contract Years 2023-2027 in the Amount of $47,592 Per Annum.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of June 20, 2023
5 1. Authorize the City of El Monte Parks, Recreation and Community Services Department to accept funding from the Los Angeles County Aging & Disability Department for the Supportive Services Program for Contract Years 2023- 2027 in the amount of $47,592 per year. This baseline funding amount is reflected in a May 19, 2023, letter from the County;
2. Authorize the City Manager or her designee to execute the SSP Subaward Agreement SSP2322402 the “Agreement” between the City and the County for an initial term of July 2023-2024. This Agreement may be extended by the County for up to three (3) additional one (1) year terms for a maximum total term of four (4) years. Under the Program, the City will provide services as specified in the Agreement’s Statement of Work in exchange for the County’s reimbursement to the City for those services;
3. Authorize the City Manager to designate the Assistant City Manager/Director of Parks, Recreation and Community Services to sign all necessary documents to execute Grant documentation; and
4. Authorize the appropriation in the amount of $47,592 to the Supportive Services Program Fund 255 for the FY 2023-2024 fiscal budget of which $47,592 will go to expenditure Account Number 255-55-551-5111 and $47,592 to Revenue Account Number 255-55-4221 respectively and authorize the use of the SSP funds as part of this Program budget.
Total Cost: $47,592 Account No: 255-55-4221
Is the cost of this item budgeted? No
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.5 Approval of Recommendation to Authorize the Acceptance of Funding from the Los Angeles County Aging & Disability Department (Formerly Known as the Workforce Development Aging and Community Services) for the Elderly Nutrition Program for Contract Year 2023-2024 in the Amount of $171,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Authorize the City of El Monte Parks, Recreation and Community Services Department to accept funding from the Los Angeles County Aging & Disability Department for the Elderly Nutrition Program for Contract Year 2023-2024 in the amount of $171,000;
2. Authorize the City Manager to designate the Parks, Recreation and Community Services Assistant City Manager/Director of Parks, Recreation and Community Services to sign all necessary documents to execute Grant documentation;
3. Authorize an appropriation in the amount of $171,000 in the Elderly Nutrition Program Fund 256 for the FY 2023-2024 budget of which $171,000 will go to Expenditure Fund 256 and Revenue Account Number 256-55-4244 respectively; and authorize the use of funds for this budget.
Total Cost: $171,000 Account No: 256-55-4221
Is the cost of this item budgeted? No
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.6 Approval of Contract Extension with Trio Community Meals to Provide Meals for the Elderly Nutrition Program for Fiscal Year 2023/2024.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a one (1) year contract extension with Trio Community Meals, to continue to provide meals for the Elderly Nutrition Program. The Agreement amount is approximately $171,000 and shall not exceed this sum during the term of the Agreement. The proposed extension of the Food Services Agreement is included as Attachment 1;
City Council Meeting Minutes of June 20, 2023
6 2. Authorize the City Manager, or her designee, to execute the Food Service s Agreement extension; and
3. Authorize the appropriation in the amount of $171,000 for the Trio Community Meals for the Elderly Nutrition Program FY 2023-2024 budget.
Total Cost: $171,000 Account No: 256-55-551-6111
Is the cost of this item budgeted? No
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
12.7 Consideration and Approval of Recommendation to Authorize the Purchase and Installation of Microsoft Windows Servers 2022 Software.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the purchase of software licenses for Microsoft Windows Server 2022 from CDW-G; and
2. Approve MJP Technologies to provide professional services to install the software.
Total Cost: $65,000 Account No: 242-24-444-6221
Is the cost of this item budgeted? Yes ARPA
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
13. PUBLIC HEARINGS:
13.1 A Public Hearing to Consider and Adopt a Resolution Approving a Written Report Detailing the Amount of the Annual Assessment to be Levied Upon the Owners of Real Property Parcels that Comprise the Klingerman/Bonwood Waste Disposal Service Area and Directing that the Same be Submitted to the Los Angeles County Auditor-Controller for Placement on the Fiscal Year 2023-2024 Property Tax Roll.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive brief presentation of City staff and pose questions to City staff;
3. Receive public comment, if any;
4. Close the public hearing; and
5. Approve the attached Resolution approving the written report detailing the sums to be levied upon individual real property parcels that receive trash service and directing that the same be submitted to the Los Angeles County Auditor-Controller for Placement on the Fiscal Year 2023-2024 property tax roll.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10456
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Open P.H.
Mike Greenspan- Spoke about the item.
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Close P.H.
City Council Meeting Minutes of June 20, 2023
7 m) Councilmember Martinez Muela
s) Dr. Ruedas 7-0
Resolution No. 10456
13.2 A Public Hearing to Consider and Adopt a Resolution Authorizing Placement of the 2022-2023 Lewis Homes Sewer Maintenance Cost Recovery Assessment on the Los Angeles County Auditor-Controller’s Office Annual Tax Roll 2023-2024.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive brief presentation of City staff and pose questions to City staff;
3. Receive public comment, if any;
4. Close the public hearing; and
5. Approve a written report detailing the sums owed by each real property parcel owner and approve the attached Resolution authorizing the submission of the 2022-2023 Lewis Homes Sewer Maintenance Cost Recovery Assessment to the Los Angeles County Auditor-Controller for placement on the Fiscal Year 2023-2024 property tax roll.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10457
m) Mayor Ancona
s) Councilmember Rojo 7-0
Open P.H.
m) Councilmember Puente
s) Mayor Ancona 7-0
Close P.H.
m) Mayor Pro Tem Herrera
s) Mayor Ancona 7-0
Resolution No. 10457
13.3 A Public Hearing to Consider and Adopt a Resolution Approving the Amount of the Special Tax Rate to be Levied Upon Real Property Parcels Within the El Monte Gateway Community Facilities District No. 2014-1 (Lot Division No. 708) Within the El Monte Gateway Specific Plan for the 2022-2023 Fiscal Year and Submit the Approved Amount of Special Tax to the Los Angeles County Auditor-Controller’s Office for Placement on the Annual Property Tax Roll in Accordance with El Monte City Council Resolution of Formation No. 9500 and Ordinance No. 2842.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive brief presentation from City staff and pose questions to City staff;
3. Receive public comment, if any;
4. Close the public hearing; and
5. Approve the attached Resolution approving the amount of the special tax rate to be levied upon real property parcels with the El Monte Gateway Community Facilities District No. 2014-1 Lot Division No. 708 within the El Monte Gateway Specific Plan and direct City staff to submit charges to the Los Angeles County Auditor-Controller’s Office for placement on the annual property tax roll.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10458
City Council Meeting Minutes of June 20, 2023
8 m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Open P.H.
Mike Greenspan- Spoke about the item.
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Close P.H.
m) Mayor Ancona
s) Councilmember Rojo 7-0
Resolution No. 10458
13.4 A Public Hearing to Consider and Adopt a Resolution of the City Council of the City of El Monte, State of California, Approving a General Plan Amendment to Update the Land Use Policy Plan LU-1, the Land Use Designation for a Block of Properties and the Land Use Context Section of the Land Use Element.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow up questions to staff;
6. Close the public hearing; and
7. Approve the proposed Resolution by no less than four (4) votes.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10459
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Open P.H.
Mike Greenspan- Spoke about the item.
m) Mayor Ancona
s) Councilmember Rojo 7-0
Close P.H.
m) Mayor Pro Tem Herrera
s) Dr. Ruedas 7-0
Resolution No. 10459
13.5 A Public Hearing to Consider and Approve for First Reading an Ordinance of the City of El Monte Approving Development Agreement No. 08-22 Between the City of El Monte and Bulletin Displays, LLC and Design Review No. 23-22 to Construct a Digital Billboard at 9660 Flair Drive in Area No.1 of the City’s Billboard Overlay Zone.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Receive presentation from the application;
City Council Meeting Minutes of June 20, 2023
9 4. Pose questions to staff and applicant;
5. Allow members of the public to offer comments;
6. Pose follow-up questions to staff and applicant;
7. Close the public hearing; and
8. Adopt, by no less than four (4) affirmative votes, one (1) Ordinance for first reading and one (1) Resolution.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10460
Ordinance No. 3026
m) Mayor Ancona
s) Dr. Ruedas 7-0
Open P.H.
Douglas Carstens – Spoke about the item on behalf of Cathay Bank.
Mike Greenspan – Spoke about the item.
Bishop Guillory – Spoke about the importance of the billboard for the City.
Joseph Lian – Spoke in objection about the item on behalf of YK America.
Break at 9:19 p.m.
Return at 9:32 p.m.
At 9:36 p.m.
m) Councilmember Puente
s) Mayor Pro Tem Herrera 7-0
Extend the meeting past 10:00 p.m.
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Close P.H.
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
Resolution No. 10460 and
Ordinance No. 3026 with revised language
13.6 A Public Hearing to Consider and Adopt a Resolution of the City Council of the City of El Monte, State of California, Removing, Revising and Adding Certain Planning Division Fees, Revising the City’s Technology Surcharge and Updating the City of El Monte Fee Schedule for the Planning Division.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow up questions to staff;
6. Close the public hearing; and
7. Approve the proposed Resolution by no less than four (4) votes.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10461
m) Mayor Ancona
s) Councilmember Puente 7-0
Open P.H.
City Council Meeting Minutes of June 20, 2023
10 Cosme Jimenez – Spoke about the service in the Building and Planning Department.
m) Mayor Ancona
s) Councilmember Puente 7-0
Close P.H.
m) Councilmember Martinez Muela
s) Mayor Pro Tem Herrera 7-0
Resolution No. 10461
Break at 10:57 p.m.
Return at 11:05 p.m.
14. REGULAR AGENDA:
14.1 Consideration and Adoption of the Comprehensive Budget for Fiscal Year 2023/2024 by Resolution.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution approving FY 2023/2024 Comprehensive Annual Operating Budget totaling $274.7 million, which includes: $91.3 million General Fund Budget; $26.3 million Enterprise Fund (Water and Sewer) Budget; and $157.1 million Special Revenue Funds and Other Funds Budget; and
2. Consider and adopt a Resolution approving the Fiscal Year 2023/2024 Water Budget totaling $12,555,991.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10462
Resolution No. EMWA-37
m) Councilmember Puente
s) Mayor Pro Tem Herrera 7-0
Resolution No. 10462 with change
to include Account Clerk Position.
14.2 Consideration and Approval of a Profe ssional Services Agreement with Vasquez & Company LLP to Provide Professional Independent Auditing Services for a Term of Three (3) Years (FY 2023-2025) and Two (2) Optional Years (FY 2026-2027).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Professional Services Agreement with Vasquez & Company LLP, to provide professional services independent auditing for a term of three (3) years (FY 2023-2025) and two (2) optional years (FY 2026-2027) in an amount not-to-exceed $716,734, subject to confirming edits recommended by the City Attorney; and
2. Authorize the City Manager, or her designee, to enter into a Professional Services Agreement with Vasquez & Company LLP, to provide professional independent auditing services.
Total Cost: $716,734 Account No: 100-31-311-6117
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Puente 4-3 (Mayor Pro Tem Herrera and Councilmembers Cortez and Rojo No)
City Council Meeting Minutes of June 20, 2023
11 14.3 Consideration and Approval of Recommendation to Install a New 20-Ton Rheem HVAC Unit with UV Light and a New 5-Ton Rheem HVAC Unit with UV Light at the Lambert Park Auditorium and a New 5-Ton Air Temp HVAC Unit with UV Light and a New 3-Ton Air Temp HVAC Unit with UV Light at the Community Center.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the installation of a new 20—ton Rheem HVAC unit with UV light and a new 5-ton Rheem HVAC unit with UV light at the Lambert Park Auditorium, and a new 5-ton Air Temp HVAC unit with UV light, and a new 3- ton Air Temp HVAC unit with UV light at the Community Center for a total amount of $113,000.
Total Cost: $113,000 Account No: 100-67-673-8131
Is the cost of this item budgeted? Yes
m) Councilmember Puente
s) Councilmember Martinez Muela 7-0
14.4 Consideration and Approval of a Contra ct Service Agreement with AME Builders, Inc. to Remove and Replace the Entire Existing Community Center Roof for an Amount Not-to-Exceed $1,504,631.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Service Agreement with AME Builders, Inc. to remove and replace the entire existing Community Center Roof for an amount not-to-exceed $1,504,631;
2. Authorize the City Manager, or her designee, to execute a Contract Service Agreement with AME Builders, Inc.; and
3. Authorize staff to increase the programming of CDBG funds from $1,300,000 to $1,504,631.
Total Cost: $204,631 Account No: 220-67-081-8221
Is the cost of this item budgeted? No CDBG Fund
m) Councilmember Puente
s) Mayor Pro Tem Herrera 7-0
14.5 Consideration and Approval of an Increase Construction Contingency and Amendment to the Professional Services Agreement with Pacifica Services to Provide Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an increase construction contingency for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841, for a not-to-exceed amount of $300,000;
2. Consider and approve Amendment No. 1 to the Professional Services Agreement with Pacifica Services to increase the original Agreement amount for an additional amount of $80,000 to provide additional Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841;
3. Consider and approve a reallocation of American Rescue Plan Act Funds in the amount of $380,000; and
City Council Meeting Minutes of June 20, 2023
12 4. Authorize the City Manager, or her designee, to execute Amendment No. 1 to the Professional Services Agreement wi th Pacifica Services for additional Construction Management and Inspection Services.
Total Cost: $380,000 Account No: 242-61-036-6352
Is the cost of this item budgeted? Yes 242-61-458-6352
m) Councilmember Rojo
s) Councilmember Puente 7-0
14.6 Consideration and Approval of Four (4) Contract Service Agreements with SSD Alarm to Provide Security Alarm and Fire Suppression System Services in Various City Facilities and City Owned Facilities for a Term of Five (5) Years with the Option to Extend the Term by Three (3) Additional, One (1) Year Terms for Various Amounts Per Department Per Year.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm and fire suppression system services at City Hall East, City Hall West, City Yard, Old Transportation Yard, Operable Unit, and Garvey Storm Lift Station for an amount not-to-exceed $119,000 in year one (1), and for an amount not-to-exceed $15,000 annually in years two (2) through five (5), as well as the optional extension years;
2. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm and fire suppression system services at the Community Center, Senior Center, Aquatics Center, Historic Museum, La Historia Museum, and Zamora Park for an amount not-to-exceed $99,345 in year one (1), and for an amount not-to-exceed $6,500 annually in years two (2) through five (5), as well as the optional extension years;
3. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm and fire suppression system services at the Police Department Administration Building, Police Department Main Building, Police Department Evidence and Storage, and Police Department Jail for an amount not-to- exceed $76,483 in years one (1) through five (5), and for an amount not-to- exceed $15,000 annually in the optional extension years;
4. Consider and approve a Contract Service Agreement with SSD Alarm for security alarm and fire suppression system services at the City-owned Buildings located at 10039 Valley Boulevard (Budget Inn) and 10024 Valley Boulevard (M Motel) for an amount not-to-exceed $522,000 in year one (1), and for an amount not-to-exceed $15,000 annually in years two (2) through five (5), as well as the optional extension years; and
5. Authorize the City Manager or her designee to execute Contract Service Agreements with SSD Alarm.
Total Cost: $816,828 Account No: Various
Is the cost of this item budgeted? Yes
m) Councilmember Puente
s) Councilmember Rojo 7-0
14.7 Consideration and Approval of a Resolution of Intention to Approve an Amendment to the Contract Between the Board of Administration of the California Public Employee’s Retirement System (CALPERS) and the City Council of the City of El Monte.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the attached Resolution of Intention to Approve an Amendment to the Contract between the Board of Administration of California Public Employees’ Retirement System and the City Council of City of El Monte.
City Council Meeting Minutes of June 20, 2023
13 Total Cost: $73,000 Account No: 200-11-112-5225 Is the cost of this item budgeted? Yes 100-71-711-5229
Resolution No. 10463
m) Councilmember Puente
s) Dr. Ruedas 7-0
Resolution No. 10463
14.8 Consideration and Approval of a Resolution Updating the Citywide Classification and Compensation Plan and Repealing and Replacing Resolution No. 10448.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the attached Resolution updating the Citywide Classification and Compensation Plan, effectively July 1, 2023.
Total Cost: ($2,057,388) Account No: Multiple
Is the cost of this item budgeted? Yes
Resolution No. 10464
m) Councilmember Puente
s) Mayor Pro Tem Herrera 5-2 (Mayor Ancona and
Councilmember Martinez Muela
No)
Resolution No. 10464 with change
to add the Dispatch and Account Clerk Positions
15. CITY ATTORNEY’S AGENDA: None
16. CITY MANAGER’S AGENDA: None
17. WRITTEN COMMUNICATIONS: None
18. COUNCIL COMMUNICATIONS/REPORTS:
18A. Mayor Ancona
18A.1 Discussion and Update on Pioneer Park
18A.2 Discussion on Lifesaving Awards on Arcadia Police Department Incident.
18A.3 Discussion Regarding Rocking Wednesdays and Farmers Market.
18B. Mayor Pro Tem Herrera
18C. Councilwoman Cortez
18D. Councilwoman Martinez Muela
18D.1 Council Approval of the 2023 Back to School Resource Fair.
18D.2 Discussion Regarding Public Records Request No. 7, Dated January 5, 2023.
City Council Meeting Minutes of June 20, 2023
14 18D3. Discussion Regarding Creating a Policy Requiring Administration to Seek Council Approval prior to Negotiating the Sale of City Assets.
18E. Councilwoman Puente
18F. Councilman Rojo
18F.1 Request Quarterly Expenditure Reports from All City Departments.
18G. Councilwoman Dr. Ruedas
18G.1 Update Regarding Empty Lots.
18G.2 Discussion Regarding Vacant Business Properties.
18G.3 Discussion Regarding Identifying a Location where a Monument can be Erected to Honor our Peace Officers Who are no Longer with Us.
19. ADJOURNMENT:
At 12:55 a.m.
m) Mayor Ancona
s) Councilmember Puente
The next Regular Meeting of the City Council will be held on July 5, 2023 at 6:00 p.m.
This Agenda will be posted on the City’s website,
www.ci.el-monte.ca.us, and physically
posted no less than 72 hours prior to the start of the subject regular meeting. Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible. This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
____________________________
Gabriel Ramirez, City Clerk
C i t y o f E l M o n t e
APPROVED:
_________________________________
Jessica Ancona, Mayor
City of El Monte