LOCATION:
El Monte City Hall – East
City Council Chambers
11333 Valley Boulevard
El Monte, CA 91731
DATE AND TIME:
Tuesday,
November 7, 2023
6:00 p.m.
REGULAR MEETING AGENDA
OF THE
CITY COUNCIL OF THE CITY OF EL MONTE
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO TIME, SUCH OTHER BODIES OF
THE CITY WHOSE MEMBERSHIP IS COMPOSED EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY
COUNCIL
COUNCILMEMBERS/AUTHORITY MEMBERS:
Jessica Ancona, Mayor
♦ Martin Herrera, Mayor Pro Tem ♦ Marisol Cortez, Councilmember ♦ Victoria Martinez Muela, Councilmember ♦ Alma D. Puente, Councilmember ♦ Richard Rojo, Councilmember ♦ Dr. Julia Ruedas, Councilmember This meeting shall be conducted in compliance with the procedures of Government Code section 54953 as most recently amended by AB 2449 which took effect January 1, 2023. As amended by AB 2449, Government Code section 54953(f) allows less than a quorum of the City Council to participate remotely at any given meeting of the City Council where the remote participant(s) have a statutorily defined “just cause” reason or “emergency” reason for participating remotely. When a member of the City Council participates remotely pursuant to Government Code section 54953(f), the location from which the City Council member is participating remotely does not need to be identified on the agenda and does not need to be open to members of the public. Because Government Code Section 54953(f) allows City Council members to notify the City of their need to participate remotely as late as the start of the meeting, the City Council will prepare for all meetings with the assumption that some number of its members (less than a quorum) might need to participate remotely pursuant to Government Code Section 54953(f). All such meetings will be conducted in compliance with the requirements of Government Code Section 54953(f)(1). Per Government Code Section 54953(f)(2)(B), any City Council member who participates remotely per Government Code section 54953(f) “shall publicly disclose at the meeting before any action is taken, whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member’s relationship with any such individuals”.
Members of the public wishing to observe the meeting may do so in any of the following ways:
(1) Turn your TV to Channel 3; or
City Council Meeting of November 7, 2023
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(2) City’s website at http://www.elmonteca.gov/378/Council-Meeting-Videos; or (3) In person.
Persons wishing to offer public comment for this meeting may do so:
(1) By directly addressing the City Council in person at the time(s) allotted on the agenda for such comment. Persons wishing to address the City Council in person are asked to fill-out a blue speaker card providing their name and indicating whether they wish to address the Council on an item(s) of business appearing under (i) the Closed Session portion of the agenda; (ii) the Public Hearing portion of the agenda; (iii) any item of business appearing under any other portion of the agenda; and/or (iv) a non-agendized matter that is within the subject matter jurisdiction of the City Council. Speaker cards should be submitted to the City Clerk or the Sergeant at Arms (a uniformed El Monte Police Officer) before the City Council’s approval of the agenda, if possible; or (2) By calling-in to the conference line at (888) 204-5987; Code 8167975 by or before any of the specific times allotted on the agenda for public comment. At each point of the agenda at which public comment is received, the City Council, through the presiding officer, will ask the City Clerk if there are any members of the public who have called in who wish to address the City Council on a particular matter or grouping of matters. When calling in, members of the public shall inform the attendant which item(s) of business they wish to speak on, and callers will be connected by telephone when the time for commenting on such items is commenced.
As described in greater detail below, members of the public may address the City Council (i) on agendized closed session items of business prior to the City Council going into closed session; (ii) on items of business listed under the heading Public Hearings when the public hearing on the item the speaker/caller wishes to speak on is opened; and (iii) on all other items of agendized and nonagendized business during the portion of the agenda entitled General Public Comment. The City Council shall be under no obligation to entertain comments from persons who (i) submit a speaker card after the City Council closes the applicable commenting period; or (ii) call-in after the City Council closes the applicable commenting period. With this in mind, speakers are strongly encouraged to submit cards or call in as early as possible to avoid missing the opportunity to speak. The City Council shall be under no obligation to respond to or deliberate upon any specific questions or comments posed by a speaker or take action on any issue raised by a speaker beyond such action as the City Council may be lawfully authorized to take on an agendized matter pursuant to the Brown Act (Govt. Code Section 54950 et seq.) (“Brown Act”) Members of the City Council may provide brief clarifying responses to any comment made or questions posed. Persons who wish to address the City Council are asked to state their name and address for the record. Speakers may not lend any portion of their speaking time to other persons or borrow additional time from other persons. All comments or queries presented by a speaker/caller shall be addressed to the City Council as a body and not to any specific member thereof. No questions shall be posed to any member of the City Council except through the presiding official of the meeting, the Mayor and/or Chair. The City Council may not engage in any sort of prolonged discussion or deliberation with any speaker or group of speakers on matters that are not listed on this agenda, nor may the City Council take action an any non-agendized items of business, except as specifically authorized under the Brown Act.
Enforcement of Decorum: The Chief of Police, or such member, or members of the Police Department as the Chief of Police may designate, shall serve as the Sergeant-at-Arms of any City Council meeting. In accordance with Government Code Section 54957.95 as adopted under SB 1000, the Sergeant-at-Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. While members of the public are City Council Meeting of November 7, 2023
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free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including, but not limited to, conduct that prevents other members of the public from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings; speaking off topic or speaking beyond the speakers allotted time limit. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons participating in the meeting must adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age.
Instruction regarding accommodation under the Americans with Disabilities Act can be found on the last page of this Agenda.
1. CALL TO ORDER:
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair
Martin Herrera, Mayor Pro Tem/Authority Member
Marisol Cortez, Councilmember/Authority Member
Victoria Martinez Muela, Councilmember/Authority Member Alma D. Puente, Councilmember/Authority Member
Richard Rojo, Councilmember/Authority Member
Dr. Julia Ruedas, Councilmember/Authority Member
3. APPROVAL OF AGENDA:
4. CLOSED SESSION:
The City Council and the various legislative bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.
City Council Meeting of November 7, 2023
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4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – City of El Monte vs. 3M Company et al., U.S.
District Court Case No. 2:23-cv-00680-RMG.
4.2 Closed Session Pursuant to Government Code Section 54956.8 – Conference with Real Property Negotiators.
Property Location:
8575-017-909, 8575-019-907, 8575-019-908, 8575-019-910, 8575-019-911, 8575-019-912, 8575-019-913, 8575-021-932, 8575-021-934, 8575-021-936
Name of Party City is Negotiating with:
Area Y El Monte, LLC
City’s Representative in Negotiations:
Alma K. Martinez, City Manager; Betty Donavanik, Community & Economic Development Director; and Lloyd Pilchen, Assistant City Attorney.
Under Discussion:
Terms of an Agreement.
4.3 Closed Session Pursuant to Government Code Section 54957 – Discussion Regarding Annual City Manager Performance Evaluation Pursuant to Section 8 of Employment Contract.
Title: City Manager.
4.4 Closed Session Pursuant to Government Code Section 54956.9(d)(2)9 – Conference with Legal Counsel – Potential Litigation – One (1) Matter.
4.5 Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Bargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte General Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and El Monte Police Mid-Manager’s Association.
City’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Human Resources/Risk Management Director.
City Council Meeting of November 7, 2023
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OPEN SESSION PROCEEDINGS
(Commencing at 7:00 p.m. or as soon thereafter as the City Council reconvene from Closed Session/Short Recess).
5. INVOCATION: Chaplain.
6. FLAG SALUTE: Josette Hernandez, 7th Grade Student from Columbia School.
7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:
7.1 Presentation by the City Council to Josette Hernandez from Columbia School for Leading the Pledge of Allegiance.
7.2 Presentation by the City Council Proclaiming the Month of November 2023 as Family Court Awareness Month.
7.3 Presentation by Dr. Marilyn Flores, Rio Hondo Community College President and Anais Medina, Rio Hondo Community College Trustee to the City Council.
7.4 Presentation by Townsend Affairs, Inc. to the City Council.
8. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item. Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
City Council Meeting of November 7, 2023
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9. CITY TREASURER’S REPORT:
10. DEMAND RESOLUTION NO. D-697
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling $5,483,710.66 have been examined by the City Treasurer and that warrant numbers 1117998 through 1118206, and the payroll ending October 15, 2023, inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.
11. APPROVAL OF MINUTES: Regular Meeting Minutes of August 15, 2023; Regular Meeting Minutes of September 5, 2023; and Regular Meeting Minutes of October 3, 2023.
12. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
12.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
City Council Meeting of November 7, 2023
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12.2 Approval of Request to Serve/Sell Wine and “Spirits” Liquor at the Grace T. Black Auditorium.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council consider and approve the request to serve/sell Wine and “Spirits” Liquor at the Grace T. Black Auditorium.
Non-Profit Use Event Date
EM/SEM Chamber of
Commerce
(Grace T. Black
Auditorium)
Vendor/Participant of
the 2023 Holiday
House Selling Egg
Nog
(Attendance 100)
Friday & Saturday, December 1
& 2, 2023
11:00 a.m. – 9:00 p.m. &
9:00 a.m. – 6:00 p.m.
El Monte Promise
Foundation
(Grace T. Black
Auditorium)
Tamalada Fundraiser
(Attendance 300)
Thursday, December 7, 2023
4:30 p.m. – 8:30 p.m.
Private Use Event Date
Liliana Salvador
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, April 13, 2024
5:00 p.m. – 12:00 a.m.
Ever Garcia
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, July 13, 2024
4:00 p.m. – 12:00 a.m.
Ausencia Bejar
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, September 28, 2024
6:00 p.m. – 11:30 p.m.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
12.3 Consideration and Approval of a Donation to the El Monte-South El Monte Emergency Resources Association for its Annual Holiday Program.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a donation to the El Monte-South El Monte Emergency Resources Association (ERA) in the amount of $5,000 for its annual holiday program.
Total Cost: $5,000 Account No: 100-11-111-6352
Is the cost of this item budgeted? No
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12.4 Consideration and Approval of a Request for Proposal for a Financial Software System, Enterprise Resource Planning.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve and authorize Finance staff to distribute Request for Proposal for a Financial Software System, Enterprise Resource Planning.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
12.5 Consideration and Adoption of a Resolution to Memorialize the 2023 Strategic Plan Goals and Objectives.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution to memorializing the 2023 Strategic Plan Goals and Objectives of the City of El Monte.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10489
12.6 Consideration and Adoption of a Special Fund Budget for State of California Highway Patrol Cannabis Tax Fund Grant Program Grant Funds for the El Monte Police Department Drug Recognition Evaluator Program.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a special fund budget for the State of California Highway Patrol Cannabis Tax Fund Grant Program grand funds for El Monte Police Department; and
2. Direct staff to appropriate funds in accordance with the attached budget and amend the FY 23/24 Comprehensive Budget of the City of El Monte to include the CHP-DRE Special Fund budget; and
3. Approve the purchase of a grant-funded vehicle by way of purchase agreement with Sierra Chevrolet.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
City Council Meeting of November 7, 2023
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12.7 Consideration and Approval to Execute a Professional Services Agreement with the Los Angeles County Food Services Unit for Meals for Those in Custody in the El Monte Police Department Jail.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the Los Angeles County Sheriff’s Department Food Services Unit as the sole source vendor to supply food and drinks for those in custody in an amount not-to-exceed $15,000 per year;
2. Consider and approve the attached Food Services Agreement between the County of Los Angeles and the City of El Monte for a term of five (5) years; and
3. Authorize the City Manager or her designee, to execute the Professional Food Services Agreement.
Total Cost: $15,000 Account No: 100-71-711-6267
Is the cost of this item budgeted? Yes
12.8 Consideration and Approval to Use Asset Forfeiture Funds for the Purchase and Installation of Thirty-Three (33) Uniform Lockers for Police Personnel.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Asset Forfeiture funds from Account No. 259- 71-711-8155 to purchase and install thirty-three (3) uniform lockers for police personnel in an amount not-to-exceed $38,000; and
2. Consider and approve the purchase of the lockers from the selected vendor, identified as PAPE Engineered Products.
Total Cost: $38,000 Account No: 259-71-711-8155
Is the cost of this item budgeted? No Asset Forfeiture
12.9 Consideration and Approval for the Purchase of Ten (10) Defense Technology 40MM Less than Lethal Launchers for Use by Patrol, Investigators, and the Special Weapons and Tactics (SWAT) Team.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Asset Forfeiture funds from Account No. 259- 71-711-6270 in an amount not-to-exceed $13,000 for the purchase of ten (10) 40mm less than lethal launchers;
2. Consider and approve the purchase of the launchers from Adamson Police Products; and City Council Meeting of November 7, 2023
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3. Consider and approve the presentation of this purchase and identification of the funding source before the local governing body (Honorable Mayor and City Council) as following the guidelines set forth in State of California Assembly Bill 481 pertaining to the acquisition or intended use of military type equipment.
Total Cost: $13,000 Account No: 259-71-711-6270
Is the cost of this item budgeted? N/A
12.10 Consideration and Approval to Allocate Art in Public Places Funding to JMDiaz, Inc. for Professional Engineering Design Services for the Fallen Heroes Memorial Monument Sign.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Art in Public Places funds from Account No. 209-71-711-8151 in an amount not-to-exceed $71,994 to JMDiaz, Incorporated for professional engineering design services for the Fallen Heroes Memorial monument sign; and
2. Authorize an increase in appropriation in the amount of $71,994 in the Art in Public Places Fund for the FY 2023/24 Municipal Budget to Account No. 209-71-711-8151; and authorize the use of Art in Public Places Funds for this budget amendment.
Total Cost: $71,994 Account No: 209-71-711-8151
Is the cost of this item budgeted? No
12.11 Consideration and Adoption of a Resolution to Approve Final Tract Map No. 82797 for the 84-Unit Detached Residential Condominium Development Subdivision and Fire Lane Designation at 11312 Orchard Street.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution authorizing the recordation of Final Tract Map 82797 for the 84-unit detached residential condominium development subdivision and fire designation on private property at 11312 Orchard Street.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10490
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12.12 Consideration and Approval of an Equipment Procurement Agreement with Prudential Overall Supply to Provide Uniform and Laundering Services for the Public Works Department for a Term of Three (3) Years for an Amount of $26,517 Per Year.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an Equipment Procurement Agreement with Prudential Overall Supply to provide uniform and laundering services for the Public Works Department for a term of three (3) years for an amount of $26,517 per year; and
2. Authorize the City Manager or her designee to execute the Agreement with Prudential Overall Supply.
Total Cost: $26,517 Account No: 100-67-673-6248 - $12,302 General Fund
202-67-576-6248 - $ 5,350
Prop A
600-67-696-6248 - $ 5,112
Water Fund
650-67-693-6248 - $ 3,753
Is the cost of this item budgeted? Yes Sewer Fund
12.13 Consideration and Approval of a Purchase Order with Plumbers Depot, Inc. for a Cues Camera for the CCTV Sewer Vehicle for an Amount of $59,324.22.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a purchase order with Plumbers Depot, Inc. for a Cues Camera for the CCTV sewer vehicle for an amount of $59,324.22.
Total Cost: $59,324.22 Account No: 650-67-693-6218
Is the cost of this item budgeted? Yes
12.14 Consideration and Approval of an Amendment to the Professional Services Agreement with Nobel Systems, Inc. for an Additional Software Module.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve to amend the Professional Services Agreement with Nobel Systems, Inc. for a Lead and Copper Inventory Module for the Utility Department for a total not-to-exceed amendment amount of $2,500 for Fiscal Year 23/24; and City Council Meeting of November 7, 2023
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2. Authorize the City Manager, or her designee, to execute the Amendment to the Professional Services Agreement.
Total Cost: $2,500 Account No: 600-67-695-6111
Is the cost of this item budgeted? Yes Water Fund
12.15 Consideration and Approval of a Resolution Approving a List of Approved Consultants Required from Time-to-Time to Perform On-Call Consulting Services and Approval of Multiple On-Call Professional Services Agreements with Consultants on the Approved List.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approved the attached Resolution approving an On-Call consultant list comprised of five (5) consultants to provide project management services; six (6) consultants to provide traffic engineering services; and two (2) consultants to provide staff augmentation related to the City’s Capital Improvement Program and Land Development Projects;
2. Approve the multiple On-Call Consulting Services Agreements with the consultants identified in the approval list and authorize the City Manager, or her designee, to execute the same on behalf of the City; and
3. Authorize the Directors of Public Works to execute Work Orders for services on an asneeded basis as provided under the terms of each On-Call Consulting Services Agreement.
Total Cost: Various Account No: Various
Is the cost of this item budgeted? Yes
Resolution No. 10491
12.16 Consideration and Approval of Purchase Orders with Yo Fire, Western Water Works Supply Company, and S&J Supply Co. for the Utility Department Water System Maintenance.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Purchase Orders with Yo Fire, Western Water Works Supply Company, and S&J Supply Co. for the Utility Department Water System Maintenance.
Total Cost: $17,500 – Yo Fire Account No: 600-67-696-6211 $17,500 – S&J Supply
$30,000 – Western Water Works
Is the cost of this item budgeted? N/A
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13. PUBLIC HEARINGS:
13.1 A Public Hearing to Consider and Adopt a Resolution to Establish an In-Lieu Fee Schedule for the Inclusionary Housing Ordinance.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow up questions to staff;
6. Close the public hearing; and
7. Approve the proposed Resolution by no less than four (4) votes.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10492
14. REGULAR AGENDA:
14.1 Consideration and Approval of a Third Amendment to the Operation and Supportive Services Agreement with Union Station Homeless Services (USHS) Extending the Contract Term to December 31, 2024 and Increasing the Contract Amount from $1,772,968 by an Additional $2,547,272 for a Total Not-to-Exceed Amount of $4,320,240 to Provide Operation and Supportive Services for the El Monte Homekey Program Sites.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Third Amendment to the Operation and Supportive Services Agreement with Union Station Homeless Services extending the contract term date to December 31, 2024 and increasing the contract amount from $1,772,968 by an additional $2,547,272 for a total amount not-to-exceed $4,320,240 to provide operation and supportive services for the El Monte Homekey Program sites; and
2. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $2,547,272 Account No: PLHA (215)
Homekey ARPA (242)
Is the cost of this item budgeted? Yes HCD Enterprise (216) City Council Meeting of November 7, 2023
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14.2 Consideration and Approval of Funding Agreement Between the County of Los Angeles and the City of El Monte for Renovation of the El Monte Homekey Program M Motel Site.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Funding Agreement between the County of Los Angeles and the City of El Monte for Renovation of the El Monte Homekey Program M Motel site in the amount of $7,500,000;
2. Approve a budget allocation in the amount of $7,500,000 to the Fiscal Year 2023-2024 budget for the Homekey M Motel site; and
3. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $7,500,000 Account No: LA County Homeless Initiative Is the cost of this item budgeted? No Measure H
14.3 Consideration and Approval of the Award of a Construction Contract to Tovey/Shultz Construction, Inc. for the Homekey Phase 2 Restoration of the M Motel Site in the Amount of $13,340,394 and a Contingency Amount of Fifteen (15%) for a Total Amont Not-to-Exceed $15,341,454.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Reject the bids for the three (3) nonresponsive bidders and award a Construction Contract to Tovey/Shultz Construction, Inc. in the amount of $13,340,394 for the Homekey Phase 2 – Restoration of the M Motel Site; and
2. Authorize the City Manager to execute the Construction Contract and approve change orders that may be necessary during construction to cover any unforeseen conditions in an amount not-to-exceed 15% of the Construction Contract.
Total Cost: $15,341,454 Account No: HCD CDBG-CV (214)
HCD Enterprise Fund (216)
LA County Homeless Initiative
Is the cost of this item budgeted? Yes Measure H
14.4 Consideration and Approval of Temporary Emergency Lodging Services Agreements with Le Blanc Inn and Suites and Hotel Heritage to Provide Temporary Emergency Lodging to Homeless or At-Risk of Being Homeless Persons as Defined by the U.S.
Department of Housing Urban Development Department.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
1. Approve Temporary Emergency Lodging Services Agreements with Le Blanc Inn and Suites and Hotel Heritage to provide temporary emergency lodging services to homeless or at-risk of being homeless persons;
2. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $100,000 Account No: ESG (253)
Is the cost of this item budgeted? Yes
14.5 Consideration and Approval of a First Amendment to the Professional Services Agreement with Elevate Public Affairs for Public Information, Communications, Community Education and Outreach Services.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the attached First Amendment to the Agreement with Elevate Public Affairs which continues the Agreement for an initial extension term commencing from the expiration of the initial term up to July 1, 2024, and which authorized the agreement to be extended administrative for a second one-year extension subject to its same terms and conditions.
Total Cost: $120,000 Account No: 100-21-231-6111
Is the cost of this item budgeted? Yes
14.6 Consideration and Approval of a Construction Contract with Palp Inc. DBA Excel Paving Company for the Mountain View Road/Elliott Avenue/Meeker Avenue Demonstration Project, CIP 831, for a Not-to-Exceed Amount of $318,860.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Construction Contract with Palp Inc. dba Excel Paving Company (Excel Paving Company) for the Mountain View Road/ Elliott Avenue/ Meeker Avenue Demonstration Project, CIP 831(the "Project") for a not-to-exceed amount of $318,860 which includes a Contract amount of $289,872, plus a contingency of $28,988;
2. Consider and approve the appropriation from Measure R funds to Project Account Number 212-67-831-8221 in the amount of $55,000; and
3. Authorize the City Manager, or her designee, to execute the Construction Contract with Palp Inc., dba Excel Paving Company.
Total Cost: $318,860 Account No: 225-67-831-8221 - $305,000 Measure R Funds
299-67-831-8221 - $58,403
Is the cost of this item budgeted? Yes SCAG ATP Funds
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
14.7 Consideration and Approval of the Second Amendment to Native American Monitoring Service Agreement with Kizh Nation Resources Management for the Nevada Avenue and Bodger Street Area Sewer Replacement Project, CIP 005.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Amendment No. 2 to the Professional Services Agreement with Native American Monitoring Service Agreement with Kizh Nation Resources Management in the amount of $49,500, increasing the contract amount from $52,500 to $102,000 for the Nevada Avenue and Bodger Street Area Sewer Replacement Project CIP No. 005; and
2. Authorize the City Manager to execute Amendment No. 2 to the Native American Monitoring Service Agreement with Kizh Nation Resources Management, with terms and services extended through February 28, 2024.
Total Cost: $102,000 Account No: 650-67-005-8221
Is the cost of this item budgeted? Yes
14.8 Consideration and Approval of a Contract Services Agreement with Servitek Electric, Inc. to Replace Street Light Poles and Upgrade Street Streetlights to LED for a Not-toExceed Amount of $290,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with Servitek Electric, Inc. to replace street light poles and upgrade streetlights to LED for a not-to-exceed amount of $290,000;
2. Consider and approve the appropriation of an additional $65,000 into the Measure R Fund account 212-67-686-6111; and,
3. Authorize the City Manager, or her designee, to execute a Contract Services Agreement with Servitek Electric, Inc.
Total Cost: $290,000 Account No: 212-67-686-6111
Is the cost of this item budgeted? No
14.9 Consideration and Approval of an Increase in Construction Contingency and Amendment of the Professional Services Agreement with Pacifica Services to Provide Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway - Parcel 3 Project, CIP 841.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
1. Consider and approve an increase in the construction contingency for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841, for a not-to-exceed amount of $250,000;
2. Consider and approve Amendment No. 2 to the Professional Services Agreement with Pacifica Services to increase the original Agreement amount for an additional amount of $80,000 to provide additional Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841;
3. Consider and approve an allocation of Federal Funds in the amount of $330,000; and
4. Authorize the City Manager, or her designee, to execute Amendment No. 2 to the Professional Services Agreement with Pacifica Services for additional Construction Management and Inspection Services.
Total Cost: $300,000 Account No: TBD
Is the cost of this item budgeted? Yes
15. CITY ATTORNEY’S AGENDA:
16. CITY MANAGER’S AGENDA:
17. WRITTEN COMMUNICATIONS:
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
18. COUNCIL COMMUNICATIONS/REPORTS:
18A. Mayor Ancona
18A.1 Discussion and Update on Lambert Park Gym.
18A.2 Discussion on posting of City Council Agendas.
18A.3 Update on Pioneer Park Funding.
18A.4 Update on the Chamber of Commerce Contract.
18A.5 Discussion on Updating Term of Mayor Pro Tem Appointment. 18A.6 Discussion on Establishing Term Limits for City Elected Positions. 18A.7 Discussion on Invitation for 450th Anniversary from Sister City Zamora, Michoacán.
18B. Mayor Pro Tem Herrera
18C. Councilwoman Cortez
18D. Councilwoman Martinez Muela
18D.1 Discussion Regarding Policies Ensuring the Fair and Equitable Treatment of All City Nonprofit Organizations.
18D.2 Discussion Regarding a Policy and Protocol for the Naming of City Parks, Streets and Facilities.
18D.3 Discussion and Action Regarding Celebrating the 43 Years of Service of Lillian Rey, Executive Director of the El Monte/South El Monte Emergency Resources Association
City Council Meeting of November 7, 2023
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18E. Councilwoman Puente
18F. Councilman Rojo
18F.1 Discussion Regarding the Red Cross and the Benefits to El Monte.
18G. Councilwoman Dr. Ruedas
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
19. ADJOURNMENT:
Adjourn in Memory of Former San Fernando Councilwoman and California Assemblymember Cindy Montañez
The next Regular Meeting of the City Council will be held on November 21, 2023 at 6:00 p.m. This Agenda will be posted on the City’s website, www.ci.el-monte.ca.us, and physically posted no less than 72 hours prior to the start of the subject regular meeting. Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible.
This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
Posted: November 4, 2023 at 4:35 p.m.
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
AGENDA CALENDAR 2023
CITY OF EL MONTE
Parks, Recreation & Community Services Department
MOVIE DAY
Every First Tuesday of the Month
Jack Crippen Multipurpose Senior Center
3120 Tyer Avenue, El Monte
For more informatio please call 626-580-2210
Free to senior patrons
CITY OF EL MONTE
Parks, Recreation & Community Services Department
2023 Lighting Up the Holidays Decorating Contest
El Monte residents and businesses decorate your home/business.
Contest open to all homes/businesses within the City of El Monte.
Categories for the decorating contest include:
Best Decorated Home
Best Use of Lights
Most Creative Holiday Theme
Most Festive Business Display
All entries need to be registered by December 11, 2023. Winners will be announced the following week. To enter contest: https://tinyurl.com/yc5kn38z For questions, please contact Parks, Recreation & Community Service Department at 626-580-2200.
CITY OF EL MONTE
Proposed Beautification Project along the 1-10 Freeway
From Santa Anita Avenue to San Gabriel River
Your Input is needed on what kind of beautification improvements you want to see along the 1-10 Freeway in El Monte.
For more information, please refer to the September 27, 2023 recorded project presentation (English/Spanish) https://youtu.be/vzpvxYYvNGU
NOTICE OF CONSTRUCTION
Street Improvements for 3900 Arden Drive Project
September 11 - November 9, 2023
Construction will be taking place at the intersection of Arden Drive and Rose Avenue (Public Works Driveway).
Contractor: Jeremy Blansett, Fullmer Construction, Dave Lorenz, Fullmer Construction Contstruction Inspector: Shannon Leonard, Public Works Inspector Project Manager: Kevin Co, Public Works City of El Monte City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
CITY OF EL MONTE
Complete Streets Project -Valley Boulevard and Main Street Survey Help shape the future of Valley Boulevard and Main Street in El Monte! Take our survey and learn more about the proposed improvements that will enhance connectivity, safety and accessibility for all users. https://www.surveymonkey.com/r/emcompletests
CITY OF EL MONTE
COMMUNITY FOOD ASSISTANCE PROGRAM
First Come First Serve – El Monte Residents
Monday-Friday
2:00 P.M. – 6:00 P.M.
(Parks Locations)
Arceo Park - 3125 Tyler Avenue, El Monte
Gibson Mariposa Park - 4140 Gibson Road, El Monte
Lambert Park - 11431 McGirk Avenue, El Monte
Mt. View Park - 12127 Elliott Avenue, El Monte
Zamora Park - 3820 Penn Mar Avenue, El Monte
MONDAY – THURSDAY
8:00 A.M. – 5:00 P.M.
Aquatic Center - 11001 Mildred Street, El Monte
Jack Crippen Multipurpose Center - 4140 Gibson Road, El Monte For more information, please call 626-580-2200
CITY OF EL MONTE
SOCALREN & SGVCOG
FREE HOME ENERGY EFFICIENCY REVIEWS.
eSGV provides San Gabriel Valley residents, whether renters or owners, free home energy efficiency reviews, helping reduce household energy usage and bills. SGVCOG staff will walk you through the whole-house approach to energy efficiency, giving you the tools necessary to become more efficient.
Sign up today. VISIT: www.sgvcog.org/esgv / EMAIL: [email protected]
CITY OF EL MONTE
COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
UTILITY ASSISTANCE PROGRAM
Assistance available to eligible low-income residents that have US citizenship. Assistance is offered on a first come first-serve basis for as long as funding for the program is available.
Contact Housing Division at 626-580-2070
https://www.ci.el-monte.ca.us/236/housing
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
HOUSING RIGHTS CENTER
CITY OF EL MONTE HOUSING RIGHTS CLINIC
Wednesdays
El Monte City Hall West (2nd Floor)
11333 Valley Boulevard, El Monte
2:30 P.M. – 5:00 P.M. (free)
Contact the Housing Rights Center by phone or email: 1(800) 477-5977 [email protected]
www.housingrightscenter.org
CITY OF EL MONTE
RENTAL ASSISTANCE PROGRAM
Community and Economic Development Department
Housing Division, City Hall West
Rental assistance is available to El Monte Residents who are low income, experiencing financial hardship, and in need of rental assistance. Eligible applicants may receive a subsidy of up to $3,600.00.
Assistance is offered on a first come first-serve basis for as long as funding for the program is available.
To apply contact the El Monte Housing Division by phone: 626-580-2070 or online at elmonteca.gov/236/Housing
L.A. CARE & BLUE SHIELD PROMISE
EL MONTE COMMUNITY RESOURCE CENTER
FREE FOOD PANTRY
WEDNESDAYS
2:30 P.M. – 4:00 P.M. (Walk-ins welcome – No appointment needed) Community Resource Center
3570 Santa Anita Avenue, El Monte
COUNTY OF LOS ANGELES & NEIGHBORHOOD HOUSING SERVICES
THE CENTER FOR ECONOMIC RECOVERY
Foreclosure Prevention & Mortgage Relief Program
Program eligible applicants can receive up to $20,000.00 to help offset mortgage delinquencies. For more information and to sign up for the upcoming workshops: nhslacounty.org/mortgagereliefprogram 1-888-895-2647 / 1-213-381-2862
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
CITY OF EL MONTE PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT -
COMMUNITY INFORMATION AND ASSISTANCE PROGRAM
To register for the program or schedule an appointment please contact the Jack Crippen Multipurpose Senior Center at 626-580-2210 This program provides information on public benefits, legal referrals and assistance for families residing in the City of El Monte.
Eligibility Requirements: El Monte Resident and must meet Income Guidelines
EL MONTE PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT
IN-PERSON BINGO
MONDAYS – 10:00 A.M. - 2:00 P.M.
THURSDAYS – 6:00 P.M. - 9:00 P.M.
Jack Crippen Multipurpose Senior Center
3120 N. Tyler Avenue, El Monte
EL MONTE PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT
CLUB HISPANO AMERICANO
WEDNESDAYS – 1:00 P.M. - 3:00 P.M.
Jack Crippen Multipurpose Senior Center
3120 N. Tyler Avenue, El Monte
SAT. – NOV. 4TH
8:00 A.M. – 12:00 P.M.
CITY OF EL MONTE COMMUNITY CLEAN UP
Cortada School (meeting location)
3111 Potrero Avenue, El Monte
TUE. – NOV. 7TH
6:00 P.M. CLOSED SESSION
7:00 P.M. OPEN SESSION
REGULAR CITY COUNCIL MEETING
El Monte City Hall Council Chamber
11333 Valley Boulevard, El Monte
WED. – NOV. 8TH
4:00 P.M.
GRAND OPENING & RIBBON CUTTING – BUDGET INN
Budget Inn
10038 Valley Boulevard, El Monte
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
SAT. – NOV. 11TH
9:00 A.M.
CITY OF EL MONTE VETERAN’S DAY CEREMONY
Arceo Park
3125 N. Tyler Avenue, El Monte
SAT. – NOV. 11TH
4:00 P.M. – 7:00 P.M.
HOPE HOUSE 60TH ANNIVERSARY DINNER GALA
Mariscos La Palma
11012 Main Street, El Monte
WED. – NOV. 15TH
8:00 A.M. – 10:00 A.M.
CITY OF EL MONTE POLICE DEPARTMENT – PAN DULCE WITH A COP Panaderia San Martin
12100 Valley Boulevard, #105, El Monte
WED. – NOV. 15TH
6:00 P.M.
CITY OF EL MONTE POLICE DEPARTMENT – NEIGHBORHOOD WATCH COMMUNITY
MEETING
Rio Vista Park
4275 Ranger Avenue, El Monte
SAT. – NOV. 18TH
AMERICAN LEGION AUXILIARY UNIT 261 PRESENTS –
LIL’ ELVES BOUTIQUE
American Legion Post 261
4542 N. Peck Road, El Monte
MON. – NOV. 20TH
11:00 A.M.
CITY OF EL MONTE – COORDINATING COUNCIL MEETING
El Monte Aquatic Center
11001 Mildred Street, El Monte
You are invited to participate in the monthly Coordinating Council Meeting, bring along any information related to special events, upcoming programs, etc.
The objective is to gather information from all different sectors of the city to create a more cohesive force to be able to reach out to all community members, create a united front and provide all residents with the necessary resources.
City Council Meeting of November 7, 2023
El Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority ♦ El Monte Parking Authority ♦ El Monte Water Authority
TUE. – NOV. 21ST
2:00 P.M.
CITY OF EL MONTE HOLIDAY BREAK BOX
All Holiday break kids can pick up a break box full of snacks at the following parks sites:
Gibson Mariposa Park Lambert Park
4140 Gibson Road, El Monte 1431 McGirk Avenue, El Monte Zamora Park Mountain View Park
3820 Penn Mar Avenue, El Monte 12127 Elliott Avenue, El Monte Areco Park
3125 Tyler Avenue, El Monte
For more information, please call 626-580-2200
TUE. – NOV. 21ST
6:00 P.M. CLOSED SESSION
7:00 P.M. OPEN SESSION
REGULAR CITY COUNCIL MEETING
El Monte City Hall Council Chamber
11333 Valley Boulevard, El Monte
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CITY OF EL MONTE
POLICE DEPARTMENT
CITY COUNCIL AGENDA REPORT
CITY COUNCIL MEETING OF NOVEMBER 7, 2023
October 18, 2023
The Honorable Mayor and City Council
City of El Monte
11333 Valley Boulevard
El Monte, CA 91731
Dear Mayor and City Council:
CONSIDERATION AND APPROVAL FOR THE PURCHASE OF TEN (10) DEFENSE TECHNOLOGY 40MM LESS THAN LETHAL LAUNCHERS FOR USE BY PATROL,
INVESTIGATORS, AND THE SPECIAL WEAPONS AND TACTICS (SWAT) TEAM IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Consider and approve the expenditure of Asset Forfeiture funds from Account No. 259-71-711-6270 in an amount not-to-exceed $13,000 for the purchase of ten (10) 40mm less than lethal launchers;
2. Consider and approve the purchase of the launchers from Adamson Police Products; and
3. Consider and approve the presentation of this purchase and identification of the funding source before the local governing body (Honorable Mayor and City Council) as following the guidelines set forth in State of California Assembly Bill 481 pertaining to the acquisition or intended use of military type equipment.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
Staff seeks to purchase ten (10) 40mm less than lethal launchers. The hand-held single round launcher fires a 40mm sponge round that can quickly end a conflict with minimal injury sustained by the suspect or officers. In addition, the device can fire other 40mm rounds containing or affixed with chemical agents such as PAVA (synthetic incapacitant spray, similar to pepper spray), CS (Chlorobenzylidene Malononitrile gas), and OC (Oleoresin Capsicum concentrate). Patrol Officers, Investigators, and the Special Weapons and Tactics (SWAT) Team utilize 40mm launchers in circumstances, which
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