APPROVAL OF MINUTES
EL MONTE CITY COUNCIL REGULAR MEETING
OF NOVEMBER 7, 2023
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO
TIME, SUCH OTHER BODIES OF THE CITY WHOSE MEMBERSHIP IS COMPOSED
EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY COUNCIL
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair – present
Martin Herrera, Mayor Pro Tem/Authority Member – present Marisol Cortez, Councilmember/Authority Member – present Victoria Martinez Muela, Councilmember/Authority Member – absent Alma D. Puente, Councilmember/Authority Member – present Richard Rojo, Councilmember/Authority Member – present
Dr. Julia Ruedas, Councilmember/Authority Member – present
3. APPROVAL OF AGENDA:
m) Councilmember Puente
s) Councilmember Rojo 6-0 (Councilmember Martinez Muela absent)
4. CLOSED SESSION:
The City Council and the various legislativ e bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.
Mayor Ancona invited members of the public to address the City Council on Closed Session Items 4.1 through 4.5.
Mayor Ancona and the City Council recessed into Closed Session at approximately 6:01 p.m. Councilmember Martinez Muela joined the City Council in Closed Session at approximately 6:05 p.m. Mayor Ancona and the City Council reconvened from Closed Session at approximately 7:11 p.m.
Mayor Ancona and the City Council recessed into Closed Session at approximately 10:11 p.m. Mayor Ancona and the City Council reconvened from Closed Session at approximately 12:08 a.m.
4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – City of El Monte vs. 3M Company et al., U.S. District Court Case No. 2:23-cv-00680-RMG.
No reportable final action taken.
City Council Meeting Minutes of November 7, 2023
2 4.2 Closed Session Pursuant to Government Code Section 54956.8 – Conference with Real Property Negotiators.
Property Location:
8575-017-909, 8575-019-907, 8575-019-908, 8575-019-910, 8575-019-911, 8575-019-912, 8575-019-913, 8575-021-932, 8575-021-934, 8575-021-936
Name of Party City is Negotiating with:
Area Y El Monte, LLC
City’s Representative in Negotiations:
Alma K. Martinez, City Manager; Betty Donavanik, Community & Economic Development Director; and Lloyd Pilchen, Assistant City Attorney.
Under Discussion:
Terms of an Agreement.
No reportable final action taken.
4.3 Closed Session Pursuant to Government Code Section 54957 – Discussion Regarding Annual City Manager Performance Evaluation Pursuant to Section 8 of Employment Contract.
Title: City Manager.
No reportable final action taken.
4.4 Closed Session Pursuant to Government Code Section 54956.9(d)(2)9 – Conference with Legal Counsel – Potential Litigation – One (1) Matter.
No reportable final action taken.
4.5 Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Bargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte General Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and El Monte Police Mid-Manager’s Association.
City’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Human Resources/Risk Management Director.
No reportable final action taken.
OPEN SESSION PROCEEDINGS
(Commencing at 7:00 p.m. or as soon thereafte r as the City Council reconvene from Closed Session/Short Recess).
5. INVOCATION: Chaplain. Chaplain Tom Cheng.
6. FLAG SALUTE: Josette Hernandez, 7 th Grade Student from Columbia School.
Present
7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:
7.1 Presentation by the City Council to Josette Hernandez from Columbia School for Leading the Pledge of Allegiance. Present
City Council Meeting Minutes of November 7, 2023
3 7.2 Presentation by the City Council Proclaiming the Month of November 2023 as Family Court Awareness Month. Present
7.3 Presentation by Dr. Marilyn Flores, Rio Hondo Community College President and Anais Medina, Rio Hondo Community College Trustee to the City Council. Present
7.4 Presentation by Townsend Affairs, Inc. to the City Council. Present
8. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item.
Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
Jesse Fiero – Thanked the City Council for everything that they do and spoke about an issue that exists on Lexington Street.
Jane Myring – Informed the City Council that one of the Councilmembers has moved.
Wanted to know who would be responsible for keeping track of this.
Julio Ramirez – Spoke about the regular agenda item on the concurrent special meeting.
Spoke about the Children’s Day Parade.
Tony Garcia – Thanked the City Council for their support.
Cosme Jimenez – Spoke about Pioneer Park. Spoke about Southern California Edison blocking Peck Road, also spoke about stop signs.
Ms. Longoria – Thanked the City Manager for the billboard regarding Angelica Longoria whose case has been a cold case for over 30 years.
Written Public Comment:
Public Written Comment from attorney Levon Krakosian regarding Item 14.3 on the agenda.
9. CITY TREASURER’S REPORT: None
10. DEMAND RESOLUTION NO. D-697
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling City Council Meeting Minutes of November 7, 2023
4 $5,483,710.66 have been examined by the City Treasurer and that warrant numbers 1117998 through 1118206, and the payroll ending October 15, 2023, inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.
m) Councilmember Rojo
s) Councilmember Puente 7-0
11. APPROVAL OF MINUTES: Regular Meeting Minutes of August 15, 2023; Regular Meeting Minutes of September 5, 2023; and Regular Meeting Minutes of October 3, 2023.
m) Councilmember Puente
s) Councilmember Rojo 7-0
12. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
12.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.2 Approval of Request to Serve/Sell Wine and “Spirits” Liquor at the Grace T. Black Auditorium.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council consider and approve the request to serve/sell Wine and “Spirits” Liquor at the Grace T. Black Auditorium.
Non-Profit Use Event Date
EM/SEM Chamber of
Commerce
(Grace T. Black
Auditorium)
Vendor/Participant of
the 2023 Holiday House
Selling Egg Nog
(Attendance 100)
Friday & Saturday, December 1
& 2, 2023
11:00 a.m. – 9:00 p.m. &
9:00 a.m. – 6:00 p.m.
El Monte Promise
Foundation
(Grace T. Black
Auditorium)
Tamalada Fundraiser
(Attendance 300)
Thursday, December 7, 2023
4:30 p.m. – 8:30 p.m.
Private Use
Event Date
Liliana Salvador
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, April 13, 2024
5:00 p.m. – 12:00 a.m.
City Council Meeting Minutes of November 7, 2023
5 Ever Garcia
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, July 13, 2024
4:00 p.m. – 12:00 a.m.
Ausencia Bejar
(Grace T. Black
Auditorium)
Quinceñera
(Attendance 200)
Saturday, September 28, 2024
6:00 p.m. – 11:30 p.m.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Councilmember Martinez Muela
s) Councilmember Rojo 7-0
12.3 Consideration and Approval of a Donation to the El Monte-South El Monte Emergency Resources Association for its Annual Holiday Program.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a donation to the El Monte-South El Monte Emergency Resources Association (ERA) in the amount of $5,000 for its annual holiday program.
Total Cost: $5,000 Account No: 100-11-111-6352
Is the cost of this item budgeted? No
m) Councilmember Dr. Ruedas
s) Councilmember Martinez Muela 7-0
12.4 Consideration and Approval of a Request for Proposal for a Financial Software System, Enterprise Resource Planning.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve and authorize Finance staff to distribute Request for Proposal for a Financial Software System, Enterprise Resource Planning.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.5 Consideration and Adoption of a Resolution to Memorialize the 2023 Strategic Plan Goals and Objectives.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution to memorializing the 2023 Strategic Plan Goals and Objectives of the City of El Monte.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10489
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Table the Item to Next Meeting
City Council Meeting Minutes of November 7, 2023
6 12.6 Consideration and Adoption of a Special Fund Budget for State of California Highway Patrol Cannabis Tax Fund Grant Program Grant Funds for the El Monte Police Department Drug Recognition Evaluator Program.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a special fund budget for the State of California Highway Patrol Cannabis Tax Fund Grant Program grand funds for El Monte Police Department; and
2. Direct staff to appropriate funds in accordance with the attached budget and amend the FY 23/24 Comprehensive Budget of the City of El Monte to include the CHP-DRE Special Fund budget; and
3. Approve the purchase of a grant-funded vehicle by way of purchase agreement with Sierra Chevrolet.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Councilmember Martinez Muela
s) Mayor Ancona 2-5 (Mayor Pro Tem Herrera, Councilmembers Table Item 12.6 Cortez, Martinez Muela, Puente and
Dr. Ruedas No)
m) Mayor Pro Tem Herrera
s) Councilmember Puente 5-2 (Mayor Ancona and Councilmember Martinez Muela No)
12.7 Consideration and Approval to Execute a Professional Services Agreement with the Los Angeles County Food Services Unit for Meals for Those in Custody in the El Monte Police Department Jail.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the Los Angeles County Sheriff’s Department Food Services Unit as the sole source vendor to supply food and drinks for those in custody in an amount not-to-exceed $15,000 per year;
2. Consider and approve the attached Food Services Agreement between the County of Los Angeles and the City of El Monte for a term of five (5) years; and
3. Authorize the City Manager or her designee, to execute the Professional Food Services Agreement.
Total Cost: $15,000 Account No: 100-71-711-6267
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.8 Consideration and Approval to Use Asset Forfeiture Funds for the Purchase and Installation of Thirty-Three (33) Uniform Lockers for Police Personnel.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Asset Forfeiture funds from Account No. 259-71-711-8155 to purchase and install thirty-three (3) uniform lockers for police personnel in an amount not-to-exceed $38,000; and
City Council Meeting Minutes of November 7, 2023
7 2. Consider and approve the purchase of the lockers from the selected vendor, identified as PAPE Engineered Products.
Total Cost: $38,000 Account No: 259-71-711-8155
Is the cost of this item budgeted? No Asset Forfeiture
m) Mayor Ancona
s) Councilmember Dr. Ruedas 6-0 (Councilmember Puente absent)
12.9 Consideration and Approval for the Purchase of Ten (10) Defense Technology 40MM Less than Lethal Launchers for Use by Patrol, Investigators, and the Special Weapons and Tactics (SWAT) Team.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Asset Forfeiture funds from Account No. 259-71-711-6270 in an amount not-to-exceed $13,000 for the purchase of ten (10) 40mm less than lethal launchers;
2. Consider and approve the purchase of the launchers from Adamson Police Products; and
3. Consider and approve the presentation of this purchase and identification of the funding source before the local governing body (Honorable Mayor and City Council) as following the guidelines set forth in State of California Assembly Bill 481 pertaining to the acquisition or intended use of military type equipment.
Total Cost: $13,000 Account No: 259-71-711-6270
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Dr. Ruedas 6-0 (Councilmember Puente absent)
12.10 Consideration and Approval to Allocate Art in Public Places Funding to JMDiaz, Inc. for Professional Engineering Design Services for the Fallen Heroes Memorial Monument Sign.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the expenditure of Art in Public Places funds from Account No. 209-71-711-8151 in an amount not-to-exceed $71,994 to JMDiaz, Incorporated for professional engineering design services for the Fallen Heroes Memorial monument sign; and
2. Authorize an increase in appropriation in the amount of $71,994 in the Art in Public Places Fund for the FY 2023/24 Municipal Budget to Account No. 209- 71-711-8151; and authorize the use of Art in Public Places Funds for this budget amendment.
Total Cost: $71,994 Account No: 209-71-711-8151
Is the cost of this item budgeted? No
m) Mayor Pro Tem Herrera
s) Councilmember Rojo 6-0 (Councilmember Puente absent)
12.11 Consideration and Adoption of a Resolution to Approve Final Tract Map No. 82797 for the 84-Unit Detached Residential Condominium Development Subdivision and Fire Lane Designation at 11312 Orchard Street.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of November 7, 2023
8 1. Consider and adopt a Resolution authorizing the recordation of Final Tract Map 82797 for the 84-unit detached residential condominium development subdivision and fire designation on private property at 11312 Orchard Street.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10490
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.12 Consideration and Approval of an Equipment Procurement Agreement with Prudential Overall Supply to Provide Uniform and Laundering Services for the Public Works Department for a Term of Three (3) Years for an Amount of $26,517 Per Year.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an Equipment Procurement Agreement with Prudential Overall Supply to provide uniform and laundering services for the Public Works Department for a term of three (3) years for an amount of $26,517 per year; and
2. Authorize the City Manager or her designee to execute the Agreement with Prudential Overall Supply.
Total Cost: $26,517 Account No: 100-67-673-6248 - $12,302 General Fund
202-67-576-6248 - $ 5,350
P r o p A
600-67-696-6248 - $ 5,112
Water Fund
650-67-693-6248 - $ 3,753
Is the cost of this item budgeted? Yes Sewer Fund
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.13 Consideration and Approval of a Purchase Order with Plumbers Depot, Inc. for a Cues Camera for the CCTV Sewer Vehicle for an Amount of $59,324.22.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a purchase order with Plumbers Depot, Inc. for a Cues Camera for the CCTV sewer vehicle for an amount of $59,324.22.
Total Cost: $59,324.22 Account No: 650-67-693-6218
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.14 Consideration and Approval of an Amendment to the Professional Services Agreement with Nobel Systems, Inc. for an Additional Software Module.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of November 7, 2023
9 1. Consider and approve to amend the Professional Services Agreement with Nobel Systems, Inc. for a Lead and Copper Inventory Module for the Utility Department for a total not-to-exceed amendment amount of $2,500 for Fiscal Year 23/24; and
2. Authorize the City Manager, or her designee, to execute the Amendment to the Professional Services Agreement.
Total Cost: $2,500 Account No: 600-67-695-6111
Is the cost of this item budgeted? Yes Water Fund
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.15 Consideration and Approval of a Resolution Approving a List of Approved Consultants Required from Time-to-Time to Perform On-Call Consulting Services and Approval of Multiple On-Call Professional Services Agreements with Consultants on the Approved List.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approved the attached Resolution approving an On-Call consultant list comprised of five (5) consultants to provide project management services; six (6) consultants to provide traffic engineering services; and two (2) consultants to provide staff augmentation related to the City’s Capital Improvement Program and Land Development Projects;
2. Approve the multiple On-Call Consulting Services Agreements with the consultants identified in the approval list and authorize the City Manager, or her designee, to execute the same on behalf of the City; and
3. Authorize the Directors of Public Works to execute Work Orders for services on an as-needed basis as provided under the terms of each On-Call Consulting Services Agreement.
Total Cost: Various Account No: Various
Is the cost of this item budgeted? Yes
Resolution No. 10491
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.16 Consideration and Approval of Purchase Orders with Yo Fire, Western Water Works Supply Company, and S&J Supply Co. for the Utility Department Water System Maintenance.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Purchase Orders with Yo Fire, Western Water Works Supply Company, and S&J Supply Co. for the Utility Department Water System Maintenance.
Total Cost: $17,500 – Yo Fire Account No: 600-67-696-6211 $17,500 – S&J Supply
$30,000 – Western Water Works
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
City Council Meeting Minutes of November 7, 2023
10 13. PUBLIC HEARINGS:
13.1 A Public Hearing to Consider and Adopt a Resolution to Establish an In-Lieu Fee Schedule for the Inclusionary Housing Ordinance.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow up questions to staff;
6. Close the public hearing; and
7. Approve the proposed Resolution by no less than four (4) votes.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10492
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
Open Public Hearing
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Close P.H.
m) Councilmember Puente
s) Mayor Pro Tem Herrera 7-0
14. REGULAR AGENDA:
14.1 Consideration and Approval of a Third Amendment to the Operation and Supportive Services Agreement with Union Station Homeless Services (USHS) Extending the Contract Term to December 31, 2024 and Increasing the Contract Amount from $1,772,968 by an Additional $2,547,272 for a Total Not-to-Exceed Amount of $4,320,240 to Provide Operation and Supportive Services for the El Monte Homekey Program Sites.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Third Amendment to the Operation and Supportive Services Agreement with Union Station Homeless Services extending the contract term date to December 31, 2024 and increasing the contract amount from $1,772,968 by an additional $2,547,272 for a total amount not-to-exceed $4,320,240 to provide operation and supportive services for the El Monte Homekey Program sites; and
2. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $2,547,272 Account No: PLHA (215)
Homekey ARPA (242)
Is the cost of this item budgeted? Yes HCD Enterprise (216)
m) Mayor Ancona
s) Councilmember Rojo 7-0
City Council Meeting Minutes of November 7, 2023
11 14.2 Consideration and Approval of Funding Agreement Between the County of Los Angeles and the City of El Monte for Renovation of the El Monte Homekey Program M Motel Site.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Funding Agreement between the County of Los Angeles and the City of El Monte for Renovation of the El Monte Homekey Program M Motel site in the amount of $7,500,000;
2. Approve a budget allocation in the amount of $7,500,000 to the Fiscal Year 2023-2024 budget for the Homekey M Motel site; and
3. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $7,500,000 Account No: LA County Homeless Initiative Is the cost of this item budgeted? No Measure H
m) Councilmember Puente
s) Councilmember Dr. Ruedas 7-0
14.3 Consideration and Approval of the Award of a Construction Contract to Tovey/Shultz Construction, Inc. for the Homekey Phase 2 Restoration of the M Motel Site in the Amount of $13,340,394 and a Contingency Amount of Fifteen (15%) for a Total Amont Not-to-Exceed $15,341,454.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Reject the bids for the three (3) nonresponsive bidders and award a Construction Contract to Tovey/Shultz Construction, Inc. in the amount of $13,340,394 for the Homekey Phase 2 – Restoration of the M Motel Site; and
2. Authorize the City Manager to execute the Construction Contract and approve change orders that may be necessary during construction to cover any unforeseen conditions in an amount not-to-exceed 15% of the Construction Contract.
Total Cost: $15,341,454 Account No: HCD CDBG-CV (214) HCD Enterprise Fund (216)
LA County Homeless Initiative
Is the cost of this item budgeted? Yes Measure H
m) Councilmember Puente
s) Councilmember Rojo 6-0-1 (Councilmember Dr. Ruedas abstain)
14.4 Consideration and Approval of Temporary Emergency Lodging Services Agreements with Le Blanc Inn and Suites and Hotel Heritage to Provide Temporary Emergency Lodging to Homeless or At-Risk of Being Homeless Persons as Defined by the U.S. Department of Housing Urban Development Department.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve Temporary Emergency Lodging Services Agreements with Le Blanc Inn and Suites and Hotel Heritage to provide temporary emergency lodging services to homeless or at-risk of being homeless persons;
2. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $100,000 Account No: ESG (253)
Is the cost of this item budgeted? Yes
m) Councilmember Rojo
s) Councilmember Dr. Ruedas 7-0
City Council Meeting Minutes of November 7, 2023
12 14.5 Consideration and Approval of a Firs t Amendment to the Professional Services Agreement with Elevate Public Affairs for Public Information, Communications, Community Education and Outreach Services.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the attached First Amendment to the Agreement with Elevate Public Affairs which continues the Agreement for an initial extension term commencing from the expiration of the initial term up to July 1, 2024, and which authorized the agreement to be extended administrative for a second one-year extension subject to its same terms and conditions.
Total Cost: $120,000 Account No: 100-21-231-6111
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Puente 7-0
14.6 Consideration and Approval of a Construction Contract with Palp Inc. DBA Excel Paving Company for the Mountain View Road/Elliott Avenue/Meeker Avenue Demonstration Project, CIP 831, for a Not-to-Exceed Amount of $318,860.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Construction Contract with Palp Inc. dba Excel Paving Company (Excel Paving Company) for the Mountain View Road/ Elliott Avenue/ Meeker Avenue Demonstration Project, CIP 831(the "Project") for a not-to-exceed amount of $318,860 which includes a Contract amount of $289,872, plus a contingency of $28,988;
2. Consider and approve the appropriation from Measure R funds to Project Account Number 212-67-831-8221 in the amount of $55,000; and
3. Authorize the City Manager, or her designee, to execute the Construction Contract with Palp Inc., dba Excel Paving Company.
Total Cost: $318,860 Account No: 225-67-831-8221 - $305,000 Measure R Funds
299-67-831-8221 - $58,403
Is the cost of this item budgeted? Yes SCAG ATP Funds
m) Councilmember Puente
s) Councilmember Dr. Ruedas 7-0
14.7 Consideration and Approval of the Second Amendment to Native American Monitoring Service Agreement with Kizh Nation Resources Management for the Nevada Avenue and Bodger Street Area Sewer Replacement Project, CIP 005.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Amendment No. 2 to the Professional Services Agreement with Native American Monitoring Service Agreement with Kizh Nation Resources Management in the amount of $49,500, increasing the contract amount from $52,500 to $102,000 for the Nevada Avenue and Bodger Street Area Sewer Replacement Project CIP No. 005; and
2. Authorize the City Manager to execute Amendment No. 2 to the Native American Monitoring Service Agreement with Kizh Nation Resources Management, with terms and services extended through February 28, 2024.
City Council Meeting Minutes of November 7, 2023
13 Total Cost: $102,000 Account No: 650-67-005-8221 Is the cost of this item budgeted? Yes
m) Councilmember Puente
s) Councilmember Dr. Ruedas 7-0
14.8 Consideration and Approval of a Contract Services Agreement with Servitek Electric, Inc. to Replace Street Light Poles and Upgrade Street Streetlights to LED for a Not-to-Exceed Amount of $290,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Servic es Agreement with Servitek Electric, Inc. to replace street light poles and upgrade streetlights to LED for a not-to- exceed amount of $290,000;
2. Consider and approve the appropriation of an additional $65,000 into the Measure R Fund account 212-67-686-6111; and,
3. Authorize the City Manager, or her designee, to execute a Contract Services Agreement with Servitek Electric, Inc.
Total Cost: $290,000 Account No: 212-67-686-6111
Is the cost of this item budgeted? No
m) Mayor Pro Tem Herrera
s) Councilmember Puente 7-0
14.9 Consideration and Approval of an Increase in Construction Contingency and Amendment of the Professional Services Agreement with Pacifica Services to Provide Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway - Parcel 3 Project, CIP 841.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an increase in the construction contingency for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841, for a not-to-exceed amount of $250,000;
2. Consider and approve Amendment No. 2 to the Professional Services Agreement with Pacifica Services to increase the original Agreement amount for an additional amount of $80,000 to provide additional Construction Management and Inspection Services for the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841;
3. Consider and approve an allocation of Federal Funds in the amount of $330,000; and
4. Authorize the City Manager, or her designee, to execute Amendment No. 2 to the Professional Services Agreement wi th Pacifica Services for additional Construction Management and Inspection Services.
Total Cost: $300,000 Account No: TBD
Is the cost of this item budgeted? Yes
m) Councilmember Rojo
s) Mayor Pro Tem Herrera 7-0
15. CITY ATTORNEY’S AGENDA: None
16. CITY MANAGER’S AGENDA: None
17. WRITTEN COMMUNICATIONS: None
City Council Meeting Minutes of November 7, 2023
14 18. COUNCIL COMMUNICATIONS/REPORTS:
18A. Mayor Ancona
18A.1 Discussion and Update on Lambert Park Gym.
18A.2 Discussion on posting of City Council Agendas.
18A.3 Update on Pioneer Park Funding.
18A.4 Update on the Chamber of Commerce Contract.
18A.5 Discussion on Updating Term of Mayor Pro Tem Appointment.
Mayor Ancona – Would like to see this come back on in December. Would the City Council be open to receiving a presentation from the City Attorney’s Office regarding what others cities do to provide an opportunity for all members of the Council to serve in one of these appointed capacities.
City Attorney’s Office to provide the City Council with a presentation regarding this item.
18A.6 Discussion on Establishing Term Limits for City Elected Positions.
18A.7 Discussion on Invitation for 450
th Anniversary from Sister City Zamora,
Michoacán.
Mayor Ancona – Out of concern for our City’s budget constraints do not see that this fits in with the City’s goals. Wanted to get the pulse of this Council to see where everyone is at.
Councilmember Puente – Would never think to bill the City and would pay for it individually.
Mayor Ancona – What would be the liability to the City if Councilmembers would attend as members of the City Council.
City Manager Martinez – Staff can explore this.
Mayor Ancona – Would like staff to explore this and also the release of liability.
18B. Mayor Pro Tem Herrera
18C. Councilwoman Cortez
18D. Councilwoman Martinez Muela
18D.1 Discussion Regarding Policies Ensuring the Fair and Equitable Treatment of All City Nonprofit Organizations.
Councilmember Martinez Muela – Requested a presentation from the City Attorney’s Office regarding this matter.
Assistant City Attorney Lloyd Pilchen – Advised that this will come back to the City Council in January.
City Council Meeting Minutes of November 7, 2023
15 18D.2 Discussion Regarding a Policy and Protocol for the Naming of City Parks, Streets and Facilities.
Councilmember Martinez Muela – Requested a policy from staff.
Councilmember Martinez Muela made a motion to not name any other buildings, parks, or facilities after anybody until this policy is in place.
Mayor Ancona – Direction given to staff to not name anything until a policy is in place.
A January timeframe will be set for this to come back to the City Council in January.
18D.3 Discussion and Action Regarding Celebrating the 43 Years of Service of Lillian Rey, Executive Director of the El Monte/South El Monte Emergency Resources Association
18E. Councilwoman Puente
18F. Councilman Rojo
18F.1 Discussion Regarding the Red Cross and the Benefits to El Monte.
Councilmember Rojo – Spoke about the work that the Red Cross does and indicated that the Red Cross would like to start holding events in 2025 to install free smoke detectors and alarms to El Monte residents.
18G. Councilwoman Dr. Ruedas
City Council Meeting Minutes of November 7, 2023
16 19. ADJOURNMENT:
Adjourn in Memory of Former San Fernando Councilwoman and California Assemblymember Cindy Montañez
The meeting was adjourned at 12:08 a.m.
The next Regular Meeting of the City Council will be held on November 21, 2023 at 6:00 p.m. This Agenda will be posted on the City’s website,
www.ci.el-monte.ca.us, and
physically posted no less than 72 hours prior to the start of the subject regular meeting.
Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible. This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
____________________________
Gabriel Ramirez, City Clerk
C i t y o f E l M o n t e
APPROVED:
_________________________________
Jessica Ancona, Mayor
City of El Monte