APPROVAL OF MINUTES
EL MONTE CITY COUNCIL REGULAR MEETING
OF DECEMBER 5, 2023
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO
TIME, SUCH OTHER BODIES OF THE CITY WHOSE MEMBERSHIP IS COMPOSED
EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY COUNCIL
1. CALL TO ORDER: 6:02 p.m.
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair – present
Martin Herrera, Mayor Pro Tem/Authority Member – present Marisol Cortez, Councilmember/Authority Member – present Victoria Martinez Muela, Councilmember/Authority Member – present Alma D. Puente, Councilmember/Authority Member – present Richard Rojo, Councilmember/Authority Member – present
Dr. Julia Ruedas, Councilmember/Authority Member – present
3. APPROVAL OF AGENDA:
WITH THE FOLLOWING EDITS/CHANGES TO THE AGENDA:
WALK-ON ITEM:
12.16 Consideration and Approval of a Modification to the School Resource Officer Agreements By And Between the Local School Districts and the City of El Monte for Fiscal Years 2023-2024, 2024-2025, and 2025-2026.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the School Resource Office r Agreement By and Between El Monte City School District and the City of El Monte Fiscal Year 2023-2024, 2024- 2025, and 2025-2026; and
2. Approve the School Resource Office r Agreement By and Between El Monte Union High School District and the City of El Monte Fiscal Year 2023-2024, 2024-2025, and 2025-2026; and
3. Approve the School Resource Officer Agreement By and Between Mountain View School District and the City of El Monte Fiscal Year 2023-2024, 2024- 2025, and 2025-2026; and
4. Authorize the City Manager, or her designee, to execute the amended Agreements on behalf of the City of El Monte.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Pull Item 7.2
Table Item 9.1
Add Item 18D.6 Discussion on Purchasing Policy
m) Councilmember Puente
s) Councilmember Martinez Muela 7-0
City Council Meeting Minutes of December 5, 2023
2 4. CLOSED SESSION:
The City Council and the various legislativ e bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.
Mayor Ancona invited members of the public to address the City Council on Closed Session Items 4.1 through 4.3.
Mike Greenspan – Spoke about Closed Session items.
Armando Herman – Spoke about Closed Session items.
Mayor Ancona and the City Council recessed into Closed Session at approximately 6:11 p.m. At 7:00 p.m. City Clerk Gabriel Ramirez advised that the City Council would be reconvening from Closed Session at approximately 7:15 p.m. Mayor Ancona and the City Council reconvened from Closed Session at approximately 7:15 p.m.
4.1 Closed Session Pursuant to Government Code Section 54957 – Discussion Regarding Annual City Manager Performance Evaluation Pursuant to Section 8 of Employment Contract.
Title: City Manager.
Conducted a performance evaluation of the City Manager but no final action taken.
4.2 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – James Keith Roberts v. City of El Monte et al., Los Angeles Superior Court Case No. 22STCV161607.
City Council received a report from legal Counsel, direction was given but no final action taken.
4.3 Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators.
Bargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte General Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and El Monte Police Mid-Manager’s Association.
City’s Designated Negotiator: Alma Martinez, City Manager and Rigoberto Gutierrez, Human Resources/Risk Management Director.
City Council received a presentation from the City’s designated negotiator feedback was provided but no final action taken.
OPEN SESSION PROCEEDINGS
(Commencing at 7:00 p.m. or as soon thereafte r as the City Council reconvene from Closed Session/Short Recess).
City Council Meeting Minutes of December 5, 2023
3 5. INVOCATION: Chaplain. Councilmember Martinez Muela.
6. FLAG SALUTE: DeAdalene Olmedo, 12 th Grade Student from Mt. View High School.
Absent
7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:
7.1 Presentation by the City Council to DeAdalene Olmedo from Mt. View High School for Leading the Pledge of Allegiance. Absent
7.2 Presentation from Michael Baker to the City Council Regarding the Safe Routes to School Program for the Mountain View School District.
Item was pulled.
8. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item.
Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
Superintendent Dr. Zuniga – Spoke about Item 12.16 the School Resource Officers Agreements.
Mike Greenspan – Spoke about the Mayor and Foothill Transit Board meetings.
Armando Herman – Spoke about Item 14.1.
Chris Rodriguez – Spoke about incident that took place on June 28, 2023.
Andrea MacKenzie – Spoke about incident that took place on June 28, 2023.
Jose Salazar – Spoke about incident that took place on June 28, 2023.
Kenneth MacKenzie – Spoke about incident that took place on June 28, 2023.
Lucho Ramirez – Spoke about organization development. Spoke about the City needing to face up to change.
Gaby Caro – Spoke about incident with the elected official. Spoke about her request for an investigation.
Tony Garcia – Thanked the City Council for all of the support. Still asking that the City Council bring forth the Ordinance addressing Food Trucks.
Yenesis Lopez – Spoke about the matter involving Mrs. Caro and the Mayor.
Rosario Pacheco – Spoke about the matter involving Mrs. Caro and the Mayor.
City Council Meeting Minutes of December 5, 2023
4 Eduardo Lopez – Spoke about the matter involving Mrs. Caro and the Mayor.
Anakaren Pacheco – Spoke about the matter involving Mrs. Caro and the Mayor.
Bertha Hernandez – Spoke about the homeless problem that continues especially at Arceo Park.
Jose Silva – Spoke about the request of a red curb requested by a speaker at the last meeting. Also spoke about the matter involving Mrs. Caro and the Mayor.
Mike Gomez – Spoke about the matter involving Mrs. Caro and the Mayor. Spoke about his removal from the EM Committee.
Jane Myring – Spoke about the Police Department doing there job during a chase that took place on the 605.
Jerry Velasco – Spoke about the matter involving Mrs. Caro and the Mayor.
Julio Ramirez – Spoke about the previous Mayor, Supervisor Solis, City of Los Angeles Councilmembers.
Joaquina Quiñonez – Spoke about the matter involving Mrs. Caro and the Mayor.
Irma Zamorano – Spoke about the City Manager, City staff and Mrs. Caro.
Written Public Comment –
Jonathan Hawes – Public comment regarding the matter involving Mrs. Caro and the Mayor.
Gabriel Ramirez – Invited the public to stop by the City Clerk’s Office for public records requests and for registration to vote. Also spoke about Mr. Anthony White.
9. CITY TREASURER’S REPORT:
9.1 Transmittal of the Treasurer’s Cash and Investment Report for the Quarter Ended September 30, 2023.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Receive and file the Treasurer’s Cash and Investment Report for the quarter ended September 30, 2023.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Item was tabled.
10. DEMAND RESOLUTION NO. D-699
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling $5,130,028.52 have been examined by the City Treasurer and that warrant numbers 1118607 through 1118814, and the payroll ending November 15, 2023, inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.
m) Councilmember Puente
s) Councilmember Rojo 7-0
11. APPROVAL OF MINUTES: None
City Council Meeting Minutes of December 5, 2023
5 12. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
12.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.2 Receive and File the Development Impact Fees Annual Report for the Year Ended June 30, 2023.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Receive and file the annual report on receipt and use of Development Impact Fees (Assembly Bill 1600).
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.3 Consideration and Approval of Budget Amendment No. 6 to the American Rescue Plan Act Fund.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Budget Amendment No. 6 to the American Rescue Plan Act (ARPA) Fund.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.4 Consideration and Approval of a Purchase Order with Omni Cheer for the Purchase of Cheerleading Uniforms for the Expanded Learning Programs at El Monte City School District and Mt. View School District, for a Not-to-Exceed Amount of $75,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of December 5, 2023
6 1. Consider and approve a Purchase Order with Omni Cheer for the purchase of cheerleading uniforms for the expanded l earning programs at El Monte City School District and Mt. View School District, for a not-to-exceed amount of $75,000.
Total Cost: $75,000 Account No: 210-51-518-**** - $50,000 Is the cost of this item budgeted? Yes 210-51-519-**** - $25,000
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.5 Consideration and Approval of a Purchase Order with BSN Sports for the Purchase of Sports Equipment for the Expanded Learning Programs at El Monte City School District and Mt. View School District, for a Not-to-Exceed Amount of $90,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Purchase Order with BSN Sports for the purchase of sports equipment for the expanded learning programs at El Monte City School District and Mt. View School District, for a not-to-exceed amount of $90,000.
Total Cost: $90,000 Account No: 210-51-518-**** - $60,000 Is the cost of this item budgeted? Yes 210-51-519-**** - $30,000
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.6 Consideration and Approval of a Purchase Order with All Star Sports Elite for the Purchase of Sports Uniforms for the Expanded Learning Programs at El Monte City School District and Mt. View School District, for a Not-to-Exceed Amount of $120,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a purchase order with All Star Sports Elite for the purchase of sports uniforms for the expanded learning program at El Monte City School District and Mt. View School District, for a not-to-exceed amount of $120,000.
Total Cost: $120,000 Account No: 210-51-518-**** - $80,000 Is the cost of this item budgeted? Yes 210-51-519-**** - $40,000
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.7 Consideration to Accept the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841 as Complete and File the Notice of Completion with the Los Angeles County Recorder’s Office.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and accept the Remedial Action Plan Implementation of the El Monte Gateway – Parcel 3 Project, CIP No. 841 as completed and authorize staff to file the Notice of Completion with the Los Angeles County Recorder’s Office; and
City Council Meeting Minutes of December 5, 2023
7 2. Authorize staff to release the retention 35 days after acceptance by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.8 Consideration and Approval of Amendment to Purchase Order #P-002485 with AutoZone for Automotive Supplies for the Utility Department Vehicles and Equipment.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Purchase Order amendment with AutoZone for automotive and equipment supplies.
Total Cost: $2,000 Account No: 600-67-696-6335 - $1,000 Is the cost of this item budgeted? Yes 600-67-693-6335 - $1,000
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.9 Consideration and Adoption of a Resolution to Accept a 24-Foot Dedication on Arden Drive and a 13.67-Foot Dedication on Hickson Street for Public Right-of- Way Purposes for the Industrial Development at 4144 Arden Drive.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution authorizing the recordation and acceptance of dedication along Arden Drive and Hickson Street for public right-of-way purposes on private property at 4144 Arden Drive.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10495
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.10 Consideration and Approval of the Issuance of a Request for Proposals for a Citywide Classification and Compensation Study.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the issuance of a Request for Proposals for a Citywide Classification and Compensation Study.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
Amend to include City Manager Position
City Council Meeting Minutes of December 5, 2023
8 12.11 Consideration and Approval of a 2023 Professional Services Agreement with AT&T for Additional Cybersecurity Services Using 2020 State Homeland Security Program (SHSP) Funds.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the 2023 Professional Services Agreement with AT&T to provide cybersecurity services using 2020 State Homeland Security Program funds in an amount not-to-exceed $40,470;
2. Authorize the City Manager, or her designee, to sign the Agreement and all related grant documents; and
3. Direct staff to increase the SHSP 2020 budget BY $42,075 from $67,518 to $109,593 based on increased funding levels provided to the City after Modification #4 of the 2020 State Homeland Security Program Subrecipient Grant Agreement.
Total Cost: $40,470 Account No: 293-71-709-6111
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.12 Consideration and Adoption of a Resolution Memorializing the 2023 Strategic Plan Goals and Objectives.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution to adopt and memorialize the 2023 Strategic Plan Goals and Objectives of the City of El Monte.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10496
m) Mayor Ancona
s) Councilmember Dr. Ruedas 7-0
12.13 Consideration and Approval of a Donat ion to the El Monte Promise Foundation for its Annual Tamalada.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a donation to the El Monte Promise Foundation in the amount of $5,000 for its Annual Tamalada.
Total Cost: $5,000 Account No: 100-11-111-6352
Is the cost of this item budgeted? No
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.14 Consideration and Approval to Increase the Purchase Order with Casa Linda from $29,999.95 by an Additional $12,546 for the Fu rniture, Fixtures & Equipment for the El Monte Homekey Hilda Solis Iris House Project for a Total Not-to-Exceed Amount of $42,545.95.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
City Council Meeting Minutes of December 5, 2023
9 It is recommended that the City Council:
1. Consider and approve to increase the purchase order with Casa Linda by an additional $12,546 plus a 15% ($6,381.89) contingency of the total amount for a total not-to-exceed amount of $18,927.89. The contingency will be used is in the event additional furnishing purchases for the Homekey site are required.
Total Cost: $18,927.89 Account No: 215-64-047-8116
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.15 Consideration and Approval of a Sec ond Amendment to a Professional Services Agreement with DNA Architecture Design Inc., for the Design of Homekey Program Phase II: Rehabilitation of the M Motel Project.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a Second Amendment to a Professional Services Agreement for Design Services with DNA Architecture Design, Inc. to amend contract “completion date” until the City Council’s acceptance of a notice of completion for the Homekey Phase 2 Restoration Project;
2. To increase the Agreement amount from $329,775 by an additional $65,876 to undertake additional professional services throughout the duration of the construction of the Project; and
3. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents and approve change orders that may be necessary cover any unforeseen conditions in an amount not-to-exceed 15% of the Agreement.
Total Cost: $65,876 Account No: 214-64-059-6111
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
12.16 Consideration and Approval of a Modification to the School Resource Officer Agreements By And Between the Local School Districts and the City of El Monte for Fiscal Years 2023-2024, 2024-2025, and 2025-2026.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the School Resource Office r Agreement By and Between El Monte City School District and the City of El Monte Fiscal Year 2023-2024, 2024- 2025, and 2025-2026; and
2. Approve the School Resource Officer Agreement By and Between El Monte Union High School District and the City of El Monte Fiscal Year 2023-2024, 2024-2025, and 2025-2026; and
3. Approve the School Resource Officer Agreement By and Between Mountain View School District and the City of El Monte Fiscal Year 2023-2024, 2024- 2025, and 2025-2026; and
4. Authorize the City Manager, or her designee, to execute the amended Agreements on behalf of the City of El Monte.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Mayor Pro Tem Herrera 7-0
City Council Meeting Minutes of December 5, 2023
10 13. PUBLIC HEARINGS:
13.1 A Public Hearing to Consider and Approve an Urgency Ordinance Enacting an Interim 90-Day Moratorium Extension on the Establishment of New Food Truck Licenses and the Expansion of Existing Food Truck Routes (Mobile Vendor Cooking, Non-Cooking and Ice Cream) Within the City of El Monte.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow-up questions to staff;
6. Close the public hearing; and
7. Adopt, by no less than five (5) affirmative votes, the proposed Urgency Ordinance.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Urgency Ordinance No. 3030
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
Open P.H.
m) Mayor Ancona
s) Councilmember Puente 7-0
Close P.H.
m) Councilmember Puente
s) Councilmember Martinez Muela 7-0
Urgency Ord No. 3030
14. REGULAR AGENDA:
14.1 Consideration and Approval to Use Supplemental Law Enforcement Services Account Funds for the Purchase of Two (2) New Vehicles for the Police Department.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the appropriation of Supplemental Law Enforcement Services Account (SLESA) No. 204-71-711-8132 to purchase and outfit two (2) new Chevrolet Tahoe LS vehicles for the Police Department in an amount not-to-exceed $161,000; and
2. Consider and approve the purchase of the vehicles from the Van Nuys/Keyes Chevrolet with emergency vehicle outfitting completed by 10-8 Retrofit.
Total Cost: $161,000 Account No: 204-71-711-8132
Is the cost of this item budgeted? Yes SLESA Fund
m) Mayor Ancona
s) Councilmember Martinez Muela 7-0
City Council Meeting Minutes of December 5, 2023
11 14.2 Consideration and Approval of a Firs t Amendment to the Professional Services Agreement with Tetra Tech to Provide Project Management and Environmental Services for the Area Y Environmental Clean-Up Project.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Authorize an increase in appropriation in the amount of $271,1999 from the General Fund for the Fiscal Year 2023-2024 Budget to Expenditure Account Number 100-67-845-8221; and authorize the use of funds for additional professional services to be dedicated to the Area Y Environmental Clean-Up Project, CIP 845;
2. Authorize an increase in appropriation in the amount of $65,915 from General Fund for the Fiscal Year 2023-2024 Budget as a carryover from Tetra Tech’s Original Agreement (22PW07077) from Fiscal Year 2022-2023 Project Budget for Area Y Environmental Clean-Up Project, CIP 845;
3. Consider and approve Amendment No. 1 to the Professional Services Agreement with Tetra Tech to increase the original Agreement of $335,050 by an additional amount of $235,825 to provide additional Project Management and Environmental Services for the Area Y Environmental Clean-Up Project, CIP 845 plus a fifteen percent (15%) contingency in the amount of $35,374 for a total not-to-exceed amount of $271,199; and
4. Authorize the City Manager, or her designee, to execute Amendment No. 1 to the Professional Services Agreement with Tetra Tech for additional Professional Project Management and Environmental Consulting Services.
Total Cost: $337,114 Account No: 100-67-845-8221
Is the cost of this item budgeted? No Area Y Park
Relocation Project
m) Councilmember Puente
s) Councilmember Rojo 7-0
14.3 Consideration and Approval of a Contract Services Agreement with iWater, Inc., to Provide Valve Exercising for the Water System for a Cost of $122,820.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with IWater, Inc. to prov ide valve exercising services for the water system; and
2. Authorize the City Manager, or her designee, to execute a Contract Services Agreement with iWater, Inc.
Total Cost: $122,820 Account No: 600-67-677-6111
Is the cost of this item budgeted? Yes
m) Councilmember Puente
s) Mayor Ancona 7-0
14.4 Consideration and Approval of a Resolution of the Successor Agency for the Former El Monte Community Development Agency Approving an Second Amendment to the Purchase and Sale Agreement By and Among the City of El Monte, the City as Successor Agency for the Former El Monte Community Redevelopment Agency, and Area Y El Monte, LLC Regarding the Disposition of a Portion of Long Range Property Management Plan “Area Y” for its Proposed Residential Housing Development.
[This Staff Report has been prepared for concurrent actions of the Successor Agency and the City Council regarding the previously approved disposition of the “Area Y Site” – the original Agreement is signed by both the Successor Agency and the City]
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
City Council Meeting Minutes of December 5, 2023
12 It is recommended that the City Council and Successor Agency:
1. Adopt the proposed Successor Agency Resolution approving the amendment to the Purchase and Sale Agreement with the Developer for the Area Y Housing Site;
2. Adopt the proposed City Council Resolution approving a second amendment to the Purchase and Sale Agreement with the Developer for the Area Y Housing Site;
3. Authorize the City Manager/Executive Director to make any non-substantive modifications and directed to sign the Amendment and any related documents along with taking any further action consistent with the resolutions on behalf of the City/Successor Agency as needed to implement the Resolutions.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Successor Agency Resolution No. SA-92
Resolution No. 10497
m) Councilmember Rojo
s) Mayor Pro Tem Herrera 7-0
14.5 Consideration and Adoption of a Resolution Updating the Citywide Classification and Compensation Plan and Repealing and Replacing Resolution No. 10485.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the attached Resolution establishing an updated Citywide Classification and Compensation Plan, effective January 1, 2024; and
2. Amend the FY 2023/24 Comprehensive Budget of the City of El Monte in the amount of $822,944 by authorizing the following increases in appropriations:
i. $646,843.00 in the City’s General Fund;
ii. $76,559 in the City’s Retirement Fund; and
iii. $99,542 in other City funds for Parks and Transportation
Total Cost: $822,944 Account No: Multiple
Is the cost of this item budgeted? No
Resolution No. 10498
m) Councilmember Puente
s) Councilmember Dr. Ruedas 7-0
14.6 Consideration and Appointment of a Repres entative from the City of El Monte to the Board of Trustees for the San Gabriel Valley Mosquito & Vector Control District.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Reappoint Mr. Jerry Velasco, or appoint a successor representative from the City of El Monte to the Board of Trustee of the San Gabriel Valley Mosquito & Vector Control District for a term of two (2) or four (4) years, at the discretion of the City Council beginning January 1, and ending December 31.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
First Motion
m) Councilmember Puente
s) Mayor Pro Tem Herrera 5-2 (Mayor Ancona and Councilmember Appoint Mr. Jerry Velasco Martinez Muela No)
For a Term of Two (2) Years
City Council Meeting Minutes of December 5, 2023
13 Second Motion
m) Mayor Ancona
s) Councilmember Dr. Ruedas 3-4 (Mayor Pro Tem Herrera, Councilmembers Appoint Councilmember Martinez Cortez, Puente and Rojo No) Muela for a Term of Two (2) Years
15. CITY ATTORNEY’S AGENDA: None
16. CITY MANAGER’S AGENDA: None
17. WRITTEN COMMUNICATIONS: None
18. COUNCIL COMMUNICATIONS/REPORTS:
18A. Mayor Ancona
18A.1 Discussion and Update on Lambert Park Gym.
Is Lamber Park Gym open.
Assistant City Manager Martinez provided an update regarding current agreements that the City has with certain schools for the use of the gym.
18A.2 Discussion on posting of City Council Agendas.
18A.3 Update on Emergency Preparedness Procedures.
Police Department staff to provide a presentation to the City Council at the December 19
th meeting.
City Manager recommended having community meetings/townhall meetings for the community regarding Emergency Preparedness procedures.
18A.4 Update on the Chamber of Commerce Contract.
City Attorney’s Office to provide the City Council with an update at the December 19
th meeting regarding the contract.
18A.5 Discussion on Establishing Term Limits for City Elected Positions.
City Attorney’s Office to provide a presentation to the City Council regarding the adjustment of term limit for the Mayor Pro Tem Position to every 8 months at the December 19
th meeting.
18B. Mayor Pro Tem Herrera
Proud of the El Monte Police Department featured in an ABC story regarding the foot patrol on Main Street.
18C. Councilwoman Cortez
Thanked staff for the work done, for having these events for the community.
18D. Councilwoman Martinez Muela
City Council Meeting Minutes of December 5, 2023
14 18D.1 Update on the Financial Status for this Fiscal Year.
This request for quarterly budget reports were pursuant to City Council direction given when FY 2023-2024 Budget was approved.
Staff to present a quarterly report on the City’s Financial Status for the past two (2) quarters at the second meeting in January. Then on a quarterly basis thereafter.
18D.2 Update on the Status of Fire Contract.
Staff to present an update regarding the Fire Contract at the 2 nd meeting of
January to coincide with the quarterly financial status report. Report to include information regarding any potential funding to assist with the Fire Contract.
18D.3 Discussion and Action Regarding a Program for Supporting Veterans with their utilities.
Staff to provide a presentation regarding the resources available to veterans including utilities.
18D.4 Update on Staff Presentation on our Water System to Council.
Staff to provide a presentation to the City Council the first meeting in February on the pros and cons of selling the water system. Need to address the legislation that is expiring.
18D.5 Discussion and Action Regarding Sponsoring the Room Rental for Lillian Rey Retirement Event.
Staff to prepare a resolution for the City Council to approve the creation of a line item under the City Manager’s budget for ERA for the next 5 to 10 years.
18D.6 Request for a Presentation on Purchasing Policy.
Finance staff to provide a presentation to the City Council regarding the City’s purchasing policy.
City Manager to provide the City Council with the dates and times of the trainings being offered by Finance to staff. Mayor Pro Tem requested the link to the purchasing policy.
18E. Councilwoman Puente
Wanted to express publicly how impressed she was with the Tree Lighting Ceremony. Thanked staff for the well-executed program.
18F. Councilman Rojo
18F.1 Discussion Regarding Encouragement for our City.
The City is going through a lot of problems/issues publicly, the City Council is united and are working very hard for the City.
18G. Councilwoman Dr. Ruedas
Thanked staff for the Tree Lighting Ceremony, the Holiday House, the entire weekend.
City Council Meeting Minutes of December 5, 2023
15 19. ADJOURNMENT: Adjourn in Memory of Mr. Anthony White
The meeting was adjourned at 10:00 p.m.
The next Regular Meeting of the City Council will be held on December 19, 2023 at 6:00 p.m. This Agenda will be posted on the City’s website,
www.ci.el-monte.ca.us, and
physically posted no less than 72 hours prior to the start of the subject regular meeting.
Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible. This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
____________________________
Gabriel Ramirez, City Clerk
C i t y o f E l M o n t e
APPROVED:
_________________________________
Jessica Ancona, Mayor
City of El Monte