APPROVAL OF MINUTES
EL MONTE CITY COUNCIL REGULAR MEETING
OF JUNE 4, 2024
MEETING JOINTLY AND REGULARLY WITH THE EL MONTE HOUSING AUTHORITY; EL MONTE PUBLIC FINANCING AUTHORITY; EL MONTE WATER AUTHORITY; EL MONTE PARKING AUTHORITY; SUCCESSOR AGENCY TO THE FORMER EL MONTE COMMUNITY REDEVELOPMENT AGENCY; HOUSING SUCCESSOR AGENCY; AND, FROM TIME TO
TIME, SUCH OTHER BODIES OF THE CITY WHOSE MEMBERSHIP IS COMPOSED
EXCLUSIVELY OF THE MEMBERSHIP OF THE CITY COUNCIL
1. CALL TO ORDER: 6:01 p.m.
2. ROLL CALL FOR CITY COUNCIL AND AUTHORITY BODIES:
Jessica Ancona, Mayor/Chair – present
Dr. Julia Ruedas, Mayor Pro Tem/Authority Member – present Marisol Cortez, Councilmember/Authority Member – present Martin Herrera, Councilmember/Authority Member – present Victoria Martinez Muela, Councilmember/Authority Member – absent Alma D. Puente, Councilmember/Authority Member – present Richard Rojo, Councilmember/Authority Member – present
3. APPROVAL OF AGENDA:
WITH THE FOLLOWING EDITS/CHANGES TO THE AGENDA:
Items 4.1 and 7.3 have been pulled.
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
4. CLOSED SESSION:
The City Council and the various legislativ e bodies whose membership is composed exclusively of the membership of the City Council will attempt to address and complete all Closed Session business between 6:00 p.m. and 7:00 p.m. If the City Council completes all Closed Session business prior to 7:00 p.m., the City Council will take a short recess and commence all Open Session proceedings promptly at 7:00 p.m. In the event the City Council is unable to address or complete all agendized Closed Session items by 7:00 p.m., the City Council will hear all such remaining items toward the end of the meeting, immediately following Council Communications. Should any member of the public wish to address the City Council on any agendized Closed Session matter, the City Council shall allow such person to address the City Council on such matter(s) prior to going into Closed Session, provided that all persons wishing to address the Council on an agendized Closed Session matter shall (i) call-in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, prior to the City Council going into closed session; and (ii) be subject to a single speaker time allotment of three (3) continuous minutes total per speaker to address the City Council on any or all closed session items of business.
Mayor Ancona invited members of the public to address the City Council on Closed Session Item 4.1.
Mayor Ancona and the City Council recessed into Closed Session at approximately 6:05 p.m. Mayor Ancona and the City Council reconvened from Closed Session at approximately 7:00 p.m.
4.1 Closed Session Pursuant to Government Code Section 54956.9(d)(1) – Conference with Legal Counsel – Existing Litigation – Hector Hernandez vs. City of El Monte, WC Case No. ADJ15212562; ADJ15278652.
Item has been pulled.
City Council Meeting Minutes of June 4, 2024
2 OPEN SESSION PROCEEDINGS
(Commencing at 7:00 p.m. or as soon thereafte r as the City Council reconvene from Closed Session/Short Recess).
5. INVOCATION: Chaplain. Chaplain Manny Coronilla.
6. FLAG SALUTE: Christopher Cruz Casteneda, 6th Grade Student from Miramonte School. Present
7. RECOGNITIONS, HONORS AND COMMUNITY INTEREST PRESENTATIONS:
7.1 Presentation by the City Council to Christopher Cruz Casteneda from Miramonte School for Leading the Pledge of Allegiance. Present
7.2 Presentation by the City Council Proclaiming the Month of June 2024 as National Gun Violence Awareness Month and the First Friday of June 2024 as National Gun Violence Awareness Day. Present
7.3 Presentation to the City Council by Dr. Galat, DHS Mobile Clinic Medical Director.
Item has been pulled.
Break at 9:15 p.m.
Return at 9:27 p.m.
8. GENERAL PUBLIC COMMENT:
This time has been set aside for members of the public to directly address the City Council on agendized items of business (other than those agendized as public hearing or closed session items) or on any other matter of interest to the speaker/caller that is within the subject matter jurisdiction of the City Council, the Housing Authority, the Financing Authority and/or the Water Authority (collectively, the “Council”). Each speaker/caller will be limited to a single allotment of three (3) continuous minutes total to address the Council on any or all matters covered by this section. As explained more specifically under the Public Hearing portion of this agenda, members of the public wishing to offer comment on items of business agendized under the Public Hearing portion of the agenda shall have a separate allotment of three (3) continuous minutes per speaker per public hearing item.
Except as otherwise provided under the Brown Act (Gov. Code Section 54950 et seq.), the Council may not deliberate or take action upon any matter not listed on this posted agenda but may order that any such matter be placed on the agenda for a subsequent meeting. The Council may also direct staff to investigate certain matters for consideration at a future meeting. Persons wishing to address the Council on matters covered under General Public Comment shall call in or submit a speaker card in the manner prescribed on page 1 of this agenda, above, by or before the General Public Comment portion of the agenda is closed. The City Council shall be under no obligation to entertain comments from speakers/callers who submit cards or call in to speak on matters covered by the section after the General Public Comment portion of the agenda is closed.
Richard Thomas – Spoke about the general fund and the enterprise fund. Spoke about restricted funds.
Cindy Wu – Thanked the Mayor and City Council for proclaiming May 2024 as American Asian and Pacific Islander Heritage Month.
Mike Gomez – Spoke about members of the City Council.
Gaby Caro – Spoke about members of the City Council.
At 9:44 p.m.
m) Mayor Ancona
s) Councilmember Martinez Muela 6-0 (Councilmember Puente absent) Extend the meeting past 10:00 p.m.
City Council Meeting Minutes of June 4, 2024
3 Tony Garcia – Thanked the City Council for all of their support. Spoke about Food Truck Ordinance which was approved by the City Council.
Jesse Fierro – Spoke about various items.
Gabriel Ramirez – Spoke about autism. First elect ed official with autism in the City of El Monte and the San Gabriel Valley. Requested programs for autistic individuals.
Julio Ramirez – Spoke about various items.
9. CITY TREASURER’S REPORT: None
10. DEMAND RESOLUTION NO. D-711
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA,
ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID.
THE CITY COUNCIL OF THE CITY OF EL MONTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS: SECTION 1. That the attached list of claims and demands totaling $6,575,778.27 have been examined by the City Treasurer and that warrant numbers 1122674 through 1122953, and the payroll period May 1, 2024 through May 15, 2024, inclusive are hereby allowed in the amounts and ordered paid out of the respective funds as set forth.
m) Councilmember Rojo
s) Mayor Pro Tem Dr. Rueds 6-0 (Councilmember Puente absent)
11. APPROVAL OF MINUTES: None
12. CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine in nature and may be enacted by one motion approving the recommendation listed on the Agenda. One or more items may be removed from the Consent Calendar so that they may be discussed, considered, and voted upon individually by the Council. A matter may be removed from the Consent Calendar and taken up separately by way of a seconded motion of any member of the Council with the approval of a majority of the Council quorum.
12.1 Waiver of Full Reading of Ordinance(s).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approval to waive full reading (except title) of all ordinances appearing on the City Council agenda as authorized under Government Code Section 36934, unless otherwise directed by the City Council.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.2 Second Reading of an Ordinance Regarding Municipal Code Amendments Affecting the City of El Monte’s Commissions As It Relates to Term Limits and Other Qualifications.
RECOMMENDATION OF BU SINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of June 4, 2024
4 1. Adopt the Ordinance for Second Reading.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Ordinance No. 3036
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.3 Consideration and Approval of a Resolution Adopting Rules of Conduct for the El Monte Aquatic Center.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the attached Resolution adopting the Rules of Conduct for the El Monte Aquatic Center.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10539
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.4 Consideration and Approval of Amendment No. 1 to the Professional Services Agreement with Public Sector Personnel Consultants for a Citywide Classification and Compensation Study.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Amendment No. 1 to the Professional Services Agreement with Public Sector Personnel Consultants for a Citywide Classification and Compensation Study; and
2. Authorize the City Manager to execute Agreement.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.5 Consideration and Approval of a Five (5) Year Rider to Linen and Garment Rental Agreement with Medico Professional Linen Services for Inmate Linen and Garment Rental.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve Medico Professional Linen Services as the selected vendor in accordance with the City’s Purchasing Policy;
2. Consider and approve to enter into to enter into a five-year Rider to Linen and Garment Rental Agreement with Medico Professional Linen Services in an amount not-to-exceed $54,000 from Account No. 100-71-711-6267 to fund the linen services utilized by the Police Department Custody Services Division; and City Council Meeting Minutes of June 4, 2024
5 3. Authorize the City Manager, or her designee, to execute the 2024 Rider to Linen and Garment Rental Agreement with Medico Professional Linen Services.
Total Cost: $54,000 Account No: 100-71-711-6267
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.6 Consideration and Approval of an Amendment to the Bear Electrical Solutions, Inc.
Contract Services Agreement to Extend the Agreement for Six (6) Months in Fiscal Year 2024-2025 and Grant this Amendment for a Not-to-Exceed Amount of $60,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an amendment to the Bear Electrical Solutions, Inc.
Contract Services Agreement to extend the Agreement for six (6) months in Fiscal Year 2024-2025 and grant this amendment for a not-to-exceed amount of $60,000.
Total Cost: $60,000 Account No: 212-67-685-6111
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.7 Consideration and Approval of an Amendment to the Crosstown Electrical & Data, Inc. Contract Services Agreement to Extend the Agreement for Six (6) Months in Fiscal Year 2024-2025 for a Not-to-Exceed Amount of $60,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve an amendment to the Crosstown Electrical & Data, Inc.
Contract Services Agreement to extend the Agreement for six (6) months in Fiscal Year 2024-2025 for a not-to-exceed amount of $60,000.
Total Cost: $60,000 Account No: 212-67-685-6111
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.8 Consideration and Approval of a Purchase Order with Advance Auto Parts for Automotive Supplies.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a purchase order with Advance Auto Parts for automotive supplies for a not-to-exceed amount of $5,000.
Total Cost: $5,000 Account No: 100-67-676-6335
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
City Council Meeting Minutes of June 4, 2024
6 12.9 Consideration to Adopt A Resolution Repealing, Replacing, and Superseding Resolution No. 10455; Amending the Capital Improvement Plan for Fiscal Year 2024-2025 to Include an Account for the Allocation of Senate Bill 1 (SB1) Funds; and Adopting a List of Capital Improvement Projects to be Funded With SB1 Funds for Fiscal Year 2024-2025
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and adopt a Resolution repealing, replacing, and superseding Resolution No. 10455; amending the Capital Improvement Plan for Fiscal Year 2024-2025 to include and account for allocation of SB1 funds; and adopting a list of capital improvement projects to be funded with SB1 funds for Fiscal Year 2024-2025.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10540
m) Councilmember Herrera
s) Mayor Pro Tem Ruedas 6-0 (Councilmember Puente absent)
12.10 Consideration and Adoption of a Resolution Approving the City’s Investment Policy and Debt Management Policy for Fiscal Year 2024-2025.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Adopt a Resolution to approve the City’s Investment Policy and Debt Management Policy for FY 2024-2025.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10541
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.11 Consideration and Approval of a Resolution to Name City Finance Officers Authorized to Order the Deposits or Withdrawals of Monies in the Local Agency Investment Fund.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the Resolution to name City Finance Officers authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10542
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
City Council Meeting Minutes of June 4, 2024
7 12.12 Consideration and Approval of a Resolution Authorizing Document Destruction of Finance Department Financial Records and Related Supportive Documents Per the City’s Retention Policy.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the attached Resolution authorizing the purging and destruction of financial records and related supportive documents per the City’s Records Retention Policy for destruction.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10543
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.13 Consideration and Approval of a Firs t Amendment to the Professional Services Agreement with Sirius Environmental to Provide Environmental Review and Contract Planning Services for the Proposed Affordable Housing and Mixed-Use Development of the MacLaren Hall Property Owned by the County of Los Angeles, Located at 4024 Durfee Avenue.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve a First Amendment to the Professional Services Agreement with Sirius Environmental to increase the Agreement amount from $255,185 by an additional $96,931 for a total not-to-exceed amount of $352,116, to provide environmental review and contract planning services for the proposed affordable housing and mixed-use development of the MacLaren Hall property owned by the County of Los Angeles, located at 4024 Durfee; and
2. Authorize the City Manager, or her designee, to make all conforming modifications and edits and execute all implementing documents.
Total Cost: $96,931 Account No: 242-65-453-6111
Is the cost of this item budgeted? Yes 100-61-611-6111
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
12.14 Consideration and Approval of a Resolution Authorizing the City of El Monte’s Acceptance of a $200,000 Public Safety Grant from the San Gabriel Valley Council of Governments (SGVCOG).
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the attached Resolution (Attachment 1) authorizing the acceptance of public safety grant funds;
2. Approve a Memorandum of Agreement (Attachment 2) between the City of El Monte (the “City”) and the San Gabriel Valley Council of Governments (SGVCOG)outlining the terms for the utilization and management of the grant funds;
3. Authorize an appropriation in the amount of $200,000 for Fiscal Year 2024/2025 budget;
4. Authorize the SGVCOG to reimburse $200,000 to the General Fund for the purchase of equipment; and
City Council Meeting Minutes of June 4, 2024
8 5. Authorize the City Manager, or her designee, to sign all necessary documents.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10544
m) Mayor Ancona
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
13. PUBLIC HEARINGS:
Members of the public wishing to address the Council on any item of business agendized under this Public Hearing portion of the agenda are asked to submit a speaker card for each Public Hearing item of business they wish to address the Council on. Each speaker will be allotted three (3) continuous minutes per Public Hearing item. Members of the public are asked to submit speaker cards to the City Clerk or the Sergeant-of-Arms before the Council’s approval of the agenda, if possi ble. The Council is under no obligation to recognize a speaker who submits a speaker card for a particular Public Hearing item of business after the public comment portion of the public hearing for that item has closed.
13.1 A Public Hearing to Consider and Adopt a Resolution Approving the Fiscal Year 2024-2025 Annual Action Plan for Submittal to the U.S. Department of Housing and Urban Development.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the public hearing;
2. Receive the presentation from staff;
3. Pose questions to staff;
4. Allow members of the public to offer comment;
5. Pose follow up questions to staff;
6. Close the public hearing;
7. Adopt a Resolution (Attachment 1) approving the FY 2024-2025 HUD Annual Action Plan;
8. Authorize the City Manager, or her designee, to make all conforming modifications and edits and to execute all implementing documents required by HUD; and
9. Direct staff to submit AAP to HUD for their review and approval.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Resolution No. 10545
m) Mayor Ancona
s) Councilmember Martinez Muela 6-0 (Councilmember Puente absent) Open P.H.
Written Public Comments:
Katherine Fuentes – Need for funding for childcare in our City.
Linda Timmons – Need for funding for childcare in our City.
Emily Roberts – Need for funding for childcare in our City.
Ashley Nunes – Need for funding for childcare in our City.
Amy Miller – Need for funding for childcare in our City.
Michelle Martinez – Need for funding for childcare in our City.
Erica Johnson – Need for funding for childcare in our City.
City Council Meeting Minutes of June 4, 2024
9 Angelica Torres – Need for funding for childcare in our City.
James Rodriguez – Need for funding for childcare in our City.
Karla Garcia – Need for funding for childcare in our City.
Emerald Carroll – Need for funding for childcare in our City.
Daniella Miller – Need for funding for childcare in our City.
Robert Johnson – Need for funding for childcare in our City.
Linda Davis – Need for funding for childcare in our City.
Karin Brown – Need for funding for childcare in our City.
Liz Jones – Need for funding for childcare in our City.
Alicia Corona – Need for funding for childcare in our City.
Public Comment:
Catherine Fuentes – Community Impact Senior Manager with Upwards. Spoke about the communities needs for childcare. Spoke about the need to address these needs.
Cindy Wu – Spoke about the head start program at Mountain View School District.
m) Mayor Ancona
s) Councilmember Rojo 6-0 (Councilmember Puente absent) Close P.H.
m) Councilmember Herrera
s) Councilmember Martinez Muela 6-0 (Councilmember Puente absent) Approve Items 7, 8 and 9
13.2 A Majority Protest Public Hearing Pursuant to Article XIID of the California Constitution (Proposition 218) to Consider and Approve an Uncodified Urgency Ordinance of the City Council of the City of El Monte Establishing a 2024 Increase Sewer Service Charge Rates Levied Upon Real Property Parcels Within the City of El Monte Effective as of the Start of the 2024-2025 Fiscal Year
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Open the Majority Protest Public Hearing;
2. Receive presentation of City staff and the Consultant responsible for preparing a sewer service charge study and analysis supporting the propose increase in sewer service charge rates;
3. Pose questions to City staff and the Consultant;
4. Open the Public Comment portion of the Majority Protest Public Hearing;
5. Before Closing the Public Comment portion of the Public Hearing make a final announcement that eligible property owners who wish to formally oppose the proposed increase and have their opposition counted as part of the Majority Protest vote must present their written protest to the City Clerk before staff is directed to commence the Majority Protest count by the City Council;
6. Close the Public Comment portion of the Public Hearing if there are no other members of the public who wish to comment or submit written protests;
7. Direct staff to complete the Majority Protest count and announce the results for the records. (The City Council may, but is not required, to recess of the Public Hearing while staff completes the count and reconvene when the count is completed and ready to be announced); and
8. If it is determined that of the total number of real property parcels for which a written protest may be submitted the number of written protests timely received was 50% or less of the total number of eligible parcels, then, and only then, the City Council may entertain motions to approve the attached uncodified City Council Meeting Minutes of June 4, 2024
10 Urgency Ordinance by 4/5 vote of the full City Council to approve the proposed Sewer Service Charge rate increase and the related documents and materials in support of the increase. The uncodified Urgency Ordinance: (i) approves the Sewer Rate Analysis that supports the increase in fees; (ii) approves the underlying assumptions, determinations set forth in the Sewer Rate Analysis; (iii) memorializes and affirms the City’s compliance with the noticing and hearing requirements prescribed by Proposition 218 and related statutes; (iv) affirms the Majority Protest count; and (v) effectuates the increase to the Sewer Service charge rates.
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
Urgency Ordinance No. 3037
m) Mayor Ancona
s) Councilmember Martinez Muela 6-0 (Councilmember Puente absent) Open P.H.
Derek Allen – Formally oppose the increase to the sewer service charge rate.
Roxann Sanchez – Formally oppose the increase to the sewer service charge rate.
Kerleon Eman Tang – Formally oppose the increase to the sewer service charge rate.
Jean Escalera – Formally oppose the increase to the sewer service charge rate.
Jose Valencia – Formally oppose the increase to the sewer service charge rate.
Gustavo Escobedo – Formally oppose the increase to the sewer service charge rate.
Maria Elena Huizar – Formally oppose the increase to the sewer service charge rate.
Ruth Arias – Formally oppose the increase to the sewer service charge rate.
Maria Escobedo – Formally oppose the increase to the sewer service charge rate.
Hong Xu – Formally oppose the increase to the sewer service charge rate.
Khai Ti Truong – Formally oppose the increase to the sewer service charge rate.
Muhua Zhou – Formally oppose the increase to the sewer service charge rate.
Yessenia Zhou – Formally oppose the increase to the sewer service charge rate.
Guillermo Parra – Formally oppose the increase to the sewer service charge rate.
Romeo Wang – Formally oppose the increase to the sewer service charge rate.
Xiu Qin Song – Formally oppose the increase to the sewer service charge rate.
Louisa Stuart – Formally oppose the increase to the sewer service charge rate.
Thuan Luong – Formally oppose the increase to the sewer service charge rate.
Kewei Zhao – Formally oppose the increase to the sewer service charge rate.
Ivan Randall – Formally oppose the increase to the sewer service charge rate.
Mike Gomez – Formally oppose the increase to the sewer service charge rate.
Teodosio Lopez – Formally oppose the increase to the sewer service charge rate.
Yi Lian – Formally oppose the increase to the sewer service charge rate.
City Council Meeting Minutes of June 4, 2024
11 Hongzhen Wang – Formally oppose the increase to the sewer service charge rate.
Lei Wong – Formally oppose the increase to the sewer service charge rate.
Shirley Yu – Formally oppose the increase to the sewer service charge rate.
Shirley Lian – Formally oppose the increase to the sewer service charge rate.
Agueda Guitierrez de Galvez – Formally oppose the increase to the sewer service charge rate.
Jean Escalera – Formally oppose the increase to the sewer service charge rate.
Cindy Wu – Requested translation services. Asked questions regarding the percentage breakdown. Spoke about the senior discount.
Mariel Romero – Formally oppose the increase to the sewer service charge rate.
Mary Ann Powers– Formally oppose the increase to the sewer service charge rate.
Jerry Velasco – Formally oppose the increase to the sewer service charge rate.
Maria Gomez – Formally oppose the increase to the sewer service charge rate.
Charles Galvez – Formally oppose the increase to the sewer service charge rate.
Phanna Han – Formally oppose the increase to the sewer service charge rate.
Julio Ramirez – Formally oppose the increase to the sewer service charge rate.
Gaby Caro – Spoke about various items.
Bethany Mai Chen – Formally oppose the increase to the sewer service charge rate.
Jialan Weng – Formally oppose the increase to the sewer service charge rate.
m) Mayor Ancona
s) Mayor Pro Tem Ruedas 6-0 (Councilmember Puente absent) Continue P.H.
14. REGULAR AGENDA:
14.1 Consideration and Approval of a Contract Services Agreement with Matrix Audio Visual Designs, Inc. for the Purchase and Installation of New Video/Audio Equipment for the City Council Chamber, Council Conference Room, Lobby, and Executive Conference Room for a Not-to-Exceed Amount of $360,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with Matrix Audio Visual Designs, Inc. for the purchase and installation of the new video/audio equipment for the City Council Chambers, Council Conference Room, Lobby, and Executive Conference Room for a not-to-exceed amount of $360,000.
Total Cost: $360,000 Account No: 242-24-449-8145
Is the cost of this item budgeted? Yes 208-24-449-8145
m) Mayor Ancona
s) Councilmember Herrera 5-0 (Councilmembers Martinez Muela and Puente absent)
City Council Meeting Minutes of June 4, 2024
12 14.2 Consideration and Approval of a Contract Services Agreement with Best Contracting Services, Inc. to Complete the City Hall West Building Roof Project, CIP No. 483, for an Amount Not-to-Exceed $805,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with Best Contracting Services, Inc. to complete the City Hall West Building Roof Project, CIP No. 483 for a not-to-exceed amount of $805,000; and
2. Authorize the City Manager, or her designee, to execute a Contract Services Agreement with Best Contracting Services, Inc.
Total Cost: $805,000 Account No: 100-67-483-8221 - $105,000 General Fund
242-67-483-8221 - $700,000
Is the cost of this item budgeted? Yes ARPA
m) Mayor Ancona
s) Councilmember Rojo 5-0 (Councilmembers Martinez Muela and Puente absent)
14.3 Consideration and Approval of a Professional Services Agreement with Leonard Construction Services for Public Works Inspector.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Professional Services Agreement with Leonard Construction Services to Provide Public Works Inspection Services for a not- to-exceed amount of $368,340 for two (2) years ($184,170/yr.) with an optional one (1) year extension; and
2. Authorize the City Manager, or her designee, to execute the Professional Services Agreement.
Total Cost: $368,340 Account No: 100-67-610-6111
General Fund
225-67-677-6111
M e a s u r e M
212-67-677-6111
Is the cost of this item budgeted? Yes Measure R
m) Councilmember Herrera
s) Councilmember Rojo 5-0 (Councilmembers Martinez Muela and Puente absent)
14.4 Consideration and Approval of Two (2) Contract Services Agreements with iNX Building Maintenance Solutions, Inc. For Citywide Janitorial Services For A Term Of Three (3) Years With The Option To Extend The Term By Two (2) Additional, One (1) Year Terms For Various Amounts Per Department Per Year.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve a Contract Services Agreement with iNX Building Maintenance Solutions, Inc. for Citywide Janitorial Services at City Hall East, City Hall West, City Yard, Senior Center, Community Center, and Aquatic Center for an amount of $170,000 annually, with options to increase based on labor negotiations not-to-exceed 10% annually unless authorized by the City Council;
2. Consider and approve a Contract Services Agreement with iNX Building Maintenance Solutions, Inc. for Citywide Janitorial Services at various Police City Council Meeting Minutes of June 4, 2024
13 Department Buildings for an amount of $112,000 annually, with options to increase based on labor negotiations not-to-exceed 10% annually unless authorized by the City Council;
3. Authorize the City Manager, or her designees, the Department Director, to execute the Contract Services Agreements with iNX Building Maintenance Solutions, Inc.
Total Cost: $282,000 Account No: 100-67-673-6111 - $150,000 202-67-576-6111 - $ 10,000
600-67-696-6111 - $ 5,000
650-67-693-6111 - $ 5,000
Is the cost of this item budgeted? Yes 100-71-711-6111 - $112,000
m) Mayor Ancona
s) Mayor Pro Tem Dr. Ruedas 5-0 (Councilmembers Martinez Muela and Puente absent)
14.5 Consideration and Approval to Authorize the Purchase Agreement of Automated Reading Meter Registers from Metron-Farnier.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Consider and approve the purchase of 400 automated reading meter registers from Metron-Farnier for a total not-to-exceed amount of $94,950.
Total Cost: $94,950 Account No: 600-67-XXX-XXXX
Is the cost of this item budgeted? Yes Water Fund Account
m) Mayor Ancona
s) Councilmember Herrera 5-0 (Councilmembers Martinez Muela and Puente absent)
14.6 Consideration and Approval of the Purchase of Munis Enterprise Resource Planning Financial Management Software Solution from Tyler Technologies, Inc.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve and authorize the Finance staff to negotiate and the Finance Director to execute the contract for Tyler Technologies, Inc. Financial System Munis, Enterprise Resource Planning in an amount not-to-exceed $1,991,933;
2. Authorize an increase in appropriations in the General Fund Budget for FY 2023-2024 in the amount of $300,000; and
3. Authorize the Finance Director to execute the purchase agreement and all necessary related documents with Tyler Technologies, Inc. for the purchase and installation of Munis Enterprise Resource Planning Financial Management Software.
Total Cost: $1,991,933 Account No: 500-31-851-8145
Is the cost of this item budgeted? Yes
m) Mayor Ancona
s) Councilmember Rojo 4-2 (Mayor Ancona and Councilmember Martinez Muela No and Councilmember
Puente absent)
14.7 Consideration and Approval of a Request for Proposals for Munis Software as a Service Project Management & Implementation Consulting Services.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
City Council Meeting Minutes of June 4, 2024
14 1. Approve the issuance a Request for Proposals for Munis Software as a Service Project Management & Implementation Consulting Services;
2. Authorize City staff to publish and solicit proposals for the related RFP; and
Total Cost: N/A Account No: N/A
Is the cost of this item budgeted? N/A
m) Councilmember Rojo
s) Councilmember Herrera 6-0 (Councilmember Puente absent)
14.8 Consideration and Approval of a Professional Services Agreement with Meta Source, LLC, for the Digitization of Paper Records and Ongoing Document Scanning Services for the Community & Economic Development and Public Works Departments, for an Aggregate Not-to-Exceed Amount of $150,000.
RECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:
It is recommended that the City Council:
1. Approve the Professional Services Agreement with Meta Source LLC, for the digitization of paper records and ongoing document scanning services for the Community & Economic Development and Public Works Departments, for an aggregate not-to-exceed amount of $150,000; and
2. Authorize the City Manager to execute all documents related to the Professional Services Agreement and administratively approve the two (2) optional one (1) year extensions.
Total Cost: $150,000 Account No: 100-61-612-6111
Is the cost of this item budgeted? Yes 100-67-677-6111
m) Councilmember Herrera
s) Councilmember Rojo 6-0 (Councilmember Puente absent)
15. CITY ATTORNEY’S AGENDA: None
16. CITY MANAGER’S AGENDA: None
17. WRITTEN COMMUNICATIONS: None
18. COUNCIL COMMUNICATIONS/REPORTS:
18A. Mayor Ancona
18A.1 Request for Update on Technology Master Plan.
Mayor Ancona – Requested an update on the Technology Master Plan.
City Manager Martinez informed the City C ouncil that this project is on hold as staff is focusing on the projects which are part of the Goals and Objectives approved by the City Council.
Mayor Ancona – There is a gentleman from Spectrum trying to schedule an appointment to discuss Services in the City. Would like to schedule this meeting.
Mayor Ancona – This morning finally had the ribbon cutting for the phase two of the Cesar Chavez Foundation opening up 53 units of affordable housing. Will be City Council Meeting Minutes of June 4, 2024
15 opening up the Si Se Puede Learning Center which will be offering services to children. Farmer’s Market this Thursday, Pride Celebration.
18B. Mayor Pro Tem Dr. Julia Ruedas
Thanked Parks & Recreation staff and Public Works staff along with the Interim Public Works Director/City Engineer for addressing the concerns of the community for the Merced Linear Park meeting.
Requested additional patrol at the City’s parks. Community Foot Patrol on Valley and Gibson, there were some concerns being voiced at our last meeting. Thank you for doing that.
Extended heartfelt thank you to State Senator Susan Rubio for sponsoring and supporting these funds to be specifically to the City of El Monte.
18C. Councilwoman Cortez
18D. Councilman Martin Herrera
18E. Councilwoman Martinez Muela
Acknowledge City Clerk Ramirez for sharing his autism, for taking a stand and being vulnerable in this space.
Mr. Ramirez if you could please share my regards with City Clerk Ramirez and tell him I appreciate him in his totality as a person, as a public servant and I appreciate his vulnerability.
Honored to be a Councilmember here in the Ci ty. I take my role very seriously and my respect not only for the community but for our staff but do know I am your biggest fan and I am also sometimes your biggest critic because I want what’s best and amazing for this community.
18F. Councilwoman Puente
18G. Councilman Rojo
19. ADJOURNMENT:
At 11:10 p.m.
m) Mayor Ancona
s) Councilmember Rojo 6-0 (Councilmember Puente absent) Adjourn the meeting
The next Regular Meeting of the City Council will be held on June 18, 2024 at 6:00 p.m.
This Agenda will be posted on the City’s website,
www.ci.el-monte.ca.us, and physically
posted no less than 72 hours prior to the start of the subject regular meeting. Although it is the City’s practice and desire to electronically post a copy of this Agenda along with supporting material as part of its website posting, the size or formatting of certain supporting materials may render their website posting infeasible. Nevertheless, all supporting materials related to any item on this Agenda, that is made available to the members of the council may be inspected by members of the public at the City Clerk’s Office located at 11333 Valley Boulevard, El Monte, Monday through Thursday, 7:00 am – 5:30 pm. For more information, please call the City Clerk’s Office at 626-580-2016.
City Council Meeting Minutes of June 4, 2024
16 All public meetings and events sponsored or conducted by the City of El Monte are held in sites accessible to persons with disabilities. Requests for accommodations may be made by calling the office of the City Clerk at (626) 580-2016 at least three (3) working days prior to the event, if possible. This Agenda and copies of documents distributed at the meeting are available in alternative formats upon request.
____________________________
Gabriel Ramirez, City Clerk
C i t y o f E l M o n t e
APPROVED:
_________________________________
Jessica Ancona, Mayor
City of El Monte