1 AGENDA EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 18, 2024
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tem
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Saul Rodriguez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
Paul Chung, Chief Financial Officer
George Avery, Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
“Provide a great place to live, work, and visit.”
VISION STATEMENT:
“Be a global innovation leader where big ideas take off while maintaining our unique small-town character.”
2 The City Council, with certain statutory exceptions, can only act upon properly posted and listed agenda items. Any writings or documents given to a majority of City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk’s Office during normal business hours. Such documents may also be posted on the City’s website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the agenda during the Public Communications portions of the Meeting. Additionally, members of the public can comment on any Public Hearing item on the agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person.
Those wishing to address the City Council are requested to complete and submit to the City Clerk a “Speaker Card” located at the Council Chamber entrance. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you, properly record your name in meeting minutes and to provide contact information for later staff follow-up, if appropriate.
When a Council Member duly requires AB 2449 teleconferencing to attend the City Council meeting the public will also be able to access the meeting and provide public comment via Zoom. To access Zoom from a PC, Mac, iPad, iPhone, or Android device, use URL https://zoom.us/j/ 81951332052 and enter PIN: 903629 or visit www.zoom.us on device of choice, click on “Join a Meeting” and enter meeting ID: 81951332052 and PIN: 903629. If joining by phone, dial 1-669-900-9128 and enter meeting ID and PIN. To reiterate, attending a City Council meeting by Zoom will only be used when AB 2449 is used.
NOTE: Your phone number is captured by the Zoom software and is subject to the Public Records Act, dial *67 BEFORE dialing in to remain anonymous. Members of the public will be placed in a “listen only” mode and your video feed will not be shared with City Council or members of the public.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website at https://www.elsegundo.org/government/departments/city-clerk. Please contact the City Clerk’s Office at (310) 524-2308 to make an accommodation request or to obtain a copy of the policy.
3 4:00 PM CLOSED SESSION – CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION – (RELATED TO CITY BUSINESS ONLY – 5-MINUTE LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. City Council and/or City Manager will respond to comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for purposes of conferring with City’s Real Property Negotiator; and/or conferring with City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with City’s Labor Negotiators.
PUBLIC EMPLOYMENT (GOV’T CODE § 54957) -1- MATTER(S)
1. City Manager
Performance Evaluation
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (GOV’T CODE §54956.9(D)(1): -1- MATTER(S)
1. Orr-Ryals v. City of El Segundo, Los Angeles Superior Court Case.
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Threats to Significant exposure/- to litigation pursuant to (Government Code §54956.9(d)(2) or (d)(3)): -1- matter(s).
1. Government Tort Claim by Keith Puckett
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)): -2- matter(s).
CONFERENCE WITH CITY’S LABOR NEGOTIATOR (GOV’T CODE §54957.6): -1-
MATTER(S)
1. Employee Organizations: City Employee Association (CEA) Representative: City Manager, Darrell George, and Human Resources Director, Rebecca Redyk and Alex Volberding
4 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV’T CODE §54956.8): - 0- MATTER(S)
1. Covenant Restrictions and Easements Owned by Chevron, USA Throughout the City of El Segundo.
City of El Segundo Property Negotiator - Darrell George, City Manager Chevron, USA Property Negotiator - Todd Littleworth, Senior Counsel 6:00 PM – CONVENE OPEN SESSION – CALL TO ORDER / ROLL CALL INVOCATION- Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE – Council Member Giroux
SPECIAL PRESENTATIONS
PUBLIC COMMUNICATIONS – (RELATED TO CITY BUSINESS ONLY – 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS – (Related to Public Communications) A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only Recommendation -
Approval
B. CONSENT
1. City Council Meeting Minutes
Recommendation -
1. Approve regular City Council meeting minutes of June 4, 2024.
2. Alternatively, discuss and take other action related to this item.
2. Warrant Demand Register for May 20, 2024 through June 2, 2024 Recommendation -
1. Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers.
5 2. Approve Warrant Demand Register numbers 22C and 23A: warrant numbers 3050725 through 3050898, and 9003163 through 9003168.
3. Alternatively, discuss and take other action related to this item.
3. Waiver of Competitive Bidding for Agreement Amendments and Blanket Purchase Orders for FY 2024-25 in Excess of $50,000 for Various Departments
Recommendation -
Pursuant to El Segundo Municipal Code § 1-7-9(A), waive competitive bidding and approve the following for FY 2024-25:
1. Amendment to Agreement No. 5861 with Riester Pacific, Inc. for the City’s economic development and hospitality and tourism marketing services for an amount not to exceed $350,000.
2. Amendment to Agreement No. 6904 with Temporary Staffing Professionals to provide on-call temporary staffing services for use by all City departments for an amount not to exceed $300,000.
3. Continued purchase of gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for an amount not to exceed $254,500.
4. Amendment to Agreement No. 3381 with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the El Segundo School District for an amount not to exceed $180,000.
5. Amendment to Agreement No. 3313 with Hinderliter De Llamas & Associates to provide professional services related to sales and use tax for an amount not to exceed $150,000.
6. Amendment to Agreement No. 6467 with Waterline Technologies, Inc. for the purchase of all pool chemicals needed to maintain the City’s recreational aquatic facilities for an amount not to exceed $150,000.
7. Amendment to Agreement No. 6379 with Willdan Engineering for professional plan check services for an amount not to exceed $120,000.
8. Amendment to Agreement No. 6423 with Charles Abbot Associates Inc. to provide solid waste and recycling compliance support services for the Public Works Department for an amount not to exceed $100,000.
9. Authorize the issuance of a blanket purchase order to Metron Farnier for the purchase of single jet AMR water meters for the City’s water system for an amount not to exceed $100,000
10. Amendment to Agreement No. 6899 with RCS Investigations & 6 Consulting to provide confidential personnel investigations for an amount not to exceed $100,000.
11. Amendment to Agreement No. 6016 with KNB Consulting, LLC. for strategic public relations services and support to the Communications and Economic Development Divisions for an amount not to exceed $96,000.
12. Amendment to Agreement No. 2772 with Wittman Enterprises, LLC to provide ambulance transport and fire prevention billing and collection services, and distribution of City notices of privacy practices for the Fire Department for an amount not to exceed $85,000.
13. Amendment to Agreement No. 3516 with Tyler Technologies/Eden Financial Management Systems for annual software licensing, maintenance, and support for an amount not to exceed $80,000.
14. Amendment to Agreement No. 6010 with Crowdstrike, Inc. to provide cybersecurity services and software for an amount not to exceed $71,500.
15. Amendment to Agreement No. 6424 with Marc Cohen for Medical Director consulting services for the El Segundo Fire Department for an amount not to exceed $55,500.
16. Authorize the issuance of a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for an amount not to exceed $53,177.
17. Authorize the City Manager, or designee, to issue purchase orders, amend agreements, and execute all necessary documents to facilitate the purchases of goods and services approved in this report.
18. Alternatively, discuss and take other action related to this item.
4. Second Reading of an Ordinance Amending El Segundo Municipal Code Chapter 1-6 (Personnel Merit System) to Expand List of Positions Exempt from the Civil Service System
Recommendation -
1. Waive second reading of the proposed Ordinance and its title and adopt the Ordinance amending El Segundo Municipal Code Chapter 1-6 to expand the list of positions exempt from the Civil Service System.
2. Alternatively, discuss and take other action related to this item. 7 5. Amendments to Agreements with Swoop, Inc. and Lyft, Inc. to Provide Transportation Services Through Fiscal Year 2024-25
Recommendation -
1. Authorize the City Manager to execute a Second Amendment with Swoop, Inc. for $139,000 for various shuttle and day trip operations for FY 2024-25.
2. Authorize the City Manager to execute a Second Amendment with Lyft for $85,000 for Dial a Ride and Dr. Dial a Ride services for FY 2024-25.
3. Alternatively, discuss and take other action related to these items.
6. Event Permit Fee Waiver El Segundo Firefighters' Association Fun Run Recommendation -
1. Approve a seventy-five percent (75%) event fee waiver for the El Segundo Firefighters' Association Fun Run event.
2. Alternatively, discuss and take other action related to this item.
7. Waiver of Bidding for Cooperative Purchase of Five New Police Department Motorcycles
Recommendation -
1. Pursuant to El Segundo Municipal Code 1-7-9(C), authorize the cooperative "piggyback" purchase of five new 2024 BMW R-1250 RT-P 716 motorcycles through a competitively bid City of Sacramento contract #B22153311006 in an amount not to exceed $167,834.57, including a $5,000 contingency.
2. Authorize the City Manager, or designee, to execute all necessary agreements, orders, or other documentation to effectuate the purchase of the motorcycles.
3. Authorize the City Manager, or designee, to repurpose, sell, or auction the department’s used motorcycle fleet, except for two low-mileage BMW motorcycles that will be kept for training purposes.
4. Alternatively, discuss and take other action related to this item. 8 8. Waiver of City Municipal Code Section 10-1-4(C) to Allow Alcohol for Walk With Sally's White Light White Night Event
Recommendation -
1. Approve request to waive City Municipal Code section 10-1-4(C) to allow alcohol on Park Place and Apollo Street during the White Light White Night event on Saturday, August 10, 2024.
2. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
9. Resolution Amending City’s Administrative Code Chapter 1A2 (Management Confidential Series) Relating to Battalion Chief Classification Salary Increases and Benefit Changes
Recommendation -
1. Adopt a Resolution amending the City’s Administrative Code to update sections for the unrepresented Battalion Chief classification covered under Chapter 1A2 Management-Confidential series.
2. Alternatively, discuss and take other action related to this item.
10. Resolution to Establish a Workplace Violence Prevention Plan Recommendation -
1. Adopt a Resolution establishing a Workplace Violence Prevention Plan.
2. Alternatively, discuss and take other action related to this item.
11. 2024 Annual Update to the City's FY 2022-26 Strategic Plan Recommendation -
1. Adopt the 2024 update to the FY 2022-2026 Strategic Plan.
2. Alternatively, discuss and take other action related to this item.
12. Decrease of City Subsidy for the Residential Solid Waste Collection Fee by $0.59 per Month Retroactive to May 1, 2024
Recommendation -
1. Reimpose $0.59 to the monthly residential Solid Waste Fee, retroactive to May 1, 2024, to account for the May 1, 2024 CPI increase. 9 2. Alternatively, take other action related to this item.
13. Update on Replacement of the City's Enterprise Resource Planning System
Recommendation -
1. Receive and file the update and provide direction, as needed.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER BALDINO
COUNCIL MEMBER GIROUX
14. Discussion of Travel Policy for Elected Officials
Recommendation -
1. Discuss the City's travel policy for elected officials.
2. Alternatively, discuss and take other action related to this item.
COUNCIL MEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City’s Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City’s Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
10 ADJOURNMENT
POSTED:
DATE: June 13, 2024
TIME: 10:00 AM
BY: Tracy Weaver, City Clerk