1 AGENDA EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 20, 2024
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tem
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Saul Rodriguez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
Paul Chung, Chief Financial Officer
George Avery, Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
“Provide a great place to live, work, and visit.”
VISION STATEMENT:
“Be a global innovation leader where big ideas take off while maintaining our unique small-town character.”
2 The City Council, with certain statutory exceptions, can only act upon properly posted and listed agenda items. Any writings or documents given to a majority of City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk’s Office during normal business hours. Such documents may also be posted on the City’s website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the agenda during the Public Communications portions of the Meeting. Additionally, members of the public can comment on any Public Hearing item on the agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person.
Those wishing to address the City Council are requested to complete and submit to the City Clerk a “Speaker Card” located at the Council Chamber entrance. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you, properly record your name in meeting minutes and to provide contact information for later staff follow-up, if appropriate.
When a Council Member duly requires AB 2449 teleconferencing to attend the City Council meeting the public will also be able to access the meeting and provide public comment via Zoom. To access Zoom from a PC, Mac, iPad, iPhone, or Android device, use URL https://zoom.us/j/ 81951332052 and enter PIN: 903629 or visit www.zoom.us on device of choice, click on “Join a Meeting” and enter meeting ID: 81951332052 and PIN: 903629. If joining by phone, dial 1-669-900-9128 and enter meeting ID and PIN. To reiterate, attending a City Council meeting by Zoom will only be used when AB 2449 is used.
NOTE: Your phone number is captured by the Zoom software and is subject to the Public Records Act, dial *67 BEFORE dialing in to remain anonymous. Members of the public will be placed in a “listen only” mode and your video feed will not be shared with City Council or members of the public.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website at https://www.elsegundo.org/government/departments/city-clerk. Please contact the City Clerk’s Office at (310) 524-2308 to make an accommodation request or to obtain a copy of the policy.
3 4:00 PM CLOSED SESSION – CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION – (RELATED TO CITY BUSINESS ONLY – 5-MINUTE LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. City Council and/or City Manager will respond to comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for purposes of conferring with City’s Real Property Negotiator; and/or conferring with City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with City’s Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (GOV’T CODE §54956.9(D)(1): -1- MATTER(S)
1. Retired Police Chief, Jaime Bermudez Workers' Compensation Claim (WCAB) No. 23-174903
INITIATION OF LITIGATION PURSUANT TO (GOV’T CODE §54956.9(d)(4)): -1-
MATTER(S)
PUBLIC EMPLOYMENT (GOV’T CODE § 54957) -1- MATTER(S)
1. City Manager
Performance Evaluation
CONFERENCE WITH CITY’S LABOR NEGOTIATOR (GOV’T CODE §54957.6): -2-
MATTER(S)
1. Unrepresented Employee: City Manager
City Negotiators: City Attorney and Human Resources Director
2. Employee Organizations: City Employee Association (CEA) Representative: City Manager, Darrell George, and Human Resources Director, Rebecca Redyk and Alex Volberding
6:00 PM – CONVENE OPEN SESSION – CALL TO ORDER / ROLL CALL INVOCATION – Father Alexei Smith, St. Andrew Russian Greek Catholic Church 4 PLEDGE OF ALLEGIANCE – Council Member Baldino
SPECIAL PRESENTATIONS
1. Recognition of Commissioner Brenda Newman for Her 15 Years of Dedicated Service on the Planning Commission
2. Recognition of El Segundo High School's Winter Guard Team PUBLIC COMMUNICATIONS – (RELATED TO CITY BUSINESS ONLY – 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS – (Related to Public Communications) A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only Recommendation -
Approval
B. CONSENT
3. City Council Meeting Minutes
Recommendation -
1. Approve regular City Council City meeting minutes of July 2, 2024.
2. Alternatively, discuss and take other action related to this item.
4. Warrant Demand Register for June 10, 2024 through July 28, 2024 Recommendation -
1. Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers.
2. Approve Warrant Demand Register numbers 24A, 24B, 25A, 1A, 2A, 2B and 2C: warrant numbers 3050989 through 3051681, and 9003179 through 9003198.
3. Alternatively, discuss and take other action related to this item. 5 5. Resolution Approving Plans and Specifications for Pump Stations Maintenance and On-Call Repair Services and Establishing a Project Payment Account
Recommendation -
1. Adopt a resolution to approve plans and specifications for pump stations maintenance and on-call repair services, establish a project payment account, and avail the City of the immunities set forth in Government Code § 830.6.
2. Authorize staff to advertise the project for bid.
3. Alternatively, discuss and take other action related to this item.
6. Notice of Completion of the Library Wall Repairs and Waterproofing Project
Recommendation -
1. Accept the Library Wall Repairs and Waterproofing Project No. PW 23-14 by Cornerstone Construction Group, Inc. as complete.
2. Authorize the City Clerk to file and record a Notice of Completion with the County Recorder's Office.
3. Alternatively, discuss and take other action related to this item.
7. Construction Contract with CJ Concrete Construction for $223,400 for the Community Development Block Grant Project ADA Curb Ramp Installation Project No. PW 24-05
Recommendation -
1. Authorize the City Manager to execute a standard Public Works Construction Contract with CJ Concrete Construction for $223,400 for the CDBG ADA Curb Ramp Installation Project No. PW 24-05 (CDBG Project 602708-23), and authorize an additional $22,400 as contingency funds for potential unforeseen conditions.
2. Alternatively, discuss and take other action related to this item.
8. Construction Contract With LCR Earthwork and Engineering, Corp. for $2,018,103.97 and Associated Professional Services Agreement for $142,114 with Anser Advisory for the FY 2024-25 Pavement Rehabilitation Project No. PW 24-08
Recommendation -
1. Authorize the City Manager to execute a standard Public Works Construction Contract with LCR Earthwork and Engineering, Corp. for 6 $2,018,104 for the FY 2024-25 Pavement Rehabilitation Project, Project No. PW 24-08, and authorize an additional $201,810 as contingency funds for potential unforeseen conditions.
2. Authorize the City Manager to execute a standard Professional Services Agreement with Anser Advisory in the amount of $142,114 for construction inspection and testing services, and authorize an additional $14,211 for construction-related contingencies pursuant to El Segundo Municipal Code Chapter 1-7A.
3. Alternatively, discuss and take other action related to this item.
9. Amendment to Agreement with Equinix to Extend the Term for Three Years for an Additional $298,946.66 to Lease Secure Data Center Storage Capacity
Recommendation -
1. Authorize the City Manager to execute an amendment to agreement No. 4581 with Equinix to extend the term for three years for an additional $298,946.66 to lease secure data center storage capacity pursuant to El Segundo Municipal Code Chapter 1-7A.
2. Alternatively, discuss and take other possible action related to this item.
10. West Coast Arborist Agreement for Tree Maintenance Services Recommendation -
1. Exempt the City's formal bidding requirements pursuant to El Segundo Municipal Code § 1-7-9(C) and award a contract to West Coast Arborists for $204,000 for tree maintenance services.
2. Authorize the City Manager to execute a tree maintenance services agreement with West Coast Arborists pursuant to El Segundo Municipal Code Chapter 1-7A.
3. Alternatively, discuss and take other action related to this item.
11. Amendment to Agreement with Arroyo Background Investigations for an Additional $10,000 Per Fiscal Year to Provide Pre-Employment Investigations and Background Screenings
Recommendation -
1. Authorize the City Manager to execute a third amendment to Agreement No. 6580 with Arroyo Background Investigations to increase the contract amount by $10,000 for a total not-to-exceed amount of $80,000 per fiscal year. The contract term is extended from January 31, 2026 to June 30, 2026, to align with the end of the fiscal year pursuant to El Segundo 7 Municipal Code Chapter 1-7A.
2. Alternatively, discuss and take other action related to this item.
12. Amendment to Agreement With Phoenix Group Information Systems for an Additional $15,000 Per Fiscal Year to Provide Processing and Payment Collection Services for Parking Citations
Recommendation -
1. Authorize the City Manager to execute a second amendment to Agreement No. 6539 with Phoenix Group Information Systems to increase the amount by $15,000 for a total contract amount not-toexceed $80,000 per fiscal year. The contract term is extended from January 2, 2026, to June 30, 2026, to align with the end of the fiscal year pursuant to El Segundo Municipal Code Chapter 1-7A.
2. Alternatively, discuss and take other action related to this item.
13. Letter of Support for Proposed 2025 Los Angeles Jazz Festival Recommendation -
1. Approve letter of support for the proposed August 2025 Los Angeles Jazz Festival.
2. Alternatively, discuss and take other action related to this item.
14. Waive Formal Bidding Requirements to Purchase Self-Contained Breathing Apparatus Equipment Utilizing Fiscal Year 2021 State Homeland Security Grant Program Reimbursable Funding
Recommendation -
1. Waive formal bidding requirements pursuant to El Segundo Municipal Code § 1-7-9(A) to purchase a self-contained breathing apparatus air compressor/fill station using Fiscal Year 2021 State Homeland Security Grant Program reimbursable funding.
2. Authorize the City Manager to sign an agreement and associated documentation with Compressed Air Specialties to facilitate the purchase pursuant to El Segundo Municipal Code Chapter 1-7A.
3. Establish a revenue budget of $100,000 for FY 2024-25.
4. Alternatively, discuss and take other action related to this item. 8 15. Acceptance of $228,375 in Los Angeles County Homeless Outreach Services Teams Grant Funds
Recommendation -
1. Authorize the acceptance of a $228,375 grant award from the Los Angeles County Homeless Outreach Services Team grant to reimburse the El Segundo Police Department overtime costs and homeless outreach detail, to be disbursed over three fiscal years ($76,125 per year).
2. Establish a revenue budget of $76,125 for FY 2024-25.
3. Authorize an additional appropriation of $51,125 for a total of $76,125.00 for FY 2024-25.
4. Alternatively, discuss and take other possible action related to this item.
16. Waiver of Special Event Permit Fees (75%) for El Segundo AYSO Region 92 Opening Day Parade
Recommendation -
1. Approve a 75% waiver of special event permit fees for the AYSO Region 92 Opening Day Parade.
2. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
17. Revised Classification Specifications and Resolution Establishing Basic Salary Ranges for Recreation Leader, Senior Recreation Leader, and Recreation Specialist; and Elimination of Recreation Assistant Classification
Recommendation -
1. Approve the revised classification specifications for the Recreation Leader, Senior Recreation Leader, and Recreation Specialist positions.
2. Adopt a resolution establishing the basic salary ranges for the Recreation Leader, Senior Recreation Leader, and Recreation Specialist job classifications.
3. Eliminate the Recreation Assistant classification.
4. Alternatively, discuss and take other action related to this item. 9 18. First Reading of an Ordinance Amending El Segundo Municipal Code Chapter 1-6 (Personnel Merit System) to Remove the Senior Civil Engineer Under the List of Positions Exempt from the Civil Service System and Revised Classification Specification for Senior Civil Engineer Recommendation -
1. Introduce and waive the first reading of the proposed ordinance amending El Segundo Municipal Code Chapter 1-6 to remove the Senior Civil Engineer from the list of positions exempt from the Civil Service System.
2. Direct staff to schedule a second reading of the Ordinance for the regular September 3, 2024 City Council meeting or as soon thereafter it may be considered.
3. Approve the revised classification specification for Senior Civil Engineer.
4. Alternatively, discuss and take other action related to this item.
19. Agreements for City's Replacement Enterprise Resource Planning System Services and Related Management Services
Recommendation -
1. Exempt the City's formal bidding requirements pursuant to El Segundo Municipal Code §§ 1-7-9(A) and 1-7-9(C) and award a contract to Tyler Technologies.
2. Authorize the City Manager to execute a five-year software license agreement with Tyler Technologies to provide enterprise resource planning implementation services and licenses totaling $1,874,544 over the course of the contract.
3. Authorize the City Manager to execute a two-year professional services agreement with Koa Hills Consulting to provide project management for enterprise resource planning services totaling $240,000 pursuant to El Segundo Municipal Code Chapter 1-7A.
4. Alternatively, discuss and take other action related to this item.
20. Measure C Sales Tax Implementation
Recommendation -
1. Approve Resolutions and associated documents to instruct the California Department of Tax and Fee Administration to collect an additional 0.75% sales tax as approved by Measure C.
10 2. Authorize the City Manager to execute an amendment to the agreement with Hinderliter de Llamas and Associates to add $2,400 per year for reporting and auditing services fee in relation to Measure C pursuant to El Segundo Municipal Code Chapter 1-7A.
3. Appropriate $175,000 to budget line item 001-400-2901-6206 (Contractual Services) for the California Department of Tax and Fee Administration's implementation cost.
4. Alternatively, discuss and take other action related to this item.
21. CalPERS FY 2023-24 Investment Performance
Recommendation -
1. Receive and file the report.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
22. Library Board of Trustees Presentation
Recommendation -
1. Receive and file an annual update from the Library Board of Trustees.
2. Alternatively, discuss and take other action related to this item.
23. Recreation and Park Commission Update
Recommendation -
1. Receive and file the Recreation and Park Commission update.
2. Alternatively, discuss and take other action related to this item F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER BALDINO
COUNCIL MEMBER GIROUX
COUNCIL MEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
11 MAYOR BOYLES
24. Amendment to Agreement with Dr. Michael Stenstrom to Augment Scope of Services to Address Ongoing Issues With the Hyperion Facility Recommendation -
1. Authorize the City Manager to amend the existing professional services agreement with Dr. Michael Stenstrom to include additional support to assist the City with managing Hyperion activities more directly and respond to all issues related to resident complaints.
2. Alternatively, discuss and take other action related to this item.
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City’s Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City’s Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: August 14, 2024
TIME: 3:15 PM
BY: Tracy Weaver, City Clerk