Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Darren Suen, Vice Mayor Patrick Hume, Council Member Stephanie Nguyen, Council Member Kevin Spease, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, January 26, 2022
6:00 P.M.
Consistent with state law while a State of Emergency remains active, this meeting will be conducted by teleconference only. The meeting location will be at 8400 Laguna Palms Way, Elk Grove, CA 95758 in the City Council Chamber, but the Chamber will not be open to the public.
This meeting will be conducted on the Zoom Meetings platform, which allows participation either via the internet using a computer or internet-capable mobile device or via telephone using a landline or mobile phone.
Members of the public who wish to participate in the meeting must register for the Zoom meeting at:
https://us06web.zoom.us/webinar/register/WN_KUH8QqkpSlGbTbqvFURYGg
Each individual must register separately. A confirmation email will be sent that provides a link to join the meeting via the internet and a telephone number for those participants using a landline or mobile phone.
Meeting participants may provide comments during public comment sections using the “raise hand” feature in Zoom on a computer or mobile device. The raised hand lets the moderator know you have a comment. For participants using a landline telephone or mobile device, the “raise hand” feature can be activated by pressing *9.
The three-minute limit will be strictly observed for all oral comments made during the meeting. Each commenter may provide one three-minute comment per item.
The live meeting can also be viewed via the City’s website at http://www.elkgrovecity.org/city_hall/city_government/live___archived_broadcasts
Members of the public may also provide public comment ahead of the meeting by submitting those comments in writing or in mp3 format (audio) prior to the meeting by emailing such format to the Clerk at [email protected]. Alternatively, comments may be provided by leaving a voicemail with the Clerk at 916-478-2286. Such comments must be received by 4:00 p.m. on the day of the City Council meeting to be provided to the full Council and staff, and to be posted on the City website. Written and audio comments will not be read or played back during the public comment period for a particular agenda item unless directed by the City Council.
Members of the public are encouraged to submit their written and/or audio comments as far in advance of the meeting as reasonably practical.
REGULAR MEETING AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Recognition of David Herburger and the Elk Grove Citizen
5. PUBLIC COMMENT
Members of the participating audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council. Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Receive Treasurer’s Report s and Other Post -Employment Retirement Benefits (OPEB) Report s for November 2021 and December 2021 [p. 1-15] (FINANCE)
7.2 Receive the monthly Disbursement Summary and AP Check Register Listing for December 1, 2021, through December 31, 2021, showing Automatic Clearing House Nos. 19469 through 19618; General Warrant Nos. 130712 through 131120; and
Electronic Fund Transfer Nos. 90072230 through 90072251 [p. 1-59]
(FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 26, 2022
3 7.3 Approve City Council meeting minutes of the January 12, 2022 special meeting [p. 1-4] (CITY CLERK)
7.4 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through January 18, 2022 [p. 1-3]
(CITY CLERK)
7.5 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.6 Adopt Ordinance No. 01-2022 amending Elk Grove Municipal Code Chapters 16.95 and 16.120 to establish the Southeast Industrial Area Cost Recovery Fee pursuant to requirements of the Mitigation Fee Act (No further CEQA review required) (Second Reading) [p. 1-5]
(STRATEGIC PLANNING)
7.7 Adopt Ordinance No. 02-2022 amending Elk Grove Municipal Code Section 26.26.050, Description of Land Use classifications (CEQA Exempt) (Second Reading) [p. 1-3]
(PLANNING)
7.8 Receive and file the FY 2021-2026 Capital Improvement Program Quarterly Status Report for the Second Quarter of FY 2021- 22 [p. 1-14] (PUBLIC WORKS)
7.9 Adopt resolution authorizing the City Manager to execute a Reimbursement Agreement with Taylor Morrison of California, LLC for the dedication of trail land included in the City of Elk Grove Southeast Policy Area Park and Trails Impact Fee Program [p. 1-21]
(FINANCE)
7.10 Adopt resolutions declaring intention to: 1) annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services (Annexation No. 77); and 2) annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 50) pursuant to the Benefit Assessment Act of 1982 for the Kubota Western Distribution Center Project [p. 1-117]
(FINANCE)
7.11 Adopt resolution authorizing the submittal of a letter of intent to participate in the Pelletized Rubberized Asp halt Concrete Test Section Program to the State of California Department of Resources Recycling and Recovery (CalRecycle) [p. 1-6] (PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 26, 2022
4 7.12 Adopt resolution dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with R.C.A. Investments, Inc., a California corporation dba Long Beach BMW Motorcycles, for the purchase of three replacement police motorcycles in an amount not-to-exceed $128,000, or such other amount as may be directed by the City Council [p. 1-68]
(FACILITIES AND FLEET)
7.13 Adopt resolution adopting revised Program Guidelines for the City of Elk Grove Minor Home Repair Program [p. 1-31] (HOUSING)
7.14 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Sections 3.42.180(B)(4) and 3.42.220 and authorizing the City Manager to purchase 650 Office365 user licenses through a cooperative purchasing agreement with CDW Government, LLC. in an amount not to exceed $537,675.66, or other such amount as may be directed by the City Council [p. 1-33]
(INFORMATION SERVICES)
7.15 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to enter into a software maintenance agreement with Environmental Systems Research Institute, Inc. for annual maintenance in an amount not to exceed $55,923.28, or such other amount as may be directed by the City Council [p. 1-31]
(INFORMATION SERVICES)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing providing an overview of the Redistricting Process [p. 1-11]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION
Conduct a public hearing to receive a report from staff on City of Elk Grove demographics based on 2020 Census data, and the public outreach Work Plan to identify communities of interest; receive comments from the public; and provide direction as deemed appropriate.
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 26, 2022
5 8.2 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2006-1 (Maintenance Services) and Storm Water Drai nage Fee Zone 2 for the Railroad Street Rehabilitation Project; and Community Facilities District No. 2003- 2 (Police Services), Community Facilities District No. 2006 -1 (Maintenance Services), Street Maintenance District No. 1, Zone 3-AF, and Storm Water Drainage Fee Zone 2 for the 10069 and 10087 Bond Road Tentative Parcel Map, and to introduce
ordinances levying and apportioning the special tax to the annexing areas [p. 1-256]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION
A-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2003 -2 (Police Services) to the qualified electors; and
A-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on January 26, 2022 for the fifty -ninth
annexation to Community Facilities District No. 2003- 2 (Police Services); and
A-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 59) and amending Elk Grove Municipal Code Section 3.18.010; AND
B-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006- 1 (Maintenance Services) (Annexation No. 75) to the qualified electors; and
B-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on January 26, 2022, for the seventy -fifth annexation to Community Facilities Di strict No. 2006 -1 (Maintenance Services); and
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 26, 2022
6 B-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 76) and
amending Elk Grove Municipal Code Section 3.19.010; AND C-1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006- 1 (Maintenance Services) (Annexation No. 76) to the qualified electors; and
C-2) (Following tabulation and certification of ballot results by the City Clerk) Adopt resolution declaring results of the special election held on January 26, 2022, for the seventy -sixth annexation to Community Facilities District No. 2006 -1 (Maintenance Services); and
C-3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 76) and amending Elk Grove Municipal Code Section 3.19.010; AND
D) Adopt resolution determining to levy assessments in Street Maintenance District No. 1, Zone 3- AF (Eastern Area)
(Annexation No. 43) for the 10069 and 10087 Bond Road
Tentative Parcel Map Project; AND
E) Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 48 ) for the
Railroad Street Rehabilitation Project; AND
F) Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 49) for the
10069 and 10087 Bond Road Tentative Parcel Map Project.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive information regarding the City of Elk Grove 2021 COVID -19 Business Recovery Grant Program and
consider a resolution adopting revised Program Policies, Procedures and Guidelines [p. 1-14]
STAFF REPORT:
Rachael Brown, Economic Development Manager
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 26, 2022
7 RECOMMENDATION:
Adopt resolution revising the Program Policies, Procedures, and Guidelines for the City of Elk Grove 2021 COVID -19 Business Recovery Grant Program.
9.2 SUBJECT: Receive an update on City Council Priority Projects [p. 1-6]
STAFF REPORT:
Christopher Jordan, Director of Strategic Planning and Innovation
PUBLIC COMMENT:
RECOMMENDATION:
Staff recommends that the City Council receive information from staff regarding the City Council Priority Projects.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or e nvironmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478 -3635 / TTY 888- 435-6092.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
GOVERNMENT CODE 54957.5 et seq.
Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less th an 72 hours prior to the meeting, are available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA.