Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Darren Suen, Vice Mayor Patrick Hume, Council Member Stephanie Nguyen, Council Member Kevin Spease, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, May 25, 2022
6:00 P.M.
Elk Grove City Hall
8400 Laguna Palms Way, Elk Grove, CA 95758
City Council Chambers
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing May as Asian American and Pacific Islander Heritage Month [p. 1]
4.2 Staff presentation on the SeeClickFix community engagement and service request management tool
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENE RAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Receive Treasurer’s Report and Other Post -Employment Retirement Benefits (OPEB) Report for April 2022 [p. 1-8] (FINANCE)
7.2 Receive the monthly Disbursement Summary and AP Check Register Listing for April 1, 2022, through April 30, 2022, showing Automatic Clearing House Nos. 19958 through 20055; General Warrant Nos. 132133 through 132503; and Electronic Fund Transfer Nos. 90072320 through 90072340 [p. 1-50]
(FINANCE)
7.3 Approve City Council meeting minutes of the May 11, 2022 special and regular meetings [p. 1-16] (CITY CLERK)
7.4 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 17, 2022 [p. 1-3]
(CITY CLERK)
7.5 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1] (CITY CLERK)
7.6 Adopt Ordinance No. 12-2022 Amending Titles 16, 22, and 23 of the Elk Grove Municipal Code ( Second Reading) [p. 1 -27] (STRATEGIC PLANNING)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 25, 2022
7.7 Adopt Ordinance No. 13- 2022 amending Elk Grove Municipal Code Chapter 23.58 to modify the City’s regulations for minimum required parking for residential uses (Second Reading) [p. 1-4] (STRATEGIC PLANNING)
7.8 Adopt Ordinance No. 14 -2022 levying and apportioning the special tax in territory annexed to Community Facilities D istrict No. 2006 -1 (Maintenance Services) (Annexation No. 79) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading) [p. 1-3] (FINANCE)
7.9 Adopt resolution authorizing the City Manager to execute a five-year master agreement, with one optional three -year extension, with Sjoberg Evashenk Consulting, Inc. for internal audit services in an amount not-to-exceed $400,000 over eight years, or other such amount as may be directed by the City Council [p. 1-25] (FINANCE)
7.10 Adopt resolution authorizing the City Manager to execute a Credit Reimbursement Agreement with JEN California 18, LLC/ Taylor Builders, LLC, for privately constructed public facilities included in the Elk Grove Roadway Fee Program constructed for the benefit of the Sheldon Farms Project
[p. 1-23] (FINANCE)
7.11 Adopt resolution authorizing the City Manager to execute Credit Reimbursement Agreements with Reynen & Bardis Construction, LLC, for privately constructed public facilities included in the Elk Grove Roadway Fee Program constructed for the benefit of the Poppy Keys Southwest, Souza Dairy Unit 5, and Souza Dairy Unit 6 Projects [p. 1-76]
(FINANCE)
7.12 Adopt resolution declaring certain real property surplus under the State Surplus Land Act (Government Code Section 54220, et seq): 8663, 8665, and 8675 Kammerer Road, APNs 132-0320-- 001, -002, and -010 (CEQA Exempt) [p. 1-4]
(STRATEGIC PLANNING)
7.13 Adopt resolution approving the 2022 Pavement Slurry Seal and Resurfacing Phase 2 Project (WPR022); authorizing the City Manager to execute a construction contract with VSS International, Inc. for the 2022 Pavement Slurry Seal and Resurfacing Phase 2 Project (WPR022) in the amount of $2,240,120; authorizing the City Engineer to approve change orders not-to-exceed $336,000; and authorizing the City Manager to execute a construction contract with the second-lowest bidder, if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-12]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 25, 2022
4 7.14 Adopt resolution amending the Fiscal Year 2021- 2022 Budget and the Fiscal Year 2021-2026 Capital Improvement Program for the PD Campus Improvements Project (WFC041) to reflect
correct funding sources for the project [p. 1-4] (PUBLIC WORKS)
7.15 Adopt resolution authorizing the City Manager to execute a construction contract with George Reed, Inc. for the Arterial Roads Rehabilitation and Bicycle Lane Improvements Project (WPR014) in the amount of $4,761,784.50; authorizing the City Engineer to approve change orders not-to-exceed $776,000; authorizing the City Manager to reject all bids and rebid the project if the first lowest bidder does not meet filing obligations; and amending the FY 2021- 2022 Budget and the FY 2021-2026 Capital Improvement Program (No further CEQA review required) [p. 1-10] (PUBLIC WORKS)
7.16 Adopt resolution authorizing the City Manager to 1) execute amendments to the Loan Agreement, Regulatory Agreemen t, and Deed of Trust associated with the transfer of interest of the ownership structure of Ridge Elk Grove L.P., and 2) accept a Guaranty of Non-Recourse Obligations from Avanath Affordable Housing IV, LLC (CEQA Exempt) [p. 1-65]
(HOUSING)
7.17 Adopt resolution authorizing the City Manager to execute Fee Deferral Agreements with Poppy Grove I, LP, a California Limited Partnership, Poppy Grove II LP, a California Limited Partnership, and Poppy Grove III LP, a California Limited Partnership, for the Poppy Grove Apartments Project [p. 1-38]
(HOUSING)
7.18 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code S ection
3.42.188(B)(3), and authorizing the City Manager to execute a one-year contract extension with Superion, LLC for citywide software products and services in the amount of $372,400, or other such amount as may be directed by the City Council [for a total compensation amount not -to-exceed $7,801,337] [p. 1 -7] (INFORMATION SERVICES)
7.19 Adopt resolutions: 1) calling the November 8, 2022 General Municipal Election to elect the Mayor at-large, and Council Members by-district for Districts 2 and 4, and requesting the Sacramento County Board of Supervisors to consolidate the general municipal election with the statewide general election; 2) establishing regulations pertaining to candidates’ statements of qualifications; and 3) establishing Council’s policy regarding impartial analyses, arguments, and rebuttal arguments [p. 1-8]
(CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 25, 2022
5 7.20 Adopt resolution in support of ensuring the health and sustainability of the Sacramento-San Joaquin Delta [p. 1-24] (CITY MANAGER)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution confirming the Laguna West Service Area Fiscal Year 2022-23 Annual Report and ordering the levy for the Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2022-23 [p. 1-76]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution confirming the Laguna West Service Area Fiscal Year 2022-23 Annual Report and ordering the levy for Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2022-23.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution levying the Fiscal Year 2022 - 23 Special Taxes or Special Assessments for Seven Community Facilities and Special Districts [p. 1-40]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution levying the Fiscal Year 2022-23 Special Taxes or Special Assessments for seven Community Facilities Districts (“CFD”) and other Special Districts.
9.2 SUBJECT: Presentation of the Proposed Fiscal Year 2022-23 Annual Budget [p. 1-68]
STAFF REPORT:
Shay Narayan, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive a presentation of the Proposed Fiscal Year 2022-23 Annual Budget and provide direction as appropriate.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 25, 2022
6 9.3 SUBJECT: Receive an overview report of the Proposed Fiscal Years 2022-27 Capital Improvement Program and provide
direction as appropriate [p. 1-6]
STAFF REPORT:
Kristin Parsons, Deputy Public Works Director
PUBLIC COMMENT:
RECOMMENDATION
Receive an overview report of the proposed Fiscal Years 2022-23 through 2026-27 (FYs 2022- 27) Capital Improvement Program (CIP), and provide direction as appropriate.
9.4 SUBJECT: Consider a resolution authorizing the City Manager to execute a Memorandum of Understanding with the Sacramento Zoological Society regarding Master Planning and Environmental Review for a Zoo in Elk Grove (CEQA Exempt) [p. 1-22]
STAFF REPORT:
Christopher Jordan, Director of Strategic Planning and Innovation
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution authorizing the City Manager to execute a Memorandum of Understanding with the Sacramento Zoological Society regarding Master Planning and Environmental Review for a Zoo in Elk Grove.
9.5 SUBJECT: Receive information and consider a resolution adopting an amended City of Elk Grove Flag Policy to include the Progress Pride Flag in the list of flags approved to be flown on City- owned property [p. 1-24]
STAFF REPORT:
Kristyn Laurence, Public Affairs Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution adopting an amended City of Elk Grove Flag Policy to include the Progress Pride Flag in the list of flags approved to be flown on City-owned property.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 25, 2022
7 10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478 -3635 / TTY 888- 435-6092.
Notification 48 hours prior to the meeting will enable th e City to make reasonable arrangements to ensure accessibility to this meeting.
GOVERNMENT CODE 54957.5 et seq.
Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA.