Elk Grove City Council
Regular Meeting, June 8, 2022
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, June 8, 2022
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of June 8, 2022, to order at 6:05 p.m.
Pr
esent: Mayor Singh-Allen, Vice Mayor Suen, and Council Members Hume, Nguyen, and Spease.
Abs
ent: None.
Counc
il Member Hume led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Ci
ty Clerk Jason Lindgren noted that due to scheduling conflicts the presenter for Item 4.4 was not able to attend the meeting, and requested the presentation be continued to the regular meeting of June 22, 2022.
Motion: M/S Suen/ Nguyen to continue the presentation of Item 4.4 to the regular meeting of June 22, 2022, and approve the remainder of the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 M
ayor Singh- Allen presented a proclamation recognizing June 2022 as LGBTQIA+ Pride Month to members of the Diversity and Inclusion Commission.
4.2 V
ice Mayor Suen presented a proclamation recognizing June 19, 2022 as Juneteenth to members of the Diversity and Inclusion Commission.
4.3 Annah Rulon and Ray Robinson gave a visual presentation (filed) on the Republic Services Annual Report.
Not
e: Item 4.4 was continued to the regular meeting of June 22, 2022.
4.4 Historic Preservation Committee – Annual Report
Elk Grove City Council
Regular Meeting, June 8, 2022
PUBLIC COMMENT
None.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for June 8, 2022 (filed).
CONSENT CAL
ENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/
S Nguyen/Suen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Agenda Item No. 7.1 : A
pproved City Council meeting minutes of the May 25, 2022 special and regular meetings.
Agenda Item No. 7.2 : R
eceived report on City Manager approved purchases and
contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 31, 2022.
Agenda Item No. 7.3 : R
eceived report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4 : A
dopted Resolution No. 2022 -132 approving the inclusion of the City of Elk Grove in the County of Sacramento’s proposed ballot measure for the November 8, 2022 General Election seeking voter approval for the development of affordable housing units as required by Article XXXIV of the California State Constitution.
Agenda Item No. 7.5: A
dopted Resolution No. 2022-133 authorizing the City Manager to execute a Credit Reimbursement Agreement with POPPY LANE, LLC , for privately constructed public facilities included in the Elk Grove Roadway Fee Program.
Agenda Item No. 7.6 : A
dopted Resolution No. 2022-134 authorizing the City Manager to execute Credit Reimbursement Agreements with Reynen & Bardis Construction, LLC, for privately constructed public facilities included in the Elk Grove Southeast Policy Area and Laguna Ridge Phase 3 Drainage Impact Fee Program and constructed for the benefit of the Souza Dairy Unit 6 and Souza Dairy Unit 7 Projects.
Elk Grove City Council
Regular Meeting, June 8, 2022
Agenda Item No. 7.7 : A dopted: 1) Resolution No. 2022 -135 declaring intention to annex territory to Community Facilities District No. 2003-2 (Police Services) and to levy a special tax to pay for police services (Annexation No. 61) for The Lyla, Wellington Crossing Townhomes, Elliott Springs, and 10049 Bond Road TPM Projects; 2) Resolution No. 2022-136 declaring intention to annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services (Annexation No. 82) for The Lyla, Wellington Crossing Townhomes, Elliott Springs, Warda Warehouse, and 10049 Bond Road TPM Projects; 3) Resolution No. 2022 -137 declaring intention to annex territory to Street Maintenance District No. 1, Zone 2- I (Annexation No. 9) and to levy a special tax to pay for street maintenance for The Lyla Project; 4) Resolution No. 2022 -138 declaring intention to annex territory to Street Maintenance District No. 1, Zone 3- AH (Annexation No. 45) and to levy a special tax to pay for street maintenance for the Elliott Springs and 10049 Bond Road TPM Projects; and 5) Resolution No. 2022 -139 declaring intention to annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 55) pursuant to the Benefit Assessment Act of 1982 for The Lyla, Wellington Crossing Townhomes, Elliott Springs, Warda Warehouse, and 10049 Bond Road TPM Projects.
Agenda Item No. 7.8: A
dopted Resolution No. 2022-140 authorizing the City Manager to execute a second amendment to contract C -17-343 with Merrimac Petroleum, Inc. dba Merrimac Energy Group of Long Beach to provide bulk and cardlock fuel services for City owned vehicles, and authorizing an expenditure of funds not -to-exceed $100,000 [for a total expenditure of funds over the term of the contract not -to-exceed $1.9 million].
Agenda Item No. 7.9 : A
dopted Resolution No. 2022 -141 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Chapter
3.42.188(B)(3) and authorizing the City Manager to execute a contract and other required documents with Granicus, Inc. for Streaming Media Services for a period of three years in an amount not-to-exceed $273,796.88.
Agenda Item No. 7.10 : A
dopted Resolution No. 2022 -142 dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute the second amendment to the contract with PTG, Inc. extending the term for five years for a total contract amount not to exceed $195,000.
Agenda Item No. 7.11 : A
dopted Resolution No. 2022 -143 dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section
3.42.140(B)(2) and authorizing the City Manager to execute an amendment to the contract with Koefran Industries extending the term for five years in an amount not to exceed $90,000, for a total contract amount not to exceed $138,520.
Agenda Item No. 7.12 : A
dopted Resolution No. 2022-144 dispensing with the formal request for proposal procedure pursuant to EGMC 3.42.188(B)(3) and authorizing the City Mana ger to execute the first amendment with D -TAC K9, LLC for police canine training services, extending the term of the contract for three years and modifying pricing through June 30, 2025.
Elk Grove City Council
Regular Meeting, June 8, 2022
Agenda Item No. 7.13: Adopted Resolution No. 2022-145 authorizing the City Manager to accept the donation of a motorcycle from Officer Ty Lenehan’s family valued at approximately $15,000 on behalf of the Elk Grove Police Department.
PUBLIC HEARINGS
Agenda Item No. 8.1 : A public hearing to consider an ordinance amending the City of Elk Grove Zoning Map, and a resolution approving a Tentative Parcel Map for the 9840 Farris Lane Project (PLNG21- 022, APNs: 127 -0070-022 and 127- 0070-026) (No Further Environmental Review Required).
RECOMMENDATION
1) Introduce and waive the full reading, by substitution of title only, an ordinance finding no further environmental review is required pursuant to State CEQA Guidelines Section 15183 and approving a rezone for the 9840 Farris Lane Project (PLNG21- 022); Assessor Parcel Numbers 127-0070-022 and 127-0070-026; and 2) Adopt resolution finding no further environmental review is necessary for the 9840 Farris Lane Project pursuant to CEQA Section 15183 (Projects Consistent with a Community Plan, General Plan, or Zoning); and approving a Tentative Parcel Map to subdivide two parcels totaling ±6.14 gross acres into three new parcels.
Wi
th the aid of a visual presentation (filed), Joseph Daguman, Associate Planner , provided an overview of the staff report and recommendation.
May
or Singh-Allen declared the public hearing open.
Appl
icant Ron Stafford and Project Engineer Javed Siddiqui spoke in support of the staff recommendation.
PUBLIC COMMENT
None.
May
or Singh-Allen declared the public hearing closed.
Counc
il Member Hume inquired if the adjacent parcel to the north of the project site would have access to the bulb-out.
St
aff noted that the project reciprocal road access was only for the parcels on the property as part of the project. If the parcel north of the project site subdivided in a similar manner, that project would need to either create its own internal roadway access or reach terms to connect to the roadway created under the current project.
Motion #1: M/S Hume/Suen to introduce and waive the full reading, by substitution of title only, Ordinance No. 15- 2022 finding no further environmental review is required pursuant to State CEQA Guidelines Section 15183 and approving a rezone for t he 9840 Farris Lane Project (PLNG21- 022); Assessor Parcel Numbers 127 -0070-022 and 127- 0070-026. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Elk Grove City Council
Regular Meeting, June 8, 2022
Motion #2 : M/S Hume/Suen to adopt Resolution No. 2022 -146 finding no further environmental review is necessary for the 9840 Farris Lane Project pursuant to CEQA Section 15183 (Projects Consistent with a Community Plan, General Plan, or Zoning); and approving a Tentative Parcel Map to subdivide two parcels totaling ±6.14 gross acres into three new parcels. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Agenda Item No. 8.2 : A Public Hearing to consider a resolution setting Residential Solid Waste Service Rates for Fiscal Year 2022-23 (Rate Year 19).
RECOMMENDATION
Adopt resolution setting Residential Solid Waste Service Rates for Fiscal Year 2022- 23 (Rate Year 19) effective July 1, 2022.
Wi
th the aid of a visual presentation (filed), Jeff Werner, Public Works Director, provided an overview of the staff report and recommendation, and noted that to date 257 protests had been received.
May
or Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
May
or Singh-Allen declared the public hearing closed.
Ci
ty Clerk Jason Lindgren confirmed that 257 protests had been received, which did not meet the threshold of a majority protest.
Motion: M/S Nguyen/Suen to adopt Resolution No. 2022 -147 setting Residential Solid Waste Service Rates for Fiscal Year 2022- 23 (Rate Year 19) effective July 1, 2022. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Agenda Item No. 8.3 : A Public Hearing to consider a resolution adopting the Budget for Fiscal Year 2022- 23 and the Capital Improvement Program for Fiscal Years 2022- 23 through 2026-27, setting the Annual Appropriations Limit, and adopting the Fiscal Year 2022-23 Investment Policy.
RECOMMENDATION
Adopt resolution adopting the Budget for Fiscal Year 2022-23 and the Capital Improvement Program for Fiscal Years 2022- 23 through 2026- 27, setting the Annual Appropriations Limit, and adopting the Fiscal Year 2022-23 Investment Policy.
Wi
th the aid of a visual presentation (filed), Shay Narayan, Budget Manager , and Matt Ruiz, Finance & Budget Analyst I, pro vided an overview of the staff report and recommendation. Mr. Narayan noted a staff memo (filed) had been submitted providing updates to fund accounts within the resolution action to adopt the budget.
Elk Grove City Council
Regular Meeting, June 8, 2022
Mayor Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
In reply to Council Member Hume, staff noted that street signs that were faded/illegible were being assigned into a new ten-year management plan program to assess signage for replacement, and for any particular signage identified operations staff could prioritize the sign for replacement.
City Attorney Jonathan Hobbs clarified that the motion of the resolution for the item would include the recommended corrections of the staff memo.
Motion: M/
S Nguyen/Suen to adopt Resolution No. 2022-148 adopting the Budget for Fiscal Year 2022 -23 and the Capital Improvement Program for Fiscal Years 2022 -23 through 2026-27, setting the Annual Appropriations Limit, and adopting the Fiscal Year 2022-23 Investment Policy as amended. The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1: C
onsider a resolution approving the artwork proposal for the Fire Poppy Drive mural selected and approved by the Arts Commission.
RECOMMENDATION
Adopt resolution approving the artwork proposed for the Fire Poppy Mural.
With the aid of a visual presentation (filed), Lana Yoshimura, Community Event Center Manager, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Motion: M/
S Nguyen/Suen to adopt Resolution No. 2022 -149 approving the artwork proposal for the Fire Poppy Drive mural selected and approved by the Arts Commission.
The motion passed by the following vote: Ayes: 5 (Singh- Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Agenda Item No. 9.2 :
Receive information and consider an Ordinance adding Chapter
9.38 to the Elk Grove Municipal Code related to unlawful camping (CEQA Exempt).
RECOMMENDATION
Introduce and waive the full reading, by substitution of title only, an ordinance enacting Chapter 9.38 to the Elk Grove Municipal Code.
Elk Grove City Council
Regular Meeting, June 8, 2022
Wi
th the aid of a visual presentation (filed), Alicia Tutt, Housing and Grant Specialist , and Jonathon Hobbs, City Attorney , provided overviews of the staff report and recommendation.
PUBLIC COMMENT:
Br
ett Bartholomew appreciated the ordinance seeking to address litter and public safety issues, but also noted that vandalism can occur and provided the example of seeing bike locks being utilized to restrict access to public facilities and access points.
May
or Singh-Allen raised concern that partnering agencies were not made aware of this ordinance, and believed all stakeholder groups should be included in policy discussions as numerous policy facets have effects on service delivery when working in an integrated service m odel to assist the homeless. She requested a timeline of plans from the Homelessness Strategies Ad Hoc Committee to provide stakeholders the opportunity to participate and provide input and perspective.
Counc
il Member Spease raised concern of levying fines that may then make individuals ineligible for other services (with fines accrued). He believed non -profits can provide the perspective of the effects of policies that can impinge on the ability to overcome barriers to getting out of being unhoused. Mr. Spease believed the impoundment of property was likely a much more effective deterrent than accrual of fines.
Counc
il Member Hume and Nguyen noted the enforcement mechanism was needed in the immediate term to quell increasing numbers and/or proliferation of unkempt homeless encampments. They re- iterated that the fines were intended as a last option for non- compliant individuals, and to dissuade unkempt encampments causing public health issues related to refuse, waste, and criminal activity.
Vi
ce Mayor Suen shared his experience of addressing encampment issues on levies , but questioned the effectiveness of fines on individuals without many resources.
Ci
ty Attorney Hobbs noted options to address fines, the fines could be removed, or consideration could be given for a phase- in period to not implement fines until a future date.
Motion: M/S Hume/Nguyen to introduce and waive the full reading, by substitution of title only, Ordinance No. 16- 2022 adding Chapter 9.38 to the Elk Grove Municipal Code related to unlawful camping (CEQA Exempt).
The C
ity Council deliberated on the matter, requesting reports out and a schedule of topics to be brought forward by the Homelessness Strategies Ad Hoc Committee to involve appropriate stakeholder partners throughout the process. A substitute motion was put forward to amend the ordinance to remove the fines for infractions and administrative penalties.
Substitute Motion M/S Hume/Nguyen to introduce and waive the full reading, by substitution of title only, Ordinance No. 16-2022 adding Chapter 9.38 to the Elk Grove Municipal Code related to unlawful camping (CEQA Exempt) as amended. The motion Elk Grove City Council
Regular Meeting, June 8, 2022
passed by the following vote: Ayes: 5 (Singh -Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Council Member Hume raised an inquiry regarding the Seasons Apartments, noting he had received comments from residents that rents were being raised related to action initiated by the City, and asked staff to look into the matter.
Housing and Grant Specialist Tutt noted that staff had notified Elk Grove Homeless Assistance Resources Team (EG HART) and Sacramento Self -Help Housing ( SSHH) about the ordinance at the bi-weekly meeting s held, and neither organization had comments (unfortunately the Elk Grove Food Bank was not part of that meeting with the notification about the ordinance).
Agenda Item No. 9.3:
Receive 2022 Pavement Condition Report and Presentation.
RECOMMENDATION
Receive the 2022 Pavement Condition Report and presentation.
With the aid of a visual presentation (filed), Robert French, Supervisor of Operations, provided an overview of the staff report.
PUBLIC COMMENT
None.
Council Member Spease received clarification on Pavement Condition Index (PCI) rankings, the ranges depicted on the PCI scale, how certain thresholds required different styles of maintenance, and how Americans with Disabilities Act (ADA) improvements were implemented.
Mr. F rench detailed how deferred maintenance related to delaying scheduled maintenance could provide for near term cost savings. Deferred maintenance did not necessarily result in or directly indicate roadway damage, but maintenance delayed for too long c ould become a greater liability depending on continuing conditions.
Mr. French also noted that when new tracts were built within the City, those new tracts would add increased maintenance needs.
The City Council received and filed the report.
Agenda It
em No. 9.4 : Receive information regarding a request to create a beautification committee and provide direction as appropriate.
RECOMMENDATION
Receive information from staff regarding a request to consider the formation of a beautification committee and provide direction as appropriate.
With the aid of a visual presentation (filed), Rosa Tapia, Code Enforcement Manager, provided an overview of the staff report and recommendation.
Elk Grove City Council
Regular Meeting, June 8, 2022
PUBLIC COMMENT:
Br
ett Bartholomew supported creation of beautification committee, and cited the example of the Fresno Beautification Committee. He believed pursuing a Tree City designation required a tree board or department , and he referenced a 2007 City initiative to become a Tree City. Mr. Bartholomew voiced appreciation of Republic Services assistance with materials for organized trash clean-up efforts.
Joe D
ebbs supported creation of beautification committee , raising concern of litter created from homeless encampment s, and concern of what he believed was a non - response from the Code Enforcement Department. Mr. Debbs appreciated the anti - trash groups ’ efforts, and individual staff efforts, but believed more could be done in regards to area assignments and enforcement by City staff.
Liz
Irons supported creation of beautification committee to instill community pride for cleanliness. She believed there were i ssues of assignment jurisdiction in areas, noting an example that she had seen landscapers maintaining green belts and medians , but they did not pick up trash.
The C
ity Council requested the statement of Sharon Anderson be read (filed), with comments that private properties (both commercial and residential) often were unkempt, an effort should be made to promote development of the tree canopy, and concern was raised that some solar projects could have a detrimental effect of removing trees.
Counc
il Member Nguyen highlighted that a program was offered to City staff to use hours to provide volunteer service.
Counc
il Member Spease believed the SeeClickFix application was a recent offering that can assist with clean -up efforts, and encouraged residents to utilize the program. He believed an awareness program to build pride for City clean-up would be beneficial, and the community and staff should look into opportunities through the Adopt -A-Highway Program for promotional sponsorships for the service of roadside trash removal.
May
or Singh-Allen believed a public service announcement campaign to “Keep Elk Grove Beautiful” would be beneficial.
Th
e City Council deliberated on the matter, noting the benefit of allocating resources for Public Works Operations and Maintenance to assist wi th trash removal. The City Council provided direction to return an item to discuss the requirements to attain the Tree City USA designation.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Vi
ce Mayor Suen and Council Members Hume and Nguyen had no items to report.
Counc
il Member Spease noted the Sacramento Abandoned Vehicle Service Authority (SAVSA) measure on the June 2022 Primary Election appeared to be supported from preliminary election results , and the passage of the measure would continue funding towards the removal of abandoned vehicles.
Elk Grove City Council
Regular Meeting, June 8, 2022
May
or Singh-Allen reported that former City of Elk Grove staff member Kevin Bewsey had been selected as Executive Director for the Sacramento Transportation Authority , and noted attending the US Conference of Mayors and Climate Mayors conferences.
ADJOURNMENT
Wi
th no additional business to conduct, the June 8, 2022 City Council meeting was adjourned at 9:28 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR