Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Darren Suen, Vice Mayor Patrick Hume, Council Member Stephanie Nguyen, Council Member Kevin Spease, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, August 24, 2022
6:00 P.M.
Elk Grove City Hall
8400 Laguna Palms Way, Elk Grove, CA 95758
City Council Chambers
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing August 2022 as American Muslim Appreciation and Awareness Month [p. 1]
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 24, 2022
2 5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Receive Treasurer’s Report and Other Post -Employment Retirement Benefits (OPEB) Report for July 2022 [p. 1-8] (FINANCE)
7.2 Receive the Monthly Disbursement Summary and AP Check Register Listing for July 1, 2022, through July 31, 2022, showing Automatic Clearing House Nos. 20255 through 20337; General Warrant Nos.133287 through 133634; and Electronic Fund
Transfer Nos. 90072370 through 90072394 (EFT Payment
90072394 was processed in July, but the expenses were budgeted and transpired in Fiscal Year 2021-22.) [p. 1-50]
(FINANCE)
7.3 Approve City Council meeting minutes of the August 10, 2022 regular meeting [p. 1-6] (CITY CLERK)
7.4 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through August 16, 2022 [p. 1-2]
(CITY CLERK)
7.5 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 24, 2022
3 7.6 Adopt resolution authorizing the City Manager to execute an agreement with the Elk Grove Unified School District to provide temporary and part -time services from uniformed Elk Grove Police Department officers working overtime [p. 1-10] (POLICE)
7.7 Adopt resolution dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with Municipal
Maintenance Equipment, Inc., a California corporation, for the purchase of one Vac -Con combination sewer and storm drain cleaning truck and two regenerative air street sweepers in an amount not-to-exceed $1.26 million, or other such amount as may be directed by the City Council [p. 1-36]
(FACILITIES AND FLEET)
7.8 Adopt resolution dispensing with the formal bidding procedures pursuant to Elk Grove Municipal Code Section 3.42.18 0(B)(3) and authorizing the City Manager to execute a purchase order with JAM Services Inc., for the purchase of streetlighting equipment in an amount not to exceed $110,756.23, or other such amount as may be directed by the City Council [p. 1-6] (PUBLIC WORKS)
7.9 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute the Third Amendment to the License Agreement with ZenCity
Technologies, Ltd. for an additional term of 36 months and increasing the compensation by $45,000, or other such amount as may be directed by the City Council [for a total contract amount not to exceed $105,000 over six years] [p. 1-5]
(CITY MANAGER)
7.10 Adopt resolution authorizing the City Manager to execute an Affordable Housing Regulatory Agreement with Elk Grov e Laguna Pacific Associates, a California Limited Partnership, for The Lyla Project (CEQA Exempt) [p. 1-21] (HOUSING)
7.11 Adopt resolution authorizing the City Manager to execute Amended and Restated Fee Deferral Agreements and Subordination
Agreements with Poppy Grove I, LP, a California Limited Partnership; Poppy Grove II LP, a California Limited Partnership; and Poppy Grove III LP, a California Limited Partnership, for the Poppy Grove Apartments Project [p. 1-228]
(HOUSING)
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 24, 2022
4 7.12 Adopt: 1) a resolution authorizing the City Manager to execute a Credit Reimbursement Agreement with Poppy Grove Developers, LLC, a California limited liability company, for privately constructed public facilities included in the Elk Grove Roadway Fee Program; and 2) a resolution authorizing the City Manager to execute a Future Bond Issuance and Reimbursement of Eligi ble
Expenditures Agreement with Poppy Grove Developers, LLC, a California limited liability company, to allow the developer to participate in a future bond issuance for reimbursement of eligible expenditures within the City of Elk Grove Community Facilitie s District No. 2005-1 (Laguna Ridge) pursuant to the Laguna Ridge Community Facilities District Guiding Principles [p. 1-28] (FINANCE)
8. PUBLIC HEARINGS
8.1 SUBJECT: A public hearing to consider the issuance of bonds by the California Municipal Finance Authority in support of The Lyla Project (TEFRA Hearing) (CEQA Exempt) [p. 1-8]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION
Conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) and the Internal Revenue Code of 1986, as amended, in connection with the proposed issuance of one or more series of revenue bonds by the California Municipal Finance Authority (CMFA); and adopt resolution approving the issuance of the bonds by the CMFA for the benefit of Elk Grove Laguna Pacific Associates, a California limited partnership (Borrower), a partnership of which Pacific West Communities, Inc. (Developer) or a related person to the Developer is the general partner, to provide for the financing of the acquisition, construction, development, and equipping of a 294-unit multifamily rental housing project located on the west side of Bruceville Road, just north of Laguna Boulevard (APNs 116-0011-020, 116-0011-021, 116-1380- 005, 116-1380-008, 116-1380-009, 116-1380-010 and 116 -1380- 014) (Project). Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Internal Revenue Code, and California Government Code Section 6500 (and following).
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 24, 2022
5 9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive an update on the Grant Line Road Precise Roadway Plan Study (Bond Road to Calvine Road) (WTR028) and provide direction as appropriate (CEQA Exempt) [p. 1-162]
STAFF REPORT:
Theron Roschen, Project Manager
Christina Castro, Capital Improvement Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive an update on the Grant Line Road Precise Roadway Plan Study (Bond Road to Calvine Road) (WTR028) (Study), consider staff recommendations, and provide direction on next steps, including the preparation of an environmental document for the segment of Grant Line Road from Sherman Oaks Court to Aleilani Lane.
9.2 SUBJECT: Receive information regarding the Tree City USA Program and provide direction to staff whether to initiate an Arbor Day Proclamation and move forward with applying for the Tree City USA Program [p. 1-6]
STAFF REPORT:
Carrie Monti, Management Analyst
Sean Gallagher, Deputy Public Works Director – Operations
PUBLIC COMMENT:
RECOMMENDATION:
Receive information regarding the Tree City USA Program and provide direction to staff whether to initiate an Arbor Day Proclamation and move forward with applying for the Tree City USA Program.
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 24, 2022
6 9.3 SUBJECT: Designation of voting delegate and alternate(s) to the 2022 League of California Cities Annual Conference [p. 1-5]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Appoint a voting delegate and alternate delegate(s) to represent the City of Elk Grove at the 2022 League of California Cities Annual Conference business meeting.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478- 3635 / TTY 888- 435-6092.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
GOVERNMENT CODE 54957.5 et seq.
Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA.