Elk Grove City Council
Regular Meeting, August 24, 2022
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, August 24, 2022
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of August 24, 2022, to order at 6:14 p.m.
Pr
esent: Mayor Singh-Allen, Vice Mayor Suen, and Council Members Hume, Nguyen, and Spease.
Abs
ent: None.
Pl
anning Commissioner George Murphey led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Nguyen/Hume to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen , and Spease ); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 Mayor Singh- Allen presented a proclamation recognizing August 2022 as American Muslim Appreciation and Awareness Month to Omar Altamimi, Policy and Advocacy Coordinator with the Council on American- Islamic Relations, Sacramento Valley/Central California, and Jannah Sultan, Resident Scholar with Al-Misbaah.
PUBLIC COMMENT:
Bob T
urner raised continued concern of poor road surfacing treatments being installed by contractors working with utility providers in the vicinity of Polhemus Drive and Nut Tree Court. Mr. Turner noted meeting with City staff that the street would be rep aved, but received an update that the street was not prioritized to be resurfaced.
Publ
ic Works Director Jeffrey Werner noted staff would continue to work with Mr. Turner to remedy the road surfacing issues at that location.
Elk Grove City Council
Regular Meeting, August 24, 2022
Gil Albiani and Abby Jacobson expressed thanks to Council Members for their donation assistance for the livestock auction to participants of Future Farmers of America and 4- H chapters in Elk Grove.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for August 24 , 2022 (filed).
Police Chief Bobby Davis provided an overview of traffic management efforts for the opening of the Sky River Casino.
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/ S Suen/Nguyen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
Agenda Item No. 7 .1: Received Treasurer’s Report and Other Post -Employment Retirement Benefits (OPEB) Report for July 2022.
Agenda It
em No. 7 .2: Received the Monthly Disbursement Summary and AP Check Register Listing for July 1, 2022, through July 31, 2022, showing Automatic Clearing House Nos. 20255 through 20337; General Warrant Nos.133287 through 133634; and Electronic Fund Transfer Nos. 90072370 through 90072394 (EFT Payment 90072394 was processed in July, but the expenses were budgeted and transpired in Fiscal Year 2021-22.)
Agenda Item No. 7 .3: A
pproved City Council meeting minutes of the August 10, 2022 regular meeting.
Agenda Item No. 7 .4: R
eceived report on City Manager approved purchases and
contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through August 16, 2022.
Agenda Item No. 7 .5: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.6: Adopted Resolution No. 2022-214 authorizing the City Manager to execute an agreement with the Elk Grove Unified School District to provide temporary and part -time services from uniformed Elk Grove Police Department officers working overtime.
Agenda Item No. 7.7: A
dopted Resolution No. 2022 -215 dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with Municipal Maintenance Equipment, Inc., a California corporation, for the purchase of one Vac -Con combination sewer and storm Elk Grove City Council
Regular Meeting, August 24, 2022
drain cleaning truck and two regenerative air street sweepers in an amount not-to-exceed $1.26 million.
Agenda Item No. 7.8
: Adopted Resolution No. 2022 -216 dispensing with the formal bidding procedures pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a purchase order with JAM Services Inc., for the purchase of streetlighting equipment in an amount not to exceed $110,756.23.
Agenda Item No. 7.9
: Adopted Resolution No. 2022 -217 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute the Third Amendment to the License Agreement with ZenCity Technologies, Ltd. for an additional term of 36 months and increasing the compensation by $45,000 [for a total contract amount not to exceed $105,000 over six years].
Agenda Item No. 7. 10
: Adopted Resolution No. 2022 -218 authorizing the City Manager to execute an Affordable Housing Regulatory Agreement with Elk Grove Laguna Pacific Associates, a California Limited Partnership, for The Lyla Project (CEQA Exempt).
Agenda Item No. 7.11: Adopted Resolution No. 2022-219 authorizing the City Manager to execute Amended and Restated Fee Deferral Agreements and Subordination Agreements with Poppy Grove I, LP, a California Limited Partnership; Poppy Grove II LP, a California Limited Partnership; and Poppy Grove III LP, a California Limited Partnership, for the Poppy Grove Apartments Project.
Agenda Item No. 7.12: Adopted: 1) Resolution No. 2022- 220 authorizing the City Manager to execute a Credit Reimbursement Agreement with Poppy Grove Developers, LLC, a California limited liability company, for privately constructed public facilities included in the Elk Grove Roadway Fee Program; and 2) Resolution No. 2022-221 authorizing the City Manager to execute a Future Bond Issuance and Reimbursement of Eligible Expenditures Agreement with Poppy Grove Developers, LLC, a California limited liability company, to allow the developer to participate in a future bond issuance for reimbursement of eligible expenditures within the City of Elk Grove Community Facilities District No. 2005- 1 (Laguna Ridge) pursuant to the Laguna Ridge Community Facilities District Guiding Principles.
PUBLIC HEARINGS
Agenda Item No. 8.1: A public hearing to consider the issuance of bonds by the California Municipal Finance Authority in support of The Lyla Project (TEFRA Hearing) (CEQA Exempt).
RECOMMENDATION
Conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) and the Internal Revenue Code of 1986, as amended, in connection with the proposed issuance of one or more series of revenue bonds by the Califo rnia Municipal Finance Authority (CMFA); and adopt resolution approving the issuance of the bonds by the CMFA for the benefit of Elk Grove Laguna Pacific Associates, a California limited partnership (Borrower), a partnership of which Pacific West Communities, Inc. (Developer) or a Elk Grove City Council
Regular Meeting, August 24, 2022
related person to the Developer is the general partner, to provide for the financing of the acquisition, construction, development, and equipping of a 294-unit multifamily rental housing project located on the west side of Bruceville Road, just north of Laguna Boulevard (APNs 116- 0011-020, 116-0011-021, 116-1380-005, 116-1380-008, 116-1380-009, 116-1380-010 and 116-1380-014) (Project). Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Internal Revenue Code, and California Government Code Section 6500 (and following).
Sarah Bontrager, Housing and Public Services Manager , provided an overview of the staff recommendation.
Mayor Singh-Allen declared the public hearing open.
Mike Kelly, applicant representative with the Pacific Companies, voiced support of the staff recommendation.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion: M/S Suen/ Hume to adopt Resolution No. 2022 -222 approving the issuance of the bonds by the CMFA for the benefit of Elk Grove Laguna Pacific Associates, a California limited partnership (Borrower), a partnership of which Pacific West Communities, Inc. (Developer) or a related person to the Developer is the general partner, to provide for the financing of the acquisition, construction, development, and equipping of a 294-unit multifamily rental housing project located on the west side of Bruceville Road, just north of Laguna Boulevard (APNs 116-0011-020, 116-0011-021, 116-1380-005, 116-1380-008, 116-1380-009, 116-1380-010 and 116- 1380-014) (Project). Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Internal Revenue Code, and California Government Code Section 6500 (and following). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Suen, Hume, Nguyen, and Spease); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9
.1: Receive an update on the Grant Line Road Precise Roadway Plan Study (Bond Road to Calvine Road) (WTR028) and provide direction as appropriate (CEQA Exempt).
RECOMMENDATION
Receive an update on the Grant Line Road Precise Roadway Plan Study (Bond Road to Calvine Road) (WTR028) (Study), consider staff recommendations, and provide direction on next steps, including the preparation of an environmental document for the segment of Grant Line Road from Sherman Oaks Court to Aleilani Lane.
With the aid of a visual presentation (filed), Christina Castro, Capital Improvement Program Manager, and Alan Glen, Project Manager with AECOM, provided an overview of the staff report.
Elk Grove City Council
Regular Meeting, August 24, 2022
PUBLIC COMMENT:
Cindy Weidner opposed use of roundabouts in a rural area, sharing her experience of a near collision with large semi -trucks ignoring speed limits in the approach to a roundabout, endangering lives at the speed they were moving. She noted the difficulty when hauling livestock that a trailer’s acceleration was slow and non- conducive to navigating a roundabout. Ms. Weidner believed her comments were misrepresented in report, she did not support actions increasing traffic flow along the corridor as the rural, agricultural uses take longer to move, and the proposed designs and roundabout facilities endangered lives.
Gregory Thatch, representing T ooley Oil Company ( owner of the Chevron Station at Wilton Road and Grant Line Road), believed there would be impacts from the project that would relate to damage to the business, and expense would be associated with that damage. He noted the damage to the site would be significant under alignment 2C, where the re -alignment of Wilton Road would be adverse for a business based on convenience to drivers. He noted attend ing community meetings throughout the process, sending letters, but believed the evening’s presentation mentioned nothing of the concerns he had raised and believed the concerns had been dismissed by staff. He reviewed alignment 2C noting all southbound access would be lost, as well as all left - hand turn movements. A new access lane was proposed but would not be effective.
Mr. Thatch noted alignment 2A was better for the business, reiterated that he felt ignored during the process , and issues with particular alignments were real and would be expensive for the City.
Stephanni Jones, representing the 76 Station at Wilton Road and Grant Line Road , agreed with comments of Mr. Thatch, noting the impacts were the same to this business as well with the various proposed alignments, and noted she had submitted the preferred alignment of her client.
Eric Bedsworth supported study of an intersection at Bradley Ranch Road, as it was a last segment before traffic increase d to 60 mph, and he believed a roundabout w ould not manage high speeds and supported consideration of a signalized intersection at that location.
Austin Edwards supported study of an intersection at Bradley Ranch Road, and he opposed a roundabout at Greybill Road as it would not serve properties at that location nor improve overall roadway conditions. Mr. Edwards believed r oundabouts have worked in Elk Grove, but cautioned of the high speed of Grant Line Road in looking at solution options.
William Myers noted the difficulty in finding right of way for a big roadway in an already established neighborhood, and voiced appreciat ion for the outreach, support, and innovation by the City on the project. Mr. Myers believed the best approach forward was for compromise overall without neglecting others’ needs.
Sharon Lynes noted the process started over 20 years ago and voiced appreciation of the City’s efforts to date, voiced her preference for roundabouts, and support for another roundabout between Sheldon Road and Calvine Road.
Elk Grove City Council
Regular Meeting, August 24, 2022
Sharon Anderson supported roundabouts as they better accommodate cyclists and pedestrians in traffic flow.
George Murphey voiced appreciation to City’s efforts over the years during development of the project , voiced support for roundabouts, and requested the core principles that had guided the project continue to be utilized (save the businesses, provide access, slow traffic down to safe speeds, but still move traffic through). Mr. Murphey believed it should be memorialized in the General Plan to provide certainty to owners.
Staff addressed the representations presented by Mr. Thatch , noting that Mr. Thatch and the property owners had been engaged in meetings to discuss alternatives and solutions, and the next stage was continued review of additional research. In terms of the project process, there would still be opportunities for business owners to continue to interact with the City during review of the environmental documents and during acquisition periods.
Public Works Director Werner noted opportunities remained for additional solutions, including signage and directions to access facilities.
Council Member Hume noted the efforts of the community debating the topic over 16 years, emphasized the overall design needed to be correct for the area in meeting the most needs while being an effective change that was sustainable over a long period of time, and in the approach to solutions the process likely cannot take into account the survival or sacrifice of any particular business . He recognized that relocation expenses were a reasonable expectation in expenses of such a project. Mr. Hume believed the re-alignment of Wilton Road under the 2C re-alignment was better for the long-term viability of the commercial area.
Council Member Spease noted vicinity business owners were considering formation of a representative group, and he encouraged all businesses in the area of the project to engage that group and their discussions.
The City Council deliberated on the matter and provided direction voicing support of roundabouts over signalized intersection controls, to study a sixth intersection between Sheldon Road and Calvine Road (with preference for Bradley Ranch Road as the location rather than Graybill Road), to further study the alignment of Wilton Road with some stated preference support for alignment 2C (but to continue discussions with businesses on options such as alignment 2A), and to incorporate the roundabout approaches into a General Plan update.
Agenda Item No. 9.2: R
eceive information regarding the Tree City USA Program and provide direction to staff whether to initiate an Arbor Day Proclamation and move forward with applying for the Tree City USA Program.
RECOMMENDATION
Receive information regarding the Tree City USA Program and provide direction to staff whether to initiate an Arbor Day Proclamation and move forward with applying for the Tree City USA Program.
Elk Grove City Council
Regular Meeting, August 24, 2022
Wi
th the aid of a visual presentation (filed), Sean Gallagher, Deput y Public Works Director – Operations, provided an overview of the staff report and recommended action.
PUBLIC COMMENT:
Sharon Anderson request ed the City coordinate with the Cosumnes Community Services District (CCSD) as the CCSD had much of the tree canopy on their properties.
Deput
y Public Works Director Gallagher noted the two agencies could not apply together (City and CCSD) , each agency would need to apply separately, but the City can encourage the CCSD to apply as well and look for opportunities to work together and coordinate efforts in the community, such as signage.
Counc
il Member Spease observed CCSD does do an Arbor Day proclamation each year, and there could be opportunities for the CCSD and City to make coordinated actions in the future.
The C
ity Council provided direction to initiate an Arbor Day Proclamation and proceed with applying under the Tree City USA Program.
Agenda Item No. 9.3: Designation of voting delegate and alternate(s) to the 2022 League of California Cities Annual Conference.
RECOMMENDATION
Appoint a voting delegate and alternate delegate(s) to represent the City of Elk Grove at the 2022 League of California Cities Annual Conference business meeting.
Jas
on Lindgren, City Clerk, provided an overview of the staff report.
PUBLIC COMMENT
None.
The City Council appointed Mayor Singh-Allen as the delegate and Vice Mayor Suen as the alternate.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Counc
il Member Nguyen had no items to report.
Vi
ce Mayor Suen requested consideration of an anti-littering public service campaign to keep the City clean, and potentially coordinating efforts with Republic Services . Mayor Singh-Allen suggested engaging the Youth Commission on the topic and to utilize social media.
Counc
il Member Hume noted he had heard issues with Republic Services green waste hauling vehicles leaking onto the street. Mr. Hume attended the Sacramento Regional Transit District (RT) Bo ard meeting, attended the Sacramento Regional County Elk Grove City Council
Regular Meeting, August 24, 2022
Sani
tation District Board of Directors meeting, and attended and commended the BBQ in the Beat event hosted by the Police Department.
Counc
il Member Spease requested, and received City Council consensus , to return discussion to consider monument signage and/or landscaped entries of all access points into Elk Grove (noting approximately 16 roadway entries).
May
or Singh-Allen noted the opportunity to share with business community the success stories of the police department and its positive relationship with the community, and shared her experience receiving the United Farm Workers on protest march to the State Capitol as they entered the City.
ADJOURNMENT
Wi
th no additional business to conduct, the August 24, 2022 City Council meeting was adjourned at 8:21 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR