Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Darren Suen, Vice Mayor Patrick Hume, Council Member Kevin Spease, Council Member VACANT, Council Member
(Rod Brewer will be installed into office as the District 2 Council Member, Sergio Robles will be installed into office as the District 4 Council Member, and a Vice Mayor will be selected during the reorganization of Special Action Item 1A)
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, December 14, 2022
6:00 P.M.
Elk Grove City Hall - City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
and Remote Location
The Estates Business Center
Av. Paseo de las Moras S/N, Fracc. Náutico Turístico, Nuevo Vallarta, Bahía de Banderas, Nayarit, México, CP 63735
*Council Member Spease will teleconference from this location.
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
1A SPECIAL ACTION ITEM: Certification of the November 8, 2022 General Municipal Election Results for offices; Reorganization of the Elk Grove City Council [p. 1-9]
STAFF REPORT:
Jason Lindgren, City Clerk
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
2 PUBLIC COMMENT:
RECOMMENDATION
a) Adopt resolution certifying the election results for offices of the November 8, 2022 General Municipal Election;
b) Recognition of outgoing officers;
c) Presentations of the adminis tration of the Oath of Office to the Mayor and City Council Members Elect and present ation of the certificates of Election;
d) Reorganize the Elk Grove City Council and by motion select the Vice Mayor.
1B. RECEPTION
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Crime Reporting Presentation
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Receive the Monthly Disbursement Summary and AP Check Register Listing for November 1, 2022, through November 30, 2022, showing Automatic Clearing House Nos. 20619 through Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
3 20711; General Warrant Nos.13 4831 through 13 5197; and Electronic Fund Transfer Nos. 9007 2465 through 9007 2482 [p. 1-51] (FINANCE)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through December 6, 2022 [p. 1-4] (CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Approve City Council meeting minutes of the: 1) December 7, 2022 special meeting, 2) November 9, 2022 regular and special meetings, and 3) November 23, 2022 regular meeting [p. 1-16] (CITY CLERK)
7.5 Adopt Ordinance No. 32 -2022 amending Elk Grove Municipal Code Chapter 16.95, Developmen t Impact Fees (Second
Reading) [p. 1-6] (FINANCE)
7.6 Adopt Ordinance No. 33-2022 levying and apportioning the special tax in territory annexed to Community District No. 2006 -1 (Maintenance Services) (Annexation No. 85) and amending Elk Grove Municipal Code Section 3.19.010 ( Second Reading ) [p. 1-3] (FINANCE)
7.7 Adopt resolution adopting the 2022 Conflict of Interest Code designating those positions required to file an Annual Statement of Economic Interests (FPPC Form 700) [p. 1-11] (CITY CLERK)
7.8 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute an amendment to the Legal Services Agreement with Best Best & Krieger, LLP in an amount not to exceed budgeted amounts [p. 1-11]
(CITY ATTORNEY)
7.9 Adopt resolution authorizing the City Manager to execute an Agreement for Acquisition of Privately -Constructed Facilities or Reimbursement of Eligible Expenditures within the City of Elk Grove Community Facilities District No. 2005 -1 (Laguna Ridge) by and between the City of Elk Grove and Richmond American Homes of Maryland, Inc., a Maryland Corporation, utilizing funds from the CFD 2005-1 Series 2021 bonds pursuant to the Laguna Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
4 Ridge Community Facilities District Guiding Principles [p. 1-53] (FINANCE)
7.10 Adopt resolutions declaring intention to: 1) annex territory to Community Facilities District No. 2003-2 (Police Services) and to levy a special tax to pay for police services for the Souza Dairy (Units 5, 6, and 7) and Poppy Keys Southwest Projects
(Annexation No. 66); 2) annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services for the Slakey Brothers Expansion and Old Town Restaurant and Bar Projects
(Annexation No. 87); 3) annex territory to Street Maintenance District No. 1, Zone 3 -AK (Annexation No. 48) and to levy a special tax to pay for street maintenance for the Old Town Restaurant and Bar Project; 4) annex territory to Street Maintenance District No. 1, Zone 5-X (Annexation No. 27) and to levy a special tax to pay for street maintenance for the Souza Dairy (Units 5, 6, and 7) and Poppy Keys Southwest Projects; and 5) annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 59) for the Slakey Brothers Expansion and Old Town Restaurant and Bar Projects pursuant to the Benefit Assessment Act of 1982 [p. 1-201]
(FINANCE)
7.11 Adopt resolution authorizing the City Manager to execute a Credit Reimbursement Agreement with Reynen & Bardis
Construction, LLC, a California limited liability company, for privately constructed for privately constructed basin and channel facilities included in the City of Elk Grove Southeast Policy Area and Laguna Ridge Specific Plan Phase 3 Drainage Impact Fee Program [p. 1-22]
(FINANCE)
7.12 Adopt: 1) a resolution authorizing the City Manager to enter into required agreements with the California Department of Tax and Fee Administration to administer the one -cent per dollar transactions and use tax (sales tax) authorized by the passage of the Elk Grove Safety and Quality of Life measure ("Measure E"); and 2) a resolution authorizing examination of the City’s transactions and use tax records [p. 1-16]
(FINANCE)
7.13 Adopt resolution approving the Annual Development Impact Fee Report for Fiscal Year 2021-22 [p. 1-116] (FINANCE)
7.14 Receive and file the Annual Reports for the City of Elk Grove Community Facilities Di stricts pursuant to the Local Agency Special Tax and Bond Accountability Act (SB165) [p. 1-10 ] (FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
5 7.15 Adopt resolution authorizing the City Manager to execute three Credit Reimbursement Agreements with Reynen & Bardis
Construction, LLC, a California limited liability company, for privately constructed public facilities included in the Ci ty of Elk Grove South East Policy Area Park and Trail Impact Fee
Program [p. 1-54] (FINANCE)
7.16 Adopt resolution dispensing with the formal request for proposal procedures pursuant to E lk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a contract with OpenCounter Enterprises, Incorporated to
subscribe to and maintain an online portal for zoning and business permitting and fee information for a maxi mum of two years and a total not-to-exceed amount of $80,000, or other such amount as may be directed by the City Council [p. 1 -22] (ECONOMIC DEVELOPMENT)
7.17 Adopt resolution dispensing with the formal request for proposal procedures pursuant to E lk Grove Municipal Code Chapter
3.42.140(B)(3) and authorizing the City Manager to execute the Ninth Amendment to Contract C -08-242 with Cordico
Psychological Corporation for specialized law enforcement psychological and wellness services for $135,000, or other such amount as may be directed by the City Council [for a total not-to- exceed amount of $391,000 through December 31, 2025 ]
[p. 1-8] (POLICE)
7.18 Adopt resolution authorizing the City Manager to execute an amendment to contract C-12-465 with Frontier Communications of America, Inc. to improve and increase internet services to the City of Elk Grove for an additional three years in the amount of $36,000 (for total amount not to exceed $1,186,000), or other amount as may be directed by the City Council [p. 1 -7] (INFORMATION
SERVICES)
7.19 Adopt resolution approving the Legislative Principles and Procedures for calendar years 2023 and 2024 [p. 1 -89] (CITY
MANAGER)
7.20 Adopt resolution approving the Final Map for Sheldon Grove (Subdivision No. 20 -025), and ratifying the City Manager’s execution of the Subdivision Improvement Agreement (CEQA Exempt) [p. 1-31]
(DEVELOPMENT SERVICES)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
6 7.21 Adopt resolution authorizing the City Manager to execute a Subrecipient Agreement with the Elk Grove Homeless Assistance Resource Team (HART) to provide various programs to people experiencing homelessness or at risk of homelessness [p. 1-33] (HOUSING)
7.22 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute an amendment to the contract with Profit Systems, Inc. for facility reservation software for a period of three years in an amount not- to-exceed $134,000, or other such amount as may be directed by the City Council [p. 1-6]
(CITY MANAGER)
7.23 Adopt resolution authorizing the City Manager to execute a Funding Agreement with the Sacramento County Water Agency for support of the development of a SCWA Zone 40 Water Supply Master Plan Amendment related to the Kammerer Road/
Highway 99 Sphere Of Influence Amendment Area in an amount not to exceed $101,319, or other such amount as may be directed by the City Council [p. 1-16]
(PLANNING)
7.24 Adopt resolution amending and adopting a Revised Salary and Step Schedule for City Employees based on Minimum Wage
Increase for Calendar Year 2023 [p. 1-24] (HUMAN RESOURCES)
7.25 Adopt resolution authorizing the City Manager to accept grant funding for the Beverage Container Recycling Grant Program through the State of California Department of Resources Recycling and Recovery (CalRecycle) and to amend the
Recycling and Waste Budget to appropriate grant funds in the amount of $160,000 [p. 1-3]
(RECYCLING & WASTE)
7.26 Adopt resolution approving the 10190 Iron Rock Way Tenant Improvements Project (WFC045); authorizing the City Manager to execute a construction contract with Simile Construction Services, Inc. for the 10190 Iron Rock Way Tenant Improvements Project (WFC045) in the amount of $1,401,578; authorizing the City Engineer to approve change orders not -to-exceed $140,158; authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate; and amending the Fiscal Year 2022-2023 Budget and the 2022-2027 Capital Improvement Program (CEQA Exempt) [p. 1-11]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
7 7.27 Adopt resolution amending the Fiscal Year 2022-23 Budget and Position Control Listing [p. 1-14] (FINANCE)
7.28 Adopt resolution authorizing the City Manager to execute a Community Workforce and Tr aining Agreement (CWTA), as revised, concerning signatory parties [p. 1-25] (PUBLIC WORKS)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution amending the Climate Action Plan and an ordinance amending Elk Grove Municipal Code Title 16 (Building and Construction) and Title 23 (Zoning) related to Electric Vehicle charging and receive Council direction regarding standards for building electrification (CEQA Exempt) [p. 1-26]
STAFF REPORT:
Carrie Whitlock, Strategic Planning & Innovation Program Manager
PUBLIC COMMENT:
RECOMMENDATION
1) Adopt a resolution amending the Climate Action Plan to ensure the electric vehicle requirements are consistent with the 2022 California Building Codes; and
2) Introduce and waive the full reading, by substitution of title only, an ordinance amending portions of the Elk Grove Municipal Code Title 16 (Building and Construction) and Title 23 (Zoning) related to electric vehicle charging for consistency with the City of Elk Grove’s Climate Action Plan.
Staff is also seeking Council direction on exploring standards for building electrification.
8.2 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services) for the Railroad Courtyards, Pleasant Grove Estates, 10221 & 10265 Sheldon Road Parcel Map, and Mesa at Laguna Ridge Phase 2 Projects (Annexation No. 65); to Community Facilities District No. 2006-1 (Maintenance Services) for the Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects (Annexation No. 86) ; to
Street Maintenance District No. 1, Zone 3- AJ for the Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects
; to Street Maintenance District No. 1,
Zone 5-W for the Mesa at Laguna Ridge Phase 2 Project; and to Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
8 Storm Water Drainage Fee Zone 2 for the Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects; and to introduce ordinances levying and apportioning the special tax to the annexing areas [p. 1-207]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) to the qualified electors for the Railroad Courtyards, Pleasant Grove Estates, 10221 & 10265 Sheldon Road Parcel Map, and Mesa at Laguna Ridge Phase 2 Projects.
A-2. Adopt resolution declaring the results of the special election held on December 14, 2022, for the sixty -fifth annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the sixty-fifth annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010.
B-1. Adopt a resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006- 1 (Maintenance Services) to the qualified electors for the Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects.
B-2. Adopt a resolution declaring the results of the special election held on December 14 , 2022, for the eighty -sixth annexation to Community Facilities Dis trict No. 2006 -1 (Maintenance Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 86)
and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt a resolution determining to levy assessments in Street Maintenance District No. 1 – 3-AJ (Annexation No. 47) for the Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects.
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
9 D. Adopt a resolution determining to levy assessments in Street Maintenance District No. 1 – Zone 5-W (Annexation No. 26) for the Mesa at Laguna Ridge Phase 2 Project.
E. Adopt a resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 58) for the
Railroad Courtyards, Pleasant Grove Estates, and 10221 & 10265 Sheldon Road Parcel Map Projects.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Review List of Local Appointments, consider appointment of one voting member to the Diversity and Inclusion Commission, authorize recruitment to fill one voting member vacancy on the Planning Commission, and provide direction regarding appointments to City Commissions and Committees [p. 1-17]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Review the current Local Appointments List, receive information from Mayor Singh- Allen, with the approval of the City Council, regarding appointment of one voting member to the Diversity and Inclusion Commission, authorize recruitment to fill one voting member vacancy on the Planning Commission, and provide direction regarding appointments to City commissions and committees.
9.2 SUBJECT: Receive information and consider a resolution appointing and confirming City Council appointments to regional boards, commissions, committees and local and City standing committees, including consideration for the creation and appointment of members to an ad hoc committee related to the Zoo Project [p. 1-18]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Review the current Council appointments to regional boards and commissions, and local and standing City committees, including consideration for the creation and appointment of members to an Elk Grove City Council
Regular Meeting, WEDNESDAY, December 14, 2022
10 ad hoc committee related to the Zoo Project, provide direction for any changes, and adopt a resolution confirming regional board appointments.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
GOVERNMENT CODE 54957.5 et seq.
Public records, including writings relating to an agenda item for open session of a regular meeting and distributed less than 72 hours prior to the meeting, are available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA.