Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, January 25, 2023
6:00 P.M.
Elk Grove City Hall
8400 Laguna Palms Way, Elk Grove, CA 95758
City Council Chambers
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 New Hire Introductions
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 25, 2023
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the January 11, 2023 special and regular meetings [p. 1-9] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through January 17, 2023 [p. 1-2] (CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for December 1, 2022, through December 31, 2022, showing Automatic Clearing House Nos. 20712 through 20807; General Warrant Nos.135198 through 135609; and
Electronic Fund Transfer Nos. 90072485 through 90072498 [p. 1-56]
(FINANCE)
7.5 Adopt resolution authorizing the City Manager to execute a Credit Reimbursement Agreement with Reynen & Bardis Construction, LLC, a California limited liability company for privately constructed public facilities included in the Elk Grove Roadway Fee Program for the benefit of the Poppy Keys Southwest Phase 3 project [p. 1-21]
(FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 25, 2023
7.6 Adopt resolution authorizing the City Manager to execute a Reimbursement Agreement with EG 25, LLC, a California
limited partnership, for dedication of trail land included in the City of Elk Grove Southeast Policy Area Park and Trails Impact Fee Program for the benefit of the Telos Greens Project [p. 1-18]
(FINANCE)
7.7 Review Proclamation of Local Emergency in the City of Elk Grove [p. 1-6] (CITY MANAGER/CITY ATTORNEY)
7.8 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to renew a software maintenance agreement with Environmental Systems Research Institute, Inc. for annual maintenance of mapping software and associated online services in an amount not to exceed $67,202.74, or other such amount as may be directed by the City Council [p. 1-127]
(INFORMATION SERVICES)
7.9 Adopt resolution authorizing the City Manager to execute an Agreement for Acquisition of Flowage Easement and Maintenance Access Easement on a portion of property located south of Grant Line Road [APN: 134 -0190-035]; and receive a report on the acquisition of real property interests from a portion of 10171 Grant Line Road [APN: 134- 0190-003] for construction of the Southeast Industrial Area Storm Drain Improvements Project Phase I (WDR052) (No further CEQA review required) [p. 1-45] (REAL PROPERTY)
7.10 Adopt resolution authorizing the City Manager to execute a Modification to Deed of Trust securing a $281,365 Promissory Note on property located at 9676 Railroad Street [APNs: 134- 0050-043, 134-0050-049, 134-0050-052 and a portion of 134- 0010-068] owned by Eco Green, L.L.C. (CEQA Exempt) [p. 1-36] (REAL PROPERTY)
7.11 Adopt resolution dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute the Second Amendment to Contract C-22-045 with R.C.A. Investments, Inc., a California Corporation dba Long Beach BMW Motorcycles, to add the purchase of two replacement motorcycles to the contract, and authorizing an additional expenditure of funds not to exceed $88,000, or other such amount as may be directed by the City Council [for a total expenditure of funds over the term of the contract not-to-exceed $349,000] [p. 1-13]
(FACILITIES & FLEET)
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 25, 2023
7.12 A dopt resolution authorizing the City Manager to execute a contract with Elite Maintenance Management Systems Inc., a California corporation, for a term of three years with an optional two-year extension to provide custodial services for City -owned facilities in an amount not -to-exceed $1.1 million and authorizing the City M anager to approve change orders not -to- exceed $50,000, or other such amount as may be directed by the City Council [p. 1-85]
(FACILITIES & FLEET)
8. PUBLIC HEARINGS
8.1 S UBJECT: A public hearing to consider: 1) a resolution adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Outfront Media Billboard Relocation Project (PLNG21-075), and authorizing the City Manager to execute a Billboard Relocation Agreement between the City of Elk Grove, Cosumnes Communi ty Services
District, and Outfront Media, LLC; and 2) an Ordinance amending Elk Grove Municipal Code Chapter 23.42 (Overlay/ Combining Districts) and Chapter 23.62 (Signs on Private Property) [p. 1-218] STAFF REPORT:
Antonio Ablog, Planning Manager
PUBLIC COMMENT:
RECOMMENDATION:
Conduct a public hearing to receive information from staff and comments from the public and take the following actions:
1) Adopt a resolution adopting the Initial Study/Mitigated Negativ e
D
eclaration and Mitigation Monitoring and Reporting Program prepared for the Outfront Media Billboard Relocation Project (PLNG21-075) Project, and authorizing the City Manager to execute a Billboard Relocation Agreement between the City of Elk Grove, Cosumnes Community Services District, and
Outfront Media, LLC for the removal of three existing billboards and the construction of one new digital billboard; and
2) Introduce and waive the full reading, by substitution of title only, an ordinance approving a zoning text amendment for t
he
Out
front Media Billboard Relocation Project (PLNG21-075).
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 25, 2023
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution amending the Fiscal Year 2023 Annual Budget by transferring $800,000 from Capital Reserves for the New Zoo in Elk Grove Project (SP0009)
(CEQA Exempt) [p. 1-4]
STAFF REPORT:
Christopher Jordan, Director of Strategic Planning and Innovation
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution amending the Fiscal Year 2022-2023 Annual Budget by transferring $800,000 from the General Capital Reserve Fund to the General Fund for the New Zoo in Elk Grove Project (SP0009).
9.2 SUBJECT: Receive an update on the Connected Elk Grove:
Smart City initiative [p. 1-8]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Staff recommends that the City Council receive an update on the Connected Elk Grove Smart City plan.
9.3 SUBJECT: Consider a resolution to establish the Measure E Citizens' Oversight Committee to review the revenue and expenditures of funds from the general Transactions and Use (“Sales”) Tax known as Measure E [p. 1-19]
STAFF REPORT:
Kara Reddig, Deputy City Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution to establish the Measure E Citizens’ Oversight Committee to review the revenue and expenditures of funds from the general Transactions and Use (“Sales”) Tax known as Elk Grove’s Safety and Quality of Life Measure E.
Elk Grove City Council
Regular Meeting, WEDNESDAY, January 25, 2023
9.4 SUBJECT: Consider appointment of one voting member to the Diversity and Inclusion Commission, appointment of one voting member to the Historic Preservation Committee, authorize recruitment to fill voting member vacancies on the Measure E Citizens’ Oversight Committee, and receive status updates regarding recruitments for City Commissions and Committees [p. 1-3]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION
Receive information from Mayor Singh- Allen, with the approval of the City Council, regarding appointment of one voting member to the Diversity and Inclusion Commission, appointment of one voting member to the Historic Preservation Committee, authorize recruitment to fill voting member vacancies on the Measure E Citizens’ Oversig ht Committee, and receive status updates regarding recruitments for City commissions and committees.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warnin g. (Gov. Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478 -3635 / TTY 888- 435-6092.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.